HomeMy WebLinkAbout1996 - Native Tree Awarenesstp//� C op
Florida Department of Agriculture & Consumer Services
BOB CRAWFORD, Commissioner
The Capitol • Tallahassee, FL 32399-0800
`Jess ip
November 8, 1996 '�� �e0, 0 c `
c ` At
Mr. Thomas Frame, City Manager
City of Sebastian, Sebastian City Hall
1225 Main Street
Sebastian, Florida 32953
Dear Mr. Frame:
Congratulations! I am pleased to inform you that the City of Sebastian's Urban and
Community Forestry (U&CF) grant application (DACS #96-15), entitled "Barber Street Park
Native Tree Awareness Program" has been selected by the Florida Department of Agriculture
and Consumer Services to receive a grant award of $2,450.00 for the 1996 program year.
A Grant Memorandum of Agreement with specific instructions will be sent to you
shortly. Please be reminded that you may not begin implementation of the project before the
agreement is fully executed and you have written authorization from the Department.
Again, congratulations and I look forward to hearing of the success of your project.
If you have any questions concerning your U&CF grant, please contact Tom Haxby,
Rural Development Coordinator at 904/414-9955.
BC:hhs
Sincerely,
BOB CRAV1
COMMISSIONER OF AGRICULTURE
cc: District Manager Jim Rath, Okeechobee District
Ui.v� l7C 'Ir i
Florida 1)1 4%lfiaJ e Agriculture K Consumer Ser%ices
1308 C �TkfflD, Co issioncr
o AFR 1991 �
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VrGI
P1va.w Hvgoond l'o;
FM CFA n Division of Forestry
3125 Conner
U&CF �rd
TTallahassee, Fla.
322399-1650
April 9, 1997
Mr. Thomas Frame
City Manager
City of Sebastian
1225 Main Street, Sebastian City Hall
Sebastian, FL 32958
Dear Mr. Frame:
Enclosed you will find an original fully executed copy of the Urban and Community
Forestry (U&CF) Grant Memorandum of Agreement (FDACS Contract #3755) between the
Department of Agriculture and Consumer Services and the City of Sebastian for U&CF Grant
FDACS #96-15, "Barber Street Park Native Tree Awareness Program". PLEASE CONSIDER
THIS LETTER AUTHORIZATION TO PROCEED WITH IMPLEMENTATION OF YOUR
U&CF PROJECT.
Claims for reimbursement may be submitted on a quarterly basis as follows:
For the Period:
April 1 to June 30
July 1 to September 30
Claims to be submitted by:
July 15, 1997
October 15, 1997
To avoid delays in processing your reimbursement claim, please be sure to include the
following documentation when filing a claim:
1. Clear copies of all invoices or receipts.
2. Proof -of -payment in the form of copies of canceled checks, check numbers or cash
receipts.
3. Documentation showing how in-kind contributions were calculated.
4. A copy of the documentation for quotations form for all individual purchases/
expenditures over $3,500.00 or less than $10,000.00. This is to ensure compliance
with Section 4(a) of the grant memorandum of agreement.
TIIE CAPITOL - TALLAIIASSF.E, F1.32399-01100
Mr. Thomas Frame
April 9, 1997
Page Two
Please include a completed copy of the enclosed Reimbursement Summary Sheet with your
claim. You will be reimbursed for fifty (50) percent of all eligible project costs not to exceed the
grant award. Complete the Reimbursement Summary Sheet by itemizing your grant expenditures.
List the expenditures to be reimbursed in the left column, and the matching cost in cash or in-kind
contributions in the right column. The right column (matching costs) should always equal or exceed
the total in the grant cost column.
Good luck with implementation of your U&CF grant project. I look forward to hearing of
your project in your June 1, 1997 midterm report.
If you have any questions, please feel free to contact me at (904) 414-9910.
Sincerely,
BOB CRAWFORD
COMMISSIONER OF AGRICULTURE
James F. Testin
Urban Forestry Coordinator
Division of Forestry
JFT:hs
Attachments (2)
r I FDACS #.
Page 1 of 6
URBAN AND COMMUNITY FORESTRY (U&CF)
3755
GRANT MEMORANDUM OF AGREEMENT
Th' agreemen,� made and entered into this the Z2 day of
19 by and between the STATE OF FLORIDA DEPARTMENT
OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of
Florida, hereinafter called the "Department" and
the City of Sebastian hereinafter called the Entity
(Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the application of the
principles of urban and community forestry by granting funds to the
Entity 1Subrecipidnt)for the purpose as outlined it grant application
Number 96-15 included herein as Exhibit A and by reference
made a part hereof:
WHEREAS, the Department and the Entity (Subrecipient) are of the
oainion that the citizens of the state would benefit from the
implementation of urban and community forestry projects that improve our
communities through the proper care of trees and related plant materials;
WHEREAS, the Department has awarded the Entity (Subrecipient) an
urban forestry grant £or the specific project set forth in the U&CF Grant
Application Number 96-15 , hereinafter the "project";
WHEREAS, the Entity(Subrecipient) by Resolution No. R-96-56
dated August 8, 1996 , has indicated its support of the grant
application and authorized its officers to execute this Agreement on its
behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such
a project as described in the U&CF Grant application and the need for
entering into an agreement designating and setting forth the
responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits that
flow each to the other, the parties covenant and agree as follows:
1. Failure by the Entity (Subrecipient) to sign and return this
agreement by March 22, 1997 shall constitute forfeiture off the
award. VL/'t� Zy 19 T 7
2. The effective date of this agreement is ,
3. The Entity (Subrecipient) shall complete the project by September
30, 1997 as set forth in the Urban and Community Forestry Grant
Application Number 96-15 approved by the Department on
September 18, 1996, during which time the grant shall continue in
effect. The criteria for the project is set forth therein. The final
date by which such criteria must be met for completion of this agreement
is September 30 . !997
The project to be performed by the Entity (Subrecipient) shall be subject
to periodic inspections by the Department. The Entity (Subrecipient)
shall not change or deviate from the project without written approval by
the Department.
9. The Entity (Subrecipient) has estimated the project cost to be
$ 5,000.00 as shown on the grant application budget sheet attached as
Exhibit B. The Del:artment agrees to reimburse to the Entity
Page 2 of 6
(Subrecipient) the total sum of $ 2,450.00 or fifty
percent (50-:) of the final approved project costs, whichever is less (the
"Grant Amount"). The Grant Amount is limited to only those items which
are directly related to this project as described in Exhibits "A" and
"B". Project costs incurred prior to the effective date of this
agreement are ineligible for reimbursement. To assist the Entity
(Subrecipient) with the initial three (3) months of implementation, the
Department may make an advance of no more than 25 percent of the grant
award. The Entity (Subrecipient) must request the advance payment in
writing using forms provided by the Department. Funds provided as an
advance payment must be placed in a non-interest bearing account. Only
one advance payment will be made , thereafter, disbursements will be made
on a reimbursement basis. No more than 75 percent of the Grant Amount
will be paid to the Entity (Subrecipient) prior to Certification of
Acceptance by the Department. The final payment shall not be made -until
Certification of Acceptance is received 'from the Department. For
--:stalled plant materials, a sixty (60) day grow -in -period will be
required after project completion. Certification of Acceptance by the
Department may be requested sixty(60) days after project completion.
Upon receipt of the Certification of Acceptance, the Entity
(Subrecipient) may submit an invoice for final payment.
(a) Two or more verbal quotes must be obtained for all
individual purchases/expenditures over $3,500.00 and
less than $10,000.00. Three or more written quotes
must be obtained or a formal bid procedure used for
all individual purchases/expenditures of $10,000.00
or more. Justification must be provided for a sole
source award or for an award to a vendor other than
that vendor submitting the lowest bid or quote.
(b) Bills for fees or other compensation for services or
expenses shall be submitted in detail sufficient for
a proper preaudit and postaudit thereof, and bills for
travel expenses specifically authorized by this
Agreement shall be submitted and paid in accordance
with the rates specified in Section 112.061, Florida
Statutes.
(c) Records of costs incurred under terms of this
Agreement shall be maintained and made available upon
request to the Department at all times during the
period of this Agreement and for three years after
final payment is made. Copies of these documents and
records shall be furnished to the Department upon
request. Records of costs incurred include all
records of the costs of the Entity (Subrecipient)
and subcontractors considered necessary by the
Department for a proper audit of the project.
5. The Entity (Subrecipient) agrees to maintain plant materials
established as a part of the project for a period of three years and
enter into an agreement which designates and sets forth the duties and
responsibilities of the parties in maintaining the project.
6. The Entity (Subrecipient) agrees to submit to the
Department an interim report on project accomplishments by
Page 3 of 6
July 1 1997 and a final report summarizing project
accomplishments as a prerequisite to final acceptance by the
Department. Failure to submit a required report or submission of an
unsatisfactory report is sufficient grounds for termination of this
agreement according to the provisions of Section 7(b). The Entity
(Subrecipient) upon project completion shall submit a news release to
local newspaper media highlighting the successes of the project.
7. This Agreement may be terminated under any one of the following
conditions:
(a) By the Department, unilaterally, for refusal by the
Entity (Subrecipient) to allow public access to all
documents, papers, letters, or other material subject to
Chapter 119, F.S. and made or received by the Entity
(Subrecipient) in conjunction with this Agreement.
(b) By the Department, if the Entity (Subrecipient) fails to
perform its duties under this Agreement, following thirty
(30) calendar days written notice by the Department.
(c) By either party following sixty (60) calendar days
written notice.
(d) By both parties following the complete execution by both
parties of an agreement to terminate this Agreement.
(e) Notice to Entity(subrecipient): The Department shall consider
the employment by any entity (subrecipient) of unauthorized
aliens a violation of section 274A(e) of the Immigration and
Nationalization' Act. Such violation shall be cause for
unilateral cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary
but subject to Subparagraph 7(b), in the event this Agreement is
terminated before the Department has paid the Entity (Subrecipient) the
entire Grant Amount, then the Department agrees to pay the Entity
(Subrecipient) the entire Grant amount, if the project has been
completed. If the project has not been completed, the Department shall
pay to the Entity (Subrecipient) a percentage of the Grant amount equal
to the percentage of the project's completion.
9. Extension of a contract for contractual services shall be in
writing for a single period only not to exceed six (6) months and shall
be subject to the same terms and conditions set forth in the initial
contract. There shall be only one extension of a contract unless the
failure to meet the criteria set forth in the contract for completion of
the contract is due to events beyond the control of the Contractor. If
initially competitively procured, contracts for contractual services may
be renewed on a yearly basis for no more that two (2) years, or for a
period no longer than the original contract, whichever period is longer.
Renewal of a contract for contractual services shall be in writing and
shall be subject to the same terms and conditions set forth in the
initial contract. Renewals shall be contingent upon satisfactory
performance evaluations by the Department.
10. As applicable under Florida Statute 768.28, the Entity
(Subrecipient) covenants and agrees that it will indemnify and hold
harmless the Department and all of the Department's officers, agents and
employees from any claim, action, neglect or omission by the Entity
(Subrecipient) during the •yerformance of the Agreement, whether direct
=aoe 4 of 6
cr indirect, and whether any person or property to which the.Departments
or said parties may be subject, except that neither the Entity
(Subrecipient) nor any of its sub -contractors will be liable under this
paragraph for damages arising out of injury or damage to persons or
property directly caused or resulting from the sole negligence of the
Department or any of its officers, agents or employees.
11. The Entity (Subrecipient) certifies that neither it or its
principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded for participation in this
grant program by any Federal department or agency.
12. This Agreement, together with any Maintenance Agreement, if
executed, embodies the entire agreement and understanding between the
Darties hereto and there are no other agreements or understandings, oral
„r written, with reference to the subject matter hereof that are not
superseded hereby.
13. This Agreement may not be assigned or transferred by the Entity
;'Subrecipient), in whole or in part without the expressed written consent
of the Department.
14. This Agreement, regardless of where executed, shall be governed
v and construed in accordance with the laws of the State of Florida.
15. All notices, demands, requests or other instruments shall be
given by depositing the same in the U.S: Mail, postage prepaid,
registered or certified with return receipt requested, or by telex(FAX)
or telegram:
(a) If to the Department, addressed to Volunteer/Partnership
Coordinator, 3125 Conner Boulevard, Forest Management Bureau,
Tallahassee, Florida 32399-1650 or at such other address
the Department may from time to time designate by written
notice to the Entity (Subrecipient) ;
(b) If to the Entity (Subrecipient) addressed to:
City of Sebastian
City Hall, 1225 Main Street
Sebastian, FL 32958
or at such other address as the Entity (Subrecipient) from
time to time designates by written notice to the Department.
All time limits provided hereunder shall run from the date
of receipt of all mailed notices, demands, requests and
other instruments, or from the date telexed or faxed.
16. Time is of the essence of this agreement.
17. This contract, which disburses grants and aids
appropriations, is subject to the requirements of Section 216.347,
=lorida Statutes, and the Entity (Subrecipient) is therefore not
allowed to expend any funds received through this contract for the
Durpose.of lobbying the Florida Legislature, the Department, the Judicial
ranch, or any other state agency. This contract, which disburses grants
and aids appropriations, is subject to the requirements of Section
216.349, Florida Statutes, which are:
(a) The Department and the Comptroller before disbursing any
funds must independently ensure that the proposed
expenditure is in accordance with all legal and regulatory
requirements and that this contract specifically prohibits
the use of funds for the purpose of lobbying the
Page 5 of 6
Legislature, the Department, the Judicial Branch, or any
state agency.
(b) If the Entity (Subrecipient) is a local government agency,
nonprofit organization, or not-for-profit organization it
shall: (I) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts
greater than $25,000 but not more than $100,000 have
a grant -specific audit performed in accordance with the
rules of the Auditor General or have a statement prepared
by an independent certified public accountant which attests
that the grant provisions have been complied with, (iii) for
amounts greater than $100,000, have a grant -specific
audit performed in accordance with the rules of the Auditor
General, and (iv) have such audits, statements, or
attestations filed with the Department and the Auditor
General.
18. If this agreement contains federal funding in excess of
$100,000, the Entity (subrecipient) must, prior to agreement execution,
complete the Certification Regarding Lobbying form. If a Disclosure of
Lobbying Activities, Standard Form LLL, is required, it may be obtained
from the Department. All disclosure forms as required by the
Certification Lobbying form must be completed and returned to the
Department.
19. The undersigned Entity (Subrecipient) receiving federal
financial assistance under this agreement hereby acknowledges and agrees
that it will comply with the applicable provisions of the latest version
of Office and Management Budget Circular A-128 (Audits of State and Local
Governments), or Office of Management and Budget Circular A-133 (Audits
of Institutions of Higher Education or Other Nonprofit Institutions).
Copies of the latest versions of the above which would relate to the
undersigned Entity (Subrecipient)are available for review at the
following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient) expends $300,000 or more in
federal financial assistance in a fiscal year, either directly from
federal agencies or indirectly through other units of state or local
governments or a combination thereof, the recipient shall have an audit
made in accordance with the applicable Office of Management and Budget
Circular. The $300,000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The
undersigned Entity (Subrecipient) receiving funds under this agreement
hereby agrees that it will allow the Department of Agriculture and
Consumer Services and any federal agency to audit the Entity's
(Subrecipient's) books for compliance with the above applicable
circulars.
20. The Entity (Subrecipient) acknowledges and agrees that public
Page 6 of 6
use of all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of America.
21. Entities (Subrecipients) providing goods and services to the
Department should be aware of the following time frames. Section
215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and approve goods and services, unless bid specifications
or the purchase order specifies otherwise. With the exception of
payments to health care providers for hospital, medical, or other health
care services, if payment is not available within 40 days, measured from
the latter of the date the invoice was received or the goods or services
are received, inspected and approved, a separate interest penalty set by
the Comptroller pursuant to Section 55.03, Florida Statutes, will be due
and payable in addition to the invoice amount. To obtain the applicable
interest rate, please -contact the -Agency's Fiscal Section at (904)488-
2020 or Purchasing Office at (904) 488-7552. Invoices which have to be
returned to a Entity (Subrecipient) because of Entity (Subrecipient)
preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is
provided to the department.
A Vendor Ombudsman has been established within the Department of
Banking and Finance. The duties of this individual include acting as an
advocate for Entities (Subrecipients) who may be experiencing problems in
obtaining timely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (904) 488-2924 or by calling the State Comptroller's
Hotline, 1-800-848-3792.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed the day and year first above written.
STATE OF FLORIDA
DEPARTMENT 0 AGRICULTURE AND
CONSUME SER ICES
BY:
z,
Director, Division of
Administration
Cif cr SCA4A%0K F/
Name rdf Entity (Subrecipient)
BY: C,)• q
Title: C- %, Jit &_ f, C4t--
Attest
�-
Page 1 _'_
"P's c cmentr made and entered Jnto this the L -U -day G_
19 - by and bet.•;=_en the STATE 0= _LORI=:L
^ r31C J"� ND CONSUM-R S---V%T ?S, an a,ency o_ the
q
Cal_...J _ e "Jepar -..n _n'd
^.
\the City of Sebaatian Y , er`-ina-t=r Calle.^. the _- �1CV
:SL_._e.___ ze'�•
^ ES _ __
i•;..--.�ASr -.-c Jepart':c._ des__esto iCCreaBe the general level of
}_Howled e _--- -.
-_-'p1es urban and community forestry by
granting =:ands -0�__ e 'nti_tV (Subreclple^it) for the establisnne nt of
a demcnstration t-ee .._.....__.'g project as outlined in the U=ban and
st". gr nl i 96-15 and Granit
Cosmuni y .ore .y .,_-rt GI- - L on IvW�ber
Memorandum of. !U_-eemenz (the "Grant Agreement") attached hereto'as
Exh1L-t "I" and by-e-erence -jade a ✓art hereof;
Ci%_I RE=:S, Che Department has awarded the Entity (Subrecipi ant)
an urban an d co-_-aun_ty _'er Es try grant =or the inaprove-men --_s to the
project property :tore partiCulariv set forth in the Grant -g__eement;
✓�__�. _J, t_ne 7-.L_Ly (Subreclpient) agreed in the Grant Tgreemeat
to me—, taln the project (a5 described 1n the Grant Appl'Cat1Gn)i
KHE R..zS, the parties hereto recognize the need for entering into
an agreement deSianating and setting forth the respo_n_sibil-ties cf
each Jparty 1n %.a --Caking he project; and
WHEREAS, he .`_.n Lity (Subrecipient) by Resolution desires to
enter into this agreement and authorizes its officers to do so.
NOW T EREFOZE, for and in consideration of the mutual benefits
that flow each to the other herein and in Exhibit "1", the Grant
Memorandum of Agreement, the parties covenant and agree as follows:
1. The Entity (Subrecipient) shall maintain the project in a
responsible manner and with due care in accordance with the below
listed "Plroject Standards" for the property at the following
location:
NE corner of Barber Street Sports Complex Park Sebastian, Florida
Specifically, the Ent'_Cy (Subrecipient) accepts the below listed
responsibilities and duties:
(a). Proper watering and proper fertilization of all
-_-c_P_e
keening them as f=ee as praCticable from disease and
harmful insects;
(b). =roper mulching of tree beds;
(C) tieeping the premises free of weeds;
(d) N.ow_-_ a-d/or cutting -rasses to the proper 'length;
(e). Proper pruning of all trees which include (I)
re_lo:'_ng dead or diseased parts of trees or (11)
page _ of n
ar.ing -,.ch -its thereof which pre=sent a hazard;
_removing^and re^.!aC1ng dead or diseased trees
in their entirety, or removing and replacing t:-Gse
that •'all below original Project Standards.
(g) =ollowi.^.Q the Plan ging Guidelines as included 'nerein
as Exhibit "C".
-.e t tV (SubrEri E. )- agrees to repair, or _=:move and
replace at own expense all „_ part or the roject t=at =alis
Standards. _:r t'e E vc..t any art cr pF- Oz zn=c
-�^^-- - i^�, _..'PQ all _ar•�cr-'�`.=5t DE removed anal replace',. =Cr
r_.JJ _... _/ __ incl--g-Ing V' i-. '-be r^.: res - _,.,e^ ..
._ sc^- t�:cn t�.e`_J s _.all be - rare.. by pa__ C_ _.. sa::nc
_rade, size and specification as provided in the original pians for
DrcDeC'hc _ he Entit
y (SubrecipiEnt) shall )seep
t .E t. tu_rt._'_:lor= t
litter removed from the project area. The above named functions to
be performed by the -a-ty shall be subject to
perii
odc inspections by the Department. It is the intent of the
par Lies hereto that Except as ct_^_Erwi-e provided in paragraphs 2 and
hereof, the Entity (Subrecipient) shall be the -owner c-. tae
planting and other=nstallat_ons included and stipulated in the grant
application comprising to project.
2. This Agreement may by terminated under any one of the
following conditions:
(a). By the Department, if the Entity (Subrecipient)
fails to DerT_orm its duties under this Agreement or
for refusal by the Entity (Subrecipient) to allow*
Dublic access to all documents, papers, letters, or
other material subject to the provisions of Chapter
119, Florida Statutes and made or secured by the
Entity (Subrecipient) in conjunction with this
Agreement following reasonable written notice.
(b). By either party following sixty (60) calendar days
written notice.
(c). By both parties following the complete execution by
both parties of an agreement to terminate this
Agreement.
3. The terms of this Agreement commence on the date of
Certification of AcceDtance and continue for a period of three (3)
years.
4. In the event this Agreement is terminated in accordance with
subparagraph 2(a) then the Entity (Subrecipient) shall refund to the
Department a pro -rated portion of the grant award based upon the
following schedule:
(a) If -his agreement 1s terminated within one year o-
the date in Paragraph 3, 75 percent of the grant
aw aru.
(b) -1 this agreement is terminated during the second
v=_ar of this agreement, 50 percent of the grant
award.
(c) if this agreement is terminated during the third
Page 3 of 9
year 'f t.'._s agreement, 25 percent of the -rant
a�:aro.
S. As apolicable under Florida Statute_ 768.28, the zntiLy
(SubreciDient) Covenants and agrees that it shall indemnify and 'hold
harmless the Department and all of the Department's officers, agents
and employees from any claim, action, neglect or omission by the
nnt_ty (S ub--eCeps en -t ) during the performance of the Agreements,
whet'-=_ CireCt orndi- and whether any -erscn or properzy to
wl icn the e., meat Cr s_= Q mcrLicS may ...e _.._ C , x.,. _ L
n_ie_'nthe Entizy ;� _cC'_Ji ont) nor any C2 _ts s -b- Contra s. ors
s=tall be liable u -_der -.'_s paragraph for damages arising out cf
injury or damage to persons or property directly caused or resulting
from the so_ ,egligence of the Department or any of its officers,
agents or employees.
6. This Agreement, together with the Urban and Cormunity
Forestry Grant Memorandum of Agreement, embodies the entire agreement
and 'understanding between the parties hereto and there are no other
agreements or Understandings, oral or written, with reference to the
subject matter )=ereof that are not superseded hereby.
7. This Agreement may not be assigned 'or. transferred by the
Entity (SubreciDient), in whole or in Dart without the expressed
written consent of the Department.
8. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
9. All notices, demands, requests or other instruments shall be
given by depositing the same. in the U.S. Lail, postage prepaid,
registered or certified with return receipt requested, or by telex
(_a.X) or telegram.
(a) if to the Department, addressed to Volunteer/
Partnership Coordinator, Forest Management Bureau,
3125 Conner Boulevard, Tallahassee, Florida 32399-1650
or at such other address the -Department may from time
to time designate by written notice to the Entity
(Subrecipient); and
(b) 1f to the Entity (Subrecipient)addressed to:
City of Sebastian
1225 Main Street
Sebastian, FL 32958
or at such other address as the Entity (Subrecipient)
=rom time to time designates by written notice to the
DeDartment.
All time limits provided hereunder shall run 'rom the date of
receipt of a_1 mailed notices, demands, requests and other
instruments, or from the date telexed or faxed.
l0. Time is of the essence of this agreement.
11. This contract, which disburses grants and aids
aDDroDriations, is subject to the requirements of, Section 216.397,
Florida Statutes, and the Entity (Subrecipient) is therefore not
allowed to expend any funds received through this contract for the
Pace 4 of 4
pu'r-cse cf. lobbying Lhe -ler ida Legislature, the Department, the
Judicial Branch, cr any Ct-^•cT State agencv.
=his ccnLrccL, 'which C1ebrses grants and a1d5 a-c-rcpr_aLiG S,
is su-sect to the rP^uiremer. �s Cf. Section 216.349, Florida
Stat_lues, which are:
(a) The Departrient and L"_9 Cc.mntroller before disbursing any
funds -must independe_ zly ensure that the pTopOSEd
cY-Candi t.._e
is en =cccrdance with all l egal and regLlctC ray
reC.:__='tents and z -.CL --_S ccLLraC= sDeci==Cally
of ''..ds fcr :'-e p'_rDcse of lebbving L =
_cgislac-_e, L..e J� G_taE::II __^.e iadicial Fran Cn or an"r
state agency.
(J) If the _ntiLy (S'ur:rECipienL) is a local government
agency, non-profiz erganizazion, or not-T_or-pro-it
croanization it shall: (_) for amounts $25,000 cr ieSS,have
its head attest Lnat it has complied with grant pro"v vi ions,
(ii) for amounts greater than $25,000 but not more than
$100,000 have a grant -specific audit performed in
accordance with the -rules of the Auditor General or have a
statement prepared by an independent certified public
accountant which attests that the grant provisions have
been comrlied with, (iii) for amounts greater than $100,000
have a grant -specific audit performed in accordance with
the rules of the Auditor General, and (iv) have such
audits, statemen_s, or attestations filed with the
Denartment and the Auditor General.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed the day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF A-RICULTURE AND
CONS791=R �rRVT
Director, Division of
Administration
� .o� Se6eS�i'ae, t PL
Name of. Entity (Subrecipient)
' was P• 96 -/s
SUBMIT PROPOSAL TO:
t
STATE OF FLORIDA
D CONSUMEROSB-8 ICES
DEPTHASING
REQUEST FOR PROPOSAL
MAYO BUIL
PURCHASING -MAYO BUILDING, ROOM SB -8
407 SOUTH CALHOUN STREET
TALLAHASSEE, FLORIDA 32399-0800
CONTRACTUAL SERVICES
Telephone Number:
Acknowledgement
4
Page 1 of 110
PROPOSALS WILL BE OPENED @ 2:30 P.M. AUGUST 14, 1996 ..."
PROPOSAL NO.
pages
and may not be withdrawn within 90 days after such
date and time.
RFPIDF-95196-34
AGENCY MAILING DATE: PROPOSAL TITLE:
1996 URBAN AND COMMUNITY FORESTRY GRANT PROGRAM
JUNE.3, 1 996.... .::.•..-. ,. , ..
.,r -
FEDERAL EMPLOYER IDENTIFICATION NUMBER OR
S.S. NUMBER FEIN 59 6000 427
VENDOR NAME
REASON FOR NO PROPOSAL
CITY OF SEBASTIAN, FLORIDA
VENDOR MAILING ADDRESS
1225 Main Street
CITY - STATE - ZIP
POSTING OF PROPOSAL TABULATIONS
Sebastian, FL 32958
Proposal tabulations with recommended awards will be pasted for ra,lew by interested
parties at the location where proposals were opened and will remain posted for a period
of 72 hours. Failure to file a protest within the time prescribed in Section 12D.53(5),FlMda
AREA CODE
TELEPHONE NUMBER
Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
TOLL-FREE NUMBER
Posting will beonorabout OCTOBER 1 1996
I certify met this Proposal b made without prior understanding, agreement, or connection with any
colpmdan, Mm, orpersm submitting a proposal for are same comracmal services. and is in asrmaects
1
We and wlmouf collusion Or fraud. I agree M al by all conditions of this proposal and certify that
I am authorized to sign thio proposal for me proposer and that the proposer Is in compliance with all
��O (�'C/// •
requirements at the Request The Proposal, including but not llmaed M, certification requirements. In
AUTHORIZED SI ATURE(MANUAL)
submitting a proposal re an agency for the State of Florida, the proposer Offers and agrees that a the
proposal is accepted. the pmpaser will convey, sell, assign or transfer red the State of Florida ell rights,
title and Interest In and M all causes of action it may now or hardener acquire under the Anti�trost
Thomas Frame, City Manager
laws of lie United Steres and the State of Flanda forpdpa fixing relating w the particular commodities
or services purchased or acquired by the State of Florida. At the Stare's discretion, such assignment
shall be made and became effective at the time the purchasingm agency tenders host payment the
AUTHORIZED SIGNATURE (TYPED) TITLE
proposer.
GENERAL CONDITIONS
SEALED PROPOSALS: All proposal sheets and this original acknowledgement
(d) INVOICING AND PAYMENT: The contractor shell be paid upon
form must be executed and submitted In a sealed envelope. (DO NOT INCLUDE MORE
submission of properly call imetill to the purchaser at the prices stipulated
THAN ONE PROPOSAL PER ENVELOPE.) The lace of the envelope shall contain, in
on the convect at the time the order Is placed, after delivery and acceptance of
addition to the above address. the date and time of the proposal opening and the proposal
goods, less deductions it any, as provided, Invoices shall contain the contract
number. Proposal prices not submitted on attached proposal price sheets when required
number, purchase order number and the contractors' Federal Employer (demi&
shall be refected. All proposals are subject to the conditions specified herein. Those which
cation Number. An original and them (3) copies of the invoice she be submitted,
do not comply with these conditions are subject to rejection.
The final payment shall not be made until after Ito contract is complete unless
1. EXECUTION OF PROPOSAL: Proposal moat contain amential signature
the State has agreed otherwise. Invoices for fees or other compensation for
services or expenses submitted for contractual "micas shall be submitted in
of authorized representative In the space provided above. Proposal must be typed or
detail sufficient for a proper F®rma t and postauf it thereof and invoices for any
printed in ink. Use of erasable ink is not permitted. All corrections to prices made by
navel expanses shall be submitted in accordarice with the rates M or below those
propose must be Initialed. The company name and F.E.I.D. or social security number
specified in Sections 112.061 and 287.058, F.S. Interest Penalties: Payment
must appear on each pricing page of the proposal as required. If a vendor intends 10 do
shall be made in accordance with Section 215.422, F.S., which slates the
repetitive business with the State and a vendor number has not been assigned to your
convectors' lights and the State agency's responsibilities concerning interest
company, contact Department of Management Services, Division of Purchasing, 2737
penalties and time limits fa payment of invoices. VENDOR OMBUDSMAN:
C9nlerview Orale, Knight Building, Suite 220. Tallahassee, FL 32399-0950,
Vendors providing goods and services to an agency should be aware of the
904488-84,410 immediately.
following time frames. Upon receipt, an agency has five (5) worldng days to
2. NO PROPOSAL SUBMITTED: If not submitting a proposal, respond by
inspect and approve the goods and services, unless the bid specifications.
purchase Order a convect specifies otherwise. An agency has 20 days to deliver
returning only this proposer acknowledgement form, marling it "NO PROPOSAL".
a request for payment (voucher) to the Department of Banking and Finance.
and explain the reason in the space provided above. Failure to respond to a
The 20 days are measured from the latter of the date the invoice is received
procurement solicitation without giving justifiable reasons for such (allure. non.
or the goads or services are received, inspected and approved. If a payment
conformance to contract conditions, or other pertinent factors deemed reasonable
Is not available within 40 days, a separate interest penalty of.03333 percent
and valid shall be cause for removal Of the proposer's name from the proposal mailing
per day will be due and payable, in addition to the invoice amount, to the vendor.
list.NOTE: To quality as a respondent. proposer must submit a"NO PROPOSAL',
The interest penalty provision applies after a 35 day time period to health care
and It must be received no false than the stated proposal opening date and hour.
providers, as defined by rule. Interest penalties of lass than one (1) dollar will
3. PROPOSAL OPENING: Shall be public, on the date, location and ma time
not be enforced unless the vendor requests payment. Invoices which have to
be returned to a vendor because 01 vendor preparation errors will result In a
specified On the acknowlgement form. It I$ the proposers responsibility to assure that
delay in the payment. The invoice payment requirements do not start until a
his proposal is delivered at the proper time and place of the proposal opening.
properly completed Invoice is provided to the agency. A Vendor Ombudsman
Proposals which for an reason are not so delivered, will not be considered. Oilers
P Y
has been established within the Department Of Banking and Finance. The duties
by telegram or telephone are not acceptable. A proposal may not be altered after
of this individual include acting as an advocate tar vendors who may be
opening of the price proposals. NOTE: Proposal tabulations will be furnished upon
experiencing problems in Obtaining timely payment($) from a state agency. The
we ffen request with an enclosed, self addressed, stamped envelope and payment
of a predetermined tee. Proposal tabulations will not be provided by telephone.
Vendor Ombudsman may be contacted at (904) 48&2924 or by calling the Stale
Comptroller's Hotline, 1.800-84&3792. The Division of Purchasing shall review
4. PRICES, TERMS AND PAYMENT: Firm prices Shen be p:aposse and
the conditions and circumstances surrounding non-payment and unless there
is a bornane dispute. the Division may in writing authaRe the contract supplier
include all services rentlereo to the ourcnaser.
to reject and return purchase orders from said agency until such time as the
(a) TAXES: The Slate of Florida does not day Federal Excise and Sales two,
agency complies with the provisions of Section 215.422, F.S.
On draid purchase! of Services. Sea tax exemption number On face of purchase
(e) ANNUAL APPROPRIATIONS: The State of Florida's performance
Order or agreement farm. This exemption does not apply to purchases 01
"micas In the performance 01 contracts for the improvement of stateawned
and obligation to pay under this contract is contingent upon an annual
real properly as defined n Chapter 192. Florida Statutes.
appropriation by the Legislature.
(b) DISCOUNTS: Cash Ciscountfor prompt payment shall not be considered S.
CONFLICT OF INTEREST: The award hereunder is subject to IN provisions
in delermmirg :vie lowest net cwt for proposal evaluation purposes.
of Chapter 112, Florida Statutes. Proposals must Media" with their proposal the
(C) MISTAKES: Proposes are expected to the conditions, scope pl
name of any officer, director, a agent who Ili also an employee of:" Stare Of Florida.
work. Inco. extensions. ructinexamine
and all ineruddon, pertaining to the aendcas
or any of its agencies. Further. ail proposers must disclose the name 01 any State
employee who owns. directly or indlreCtly, an interest of live sal) or more m Iho
el FMJ millet.
:mmwec. Fatluro :o Co m mill be al :he proposer 3 ask.
proposer's Iran Or any Of its branches. In accordance with Chapter 287. Florida
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'!'able of Contents
1996 Urban and Community Forestry Grant Program
Application by City of Sebastian, Florida
Barber Street Park Native Tree Awareness Program
Form PUR 7033
Letter from City Manager
Attachment E: Grant Summary Form, Project Description, Project Budget
Location Map: State of Florida
Location Map: Indian River County
Location Map: City of Sebastian
Location Map: Park Site Layout
Location Map: Project Location
Preliminary Planting Plan
Site Photograph: Park Entrance
Site Photograph: Project Site
Endorsement Letters:
• The City of Sebastian Tree Advisory Board
• The Sebastian River Watershed Action Committee
• The Friends of the St. Sebastian River
• The Pelican Island Garden Club
• the Pelican Island Preservation Society
Attachment B: Drug Free Work Place
Attachment D: Debarment Form
Resolution R96-56: City of Sebastian Resolution of City Council re: Grant Application and
Agreement
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
August 12, 1996
Department of Agriculture and Consumer Services
Mayo Building Room SB -8
407 South Calhoun Street
Tallahassee, FI 32399-0800
Re: 1996 Urban and Community Forestry Grant Program
Application by City of Sebastian, Florida
Dear Sirs:
%�an4 1T A
On July 8, 1996, the City Council of the City of Sebastian passed Resolution R-96-56, which authorizes the
submittal of the enclosed application for grant funds from the 1996 Urban and Community Forestry Grant
Program.
This project proposed herein is an exciting one, which is a joint effort between the City of Sebastian and seven
local public interest groups:
• The City of Sebastian Tree Advisory Board
• The Sebastian River Watershed Action Committee
• The Friends of the St. Sebastian River
• The Pelican Island Garden Club
• The Pelican Island Preservation Society
• The Florida Yards and Neighborhoods Program
• The Eugenia Chapter of the Florida Native Plant Society
This project is designed to incorporate Native Floridan wetland tree demonstration planting and education of this
growing community of some 13,000. We are hoping that both new and present residents will see the beauty and
benefit of using a variety of native species, rather than only the old standards, oak and palm.
We appreciate the opportunity to seek this grant, and if awarded, pledge the City's best efforts for both
installation and on-going maintenance of the project.
Sincerely,
Thomas W. Frame
City Manager
TWF/jmt
Enclosure
Attachment E
Page 1 of 4
FLORIDA
URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM
1996
GENERAL INSTRUCTIONS: Please complete all items pertaining to the
Category Grant for which you are applying. The proposal packet must
not exceed thirty (30) one sided pages, excluding maps and plans.
All attachments must be 8 1/2" X 1111, except any attached sketches,
plans and maps which must be no larger than 2' X 3' and folded into
8 1/2" X 11". Eight (8) copies (one copy with original signatures
and (7) seven copies) of the proposal packet including the proposal
form, the project description and all attachments must be received no
later than 2:30 p.m. August 14, 1996 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 96 PROPOSAL
Mayo Building - Room SB 8
Tallahassee, FL 32399-0800
Telephone (904) 488-7552
If you have any questions, please see Attachment K, "Division of
Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
Project Title: Barber Street Park Native Tree Awareness Program
Proposer Name (Local Government,or
k�(•�X# a�X�GX9lD4l�X1X X X DOIGX�(�(DA)gdXC(�4
Name and Title of Contact Person: Mr. Thomas Frame, City Manager
Sebastian City Hall, 1225 Main Street
Sebastian, FL
Zip: 32958
Phone:_L561 ) 388 3802
Is your organization a Nonprofit corporation pursuant to Chapter 617,
Florida Statutes? Yes No Municipality
FEID/FEIN Number FEIN 59 6000 427
As the duly authorized representative of the Proposer named above, I
hereby certify that all parts of the proposal and required grant
information have been read and understood and that all information
submitted herein is true and correct.
Authorized Executive Officer: Thomas Frame
Title: City
Signature: /� p Date
PQQJI]LEl® IIY / D > r Abtaty A:hlic
� I
e tyy :•_: MY !xMAtt58!OIV 1 CC 35:9U
35
•"aar fi`�' 6amoa mm.r;trm•P,�;;;;mmyyrce
Attachment E
Page 2 of 4
GRANT PROGRAM INFORMATION
Specify Category 1, 2, 3 or 4 and designate the applicable
subcategory (see "General Information").
Category: Demonstration and Information & Education Project
Sub -Category 2-A: Demonstration Planting and 4-A,H,I:Education, Brochures, Exhibits
SUMMARY OF COSTS (A 50/50 match or better on behalf of the proposer
is required).
Requested Grant $
I
Personnel Expenses $
Operating Expenses $
Capital Expenses $4gg zyy�
Other Printing $
Total Requested Grant(I) $ -2—,4e&
Total Matching Costs(II) $ -0-
Local Match $
II
$ s Z2 SD
S JUU
$ 2L,,6 255-0
Total Program Costs(III) $ 5,000
Add columns I and II for total III (loo$) 1000
485 Grant request 52 $Local match
A budget, detailing all costs identified above must be attached
PROJECT LOCATION INFORMATION (Please Print or Type)
(Complete where applicable)
This project is for Region 1,O 3 or statewide (circle one). Please
see Attachment J for details.
CountyIndian River Local Government Jurisdiction (County
Government, Municipality, School Board District or Independent
Special District): City of Sebastian
Describe the Specific Location of the Project: NE Corner of Barber Street
Sports Complex Park Barber Street @Rosebush Terrace Se as ian p ease see maps)
Who has Maintenance Responsibility for the Property(Category 2
Grants)? City of Sebastian
Is the Land Ownership Public or Private?: City Park Property
Name of Landowner: City of Sebasti
Project Title: Barber Street Park Native Tree Awareness Program
Proposer Name: City of Sebastian, Florida
36
ATTACHMENT E
Page 3 of 4
PROJECT DESCRIPTION
Urban and Community Forestry Grant Program
City of Sebastian -Barber Street Park Native Tree Awareness Program
Introduction: The City of Sebastian, in cooperation with numerous local, non-profit Citizen
groups, proposes to build, operate, and maintain a small "Native Tree Awareness Program" at the
City's most -used gathering site, the Barber Street Sports Complex (maps attached).
This growing City of some 13,000 will soon be Indian River County's most populous. General
Development cleared most of 5,500 acres to plat some 13,000 residential lots here, and because
of the attractive pricing, the City is being built -out, mostly by new -comers from the Northeast and
from over -urbanized South Florida.
This City sits in an environmentally pristine cradle; CARL and St. John's River Water
Management District have set-aside over 20,000 acres just to the West and North; it resides
between the coveted South Prong of the St. Sebastian River (OFW) and the Indian River Lagoon
(Class II Aquatic Preserve). Just to the east lie Pelican Island National Wildlife Refuge (the
Nation's first), and the Archie Carr Wildlife Refuge along the barrier island.
And yet, most of the City of Sebastian was developed in the typical General Development grid of
80'x125' lots, with much clearing. This urbanization occurred on the Sebastian plain, which
naturally was covered with wetlands and native wet -footed trees.
In an effort to return the City-scape to a more natural setting, the City, in 1994, adopted a tree
protection ordinance, which purpose is to "establish protection for trees ... to better control
problems of flooding, soil conservation, air pollution and noise, and to make the City a healthier
and safer place in which to live." This ordinance requires 50% native tree planting. Also, the City
encourages new residents by providing a Tree Information Packet, which lists and promotes
native trees.
However, inasmuch as most new residents are not Central -Floridians, few realize the diversity and
rich palette of native trees available, and prevail upon their builders and landscapers for the `old
reliables" ...palms and oaks. Most of the City has a very high water table, even at, or near the
surface during the wet season, and so most "Floridian" wetland area trees do well here
In an effort to revise this list of landscape favorites, re -naturalize the landscape, provide a
diversity of habitat, several interest groups have aligned with the City to formulate a proposal for
a demonstration and education outreach project, which would enable prospective, new, and long-
time residents to observe, at close hand, a variety of native trees in a wet -footed setting. These
groups include: The City of Sebastian Tree Advisory Board, the Sebastian River Watershed
Action Committee, the Friends of the St. Sebastian River, the Pelican Island Garden Club, the
Pelican IslandPreservation Society, the Florida Yards and Neighborhoods Program, and the
Eugenia Chapter of the Florida Native Plant Society.
In conjunction with the planting area, the City and the above -listed interest groups will prepare
signage and informational brochures that will be placed along the walkway by the project.
Brochures will be provided at the site, City Hall, and to local Realtors and builders, so that new
and present residents can see how these native trees enhance the landscape, how they flourish, and
understand the importance of a rich and diverse forestry in the City of Sebastian.
The site selected for this program is at the City's most visited recreation site, the Barber Street
Sports Complex. All ages use this park as there are leagues ranging from pee -wee to retiree, and
it is on the one of the City's most traveled streets. Moreover, Barber Street is the builders'
"Model Row", and so perspective residents will most certainly go by the project several times in
their home -buying.
The City will undertake significant revisions to this park in the coming (FYI996-97)fiscal year,
and the northeast corner will be remodeled into a wet detention pond to accommodate site
drainage. Along the perimeter of the pond, the sponsor groups envisage a plethora of native tree
species, planted along the sidewalk, so that the public can have a close-up look at these trees and
get the feel for how they could enhance their own sites.
The tree -walk will have small species identification signs, and recyclable brochures will be placed
in miniature kiosks at the main park entrance. These brochures will include information on plant
selection and location, proper watering, fertilization, and pest control for these species, as well as
general information on the importance of urban forestry in the City of Sebastian.
In addition, visitors will be informed, via signage and brochures, that further information is
available from the members of the sponsors -group, and in particular, from the Florida Yards and
Neighborhoods Program of the Indian River County Cooperative Extension Service (sponsored
by University of Florida). Interested parties will be informed as to how to get further, specific
information and assistance for their Site.
2,vso
The entire program budget is $5,000, with the requested grant amount from U & CF of $4, ,
which is matched as follows:
City of Sebastian:
$1,500
Florida Yards and Neighborhoods
$300
Friends of the St. Sebastian River
$300
Eugenia Chapter Florida Native Plant Society
$300
Craven Thompson & Associates, Inc. Stormwater
Engineers for the City of Sebastian
Total Contributions to Program Match $2,600
Urban & Community Forestry Grant (requested) $27488 2, 1t SD
In addition to these cash and in-kind contributions, both the City and the interest groups are to
provide long-term maintenance, monitoring, sponsorship, and promotion of the project.
Q10a
� f .
7-1
I
Region 3
LOCATION MAP
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2. POND CYPRESS
3. BALD CYPRESS
4. DAHOON HOLLY
5. RED BAY
6. SO. FLA. SLASH PINE
7. SO. MAGNOLIA
K = BROCHURE KIOSK
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9. LIVE OAK
10.SIMPSON STOPPER
11.PERSIMMON
12.CHERRY LAUREL
13.SUGAR BERRY
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PRELIMINARY PLANTING PLAN
Barber Street Park Native Tree Awareness Program
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City of Sebastian
1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
August 6, 1996
Department of Agriculture
& Consumer Services
Purchasing Department
Mayo Building, Room SB -8
Tallahassee, FL 32399-0800
Reference: The City of Sebastian's application for the 1996
Community and Urban Forestry Tree Grant.
To Whom it May Concern:
The Tree Advisory Board, of the City of Sebastian, at their August
5, 1996 meeting discussed the above reference. The board
unanimously voted in support of the grant application and the
Proposed educational project demonstrating the use of native trees.
In addition, the board urges that the City Council support the
application as well.
Sincerely,
Thomas Cecrle
Chairman, Tree Advisory Board
cc: Mayor and City Council
/dc
LTRTBCC.WP
Page
REIMBURSEMENT SUh,MkRY SHEET
URBAN AINTD COIt4MUINTITY FORESTRY
GRANT PROGRAM
Name of Grantee: Grant No.:
Item r
Descriptions of Items or Services Purchased
Grant
Amount
Match
Amount
(Attach copies of canceled checks, cash
receipts and invoices)
Totals
Remit payment to:
Note: Two or more verbal quotes mutt be obtained (and documented) for all individual purcbases/expenditures over
53,500 and less than 510.000. Three or more written quotes must be obtained or a formal bid procedure used for all
individual expenditures of S10.000 or more. Use the attacbed forms for documentation.
AUTHORIZED SIGNATURE:
Grantee Date
QDtnOl��
friend,s of cit. cSebmtian Diver
P. O. Box 284 . Roseland, Florida 32957
August 6, 1996
State of Florida
Department of Agriculture and Consumer Services
Attn: Purchasing Department
Mayo Building, Room SB -8
Tallahassee, Florida 32399-0800
Re.: City of Sebastian, Barber Street Sports Complex
Tree Grant Application
Dear Review Committee:
The Friends of St. Sebastian River are pursuing this grant for the
purpose of planting trees on the grounds of the Barber Street sports
complex in the City of Sebastian.
The sports complex is a centrally located, community facility that is
highly visible and our primary facility for non -water type recreational
activities.
Sebastian is fairly typical of many Florida communities that were
developed by General Development Corporation, in that the lots are
fairly small and virtually all native vegetation was removed in
"improving" the lot. Additionally much of Florida's landscaped areas
are so highly modified with alien species that we feel much of the
public is unaware of what trees are native and were once typical of
our area.
Therefore we feel the sports complex could be a great demonstration
project for the public to be able to see and feel the benefits of
preserving and replanting native tree species.
Additionally it will enhance the beauty and value of the sports complex
as a community facility. The Friends have conceptualized this idea
previously and have donated tree seedlings which have been planted in
the sports complex. This grant would provide our city the opportunity
of transforming the sports complex from essentially ball fields into
a park -like setting.
We are enthusiastic about the possibilities of this potential project
and thank you for your consideration.
Sincerely,
Timothy Glover
Preside is FSSR
SEBASTIAN WATERSHED ACTION COMMITTEE
Carolyn Corum, Chairperson
881 Dolores Street
Sebastian, Fl 32958
August 07, 1996
Departmemt of Agriculture &Consumer Services
Purchasing - Mayo Building , Room SB -8
407 South Calhoun Street
Tallahassee, Fl. 32399-0800
To the review committee of the 1996 Urban & Community Forestry Grant
Program ,
The Sebastian Watershed Action Committee is pleased the City of
Sebastian is seeking a forestry grant to educate the public about the
importance of forestry in their community .
The Barber Street Sports Complex is a highly visible place to educate the
public . to show the public what the City of Sebastian has been
preaching... how to plant the right tree in the right place and the
importance of reforesting their own lots .
Our group of professionals and residents stand ready to assist the City of
Sebastian . We fully support the education of our area native trees and
hope you will assist the City of Sebastian with their on going effort to
educate their residents about Florida trees .
Sincerely,
Carolyn Corum
Chairperson, SWAC
Pelican Island Garden Club
Sebastian, FCorida
-PA4,
14'
A"W-
Q
President
Pelican Island
Preservation Society, Inc.
Bob Craig August 1, 1996
561/599-5255
Vice President
Anne Putman Urban and Community Forestry Grant Program
561 /388-3336 Department of Agriculture & Consumer Services
Purchasing Dept.
Secretary Mayo Building, Room 5B-8
Rum Davies Tallahassee FL 32399-0800
561/589-3687
REFERENCE: CITY OF SEBASTIAN
Treasurer APPLICATION FOR TREE PLANTING GRANT
Paula Moye
561 / 676-2277 Gentlemen:
Board Members Pelican Island Preservation Society (PIPS) supports the
Bud Kleckner application for a tree grant for a project to plant
Rich Mermer trees and provide needed shade at the Barber Street
Sue Ring Sports Complex in Sebastian.
Peg Rondeau
Susan Smith
We feel this will be an excellent community project
Exotficio and the members of our organization look forward to
Brian Toland assisting with the tree planting at the Barber Street
Paul Tritaik Sports Complex.
As you may imagine, this is an area of the city that
is in almost constant use. Because of the nature of
the sports playing fields, shade is almost non-existent.
We feel this will be an excellent project to provide
needed shade and enhance the enjoyment of players and
spectators. We also believe this can be used to educate
residents as to the benefits of tree planting.
We endorse the efforts of the City of Sebastian in
applying for this tree planting grant.
'ncerely,
Ruth Davies
Secretary
PELICAN ISLAND PRESERVATION SOCIETY (PIPS)
P.O. Bob 1903 9 Sebastian, FL 32978
ATTACHMENT B
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DRUG-FREE WORKPLACE PROGRAM - BIDDER CERTIFICATION
IDENTICAL TIE BIDS - Preference shall be given to businesses with drug- free workplace
programs. Whenever two or more bids which are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug-free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors
have a drug-free workplace program. In order to have a drug-free workplace program, a
business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's
Policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1)
4) In the statement specified in subsection (1), notify the employees that, as a
condition of working on.the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer
of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
5) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
M)A1Ati55,ON Y 00349Q VENDOR'
EfftiES emerf73.ipB SSI TURFE
STATF;C,FLCf2IDA BaaamTtmixafayH,49clMenWimn City of Sebastian, ort da
Ths Frame, City Manager
C= CF IDDIAN RIM
ander (crL affinred) before rm this of 1996
by -/ �5- IV, Yk�7 of , wfn is persamily karat to ,t e
30 / Ibtary Rblic
.✓wJZ,1_ o S'SE/l!I ai ted
ATTACHMENT D
Paee 1 of 2
U. S. DEPAR'T'MENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7
CFR Part 3017, Section 3017.510, Participant's responsibilities. The regulations were published as Part R' of the
January 30, 1989, Federal Register (pages 47224733). Copies of the regulations may be obtained by contacting the
Department of Agriculture agency with which this transaction originated.
(BEl'ORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(I) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower Ger participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
City of Sebastian, Florida Florida Urban acid Community -Forestry -Grant
Organisation Name Pr/Award Number or Project Name
Thomas Frame, City Manager
Name(s) and 1'itlr(s1 01 Authorized Representative(s)
A�hlic /o? /99G
Date
MiN V. ROUSSEAU
NvWAMON 0 CO 941843
EVIFS:,iemwj 13, 1888
Bamted RN N:Wy Rt6BC U,,dMMj m
33 Fors• AD -1048 (vs2)
instructions for Certification
1. By signing and submitting this form, the prospective lower tier participant is providing the certification
set out on the reverse side In accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance war placed when
this transaction was entered Into. If it is later determined that the prospective lower tier participant kttoww a]
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person .j which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification %vas
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms 'covered transaction; 'debarred; 'suspended; 'ineligible; 'lower tier covered tran_acdon;
'participant; 'person; 'primary covered transaction; 'principal; 'proposal; and 'voluntarily excluded; as
used in this clause, have the meanings set out in the Definitions and Coverage sections or rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a coP) of those regulations.
S. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered Into, It shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participatlan in this covered
tmnsaction, unless authorized by the department or agency with w•hlch this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this
clause titled 'Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transactions; without modification, in all lower tier covered transactions and in nil solicitations
for lower tier covered transactions.
7• A participant in a covered transaction may rely upon a certification of a prospective participant in a
lmver tier covered t-ansaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it lu.uws that the certification is erroneous. A participant may decide the method
and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the Nonprocumment List.
8. Nothing contained In the foregoing shall be construed to require establishment of a system or records
in order to render In good faith the certification required by this clause. The knowledge and information or
a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except Cor transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transactice knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
34 Fonn AD -1475 (1/92)
RESOLUTION NO. -96-56
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE, ON BEHALF OF THE CITY OF SEBASTIAN, AN URBAN AND
COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT
BETWEEN THE CITY OF SEBASTIAN AND THE STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES,
DIVISION OF FORESTRY; PROVIDING FOR REPEAL OF RESOLUTIONS
OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, trees are an important part of our community; and
WHEREAS, the City of Sebastian wants to build and maintain a tree planting demonstration
project for public information and education; and
WHEREAS, the City of Sebastian desires to apply for an Urban and Community Forestry
Grant which would provide monies to help fund a tree planting demonstration project for public
information and education; and
WHEREAS, the City of Sebastian wishes to enter into an Urban and Community Forestry
Grant Memorandum of Agreement between the City of Sebastian, Florida and the Florida Department
of Agriculture and Consumer Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, as follows:
SECTION 1. The City Council of the City of Sebastian supports the development of a tree
planting demonstration project for public information and education.
SECTION 2. The City Council hereby authorizes the City Manager to enter into an Urban
and Community Forestry Grant Memorandum of Agreement between the City of Sebastian, Florida
and the Florida Department of Agriculture and Consumer Services.
SECTION 3. All resolutions or parts of resolutions in conflict herewith are hereby
repealed.
SECTION 4. This Resolution shall take effect immediately upon its passage.
The foregoing Resolution was passed for adoption by Councilmember L�1XtCT!n'/J
The motion was seconded by Councilmember rli_- ia.Kn and, upon being put to a
vote, the vote was as follows:
Mayor Louise R. Cartwright
Vice -Mayor Walter W. Barnes
Councilmember Norma J. Damp
Councilmember Raymond Halloran
Councilmember Richard J. Taracka
The Mayor thereupon declared this Resolution duly passed and adopted this a day of
ccJ%f' 1996.
ATTEST:
rY)
Kathryn XI. O'Halloran, CMC/AAE
City Clerk.
(Seal)
Approved as to Form and Content:
Valerie F. Settles, City Attorney
CITY OF SEBASTIAN, FLORIDA
By: 254_4 n 'ke C a_a
Louise R. Cartwright, Mayor "
EXHIBIT 13
` ATTACHMENT E
Page 4 of 4
BUDGET
Urban and Community Forestry Grant Program
The following budget is proposed for this grant application, keeping in mind that the City of
Sebastian will perform all site maintenance and that local interest groups will provide the base
data for brochures:
Brochure Printing
Trifold monocolor on recycled stock material: text and graphics layout
by Craven Thompson & Associates, Inc. on a pro bono basis:
2,000 copies initial printing @ $0.15 each $300
Signage:
Materials for City Sign Shop usage in making signs
$150
Plant Materials: all Florida #1, 15 gallon, 1-1/2" caliper, 12'-15'
ht. Container
shipped to site
1. Red Maple Acer rubrum
8 ea @ $35 avg.
$280
2. Pond Cypress Taxodium ascendens
7 ea @ $35 avg.
$245
3. Bald Cypress Taxodium distichum
5 ea @ $35 avg.
$175
4. Dahoon Holly Ilex cassine
5 ea @ $35 avg.
$175
5. Redbay Persea borbonia
5 ea @ $35 avg.
$175
6. Cabbage Palm Sabal palmetto
5 ea @ $35 avg.
$175
7. Southern Magnolia Magnolia grandiflora
5 ea @ $35 avg.
$175
8. Laurel Oak Quercus laurifolia
5 ea @ $35 avg.
$175
9. Live Oak Ouercus virginiana
5 ea @ $35 avg.
$175
10. Simpson Stopper Myrcianthes simpsoni
5 ea @ $35 avg.
$175
11. Persimmon Diospyros virginiana
5 ea @ $35 avg.
$175
12. Cherry Laurel Prunus caroliniana
5 ea @ $35 avg.
$175
13. Sugarbeny Celtis laevigata
5 ea @ $35 avg.
sm
Subtotal: Plant Materials
$2,450
Planting: with assistance of City crew
70 containers
70 ea @ $30 avg.
$2.100
Project Total
$5,000
Note: Miscellaneous project costs associated with this effort, such as site
design, site preparation, sign preparation and placement, etc. are project cost
to be borne by the City of Sebastian.
Page 1 of 3
A Planting
EXHIBIT C
PLANTING AND MAINTENANCE GUIDELINES
Site factors which influence long-term survivability should be considered: overhead
and underground utilities, sidewalks, sign conflicts, traffic visibility, light poles,
right-of-way or site improvements, size of planting space/site, etc.
All planting stock must be Florida Grade #1 or better.
All synthetic or non -degradable material such as nylon rope or treated burlap, etc.
must be removed from the root ball before planting. All biodegradable material
should be removed from the upper 1/3 of the rootball. Precautions should be
taken to prevent remaining pieces of material from extending above the soil where
they can act as wicks, drying the soil.
If trees are planted with wire baskets around the rootball, it is recommended that
the top two tiers of wire be cut and removed after the rootball is set the planting
hole.
Position the tree or palm in the center of the planting hole with the top of the
rootball even with the surrounding soil surface.
The planting hole should be at least 3-5 times the diameter of the rootball (where
possible) and the same depth as the rootball.
Backfill with soil from the planting site if it is not contaminated. All large rocks
should be removed. When the hole is half full, slowly water to saturate the soil
and remove the air pockets, then continue to fill the hole with soil. It is not
recommended that large amounts of organic matter be incorporated into the
backfill.
Water thoroughly to remove air pockets, secure the soil around the roots, and
provide nourishment.
Rake the soil evenly around the entire planting area.
Page 2 of 3
B Mulching
C Staking
D Prunin
E Watering
Mulch an area at least three times the diameter of the root ball to a depth of 24"
with wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the
mulch several inches away from the tree or palm.
Replenish mulch as it decomposes maintaining a 24" layer over the life of the
project.
Stake only if necessary. For example, if the tree or palm will not stand on its own
due to potential windthrow or vandalism.
Use flexible materials such as strapping or commercially available ties that give as
the tree diameter increases and as the tree moves. Biodegradable material is
recommended. Do not use wire even if wire is inside rubber hose.
Stakes and ties should remain on the trees no longer than one year to avoid
girdling.
At the time of planting only dead, damaged, rubbing or cross branches or fronds
should be removed.
Remove sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year after planting. Do
not remove more than 1/3 of the live crown during one growing season.
Establish a regular watering schedule and follow it. Slow deep watering is
recommended.
Water as needed during hot or dry periods
As tree or palm growth progresses, be sure to water outward (away from the
trunk) to the surrounding soil area, this will promote the outward growth and
spread of roots.
Various species of trees or palms and/or soil types may require varied degrees of watering. Soil
r 1 0
Page 3 of 3
F Fertilizing
moisture and tree health should be monitored and irrigation adjusted accordingly.
Non -irrigated sites need to be monitored more closely.
Begin a fertilization program within the first year of planting. Broadcast fertilizing
or fertilizer plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer (rates should be based
on the size of the tree or palm and any special nutrient requirements).
If micronutrient deficiencies are suspected, have a soil test completed and
supplement the fertilization program accordingly.
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 0 FAX (561) 589-5570
September 22, 1997
Ms. Joann Phillips
Environmental Specialists III
Division of Forestry
3125 Conner Boulevard
Tallahassee, Florida 32399-1650
Dear Ms. Phillips:
G
au�7�
This letter is being sent as a requirement for an extension to the 1996 Urban and Community
Forestry (LI & CF) grant, U &CF #96-15, FDACS Contract #3755 between the City of Sebastian
and the Department of Agriculture and Consumer Services.
The proposal for planting of trees is planned to occur on a park site which has experienced
significant drainage problems. The City has undertaken a 54,000 contract to improve the
drainage within that park. The proposed location of the trees to be planted are immediately
adjacent to an area undergoing major excavation. It had been anticipated that the improvements
to the drainage would have been completed in time to finish the tree grant as proposed. The
weather, however, was not friendly, and the drainage improvements were delayed for several
weeks.
I see no reason why this project won't be totally completed prior to the end of calendar year
1997. To be safe, however, the City is requesting a year's extension to the existing grant. I
would be extremely grateful if the Department could approve the extension. If you need any
additional information in order to extend the grant, please advise at your convenience.
Sincerely,
Thomas W. Frame.
City Manager
cc: The Honorable City Council
Mr. Cris McCarthy, City Parks Foreman
Mr. Patrick Brennan, Public Works Director
Mr. Robert Massarelli, Community Development Director
Flor e wrtment of'Agriculture & Consumer Seri ices
g 021
afi ( RA ZD, Commissioner
IN Cop pE'C�`- • ,\ QU^
FM Plrasr
'ARrslumd 'ru:
e
nGc o2� CO
CFA �� ea\cg ti Division of Forestry
U&CF 3125 Conner Boulevard
0
G�<9sb£ zb��4 September 10, 1997 Tallahassee, Fla. 32399-1650
Mr. Thomas Frame
City Manager
City of Sebastian
1225 Main St., Sebastian City Hall
Sebastian, FL 32958
Dear Mr. Frame:
This letter concerns your 1996 Urban and Community Forestry (U&CF) grant, U&CF # 96-15,
FDACS Contract #3755, between the City of Sebastian and the Department of Agriculture and
Consumer Services.
The current deadline for completion of your project is September 30, 1997. If you feel you
will be unable to complete your project by this date, please provide a statement with the reason you
will not finish the project by the current deadline. Also, you will need to sign the enclosed
amendments and return them to this office as soon as possible. Your extension request can only be
processed when both the amendments and justification statement are received by this office.
Please remember that the Department requires a certification of completion for U&CF projects
prior to final payment. Upon completion of your project, please contact me to schedule a review and
certification which is to be submitted with a final report and your claim for reimbursement.
If you have any questions, please feel free to contact me at 850/414-9908.
JP:hs
Enclosure
Sincerely,
BOB CRAWFORD
COMMISSI R OF AGRICULTURE
Jo Phillips
Environmental Specialist III
Division of Forestry
T11E CAPITOL • TALLAHASSEE, F1.32399-0800 399-0800
FM
CFA
U&CF
Florida Department of Agriculture & Constunrr tiet•N it•es
BOB CRAWFORD, Commissioner
September 11, 1997
Mr. Thomas Frame
City Manager
City of Sebastian
1225 Main St., Sebastian City Hall
Sebastian, FL 32958
RE: Amendment of FDACS Contract # 3755, U&CF #96-15
Dear Mr. Frame:
Plraar lirspund 'I'u:
Division of Forestry
3125 Conner Boulevard
Tallahassee, Fla. 32399-1650
This letter, upon execution by both parties and attachment to the original Grant Memorandum
of Agreement shall serve to amend said agreement.
This Agreement shall be amended by:
(A) Striking "September 30, 1997' in Sentence 1 of Section 3 and replacing it with the
following: September 30, 1998.
(B) Striking "September 30, 1997" in Sentence 3 of Section 3 and replacing it with the
following: September 30, 1998.
(C) Striking Section 4 (a) and replacing it with the following 4 (a) Two or more verbal quotes
for all purchases, expenditures exceeding $1,000.00 and up to $5,500.00. A minimum of three
written quotes or a formal bid process is required for all purchaseslexpenditures exceeding $5,500.00
and not greater than $15,000.00. Sealed bids are required for all purchases exceeding $15,000.00.
Justification must be provided for a sole source award or for an award to a vendor other than the
vendor submitting the lowest bid or quote.
(D) Striking "Grantee" wherever it appears in Agreement and replacing it with the following:
Entity (Subrecipient).
The Agreement shall also be amended to add several new paragraphs, which shall read as
follows:
Te. The Entity (Subrecipient) is informed that the Department shall consider the
employment by any Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of
the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation
of this agreement.
18. The undersigned Entity (Subrecipient) receiving federal financial assistance under this
agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the
latest version of Office and Management Budget Circular A-128 (Audits of State and Local
Governments), or Office of Management and Budget Circular A-133 (Audits of Institutions of
Higher Education or other Nonprofit Institutions). Copies of the latest versions of the above which
would relate to the undersigned Entity (Subrecipient) are available for review at the following
address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, Florida 32399-0800
If the undersigned Entity (Subrecipient) expends $300,000 or more in federal financial
assistance in a fiscal year, either directly from federal agencies or indirectly through other units of
state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit
made in accordance with the applicable Office of Management and Budget Circular. The $300,000
threshold specified above shall be from all federal sources, not just the amount provided by this
agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby
agrees that it will allow the Department of Agriculture and Consumer Services and any federal
agency to audit the Entity's (Subrecipient's) books for compliance with the above applicable
circulars.
18.a. If this agreement contains federal funding in excess of $100,000, the Entity
(Subrecipient) must, prior to agreement execution, complete the Certification Regarding Lobbying
form. If a Disclosure of Lobbying Activities, Standard Form LLL, is required, it may be obtained
from the Department. All disclosure forms as required by the Certification Lobbying form must be
completed and returned to the Department.
21. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not submit a bid on
an agreement to provide any goods or services to a public entity, may not submit a bid on an
agreement with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date
of being placed on the convicted vendor list.
No other provisions of this agreement are amended or otherwise altered by this amendment.
Z&J Q
Mike Gresham (Signature)
Director of Administration
Department of Agriculture
and Consumer Services
days.
City Manager
(Title)
City of Sebastian
(Company)
September 22, 1997
(Date)
Please return three original signed amendment letters to the Department within five business
Mail to: Joann Phillips
Environmental Specialist III
Division of Forestry
3125 Conner Boulevard
Tallahassee, FL 32399-1650
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Enclosed is a fully executed copy of your Urban c& Community Forestry grant
amendment. Please note that number 21 was changed to number 22.
FM
CFA
U&CF
Florida Department o1• Agu
riculture & Consnn r 3755
BUB CRAWFORD, Commissioner
September 11, 1997
1'I4 -11..r Hr.pornd'Pu:
Division of Forestry
3125 Conner Boulevard
Tallahassee, Fla. 32399-1650
Dear Mr. Frame:
This letter, upon execution by both parties and attachment to the original Grant Memorandum
of Agreement shall serve to amend said agreement.
This Agreement shall be amended by:
(A) Striking "September 30, 1997" in Sentence 1 of Section 3 and replacing it with the
following: September 30, 1998.
(B) Striking "September 30, 1997" in Sentence 3 of Section 3 and replacing it with the
following: September 30, 1998.
(C) Striking Section 4 (a) and replacing it with the following 4 (a) Two or more verbal quotes
for all purchases, expenditures exceeding $1,000.00 and up to $5,500.00. A minimum of three
written quotes or a formal bid process is required for all purchases/expenditures exceeding $5,500.00
and not greater than $15,000.00. Sealed bids are required for all purchases exceeding $15,000.00.
Justification must be provided for a sole source award or for an award to a vendor other than the
vendor submitting the lowest bid or quote.
(D) Striking "Grantee" wherever it appears in Agreement and replacing it with the following:
Entity (Subrecipient).
The Agreement shall also be amended to add several new paragraphs, which shall read as
follows:
'CIIE t:APH'01, •'I'ALLAIIASSEE, FL 32399-1"mU
Mr. Thomas Frame
4
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City Manager
°;
of Sebastian
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1225City
Maln St Sebastian City Hall
Oki! A'AIA
Sebastian, FL 32958
ass
v E z 4
RE: Amendment of FDACS Contract # 3755, U&CF #96-15
Dear Mr. Frame:
This letter, upon execution by both parties and attachment to the original Grant Memorandum
of Agreement shall serve to amend said agreement.
This Agreement shall be amended by:
(A) Striking "September 30, 1997" in Sentence 1 of Section 3 and replacing it with the
following: September 30, 1998.
(B) Striking "September 30, 1997" in Sentence 3 of Section 3 and replacing it with the
following: September 30, 1998.
(C) Striking Section 4 (a) and replacing it with the following 4 (a) Two or more verbal quotes
for all purchases, expenditures exceeding $1,000.00 and up to $5,500.00. A minimum of three
written quotes or a formal bid process is required for all purchases/expenditures exceeding $5,500.00
and not greater than $15,000.00. Sealed bids are required for all purchases exceeding $15,000.00.
Justification must be provided for a sole source award or for an award to a vendor other than the
vendor submitting the lowest bid or quote.
(D) Striking "Grantee" wherever it appears in Agreement and replacing it with the following:
Entity (Subrecipient).
The Agreement shall also be amended to add several new paragraphs, which shall read as
follows:
'CIIE t:APH'01, •'I'ALLAIIASSEE, FL 32399-1"mU
Te. The Entity (Subrecipient) is informed that the Department shall consider the
employment by any Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of
the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation
of this agreement.
18. The undersigned Entity (Subrecipient) receiving federal financial assistance under this
agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the
latest version of Office and Management Budget Circular A-128 (Audits of State and Local
Governments), or Office of Management and Budget Circular A-133 (Audits of Institutions of
Higher Education or other Nonprofit Institutions). Copies of the latest versions of the above which
would relate to the undersigned Entity (Subrecipient) are available for review at the following
address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, Florida 32399-0800
If the undersigned Entity (Subrecipient) expends $300,000 or more in federal financial
assistance in a fiscal year, either directly from federal agencies or indirectly through other units of
state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit
made in accordance with the applicable Office of Management and Budget Circular. The $300,000
threshold specified above shall be from all federal sources, not just the amount provided by this
agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby
agrees that it will allow the Department of Agriculture and Consumer Services and any federal
agency to audit the Entity's (Subrecipient's) books for compliance with the above applicable
circulars.
18.a. If this agreement contains federal funding in excess of $100,000, the Entity
(Subrecipient) must, prior to agreement execution, complete the Certification Regarding Lobbying
form. If a Disclosure of Lobbying Activities, Standard Form LLL, is required, it may be obtained
from the Department. All disclosure forms as required by the Certification Lobbying form must be
completed and returned to the Department.
22. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not submit a bid on
an agreement to provide any goods or services to a public entity, may not submit a bid on an
agreement with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date
of being placed on the convicted vendor list.
�No, gther provisions of this agreement are amended or otherwise altered by this amendment.
Mike Gresham (Signature)
Director of Administration
Department of Agriculture
and Consumer Services
days.
City Manager
(Title)
City of Sebastian
(Company)
September 22, 1997
(Date)
Please return three original signed amendment letters to the Department within five business
Mail to: Joann Phillips
Environmental Specialist III
Division of Forestry
3125 Conner Boulevard
Tallahassee, FL 32399-1650