HomeMy WebLinkAbout2008The Sebastian Clambake Foundation, Inc.
a Florida not- for -profit coiporation
....................... ...............................
Organizers of the World Famous
SEBASTIAN CLAMBAKE LAGOON FESTIVAL
TO: Sebastian City Council Members
FROM: Nancy Veidt, Secretary
Sebastian Clambake Foundation
DATE: March 6, 2009
SUBJECT: 2008 Sebastian Clambake Foundation Financials
Attached please find a preliminary financial statement for the November 2008 Clambake Festival
along with our 2007 Annual Report. The Clambake Foundation's agreement with the City of
Sebastian states that the Clambake Foundation will provide to the City an annual financial report,
prepared and certified by a Certified Public Accountant, showing all Foundation revenue and
expenses within 120 days of the last day of the Clambake. Unfortunately the Clambake
Foundation's fiscal year runs from May 1 through April 30. Therefore, our Annual _Report for
2008 will not be filed until after April 30, 2009. Since our books will not be closed until April
30, 2009, we respectfully ask for an extension until May 30, 2009 to furnish a copy of our 2008
Annual Report and audited Financial Statements. If you have any questions, please contact me
at (772) 913 -3674 or (772) 589 -9268. Our books are always open for your inspection by
contacting Dot Judah at (772) 581 -3199 or (772) 589 -4873. Thank you for your consideration in
this matter.
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PO Box 780436 a Sebastian, Florida, 32978 a webmaster @sebastianclambake.org
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SEBASTIAN CLAMBAKE FOUNDATION
PRELIMINARY FINANCIAL STATEMENT (UNAUDITED)
March 1, 2009
Beginning Balance 1/1/2008
$
11,021.97
REVENUES
$
11,749.32
Donations
$
171.65
Exhibitor /Event Income
$
14,406.00
Sponsor Fees
$
5,300.00
City of Sebastian - Advertising
$
5,000.00
Ticket Sales
$
148,692.76
Total Revenues
$
173,570.41
EXPENSES
$
1,008.30
Administrative Charges
$
13,593.18
Festival Expenses"*
$
114,570.00
Refunds
$
320.00
Total Expenses
$
128,483.18
Balance 3/1/2009
$
56,109.20
To Be Distributed:
City of Sebastian
$
6,000.00
Sebastian Soccer Assn.
$
15,856.38
H.A.L.O.
$
15,856.38
Adjusted Balance
$
18,396.44
" *FESTIVAL EXPENSES
Food
$
70,371.82
Advertising
$
11,749.32
Sales Tax
$
9,695.66
Liability Insurance
$
9,055.64
Entertainment
$
5,700.00
T Shirts
$
2,731.87
Fuel
$
1,631.75
Misc Supplies
$
1,129.84
Ice
$
1,008.30
Tickets
$
727.15
Chowder Cook- off/Wacky Raft Race
$
700.00
Kids Zone
$
68.65
TOTAL FESTIVAL EXPENSES
$
114,570.00