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Home My WebLink About10022000 TREE► . �1 Imo\ 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5537 ■ FAX (561) 589-2566 AGENDA TREE ADVISORY BOARD REGULAR MEETING MONDAY OCTOBER 2, 2000 5:30 P.M. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. ROLL CALL. 4. APPROVAL OF MINUTES: Regular Meeting of September 11, 2000 5. ANNOUNCEMENTS: None 6. OLD BUSINESS: 1) Discuss landscaping around City Hall - Terrence Moore 2) Discuss Arbor Day 2001 3) Discuss shade house operations 7. NEW BUSINESS 1) Review letters for Arbor Day 8. PUBLIC COMMENT. 9. CHAIRMAN MATTERS. 10. MEMBER MATTERS. 11. STAFF MATTERS. 12. ADJOURNMENT. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING. f04*� TWO OR MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE. �; .tea..... 1 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5537 o FAX (561) 589-2566 PUBLIC MEETING The Tree Advisory Board of the City of Sebastian, Indian River County, Florida, will hold their Regular meeting on Monday October 2, 2000, in the City Council Chambers at 5:30 p.m. Dawn M. Hass, Secretary Tree Advisory Board NOTE: IF ANY PERSONS DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, HE/SHE MAY NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSES, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL IS BASED. NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF e"b) THE MEETING. i� 40 CITY OF SEBASTIAN TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OCTOBER 2, 2000 Chairman Cardinale called the meeting to order at 5:34 pm. The Pledge of Allegiance was said. ROLL CALL: PRESENT: Beverly T -Bella) Ch. Cardinale Ruth Davies EXCUSED ABSENCE: Anne Dann ALSO PRESENT: Tim Walker, Parks Department Terrence Moore, City Manager Ann Brack, Recording Secretary John Almada, Advisor APPROVAL OF MINUTES: MOTION by Davies/Cardinale (9111100) Lynn Albury VC Cathy Fulton I make a motion we approve the minutes of September 11th as submitted. A voice vote was taken. 5 — 0, motion carried. ANNOUNCEMENTS: The secretary noted that Anne Dann has an excused absence. OLD BUSINESS: 1) discuss landscaping around City Hall — Terrence Moore Mr. Moore mentioned his meeting with Chmn. Cardinale, Chris McCarthy, and Mr. Collins, Scout leader, to discuss the landscaping. He noted that the budget has been approved and this project can be started, and the Scouts will assist with the labor, which in turn will help them toward their merit badges. There was discussion about the process of spraying the sod with a vegetation killer and tilling it under before planting can be started. The subject of an irrigation system was also mentioned. Mr. Moore noted that an irrigation system will also be coordinated with the Pelican Island Garden Club at the Park on Barber Street. He indicated that the Garden Club has volunteered to pay half the cost of this system at the Park. 5 TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OF OCTOBER 2, 2000 W1 It was determined that the Scouts will not get involved until after the spraying and tilling are completed. It was estimated that this project could be completed before the December holidays. Mr. Moore cautioned that plants should not be placed around the septic area, and this area will be addressed at a later date. John Almada commented that the irrigation system is not adequate for keeping new plants watered, but they may need more intense watering in the beginning weeks. This was agreed to by Mr. Moore. Chmn. Cardinale noted that the Boy Scouts are planning to provide a couple of picnic tables and a bench on the east side of City Hall, donated by Lowe's, and used as a construction project by the Scouts. It was commented that when the Boy Scouts are working at this site, there needs to be good supervision. 2) Discuss Arbor Day 2001 There was discussion about the number of trees contained on the proposed list for the new landscaping project, as well as seedlings available from the shade house at the 400*� High School, to be used for the Arbor Day ceremony. A write-up in the City newsletter was discussed. It was noted that this ceremony will take place on a Saturday, for the first time, and it is hoped that there will be a bigger turnout. Lynn Albury gave an up -date on the poster contest in the schools, and noted that the Junior Women's Club has donated $100.00 to purchase paper and supplies needed for this contest. She indicated that the divisions will be kindergarten & first grades, second & third grades, and fourth & fifth grades from the two elementary schools. The High School students in the Art Class will be judging the posters. It was suggested that the Mayor be asked to present the awards to the winners. It was also suggested that the posters shall be posted around town at the Library, Chamber of Commerce, City Hall, Council Chambers, Banks, etc. The prizes being considered are gift certificates for Dairy Queen, Movie Gallery, and one of the Book stores. Ruth Davies offered to donate a couple of the T-shirts from the Pelican Island Preservation Society. Lynn Albury noted that cardstock will be used for the posters, 11" x 17". Chmn. Cardinale noted that McDonald's will be happy to donate some gift certificates, but a letter is needed for approval from their Corporate Office. He also mentioned that a thank you letter should be sent to the Jr. Women's Club. Cathy Fulton wrote to Beth Perez at the Chamber of Commerce and asked her to place the Arbor Day event on her calendar, and asked that it be included in the Chamber's /0*1N newsletter. (Cathy provided a copy of this letter or the Board's file.) 2 f400 TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OF OCTOBER 2, 2000 Beverly T -Bell gave information on the letters being developed for speakers and contributors. Some specific names were still needed. It was noted that letters to the speakers and to possible donors should be mailed out as soon as possible. Invitation letters should not be sent until December or early January. A letter to Mayor Barnes should be copied to the other Council members. It was suggested to add Releaf Trees to the list of potential contributors. 3) Discuss shade house operations Lynn Albury noted that all plants are fine. She will turn the key over to Beverly for October. NEW BUSINESS: 1) Review letters for Arbor Day (This issue was covered under Old Business.) CHAIRMAN MATTERS: Chmn. Cardinale commented that he is very glad to see that everything is on schedule eo"*\ for Arbor Day. MEMBER MATTERS: Beverly Bell suggested that the Board members consider giving away seedlings on Arbor Day for 2001. This issue will be considered while working up the work plan for 2001 in February. There was consensus for Ruth Davies to obtain information about obtaining seedlings to give away on Arbor Day. All members were in favor. STAFF MATTERS: None The meeting was adjourned at 6:32 pm. 3 (10/5/00 AS)