HomeMy WebLinkAbout11-07-2017 NRB AgendaCmLf
SEBAST�"
HOME OF PELICAN ISLAND
NATURAL RESOURCES BOARD
AGENDA
REGULAR MEETING
TUESDAY, NOVEMBER 7, 2017 - 6:00 P.M.
1225 MAIN STREET, SEBASTIAN, FL
"To improve the quality of life in Sebastian by nurturing
the balanced relationship between our citizens and our environment by
protecting, preserving and promoting our natural resources"
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF MINUTES
October 3, 2017 Meeting Minutes
5. PUBLIC INPUT
6. OLD BUSINESS
Item A. Earth Day/Arbor Day Celebration 2018
Item B. Role of Natural Resources Board
i. Septic to Sewer Grants (CRA Map)
ii. Tree Protection Ordinance
iii. Oyster Bag Project at Working Waterfront
8, MEMBER MATTERS
9. ITEMS FOR NEXT AGENDA: December 5. 2017
10. ADJOURNMENT
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF
THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD, SAID APPEAL MUST BE
FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F.S).
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL
ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT
LEAST 48 HOURS PRIOR TO THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE IN ATTENDANCE.
�m.
5EBAST_"
HOME OF PELICAN ISLAND
Board Meeting Date:
Agenda Item and Title:
Recommendation
Background:
NATURAL RESOURCES BOARD
AGENDA TRANSMITTAL FORM
November 7. 2017
4. Meeting Minutes from October 3, 2017
Approval of Meeting Minutes.
Attachments: Meeting Minutes from October 3, 2017
CITY OF SEBASTIAN
NATURAL RESOURCES BOARD
MINUTES OF REGULAR MEETING
OCTOBER 3, 2017
1. Mr. Gordian called the Natural Resources Board Meeting to order at 6:00 p.m.
2. Pledge of Allegiance was recited by all.
Roll Call
Present:
James Clifton
Gilbert Gordian, Jr.
Rose Glaser
Brian O'Neill
Nicole Mosblech
Charles Stadelman
Members Not Present:
Ann Lucier— Excused
Also Present:
Lisa Leger Frazier, Community Development Director, CRA Manager
Margarita Hernandez, Parks Administrator
Susan Mann, Recording Consultant
Introduce New Community Development Director
Mr. Gordian introduced Ms. Lisa Frazier, Community Development Director, and
welcomed her to the City Staff. Ms. Frazier responded that she is excited to be working
with the City, has many years' experience and is particularly interested in the ecology.
Mr. Gordian welcomed the new members. Each Board member introduced themselves,
provided a brief description of their background and explained their reason for wanting to
serve on the Board.
4. Nominate Chairman and Vice Chairman
Ms. Frazier stated that there is a quorum present and it is necessary to elect a Chairman.
She provided a brief description of the duties of the Chair and Vice Chair.
A motion to elect Mr. Clifton Chairman was made by Mr. Gordian, seconded by Mr. O'Neil
and passed unanimously by voice vote.
A motion to elect Mr, Gordian Vice Chair was made by Mr. Clifton, seconded by Mr. O'Neil
and passed unanimously by voice vote.
Natural Resources Board Page 2
Meeting Minutes of October 3, 2017
Mr. Gordian assumed the role of Chairman. He advised the Board that he will not be
present at the next meeting and requested Mr. Gordian be present to act in his place.
Approval of Minutes — June 6, 2017 Meeting Minutes
A motion to approve the June 6, 2017 minutes as presented was made by Ms. Glaser,
seconded by Mr. Clifton and passed unanimously by voice vote.
6. Public Input
Ms. Andrea Ring stated that she is the former Chair of the Board. She stated that the
Board is very active and is important to the City. She explained that the concern about
pesticides in the waterways has been shared by members of the board. She stressed
that if Sebastian wants to make a difference the Board should contact the County in order
to have a larger impact. She expressed concern about the septic to sewer moving forward
and there be more money provided to residents for the conversion and the monthly rates
be reduced.
Mr. Gordian asked if there are federal dollars to assist with the implementation of sewer
and if there is a map showing the location of the sewer line.
Ms. Frazier explained the funding process and sources. She stated that there is a map
showing the sewer lines. She suggested checking the County website for the map.
7. New Business
Item A. Earth Day Ceiebration 2018
a. Date
b. Budget
c. Responsibilities
Ms. Frazier explained that Ms. Hernandez will be discussing the details of the event and
the role the Board Members will take. She stated that Ms. Hernandez's position will be
to coordinate what the Board needs from the City.
Mr. Gordian stated the Earth Day is already scheduled for Saturday, April 21, 2018 from
gam until 4pm. He explained that Ms. Glaser has a list of vendors, bands, etc, that can
be provided to Ms. Hernandez for her information.
Ms. Hernandez reviewed the list of responsibilities the Board Members and stressed the
need to have someone be assigned to oversee each of the activities of the event. She
provided details on the items the City could help with.
Ms. Glaser stated that she had been appointed Chair of the event for the coming year.
She reviewed the list of items she had been responsible to accomplish and stated that
Natural Resources Board Page 3
Meeting Minutes of October 3, 2017
she planned to handle the event just as she had in the past. She noted that the budget
may be lower this year because a banner will not have to be purchased. She stated that
help with advertising would be good. Mr. Stadelman responded that he would be happy
to help.
Mr. Clifton stated that Ms. Glaser has done a great job organizing the event and will be
happy to keep the City informed on the various elements as time progresses. He
explained that the event is discussed at each meeting so all Board Members are kept up
dated on what is needed. On the day of the event all Board Members are present and
help with the activities.
Ms. Frazier responded to the question regarding corporate vendors by stating that she
will find out and advise the Board.
Ms. Glaser reviewed the list of volunteers by stating Mr. Gordian will act as DJ and Mr
O'Neill will help with the activities.
Ms. Frazier explained that since the City is designated a Tree City it is necessary for the
banner reflecting that designation be displayed at Earth Day. Ms. Glaser requested the
banner be put in the closet with the other NRB supplies.
Ms. Ring explained that the City has a Champion Tree which is listed on the website and
also a brochure on Champion Trees for use at Earth Day.
Item B. Role of Natural Resources Board
Mr. Clifton stated that included in the agenda packet is a copy of the Ordinance which
created the Natural Resources Board. He requested Ms. Frazier handle the presentation.
Ms. Frazier explained that since there are new and old members of the Board she felt it
may be an opportunity to review the established goals set and determine what new items
might want to be included. She provided details on programs that are currently funded
that the Board could be involved with. These projects would be the tree
preservation/replacement program, septic to sewer, storm water management and oyster
bag placement.
Mr. Gordian suggested establishing a program in which the more important trees in the
City are tagged and an inventory is maintained. This would be beneficial to track the type
trees, age, location, etc. Ms. Frazier responded that the currently funded tree
preservation program is focused in the CRA and particularly Riverside Park.
Ms. Mosblech asked about where the septic to sewer is available and if it is for residential
and commercial. Ms. Frazier responded that it is both residential and commercial and is
available in the CRA. She provided details on the included area and stated that she will
provide a map to the Board.
Natural Resources Board Page 4
Meeting Minutes of October 3, 2017
Ms. Mosblech asked if any studies have been conducted to determine the effectiveness
of the Oyster mats. Ms. Frazier responded that FIT has done studies and suggested that
a Google search could provide more information. Mr. Gordian explained regarding the
local oyster mats that it takes about a year for the oysters to get established and the Boy
Scouts, who installed them, are monitoring them one day a month.
Following discussion it was agreed that the Ordinance needed to be more specific and
each Board Member could review the existing language and bring to the next meeting
suggestions for modification.
A motion to bring back suggestions at the next meeting was made by Mr. O'Neil,
seconded by Mr. Gordian and passed unanimously by voice vote.
Mr. Clifton urged the members to get their suggestions to Ms. Frazier about a week prior
to the next meeting to allow her time to compile a list.
Mr. Gordian expressed concern about the flooding of the streets in his neighborhood and
the need to maintain the swales to prevent this and to allow the water to drain properly.
He provided details on the streets and areas of concern. He explained that the problem
is caused by the lateral swale that runs south and requested the City explore a solution.
Staff Matters —None
9. Member Matters
Mr. O'Neill stated that he was not aware that it was the homeowner's responsibility to
keep the swales free of debris. He suggested including in the welcome package such
information.
Ms. Glaser stated that she has started working on Earth Day 2018 and needs the
registration form updated prior to contacting the vendors. Ms. Hernandez responded that
Barbara is the contact person for the form.
Mr. Clifton stated that he distributed a list of his concerns. He stressed the need to look
into storm water management. He asked for staff's thoughts on how answers to his
concerns could be provided.
Ms. Frazier responded that she had spoken to the City Manager and received information
on some of his concerns. She explained regarding the bulk heads that they are on private
property, not City property. She stated that City Council will be reviewing a proposal from
a contractor regarding replacement of the bulk heads. She suggested possibly
investigating what other GDC developed communities have done to address their bulk
head issues. She suggested regarding storm water management reviewing the City's
Storm Water Master Plan and the board possibly making suggestions on how it could be
improved. She explained that it may be possible to receive grant money to make
Natural Resources Board Page 5
Meeting Minutes of October 3, 2017
improvements. She provided details on her experience in finding ways to improve the
flow of storm water from the streets.
Mr. Gordian explained that the problem is not only that of keeping the swales cut, but
periodically removing soil to allow them to contain more run off.
Ms. Frazier stated that she will be happy to bring to the next meeting a copy of the Storm
Water Management Plan and related documents.
10. Items for Next Agenda
Mr. Clifton stated the storm water management should be kept as an agenda item to allow
the Board to continue to investigate the problem and possible solutions.
Ms. Glaser requested Earth Day be placed on the Agenda.
Ms. Frazier asked if Ms. Glaser has a time line in which certain tasks must be
accomplished by. Ms. Glaser responded that she has a schedule which she is updating
for 2018. She stated that she emails out updates to each Board Member periodically and
at the end of the last Earth Day she emailed everyone the final update which contained
the names and contact information for vendors and anyone who would need to be
contacted in connection with the event.
11. Adjourn — There being no further business Chairman Clifton adjourned the
meeting at 7:16 p.m.
Chairman James Clifton
(sm
Date:
mn
SSgAST"
HOME OF PELICAN ISLAND
Board Meeting Date:
Agenda Item and Title:
Recommendation:
NATURAL RESOURCES BOARD
AGENDA TRANSMITTAL FORM
November 7. 2017
6. Old Business; A. Earth Day/Arbor Day Celebration 2018
Background: Each year the Board determines the date of the Event and which
members will take on a selected list of responsibilities for the Event.
Ms. Glaser—Chair
Mr. Stadelman — Advertising/Marketing
Mr. Gordian — DJ
Mr. O'Neill — Activities
If Agenda Item Requires Expenditure of Funds:
Total Budgeted Amount: $1500.00
Attachments:
Ml,
SEBASTLAN
HOME OF PELICAN ISLAND
Board Meeting Date:
Agenda Item and Title
Recommendation:
NATURAL RESOURCES BOARD
AGENDA TRANSMITTAL FORM
November 7, 2017
6. Old Business; B. Role of Natural Resources Board
Background: NRB members requested further information regarding some of the
ongoing projects within the City. Staff has prepared a summary of the following three projects
for review. Stormwater will be discussed at a later meeting due to the volume of data.
If Agenda Item Requires Expenditure of Funds:
Septic to Sewer Grants - $15,000 per grant
Tree Protection Plan for Riverside Park - $10,000
Oyster Bag Project at Working Waterfront - $47,928
Attachments:
1. Septic to Sewer Grants - CRA Map and summary description
2. Tree Protection Ordinance
3. Oyster Bag Projects - brief summaries and location maps
1. Septic to Sewer Grants
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April 26, 2017
CM OF
SE13AST_V
HOME OF PELICAN ISLAND
OFFICE OF THE CITY MANAGER
1225 MAIN STREET - SEBASTIAN, FL 32958
PHONE 772-388-8200 - FAX 772-581-0149
jgriffin@cityofsebastian.org - www.cifyofsebastian.org
RE. Sebastian Septic -to -Sewer (SSP) Grant Program
Property Owner:
This letter is to inform you that the City of Sebastian is currently offering financial
assistance to qualified property owners in the Community Redevelopment Agency (CRA)
District for the removal of an existing septic system and connection to the Indian River
County (IRC) wastewater treatment system. If your property is not currently connected
to the IRC wastewater treatment system, you may be eligible to receive an individual
grant, up to $15,000, for costs incurred for the transition from septic to sewer. A public
sewer line must exist in your area for possible hook-up. If your property is already
connected, please disregard this letter.
Eligibility requirements and grant limitations include:
• Must be a property owner within the CRA District and not delinquent on any
property taxes;
• Grants will not be awarded for sanitary sewer improvements made prior to filing a
completed Sebastian CRA Septic -to -Sewer Grant Program Application;
• SSP grant funds may be used to match or supplement other grants seeking
connection to the Indian River County wastewater treatment system, provided that
the SSP grant award does not surpass the total value of the project.
Please note that if you meet the qualifications, and are awarded a grant, funds will be
disbursed as a reimbursement after receipts and documentation are submitted and
inspection of improvements are verified. Grants will be awarded at the sole discretion of
the Sebastian CRA Board.
Please contact the Sebastian Community Development Department at 772-589-5518 for
more information, or to request an application. For hook-up eligibility visit
http://indianriver.clearvillageinc com/citizenportal/defaultutilities asp or call the IRC
Utilities office at 772-226-1817. We look forward to assisting you.
Regards,
Joseph Griffin
City Manager
2. Tree Protection Ordinance
Sec. 74-4. - General regulations for recreational facilities.
(a) Prohibited conduct; unlawful acts. No person shall:
(1) Use profane, obscene or threatening language or conduct within the area which unreasonably
interferes with the enjoyment of the recreational facility by others.
(2) Smoke in buildings or other areas except where designated by signs posted by the city
manager or his designee.
(3) Knowingly interfere with, encumber, obstruct or render dangerous any part of a facility.
(4) Enter or leave any park facility by motor vehicle except at established entrance ways or exits,
or at established times.
(5) Use an electronic public address system or other mechanical sound amplification devices,
including radios and electronic sound reproduction equipment of any kind at such a high volume
level as to unreasonably interfere with the use and enjoyment by others of the facility.
(6) Build or set fires except on cooking grills or self-contained cooking units in specified areas or
upon written approval of the city manager.
(7) Possess, consume or serve any alcoholic or intoxicating beverages in any area therein unless
in accordance with regulations allowing the same in conjunction with a city sponsored event, or
as authorized by a city permit for a function held at a public use facility.
(8) Cause or permit a dog or other domestic animal, other than a service animal within the scope
of F.S. § 413.08, to enter the area unless such pet is maintained on a leash of six feet or less.
No dogs or other domestic animals shall be brought into any enclosed public use facility except
in accordance with the aforementioned statute.
This subsection does not apply to city -designated dog parks where activities are conducted in
accordance with posted rules and regulations.
(9) Dump, deposit or leave any bottles, broken glass, ashes, paper, boxes, cans, dirt, rubbish,
waste, garbage, refuse or other trash anywhere on the grounds of the parks other than in proper
receptacles provided therefor, and no such refuse or trash shall be placed in any waters in or
contiguous to, the parks or beach areas. Where receptacles are not so provided, all such
rubbish or waste shall be carried away from the park by the person responsible for its presence
and properly disposed of elsewhere.
(10) Drive or park any unauthorized motor vehicle on any area within any park or recreational area
except designated park roads or parking areas; park any motor vehicle that is not authorized by
the city manager in any area other than an established or designated parking area; or park any
motor vehicle that is not authorized by the city manager within any recreational facility during
the established hours that said area is closed to the public.
(11) Ride a bicycle on other than a designated vehicular road or path designated for that purpose;
leave a bicycle in any place other than a bicycle rack when such is provided, or leave a bicycle
lying on the ground or paving or any place or position so as to present any obstruction to
pedestrian or vehicular traffic.
(12) Post public notices except in designated areas and in accordance with time and place
restrictions established by the city manager.
(13) Operate a concession; sell, peddle, or solicit sell in any park without written prior approval of
the city manager or his designee.
(14) Bed down or sleep in parks or recreational areas including any parking area except upon
written approval of the city manager; nor shall camper trucks, buses or trailers be permitted to
remain in such parking area between the hours of 12:00 midnight and 6:00 a.m. except boat
Page 1
trailers may remain in areas designated for the parking thereof during the time between launch
and return of the watercraft it has transported.
(b) Signage. The city manager is hereby empowered and authorized to regulate the use of recreational
facilities within the context of this article by erecting or placing of signs regulating such use and hours
of use.
(c) Violations and penalties. Violations of this section are punishable by a fine not exceeding $500.00 or
imprisonment not exceeding 60 days, or both.
(d) Parental liability. Parents shall be held liable for conduct of their minor children.
(Ord. No. 0-00-20, § 4, 9-13-00; Ord. No. 0-02-15, § 4,11-13-02; Ord. No. 0-04-06, § 1, 5-12-
04; Ord. No. 0-09-04, § 1, 5-13-09; Ord. No. 0-17-02, § 1, 5-24-17)
Page 2
Lisa Frazier
From: Michelle Faulkner
Sent: Wednesday, November 01, 2017 3:35 PM
To: Lisa Frazier
Subject: RE: Arbor Day foundation
Arbor Day Foundation Membership
$10 (includes your 10 free trees and a 6 -month membership)
$15 (includes your 10 free trees and a 1 -year membership)
From: Lisa Frazier
Sent: Tuesday, October 31, 2017 4:29 PM
To: Michelle Faulkner
Subject: Arbor Day foundation
Michelle
What is the cost to join and does it come with free trees?
Lisa Leger Frazier, AICP
Community Development Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Direct: 772-388-8228
1
ARTICLE XIV. - TREE PROTECTION AND LANDSCAPING
Sec. 54-3-14.1. -Applicability.
(a) The minimum standards for landscaping set forth in this article shall be applicable to all new
construction, as well as development activity otherwise requiring updated code compliance.
(b) It shall be unlawful for any person, directly or indirectly, to cut down, destroy, remove, relocate or
effectively destroy through damaging any protected, specimen or historic tree situated on any real
property or clear any lot or acreage located within the city without first obtaining a permit as provided
within these provisions.
(Ord. No. 0-05-18, § 1, 10-16-2005)
Sec. 54-3-14.2. - Historic trees.
The removal of a "historic tree", as designated by resolution of the city council, requires a removal
permit approved by the city council; however, historic tree(s) determined to be a hazardous tree(s) by the
city manager or his designee which requires immediate action may be removed. All reasonable measures
and alternatives shall be explored to avoid the removal of a historic tree.
(Ord. No. 0-05-18, § 2,10-16-2005)
Sec. 54-3-14.3. - Mangroves.
Mangroves shall not be removed except as provided by this section. Mangroves may be pruned
provided that the pruning does not result in the death or decline of the mangrove and is in compliance
with state law. A permit may be issued for the removal of a mangrove only to provide access to a dock or
pier when there are no practical or permitable alternatives.
(Ord. No. 0-05-18, § 3, 10-16-2005)
Sec. 54-3-14.4. - Undesirable exotic vegetation.
All undesirable exotic vegetation must be removed by the developer or property owner at the time of
clearing, construction or redevelopment. Undesirable exotic vegetation shall not be used in any way to
meet the tree or landscape requirements of the land development code. Undesirable exotic vegetation
may be removed without a permit after receiving verification from the city manager or his designee.
Under no circumstances shall any of the following five tree species be deliberately introduced into
the city and planted on public or private property. Any such action shall be deemed a violation of this
article and shall also be deemed a public nuisance.
(1) Ear tree (Enterolobium Cyclocarpum).
(2) Chinaberry (Melia Azedarch).
(3) Australian Pine (Casuarina Spp).
(4) Punk Tree or Cajeput Tree (Melaleuca Quinquernervia or Melaleuca Leuadendron).
(5) Brazilian Pepper (Schinus Terebinthifolius).
Page 1
(Ord. No. 0-05-18, § 4,10-16-2005)
Sec. 54-3-14.5. - Suitable trees.
The following trees shall be utilized in fulfilling the requirements of this article for planting or replacing
trees:
(1) Bald Cypress (Taxodium distichum).
(2) Live Oak (Quercus mytifolia)--Not desirable to plant near septic tanks.
(3) Laurel Oak (Quercus laurifolia)—Not desirable to plant near septic tanks.
(4) Red Maple (Acer rubrum),
(5) Slash Pine (Pinuls elliottii).
(6) Southern Magnolia (Magnolia grandiflora).
(7) Southern Red Cedar (Juniperus silicicola).
(Ord. No. 0-05-18, § 5, 10-16-2005)
Sec. 54-3-14.6.- Tree protection standards.
(a) Application before certain activities; provision of homeowner's packet, replacement of certain trees.
Prior to grubbing, land clearing or removing any protected trees within the city limits of Sebastian, a
person shall make application to the city for the appropriate permit.
The department shall provide to each permit applicant a "homeowner's packet" that includes, at a
minimum, information and techniques relating to the protection of trees during land preparation for
construction or construction activities. The owner of the lot must sign the application which acknowledges
receipt of a "homeowner's packet" regarding tree protection.
All protected and historic trees destroyed or removed without a permit shall be replaced by a tree
with a minimum height of 12 feet. The cost of replacing unlawfully removed trees shall be incurred by the
party responsible for the removal or destruction.
(b) Tree protection barricades. Prior to development or construction activity, the developer shall erect
suitable brightly colored tree protection barricades, a minimum four feet tall, around all trees to be
preserved and shall remain in place until the construction activities are completed. The area within
the tree protection barricade shall remain free of all building materials, dirt or other construction
debris, vehicles and development activities. Barricades shall be erected at a minimum distance from
the base of the trees to be preserved according to the following standards:
(1) For trees ten inches or less DBH. Tree protection barricades shall be placed a minimum
distance of five feet from the base of each tree to be protected.
(2) For historic trees and trees greater than ten inches DBH. Protective barricades shall be placed
at a minimum distance of ten feet from the base of each tree to be protected plus an additional
one foot for each additional inch DBH greater than ten inches.
Changes to grade or construction of impervious surface or utilities within the required protective
barricade shall be permitted subject to the following guidelines:
a. Changes in grade or construction within the protected zone must be approved by the city
manager or his designee prior to beginning construction. Plans must be submitted which
illustrate in detail protective measures necessary to protect the trees.
b. Impervious surfaces shall maintain minimum clearance from the bases of all trees to be
protected. Trees fifteen inches DBH or less shall have a minimum clearance of six feet. Trees
Page 2
over 15 inches DBH up to 20 inches DBH shall have a minimum clearance of nine feet. Historic
and trees over 20 inches DBH shall have a minimum clearance of 12 feet.
c. All roots outside the protective barricade to be removed during construction shall be severed
clean.
d. All pruning of historic and specimen trees shall be done by a qualified tree service during
construction.
(c) Restriction of attachments to trees. It shall be unlawful to attach anything to a protected, historic, or
specimen tree other than supportive wires, braces or other similar noninjurious materials.
(d) Removal of material or ground prohibited. It shall be unlawful to remove any material or ground
within a ten -foot radius of any historic or specimen tree without a clearing permit.
(e) Restriction as to harmful materials. The developer or property owner shall not cause or allow the
disposal of waste material such as paint, oil, solvents, asphalt, concrete, mortar or any other material
harmful to the life of a protected, specimen or historic tree within the dripline of such tree or groups of
trees.
(Ord. No. 0-05-18, § 6,10-16-2005)
Sec. 54-3-14.7. - Tree removal, grubbing, and land clearing permits.
(a) Grubbing. The application for a grubbing permit shall be filed with the city on forms furnished by the
city manager or his designee. The application shall include a copy of the recorded deed indicating
the current owner. The city shall then inspect the site for protected trees, historic trees, specimen
trees, or mangroves.
A grubbing permit does not authorize the removal of any protected, specimen, or historic trees, or
mangroves.
(b) Tree removal and land clearing permit. All lands within the city are required to obtain a permit for
protected tree removal, grubbing or land clearing. The application for such a permit shall be filed with
the building department on forms furnished by the city manager or his designee. Any applicant for a
protected tree removal, grubbing or land clearing permit must submit a plot/site plan showing the
location of all protected, specimen and historic trees and which provides the city with reasonable
assurances of compliance with the minimum tree requirements and the protection of historic or
protected trees or mangroves.
The plot/site plan that is submitted with an application for a protected tree removal, grubbing or land
clearing permit shall include as a minimum the following information:
(1) Location of all present and proposed structures, driveways, parking areas and other planned
areas.
(2) Location and kind of all protected trees, all specimen trees and all historic trees.
(3) Recorded deed indicating the current owner.
(4) Species and size of trees to be removed.
The staff shall then inspect the site for protected trees, historic trees, specimen trees, or mangroves. The
following criteria for removal of protected trees shall be used:
a. Necessity to remove trees which present a hazard or other unsafe condition to people, vehicular
traffic or threaten to cause disruption to public services or public easements.
b. Necessity to remove trees which present a hazard to structures or other improvements.
c. Necessity to remove diseased or fallen trees or trees weakened by age, storm, or fire.
Page 3
d. The extent to which tree removal is likely to result in damage to the property of others, public or
private, including damage to lakes, ponds, streams or rivers, drainage canals or swales.
e. Proposed landscaping improvement including plans whereby the applicant has planted or will
plant trees to replace those that are proposed to be cleared.
f. Good forestry practices; i.e., the number of healthy trees that a given parcel of land will support.
g. Necessity to remove trees in order to construct proposed improvements to allow economic use
of the property, including:
Need for access around the proposed structure for construction equipment (maximum of
ten feet).
2. Need for access to the building site for construction equipment
3. Essential grade changes.
Topography of the land and the adverse impact of tree removal on erosion, soil retention and
the diversion or increased flow of surface water, which is necessary to use the land while
conserving natural resources.
Must be removed in order for the applicant to use the property for any use permitted, conditional
or special use for the zoning district in which the property is located and that such a use could
not be made of the property unless the tree is removed. Alternative site plans shall be
considered to determine if the specimen trees can be saved without the removal or damaging of
the trees.
That the conditions of the tree with respect to disease, danger of falling or interference with
utility services is such that the public health, safety or welfare require its removal. When there is
a question of tree hazard, the building director may require documentation or certification from
an arborist who has been certified by the International Society of Arboriculture.
Upon making a finding that a reasonable balance of the factors above indicates that the public interest is
best served by allowing removal, the city manager or his designee shall issue a land clearing permit for
the removal of a protected tree. The tree(s) approved for removal shall be replaced as follows:
L Protected trees : On a one-for-one basis, by a tree equal to Florida grade number 1 or greater,
having a minimum height of eight feet and a minimum diameter of one and one-half inches or a
circumference of 4.7 inches DBH, as defined by nursery standards established by the State of
Florida, Department of Agriculture and Consumer Affairs, up to the number of trees required to
meet the minimum tree requirements for new construction.
ii. Specimen trees : On a one-for-one basis, by a tree equal to Florida grade number 1 or greater,
having a minimum height of 12 feet and a minimum diameter of two and one-half inches or a
circumference of 7.8 inches DBH, as defined by nursery standards established by the State of
Florida, Department of Agriculture and Consumer Affairs, up to the number of trees required to
meet the minimum tree requirements for new construction.
iii. Sabal palms (Sabal palmetto, cabbage palms) : Sabal palms having a clear trunk six feet or
greater (measured from existing grade to bottom of lowest fronds) shall be replaced on a one-
for-one basis by Sabal palms having at least six feet clear trunk, up to the number of trees
required to meet the minimum tree requirements for new construction.
Applicant shall post a copy of the permit at the site prior to commencement of grubbing, tree removal or
land clearing. Permitted activities may only be undertaken between the hours of 8 a.m. and 5 p.m.,
Monday through Friday, and not during holidays in which city hall is closed. In the event of questionable
activities during other times, enforcement personnel shall order the activities to cease and desist until the
matter can be resolved during regular business hours.
(c) If any inspection of the site indicates the presence of gopher tortoises, the applicant shall be required
to obtain the necessary permits from the State of Florida prior to issuance of a permit hereunder.
Page 4
3. Oyster Bag Projects
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HOME OF PELICAN ISLAND
1225 Main Street, Sebastian, FL 32958
DETAILED STATEMENT OF THE PROPOSED ACTIVITY
City of Sebastian
March 3, 2016
Prniect Maine:
City of Sebastian LPOH — Low Profile Oyster Habitat
Prniect Site:
The Project site is located, adjacent to the shoreline of Indian River Boulevard at the cross street of
Harrison Street. The project does not have a specific address but the site is located across from the
Veterans Memorial Site in the City of Sebastian's right-of-way in zip code 32958. The approximate
distance from the edge of pavement is 140' to the actual shoreline.
,rraiecr i,aararnares:
Latitude N-270 48'32.7168"
Longitude E-80°27'48.996"
Prniect Q .c dR92.L
The proposed project site for the Low Profile Oyster Habitat (LPOH) is within the City of Sebastian's
shoreline right-of-way, located in Indian River County. The LPOH material will be comprised of
biodegradable bags which will break down over a period of 5 years, clean oyster shells and zip ties. Each
bag of shells will weigh approximately 30lbs each and will be placed perpendicular and 22' east of the
shoreline. There will be 80 bags with 200 shells in each equaling to a total of 16,000 shells. Each bag is
20 feet long and there will be five bags aligned with 5 foot spacing between bags. The bags will be
approximately 22 feet from the existing shoreline at depth of 18 inches. The bags will be placed two high
not to exceed 18", 12" in width.
=te r rn.crauaann:
Cultch (Oyster shells) and biodegradable bags shall be placed along the shoreline of Indian River Drive at
approximately 22 feet from the shore at depth of 18 inches. There will be five bags (two bags high), tied
together with zip ties and each bag is 20 feet in length with a spacing of 5 feet between bags. The bags
will be monitored by the City staff to ensure the oyster bags stay in place. The site area has been
surveyed and there are no visible seagrass or other aquatic vegetation within the area. The bags will be
installed from the shoreline by manual hand labor and no heavy equipment will be used. All materials
and bags will be transported to the project site and staged at the public grassy open area adjacent to the
shoreline.
EWiWt Purnace:
The purpose of creating this LPOH is to help protect the City's shorelines and to help with preventing
erosion of the shoreline. The Low Profile Oyster Habitat is a way to broaden ecological functions and
societal benefits. Oyster habitats are vital to the health of an estuary, filtering nutrients, fine sediments
and toxins from the coater.
Prniect Monitoring -
The project will be monitoring by the City of Sebastian after every storm event to ensure the oyster bag installation has
not moved. If the project is not successful after two years of monitoring, then it will be removed from the Indian River
and disposed in an upland disposal site.
LPOH — Phase I - Project Statement
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LOW PROFILE OYSTER RESTORATION PROJECT
DESCRIPTION:
THE PROPOSED LOW PROFILE OYSTER HABITAT (LPOH) PROJECT IS
LOCATED IN THE INDIAN RIVER, ACROSS FROM THE VETERANS MEMORIAL
AND PARK OFF OF INDIAN RIVER DRIVE, SEBASTIAN, FLORIDA 32958 AT
COORDINATES - N-27°48,32.7168" - E -80.2T48.96". THE APPROXIMATE
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HOME OF PELICAN ISLAND
1225 Main Street, Sebastian, FL, 32958
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DETAILED STATEMENT OF THE PROPOSED ACTIVITY
City of Sebastian
August 10, 2017
Proiect Name:
City of Sebastian LPOH - Low Profile Oyster Habitat Project
Proiect Site:
The Project site is located adjacent to the shoreline of 1532-1540 Indian River Drive within the
City of Sebastian. The project does not have a specific address but the site is located between
1540 Indian River Drive (Crab -E -Bill's Market and Eatery) and 1532 Indian River Drive
Working Waterfront marina. Both properties belong to the City of Sebastian and the shoreline is
within the State Submerged Land Lease to the City. The approximate distance from the edge of
pavement is 140' to the actual shoreline. The property is located at Section 6, Township 30s and
Range 39E.
Proiect Coordinates:
Latitude N-27'49'1 8.0" and Longitude W-80028'12.9"
Proiect Description
The proposed project site for the Low Profile Oyster Habitat (LPOH) is located within the City
of Sebastian's shoreline right-of-way. The LPOH material will be comprised of biodegradable
bags which will break down over a period of 5 years, clean oyster shells, and zip ties will be used
to implement the initial placement of the oyster bags. Each bag of oyster shells will weigh
approximately 30 lbs. and will be placed parallel and 22' east of the shoreline. There will be 80
bags with 200 shells in each equaling to a total of 16,000 shells. Each bag is 20 feet long and
there will be five bags aligned with 5 foot spacing between bags. The bags will be placed
approximately 22 feet from the existing shoreline at depth of 18 inches. The bags will be placed
two high, not to exceed 18", 12" in width.
Proiect Installation:
Cultch (Oyster shells) and biodegradable bags shall be placed along the shoreline of Indian River
Drive at approximately 22 feet from the shore at a depth of 18 inches. There will be five bags
(two bags high), tied together with zip ties and each bag is 20 feet in length with a spacing of 5
feet between bags. The site area has been surveyed several times to ensure there are no visible
signs of seagrass or any other aquatic vegetation within the area. The bags will be installed
parallel to the shoreline by manual hand labor during day light hours with no heavy equipment to
be used. There will be no motor vessels for the installation operation. Rubber tubes may be used
to drop in oyster bags. All materials and bags will be transported to the project site and staged at
the public grassy open area adjacent to the shoreline. There will be no souring of the sea bottom
during the installation of the oyster bags since there will be no vessels, only hand laborers and
rubber tubes.
Proiect Purpose:
The purpose of creating this LPOH is to help protect the City's shorelines and to help with
preventing erosion of the shoreline and to help improve the water quality of the impacted Indian
River Lagoon. The Low Profile Oyster Habitat is a way to broaden ecological functions and
societal benefits. Oyster habitats are vital to the health of an estuary, filtering nutrients, fine
sediments, and toxins from the water.
F1
6i2P)T r&IAJOIdl/6—
Contract #28488
Encumbrance #GL 0 1- 1805
ATTACHMENT A — STATEMENT OF WORK
Sebastian Oyster Promulgation Project
I. INTRODUCTION/BACKGROUND
Studies of oysters have shown that a typical adult can filter particles from between 20 and 50 gallons of
water per day. Thus, oysters may improve water clarity in the Indian River Lagoon, which will support
the growth of seagrass beds. This pilot project seeks to establish oysters in an area near the City of
Sebastian.
Introducing oysters to the Indian River Lagoon was identified by the City Council as a goal for the
Natural Resource Board (NRB). The NRB was designated to take the lead in establishing a program to
promulgate oysters. Plans made after a public workshop that was held on November 18, 2014, called for
volunteers from the Natural Resource Board, local schools, and local Boy Scout troops to establish oyster
habitat. The project complements sampling of water quality in the Indian River Lagoon, identification of
drainage outfalls into the Indian River Lagoon, installation of baffle boxes, and adoption of an ordinance
meant to reduce discharges of pollutants.
II. OBJECTIVES
The objectives of this project are:
• To obtain the permits needed to implement the project;
• To recruit volunteers to participate in the project;
• To obtain the necessary materials, construct the project, and implement the associated sampling
to document changes in water quality and educational activities; and
• To evaluate the data and the educational process and report to stakeholders and the community on
the effectiveness of the oyster habitat and associated outreach efforts.
III. SCOPE
Potential sites for this project were evaluated by NRB members and the Florida Department of
Environmental Protection in August 2014. Based on this assessment, five potential locations were
identified near the City of Sebastian. A preferred location was selected at a public workshop held in
November 2014. As part of obtaining permits, a decision will be made regarding the use of oyster mats,
oyster bags or some other means of providing a suitable platform for recruitment of oysters in the future.
The choice of methodology is critical to the success of the project.
Much of the effort needed to complete this project will be provided by the City of Sebastian. The City
will provide technical support to obtain permits from the St. Johns River Water Management District and
Florida Department of Environmental Protection. The Sebastian City Engineer has over seven years of
professional experience in obtaining similar permits. In addition, City staff will assist in constructing
oyster habitat, which may require equipment operated by the City's Public Works Department. The City
will transport and store oyster shells and support sampling and testing of the water quality for the duration
of the project, including sampling after major rain events. Sampling to establish baseline conditions began
in 2014. The City will perform the testing in its laboratory. The goal is to document improvements in
water quality. The City will examine the site on a weekly basis to ensure that the installed materials will
Page 11
Contract #28488
Encumbrance #GL 01-1805
VI. BUDGET
The City shall submit one invoice at the completion of Task 3 and a final invoice at the completion of Task
5.
Time for staff will be logged and assessed at the individual's hourly rate plus benefits. The final report will
include staff time and assessment details.
The value of volunteer time shall be $22.14 per hour. The City shall include in the final report the names
of all volunteers and the dates and beginning and ending times those volunteers contribute to the project.
The sum of all the volunteer hours shall be multiplied by $22.14 per hour to arrive at the total in-kind
contribution for the volunteer in-kind match component.
Page 13
Contract#28488
Encumbrance #GL 0 1- 18 05
ATTACHMENT C — COUNCIL'S SUPPLEMENTAL INSTRUCTIONS (sample)
IRL COUNCIL SUPPLEMENTAL INSTRUCTIONS #
DATE:
TO:
FROM: , Project Manager
CONTRACT/PURCHASE ORDER NUMBER:
CONTRACT TITLE:
The Work shall be carried out in accordance with the following supplemental instruction issued in accordance
with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in
accordance with these instructions, indicate your acceptance of these instructions for minor changes to the work
as consistent with the Contract Documents and return to the Council's Project Manager.
CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS:
2. DESCRIPTION OF WORK TO BE CHANGED:
DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS:
Contractor's approval: (choose one of the items below):
Approved:
Date:
(It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion
Date.)
Approved:
Date:
(Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek
a Change Order in accordance with the requirements of the Agreement.)
Approved:
Acknowledged:
, Council Project Manager
Council Contracts Administrator
cc: ContracUPurchasing file
Financial Management
Page 15
Date:
Date:
Contract #28488
Encumbrance #GL O1-1805
[volunteer Sign-up and Release of Liability Form —page two
NAME ADDRESS HOURS DATE(S)
(signature) (Address
(hours) (dates)
(print name)
(signature)
(Address)
(hours)
(dates)
(print name)
(signature)
(Address)
(hours)
(dates)
(print name)
(signature)
(Address)
(hours)
(dates)
(print name)
(signature)
(Address)
(hours) )
(dates)
(print name)
(signature) (Address)
(hours) (dates)
(print name)
(signature) (Address)
(print name)
(signature) (Address)
(print name)
(signature) (Address)
(print name)
Page 17
(hours) (dates)
(hours) (dates)
(hours) (dates)
Contract #28488
Encumbrance #GL 01-1805
By my signature below, I, parent and natural guardian of
acknowledge and agree to the following:
(1) 1 certify that my child has no medical conditions or restrictions that would prohibit him/her from
acting as a volunteer. COS and the IRL Council ("Council") do not assume any responsibility for
evaluating his/her medical condition or determining his/her fitness to perform volunteer activities.
I understand my child is expected to comply with all COS and Council policies and regulations,
including safety guidelines.
(2) I recognize that my child is not a volunteer for the Council and is not an employee of COS or the
Council. At all times he/she is acting as an unpaid, independent volunteer, and as such, is not
entitled to any provision of law regarding COS or Council employment; nor any laws relating to
hours of work, rates of compensation, leave time or employee benefits.
(3) I recognize and understand that my child is at all times responsible for his/her own safety and the
safety of others, and that in performing volunteer activities he/she may encounter natural or other
hazards. I understand that I assume the risk of any such hazards and recognize that my child is
responsible for staying alert as to potential hazards and taking appropriate steps, including
discontinuing any activities that involve a risk of bodily harm.
(4) I am over the age of 18 and my child is under the age of 18. As parent/natural guardian of my
child, I hereby knowingly, freely, and voluntarily forever remise, release, acquit, discharge and
forever hold and save COS and the Council and each of their directors, officers, employees,
agents, contractors and representatives, harmless from, and agree to indemnify same against, any
and all claims and losses that may be made by me or my heirs, spouse, or other persons, from all
manner of actions, causes of action, suits, debts, dues, sums of money, covenants, contracts,
liability, judgments, executions, claims, costs, attorney's fees, demands, damages, and liabilities,
whatsoever, in law, equity, or otherwise, including, but not limited to, personal injury, loss of life,
or property damage that may result from my child's participation as a volunteer including, but not
limited to, providing emergency services or emergency medical care. This waiver and indemnity
obligation includes claims based upon my partial or sole negligence or that of COS and the
Council. Nothing contained herein shall be construed or interpreted as a waiver of sovereign
immunity of the State of Florida.
Signature of Parent/Natural Guardian
Page 19