HomeMy WebLinkAbout09-13-2017 CRA Agenda w Councilan L''*
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR &
COMMUNITY REDEVELOPMENT MEETING
AGENDA
WEDNESDAY, SEPTEMBER 13, 2017 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET. SEBASTIAN, FLORIDA OR ON THE CITY WE-BSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
17.137
17.138
17.139
17.140
7.
pgs 7-9
pgs 8-19
pgs 20-a6
A. Proclamation — Hunger Awareness Month — September 2017 — Accepted by Triana
Romero, Sherry Siegfield, Sydney Wolaver, Treasure Coast Community Food Bank
B. Proclamation — Constitution Week — September 17 — 23, 2017 — Accepted by Holly
Hamilton, Daughters and Children of the American Revolution
C. Proclamation — Inflammatory Breast Cancer Month — October 2017 — Accepted by
Holly Hamilton
D. Proclamation — School Attendance Awareness Month — September 2017 — Accepted
by Dr. Lillian Torres -Martinez, School District of Indian River County
Brief Announcements
Recess Citv Council Meetina and Convene as Communitv Redevelooment Aaencv
A. Call to Order
B. Approval of Minutes — August 23, 2017 CRA Meeting
C. Facade. Sian & LandSCaDe Proaram
i. Approve Revised Application (Transmittal, Revised Application)
ii. Approve Grant Award — 815 Davis Street — Senior Resource Association
(Summary, Application)
D. Adjourn
8. Adiourn Communitv Redevelooment Aaencv Meetina and Reconvene as Cl1tv)C6fMcil
Regular City Council & CRA Meeting
August 23, 2017
Page Two
7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv+ r1
A. Chairman McPartlan called the CRA meeting to order at 6:07 p.m.
B. MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve the July 26, 2017
CRA Meeting minutes.
ROLL CALL: Vice Chairperson Coy— Aye Mr. Dodd —Aye
Mr. Hill — Aye Ms. Kinchen — Aye
Chairman McPartlan - Aye
Motion carried 5-0.
C. Facade. Sian & Landscaoe Proaram (Transmittal. Aoolication. Summarv)
I. Review Program and Direct Staff Accordingly
The City Manager said staff was requested to bring the program back for discussion and
they were available to answer any questions.
Mr. Dodd said he was inclined to do away with program although it has fixed many blighted
signs but he acknowledges that other members support the program. He suggested the
following changes:
Modify the reference to residential or commercial properties to
commercial only
Remove the "old fishing village" theme reference because there is no
design guide or definition for it
There is an eligibility requirement that the grant money cannot be used for
a code violation. He said there is ambiguity that someone could use the
money to alleviate a code fine; he would like the application to say grant
money cannot be used to pay code enforcement fines.
Change the application language referencing the Committee to
Community Development Department and that the City Manager will
forward applications to Council for approval
Add language that applicants cannot do the same improvement more
than once; if the applicant hasn't used the total grant amount, then the
remainder must be used for another improvement. He noted the program
shouldn't pay for rebranding that is required by a franchise.
He noted the program has done a great job of fixing blighted signs but it isn't really doing
that now. He said it might be a couple of grant cycles, but they should be careful giving out
money for things that businesses already need to do.
Regular City Council & CRA Meeting
August 23, 2017
Page Three
6:17 pm
Mr. Hill said prior to having the program, there were many properties with different types of
signs and fagade; he agreed that there isn't a definition of "old fishing village," the idea of
bringing property to a certain parameter with the money will lend itself well to the community.
The City Manager explained the program's funds roll over each year, there is currently $71-
76,000 in the line item, and $30-40,000 is deposited each year.
Mr. Hill suggested capping the program at $80,000 so that as grants are awarded, there
might be less needed the following year which would free up some money to address other
projects. He said it's a good program and it would benefit the community to look at it
periodically. He said they should be careful that if a company purchased a business and
wanted to change the sign, the new owner should be able to do so.
The Community Development Manager said that she has seen permits for new signs at $8-
9,000 and approximately $1,200 for the refacing panels depending on the size. Vice
Chairperson Coy agreed the "old fishing village" theme is difficult to define noting it came
from the charrette. She asked if staff should guide applicants. Mr. Hill said as long as the
code is met, the charrette ideas would be incorporated. Since there are only two or three
non -conforming signs are left, Vice Chairperson Coy suggested they could focus on the
landscape and fagade awards. In response to the Board's comments, the Community
Development Manager said when helping businesses apply for the grant, she does use the
"old fishing village" reference to help them understand what the City is looking for; and there
haven't been any residential grants awarded.
Mr. Dodd said the application language citing the guidelines to achieve the "old fishing
village" theme sounds like a "shall do" instead of a "will do;" and he did not want to pay for
changing a sign when it is a normal price of doing business. He did not think it was good
idea for government to make a business successful. Mr. Hill said it is more expensive to do
business in CRA because of the sign and landscape requirements; especially at start up.
The Community Development Manager asked
sign refacing as an eligible improvement. Mr.
staff should continue to bring those requests
decide.
if the application should be changed to add
Hill said the program shouldn't be changed,
forward to the CRA so that the Board may
Mr. Hill suggested looking at the history of the program to determine if a potential cap should
be placed on the fund.
MOTION by Chairman McPartlan and SECOND by Vice Chairperson Coy to approve Mr.
Dodd's recommended changes.
ROLL CALL: Mr. Dodd — Aye Mr. Hill — Aye
Ms. Kinchen — Aye Chairman McPartlan - Aye
Vice Chairperson Coy — Aye
Motion carried 5-0.
MOTION by Mr. Hill and SECOND by Mr. Dodd to direct staff to develop a cap on the fund
based on previous years usage going forward.
Regular City Council & CRA Meeting
August 23, 2017
Page Four
ROLL CALL: Mr. Hill —Aye Ms. Kinchen — Aye
Chairman McPartlan - Aye Vice Chairperson Coy —Aye
Mr. Dodd — Aye
Motion carried 5-0.
D. Chairman McPartlan adjourned the CRA meeting at 6:31 p.m.
8. Mayor McPartlan reconvened the City Council meeting at 6:31 p.m.
9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate
discussion of consent agenda items unless a member City Council so requests; In which event, the item will be removed and
acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a
Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — August 9, 2017 Regular City Council Meeting
17.132 B. Approve Two Year Extension for Banking Services with Seacoast National Bank and
Authorize City Manager to Execute Appropriate Documents (Transmittal)
17.004 C. Approve Sebastian River Area Chamber of Commerce Request for Candidate Forum
for City of Sebastian Candidates — October 26, 2017 (Transmittal)
17.123 D. Approve First United Pentecostal Church of Sebastian Gospel Music Event at
Riverview Park on Friday, November 10, 2017 from 6 p.m. to 9 p.m. (Transmittal,
Request, Applications, Agreement)
17.133 E. Approve Sammi's Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course on
September 30, 2017 from 6:00 am to 11 am (Transmittal, Application, Receipt,
Route)
17.134 F. Approve Alcoholic Beverages at Yacht Club for Johnston Event on September 23,
2017 from 11:00 am to 4:00 p.m. - DOB Verified (Transmittal Application, Receipt)
17.135 G. Consider Use of Yacht Club for Medicare Information Meetings by United Healthcare
from 9:30 a.m. to 11:30 a.m. on October 4, October 18, November 1 and November
15, 2017 (Transmittal, E-Mail, Application, Receipts)
MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve consent agenda items A-G.
ROLL CALL:
Motion carried 5-0.
Ms. Kinchen —Aye Mayor McPartlan — Aye
Vice Mayor Coy — Aye Mr. Dodd — Aye
Mr. Hill —Aye
4
Mry
SEB+ST"
HOME OF PELICAN ISLAND
CRA MEETING DATE
AGENDA ITEM TITLE:
RECOMMENDATION
BACKGROUND:
COMMUNITY REDEVELOPMENT AGENCY
AGENDA TRANSMITTAL
13 September 2017
Revisions to the Fagade, Sign & Landscaping (FSL) Grant
Application
Approve revised FSL application
At the 23 August 2017 Council meeting, City
Councilmembers discussed and re-examined the current Fagade, Sign & Landscaping Grant
program (FSL), and directed staff to make the following revisions: A) Commercial properties
only are eligible; B) Remove "Old Fishing Village" references; C) Grant monies cannot be used
for removal of code liens; D) Update to application language; and E) The same improvement
cannot be awarded grant monies more than once.
City Council also requested a maximum cap be established
for the program. After discussion with the Finance Director/CFO, and consideration of the last 5
years of grant application projects, staff recommends a $40K starting balance at the beginning of
each fiscal year. Grant funds not used during the period could then be used for other CRA City -
initiated improvements. However, if total funds are awarded before the end of the fiscal year,
and a worthwhile grant project was received, staff would present the application to City Council
for their decision to re -allocate grant capital into the fund.
If AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: N/A
Amount Available in Current FY: $71,726
Administrative Services Department/CFO Review:
ATTACHMENTS: Draft application with revisions
City Manager Authorization:
Date: 06 September 2017
DRAFT
Cff YOf
Aa 0441—Wja
HOME OF PELICAN ISLAND
Fa;ade Sign and
Landscaping Grant
Information & Application
Sebastian Community Redevelopment Agency
FACADE SIGNAGE AND LANDSCAPING GRANT
PURPOSE
The Sebastian CRA Facade, Signage and Landscaping Improvement Grant Program
(FSL Grant Program) is a program designed to encourage visible, exterior
improvements that meet the intent and mission of the CRA District to any existing
commercial building, or residential buildina being converted to a commercial use.
(res+dc-\�\Ii:;� or sammereial) to encourage private investment within the Sebastian
Community Redevelopment Area. The program provides up to $15,000 of CRA funds
per building to match private funds to pay for improvements within the Sebastian CRA.
Funds are appropriated annually in the CRA budget, and funding is available on a first
come first serve basis. However, the program may be subject to the availability of
funds.
Facade, sianaae and landscaoina (FSL) grants must suDoort the aoals of the Overlav
District for the CRA area. Applicants are required to use the design guidelines specified
in the overlay district reaulations as found in Article XXI of the Citv's Land Development
Code. to aehieve the "Old Flo: da Cch*Rg Village" theme
Applicants are reminded that grant awards made are discretionary in nature and should
not be considered an entitlement by the applicant. All grant criteria contained herein are
guidelines for awards and successful applicants may receive any amount up to the
maximum award. Should an application meet all grant criteria, a grant may or may not
be awarded at the CRA Board's discretion due to funding limitations, competing
applications, and/or competing priorities.
SECTION 1: ELIGIBILITY REQUIREMENTS
The FSL program is available to businesses and/or building owners that are located
within the CRA district of the City of Sebastian. Businesses must be properly licensed
through the City's Occupational Licensing Division and applicants must be a
permitted/conforming use within the CRA district.
Applications will not be accepted from property owners (and tenants of property owners)
who are delinquent on their property taxes. Applicants must not have any outstanding
code liens or code violations that cannot be remedied with the grant assistance. Grant
monies cannot be used to Dav or remove code liens from a orooertv.
SECTION 2: ELIGIBLE IMPROVEMENTS
The FSL Grant Program shall provide matching funds for the exterior (street side)
improvements that are consistent with and further the implementation of the Land
Development Code, CRA Redevelopment Plan and City Comprehensive Plan. Funds
may be used for the following illustrative improvements:
• Replacement of windows and doors;
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 1
FAIPADE SIGNAGE AND LANDSCAPING GRANT
• Exterior painting or siding as part of an overall facade renovation program. For
example, painting is an eligible expense when done in conjunction with changes
in a flat roof to a pitched roof, dormers, gables. Painting otherwise is not an
eligible expense.
• New signs as part of an overall improvement program for an existing improved
property, and removal of existing non -conforming and blighted signs;
• Landscaping when associated with a Facade Renovation Program, replacement
of a non -conforming sign, or an overall improvement program for an existing
improved property;
• Exterior architectural amenities (e.g., addition or improvement of balconies,
porches, or arcades);
• Awnings and shutters;
• New enclosure, or modification to an existing enclosure, for commercial recycling
dumpsters on an existing improved property;
• Other exterior (street -side) facade improvements (considered by the CRA on a
case -by -case basis);
• Architectural, engineering or landscape architectural services to design
improvements to be funded through this program (maximum of 10% of total
improvements).
*NOTE: All architectural designs, materials and colors must be consistent with the
historic and architectural heritage of the Sebastian Community Redevelopment Area.
SECTION 3: NON -ELIGIBLE IMPROVEMENTS
The FSL grant cannot be used to fund interior renovations or roof repair, other
maintenance items and cannot be used to renovate a non -conforming sign unless the
sign is being brought into conformity.
Any improvements constructed or installed prior to City Council approval are not
eligible.
SECTION 4: AVAILABLE FUNDING AND MATCHING REQUIREMENT
The City shall fund this program from the City's CRA funds. It is anticipated that 2-3
projects per year will receive funding, however, if additional funding is available,
additional funding cycles may be considered.
For the purposes of grant consideration, "property" shall be defined as a location of one
or more businesses as tenants on a parcel of land.
For commercial recycling dumpster improvements, up to $1,500 shall be available for
an individual property. The City will reimburse up to 50% of the costs, up to the dollar
amount approved by the CRA Board.
Approved by CRA 6112106, rev. M20/07, 0923109, 03/12(14, Ml a(14, and 4126117 Page 2
FAPADE S/GNAGE AND LANDSCAPING GRANT
For landscaping improvements, up to $5,000 shall be available for an individual
property. The City will reimburse up to 50% of the costs, up to the dollar amount
approved by the CRA Board.
For signage and landscaping improvements, and/or just signage improvements, up to
$7,500 shall be available for an individual business, not to exceed $15,000 for an
individual property. The City will reimburse up to 50% of the costs, up to the dollar
amount approved by the CRA Board. An individual business will be eligible for one sign
only, except where more than one non -conforming or blighted sign is being replaced.
For exterior fagade improvements, up to $10,000 shall be available for an individual
property. The City will reimburse up to 50% of the costs, up to the dollar amount
approved by the CRA Board.
For exterior fagade improvements including signage and/or landscaping, up to $15,000
shall be available for an individual property. The City will reimburse up to 50% of the
costs, up to the dollar amount approved by the CRA Board.
SECTION 5: APPLICATION PROCESS AND DEADLINE
Applications will be accepted on a first come, first served basis.
As long as the FSL Grant Program is funded, the annual grant cycle will commence on
October 1st of each year. All 0' of
7Azip ifs^di q levels permit addit!GRal , ..Rt GyG;es. in
that Gass the Gity will snx7.An99 FnedifiGatiGRs to the above stated sGhedule.
The following chronology outlines the application process:
(1) The applicant receives a FSL Grant Program Application. Application forms are
available at City Hall, the City's website (www.cityofsebastian.org) or the office of the
Sebastian River Area Chamber of Commerce, 700 Main St., Sebastian, Florida. City
Staff is available to meet for an optional pre -application meeting to answer any
questions.
(2) The applicant completes the application (pgs. 6, 7 & 8) and submits it to the City for
review and consistency with the CRA Redevelopment Plan, the Land Development
Code, and any other applicable plans. The application package includes the
following:
a. completed application;
b. proof of ownership of the property;
c. proof of paid property taxes (current and prior years);
d. copy of occupational license(s) (current);
Approved by CRA 6112106, rev. 06120107, 0923109, 03112114, 12110114, and 4126117 Page 3
FA9ADE SIGNAGE AND LANDSCAPING GRANT
se. copies of t#Fee (33 cost estimates for the work to be completed; and,
df. photos of areas to be improved and/or the proposed improvements.
The applicant is responsible for all building and other permits and fees which are
associated with the proposed project.
• Applicants are advised to submit a complete application and all supporting materials
per the instructions in this packet. Incomplete applications will not be reviewed.
(3) The FSL r,,., mitteeStaff will review the pliGat•, aGGGr1diRg to the pr.,gFaFR
s critcizki 2n-I 3seres the grant application based upon FSL grant criteria
established herein,. The CCU Gemm'µ^^ `hall and forward a recommendation to the
CRA Board for final grant consideration. The CRA Board shall approve, approve
with modifications, or deny the funding application.
(4) The CRA Board shall have sole authority to award grants. If a grant application is
denied, the applicant may reapply in the next funding cycle.
• Please note that applications must be reviewed and approved BEFORE facade,
sign or landscaping construction work begins. Grants will not be awarded to
improvement projects (facade, sign or landscaping) that are under construction or
completed prior to grant application.
(5) For approved grant projects, prior to construction of improvements, the applicant
must submit and receive applicable building and other regulatory permits.
The City of Sebastian is required to file informational returns (Form 1099-G) for
individuals and entities receiving grants from the City. This information is
confidential and will only be used for informational return reporting purposes. Grant
recipients must sign and return a W9 form to the City before funds can be
distributed.
(6) Upon completion of the improvements, final inspection and approval by the City, and
issuance of a certificate of occupancy (if applicable), the applicant submits a
"reimbursement package" to the City which includes the following:
a. completed reimbursement form (provided by the City);
b. copies of applicable invoices or receipts;
c. proof of payment for improvements (which must be at least as much as the
amount indicated in the application); and
d. photos of improvements (before and after).
Applicants will receive grant funding after the proiect is completed and all associated
costs have been paid. Upon completion of approved work, in order to receive grant
payment, the applicant must submit documentation of work completed and proof of
Approved by CRA 6112106, rev. 06/20/07, 09/23/09, 03112114, 12110114, and 4126117 Page 4
FACADE S/GNAGE AND LANDSCAPING GRANT
payment. It is the responsibility of the award recipient to maintain proper
documentation of funds expended in the course of completing the improvement
project. Release of funds is subject to submission of this documentation. All
improvements must be completed essentially as presented to theme;=
r,jr4mittoestaff and the CRA Board in order to receive payment.
• Acceptable documentation is defined as PAID invoices/statements and/or schedule
of values from vendors clearly detailing the work done, accompanied by copies of
the cancelled check(s) showing payment accompanied by a vendor invoice.
(7) If the project is not completed, is not approved in its final inspection, or does not
receive its certificate of occupancy (if applicable) within one year of award, the grant
award shall expire. The applicant may request a 6 month extension. Extensions
shall only be granted by the CRA Board.
SECTION 6: RECURRING FSL GRANT APPLICATIONS
FSL grant applications will not be considered if the single building/property under the
same ownership has received maximum grant funds ($15,000) within two previous fiscal
years, or has received a previous arant for the same or000sed improvement.
Additionally, peiatshiaher consideration will be awarded to first time applicants and/or
applicants that have not previously received a grant in the past two years.
SECTION 7: FSL GRANT IMPROVEMENT RANKING CRITERIA
The following selection criteria may be used to review and rate applications for the FSL
Improvement Grant Program. Criteria are derived from the goals and objectives of the
City's adopted Redevelopment Plan as well as the City's adopted Comprehensive Plan.
GriteFia are iith a m#Airi:\,;n cseFe of 100 peints.
(1) Streetscape Aesthetics and Functionality and Quality of Design (Up to 30
pelats): Degree to which the proposed project enhances the streetscape of Sebastian
CRA district, including the addition or enhancement of display windows, awnings,
landscaping, handicapped accessibility and architectural amenities such as arcades,
balconies and porches. PeintsHioher consideration will beaFe _awarded for achieving
the goals of the Riverfront Overlay District and for remedying non -conformities.
(2) Conformity to City Regulations and Overlay District Goals {�Jp�a �G—peiats}
Degree to which the proposed project promotes the unique character of Sebastian and
promotes the hiSteF'^ fiGhiRg vWage overlay goals through the implementation of the
Land Development Regulations and the use of urban design principles, site design,
architecture, materials, color, landscaping, and other visual physical amenities.
(3) Removal of Slum and Blight and Positive Impact to Neighborhood (Up to 25
Peints} Degree to which the proposed project upgrades or eliminates substandard
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 5
FAQADE S/GNAGE AND LANDSCAPING GRANT
structures, code violations and/or eliminates non -conforming uses, as well as achieving
the goals of the CRA district.
(4) Historic Preservation and Materials (Up to 15 peiRt `. Degree to which the
proposed project promotes the historic character of Sebastian through historic
preservation, adaptive re -use of historic structures, site design, architecture, materials,
landscaping, and other visual and physical amenities.
Disclaimer:
The City of Sebastian, nor its affiliates, shall be responsible for the planning, design, or construction of
improvements to property that is owned by the applicant. No warranties or guarantees are expressed or
implied by the description of, application for or participation in the Fagade, Signage and Landscaping
Improvement Grant Program. The applicant is advised to consult with licensed architects, engineers, or
building contractors before proceeding with final plans or construction.
Approved by CR4 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 6
FAPADE SIGNAGE AND LANDSCAPING GRANT
FACADE IMPROVEMENT GRANT PROGRAM
1. Project Location
Address of Property to be improved:
Assessor Parcel Number(s):
Name of Business(es) in Project:
Building Frontage Measurement of Project:
2. Applicant Information
Name:
Mailing Address:
City: State: Zip:
Phone:
Email:
Do you Own, Rent or Lease the subject property?
'If you are not the owner, the owner will need to co-sign this application.
3. Businesses or Services Offered on Site:
4. Description of Proposed Improvements:
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 7
FAgADE SIGNAGE AND LANDSCAPING GRANT
5. Please identify ways in which this project supports the Overlay District
Concepts (
6. Submittals
Applications must include the following materials, if applicable, for
consideration by the City:
Current Photo(s) of project site
Assessor parcel number and proof of paid property taxes
Applicant Information
Listing of businesses or services offered on site
Description of proposed improvements
Identification of project's support of the Overlay District
Current Occupational License
Rendering or sketch of proposed improvements
Architectural plans - elevation drawing, dimensions, measurements, etc
Color and material samples
Sign/Awning design drawings and/or plans
Documentation of cost estimates -- copies of vendor bids, estimates, etc
Signature of Property Owner and Applicant
Applications lacking sufficient materials to describe the project will NOT
be reviewed.
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 8
FA9ADE SIGNAGE AND LANDSCAPING GRANT
7. Estimated Costs and Timing
Please provide copies of three vendor bids/estimates or other documentation
of cost estimates for all proposed fapade work.
a. Window or Door Replacement $
b. Exterior paint or siding $
c. Signage $
d. Exterior Lighting $
e. Fagade/Exterior Architectural Improv. $
f. Architectural/Design Fees $
g. Landscape/Hardscape Improvements $
h. Awnings or Shutters $
i. Building Permit/Planning Fees $
j. Other Proposed Improvements (specify)
TOTAL ESTIMATED COST $
Estimated Days/Months for Completion
8. Signatures
Signed:
Property Owner(s) Signature(s)
This Section for City Use
Amount Received:
Date Reviewed:
Recommendation to CRA:
Action by CRA:
Signed:
Applicant(s) Signature(s)
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 9
FACADE SIGNAGE AND LANDSCAPING GRANT
MAP OF CRA BOUNDARY
Leeend
Approved by CRA 6112106, rev. 06120107, 09/23/09, 03112114, 12110114, and 4126117 Page 10
c Y
SEBAST_N
HOME OF PELICAN ISLAND
COMMUNITY REDEVELOPMENT AGENCY
CRA MEETING DATE:
AGENDA ITEM TITLE:
RECOMMENDATION
AGENDA TRANSMITTAL
13 September 2017
Fagade, Sign & Landscaping Grant
Approve the grant application
BACKGROUND: In accordance with the Fagade, Sign, and Landscaping
(FSL) program, eligible signage and landscaping improvements may be considered for 50% of
the costs, up to $7,500. Eligible exterior fagade improvements (including signage and
landscaping) may also be considered for 50% of the costs, up to $15,000.
The Senior Resource Association, owner of the Senior
Adult Day Care facility and Meals on Wheels site located at 815 Davis Street, has applied for a
FSL grant to renovate the exterior of the building, in addition to updating entry landscaping.
Outdated siding will be refreshed with new stucco and accents, along with fresh paint. Additional
ornamental landscape materials will be added to existing landscape islands and foundation beds
by the entry doors.
Although this site is not visible directly from a main
thoroughfare, the proposed improvements to this aged building meet the intentions of the grant,
therefore, Staff is recommending approval.
If approved, award the Senior Resource Association @ 815 Davis Street, 50% of the
costs, up to $15,000, for fagade and landscape improvements as shown on architectural
drawings by Donadio & Associates, Sheets A3.10 and A2.10, and landscape plans by
Rock City Gardens/Doug McCue.
If AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS:
Total Cost: $15,000
Amount Available: $71,726
If Cost Requires Appropriation: N/A
Administrative Services Department/CFO Review:
ATTACHMENTS: 1. FSL Grant Funds Summary to Date
2. Application and backup material
City Manager Authorization:
Date: 05 September 2017
an �X
SEBASTI"
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
COMMUNITY REDEVELOPMENT AGENCY
Fagade, Sign, & Landscape Grant
Program Summary To Date
FiscalYear/Awarded to: Funds Available Funds Awarded Funds Awarded
and Disbursed but not yet
Disbursed
2005/06
$30,000
Buena Vista Eyeland
$6,050
2006/07
$30,000
Wendy's
$3,251
H.A.L.O.
$15,000
Professional Title
(expired) $0
2007/08
$30,000
Keg Shack
$5,005
Sebastian Executive Plaza
$4,000
Anchor Plaza
$7,500
Captain Hiram's
$15,000
VFW
$6,775
2008/09
$30,000
2009/10
$30,000
Jerry Smith Tile
$6,581
Sebastian Antiques
$6,389
Island Tropical Smoothie
$4,744 1
(tree removal)
$350 1
Southern Sisters — Phase I
$7,500 1
Southern Sisters — Phase II
$2,463 1
Maxwell Plumbing
$14,569
1
FiscalYear/Awarded to: Funds Available Funds Awarded
and Disbursed
2010/11
$30,000
Earl's Hideaway
Riverfront Chill & Grill
Philipson/920 Plaza
River Grille
Kim Ellis Insurance
Fountain Plaza
Squidly Books
Washington Plaza
Professional Title
H.A.L.O.
2011/12
$20,000
Clark Water
Tire Kingdom
Riverfront Auto
Tiki Bar & Grill
2012/13
$26,000
Sebastian Vacation Rental
Alpha Hardware
2013/14
$30,000
River Park Plaza
Buried Treasures
River Park Plaza
Businesses
2014/15
Diesel Power Pro
Diesel Power Pro
Tiki Bar & Grill
2015/16
$40,000
Acorn Mini -Storage
Capt. Hiram's
709 Washington Street
2
$7,500
$7,000
$7,500
$3,398
$4,400 1
$7,436 1
$5,500
$7,500
$6,859
$3,717
$5,500
$3,750
$6,541
$13,083
$15,000
(withdrew) $0
$7,500
(withdrew) $0
$7,500
$6,718
(expired) $0
$7,500
(expired) $0
$7,500
$2,695
Funds Awarded
but not yet
Disbursed
Fiscal Year/Awarded to: Funds Available Funds Awarded
and Disbursed
1 1
1 2016/17
Best Western Hotel
Senior Resource Assoc.
TOTALS TO DATE
$40,000
$336,000
Total funds in program
Less funds awarded and disbursed
Less funds awarded, but not yet disbursed
Available Funds to be Awarded
7
$249,274
Funds Awarded
but not yet
Disbursed
$ 336,000
249,274
30,000
$56, 726
(As of 8/31/17)
$15,000
$15,000
$30,000
FAPADE SIGNAGE AND LANDSCAPING GRANT
FACADE IMPROVEMENT GRANT PROGRAM
1. Project Location
Address of Property to be improved: $15 DRJ is r�T
Assessor Parcel Number(s): 3o - 3$ - at - Coon \ - 9549 - 0003i fo
Name of Business(es) in Project: SFm1oa. AtisooRCE ftSSOC lhTlOn1
Building Frontage Measurement of Project: &%.DoG FEEI
2. Applicant Information
Name: Khger4 11StGL
Mailing Address: 014 14"4 S}•
city:\jEQo SChCA
Phone: 7,43 • S64 • O41bO
Stater Zip: 37-R 10O
Email: �LA,;166 xarvuii �. or5
Do you Own, Rent or Lease the subject property? 0 wv%.
`If you are not the owner, the owner will need to co-sign this application.
3. Businesses or Services Offered on Site: -Ne buIkAinyai Bi5 paJ:y 6t• Strves
as SRA'S Sebasi-kavt camoos. As-t%,n UeaA Ao r' zOA 11;'qLC00A1I
SR�rn_ke% i',ao pr:Jnar� StN;ce s h u e : Il SRA's 1 �\k Doy CAre w\n;cti
9roJ;AeS soda\. ikecar�euk;e awd hca\Cti sero;ces k'or ndo4%s ��o �nr rOSK�}�JC Or
�hysiral rtasa,s can nn\Qna e- ) dame 0'1onL c1Jc;Ae to aau. Z� Nka1s
On k%\'tLL.tS �or (�pr�lntcn 1nritan Y�;Jef �'OJn.•}�.
4. Description of Proposed Improvements: ruernevrts ace ALP second �-4*
of at 'free 0"se lov;ldin� cin'ej, .1 i4an . SR/k ;s crea.}tnI an ailvac}ire and
tNJ1�NA Q.i}Crl or. LSCL aitascln.�t.,1- A�. Imrxe�eN,Lni-5 inc\ode'• rco\Gcinq ike
��nn� c;d;Nnw;t1, nLw Qaywood avtrt re?\mAr.rStvcco,
Pa; � A%%1_ f-'k*tr;ort aadina' an •"Xrcr;or mAie Aonr i-or air
J J
Cnnd�-�noHi.n� uht} Access t o� 1Me Aoi* % 1ov�cr�Pir�q.
Approved by CRA 6112106, rev. 06120107, 09123109, 03/12/14, 12110114, and 4126117 Page 7
FAgADE SIGNAGE AND LANDSCAPING GRANT
5. Please identify ways in which this project supports the Overlay District
Concepts( SRA`s lnuatiau rt -e" sutierkt AU.- Miorlam \bis4rret
('ovl(.LV)re, tl�reogin a shared OT" of cMakiv\' nv` aAtt'ackiVt
S �1 u
QNa t-rkcrior, i�+��ir���e �1ne Old Gr.rtAa 17s61na
J
i\ .." rnlot tn\newicsr avid Cra,tdtKrJ4or a4tv,9rkidt nvld u1t11
�vtratnkGlKt� i4Na4`4f�tN� 41itiA vla�:�t `\Qr�ts.
6. Submittals
Applications must include the following materials, if applicable, for
consideration by the City:
Current Photo(s) of project site
a Assessor parcel number and proof of paid property taxes
Applicant Information
Listing of businesses or services offered on site
Description of proposed improvements
Identification of projects support of the Overlay District
Current Occupational License
Rendering or sketch of proposed improvements
Architectural plans - elevation drawing, dimensions, measurements, etc
Color and material samples
Sign/Awning design drawings and/or plans
Documentation of cost estimates — copies of vendor bids, estimates, etc
Signature of Property Owner and Applicant
Applications lacking sufficient materials to describe the project will NOT
be reviewed.
Approved byCRA 6112106, rev. 0620107, 09123109, 03112114, 1200/14, and4126117 Page 8
FACADE SIGNAGE AND LANDSCAPING GRANT
7. Estimated Costs and Timing
Please provide copies of three vendor bids/estimates or other documentation
of cost estimates for all proposed fagade work.
a. Window or Door Replacement
b. Exterior paint or siding
c. Signage
d. Exterior Lighting
e. Fagade/Exterior Architectural Improv.
f. Architectural/Design Fees
g. Landscape/Hardscape Improvements
h. Awnings or Shutters
i. Building Permit/Planning Fees
j. Other Proposed Improvements (specify)
TOTAL ESTIMATED COST
Estimated Days/Months for Completion
8. Signatures rl
Signed: �Y.� l 1 v-ao
Property Owner(s� gna s)
This Section for City Use
Amount Received:
Date Reviewed:
Recommendation to CRA: ,rI �13717
Action by CRA:
$/, 000. OD
$42 nee.
$��.y�s
$
$
$ v�c'•f�
$
$�/jeee.
Signed: Vc r" ll �<• l
Applicant(s) Signabd le(s)
Approved by CRA 6/12/06, rev. 0620107, 09123109, 03112114, 12110114, and 4126117 Page 9
Senior
Resource
Association
Attachment
Senior Resource Association's 3 Phase Plan for the Sebastian Adult Day Care Facility
Senior Resource Association, Inc. (SRA) is committed to a 3 phase plan to transform our Sebastian Adult
Day Care building:
Phase 1, completed in the Spring of 2017, was a transformation of the interior building into beautiful
dementia friendly environment using the most current research and best practices. The project had
great support from the Indian River County community who generously committed to and invested in
our efforts to improve our Sebastian facility.
Phase 2 is just beginning and aims to renovate the exterior and create an attractive and inviting building.
It focuses on improving the building's facade by replacing the wood siding with new plywood sheathing
and cement plaster stucco, painting the exterior with colors that complement the "Old Fishing Village"
theme, adding an exterior attic door for air conditioning unit access, and improving landscaping with
attractive and easily maintained native plants.
Phase 3 fundraising will begin at the completion of phase 2 and is a significant landscaping improvement
project that includes building a Privacy Garden. This garden will provide an ideal environment for Adult
Day Care participants to socialize, have fun, relax and be as independent and active as possible in safe
and comfortable surroundings. A meandering, healing garden will provide our participants with a multi -
sensory outdoor experience. Framed by an eight foot privacy enclosure, the garden will offer our clients
a safe and secure area to explore the outdoors, providing a contemplative setting for renewal and
enjoyment. Therapeutic outdoor areas in health care settings are proven to lift mood, calm agitation,
promote exercise, increase appetite and assist in improving overall health.
694 141h Street - Vero Beach, FL 32960 • PH: 772 569.0760 - Fx: 772.778.7272 - SeniorResourceAssociation.org
Providing activities, education and services
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Proposed Improvements .
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5ebaetian Senior
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rC9ERZMLYm
--_----- - ----- VER06EA FLORIPA
a.n• 'r.d• Kcy Plan:
Ll JL
02 5OUTH ELEVATION - EXI5TING
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O8 EA5T ELEVATION - PROP05ED
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SCALE: 1/4'=1'{P'
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VERO BEACH. FLORIDA
K, Plan:
No,ues Date: DeacN w
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DEMO & PROPOSED PLANS
ur.,m,Mxe<x
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Color Scheme for 815 Davis. St.
SW 0055
Light French Gray
WALLS
Snowfail
1 RtM
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Senior Resource Center-Seb.
Sub Name I Sub Amount I Anticipated Budget
(Alternate #2-Phase II Siding
Siding Removal
I
$
960.00 1 $
960.00 I
Rough Carpentry
1
$
2,410.00 1 $
2,410.00 1
(Lumber
SBA 1 $
3.500.00 1 $
3,500.00 1
IStucco
I Suchannon 1 $
11,055.00 1 $
11,055.00 1
(Paint
Schlitt Paint 1 $
12,000.00 1 $
12,000.00 1
1 Door& Frame
I 1 $
1,000.00 is
1,000.00 1
(General Conditions 1 1 $ 3,000.00 1 $ 3,000.00 1
1Permits I I $ - I $ -
IGeneral Labor $ 400.00 1 $ 400.00
Builders Risk $ - I $ 583-
00 $ �Performance/Payment Bond $ 583..00
Insurance INC INC
IPunchlist/As-builts $ - I $ -
ISurvey/ Testing $ - 1 $ -
CONTRACTORS FEE I I 10 % I $ 3,626.80 I
I I I I
1GRAND TOTAL I $ 39,894.801
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SEBASTIAN
EAGLES CLUB
fbM h, CNIS ARCHITECT AND ASSOC, P.A.
l
gtVl Slat
PR0�1pap
=11�
!%l
Rock City Gardens Landscape
772-589-5835
t VlV.ROCKCCTYGARDENS.COA1
9080 US Hivy l PO Box 700808 Quote Fax: 772-589-5019
Wabasso,FL 32970 PLID.PL1706-0029632 Today'sDate: 8/25/17
For: Senior Resource Association 15SO760290
Phone: Community:
(772) 569-0760 Ibatista@sramall.ord
Quantity Product Size ProductlD Product Name Product Price Extension
Product Information
5 40LB 444666026767 HS PJ Bag 1.5"RiverRock Brown $4.95 $24.75
Used to create standing area around base of flag pole.
9 #3 445566100861 Grass Fakahatchee $12.00 $108.00
Used for large texture in front of building and along wall on east properly line.
25 #3 445566100496 Firebush Dwf. Hamelia patens $14.00 $350.00
Used for bright color in main entrance gardens, anchoring cabbage palms and small oak trees.
35 #3 412345007390 Thryallis #3 $15.00 $525.00
Used for bright color at main entrance, anchoring cabbage palms in two gardens.
3 #3 412345005648 Allemande Bush #3 $16.00 $48.00
Used for bright color in flag pole garden.
35 #3 412345004849 Ilex Schillings $16.00 $560.00
Used for low hedge material in flag pole garden area.
20 #3 412345004245 Buttonwood Silver $14.00 $280.00
90 445566109123 Mulch Brown $3.75 $337.50
Used as ground cover for new garden areas.
2 501b 444555034026 Fertilizer SiteOne Ironite $50.00 $100.00
Used to amend soil for new plant material.
Page 1 of 2
Quantity Product Size ProductlD Product Name
Product Information
20 1.5 CF 412345023710 Earth Food Compost
Used to amend soil for new plant material.
1 448844074151 Labor Contract
Budgeted for irrigation adjustment, where possible, upon completion of plant installation.
1 412345019546 Labor Landscape
Product Price Extension
$6.25 $125.00
$300.00 $300.00
$1,175.00 $1.175.00
Sub Total: $3,933.25
Total Taxes: $0.00
Special Instructions: Grand Total of this Estimate: $3,933.25
Adding new native landscape to front entry of property and and along north facing wall of building. Will only need to remove
sod. Irrigation Is minimal. Should take two to three days to complete.
Page 2 of 2
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June 28, 2016
Karen B Deigl, Administrator
Senior Resource Association, Inc.
694 14th Street
Vero Beach, FL 32960
RE: 815 Davis Street, Sebastian
Dear Administrator:
RICK SCOTT
GOVERNOR
ELIZABETH DUDEK
SECRETARY
File Number. 12962000
License Number: 8983
Provider Type: Adult Day Care Center
The enclosed Adult Day Care Center license with license number 8983 and certificate number
2744 is issued for the above provider effective June 23, 2016 through July 22, 2018. The license
is being issued for: approval ofyour renewal application including Specialized ALheimer's
services.
Review your certificate thoroughly to ensure that all information is correct and consistent with
your records. If errors are noted, please contact the Assisted Living Unit.
Please take a short customer satisfaction survey on our website at ahca.myflorida.com/survey/ to
let us know how we can serve you better. Additional licensure information can be found at
http://ahca.myflorida.com/assistedliviiag.
If we may be of further assistance, please contact me by phone at (850) 412-4468 or by email at
Tiffani.Burgess@ahea.myflorida.com.
Sincerely,
491Wff"DR1 d' %0,4
Assisted Living Unit
Division of Health Quality Assurance
r,r
2727 Mahan Drive • MS#30 Facebook.com/AHCAFIorida
Tallahassee, FL 32308 Youtube.com/AHCAFIorida
AHCA.MyFlorida.com 3,`-''P Twitter.com/AHCA_FL
���p' SII d as h a re. net/AHCAFIorida
0,
View current license information at: Floridahealthfinder.gov
LICENSE P. 8983
CERTMCATE:
#. 2744
State of Florida
AGENCY FOR HEALTH CARE ADMINISTRATION
DIVISION OF HEALTH QUALITY ASSURANCE
Adult Day Care Center
Specialized Alzheimer's Services
Standard
wr
This is to confmn that SENIOR "SOURCE ASSOCIATION. INC. has complied with Chapter 429, Part III, laws of the State of
Florida and with 58A-6, rules of the State of Florida and is authorized to operate the following:
I.
SENIOR RESOURCE ASSOCIATION, INC.
815 DAVIS STREET
SEBASTIAN, FL 32958
TOTAL CAPACITY: 40
EFFECTIVE DATE: 06/23/2016
EXPIRATION DATE: 07/22/2018 of Deputy Secretaryvision of HealthQuaH6 surance
2016 Roll Details — Real Estate Account At 815 DAVIS ST. SEBASTIAN 32958
Real EaMM Apyunl XJ0.T&234gp01-9999-0M32A) LB Parcel details `LaU bill 'Full blllbbt.,
2016 2015 2014 2013 ... 2002
PAID PAID PAID PAID PAID
y Get Bills by Email
PAID2o16-u22 si.tu.39
Recaps e1314IM15384
Owner. SENIOR RESCURCEASSOCIATION INC
69s 14T3 ST
VE NO BEACH, FL 32960
Shure: 815 DAVIS ST
SEBASTIAN 32959
Accnum numGr 30ae-21-0O9D1,9999-0D9321D
Altamme Nay: 100034e
MIIIaBe [etla, 2A
Mlllage OM: IS T025
Assessed value: 488.40
3cA9o1 aasea..d value: 488.490
Exemptions
HOMES FOR AGED,0THER: 488.490
Property Appraiser
M16 Annual bin -New
AGvalurun: $aGO
Noaed..Wrem: S1,19ZO7
ToWI DHCounlabk: 1192.01
No Discount "Va. 0.M
Toal tu:
Legal description
TOWN OF NMIREGAN PRO 1-178 FROM THE INTERSECTION OF 5 DAY OF SEC 31-30-35 6 THE FLEaMING GRANT, RUN N 4 DEG 33
MIN 0 SEC E 131.46 " TOCENTERLINE OF US LW .13 TH N 36 MG 40 KIN 4 SEC N ALONG SAID CENTERLINE 2951 .83 FT TO
INTERSECTION OF THIS EXTENSION OF SLY RN OF am ST: TH S 6S DEG 2e Mass SEC N ALONG SLY RM OF 9TH ST 3S3.0 FT
TO PDR: FR SAID POS mal 5 36 DEG AO HIN 4 SEC E PARALLEL TO US Nry A2, A MST OF 400.e FT; IN 5 65 DEG 20 MIN 48
SEC N ISS.55 FT TO INTERSECTION WITH ELY R/N Of FECRR R/Np TN SLY ALONG ELY BIN OFFECRR R/N 42930 FT TO A PT ON _
ARC OF A CURVE 0 S R/H of 9TH ST: SAID CURVE NAY ING A RADIUS OF e.E4.33 FT 8 BEING CONCAVE TO IN: TN RUN N 65
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Gas number. 3BB78
Range: 38
Township: 30
S.Ceen: 21
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o RBCORD FIEO DOCUMENTARY STANDS
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JEFFAEY K.BARTON gEEO s � G .�°' v
• CLERK CIRCUIT COURT
' IDIDIAN RIVER CO.. FLA NOTE t
PEflSW fN SENTATIYE'S DEED JEFFREY k
RCOUN•IXtRK
INWgN RIVER COUNTY
THIS INDENTURE, executed this o;V—.* day of June, 1904 by and between Neil Joseph
Strnad, as Personal Repraaentative of the Estate of Jane hl. Stand a/k/A Jana Marie
Strad, deceased, as to an Undivided 1/2 interest, under order dated July 22. 1902 in
Indian River Probate Number P-02-324, an hereinafter called the -Grantor," and
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Indian River County Council an Aging. Inc., a Florida non-profit Corporation
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whose address is: 694 loth Street, Vero Beach, Florida 32961
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hereinafter called the "Granteae;"
WITtESSETM.
1WEREAS, Jane M. Strad a/k/m Jame Marie Strand a resident of Indian River County,
Florida, died toetate on the 12th day of June, 1092 owning real property in the State
of Florin; and
IAtiEREAS. Letters of Administration were issued in the State of Florida to Neil
Joseph Strnad on the 22nd day of July, 1092.
NOW, TIEAEFORE5. the Grantor, for and in consideration of the alas of Ten Dollars
(SIO.00) and other valuable consideration°, grant, bargain, sell, alien, release,
/
convey and confirm Unto the Grantee all the following described property in Indian
/
River County, Florida, to -wit:
r.
Sae Attached Exhibit -A-
C;
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TOGM VM all the tenomante, hereditament& and
appurtenance thereto belonging or in anywise appertaining.
IN VITNESS *flW1 the said grantor has signed and
asaled theca prosents the day and year first above written.
WITNESS S:
M
- J. Ja a° ^calson
SEAL
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n
f Jake ' A.f�'
- Heil ep Strnn Pareonsl
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Representative of the Estate
of Jane 11. Strnad a/k/a Jane
iR m
Maria Strnad
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to I 0
State Of Florida a1623 U.S. Highway one, Suite A-]
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County of Indian River Sebastian, FM 32958
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I HEREBY CERTIFY that on this day, before i
1
I
et officer duly author izad in the State
to
c
vanand in the County aforesaid
take acknowledgments, personally appeared i
Q.
Neil Joseph Strnad Personal Representative 1
M. k Jane
o/ the Estate of Jane Strnad a a
Marie Strnad personally known to me to be
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the person in and who executed the i
foregoing and he acknowledged
instrument
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before me that he executed the esme. j
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VI J and official &eel in the
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County,.:F e'Wret aforesaid this 1
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by j
MINC.
bOOSOIB. '� :" M i
nc ldsainauranc� Issuae of title j
q IIssuance
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