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09-27-2017 CC Agenda Packet w CRA
Cf y Of SEBAS-T" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING REGULAR MEETING & 2"d BUDGET HEARING AGENDA WEDNESDAY, SEPTEMBER 27, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Announcement - Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Awarded to the City of Sebastian's Administrative Services Department B, Introduction of Community Development Director Lisa Frazier, M.S. AICP Brief Announcements ,Sebastian Police Department's Community Night Out — 5 -7 pm — Riverview Park 7. RECESS CITY COUNCIL MEETING AND CONVENE AS COMMUNITY REDEVELOPMENT AGENCY A. Call to Order pgs 6-7 B. Approval of the September 13, 2017 CRA Minutes pgs 8-12 C. Conduct Public Hearing on CRA Budget for FY 2018 — CRA Resolution 17-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. D. Adjourn 8. ADJOURN COMMUNITY REDEVELOPMENT AGENCY MEETING AND RECONVENE AS CITY COUNCIL 1 of 143 9. PUBLIC HEARINGS 17.023 A. Final Hearing on Millage for Calendar Year 2017 and FY 2017/2018 Budget Attorney Advises Council on Procedure for Millage/Budget Hearing and Reads Titles for Resolutions R-17-30, R-17-31, and R-17-32 ii. City Manager Announces Proposed Millage Rate of 3.4000 Mills which is 2.69% Lower Than the Computed Rolled -Back of 3.4939 iii. Budget Overview iv. Mayor Opens Hearing for Public Comment on Millage, Budget, and CIP V. Mayor Closes Public Hearing vi. City Council Deliberation and Action: pgs 13-14 a) Adopt Resolution R-17-30 Millage Rate for Calendar Year 2017 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.4000 MILLS FOR THE CALENDAR YEAR 2017 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 15-22 b) Adopt Resolution R-17-31 Budget for Fiscal Year 2017/2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 23-65 c) Adopt Resolution R-17-32 Approval of Six -Year CIP — FY 2018- 2023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX- YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2018-2023; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 2 of 143 Procedures for Quasi -Judicial Public Hearings (per R-99-12 quasi-judicial hearing procedures) • Mayor opens hearing • Attorney reads ordinance or resolution or title • City Council Members disclose ex -parte communication • City Clerk swears in all who intend to provide testimony • Applicant or applicant's agent makes presentation • Staff presents findings and analysis • Council asks questions of the applicant and staff • Mayor opens the floor for anyone in favor of the request (anyone presenting factual information shall be sworn but anyone merely advocating approval need not be swom in) • Mayor opens the floor for anyone opposing the request • Applicant provided opportunity to respond to issues raised by staff or public • Staff provided opportunity to summarize request • City Council deliberation and questions • Mayor calls for a motion • City Council Action 17.144 B. Continued from September 13, 2017 Quasi -Judicial Public Hearina — Resolution pgs 66-99 No. R-17-25 — Preliminary Plat for a Proposed Commercial Subdivision Known as Sebastian Medical Suites (Transmittal. R-17-25. Preliminary Plat, Staff Reoort, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A PROPOSED COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 100-109 A. Approval of Minutes — September 13, 2017 Regular Meeting 17.023 B. Resolution R-17-33 Adopting Amended Financial Policies for Fiscal Year 2017/2018 pgs 110-119 (Transmittal, R-17-33, Policies) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AMENDED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN THE ATTACHED FINANCIAL POLICIES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 17.124 C. Approve Change Order #1 to L. H. Tanner Construction in the Amount of $9,441 pgs 120-125 for the Golf Course Clubhouse Restroom Renovation and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, CO#1, Addendum) 17.146 D. Approve Alcoholic Beverages at Yacht Club for Kane Event on October 28, 2017 pgs 126-128 from 4:00 p.m. to 11:00 p.m. - DOB Verified (Transmittal, Application, Receipt) 17.147 E. Approve Alcoholic Beverages at Yacht Club for Bleakley Event on November 11, pgs 129-131 2017 from 1:00 p.m. to 5:00 p.m. - DOB Verified (Transmittal, Application, Receipt) 11. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 3 of 143 12. UNFINISHED BUSINESS 17.148 A. Resolution No. R-17-34 Ratifying a Wage Adjustment Equivalent to 3% and pgs 132-135 Amendment to Article 20.2 of the Coastal Florida Public Employees Association Bargaining Agreement and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, R-17-34, Amendment) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A WAGE ADJUSTMENT EQUIVALENT TO 3% FOR ALL FULL-TIME AND PART-TIME HOURLY EMPLOYEES (EXCLUDING TEMPORARY AND SEASONAL EMPLOYEES) IN ACCORDANCE WITH ARTICLE 20.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 17.149 B. Resolution No. R-17-35 Ratifying a Wage Adjustment Equivalent to 3% and pgs 138-139 Amendment to Article 15.2 of the Coastal Florida Police Benevolent Association Bargaining Agreement and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, R-17-35, Amendment) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A 3% WAGE INCREASE FOR ALL STEPS OF PAY GRADE 27 AND 30 IN ACCORDANCE WITH ARTICLE 15.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda 14. NEW BUSINESS 17.150 A. Award Consultant Service Agreement (CSA #5) to MBV Engineering in the pgs 140-143 Amount of $57,000 for Public Works 'Compound' Relocation (Transmittal, CSA#5) 15. CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 18. CITY COUNCIL MATTERS 19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) 4of14a HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: October 11, 2017 Regular City Council October 25, 2017 Regular City Council November 22, 2017 Swearing In & Regular City Council Meeting December 13, 2017 Regular City Council PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular City Council Meetings Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headinq on Aqenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 5 of 143 Regular City Council & CRA Meeting September 13, 2017 Page Two 17.139 C. Proclamation — Inflammatory Breast Cancer Awareness Month — October 2017 - Accepted by Holly Hamilton Mayor McPartlan read and presented the proclamation to Holly Hamilton who invited everyone to the Hunt for Hope on September 30�h at 2:00 p.m. in Riverview Park. 17.140 D. Proclamation — School Attendance Awareness Month — Seotember 2017 — Accepted by Dr. Lillian Torres -Martinez, School District of Indian River Countv Mayor McPartlan read the proclamation and stated the importance of school attendance. Brief Announcements Mayor McPartlan stated the City Manager, the Public Works Department, Airport Manager, Chief of Police and Officers; along with the Electronic Records Manager, did a phenomenal job with preparing for Hurricane Irma. The City Manager reported that debris clearing started earlier in the day and would continue through the weekend. He said there will be one more pickup in 2-3 weeks and that will be the last one. He also reported power restoration was improving along Indian River Drive; and FPL was no longer accepting specific restoration requests. 7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Agencv. A. Mayor McPartlan called the CRA meeting to order at 6:20 p.m. B. MOTION by Vice Chairperson Coy and SECOND by Mr. Dodd to approve the August 23, 2017 CRA meeting minutes. ROLL CALL: Vice Chairperson Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPardan - Aye Motion carried 5-0. C. Facade, Sian & Landscape Proqram i, Approve Revised Application (Transmittal. Revised Application) The Community Development Manager said changes were made based on Agency's discussion at the last meeting and staff recommended approval. The City Manager explained during the budget process, the program would be capped at $40K as a starting point, leaving $25K in the current budget line if the Senior Resources Association grant was awarded. Mr. Hill asked that the remaining $25K be reflected in the FY17118 budget. 6 of 143 Regular City Council & CRA Meeting September 13, 2017 Page Three ROLL CALL: Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen — Aye Chairman McPartlan —Aye Vice Chairperson Coy —Aye Motion carried 5-0. ii. Aoorove Grant Award — 815 Davis Street — Senior Resource Association (Summarv. Aotolication) The Community Development Manager described the improvements the Association planned to make with funding and announced Karen Deigl, Executive Director, was available to answer any questions. She recommended approval. MOTION by Ms. Kinchen and Mr. Hill to approve a Fagade, Sign & Landscape award to the Senior Resource Association. ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan —Aye Vice Chairperson Coy — Aye Mr. Dodd —Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:27 p.m. 8. Adiourn Communitv Redevelopment Aqencv Meetina and Reconvene as Citv Council Mayor McPartlan reconvened the Regular City Council meeting at 6:27 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — August 23, 2017 Regular City Council Meeting 17.141 B. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's Community Night Out on October 3, 2017 (Transmittal, Application, List, Schematic) 17.142 C. Approve Park Event and Use of Mobile Stage for American Legion Post 189 Veterans Day Remembrance Event on November 11, 2017 from 11 a.m. to 8 p.m. (Transmittal, Letter, Applications, Agreement) 17.143 D. Approve Sebastian River Middle School's I.B. Program 5K Cowboy Run at the Sebastian Municipal Golf Course on November 11, 2017 from 7:30 a.m. to 9:30 a.m. (Transmittal, Application, Receipt, Route) Under agenda modifications, Mayor McPartlan requested to pull item C. MOTION by Vice Mayor Coy and SECOND by Mr. Hill to approve consent agenda items A, B, and D. 7 of 141 �arnf SEB`- �T M HOME Of PELICAN ISLAND RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY AGENDA TRANSMITTAL AGENCY MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Resolution No. 17-01 RECOMMENDATION: Approve Resolution R-17-01 adopting the CRA Budget for FY17/18. BACKGROUND: In accordance with Florida Statute 189.418 (3), a Community Redevelopment Agency (CRA) should adopt a budget by Resolution. The proposed budget for Fiscal Year 2017-2018, beginning 01 October 2017 and ending 30 September 2018, is included as an attachment to the Resolution for the CRA Board's consideration. The proposed budget for the CRA is $387,867. The total tax increment revenue is projected to be $349,989. Upon approval, the CRA budget is incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: ATTACHMENTS: 1. Resolution R-17-01 2. CRA FY17118 Budget City Manager Authorization: �J Date: 20 September 2017 8of143 CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 17-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning 01 October 2017 and ending 30 September 2018; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning 01 October 2017, and ending 30 September 2018; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as the budget for the CRA for the Fiscal Year beginning 01 October 2017 and ending 30 September 2018. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning 01 October 2017 and ending 30 September 2018, from all sources including tax increment funding and reserves, equals the total of appropriations for expenditures in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3. In order to effect an orderly yearend closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to 30 September 2017, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on 30 September 2017, and to the extent of any unexpended balances, whether or not encumbered, outstanding in 9 of 143 projects or programs as of the end of business on 30 September 2017 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of 30 September 2017; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to 31 December 2017, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4. The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to 30 September 2017, and prior to 01 October 2018, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. SECTION b. The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective 01 October 2017. The foregoing Resolution was moved for adoption by CRA Board member . The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Bob McPartlan, Chairman Andrea B. Coy Jim Hill Linda Kinchen Ed Dodd The CRA Chairman thereupon declared this Resolution duly passed and adopted on this 27th day of September 2017 CITY OF SEBASTIAN, FLORIDA LO- ATTEST: Jeanette Williams, City Clerk Bob McPartlan, Chairman Approved as to form and Iegality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 10 of 143 CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer was started to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. This transfer was discontinued during FY 2015- 16. Then in FY 2016-17, expenditures for janitorial services, landscaping, street lighting and water/sewer were discontinued and instead are being funded by General Fund. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Descrintion TAXES 338200 Tax Increment Revenue - Sebastian 338200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361 100 Interest Income 361105 SBA Interest Earnings 367000 Gain/Loss on Investments 362100 Rents and Royalties TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT 0 0 174,885 0 174,885 0 0 10,600 0 0 0 0 174,916 0 0 10,600 474,126 334,310 378,043 372,139 174,916 0 556,384 387,867 11 of 143 Amended FY 17/18 FY 13/14 FY 14115 FY 15116 FY 16117 FY 16117 Adopted Actual Actual Actual Budget Proiected Budget 144,891 158,885 181,150 183,438 181,631 178,556 127,169 137,535 157,874 141,661 160,610 171,433 272,060 296,420 339,024 325,099 342,241 349,989 1,818 1,255 3,019 400 3,227 I,878 158 635 0 40 0 0 (295) 0 0 0 0 0 25,500 36,000 36,000 36,000 36,000 36,000 27,181 37,890 39,0I9 36,440 39,227 37,878 0 0 174,885 0 174,885 0 0 10,600 0 0 0 0 174,916 0 0 10,600 474,126 334,310 378,043 372,139 174,916 0 556,384 387,867 11 of 143 CITY OF SEBASTIAN, FLORIDA 20172018 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 533425 Contract Mowing Services 534315 Public Lighting 534320 Water and Sewer 534400 Rents and Leases 534501 Claims 534686 R&M -Park Facilities 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535200 Departmental Supplies 535230 Small Tools and Equipment 535410 Dues & Memberships 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606310 Improvements Other Than Building 606400 Equipment TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Facade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON-OPERATING 909100 Interfund Trfrto General Fund 001 909132 Interfund Trfrto CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909990 Unappropriated TOTAL NON-OPERATING TOTAL RIVERFRONT REDEVELOPMENT 12 of 143 Amended FY 17118 FY 13114 FY 14/15 FY 15/16 FY 16/17 FY 16117 Adopted Actual Actual Actual Budzet Proiected Budget 5,000 5,000 5,000 5,000 5,000 5,000 13,202 13,202 13,202 13,202 13,202 87,740 37,850 0 20,398 50,000 0 50,000 0 0 118,370 0 0 0 15,430 15,944 15,579 0 0 0 1.,117 1,231 946 0 0 0 0 4,710 3,968 4,710 4,710 4,710 0 18,000 0 0 0 0 0 8,688 250 0 0 0 33,435 17,415 23,572 24,000 24,000 24,000 37,890 37,452 37,120 36,000 42,000 42,000 363 1,539 1,463 1,500 1,500 I,500 150 0 0 0 0 0 0 8,471 0 0 0 0 175 175 175 175 175 175 2,381 2,568 2,033 2,500 2,067 2,067 146,993 134,395 242,076 137,087 92,654 217,192 0 0 11,209 0 15,000 60,000 0 26,096 0 0 0 0 0 26,096 11,209 0 15,000 60,000 0 29,218 10,196 40,000 30,000 40,000 0 500 69,500 194,500 230,000 0 0 29,718 79,696 234,500 260,000 40,000 60,000 60,000 21,667 0 0 0 (31,292) 900 0 0 0 298,425 16,527 12,070 0 188,730 0 0 66,674 11,325 552 0 70,675 327,133 144,101 45,062 552 188,730 70,675 474,126 334,310 378,043 372,139 556,384 387,867 12 of 143 L�" SEELASTLNN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Resolution No. R-17-30 RECOMMENDATION: Approve Resolution No. R-17-30 adopting Millage Levy of 3.4000 for the 2017-2018 Fiscal Year, which is 2,69% Lower than the Rolled - Back Rate of 3.4939. BACKGROUND: In accordance with Florida Statute 200.065 (7) (a.) (1.), a tentative millage tax rate for calendar year 2017 and budget year beginning 01 October 2017, and ending 30 September 2018, was adopted by City Council on 18 September 2017. The tentatively adopted millage tax rate of THREE POINT FOUR ZERO ZERO ZERO (3.4000) MILLS is 2.69% lower than the "rolled -back" tax rate of 3.4939 mills. This and other General Fund revenue sources will be sufficient to: 1.) provide for wage adjustments and a net increase in the number of positions; 2.) maintain current spending levels for operational expenditures; and, 3.) provide funding for certain equipment that could not be funded from other special revenues. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review:,, J ATTACHMENTS: City Manager Authorization: Date: 20 September 2017 Resolution R-17-30 13 of 143 RESOLUTION NO. R-17-30 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.4000 MILLS FOR THE CALENDAR YEAR 2017 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 201$; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MILLAGE RATE LEVY. There is hereby Levied an Ad Valorem Tax of THREE POINT FOUR ZERO ZERO ZERO (3.4000) MILLS against all real and tangible personal property for the calendar year (01 January 2017 through 31 December 2017) and the resulting tax revenue is hereby appropriated for the General Operating Fund of the City of Sebastian for the fiscal year beginning 01 October 2017 and ending 30 September 2018. Section 2. ROLLED -BACK RATE. The tax rate established in Section 1. is 2.69% lower than the computed "rolled -back" tax rate of 3.4939 mills. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution duly passed and adopted this 27`h day of September 2017. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA �0 Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 14 of 143 ML SEELASTAN 4W HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: R-17-31 Adopting a Budget for Fiscal Year 2017-2018 RECOMMENDATION: Approve R-17-31 BACKGROUND: On 18 September 2017, in accordance with Florida Statute 200.065, Council approved a tentative budget for the fiscal year 2017-2018. As a result of questions and comments made at the First Public Hearing on the Tentative Millage and Budget, the Budget for the Discretionary Sales Tax Fund has been modified to provide additional funding for road reconstruction. To do this, Staff eliminated the $65,000 planned in FYI 7/18 as a separate project for CavCor Boat Parking Paving and adjusted engineering fees planned in FY 17118 toward a new Public Works Garage Compound to $100,000 and adjusted that project's construction cost planned in FY 18/19 to $2,850,000 and FYI 9/20 to $1,150,000. These changes permitted the addition of $300,000 for Road Reconstruction, plus $6,500 for an engineering report to prioritize road improvements. There have been no other changes made from the tentatively approved budget to the final budget presented to the City Council for final adoption. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: U ATTACHMENTS: City Manager Authorization: Date: 20 September 2017 1. R-17-31 2. Schedule "A" 15 of 143 RESOLUTION NO. R-17-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian for the fiscal year beginning 01 October 2017 and ending 30 September 2018; and WHEREAS, on 18 September 2017 and 27 September 2017, the City Council conducted Public Hearings on the Proposed Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The City Manager's Proposed Budget is hereby adopted for the Fiscal Year beginning 01 October 2017 and ending 30 September 2018. Section 2. The amounts shown on the attached Schedule "A" are hereby appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager is hereby authorized and directed to proceed with the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager is authorized to make budget adjustments within budgetary accounts, as he deems appropriate. He is further authorized to make budget adjustments between budgetary accounts when necessary to implement programs, projects, and expenditures authorized by the City Council. All other budgetary adjustments will require prior approval by the City Council. Section 5. if any clause, section, or other parts of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution, 16 of 143 Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective 01 October 2017. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution duly passed and adopted this 27`x' day of September 2017. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 17 of 143 ATTACHMENT TO RESOLUTION R-17-31 SCHEDULE "At' BUDGET SUMMARY FISCAL YEAR 2017/2018 GENERAL FUND I i.:kTAQ19j*3 001501 Taxes and franchise fees $ 7,884,576 001501 Licenses and permits 138,500 001501 Intergovernmental 2,608,036 001501 Charges for services 404,140 001501 Fines and forfeits 55,000 001501 Miscellaneous 233,269 001501 Transfers in 725,000 Total Revenues $ 12,048,521 EXPENDITURES: 010001 City Council $ 54,893 010005 City Manager 276,569 010009 City Clerk 225,160 010022 Audio Visual 134,138 010010 City Attorney 101,554 010020 Administrative Services 652,296 010021 Management Information System 220,197 010041 Police Administration 893,551 010043 Police Operations 2,778,265 010047 Police Detective Division 803,619 010049 Police Dispatch Unit 597,355 010045 Code Enforcement Division 173,549 010051 Engineering 418,276 010052 Roads and Maintenance 615,953 010053 Stormwater Utility 926,206 010054 Fleet Management 228,632 010056 Facilities Maintenance 314,412 010057 Parks and Recreation 926,176 010059 Cemetery 178,423 010080 Community Development 421,109 010099 Non -departmental 1,016,936 Unappropriated 91,252 Total Expenditures S 12,048,521 18 of 143 ATTACHMENT TO RESOLUTION R-17-31 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2017/2018 SPECIAL REVENUE FUNDS 19 of 143 K LOCAL OPTION GAS TAX FUND 120010 REVENUES Taxes $ 683,001 Miscellaneous 14,090 Appropriation from prior year 96,457 Total Revenues $ 793,548 120051 EXPENDITURES Operating $ 100,103 Debt service 242,445 Transfers out 451,000 Total Expenditures $ 793,548 DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes $ 3,187,750 Miscellaneous 27,708 Total Revenues $ 3,215,458 130051 EXPENDITURES Transfers out $ 2,419,637 Unappropriated 795,821 Total Expenditures $ 3,215,458 RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee $ 163,800 Miscellaneous 4,880 Restricted cash balance carryforward 286,320 Total Revenues $ 455,000 160051 EXPENDITURES Transfers out $ 455,000 Total Expenditures $ 455,000 STORMWATER UTILITY FUND 163010 REVENUES Stormwater utility fee $ 998,000 Miscellaneous 3,535 Restricted cash balance carryforward 116,453 Total Revenues $ 1,117,988 163051 EXPENDITURES Operating $ 417,988 Transfers out 700,000 Total Expenditures $ 1,117,988 19 of 143 K ATTACHMENT TO RESOLUTION R-1731 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2017/2018 SPECIAL REVENUE FUNDS - CONTINUED 20 of 143 3 PARKING IN -LIEU -OF FEE FUND 190010 REVENUES Miscellaneous $ 14,204 Total Revenues $ 14,204 190051 EXPENDITURES Unappropriated 14,204 Total Expenditures $ 14,204 LAW ENFORCEMENT FORFEITURE FUND 190010 REVENUES Fines and forfeits $ 1,000 Miscellaneous 145 Total Revenues $ 1,145 190051 EXPENDITURES Unappropriated $ 1,145 Total Expenditures $ 1,145 COMMUNITY REDEVELOPMENT AGENCY FUND 163010 REVENUES Tax Increment - Sebastian $ 178,556 Tax Increment - Indian River County 171,433 Miscellaneous 37,878 Total Revenues $ 387,867 163051 EXPENDITURES Operating $ 217,192 Grants and Aids 40,000 Capital Outlay 60,000 Unappropriated 70,675 Total Expenditures $ 387,867 DEBT SERVICE FUNDS DISCRETIONARY SALES SURTAX REVENUE BONDS 230010 REVENUES Miscellaneous $ - Transfers in - Restricted cash balance carryforward - Total Revenues $ - 230051 EXPENDITURES Debt service $ - Total Expenditures $ - STORMWATER UTILITY REVENUE BONDS 263010 REVENUES Miscellaneous $ 900 Transfers in 403,792 Total Revenues $ 404,692 263051 EXPENDITURES Debt service $ 404,078 Unappropriated 614 Total Expenditures $ 404,692 20 of 143 3 ATTACHMENT TO RESOLUTION R-17-31 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2017/2018 CAPITAL PROJECTS FUNDS REVENUES Transfer from Discretionary Sales Tax fund 2,074,345 Transfer from Local Option Gas Tax fund 451,000 Transfer from Recreation Impact Fee Fund 455,000 Grants 2,951,963 Total Revenues $ 5,932,308 EXPENDITURES Transportation $ 3,689,658 Recreation facilities projects 668,000 Stormwater Improvements/Physical Environment 750,000 Public Safety 444,000 General Government 380,650 Total Expenditures $ 5,932,308 ENTERPRISE FUNDS GOLF COURSE FUND 410010 REVENUES: Charges for services $ 1,294,434 Miscellaneous revenues 53,464 Total Revenues $ 1,347,898 EXPENSES: GOLF COURSE ADMINISTRATION 410110 Personal services $ 283,542 Operating expenses 289,386 Repayment of Building Fund Loan 31,744 Total Administration $ 604,672 GOLF COURSE GREEN DIVISION 410120 Operating expenses $ 585,129 Total Golf Course Green Division $ 585,129 GOLF COURSE CARTS DIVISION 410130 Personal services $ 92,291 Operating expenses 8,400 Debt Service on Cart Lease/Purchase 57,406 Total Golf Course Carts Division $ 158,097 Total Golf Course Expenses $ 1,347,898 21 of 143 4 ATTACHMENT TO RESOLUTION R-17-31 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2017/2018 ENTERPRISE FUNDS - CONTINUED AIRPORT FUND 450010 REVENUES Charges for services $ 483,156 Miscellaneous revenues 14,300 Total Revenues $ 497,456 450110 EXPENSES: Personal services $ 228,229 Operating expenses 209,727 Debt service 24,500 Capital Outlay I0,000 Transfer out 25,000 Total Expenses $ 497,456 BUILDING DEPARTMENT 480010 REVENUES Charges for services $ 652,400 Miscellaneous revenues 38,444 Total Revenues $ 690,844 480110 EXPENSES: Personal services $ 503,260 Operating expenses 104,463 Unappropriated 83,121 Total Expenses $ 690,844 TOTAL BUDGET SUMMARY GENERAL FUND $ 12,048,521 SPECIAL REVENUE FUNDS 5,985,210 DEBT SERVICE FUNDS 404,692 CAPITAL PROJECT FUNDS 5,932,308 ENTERPRISE FUNDS 2,536,198 TOTAL BUDGET FOR ALL FUNDS $ 26,906,929 22 of 143 5 LM Lf SE -M HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: R-17-32; Six -Year Capital Improvement Program {CIP} for Fiscal Years 2018-2023 RECOMMENDATION: Approve R-17-32 BACKGROUND: In addition to the preparation of the City's Operating Budget for FY 2017-2018, Staff prepared a Six -Year Capital improvement Program for FY 2018-2023. The Capital Improvement Program was previously reviewed by the City Council, Planning and Zoning Commission, and Citizen's Budget Review Advisory Committee. The Parks and Recreation Advisory Board reviewed and commented on projects related to park and recreation facilities. The entire proposed Capital Improvement Program is incorporated as a section of the Annual Budget document, as well as long-term projections for the major Special Revenue Funds that provide the majority of funding for most of the City's capital projects. Staff has modified the Capital Improvement Program to provide additional funding for road reconstruction and to address the negative balances that were shown in the Local Option Gas Tax, Discretionary Sales Tax and Stormwater Utility Funds. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: U ATTACHMENTS: 1. R-17-32 2. CIP FY 2018-2023 City Manager Authorization: s Date: 20 September 2017 23 of 143 RESOLUTION NO. R-17-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2018-2023; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian, Indian River County, Florida finds that it is in the best interest of its citizens and taxpayers to provide for financial planning; and WHEREAS, a detailed capital budget is necessary for the proper annual operation of the City and its desired capital program; WHEREAS, the Six -Year Capital Improvement Program has been reviewed by both the City Council and the City Planning Zoning Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows: Section 1. The Six -Year Capital Improvement Program for Fiscal Years Ending 2018-2023 for the City of Sebastian is attached hereto. Section 2. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmernber Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd 24 of 143 The Mayor thereupon declared this Resolution duly passed and adopted this 27th day of September, 2017 ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 25 of 143 CITY OF SE��fi�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN FLORIDA ANN UAL BUDGET FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROGRAM 26 of 143 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2018-23 City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive PIan Capital Improvement Element. Operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five - Year Forecast. The Capital Improvement Program is updated and approved by the City Council annually and encompasses a period of six years. What are Capital Improvements? Capital improvements include construction, reconstruction, expansion, upgrades and major repairs to streets, drainage systems, buildings, computer systems, parks, recreation centers, airport facilities, the cemetery, the golf course and other major components of the City's infrastructure. Vehicles and equipment additions and replacements are also included in the capital improvement program for consistency with the criteria used for defining capital purchases in the accounting records and the annual operating budget. Therefore, items in the Capital Improvement Program generally cost more than $750 and are expected to last at least one year. Policies Used in Developing the Capital Improvement Program Capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). The following statements are included in the City's adopted Financial Policies: 1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 3. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. The pages that follow provide details and summary information on capital purchases scheduled for the next six years for all the City's operations. The expected sources of funding are identified for all the capital purchases but are ultimately dependent on the funds being legally appropriated within the City's adopted annual operating budget. Changes may ultimately be made in conjunction with alternative sources as they become available or adjustments may become necessary due to reductions in projected revenues. The timing of projects identified may also be altered from year to year to meet changing circumstances. Anticipated Continuation of Capital Projects Underway at Year -End The nature of some capital projects is such that they may continue into the following year(s) due to workload issues, permitting, design approval or other delays. The following is a listing of current projects that are anticipated to be carried forward to the FY 2017-18: Project Project Name Funding Remaining Number Sources Amount A1611 Police Evidence Garage DST $ 55,875 A1621 Working Waterfront Phase 2A DST/Grant $ 14,250 A1713 MIS Server User Licenses DST $ 15,002 A1724 Football Field Restrooms RIF $125,500 A1741 Golf Clubhouse Upgrades DST/Grant $189,683 A1764 Oyster Point Baffle Box SW $150,000 A1765 Oyster Mat Project DST/Grant $ 24,000 Remarks Construction initiated but will not be finalized by year-end. Construction initiated but will not be completed by year-end. Delaying until October to match due dates on other licenses. Bids too high. Project on hold to reconsider project scope. Tenant vacated, upgrades to restrooms, AIC and floors initiated. Project initiated late in year and will not be completed by year-end. Project initiated late in year and will not be completed by year-end. 27 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Prolects FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals General Government Audio Visual Equipment $ 30,000 $ - S - 5 - $ $ $ 30,000 Laserfiche Software Upgrade 50,000 50,000 Computer Replacements - 180,000 - 180,000 Computer Upgrades 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Wireless System 5,000 - - - - - 5,000 Firewall Software 75,650 - 75,650 UPS Bypass Switches - 12,000 - 12,000 Police Department Police Vehicles and Equipment 350,000 350,000 300,000 300,000 300,000 300,000 1,900,000 Evidence Building Fixtures 20,000 50,000 - - - - 70,000 Police Personnel Equipment 20,aoo 6,000 6,000 6,000 6,000 6,000 50,000 Radio System Upgrades 57,000 50,000 100,000 50,000 - - 257,000 Power Source/Generator 17,000 - 200,000 - 217,000 Community Development Wayfinding Signage 50,000 - - 50,000 Street Signage - 50,000 50,000 100,000 CRA Master Plan 50,000 - 50,000 Engineering - Streets & Special Projects Engineering Equipment - 14,500 10,000 24,500 CavCorp Paving - - - - Stonecrop Drainage 750,000 750,000 Speed Cushions and Signage 5,000 - - 5,000 Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 250,000 1,771,000 Street Reconstruction 356,500 - - - - 358,500 City Hall Parking Lot - 50,000 - 50,000 Working Waterfront Phase 3 400,000 - - - 400,000 Public Works - Road Operation & Maintenance Public Works Heavy Equipment 275,000 125,000 - 400,000 Public Works Roads Vehicles - 28,000 28,000 Public Works Garage Compound 100,000 2,850,000 1,150,000 4,100,000 Stormwater Stormwater Heavy Equipment - 145,000 290,000 70,000 145,000 650,000 Swale Improvement Grants 250,000 - - - - 250,000 Stormwater Equipment - 1,800 78,000 20,000 80,000 35,000 214,800 Parks & Recreation Public Works Parks Mowers 26,000 38,000 - - - 64,000 Public Works Parks Pickup Trucks - 30,000 30,000 60,000 Pickle Ball Courts 213,000 172,000 - 385,000 Barber Street Ballfield Lighting 375,000 - - 375,000 Replace Playground Components 25,000 25,000 25,000 25,000 25,000 25,000 150,000 ADA Playground 80,000 - - - - 80,000 Riverview Park Tree Canopy 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Cemetery Cemetery Mower - 13,000 - - - 13,000 Irrigation System 150,000 - 150,000 Straightening of Headstones 24,375 - 24,375 Facilities Maintenance City Hall]Police Air Conditioners 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Fleet Management Public Works Fleet Equipment - 20,000 40,000 7,000 7,000 - 74,000 Golf Course Golf Course Small Equipment - 2,500 - - - 2,500 Airport Airport Entrance Signage 10,000 - 10,000 Modernize Security Cameras 100,000 - 100,000 Taxiways C,D & E Construction 1,998,658 2,391,136 4,389,794 Construct Access Road West - - - - 2,000,000 2,000,000 Engineer and Construct Hangar - 1,125,000 1,125,000 - 2,250,000 Construct Shade Hangars 625,000 - 200,000 - 825,000 Totals $ 6,318,183 $ 7,513,936 $ 3,925,000 $ 2,133,000 $ 2,893,000 $ 696,000 $ 23,479,119 28 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Grouped by Department General Government Police Department Community Development Public Works Department Streets and Special Projects Road Operation & Maintenance Stormwater Parks & Recreation Cemetery Facilities Maintenance Fleet Management Golf Course Airport Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Funding Source General Fund DST LOGT Recreation Impact Fees Riverfront CRA Stormwater Fund Golf Course Airport Grants Cemetery Total Funding Sources FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Total $ 190,650 $ 222,000 $ 30,000 $ 30,000 S 30,000 S 30,000 $ 532,650 464,000 456,000 606,000 356,000 306,000 306,000 $ 2,494,000 110,000 60,000 60,000 10,000 10,000 10,000 $ 260,000 1,562,500 784,500 260,000 250,000 250,000 250,000 $ 3,357,000 100,000 3,125,000 1,303,000 - - - $ 4,528,000 250,000 146,800 368,000 90,000 225,000 35,000 $ 1,114,800 693,000 253,000 93,000 25,000 25,000 25,000 $ 1,114,000 174,375 13,000 - - - - S 187,375 40,000 40,000 40,000 40,000 40,000 40,000 $ 240,000 - 20,000 40,000 7,000 7,000 - S 74,000 - 2,500 - - - - $ 2,500 2,733,658 2,391,136 1,125,000 1,325,000 2,000,000 - $ 9,574,794 $ 6,318,183 $ 7,513,936 $ 3,925,000 $ 2,133,000 $ 2,893,000 $ 696,000 $ 23,479,119 $ 515,025 S 335,000 S 130,000 S 80,000 S 80,000 S 80,000 $ 1,220,025 464,000 456,000 606,000 356,000 306,000 306,000 2,494,000 4,396,158 6,320,636 2,728,000 1,582,000 2,257,000 250,000 17,533,794 693,000 255,500 93,000 25,000 25,000 25,000 1,116,500 250,000 146,800 368,000 90,000 225,000 35,000 1,114,800 S 6,318,183 S 7,513,936 S 3,925,000 $ 2,133,000 $ 2,893,000 $ 696,000 S 23,479,119 $ 45,000 $ 134,500 S 177,000 $ 38,000 $ 38,000 S 31,000 $ 463,500 2,015,845 4,532,819 2,460,000 755,000 615,000 370,000 10,748,664 456,000 320,000 250,000 250,000 250,000 250,000 1,776,000 455,000 - - - - - 455,000 110,000 60,000 60,000 10,000 10,000 10,000 260,000 250,000 1,800 78,000 20,000 80,000 35,000 464,800 - 2,500 - - - - 2,500 10,000 - - - - - 10,000 2,951,963 2,462,317 900,000 1,060,000 1,900,000 - 9,274,280 24,375 - - - - - 24,375 $ 6,318,183 S 7,513,936 $ 3,925,000 S 2,133,000 S 2,893,000 S 696,000 S 23,479,119 29 of 143 FISCAL YEAR 2017/2018 General Government Audio Visual Equipment LaserFiche Software Upgrade Computer Upgrades Wireless System Firewall Software Police Department Police Vehicles and Equipment Evidence Building Fixtures Police Personnel Equipment Radio System Upgrades Power Source/Generator Community Development WayCmding Signage CRA Master Plan Streets and Special Projects CavCorp Paving Slonecrop Drainage Speed Cushions and Sibmagc Street Milling and Repaving Street Reconstruction Road Operation & Maintenance Public Works Garage Compound Starmwater Swale Improvement Grants Parks & Recreation Pickle Ball Courts Barber Street Ballfield Lighting Replace Playground Components ADA Playground Riverview Park Tree Canopy Cemetery Irrigation System Straightening of Headstones Facilities Maintenance City Hall/Police Air Conditioners Airport Airport Entrance Signage Modernize Security Cameras Taxiways Cl) & E Construction Construct Shade Hangars Total FY 201712019 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 30 of 143 Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery, Grants/ Golf Airport Fund Gas Tax DSC Aeencv Fees Fund Trust Bank Note Fund Fund Total 30,000 30,000 50,000 50,000 30,000 30,000 5,000 5,000 75,550 75,650 350,000 350,000 20,000 20,000 20,000 20,000 57,000 57,000 17,000 17,000 50,000 50,000 50,000 50,000 187,500 562,500 750,000 5,000 5,000 451,000 451,000 356,500 356,500 100,D00 100,000 250,000 250,000 213.000 213,000 375,000 375,000 25,000 25,000 80,000 80,000 10,000 10,000 150,0W 150,000 24375 24,375 40,000 40,000 10,000 10,000 100,000 100,000 109,195 1,889,463 1,998,658 125,000 500,000 625,000 S 45,000 S 456,000 S 2,015,845 S 110.000 S 455,000 S 250,000 S 24,375 S 2,951,963 S S 10,0011 S 6,318,183 30 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 31 of 143 Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Fund Gas Tax UST Agency Fees Fund Trust Bank Nate Fund Fund Total FISCAL YEAR 2 0 1 8120 1 9 General Government Computer Replacements 180,000 180,000 Computer Upgrades 30,000 31),000 UPS Bypass Switches 12,000 12,000 Police Ucpartment Police Vehicles and Equipment 350,000 350,000 Evidence Building Fixtures 50,000 50,000 Police Personnel Equipment 6,000 6,000 Radio System Upgrades 50,000 50,000 Community Development Sheet Signage 50,000 50,000 Streets and Special Projects Engineering Equipment 14,500 14,500 Street Milling and Repaving 320,1)00 320,000 City Het] Parking Lot 50,000 50,000 Working Waterfront Phase 3 200,000 200,000 400,000 Read Operation & Maintenance Public Works Heavy Equipment 275,000 275,000 Public Works Garage Compound 2,850,000 2,850,000 Stormwater Stormwater Heavy Equipment 145,000 145,000 Stormwater Equipment 1,800 1,800 Parks & Recreation Public Works Parks Mowers 26,000 26,000 Public Works Parks Pickup Trucks 30,000 30,400 Pickle. Ball Courts 172,1)00 172,000 Replace Playground Components 25,000 25,000 Riverview Park Tree Canopy 10,000 10,000 Cemetery Cemetery Mower 13,000 13.600 Facilities Maintenance City HallIPolice Air Conditioners 40,001) 40,000 Fleet Management Public Works Fleet Equipment 20,000 20,000 Golf Course Golf Course Small Equipment 2,500 2,500 Airport Taxiways C,D & E Construction 128,819 2,262,317 2,391,136 Total FY 2018/2019 S 134,500 S 326,000 5 4,532,819 $ 60,000 S S L800 5 5 2,462.317 5 2,501) S S 7,513,936 31 of 143 FISCAL YEAR 2019/2020 General Government Computer Upgrades Police Department Police Vebicles and Equipment Police Personnel Equipment Radio System Upgrades Power Source/Generator Community Development Street Signage Streets and Special Projects Engineering Equipment Street Milling and Repaving Road Operation & Maintenance Public Works Heavy Equipment Public Works Roads Vehicles Public Works Garage Compound Stormvater Slormwater Heavy Equipment S[Omrwaier Equipment Parks and Recreation Public Works Parks Mowers Public Warks Parks Pickup Trucks Replace Playground Components Riverview Paris Tree Canopy Facilities Maintenance City Hall Police Air Conditioners Fleet Management Public Works Fleet Equipment Airport Engineer and Construct Hangar Total FY 2019/2020 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax DST $ 30,000 300,000 6,000 100,000 200,000 10,000 250,000 125,000 28,000 1,150,000 290,000 38,000 30,000 25.000 40.000 40,000 Community Recreation Redevelopment Impact Slormwater Cemetery Grants/ Golf Airport AQencv Fees Fund :Ergg Dank Note Fund Fund 225,000 S 177.000 S 250.000 S 2860.000 S 50.000 78,000 10,000 50.000 S - S 78.000 S 900.000 S 900.000 S - S Total 30,00D 300,000 6,000 100,000 200,000 50,000 10,000 250,000 125,000 28,000 1,150,000 290,000 78.000 38,000 30,000 25,000 10,000 40,000 40,000 1,125,000 S 3925.000 32 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 33 of 143 Local Community Recreation General Option Redevelopment Impact Stornmater Cemetery Grants/ Golf Airport Fund Gas,ras DST Aecncv Fees Fund Trust Bank Note Fund Fund Total FISCAL YEAR 2020/2021 General Gavernment Computer Upgrades 30,000 30,000 Police Department Police Vehicles and Equipment 300,000 300,000 Police Personnel Equipment 6,000 6,000 Radio System Upgrades 501000 50,000 Streets and Special Projects Street Milling and Repaving 250,000 250,000 Stormwater Stormwater Heavy Equipment 70,000 70,000 Stormwater Equipment 20,000 20.000 Parks and Recreation Replace Playground Components 25,000 25.000 Riverview Park Tree Canopy 10,00D 10,000 Facilities Maintenance City Hali/Police Air Conditioners 40,000 40,000 Fleet Management Public Works Fleet Equipment 7,000 7,000 Airport Engineer and Construct Hangar 225,000 400.000 1,125,000 Construct Shade Hangars 40,000 160,000 200,000 Total FY 202012021 S 38,000 S 250,000 S 755,000 S 10,000 S S 20,000 S S 1,060,000 S S S 2,133,000 33 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 34 of 143 Local Community Recreation Genera) Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Fymd Gas Tax DST A enc Fees Fund Trust Dank Nnte Fund Fund Total FISCAL YEAR 2021/2022 General Government Computer Upgrades 30,000 30,000 Police Dtportment Police Vehicles and Equipment 300,000 300,900 Police Personnel Equipment 6,000 6,000 Streets and Special Projects Street Milling and Repaving 259,000 250,000 Stormwater Stormwater Heavy Equipment 145,000 145,000 Stonnwnter Equipment 60,000 80,000 Parks and Recreation Replace Playground Components 25,000 25,000 Riverview Park Tree Canopy 10,000 10,000 Facilities Maintenance City Hall/Police Air Conditioners 49,000 40,000 Fleet Management Public Works Fleet Equipment 7,01% 7,000 Airport Construct Access Road West 100.000 1,900,000 2,000,000 Totat FY 2 02 1120 22 S 38,000 S 250.0110 S 615.000 S 10.000 S - S 80,000 S - S 1,900.000 S - S - S 2,993,000 34 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stornmater Cemclery Grants/ Golr Airport Fund Gas Tax UST Aeency Fees Ftind Trust Bank Not Fund Fund Total FISCAL YEAR 2 0 2 212 02 3 General Government Computer Upgrades 30,000 Police Department Police Vehicles and Equipment 300,000 Police Personnel Equipment 6,000 Streets and Special Projects Street Milling and Repaving 250,000 Stormwater Stormwater Equipment Parks and Recreation Replace Playground Components 25,000 Riverview Park Tree Canopy Faculties Maintenance City kalUPolice Air Conditioners 40,000 Total FY 2022/2023 S 31.000 S 250,000 S 370,000 S Grand Total S 463.500 S 1,775,000 S 10.746,664 S 30,000 300,000 6,000 250,000 35,000 35,000 25,000 10,000 10,000 40,000 10,000 $ S 35,000 $ S S S S 696,000 260,000 S 455,000 5 464.800 S 24,375 S 9,274,280 5 2.500 S 10,000 S 27,479,119 35 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT Project Name: Audio Visual Equipment Project Description: Funding Source: Discretionary Sales Tax Project includes upgrading the capabilities of the current hearing assistance system in the City Council Chambers and acquiring equipment to make it hearing aid compliant. Justification: The current hearing assistance system in the City Council Chambers is not hearing aid compliant in accordance with ADA requirements. Part of the project is also to try to reduce some of the echo that is making it hard for some people to hear clearly. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact (Savings): $ - $ (5,400) $ (1,200) $ 3,000 $ 6,600 $ 9,000 $ 12,000 Project Name: Laserfiche Software Upgrade Project Description: Funding Source: Discretionary Sales Tax Project includes upgrading from the currrent Laserfiche Classic to I Laserfiche Avante software. Justification: With Laserfiche Avante, we will be able to add features that enable more departments to manage their public records effectively. This update will provide the ability to have the software import on it's own and enable departments to use the scanning capability of the copiers to enter the the data into Laserfiche. The City has been advised that Laserfiche Classic will eventually no longer be supported. Project Costs: FY I7-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (9,000) $ (2,000) $ 5,000 $ 11,000 $ 15,000 $ 20,000 Project Name: Computer Replacements Project Description: Funding Source: IDiscretionary Sales Tax Replace all desktop and laptop employee computers. Justification: A City-wide replacement of all desktops and laptops was done in July 2014. It is anticipated that a complete change out of these computers should be completed every five years to keep up-to-date with technology and maintain reliability and performance. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 180,000 $ - $ - $ - $ - $ 180,000 Operating Impact (Savings): $ - $ - $ (32,400) $ (7,200) $ 18,000 $ 39,600 $ 18,000 Project Name: I Computer Upgrades Project Description: Funding Source: IDiscretionary Sales Tax ( Computer equipment and software upgrades. Justification: This is needed to keep up-to-date with new technology and cover the cost of implementing new software releases. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 S 180,000 Operating Impact (Savings): $ - $ (5,400) $ (6,600) $ (3,600) $ 3,000 $ 12,000 $ (600) 36 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT (CONTINUED) Project Name: Wireless System Project Description: Funding Source: Discretionary Sales Tax Implement wireless at City Hall and Police Department. Justification: This will enable a "hot -spot" for Staff; and citizens to log in and have internet on their phones/laptops, while �at City Hall or the Police Station. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 5,000 S - $ - $ - $ - S - $ 5,000 Operating Impact (Savings): S - $ (900) $ (200) S 500 $ 1,100 S 1,500 $ 2,000 Project Name: lFirewaIl Software Project Description: Funding Source: IDiscretionary Sales Tax (Purchase two Cisco firepower 2110 NGFW appliances._ Justification: The City's Technical Consultant recommends an investment in redundant next generation firewall. technology that filters not only active attempts to penetrate the City's firewal from the outside but also filters email and Internet traffic for malware (malicious software, such as viruses, trojans, worms spyware, ransomware, etc.). The estimated cost includes a five year support contract. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 75,650 $ - $ - $ - $ - $ - $ 75,650 Operating Impact (Savings): $ - $ (9,835) $ 1,513 S 12,861 $ 22,695 $ 29,504 $ 56,738 Project Name: UPS Bypass Switches Project Description; Funding Source: Discretionary Sales Tax Install 3 bypass switches on whole -room UPS units. Justification; Two of the City's five major datacenters already have "whole -room" UPS bypass switches. In the event of necessary installations or maintenance, the other three must be completely powered down to facilitate the work. This equipment would allow the affected UPS to be completely bypassed and allow continued operation without interruption. Project Costs: FY 17-18 FY 18-I9 FY 19-20 FY -20-21 FY 21-22 FY 22-23 Total $ - $ 12,000 $ - $ , - $ - $ - $ 12,000 Operating Impact (Savings): $ - $ - $ (1,560) $ 240 $ 2,040 S 3,600 $ 4,320 PUBLIC SAFETY Project Name: Police Vehicles and Equipment Project Description; Funding Source: Discretionary Sales Tax 17118 350K 6 Police Units. 18119 350K 6 Police Units. 19120 300K 5 Police Units. 20121 300K 5 Police Units. 21122 300K 5 Police Units, 22123 300K 5 Police Units. Justification: (Replacement of vehicles with higher milage and repair costs. I Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 350,000 $ 350,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 S 1,900,000 Operating Impact: $ - $ (77,000) S (119,000) $ (115,000) $ (81,000) $ (38,000) $ (430,000) 37 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC SAFETY (CONTINUED) Project Name: I Evidence Building Fixtures Project Description: Funding Source:I Discretionary Sales Tax 17118 20K Equipment and shelving for building. 18119 50K Work space additions for evidence building. Justification: IAdditonal costs provided for growth and improved utilization of evidence storage. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 50,000 $ - $ - S - S - S 70,000 Operating Impact: $ - $ (5,400) $ (17,700) $ (13,500) $ (9,300) S (5,100) $ (51,000) Project Name: Police Personnel Equipment Project Description: Funding Source: General Fund 17118 10K Rifles and storage containers, 6K Tasers and accessories, 4K Ballistic shields. 18119 6K Tasers and accessories. 19120 6K Tasers and accessories. 20121 6K Tasers and accessories. 21122 6K Tasers and accessories. 22123 6K Tasers and accessories. Justification:I Replacement of necessary personal equipment for Police Officers, including hand held radio upgrades inl stages with a 2021 completion date. II Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 50,000 Operating Impact: $ - $ (4,400) $ (3,720) $ (2,440) $ (560) $ 720 $ (10,400) Project Name: Radio System Upgrades Project Description: Funding Source: Discretionary Sales Tax 17118 7K 4 Mobile radios for dispatch, 50K 15 Hand-held radios. 18119 50K 15 Hand-held radios. 19-20 50K Radio console, 50K 15 Hand-held radios. 20121 50K 15 Hand-held radios. Justification: Due to 2020 deadline, these are radio replacements for Dispatch personnel, radio console replacement and Ireplacements for hand-held radios for Police Officers. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 57,000 $ 50,000 $ 100,000 $ 50,000 $ - $ - S 257,000 Operating Impact: $ - $ (12,540) $ (17,840) $ (29,140) $ (19,440) $ 2,840 $ (76,120) Project Name: Power Source/Generator Project Description: Funding Source: Discretionary Sales Tax 17118 1 7 Power Source for the 911 Center I 19120 200K Generator. Justification: IA Power Source for the 911 Center is necessary, as well as the replacement of the generator needed for thel Dispatch radios. II Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 17,000 $ - $ 200,000 $ - $ - $ - $ 217,000 Operating Impact: $ - $ (4,590) $ (3,570) $ (56,550) $ (43,530) $ (30,510) $ (138,750) 38 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT Project Name: Wayfinding Signage Project Description: Funding Source: Community Redevelopment Install decorative wayfinding signs in the Presidential Street areas. Agency Justification: This will help identify businesses and community buildings in this area with cohesive and attractive business directional signs at each end of the streets on U.S. Highway #1 and Indian River Drive. Concurrently, it is expected that actions will be initiated to reduce the sign clutter within these areas. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (7,500) $ (2,000) $ 3,500 $ 9,000 $ 11,500 $ 14,500 Project Name: Street Signage Project Description: Funding Source: Community Redevelopment Purchase and install decorative street and directional signage. Agency Justification: To be done in conjunction with the wayfinding signage Most street signs, stop signs and directional signage post and frames would be replaced with materials of similar design to the wayfinding signage. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 50,000 $ 50,000 $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - S - $ (7,500) $ (9,500) $ 1,500 $ 12,500 $ (3,000) Project Name: CRA Master Plan Project Description: Funding Source: Community Redevelopment Update the CRA Master Plan. J Agency Justification: (The current CRA Master is outdated and should be updated. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ _ $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $- ENGINEERING - STREETS & SPECIAL PROJECTS Project Name: Engineering Equipment Project Description: Funding Source: General Fund 18119 4.5K Survey Data Collector and 10K Sign Plotter. 19120 1 O CAD Plotter/Scanner. Justification: (These are useful tools for use by the Engineering Technician and Personnel at the Sign Shop. Project Costs; FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 14,500 $ 10,000 $ - $ - $ - $ 24,500 Operating Impact (Savings): $ - $ - $ (3,190) $ (3,940) $ (1,490) $ 960 $ (7,660) 39 of 143 Project Costs: FY 17-18 FY 18-19 $ 5,000 $ - $ Operating Impact (Savings): S - $ (250) $ FY 19-20 FY 20-21 150 $ 550 $ FY 21-22 FY 22-23 Project Name: I Street Milling and Repaving Project Description: Funding Source: I Local Option Gas Tax I Resurfacing of roadways. Total - $ 5,000 950 $ 1,250 $ 2,650 Justification: Necessary to keep streets in good condition. Repaving reduces pot -hole repairs and claims for damages. Timely repaving can avoid a more costly reconstruction. For FY17-18, $451K is projected for Indian River Drive, $320K is planned for FY18-19 (Pleasant View $60K, Rolling Hills Drive $108K and Schumann Drive $152K). S250K per year is scheduled for future years with actual projects dependent on annual review of roadwav conditions. Project Costs: FY 17-I8 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 451,000 $ 320,000 $ 250,000 $ 250,000 $ 250,000 S 250,000 S 1,771,000 Operating Impact (Savings): $ - $ (76,670) $ (113,030) $ (124,690) $ (126,350) $ (118,010) $ (558,750) 40 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ENGINEERING - STREETS & SPECIAL PROJECTS (CONTINUED) Project Name: lCavCorp Paving Project Description: Funding Source: (Discretionary Sales Tax (Complete paving of CavCorp Boat Parking Area. (Cancelled) Justification: As part of the original 2017 CIP paving, the CavCorp paving project placed I" layer of asphalt pavement i� 12016-2017 and then a final V layer of AC for the entire lot in 2017-2018. I Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total S - $ - $ - $ - $ - $ - $ - Operating Impact (Savings): $ - $ - $ - $ - $ - $ - $ - Project Name: Stonccrop Drainage Project Description: Funding Source: 75% Hazard Mitigation FEMA Install new dual 60" drainage pipes from Laconia to Stonecrop. Grant. 25% City Matching Requirements from Discretionary Sales Tax Justification: This drainage project is identified in the City's stormwater master plan to pipe the existing drainage ditch. Due to erosion of the side slopes, the ditch has become difficult to maintain and therefore the system needs to be piped with dual 60" pipe. The system drains the entire central section of the City and therefore critical to maintain flow to avoid any flooding. City matching requirement from discretionary sales taxes and is projected to be $187,500. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 750,000 $ - $ - $ - $ - $ - $ 750,000 Operating Impact (Savings): $ - $ (67,500) $ (60,000) $ (45,000) $ (37,500) $ (22,500) $ (232,500) Project Name: Speed Cushions and Signage Project Description: - Funding Source: (Local Option Gas Tax Purchase two sets of speed cushions and signage for the neighborhood traffic calming program. Justification: The City is receiving more citizen requests for traffic calming on residential streets. Currently, there are two possible streets which may qualified for traffic calming devices like speed cushions, so staff is budgetting two sets of speed cushions and signage Project Costs: FY 17-18 FY 18-19 $ 5,000 $ - $ Operating Impact (Savings): S - $ (250) $ FY 19-20 FY 20-21 150 $ 550 $ FY 21-22 FY 22-23 Project Name: I Street Milling and Repaving Project Description: Funding Source: I Local Option Gas Tax I Resurfacing of roadways. Total - $ 5,000 950 $ 1,250 $ 2,650 Justification: Necessary to keep streets in good condition. Repaving reduces pot -hole repairs and claims for damages. Timely repaving can avoid a more costly reconstruction. For FY17-18, $451K is projected for Indian River Drive, $320K is planned for FY18-19 (Pleasant View $60K, Rolling Hills Drive $108K and Schumann Drive $152K). S250K per year is scheduled for future years with actual projects dependent on annual review of roadwav conditions. Project Costs: FY 17-I8 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 451,000 $ 320,000 $ 250,000 $ 250,000 $ 250,000 S 250,000 S 1,771,000 Operating Impact (Savings): $ - $ (76,670) $ (113,030) $ (124,690) $ (126,350) $ (118,010) $ (558,750) 40 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ENGINEERING - STREETS & SPECIAL PROJECTS (CONTINUED) Project Name: Street Reconstruction Project Description: Funding Source: Discretionary Sales Tax (Reconstruct 250 linear feet of Damask, plus Other Roads. Justification: This work involves more than just an overlay of the surface due to the condition of the roadway. Because o this, it is eligible for funding by discretionary sales taxes. $6,500 is for a road priority study. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total S 356,500 $ - $ - $ - $ $ - $ 356,500 Operating Impact (Savings): S - $ (174,685) $ (174,685) $ (167,555) $ (167,555) $ (178,250) $ (862,730) Project Name: City Hall Parking Lot `Discretionary Project Description: I Funding Source: Sales Tax Seal coat and stripe parking lots at the City Hall Complex. Justification: These parking areas should be seal coated and striped. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 50,000 S - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ (8,500) $ (6,500) $ (4,500) $ (2,500) $ (22,000) Project Name: Working Waterfront Phase 3 Project Description: Funding Source: Discretionary Sales Tax - 50% I Working Waterfront Shoreline Protection. SJRWMD Grant -50% Justification: This project has been rescheduled. It is for improvements to the Working Waterfront by construction o measures to protect the shoreline. The City's matching is from discretionary sales taxes for $200,000. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 400,000 $ - $ - $ - $ - $ 400,000 Operating Impact (Savings): S - $ - $ (196,000) $ (196,000) $ (188,000) $ (188,000) $ (768,000) PUBLIC WORKS - ROAD OPERATION AND MAINTENANCE Project Name: Public Works Heavy Equipment Project Description: Funding Source: (Discretionary Sales Tax 18119 200K Cat Loader, 75K Bobcat Skid Steer. 19120 125K 8yd Brush Truck. Justification:( Scheduled replacement of equipment used in the Roads Division that is eligible to be purchased using Discretionary Sales Taxes. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 275,000 $ 125,000 $ - $ - $ - $ 400,000 Operating Impact (Savings): $ - $ - $ (74,250) $ (91,500) $ (67,500) $ (43,500) $ (276,750) Project Name: Public Works Roads Vehicles Project Description: 128K Funding Source: General Fund 314 Ton Pickup PW -5-2004. IJustification: Scheduled replacement of a Pickup Truck used in the Roads Division. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ 28,000 $ - - $ - $ 28,000 Operating Impact (Savings): Included with above. $ - $ - $ - $ (6,160) $ (3,360) $ (560) $ (10,080) 41 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - ROAD OPERATION AND MAINTENANCE (CONTINUED) Project Name: Public Works Garage Compound Project Description: Funding Source: (Discretionary Sales Tax. Design and construct new City Garage and Public Works Compound to be located at the Sebastian Municipal Airport. Justification: Existing City Garage and Public Works Compound is reaching its capacity to park and service vehicles and equipment. Existing compound sits on commercially valuable property. Relocating the compound to the airport will provide room for growth and allow the city to sell existing property. Airport benenfits by receiving rent on the land used by the new City Garage. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 100,000 $ 2,850,000 $ 1,150,000 $ - $ - $ - $ 4,100,000 Operating Impact: $ - $ (9,000) $ (264,500) $ (337,500) $ (266,152) $ (166,582) $ (1,043,734) PUBLIC WORKS - STORMWATER UTILITY Project Name: Stormwater Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 18119 145K Transport Truck SW609-2002. 19120 125K 8 Yard Brush Truck SW607, 165K Slope Mower SW688. 20121 70K 35 Ton Lowbed Trailer SW610-2002. 21122 145K 2011 Track Excavator. Justification: Scheduled replacement of equipment essential to the stormwater maintenance program, Includes a Transport Truck, Brush Truck and Lowbed Trailer that will all be over 15 years old when replaced, plus a Slope Mower and a 2011 Track Excavator used for stormwater ditches. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 145,000 $ 290,000 $ 70,000 $ 145,000 $ - $ 650,000 Operating Impact (Savings): $ - $ - $ (39,150) $ (108,750) $ (101,550) $ (110,400) $ (359,850) Project Name: Swale Improvement Grants I Project Description: Funding Source: Stormwater Fund Establish a grant program to repair or replace swale improvements. Justification: This will address a long standing problem with property owners that have been unable or unwilling to keep the swales on their property clear and in effective working order. These funds will permit the City act on these problems and direct a contractor to perform the necessary work. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 250,000 $ - $ - $ - $ - $ - $ 250,000 Operating Impact (Savings): $ - $ (70,000) $ (65,000) $ (60,000) $ (55,000) S (50,000) $ (300,000) Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Fund 18119 1K 3' Pump and .8K 2' Pump. 19120 48K 1 Ton Utility Crew Cab Truck SW606-2205, 30K Pickup Truck SW614-2006. 20121 20K Water Tank and Trailer. 21122 45K Excavator Buckets & Mowing Heads, 35K Pickup Truck. 22123 35K Pickun Truck, Justification: Scheduled replacement of equipment for the stormwater maintenance program. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total S - $ 1,800 $ 78,000 S 20,000 $ 80,000 $ 35,000 $ 214,800 Operating Impact (Savings): S - $ - $ (396) $ (17,376) $ (13,796) $ (21,416) $ (52,984) 42 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - PARKS AND RECREATION Project Name: Public Works Parks Mowers Project Description: Funding Source: General Fund 18119 13K Mowers P -370-20I0 and P-330 - 2010. 19120 38K for 3 Mowers. Justification: These are scheduled replacements of the mowers used in the Parks Division. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ - $ 26,000 $ 38,000 S - $ - $ Operating Impact (Savings): $ - $ - S (4,680) $ (7,880) $ 1,080 $ Project Name: Public Works Parks Pickup Trucks Project Description: Funding Source: I General Fund 18119 30K 314 Ton Pickup P328-2001. 19120 30K Pickup P-707-2003. Justification: I These are scheduled replacements of the Pickup Trucks used in the Parks Division. Project Costs: Total - $ 64,000 9,520 $ (1,960) FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 30,000 $ 30,000 $ - $ - $ - $ 60,000 Operating Impact (Savings): $ - $ - $ (6,600) $ (10,200) $ (4,200) $ 1,800 $ (19,200) Project Name: Pickle Ball Courts Project Description: Funding Source: (Discretionary Sales Tax 11nitially construct 4 courts, followed by 4 more the following year. Justification: This project was budgeted in FY 16117 from Recreation Impact Fees but due to the unreasonably high construction bids, that project was cancelled and is now being revised to spread the total cost over two years and utilize discretionary sales taxes for funding. Project Costs: FY 17-I8 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 213,000 $ 172,000 $ - $ - $ - $ - $ 385,000 Operating Impact (Savings): $ - $ - $ - $ - $ - $ - $ - Project Name: Barber Street Ballfield Lighting Project Description: I Funding Source: Recreation Impact Fees Upgrade to energy efficient lighting and automation of the controls. Justification: The lighting at the Ballfields is outdated and beyond repair. This project would allow an upgrade to energy) efficient lighting and include the addition of automated and possibly wireless offsite controls. 11 Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 375,000 $ - $ - $ - $ - $ - S 375,000 Operating Impact (Savings): $ - $ (67,500) $ (15,000) $ 37,500 $ 82,500 $ 112,500 S 150,000 Project Name: Replace Playground Components Project Description: Funding Source: General Fund I As needed replacement of components of playground equipment. Justification: This will allocate funds on an annual basis toward replacing rusted or damaged components of playground equipment in parks throughout the City. Many of these have been in service beyond their expected lifespan and need to be regularly inspected for problems and replaced immediately. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 25,000 S 25,000 $ 25,000 $ 25,000 $ 25,000 S 25,000 $ 150,000 Operating Impact (Savings): $ - $ (4,500) S (5,500) $ (3,000) $ 2,500 $ 10,000 S (500) 43 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - PARKS AND RECREATION (CONTINUED) Project Name:JRecreation ADA Playground Description: Funding Source: Impact Fees (Project Construction of ADA Playground, Justification: Due to construction of the Police Evidence Building where a playground was previously, it is anticipated that a new playground will be constructed at Friendship Park. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Operating Impact (Savings): $ - $ (22,400) $ (20,800) $ (19,200) $ (17,600) S (16,000) $ (96,000) Project Name: Riverview Park Tree Canopy Project Description: Funding Source: Community Redevelopment Provide for tree maintenance and new plantings that will ensure a future Agency tree canopy at Riverview Park. Justification: The priceless value of the tree canopy at Riverview Park provides a very special setting for community events and gatherings. There is a concern that as the large oaks continue to age that this may be lost. It is recommended that we begin to take measures to ensure they are maintained properly and that a program for planting replacement trees be implemented. Project Costs: FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 FY 22-23 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 60,000 Operating Impact (Savings): $ - $ (2,900) $ (5,800) $ (8,700) $ (11,600) $ (14,500) $ (43,500) Project Name: I Cemetery Mower Project Description: Funding Source: (General Fund Replace mower purchased in 2005. II Justification: The mower currently used requires frequent repair and is no longer cost effective to maintain. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 13,000 $ - $ - $ - $ - $ 13,000 Operating Impact (Savings): $ - $ - $ (2,340) $ (520) $ I,300 $ 2,860 $ 1,300 PUBLIC WORKS - CEMETERY Project Name: Irrigation System Project Description: Funding Source: Discretionary Sales Tax Install a new irrigation system at the Cemetery. Justification: The present irrigation system requires frequent repairs due to its age. This project would entirely replace the current system. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 150,000 $ - $ - $ - $ - $ - $ 150,000 Operating Impact (Savings): $ - $ (42,000) $ (39,000) $ (36,000) $ (33,000) $ (30,000) $ (180,000) 44 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - CEMETERY (CONTINUED) Project Name: Straightening of Headstones Project Description: Funding Source: I Cemetery Trust Fund I Straighten and level headstones or markers. Justification: Over time, the headstones and markers at the Cemetery have become out of place. This will provide funds +I for a contractor to completely address the problem. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 24,375 $ - $ - $ - $ - $ - $ 24,375 Operating Impact (Savings): PUBLIC WORKS - FACILITIES MAINTENANCE Project Name: I City Hall/Police Air Conditioners Project Description: Funding Source: IDiscretionary Sales Tax 'Replace air conditioners on the roofs of City Hall and Police Station. Justification: These units have served beyond the expected lifespan and are having mechanical issues. One unit will be� replaced per year. Discretionary sales taxes can be used as these facilities were built using them. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 240,000 Operating Impact (Savings): $ - $ (6,800) $ (I2,000) $ (15,600) $ (17,600) $ (18,000) $ (70,000) PUBLIC WORKS - FLEET MANAGEMENT Project Name: Public Works Fleet Equipment Project Description: Funding Source: General Fund 18119 15k Four Post Lift, I Bore Scope,4K Air Conditioning Recovery Machine. 19120 40K 314 Ton 4WD Utility Service Truck. 20121 7K Tire Balancer. 21122 7K Portable Welder/Generator Justification: Equipment needed for the City Garage. The existing Utility Service Truck will be over 18 years old. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 20,000 $ 40,000 $ 7,000 $ 7,000 $ - $ 74,000 Operating Impact (Savings): (5,400) $ (15,000) $ (13,290) $ (11,160) $ (44,850) GOLF COURSE FUND Project Name: Golf Course Small Equipment Project Description: Funding Source: JGolf Course Operating Fund (Replace Range Ball Dispenser. 1 Justification: This unit is expected to need replacement in the future. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 2,500 $ - $ - $ - $ - $ 2,500 Operating Impact (Savings): $ - $ - $ (300) $ (125) $ 50 $ 225 S (150) 45 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Airport Entrance Signage Project Description: Funding Source: I Airport Revenue Fund Add signage at Airport Entrance. Justification: I Additional signage is needed to clearly mark the entranceway from Main Street. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total S I0,000 S - $ - $ - $ - S - $ 10,000 Operating Impact: $ - $ (500) S 300 $ 1,100 $ 1,900 S 2,500 $ 5,300 Project Name: I Modernize Security Cameras Project Description: Funding Source: IDiscretionary Sales Tax I Upgrade flightline and gate security cameras. Justification: All of the flight line and gate security cameras are outdated or broken and no longer capable of capturing quality video. This project involves the purchase of twelve camera units and software to archive previous videos and alert the Police Department of unusual activities. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 2I-22 FY 22-23 Total $ 100,000 $ - $ - $ - $ - S - $ 100,000 Operating Impact: $ - $ (18,000) $ (4,000) $ 10,000 $ 22,000 S 30,000 $ 40,000 Project Name: Taxiways C,D & E Construction Project Description: Funding Source: 90% FAA Grant. 5% FDOT Grant. Construction of Airport Taxiway D and E will be done in FY 17-18 and 5% City Matching Requirements Taxiway C is planned for FYI 8-19. from Discretionary Sales Tax Justification: New taxiway construction will improve safety by eliminating the current need to cross the intersection of two runways to reach runway thresholds. City matching requirement will be from discretionary sales taxes and are projected to be $109,195 for Taxiways D and E $128,819 for Taxiway C. Project Costs: FY 17-I8 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 1,998,658 S 2,391,136 $ - $ - $ - $ - $ 4,389,794 Operating Impact (Savings): $ - $ (179,879) $ (375,095) $ (311,210) $ (243,401) $ (179,517) $ (1,289,102) Project Name: Construct Access Road West Project Description: Funding Source: _ 90% FAA Grant. 5% FDOT Grant. Design and Contruct Access Road on west side of airport from Roseland 5% City Matching Requirements Road to new areas of development on the airport. from Discretionary Sales Tax Justification: Land on the West side of the Airport that is available for future economic development requires an access road. $100,000 is estimated to be needed as City matching funds. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ - $ - $ 2,000,000 $ - $ 2,000,000 Operating Impact (Savings): $ - $ - $ - $ - $ - $ 20,000 $ 20,000 46 of 143 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Engineer and Construct Hangar Project Description: Funding Source: 80% FDOT Grants. City Matching Engineer and construct a hangar capable of housing (3) corporate Requirements at 20% from aircraft owners or to configure as a large business hangar. Discretionary Sales Tax funds. Justification: New hangar to meet the growing need for corporate hangar(s) capable of housing large twin engine aircraft, with the option of configuring the building for a future business tenant. Airport benefits from rents paid by tenant(s). City matching requirement will be from discretionary sales taxes and are projected to be $225,000 for FY19-20 and FY20-21. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ 1,125,000 $ 1,125,000 $ - $ - $ 2,250,000 Operating Impact: $ - $ - $ - $ 11,250 $ 33,750 $ 56,250 $ 101,250 Project Name: I Construct Shade Hangars Project Description: Funding Source: 80% FDOT Grants. City Matching Apron improvements and installation of pre-engineered open -sided Requirements at 20% from Shade Hangars. Phase -1 involves 14 -hangars. Phase -2 will erect 7 Discretionary Sales Tax funds. Shade Hangars. Justification: Shade hangars offer a lower cost aircraft sheltering alternative to local aircraft owners. Shade hangars will contribute much needed revenue to help bring economic sustainability to the airport. Annual rental revenues are expected bring in over $33,600. Follow up Phase -2 involves 7 additional Shade Hangars. $ I25,000 in FYI 7-18 and $40,000 in FY20-21 will be funded by discretionary sales taxes. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 625,000 $ - $ - $ 200,000 $ - $ - S 825,000 Operating Impact (Savings): $ - $ 6,250 $ 12,500 $ 18,750 $ 27,000 $ 35,250 S 99,750 47 of 143 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will ger operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect anticipated revenues the item will generate. Year of 1 Year 2 Years 3 Years 4 Years Purchase After After After After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100% 30+ Year Useful Life 0% 1% 2% 3% 4% 20 Year Useful Life 0% 2% 4% 6% 8% 10 Year Useful Life 0% 3% 6% 9% 12% 7 Year Useful Life 0% 5% 10% 15% 20% 5 Year Useful Life 0% 7% 14% 21% 28% 3 Year Useful Life 0% 10% 20% 30% 40% Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent ye 30+ Year Useful Life 0% -10% -10% -9% -9% 20 Year Useful Life 0% -10% -9% -8% -7% 10 Year Useful Life 0% -10% -8% -6% 4% 7 Year Useful Life 0% -10% -7% 4% -1% 5 Year Useful Life 0% -10% -6% -2% 2% 3 Year Useful Life 0% -10% -5% 0% 5% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive. 30+ Year Useful Life 0% -10% -10% -9% -9% 20 Year Useful Life 0% -10% -9% -8% -7% 10 Year Useful Life 0% -10% -8% -6% 4% 7 Year Useful Life 0% -10% -7% 4% _1% 5 Year Useful Life 0% -10% -6% -2% 0% 3 Year Useful Life 0% -10% -5% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compoun 30+ Year Useful Life 0% -30% -31% -32% -33% 20 Year Useful Life 0% -20% -21% -22% -23% 10 Year Useful Life 0% -10% -11% -12% -13% 7 Year Useful Life 0% -7% -8% -9% -10% 5 Year Useful Life 0% -5% -6% -7% -8% 3 Year Useful Life 0% -3% 4% -5% -6% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case-by-case basis. 48 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST SUMMARY BY FUND Total FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Impacts General Fund: - 125 250 375 Maintenance 107,311 322,796 614,842 940,647 1,508,388 3,493,983 Efficiency (185,115) (599,969) (770,319) (677,854) (625,397) (2,858,654) Risk (311,015) (480,769) (531,999) (478,027) (432,643) (2,234,453) Replacement (356,990) (675,046) (863,214) (993,514) (1,140,872) (4,029,636 Totals (745,810) (1,432,988) (1,550,691) (1,208,748) (690,525) (5,628,761 All the capital outlays for General Fund taken collectively indicate that net operating impacts should be favorable in the initial years but can be expected to decline in future periods. This supports the premise that the City would financially benefit by diligently scheduling replacements before net maintenance cost become excessive. With the capital outlay items funded for the Golf Course, the value of replacing capital items on a timely basis is supported by Golf Course Fund: Maintenance - 125 250 375 500 1,250 Efficiency - - - - - - Risk - (250) (175) (100) (25) (550) Replacement - (175) (200) (225) (250) (850) Totals - (300) (125) 50 225 (150) With the capital outlay items funded for the Golf Course, the value of replacing capital items on a timely basis is supported by the projections of net maintenance cost. (1,022,802) Airport Fund: Maintenance 33,737 91,385 160,282 242,430 344,578 872,412 Efficiency (10,000) (6,000) (2,000) 2,000 4,000 (12,000) Risk (210,866) (445,679) (421,393) (395,181) (375,095) (1,848,214) Replacement (5,000) (6,000) (7,000) (8,000) (9,000) (35,000) Totals (192,129) (366,295) (270,110) (158,751) (35,517) (1,022,802) The construction of additional infrastructure in the Airport Fund results in a progressively higher annual net maintenance cost. Building Fund: Maintenance - - - - - - Efficiency - - - - - - Risk - - - - - - Replacement - - - - - - Totals - - - - - - There are no projected scheduled capital purchases or replacements over this time period. All Funds: Maintenance 141,047 414,306 775,374 1,183,452 1,853,466 4,367,645 Efficiency (195,115) (605,969) (772,319) (675,854) (621,397) (2,870,654) Risk (521,881) (926,698) (953,567) (873,308) (807,763) (4,083,217) Replacement (361,990) (681,221) (870,414) (1,001,739) (1,150,122) (4,065,486) Totals (937,939) (1,799,583) (1,820,926) (1,367,449) (725,816) (6,651,7131 49 of 143 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST SUMMARY OF RESULTS The graphs below show the impact of scheduled capital purchases on the Operating Budget for each Fund. These reflect that there are often initial savings from removing replaced items from service, efficiencies gained by acquiring the new items and reduced exposure to potential injury and liability claims that initially outweigh the projected maintenance costs of the new items. General Fund Capital Improvements Operating Costs Impact 13,000,000 12,000,000 11,000,000 EEL - 10,000,000 9,000,000 8,000,000 - - FY 18-19 FY 19-20 FY 20-21 FY 21.22 FY 22-23 Current Cost � With CIP Impact Airport Fund Capital Improvements Operating Costs Impact 400,000 200,000 {2oa,o0a� FY 18-19 FY 19-20 FY 20.21 FY 21-22 FY 22-23 Current Cost � With CIP Impact 1,500,000 1,400,000 1,300,000 1,200,000 1,100, 000 1,000,000 900,000 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Current Cost --4— With CIP Impact 600,00 580, 00, 560,00, 540,00, 520,001 500,00, Golf Course Capital Improvements Operating Costs Impact Building Fund Capital Improvements Operating Costs Impact FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 �— With CIP Impact ---&— Current Cost 50 of 143 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST SUMMARY OF RESULTS Project Names FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Audio Visual Equipment $ (5,400) S (1,200) $ 3,000 $ 6,600 $ 9,000 Laserfiche Software Upgrade (9,000) (2,000) 5,000 11,000 15,000 Computer Replacements (32,400) (7,200) 18,000 39,600 Computer Upgrades (5,400) (6,600) (3,600) 3,000 12,000 Wireless System (900) (200) 500 1,100 1,500 Firewall Software (9,835) 1,513 12,861 22,695 29,504 UPS Bypass Switches (1,560) 240 2,040 3,600 Police Vehicles and Equipment (77,000) (119,000) (115,000) (81,000) (38,000) Evidence Building Fixtures (5,400) (17,700) (13,500) (9,300) (5,100) Police Personnel Equipment (4,400) (3,720) (2,440) (560) 720 Radio System Upgrades (12,540) (17,840) (29,140) (19,440) 2,840 Power Source/Generator (4,590) (3,570) (56,550) (43,530) (30,510) Wayfinding Signage (7,500) (2,000) 3,500 9,000 11,500 Street Signage (7,500) (9,500) 1,500 12,500 Engineering Equipment (3,190) (3,940) (1,490) 960 CavCorp Paving - - - Stonecrop Drainage (67,500) (60,000) (45,000) (37,500) (22,500) Speed Cushions and Signage (250) 150 550 950 1,250 Street Milling and Repaving (76,670) (113,030) (124,690) (126,350) (118,010) Street Reconstruction (174,685) (174,685) (167,555) (167,555) City Hall Parking Lot - (8,500) (6,500) (4,500) (2,500) Working Waterfront Phase 3 - (196,000) (196,000) (188,000) (188,000) Public Works Heavy Equipment - (74,250) (91,500) (67,500) (43,500) Public Works Roads Vehicles - (6,160) (3,360) (560) Public Works Garage Compound (9,000) (264,500) (337,500) (266,152) (166,582) Stormwater Heavy Equipment (39,150) (108,750) (101,550) (110,400) Swale Improvement Grants (70,000) (65,000) (60,000) (55,000) (50,000) Stormwater Equipment (396) (17,376) (13,796) (21,416) Public Works Parks Mowers (4,680) (7,880) 1,080 9,520 Public Works Parks Pickup Trucks (6,600) (10,200) (4,200) 1,800 Pickle Ball Courts (59,640) (103,540) (95,840) (88,140) (80,440) Barber Street Ballfield Lighting (67,500) (15,000) 37,500 82,500 112,500 Replace Playground Components (4,500) (5,500) (3,000) 2,500 10,000 ADA Playground (22,400) (20,800) (19,200) (17,600) (16,000) Riverview Park Tree Canopy (2,900) (5,800) (8,700) (11,600) (14,500) Cemetery Mower (2,340) (520) 1,300 2,860 Irrigation System (42,000) (39,000) (36,000) (33,000) (30,000) City Hall/Police Air Conditioners (6,800) (12,000) (15,600) (17,600) (18,000) Public Works Fleet Equipment (5,400) (15,000) (13,290) (11,160) Total General Fund (745,810) (1,432,988) (1,550,691) (1,208,748) (690,525) Golf Course Small Equipment (300) (125) 50 225 Total Golf Course - (300) (125) 50 225 Airport Entrance Signage (500) 300 1,100 1,900 2,500 Modernize Security Cameras (18,000) (4,000) 10,000 22,000 30,000 Taxiways C,D 8, E Construction (179,879) (375,095) (311,210) (243,401) (179,517) Construct Access Road West - - 20,000 Engineer and Construct Hangar - - 11,250 33,750 56,250 Construct Shade Hangars 6,250 12,500 18,750 27,000 35,250 Total Airport (192,129) (366,295) (270,110) (158,751) (35,517) None Projected Total Building Department - - - - - Total All Funds $ (937,939) $ (1,799,583) $ (1,820,926) $ (1,367,449) $ (725,816) 51 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life List of Proiects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 General Government Audio Visual Equipment 5 S 30,000 $ - S $ - $ $ Maintenance - 2,100 4,200 6,300 8,400 10,500 Efficiency (3,000) (1,800) (600) 600 1,200 Risk (3,000) (1,800) (600) - - Replacement (1,500) (1,800) (2,100) (2,400) (2,700) Total - (5,400) (1,200) 3,000 6,600 9,000 Laserfiche Software Upgrade 5 50,000 - - - - - Maintenance - 3,500 7,000 10,500 14,000 17,500 Efficiency (5,000) (3,000) (1,000) 1,000 2,000 Risk (5,000) (3,000) (1,000) - - Replacement (2,500) (3,000) (3,500) (4,000) (4,500) Total (9,000) (2,000) 5,000 11,000 15,000 Computer Replacements 5 - 180,000 - - - - Maintenance - 12,600 25,200 37,800 50,400 Efficiency (18,000) (10,800) (3,600) 3,600 Risk (18,000) (10,800) (3,600) - Replacement (9,000) (10,800) (12,600) (14,400) Total - - (32,400) (7,200) 18,000 39,600 Computer Upgrades 5 30,000 30,000 30,000 30,000 30,000 30,000 Maintenance - 2,100 6,300 12,600 21,000 31,500 Efficiency (3,000) (4,800) (5,400) (4,800) (3,600) Risk (3,000) (4,800) (5,400) (5,400) (5,400) Replacement (1,500) (3,300) (5,400) (7,800) (10,500) Total - (5,400) (6,600) (3,600) 3,000 12,000 Wireless System 5 5,000 - - - - - Maintenance - 350 700 1,050 1,400 1,750 Efficiency (500) (300) (100) 100 200 Risk (500) (300) (100) - - Replacement (250) (300) (350) (400) (450) Total - (900) (200) 500 1,100 1,500 Firewall Software 5 75,650 - - - - Maintenance - 5,296 10,591 15,887 21,182 26,478 Efficiency (7,565) (4,539) (1,513) 1,513 3,026 Risk (7,565) (4,539) (1,513) - - Total (9,835) 1,513 12,861 22,695 29,504 UPS Bypass Switches 5 12,000 - - - - Maintenance - 840 1,680 2,520 3,360 Efficiency (1,200) (720) (240) 240 Risk (1,200) (720) (240) - Total - - (1,560) 240 2,040 3,600 Police Department Police Vehicles and Equipment 7 350,000 350,000 300,000 300,000 300,000 300,000 Maintenance - 17,500 52,500 102,500 167,500 247,500 Efficiency (35,000) (59,500) (68,500) (68,500) (73,500) Risk (35,000) (59,500) (68,500) (68,500) (66,500) Replacement (24,500) (52,500) (80,500) (111,500) (145,500) Total - (77,000) (119,000) (115,000) (81,000) (38,000) Evidence Building Fixtures 10 20,000 50,000 - - - - Maintenance - 600 2,700 4,800 6,900 9,000 Efficiency (2,000) (6,600) (5,200) (3,800) (2,400) Risk (2,000) (6,600) (5,200) (3,800) (2,400) Replacement (2,000) (7,200) (7,900) (8,600) (9,300) Total (5,400) (17,700) (13,500) (9,300) (5,100) 52 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life List of Protects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Police Department (Continued) Police Personnel Equipment 7 20,000 6,000 6,000 6,000 6,000 6,000 Maintenance - 1,000 2,300 3,900 5,800 8,000 Efficiency (2,000) (2,000) (1,820) (1,460) (1,720) Risk (2,000) (2,000) (1,820) (1,460) (1,320) Replacement (1,400) (2,020) (2,700) (3,440) (4,240) Total - (4,400) (3,720) (2,440) (560) 720 Radio System Upgrades 7 S 57,000 $ 50,000 $ 100,000 $ 50,000 $ - $ Maintenance - 2,850 8,200 18,550 31,400 44,250 Efficiency - (5,700) (8,990) (15,780) (14,570) (9,140) Risk (5,700) (8,990) (15,780) (14,570) (8,000) Replacement (3,990) (8,060) (16,130) (21,700) (24,270) Total - (12,540) (17,840) (29,140) (19,440) 2,840 Power SourcelGenerator 10 17,000 - 200,000 - - - Maintenance - 510 1,020 7,530 14,040 20,550 Efficiency (1,700) (1,360) (21,020) (16,680) (12,340) Risk (1,700) (1,360) (21,020) (16,680) (12,340) Replacement (1,700) (1,870) (22,040) (24,210) (26,380) Total - (4,590) (3,570) (56,550) (43,530) (30,510) Community Development Department Wayfinding Signage 7 50,000 - - - - - Maintenance - 2,500 5,000 7,500 10,000 12,500 Efficiency (5,0(10) (3,500) (2,000) (500) (1,000) Risk (5,000) (3,500) (2,000) (500) - Total (7,500) (2,000) 3,500 9,000 11,500 Street Signage 7 50,000 50,000 - - - Maintenance - 2,500 7,500 12,500 17,500 Efficiency (5,000) (8,500) (5,500) (2,500) Risk (5,000) (8,500) (5,500) (2,500) Total - (7,500) (9,500) 1,500 12,500 CRA Master Plan NIA 50,000 - - Normal Operations and Maintenance - - - Engineering - Street Paving and Special Projects Engineering Equipment 7 - 14,500 10,000 - - - Maintenance - 725 1,950 3,175 4,400 Efficiency (1,450) (2,015) (1,280) (545) Risk (1,450) (2,015) (1,280) (545) Replacement (1,015) (1,860) (2,105) (2,350) Total (3,190) (3,940) (1,490) 960 CavCorp Paving 10 - - - Maintenance - Risk Total - Stonecrop Drainage 30+ 750,000 - - - - - Maintenance - 7,500 15,000 22,500 30,000 37,500 Risk (75,000) (75,000) (67,500) (67,500) (60,000) Total - (67,500) (60,000) (45,000) (37,500) (22,500) Speed Cushions and Signage 7 5,000 - - - - - Maintenance - 250 500 750 1,000 1,250 Risk (500) (350) (200) (50) - Total - (250) 150 550 950 1,250 Street Milling and Repaving 10 $ 451,000 $ 320,000 S 250,000 $ 250,000 $ 250,000 S 250,000 Maintenance 13,530 36,660 67,290 105,420 151,050 Risk (45,100) (68,080) (77,660) (82,240) (81,820) Replacement (45,100) (81,610) (114,320) (149,530) (187,240) Total (76,670) (113,030) (124,690) (126,350) (118,010) 53 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) FY 2019-20 Life FY 2021-22 List of Proiects Years FY 2017-18 FY 2018-19 Engineering - Street Paving and Special Projects (Continued) 14,260 Street Reconstruction 30+ 356,500 - Maintenance - 3,565 Efficiency (32,085) (35,650) Risk (114,080) (35,650) Replacement (174,685) (106,950) Total (174,685) City Hall Parking Lot 10 50,000 Maintenance (4,000) - Risk (5,000) (5,500) Replacement (6,500) (8,500) Total (4,500) - Working Waterfront Phase 3 30+ 400,000 Maintenance (40,000) - Efficiency (36,000) (40,000) Risk (36,000) (36,000) Replacement (124,000) - Total (196,000) - Public Works - Road Operation and Maintenance 125,000 Public Works Heavy Equipment 10 275,000 Maintenance 20,250 - Efficiency - (34,500) Risk (18,500) (27,500) Replacement (26,500) (18,500) Total (42,750) (46,750) Public Works Roads Vehicles 7 (91,500) Maintenance (43,500) 28,000 Efficiency - - Risk 1,400 2,800 Replacement (2,800) Total - - Public Works Garage Compound 30+ 100,000 2,850,000 Maintenance - 1,000 Efficiency - (10,000) Replacement (560) 1,150,000 Total - (9,000) Stormwater 71,500 112,500 Stormwater Heavy Equipment 10 145,000 Maintenance (368,000) - Effciency 1,848 2,918 Risk (337,500) (266,152) Replacement 290,000 70,000 Total - 4,350 Swale Improvement Grants 20 5 250,000 $ - $ Maintenance - 5,000 Efficiency (14,500) (25,000) Replacement (43,300) (50,000) Total (56,300) (70,000) Stormwater Equipment 7 1,800 Maintenance - S - Efficiency $ - 10,000 Risk 20,000 25,000 Replacement (20,000) (17,500) Total (52,500) (55,000) FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 7,130 10,695 14,260 178,250 (35,650) (32,085) (32,085) (28,520) (35,650) (32,085) (32,085) (28,520) (110,515) (114,080) (117,645) (121,210) (174,685) (167,555) (167,555) 1,500 3,000 4,500 6,000 (5,000) (4,000) (3,000) (2,000) (5,000) (5,500) (6,000) (6,500) (8,500) (6,500) (4,500) (2,500) 4,000 8,000 12,000 16,000 (40,000) (40,000) (36,000) (36,000) (40,000) (40,000) (36,000) (36,000) (120,000) (124,000) (128,000) (132,000) (196,000) (196,000) (188,000) (188,000) 125,000 8,250 20,250 32,250 44,250 (27,500) (34,500) (26,500) (18,500) (27,500) (34,500) (26,500) (18,500) (27,500) (42,750) (46,750) (50,750) (74,250) (91,500) (67,500) (43,500) 28,000 - - - - 1,400 2,800 4,200 (2,800) (1,960) (1,120) (2,800) (1,960) (1,120) (1,960) (2,240) (2,520) - (6,160) (3,360) (560) 1,150,000 - - - 30,500 71,500 112,500 198,500 (295,000) (409,000) (380,500) (368,000) 1,848 2,918 (264,500) (337,500) (266,152) (166,582) 290,000 70,000 145,000 - 4,350 17,400 32,550 52,050 (14,500) (40,600) (38,900) (43,300) (14,500) (40,600) (38,900) (43,300) (14,500) (44,950) (56,300) (75,850) (39,150) (108,750) (101,550) (110,400) - S - S - $ - 10,000 15,000 20,000 25,000 (22,500) (20,000) (17,500) (15,000) (52,500) (55,000) (57,500) (60,000) (65,000) (60,000) (55,000) (50,000) 78,000 20,000 80,000 35,000 90 4,080 9,070 18,060 (180) (7,926) (7,532) (12,538) (180) (7,926) (7,532) (12,538) (126) (5,604) (7,802) (14,400) (396) (17,376) (13,796) (21,416) 54 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Parks Public Works Parks Mowers 5 26,000 38,000 - - Maintenance - 1,820 6,300 10,780 15,260 Efficiency (2,600) (5,360) (2,800) (240) Risk (2,600) (5,360) (2,800) (760) Replacement (1,300) (3,460) (4,100) (4,740) Total - (4,680) (7,880) 1,080 9,520 Public Works Parks Pickup Trucks 7 30,000 30,000 - - - Maintenance - 1,500 4,500 7,500 10,500 Efficiency (3,000) (5,100) (3,300) (1,500) Risk (3,000) (5,100) (3,300) (1,500) Replacement (2,100) (4,500) (5,100) (5,700) Total - (6,600) (10,200) (4,200) 1,800 Pickle Ball Courts 20 213,000 172,000 - - - - Maintenance - 4,260 11,960 19,660 27,360 35,060 Risk (21,300) (36,370) (32,520) (28,670) (24,820) Replacement (42,600) (79,130) (82,980) (86,830) (90,680) Total - (59,640) (103,540) (95,840) (88,140) (80,440) Barber Street Ballfield Lighting 5 375,000 - - - - - Maintenance - 26,250 52,500 78,750 105,000 131,250 Efficiency (37,500) (22,500) (7,500) 7,500 15,000 Risk (37,500) (22,500) (7,500) - - Replacement (18,750) (22,500) (26,250) (30,000) (33,750) Total - (67,500) (15,000) 37,500 82,500 112,500 Replace Playground Components 5 25,000 25,000 25,000 25,000 25,000 25,000 Maintenance - 1,750 5,25D 10,500 17,500 26,250 Efficiency (2,500) (4,000) (4,500) (4,000) (3,000) Risk (2,500) (4,000) (4,500) (4,500) (4,500) Replacement (1,250) (2,750) (4,500) (6,500) (8,750) Total - (4,500) (5,500) (3,000) 2,500 10,000 ADA Playground 20 80,000 - - - - Maintenance - 1,600 3,200 4,800 6,400 8,000 Risk (8,000) (7,200) (6,400) (5,600) (4,800) Replacement (16,000) (16,800) (17,600) (18,400) (19,200) Total - (22,400) (20,800) (19,200) (17,600) (16,000) Riverview Park Tree Canopy 30+ 10,000 10,000 10,000 10,000 10,000 10,000 Maintenance - 100 300 600 1,000 1,500 Replacement - (3,000) (6,100) (9,300) (12,600) (16,000) Total (2,900) (5,800) (8,700) (11,600) (14,500) Cemetery Cemetery Mower 5 13,OD0 - - - - Maintenance - 910 1,820 2,730 3,640 Efficiency (1,300) (780) (260) 260 Risk (1,300) (780) (260) - Replacement (650) (780) (910) (1,040) Total - (2,340) (520) 1,300 2,860 Irrigation System 20 $ 150,000 $ - $ - $ - $ - $ - Maintenance - 3,000 6,000 9,000 12,000 15,000 Risk (15,000) (13,500) (12,000) (10,500) (9,000) Replacement (30,000) (31,500) (33,000) (34,500) (36,000) Total - (42,000) (39,000) (36,000) (33,000) (30,000) Straightening of Headstones NIA 24,375 Normal Operations and Maintenance 55 of 143 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) Life List of Projects Years FY 2017.18 FY 201$-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Facility Maintenance City Hall/Police Air Conditioners 10 40,000 40,000 40,000 40,000 40,000 40,000 Maintenance - 1,200 3,600 7,200 12,000 18,000 Efficiency (4,000) (7,200) (9,600) (11,200) (12,000) Replacement (4,000) (8,400) (13,200) (18,400) (24,000) Total (6,800) (12,000) (15,600) (17,600) (18,000) Fleet Management Public Works Fleet Equipment 10 20,000 40,000 7,000 7,000 - Maintenance - - 600 2,400 4,410 6,630 Efficiency (2,000) (5,600) (5,100) (4,460) Risk (2,000) (5,600) (5,100) (4,460) Replacement - (2,000) (6,200) (7,500) (8,870) Total - (5,400) (15,000) (13,290) (11,160) Golf Course Golf Course Small Equipment 7 2,500 - - - - Maintenance - 125 250 375 500 Risk (250) (175) (100) (25) Replacement (175) (200) (225) (250) Total - (300) (125) 50 225 Airport Airport Entrance Signage 7 10,000 - - - - - Maintenance - 500 1,000 1,500 2,000 2,500 Risk (1,000) (700) (400) (100) - Total - (500) 300 1,100 1,900 2,500 Modernize Security Cameras 5 100,000 - - - - - Maintenance - 7,000 14,000 21,000 28,000 35,000 Efficiency (10,000) (6,000) (2,000) 2,000 4,000 Risk (10,000) (6,000) (2,000) - - Replacement (5,000) (6,000) (7,000) (8,000) (9,000) Total - (18,000) (4,000) 10,000 22,000 30,000 Taxiways C,D 8 E Construction 30+ 1,998,658 2,391,136 - - - - Maintenance - 19,987 63,885 107,782 151,680 195,578 Risk (199,866) (438,979) (418,993) (395,081) (375,095) Total (179,879) (375,095) (311,210) (243,401) (179,517) Construct Access Road West 30+ 2,000,000 - Maintenance - 20,000 Total - 20,000 Engineer and Construct Hangar 30+ 1,125,000 1,125,000 - - Maintenance - 11,250 33,750 56,250 Total - 11,250 33,750 56,250 Construct Shade Hangars 30+ 625,000 - - 200,000 - - Maintenance - 6,250 12,500 18,750 27,000 35,250 Total 6,250 12,500 18,750 27,000 35,250 Totals $ - $ (937,939) $ (1,799,583) $ (1,820,926) $ (1,367,449) $ (725,816) 56 of 143 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 57 of 143 FY 15.16 FY 16-17 FY 17-1B FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Local Option Gas Taxes $ 646,132 $ 656,732 $ 683,001 $ 710,321 $ 738,734 $ 768,283 S 799,015 $ 830,975 FDOT Lighting Agreement 10,352 12,532 12,908 12,906 12,908 12,908 12,905 12,908 Transfer from General Fund (AAF+Streets) 200,000 200,000 - - - - - - Investment Income 1,780 1,700 1,258 1,114 1,326 1,760 2,263 2,840 Total Revenues $ 858,264 $ 870,964 $ 697,167 $ 724,343 $ 752,96B $ 782,951 $ 814,186 $ 846,723 Street Lights $ 183,067 $ - $ - $ - $ - $ - $ $ - RIR Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 5,103 5,103 5,103 All Aboard Florida 106,000 Road Striping 3,350 20,000 20,000 20,000 20,000 20,000 20,000 Indian River Drive Light Poles 2,846 Road Signs and Markings 23,553 20,512 35,000 35,000 35,000 35,000 35,000 35,000 Sidewalk Construction and Repair 44,077 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total Operational and Maintenance $ 258,646 $ 157,965 $ 83,103 $ 83,103 $ 83,103 $ 83,103 $ 83,103 $ 83,103 Debt Payment - Final FY22-23 242,748 242,635 242,445 243,177 243,802 243,340 242,801 122,174 School Crossing Beacons 9,488 Street Repaving for FY15 + Main Street 246,676 Repaving 153,500 TOTAL $ 901,572 Catch-up Street Repaving 663,423 TOTAL $ 1,073,511 Repaving (Indian River Drive) 451,000 TOTAL 5 776,548 Repaving (Pleasant ViewlRohnghills/Schumann) 320,000 TOTAL $ 646,280 Repaving, as needed 250,000 TOTAL $ 576,905 Repaving, as needed 250,000 TOTAL $ 576,443 Repaving, as needed 250,000 TOTAL $ 575,904 Repaving, as needed 250,000 TOTAL $ 455,277 BEGfNNING FUND BALANCE $ 41B,661 $ 375,353 $ 172,806 $ 93,425 171,488 347,551 554,059 792,341 BUDGET RESERVE - 15% OF EXPENSES 9B,824 124,631 80,115 60,465 49,965 49,965 49,965 49,965 UNRESTRICTED RESERVE BALANCE $ 319,838 $ 250,722 $ 92,691 $ 32,960 $ 121,523 $ 297,586 $ 504,094 $ 742,376 TOTAL REVENUES 858,264 876,964 697,167 724,343 752,968 782,951 614,186 846,723 TOTAL EXPENDITURES+TRANSFERS 901,572 1,073,511 776,548 646,280 576,905 576,443 575,904 455,277 ENDING FUND BALANCE $ 276,530 $ 46,175 $ 13,310 $ 111,023 $ 297,586 $ 504,094 $ 742,376 $ 1,133,822 57 of 143 DST Revenue Principal from $285,000 Airport Advance 09/29108 Interest from $285,000 Airport Advance Principal from $267,511 Airport Advance 01/05/11 Interest from $267,511 Airport Advance Investment Income DST PROJECT REVENUE City Hall Debt (Retires 2018) Slormwater Debt (Retires 5!01!22) Computer Replacement and Annual Upgrades MIS Servers Firewall Scftware UPS Bypass Switches Audio Visual Equipment Laserflche Software Upgrade Wireless Capability at City Hall and Police Station Police Vehicles and Equipment City Hall/Police Air Conditioners Diesel Fuel Tank and Software Presidential Streets Fish House Improvements Construct Hangar "C" Airport Drive East Tulip Drive CavCor Boat Parking Paving Completion Roof Repairs (City Hall and PD) Painting City Hall Police - Public Parking City Hall Parking Lot Patch Truck Diesel Tractor Golf Course Improvements Police Evidence Garage/Fixtures Dispatch Consoles Upgrade Working Waterfront Phase 2A Enhancements Working Waterfront Drainage Phase 3 Shoreline Excavator (Grant matching) Replace Schumann Sidewalk Street Reconstruction Runway Markings Automated Weather Observation System Electrical Boring for Swoop Pond Service Pathway Chipper TOTAL FY 16 Street Reconstruction (Vocelle and Damask) Backhoe Purchase 190 Sebastian Blvd. Stonecrop Drainage Airport Master Plan Design/Environmental Study Taxiway "C", "D" and "E" Design Dump Truck ( Split with StormwaterlGeneral Fund) Golf Clubhouse Reconstruction Cemetery Columbariums (Excess of Trust Fund Budget) TOTAL FY 17 Dispatch Console and Radio System Replacement Dispatch Power SoureslGeneralor Public Works Garage Compound Pickle Ball Courts Slormwater Heavy Equipment Airport Shade Hangars Taxiway "D" and "E" Construction Airport Security Cameras Construct Access Road West Cemetery Irrigation System TOTAL FY 19 Cat Loader 8 yd. Brush Truck Skid Steer Track Mower Taxiway "C" Construction (Wes( and East) Engineering and Conslruclion of Hangar "D" TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 Cemetery South Paved Roadway TOTAL FY 23 BEGINNING FUND BALANCE BUDGET RESERVE - 10% OF EXPENSES RESERVE FOR ADVANCES UNRESTRICTED RESERVE BALANCE TOTALREVENUES TOTAL EXPENDITURES+DEBT+TRANSFERS ENDING FUND BALANCE Cash on Hand DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES 306,500 21,200 200,000 FISCAL YEARS 2018-2023 50,000 84,169 FY 15-16 FY 16-17 _ FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 $ 3,052,152 $ 3,110,000 $ 3,187,750 $ 3,267,444 $ 3,349,130 $ 3,432,658 $ 3,518,680 649 675 702 6,730 6,999 7,279 7,570 11,351 11,325 11,298 11,270 11,001 10,721 10,430 0 1,800 1,872 1,946 2,024 2,105 8,189 8,025 10,700 10,628 10,554 10,476 10,395 10,311 8,424 2,965 3,208 2,597 3,225 2,030 2,452 $ 3,080,601 $ 3,137,465 $ 3,215,458 $ 3,300,540 $ 3,382,855 $ 3,465,388 $ 3,557,632 868,342 354,253 401,143 402,176 403,792 402,914 401,355 400,961 234,292 27,541 112,440 30,000 210,000 30,000 30,000 30,000 40,000 75,650 12,000 50.000 30,000 50,000 5,000 249,341 388,250 350,000 40,000 107,372 24,143 109,062 40,640 62 49,224 599,858 22,915 15,791 25,280 23,828 136,121 7,307 4,000 12,104 60,999 $ 2,785,073 25,000 28,656 283,151 101,396 177,124 41,915 32,517 36,600 29,335 156,252 345,281 63,390 202,193 FY 22-23 $ 3,606,647 7,873 10,127 8,517 9,983 4,219 $ 3,647,365 30,000 350,000 300,000 300,000 300,000 300,000 40,000 40,000 40,000 40,000 - 50,000 20,000 50,000 200,000 479,045 306,500 21,200 200,000 130,545 50,000 84,169 71,162 290,000 70,000 145,000 22,000 187,500 25,800 13,110 60,009 175,000 40,093 $ 3,992,053 57,000 17,000 100,000 213,000 125,000 109,195 100,000 150,000 $ 2,419,637 50,000 100,000 50,000 200,000 2,850,000 1,150,000 172,000 145,090 290,000 70,000 145,000 40,000 - 100,000 200,1]00 125.000 75,000 - - 128,819 225,000 225,000 $ 4,935,733 2,861,355 1,155,961 849,292 100,000 430,000 $ 2,413,577 $ 2,709,105 $ 1,854,518 $ 2,650,340 $ 1,015,147 $ 1,536,647 $ 3,846,074 $ 6,554,414 278,507 399,205 241,964 493,573 286,136 115,596 84,929 43,000 528,149 525,874 523,100 514,424 505,401 496,017 480,258 463,868 $ 1,606,921 $ 1,784,226 $ 1,089,454 $ 1,642,342 $ 223,611 $ 925,034 $ 3,280,887 $ 6,047,546 3,080,601 3,137,465 3,215,458 3,300,540 3,382,855 3,465,388 3,557,632 3,647,365 2,785,073 3,992,053 2,419,637 4,935,733 2,861,355 1,155,961 849,292 430,000 $ 1,902,449 $ 929,639 $ 1,885,276 S 7,150 $ 745,111 $ 3,234,461 $ 5,989,227 $ 9,264,912 $ 2,180,958 $ 1,328,844 $ 2,127,240 $ 500,723 $ 1,031,246 $ 3,350,057 5 6,074,156 $ 9,307,912 58 of 143 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Recreation Impact Fees S 163,800 S 163,800 $ 163,800 S 163,800 $ 163,800 $ 163,800 $ 163,800 S 163,800 Investment Income 4,353 5,181 4,880 3,377 4,255 5,137 6,024 6,915 PROJECTED REVENUE $ 168,153 S 168,981 $ 168,680 $ 167,177 $ 168,055 $ 168,937 $ 169,824 $ 170,715 Equipment Building 16,584 Community Center (Paving(Drainage/Lighting) 940 50,220 Barber Street Netting 14,875 TOTAL FY 15 TOTAL FY 16 $ 32,399 Pickle Ball (See DST) Parks & Recreation Comprehensive Plan Parks Inspection Football Field Restrooms CavCorp Boat Parking Landscaping Barber Street Ballfield Lighting TOTAL FY 17 ADA Playground TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 19,600 12,800 128,100 15,491 $ 226,211 375.000 80,000 $ 455,000 BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones $ 305,003 $ 375,034 $ 374,205 $ 281,310 $ 358,578 $ 436,248 $ 514,323 $ 592,807 117,095 135,946 108,947 24,600 53,524 82,612 111,861 141,269 38,818 BEGINNING FUND BALANCE $ 769,138 $ 904,892 S 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 TOTAL REVENUES 168,153 168,981 168,680 167,177 168,055 168,937 169,824 170,715 TOTAL EXPENDITURES 32,399 226,211 455,000 0 0 0 0 0 ENDING FUND BALANCE $ 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 $ 1,406,050 28,776 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones $ 305,003 $ 375,034 $ 374,205 $ 281,310 $ 358,578 $ 436,248 $ 514,323 $ 592,807 117,095 135,946 108,947 24,600 53,524 82,612 111,861 141,269 38,818 47,733 48,100 61,025 74,041 87,122 100,270 113,485 308,223 346,180 316,410 194,407 242,376 290,592 339,057 387,773 S 769,138 S 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 S 75,576 S 75,576 5 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 28,776 28,776 28,776 28,775 28,776 28,776 28,776 28,776 12,649 12,649 12.649 12,649 12,649 12,649 12.649 12,649 46,800 46,800 46,800 46,800 46,800 46,600 46,800 46,800 S 163,800 S 163,600 5 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 S 1,726 S 2,147 $ 2,154 $ 1,692 $ 2,094 $ 2,500 $ 2,908 $ 3,319 663 778 627 148 313 473 632 791 220 273 277 367 432 499 567 635 1,744 1,982 1,822 1,170 1,416 1,665 1,917 2,171 $ 4,353 $ 5,181 $ 4,880 $ 3,377 $ 4,255 $ 5,137 $ 6,024 $ 5,915 $ 7,271 S 78,552 $ 170,625 $ - $ - $ - $ - $ - 10,587 56,553 113,750 - 3,954 12,555 - - - 10,587 78,552 170,625 - - S 32,399 $ 226,211 $ 455,000 $ - $ - $ $ - $ - $ 375,034 $ 374,205 $ 281,310 $ 358,578 $ 436,248 $ 514,323 $ 592,807 $ 671,701 135,946 108,947 24,600 53,524 82,612 111,861 141,269 170,836 47,733 48,100 61,025 74,041 87,122 100,270 113,485 126,769 346,180 316,410 194,407 242,376 290,592 339,057 387,773 436,744 $ 904,892 $ 647,562 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 $ 1,406,050 59 of 143 Tax Increment from City Tax Increment from County Rents Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) FKadelSign Improvement Program Sewer Connection Program Special Events Operating Expenditures Update CRA Master Plan Signage for Chamber of Commerce Veteran's Memorial Speed Cushions on Indian River Drive CavCorp Enhancements Transfer to General Fund for Quality Maintenance Landscaping Maintenance Contract TOTAL RIVERFRONT CRA FY16 TOTAL RIVERFRONT CRA FY17 Riverview Park Tree Canopy Wayfinding Signage TOTAL RIVERFRONT CRA FY18 Street Signage TOTAL RIVERFRONT CRA FY19 TOTAL RIVERFRONT CRA FY20 TOTAL RIVERFRONT CRA FY21 TOTAL RIVERFRONT CRA FY22 TOTAL RIVERFRONT CRA FY23 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 16.19 FY 19-20 FY 20.21 FY 21-22 FY 22.23 $ 181,150 $ 181,631 $ 178,556 $ 183,913 $ 189.430 $ 195,113 $ 200,966 $ 206,995 157,874 180,610 171,433 176,576 181,873 187,329 192,949 196,738 36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000 3,019 3,227 1,878 2,433 3,037 3,324 4,064 4,873 $ 378,043 $ 381,468 $ 387,867 $ 398,921 $ 410,341 $ 421,766 $ 433,980 $ 446.606 23,572 24,000 24,000 24,000 24,000 24,000 24,000 24,000 10,196 30,000 40,000 40,000 40,000 40,000 40,000 40,000 69,500 230,000 - 100,000 100,000 100,000 100,000 100,000 37,120 42,000 42,000 42,000 42,000 42,600 42,000 42,000 63,014 26.654 101,192 103,824 106,535 109,328 112,204 115,167 - 50,000 15,000 11,209 3,875 8,195 1a8,730 21,667 1111,370 $ 366,718 $ 556,384 10,000 10,000 10,000 10,000 10,000 10.000 50.000 $ 317.192 50,000 50,000 $ 319.824 $ 372.535 $ 325,328 $ 328,204 $ 331,167 $ 446,728 $ 458,053 $ 283,137 $ 353,812 $ 432,909 $ 470,714 $ 567,153 $ 672,929 378,043 381,468 387,867 398,921 410,341 421,766 433,980 446,606 366,718 556,384 317,192 319,824 372,535 325,328 328,204 331,167 $ 458,053 $ 283,137 $ 353,812 $ 432,909 $ 470,714 $ 567,153 $ 672,929 $ 788,368 Note: $270,000 is also currently available from the $100,000 per year allocation from ad valorem taxes for Indian River Lagoon cleanup. Detail on Ooeratina Exoenditures: Indian River County Tax Assessor $ 5,000 S 5,000 $ 5,000 S 5,000 $ 5,000 S 5,000 S 5,000 S 5,000 City of Sebastian Administration 13,202 13,202 87,740 90,372 93,083 95,876 98,752 101,715 Street Lighting 15,579 - - - WaterlSewer 946 - - - - - - - Janitoriaf Services 20,398 Submerged Land Lease 3,968 4,710 4,710 4,710 4,710 4,710 4,710 4,710 Legal Advertisements 1,463 1,500 1,500 1,500 1,500 1,500 1,500 1,500 CRA Association 175 175 175 175 175 175 175 175 Ad Valorem Taxes 2,033 2,067 2,067 2,067 2,067 2,067 2,067 2,067 Tree Inventory 250 - - - - - - Total Operating Expenditures $ 63,014 $ 26,654 $ 101,192 $ 103,824 $ 106,535 $ 109,328 $ 112,204 $ 115,167 60 of 143 Stormwater Fees Transfer from General Fund Investment Income SW PROJECTED REVENUE Professional Services Permit Stormwater Park Maintenance Ditch Maintenance Road CrossingslSideyard Pipes Pipe Sliplining Pumps/Baffle Bax Maintenance or Replacement Total Operational and Maintenance Lagoon Improvements (25K Oyster Mats, 113rd Interlocal) SW -616 and SW -619 Pickups SW -616 4X4 Pickup 4X4 Herb/Utility Vehicle and Equipment Armadillo SW -628 Tandum Dump Truck Swale Improvement Grants Transfer to Genera; Fund for Swale Maintenance TOTAL STORMWATER FY16 SW -606 1 Ton Crew Cab Pickup SW -614 4X4 2006 Pickup Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY17 NPDES 5 Year Permit Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY18 Pumps Transfer to General Fund for Swale Maintenance Excavator SucketVMowing Heads TOTAL STORMWATER FY19 Water Tank and Trailer Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY20 Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY21 Pickup Truck Replacement Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY22 Pickup Truck Replacement Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY23 BEGINNING FUND BALANCE BUDGET RESERVE - 15% OF EXPENSES UNRESTRICTED RESERVE BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE STORMWATER UTILITY FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 S 991,055 $ 998,000 $ 998,000 S 998,000 S 998,000 S 998,000 $ 998,000 $ 998,000 100,000 100,000 - - - - - 3,400 4,109 4,170 3,376 4,357 4,966 5,868 6,474 S 1,094,455 $ 1,102,109 $ 1,002,170 S 1,001,376 $ 1,002,357 $ 1,002,966 $ 1003,868 $ 1,004,474 $ 148 $ 150 S - $ - S - S $ - $ - 500 8,682 10,000 10,000 10,000 10,000 10,QOQ 10,000 10,000 37,100 50,827 90,000 - 90,000 50,000 4,770 3,000 3,000 $ 101,527 $ 103,650 $ 153,000 $ 100,000 100,000 47,851 30,349 17,612 72,860 90,027 150,000 250,000 550,000 $ 920,199 650,000 3 1,093,677 7,988 700,000 $ 1,110,988 90,000 90,000 90,000 90,000 90,000 3,000 3,000 3,000 3,000 3,000 103,000 $ 103,000 S 103,000 $ 103,000 $ 103,000 48,000 30,000 1,800 700,000 - 45,000 $ 804,800 20,000 700,000 $ 881,000 700,000 S 823,000 35,000 700,000 S 883,000 35,000 700,000 $ 836,000 $ 100,300 $ 274,556 $ 282,988 $ 174,170 $ 370,747 $ 492,104 $ 672,070 $ 792,938 138,030 164,052 166,648 120,720 132,150 123,450 132,450 125,700 S (37,730) $ 110,505 $ 116,340 $ 53,450 $ 236,597 $ 368,654 $ 539,620 $ 667,238 1,094,455 1,102,109 1,002,170 1,001,376 1,002,357 1,002,966 1,003,868 1, 004,474 920,199 1.093,677 1,110,988 804,800 881,000 823,000 883,000 838,000 $ 136,526 S 118,937 $ 7,522 $ 250,027 $ 359,954 $ 548,620 $ 660,488 S 833,712 61 of 143 PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 62 of 143 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Payments in Lieu of Parking S 26,130 S 28,418 $ 13,775 S - S - $ - S - $ Investment Income 358 547 429 432 436 439 442 535 PROJECTED REVENUE 26,488 28,965 14,204 432 436 439 442 535 Expenditures: Parking on Indian River Drive 62 44,703 CavCor Boat Parking Lot 13,792 PROJECTED DISBURSEMENTS 62 58,495 - - - - - - NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE $ 46,549 $ 72,975 S 43,445 $ 57,649 $ 58,082 S 58,517 S 58,956 S 59,398 REVENUES 26,488 28,965 14,204 432 436 439 442 535 EXPENDITURES 62 58,495 - - - - - - ENDING FUND BALANCE S 72,975 S 43,445 $ 57,649 $ 58,082 S 58,517 $ 58,956 S 59,398 $ 59,933 62 of 143 FY 15-16 Charges for Services (5% Rate Increase; $ 1,030,793 Proshop Sales 58,461 Rents 28,473 Other Revenue 4,587 Contributions 9,143 Sale of Carts or Equipment 3,900 Temporary Loan from General Fund 402,000 Transfer from General Fund R&R 7,004 Advance from Building Fund (Greens) 7,004 Investment Income Transfer to Capital Fund GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 16-17 FY 17-18 FY 18-19 $ 911,464 $ 1,274,434 $ 1,338,156 37,750 55,000 55,000 26,119 42,000 42,000 4,460 4,460 4,460 9,133 7,004 7,004 88,313 1,907 175,174 FY 19-20 FY 20.21 FY 21-22 FY 22-23 $ 1,338,156 $ 1,338,156 $ 1,338,156 $ 1,338,156 55,000 55,000 55,000 55,000 42,000 42,000 42,000 42,000 4,460 4,460 4,460 4,460 7,004 7,004 7,004 7,004 35,000 Transfer to Capital Fund 88,313 PROJECTED REVENUE $ 1,537,357 $ 1,254,320 $ 1,382,898 $ 1,446,620 $ 1,446,620 $ 1,446,620 $ 1,534,933 $ 1,446,620 Operating Costs $ 1,295,329 $ 1,268,056 $ 1,258,748 $ 1,268,189 $ 1,277,700 $ 1,287,283 $ 1,296,937 $ 1,306,664 Proshop Cost of Sales 44,954 29,000 35,000 35,000 35,000 35,000 35,000 35,000 Transfer to Capital Fund 51,664 Bank Note/Capital Lease - Golf Carts 57,278 167,534 57,406 57,406 57,406 57,406 57,406 57,406 Rebuild Greens 175,174 Other Capital/Picker, Washer, Dispenser 2,000 1,907 2,500 Fuel Tank 6,568 TOTAL FY 16 $ 1,457,793 Close out Capital Fund 34,818 Repayment of Temporary Loans 52,000 45,000 35,000 114,000 15,621 Interest Payment to Building Fund 4,544 7,118 6,796 6,470 6,139 5,804 5,465 Principal Payment to Building Fund 24,626 24,948 25,274 25,605 25,940 26,279 TOTAL FY 17 $ 1,681,033 TOTAL FY 18 $ 1,382,898 TOTAL FY 19 $ 1,446,838 TOTAL FY 20 $ 1,446,850 TOTAL FY 21 $ 1,446,432 TOTAL FY 22 $ 1,535,067 TOTAL FY 23 $ 1,446,435 BEGINNING FUND BALANCE $ (248,172) $ (168,606) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) TOTAL REVENUES 1,537,357 1,254, 320 1,382,898 1,446,620 1,446,620 1,446,620 1,534,933 1,446,620 EXPENDITURES 1,457, 793 1,681,033 1,382,898 1,446,838 1,446,850 1,446, 432 1,535,087 1.446.435 OPERATING FUND BALANCE $ (168,608) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) $ (595,552) BEGINNING FUND BALANCE $ 140,923 $ (34,818) Transfer from DST Fund $ 599,858 Transfer from Operating Fund 51,664 34,818 Advance from Building Fund 356,700 26,913 Transfer from General Fund R&R 24,600 Investment Income 616 Course Bathrooms 103,396 Irrigation System - DST & Building Loan 884,376 5,997 Cart Path Repairs 59,055 Trash Recepticles 2,384 Golf Bag Rest 4,627 Golf Bag Stands 2,685 Pump #1 Motor Replacement 7,890 Ice Machine 5,161 Ice Machine for Eagles Nest 2,391 Pressure Wash/Paint Clubhouse 3,300 Pump Replacement 3,185 Electrical Work 25,011 Starter Shack Repairs 9,650 Cart Barn Repairs 23,886 Parking Lot Lights - Building Loan 10,242 20,916 Roofing/Shutters - Building Loan 61,940 Painting and Carpet - CAPITAL FUND BALANCE $ (34,818) $ - $ $ $ $ $ $ Total Fund 410 and 415 Balances $ (203,426) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) $ (595,552) Due to Other Funds Balances (535,800) (535,800) (535,800) (483,800) (438,800) (403,800) (289,800) (274,179) Building Fund Advance Balance (356,700) (356,700 (332,074 (307,126) (281,852 (256,247 (230,308 (204,029 CAFR Unrestricted Balance $(1,095,926) $(1,487,821) $(1,463,195 $(1,386,466) $(1,316,421) $(1,255,629 $(1,115,844) $(1,073,760 63 of 143 OPERATING FUND: Fuel Sales Revenue (2.5% Increase) Non-taxable Rents Golf Course Rents Taxable Rents Other Revenue Transfer from General Fund Investment Income PROJECTED REVENUE Operating Costs Fuel Purchases for Resale Mower Fencing Repairs Air Conditioners Gate Installation Vehicle Purchase Swoop Pond Wind Sock and Pole Repayment of General Fund Advance Repayment of DST Fund Advance TOTAL FY 16 TOTAL FY 17 Entrance Signage TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 22 BEGINNING FUND BALANCE TOTAL REVENUES TOTAL EXPENDITURES+DEBT+TRANSFERS ENDING FUND BALANCE CAPITAL FUND: BEGINNING FUND BALANCE Grants Transfers from General Fund Transfers from DST Total Expended ENDING FUND BALANCE TOTAL OPERATING AND CAPITAL General Fund Advance Balance DST Fund Advance Balance CAFR Unrestricted Balance AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 S 78,095 $ 74,000 $ 74,000 S 75,850 $ 77,746 S 79,690 $ 81,682 $ 83,724 391 391 391 391 391 391 391 391 100,000 100,000 106,000 106,000 106,000 106,000 106,000 106,000 231,847 238,375 298,625 298,625 298,625 298,625 298,625 298,625 106,070 80,793 73,840 73,840 73,840 73,840 73,840 73,840 4,826 5,526 892 567 600 784 1,031 956 874 791 $ 522,121 S 499,652 $ 553,456 S 555,490 S 557,634 $ 559,502 $ 561,412 $ 563,371 379,515 381,946 437,956 443,211 448,530 453,912 459,359 464,872 57,919 55,000 56,000 57,400 58,835 60,306 61,814 63,359 2,524 27,416 14,061 12,000 29,331 6,020 4,826 50,000 10,000 25,000 10,000 10,000 10,000 10,000 10,000 19,376 24,500 24,500 30,500 30,500 30,500 30,500 30,500 S 598,162 S 476,272 10,000 $ 553,456 $ 541,111 $ 547,865 $ 554,718 $ 561,673 $ 568,730 $ 17,944 S (58,097) S (34,717) S (34,717) $ (20,339) S (10,570) S (5,786) S (6,047) 522,121 499,652 553,456 555,490 557,634 559502 561,412 563,371 598,162 476,272 553,456 541,111 547,865 554,718 561,673 568,730 $ (58,097) S (34,717) $ (34,717) S (20,339) $ (10,570) $ (5,786) $ (6,047) $ (11,407) $ - $ - $ - $ - S - $ - S - $ - 532,818 1,179,906 2,389,463 2,262,317 900,000 900,000 1,900,000 2,800 181,895 297,267 334,195 128,819 225,000 225,000 100,000 717,513 1,477,173 2,723,658 2,391,136 1,125,000 1,125,000 2,000,000 $ - S - $ - $ - $ - $ - $ $ S (58,097) $ (34,717) $ (34,717) $ (20,339) S (10,570) S (5,786) S (6,047) $ (11,407) (100,000) (90,000) (65,000) (55,000) (45,000) (35,000) (25,000) (15,000) S 708,735) $ (672,880 $ �645,306� $ �612,252� $ �583,460� $ 559,292) $ (533,794 $ 5182,764 64 of 143 65 of 143 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2098-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 FY 22-23 Operating Revenue S 801,641 $ 645,400 $ 652,400 $ 671,972 $ 692,131 S 712,895 S 734,282 $ 756,310 Other Revenue 8,428 2,000 2,500 2,500 2,500 2,500 2,500 2,500 Transfer from General Fund - 25,000 - - - - - - Principal on Golf Course Loan - 24,626 24,948 25,274 25,605 25,940 26,279 Interest on Golf Course Loan - 4,544 7,118 6,796 6,470 6,139 5,804 5,465 Investment Income 5,323 5,700 4,200 4,172 4,550 4,948 5,011 5,432 PROJECTED REVENUE S 815,392 $ 682,644 $ 690,844 $ 710,388 $ 730,925 S 752,087 S 773,536 $ 795,986 Operating Costs Compact Pickup Clear Village Software - 14,383 Operating Costs 532,915 Compact Pickup 20,183 Utility Vehicle 28,100 Surface Tablets 2,814 Large Plan Scanner 14,639 Transfer to General Fund 104,086 Loan to Golf Course 356,700 202,087 TOTAL FY 16 S 1,059,437 Operating Costs 535,772 TOTAL FY 17 $ 752,242 Operating Costs 607,723 TOTAL F'Y 18 $ 607,723 Operating Costs 622,673 TOTAL FY 19 S 622,673 Operating Costs 637,991 TOTAL FY 20 S 637,991 Operating Costs 653,685 TOTAL FY 21 $ 653,685 Operating Costs 669,766 TOTAL FY 22 $ 669,766 Operating Costs 686,242 TOTAL FY 23 $ 686,242 BEGINNING FUND BALANCE $ 975,044 $ 730,999 $ 661,401 $ 744,522 S 832,237 $ 832,237 S 925,171 $ 930,639 TOTAL REVENUES 815,392 682,644 690,844 710,388 730,925 752,087 773,536 795,986 EXPENDITURES+DEBT+TRANSFERS 1,059,437 752,242 607,723 622,673 637,991 653,685 669,766 686,242 ENDING FUND BALANCE $ 730,999 $ 661,401 S 744,522 $ 832,237 S 925,171 $ 930,639 $ 1,028,941 S 1,040,383 Golf Course Fund Advance Balance 356,700 558,787 534,161 509,213 483,939 458,334 432,395 406,116 CAFR Unrestricted Balance S 1,087,699 $1,220,188 $ 1,278,683 $ 1,341,450 S 1,409,110 $ 1,388,973 $ 1,461,336 $ 1,446,499 65 of 143 LmOr SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Resolution R-17-25 RECOMMENDATION: Adopt R-17-25 BACKGROUND: The subject area, 8.91 acres of property located between Walmart (south) and St. Sebastian Catholic Church (north), was divided into two lots in 2006 to facilitate construction of the existing PNC bank site. Approval of the division was conditional that future subdividing would require full compliance with the LDC's, subdivision procedures, and the bank site must be included in any subsequent subdivision platting. The owners have now applied to further subdivide the property and plat a three -lot commercial subdivision. All lots will have ingress/egress to a shared access easement from US Highway #1, and to a proposed emergency access easement granted by the St. Sebastian Catholic Church. Because of the depth of the property, existing site configurations, and location of US Highway #1, strict compliance with all of the subdivision platting requirements cannot be met. Section 54-4-19.1(d) allows Council to authorize adjustments from the regulations after deliberation of the criteria listed within that section. (See Exhibit A). The applicant has requested five adjustments, which are explained in detail in a letter that was submitted with the application. (See Exhibit B). Per the Land Development Code and established City procedures, the Planning and Zoning Commission held a public hearing at its 17 August 2017 meeting to consider the preliminary plat. The Commission, by a vote of 7-0, recommended approval of Sebastian Medical Suites Commercial Subdivision, with the condition as outlined in Resolution R-17-25, and the five requested adjustments. IF AGENDA ITEM REOUIRES EXPENDITUREOF FUNDS: N/A / Administrative Services Department/CFO review: ' l G�-..:.. ��-�_3 ,i LA_ i Attachments: L Resolution R-17-25 2. Exhibits A& 3. Preliminary Plat & Survey 4. Staff report 5. Minutes of P&Z meeting 6. Application City Manager Authorization: Date: 06 September 2017 66 of 143 RESOLUTION NO. R-17-25 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; APPROVING SUBDIVISION ADJUSTMENTS FROM ARTICLE XIX OF THE LAND DEVELOPMENT CODE; PROVIDING FOR CONFLICTS HEREWITH; AND PROVIDING FOR EFFECTIVE DATE. WHEREAS, the owners of the subject land have filed an application for approval of a preliminary plat for a commercial subdivision known as Sebastian Medical Suites; and WHEREAS, the preliminary plat complies with applicable State and City codes and regulations; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. PRELIMINARY PLAT APPROVAL. The City Council of the City of Sebastian, Florida does hereby approve the preliminary plat for Sebastian Medical Suites as prepared by Joseph W. Schulke, P.E., of Schulke, Bittle & Stoddard, L.L.C., bearing the certification date of August 31, 2017, as maintained on file in the City Community Development Department, subject to the following condition: a. An easement agreement with the St. Sebastian Catholic Church to secure an additional means of ingress and egress for emergency vehicles is executed and recorded before approval of the Final Plat Section 2. APPROVAL OF SUBDIVISION ADJUSTMENTS. As allowed by Section 54-4-19.I(d) of the City of Sebastian Land Development Code, and after consideration and opining that undue hardship may result from strict compliance of Article XIX, the City Council does hereby approve adjustments from the following subdivision requirements: a. Section 54-4-19.11(b)(2) b. Section 54-4-19.11(d) c. Section 54-4-19.11(i)(2)a.3 Right -of -Way frontage for all lots Environmental considerations Ingress and egress 1 67 of 143 d. Section 54-4-19.11(i)(4)(g): Street characteristics e. Section 54-4-19.11(i)(4)(h): Dead end streets Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Ed Dodd Councilmember Jim Hill Councilmember Linda Kinchen The Mayor thereupon declared this Resolution duly passed and adopted this day of September, 2017. ATTEST: Jeanette Williams, MMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Cynthia Hall, Interim City Attorney 2 CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor 68 of 143 EXHIBIT A 51.4.19.1 SEBASTIAN LAND DEVELOPMENT CODE (c) Lot splits and subdivisions. All future divisions of land within the corporate limits of the City of Sebastian shall be classified as either a "lot split" or "subdivision" as defined herein, and shall be subject to the regulations of this code as they apply. (1) Lot split. Any division of a lot or tract in a platted subdivision into two parcels that abut an accepted street right-of-way and does not require any off-site improvements to any roads, drainage system or utilities and conforms to the improvements, design, and construction standards of this article and chapter III, Performance Criteria, as may be applicable. Any tract of land that is divided as a lot split can only be further divided as a subdivision. (2) Major subdivision. Any subdivision not classified as a lot split. (d) Adjustments. After consideration and recommendation by the planning and zoning commission, the city council may authorize adjustments from this chapter when in its opinion undue hardship may result from strict compliance. In granting any adjustment, the city council shall prescribe only conditions that they deem necessary to or desirable for the public interest. In making its findings, the council shall take into account the nature of the proposed use of land and the existing use of land in the vicinity, the number of persons to reside or work in the proposed subdivision and the probable effect of the proposed subdivision upon traffic, the public health, safety and convenience conditions in the subdivision and in the vicinity thereof. A fee schedule may be established by resolution of the city council. (e) Recording of plats and lot splits. No final plat of any subdivision or lot split shall be recorded in the Office of the Clerk of the Circuit Court of Indian River County until the subdivision or other subject change shall have been duly approved by the city in the manner prescribed herein. Any such plat or lot split or other record of change in land configuration must clearly display a written certification demonstrating city approval prior to being duly recorded in the Office of the Clerk of the Circuit Court of Indian River County. If any unapproved plat is recorded, the city council will request that it be stricken from the records. (f) Unlawful sale or transfer of property. It shall be unlawful for anyone who is the owner or agent of the owner of any land in the City of Sebastian to transfer, sell, agree to sell, convey, or negotiate to sell such land by reference to, exhibition of or other use of a plat of a subdivision of such land without having recorded an approved subdivision plat as required herein. If such unlawful use is made of a plat before it is properly approved and recorded, the owner or agent of the owner of such land shall be guilty of a misdemeanor of the first degree, punishable as provided in section 775.082. (g) Building permits subject to final plat approval and recording. No building permit, except for those related to amenities, shall be issued nor shall any city services be rendered until a final plat for such impacted land has been approved and recorded pursuant to requirements herein stipulated. (h) Creation of subdivision by joint owners of land. Where it may subsequently become evident that a subdivision is being created by the recording of deeds by metes and bounds description of tracts of land, the city may, at its discretion, require all the owners involved to LDC19:2 69 of 143 EXHIBIT B JOSEPH W.SCHULKE.P.E. SCHULKE, BITTLE & STODDARD, L.L.C. JODAH B. BrrTLE, P.E. C WILLIAM P STODDARD, Ph.D.. P.E. L1V1? up STRUCT Ur?�1i E' .� r__r ''r _i L.l',D PLAT%r" tr'_7 @ ENVIRQN.VENT4L PER�bI1TT1,N/G' February 6, 2017 Joe Griffin, City Manager Dorri Bosworth Community Development Planning & Zoning City of Sebastian 4225 Main Street Sebastian, FL 32958 Re: Sebastian Medical Suites — 801 Wellness Way RBC Bank — 13035 US Highway 1 Dear Mr. Griffin and Ms. Bosworth: Enclosed for your review and approval, please find the fallowing: • Preliminary Plat application ($1,500.00 fee) • Site Plan Minor Modification application ($700.00 fee) • Twelve (12) sets of the site plan and preliminary plat (2 signed and sealed) • Check in the amount of $2,200.00 The Site Plan application is submitted for City Staff review and approval of the following: 1. Minor revisions to parking at the SW corner of Lot 2. 2. Site data has been provided for each newly created lot which will permit Staff to confirm setbacks, open space, etc., is met for each lot. The Preliminary Plat application is submitted as the first step necessary to obtain approval to subdivide the property. The approval of the subdivision will require several adjustments from the subdivision regulations of the Land Development Code pursuant to 54-4-19.1.(d). On July 27, 2015, we attended a City Council hearing and discussed the code adjustments necessary to subdivide the property. While there was no formal action taken, council appeared unanimous in their informal support of this proposal. The adjustments we believe are necessary, and the reasons for the adjustments are explained as follows: 1. 54-4-19.11(b)(2)) — Right -of -Way frontage. The code requires that all lots have frontage on a dedicated Right-of-way (50' min.) • An adjustment is required to permit the platting of a lot without frontage on a dedicated Right-of-way, but with frontage on a dedicated easement at a common lot line. 2. 54-4-19.41 (d) - Environmental considerations. The code requires that all performance standards of article Xi, Environmental Protection, shall be satisfied, including but not limited to: preservation of natural resources; preservation of wetlands; species of 1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960 70 of 143 TEL 772 / 770-9622 FAx 772 / 770-9496 EMAIL info@sbsengineers.com certification of Authorization No: 00008668 Page 2 of 3 special concern; soil erosion, sedimentation control; and shoreline protection; protection of groundwater aquifer recharge; preservation of wildlife habitats and protection of upland vegetative communities and endangered or threatened flora and fauna; land use and soil compatibility; and floodplain protection. An adjustment is required to eliminate or postpone the need for an updated environmental assessment. The undeveloped Phase 3 site (Lot 1) was historically identified as Scrub Jay Habitat (a listed species- bird). Since the site (phase 9 and 2 ) exists and are operating commercial sites, and the proposed platting will not include any substantial construction or improvements, and none at all within the phase 3 area (Lot 1) — the need for a new environmental assessment should not be necessary. Any proposed development of the Phase 3 site (now or in the future -regardless of whether it is platted) will require an Environmental Assessment at that time. There is no increased risk of harm or impact upon the endangered species associated with the platting of the property. 3. 54-4-19.11 (i) Transportation systems. The code requires that all subdivisions shall be designed with at least two public means of ingress and egress. An adjustment is required such that only one public means of ingress and egress is required, provided that the subdivision shall be designed to provide at least one additional means of ingress and egress for emergency vehicles. The development team has contacted St. Sebastian Church and is preparing an agreement to secure an easement for emergency ingress and egress to fulfill this requirement. The easement location is depicted on the plans. Approval of the subdivision would be contingent on this arrangement or a similar alternative solution. 4. 54-419.11 (i) (4) (g) Transportation systems. The code requires that all subdivisions shall have certain street right-of-way characteristics. Right-of-way width shall be a min. local road with curb and gutter, and shall be 50 ft. wide. An adjustment is required to allow a 48' / 42' " Access, Drainage and Utility easement" in lieu of a Right-of-way. 5. 54-4-19.11 (i) (4) (h) Transportation systems. The code requires that all subdivisions shall have certain street right-of-way characteristics. Dead-end streets shall be prohibited except when designed as a cul-de-sac. Such streets shall not exceed the length of 600 feet in length. When constructed with a curb and gutter, cul-de-sacs shall have 50 feet of right-of-way approach to a 90 -foot diameter turnaround circle. Width of surface course of pavement shall be 20 feet on the approach and 60 feet diameter for the turnaround. An adjustment is required to permit a "T" turn around that is 670 ft. in length in lieu of a round (60' paved diameter) 600 ft. max. length cul-de-sac. The proposed dead end street will also provide a secondary /emergency access easement only 430 ft, from the entrance to the dead end street, which is routed through an existing parking area and loops back around to the terminus of the dead end street, providing ample room for vehicle circulation and accessing the subdivided 71 of 143 Page 3 of 3 lots. The proposed design also provides for a minimum of 32 ft. of pavement width at the approach, and at the "T turn around. Upon your review, should you have any questions or require additional information, please do not hesitate to contact me. Sincerely Joseph Schulke, P.E. cc: William Stewart 72 of 143 Sebastian Medical Suites Commercial Subdivision ,.�� ��r ►.- yr ► � '�€+ �� .f'.l4 ' Y" St. Sebastian Catholic church As It �-� 14 i • f.' , - � ,Ave ,fit �' � '' !a „� f , t v-- �' •�y, ,•` lk .01 A 4 �{ �A, Vis' , a Walmart - 41 c.ugust 9, 2017 �'oints Lines 3 Override 1 W- Override 1 1:2,400 0 0.0175 0.035 0.07 mi 0 0.0225 0.045 0.09 kin Indian Laver CalnlyGIS IROGIs IRCPA Indan Rver Canty Piamirg Cepatnwt t lRCGIS sv N SEBASTIAN MEDICAL SUITES COMMERCIAL SUBDIVISION PRELIMINARY PLAT A PROPOSED PLAT OF A PORTION OF SECTION 30, FLEMING GRANT - INDIAN RIVER COUNTY, FLORIDA Legal Descriplion: A PARCEL OF LAND LYING IN THAT PART OF LOTS 22AND 23. AND THAT PARTOF BLOCKS 55, Se, 5T AND 55, AND PARTS OF A13ANDONED RIGHTS OF WAY OF SPRUCESTREET, BREVARD AVENUE, CHESNUTT STREET AND i'YAUREGAN AVENUE. AS SHOWN ON PLAT OF WAL1REGAN SUBUIVISIGN, AS IN PLAT BOOK 1, PAGE 75. PUBLIC RECORDS OF BREVARD COUNTY. FLORIDA. RE-FILEO IN THE OFFICE OF THE CIRCUIT COURT OF ST, LUCIE COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 179, BEING MORE PARTICULARLY DESCRIBEDAS FOLLOWS' COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT 22, LYING WEST OF U 5 HIGHWAY N..1, RUN SOUTH 3648'44" EAST, 214,65 FEET TO THE POINT OF BEGINNING: FROM THE POINT OF BEGINNING, CONTINUE SOUTH 35°40'44" EAST ALONG SAID RIGHT CF WAY FORA DISTANCE OF 244,68 FEET: THENCE RUN SOUTH 45°2336" WEST. 1081.50 FEET TO THE EAST RIGHT OF WAY LINE OF THE FLORIDA EASTCOAST RAILROAD; THENCE RUN NORTH 53°3655 WEST, 34769 FEET ALONG SATO RIGHT OF WAY; THENCE NORTH 45°26'48"EAST, 525.45 FEET TO THE CEMERLINE OF ABANDONED WAUREGAN AVENUE, THENCE NORTH 45°28'33" EAST, Sla,02 FEET TO THE POINTOF BEGINNING. SAID LANDS NOW SITUATE IN INCIAN RIVER COUNTY, FLORIDA. B.90±ACRES, LEGEND: PROPOSED ACCESS. UTILITY 8 DRAINAGE EASEMENT PROPOSED ACCESS J wno- I 51TE nAta FGR r.N1' nP s�Rasnaw 01-ERINr DSTRlC- SEBASrIAPI MT.171CAL SUITS pwyERs/ApPLICPiFi' IW75 I d 2} SYS[£MS OF RIDIAN RNER 140. EASEMENT -HATH SEBASTIAN NE -[AL SORES, LLC 1000 351P S= � YERD OCAD'L ^., .150 DLP°�Da' CLo• 31 CR 70NINC DEFIR.CT RE -11 ROO aANK (VSA) '717771 JO NAAONAL TP% SO -ROH 1S. 130 S JEFF SO'- S STE 300 ..-S. II 60661 EN01NfER EMLE 1 STO M90. LLC- ',xVLKE - -NINA- PNLF DID. SONE 20] EM 1-o 6.x2L SpRVEYCR '.1E6 r -I IM+O 6VKVLYDNS ' iNOIAN RWER BLVD SURE 201 VEE BEACH. FL 3795D 1 2Y 750-1211 EKIEBNG USE LOT I. IINDEVELOrM Lar 2: 9GL OFE CUROORS ELDG +RFA Rs.RsO - )',.D SsFF PaaRpESXNFSS IDr 3 .-CE ISN AND RM-'ac/°lOrTcjm o SRF IcGP.OR L01 1: a01 wELINEss NaT, SERA % =� 34953 o=ps=_0 LD PR E OCT 2: ac l 1rEL.4ESS Nor. EEBAS-N Z -11 LOT 3: NOM MS 41uxrrAT 1. SPDa '-, FL 3295P TAR I.B. ku,AFRS ..... C 1 (.46+.Ll 1+ SY52115 p= IMIW: V II , MIN. YARDSETa S- ;"':....... 111 -o -D S G. 1EyR 303621DW 1`_[]aIII o2�0 CSF-. I. NI .1- 363621 0000 I.SSIDox2.S (BM'K PAFEEL; . Legal Descriplion: A PARCEL OF LAND LYING IN THAT PART OF LOTS 22AND 23. AND THAT PARTOF BLOCKS 55, Se, 5T AND 55, AND PARTS OF A13ANDONED RIGHTS OF WAY OF SPRUCESTREET, BREVARD AVENUE, CHESNUTT STREET AND i'YAUREGAN AVENUE. AS SHOWN ON PLAT OF WAL1REGAN SUBUIVISIGN, AS IN PLAT BOOK 1, PAGE 75. PUBLIC RECORDS OF BREVARD COUNTY. FLORIDA. RE-FILEO IN THE OFFICE OF THE CIRCUIT COURT OF ST, LUCIE COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 179, BEING MORE PARTICULARLY DESCRIBEDAS FOLLOWS' COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT 22, LYING WEST OF U 5 HIGHWAY N..1, RUN SOUTH 3648'44" EAST, 214,65 FEET TO THE POINT OF BEGINNING: FROM THE POINT OF BEGINNING, CONTINUE SOUTH 35°40'44" EAST ALONG SAID RIGHT CF WAY FORA DISTANCE OF 244,68 FEET: THENCE RUN SOUTH 45°2336" WEST. 1081.50 FEET TO THE EAST RIGHT OF WAY LINE OF THE FLORIDA EASTCOAST RAILROAD; THENCE RUN NORTH 53°3655 WEST, 34769 FEET ALONG SATO RIGHT OF WAY; THENCE NORTH 45°26'48"EAST, 525.45 FEET TO THE CEMERLINE OF ABANDONED WAUREGAN AVENUE, THENCE NORTH 45°28'33" EAST, Sla,02 FEET TO THE POINTOF BEGINNING. SAID LANDS NOW SITUATE IN INCIAN RIVER COUNTY, FLORIDA. B.90±ACRES, LEGEND: PROPOSED ACCESS. UTILITY 8 DRAINAGE EASEMENT PROPOSED ACCESS J wno- I EMARD R-YEBFROM 01-ERINr DSTRlC- Lor z - 1 sFaASTfAN MEDICAL � EASEMENT SURES I 199,392 SF � 4.58 AC. DLP°�Da' CR 70NINC DEFIR.CT RE -11 MEWS '717771 �T/�TT77 11 PROPOSED UTILITY OR DRAINAGE EASEMENT WI 5&! IC.o3a SF IPER PLANT } M1PN. LD1 R�D1Y 75 o=ps=_0 LD PR E MIN. YARDSETa S- SFaI.T is d 1e4.E96 SF C.S-.1 IaD.E-'/342.5_ EXIST- EASEMENT PER PLAN W%. B_OG,+EIGHr 33' pgn=t:g]�,Pi a (NOT HATCHED) 1 xA%. LOl CWiRaaf Hr RL]t,5 ae r IZp�E]'/lax5S K ` INP6RrDl:s �RFa F�ouaDlNc9 F ICK O - SET PERMANENT CONTROL POINT{PCP}PRM ROAD/PAVEMEHI Pko's sLnl s C S E ,Op AS.] SFT PERMANENT REFERENCE MONUMENT i 1 �xc/pAps/sIDEwAIrs/Nlsc 110.83' fJ SET OR EXIST. 515" IRON ROD L CAP (IRC) I 1 I M�4. oPEN SPATE 2S.: IMlkj 3F'!2"w 19U.51� - - S<S2J'J,SZV !P8l. SOi➢J 535')1:18"W l09139'rMJ 254.99' I . I LOT 3 9MexFEhVVdO.TJ@Ri A I 11 f LOT DETAIL LOCATION MAP g[AtF1-=100' FOUND 3/4' IRON PIPE NO GAP P. 0. C. j L -w6 x6sYr°cv"li.Es�. ni Ka"i f r I, ® If m V ® ffP I � � SSJ'I9'56"IV 141' 1qV IFrl3wr i Ifl I1=]6Y7]' Ir o m GRAPHIC SCALE 9 � oa��''���e� - I 1 I ( INF66T} 1 opal MlRRwI RUB = CATHOLIC CSH N H ^PRBP05FP N' #:CFSS = 1 Iveh= 0.0 iL - = i i 524T12Y8'E'7431•-'!-.yjlT/ 31 ZONING: Ps ExSL DWa+ACE EASEMRB iRCY pNRGI _ ��� _ Pr 0,13+ B ! ! LANG U6E. INST EASEMEM 'ER Mi \ s0 � 54.5;Sr 5f "w 292 A4' f _ rsi'r pa 1 + SET pope I BOOK 2136110159 \ N457856E 55913'(14] N?"28 JJ'1-558 D2'r+]f sre 11j _ ,Y4,.28'49'c 62549 (➢f I SEr Y+,n� N4_X+49F rl93Er (}aJ J T 196. S2 6H.59 _ Y 750.59 \ 7ES- - - - - 754.59' " JJJJ `� _ l ------ - - - - - - - - - - I E1�x �_ EAST. DIRAImoI Uk OF EASEMENr (M) 0 ORNNAGE EASTAI , 1 - - 4529' E% 49-:1' - • _ 45-0 (FREY 6T W Dp/WE EMENT yy t BOOK 2t 16p PC 355 SIT �S/�B]IRS Mg.Mgr. RLTENBWI PBNO EEASf' f y I d f LOT 3 /Jr 1 11 �L , S. MST. n PNC BANK J + y OLD:5 }I gLOCK,56 pBpp S 24' I . DR4' NGf 1 f I � 1 .a ., JB 48 "II' 46,85' VC(S55 F16OAERr WST. ORPDV.aE 11 LOT 1 SEBASWMEDICAL 1-K 1111 PC O2 .3R1 NT PER Q.R SOON . r, .. esT SURES 1 Pc 1k50 144896 SF Y NI I I y 3.33 AC. I� (FUTURE DEVELOPMENT) 4 :ROADS. ABANDONED BY - $I I j 5}T PCP sD PCP r -^y I MI)INANCF RS --7- M" ORPDiME pF/SE11FNr 23]6 FG 2PFA 2R- - ] BOOK P. y; -T 5f544UI'Iw11' 1 N443f'12W'IV � 5]- y `5�5 I8'48'"R' 105 J2' Ill.01, _ y � 9LUF.K 33 " y `y v r3 EXIST. DRAMCF 1 B CCK 57 FISELIFAF PER DR �ope 9 BOOK 23M PG 231 IDC F.E.C. LK T+1Pry R1 Pr ci7-1 a 519 _ i4 1122"R' !U UU' �L /- L .L4i3 °tlC J J ZL/- .... 5+�,.L.i G L 1. SU YPiLL i 1iJ..! ✓ I 1 FD s•rs-carc halurENr s.oiiPlw 1 BapmDaEp ser rwr5 (FBVi�0.VBP S I � 4 V LINT{III �recws9�]I Nsjj w m4 5�1sz9as-w :a.9s' 31 I I reess D.mmlr I I - �_w�r- y�` LEI] r- r <LSf. o� sssza're'Irza.1!' / LOT 2 V44:1f'12TI' JJ.SS'J � -� 245 "L845"N' IU5.J2' N44 \\\\\ P,IUPD6FB PS' MGE55 EASF11FNr -EAIsr. FPm Lor z - 1 sFaASTfAN MEDICAL � I SURES I 199,392 SF � 4.58 AC. DLP°�Da' ��`` (IXISF. MED. OFFICE) '717771 �T/�TT77 OF FesuENr y � nNPo� 1D' .� LPROPOBED 10' BMY FArnIFNI IIIIIRT FisEM � 43,56AA SF PER R SOON 2t3fi •SVWfr 1.DD AC. : PAGE 366 .11 {LiiI�I. �'i K� 1 f RElwnpx PDxp 1 _ I 00.59 ACj 1 1 �a IMwEa ' MIM FPZ1Btt I 'o T T N y sG PCP .-Lxcr. I0R65, EGRESS, FrspF9vP Im610' � °PiVwcs�wr m EAf� a f r PER D.R. BOOK 213E PAGE 366 ~ �E]lISL FPdL FASEKIEM PER O.R. 0. 2252 PC 7426 r EXIST. EPdL f f 4 Q a i - 4 h a 6 6 g6 �sg�ageo3 cPs �3:ERS��gvS��J -j � Ch D ti OJ w S m � T � Q w o m C Q OIlz��w r�1rP� $ 07 "[.1 SpNm s;w� W = A n Q M � Uuj ? m � I.J.J W w LL! �"7FNv K� � j Qtr U) a d r Q Z W [1 J Q U_ W W z F- Q cn !� 50].63' 2N ,-.- �.y P:, 2923 - -z f • _ �OR re � / I .'�� _ �..:.-I 1 RPCAII�O,' A�, wwMEru evERx EXesT mac EDIFm s,A ISIS I. ❑R (A5A'iPa'IFa) RlSe2Qrr O.R. EOOK2236 I - r -p'� I ❑ WALMAR7 ZONING' GR ' A.& SH � n � I f PRO3ECT 141-e -EAIsr. FPm � FIISf11011 PLA O.R. EDaK 223fi / PC nNPo� 1D' .� LPROPOBED 10' BMY FArnIFNI IIIIIRT FisEM � 43,56AA SF PER R SOON 2t3fi •SVWfr 1.DD AC. : PAGE 366 .11 {LiiI�I. �'i K� 1 f RElwnpx PDxp 1 _ I 00.59 ACj 1 1 �a IMwEa ' MIM FPZ1Btt I 'o T T N y sG PCP .-Lxcr. I0R65, EGRESS, FrspF9vP Im610' � °PiVwcs�wr m EAf� a f r PER D.R. BOOK 213E PAGE 366 ~ �E]lISL FPdL FASEKIEM PER O.R. 0. 2252 PC 7426 r EXIST. EPdL f f 4 Q a i - 4 h a 6 6 g6 �sg�ageo3 cPs �3:ERS��gvS��J -j � Ch D ti OJ w S m � T � Q w o m C Q OIlz��w r�1rP� $ 07 "[.1 SpNm s;w� W = A n Q M � Uuj ? m � I.J.J W w LL! �"7FNv K� � j Qtr U) a d r Q Z W [1 J Q U_ W W z F- Q cn !� 50].63' 2N ,-.- �.y P:, 2923 - -z f • _ �OR re � / I .'�� _ �..:.-I 1 RPCAII�O,' A�, wwMEru evERx EXesT mac EDIFm s,A ISIS I. ❑R (A5A'iPa'IFa) RlSe2Qrr O.R. EOOK2236 I - r -p'� I ❑ WALMAR7 ZONING' GR ' A.& SH � n � I f PRO3ECT 141-e r n4s2szs sa' nsz'<eT'rr6Jsr — — — YaA J N<s7s's_"e_ .IJ'fA N4s76 ar• Legal Description: ' — Jos.Jze+9eJ 4a A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 AND V. AND THAT PART OF BLOCKS 55, 56, 57 AND 58, AND PARTS OF ABANDONED RIGHTS OF WAY OF — — — SITE DATA r- CITY DFF.SFIIWN SPRUCE STREET, BREVARD AVENUE, CHBSNUTT STREET AND WAUREGAN �If SEBASTwN MELOT 3 DICAL SUITES AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT POCK 1, N441r'-2"w 66 aZ r ) r PAGE75, PUBLIC RECORDS OF BREVARD COUNTY, FLORIDA, RE -FILED IN THE a _ DwxcRs/APPucaxrs (Fors 1 a 2) OFFICE OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA. AS SHOWN IN -xEA1rH srsTEMs or INDIAI+ 11— IN, lxw MEp10+y, sulrEs, «[ PLAT BOOK ,, PAGES 178 AND 179, BEING MORE PARTICULARLY DESCRIBED AS D 36rH SrsEr FOLLOWS: 54578 <d'19' 46.9.5' vERO BFAi.N. R 3236D (LOr 3) COMMENCING AT THE NORTHEAST CCRNER FTHAT PORTION OF LGT22, LOT nr LI— — -sLr�I I— 5452V21 Ir 25499'_ �rr' '1ffJ! I Rix du+x {usA) LYING WEST OF U S HIGHWAY No. i, RUN SOUTH 36°40'44" EAST, 214.65 FEET TO $ "� °P70 n16�� T"A' 4 CfD NAIIDNAL TM EEPR[H LLC �' 1T65. •4•ESS Rx[GSa �{ ffJ� s .+EErE6spx sr sre 3m THE POINT OF BEGINNING, FROM THE POINT OF BEGINNING, CONTINUE SOUTH 'r _ CHIT—D. 4 G-1 36°40.44" FAST ALONG SAID RIGHT OF WAY FOR A DISTANCE OF 344.88 FEET; .�.i " — — — - "— — A - THENCE RUN SOUTH 45'23'30" WEST, 1061.58 FEET TO THE EAST RIGHT OF WAY s4sz6'�nv z4,rr' ��' ! I € ExcINEFR srA—F. Pm x SIDDD4RD. U.C. LINE OF THE FLORIDA EAST COAST RAILROAD, THENCE RUN NORTH 53°36'55' I LOT Z �r mmlc r I2 INDWI RN'DI DL�'D, 611E ZD1 N4411 Y2'lV JS -J' YERD BEACH. D- 32960 WEST, 347.69 FEET ALONG SAID RIGHT OF WAY; THENCE NORTH 45'28'46"EAST, -� (n2)nn-sG22 625.46 FEETTO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE. THENCE suRr�vDR I— suR .As NORTH 45,25'33" EAST 55R.b2 FEET TO THE POINT OF BEGINNING $f'l rT II .ry RID. Sun .1 SAID LANDS NOW SITUATE IN INDIAN RNER COUNTY. FLORIDA N44 "31 Y2 "iV 1pp,r utlep BEACH, FL SZ960 i 2} ?Pa-r2ra — — 4 9 I Zl 'St ACRES. 5457339 "If' 158155 (pJ Si573'J6— w '08'7r") eKlsrxi� usE LWT I: DEYELDFEa IAT ME Z: MEDK:AL DFi3CE R FLDo65 - 3D IM SF .) (I AREA - 2p,3ae sF BRAD F9."PT ) LEGEND: LOT DETAIL. WCATIOri KAP LOT 1: B4GmE55 AxD AROFE551oNu OFFICE (gaxK) (� ROOR - 4.DD0 SF DLDG ARE4/FAD9VRIrtr) SCRLE, F'�laa' sltE LDGn0.4 LD1 1:. wELu . wnr, sesAsnAN, EL mi;sg " " " I f L. 2: aoI wEl S .16 WAY, sEsasnav, n295o PROPOSED ACCESS, UTILITY NOTES: FOUND 3/4• IRON CDT 1: I3ols us NicnwAr 1, sEa+sRAx pa j B DRAINAGE EASEMENT 1, COMMERCIAL-MUL11-FAMELY BUILDINGS SHALL POST A MINIMUM 6€NCH NUMERICAL p PIPE NO CAP r r i If Tae I.D. N.A. S ]D3a210aD+sxxpppppppn (xEaLTR srs(£u6 DF R+o WY RlY£R INCJ ADDRE35 PER IRCO 951.07(3)(0}. I . O C II I I } I 3p3ffiIDDDISDDDIDDDD I.O (sEGASrNN MEDICAL SLREs. LLC) I 1 3D36R+0001spxDlDam2A {smasTwl MEpmAL 5urtE5. LLE) 2. COMMERCIAL COMPLEXES WlTH MULTIPLE SUITESIUNITS SHALL POST A MINIMUM osxpp LpG21, SDaez+DDDDIDDOcvDDxaG {B.EIK FA6DELy 4 INCH NUMERICAL ADDRESS ON OR ADJACENT TO 'HE FRONF AND REAR ENTRY PROPOSED ACCESS DOOR PER TROD !31.073 Lrp+c wesr ps u. s. xlcxwnr� I + l r Il� 2 0+U: cR AND NNERERpNI MREAT 017MCr EASEMENT 3. BUILDINGS NOT VISIBLE FROM THE ROAD, MUST HAVEA SIGN AT THE ENTRY ROAD sE RMu WITH THE ADDRESS RANGE,., PER IRCO 651.bT, CR IONINr'. DSWi T REOVIREMENTS: I I I I+ I I PROPOSED UTILITY OR DRAINAGE EASEMENT I 1 IiN- YOT wID1N '-.DDD SF Ems— (PER PLAN) I ! r II flf 4 u1ry Ne6 seDcs g' ,.A.aq. sr (]33 REARID' 1DG.sr'/laz.ss EXIST. EASEMENT PER PLAN I I ® rel II I J lA. NWC 'DCIV ]6 _ (uor HarcHEO) ` NAI. LDT DavERAGE by GM10G a� } MAIe.wwwcs {Mul7 Pr-Rp2DD0Po..15R2S2'/m ]AzO,3THaSO Ac.)9 =Sj1819'56TR S.<1'�h �1 SET PERMANENT CONTROL POINT (PCP) IIMPMDIIS AREA {N) f f f I ff) RDnn/PAbS1Tr , ..a sr {s.m u.) a - SET PERMANENT REFERENCE CAP (IR) IpRM} I I A, _•I4y �) I 1 rI caxc/AADS/3tDEwnucs/Misr fTD.el' O SET OR EXIST. 518" IRON ROD 6 CAP (IRC) I GRAPHIC SCALE 5 I WN. DPEx 1-1 (Mix) 20� 4 I ' 1 Ql g,M'6-5J95�r5etgY� I I 1 �� ` �Ir III l BI FBET) y ST. SEBASTEAN __ ` I ILLah ( CATHOLIC CHURCH 524'a7'IB zaJt' � �I po 24' ICq„4g — -` _ .Sl pS W 9� r SlNr 11 f�I 11 Baum lsax cw I - N _FASEI1QNNf FA7Y pMAICH _ _ 0 zsasa' _ - - 3 —�T= 316.Jz r] --��—�' .�— (aU 5555— 5555 _ _ e.e SZ p f I•:!\ I li Ill se'x o,ls E \ ZONING: PS MET. DRN11ryDE 54514'---w 299 d4' �' s�el R. 0-B. f: f \ ' If Ii Nb IIS[- INST FlSK 213 PFR DR SET PGP _ _ BDDK 2t]G PC 359 1 r _ _(JISETRP�M1� 1t •.. } � fi II <8�-62S 46i�0' �—�----1i----_---------�—rya529'49'F 11d3.6f'-- -- _ • / N4526S6 •F S.--'9. •JfAIJ Nc52b'J3F S`fl 0�'P S G45 1 ! f 1 ,+ Ja114- r r I I _ 9 1 �� Err r-rT T F--- ! r---- T� ! ». --------------------- EAST. _ _Tv-- ji f If EI 4 — — — — — — — — — — — — — — — I--1 ' �'� ( N44:302'w 86.42' I I i ' t 4 KIST. DRNN•DE v r \ �` l ml CL IIF ilSE]IFM (111P) 3Et PCP' ._''( �- �.._._.�c•• 45.98 PROPDSE410' DPNN4:E FASFM I / yy+� _ OOK 21 PER G O3M m1 s PL 8- Dc ISI IJ' _ ss 2B 6a'W xei. ,'•• -P. J >� P ' __- TO �R 20' NIM DRAWL WE ! 1! • / ~.!" i �` --- 4 I a ! iii L 1 - T 5555 5555-- 5555-- -- 5555 — OT" --�--II �, --- ry } PNC NK 1 BLOCK 55 T___ LXEL gwue E n I IaLOCKs - --- PRa x+ -L` 1 _ 1 _ —_-- - 1 �� _ 43,552 SIF "----T'----" 1.110 AC 4 I s2a'ss'w4c�' Rx----6Fs,Rir i z`------------ 528'48"w -----� -----r----` -_�- - PACE 566 Iz 5555-- arrsD, erro zl3e _r I I,��2`e' I' (EXIST. BAFIK `saaza. uc '!r li' 1 _� = - r N -_u r=----- l LOT 1 BDDKENT6PEN iii "-----T---"- ___ +--- -- L4T 2 ------ ___-_ RElEhpa� M D e I —) ET1sl. MWNN;E �OR e]7 SEBhSTUW 655FCAL tea`\ � �I »_.--- ------------ PR AID' SE'BASTI/JJ2ST 5mICAL iii v- --- -"5555 - 5 555---�'--- -�. m -- PROP= IG' r - ~ -► i I I' IV IX U kffl PY �4 20 3.33 AC. r _�4.58 AC. r f j (FUTURE OEYEiDPMENi) — ! RI - Y _ ------�- m L eagaD r (EXIST. NEO. OFFICE) w w r \ 4 q DIANMF k I ---!tea - - -- -- �----- vmnTPwsOlwr Ltd _l� i 1 0I €r m.q ROADS A8ANb01VE0 $Y nz SET PCP SET PCP •- SO PCP • $$ — \�� '^��_�_ •A -'' )T� m v� ORDINANCE 65-17.x, PCA e' RT Iii j IrV c4 1 p1 gm o�FA5E11EM PER D.R. .a]' — N457 4$-' 42�a]'- PRi FYfST. NvAESi. EGREiS,Rsrsa Ie,o 1 i% `l + BOOK 2335 1'G 231 -MEM € PmnncEEnN m n.a_mv :d:;:f r i fllnc'G�EI I I ti '^N �. N M:.'. EAS M s'r•n ' . r� 1 0 1 r _ -- T oR ROOK zoss x.fr' �- PADE 3o5 Nsc3r'rzTv .3o sJ_ L I I I .i y — 1 : �_lJ __I' T rr- .�`` •n�i . 'crr''c`/ r.r— —- i f ( DDST.'PPeA --- r; f;":-,'rr % a _ _ f S43 b5 G1 -x' ]4.92' S78'4b'W ra5J,7' E%SEuENF AE(E I D,R RDDK 2236 I �s.�..1 . o �-B IIS se5 i i'49 -w 3a52' '� IX�BDorc32361C� fl 2D26 rpa 1{1jy nzCrw.TasY 1 �• �.+ EuelTr"-ZZZI i r� 180 f 1 .. _ -- 2 ' BLOCS( 56 y.`l.i ]fFmck wnFs {DLII - - " -R---- D25 ---I .�l- If w,Iwla]r i Rak. I 4 �a EKIST. DRA1*AGE '; 5555- 5555- 5555 r 1 o ➢LOCH ST WEMENT PER O.R. PROPOSE➢ TV PROPOSED ID' VIER'I FASpIpR SA` .I ` S9 I RIIDI( xaas Pc ni n =7 j rRUla:ilori - I �J•� -�. -_I °'� 1 I A `,' G, DIWIY ELSEII 1cd EtG. Ic0. 6}�roa Rco yr a .'� .SYBTENE]OST. xo'K. — _ '- r `O'I^\ I 1 I� / E�sEMExr Px -5555-I 1 lE 545'2J'J8-Y 60 la' _I- i 1 Ei —�O� .O •' D.R. ENOK 22]6 -_ k--7 - -�_� — - (, �_ I rc z02s -! I• �'I 65/9' 3�1T_rr.Sozrl�T-; + n441s7z'w lana' J�.. saz r -t s r xsn _ _ rp9,�-raNc 1 /� t4awp6DAx�1 C� -� —. az 6J w�•mxwsEDy --— — ElsF1,I]-PDR --- -- ,fl sre-1's fL lllr o 1 ' soil I E / fpsere9MvsT'II z 4 SET PRn YBNE EEMENFPER es ( I} 1 D.x, EDON 2235 'uLc so A"I ( 5 FG 2023 l 'NG jjr fl Ifr ff RT 4{II ZONING: Nc: CO J+ I f I f LAND USE: AMB }J. fl If I( n u c � i k W YAGy6� _ e � xe ss¢as nS=a-.¢e2�o.T b �-s es 4z z � � 4 ❑ z Dv LL Q C, oma O zz0�L I U) 0. s W 20�rnIE W :5 n r a Qx Q x _ 74 z<� m z=m WOK LLI U ry r 1p Z T v1 Z U) W + L9 r H I a �z r w r r� Q 0 zo I w a J a U In L-1 Z � I a� 1:7� vT Q M Li �f r�, 17 C3 � x¢ srn s I ATE: -NEJE PR E T NO. f5 o` fb`"I '43' (' �ry SITE DATA Pok ITY OF SFHASTwN o m SEBASTIAN FdE17ICAL SUITES Existing Conditions Legend & Abbreviations: (symbols not scaleable for size) aPxERS/APPLCANrs r�owwc. DISTRICT rzFa1nRFMFNTS: LOCATION MAP {LOTS 1 6: 21 PLS - PROFESSIONAL LANG SURVEYOR - GUY WIRE o -HEPLIN SYSTEMS DF INOWe RNEP INC. REtlINRFS pOnA NFn rm t pHBPOSFD LOl 2 PROP65Fo In, , PSM - PROFESSIONAL SURVEYOR &MAPPER - - WODp Uii1JTY POLE -5EIN5,1P5a MEOM WTE5, LLT MIN_ Wt WE ,D.OW Sr taa,x9E 5F (a.]) nG.) 199..192 SF (4.59 A[.j x1,664 5F (1 W AC.) LB - LAND SURVEYING BU51NES9 - TELEPHONE SER CE 1060 S61N STEEr HIN. L9T YR9TFI 75 100 179.92'/342.51 11a N) rL - CEN RUNE - CABLE l,Y_ BOX VEPO BGCH, n. ]29fi0 - - _ i 12 MIN. YARD SEr6AIX5: R - RADIUS ELECIA[C BOX (LOT 3) FRONT 0' N,YA 55a.sF' 16.26' L - LENGTH - LIGHT POST R60 9PN% (USP) sou 5' n/A 55.19', {4752' 59.66', 9].1Y 4 - DELTA ANGLEjb G/0 N0.HONAL i. SEARCH LLC ! REAF 1c N/A 206.a 1' E/P - EDGE OF PAVFMFNT - - WILL ~ O I30 5 ✓EFTERSON ST SIE 390 M{%. 9LDF. No., 35 NA []5' <-5 B/C - HACK Or CURE - DATE VALVE B.M. - BENCHMARK [HICAC9. 6 69665 MAY LDT COVERPCE _ 51`65 - IGATON VALVE LPE Rt' 6LOOS 3D5 [MACj 6 2C,xc 5; +.DCO SF [9.2-) PCC - PDINT OF LOMAIENLEMENT - WAWRIER METER - ENGINEER 9CHUUIE. BxiLC h STODOARD. LC9, Max. IMPERvigNS PREA fig„ [MA%} tl (o.OK) 1]}¢¢5 y I6fi.9i) 29.9E2 Sr {605:{ FOB - POINT OF BEGINNING - SANITARY MANHOLE 5717 INDIAN RIVER 6M. SURE 291 9UILDWS C 2D.160 SF 40¢¢ SF } - PERMANENT CONTROL POINT (PLP) - SANITARY SERVICE ,ECD DFRC. R ]2950 R[w0/PAvsuF,xt O e,as] SF 22.E05 SF - PERMANENT REFERENCE MONUMENT (PRM) - 5EFAC TANK r (112)170-9622 CDNC/4495/SIOENA1 rs/MISC a c4.904 SF 7,.157 EF k - IRON PIPE (IP) - DRAINAGE MANHOLE SITE u IRON ROD 3: CAP (IRC) -- -- LLRB INLET •\ ♦ _ SURVCrOR 1717MERIDANIN LAND OVER xw_ OFFN SPACE 21% (MIN) 14x,695 sF (1.1T Rc) 5s,9aa se [},1],} 44,609 SF (31,53) GUNCRETE MONUMENT (CM) - - SURFACE INLET 1]1"7 WDWN RIVER 9LVD. SURE 201 _ FvuN- VER; BEACH°2 ] 12069 {M) MEASURED - - MITERED END SECTIONt77 •IW.19� SF @LRT. PxPFp Me[x7 F F - FINISH FLOOR _ - CUNCEPTUAL DRAINAGE I«} .6wj II Ir6NDRD JR6P) - STREET SIGN 611AI6 - E%NSE LOT S: UNDEWLDPED (1 (PR yt'{Y 5 e-o = 1 W.451 Sr LOAAEA/roorPRlNr) •' T 2: m- CE(FLOOR z S - 3B,1fiD SF SLOG AAG - 2D 3a9 SF e-LD. PWIj n Lar lr N-111 AND 'R.Hr- o _EE IN•Nx7 (1 FLOAR -FARC sF fiLo6 Legal DO �_ A u v, $ SDE 111CAR6n Lot 1: A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 AND 23, AND THAT PART OF BLOCKS 55, 55, 57 ANO 5B, AND LDi r eci nELUNEss wrr. sE9amaR. FL 329sa PARKINF- RFDNIPFMLy ; PARTS OF ABANDONED RIGHTS OF WAY OF SPRUCE STREET, BREVAR❑ AVENUE, CHESNUTT STREET AND 07 l- 11635 Us K1, EF]IvsSwN, FL 32-1 YVAUREGAN AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT BOOK 1, PAGE75, PUBUC RECORDS OF BREVARD COUNTY, FLORIDA, RE-FILED IN THE OFFICE OF THE CIRCUIT cCURT OF ST. LUCIE 11ff i TAx CD. xuM9EP.s 3U1s2trxxTts9999z99D9 ( rx sv M Ms of IxOWx RIVER ix0" m1 z COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 179 ! s9sfiz l9oass9o91599D1�o (smasrwx ME91rA4 suTEs. Ltc)) REDumED PARD .BEING MORE PARTICULARLY DESCRIBED As 301a2100oDE0991 C9902,D ISElws ' M�ICRI, 5w5ES LlC) NEOM:µ OFncE,xT 39.490 SF k 1 SPME / tis sF + 220 REOURm FOLLOVYS: sosfiz1o99D1DD9oc9Dzx.5 leNNX PARCEL} r l l l l !f ENE S pklmnm aa1 1 z9Nlxc: cN AxP RrveRFRoxt ovERur msrRlDl xl"n COMMENCINGATTHE NORTHEAST CORNER OF THAT PORTION OF LOT 22 LYING WESTOFUSHIGHWAY ND. 1.W •STAN- 1l9 SPACES , ! f + rI W&, , &_a IµO USE; xMu •cuMPAce 3a SPACER U.1.ac) RUN SOUTH D'g4" EAST, 214. ALONG SA D RIGH NT OF BLGINNING; FROM THE POINT FOF EET. T NNING, r I ° r RE`g 9 e HANDICAP CsruROPn9 MeD=6, 5PECWLkm Mm=5) tz z¢cEs CONTINUESOUTH 38'40'44" EAST ALONG SAI❑RIGHT OF WAY FORA DISTANCE OF 344.511 FEET: THENCE RUNb3AK��v^ rmA svarEs PRIwiDED z2t SPACES SOUTH 452336" WEST, 1061.50 FEET TO THE EAST RIGHT OF WAY UNE OF THE FLORIDA EAST COAST RAILROAD: x5+9 sruwwR swEss PRNnusLr xRxnnn THENCE RUN NORTH 53°35.55" WEST, 747.89 FEETALONG SAID RIGHT OF WAY; THENCE NORTH 45'2R'4vEAST. rr, un r^6vEcn. i REuo49 r9x 9Nmr{r 825.48 FEET TO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE. THENCE NORTH 45"26'33" EAST, 558.02 FOUND 3/4" IRON I I I LOT 3 mlaFnikr, s I¢-sdc-m FEET TO THE POINT OF BEGINNING, PIPE No CAP L LOT 1 LOT 2 --fj SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA r j if `-----------_----J a�, KFn R- - NR6 wF Hr Eo.SVPs0aCa 6.94«ACRES 11N 11 11, 9ME56 rmE FEOWRm w6Mw9r I l U E PTAaloR PUFR Ne r I 1 I I °1 -� r PROPOSED LOTS DETAIL sTAN11xRtl 21 sFACEs I I f II _j Q COMPUTE o sPacEs [D.9c} ! f f I f 1 TD<AL SEP- P IDED Rz sands If Ir 17 I 2 p { 11 w ut 4 1 III I)� Q q�zLO} If 1 PROJECT NARRATIVE: I I '� f I I li Lz, o _U 1. SITE PLAN PREPARED TO SUPPORT PROPOSED PLATTING OF PROPERTY (SUBDIVIDE INTO 3 LOTS). ALL I ti, LI i t f [ Q - m C IMPROVEMENTS DEPICTED ARE EXISTING. WITH THE EXCEPTION OF MINOR PAVEMENT I DRAINAGE I ° �` I I TI iy1 I O a C9 g IMPRDVEMENTS AT S.W. LOT I I S.E. LOT2. j 1 h f lE,I qIj L zzW I 2. PROPOSED IMPROVEMENTSARE ' I r r) Tilffjj F- W 4 2.1. ADD PARKING I RE-STRIPE I GRAPHIC S'C'ALEcn I 22, STAR-OUT DRAINAGE PIPE, ' I xa o m xo I I II 1 ixllf 4 S E. 2.3. INSTALL LIVE OAK TREE. I i : 11I r ) I J _f J o'd m 3. REFERENCE APPROVED SITE PLANS 3.1. SEBASTIANMEDICRLSUITES(2007) I 411 ~I� ` J_2 INDIAN RIVER NATIONAL HANK (2x07);NOVJPNC BANK) [ 0r F+ ) I J , _J c H / \ L inch = 41 11 II t{r60 [4PRon Rw t CATHOLIC CSHURCH ----'/ r `���-.- - PR(Mn 24'ACCESS - J Jr r } r 24m� ZONING: PS _ pu m.T rRaM OIL= - _ _ T`-ra^ae.wa �i g -------------' P. ---`__---,�-Y-"--Y-------_- sse.9zNJ ' I11 m w�> ssr NNn _ _ NA US}:: INSF 5 - a'. 5 - - !: - w N+$76•CgT fi2S ie' SET mn N9578'de _ 7186 fir (>,1 ' rvasza'U.rE N Zp- ---- 4'+T;+rid s - F" 1a' DRAINAGE FhSEM 1 COMPA E T8 IzS,T' yi'} Ir D6Sr. 20' DWJIYGE DADRT ' I i /- - ter. - � � � I ( (f1 I I ~ CDMPAC S (91) - r" TD aISI. PEIFNHON POND NAGE I' i ; f } - / 1 / U �Lx I •o^ cvas (rrF.h _ I ---- - I -- `4k - 7_ T h f V 1 ..,. 1 .. - '•'rte' ----- EMwc I I LOTa,' - �Y ,:a.f -� ii1++--___- �s. J CN PnY' 1 r L i 1 --- ------------- I -----_- - I 1 + I I PROF&m zl - r -\ - �1� - ------ TR151B}Y ---T'----- AIZE3iwi -_-`"®__-`----y- s-- L _------ - RLTFMpN POND 1 f I L------ 4 Lor 1 \\ r4 1 ---�----.I I----I - LOT 2 ---- -{®- (D.SRAc) +llr_-: z �S 4 I _ _ ._..,4_ $ER/STIAN MEDICAL 4 - �RESIPoPE-To--+BF------ +----- SEBASTIAN MEDICAL �'- --- _ _ -?F"' ;wcl' - J Q ^ V \ I CONPACS { I I 4 a I 'I I J (\I IL SUITES '� \--_--_r_---__ SUITES fI 144,696 $F \ I ---- - -- --- 199.392 SF --- - ` i ! ,� ;If I I f , 1 }} TT 3.33 AC. I 1 f- 17 4.58 AC. _..__ --- _1 \ PRNosrD ID' 4 ec¢ a wArra 1 eorvcRtTt auMP ,.-r a --{ ! 1 I' LaA N � ------ _ - 1{t - --6-- I I »w MCI �I T (FUTURE DEVELOPMENT) I ....... f �--Ilur/5t7Eu1 (Exls'F. Mm. OFFICE)mm 199,39 DIeRYFw•��ImR[ ,� s !- r» t fI �T�� _ {�9IP r _ o�evnr - N O sf J ' U ( RESIRIPF To 6 • _ _ l-IL za F a" u r I KELPIE 169 SFff �� `•� -� �PR� RSs19o9 r r p A �U� � v wsTPE 52'/7' E �+L.__.+ --� � N x wuss�w'_, ....`...`�° :e'�a4 DUPER INFN Cwc - IE1 ` - - '•' . -- ��--% Hd rfnl TF Ex No NaniaEANH ss D�Fs �AC6� l-\nnDa _..��- �•I-emmlG�'f �� 7ri?7_I��" y tlBFDBs11 AN9 #11OYE 'Y LJ 1z a1 Soma >a.1i ` ------ A n : iHB IF or 5-0NRARi ; -- - - { •D-" -_ '>?- CVRD ,m 127 D yG191Y I RrJ IE , Z C- gp'RR FOR ODN'EWAY V v�----t-�- sue-aur [ C`,I 1 ------ _--- I clAvsr. 1sT SF j ° A• 1 - - _ Nt:nrcai svrres - g } ASPIHIAr - ! \ RROPOSI➢1rc - -'1 D9srelc _ ;• A-1 y :5 ukNF6645646r r G" !;? FlAf - _ _ .. -y'� if I: z �Ir J m I�� fiIx IRT � GDNsr. 12 LF ao-aas I \ .-� r ��, _ zx' �I- 1 IOD' Fi.0 RR o_GxrER' q ------ STUB-OUT AND Pl}1G. •` 6- I ! .r_�._-I p.Dx. "���IN^ ew. w.u. - I \ A ; s �a -,II ,�ze :xs^si r l��rap1 P •� A-,d �sTue-a� - - - - - - - - - . z _• I - PZT -�r - - - t aT �N -- w1 ff .P, .Wr Rxr �.. ,,. ,� ss-'z'sa- rosLso•fal sc57s'3e'w ver /nr) � wn 2,r., �-�.r s.T M., � . ,M, ,r.t Fn e..e.cwc.nwlutexr � � SEAL �A641m0 m� -�- ` - - - -_ P7 Eta5r.ID-P.V.c---�r-"--------_SRa---`-----'--1-_�_ u` � � MILE- VIE F.M11 L9.Sar3 C6 Fa N0. 4739a 1 - i AiViRY 1365. axe J f r ° ❑13 R wALNArzr �� I i` ,f 6 n ZONING: CR I ) I DA1E LAND USE: RMU I IJ 11 � y f I as LD PRO TND. ZD � 16 15 '6 ao.wo,wr �p•�oc•��a �v..ai wrn���iorvuweirw.ic�w.orury oenrxnenw.enua cormuru,r�r M•nc wm�ex m'iui� u,[�uG��k[a m&µ ieouun e'xiowinuiryia�cr{�ixxw, vu�mr n� wwn [uKrnas.wiea m-�',oxa.mre nves.oecl ewnLun Nnomnn'ireoroaelrrs vwtxrrn .4r �r...s,cn&.u�arvr�,owP•.lnres wswur.Pusu wrH-u¢ .Hox<.e•wmc.lraxmrw•�am..r.�, .�rv�w�.o�,°�'Ew•.ne.•ceo srnaveeo wasw,oe NnccoxMwcemm:enra,s�.• RL— L�r S 12' I I .. — L I� a w.. Arm - TYPICAL STANDARD PARKING_ TYPICAL HANDICAP PARKING TYPICAL COMPACT PARKING STALL STALL STALL IETSr.S 14 6 N.L5- Np1E N AL[PPfiNNC SPDC .1.E%tEPri0N0E INE HANpI['f,PPE6PARKINGSPACEs 51Y BE WWKEp IN MHIFE RETrN.I{EFLECTryE IIUFFIC PAINT Aryp t£ IN AC[0.ZDANCE KITH THE — —ARTMENT OF lATld{ [FGOTI pTRNQAROSPECFICAIIx{s EOR ROADS sRIFaELTVJpifilIGTIGN 1998 SE[TYJN h0 III ALL HAIB]ILhP PAii0NG5PAL£s SHALL EE PROPERLY SiGNEDA. MARNE. ACWRTY.NCEIMIHED0T CI ALL CDMPALT SPACES SHALL BE hIM{1tEU LTIMPRCP ON THE EFgLL0RTIRE STAPLE FT_TER BARRIER - E%CAVATE 4•X4' TRENCH BURLAP OR STAKE, STRENGTH AND BACKFILL OVER R' SYNCH. FILTER FABRIC CF FILTEIFABRIL- TO THE WOO417A�ES W� II SECTION NOTE, -WHEN CONSTRUCTED E ACROSS DITCH LINE. THE PLAN WITH ENDS ORIENTED SHALL RE$ENELE AN ARE WITH ENDS ORIENTED UPSLOPE. 3'K3' WOOD STAKE, Mi, - BURLAP - MIN ID UZ./SY MATERIAL RRIVEH IE' INTO GROUND. - FILTER FABRIC - SYNTHETIC MATERIAL MEETING STB, TESTING VTM-R.52 75X FILTERING EFFEUENCY -FILTER BARRIERS SHALL HE MAINTAINED FILTER BARRIER SN.TIL ABILA ➢UPSLOPES HAVE BEEN PERMANENTLY 1. FILTER BARRIERS SHALL HE CONSTRUCTED AT THE FOLLOWING LEGATIONS TG INTERCEPT AND RETAIN SEDIMENT FROM DISTURBED AREAS MINING CONSTRUCTTON OPERATIONS FROM ENTERING EXIETTING WETLANDS . DITCHES, OR RECEIVING WATERS, A, AT THE PERIMETER OF ALL EXISTING WETLANDS THAT ARE BELOW DISTURBED AREAS WHERE ERESICk COULD OCCUR DURING CONSTRUCTION OPERATIDNS, AND AT THE LIMITS OF FILL OF EXISTING WETLANDS. BI AT THE PERIMETER OF ALL INLETS IMMEDIATELY FCLLGWING THE INSTALLATION ARII BACKFILLING OF EACH INLET. C. AT ALL EXISTING DITCHES THAT TRAVERSE THE PROJECT SITE, A FILTER BARRIER SHALL BE CONSTRUCTED AT THE DOWNSTREAM PROPERTY LINE. C. AT ALL OTHER LOCATIONS DEPICTED ON THE PLANS OR AS REOVESTED IN THE FIELD BY THE PROJECT ENGINEER. 2, FLCA7TN5 SILT BARRIFRS SHALL BE INSTALLED AROUND THE POINT OF DISCHARGE CF THE PROJECT STORMWATER RUN-OFF IN THE INDIAN RIVER. THE BARRIERS SHALL EE REGULARLY CHECKED AND MAINTAINED TO ENSOiE ADEQUATE FIBICTION LENTIL ALL PAVEMENT SURFACES ARE COMPLETE AND ALL SWALEE AREAS HAVE GRASS COVER, 3, $ODALL AREAS IN LIEU OF SEED ANTI MULCH THAT ARE PRUNE TO CAUSE EXCESSIVE EROSION OF SEDIMENT, INCLUDING AREAS ADJACENT TO CULVERT ENDS, DISCHARGE STRUCTURES, FLUMES, ETC. 4, PROVIDE ID' MIN. WIDE STRIP OF SGD ADJACLNT TO THE EDGE OF ALL NEW PAVED SURFACES. EROSION AND SEDIMENT CONTROL DETAIL ti� aT=I- --_ `--------- _� -- -------------- -----�Lam�. �-- --I=-,-,- -ii`—11— u_ ��-— — -_____________-_________ _ ) LT_ r r t 1 T= = _=�' k=_ ------ ' ____Le s l 4f A -- --------------------------------------------------- FIRE ----—-- 1 1/2. TYPE S-1 Mao. Au* - 6• CUOUINA SHED_ UUMPAGM _ -- T0 95% MAX. DENSITYAA (AA5Hi0 8- STAnmmOMPA SN (ADV AASHE 0) (981L COMPACTfON A45HT0 T -UBO) NLL COAIFACIEC TO - 919F MAX. UENSIIY SEE SP 1 CC IF[CA IDMS THIS SKEET FDR PDDITIDTNL PAVEMENTrc A B TESTING RECIIIREHENTS. SHLD EXTEND A MINIMUM OF 6- THE EASE OU BE THE ASPHALT AND THE SUBGRADE SHOULD EXTEND A MINIMUM OF 6' BEYOND THE BASE MATERIAL, TYPICAL ASPHALTIC CONCRETE PAVING SECTION N.T. S IINIFURM CRUSS SLOPE TU MATCH EXISTING AMC UNIFORM CRAPE PARALLEL 70 ROADWAY TO MATCH ELEVATIONS AT IJMITS OF WORK SAWCUT TO A STMXI AND TRUE EDGE MATCH EXISTING PAVEMENT THICKNESS OR CONSTRUCT 1 1/2• MIN. COMPACTED THICKNESS O.O.T. TYPE S -I ASPHALTIC OONGHEIE SURFACE; PRIME COAT ALL SURFACES AND EDGES PRIOR TC SURFACING —I' SP 9.5 (T.L 'C') I �' SP 125 (T,L. 'C) 6` COQUINA SHELL COMPACTED TO 98% MAX. DusS (AASHTO T -I60) U. ST`B UZED SUBGpPDE (FRV SO) (98S COMPACTION PASHTO 7-180) REMOVE EXISHNC EkCKFILL MATETRAL i12 y'' OLL COMPACTED TO AND GRADE UNIFORMLY TO REQ©VE 12 -MIN. Y`�Wr 95% MAX. DENSITY THICK COCUINA RASE COMPACTED TO IPUX OF MAXIMUM CRY DENSITY To T-100 EXIST PAVEMENT NEW PAVEMENT. PAVEMENT AND BUTT JOINT DETAIL N.T.S. FIRE TRUCK TURN—AROUND PATH SCALE: )'-GO' .I.TH a o 7. - IRC FIRE TRUOI&E Se•.riq h,pin BEBE 3 n 9 �4��Cd�cic�tl Nn gay £ gos. �e qKe� U of t7 P � o= Q SmU� ?za¢ J Q aw_ oma 0 zW o� 4ss� 0 xo"W s�MUI 2a EDN 'r Z 4 ca a M $LLmIL LLI a LLIw Y �U D o_ r0 n n IA J S ~ F_ V in V) Boz oz0 ITT Q 1 z a J J U J — W 4W)Q U Lo W W 0 EL V) a U 0 W �(n W z77) aN t= a Cb W (n Lj T & EZ USUAM P. R RF2 lE: � 3 PR"U NO, T 1 c* Q r `� • ELEVATICNB AND DIMENSIONS SHOWN HEREON ARE MEASURED IN NI57HIS'E 6z5.fBy9J FEET ANDOE:CIMAL PARTS THEN. or, THIS SURVEY PEO FORMEDRY THE LAST DATE OF FIELD WORK WAS: B2er15 - -��—_----- ------ ( 1� VERO REACH. FLORIDA 32OSD BLOCK 55 •PROFESSIONALSURVFYOR & MAPPER IN HESPONSIBUE CHARGE: • NO INSTRUMENTS OF RECORD REGARDING EASEMENTS, CHARLES H. BLANCHARD. P.LS,45755 KA • THE EXPECTED USE THE LAN., AS CLASSIFIED FLORIDA SURVEYOR, EXCEPT AS SHOWN- �r,uJ1 •NO TRLE OPINION OR GUARANTEE IS EXPRESSED OR IMPLIED. IS COMMFRCIAU HIGH RISK. THE MINIMUM RELATIVE ACCURACY •UNLESS OTHERWISE INDICATED, FOUND MONUMENTATTON. 15 FOR THIS TYPE OF BOUNDARY SURVEY 151 FOOT IN IUWD. THE UNIDENTIFIED - a .THE PARCEL OF LAN. SHOWN HEREON APPEARS TO BE IN FLOOD THIS 4 �. BLOCK 58 COWAINENT5 FLORIDA STANOMDS OF PRACTICE AS CONTAINED IN 5417, ADDITIONS OR DELEFIGNS TO SURVEY MAPS OR REPORTS BY FLPR30A ADMINISTRATIVE GORE O+K_�• NI57BlH'1= 7i6i6f (0/i}� r � OAK -s'' ' V �--�v—�5 — b-��l �:,-� e"� � � —1��- \ T` — -'�_" - —__ � 9�" • ]497 � 4.. it --- g�V 1 II \ L JJ „ ,, .-_:". i •1,�• 'vi tI r. o PLYGY-J• .11��I � `'��. 4 4 1..- MAPtE-4• N I m I a• .. .. s. REtIIO1D9 POND m ��_ \ \'Q•. 1 I I I <z � �T'b 1 ��'1 I i tn+IT CARHDI-� \/ l + I aV Im2r s� ` • ..-1�='G 9'_ x�fPn-__... oAK- �} rPAo ezFKi a I+ , C111 ` 1Q E Llai oJis'� sI57s'4H"w ISR 90' >r"-a� WK-° el 7 I L.4' - 1 15. �`t=2=' - ROADS ABAEIOONEO BY '41 1 I 1Y E OAK I - 4ROINANCE 85-171 •J DRY HL7EI1nON II / i I � �. o• twee f7>PJ o. 2 �� — � —,• � e. �l�p��,�, AREAUrn' I al 'O— M/75 OF OET FLaPMLN7 ',$1 ~• 9' I ! P�tu-,2"-�5' PAGu-li'-!5' SPRUCE STREET I ! I nv (ABANDONED r �—�.---�_�i...: L t=--; --� I I '�„_ �p IEE 6 rra• m _ _ •� 5l3A5'01 "w 7f•97 � -- --'` 5 I ' II II 6 � _ miler ccwven ry3t•'f/•'--_ \ I i i d -- ulrcr tal+rPP�4`4�M11~ � rIY 9t -� \ 1r DRY RETENTION ! I I I unn taxm. I I CLOCK 57 `\•,1 ±�\,\\`1\ I I'' rY i E 5 - -FCII ,FMI. lk3-'. `B, o ------------------------------------ _ - -- --- M �� •.578 Ja'- m _ _ ! � _ —��•— :—,•-�.--,:.—�.—...—�. w._.m��as��d�so�l Sts�rr&•wraex•x47nrJ.i ... unlT .7' ........... • ELEVATICNB AND DIMENSIONS SHOWN HEREON ARE MEASURED IN • TYPE OF SURVEY: BOUNDARY FEET ANDOE:CIMAL PARTS THEN. or, THIS SURVEY PEO FORMEDRY THE LAST DATE OF FIELD WORK WAS: B2er15 HOUSTON, SCHULKE, BRTLE, &STCDCARO. INC. • THIS SURVEY DOES NOT CERTIFY TO THE E(ISTLNCE OR LOCATION 1717 INDIAN RIVER BLVD. SURE 202C OFANY UNDERGROUND IMPROVEMENTS: UTILIYIES, FOUNDATIONS, VERO REACH. FLORIDA 32OSD OR ENCROACHMENTS, EXCEPTASSHOWN, •PROFESSIONALSURVFYOR & MAPPER IN HESPONSIBUE CHARGE: • NO INSTRUMENTS OF RECORD REGARDING EASEMENTS, CHARLES H. BLANCHARD. P.LS,45755 RIGHT-OF-WAYS, OR OWNERSHIP WERE SIIPPUEDTOTHIS • THE EXPECTED USE THE LAN., AS CLASSIFIED FLORIDA SURVEYOR, EXCEPT AS SHOWN- TI STANDARDS OF PRACTICE IBJ -17, FLOR3OA A.MIMISTRATNE CDDEI ADMINISTRATIVE •NO TRLE OPINION OR GUARANTEE IS EXPRESSED OR IMPLIED. IS COMMFRCIAU HIGH RISK. THE MINIMUM RELATIVE ACCURACY •UNLESS OTHERWISE INDICATED, FOUND MONUMENTATTON. 15 FOR THIS TYPE OF BOUNDARY SURVEY 151 FOOT IN IUWD. THE UNIDENTIFIED - MEASUREMENT AND CALCULATION OFA CLOSER GEOMETRIC FIGURE WAS FOUND TO BE IN EXCESS OF THIS ACCURACY .THE PARCEL OF LAN. SHOWN HEREON APPEARS TO BE IN FLOOD THIS ZONE •X' PER FLOOD INSURANCE MAP N120SJCORG H, DATED • SURVEY OF THE THIS SURVEY MEETS ALL APPLICPRACTICE DECEMBER4.2012. COWAINENT5 FLORIDA STANOMDS OF PRACTICE AS CONTAINED IN 5417, ADDITIONS OR DELEFIGNS TO SURVEY MAPS OR REPORTS BY FLPR30A ADMINISTRATIVE GORE OTHER TFfAN TkE SIGNING PARTY OR PARTIES IS PRONIBREP W HROGT WRITTEN CONSENT OF THE SIGNING PARTY OR PARTIES - -THE BEARING SASE FOR THIS SURVEY IS: GRID NORTH MERIDIAN LAND SURVEYORS 1717 INDIAN RIVER BLVD, SUITE 201 VERO BEACH, FL. 32960 L13#6905 PHONE: 772-794-1213, FAX: 772-794-1096 EMAIL: LB6905 cr,BELL50UTH.NET WALMART ' Legal Description: A PARCEL OF LAND LYING IN 7HA7 PART OF LOTS 22 AND 23, AND THAT PART OF BLOCKS 55. 56, 57 AND S8, AND PARTS OF AHANDONED RIGHTS OF WAY OF SPRUCE STREET. BREVARD AVENUE, CHESNUTT STREET ANO WAUREGAN AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT BOOK 1, PAGE 75, PUBLIC RECORDS OF RREVARO COUNTY, FLORIDA, RE -FILED IN THE OFFICE OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 178, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS COMMENCING AT THE NORTHEAST CORNER OFTRAT PORTION OF LOT22, LYING WEST OF U 5 HIGHWAY NO. 1, RUN SOUTH 36°40'44" EAST, 214.65 FEET TO THE POINT OF BEGINNING; FROM THE POINT OF BEGINNING, CONTINUE SOUTH 96'40'44" EAST ALONG SAID RIGHT OF WAY FOR A DISTANCE OF 344.68 FEET, THENCE RUN SOUTH 45.23'39'WEST, 1081. SO FEET TO THE FAST RIGHT OF WAY LINE OF THE FLORIDA EAST COAST RAILROAD; THENCE RUN NORTH 53°36'55"WEST, 347.69 FEET ALONG SAIF RIGHT OF WAY; THENCE NORTH 45'20'4B"EAST, 825.48 FEETTO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE, THENCE NORTH 45°26'93" EAST, 556.02 FEET TO THE POINT OF BEGINNING. SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA TYPE: 60uAvARY REVISIONS ® I PAPU.* I UV]6 0 DArB: rom4i16 F.B. 1>c DRA H`NBY.' SP1' CHELSYEDBY.."CFIB L 11/18/16 REVLSELECAL SCALE. 1'=40' SE[EEL-I OF NO. DATE DESCRTrfON .•,- 1 I i I r I FOUNC 3/4"IRONI + I PIPE (NO CAP) 1 J11 P. ().IT �'1 E LNxI xEst W xeRxA,! A SIS I fl I &4:CK PAVER C••_i a o- o— 4 J _ f n '-W TSiOz' f -fz•-rs' rovN PAS-Li'-Tpl 1 14-M-f?=,5'PA T' r�lfpl Y-<• LY194 v LM -I?' -f5' T�F- T -Au 1 PLAT OF SUR VEY FOR: 77US SUR =IS NOT VALID WITHOUT 77YE SICNA7VRE AND ThE ORIGINAL RAISED SEAL OF THE FLORIDA LICENSED SURVEYOR - SEBASTIAN MEDICAL CENTER MAPPER NAMED EEL°W. aY I CHARLES H. BLANCFIARD, P.L.S.#5755 t rra[GY-A• 11 f I I ICN O s me I I � b• GAe9 �1 l � ! � ��Q7J LII '�' I � PAW -la• -I5. � of I �r P4LM-7O =lsr -� f 1� f Laes,eeee E? I 77N � ; i 1 I + I rlr 4 I I ? I ! 1 I r 1 ty I I I 'I If I I Legend & Abbrev'atiors: (Symbols not scoleable for size) PLS - FROFESSCHAL LAND SURVEYDR E- - GUY WIRE PSN - PROFES&ONAL SURVEYOR 4 MAPPER W9CO UTUTY POLE WO U71U LB - LAND SURYENNO BUSINESS - SERNCE R - CENTERLINE R - RAONS ® - CABLE TV, POI( ® - LIECTRIC ROK L- LENGTH - UGHT POST A - DELTA ANGLE _ ,yFyL E/P - EDGE OF PAVEMENT PIC - BACK flF CURB -- HYLIRPNT Dq - GATE VALVE PDC - BENCHMARK H - IRRIGATION VALVE POC- POINT OF COMMENCEMENT - WATER METER PDB - POINT CF BEGINNING 9 - PERMANENT CONTROL POINT (PCP) C� - SANITARY NANNOLE tl - SANITARY SEANCE tl - PFI2MPNEHT REFERENCE MONUMENT (PRM) - fRON PIPE (IP) ® - SEPTC TANK ® - DRAINAGE MANHOLE RON ROD . CAP( ® - CARP MIST [I CONCRETE MON MEiTTCI(c. ( 7 - SURFACE INLET FO - FOUND (M) - MEASH 0 - UTETIED END SECTION - CCNCEP1uAL nRAHAGE AMSH FLOOR FL - STREET SIGN PLAT OF SUR VEY FOR: 77US SUR =IS NOT VALID WITHOUT 77YE SICNA7VRE AND ThE ORIGINAL RAISED SEAL OF THE FLORIDA LICENSED SURVEYOR - SEBASTIAN MEDICAL CENTER MAPPER NAMED EEL°W. aY I CHARLES H. BLANCFIARD, P.L.S.#5755 Lih LSF 5E13_" HOME OF PELICAN ISLAND Community Development Department Preliminary Plat Review Staff Report 1. Project Name: Sebastian Medical Suites Commercial Subdivision 2. Requested Action: Preliminary Plat Approval 3. Project Location a. Location: 801 Wellness Way & 13035 US Highway #1 b. Legal: Provided — See Survey C. Indian River County Parcel Numbers: 30-38-21-00015-0000-00000.1 30-38-21-00015-0001-00001.0 30-38-21-00015-0001-00002.0 30-38-21-00001-0000-00022.6 4. Project Owners: Sebastian Medical Suites, LLC 2050 US Highway #1, Suite 200 Vero Beach, Florida 32960 (772) 234-8164 Health Systems of Indian River, Inc 100036 1h Street Vero Beach, Florida 32960 (772) 567-4311 RBC Bank (USA) c/o PNC Legal Dept. 249 Fifth Avenue, 21$` Floor Pittsburgh, Pennsylvania 15222 (772) 589-3182 5. Project Engineer: Jospeh W. Schulke, PB Schulke, Bittle & Stoddard, LLC 1717 Indian River Boulevard, Suite 201 Vero Beach, Florida 32960 (772) 770-9622 79 of 143 6. Project Surveyor: Charles H. Blanchard, PLS Meridian Land Surveyors 1717 Indian River Boulevard, Suite 201 Vero Beach, Florida 32980 (772) 7941213 7. Project Description: a. Narrative of proposed action: The subject area, 8.91 acres of property located between Walmart (south) and the St. Sebastian Catholic Church (north), was divided into two lots in 2006 to facilitate construction of the existing bank site. Approval of the division was conditional that 1) future subdividing would require full compliance with the LDC's subdivision procedures; and 2) the bank site must be included in any subsequent subdivision platting. When the medical offices were approved and built in 2007, all requisite access, utility, and stormwater easements between the two sites were executed and recorded. The owners have now applied to further subdivide the property and plat a three -lot commercial subdivision. All lots will have ingress/egress to a shared access easement from US Highway #1, and to a proposed emergency access easement granted by the St. Sebastian Catholic Church. An existing stormwater pond located on the medical office site also attains drainage from the bank parcel. A drainage plan for the third and vacant lot will be site specific and reviewed when future development occurs. The subdivision has access to the public water and sewer systems. b. Current Zoning: CR (Commercial Riverfront) C. Adjacent Properties: Zoning Current Land Use Future Land Use North: PS church INS East: CR medical/retail RMU South: CR retail RMU j West: IN/C industrial/conservation INIC d. Site Characteristics: (1) Total Acreage. 8.91 acres (2) Current Land Use(s): bank, & medical condominiums (3) Soil: Archbold & Satellite fine sand (4) Vegetation: Sand Pine scrub to the west 2 80 of 143 b. vicinity sketch: provided C. legal description including section, township and range: provided d. north arrow graphic scale: provided e. date of preparation: provided f. name, address, and telephone of applicant: provided g. name, address, and telephone of owner of record: provided h. name, address, and telephone of mortgage holder: final plat info i. statement that they will join in the dedication: final plat info 3 81 of 143 (5) Flood Hazard: Zone X (6) Water Service: Indian River County Utilities (7) Sanitary Sewer Service: Indian River County Utilities (8) Parks: Riverview Park — 1 '/4 mile south (9) Police/Fire: Sebastian Police — 1 mile south IRC Fire — '/z mile north 8. Comprehensive Plan Consistency: a. Future Land Use: Consistent b. Traffic Circulation: Consistent C. Housing: nla d. Public Facilities: Consistent e. Coastal Management: nla f. Conservation: Consistent g. Recreation and Open Space: Consistent 9. Contents of Preliminary Plat: a. name of subdivision: provided b. vicinity sketch: provided C. legal description including section, township and range: provided d. north arrow graphic scale: provided e. date of preparation: provided f. name, address, and telephone of applicant: provided g. name, address, and telephone of owner of record: provided h. name, address, and telephone of mortgage holder: final plat info i. statement that they will join in the dedication: final plat info 3 81 of 143 j. name, address, and registration number of engineer: provided k, name, address, and registration number of surveyor: provided I. name of adjacent subdivisions, if any, including plat book and page number reference: provided M. names of owners of record of adjacent acreage: on file n. contour map including a perimeter strip up to 150 feet in width. Existing site plan information o. all existing watercourses, drainage ditches and bodies of water, marshes, and other significant, natural or man-made features: provided P. name, alignment and width of all existing and proposed streets, alleys, rights-of-way or easements including name, right-of-way width, street or pavement width and established center tine elevations: provided q. all existing and proposed property lines, easements and right-of- ways, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks: provided r. access points to collector and arterial streets showing compliance to the access requirements: All lots will have ingress/egress to a shared access easement from US Highway #1. Applicant is requesting an adjustment from this subdivision requirement -- see Additional Considerations, and Exhibit B. S. all existing drainage district facilities and the ultimate right-of-way requirements: provided t. utilities such as telephone, power, water, sewer, gas, etc., on or adjacent to the tract: provided U. a statement that all utilities are available and have been coordinated with all required utilities: The property is located in the Urban Service Boundary for water and sewer, and existing sites are currently serviced for electric, telephone, and cable V. sites proposed for parks, recreational areas and schools: nla W. location of all temporary structures or permanent structures having a temporary use: nla X. if borders public water, delineate the mean high water line: nla 4 82 of 143 10. Y. plan for stabilizing shoreline with natural vegetative cover or other environmentally sensitive manner acceptable to DEP and the city: nla Z. permanent reference monuments shall be shown at all block corners, at all points of reverse or compound curvature, and at all points of tangency occurring with block limiting lines: to be provided on final plat aa. block perimeter returns at block corners or other block line intersection: to be provided on final plat Required Supplemental Information: a. existing land use policy and proposed policy changes: nla b. on-site wastewater disposal data: Existing sites are connected to the public sewer system C. surface water management plan: An existing stormwater system is in place for the two developed lots. A drainage plan for the vacant lot will be reviewed when a site plan is submitted. d. traffic impact analysis: Traffic information for development of the vacant lot will be provided when the site plan is submitted, based on proposed use and size. At that time, traffic impacts for the subdivision as an entirety could be re-evaluated with regards to the access design onto US Highway #1. e. required park land andlor facility improvements: nla f. required potable water improvements: Indian River County Utilities g. required wastewater improvements: Indian River County Utilities h. erosion and sedimentation control improvements: provided L reference to required improvements L access: provided ii. alleys: nla iii. blocks: nla iv. bridges: nla V. comprehensive stormwater management system: provided — future development of vacant lot will be reviewed separately Vi. easements: provided vii. lots: provided viii. seawalls, bulkheads, piers and docks: nla ix. soils: provided 7 83 of 143 X. streets: nla Xi. bicycle/pedestrian paths: nla xii. off-street parking areas: provided xiii. utilities: provided xiv. utility installation: provided xv. central water system: nla xvi. central wastewater system: nla xvii. individual sewage systems: nla xviii. water and sewage treatment and processing plants: nla xix. median strips and entranceways: provided XX. traffic control devices: nla xxi. monuments: final plat xxiL commercial and industrial subdivisions: provided xxiii. mobile home subdivisions: nla j. schedule of multiple phases: nla 11. Zoning district dimensional regulations: All lots in compliance: a. minimum lot size b. minimum width: c. minimum depth: 12. Fee paid: yes 13. Additional considerations: 10,000 square feet provided 75 feet provided 125 feet provided Because of the depth of the property, existing site configurations, and location of US Highway #1, strict compliance with all of the subdivision platting requirements cannot be met. Section 54-4-19.1(d) allows the City Council — after consideration and recommendation by the PZ Commission — to authorize adjustments from the regulations after deliberation of the criteria listed within that section. (See Exhibit A). The applicant has requested five adjustments, which are explained in detail in a fetter that was submitted with the application. (See Exhibit B). The fetter also describes the reasons for needing the adjustments, and how the plat is proposing to address the requirements. 14. Other Matters: The preliminary plat has been reviewed by all applicable jurisdictional agencies. All comments and concerns have been addressed. 15. Conclusion: The proposed three -lot subdivision is consistent with the Land Development Code, Comprehensive Plan and Code of Ordinances. 16. Recommendation: Staff has completed a thorough review of the proposed Sebastian Medical Suites subdivision preliminary plat and recommends approval with the following conditions: 6 84 of 143 1. City Council grants the requested adjustments, pursuant to Section 54-4-19.1(d), from the following LDC subdivision requirements, as noted and explained in Exhibit "A": • Section 54-4-19.11(b)(2): • Section 54-4-19.11(d): • Section 54-4-19.11(i)(2)a.3: • Section 54-4-19.11(i)(4)(g): • Section 544-19.11(i)(4)(h): Right -of -Way frontage for all lots Environmental considerations 2 means of ingress/egress Street characteristics Dead end streets 2. An easement agreement with the St. Sebastian Catholic Church to secure an additional means of ingress and egress for emergency vehicles is executed and recorded before approval of the Final Plat PRE=PARED BY ' X11-7 DAT 7 85 of 143 00 111's. ' r. CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION AUGUST 17, 2017 EXCERPT PUBLIC HEARING Preliminary Plat Sebastian Medial Suites Commercial Subdivision 13035 US Highway #1 * 801 Wellness Way — CR Zoning District 1. Call to Order Chairwoman Kautenburg called the meeting to order at 6:00 pm. She announced the passing of Mr. Robert Ginsburg, City Attorney. She expressed her respect for him and the contributions he made over the years. She called for a moment of silence in his memory. 2. Pledqe of Alleqiance was recited by all. 3. Roll Call Present: Mr. Roth Mr. McManus Ms. Kautenburg Mr. Hughan (a) Mr. Carter Mr. Alvarez Mr. Reyes Not Present: Mr. Qizilbash — Excused Mr. Simmons (a) — Excused Also Present: Ms. Cynthia Hall, City Attorney Ms. Dorri Bosworth, Planner Ms. Susan Mann, Recording Consultant Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Agenda Modifications Ms. Kautenburg stated that Mr. Simmons is excused and Mr. Hughan will be voting this evening. 86 of 143 Preliminary Plat DRAFT Sebastian Medial Suites Commercial Subdivision 13435 US Highway #1 * 801 Wellness Way — Cid Zoning District EXCERPT PAGE2 6. Quasi -Judicial and Public Hearings C. Public Hearing — Recommendation to City Council — Preliminary Plat — Sebastian Medical Suites Commercial Subdivision — 13035 US Highway #1 & 801 Wellness Way — CR Zoning District Mr. Joseph Schulke, Sebastian, FL, provided a description of the site and explanation of the history. He stated that the owner now wants to further subdivide and plat a three -lot commercial subdivision. He stated that the City Council can grant the requested adjustments from the LDC subdivision requirements. He explained that the exceptions are to the Right of Way frontage for all lots; environmental considerations; 2 means of ingress/egress; street characteristics and dead end streets. He stated that the right of way frontage requirement applies primarily to residences rather than commercial properties and because of the configuration of the buildings and site it would not be possible for the required frontage. The environmental concerns apply to the rear parcel which is vacant and when the site was developed in 2008 an environmental survey was conducted indicating there were Scrub Jays on the property. The platting will not impact the parcel and should it be developed in the future the site plan would have to come to the City for approval and comply with all the applicable requirements. The 2 means of ingress/egress has been accomplished with an easement agreement with the St. Sebastian Church for emergency vehicles will be executed and recorded prior to the Final Plat. Regarding dead end streets, this road dead ends into a parking lot providing the ability to turn around for any size vehicle to turn around. He concluded by stating that there will be minimal improvements made to the site and offered to answer any questions the Commission has. Ms. Bosworth explained that what is allowed in the Sub -Division Section of the Land Development Code are adjustments not exceptions; similar to waivers allowed in the Overlay Districts. She advised the Commission that the adjustments will need to be included in their motion. She explained that the PNC Bank property was separated from this property and now the owner is asking to separate the Medical Suites into three lots, similar to the commercial subdivision at Jackson Street Corners which was approved. She explained that once the plat is approved the proposed improvements can be done; she agreed that the 2nd ingress/egress has been accomplished with the easement agreement with St. Sebastian Church; when the third lot is developed a site plan will have to come before the Commission for approval and a full environmental survey will be required. Ms. Bosworth stated that staff recommends approval with the adjustments listed on page 7 of the staff report and the emergency vehicle easement agreement with St. Sebastian Church be executed and recorded before approval of the Final Plat. 87 of 143 Preliminary Plat Sebastian Medial Suites Commercial Subdivision DRAF F 13035 US Highway #1 * 801 Wellness Way — CR Zoning District EXCERPT PAGE3 Mr. Roth asked if the agreement with the Church has already been prepared. Ms. Bosworth responded that it was drafted, but staff had some minor changes which were made and it is now ready for signature. Mr. Roth expressed concern about the roadway and asked if stop signs would be installed. Ms. Bosworth responded that the roadway is already there and does have stop signs. Mr. Roth asked if there was any plan to develop the rear lot at this time. Mr. Schulke responded that not at this time, but when development is considered a full environmental survey will be done and if the Scrub Jays or any other environmental items need to be addressed they will be at that time. Mr. McManus asked if the right-of-way would include the rear parcel and be sufficient to allow proper development. Mr. Schulke responded it would. Mr. Reyes clarified that the rear parcel is lot 1 and not lot 3. He asked what the plan is for the retention pond. Mr. Schulke responded that the retention pond is temporary and will be moved at the time lot 1 is developed. He explained that it is in the recorded agreement that it can be moved as long as the new location serves the designated properties. He also assured Mr. Reyes that it will be expanded to the size necessary to accommodate the site. Mr. Reyes asked if there were septic tanks in the area. Mr. Schulke responded that both Walmart and the Church are connected to the county sewage. There is a lift station is on the Walmart property and one on the Church property. Ms. Bosworth stated that at the time lot one is developed the site plan full details on concerns such as sewage will be included. Mr. Alvarez asked if there are any immediate plans to develop the parcel. Mr. Schulke explained that there is no development planned at this time; the desire is to dissolve the condominium ownership and make it fee simple. He stated that the Bank is one lot, the Medical Suites is one lot and with this re -platting the rear parcel will become a separate lot. Ms. Kautenburg asked if the right-of-way will be deeded to the owners in perpetuity. Mr. Schulke responded that when the Final Plat is approved by City Council it will be done at that time. She also expressed concern about the compact car spaces and possibly larger cars using them. Mr. Schulke stated that the compact car spaces are the furthest away from the building and people would probably not want to walk that far. Mr. Reyes asked if the City of the County regulate what size a compact car parking space is. Ms. Bosworth responded that the City does which is 7 '/2 feet wide by 15 feet long. She explained that a standard sized parking space is 10 feet wide by 20 feet long. 88 of 143 COM A 7 Preliminary Plat F Sebastian Medial Suites Commercial Subdivision 13035 US Highway #1 * 801 Wellness Way --- CR Zoning District EXCERPT PAGE4 Ms. Kautenburg called for anyone from the public wishing to speak in favor of the application, seeing none she called for anyone wishing to speak in opposition to the application, seeing none she closed the meeting to the public. Ms. Bosworth stated that the Preliminary Plat was reviewed by all jurisdictional agencies and all comments have been met. Staff recommends to forward a recommendation to City Council of approval, approval of the adjustments shown on page 7 of the staff report and the easement agreement with St. Sebastian Church is executed and recorded before Final Plat. Ms. Kautenburg called for any further discussion, hearing none she called for a motion. MOTION: by Roth/Carter "I maize a motion that we approve the recommendation to the City Council for the preliminary plat for the Sebastian Medial Suites, 13305 US Highway #1, with the staff's recommendations 1 – 5 of adjustments and requirement #2 recording the easement." ROLL CALL: Mr. Roth — Yes Mr. McManus — Yes Mr. Reyes — Yes Mr. Carter —Yes Mr. Alvarez — Yes Ms. Kautenburg -- Yes Mr. Hughan (a) —Yes Total vote was 7-4. Motion Carried. 89 of 143 Permit Application No. City of Sebastian HOME OF PELICAN 6" Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Name: Sebastian Medical Suites, LLC Address: 2050 US Highway 1, Suite 200, Vero Beach, FL 32960 Phone Number: ( 772 ) 234 - 8164 FAX Number: ( 772 ) 234 - 2576 E -Mail: dproctor@proctorcc.com Owner (If different from applicant) Name: See attached list of owners Address: Phone Number: ( ) - E -Mail: Title of permit or action requested: preliminary Plat FAX Number: ( ) - PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-112" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): Sebastian Medical Suites Commercial Subdivision B. Site Information j Address: 13035 US Highway 1 and 801 Wellness Way Lot: Block: Unit: Subdivision.- See ubdivision:See attached leqal description Indian River County Parcel 4: 30382100015000000000.1 / 30382100015000100001.0130382100015000100002.0 and 30382100001000000022.6 Zoning Classification: Future Land Use: CR and Riverfront Overlay District RMU Existing Use: Proposed Use: Medical Office and Business and Professional Office C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): Subdivide 3 non- residential lots (see attached cover letter for detailed explanation) DATE RECEIVED: 02 ICQ 1_Zol-1 FEE PAID: $ 1 t-)0 . t}L) RECEIVED BA4 90 of 143 CM a City of Sebastian HOME OF PELICAN ISLAND Development Order Application Permit Application No Applicant (If not owner, written authorization (notarized) from owner is required) Name: Sebastian Medical Suites, LLC Address: 2050 US Highway 1, Suite 200, Vero Beach, FL 32960 Phone Number. ( 772 ) 234 - 8164 FAX Number: ( 772 ) 234 - 2576 E -Mail. dproctor@proctorcc.com Owner (if different from applicant) Name: -- Same as applicant above I Address: Phone Number: ( } - FAX Number: ( ) - E -Mail: ----- --- -- Title of permit or action requested: — Site Plan -Minor Modification (administrative site plan review) J PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC, SHALL BE ATTACHED AND 8-112" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): Sebastian Medical Suites Commercial Subdivision S. Site Information Address: -- - 13035 US Highway 1 and 801 Wellness Way Lot: Block: Unit: Subdivision: See attached legal description Indian River County Parcel #: 30382100015000000000.1 130382100015000100001.0130382100015000100002.0 and 30382100001000000022.6 Zoning Classification: Future Land Use: CR and Riverfront Overlay District RMU Existing Use --- --io Proposect Use Medical Office and Business and Professional Office C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): 1. Minor revisions to parking at the SW corner of proposed Lot 2. 2. In support of a proposed subdivision of a developed site, site data has been provided for each newly created Iet. DATE RECEIVED: �l(:e I-Ior7 FEE PAID: $) t0 ��3r7 g3 RECEIVED BY' //q ff 91 of 143 Permit Application No. j D. Project Personnel: Agent: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: ( 772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Attorney: Name: William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 200, Vero Beach, FL 32960 Phone Number: (772 ) 231 - 4440 ext. 206 FAX Number: ( 772 ) 231 - 4430 E-Mail.- wstewart@rosswayswan.com Engineer: Name; Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772) 770 - 9622 FAX Number: ( 772 ) 770 - 9496 E -Mail: jschulke@sbsengineers.com Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: (772 ) 794 - 1213 FAX Number: ( 772 ) 794 - 1096 E -Mail: rls5755@bellsouth.net � 7or) AJ,�Q_C YtiM_4-.n t' , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER Y AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT AL HE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE CCURATE AND TRUE TO THE S F MY WLEDGE AND BELIEF. I I (a_, icy SIGNATURE DATE SWORN TO AND SUBSCRIBED BEFORE ME BY _jLVA _414 0 Pr0,:T4 WH,9 PERSONALLY KNOWN TO MEPR PRODUCED AS IDENTIFICATION, THIS ,'�-L DAY OF .20 U.,. NOTARY'S SIGNATURE PRINTED NAME OF NOTARY �f�� A.ar-��lP Ar C=NA.�_-t-C� COMMISSION NO.IEXPIRATION ${q Q1 SEAL: 92 of 143 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. INVE, _ THE OWNER(S) / _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE City Staff and Boards BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. INWE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE IGNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING, THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYI�5 RACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIGNATURE DATE Sworn to and subscribed before me by L Jty�4 0, j who is personally known to mejor produced as identification, this at day of 20_L�,. Notary's Signature { r Printed Name of Notary f Commission No./Expiration cz.15 1 R - Seal: 93 of 143 Permit Application No. D. Project Personnel: Agent: - Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: ( 772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Attorney: _ Name: William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 200, Vero Beach, FL 32960 Phone Number: (772 ) 231 - 4440 ext. 206 FAX Number: ( 772 ) 231 - 4430 E -Mail: wstewart@rosswayswan.com Engineer: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number:( 772) 770 - 9622 FAX Number: ( 772 ) 770 - 9496 E -Mail: jschulke@sbsengineers.com J Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. I Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: (772 ) 794 - 1213 FAX Number: ( 772 ) 794 - 1096 E -Mail: rls5755@bellsouth.net I, Jeffrey L. Susi , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER X I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE A UE TO THEBES OF Y KNOWLEDGE AND BELIEF. He ys ndia v , Inc., SI R DATE WORN/TO A _ D SUBSCRIBED BEFORE ME BY Jeffrey L. Susi, President of Health Systems of Indian River, Inc. WHOM$ PERSONALLY KNOWN TO ME OR PRODUCED a\ AS IDENT[ FICATIO 5 �� DAY OF 1V 1A�� �iya��r� , 20\ , NOTARY'S SIGNATJRE PRINTED NAME OF NOTARY COMMISSION No./EXPIRATION SEAL: 4p !Votary Pubiic State of Flor4a Wiliam J Stewart a My COmmission FF 202553 oseL Expires 03130/2019 94 of 143 Permit Application No. The following Is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. IME, _ THE OWNER(S) / X THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE City Staff and Boards BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MYIOUR PENDING APPLICATION. ME HEREBY WAIVE ANY OBJECTION OR DEFENSE IME MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING, THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. Healthy s f "an R' er, c. SIGN DATE S to an ubseribed..before me by Jeffrey L. Susi, President of Health Systems of Indian River, Inc. who is •personally known,io me or produced N ft as identification, -this "? day of 20 Ib < Notary's Signature f_���"_�-� J, Printed Name of Notary Commission No./Expiration Seal: Notary Public State of Florida William J Stewart MY CGMmlfton FF 202553 Expkes 03n0!2019 95 of 143 Permit Application No. D. Project Personnel: Agent: Name' Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC f Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number. ( 772 ) 770 - 9622 FAX Number. (772 ) 770 "9496 F: -M"": jschulke@sbsengineers.com Attorney: Name. William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 20D, Vero Beach, FL 32960 Phone Number,( 772 ) 231 - 4440 ext. 206 FAX Number. ( 772 ) 231 - 4430 E -Mail; wstewart@rosswayswan.com Engineer: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: (772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 794 - 1213 E -Mail: ris5755@bellsouth.net FAX Number ( 772) 794- 1096 I, Andrew Hoyt , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: I AM THE OWNER X I Alli THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS gAPPLICA AND THAT ALL THE INFORMATION, MAPS, DATA AND10R SKETCHES PROVIDED IN THIS APPLICATION ARE C PNC ND TRUE Tb THE EST OF MY KNOWLEDGE AND BELIEF. atio F ciation, successor--by--merger to R C� Tz k (USA) r I 1 `7 IGN uR.E ndrew Vice President DATE e onal Property Manager SVJORNTOAND SUBSCRIBED BEFORE ME BY Andrew Hoyt, Vice President WHO IS PERSONALLY KNOWN TO NIE OR PRODUCED FiC.L2iA A Da - AS IDENTIFICATION, THIS _1,J- DAY OF +t,,b rV r1 211 NOTARY'S SIGNATURE /n PRINTED NAME OF NOTARY IT -.Adw- V+!n C:47 Anal CommiSSION NO./EXPIRATION 4 r -_I l' SF -AL: Carmen Judith Cam NOTARY PUBLIC STATE OF FLORIDA Carnrn# FF94M +�`F19na Expires 1t&d202a 96 of 143 Pennit Application No. The following is required for all cOmprenarksiue plan arnendinents., zoning amendments (including rezbOng), site plans, conditional use Perrnits, special us€>i_.permlts„ yarlances, exceptions, and appeals. ME, THE OWNER($) 1?f THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUSJEGT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEmSER OF THEM Rteff and_Rnard BOAR//60MMISSI�7N OF, THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND"'MEl+V THE PRDPEIRTY IN CONNECtION va' k MYIOUR PENDING APPLICATION. IIWF HERE13Y WAIVE ANY OBJECTIONOR DEFENSE IME MAY HAVE; PPE To THE 0. ASNUDICIAL NktU1 ,E. OF THE I?ROCEED-6U INGS, RLLTING FROM ANY .B.OAR0ICONIMISSION ii1EmBER ENTERING OA' .mr=vJING -PROPERTY,THE INCLUDING ANY CLAltpt OR ASSERTION THAT MYIOUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS FLIGHTS. UNDER THE FLORm C0NSTITUTIQN OR_THE 11NiTED STATES WN' OtiTUTION WERE VIOLATED. BY SUCH ENTERING ORVIEINING_ THIeS.I IA]V DECONSENT IS BEING SIGNED BY MEjO4 VCWpNTTARILYAND NOT AS A RESULT OF ANY COERCION APPLIED, atioY ssLOciatzonM! s cNcRessor-by merg OF QI= O 5 TA?T S _ RE redrew Ho t, Vice President [}_ATE R conal Property Manager sWo�nto and-subscriE id before rhe by .Andrew..- o_ t, Vice President who is�personally known me orproduced CTI k.. N— ay iderltliication, ihli ),q Tw day 'of _..20 Notary's Signature, Printed Nd me af'Notary. Commisslon No.lEiiplration Seal: VnElsiv Carmen Judith Cabrera aNOTARY PUBLIC STATE OF FLORIDA Comm# FFS48325 Expires 11612020 016 ?,y 97 of 143 Pemiit Application No. GRYOF Supplemental Information EVST Preliminary Plat Approval HOME OF PELICAN ISLAND 1. The following information is required on all preliminary plats: a. A vicinity sketch showing the location of the boundary lines and distance of the land proposed for the subdivision in reference to other areas of the city. b. A north arrow, graphic scale, and date of preparation. c. The name of adjacent subdivisions, if any, and the plat book and page reference, together with the names of the owners of records having interest in adjacent acreage. d. The names, alignment, and width of all existing and proposed streets, alleys, rights-of-way or easements adjacent to or within three hundred (300) feet of the proposed subdivision including name, right-of-way width, street or pavement width, and established center line elevation. Existing streets shall be dimensioned to tract boundary. e. All existing and proposed property lines, easements and rights-of-way, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks. f. Access points to collector and arterial streets showing their compliance to access requirements. g. All existing drainage facilities. h. Existing and proposed utilities such as telephone, electricity, water, sewer, gas, etc. on or adjacent to the tract. The preliminary plat shall contain a statement that all utilities are available and have been coordinated with the required utility departments. NIA i. Site for proposed parks, recreational areas and schools. NIA j The location of any temporary structures or permanent structures having a temporary use. NIA k. If the proposed plat borders upon any public water bodies, delineate the mean high water line. I. Permanent reference markers shall be shown. 98 of 143 Permit Application No. V 2_ Attached the following: Va. Six copies of the preliminary plat. (Two sets must be sealed.) b. The name, address and telephone number of the mortgage holder or any other person having a legal equitable or beneficial interest in the land together with a statement from such that they will join in the dedication of the proposed subdivision. On Fill A surface water drainage facilities plan certified by an engineer registered in the State of Florida. ry d. A land survey with complete legal description prepared and certified by a registered surveyor. NIA e A traffic impact analysis, if required. NIA f. An erosion/sedimentation control plan. NIA g. A contour map showing ground elevations at intervals of not more than one foot of the area to be subdivided and of a perimeter strip at least fifty (50) feet and up to one hundred and fifty (150) feet in width around the area. NIA h. A statement concerning required potable water improvements, wastewater improvements or on-site wastewater disposal data. NIA i. A schedule for multiple phases, if appropriate. j. A list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. 99 of 143 ADDENDUM TO ITEM 9B - Resolution No. R-17-25 — Preliminary Plat for a Proposed Commercial Subdivision Known as Sebastian Medical Suites (Letter, Revised R-17-25, Revised Plans) JOSEPH W. SCHULKE, P.E. I SCHULKE, BITTLE & STODDARD, L.L.C. JODAH B. BITTLE, P.E. WILLIAM P. STODDARD, Ph.D., P.E. I CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING September 26, 2017 eply DOM Bosworth, Planner Community Development Department City of Sebastian 1225 Main Street Sebastian, FL 32958 Re: Sebastian Medical Suites Site Plan and Preliminary Plat Dear Ms. Bosworth: Attached please find eight (8) 2436 plat sets all signed and sealed as well as two (2) 11 x1 7 sets, signed and sealed. Since the PZC meeting, the following has occurred: 1. The applicant has performed their due diligence to meet the condition of providing an emergency access easement in lieu of the second access drive by communicating with St. Sebastian Church and providing a formally drafted legal easement agreement which was rejected by the Church's counsel on September 21. 2. Due to circumstances out of the applicant's control, this easement may not be granted. Therefore, two physical access points will be provided as part of the plat that should suffice in an emergency situation. Consequently, the plans and application request are now proposed to be revised since the applicant may not be able to obtain the proposed emergency access easement through the adjacent St. Sebastian Church. In lieu of securing an easement for this second means of ingress/egress, the applicant is proposing the following: 1. While an easement from the church may not be obtained, an existing asphalt driveway connection to the church site remains as a second means of access. 2. A new driveway stub -out to the south property line is proposed to be constructed (towards Wal-Mart). The applicant cannot complete the stub -out in the Wal-Mart parking lot since the pavement lies 10' +/- inside Wal -Mart's property line. However, this stub - out provides a location for a future interconnection by Wal-Mart — one which City Staff may obtain in the future from Wal-Mart. 3. The applicant is proposing access easements over its own property for both access points. 1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960 TEL 772 / 770-9622 FAX 772 / 770.9496 EMAIL Info@sbsengineers.com Certification of Authorization No: 00008668 Page 2 of 2 Accordingly, the applicant is requesting an adjustment pursuant with 54-4-19.1(d) as follows: 54-4-19.11(i) Transportation System. The code requires that all subdivisions shall be designed with at least two public means of ingress and egress. An adjustment is required such that only one means of public ingress and egress is required. To mitigate this change, in addition to the one public driveway connection to US 1, the applicant has proposed tow (2) additional access points. Specifically: • Maintain the existing driveway connection to St. Sebastian Church which provides another means to access US 1 via paved driveways though the church site. • Provide an asphalt driveway stub -out to the south property line, providing the means for a future interconnect with the Wal-Mart site. • Provide access easements over its property for the access points. Upon your review, should you have any questions or require additional information, please do not hesitate to contact me. Sincerely, P. E. William Stewart Joe Griffin, City Manager RESOLUTION NO. R-17-25 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; APPROVING SUBDIVISION ADJUSTMENTS FROM ARTICLE XIX OF THE LAND DEVELOPMENT CODE; PROVIDING FOR CONFLICTS HEREWITH; AND PROVIDING FOR EFFECTIVE DATE. WHEREAS, the owners of the subject land have filed an application for approval of a preliminary plat for a commercial subdivision known as Sebastian Medical Suites; and WHEREAS, the preliminary plat complies with applicable State and City codes and regulations; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. PRELIMINARY PLAT APPROVAL. The City Council of the City of Sebastian, Florida does hereby approve the preliminary plat for Sebastian Medical Suites as prepared by Joseph W. Schulke, P.E., of Schulke, Bittle & Stoddard, L.L.C., bearing the certification date of September 26, 2017, as maintained on file in the City Community Development Department. Section 2. APPROVAL OF SUBDIVISION ADJUSTMENTS. As allowed by Section 54-4-19.1(d) of the City of Sebastian Land Development Code, and after consideration and opining that undue hardship may result from strict compliance of Article XDC, the City Council does hereby approve adjustments from the following subdivision requirements: a. Section 54-4-19.11(b)(2): b. Section 54-4-19.11(d): c. Section 54-4-19.11(i)(2)a.3: d. Section 54-4-19.11(i)(4)(g): Right -of -Way frontage for all lots Environmental considerations Ingress and egress Street characteristics e. Section 54-4-19.11(i)(4)(h): Dead end streets Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. 1 Section 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Ed Dodd Councilmember Jim Hill Councilmember Linda Kinchen The Mayor thereupon declared this Resolution duly passed and adopted this day of September, 2017. ATTEST: Jeanette Williams, MMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Cynthia Hall, Interim City Attorney 4 CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor SEBASTIAN MEDICAL SUITES COMMERCIAL SUBDIVISION PRELIMINARY PLAT A PROPOSED PLAT OF A PORTION OF SECTION 30, FLEMING GRANT — INDIAN RIVER COUNTY, FLORIDA BACK, KICK, "I .1.11"',."J a }y TOSS N4f'JI'l]TV �e 545YJ'Je (I iR inuiut', nrsiairt RmnBvu9m PROPOSED UTILITY OR IF 1OF MONS Ixs mwezm oz DRMN4GE EASEMENT PER PON) CSOT II wa. xwc. xDurts Ss IFN I4YNI u' EK13T EASEMENT PER PIAN _ (NOTHATCHED) LmxL 1IT I BIL, 1. IN,O ,ins: z M) m. (xu) O SET PERMANENT CONTROL POINT SIDE) /NA/PA,52MEM iOM ul �'w x) - SET PERM4NEM REFERENCE MONUMENT x /PAOs/somuas/xis O SET OR E41ST. SAY IRON ROD& CAP (IRC) I I AN, GODS I—, OF (IN) 1--�T SEBASTIAN mGry am cATxouc cxuxcx szan1r3'c: ca: x xis [ ZOx1xG PxsT 3 WSI. ' o usE 1PP2 Q °'%- x sB 1 mm n45�'HT assra'N/ rzi °^" N 'ear... ... rGv ——-- _ — — — —— \ 4aJrszw9a.,z' ---—— —__ — —— xME -\N c DRAT DSP) Y,,� 1 VOGIGR Pm aR 9saa'faw Jaa4s s 1 1I BWN LI)6 PG]59 x\\6PW SF9 O.F, 't"B- YPP I I DL L eLDc IIIIS� 0.it 55 � PS wl�i 1 \ si8'96w 9685 '� 0.Q1M11 E�IdI k 1 vnT D—I LOT 2 I�D SElYSS LGT M MEDICAL a oUKES rcin wIl Pic us6 � � SEBASTIAN MEDICAL PE ,asssum 144,696 SF J}� of I1��I3 199,392 SF ` i it Ltl I 3.33 AC. 'R� M Pm ,v 4.56 AC. I\ (FUNRE DEVELOPMENT) ° ° ° Wasr. MED. OFFICE) 1 �2 URBY EIiBYIII .O m-1 I O�Bp DS3DSII P��DS I SET F[P EEi PR 4 DT FM1SFMfN! � , JO' N4529'09�ETP2xl.O _ gg 2 59528'99'W TS rI' Ig •n L• ,y nzl'n'w Ja: n' C IIBLDCx SB ��O y 1 g BLOCK 57 NF a..,.,I IN OR a NORD3m m• I� umnr ESSLx \ Eg 1 i iFL R& s ,^ 1 18 S95IJ'Saw801,r0' .._ �. ... Je-W 1081.50(0) 595'IS'S9'W IOB1.J9�%M/ / Ges`df4 � 1 ;AF.ART GE45 i I 1 ZONING CR _ IANO U3E' RMU LOT 3 LOT 2 LOT DETAIL LOCATION MAP xuue a -=loo• 1. ND ]/A' IRON I E NO CM I I w.. s5Ji9•saw z,r Ia I m GRAPHIC SCALE I two) 5B � I --- Pmloan a•IDas ---J �6Pii I I _---_ H PID9IT IPJY D4RII -- -- vr s45.Tr5r'w T99a4' i P.0.6. I NNI n(53e'sar EN, AN) Nasze'JJTSSd ozry m I ecu... wIewsw7' 1 1 ID E(ISI. RfiMAX BOND NYL USfWA'L ^� Nv (P BACK' I II Erm DMMw2— 43,562 SF Ne D LI]6 ry oo AC. PUE YIN BOST. DANK III . I., I NI I I I ia PURY wurcTI �8 m BOP p6. M Gel ELRLSs,TT 94 Iac.TO' PIWNBIG um NUMS SAN BErMOury RS, I — wsr. DxL I I ON Pm]6 m IFPDaNear I aur. NG IDLE a I SOCT H. �ata�LI ��xa�no c8 9 E 53 �.zv g!B '18'5=8in"p (0[y� r•5 R3 3yG: ggE 03 J i m$ J a A O D 0IN 2 o� VWma 0 i �w F- iow Lu S r oox m im WLOS O Ld =„ Y 2 mm Qa NO U a (n_'r V L/amR Pw J ox mw v]6 1 _ PE L2t ) I b I ,...POPE I I ( oR am I I I CID '6--x1 0 C4 16h ITIS 2 a .ill"PN4 8TS48�--- Legal DeScnphon: JOS JTZ A PARCELOF LAND LYING INTHATPARTOFLOTS22AND23.ANDTHATPARTOF BLOCKS 55, BY 57 AND 5BAND PARTS OFABANOONED RIGHTS OF WAY OF s05ZsaeWAlie— A SPRUCE STREET, BREVARD AVENUE. DIESNUTT STREET AND WAUREGAN EPASTIAN MEDKAL - ES AVENUE,AS6H ONPIATOFWMIREGANSUBDIVISION,ASINPIATBOOKI. PAGE 75, PUBLIC RECORDS OF BREVARD COUNTY, FLORIDA, REALM IN THE mm,mspvau[uns (Lms,x OFFICE FTHE CIRCURCOURT GFST WCIECOUNTY, FLORIDA AS SHOWN IN L) FIF I E6 a NOCL PIAT BOOK 1. PAGES 17BMD 179, BEING MORE PARTICULARLY DESCRIBEDAS 1 .G. F R FOLLOWS. ]t96E Iw IS COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT22, [N RNIN Nuwl LYING WESTOF U S HIGHWAY No.1, RUN SWTH 3S4tl44" EAST, 21065 FEGTM eVAEx THE POINT OF BEGINNING; FROM THE PqM OF BEGINNING CONTINUE SOUTH LINA y6Nx.B. IF 3540'44'EASTALCNG SWURIGHTOFWAY FOR ADISTANCE01i FEET, THENCERUN SOUTH 4GDF35 WEST, HOHRO FEETTDTHEEASTRIGHT Y MY FFNIF. XxuUXpP .Muo[MxNu Illi PP I.B. UNE OFTHE FLORIDA EAST COAST RAIIROAG, THENCE RUN NORTH 53°38'55' WEST,M7TG FEETALONG SAID RIGHT OFWAY, THENCE NORTH 45°28'48"EA6T, (MENYI 825.48 FEET TO THE CENTERIJNE OF ABANDONED WAUREGAN AVENUE THENCE I.FNNR umoxx IN. BNA B. BIG 20, NORTH 4528'33" EAST , 55802 FEET TO THE POINT OF BEGINNING SAID ANDS NOW SITUATE IN INDIAN RIVER COUNTY FLORIDA. (i uri0 SRE DATA F:% CI UP INAIF.0 LEGEND. SE&S1WN MEDICAL SUITES owwM/NPatPN.a -TOUS AFPETT x.:`` � U. ...A RNT a, HS RFE x. sl sxe.o lox aw a3> _ (PER PLAN) RI 135 50.;0617x°°° N51 CPNWLE 3N OCR I i TO e 1 Xe I 1£\ 5f Pc.) 1717 — RMTx[ 201 7 le BmcR IS I I II (ixx)axO sumn0s 1mMp 53.]l s'/xz 11j W 1,1 1 (Ixi) 775544-1213 01— uss — (MDT HATCHED) PUT M" P1 mcc O UXGa - VII ss uoc a5u - 10 RixU s5 wW1I)PMSS xo 0709°. m. a 5u —a Px0 Prwi65n —1 SPUS (1 M00R - n.NS sns 10u1wn' z zT g eo ws Lco SV Rm7s mmmmus WI A 95055 us xi0xwn5 smssruw`Rlwli a 1x71v44Y `})`1s w[I SEI PERMANENT CONTROL PgM(PICP) M u uc18 sox R—'SET Edea sunsz. '—,U a[i) sEOWws PONIN CR AIN rtURI Legal Description A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 ANO 23, AND THAT PART OF BLOCKS 55 56.57 AND 58, AND PARTS OF ABANDONED RIGHTS OE WAY OF SPRUCE STREET, BREVARO AVENUE, CHEENUR STREET ARE WAURIMAT AVENUE. AS SHOWN ON PIAT OF WAURE IAN BUBDIVI9DN AS IN PIAT BOOK 1. PAGE T5 PUSUC RECOROS DF RO GO BREVAVAN, FLORIDA. REURLED IN THE OFFICE OF THE CIRCUIT CWRT OF BT LUCIE COUNTY, FLDRIDA AS SH APS IN PIAT BOOK I. PAGE. I' AND 17% BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT LYING WEST OFU 3 HIGHWAY N0.1, RUN SOUTH 30°4D'44° FAST, 214.65 FEEITO THE POINT OF BEGINNING. FROM THE POINT OF BEGINNING. CONTINUE.OUTH SOLOS.' EA.TATDND END RIGHT OF WAY FOR A DISTANCE OF 344611 FEET, THENCE RUN SOUTH 45°23'31 1081.50 FEETTO THE FAST RIGHTOF WAY UNE OFTTE FLORIDA FAST COASTRATLROAO; THENCE RON NORTH 53°3855" VVE.T,34]60 FEETALONG SAID RIGHT OF WAY. THENCE NORTH 4526'4CE45T. 52548 FEET TO THE CENTERONE OFABANDONEDWAUREGN4 AVENUE,THENCE NORTH 45°2833" EAST. MSG2 FEETTO THE POINT OF BEGINNING .AIS LAND. NOW SITUATE IN INDIAN RIVER COUNTY. FLORIDA FORT ACRE.. N(S�YZ]u6�<eb1 LEGEND. SS. zA (NIM PROPOSED UTWttOR PROPOSEDACCESS.T6m AFPETT 9 6 DRAHWED E CASEMENT � PROMISES—M.G a, HS RFE EASEMENT )I ra muiuI nrtxairr acnumrucurt x I N(S�YZ]u6�<eb1 514 D1YBF N.J/' SS. zA (NIM PROPOSED UTWttOR — AFPETT _ t5u.r3TM � DRAINACE EASEMENT a, HS RFE . S I,PRwoSxA lox _ (PER PLAN) UT MI 135 — P\N«]1 N51 CPNWLE 3N OCR I i TO e 1 � �n Xe I 1£\ 5f Pc.) FG, Wl BmcR IS I I II FAM 1mMp 53.]l s'/xz 11j EXIST. EASEMENT PER PLAN 1 LOT 1 TAMaI — (MDT HATCHED) He— xo x`) ✓`�e. z zT g eo ws Lco SV Rm7s mmmmus I—) 1x71v44Y p - SEI PERMANENT CONTROL PgM(PICP) nRu sox R—'SET PERMANENT REFERENCE MONUMENT WORD RbpjSPvsvpl 0m O S ET DR MST. SAO IRON ROD B CAP (IRC) MSPAcawlw3s/wu N(S�YZ]u6�<eb1 514 D1YBF N.J/' SS. zA (NIM — II Ii°f nu [ _ t5u.r3TM ,xxJ...x oFP.O l i i 5PHT 615(B'IOi m8 J mm-\ 'Ja u 6 1--------------- ^p ti — P\N«]1 N51 CPNWLE 3N OCR I i TO e 1 � �n :\ 5 I 1£\ FG, Wl BmcR IS I I II O o ui 1 11j 1 LOT 1 TAMaI SO Pu SER45TMN MmIGA1 $a�� mMl OR sn I a 1iM7c« 5.81965 144.896 ✓`�e. z zT g eo 3.33 AC.. (FUTURE DEVELOPMENT) sT. SEBPSRAN CATNDUC CHURCH ZONING: PS HV VSE: INST N,546'<6£IIH3611'OPf 55]>/ J l —nom �I IF --r LOT 2 1-11 1 SS]6 IiWO 1 some LOT DETAIL NOTES i. COMMERCIPI/MULTFFPMLY RUILWNG56HALLPOSTAMINIMUM6INCHNUMERICAL ADDRESS PER IRCO a51,0T(lele 2. OOMMERUALCOMPLEKES WITH MULTIPLE SUITESIUNTS SHALL META MINIMUM1NCH NUMERICAL ADDRESS ON OR ADJACENTTO THE FRONT AMO REAR ENTRY 0005 PER IRCO 851ST(RSC) 3 BUILDINGS NOT VISIBLE FROM THE ROAD, MUST HAVE A SIGN AT THE ENTRY ROAD WITH THE ADDRESS RANGES) PER IRCO BOLD. W3i a L I ��. sL.l.��iBW N. Orte I I I I I I I I I I I I I I I I N(S�YZ]u6�<eb1 514 D1YBF N.J/' — 66(2 X(I� l 2? _ t5u.r3TM ,xxJ...x oFP.O l i i m8 J 111UFAPP. A,B5 �k£I LOT 71 ^p ti S(52B'4 141-11 N,546'<6£IIH3611'OPf 55]>/ J l —nom �I IF --r LOT 2 1-11 1 SS]6 IiWO 1 some LOT DETAIL NOTES i. COMMERCIPI/MULTFFPMLY RUILWNG56HALLPOSTAMINIMUM6INCHNUMERICAL ADDRESS PER IRCO a51,0T(lele 2. OOMMERUALCOMPLEKES WITH MULTIPLE SUITESIUNTS SHALL META MINIMUM1NCH NUMERICAL ADDRESS ON OR ADJACENTTO THE FRONT AMO REAR ENTRY 0005 PER IRCO 851ST(RSC) 3 BUILDINGS NOT VISIBLE FROM THE ROAD, MUST HAVE A SIGN AT THE ENTRY ROAD WITH THE ADDRESS RANGES) PER IRCO BOLD. W3i a L I ��. sL.l.��iBW N. 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U HENTOREMs cr S wUAR Rrvm Ixcl I3. .D REaslxx MEury sums, uc) 3u (.tAatTlw xEdw wms. uq RuAIRI-PAURAW.2A (,I, RMERRHOSAT PICTUA¢AMn E LOT 3 LOT 1 LOT 2 --.� PROPOSED LOTS DETAIL REQUIREMENTS,G- ZYI DISTRICT 32 ITAICT RIMS mTAI— DO -ITA 111 OFT I. m srAIF 1- ALT Ix°� If I4-] nc) ss 00O Ac) LET RLD, Iii IMI11/.Hz ] z ... '{]4SIR C SPACES (M6a) ITT RIPT, Izs I I I I I I I I li 1 III n$s5 eRy@.g���"z� �€ z�s�z�ilt€ c.. II x/A %PE NO C I I I I IEFA I K. Se TI n 11 LI II 11 A a2 LOx A PIT ss A IPA IF 1.0- IF (III) Mw. wA HIDERADE sr FRAP, C: (Mw) 0 (66x) ss (I'Do EseV sr (R.III AREA AT.PeS OR Mzx6°a SF xo O0 SEo/OAA//ww—/M¢c ED 19ae9cSF (t.]x K) AIIx zi (rea sf (ll51[) ulx, osEx srvcE xe[ P.R. U1 a_ � 4�I wl WmN Rey =I NEAT FEU InMxxor IF .;a PAPNNG REOU RFMFMS' ITS E MFmw .-E 21d. IF A I IFMX / 01 EA - Is. RWILARD6m 'a APDDA1�e DEQ 32 ITAICT RIMS mTAI— DO -ITA 111 Q u p„ IT EnEmutN ME u'm-anne .DMRA` II iia e'ye so— ..I, (0µp I. e E I MAPS / tw sF - zo RED.R. Iii x�a=wo c-AAU C SPACES (M6a) PROJECT NARRATIVE t. SHE PLAN PREPARED TO SUPPORT PROPOSED PLATTING OF PROPERTY(SUBOIVIOE INTO 3 TOTAL ALL IMPROVEMENTS DEPICTED ARE EXISTNG, WITH THE EXCEPTION OF MINOR PAVEMENTI DRAINAGE IMPROVEMENTS AT S W. LOT t I BE LOT 2. 2 PROPOSED IMPROVEMENTS ARE. 2t ADD PARKING I RE -STRIPE zz STUB -OUT DRAINAGE PIPE. Z3. INSTALL LIVE OAK TREE 3. REFERENCE APPROVED SHE PAWS. 3.1. SERASTIAN MEDICAL SUITES(2W2J $2 INDIAN RIVER NATIONAL BANK 12NB2) (NOW PNC BANK) LOT 1 SEHASRAN UII S 6 MEDICAL 3 .33 4.33 SF AC. (FUTUREDEVELDPMENT) I_ ! 9 - si. SEBASTIAN -----c4rx.Ua c ZONIN PS 'S .use IxsT /14529'9 Ex19U 61'(.Fj b�slwim lNE at l I I NI —� -. I I �� I Imo' I[F II SUITES 199,392 SF 4.56 AC. T. MED. D{T Existing Conditions Legend & Abbreviations. (symbols not scaleable for size) PROFE59gYAL LAn] sMVEYOR ITY ARC PSM PRMSSMAL 3USTYOR k MAPPER... TUTS, EYMN BRIM S Utt P LN - LAN. 9URV- TELEPHONE AERWW ¢ c TERUNECABLE 11 a.. PAN. - oar X L - ED. FRA - WELLRP DIDET B C BATH DR, AD OW.NT - CATENVALVE BM.- WDERV ASK - IRRI.AIIOII VALVE POC - OF COMMENCELENT - - .1. METER 1. - PLANT OF OECINM.. - SANITARY MANHOLE PERMANENT CONTATIL POINT PERMANENT RTERnME MONUMENNT(PPM) _ SAroiC P7 RNCE PIPE (IP RK RON OO k CAP (IPL)_ _ CO. INNEr A MANHOLE EIRDSETE MOWME SoU AL pCE MILT WIFAEO ENO OIL.. - mEnxs°iPEn - - cDNCEPnu .reAMADE 11 - NOISR 0.00R -- - STREET ODY Legal Deecnpann' A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 AND 23, MID THAT PART OF BLOCKS 55, 56, 5/ MID 58, MID PARTS OF ABANDONED FIGHTS OF WAY OF SPRUCE STREET, BREVARO AVENUE, CHESNUTT STREET MID WAUKEGAN AVENUE AS SHOWNN PLAT OF WAUREGAN SUBDIVISION AS IN PIAT BOOK 1. PAGE 75 FUELS RECORDS OF BREVARDSHOWN FLORIDA, RE -RUED IN THE OFFICE BOF EING OIROUITCWPT OF Ri DESCRIBED COUNTY, FLORIDA, AS SHONM IN PIAT BOON t PAGER 178 PNO 179. BEING MORE PARTICULARLY DESCRIBEOAS FOLLOWS COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT 22, LYING WEST OF U S HIGHWAY No, t, RUN SOUTH 35AORM" EAST .2A85 FEET TO THE POINT OF BEGINNING; FROM THE POINT OF BEGINNING, CONTINUE SOUTH 3R'g0'AP' FgSTALONG SVD RIGHT OF WAY FOR A DISTANCE OF 344.88 FEET; THENCE RUN SOUTH 45'D'3D' WEST, 1DO1.511 FEET TO THE FART RIGHT OF WAY USE OF THE FLORIDA EAST COAST RAILROAD: THENCE RUN NORTH 53'3855"WEST, 342 Me FEET ALONG MID RIGHT OF WAY: THENCE NORTH 45IMIK EAFT. 82548 FEET TO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE THENCE NORTH 45281Y EAST, 55802 FEET TO THE POINT OF BEGINNING. SAID WVDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA 8 Me ACRES ART— HIT / I \ —LTi- ) N mxsr xT. ss \�\ ( ASPIwTor xsI RwcE J u°om�°ss° B QO2 rear PVIG ,I. les OR N A6? ARAB � o sne-mrt um FILLAz \ rOssT KM � I w.T,3e'x—loet54 oyoj s zix'IP I's .A ...w. MA ,,.. x / DSI 10' PNM 1 ��y Inas ar sSNeA�s FH j I 1 WALMARi (-A) I ZONING GR IANV USE' RMV I I I O LOCATION MAP ' Illj III ` J a oEx III j 111 Q u p„ IT I�j II II iia e'ye ii i Iii x�a=wo z ELL m uG In III 1 1 1 I 11 III `�,Ns$ES SFa�� I I I I I I I I li 1 III n$s5 eRy@.g���"z� �€ z�s�z�ilt€ 1 iWN. 3/4WIPON I I I II `��'ale�?"sa5l %PE NO C I I I I -j ao I P.O.C. i III 171 U A, z IN. MEn ores REWA,"1 I I I III I II J � mE �iI -- Illj III ` J a oEx III j 111 Q u p„ IT ® zDNn WFe TO'7 Icy o02 J z ELL m uG In Widow I SII H mow GRAPHIC SCALE I �I II lalj AI I 7,5 ( p PERS, / L weh=40 IL PPoN90 N' ftl:F4 -- v salmR RAI ouMN _ _ _ �i/� :,.P.O. 1�_v Nd5RB 5o E 559 .1'(M/_ N0.5 H9LF 55405'(P/ — IL Ie � EPA / SpxR. IMuvME .R aN MME '=1 I a a a ' s:sl.� I LOT 3 AMER, PA v PNC HONK p.' ql Y 1' hln'�Ift 43.562 SF ....-.�P 2 1 i.W AC. rzu Lissew Nae M* L % 0 I RADIO, CONCRETE P UNDS EAmIBN ..1 AK: 8 —L ESM % r .7 - I u:3' �--I' H� Wox AA nAs� u:3' �--I' H� J r -nn' zDNn WFe TO'7 Icy w J z ELL m uG In wI,rc u:3' �--I' I FA W W H� J zDNn I- WGOjQ J z ELL m uG In wI,rc 1u_w H Y � pw -j ao it U A, z 1 I -- I N Z Z w I to HE >w O0 ED Of U1 a_ � 4�I wl =I J a U � I 0 w w z I 7 DO w I OF I =- ILL .1I r— r I END,OR ACOV' 2 0 CL I SK P1wTS15 d - l STAPLE FILTER BARRIER - .�AVAA" i'X<' TRENCH l"A OI GTPNR. STRENGTX R NFILL EVER B' S{ONCOBF TSE STAKES BF FILTEFABRIC. ➢'r ECi1M NOTE -WHICH CBNSTPoCrEB ADA. I. TIME, WHY ARANCAVIT. COUSRATEOR OSTINTE.WSLEPE1. nftE �IBSH NEED 1NTAMfR EA / -BURW - RON IB ozrsY MATERIA. -FILTER FARM - SYNTI¢TR: MATERIAL MEETING Sm TESTING VTH-51.52 ]SX FILTERING EFFICIENCY -FILTER WORDS SHALL BE MAINTAINED FILTER BARRIER STABILIZED, LUm PsPES HAVE BEER PERMANENTLY TYPICAL STANDARD PARKING TYPICAL HANDICAP PARKING TYPICAL COMPACT PARKING STALL STALL STALL NO, TG NTS A .°"111`+.oR"v�+ali m.�rPz°:Ix<:"o wwX`".avR` oe�siwl"`irvoaa Iwwr :® Rl"`worzl"a BOADHARRAN IT �DATs"FOsuuRANTl+TYAr-aysl—RAAAX cxmnxovn mxncroslwWiLc vnm[mT o. q G.RJUwPICARB BEnuauomwul-w+THEsinuwnsEslw. 1 _—Iff 77 i1u -tom r I � ------------------------ 1 / SEE SPECIFICATIONS THIS SHELF FOR BURIr1OUN. PRVENENr 00 TESTING REQUIREMENTS. ASPPHALTEAND THE suaNNAADE SHOEULD EXTENBEFORE DNER BE G' BEYOND THE BASE EXTESUM., TYPICAL ASPHALTIC CONCRETE PAVRVG SECTION N.T.S 1/2 L FILTER BARRIERS SHKL BE CONSTRUCTED AT THE FOLLOWING LOCATORS O INTERCEPT AND DETAIN SENTIMENT FROM DISORBEB AREAS CENTERS TRUEM TE A STWITY M'0 e.—R 1' 95 (i.L 'C) FEA:y PAVEMEHI RE 1 EYE, 11 MaB as^ M(MSP�IRO 5 tl3 EI 9nSWX 6NSLLSIIWY T --)I WI ` OBRA CONPACTIDM,M9MOOSTB-V100) 11'' �e' SP 12S (TL 6 COWHN SNEll CCMPACGO RLL MON"'T'S OR u �ERs11r NETLANER B. AT THE PERIMETER DT L INLEiE IMMEDIATELY FOLLOWING THE MSTPLLAi1N1/////// AMC BMATILLMG DF EACH INLET. SEE SPECIFICATIONS THIS SHELF FOR BURIr1OUN. PRVENENr 00 TESTING REQUIREMENTS. ASPPHALTEAND THE suaNNAADE SHOEULD EXTENBEFORE DNER BE G' BEYOND THE BASE EXTESUM., TYPICAL ASPHALTIC CONCRETE PAVRVG SECTION N.T.S 1/2 L FILTER BARRIERS SHKL BE CONSTRUCTED AT THE FOLLOWING LOCATORS O INTERCEPT AND DETAIN SENTIMENT FROM DISORBEB AREAS CENTERS TRUEM TE A STWITY M'0 e.—R 1' 95 (i.L 'C) FEA:y PAVEMEHI RE 5 tl3 CLIREATION OPERATIONS FROM ENTERING EXISTING VERNIDS . BRCHES. OR RECEIVING WATERS. 0. AT TINE PERIMETER W ALL LUSTING VETVMHS TART OE BELOW DISTURBED AREAS WHERE EROSION COULD DCWR DURING GC STRGLTIW ETIDXS. AMR AT THE LIMITS FDL OF EXISTING DPMW _..-.. %//%j///� 11'' �e' SP 12S (TL 6 COWHN SNEll CCMPACGO Otl dlg a NETLANER B. AT THE PERIMETER DT L INLEiE IMMEDIATELY FOLLOWING THE MSTPLLAi1N1/////// AMC BMATILLMG DF EACH INLET. NI 909 IWI. OEXERY (PASNN i-100) �N 6Eep L. AT OIL EXISTING DITCHES THAT TRAVERSE THE PROJECT SITE. A FILTER BARRIER it„0 X5 ATALIT BE OTHERNSDALOCATIONS ATTHE TR ONTHER PROPANS ERTY D ASLRNEE OESLED IN TIME FIELD ' SIPEW (DEGRADE NEW 50) (909 CONTACT. WHEN i-100) EE{t@�pB SB,1 BY THE PROJECT CROWD. 2 FICATIMG S APPEARS SHALL RE INSTALLED AROUND THE POINT OP R E OF THE / ATER N -OFF THE INDIAN RIVFR WINDS S SHALL PROJECT STORMVFUUI RPCESAPRE CHEpEF7R Q NpIXiPy�D i0 pMLRE ARBITRATE FUN[ERION UNTIL ALL PPWUii RFNOVE ET511 BAGRFlLL MAIFAUL I1'} µ0 GRIME UNIFORMLT TO RESCAN 12'MIN. �^ E s OLD TO SVX IlY SBE U 3 STN PSL MEAS IN LIEU OF EEO AND MULCH A THAT ARE PHO+ESTO CAUSE EXCESSIVE EROSION THLN GOOUTA BASE COMPPCIFO TO 1009 OF MNIMUN ORY DE115MY MSHN T-IB0 X j V UENL DICWDIM AREAS ADJACENT TO CULVERT FNRS, DISCHARGE£ STWCTURES. V E A. PROVIDE IB' ERIN. VIDE STRIP OF SOD ADJACENT i0 THE EDGE OF ALL NEW PAVED WRFACES. EXS FORMICARY NEW PAVFNFMIN J 3 J EROSION AND SEDIMENT CONTROL DETAIL o PAVEMENT AND BUTT JOINT DETAIL O BY HIScl y � bS�< O O ♦- � w J On U_mN m ��mLL YBY X SON UON tl nF S 'AS V/ 4 F L W LL 11ml LL -PAT F"GIF `�a.- Imo - f Ail Hl - _•-rylm FIRE TRUCK TURN—AROUND PATH SCALE 1'-0U 1 •T o0 TIWRCU FIRE TRVdbI I -OR BUY ORN,. ;qTHAN e.", nn rte- O N CD c" a - P) V) CITY OF SE N HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR & COMMUNITY REDEVELOPMENT MEETING MINUTES WEDNESDAY, SEPTEMBER 13, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. The Pledge of Allegiance was recited. 4. ROLL CALL: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen Citv Staff Present: City Manager Joe Griffin Interim City Attorney Cynthia Hall City Clerk Jeanette Williams Administrative Services Director Ken Killgore Procurement Manager Randy Moyer Airport Director Scott Baker Community Development Manager Dorri Bosworth Deputy Police Chief Greg Witt 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection to Mayor McPartlan's request to pull item 9C of the consent agenda. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.137 A. Proclamation — Hunaer Awareness Month — September 2017 — Accepted by Triana Romero, Sherry Sieafield, Svdnev Wolaver, Treasure Coast Communitv Food Bank Mayor McPartlan read and presented the proclamation to Triana Romero, Sherry Siegfield, and Sydney Wolaver. 17.138 B. Proclamation — Constitution Week — September 17 — 23, 2017 — Accepted by Holly Hamilton, Daughters and Children of the American Revolution Mayor McPartlan read and presented the proclamation to Holly Hamilton. 100 of 143 Regular City Council & CRA Meeting September 13, 2017 Page Two 17.139 C. Proclamation — Inflammatory Breast Cancer Awareness Month — October 2017 — Accer)ted by Holly Hamilton Mayor McPartlan read and presented the proclamation to Holly Hamilton who invited everyone to the Hunt for Hope on September 30th at 2:00 p.m. in Riverview Park. 17.140 D. Proclamation — School Attendance Awareness Month — Seatember 2017 — Accented by Dr. Lillian Torres -Martinez, School District of Indian River Countv Mayor McPartlan read the proclamation and stated the importance of school attendance. Brief Announcements Mayor McPartlan stated the City Manager, the Public Works Department, Airport Manager, Chief of Police and Officers; along with the Electronic Records Manager, did a phenomenal job with preparing for Hurricane Irma. The City Manager reported that debris clearing started earlier in the day and would continue through the weekend. He said there will be one more pickup in 2-3 weeks and that will be the last one. He also reported power restoration was improving along Indian River Drive; and FPL was no longer accepting specific restoration requests. 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv A. Mayor McPartlan called the CRA meeting to order at 6:20 p.m. B. MOTION by Vice Chairperson Coy and SECOND by Mr. Dodd to approve the August 23, 2017 CRA meeting minutes. ROLL CALL: Vice Chairperson Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan - Aye Motion carried 5-0. C. Facade, Sian & Landscape Proaram i. Approve Revised Application (Transmittal, Revised Application) The Community Development Manager said changes were made based on Agency's discussion at the last meeting and staff recommended approval. The City Manager explained during the budget process, the program would be capped at $40K as a starting point, leaving $25K in the current budget line if the Senior Resources Association grant was awarded. Mr. Hill asked that the remaining $25K be reflected in the FY17/18 budget. 101 of 141 Regular City Council & CRA Meeting September 13, 2017 Page Three ROLL CALL: Mr. Dodd — Aye Ms. Kinchen — Aye Vice Chairperson Coy — Aye Motion carried 5-0. Mr. Hill —Aye Chairman McPartlan — Aye ii. Approve Grant Award — 815 Davis Street — Senior Resource Association (Summarv. Application) The Community Development Manager described the improvements the Association planned to make with funding and announced Karen Deigl, Executive Director, was available to answer any questions. She recommended approval. MOTION by Ms. Kinchen and Mr. Hill to approve a Fagade, Sign & Landscape award to the Senior Resource Association. ROLL CALL: Mr. Hill — Aye Ms. Kinchen — Aye Chairman McPartlan — Aye Vice Chairperson Coy — Aye Mr. Dodd — Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:27 p.m. 8. Adiourn Communitv Redevelopment Aaencv Meeting and Reconvene as Citv Council Mayor McPartlan reconvened the Regular City Council meeting at 6:27 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — August 23, 2017 Regular City Council Meeting 17.141 B. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's Community Night Out on October 3, 2017 (Transmittal, Application, List, Schematic) 17.142 C. Approve Park Event and Use of Mobile Stage for American Legion Post 189 Veterans Day Remembrance Event on November 11, 2017 from 11 a.m. to 8 p.m. (Transmittal, Letter, Applications, Agreement) 17.143 D. Approve Sebastian River Middle School's I.B. Program 5K Cowboy Run at the Sebastian Municipal Golf Course on November 11, 2017 from 7:30 a.m. to 9:30 a.m. (Transmittal, Application, Receipt, Route) Under agenda modifications, Mayor McPartlan requested to pull item C. MOTION by Vice Mayor Coy and SECOND by Mr. Hill to approve consent agenda items A, B, and D. 102 of 141 Regular City Council & CRA Meeting September 13, 2017 Page Four ROLL CALL: Motion carried 5-0. Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd — Aye Item C Mayor McPartlan noted the recent code change to only allow alcoholic beverages in the park for City sponsored events and the American Legion's event was not considered such an event. The City Manager apologized for prematurely placing this on the agenda without much thought to their alcohol request and the overtime wages that would be needed. He recommended Council not approve the American Legion's request. Mayor McPartlan said he would be willing to consider it if there was a better plan for security. Vice Mayor Coy noted the event was not discussed with other Veterans' Posts and recommended agendizing these type of requests for full discussion. MOTION by Vice Mayor Coy and SECOND by Mr. Hill to deny the American Legion's application to hold a Veterans Day Remembrance Event at Riverview Park. Mr. Hill said they could ask Council to become a City sponsored event that would allow them to meet our code. Vice Mayor Coy noted the VFW Post is sponsoring the Veterans' Day Ceremony this year. Mr. Dodd asked if this might come back to Council for consideration, noting if they disapproved this, the request can't be brought back. The Interim City Attorney advised that anyone who votes against the motion can bring it back for consideration. Vice Mayor Coy said she would reconsider the event if they devise a plan. ROLL CALL: Motion carried 3-2. Mayor McPartlan — Aye Mr. Dodd — Nay Ms. Kinchen — Nay Vice Mayor Coy — Aye Mr. Hill —Aye 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.042 A. Natural Resources Board (Transmittal, Applications, Ad, List) i. Interview, Unless Waived, Submit Nominations for Two Reaular Positions — Terms to Expire 7/2020 The City Clerk stated applicants Brian O'Neill and Charles Stadelman were available for interviewing. 103 of 141 Regular City Council & CRA Meeting September 13, 2017 Page Five MOTION by Ms. Kinchen and SECOND by Mr. Dodd to approve Mr. O'Neill and Mr. Stadelman to the two vacancies on the Natural Resources Board passed with a unanimous voice vote. Indian River Countv TDLCB Mayor McPartlan stated in his role for the Department of Children & Families, he is also a member of the Transportation Disadvantaged Local Community Board who recognized Rosemary Millar as the Senior Resource Association's Drive of the Year. He described Ms. Millar's exemplary driving record and customer service which attracts clients for life. He also said the Indian River County's Transportation Disadvantaged Local Board was also recognized for being the Outstanding Transportation Disadvantaged Board in the State of Florida. He thanked Karen Deigl and described how the Senior Resources Association's Go -Line and Community Coach's contribution makes the board such a positive success. Ms. Deigl thanked the Mayor for his service and recognition of the employees. 11. QUASI-JUDICIAL PUBLIC HEARINGS 17.144 A. Resolution No. R-17-25 — Preliminary Plat for a Proposed Commercial Subdivision Known as Sebastian Medical Suites (Transmittal, R-17-25, Preliminary Plat, Staff Report, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A PROPOSED COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Mayor McPartlan opened the public hearing at 6:44 p.m. The City Attorney read the title of Resolution No. R-17-25. The Community Development Manager said the applicant has asked for the public hearing to be postponed until the next meeting, September 27, 2017. MOTION by Mayor McPartlan to postpone the public hearing. The Interim City Attorney advised the motion would need to be postponed or continued to a particular date, it would have a second; it could be discussed and would require a majority vote. SECOND by Mr. Hill to postpone the public hearing. Vice Mayor Coy advised she is prepared to approve the preliminary plat. The Interim City Attorney advised Council could, but the decision should be made on evidence as presented and they may want to address the applicant. The Community Development Manager added that she thought the applicant would prefer to be present. There was no public input. ROLL CALL: Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen — Aye Mayor McPartlan — Aye Motion carried 5-0. 104 of 145 Regular City Council & CRA Meeting September 13, 2017 Page Six 17.145 B. Resolution No. R-17-26 — Reaardina a Special Exception to Section 54-2-5.3.1(b) of the Land Development Code to Allow Warehousina and an Auction House within the Commercial -512 (C-512) Zonina District, Specifically for a Property Located at 971 Sebastian Boulevard (Transmittal, R-17-26, Staff Report, Policv, Photos, P & Z Minutes, Letter, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING A SPECIAL EXCEPTION FOR WAREHOUSING AND AN AUCTION HOUSE AS A PERMITTED USE WITHIN THE C-512 ZONING DISTRICT, SPECIFICALLY FOR A PROPERTY LOCATED AT 971 SEBASTIAN BOULEVARD; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR AN EFFECTIVE DATE. The Interim City Attorney read the title of Resolution No. R-17-26 and Mayor McPartlan opened the public hearing at 6:48 p.m. There was no ex parte communication to be disclosed by the Council Members. The City Clerk swore in those who were to provide testimony. Bill Polly, 833 Barber Street, said he was seeking approval to have an auction house at the proposed location. He noted that he does not have parking agreements from all of the neighboring businesses and asked the Community Development Manager if he could do anything in light of receiving the agreements. The Community Development Manager said that would be decided by City Council. The Community Development Manager described the applicant's plan to hold monthly auctions; she noted the warehousing is not a permitted use in the CR512 overlay so Mr. Polly is requesting a special exception. She said a normal retail establishment would require 18 parking spaces but with assembly use, he would need additional parking based on the amount of seats. She said the Planning and Zoning Commission voted 5-2 to give the auction house a try if Mr. Polly complied with the conditions she cited on page 118 of the agenda packet; and, noted City Council should agree with the findings of fact on page 117 of the agenda packet if they decided to approve the request. Staff recommended approval with the listed conditions. The Community Development Manager said this would be considered warehousing for 29 days with one day a month considered as assembly use; therefore one space would be needed for every three patrons; there are 45 spaces available; Mr. Polly has 18 spaces. She noted Mr. Polly would be using the other businesses' spots when they aren't open. Mr. Dodd cautioned that businesses in the nearby buildings are not going to give permission to use their parking spaces. The Community Development Manager noted the businesses would be closed during the auction and could charge or have an agreement with Mr. Polly outside of the City's regulation. Mr. Dodd suggested busing people from another location to the auction might be a plan. The Community Development Director advised the code does allow for a shared parking agreement condition, as long as half of the parking spaces aren't used, they are within 500 ft. and people won't have to cross major roadways. Mr. Dodd said the outlined conditions do not show how the applicant plans to make up for the parking shortage; approval would mean the approval of a parking problem; he could not support the request. 105 of 14 Regular City Council & CRA Meeting September 13, 2017 Page Seven Mr. Hill said he agreed with Mr. Dodd; he has nothing against the auction house but this is the type of business the overlay charrette was trying to avoid. He said the wording, "second hand goods, flea market" prohibits this type of business; parking is a major issue and he could not support this knowing every time the business is open there will be an issue. He also said the resolution does not specify there will only be one auction a month. The Community Development Manager said that staff struggled with this request trying to be business friendly and she was glad it went through the process. Vice Mayor Coy said she agreed with Mr. Dodd and Mr. Hill; she asked how the City could mandate that the auction house only operate on the weekend. The Community Development Manager said that is why it wasn't added to the resolution. Vice Mayor Coy said it was a great idea, but not at that location. Mr. Dodd said the issue is parking and asked the applicant if he planned to alleviate that. Mr. Polly said he has agreements with the Martial Arts Studio, Lux Hair Salon and Boost Mobile Phone businesses to use their parking spaces. The Community Development Director said the agreements acknowledge the auction house would be there but not that they are giving up their parking spaces. Mr. Polly said the agreements have signature lines for the auction house to use their spaces and didn't plan to compete with their business hours. Frank LaFasa, owner of the 971 Sebastian Blvd. Plaza, offered to put a stipulation that auctions could only be held once or twice a month in Mr. Polly's lease. Vice Mayor Coy said this would be creating a burden for the current tenants. There was no one from the public that spoke in favor or opposition to Mr. Polly's request. Mr. Polly said he is a business owner and has been a resident since 1999; he would like to make the City better; and asked not to be denied for something that might not be a problem. The Community Development Manager summarized by saying if Council were to approve Mr. Polly's request their motion would include the outlined conditions as well as any additional conditions they deem necessary. MOTION by Mr. Hill and SECOND by Vice Mayor Coy to deny the special exception request. ROLL CALL: Motion carried 4-1. Mr. Dodd — Aye Ms. Kinchen — Nay Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan — Aye 106 of 1431 Regular City Council & CRA Meeting September 13, 2017 Page Eight 12. UNFINISHED BUSINESS 17.136 A. Consider Interim Citv Attornev Aareement with Cvnthia V. Hall, VanDeVoorde Hall Law, PL (Transmittal, Aareement) The City Manager recommended approval of the agreement with Ms. Hall. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve the Interim City Attorney agreement with Cynthia V. Hall. ROLL CALL: Mr. Hill —Aye Ms. Kinchen — Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd — Aye Motion carried 5-0. 17.136 B. Authorize Citv Attornev Recruitment Announcement (Transmittal, Announcement) The City Manager recommended approval of the recruitment announcement. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve the City Attorney Recruitment Announcement. The City Manager said the announcement would be sent to various organizations such as the Florida Municipal Attorney Association, the Florida Bar News; and once applications are received, they would be forwarded to Council for review. Mr. Dodd suggested each Council Member pick their top five candidates and then combine those for consideration as a whole. The City Manager stated he would receive applications until October 31. ROLL CALL: Motion carried 5-0. Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd — Aye 17.031 C. Approve Mutual Rescission and Release of Sebastian Municipal's Golf Course Restaurant Concession Lease with DTF, Inc. (Transmittal, Aareement) The City Manager said DTF, Inc. has notified him that they would like to vacate the restaurant at the earliest possible time and he recommended approval of the mutual rescission and release. MOTION by Mr. Dodd and SECOND by Mr. Hill to approve the mutual rescission and lease. ROLL CALL: Motion carried 5-0. Mayor McPartlan — Aye Mr. Dodd — Aye Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill —Aye 107 of 14§ Regular City Council & CRA Meeting September 13, 2017 Page Nine 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Brian O'Neill who was appointed to the Natural Resources Board earlier in the meeting, introduced himself. 14. NEW BUSINESS - None 15. INTERIM CITY ATTORNEY MATTERS The Interim City Attorney advised that the Value Adjustment Board has extended their deadline for accepting bills. 16. CITY MANAGER MATTERS The City Manager advised Waste Management should be back on their regular schedule; however, recycling is on hold until further notice. He thanked all the City employees for their Hurricane Irma preparation and clean-up efforts. He asked that the City of Sebastian Declaration of Local State of Emergency for Hurricane Irma be closed after the meeting. There was no objection from City Council. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Council Member Hill Mr. Hill said he received a report from a resident that there is a downed powerline at 674 Dot Circle. B. Council Member Kinchen Ms. Kinchen thanked the City Manager, staff and the Police Department for their excellent job during the hurricane. C. Mavor McPartlan Mayor McPartlan thanked the City Manager and reminded those without power to have patience. D. Vice Mavor Cov Vice Mayor Coy reminded residents not to put out healthy trees for the City to pick up as they are picking up the storm debris. 108 of 149 Regular City Council & CRA Meeting September 13, 2017 Page Ten She asked the City Manager and Mayor to speak to the MPO about the flooding that occurs on CR512 during tropical storms since it is the City's evacuation route. E. Council Member Dodd Mr. Dodd welcomed the Interim City Attorney. He thanked the City Manager for the e-mail updates during Hurricane Irma. 19. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at 7:35 p.m. 109 of 1 �9 t.M LY SEBASL" ;i� HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: R-17-33 Adopting Amended Financial Policies for Fiscal Year 2017-2018 RECOMMENDATION: Approve R-17-33 BACKGROUND: Pursuant to City of Sebastian Resolution 06-20, the City's financial policies shall be readopted annually. These policies incorporate relevant statutory requirements and authoritative guidance provided for sound and responsible governmental financial management. They are incorporated into the Annual Budget document and provide a ready reference to how significant financial matters need to be addressed. This document generally contains the same provisions as last year's financial policies except for the section on Fund Balance Policies. These have been updated to state General Fund uncommitted and unassigned fund balances will be maintained at a target amount of $5,000,000, based on the assumption that the City could sustain operations with natural disasters that reduced property values by 30%. The language on the Capital Renewal and Replacement Reserve was also modified to indicate that it will be funded for no more than $275,000. IF AGENDA ITEM REOUIRES EXPENDITURE /jOF FUNDS: NIA Administrative Services Department/CFO Review: ATTACHMENTS: City Manager Authorization: Date: 20 September 2017 1. Resolution R-17-33 2. Financial Policies 110 of 143 RESOLUTION NO. R-17-33 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AMENDED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN THE ATTACHED FINANCIAL POLICIES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Government Finance Officers Association of the United States and Canada recommends best practices in various areas for Finance and Budget; and WHEREAS, the City Council deems it to be necessary to adopt and readopt such financial policies on an annual basis, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, as follows: SECTION 1. READOPTING AMENDED FINANCIAL POLICIES: The City Council of the City of Sebastian hereby readopts amended Financial Policies governing the Operating Budget, Financial Reserves, Use of Surplus, Performance Measurement, Capital Improvement Program, Debt Management, Revenue, and Investment, which are attached hereto. SECTION 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. This Resolution shall take effect upon adoption. The foregoing Resolution was moved for adoption by Council Member Motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayou Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution duly passed and adopted this 27rd day of September, 2017. CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor ATTEST: Jeanette Williams, City Clerk Approved as to Form and Legality for Reliance by the City of Sebastian Only: IM Cynthia V. Hall, Interim City Attorngyl 1 of 143 City of Sebastian, Florida Financial Policies City of Sebastian's financial policies set forth the basic framework for overall fiscal planning and management and set forth guidelines for both current activities and long-range planning. These policies are reviewed annually to assure the highest standards of fiscal management and were formally adopted by the City Council at a public meeting on September 27, 2017. The City Manager and the Management Team has the primary role of reviewing financial actions and providing guidance on financial issues to the City Council. Overall Goals The overall financial goals underlying these policies are: 1. Fiscal Conservatism: To ensure the city is in a solid financial condition at all times. This can be defined as: A. Cash Solvency — the ability to pay bills B. Budgetary Solvency — the ability to balance the budget C. Long Term Solvency — the ability to pay future costs D. Service Level Solvency — the ability to provide needed and desired services 2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service challenges without an undue amount of financial stress. 3. Comply with All Statutory Requirements: As set forth by the State of Florida and the City ordinances. 4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance Officers' Association standards for financial reporting and budgeting, the Government Accounting Standards Board and other professional standards. Operating Budget Policies The City Administrative Services Department, with support and general direction from the City Manager, coordinates the budget process. The formal budgeting process begins in March and ends in September and provides the primary mechanism by which key decisions are made regarding the levels and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures are projected on the basis of information provided by City departments, outside agencies, current rate structures, historical data and statistical trends. Budget Process The development of the budget is guided by the following budget policies: 1. The budget must be balanced for all funds. Total anticipated revenues must equal total estimated expenditures for each fund (Section 166.241 of Florida Statutes requires that all budgets be balanced). 2. All operating funds are subject to the annual budget process and reflected in the budget document. 3. The enterprise operations of the City are to be self-supporting; i.e., current revenues will cover current expenditures, including debt service. 4. An administrative service fee will be paid to the General Fund by each enterprise fund. This assessment will be calculated based upon a percentage (ratio of both the number of full-time equivalent employees of the enterprise fund/totaI number of full-time equivalent employees of the City and ratio of the operating budget of the enterprise funds/total operating budget of the City) of total budgeted General Fund administration expenditures (includes City Council, City Manager, City Attorney, City Clerk, Administrative Services, Community Development and Facilities Maintenance). S. A 2.5 percent administrative service fee will be assessed by the General Fund against the Community Redevelopment Agency (CRA) Fund of the city. This assessment will be based on the total tax increment revenue estimate of the CRA Fund and will be used to reimburse the General Fund for the administrative support services provided to the CRA fund. 112 of 143 City of Sebastian, Florida Financial Policies 6. Pursuant to Ordinance 05-16, stormwater utility fees can be utilized to fund the General Fund stormwater operation. The amount being utilized should be approved by the City Council through the budget process. 7. In no event will the City of Sebastian levy ad valorem taxes against real property and tangible personal property in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this millage limitation on all Florida municipalities.) 8. The City will budget 96 percent of anticipated gross ad valorem proceeds to provide an allowance for discounts for early payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority shall utilize not less than 95 percent of the taxable value.) 9. Retirement programs will be funded at 100% of the obligations calculated annually. The defined benefit pension plan will be funded in accordance with the required annual contribution calculated by an independent actuary but no less than 14.6% of the covered payroll. 10. The City will coordinate development of the capital improvement budget with the development of the annual operating budget. Each item included in the capital improvement budget is reviewed for its impact on the operating budget. The review quantifies four main factors, which are maintenance costs, improved efficiency, reduction in liability exposure and savings from taking replaced items out of service. Other considerations include the expectation of generating additional revenue, changes in personnel requirements and consistency with the City's Comprehensive Plan. 11. A budget calendar will be designed each year to provide a framework within which the interactions necessary to formulate a sound budget could occur. At the same time, it will ensure that the City will comply with all applicable State legal mandates. Basis of Budgeting The basis of budgeting for governmental funds (General, Special Revenue, Debt Service Funds, and Capital Project funds) shall be prepared on a modified accrual basis of accounting. This means unpaid financial obligations, such as outstanding purchase orders, are immediately reflected as encumbrances when the cost is estimated, although the items may not have been received. However, in most cases revenue is recognized only after it is measurable and actually available. The budgets for the proprietary funds — Golf Course, Airport and Building Department — are prepared using the accrual basis of accounting. Proprietary funds also recognize expenses as encumbered when a commitment is made (e.g., through a purchase order). Revenues, on the other hand, are recognized when they are obligated to the City. Purchase orders for goods and services received prior to the end of the current fiscal year will be eligible for payment immediately following the close of the fiscal year. Encumbrances for all other purchases, excluding the capital projects funds purchases, will automatically lapse. The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on the basis of Generally Accepted Accounting Principles (GAAP). Since FY 2001, the CAFR has been prepared in compliance with Governmental Accounting Standards Board (GASB) Statement 34 requirements. The CAFR shows fund expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. In most cases, this conforms to the way the City prepares its budget with the following exceptions: 1. Principal payments on long-term debt within the enterprise funds are applied to the outstanding liability on a GAAP basis as opposed to being expended when paid on a budget basis. 2. Capital outlay within the proprietary funds are recorded as assets on a GAAP basis and expended on a budget basis. 3. Depreciation expense is not budgeted. 4. Inventory is expensed at the time it is used. 5. Compensated absences liabilities that are expected to be liquidated with expendable available financial resources are accrued as earned by employees on a GAAP basis as opposed to being expended when paid on a budget basis. 113 of 143 City of Sebastian, Florida Financial Policies Guidelines The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on a basis consistent with Generally Accepted Accounting Principles (GAAP) (i.e., a statement of net assets and statement of activities are presented on an accrual basis of accounting, including governmental funds, major governmental and proprietary funds are identified, governmental funds use the modified accrual basis of accounting, while the proprietary and trust funds use the accrual basis of accounting.) In order to provide a meaningful comparison of actual results to the final budget, the CAFR presents the City's operations on a GAAP basis and also shows fund revenue and expenditures on a budget basis for the General, Special Revenue, and Debt Service funds. Current revenues shall be sufficient to support current expenditures. The Administrative Services Department will monitor each fund and make timely budgetary recommendations and adjustments to be sure no expenditures are in excess of appropriations at fiscal year end, which is not permitted under Florida State Statutes. The budget process and format shall be performance-based and focus on goals, objectives, programs, and performance indicators. The budget will provide adequate funding for maintenance and replacement of capital plant and equipment. Budget Amendment 1. Changes to total fund appropriations and uses of contingency appropriations may only be approved by the City Council. 2. Shifts in appropriations within fund totals may be done administratively on the authority of the City Manager. In most cases the City Manager will request City Council's approval, since any significant item prompting the change will usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for transfers between appropriations and delegation of budget responsibility will be set by the City Manager, 3. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating statements are provided to all Department Heads and Quarterly budget status reports will be provided to the City Council comparing actual versus budgeted revenue and expense activity for all budgeted funds. Planning The City will annually prepare and distribute to departments and the City Council a Five -Year Forecast. The forecast will include estimated revenues, operating costs and future capital improvements included in the capital improvement plan, as well as projected fund balances. Fund Balance Policies On an annual basis, after the year-end audit has been completed, but no later than April 1, the City's Chief Financial Officer shall update schedules of all fund surpluses and deficits, with projections of reserve requirements and any plan for the use of any excess surplus for the current year in accordance with the Financial Balance Policies and Use of Surplus Policies. This will be reviewed to ensure compliance with stated and adopted policies, but also to analyze the total reserve and surplus picture to ensure that the policies as adopted do not inadvertently create adverse effects. The City's Chief Financial Officer shall provide any recommended changes to the City Manager for any changes to the Fund Balance Policies and Use of Surplus Policies based on needs identified in this analysis. General Fund uncommitted and unassigned fund balances will be maintained at a target amount of five million dollars ($5,000,000). This approximates an amount calculated to sustain City operations in the aftermath of unforeseen or emergency events, such as natural disasters or major changes in weather patterns, as well as a cushion for revenue shortfalls or unanticipated expenditure overages. Key assumptions of this calculation are that damage to City -owned and private property will amount to a loss of no greater than 30% in overall property values; property taxes, franchise fees, utility service taxes and other revenues will decline; there would be significant police and public works employee overtime; large outlays for debris removal; plus, expenditures for repairing and replacing City facilities. The calculation presumes reimbursements from insurance claims will occur within six months and FEMA claims will occur within a year. 114 of 143 City of Sebastian, Florida Financial Policies In addition, the City shall assign any General Fund operating surplus for the fiscal year (revenues in excess of expenditures) to restore a Capital Renewal and Replacement Reserve to a balance no greater than $275,000. This Reserve is assigned for the purpose of allowing the City Manager to immediately proceed with repairing or replacing essential General Fund equipment or facilities in instances where those items have not been budgeted. Such expenditures shall be governed by the purchasing thresholds set by City Code Section 2-10. The necessary budget adjustments for these items shall be reported to and approved by the City Council along with the next Quarterly Financial Report. Use of Surplus Policies It is the intent of the City to use all uncommitted or unassigned surpluses to accomplish three primary goals: meeting reserve policies, avoidance of future debt, and reduction of outstanding debt. The City will always avoid using fund balances or year-end surpluses to cover ongoing operating expenses. Any surpluses realized in the General Fund may, after restoring the uncommitted and unassigned fund balance to $5,000,000 and fully restoring the amount assigned for the Capital Renewal and Replacement Reserve to $275,000, be used for the following purposes, listed in order of priority: Capital Replacement or Maintenance Programs. Excess reserves may be budgeted to implement additional capital renewal and replacement programs, such as vehicle or equipment replacements or projects to improve City facilities. ➢ Cash Payments for Capital Improvement Program Projects. Using cash to purchase capital items that may otherwise to be purchased with the proceeds from debt will reduce the future debt burden of the City. This strategy may be beneficial but a financial analysis should be performed to determine the greatest net present value savings. ➢ Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be transferred to the Cemetery Permanent Trust Fund that has been established to care for the Cemetery. The amounts transferred shall be deemed corpus to the Cemetery Trust fund for funding Cemetery care and maintenance. ➢ Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may be transferred to the Riverfront Redevelopment Agency that has been established to provide infrastructure and public facility needs in that area. Special Revenue Fund Surpluses Local Option Gas Tax Revenue Fund — To the extent possible, a reserve will be maintained in an amount greater than or equal to fifteen percent (15%) of the annual Local Option Gas Tax Fund expenditures budget for the purpose of alleviating the impact of a decline in amounts of collected revenue. Discretionary Sales Surtax Revenue Fund — To the extent possible, a reserve will be maintained in an amount greater than or equal to ten percent (10%) of the total annual Discretionary Sales Tax Fund Expenditures budget for the purpose of alleviating the impact of decline in amounts of collected revenue and to provide sufficient funds for unanticipated replacements of eligible capital improvements or equipment. Discretionary Sales Tax revenues will be used in accordance with the following: 1. fund annual debt service payments for which this revenue source is pledged, then; 2. fund emergency vehicles, then; 3. fund annual debt service payments previously incurred for stormwater improvements, then; 4. fund additional stormwater improvements, then; 5. find other pay -as -you go eligible capital improvements. Stormwater Utility Revenue Fund — To the extent possible, a reserve will be maintained in an amount greater than or equal to fifteen percent (15%) of the total annual Stormwater Utility Revenue Fund Expenditures budget for the purpose of providing sufficient funds for unanticipated major capital improvements and for the purpose of alleviating the impact of an unanticipated decline in amounts of collected revenue. 115 of 143 City of Sebastian, Florida Financial Policies Performance Measurement Policies Establishing Performance Requirements Annually, each department shall develop departmental performance measures that correspond with the department programs and file them with the City Manager's Office. Goals should be related to core services of the department and should reflect stakeholder needs. The measures should be of a mix of different types, including effectiveness, efficiency, demand and workload. Measures should have sufficiently aggressive "stretch" goals to ensure continuous improvement. Workload —Measures the quantity of activity for a department (e.g., number of calls responded to). ➢ Demand — Measures the amount of service opportunities (e.g.. total number of calls). ➢ Efficiency — Measures the relationship between output and service cost (e.g., average cost of the response to a service call). ➢ Effectiveness — Measures the impact of an activity (e.g., percent of people who feel safe). Department Directors shall establish performance measures for each program within their department to monitor and project program performance. These must be linked to the departmental goals and objectives they support. Supervisors shall insure that fair, objective and aggressive performance measures for each employee that directly supports program objectives and departmental measures are part of their annual review. Reporting Performance Quarterly summaries of progress on goals and objectives and departmental performance measures will be provided to the Chief Financial Officer for publishing in the City CounciI's Quarterly Budget to Actual Report. Decision Making and Analysis The City's strategic planning and budgeting decisions are based on a number of processes currently in place. The specific tools used are: d• Citizen Advisory Boards — (e.g., Budget Review Board) are teams made up of Residents and City staff to address specific concerns and provide direction and feedback. Several such advisory boards currently exist; •:* Master Planning — Specific functions and processes are included in written plans, such as the Comprehensive Plan, Stormwater Master Plan, Community Redevelopment Agency Master Plan and the Airport Master Plan; 4- Fiscal Impact Model — Allocation methodology that quantifies average and marginal revenues and the costs of new development by land use type; ❖ Revenue Forecasting Model — Statistical time series analysis and tracking model of major revenue sources; ❖ Performance Measurement System — Quarterly performance evaluations and reports; Capital Budgeting Tools — Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and Return on Investment (ROI) Analysis; ❖ Five -Year Financial Plan — Multi-year forecasting of revenues and expenditures; ❖ Ten -Year Fleet Replacement Program — Equipment maintenance and replacement schedule covering the useful life of all vehicle classes; ❖ Ten -Year Equipment and Maintenance Program - maintenance and replacement schedule covering the useful life of all equipment, other than vehicles; Financial Trend Monitoring System — Systematic analysis of major financial indicators; 116 of 143 City of Sebastian, Florida Financial Policies Capital Improvement Program Policies Definition Capital improvements include streets, buildings, building improvements, park expansions/improvements, new parks, airport runways, infrastructure improvements, and acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $750 and last at least five years. For accounting purposes, these lesser cost capital items are included, in order to easily reconcile the initial year with the capital accounts budgeted in that year's Operating Budget. Alignment The City shall coordinate the development of the Capital Improvement Program plan with the development of the Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Future operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Forecasts. Project Selection Capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's strategic priorities. The originating department of the capital improvement project will identify the estimated costs and impacts on revenue and operating costs for each capital project proposal. Projects are prioritized and approved based on the relevancy of the project to the City's strategic plan and the impact on the end stakeholder(s). Capital Improvement Plan The City shall adopt an annual Capital Budget based on the Capital Improvement Plan and make all capital improvements in accordance with it. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement plan projections. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. Capital Equipment Outlay Definition Capital equipment outlay is defined as capital assets purchased and/or constructed with a cost equal to or greater than $750 (with the exception of computer software cost which is equal to or greater than $5,000) with a useful life of one or more years. Capital Replacement Programs — The City shall forecast capital replacement and maintenance needs for at least five-year periods and update this projection each year. From this, a maintenance and replacement schedule shall be developed and implemented. Funding for capital replacement may be obtained through excess year-end surpluses as identified in the Use of Surplus Policies. Maintenance programs shall be paid for on a pay-as-you- go basis. The City will determine and use the most prudent financial methods for acquisition of capital equipment, based upon market conditions at the time of acquisition. Maintenance The City shall maintain all capital assets at a level adequate to protect the City's capital investment and minimize future maintenance and replacement costs. Physical Inventory An annual physical inventory will be conducted to ensure that all capital assets listed in the City's financial system are accounted for, and that sufficient internal control over capital items is exercised. Further detail on capital purchases and dispositions is detailed in a separately published policy. 117 of 143 City of Sebastian, Florida Financial Policies Debt Management Policies Market Review The City's Chief Financial Officer, in conjunction with the Financial Consultant, shall review its outstanding debt annually for the purpose of determining if the financial marketplace will afford the City the opportunity to refund an issue and incur less debt service costs. In order to consider the possible refunding of an issue, a present value savings of three percent (3%) over the life of the respective issue, at a minimum, must be attainable. Capital Improvements, equipment and facility projects shall be classified into "pay-as-you-go" and "debt financing" classifications. Pay-as-you-go capital items will be items with lives of ten years or less. Debt financing will only be used for major, non-recurring items with a minimum useful life of no less than the loan repayment time. Debt Financing for Capital Assets 1. Short-term Borrowing Short-term borrowing or Iease/purchase contracts should be considered for financing major operating capital equipment when the City's Chief Financial Officer, along with the City's Financial Consultant, determines that this is in the City's best financial interest. Lease/purchase decisions should have the concurrence of the appropriate department/division head and should consider the net cost after factoring in anticipated maintenance expenditures. 2. Issuance of Debt When the City finances capital projects or purchases by issuing debt, it shall amortize the debt over a term not to exceed the average useful life of the project(s) financed. Consideration of bank notes will be given for financing over shorter periods. Except in the most unusual instances, the City will seek competitive bids to assure it selects the financial institution with the most advantageous terms. If General Obligation Bonds are issued, the City's goal will be to limit the maturity to fifteen (15) years. When possible, the City shall use a special assessment or self-supporting financing instead of general obligation bonds, so those benefiting from the improvements will bear all or part of the cost of the project financed. Debt Service Levels Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund expenditures budget. The City will limit its total outstanding General Obligation debt, if any, to five percent (5%) of the assessed valuation of taxable property. The City will limit the amount of Variable Rate debt to fifteen percent (15%) of the total debt outstanding. Bond Ratings and Full Disclosure The City recognizes the importance of favorable bond ratings by the various rating agencies. Bond ratings will be obtained when bonds are issued and will be regularly updated for the term of the issue. The City's Chief Financial Officer, along with the Financial Consultant, shall periodically review possible actions to maintain or improve its bond ratings and shall maintain good communications with bond rating agencies and its bond insurers about its financial condition. The City's Chief Financial Officer shall coordinate all communications to ensure a professional and factual response to any inquiries. The City shall follow a policy of "full disclosure" in its Comprehensive Annual Financial Report and bond prospectuses. The City's Chief Financial Officer shall assure that all legally required filings are made in regard to outstanding financings. 118 of 143 City of Sebastian, Florida Financial Policies Revenue Policies Revenue Projections The City shall estimate its annual revenues by objective and analytical processes. The City shall maintain a diversified and stable revenue system to the extent provided by law to insulate it from short-term fluctuations in any one revenue source. User Fees The City shall recalculate on an annual basis the full cost of selected activities currently supported by user fees and charges to identify the impact of inflation and other cost increases. The City shall set fees and user charges for the Golf Course and Building Enterprise Funds at a level that fully supports the total direct and indirect costs of their respective operations, including any debt service and depreciation. Reporting and Analysis To ensure compliance with the adopted financial policies, the Administrative Services Department shall prepare analyses in conjunction with the annual budget process to assist departments/divisions with budget projections. The analyses include the following: ➢ Five -Year Forecast of Revenues and Expenditures — Planning tool prepared and used by the Administrative Services Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary Sales Tax, Recreation Impact Fees, Riverfront CRA, Stormwater Utility, Golf Course, Building, and Airport). ➢ Financial Trend Monitoring System — Set of financial trends and ratios used as leading indicators and as a measurement of relative performance. ➢ Revenue Manual — Guide to the major revenue sources that indicates the source, calculation, legal requirements, historical trends and accounting guidelines. Updated annually and included in the annual budget document. ➢ Fund Balance and Reserve Analysis -- The City's Chief Financial Officer will annually review the fund balance and reserve levels and produce a report on reserve levels as compared to policy goals. Investment Policies Investment Management The City Administrative Services Department shall perform a cash flow analysis of all funds on a regular basis. Disbursement, collection, and deposit of all funds will be scheduled to insure optimum cash availability. When permitted by law, the City shall pool cash from each respective fund for investment purposes. The City's Chief Financial Officer shall select and manage all City investments. Investments shall always be made with the priority focused on achieving safety, liquidity and optimal return of the investments. Further detail on allowed investments is contained in a separately published investment policy. Investment Analysis The City's Chief Financial Officer shall review its investment policies established for investing surplus funds to account for changes in legislation and market conditions on a regular basis. The City's Chief Financial Officer shall prepare quarterly investment portfolio reports containing information on the securities being held and the returns of each investment category. The City's Chief Financial Officer shall meet and discuss any changes in investment strategies or differences in investment holdings with an Investment Committee consisting of the City's Chief Financial Officer, the City Manager and a third person selected by the City Manager. 119 of 143 MOF SEEVkSTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 27 September 2017 Agenda Item Title: Golf Course Clubhouse Restroom Renovation Recommendation: Approve Change Order #1. Authorize the City Manager to execute appropriate documents. Background: On 12 July 2017, City Council approved a Restroom Remodel/Renovation at the Sebastian Municipal Golf Course (SMGC) Clubhouse. That contract was awarded to L.H. Tanner Construction (Tanner) for the amount of $38,987. Subsequent to the award, certain items were not included in the bid process and, in addition, certain structural changes were identified. Tanner has submitted Change Order #1 to correct those needs. The Change Order amount exceeds 15% of the contract amount, therefore, requiring Council approval. Staff is in agreement with the Change Order and is recommending approval. If Agenda Item Rcauires Expenditure of Funds: Total Cost: $9,441 Budget Amount: $50,000 Amount of Appropriation Required: $9,441 Fund to Be Utilized for Appropriation: FDOT/DST Administrative Services Department/CFO Review: I•c. Q Attachments: 1. Change Order #1 2. Contract Addendum City Manager Authorization Date: 20 September 2017 120 of 143 MOF HOME OF PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER #: 1 CONTRACTOR NAME: L.H. Tanner Construction PROJECT NAME: Sebastian Municipal Golf Course Restrooms CONTACT NAME: Joe Griffin— City Manager CONTRACT DATE: July 18, 2017 (Notice to Proceed: September 11, 2017) By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to continence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: A) CONTRACT PRICE PRIOR TO THIS CHANGE S 38,987.00 NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE S 9.441,00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER S 48.428.00 B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) _6 NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) NEW COMPLETION DATE INCLUDING THIS CHANGE 0 AGREED: COIN CTOR: J CITY OF SEBASTIAN: Date: � � � l� �— Date - Authorized gnature Authorized City'4lanager Aunrovals By City of Sebastian Staff: _City Manager Authori7ation — cumulative amount Iess than 15% of contract price or $15,000 single change order. _Clty Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order. (Meeting date ) CITY OF SEBASTIAN: City \tanager Finance Director City Attorney Procurement Date: Jeanette Williams, MMC, City Clerk 121 of 143 CONTRACTOR'S NAME: L.H. Tanner Construction Corporation ADDRESS: 2300 Avocado Ave, Melbourne, FL 32935 LIC #: CGC 1511228 DATE: 09/1512017 #1 Nature of Change: Fill -In Windows in Kitchen Area & Men's Restroom at Owner's Request Description -Demo Comer Bead around Existing Windows & Prep for new Drywall -install 2x4 Window in -fill Framing -Install 5!8'x4'x8' Densglass on the Existing Framework @ the Windows in Kitchen Area & Men's Restroom -Install R-19 Insulation in Both Window In - Fills -Install 112"x4'x12' Drywall & Finish with Close Match to the Existing on Interior Side of Window In -Fill -Install 518" Stucco on the Exterior Side of Window In -Fill over the 518" Densglass. Close Match to Existing Texture -Install (1) Coat of Primer and (2) Coats Owner Selected Paint on interior Side of Window In -Fill -Install (1) Coat of Masonry Acrylic Sealer and (2) Coats of Owner Selected Paint on Exterior Front Wall Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #2 Nature of Change: Add Light Covers for Existing Fluorescent Lights and Add Sconce Lights over Vanities in Men's & Women's Restrooms Description -Install Utiliech White Acrylic Ceiling Fluorescent Light -Install Light Opening tar Vanity Sconce Lighting in Restrooms -Install AF Lighting Harmony 2 -Light Oil Rubbed BfonzelAlabaster Glass Vanity Sconce Lights t Agree to the Above Described Scope and Price N N O Date OWNER OR OWNER'S AGENT'S SIGNATURE W Job At 17-809 Project Name 17-13 Sebastian Municipal Golf Course Restroom Remodel City Rep Scott Baker Project Address 100 Brush Foot Drive City Sebastian State Florida Zip 32956 Quantity Unit 108 L.F. 49 L.F. 5 Boards 115 S.F. 4 Boards 115 S.F. 115 S.F. 800 S.,F. Quantity! Unit 4 Each 3 Each 3 Each TOTAL $291.60 $330.75 $675.00 $155.25 $540.00 TOTAL $1,552.50 $279.45 $1,944.00 $5,758.55 $459.00 $337.50 $506.25 $1,302.75 #3 Nature of Change: Replace Restroom Entrance Door Handles to Match Bathroom Decor Description -install ADA Compliant Lever Door Handles, Oil Rubbed Bronze Color, on Existing Restroom Doors I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #4 Nature Of Change: Additional Labor Required to Install Tile on Sloped Floor In Men's & Women's Restrooms Description -Additional Labor Charge for Tile installation Due to Sloped Floor in Men's and Women's Restrooms I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #5 Nature of Change: Test Floor Drains in Men's and Women's Restrooms to Current Working Conditions Description -Test Floor Drains in Restrooms to Evaluate Conditions No new floor drains or replacement of drain strainers are Included. I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #6 Nature of Change: Upgrade Restroom Faucets in Men's & Women's Restrooms Description -Credit for (5) American Standard Centerset Faucets in Mens & Women's Restrooms -Provide & Install (5) Della Faucet 53B-RBMPU-DST Lahara, Centerset, Single Handle Bathroom Faucet -Venetian Bronze Finish I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE. #7 Quantity I Unit 2 Each Quanlityl unit I L. S. Quantity) Unit 1 L.S. Quantity) Unit 5 Each 5 Each TOTAL TOTAL $175.50 $175.54 $675.04 $675,04 TOTAL $150.00 $150.00 TOTAL -$1,470.00 $1,812.00 $342,00 Nature of Change: Provide & Install (1) Free Standing Vanity with Undermount Sink in Men's Restroom and (2) Free Standing Vanities with Undermount Sinks in Women's Restroom Description -Credit for (1) American Standard Sink in Men's Restroom and (2) American Standard Sinks in Women's Restroom -Provide & Install (1) Project Source Java Integrated Single Sink Bathroom Vanity with Cultured Marble Top (25"Wxl9" D) with Undermount Sink in Men's Restroom -Provide & Install (2) Home Decorators Collection Claxby Bathroom Vanity in Cream with Stone Effects Vanity Top in Winter Mist (31"Wx22"D) with Undermount Sink in Women's Restroom I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #8 Nature of Change: Upgrade Restroom Accessory Package in Men's & Women's Restrooms Description I -Credit for (4) GOJO Black Bag -In -Box Liquid Soap Dispenser in Men's & Women's Restrooms -Provide & Install (4) A&J Washroom Liquid Soap Dispenser U155, 24 Oz, Vertical, Surface Mounted in Men's & Women's Restrooms -Credit for (4) Bobrick Paper Towel Dispenser in Men's & Women's Restrooms -Provide & Install (4) ASI Traditional Surface Mounted Paper Towel Dispenser and Waste Receptacle - 0462 -AD -9 in Men's & Women's Restrcoms -Credit for (4) Jumbo Plastic Toilet Tissue Dispenser in Men's & Women's Restrooms -Provide & Install (4) A&J Washroom Dual Toilet Tissue Dispenser U840, Hooded with Auto Reverse, Surface Mounted with Lock in Men's & Women's Restrooms -Credit for (J) Bradley Bradex Bathroom Mirror, Satin Finish in Men's & Women's Restrooms -Provide & Install (3) Simpli Home Chelsea 22"Wx30"H Framed Wall Mirror in Black Lacquer in Men's & Women's Restrooms I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE #9 Nature of Change. Adjustment for Increase In Material Cost of Restroom Partitions Description T. -Material Cost Difference from Original Bid Dated on 6i21/17 I Agree to the Above Described Scope and Price Quantity Unit 3 Each 1 Each 2 Each Quantity) Unit 4 Each 4 Each 4 Each 4 Each 4 Each 4 Each 3 Each 3 Each Quantity Unit 1 L.S. TOTAL -$1,141.20 $372.00 $1,488.00 $718.80 TOTAL TOTAL -$192.00 $192.00 -$624.00 $1.344.00 -$288,00 $432.00 -$648.00 $478.80 $694.80 $360.00 $360.00 Date OWNER OR OWNER'S AGENT'S SIGNATURE #10 Nature of Change: Credit for (2) Water Heaters In Men's & Women's Restroom/Existing Water Heater to Remain as Is f Description I Quantity Unit -Credit for (2) Bosch 1.5 gal. Electric Point -of -Use Water Heater Model #ES 2.5 2 Each I Agree to the Above Described Scope and Price Date OWNER OR OWNER'S AGENT'S SIGNATURE Date OWNER OR OWNER'S AGENT'S SIGNATURE Date CONTRACTOR'S SIGNATURE N Cn O GJ Total Addendum Amount TOTAL -$746.417 -$746.40 $9,444,00 CROF SEEVkSTi HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Kane Party at the Yacht Club. BACKGROUND: Tara Kane is seeking Council approval to serve alcoholic beverages at the Yacht Club on Saturday, 28 October 2017 from 4:OOPM to 11:OOPM. Staff has verified Applicant's date of birth. They are expecting 40 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services De P artment/CFO Review: /j C�"I--� 4 ATTACHMENTS: 1. Facility Rental Permit Application 2. Receipt(s) City Manager Authorization: r f� Date: 19 September 2017 126 of 143 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION r"« SF-�T�V HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 m herna ndez@cityofsebastian.arg Office Use Only: $250 Security Pd: '7-�4T A/ ate I 'tials Rental Feet 7% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: (if applicable) Initials Date.'lI�;k(, 19 ❑ Community Center ® Yacht Club Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable) Physical Address S.e�h�S-�-�c�l.►-� r City State Bir+hcnj��� Reason for Rental— ypebf Fun t\4 Mailing Address (if different) 3 95 45c orP 04 plobw I coryl Phone E -Ma D Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) Ocft'-)h�r a = , a o n qpm Requested Date Time: From 10 Please answer the following yes or no: 1) Are you a resident of Sebastian? qes 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? ye S If yes, please provide govt. issued ID proof of age 1 -6D -+1 -+4 - Date of BirthVerifi d by I, ���a ���Q-- the undersigned, acknowledge that I am the app cant or authorized agent of the above referenced organization, that I am aware of the provisions of the Ci y of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part or full, of the security deposit. �aja- KX n Signature of Applicant 127 of 143 CITY OF SEBASTIAN 1088 PARKS & RECREATION RECEIPT Namej 4,Gt- KZCnG Date % 27 ~ Zo r7 Vach+- a h 2 C-O-+Aj `P - Oct. mo*, -67M q - I (-Fp, - JZheck ash # 17 5'0 U Credit 001001 208001 Sales Tax 001001 220000 Security Deposit 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 365400 Reimbursement Services Amount Paid tt is - Z_ 1 7FO . Db it (7 5. oa Total Paidi���r Initials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 128 of 143 Lm Lf SEBASTtAV HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Bleakley party at the Yacht Club. BACKGROUND: Karen Bleakley is seeking Council approval to serve alcoholic beverages at the Yacht Club on Saturday, 11 November 2017 from 1:00PM to 5:00M. Staff has verified Applicant's date of birth. They are expecting 30 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review:' -1 ^ -� I ATTACHMENTS: 1. Facility Rental Permit Application 2. Receipt(s) City Manager Authorization: Date: 19 September 2017 129 of 143 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION Cri_-f SEJT" HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 mhernandez@cityofsebastian.org Date ❑ Community Center Name of Permittee (permits may onbe issued to an adult) ILA I Physical Adds* city �j� Office Us On $250 Security Pd: r ate Initials Rental Fee � too —7 $ (*1 7% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire verification: (If applicable) Initials Yacht Club Name of Organization (if applicable) Mailing Address (if different) FL 9112 - - Iclo kH �C"_tZbQa_V�.ne� State Phone E -Mail �j Reason for ental — Type of Function .A. Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) *'v Requested Date ` Please answer the following yes or no Time: From To 1) Are you a resident of Sebastian? �C1 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? Yrs If yes, please provide govt. issued ID proof of age ;L— "14 -- s7 �v/l pate of Birth Verd by I, A<nl (",I � , R�_� t� the undersigned, acknowledge that I am theauthorized agent of the above referenced organfzation, that I am aware of the provisions of thestian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part or full, of the security deposit. Signature of Applicant .� 130 of 143 CITY OF SEBASTIAN 1091 PARKS & RECREATION RECEIPT Name" . V 1Cakl-C 4 ❑7ca jrr�� � q Date �I M Check # i r 3 yac$4- a uhRc s-o►r,. ; �n Nov. �.(ykI —�pwt, ❑Credit Amount Paid 7- p0 25-0 , CSO its (00. 00 001001 208001 Sales Tax 001001 220000 Security Deposit 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services LI OU—Total Paid 357.66 Initials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink -Applicant 131 of 143 On CT SEBAST_V HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: R-17-34 Ratifying a Wage Adjustment Equivalent to 3% and Amendment to Article 20.2 of the Coastal Florida Public Employees Association Bargaining Agreement (CFPEA) RECOMMENDATION: Approve R-17-34 and an Amendment to Article 20.2 of the Coastal Florida Public Employees Association Collective Bargaining Agreement BACKGROUND: City Staff and representatives of the Coastal Florida Public Employees Association (CFPEA) bargaining unit met to negotiate a potential change in rate of pay for employees covered by Article 20.2 of the current Collective Bargaining Agreement (CBA) for the period 01 October 2016 to 30 September 2019. The CBA Article 20.2 stated the following: "The parties shall open this section in the second year of this Agreement (01 October 2017 through 30 September 2018) in order to collectively negotiate a potential change in salary. Any change in salary must be duly ratified by both parties." City Staff and the CFPEA Chief Negotiator tentatively agreed to the 3% increase. This issue is scheduled for a ratification vote by the covered employees on 25 September 2017. It is recommended that the City Council authorize this adjustment subject to a majority vote by the CFPEA Membership. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Amount of Appropriation Required: Provided for in Recommended FY 17-18 Annual Budget. Administrative Services Department/CFO Review: I ATTACHMENTS: City Manager Authorization: Date: 20 September 2017 1. R-17-34 2. Amendment to Article 20.2 of the CBA 132 of 143 RESOLUTION NO. R-17-34 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A WAGE ADJUSTMENT EQUIVALENT TO 3% FOR ALL FULL-TIME AND PART-TIME HOURLY EMPLOYEES (EXCLUDING TEMPORARY AND SEASONAL EMPLOYEES) IN ACCORDANCE WITH ARTICLE 20.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Coastal Florida Public Employees Association (CFPEA) is certified with the Florida Public Employees Relations Commission as the Bargaining Unit for certain employees of the City of Sebastian; and WHEREAS, the City of Sebastian has a Collective Bargaining Agreement with the CFPEA for the period 01 October 2016 through 30 September 2019, which provides in Section 20.2 for collectively negotiating a potential change in rate of pay for all bargaining unit members and that any rate of pay negotiated be duly ratified by both parties; WHEREAS, the City of Sebastian and the CFPEA Bargaining Unit have collectively negotiated a potential change in rate of pay of a 3% increase for all bargaining unit members. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The negotiated potential change in rate of pay is hereby ratified as being a wage adjustment equivalent to 3% for all bargaining unit members, providing said adjustment is ratified by the CFPEA Membership. Section 2. The City Manager is authorized to notify all parties of this ratification and to cause said increases to be put into effect and to execute appropriate documents. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. 133 of 143 Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Sim Hill CounciImember Linda Kinchen CounciImember Ed Dodd The Mayor thereupon declared this Resolutiota duly passed and adopted this 27`" day of September 2017. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 134 of 143 AMENDMENT TO ARTICLE 20.2 OF THE COLLECTIVE BARGAINING AGREEMENT OF 01 OCTOBER 2016 — 30 SEPTEMBER 2019 BETWEEN THE CITY OF SEBASTIAN AND THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION This Amendment is made and entered into by and between the City of Sebastian ("CITY") and the Coastal Florida Public Employees Association ("CFPEA"). WHEREAS, the CITY and CFPEA entered a Collective Bargaining Agreement for the period 01 October 2016 to 30 September 2019, hereinafter called the "Agreement"; and WHEREAS, Article 20.2 of the Agreement established that the parties shall collectively negotiate a potential change in salary for the second year of the Agreement (01 October 2017 through 30 September 2018); and WHEREAS, the parties have negotiated this change in salary; and WHEREAS, the CFPEA has ratified and the CITY has approved this change in salary; NOW, THEREFORE, the parties agree to a wage increase adjustment equivalent to three percent (3%) for the second year of the Agreement (01 October 2017 through 30 September 2018). COASTAL FLORIDA PEA Kimberly Killpatrick President, CFPEA Al Boettjer, Chief Negotiator Dan Hainey, CFPEA Representative ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Joe Griffin City Manager Kenneth W. Killgore Administrative Services Director Cynthia Watson, MPAIR. PHR Human Resources Manager 0a"11Tij14 01101INO Cynthia V. Hall, Interim City Attorney 135 of 143 Lm Cf SEBASTtAV =_ HOME OF PELICAN 15LAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: R-17-35 Ratifying a Wage Adjustment Equivalent to 3% and Amendment to Article 15.2 of the Coastal Florida Police Benevolent Association Bargaining Agreement (CFPBA) RECOMMENDATION: Approve R-17-35 and an Amendment to Article 15.2 of the Coastal Florida Police Benevolent Association Collective Bargaining Agreement. BACKGROUND: Staff and representatives of the Coastal Florida Police Benevolent Association (CFPBA) bargaining unit met to negotiate a potential change in rate of pay for employees covered by Article 15.2 of the current Collective Bargaining Agreement (CBA) for the period 01 October 2016 to 30 September 2019. The CBA Article 15.2 stated the following: "For the second year of this Agreement (01 October 2017 through 30 September 2018), the parties agree to collectively negotiate a potential three percent (3%) change in rate of pay. Any rate of pay negotiated must be duly ratified by both parties." City Staff and the CFPBA Chief Negotiator tentatively agreed to the 3% increase and this is scheduled for a ratification vote by the covered employees on 25 September 2017. It is recommended that the City Council authorize this adjustment subject to a majority vote by the CFPBA Membership. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Amount of Appropriation Required: Provided for in Recommended FY 17-18AnnualBudget Administrative Services Department/CFO Review: ATTACHMENTS- 1. R-17-35 City Manager Authorization: Date: 20 September 2017 2. Amendment to Article 15.2 of the CBA 136 of 143 RESOLUTION NO. R-17-35 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A 3% WAGE INCREASE FOR ALL STEPS OF PAY GRADE 27 AND 30 IN ACCORDANCE WITH ARTICLE 15.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Coastal Florida Police Benevolent Association (CFPBA) is certified with the Florida Public Employees Relations Commission as the Bargaining Unit for certain employees of the City of Sebastian; and, WHEREAS, the City of Sebastian has a Collective Bargaining Agreement with the CFPBA for the period 01 October 2016 through 30 September 2019, which provides in Section 15.2 for collectively negotiating a potential change in rate of pay for all steps of pay grade 27 and 30 and that any rate of pay negotiated be duly ratified by both parties; and, WHEREAS, the City of Sebastian and the CFPBA Bargaining Unit have collectively negotiated a potential change in rate of pay of a 3% increase for all steps of pay grade 27 and 30. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The negotiated potential change in rate of pay is hereby ratified as being a wage adjustment equivalent to 3% for all steps of pay grade 27 and 30, providing said adjustment is ratified by the CFPBA Membership. Section 2. The City Manager is authorized to notify all parties of this ratification and to cause said increases to be put into effect and to execute appropriate documents. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. 137 of 143 The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution duly passed and adopted this 27'h day of September 2017. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney 138 of 143 AMENDMENT TO ARTICLE 15.2 OF THE COLLECTIVE BARGAINING AGREEMENT OF 01 OCTOBER 2416 — 30 SEPTEMBER 2019 BETWEEN THE CITY OF SEBASTIAN AND THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION This Amendment is made and entered into by and between the City of Sebastian ("CITY") and the Coastal Florida Police Benevolent Association ("CFPBA"). WHEREAS, the CITY and CFPBA entered a collective bargaining agreement for the period 01 October 2016 to 30 September 2019, hereinafter called the "Agreement"; and WHEREAS, Article 15.2 of the Agreement established that the parties shall collectively negotiate a potential three percent (3%) change in rate of pay for the second year of the Agreement (01 October 2017 through 30 September 2018); and WHEREAS, the parties have negotiated this change in salary; and WHEREAS, the CFPBA has ratified and the CITY has approved this change in salary; NOW, THEREFORE, the parties agree to a wage increase adjustment equivalent to three percent (3%) for the second year of the Agreement (01 October 20I7 through 30 September 2018). COASTAL FLORIDA PEA Kimberly Killpatrick President, CFPBA Al Boettjer, Chief Negotiator Dan Hainey, CFPBA Representative ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN. FLORIDA Joe Griffin City Manager Kenneth W. Killgore Administrative Services Director Cynthia Watson, MPAIR. PHR Human Resources Manager APPROVED AS TO FORM: Cynthia V. Hall, Interim City Attorney 139 of 143 CMS, SEBASTtAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Public Works 'Compound' Relocation RECOMMENDATION: Approve MBV Engineering CSA. Authorize the City Manager to execute appropriate documents. BACKGROUND: As part of the FY17/18 Budget, a Discretionary Sales Tax (DST) line item provides the planning/engineering for the relocation of the Public Works Garage `Compound.' The City Manager engaged one of the City's CCNA approved consultants, MBV Engineering of Vero Beach, for this task. The attached Consultant Service Agreement (CSA -5) authorizes MBV to complete: 1. Survey; 2. Conceptual Design and Coordination; and, 3. Final Design and Permitting. Time for completion is 180 days. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: $57,000 Fund Utilized: DST Administrative Services Department/CFO Review: C77rL F I) ATTACHMENTS: City Manager Authorization: Date: 19 September 2017 CSA -5 140 of 143 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) MBV ENGINEERING, INC. 1835 20" Street Vero Beach, FL 32960 Work Authorization No: CSA -5 Project Identification: Public Works Building Relocation IT IS AGREED to undertake the following work in accordance with the provisions of the MBV Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated July 12, 2017. Description of Assignment: It is understood the City of Sebastian is Iooking to relocate its Public Works facility currently located at 100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest corner of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please find below our scope for conceptual layout and coordination between the City, Architect and Engineer followed by final design and permitting services. Work Scope: Survev - Establish a minimum of (2) horizontal and vertical control points at or near site. Depict right of way lines on survey. Locate pavement abutting site with elevations at both edges and center. Provide sufficient existing ground elevations to establish current drainage patterns. - Locate all drainage structures and culverts with size, material and invert, lying within or serving site. Locate all aboveground utilities within or serving site which may be an obstruction or cause a conflict. - Locate significant desirable trees within right of way limits and 10 feet beyond. - Provide 6 certified copies of the topographic survey. - Provide PDF file or CAD file if requested. Phase I: Conceptual Design and Coordination - Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed future uses and needs - Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this task not included and are to be provided by others) - Conceptual Site Layout - Preliminary Cost Estimate 141 of 143 Phase II: Final Design and Permittinp- 1. Project coordination with the following regulatory agencies: a. City of Sebastian (COS) b. Indian River County (IRC) C. Sebastian River Improvement District (SRID) d. St. John's River Water Management District (SJRWMD) e. Florida Department of Environmental Protection (FDEP) 2. Project coordination and review of the required boundary, topographic and tree survey. The cost of survey work has been included in this proposal. 3. Project coordination and evaluation of the required subsurface soils investigation. The cost of geotech work has not been included in this proposal. 4. Finalization of the site plan layout. 5. Preliminary meeting with the City of Sebastian Planning Department. 6. Design of the paving and drainage systems. 7. Design of the on-site utilities. We assume that water and sewer service is available. No cost of off- site utility improvements are included in this proposal. 8. Preparation of the site construction drawings. 9. Coordination with traffic consultant, if needed. No cost of traffic studies or off-site roadway improvements are included in this proposal. 10. Preparation of a code compliant landscape plan. 11. Coordination with environmental consultant, if necessary. No costs of mitigation design or permitting are included in this proposal. 12. Preparation of the following permit applications: a. City of Sebastian Major Site Plan b. IRC Utilities C. IRC Concurrency d. IRC Fire Review e. Sebastian River Improvement District (SRID) f SJRWMD Environmental Resources Permit g. FDEP Wastewater Collection h. FDEP NPDES Notice of Intent 13. Attendance at Planning and Zoning Meeting. 14. Attendance at City Council Meeting. Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA #5 will be performed for a lump sum fee, including direct costs but excluding permit fees, as described below: Survey $ 15,000 Phase I: Conceptual Design and Coordination $ 7,500 Phase II: Final Design and Permitting $ 34,500 142 of 143 AGREED: ENGINEERING CONSULTANT: 6�-) ate: 9-20-17 Aaron Bowles, P.E. MBV Engineering, Inc. Attest: Jeanette Williams, MMC, City Clerk CITY OF SEBASTIAN: Date: Joe Griffin City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: Cynthia V. Hall, Interim City Attorney 143 of 143