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HomeMy WebLinkAboutAirport - CSA -2 Shade Hangars (complete)arra SEs�TLAW � HOME OF PWCAN HAND CERTIFICATE OF PROJECT COMPLETION Date Accepted: 06/02/19 Project Name & #: Construct Shade Hangars # Al 852 Total Project Expenditures: $ 622,471.69 Project Location: Airport Contractor(s): Clyde Johnson Contracting/Dean Steel Buildings/ICE/Misc Contract Amount(s): $ 422,108.00/$ 149,800.00/$ 37,075.00/$ 13,488.69 Pursuant to the above captioned contract and in compliance of same, we the undersigned do hereby certify that this project is complete. Issuance of this certificate releases the contractor from any further responsibility as stipulated in the contract as it relates to bond performance, payment of subcontractors, release of liens, maintenance and indemnity. All contractual obligations as to warranty, insurance, indemnification and patents, shall remain in full effect for the contractually stipulated period of time. In no way does the issuing of this certificate release the Contractor from all legal obligations as stipulated in Chapter 713 of the Florida Statutes. Therefore, having reviewed the contract and inspected the work, the undersigned to hereby accept the segment as being complete. 5 2� W25l2of9 Project Manager Date 1;1 (e Building O if applicab e D e 4ferl ( l ld l tXX. AxYlA (o Z 7j 4 Date PROJECT ID A1852 Construct Shade Hanagm 4 Iaote FY18 FY19 DATE CHECK# PO# DESCRIPTION VENDOR AMOUNT AMOUNT TOTALS 11/13/17 95833 8216 Professional Services (10/1/17- 10/31/17) Infrastructure Consulting & Engineering 5,430.00 5,430.00 12/12/17 96091 8216 Professional Services (11/01/17 - 11130117) Infrastructure Consulting & Engineering 12,935.00 12,935.00 01/10/18 96204 8216 Professional Services (12/01117-1 2 /31/1 7) Infrestmcture Consulting & Engineering 4,000.00 4,000.00 01/01/18 AmEx Invdation to Bid Notice Treasure Coast Newspapers 212.85 212.85 0129/18 VISA Permit Application Fee St. Johns River Water Management District 100.00 100.00 02/08/18 96415 8216 Professional Services -(01/01/18-0128/18) Infrastructure Consulting & Engineering 2,010.00 2,010.00 03/15/18 96631 8216 Professional Services -(0129118-03/04/18) Infrastructure Consulting & Engmeenng 2,010.00 2,010.00 0328/18 96781 Fabricate metal stanchions for solar taxiway lights Sawgrass Welding 490.00 490.00 04/11/18 AmEx Invitation to Bid Notice Treasure Coast Newspapers 223.17 223.17 08/10/16 97546 8496 20% deposit - (2) steel buildings Dean Steel Buildings 29,960.00 29,960.00 09/19/18 97725 FDEP Permit Dept of Environmental Protection 500.00 500.00 09/19/18 97736 Utility Construction Permit Indian River County Dept of Utility Services 150-00 150.00 10/04/18 Journal Entry Building Permit City of Sebastian 4,681.64 4,681.64 10/09/18 97858 FDEP Permit Dept of Environmental Protection 150.00 150.00 12/04/18 98306 8624 (15) Storage Boxes Tool Fetch 4,060.00 4,060.00 12/14/18 98322 8518 Shade Hangar Construction thm 12/14/18 Clyde Johnson Contracting 42,102.90 42,102.90 12/17/18 Wire Transfer 8496 (2) Steel Builtlings- Final Payment Dean Steel Buildings 119,840.00 119,840.00 01/07/19 98446 8518 Shade Hangar Construction 12/14/18-01/07/19 Clyde Johnson Contracting 65,115.00 65,115.00 0125/19 98525 8518 Shade Hangar Construction 01/08119- 0125/19 Clyde Johnson Contacting 115,567.20 115,567.20 01/31/19 98656 8675 Striping Paint for Shade Hangar Florida Transcor 1,380.00 1,380.00 02/11/19 VISA (6) Fire Extinguisher Signs Amazon 15.99 15.99 02/11/19 VISA (6) 1011, fire extinguishers Amazon 356.94 356.94 02/11/19 VISA (2) 3W Blue Double Braided Nylon Rope Amason 47990 47990 02/12/19 VISA (5) 32 gallon heavy duty wheeled trash cans Amazon 688.20 688.20 02/15/19 98693 8518 Shade Hangar Construction 0l/26/19-02/15119 Clyde Johnson Contracting 66,159.90 66,159.90 03/05/19 98729 8518 Shade Hangar Construction 02/16/19 - 03105119 Clyde Johnson Contracting 32,858.10 32,858.10 03/15/19 98862 8518 Shade Hangar Construction 03/06/19-03/15/19 Clyde Johnson Contracting 58,094.10 58,094.10 03/15/19 99177 8518 Shade Hangar Construction - Retainage Clyde Johnson Contacting 42,210.80 42,210.80 06/06/19 99340 8784 Professional Services (03/05/18 -06/02/19) Infrastructure Consulting & Engineering 10,690.00 10,690.00 0.00 58,021.02 564,450.67 622,471-69 SEBASTIAN MUNICIPAL AIRPORT CITY OF SEBASTIAN, FLORIDA 202 AIRPORT DRIVE E. SEBASTIAN, FLORIDA 32958 5tE13AS - MUNICIPAL AIRPORI CHANGE ORDER !, ProjectTtie: Shade Hangars I Date Prepared: Original Contract Date: Project Design Services for the 14 shade hangar Description: units FAA AIP No. Consultant Infrastructure Consulting and Engineering I FDOT Fin Proj No. Address: 5550 W Idlewild Avenue, Suite 102 III4, Tampa, Florida 33634 Change Order# ORIGINAL CONTRACT AMOUNT: $ AMOUNT OF PREVIOUS CHANGE ORDERS: $ COST OF THIS CHANGE ORDER: $ REVISED CONTRACT AMOUNT: $ DESCRIPTION OF CHANGE QUANTITY Design changes to include additional bidding services, waterline and hydrant design and permitting, foundation design, and redesign of structure. See attached backup Reason for Chance Order. Additional Work (see attached backup) May 23. 2019 October 11, 2017 n/a 441615-1-94-01 001 $26.385.00 0.001 510.690 I _ $37,075.00 UNIT PRICE TOTAL AMOUNT I $10,690 Subiect to the conditions set forth below, an ecuitable adiustment is established as follows: The contract once is ... The contract time to complete work is ... notchanged.z not. changed. x Increased $10.690 Inc c(ecreased 0 days. The foregoing is in accordance with your contract dated I Octo er land as listed below: A. The aforementioned change and work affected thereby are subject to all contract stipulations and covenants. 8. The rights of the Owner are not prejudiced; and C. All claims against the Owner which are incidental to or as a consequence of the aforementioned change are satisfied. Owner Representative: Consultant Representative FAA (ifapplicable) FDOT (if applicable) SIGNATURE DISTRIBUTION: Eacn Agnatory Parry ATTACHMENTS: EWUt W Change Orilerjustifiwtion TITLE Vice President 15-23-19 DATE 1 Exhibit "A" Change Order Justification The project was originally intended to be a structural column with tight fabric pulled between "Y" shaped arms (see below). Cost escalation and problems with the manufacturer forced the City to re -design the project with a rigid, structural steel covering. A breakdown of the design cost effects incurred by the ICE are summarized below. Additional biddinn{� services: Due to high costs associated with the Aeropon USA original bid, the City was forced to re -bid fhe project. The original bid (17-23) opening was February 8, 2018. New bid (18-04) was opened May 11, 2018. This required ICE to modify the plans, modify front ends, re -assembled bid docs, attend an additional pre-bid meeting, generated minutes to meeting, and preparation of addenda. Cost = $4.000 Added hydrant: The City building official required a hydrant be placed within 400' of every comer of the building structure. This required design calculations for flow and Indian River County Utilities coordination. Changes to our plan set to incorporate a new waterline lie in to the main, plan view, and details were needed. Also, IRCU and DEP permit applications. Cost= 51,800 Structure chances: The original design involved a fabric covered type of structure manufactured by Aeropon. These bids came in too high and there was uncertainty about the manufacturer to deliver. ICE revised the Aeropon design with the re -bid (18-04)at project completion to move away from fabric covering with cantilever support poles to a pre-engineered steel building. Details of the Aeropon design was redrawn along with new specifications for a Dean steel building or approved equal. Cost = $3.000 Original Design- December 2017 New Design — April 2018 E71 i I - ( 1 I I 1 8MM-EVAnON-FROMwEWHIGH SIDE I L. E71 Foundation calculations and olans:, Originally, the responsibility for the foundation design was to be part of the Aeroport product. When problems with Aeropod surfaced, forcing the City to change products, the responsibility was put on the bidder. However, this was changed due to backlash from bidders not wanting the responsibility. ICE designed foundations for the rigid steel building that were 3' diameter by 8' deep concrete. Cost = 51,800 Construction Administration and Closeout: ICE was retained to perform engineering construction administration which included: • Review pay applications • Engineer Site Visits • Review of contractor submittals • Review of testing reports • Coordination with contractor, City, utilities, inspector Cost =53,200 Pond/ Drainaoe Desion From the original contract, ICE is offering a credit for a scaled back drainage design. Although culverts, Inlets and pipes were in early phases of the design, they were removed due to cost and the site adjusted for sheet now only. No pond design was ever performed. Therefore, we are offering a credit of the following: 14 hours senior engineer = $2,450 4 hours designer = S 360 Cost = (52.6 t 0) Total Change Order #1 = $10,690 SE��V MUNICIPAL AIRPORT WORK AUTHORIZATION FORM Work Authorization #02 — Sebastian Municipal Airport Shade Hangar Project Engineering and Consulting City Project # FDOT 441615-1 The City of Sebastian hereby assigns to Infrastructure Consulting & Engineering (ICE), a Sebastian Municipal Airport commissioned consultant, approval to perform the work outlined in the attached Scope of Work, Exhibits 'A' and 'B' dated 9/05/2017 with respect to the Engineer and Construct Shade Hangars project at Sebastian Municipal Airport. Description of Assignment: See Attached Scope of Work Basis of Completion / Period of Services: Services shall be provided for a payment of: $26,385.00 Work will commence upon execution of this Work Authorization by the parties and continue in accordance with Exhibit "A" provided in the Scope of Work. Services shall be completed within 120 -Days of the execution of this Work Authorization Form. AGREED as to scope of services, time schedule and budget this 11'" day of October, 2017. CITY OF SEBASTIAN A Florida Municipal Corporation 40S G la, City Manager (seal)_ Attest: Infrastructure Consulting & Engineering By: ug Hambrecht, P.E, Vice President Approved as to Form and Content for Reliance By the City of Sebastian only: J nette Williams, MMC, City Clerk Cynthih V Hall, Interim City Attorney Staff Approvals: / 1� Administrative Services as to budget 1E INFRASTRUCTURE CON6LVI%0 d [601N[flM Project Description EXHIBIT "A" SCOPE OF WORK SHADE HANGARS Sebastian Municipal Airport number will depend on cost. SEBASTIAN YIr= MUNICIPAL AIRPORT The City of Sebastian and the Sebastian Municipal Airport (CITY) desire shade hangars for the west side of the airport. These hangars shall consist of column(s) support to a roof truss system which stretches and supports a type of polypropylene fabric covering. Infrastructure Consulting and Engineering will provide performance specifications for a system meeting the airport's desires to be competitively bid. Site work includes re -using much of the existing base material for the new pavements and a milling and resurfacing of the existing where it can be re- used. An in depth design for the grading and drainage and permitting of the site will be required as well as obtaining water management permits. ICE will also administer the bidding. The total number of shade hangars desired is 14 units; 12 units for single engine type aircraft, and two larger units for twin engines. The actual The budget for this project is based on an 80/20 FDOT grant for a total project amount of $625,000. See the conceptual layout shown in the attached sketch labeled Exhibit "C". The current condition of the asphalt in this area is severely cracked and cannot be salvaged. Instead, this asphalt shall be removed and the surface re-applied to the current grades. Limerock base material will be re -used in areas of asphalt apron to be converted to grass. A new asphalt pavement section consisting of 2" of Bituminous Material will be incorporated for the taxilane, taxidrives, and the area under the shade structure. Electrical improvements shall be basic and include only a general description of what shall be required by the contractor. It is assumed the contractor shall investigate the meter housing on the T -Hangar and provide an underground feed to the project area for installation of several roof mounted exterior LED lights. Since this electrical work is minor, it is assumed the contractor can pull Shade Hangars 9/5/2017 Page A-1 of A-5 his own permit and no engineering seal will be required. Preliminary conversations with the City of Sebastian building department and Community Development have assured us the project will not require any parking areas for vehicles. Therefore, landscaping, access roads, and parking lot design are not included in this scope. Other design items of consideration for this Project Scope: • Performance specifications and guidelines for a pre-engineered shade structure. • Site Geometric Design to meet criteria of various structure widths and lengths and aircraft Object Free Area. • Removal of taxiway pavement • Apron Pavement and Taxiway Layout and Design • Stormwater pond and site drainage • Environmental Resource Permit from SJRWMD • Construction Safety and Phasing Plan The design and production of bid documents will consist of the following items: Grading and Drainage Plans Retention Pond Design Earthwork calculations Technical Specifications FDEP/ SJRWMD Permit Survey Pavement Marking Quantity Calculations FDOT coordination Coordination with CITY Stormwater Pollution Prevention Plans (required for permit) No site survey shall be performed. ICE will utilize points provided by the City Surveyor already in hand. No geotechnical investigation will be performed. Instead, ICE shall utilize information obtain in past reports within the vicinity of the project and information based on hand digging performed by the airport staff. Review meetings shall be held via conference call. Compensation for the above mentioned work will be based on the Manhour and Fee Estimate provided in Exhibit B. Design deliverables shall be broken up into three phases Phasel — 30% Design, Phase 2- 60% Design, and Phase 3- 100% Design. Phases 4 shall include bidding services. Phase 1-30%Design Phase 1 services will involve preliminary design and the production of 30% Plans. The design considerations shall include: Shade Hangars 9/5/2017 Page A-2 of A-5 • Draft hangar technical specification and requirements, • General Coordination with Airport Staff, • Drainage Evaluation, • Horizontal and Vertical Geometrics, • St. John's River Water Management District (SJRWMD) Pre -Application Meeting, • Preliminary Cost Estimates, and • Preliminary Construction Schedule. The Consultant will prepare a revised Construction Cost Estimate and the Preliminary Plans, which will include: Cover Sheet Project Layout Plan Typical Sections Staking and Demolition Plan Deliverables Three (3) copies of the PreliminaryPlans in 11 x17"pdfformat will be submitted to the CITY for distribution to airport staff`. Phase 2 — 60% Design The Consultant shall address any changes requested by the airport at the 30% Review Meeting in this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 60% Plans to include the following: • Final hangar technical specification and requirements, • Preliminary Drainage Design, • General Coordination, • Preliminary Grading, • OE/AAA submittal • Construction Safety and Phasing Plan, • Updated Cost Estimates, and • SJRWMD Permit submittal The Consultant will prepare a revised Construction Cost Estimate and the 60% Plans, which will include: Cover Sheet Typical Sections General Notes Preliminary Grading Plans Project Layout Plan Safety Plan Staking and Demolition Plan Marking Plan The Consultant will meet with the CITY to review the Plans and Specifications to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding with 90% Construction Documents. Shade Hangars 9/5/2017 Page A-3 of A-5 Deliverables.- Three (3) copies of the 60% Plans in 11 "r17"pdf format will be submitted to the CITY for distribution to airport stab`. Phase 3 —100% Design The Consultant shall address any changes requested by the airport at the 60% Review Meeting in this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 100% Plans to include the following: • Front End Documents, • Technical Specifications, • Responses to SJRWMD Permit Application, • Final Grading Plans, • Construction notes, and • Final Cost Estimates/ Bid Schedule. The Consultant will prepare a final Construction Cost Estimate and the 100% Plans, which will include: Cover Sheet Typical Sections General Notes Profile Sheets Drainage Details Erosion Control Plans Project Layout Plan Construction Safety and Phasing Plan Staking and Demolition Plan Grading and Drainage Plans Signing and Marking Plans Miscellaneous Details The Consultant will meet with the CITY to review the Plans and Specifications to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding with Final Construction Documents. Deliverables Three (3) copies of the 100% Plans in 11 `x17"pd( format, a set of specifications and front end documents will be submitted to the CITY for distribution to airport staff. Two sets of signed and sealed plans will be submitted for CITYrecords. A copy will also be sent to the FAA, and FDOT for their files Phase 4—Bidding Services The Consultant shall perform general coordination with the City and Bidders and will: o Maintain project FTP site. Distribute plans and specifications to potential bidders. o Pre -Bid Conference (by telephone); o Prepare and distribute addenda as necessary; o Assist the CITY in tabulating and evaluating bids; and Shade Hangars 9/5/2017 Page A-4 of A-5 o Assist the CITY for the re -bid of the project if the CITY rejects the bids for any reason. This work will be performed as an additional service requiring a negotiated contract; and o Assist in the contract award and preparation of construction contract documents. Other Provisions a) The CITY will pay all costs associated with any permit application and/or impact fees. b) No construction services are included at this time. c) No attendance at the pre-bid conference will be included at this time. Schedule.• (rota/ design duration= 95 days, contingent on owners review time) Shade Hangars 9/5/2017 Page A-5 of A-5 2017 2018 Work Phase Major Activities Notice to Proceed !!!tom!!!!!!! (rota/ design duration= 95 days, contingent on owners review time) Shade Hangars 9/5/2017 Page A-5 of A-5 EXHIBITSE�t Manhour anddFeea Estimate Shade Hangar1E — Sebastian Municipal Airport MUNICIPAL AIRPORT INFRASTRUCTURE Summary CO`+N.41gGa(Mtr(Fdvf. PHASE PHASE2 PHASE3 PHASE4 TOTAL TOTAL HOURS 39 107 32 35 213 TASK COST $4,515.00 $13,300.00 $3,725.00 $4,020.00 $25,560.00 Reproduction $200.00 30% Plans 60% Plans 100% Plans Bidding $75.00 CLASSIFICATION RATES HOURS HOURS HOURS HOURS HOURS $825.00 Principal $225.00 0 0 1 0 1 Project Manager $175.00 2 1 1 4 8 Senior Engineer $175.00 9 48 9 _ 72 Engineer $150.00 7 0 3 18 Designer $90.00 3 25 2 31 Technician $75.00 14 33 12 64 Administrative Assist. $55.00 4 0 4 11 19 TOTAL HOURS 39 107 32 35 213 TASK COST $4,515.00 $13,300.00 $3,725.00 $4,020.00 $25,560.00 Reproduction $200.00 $200.00 $200.00 $600.00 Postage $75.00 $75.00 $75.00 $225.00 TOTAL EXPENSES $275.00 $275.00 5275.00 $825.00 ITOTAL COSTS $4,790.00 $13,575.00 $4,000.00 $4,020.00 $26,385.001 Lump Sum Lump Page B-1 of B-5 0.019101:9 Sebastian Municipal Airport Shade Hangar Phase 1 - 30% Design Plans MANHOUR AND FEE ESTIMATE Project Senior Administrative Total Item/Task Description Principal Manager Engineer Engineer Designer Technician Assistant Hours -_Coordination with Airport Sta_ff_--"--- --------- -------------------------- ---------------2 Coordination with Subconsultants 2 1 3 Horizontal Desyn _________ ______? 3 ? ? -- -orizo------------------------------------------------ -------------- ----- ------ ---Construction-Cost Estimate 1 2 2 _ 5 ------------------------------------------------------------------------------------------------------------- --- - Prepare ------------------------------- --------------------------------- ------------- --------_------------------ ----------------- — ---Lbk§L9eet------------------------------- —------ —------ —---------------------------- --- --- — ------- ------'------- 1—'---------------------__1 _—?sect tapout Plan------------------------------ — -------- — ------- --------------- 2--- -------- — ------ ------- Z-- ------------------------------------------------------- __Jyb,_rcq/Sgctio2__________—_—__________________________________—_________________________123______ ----aki!i9_a2q_De7jolitio�=1a2-------------------------- ---?- -------------- --------------- 4 ------- Assemble Preliminary Shade Hangar performance ----------------------------- -------------------------- ------------- 4 4 2 10 Quality Control Review 1 1 Plot 30% 11'x17 plans (3 Copies) 1 1 Total Hours: 0 2 9 7 3 14 4 39 Page B-2 of B-5 EXHIBIT "B° Sebastian Municipal Airport SrVI:[4s1:L1.193;14 7dbFIN ly Shade Hangar Phase 2 - 60% Design Plans Item/rask Description Project Senior Principal Manager Engineer Technical Engineer Designer Technician Assistant Total Hours Coordination with Airport 1 6 1 -"—'-""coon Safety --"-'-'---9 -------------------------------------------------------------------__'--__--______—'-'—""-'--"'------------'----------------- Construction Safety and Phasin Plan 3 6 4 13 Final Drainage Design 2 ----------------------- 2 Draina a Desi n 5--- 12 8 9 --"— 1 ---_ ---""'-'—'-'-------------------------------'--'--- Pond Design ___-- —_ '__--"'-"__' 14 _-_— ___ - ---------------29 ______—_ "--- 4 ---- 18 Geometry _ Finalize Pavement Geometry ------------------------------------- 2 Stormwater Permitting Prepare and Submit SJRWMD Permit Application Prepare 60% Plans --General Notes _------ ____ Stakin and Demolition Plan Typical Section ---------------------------------------- PreliminarV Gradinq Plans 4 Total Hours: 0 1 48 0 25 33 0 107 Page B-3 of B-5 2 2 18 3 6 27 11 --------------------------------------------------------------------- -------------------------------------- 2 ----------------------- 2 --"— 1 2 2 Total Hours: 0 1 48 0 25 33 0 107 Page B-3 of B-5 EXHIBIT "B" Sebastian Municipal Airport Shade Hangar Phase 3 -100% Design Plans MANHOUR AND FEE ESTIMATE Project Senior Technical Total Item/Task Description Principal Manager Engineer Engineer Designer Technician Assistant Hours Coordination with Airport 1 1 2 -------'------------------------------------------------------------------------------------------------------------------------____—"""—__'_--------- Final Front End Documents 1 2 3 Final Technical Seecifications 2 Prepare and submit OE/AAA -------- 1 2 4 __?___________4___ 7 Prepare 100% Plans Gradin and 2 1 2 5 -Drainage -Plans ----- ----------------- _ - -------------------------------------- ----DrainageDetails - -----------------------------------1 Erosion Control Plans -------------------------------- -----------1 ----------------- 1 2 -------� - 3 "'- -n-gP---la---ns-_'—_""------------""---_------------------------------------------------ —G'Mark in 1 '-----_-------------------------------------1 1 ---------- 2 Miscellaneous Details 1 1 2 --"------------'----' ---------------'—"—"-------------------------------------------------------------------------------------- QualitY Review 1—_ 1 Plot 100% 11"xU" Plans 1 _ - — 1 Total Hours: 1 1 9 3 2 12 4 32 Page B4 of B-5 EXHIBIT "B" Sebastian Municipal Airport Shade Hangar Phase 4 - Bidding Services Project Senior Technical Item/Task Description Principal Manager Engineer Engineer Designer Technician Assistant Totals Total hours: 0 4 6 8 1 5 11 35 Page B-5 of B-5