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HomeMy WebLinkAbout10041999 TREE/^96kN City of Sebastian 1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570 AGENDA TREE ADVISORY BOARD REGULAR MEETING MONDAY OCTOBER 4. 1999 5:30 P.M. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. ROLL CALL. 4. APPROVAL OF MINUTES: Regular Meeting of August 2, 1999. 5. ANNOUNCEMENTS: fah 1) The Palmetto Newsletter will be ordered after the start of the new fiscal year 10/ 1/ 99. (Item from 9113199 agenda) 2) No new applications have been received for the vacant member positions. (Item from 9/13/99 agenda) 6. OLD BUSINESS: 1) Update of shade house operations - Danne Herlan (Item from 9/13199 agenda) 2) Update of shade house operations - John Almada 3) Discuss Arbor Day 2000. (Item from 9113A9 agenda) 4) Status on Historical Park Planting. 7. NEW BUSINESS: 1) Removal of alternate board member Charles Roth for non-attendance in accordance with Section 2-173 of the Code of Ordinances. (Item from 9113199 agenda) 2) Discuss plans for the remainder of the year. (Item from 9113/99 agenda) 3) Review and approve thank you letters and letters for Arbor Day 2000. 4) Discuss pine trees behind P.D. - Charles C. 8. PUBLIC COMMENT. 9. CHAIRMAN MATTERS. 10. MEMBER MATTERS. 11. STAFF MATTERS: 12. ADJOURNMENT. ANY PERSON WHO DECIDES 40� APPEAL ANY DECISION MADE ("')TBE ABOVE MATTERS, WILL NEED A RECORD OF TBE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF TBE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE VMHW TEN DAYS OF THE DATE OFACTTON. (286.0105 F.S). IlV COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCONiMODATIONS FOR THIS MEETING SHOULD CONTACT TBE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS NIEETTNG. TWO OR MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE. e "\ City of Sebastian 1225 MAIN STREET a SEBASTIAN, FLORIDA 32958 TELEPHONE (407) 589-5330 0 FAX (407) 589-5570 PUBLIC MEETING The Tree Advisory Board of the City of Sebastian, Indian River County, Florida, will hold their Regular meeting on Monday October 4,1999, in the City Council Chambers at 5:30 p.m. Dawn M. Corapi, Secretary Tree Advisory Board NOTE: IF ANY PERSONS DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, HE/SHE MAY NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSES, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL IS BASED. NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. CITY OF SEBASTIAN TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OCTOBER 4,1999 Vice Chairman Fielding called the meeting to order at 5:40 PM. The Pledge of Allegiance was said. ROLL CALL: PRESENT: Cathy Fulton Virginia Gordon Charles Cardinale VC Clay Fielding UNEXCUSED ABSENCE: Danne Herlan, Charles Roth ALSO PRESENT: Tim Walker, Parks Department Representative Ann Brack, Recording Secretary APPROVAL OF MINUTES: (812199) MOTION by Cardinale/Fielding I move that we approve August 2, 1999 minutes. A voice vote was taken. The vote was 4 — 0, motion carried. ANNOUNCEMENTS: (Secretary's note: The meeting of September 13, 1999 was cancelled due to Hurricane Floyd, and that agenda is being combined with tonight's agenda.) Mr. Tim Walker is present representing the Parks Department, as Chris McCarthy is on vacation. 1. VC Fielding noted that the Palmetto Newsletter will be ordered after the first of the new fiscal year. 2. No new applications have been received for the vacant member positions. Mr. Cardinale introduced Mrs. Albury in the audience, and indicated that she may be interested in applying for Tree Board membership. VC Fielding noted that he will remain with this Board until his positi s fill d, iblyi until February 2000. { 0AR�3j A;.; s s • ; /+ esva:.z-apt a'�.una. /401� TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OF OCTOBER 4, 1999 OLD BUSINESS: 1. Update of shade house operations — Danne Herlan (From 9113199 agenda) Mr. Herlan was not present and has not responded to several phone calls by the Secretary. 2. Discuss Arbor Day 2000 (From 9113199 agenda) Mr. Cardinale provided an outline of the planning for Arbor Day 2000, which is the third Friday in January. Ms. Fulton suggested using a "theme" for this event. This will be discussed at the next meeting. There was some discussion about possibly creating a poster contest at one of the local elementary schools. Ms. Fulton will report back on this at the next meeting. In item II.b., the word Preservation was changed to Presentation. In item I., Hardee Park was selected by consensus as the site for the Arbor Day 2000 ceremony. At this point, VC Fielding noted that newly planted trees had been cut down by the Public Works Department mowers, and when they are replaced by the City, they should be well -marked to avoid this problem in the future. There was more discussion on the Hardee Park site. VC Fielding suggested that the City Manager be kept informed on this subject. Rev. Dr. Ronald Thomas has accepted the invitation to do the invocation. The other contacts will be contacted by Cathy Fulton. II. c. Mr. Brognano will be getting donations. After some discussion, it was determined to request Mr. Brognano to turn in these donations by December 15, 1999. He will be contacted by letter about this. d. II. Refreshments — Margaret Miquelon Mr. Cardinale noted that Ms. Miquelon and the Pelican Island Garden Club will again be handling the refreshments for Arbor Day. She will be contacted by letter. III. Contacts in process: (Speakers) a. A reminder will go to Chris McCarthy about his contact with Dale Armstrong, Forester, as speaker. 2 /00*\ TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OF OCTOBER 4, 1999 b. City Manager, Terrance Moore will participate — manner to be determined. c. State Rep. — Charles Sembler - will be asked to speak. d. County Commissioner — Fran Adams — will be asked to speak e. Boy Scouts — Presentation of colors with VFW & Am. Leg. (in school?) f. Girl Scouts — Questionable? (in school?) g. High School — George Anderson — We will attempt to involve the Environmental Science Academy. There was discussion on this issue. IV. The invitation list from 1999 was reviewed and deletions and additions were made. V. Press Releases — Cathy Fulton will take care of these. VII. Preparation of Site by Public Works — Tim Walters/Chris McCarthy will take care of this. VIII. Thank you letters will be mailed at the proper time. 3). Update of shade house operations — John Almada (Advisor) Mr. Almada gave a status report on the seedlings at the High School. He volunteered to check on these trees through December. Ms. Gordon volunteered to do some weeding in October. He suggested moving some of the plants to the outside sprinkler system, and possibly planting ten or fifteen in the Spring. He then suggested that fifty seedlings be purchased as the second batch to be planted after the present ones are used. Ms. Kilkelly noted that she thought there are still about 200 trees at the H.S. nursery, and Public Works delivered pine trees that had been removed from Atlantis Terrace. These pine trees need some attention. A letter will be sent to Mr. Anderson noting Ms. Gordon as caretaker designee for October. 4). Historical Park Planting — The plants that were cut down will be replaced. Mr. Walters asked that a Tree Board member make a list of the types of plants that were cut down. NEW BUSINESS: 1) Removal of alternate Board member Charles Roth for non-attendance There was discussion on this issue and it was determined to notify Mr. Roth and Mr. Henan of their intentions to remain with the Board. If no response is received, this 3 TREE ADVISORY BOARD MINUTES OF REGULAR MEETING OF OCTOBER 4, 1999 removal action will be considered at the next meeting. 2) Discuss plans for the remainder of the year. There was discussion of a display at the Library. 3) Discuss pine trees behind P.D. There was discussion about these trees. PUBLIC COMMENT: Ms. Kilkelly noted the letter to the editor in response to Brian Barbour doing work at Easy Street lake island, written by John Almada. She commented that Mr. Almada should be commended for this letter. She then spoke of a meeting with the City Manager the previous Wednesday, noting that there were several people present who were complaining about newly planted trees being cut down by the City mowers, among other things. She noted that the City Manager apologized for the mistakes, and promised that these plants will all be replaced, including the Cypress at Historical Park, and the pine trees will be replanted on Atlantis Terrace plus additional trees if needed. She suggested that in the future, the Tree Board should write a memo or letter to the Parks Department, Director of Public Works, and the City Engineer to inform them at least a month in advance when a planting project is coming up. These Departments can then inform the Tree Board if pending construction would preclude any planting. Ms. Kilkelly then commented on further discussion with the City Manager about availability of funds. Mr. Moore indicated that as an example, money would be available for drinks for the participants at any "planting party". She then noted that in a recent discussion with George Anderson (High School), he indicated that Janice Broda will be giving the Environmental Science group some advance information and training before they come to City Hall to work up their landscape plan. MEMBERS MATTERS: Mr. Cardinale noted that Mr. Collins (Scout leader) has asked to have copies made of an article on the clearcutting of hazardous trees done down in the Keys by the Boy Scouts. This would relate to the Easy Street lake project and help to inform the public. Chmn. Fielding adjourned the meeting at 7:45 PM. (10/12199 ae) 4