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HomeMy WebLinkAbout09-27-2017 CC Minutes/CRA Budget & 2nd Budgetmx SEBASTIA HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING REGULAR MEETING & 2ND BUDGET HEARING MINUTES WEDNESDAY, SEPTEMBER 27, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. The Pledge of Allegiance was recited. 4. ROLL CALL: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen City Staff Present: City Manager Joe Griffin Interim City Attorney Cynthia Hall City Clerk Jeanette Williams Administrative Services Director/Chief Financial Officer Ken Killgore Airport Director Scott Baker Community Development Director Lisa Frazier Community Development Manager Dorri Bosworth Police Chief Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection to Ms. Kinchen's request to pull item C from the consent agenda. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Announcement - Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Awarded to the City of Sebastian's Administrative Services Department Mayor McPartlan briefly described the significance of the impressive award granted to Ken Killgore and the Administrative Services Department. Regular City Council & CRA Meeting September 27, 2017 Page Two B. Introduction of Community Development Director Lisa Frazier, M.S. AICP The City Manager introduced Ms. Frazier who comes to the City with impeccable credentials. Brief Announcements Sebastian Police Department's Community Night Out — 5-7 pm — Riverview Park Mayor McPartlan announced the Community Night Out to be held October 3 with local law enforcement officers as well as Col. Danny McKnight who was featured in the movie Black Hawk Down. Vice Mayor Coy gave a special thank you to the Sebastian Police Department who were prepared to conduct the Patriot Day Celebration which had to be cancelled due to Hurricane Irma. RECESS CITY COUNCIL MEETING AND CONVENE AS COMMUNITY REDEVELOPMENT AGENCY A. Chairman McPartlan called the CRA meeting to order at 6:05 p.m. B. MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve the September 13, 2017 CRA Minutes. ROLL CALL: Vice Chairperson Coy —Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen - Aye Chairman McPartlan —Aye Motion carried 5-0. C. Conduct Public Hearing on CRA Budget for FY 2018 — CRA Resolution 17-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING FOR AN EFFECTIVE DATE. The Chief Financial Officer reported the CRA budget must be approved separately; he capped the Fagade, Sign and Landscape Program at $40K with the remaining in the CRA balances. MOTION by Mr. Hill and SECOND by Vice Chairperson Coy to approve CRA Resolution 17-01. ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Vice Chairperson Coy — Aye Motion carried 5-0. Regular City Council & CRA Meeting September 27, 2017 Page Three D. Chairman McPartlan adjourned the CRA meeting at 6:07 p.m. 8. ADJOURN COMMUNITY REDEVELOPMENT AGENCY MEETING AND RECONVENE AS CITY COUNCIL Mayor McPartlan reconvened the Regular City Council meet at 6:07 p.m. 9. PUBLIC HEARINGS 17.023 A. Final Hearing on Millage for Calendar Year 2017 and CY 2017/2018 Budget i. Attorney Advises Council on Procedure for Millage/Budget Hearing and Reads Titles for Resolutions R-17-30, R-17-31, and R-17-32 The Interim City Attorney cited F.S.200.065 which provides for discussion of the proposed millage rate necessary to fund the budget and if an increase is necessary, the specific purposes for the increase. She advised that Council should consider the millage rate before the budget and read the titles of Resolutions No. R-17-30, R-17-31, and R-17-32. ii. City Manager Announces Proposed Millage Rate of 3.4000 Mills which is 2.69% Lower Than the Computed Rolled -Back of 3.4939 The City Manager announced proposed millage rate of 3.4000 which is 2.69% lower than the computed rolled -back of 3.4939. iii. Budget Overview The Chief Financial Officer said the budget is balanced; included a 3% wage increase for the employees; an engineering study to evaluate the roads; and additional monies for the Capital Improvement Funds for DST projects. He explained the negative balances were modified so the future years were positive, even after the expending the reserve amount and he recommended approval of the millage rate, operating budget and CIP resolutions. iv. Mayor Opens Hearing for Public Comment on Millage, Budget, and CIP Mayor McPartlan opened the public hearing at 6:13 p.m. Damien Gilliams 1623 US Highway 1, thanked Council for keeping the millage rate down to 3.4; however, there are unassigned reserves and money is needed for roads, transportation, and drainage. He suggested lobbying the legislators to receive money for seawall replacement; and the formation of a new storm and hurricane committee to make recommendations to Council. He said the Golf Course restaurant expenses should come out of the enterprise fund and $400K should be from the stormwater fund instead of the DST fund. Regular City Council & CRA Meeting September 27, 2017 Page Four V. Mayor Closes Public Hearing Mayor McPartlan closed the public hearing at 6:18 p.m. vi. City Council Deliberation and Action: a) Adopt Resolution No. R-17-30 Millage Rate for Calendar Year 2017 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.4000 MILLS FOR THE CALENDAR YEAR 2017 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Hill and SECOND by Mr. Dodd to approve Resolution No. R-17-30 adopted a millage rate of 3.4000. ROLL CALL: Mr. Hill — Aye Ms. Kinchen - Aye Mayor McPartlan — Aye Vice Mayor Coy — Nay Mr. Dodd —Aye Motion carried 4-1. b) Adopt Resolution No. R-17-31 Budget for Fiscal Year 2017/2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Hill and SECOND by Mayor McPartlan to adopt Resolution No. R-17-31, adopting a budget for FYI 7/18. Mr. Dodd noted the budget included an engineering study for the streets, a plan to receive SJRWMD approval for seawall repair, and street repairs. He said they could continue to add to the budget but what is under consideration is a good start. He pointed out that if FEMA doesn't reimburse the City for the Hurricane Matthew repairs, the reserve will only have $3.5M. He said staff should be congratulated on this budget. 13 Regular City Council & CRA Meeting September 27, 2017 Page Five ROLL CALL: Ms. Kinchen — Aye Mayor McPartlan — Aye Vice Mayor Coy — Nay Mr. Dodd —Aye Mr. Hill —Aye Motion carried 4-1. 17.144 B. C) Adopt Resolution No. R-17-32 Approval of Six -Year CIP — FY 2018-2023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX- YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2018-2023; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mr. Hill and SECOND by Ms. Kinchen to approve Resolution No. R-17-32, establishing a six-year Capital Improvement Program. ROLL CALL: Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Motion carried 5-0. Report, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A PROPOSED COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; APPROVING SUBDIVISION ADJUSTMENTS FROM ARTICLE XIX OF THE LAND DEVELOPMENT CODE; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The Interim City Attorney noted their agenda packet had the resolution recommended by the Planning and Zoning Commission and under separate cover they were provided a revised resolution. She read the title to Resolution No. R-17-25 and Mayor McPartlan opened the public hearing at 6:21 p.m. There was no ex parte communication to be disclosed by any Council Members. The City Clerk swore in those who would be providing testimony. The Community Development Manager confirmed that Tuesday afternoon, Council Members had received the revised resolution, Mr. Schulke's letter and revised plans as an addendum to the agenda packet. Joe Schulke, P.E., Schulke, Bittle & Stoddard, LLC representing the applicant described the location of the property and stated the owner would like to sell the building in the front but not the property in the back which is requiring a subdividing of the land. In 2005, the lots were split to make a lot for the bank and at that time, there was a condition placed that future divisions would have to go through the formal subdivision process and include the bank. He said to make the third lot there were some Land Regular City Council & CRA Meeting September 27, 2017 Page Six 6:40 pm Development Code (LDC) adjustments needed that are outlined as #1, 2, 4, and 5 in Exhibit B of the agenda packet (pages 70 and 71). He said his applicant's last request was to allow a proposed Walmart stub -out count as one of the ingress/egress requirements. He requested approval of the project. Mr. Hill asked if these agreements were in place in 2005 when the medical building was built or are there other extenuating circumstances preventing the subdivision. Mr. Schulke explained there was to be a second medical building in the back but the City's LDC does not require two means of public access for a site plan so there can be a building in the back but they want to sell the building and the remaining lot must have another means of access. Mr. Hill said each lot has to be on a dedicated right-of-way and the answer to that is to make easements but he asked if that could be a right-of-way. Mr. Schulke said the right- of-way would need front setbacks so the building would be encroaching on the setback and it would be non -conforming. Mr. Hill noted the issues are created by the code requirements and not the developer. Vice Mayor Coy noted this is the third time for various projects that access had been requested and denied from the Catholic Church which was disappointing since the Church uses his client's parking lot for their Flea Market Saturdays. She intended to support the project. In response to Mr. Dodd, Mr. Schulke said the drainage facilities would be relocated to the building in the back and there would a property owners association to manage the drainage. The Community Development Manager said this started as one large piece of property which the LDC allows for a one-time division of lot. Future divisions require complying with the subdivision regulations. She explained the code prevents a large piece of property from continuous divisions, and helps regulate right-of-ways, easements and accesses, but with the opportunity for adjustment from the code if needed. She read from the code that after receiving the recommendation from the Planning and Zoning Commission, Council's adjustment from the code could be based upon an undue hardship resulting from strict compliance with the LDC. She also advised that the applicant would have to revise some of their parking and create the apron to connect to Walmart which would be noted on the final plat. Staff feels there is an undue hardship with strict compliance and recommended approval. No one spoke in favor or opposition to the project. The Interim City Attorney pointed out there are two resolutions before them and asked that when Council made their motion that they clarified which resolution they were approving. MOTION by Mr. Hill and SECOND by Vice Mayor Coy to approve of Resolution R-17-25 as provided in the addendum, item 913. The Interim City Attorney advised this resolution bears the certification date of September 26, 2017 by Joseph Schulke, P.E. Regular City Council & CRA Meeting September 27, 2017 Page Seven ROLL CALL: Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill — Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Motion carried 5-0. 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — September 13, 2017 Regular Meeting 17.023 B. Resolution R-17-33 Adopting Amended Financial Policies for Fiscal Year 2017/2018 17.124 C. Approve Change Order #1 to L.H. Tanner Construction in the Amount of $9,441 for the Golf Course Clubhouse Restroom Renovation and Authorize the City Manager to Execute the Appropriate Documents 17.146 D. Approve Alcoholic Beverages at Yacht Club for Kane Event on October 28, 2017 from 4:00 p.m. to 11:00 p.m. - DOB Verified 17.147 E. Approve Alcoholic Beverages at Yacht Club for Bleakley Event on November 11, 2017 from 1:00 p.m. to 5:00 p.m. - DOB Verified Mr. Dodd requested to pull item B. (Ms. Kinchen previously requested to pull item C.) MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve consent agenda items A, C, and E. ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Motion carried 5-0. Item B Mr. Dodd asked if there is a minimum amount that should be uncommitted and unassigned because if that amount remains at $51M they will have to raise taxes. It was noted that the amount is a target and staff could look into a good number to establish a floor. Mr. Dodd said his objective to start the conversation was accomplished. MOTION by Mr. Dodd and SECOND by Mr. Hill to approve consent agenda item B, Resolution R-17-33 adopting amended financial policies for FY17/18. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Motion carried 5-0. Regular City Council & CRA Meeting September 27, 2017 Page Eight Item C Ms. Kinchen asked for background on the amount. The City Manager explained the windows are 35-40 years old, single -pane. Staff decided to make the windows more stable and aesthetically pleasing, in addition to upgrading the toilet and sink fixtures. MOTION by Ms. Kinchen and SECOND by Mr. Dodd to approve consent agenda item C. ROLL CALL: Ms. Kinchen — Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Motion carried 5-0. 11. COMMITTEE REPORTS & APPOINTMENTS - None 12. UNFINISHED BUSINESS 17.148 A. Resolution No. R-17-34 Ratifying a Wage Adjustment Equivalent to 3% and Amendment to Article 20.2 of the Coastal Florida Public Employees Association Bargaining Agreement and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, R-17-34, Amendment) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A WAGE ADJUSTMENT EQUIVALENT TO 3% FOR ALL FULL-TIME AND PART-TIME HOURLY EMPLOYEES (EXCLUDING TEMPORARY AND SEASONAL EMPLOYEES) IN ACCORDANCE WITH ARTICLE 20.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The Interim City Attorney read the title of Resolution No. R-17-34. The City Manager said this, along with the PBA wage adjustment was the last item needed to complete the budget and recommended approval. MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to approve Resolution No. R-17-34. Russell Herrman, 586 Redwood Court, said the hard work City staff endures makes Sebastian a wonderful place to live and hoped Council approved the resolution. ROLL CALL: Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen —Aye Motion carried 5-0. Regular City Council & CRA Meeting September 27, 2017 Page Nine 17.149 B. A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING A 3% WAGE INCREASE FOR ALL STEPS OF PAY GRADE 27 AND 30 IN ACCORDANCE WITH ARTICLE 15.2 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY OF SEBASTIAN FOR THE PERIOD 01 OCTOBER 2016 THROUGH 30 SEPTEMBER 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The Interim City Attorney read the title of Resolution No. R-17-35. The City Manager recommended approval. MOTION by Mr. Dodd and SECOND by Mr. Hill to approve Resolution No. R-17-35. ROLL CALL: Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen — Aye Mayor McPartlan —Aye Motion carried 5-0. 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Bob Stephen, 150 Concha Drive, said the unannounced Agent Orange type spraying was killing him. He has to sell his house and he will hold Council accountable. 14. NEW BUSINESS 17.150 A. The City Manager said this was to begin the relocation process and the amount provides for unexpected contingencies and recommended approval. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve CSA#5 to MBV Engineering for the Compound relocation. ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Motion carried 5-0. 15. INTERIM CITY ATTORNEY MATTERS - None N Regular City Council & CRA Meeting September 27, 2017 Page Ten 16. CITY MANAGER MATTERS The City Manager said that Vince Burke, P.E., Utilities Director, Indian River County, asked him to report that the Fischer Lake water main assessment project is complete, residents would be able to connect to County water after Tuesday; the Septic to Sewer North County project has been delayed because of Hurricane Irma; and County staff has received bids for the Collier Creek/ Harbor Point project which is expected to be completed in the summer of 2018. He also reported that the City has been approved for Category A and B debris removal; the City's first pass began September 13 and ended September 23 collecting 12,000 cubic yards. Construction and demolition collection would begin September 28 for a couple of days. The second and final pass for vegetative debris collection will be October 2 and finish October 5. He would then start processing the FEMA application for reimbursement. He announced the Special Olympics will be holding a swim meet October 7 and 8 at the North Aquatic Center and asked for volunteers to help with this worthwhile project. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS Vice Mayor Coy thanked the City staff for being so far ahead with the debris collection She also encouraged volunteers to sign up for the Special Olympics who can get in touch with Dave Smith, Aquatics Director, at 581-7665 for more information. She noted she had not heard from Bart Gaetjens, FPL External Affairs Manager, whom she would like to make a report on FPL's hurricane efforts at the October 11 Council meeting. In response to Ms. Kinchen, the City Manager said the Administrative Services Department was still working on the merit increase program. He said no funds would be dispensed before bringing the program to Council. In response to Ms. Coy, the Community Development Director said she would be in attendance at the next MPO meeting where the U.S. Highway 1 cut -through would be discussed. Mayor McPartlan reported that the Department of Children and Families (DCF) is instituting disaster food stamps for people who don't normally receive food stamps but have been affected by Hurricane Irma from October 6-10 from 7 a.m. to 6 p.m. at the Indian River County Fairground and he urged those interested to pre -register on DCF's website. 19. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 7:14 p.m. 10 Approved at the October 11, 2017 Regular City Council Meeting Mayor Bob McPartlan ATTEST. 4A"__9.60JIA,a�J nette W�lll ,%-Pa MC —City Clerk 11