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Home My WebLink About09111995 TREE'-`7L City of Sebastian 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 AGENDA TREE ADVISORY BOARD MONDAY SEPTEMBER 11, 1995 5:30 P.M. 1. CALL TO ORDER. 2. ROLL CALL. 4. APPROVAL OF MINUTES: REGULAR MEETING OF AUGUST 71 1995 S. NEW BUSINESS: DISCUSSION - PROPOSED BUDGET DISCUSSION - TREE INVENTORY 6. MEMBERS MATTERS: THOMAS CECRLE MARGARET MIQUELON DAVID NORTON DONNA STARCK 7. CHAIRWOMAN MATTERS: SHIRLEY KILKELLY 8. ADJOURNMENT. (MEMBERS PROCEED TO FIELD TO START TREE INVENTORY) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F.S) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING. W City of Sebastian Ea 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 PUBLIC MEETING CITY OF SEBASTIAN 1225 MAIN STREET INDIAN RIVER COUNTY FLORIDA THE TREE ADVISORY BOARD OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, WILL HOLD THEIR REGULAR MEETING ON MONDAY, SEPTEMBER 11, 1995 AT 5:30 P.M. IN THE CITY COUNCIL CHAMBERS. D. CORAP ,�SECRE ARY TREE ADVISORY BOARD NOTE: IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSES, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL IS BASED. NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. TBPUBMTG.WP Go /0%° /Off,"1 City of Sebastian 1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 CITY OF SEBASTIAN TREE ADVISORY BOARD REGULAR MEETING SEPTEMBER 11, 1995 CHAIRWOMAN KILKELLY OPENED THE MEETING AT 5:40 P.M. ROLL CALL: PRESENT: CWMN. KILKELLY DONNA STARCK MARGARET MIQUELON THOMAS CECRLE DAVID NORTON ALSO PRESENT: DAWN CORAPI, SECRETARY APPROVAL OF MINUTES: THOMAS CECRLE MADE A MOTION TO APPROVE THE MINUTES OF MEETING HELD AUGUST 81 1995 AS WRITTEN. DONNA STARCK SECONDED THE MOTION. MEMBERS UNANIMOUSLY APPROVED MOTION. CHAIRWOMAN KILKELLY DESCRIBED THE PROPOSED BUDGET AND HANDED OUT AN OUTLINE OF IT. SHE EXPLAINED THAT VICE MAYOR CAROLYN CORUM SUGGESTED THE TREE BOARD HAVE A BUDGET. BECAUSE THERE WAS ONLY A SHORT TIME TO SUBMIT FOR FUNDS CHWN. KILKELLY TOOK IT UPON HERSELF TO DEVISE A BUDGET AND ASKED FOR THE MEMBERS INPUT AND HOPED THERE WAS NO OBJECTIONS BECAUSE IT WAS ALREADY APPROVED BY CITY COUNCIL. THOMAS CECRLE EXPLAINED THAT BRUCE COOPER LENT THE BOARD TWO TAPES TO START OUT THEIR INVENTORY WITH, WHICH THE BOARD WILL REPLACE WHEN THEY BUY THEIR OWN. TREE ADVISORY BOARD PAGE 2 OF 4 REGULAR MEETING OF SEPTEMBER 11, 1995 AFTER A BRIEF DISCUSSION THOMAS CECRLE MADE A MOTION, TO PAUSE THE MEETING AND PROCEED OUT INTO THE FIELD TO VIDEO TAPE THE TREES LOCATED IN THE AREA OF THE CITY HALL COMPLEX, BEFORE THE WEATHER GOT BAD. DAVID NORTON SECONDED THE MOTION. THE BOARD UNANIMOUSLY APPROVED. THE BOARD PROCEEDED OUT INTO THE FIELD AT 5:50. THE BOARD COME BACK TO THE COUNCIL CHAMBERS, AFTER TAKING FILMING AND VIEWED WHAT THEY HAD RECORDED. THE BOARD RESUMED THE MEETING AT APPROXIMATELY 6:25. AFTER A BRIEF DISCUSSION SHIRLEY KILKELLY SUGGESTED THE SECRETARY SHOULD HAVE A MASTER COPY OF THE CITY PROPERTY LIST AND INDICATE ON THE LIST WHEN EACH PARCEL WAS VIDEO TAPED AND WHAT TAPE THE FOOTAGE IS ON. THE BOARD AGREED ON A CONDITION THAT ANY MEMBERS, THAT ARE PLANNING 14004N TO GO OUT AND VIDEO TAPE, CONTACT THE SECRETARY SO SHE CAN POST A PUBLIC NOTICE AND FIND OUT IF THE CAMERA IS AVAILABLE. THE BOARD AGREED THAT HAVING A CALENDAR OF THE CITY MEETINGS WOULD BE HELPFUL IN SCHEDULING WHEN THE CAMERA WILL BE AVAILABLE. THOMAS CECRLE MADE A MOTION THAT MEMBERS PLANNING TO DO ANY VIDEO TAPING FOR THE INVENTORY: 1. GET PERMISSION FROM THE OTHER BOARD MEMBERS. 2. CHECK WITH THE SECRETARY TO FIND OUT SCHEDULING FOR THE VIDEO CAMERA AND GET THE TAPE FROM HER. 3. CONTACT THE SECRETARY TO ADVISE HER OF WHERE AND WHEN THEY WANTED TO GO SO SHE COULD POST A PUBLIC NOTICE. 4. CHECK WITH THE SECRETARY AS TO WHICH PARCELS THEY SHOULD VIDEO TAPE (AS MANY OR AS FEW AS THEY WOULD LIKE) FOLLOWING IN NUMERICAL ORDER ACCORDING TO THE MASTER LIST THAT THE SECRETARY WILL KEEP UP WITH AS MEMBERS ADVISE HER OF WHICH PARCELS THEY HAVE RECORDED. MARGARET MIQUELON SECONDED THE MOTION. THE BOARD UNANIMOUSLY APPROVED THE MOTION. TREE ADVISORY BOARD PAGE 3 OF 4 REGULAR MEETING OF SEPTEMBER 11, 1995 MEMBERS MATTERS: THOMAS CECRLE SPOKE BRIEFLY ABOUT HIS CONCERNS OF THE LANDSCAPING OF THE U.S. 1 AND HIS HOPES OF SEEING IT FINISHED UP AND LOOKING NICE. MARGARET MIQUELON: NONE DAVID NORTON: NONE DONNA STARCK SPOKE ABOUT THE WRITTEN POLICY THE BOARD MAY BE INTERESTED IN CREATING CONCERNING THE MAINTENANCE OF CITY PROPERTY. SHE SAID THAT SHE SPOKE TO CAROLYN CORUM AND VERIFIED THAT CURRENTLY THERE IS NO TRAINING PROGRAM FOR THE CITY MAINTENANCE WORKERS. SHE ALSO SAID SHE TALKED TO RICHARD VOTAPKA AND HE SAID HE WAS SENDING AN EMPLOYEE OVER TO TAMPA FOR A SEMINAR ON URBAN FORESTRY AND SHE ASKED THAT THE EMPLOYEE PICK UP ANY EXTRA PAPER WORK TO BRING BACK TO THE BOARD. SHE THOUGHT THAT AFTER THE BOARD RECEIVED THE MATERIAL FROM THAT SEMINAR THEY COULD PROCEED WITH CREATING SOME SORT OF WRITTEN POLICY. SHE ASKED FOR INPUT FROM THE BOARD ON THEIR THOUGHTS OF GETTING INVOLVED IN CREATING A POLICY OF THIS TYPE. SHE MADE IT CLEAR THAT SHE HAS NOT GOTTEN DIRECTION FROM ANYONE CONCERNING A POLICY OF THIS TYPE. IT WAS SOMETHING SHE INQUIRED ABOUT BECAUSE SHE DID NOT KNOW IF ONE EXISTED. AFTER A LENGTHY DISCUSSION THOMAS CECRLE SUGGESTED GATHERING INFORMATION ON SIMILAR TYPE POLICIES FROM OTHER CITIES ACROSS SOUTH AND CENTRAL FLORIDA (ESPECIALLY THE CITIES THAT ARE BEAUTIFULLY LANDSCAPED), TO GET IDEAS AND GO FROM THERE. CHAIRWOMAN MATTERS: CHAIRWOMAN KILKELLY SPOKE BRIEFLY OF THE BULLETINS SHE SENT FOR FROM THE NATIONAL ARBOR DAY FOUNDATION AND ASKED THE SECRETARY TO ADD THEM TO THE BOARDS LIBRARY OF PUBLICATIONS FOR THEIR AVAILABILITY TO THE MEMBERS. DONNA STARCK OFFERED TO TAKE THE BULLETINS WITH HER TO GO THROUGH, TO SEE IF ANY OF THEM CONTAINED INFORMATION REGARDING MAINTENANCE POLICIES. SHE SAID SHE WILL RETURN THEM AT THE NEXT SCHEDULED MEETING. THOMAS CECRLE MADE A MOTION TO APPROVE THE PURCHASING OF THREE RING BINDERS TO ORGANIZE THE BOARDS PUBLICATIONS FOR EASY ACCESS IN THE LIBRARY. DAVID NORTON SECONDED THE MOTION. THE MOTION WAS UNANIMOUSLY APPROVED. /'""N TREE ADVISORY BOARD PAGE 4 OF 4 REGULAR MEETING OF SEPTEMBER 11, 1995 SHIRLEY KILKELLY MADE A SUGGESTION TO THE BOARD MEMBERS THAT WHEN VIDEO TAPING, THEY MARE SURE TO TAPE THE FULL LENGTH OF THE TREES. THE MEETING WAS ADJOURNED AT 7:00. LET IT BE NOTED THAT MARGARET MIQUELON EXCUSED HERSELF FROM THE MEETING AT APPROXIMATELY 6:45 PM. TBM91195.WP eolk) City of Sebastian 1225 MAIN STREET o SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 o FAX (407) 589-5570 SEBASTIAN TREE ADVISORY BOARD MINUTES OF MEETING HELD APPROVED AT MEETING HELD 001, SH EY ILKELLY, CH IRWOMAN DAWN M. CORAP , SECRETARY TABMAS.WP