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HomeMy WebLinkAbout09-21-2017 PZ MinutesCITY OF SEBASTIAN PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING SEPTEMBER 21, 2017 t\ 1. Call to Order Chairwoman Kautenburg called the meeting to order at 6:OQ4m. C))C� 2. Pledge of Alleqiance was recited by all. C ,2 m. C N �-:Z� 3. Roll Call C •— Present: Mr. Roth Mr. McManus E E Ms. Kautenburg Mr. Hughan (a) E 1 i° Mr. Carter Mr. Alvarez Mr. Simmons C O Mr. Reyes (a) Mr. Qizilbash 335 Coal Also Present: Ms. Cynthia Hall, Interim City Attorney -0 C o o 15 Ms. Lisa Frazier, Community Development Director N O w a rn Ms. Dorri Bosworth, Planner CO N ¢ ¢ in Ms. Susan Mann, Recording Consultant Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Aaenda Modifications Ms. Kautenburg noted that all regular members and alternates were present. Ms. Lisa Frazier introduced herself and stated that she is a Certified Planner, with approximately 30 years' experience in the field and provided a brief history. She stated that she is excited to be in her position and welcomed all Commissioners to contact her at any time. Ms. Kautenburg welcomed her to the City. 5. Aooroval of minutes A. Regular Meeting of August 17, 2017 A motion to accept the August 17, 2017 minutes as presented was made by Mr. Carter, seconded by Mr. Roth and passed unanimously by voice vote. 6. Quasi -Judicial and Public Hearinas A. Public Hearing — Recommendation to City Council New Site Plan — Dollar General/Chesser's Gap — 13,144 SF Retail Building @ 727 Sebastian Boulevard — PUD-C (Planned Unit Development — Commercial) Zoning District. PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 Ms. Hall read the request by title for the record. Ms. Kautenburg asked if there were any ex-parte communication to be disclosed; there being none she continued with the public hearing. Ms. Hall swore in those making a presentation on this Application. Mr. William Anderson, Hanlex Development, 1000 Color Place, Apopka, FL 32702, stated he will make a short presentation and he and the Project Engineer will be happy to answer any questions the Commissioners have. He thanked staff for their help with the proposed site plan. He explained that this parcel is part of the Chesser's Gap PUD and provided details on the site layout, ingress/egress, delivery access, customer parking and stated that the existing utilities will be used. He stated that the landscape will be attractive, the parking is more than adequate and emergency vehicles entry to the site will be easy. He explained that the architecture is attractive, inviting and is consistent with the image the City desires. He offered to answer any questions. Ms. Bosworth explained that because the site is in the Chesser's Gap PUD the application requires City Council approval; it is before the Commission for their recommendation to the Council. She reviewed the Staff Report in detail. She provided information on the previous development of the site. She noted that it is the final lot to be platted into the Chesser's Gap Subdivision. She stated that the design of the building is attractive; a traffic study has been conducted and the additional traffic will not have a negative impact; several of the oak trees will be saved and protected during construction; a DEP permit will be required for the removal of the gas tanks which will include soil testing, a copy of this report is requested for the City's files. She stated that three conditions of staff the recommendations are still pending and staff would like to have those prior to presentation to Council. She requested that recommendation Items 1, 2, and 4 be included in the Commission's motion. She concluded by stating that staff recommends approval and that the site plan complies with the conceptual development plan the Comprehensive Plan and the Land Development Code. She requested this statement be included in the motion. Mr. Carter observed that it will be a good addition to the area. He asked if there are other tenants in addition to Dollar General. Mr. Anderson responded that there are a number of interested parties. Mr. Carter asked if a nautical theme could be included to be. Mr. Anderson responded that can be done. Mr. Qizilbash stated that the parking requirement could change depending on the business of the other tenants. Ms. Bosworth responded that the current parking requirements are calculated for all retail, but when other tenants come in the parking will be recalculated based on the requirements of the type business operated. Mr. Qizilbash asked why the plans went to the SJRWMD. Ms. Bosworth responded that to her knowledge it was the desire of the applicant to comply with all possible requirements and they received a letter of approval. PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 Mr. Hughan stated that he is glad to see the corner lot be developed since the Exxon Station has been vacant for such a long time. Mr. Roth agreed that this will be a great asset to the City and the building is very attractive. He concurred with the inclusion of a nautical theme in the site. He asked why there are no fire suppression devices shown on the plans. Ms. Bosworth responded that is part of the building permit process and will be addressed at that time. He expressed concern about the curb cuts on Fleming causing problems with ingress/egress from the site. He thanked the applicant for a complete plan and application package. Mr. Anderson addressed the question regarding traffic flow by stating that the curb cut off Fleming is designed for large trucks and the one off Sebastian Boulevard is designed for fuel deliver trucks. Mr. Reyes asked for an explanation of why the legal description on the survey is different from that on the application. Ms. Bosworth responded that she noted the discrepancy and the applicant provided a corrected survey which is attached to the site plan package. Mr. Reyes asked if pervious pavement or pavers had been considered for this project. Mr. Rick Krietemeyer, Orlando, FL responded that because the impervious area was under what was allowed by code that type pavement had not been considered due to the maintenance that is involved. Ms. Bosworth clarified for the record that the area is determined by the PUD requirements which is 75%; the area is 74.9% so it is in compliance. Mr. Reyes asked if an environmental study will be required since this was a gas station. Ms. Bosworth responded that with the DEP permits required and the Phase I testing that will be required staff feels that is adequate. Mr. Anderson stated that because it was a gas station the first thing that was done was an environmental study. He explained that the owner had followed the proper procedure in closing the tanks and all the paperwork was in order. Mr. McManus stated that this is a great addition to the area. He asked if any consideration had been given to creating a driveway between this site to the Elks Lodge parking. Mr. Anderson responded that is being discussed at this time with representatives of the Lodge. Ms. Bosworth stated that would be beneficial if a restaurant were to open in the shopping center if they needed shared parking. Ms. Kautenburg and Mr. Alvarez both agreed that this is will be a good addition to the area. Ms. Kautenburg called for anyone from the public wishing to speak in favor of the application. Hearing none, she called for anyone opposed to the application. Hearing none, she closed public input. PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 Ms. Bosworth stated that staff recommends approval with the five (5) conditions shown on page 9 of the staff report. She explained that there needs to be two motions, one requiring submittal of items 1, 2 and 4 prior to submission to City Council; another motion recommending approval with conditions 3 and 5 met; and reference to compliance with Section 54-4-20.3(4)c. Ms. Kautenburg called for any further discussion; hearing none, she called for a motion. MOTION: by Carter/Roth "I make a motion that we make a recommendation to City Council to accept the new site plan for Dollar General, Chesser's Gap, 13,144 sf retail building at 727 Sebastian Blvd with the recommendations 1, 2,and 4 of staff be included prior to recommendation to City Council" Ms. Bosworth asked if the motion could be amended to require recommendations 1, 2 and 4 be met prior to recommendation to City Council. AMENDMENT: Mr. Carter amended his motion to reflect Ms. Bosworth's request. Mr. Roth amended his second. ROLL CALL: Mr. Roth —Yes Mr. Reyes —Yes Mr. Alvarez — Yes Mr. Qizilbash —Yes Total vote was 7-0. Motion Carried. Mr. McManus —Yes Mr. Carter —Yes Ms. Kautenburg — Yes MOTION: by Carter/Alvarez "I make a motion that we make a recommendation to City Council to accept the new site plan for Dollar General, Chesser's Gap, 13,144 sf retail building at 727 Sebastian Blvd with the staff recommendations 3 and 5. Recommend to City Council that the site plan complies with the conceptual development plan, the Comprehensive Plan and meets the criteria of 9 — 16 of the Land Development Code. ROLL CALL: Mr. Roth —Yes Mr. Reyes —Yes Mr. Alvarez — Yes Mr. Qizilbash —Yes Total vote was 7-0. Motion Carried. Mr. McManus —Yes Mr. Carter — Yes Ms. Kautenburg — Yes PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 7. Unfinished Business A. Discussion — Future development of vacant parcels located on the east side of Indian River Drive — Consideration of possible LDC amendments. (Backup materials from previous agenda) Ms. Kautenburg stated that the intent of the discussion is to determine a way to make the properties on the East side of Indian River Drive more productive to their owners than is possible under the current codes. She called for thought from the other Commissioners. Mr. McManus suggested increasing the side setback lines and prohibit placing anything in the setback. This would provide a view of the river. Ms. Bosworth provided details regarding the current residential and commercial setback requirements. Mr. Roth stated that if the installation of clustered kiosks was permitted, the owner would retain control of the property and could lease it to vendors. He suggested possibly a park or sitting areas. He stated that he thinks that having areas where people could walk and purchase items would make the area more attractive. Ms. Kautenburg stated that her understanding of what is intended is to allow different development of those properties than is allowed in the current code. She suggested that, in some cases, there could be a much better use of the property than what exists now. She stated that the intent is not to require any certain type development, but to allow the owners to have the opportunity for better uses. She supported allowing well-built kiosks that could be open on the weekends or special occasions and be closed when the demand for their product is low. She stated that with a walk-up situation the parking would not come into play. Ms. Bosworth provided details on the need to keep the size small to be exempted from the parking requirement. Ms. Kautenburg pointed out that there is public parking available if someone wanted to drive in order to visit the business. Mr. Qizilbash stated that due to the size of the lots a separate district would need to be established with its own requirements; applications for structures would be reviewed as they are now in the existing districts. Mr. Reyes suggested creating a boardwalk over the submerged land to connect the kiosks which would provide more of the lot to be developed. He suggested exploring the availability of grant funding for the project. Mr. Roth stated that there are some properties along the river that are for sale and are large enough to build a conventional structure on. He stressed the need for the Commission to continue to explore how to adapt the codes for the east side of Indian River Drive to protect the City from having large structures built on these parcels. Ms. Frazier stated that in reviewing this project she feels it would be well addressed by a Small Area Study. She explained that would allow staff to review the parcels involved to PLANNING AND ZONING COMMISSION PAGE 6 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 determine how many are buildable, their size, etc. She stated that this can be done for the lots east of IRD first and possibly with other lots in the City that due to time and changes in codes are considered not buildable. Following discussion the consensus was that the study would be very helpful. It was agreed that the research should be completed and the Commission make their determination on changes to code prior to contacting the property owners. Ms. Bosworth provided details on the development of small parcels she had seen at the planning seminar she recently attended. Mr. Roth stated that he has identified four parcels which appear to be large enough to be buildable. During discussion he provided details on their locations, sizes, available parking, etc. Mr. Reyes stated that another parcel that is large enough to be buildable is the one by the City's boat ramp, across IRD from the motel. Ms. Bosworth responded that her understanding of what City Council is wanting the Commission to determine is how owners of such properties could be offered incentives to not build large structures, but to use the property in such a manner that the view of the river is not negatively impacted. As a result of discussion regarding the timeframe for completing the study, the consensus was that a report will be provided at each meeting of the status and findings to date. Ms. Bosworth stated that if it is determined that there will not be a meeting she can email the Commissioners updates. 8. Public Input Ms. Kautenburg called for public input; hearing none she continued with the agenda. 9. New Business — None 10. City Attornev Matters Ms. Hall stated that it is a pleasure to be working with the City and thanked the Commissioners for their understanding during her learning process. 11. Staff Matters — None 12. Commissioners Matters Mr. Roth welcomed Ms. Frazier. Mr. Simmons asked for an update on the status of the medical marijuana centers. Ms. Frazier stated she had just attended a meeting where the state regulations were discussed setting the number of licenses that will be issued, the number of distribution PLANNING AND ZONING COMMISSION PAGE 7 MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2017 centers, and how a City can regulate their locations. Ms. Bosworth explained that the City's Ordinance will be adjusted to comply with State Statute and brought back before the Commission for approval. Mr. Reyes commended the City on the mowing of the swales and their prompt clean up after the storm. He urged that they be mowed regularly to improve drainage. Ms. Kautenburg urged the City to look at how the codes could be adjusted to allow for "little houses." She stated that with housing costs increasing and a population that is aging this concept could help people needing a less expensive home and to allow people to stay in their homes longer because of the reduced maintenance. She stressed the need for affordable housing. Ms. Bosworth responded that the Code does not prohibit them, but there is a minimum size requirement. She stated that a question that comes up frequently is construction of an in-laws' quarters, which is prohibited in most residential areas. She stated that staff will review the applicable codes to determine what adjustments could be made. Mr. Alvarez reported that the individual selling cars on Barber Street has moved. He stated that the house across the street from him has been sold and is being used as a hotel. He expressed concern about the negative impact on the values of the surrounding homes and the crime that having different people renting on a nightly or short term basis could be an issue. He explained that if a bed tax were implemented it could benefit the City, but the reduction of surrounding property values will reduce the available tax base. Ms. Kautenburg urged him to call the police if there is any disturbance. Ms. Hall stated that she will research the State's law on short term rentals and report back to the Commissioners. 13. Items for Next Agenda — None 14. Adjourn Chairwoman Kautenburg called for any further business, hearing none she adjourned the meeting at 8:28 pm. /sm