HomeMy WebLinkAbout2017 - Invitation to Bid17-12
NOTICE OF INVITATION TO BID
SEALED BIDS FOR TAXIWAYS "D" AND "E" WILL BE ACCEPTED BY THE CITY OF
SEBASTIAN, 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958, UNTIL 2:00 PM ON
FRIDAY JUNE 9, 2017. BID ENVELOPES ARE TO BE MARKED AS FOLLOWS:
BID NAME: TAXIWAY'4D" AND "E"
BID SUBMITTAL: 17-12
BID OPENING: 2:00 PM ON FRIDAY JUNE 9.2017
The City of Sebastian is seeking bids from licensed contractors to provide construction services for the
construction of approximately 3,200 feet of asphalt paved taxiways. Estimated quantities include 4,200
of P-401 asphalt, 22,000 s.y. of shell or recycled concrete aggregate base course, RCP drainage pipe,
drainage structures, earthwork, unlighted taxiway guidance signs, turfing, and pavement markings.
The Contractor shall be able to be properly licensed in the City of Sebastian and shall provide proof of
insurance to conduct its business, with all licenses, permits, & certificates as may be required by all local,
State of Florida, and Federal Agencies. The Contractor shall submit a current license from the State of
Florida and must be capable of obtaining the appropriate licenses and certificates to perform the project
in the City of Sebastian.
A bid bond is required in an amount not less than 5% of the base bid amount as well as performance and
payment bonds on any resulting contract.
Bid documents in a pdf format are available free of charge by contacting:
Hamed Jafarian- hamed.jafarian@ice-eng.com
Infrastructure Consulting and Engineering, PLLC
(813)330-0807
All items bid shall conform to the Bid Documents unless specifically approved in advance in writing by
the City.
Any person or affiliate who has been placed on the convicted vendor list following conviction for a
public entity crime may not submit a bid as proscribed by Section 287.133, F.S. Any bids received
without the si ed Bid Proposal, signed Drug Free Workplace Form, signed Public Entity Crime Form,
signed Bid Bond, if applicable, signed Construction Service Agreement, signed Addendum(s) if
applicable, Proof of Contractor's License, and signed Check List will be considered incomplete and bid
will be disqualified.
There is a mandatory pre-bid conference scheduled at Time: 10:00 AM, on Wednesday May 17,
2017, at the address stated above in City Hall in the City's Council Chambers. Questions concerning this
bid should be directed to Infrastructure Consulting and Engineering for this project in writing by
email: Hamed.Jafarian@ice-eng.com by 4:30 p.m. on Tuesday May 30, 2017.
Bids duly submitted will be publicly opened and read aloud at the date and time specified above in City
Hall. The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed
to be in the best interest of the City, and to waive any non -substantial irregularities.
The winning bidder will be the lowest responsible and responsive bidder.
BY: Joe Griffin, City Manager
FA
BID REQUIREMENTS
PRE-BID CONFERENCE (ONLY IF CALLED FOR IN THE NOTICE OF
INVITATION TO BID)
A pre-bid conference shall be held at the Sebastian Municipal Airport at that time and
date specified in the Invitation to Bid. All prospective bidders are encouraged to attend
this conference. Questions concerning the project or bid requirements may be addressed
at that time.
Two (2) sets of bids shall be submitted on the Bid Proposal Form provided, including any
other forms, proofs, and documents as required.
3. SEALED BIDS
Bids shall be enclosed in a sealed envelope which shall show (lower left corner) the name
of the Bid, and the date and time of opening. The envelope shall also show the name and
address of the Bidder. The Bid shall be submitted as stipulated in the Notice of
Invitation.
4. BIDS NOT CONSIDERED
Late Bids, telegraphed or faxed Bids and bids which do not conform to the instructions
contained in the Notice of Invitation to Bid. Bids may be withdrawn by fax or telegraph
provided that such notices are received prior to the date and time specified in the
Invitation.
BID OPENING
Bidders are welcome to attend the bid opening; however, attendance is not mandatory.
Opening of the Bids will commence at the date and time specified in the Notice of
Invitation to Bid, and publicly read aloud, providing one or more Bidders are in
attendance. The Purchasing Agent or his designee shall be present at all Bid openings.
6. BID EXAMINATION
Bid files may be examined during normal working hours, ten (10) days after bid opening,
by appointment only, by contacting the Airport.
REQUIRED INFORMATION
Bidders shall follow all instruction and provide all information requested on the bid
proposal form. Bidders wishing to qualify all or any portion of the bid shall provide a
hand printed or typed explanation on the bid or separate attachment to be submitted with
the bid.
8. ACCEPTABLE BIDS
Bid proposals shall be typewritten or filled in with ink. Any erasures or corrections must
be initialed by the bidder in ink.
Taxiways "D" and "E" Bid Requirements
Sebastian Municipal Airport
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9. NEW EQUIPMENT AND MATERIALS
Prices shown on the bids must be prices for new equipment and materials, and the
successful bidder shall warrant same for a period of not less than one (1) year from the
installation date, or as stipulated in the agreement form submitted with the bidding
documents.
10. SALES TAX
Although the City of Sebastian is exempt from Federal and State Sales and Use taxes,
Contractors or Vendors doing business with the City are not exempted from paying said
taxes to their supplier for goods or services purchased to fulfill the contractual obligations
with the City, nor shall any Contractor or Vendor be authorized to use the City's Tax
Exemption Number in securing such materials.
11. CONFLICT OF INTEREST
Contract Award is subject to provisions of State Statutes and City Ordinances. All
Bidders must disclose with their bid the name of any officer, director, or agent who is
also an employee of the City of Sebastian; further, all Bidders must disclose the name of
any City employee who owns, directly or indirectly, an interest of ten percent (10%) or
more in the Bidder's firm or any of its branches.
12. LICENSING, CERTIFICATION, AND/OR REGISTRATION
Contractors must show their current Contractors license. Prior to start of work, if the
Bidder is a State Certified General Contractor, the Bidder must be registered with the
City of Sebastian; if the Bidder is a State Registered General Contractor, then the Bidder
must hold a Competency Card with the City.
In any event, the Contractor shall contact the Administrative Assistant at the Building
Department 772-589-5537 and insure compliance with all City ordinances, rules and
regulations, including Building Permits if t
shall in no way be a cause for relief from
above may result in the rejection of the Bid.
squired. Lack of knowledge by the Bidder
responsibility. Failure to comply with the
Two (2) copies of any license or certification as required shall be submitted with the
bidding documents.
A letter must be obtained from the City's Building Department showing that you have
complied with their requirements, and is required on this project prior to execution of a
contract, and should be submitted to the General Services Administrator with any
payment/performance bonds which may be required. Any Sub-Contractor(s) must also
be certified.
13. CORRECTIONS, CANCELLATIONS, & WITHDRAWAL
A. Bidders may be asked to provide further information after bid opening to
determine the responsibility of the vendor.
Taxiways "D" and `B" Bid Requirements
Sebastian Municipal Airport
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B. Waiver of Technicality; Information shall not be considered after the bid opening
if it has been specifically requested to be provided with the bid and becomes a
matter of responsiveness. The bid shall be considered responsive if it
substantially conforms to the requirements of the Invitation to Bid. The City may
waive any informality, technicality, or irregularity on any bid. A minor or non -
substantive lack of conformity may be considered a technicality or irregularity
which may be waived by the City.
C. Mathematical errors; Errors in extension of unit prices or in mathematical
calculations may be corrected. In cases of errors in mathematical computations,
the unit prices shall not be changed.
D. Cancellation or postponement; The City may cancel or postpone that bid opening
or cancel the Invitation to Bid in its entirety.
E. Withdrawal; Prior to any published bid opening date and time, a bidder may
withdraw his or her bid in writing. A fax is permitted for this purpose, provided a
confirming telecon is made.
F. Amendments; Prior to any published bid opening date and time, a bidder may
amend the bid provided that it is in writing, in a sealed envelope, and identified.
14. AVAILABILITY OF FUNDS
The obligations of the City of Sebastian under this award are subject to the availability of
funds lawfully appropriated for its purpose by the City Council of the City of Sebastian.
15. PUBLIC ENTITY CRIMES
Any person or firm submitting a bid in response to this invitation must execute the
attached SWORN STATEMENT UNDER SECTION 287.133, FLORIDA STATUES,
PUBLIC ENTITY CRIMES, including proper check(s) in the space(s) provided, and
enclose it with said bid.
16. DRUG-FREE WORKPLACE
The Drug -Free Workplace form, as attached hereto, shall be submitted with the bidding
documents.
17. BID GUARANTEE
The Bidder warrants that the unit prices, terms, and conditions quoted in the bid will be
firm for acceptance for a period of not less than one hundred and fifty (150) days from
the bid opening date. Such prices will remain firm for the period of performance of
resulting purchase orders or contracts which are to be performed.
18. BID BOND (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO BID)
A Bid Bond equal to five percent (5%) of the bid amount shall be required on this project,
and must be submitted along with the two (2) copies of the Bid; failure to do so will
automatically disqualify the Bid. Unsuccessful bidders shall be entitled to return of
surety after final award of bid. A successful bidder shall forfeit the amount of its security
upon failure on his part to execute a agreement within ten (10) days after receipt of a
Taxiways "D" and "E"
Sebastian Municipal Airport
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Bid Requirements
proposed agreement from the City unless the time for executing the agreement is
extended by the City.
19. PAYMENT AND PERFORMANCE BONDS (ONLY IF CALLED FOR IN THE
NOTICE OF INVITATION TO BID)
A payment and Performance Bond equal to one hundred percent (100%) of the
Agreement price shall be required on this project, and shall be provided by the successful
bidder at the stipulated time of the execution of the agreement, failure to do so shall cause
said bidder to be in default and forfeit his Bid Bond in its entirety. (Sample Forms are
provided for information purposes.)
NOTE: BID BOND AND PAYMENT AND PERFORMANCE BOND
REQUIREMENTS:
The bond (s) shall be provided by a surety company authorized to do business in the State
of Florida, and approved by the City Manager and City Attorney. In lieu of a bond(s) the
contractor may furnish as security in favor of the City a certified check, a cashiers check
or an irrevocable letter of credit.
The check or letter of credit shall be drawn on or issued by a bank authorized to do
business in the State of Florida. The form of the check or letter or credit must be
approved by the City Manager and City Attorney.
Attorneys -in -fact who sign Bonds must file with each bond a certified and effective dated
copy of their Power -of -Attorney. Surety companies executing Bonds must appear on the
Treasury Department's most current list (Circular 570 as amended), and be authorized to
transact business in the State of Florida.
20. LIQUIDATED DAMAGES
The City shall be entitled to liquidated damages in the amount as shown in the project
manual, per day for every day that the Contractor is late in completing the work as
stipulated in the agreement, and bidding documents. Said damages shall be deducted by
the City from monies due Contractor.
21. INSURANCE
Cost for all insurance shall be born by the bidder. All insurance shall be acceptable to the
City in its sole discretion. A signed Certificate(s) of Insurance evidencing required
insurance coverages maintained by the Bidder in the types and amounts required
hereunder shall be transmitted to Owner prior to Contract execution. Each Certificate(s)
shall include a minimum thirty (30) day endeavor to provide written notification to
Owner for cancellation or non -renewal of coverage herein. All Bidders shall submit
evidence of insurance as indicated in the Construction Contract, Section 11.8.
22. BID AWARD
The contract/agreement will be awarded to the lowest responsive and responsible Bidder
whose bid, conforming to the specifications and Instructions For Bidders, will be most
Taxiways "D" and "E"
Sebastian Municipal Airport
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Bid Requirements
advantageous to the City in consideration of price, time of performance, and other factors
as determined by the City and by Florida statues.
23. REJECTION OF BIDS
The City reserves the right to reject any and all Bids, to waive any and all informalities
not involving price, time, or changes in the work, and to negotiate contract terms with the
successful Bidder, and the right to disregard all non -conforming, non-responsive,
imbalanced, or conditional Bids. More than one Bid from an individual, form or
association under same or different names, will not be considered. Any or all Bids will
be rejected if there is reason to believe that collusion exists among the Bidders, and no
participants in such collusion will be considered in future proposals for the same work.
24.
References are required and must be submitted with the Bid proposal form. Failure to
submit references as required may disqualify your Bid. Name and phone number to
contact shall be included.
25. LIST OF SUB -CONTRACTORS
A list of Sub -Contractors is required and must be submitted with the Bid proposal.
Failure to submit a list of Sub -Contractors may disqualify your Bid.
26. CO-OPERATIVE PURCHASING
It is the intent of the Notice of Invitation to Bid to secure goods or services to be used by
the City of Sebastian. However, by virtue of bidding, the Bidder accepts the right of
other Government Entities to "piggyback" purchase from this proposal by mutual
consent. Any such purchase shall be separate and apart from the City of Sebastian, and
said City assumes no liability for such action.
27. DISCRIMINATION
The Bidder/Contractor shall not practice or condone personnel or supplier discrimination
of any nature whatsoever, in any manner proscribed by Federal or State of Florida laws
and regulations.
28. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
The City has an overall 14.87% race -neutral DBE goal. This means that the City's goal
is to spend at least 14.87% of the dollars with Certified DBE's as prime Contractors or as
subcontractors. Race -neutral means that the City believes that the 14.87% overall goal
can be achieved through the normal competitive procurement process. The City has
reviewed this project and assigned a DBE availability goal of 14.87% for this project.
Although not a contract requirement, the City believes that this DBE percentage can
realistically be achieved on this project based on the number of DBE's associated with
the different types of work that will be required.
Taxiways "D" and "E" Bid Requirements
Sebastian Municipal Airport
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