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Home My WebLink About2012 - Project HistoryYesterday I received a request for additional information concerning the Schumann Park Restroom budget allocation increase proposal. PROJECT HISTORY The original budget was $175,000 and formally adopted by Council in FY 2009. This project aimed to construct a (1) basketball court; (2) install new lighting for the tennis/basketball courts; (3) improve playing surfaces for six tennis courts; and, (4) build new restroom facilities. In addition to these improvements the Sebastian Tennis Association also requested minor improvements such as adding shade shelters, water fountains and other ways to improve the aesthetics at the park, which were administratively approved. Upon final completion of these items, the costs were as follows ITEM AS REPORT IN APRIL 2010 FINAL REPORT — 22 FEB 12 Tennis Courts $36,325 $38,214 Basketball Courts 45,982 45,980 Lighting 48,000 47,999 Shade Shelters 1,400 3,843 Neel -Schaffer (Restroom) 11,219 11,892 Drinking Fountain 0 1,031 Landscape 0 504 TOTAL PROJECT $142,926 $149,464 ORGINAL BUDGET $175,000 $175,000 AMOUNT REMAINING $32,074 $25,536 In April 2010, staff prepared a report and requested additional funds to complete the restroom. Per the April 9, 2010 Agenda Transmittal, staff points your attention to two comments: First, regarding the budget — "At the time this project was established, staff also informed Council that the restrooms should be upgraded. However, based on our estimates at the time for asphalt, we were of the opinion that a budget adjustment would need to be made in order to complete the restroom portion of the project". Second, regarding the decision to replace the facility, staff reported and Council agreed that the facility, "... is too small, unsightly and has significant maintenance issues associated with deteriorating sanitary sewer line." As a result, Council authorized a $29,460 budget adjustment to the project to provide additional funding for the construction of the restroom. This amount brought the total budget to $204,000. Also note, that the delay in setting the restroom budget was due to an over estimate in the cost of resurfacing. It was determined that if funds remained, those funds, plus an additional allocation would be used to complete the restroom improvements. PERMITTING APRIL 2010 — FEBRUARY 2012 Moving the restroom project through permitting has been problematic. As a result of this process, concepts for sewer disposal changed which increased the project budget from the April 2010 request. Under the original restroom design (cost estimate $61,534) very little was allocated to a lift station. The restroom was designed for a grinder pump, which would gravity flow waste water TO: Members of the Sebasti City Council FROM: Al Minner, City Mana r RE: ADDITIONAL INFO — SCHUMANN PARK RESTROOMS DATE: Wednesday, February 22, 2012 Yesterday I received a request for additional information concerning the Schumann Park Restroom budget allocation increase proposal. PROJECT HISTORY The original budget was $175,000 and formally adopted by Council in FY 2009. This project aimed to construct a (1) basketball court; (2) install new lighting for the tennis/basketball courts; (3) improve playing surfaces for six tennis courts; and, (4) build new restroom facilities. In addition to these improvements the Sebastian Tennis Association also requested minor improvements such as adding shade shelters, water fountains and other ways to improve the aesthetics at the park, which were administratively approved. Upon final completion of these items, the costs were as follows ITEM AS REPORT IN APRIL 2010 FINAL REPORT — 22 FEB 12 Tennis Courts $36,325 $38,214 Basketball Courts 45,982 45,980 Lighting 48,000 47,999 Shade Shelters 1,400 3,843 Neel -Schaffer (Restroom) 11,219 11,892 Drinking Fountain 0 1,031 Landscape 0 504 TOTAL PROJECT $142,926 $149,464 ORGINAL BUDGET $175,000 $175,000 AMOUNT REMAINING $32,074 $25,536 In April 2010, staff prepared a report and requested additional funds to complete the restroom. Per the April 9, 2010 Agenda Transmittal, staff points your attention to two comments: First, regarding the budget — "At the time this project was established, staff also informed Council that the restrooms should be upgraded. However, based on our estimates at the time for asphalt, we were of the opinion that a budget adjustment would need to be made in order to complete the restroom portion of the project". Second, regarding the decision to replace the facility, staff reported and Council agreed that the facility, "... is too small, unsightly and has significant maintenance issues associated with deteriorating sanitary sewer line." As a result, Council authorized a $29,460 budget adjustment to the project to provide additional funding for the construction of the restroom. This amount brought the total budget to $204,000. Also note, that the delay in setting the restroom budget was due to an over estimate in the cost of resurfacing. It was determined that if funds remained, those funds, plus an additional allocation would be used to complete the restroom improvements. PERMITTING APRIL 2010 — FEBRUARY 2012 Moving the restroom project through permitting has been problematic. As a result of this process, concepts for sewer disposal changed which increased the project budget from the April 2010 request. Under the original restroom design (cost estimate $61,534) very little was allocated to a lift station. The restroom was designed for a grinder pump, which would gravity flow waste water into the County sewer system. Upon submitting this proposal to IRC Utilities, the County requested a capacity survey to demonstrate that the new flow would not bring the system beyond capacity. Based on advice from Frank Watanabe, the City was informed that the process of compiling a survey would be costly and timely. Hence, the City managed moved toward a lift station concept. Below is a chart which depicts that cost difference. This difference is the root of the request for an additional $42,000. ITEM ARP 2010 BUDGET FEB 2012 BUDGET BUDGET DIFFERENCE Concrete (Masonry) $11,624 $13,241 $1,617 Electric 8,200 8,200 - Plumbing 9,500 10,740 1,240 Trusses 2,500 2,500 - Straps 500 500 Paint 2,400 2,400 - Windows - 1,500 1,500 Doors 5,574 5,574 - Railings 2,500 2,500 - Cupola 1,629 1,629 - Counter 2,482 2,482 - Metal Roof 5,000 5,000 - Irrigation & Landscape 3,000 3,000 - Miscellaneous Materials 500 500 - Signage 1,000 1,000 - Lift Station - 31,000 31,000 Stucco -Lap Siding Style 5125 5125 TOTAL $61,534 596,891 $35,357 In addition to the cost increase, the permitting process required additional review from Department of Environmental Protection. In summation, the permitting process delayed the project by nearly two years and increased cost by $35,357. OTHER COST INCREASES SINCE APRIL 2010 Obviously the lift station is the greatest cost change. However, these bullets point your attention to other items that were modified which are now being balanced through this request: WINDOW AND CONCRETE- Increased cost by approximately $3,117 (window and change in masonry). After Council approved the restroom concept the City Manager's office added the service pass through window at the request of the Tennis Club to match the existing building for group gatherings. ➢ PLUMBING- Plumbing estimate has increased by $1,240. ENGINEERING - Professional Services increase by $673 ➢ SHADE SHELTER. - An additional Shade Shelter was created for $2,443 ➢ FINAL TENNIS COURT- Final completion of the tennis court increased by $1,889 COST TO CONSTRUCTION FACILITIES Some concern is also present about the overall cost to construct restroom facilities. In bullet point fashion, provided are other considerations which regard construction costs: • Lift Station Requirements • Construction Economies of Scale (The larger the building, the more the unit cost decreases) • Repetitive Facility Requirements in Multiple Locations (Need for Restroom in Each Park) The City has essential constructed restroom facilities three different ways to find the lowest cost alternative — (1) Bid to Contractors; (2) Order of Prefabricated; and, (3) Construction with City Crews and existing perpetual services agreements (which are bid). The next chart compares these costs to determine various levels of construction costs for similar facilities. Lift station costs are compared separately. FACILITY CONSTRUCTION COSTS RESTROOM YEAR BUILT BUILT BY COST SEWER TYPE Riverview Park 1990 Contractor $46,196 Raised Drain Fid Hardee Park 2002 Contractor $69,184 Raised Drain Fid BBSC - Creative 2002 Contractor $48,214 Raised Drain Fld Friendship Park' 2005 Contractor $125,000 Lift Station Splash Pad 2005 Pre -Fab $99,059 Building Only Main Boat Ramp 2007 Contractor $108,804 Building Only Skate Park Off. 2010 City Crew $52,456 No Plumbing Schumann Park 2012 Cit Crew $65,891 BuildingOnly AVERAGE 578,857 *Lift station cost not determined as facility constructed with City Hall LIFT STATION COSTS RESTROOM YEAR BUILT BUILT BY COST SEWER TYPE Riverview Park 2012 Contractor $62,862 Lift Station Splash Pad 2005 Contractor $64,688 Lift Station Main BoatRamp" 2007 Contractor $61,842 Lift Station Schumann Park 2012 Contractor $31,000 Lift Station AVERAGE $55,098 'Lift station capacity designed for Chamber hook-up CONCLUSION In summation, to keep costs to a minimum, the City has tried to (1) limit the use of contracted labor; (2) use existing, procured, re -occurring construction contracts; and, (3) bid major structural components when possible (i.e., roof truss, doors, windows, plumbing fixtures). These costs are keeping restroom/facility projects as low as possible. arc or SEBA,sLUN HOME OF PEUUN BLAND AGENDA TRANSMITTAL Subject: Agenda No. /D,L) Schumann Park - Basketball/Tennis Court Project Department Onig' : Cit Man er City Attorney: Approved for Submittal by: City Clerk: Finance: Date Submitted: 9 APR 0 Al Minner, City Manager Exhibits: Neel Schaffer Site Plans EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: $61,534 $175,000 $29,460 $142,926-Amountspent) SUMMARY As part of the overall Schumann Park Improvement Project the City Council aimed to improve the surface of six tennis courts, construct two new basketball courts, upgrade court lighting, build shade shelters and improve the restroom facilities. Toward that project a $175,000 budget was established in FY 09. To date, all the improvements except the restrooms have been made for approximately $142,926 as follows: ITEM fennis Courts _ 36,325 . 3asketball Couns - ......... _.._� 45982; Shade Shelters 11,219 Remaining in this project budget is a balance of $32.074 At the time this project was established, staff also Informed Council that the restrooms should be upgraded. However, based on our estimates at the time for asphalt, we were of the opinion that a budget adjustment would need to be made in order to complete the restroom portion of the project With the aforementioned items completed, Public Works has inspected the current restroom facilities to ensure that replacement is the best option. In their evaluation, it has been determined that the existing facility is too small, unsightly and has significant maintenance issues associated with a deteriorating sanitary sewer line. In order to provide an upgrade to the facility that is 9 conducive to the atmosphere the City is trying to establish at primary parks, a new structure should be installed, as this is the best financial alternative. As such, the services of Neel -Schaffer have been engaged to design a "Florida Vernacular' type structure which will house (1) tennis storage items, (2) a small congregation meeting area; (3) and, new restroom facilities. Total construction is approximately 650 square feet. The location of the restroom is proposed for the existing playground area. This will allow the existing facility to be used, while the new one is under construction. After completion of the new building, the old restroom will be demolished and the playground re-established. All work will be completed with City and/or Ongoing Construction Agreements the City has previously established. The following has been identified has the project budget: ITEM AMOUNT Concrete Work $ 11,624.00 j Electric $ 8,200.D0 Plumbing $ 9,500.00: Trusses $ 2400.00 Straps _ _ $ 500.00 Paint $ 2,400.00 Doors $ 5,573.72 'Railings $ 2,500.00: Cupola $ 1629.00 Counter $ 2,482.00 Metal Roof $ 5,000.00 :Irrigation & Landscaping $ 3,000.00 - Mi sc.,Material 1*1, $ 500.00 Signage_ $ 1 000.00 Stucco 5,125.00. $ 61,533.72 One area where a savings can be realized is in stucco. The proposed facility calls for a stucco finish. However, all four sides of the building can be finished to replicate "lap siding' for a more traditional exterior. The additional cost is $2,250. Assuming Council approval of the design and budget allocation, the Planning and Zoning Commission will review the site plan at their May 6, 2010 meeting with construction to start shortly thereafter. RECOMMENDATION Staff recommends approval of the design concept and budget adjustment in the amount of $29,460 from Recreational Impact Fees as follows - 50% coming from Zone C, 25% from D and A. �'ii,,,a2@E Q • EI I sr e•-0• 21 Fr m® r 1 el a 2 2i !� Eo --O � w 1 � 1111pt1' �q�iypr y � ,{�iS CS � v1,e�lYnnYro Ye fh A WVL W.4I Y,ONC ,wll,�l l VyE ti 9S1 � _❑ i /❑ E 11 °r 6 6 igig 22ief q Im A2 Iro Bssl ioiie asal ioi ie nr { t E _ Ei1 H 6EE:t?PEhill - - M ei fill pa It 11,1111 4 �m I N 4 t 3 �- g 1' E i Jill�' l 1 £ 15 :f. P t 1E E. 9 laE ,B '➢i 141 Y b- a 1-,• F o a r1 ®o®! --�- b q 1 €! E2 � 33 E ` PROJECT ID 00921 Schumann Park Improvements (RIF) TOTAL BUDGET: 175,000.00 ry �/ v )fb DOO � a51 q� L CHECK FY09 FY 10 Tennis Basketball DATE # PO# DESCRIPTION VENDOR AMOUNT AMOUNT TOTALS Court Court Liehtine 06/01/07 64956 Project Drawings (C0722) Ali A Qizilbash 1,800.00 1,800.00 504.00 630.00 666.00 01/29/09 70430 SJRWMD Permit Fee SJRWMD 200.00 200.00 56.00 70.00 74.00 02/11/09 70721 5916 TennistParking Design Neel -Schaffer 6,763.00 6,763.00 1,893.64 2,367.05 2,502.31 05/29/09 71497 Invitation to Bid Treasure Coast News 240.38 240.38 67.31 84.13 88.94 08/21/09 72305 Nuclear Density Tests KSM 175.00 175.00 49.00 61.25 64.75 10/09/09 72694 Nuclear Density Tests KSM 192.00 192.00 53.76 67.20 71.04 09/25/09 72844 Bahia Sod Sod City 576.00 576.00 576.00 10/09/09 72846 6073 Basketball & Tennis Courts Sunshine Land Design 32,296.78 32,296.78 9,043.10 11,303.87 11,949.81 10/23/09 72996 5916 Tennis/Parking Design Neel -Schaffer 1,357.00 1,357.00 379.96 474.95 502,09 10/30/09 73073 6073 Basketball & Tennis Courts Sunshine Land Design 86,703.22 86,703.22 24.276.90 30,346.13 32,080.19 10/13/09 73146 Bahia Sod Sod City 504.00 504.00 10/09/09 73052 Restroom Renovation Maxwell & Son 590.36 590.36 11/24/2D09 73568 Drawings for Pavillion Progressive Engineering 500.00 500.00 2/4/2010 CC 6205 Materials for Pavillions Lowes 1,160.57 1,160.57 1/19/2010 74081 Galvalume for paviliion roof Allied Building 104.55 104.55 2/14/2010 74079 6195 Tennis Backboard Fast Dry Corporation 1,890.45 1,890.45 2/26/2010 CC Supplies Allied Building 139.40 139.40 02/26/10 CC Supplies Home Depot 38.91 38.91 02/26110 CC Nails, etc Lowes 84.04 8404 130,303.38 5,012.28 135,315.66 36,323.67 45,980.58 47,999.13 ry �/ v )fb DOO � a51 q� L T s?4:45"1 ss Sto r kkk y > vl tT C' 3 to Ti•°IA+ #r.N'^ 1 t .: 1 [ �� ``3 t K