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PUBLIC NOTICE — POLICE PENSION BOARD MEETING JANUARY 16, 2018
The Police Pension Board will hold a special meeting Tuesday, January 16, 2018 at 10:00 a.m. in the City Council
Chambers, City Hall,1225 Main St. Sebastian, Florida.
AGENDA
CALL TO ORDER
VOTE TO EXCUSE ABSENT BOARD MEMBER(S)
APPROVAL OF MINUTES:
A. Special Meeting December 11, 2017
B. Quarterly Meeting December 12, 2017
OLD BUSINESS
A. Approval of Payments
a. Highland Capital Management (July -September) $15,846.25
b. Highland Capital Mangement (October -December) $13,093.74
c. Christiansen & Dehner (November) $ 298.92
d. Christiansen & Delmer (December) $ 2,380.00
e. Vero Beach Court Reporters(12/11/17 & 12/12/17) $ 415.00
f. City of Sebastian Plan Administrator Services (Oct. -Dec.) $ 6,000.00
NEW BUSINESS
A. Resolution Designating a Records Management Liaison Officer
And Adopting a Records Retention Schedule
B. Addendum to Foster & Foster Actuarial Services Agreement
C. Presentation of Actuarial Valuation as of October 1, 2017
D. Consideration of Selecting a New Chairperson
E. Approval of Nomination/Election Procedures for Police Officer Vacancy
F. Legal Updates
G. Board Member Reports and Comments
H. Next Quarterly Meeting: March 20, 2018
ADJOURN
Chairperson
Chairperson
Chairperson
Ken Killgore, Pension Administrator
Ken Killgore, Pension Administrator
Doug Lozen, Foster & Foster
Doug Lozen, Foster & Foster
Ken Kiligore, Pension Administrator
Ken Killgore, Pension Administrator
Bonni Jensen, Klausner, Kaufman,
Jensen & Levinson
Chairperson
Chairperson
Please note: In accordance with Florida Statue 286.0105: any person who desires to appeal any decision at this meeting will need a record of
the proceedings and for this purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and
evidence upon which the appeal is based.
In accordance with Florida Statute 286.26: Persons with disabilities needing assistance to participate in any of these proceedings should
contact the Administrative Services Department at 1225 Main Street, Sebastian, Florida 32958, or telephone 772-388-8205.
CITY OF S E BASTIA N
SPECIAL POLICE PENSION BOARD MEETING
IN RE: STEVEN R. POWELLI DISABILITY CLAIMANT
DECEMBER 11, 2007
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
IN ATTENDANCE:
RICH SNELL, CHAIRPERSON
JOH N (JASON) GILLETTE, BOARD MEMBER
PAUL WILLIAMSON, BOARD MEMBER
CHRISTINE VICARS, BOARD MEMBER
KENNETH W. KILLGORE, BOARD MEMBER
CYNTH IA WATSON, H R MANAGER
ALSO PRESENT:
JASON D. BERGER, ESQUIRE
STEVEN R. POWELL, DISABILITY CLAIMANT
IN ATTENDANCE BY SPEAKERPHONE:
H. LEE DEHNER, ESQUIRE
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2
AGENDA
2 I. CALL TO BEGIN
3 (Whereupon, at 10:01 a.m. the meeting began.)
4 AND THEREUPON,
5 STEVEN R. POWELL,
6 Called as the Claimant herein, after having been first duly
7 sworn, was examined and testified as follows:
8 THE CLAIMANT: Yes, I do.
9 II. INITIAL HEARING ON DISABILITY APPLICATION FROM
10 MR. STEVEN R. POWELL
11 Mr. Dehner, Esquire addressed the Board about the procedures
12 to be followed, the substantive plan revisions this claim is
13 filed under, and also general principles of law that will be
14 applicable to this proceeding: First, under Section 58-53,
15 the disability provision of the ordinance; Secondly,
16 procedurally, operating under Claim 14 of the claims'
17 procedures adopted by the Board.
18 The three principals, applicable to the Boards decision are:
19 No. 1, you must find that the greater weight of the evidence
20 of substantial and competent evidence supports the claim;
21 No. 2, you must comply with the essential requirements of
22 law which, basically, means applying the provisions of your
23 pension ordinance and applicable general law to the evidence
24 that's before you; and 3, you must accord procedural process
25 which we have done and will continue to do.
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1 (Whereupon, Mr. Berger, Esquire presents the
2 Claimant's case.)
3 (Whereupon, Mr. Dehner, Esquire asked Mr. Berger,
4 Esquire to address Claimant's previous motor
5 vehicle incidents.)
6 (Whereupon, Mr. Berger, Esquire responds to the
7 question asked.)
8 After presentation of case was completed, Board Member
9 Killgore called for a motion. Mr. Dehner, Esquire instructs
10 the Board. Two motions are announced:
11 BOARD MEMBER KILLGORE: Okay. So I'll put a
12 motion on the floor and Rich is acting as our chairman today
13 so I guess he'll take it from there. But let me try to
14 bring us the first of the two motions then: I move the
15 greater weight of the evidence shows that Steven Powell is
16 unable to perform over 50 percent of the duties of a police
17 officer.
18 CHAIRPERSON SNELL: I'll second that motion. All
19 in favor? Aye.
20 (ALL MEMBERS ANSWERED AYE)
21 CHAIRPERSON SNELL: All against?
22 (NO RESPONSE.)
23 CHAIRPERSON SNELL: Let the record show it's five
24 ayes, no nays.
25 BOARD MEMBER KILLGORE: And then, I will move that
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1 the Board determines that this is due to an accident while
2 Steven Powell was serving as a City of Sebastian Police
3 Officer.
4 CHAIRPERSON SNELL: I will second that motion
5 also. All in favor? Aye.
6 (ALL MEMBERS ANSWERED AYE.)
7 CHAIRPERSON SNELL: All against?
8 (NO RESPONSE.)
9 CHAIRPERSON SNELL: The record show five ayes, no
10 nays.
11 (Whereupon, a question was asked by Mr. Berger,
12 Esquire in reference to the date the Claimant's
13 retirement would be effective.)
14 MR. DEHNER: Yeah. It does. It provides, the
15 ordinance, as is fairly typical, that the effective date
16 would be when the Board determines entitlement, which would
17 be today.
18 MR. BERGER: Okay. And there's no... anything
19 within the policy for retroactive from --
20 MR. DEHNER: No.
21 III. ADJOURN
22 CHAIRPERSON SNELL: No other business, go ahead
23 and adjourn the meeting.
24 (Thereupon, at 10:36 a.m., the above -entitled
25 matter was concluded.)
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1 STATE OF FLORIDA )
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2 COUNTY OF INDIAN RIVER )
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MEETING CERTIFICATE
I, GREGORY CAMPBELL, Notary Public of the State of
Florida at large, certify that I was authorized to and did
stenographically report the foregoing proceedings and that
the transcript is an excerpt of my stenographic notes.
DATED this .'t'f/day of bcLe �L-, 2017 .
011
GREGORY CA Z] [EZL, COURT REPORTER
Commission No. EE 907742
My Commission Expires 8/6/2019
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A
a.m 2:3 4:24
above -entitled
4:24
accident 4:1
accord 2:24
acting 3:12
address 3:4
addressed 2:11
adjourn 4:21,23
adopted 2:17
AGENDA 2:1
ahead 4:22
announced 3:10
ANSWERED
3:20 4:6
applicable 2:14
2:18,23
APPLICATION
2:9
applying 2:22
asked 3:3,7
4:11
ATTENDANCE
1:9,17
authorized 5:8
Aye 3:19,20 4:5
4:6
ayes 3: 24 4:9
B
basically 2:22
began 2:3
Berger 1:14 3:1
3:316 4:11,18
Board 1:1110,11
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2:17 3:8,10111
3:25 4:1,16
Boards 2:18
bring 3:14
business 4:22
C
CALL 2 : 2
called 2:6 3:9
CAMPBELL 5:7
5:14
case 3:2,8
CERTIFICATE
5:5
certify 5:8
chairman 3:12
CHAIRPERSON
1:10 3:18,21
3:23 4:417,9,22
CHRISTINE 1:11
City 1:116 4 : 2
claim 2:12,16,20
Claimant 1: 2,15
2:6,8
Claimant's 3: 2,4
4:12
claims' 2:16
Commission
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competent 2:20
completed 3:8
comply 2:21
concluded 4:25
continue 2:25
COUNTY 5:2
COURT 5:14
CYNTHIA 1:12
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date 4:12,15
DATED 5:11
day 5:11
DECEMBER 1:4
decision 2:18
Dehner 1:19
2:11 3:3,9
4:14,20
determines 4:1
4:16
disability 1: 2,15
2:9,15
due 4:1
duly2:6
duties 3:16
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EE5:14
effective 4:13
4:15
entitlement
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Esquire 1:14,19
2:11 3:1,3,4,6
3:9 4:12
essential 2:21
evidence2:19
2:20,23 3:15
examined 2:7
excerpt 5:10
Expires 5:15
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fairly 4:15
favor 3 :19 4: 5
filed 2:13
find 2:19
first 2 : 6,14 3 :14
five 3:23 4:9
floor 3:12
Florida 1:7 5:118
followed 2:12
follows 2:7
foregoing 5:9
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GILLETTE 1:10
go 4:22
greater 2 :19
3:15
GREGORY 5:7
5:14
guess3:13
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HALL 1: 6
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he'll 3:13
HEARING 2:9
HR 1:12
I
II2:9
III 4:21
incidents 3: 5
INDIAN 5:2
INITIAL 2:9
instructs 3:9
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JASON 1:10,14
JOHN 1:10
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KENNETH 1:12
Killgore 1:12
3:9,11,25
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law 2:13,22,23
LEE 1:19
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MANAGER 1:12
matter4:25
means 2:22
meeting 1:1 2:3
4:23 5:5
Member 1:10,11
1:11,12 3:8111
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MEMBERS 3:20
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motion 3 : 9,12
3:18 4:4
motions 3 :10,14
motor 3 : 4
move 3:14,25
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Notary 5 : 7
notes 5:10
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officer 3:17 4: 3
Okay 3:11 4:18
operating 2:16
ordinance 2:15
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pension 1:1
2:23
percent 3 :16
perform 3:16
plan 2:12
police 1:1 3:16
4:2
policy 4:19
Powell 1: 2,15
2:5110 3:15
4:2
PRESENT 1:13
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3:8
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procedurally
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p roced u res 2: 11
2:17
p roceed i n g 2: 14
proceedings 5:9
process 2:24
provides 4:14
provision 2:15
provisions 2:22
Public 5:7
put3:11
question 3:7
4:11
R
R 1: 2115 2 : 5,10
record 3:23 4:9
reference 4:12
report 5:9
REPORTER 5:14
requirements
2:21
responds 3: 6
RESPONSE 3:22
4:8
retirement 4:13
retroactive 4:19
revisions 2:12
Rich 1:10 3:12
RIVER 5:2
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4:2
second 3:18 4:4
Secondly 2:15
Section 2:14
serving 4:2
show3:23 4:9
shows 3:15
SNELL 1:10 3:18
3:21,23 4:41719
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SPEAKERPHO...
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SPECIAL 1:1
SS 5:1
State 5:1,7
stenographic
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stenographic...
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Steven 1: 2,15
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STREET 1:6
substantial 2:20
14 2:16
substantive
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supports 2:20
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sworn 2:7
20071:4
2015:11
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testified 2: 7
three 2 :18
today 3 :12 4:17
transcript 5:10
try 3 :13
two 3 :10,14
typical4:15
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VICARS 1:11
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WATSON 1:12
weight 2:19
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WILLIAMSON
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10:012:3
10:36 4:24
11 1:4
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329581:7
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58-53 2 :14
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907742 5:14
CITY OF SEBASTIAN
POLICE PENSION BOARD MEETING
DECEMBER 12, 2017
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
IN ATTENDANCE:
RICH SNELL, CHAIRPERSON
JOHN (JASON) GILLETTE, BOARD MEMBER
PAUL WILLIAMSON, BOARD MEMBER
CHRISTINE VICARS, BOARD MEMBER
KENNETH W. KILLGORE, BOARD MEMBER
CYNTHIA WATSON, HR MANAGER
ALSO PRESENT:
BONNI SPATARA JENSEN/ ESQUIRE
GRANT McMURRY, ICC CAPITAL MANAGEMENT
CHARLES H. MULFINGER, GRAYSTONE CONSULTING
SCOTT OWENS, GRAYSTONE CONSULTING
IN ATTENDANCE BY SPEAKERPHONE:
H. LEE DEHNER, ESQUIRE
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K4
AGENDA
2 CALL TO ORDER
3 (Whereupon, at 10:01 a.m. the meeting began.)
4 WELCOME TO NEW POLICE BOARD MEMBER JASON GILLETTE AND
5 CONGRATULATIONS TO RETURNING POLICE BOARD MEMBER
6 RICH SNELL VOTE TO EXCUSE ABSENT BOARD MEMBER(S)
7 CALL FOR NOMINATIONS FOR CHAIRMAN
8 CHAIRPERSON SNELL: Okay. I'm... in lieu of a
9 chairman not being reelected I'm going to call the meeting
10 to order. And first thing, we're going to welcome new
11 police board member, Jason Gillette. Congratulations to
12 me for returning.
13 All right. Vote to excuse any absent board
14 members. We don't have any absent.
15 And then, the next call of business is to call for
16 a nomination for a chairman since Steve Marcinik did not get
17 reelected to the Board. So any nominations?
18 BOARD MEMBER KILLGORE: I would move that Rich
19 now will be chairperson.
20 CHAIRPERSON SNELL: Is there a second?
21 BOARD MEMBER WILLIAMSON: I second that.
22 BOARD MEMBER VICARS: I second.
23 CHAIRPERSON SNELL: All in favor? Aye.
24 (ALL MEMBERS ANSWERED AYE.)
25 APPROVAL OF MINUTES:
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3
1 A. Regular Meeting September 19, 2017.
2 CHAIRPERSON SNELL: I guess I'll do it. Okay.
3 All right. So that's done. Okay. So we're going to do
4 for approval of minutes for the regular meeting of
5 September 19, 2017.
6 I will move to approve those minutes.
7 BOARD MEMBER KILLGORE: I would second that.
8 CHAIRPERSON SNELL: All in favor? Aye.
9 (ALL MEMBERS ANSWERED AYE.)
to CHAIRPERSON SNELL: All against?
11 (NO RESPONSE.)
12 OLD BUSINESS
13
A. Approval of Payments:
14
a.
Fiera Capital Inc. (July -September)
15
b.
Center Coast Capital Advisors, LP (July -Sept)
16
c.
Renaissance Investment Management (July -Sept)
17
d.
Morgan Stanley Global Banking (July -September)
18
e.
Christiansen & Dehner (September -October)
19
f.
Municipal Code Corporation
20
g.
Administrative Solutions
21
h.
Travelers Insurance (Policy to November 1, 2018)
22
i.
Boston Partners (July -September)
23
j.
Salem Trust (Quarter Ending June)
24
k.
Salem Trust (Quarter Ending September)
25
I.
Foster & Foster (Pending Reporting)
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0
1 (Whereupon, Chairperson Snell asked if every one
2 had to be read out or as a whole.)
3 (Whereupon, Mr. Dehner answered they could be
4 read collectively and to pull out any that
5 members had a question on.)
6 BOARD MEMBER KILLGORE: Yeah. I would just
7 wanted to comment on a couple of 'um. We had... you know,
8 all the new players are additional investment managers so
9 I've got invoices from those entitles, plus, we had some
to cost that we paid for out of city funds, I got reimbursed,
11 including the insurance policy so it is of note that we
12 did renew the police... the board member liability policy
13 for the next year.
14 MR. DEHNER: Okay. And that can all be
15 reimbursed with the exception of the amount of the premium
16 that is for labor recourse and trustees.
17 BOARD MEMBER KILLGORE: Yes. There was the
18 additional 100 -- the insurance company broke it out to be
19 $100 would be in the city's responsibility and not paid
24 out of the trust fund. So this is only the --
21 MR. DEHNER: Right.
22 BOARD MEMBER KILLGORE: -- it's only the amount
23 that was the basic policy.
24 MR. DEHNER: Yep. That sounds correct.
25 BOARD MEMBER KILLGORE: So other than that,
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1 it... I think we should approve it.
2 CHAIRPERSON SNELL: Okay. I think everybody's
3 had a chance to review. I'm going to go ahead and make a
4 motion to approve Item A for the total payments that were
5 paid out to the various investment firms: Foster &
6 Foster, Salem Trust, Municipal Code Corporation,
7 Administrative Solutions, and Christiansen & Dehner,
8 Morgan Stanley, Resident (sic) Investment Management, and
9 Center Coast Capital Advisors.
to BOARD MEMBER KILLGORE: You need a motion?
11 CHAIRPERSON SNELL: Yeah, I motioned to approve.
12 BOARD MEMBER KILLGORE: Oh, okay. I would
13 second.
14 CHAIRPERSON SNELL: All in favor? Aye.
15 (ALL MEMBERS ANSWERED AYE.)
16 CHAIRPERSON SNELL: All against?
17 (NO RESPONSE.)
18 B. REVIEW OF ANNUAL CALENDAR OF BOARD ACTIVITIES
19 (Whereupon, Board Member Killgore recited the
20 annual calendar of board activities.)
21 C. REPORT ON LETTER FROM FLORIDA DIVISION OF
22 RETIREMENT
23 (Whereupon, Board Member Killgore stated that the
24 state wholly accepted the actuarial reports for
25 20141 ' 15, and ' 16 with no issues.)
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1 D. CONSIDERATION OF SUMMARY PLAN DESCRIPTION
2 (Whereupon, Mr. Dehner asked if there were any
3 questions or comments to make changes.)
4 (Whereupon, Chairperson Snell and Board Member
5 Killgore had none and no further response was
6 made from the remaining board members.)
7 MR. DEHNER: Okay. Very good. Now, it should
8 be approved by motion then.
9 BOARD MEMBER KILLGORE: I would move for
10 approval.
11 CHAIRPERSON SNELL: I'll second that. All in
12 favor? Aye.
13 (ALL MEMBERS ANSWERED AYE.)
14 CHAIRPERSON SNELL: All against?
15 (NO RESPONSE.)
16 NEW BUSINESS
17 A. REVIEW OF EXPENSES
18 (Whereupon, Board Member Killgore recited the
19 approved budget and Mr. Dehner gave instructions
20 on filing.)
21 MR. DEHNER: Ken, we should have two items under
22 that: One is the proposed budget for the fiscal year
23 ending September 30, '18 --
24 BOARD MEMBER KILLGORE: Uh-huh.
25 MR. DEHNER: -- which is not yet and needs to be
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1 approved by the Board and if it wasn't done this year,
2 subsequently needs to be done and filed with the city and
3 the division before October 1st; the second document we
4 need is for the Board review is a review of the actual
5 expenses incurred through September 30, 2017 and then that
6 needs to be approved by the board and filed with the
7 division and the city.
8 BOARD MEMBER KILLGORE: Okay. Back in September
9 at September's meeting, Lee, we did approve the budget.
10 That's shown --
11 MR. DEHNER: Okay.
12 BOARD MEMBER KILLGORE: -- that's shown in the
13 first column of the report and --
14 MR. DEHNER: Okay.
15 BOARD MEMBER KILLGORE: -- and this report also
16 shows the actual expenditures for last year, which I did
17 send an e-mail to the city council to inform them of what
18 our expenses were for that year. Is that sufficient?
19 MR. DEHNER: Yes. Yeah. Now, if you haven't
20 done it yet, it should be presented to the council and you
21 just said it was but also needs to be sent to the division
22 of retirement.
23 BOARD MEMBER KILLGORE: Okay. I'm not sure I
24 did that step but I will follow through on that.
25 MR. DEHNER: Okay.
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1 BOARD MEMBER KILLGORE: Should we have the board
2 then make a motion to approve the report subject to --
3 MR. DEHNER: Yes.
4 BOARD MEMBER KILLGORE: -- reporting to the city
5 council -- or division of retirement?
6 MR. DEHNER: Yeah. Just approve it and then you
7 can file it.
8 BOARD MEMBER KILLGORE: Okay. I move to approve
9 the report and have it filed with the division of
10 retirement.
11 CHAIRPERSON SNELL: I'll second that. All in
12 favor? Aye.
13 (ALL MEMBERS ANSWERED AYE.)
14 CHAIRPERSON SNELL: All against?
15 (NO RESPONSE.)
16 B. REPORT FROM INVESTMENT MONITOR
17 (Whereupon, Mr. Mulfinger went over his printed
18 report given to all board members related to the
19 account and managers.)
20 (Whereupon, Mr. Owens went over his printed
21 report given to all board members related to the
22 economy and earnings.)
23 (Whereupon, Mr. Mulfinger went over the
24 performance of the portfolio and individual
25 managers.)
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1 (Whereupon, Mr. McMurry added that he was still
2 awaiting approval in reference to asset
3 allocation as the custodian has not released them
4 as of yet.)
5 BOARD MEMBER KILLGORE: Yeah. I had, I had a
6 note to bring that up for a decision by the board.
7 (Whereupon, Mr. Mulfinger continued his
8 presentation.)
9 (Whereupon, Board Member Williamson asked
10 questions concerning the type of real estate the
11 board is invested in.)
12 (Whereupon, Mr. Mulfinger answered the questions
13 asked concerning the investment portfolio.)
14 C. REPORT FROM INVESTMENT MANAGER
15 (Whereupon, Mr. McMurry went through his history
16 for the new board members and then directed
17 attention to and presented his report submitted
18 to all board members.)
19 (Whereupon, Board Member Killgore asked about
20 Steven Stack wanting to split the money within
21 large -cap growth and core value.)
22 MR. McMURRY: Uh-huh. And that's what we agreed
23 to last time.
24 MS. JENSEN: So you wanted to open another
25 account up?
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1 MR. McMURRY: It's been open but they wouldn't
2 let us make the transfer. The authority has to come from
3 the board according to -- We fought with them.
4 BOARD MEMBER KILLGORE: They thought it was
5 acted on at the last meeting and I don't know if --
6 MR. McMURRY: It was.
7 BOARD MEMBER KILLGORE: There was discussion
8 from the --
9 MR. McMURRY: But they said they need a letter
10 from you guys.
11 BOARD MEMBER KILLGORE: Well, it didn't get in
12 the minutes so I don't recall the discussion so I wasn't
13 comfortable in making the transfer.
14 MR. McMURRY: Gotcha. Okay. Okay. Okay.
15 BOARD MEMBER KILLGORE: So I think the board
16 members need to understood what we're doing here and say
17 it's okay to do this.
18 (Whereupon, further discussion of this matter was
19 had by the board.)
20 CHAIRPERSON SNELL: Do we need to do a motion on
21 it or...
22 BOARD MEMBER KILLGORE: Probably be best just to
23 make a motion, yeah, would be the easy -- fairest way.
24 CHAIRPERSON SNELL: I don't know exactly now how
25 to word that motion.
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1 MR. MULFINGER: You approve rebalancing to your
2 policy in large -cap value and large -cap growth space,
3 that's all it is.
4 MS. JENSEN: Somebody could just say so moved.
5 CHAIRPERSON SNELL: Kindly repeat that for us.
6 MR. MULFINGER: Sure. You're approving
7 rebalancing to your policy for the large -cap
8 value/large-cap growth.
9 CHAIRPERSON SNELL: Whatever Charlie just said,
10 I make a motion to do that.
11 BOARD MEMBER KILLGORE: I would second that
12 motion.
13 CHAIRPERSON SNELL: All in favor? Aye.
14 (ALL MEMBERS ANSWERED AYE.)
15 CHAIRPERSON SNELL: All against?
16 (NO RESPONSE.)
17 D. CONSIDERATION OF REPLACEMENT FOR PENSION BOARD
18 ATTORNEY
19 (Whereupon, background was given by Mr. Dehner
20 and recommendations by board approval for
21 assignment of his remaining contract term to
22 Klausner, Kaufman, Jensen & Levinson as new
23 counsel.)
24 (Whereupon, Board Member Killgore asked where the
25 firm is located and is there a contract period.)
VERO BEACH COURT REPORTERS
772-231-2231
12
1 (Whereupon, Board Member Killgore's questions
2 were answered by Mr. Dehner & Ms. Jensen.)
3 (Whereupon, Board Member Killgore asked whether
4 the board needed to have a secretary nominated.)
5 (Whereupon, Mr. Dehner answered in the
6 affirmative as per the statute.)
7 BOARD MEMBER KILLGORE: So you want to take
8 nominations for secretary?
9 CHAIRPERSON SNELL: How about that? Anybody...
10 nominations for any secretaries? Anybody want to nominate
11 someone or interest in it?
12 MR. McMURRY: Chris, nobody's going to
13 volunteer, man.
14 (LAUGHS.)
15 CHAIRPERSON SNELL: All I know is it's not going
16 to be me, obviously.
17 BOARD MEMBER KILLGORE: I would volunteer.
18 CHAIRPERSON SNELL: Okay. Then, I will make
19 motion to nominate Ken Killgore for the secretary for the
20 pension board.
21 BOARD MEMBER VICARS: I'll second that.
22 CHAIRPERSON SNELL: All in favor? Aye.
23 (ALL MEMBERS ANSWERED AYE.)
24 CHAIRPERSON SNELL: All against?
25 (NO RESPONSE.)
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1
13
2 MR. DEHNER: Okay. And I would also suggest
3 that you by motion designate a records' management officer
4 and if you do that we will prepare resolutions so
5 indicating that you've chosen someone for that position
6 and without records and pension Form GS1-SL and you'll be
7 in compliance with that portion of law and that will be
8 filed with the division of retirement.
9 So however you choose -- you've already chosen
to your secretary. If you would like Ken to perform the duties
11 of records' manager, he's not an officer also, I would
12 recommend that you do that today and adopt that record and
13 pension schedule you mentioned and then we'll send a
14 resolution for... to be signed.
15 CHAIRPERSON SNELL: I would make a motion to
16 recommend Ken for that position.
17 BOARD MEMBER KILLGORE: I can retire from my
18 regular job.
19 (LAUGHS.)
20 BOARD MEMBER WILLIAMSON: I will second that.
21 CHAIRPERSON SNELL: All in favor? Aye.
22 (ALL MEMBERS ANSWERED AYE.)
23 CHAIRPERSON SNELL: Against?
24 (NO RESPONSE.)
25 (Whereupon, Ms. Jensen asked if anyone had
VERO BEACH COURT REPORTERS
772-231-2231
14
1 questions for her or would like to talk about
2 their work or experience.)
3 (Whereupon, Board Member Killgore asked questions
4 in reference to other clients of Ms. Jensen's in
5 the area and also for coordination of meetings.)
6 BOARD MEMBER KILLGORE: I would make the motion
7 to approve the...
8 MR. DEHNER: The assignment.
9 BOARD MEMBER KILLGORE: ... the consent to
10 assignment.
11 MR. DEHNER: Yes.
12 BOARD MEMBER KILLGORE: And employ then
13 Klausner, Kaufman, Jensen & Levinson.
14 MR. DEHNER: Yes.
15 CHAIRPERSON SNELL: I'll second that motion.
16 All in favor? Aye.
17 (ALL MEMBERS ANSWERED AYE.)
18 CHAIRPERSON SNELL: All against?
19 (NO RESPONSE.)
20 E. CONSIDERATION OF SPECIAL MEETING IN JANUARY TO
21 REVIEW ACTUARIAL REPORT
22 (Whereupon, this Item was skipped in order as
23 Mr. Dehner moved on to legal updates.)
24 F. LEGAL UPDATES
25 MR. DEHNER: Okay. Yeah. That's fine. Because
VERO BEACH COURT REPORTERS
772-231-2231
15
1 I only have a couple of other items. And we've talked
2 about these before. When it went through the legislature
3 earlier this year it was Senate delayed.
4 After, it was adopted as the amendment to Chapter
5 119, which is the Public Record Statute, and it spun a
6 couple things that are significant for us: No. 1, it
7 provides if a civil suit for records as well as before they
8 file, the attorney would not be eligible for attorney's fees
9 for cost. Apparently, that has been abused quite a bit in
10 the state. That's the reason for that.
11 Next, you need to, if we haven't done it yet, post
12 on the door of the facility where most pension business is
13 conducted, the: No. 1, the fact that it is the facility;
14 and No. 2, you need to identify who should be contacted with
15 a public records' request, which I would think that would
16 probably be Ken; also, that same information, the location
17 where the pension business is going to be conducted, that
18 needs to go on the website as well as the individual who
19 needs to be contacted. Okay. Do you know if we've done
20 that yet?
21 BOARD MEMBER KILLGORE: We have not, Lee.
22 MR. DEHNER: Okay. Well, anytime now, the
23 sooner the better, and it should be done.
24 BOARD MEMBER KILLGORE: We will take care of it.
25 MR. DEHNER: Okay. And the last item since
VERO BEACH COURT REPORTERS
772-231-2231
16
1 we're having some activity with trustees, some leaving,
2 some coming on board, for trustees who've stepped down,
3 the Form 1F, final disclosure, needs to be filed. And for
4 a trustee who is newly on board, they need to file within
5 30 days a Form 1, just as you all have to do by July 1.
6 BOARD MEMBER KILLGORE: Yeah. I think our city
7 clerks helps particularly with new members to make sure
8 they get started off right but I will follow-up, like, on
9 Steve to make sure here's aware of that.
10 MR. DEHNER: Yeah that would be a good idea.
11 And has he had his official last day yet?
12 BOARD MEMBER KILLGORE: Yeah. He was off at the
13 end of October.
14 MR. DEHNER: Okay. Well, then, in his case you
15 just need the final disclosure. The person that steps
16 down from the board between January and July, they will
17 need to do two filings: 1F, final disclosure and the Form
18 1 disclosure that you all file by July 1.
19 BOARD MEMBER KILLGORE: Right.
20 MR. DEHNER: And that's it.
21 (Whereupon, Chairperson moved back to Item E.)
22 (Whereupon, Board Member Killgore explained the
23 actuary report would not be ready until the end
24 of December 2017 and that a special meeting will
25 need to be held January 2018, date to be
VERO BEACH COURT REPORTERS
772-231-2231
1 determined.)
2 G. BOARD MEMBER REPORTS AND COMMENTS
3 (Whereupon, Board Member Williamson stated he
4 would be moving outside the city limits and would
5 have to resign from the board as it holds a
6 nonresident already.)
7 (Whereupon, Board Member Killgore asked to resign
8 so that the position could be held by Mr.
9 Williamson.)
10 (Whereupon, Ms. Jensen stated that a new
11 secretary needed to be appointed.)
12 (Whereupon, Board Member Gillette was appointed
13 secretary.)
14 (Whereupon, Board Member Vicars spoke about the
15 pension seminar that is a requirement and the
16 manual is available on the State Department Of
17 Pension's website. )
18 H. NEXT QUARTERLY MEETING: MARCH 20, 2018
19 (Whereupon, Chairperson Snell recited the date of
20 the next quarterly meeting, asked if there was
21 anything further, no response was given, and
22 adjourned the meeting.)
23 (Thereupon, at 11:27 a.m., the above -entitled
24 matter was concluded.)
25
VERO BEACH COURT REPORTERS
772-231-2231
17
1 STATE OF FLORIDA )
. SS
2 COUNTY OF INDIAN RIVER )
3
4
5
6
7
i
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
MEETING CERTIFICATE
I, GREGORY CAMPBELL, Notary Public of the State of
Florida at large, certify that I was authorized to and did
stenographically report the foregoing proceedings and that
the transcript is an excerpt of my stenographic notes.
DATED this 22ND day of DECEMBER, 2017.
GREGO(RYXAMPBELL, COURT REPO
Commiss on No. EE 907742
My Commission Expires 8/6/2019
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l
fi
18
A
a.m 2:3 17:23
above -entitled
17:23
absent 2:6,13
2:14
abused 15:9
accepted 5:24
account 8:19
9:25
acted 10:5
activities 5:18
5:20
activity 16:1
actual 7 :4,16
actuarial 5:24
14:21
actuary 16:23
added 9 :1
additional 4:8
4:18
adjourned
17:22
Administrative
3:20 5:7
adopt 13:12
adopted 15:4
Advisors 3:15
5:9
affirmative 12:6
AGENDA2:1
agreed 9:22
ahead 5:3
allocation 9:3
amendment
15:4
amount 4:15,22
annual5:18,20
answered 2:24
3:9 4:3 5:15
6:13 8:13 9:12
11:14 12:215
12:23 13:22
14:17
Anybody 12:9
12:10
anytime 15:22
Apparently 15:9
appointed 17:11
17:12
approval2:25
3:4113 6:10
9:2 11:20
approve 3:6 5:1
5:4,11 7:9 8:2
8:6,8 11:1
14:7
approved 6: 8,19
7:1,6
approving 11:6
area 14: 5
asked4:1 6:2
9:9113,19
11:24 12:3
13:25 14:3
17:7,20
asset 9 : 2
assignment
11:21 14:8,10
ATTENDANCE
1:8,19
attention 9:17
attorney 11:18
15:8
attorney's 15:8
authority 10:2
authorized
18:10
available 17:16
awaiting 9:2
aware 16:9
Aye 2:23,24 3:8
3:9 5:14,15
6:12,13 8:12
8:13 11:13,14
12:22,23 13:21
13:22 14:16,17
B
b 3:15 5:18 8:16
back 7:8 16:21
background
11:19
Banking 3:17
basic4:23
began 2:3
best 10:22
better 15:23
bit 15:9
board 1:119,10
1:10,11 2 : 4, 5, 6
2:11,13,17,18
2:21,22 3:7
4 : 6,12,17, 2 2
4:25 5:10,12
5:18,19120123
6: 4,6,9,18, 24
7 :1, 4, 6, 8,12,15
7:23 8:111,418
8 :18, 21 9 : 5, 6, 9
9:11116,18,19
10 : 3,4,7,11,15
10:15,19,22
11:11,17,20,24
12:1,314,7117
12:20,21 13:17
13:20 14:31619
14:12 15:21,24
16 : 2,4, 6,12,16
16:19,22 17:2
17 : 3, 5, 7,12,14
BONNI 1:14
Boston 3:22
bring 9:6
broke4:18
budget 6:19,22
7:9
business 2:15
3:12 6:16
15:12,17
C
c3:16 5:21 9:14
calendar 5:18
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5:20
call 2: 2, 7, 9,15
2:15
CAMPBELL 18:9
18:16
Capital 1:15
3:14,15 5:9
care 15 : 24
case 16:14
Center 3:15 5:9
CERTIFICATE
18:6
certify 18:10
chairman 2:7,9
2:16
chairperson 1:9
2:8,19,20,23
3:2,8110 4:1
5:2111,14,16
6:4111,14 8:11
8:14 10:20,24
11: 5, 9,13,15
12 : 9,15,18, 2 2
12:24 13:15,21
13:23 14:15,18
16:21 17:19
chance 5:3
changes 6:3
Chapter 15:4
CHARLES 1:16
Charlie 11:9
choose 13:9
chosen 13:5,9
Chris 12:12
Christiansen
3:18 5:7
CHRISTINE 1:10
city 1:115 4 :10
7:217,17 8:4
16:6 17:4
city's 4:19
civil 15:7
clerks 16:7
clients 14:4
2
Coast 3 :15 5: 9
Code 3:19 5:6
collectively 4:4
column 7:13
come 10:2
comfortable
10:13
coming 16:2
comment4:7
comments 6:3
17:2
Commission
18:17,17
company 4:18
compliance 13:7
concerning 9:10
9:13
concluded 17:24
conducted
15:13,17
Congratulatio...
2:5,11
consent 14:9
CONSIDERAT...
6:1 11:17
14:20
CONSULTING
1:16,17
contacted 15:14
15:19
continued 9:7
contract 11:21
11:25
coordination
14:5
core 9:21
Corporation
3:19 5:6
correct 4: 24
cost4:10 15:9
council7:17,20
8:5
counsel 11:23
CO U NTY 18 : 2
couple 4:7 15:1 duties 13 :10
15:6
COURT 18:16
custodian 9:3
CYNTHIA 1:11
D
d3:17 6:1 11:17
date 16:25
17:19
DATED 18:13
day 16:11 18:13
days 16: 5
December 1:3
16:24 18:13
decision 9:6
Dehner 1:21
3:18 4:3,14,21
4:24 5:7 6:217
6:19,21,25
7:11,14,19125
8:316 11:19
12:215 13:2
14:8111,14,23
14:25 15:22,25
16:10,14,20
delayed 15:3
Department
17:16
DESCRIPTION
6:1
designate 13:3
determined
17:1
directed 9:16
disclosure 16:3
16:15,17118
discussion 10:7
10:12,18
division 5:21
7 : 3, 7, 21 8 : 5, 9
13:8
document 7:3
doing 10:16
door 15:12
E
e3:18 14:20
16:21
e-mail 7:17
earlier 15:3
earnings 8:22
easy 10 : 23
economy 8: 22
EE 18:17
eligible 15:8
employ 14:12
entitles 4:9
ESQUIRE 1:14
1:21
estate 9 :10
everybody's 5: 2
exactly 10: 24
exception 4:15
excerpt 18:12
excuse 2: 6,13
expenditures
7:16
expenses 6:17
7:5,18
experience 14:2
Expires 18:17
explained 16:22
F
f 3:19 14:24
facility 15:12,13
fact 15:13
fairest 10:23
favor 2:23 3:8
5:14 6:12 8:12
11:13 12:22
13:21 14:16
fees 15:8
Fiera 3 :14
file 8:7 15:8
16:4118
filed 7:2,6 8:9
13:8 16:3
VERO BEACH COURT REPORTERS
772-231-2231
filing 6:20
filings 16:17
final 16: 3,15,17
fine 14:25
firm 11:25
firms 5:5
first 2 :10 7 :13
fiscal6:22
Florida 1:6 5:21
18:1,10
follow 7: 24
follow-up 16:8
foregoing 18:11
Form 13:6 16:3
16: 5,17
Foster 3:25,25
5:5,6
fought 10:3
fund 4:20
funds 4:10
further 6: 5
10:18 17:21
G
g 3:20 17:2
Gillette 1: 9 2 : 4
2:11 17:12
given 8:18,21
11:19 17:21
Global3:17
go 5:3 15:18
going 2:9,10 3:3
5:3 12:12,15
15:17
good 6:7 16:10
Gotcha 10:14
GRANT 1:15
G RAYSTO N E
1:16,17
GREGORY 18:9
18:16
growth 9 : 21
11:2,8
GS1-SL 13:6
guess 3:2
guys 10:10
H
h 1:16,21 3:21
17:18
HALL 1: 5
held 16:25 17:8
helps 16:7
history 9:15
holds 17:5
HR 1:11
I
ICC 1:15
idea 16:10
identify 15:14
including 4:11
incurred 7:5
INDIAN 18:2
indicating 13:5
individual 8:24
15:18
inform 7:17
information
15:16
instructions
6:19
insurance 3:21
4:11,18
interest 12 :11
invested 9:11
investment 3:16
4:8 5:518 8:16
9:13,14
invoices 4:9
issues 5:25
item 5:4 14:22
15:25 16:21
items6:21 15:1
J
j3:23
January 14:20
16:16,25
Jason 1: 9
Jensen 1:14
9:24 11:4,22
12:2 13:25
14:13 17:10
Jensen's 14:4
job 13:18
JOHN 1:9
July 16:5,16,18
July -Sept 3:15
3:16
July -September
3:14,17,22
June 3:23
K
k 3:24
Kaufman 11:22
14:13
Ken 6:21 12:19
13:10,16 15:16
KENNETH 1:11
Killgore 1:11
2:18 3:7 4:6
4:17,22,25
5 :10,12,19, 2 3
6 : 5, 9,18, 24 7 : 8
7:12,15,23 8:1
8:4,8 9:5119
10 : 4, 7,11,15
10:22 11:11,24
12 : 3, 7,17,19
13:17 14:3,6,9
14:12 15:21,24
16 : 6,12,19, 2 2
17:7
Killgore's 12:1
Kindly 11:5
Klausner 11: 22
14:13
know4:7 10:5
10:24 12:15
15:19
2:4,11 13:25
L
labor 4:16
large 18:10
large-cap9:21
11:2,2,7
LAUGHS 12:14
13:19
law 13:7
leaving 16:1
Lee 1:21 7:9
15:21
legal 14:23,24
legislature 15:2
letter 5:21 10:9
Levinson 11:22
14:13
liability 4:12
lieu 2:8
limits 17:4
located 11:25
location 15:16
LP 3:15
M
MAIN 1:5
making 10:13
man 12:13
management
1:15 3:16 5:8
13:3
manager 1:11
9:14 13:11
managers 4:8
8:19,25
manual 17:16
MARCH 17:18
Marcinik 2:16
matter 10:18
17:24
McMURRY 1:15
9:1,15122 10:1
10:619,14
12:12
meeting 1:1 2:3
2:9 3:1,4 7:9
10:5 14:20
VERO BEACH COURT REPORTERS
772-231-2231
16:24 17:18,20
17:22 18:6
meetings 14:5
member 1:9,10
1:10,11 2:415
2:11,18,21,22
3:7 4:6112,17
4:22,25 5:10
5:12,19,23 6:4
6 : 9,18, 24 7 : 8
7 :12,15, 2 3 8 :1
8 : 4, 8 9 : 5, 9,19
10:4,7,11115
10:22 11:11,24
12 :1, 3, 7,17, 21
13:17,20 14:3
14:6,9,12
15:21,24 16:6
16:12,19,22
17 : 2, 3, 7,12,14
MEMBER(S) 2:6
members 2:14
2:24 3:9 4:5
5:15 6:6113
8:13,18,21
9 :16,18 10 :16
11:14 12:23
13:22 14:17
16:7
mentioned
13:13
minutes 2:25
3:4,6 10:12
money 9:20
MONITOR 8:16
Morgan 3:17 5:8
motion 5 :4,10
6:8 8:2 10:20
10:23,25 11:10
11:12 12:19
13:3115 14:6
14:15
motioned 5:11
move2:18 3:6
4
6:9 8:8
moved 11: 4
14:23 16:21
moving 17:4
Mulfinger 1:16
8 :17, 2 3 9 : 7,12
11:1,6
Municipal3:19
5:6
N
need 5:10 7:4
10:9,16,20
15:11,14 16:4
16:15,17,25
needed 12:4
17:11
needs 6:25 7:2
7:6,21 15:18
15:19 16:3
new 2 : 4,10 4 : 8
6:16 9:16
11:22 16:7
17:10
newly 16:4
nobody's 12:12
nominate 12:10
12:19
nominated 12:4
nomination
2:16
nominations 2:7
2:17 12:8110
nonresident
17:6
Notary 18 : 9
note 4:11 9:6
notes 18:12
November 3:21
O
obviously 12:16
October 7: 3
16:13
officer 13 : 3,11
official 16:11
Oh 5:12
okay 2:8 3:213
4:14 5:2112
6:7 7:8,11,14
7:23,25 8:8
10 :14,14,14,17
12:18 13:2
14:25 15:19,22
15:25 16:14
OLD3:12
open 9 : 24 10 :1
order 2 : 2,10
14:22
outside 17:4
Owens 1:17
8:20
P
paid 4:10,19 5:5
particularly
16:7
Partners 3 : 22
PAUL 1:10
payments 3:13
5:4
Pending 3:25
pension 1:1
11:17 12:20
13:6,13 15:12
15:17 17:15
Pension's 17:17
perform 13:10
performance
8:24
period 11:25
person 16:15
PLAN 6:1
players 4: 8
plus4:9
police 1:1 2:415
2:11 4:12
policy 3:21 4:11
4:12,23 11:2,7
portfolio 8: 24
9:13
portion 13:7
position 13 : 5,16
17:8
post 15 :11
premium 4:15
prepare 13:4
PRESENT 1:12
presentation
9:8
presented 7:20
9:17
printed 8:17,20
probably 10:22
15:16
proceedings
18:11
proposed 6: 22
provides 15:7
public 15:5.15
18:9
pull 4:4
O
Quarter 3:23,24
quarterly 17:18
17:20
question 4:5
questions 6:3
9:10,12 12:1
14:1,3
quite 15:9
R
read 4: 2,4
ready 16:23
real 9:10
reason 15:10
rebalancing
11:1,7
recall 10:12
recited 5:19
6:18 17:19
recommend
13:12,16
VERO BEACH COURT REPORTERS
772-231-2231
recommendat...
11:20
record 13:12
15:5
records 13:6
15:7
records' 13 : 3,11
15:15
recourse 4:16
reelected 2 : 9,17
reference 9: 2
14:4
regular 3:1,4
13:18
reimbursed
4:10,15
related 8:18,21
released 9:3
remaining 6:6
11:21
Renaissance
3:16
renew 4:12
repeat 11:5
REPLACEMENT
11:17
report 5:21 7:13
7:15 8:2,9116
8:18,21 9:14
9:17 14:21
16:23 18:11
REPORTER
18:16
reporting 3:25
8:4
reports 5: 24
17:2
request 15:15
requirement
17:15
Resident 5:8
resign 17:5,7
resolution 13:14
resolutions 13:4
response 3:11
5:17 6:5,15
8:15 11:16
12:25 13:24
14:19 17:21
responsibility
4:19
retire 13:17
retirement 5: 22
7:22 8:5,10
13:8
returning 2:5,12
review 5 : 3,18
6:17 7:4,4
14:21
Rich 1:9 2:6,18
right 2:13 3 : 3
4:21 16:8119
RIVER 18:2
S
Salem 3:23,24
5:6
schedule 13:13
SCOTT 1:17
SEBASTIAN 1:1
1:6
second 2:20,21
2:22 3:7 5:13
6:11 7:3 8:11
11:11 12:21
13:20 14:15
secretaries
12:10
secretary 12:4,8
12:19 13:10
17:11,13
seminar 17:15
Senate 15:3
send 7:17 13:13
sent7:21
September 3:1
3:5124 6:23
7:5,8
September's
7:9
September-O...
3:18
shown 7 :10,12
shows 7:16
sic 5 : 8
signed 13:14
significant 15:6
skipped 14:22
Snell 1:9 2:6,8
2:20,23 3:2,8
3:10 4:1 5:2
5:11,14,16 6:4
6:11,14 8:11
8:14 10:20,24
11: 5, 9,13,15
12 : 9,15,18, 2 2
12:24 13:15,21
13:23 14:15,18
17:19
Solutions 3:20
5:7
Somebody 11:4
sooner 15:23
sounds 4:24
space 11: 2
SPATARA 1:14
SPEAKERPHO...
1:19
special 14:20
16:24
split 9:20
spoke 17:14
spun 15:5
SS 18:1
Stack 9:20
Stanley 3 :17 5:8
started 16 : 8
state 5: 24 15 :10
17:16 18:1,9
stated 5:23 17:3
17:10
statute 12:6
15:5
stenographic
18:12
stenographic...
18:11
step 7 : 24
stepped 16:2
steps 16:15
Steve 2:16 16:9
Steven 9:20
STREET 1:5
subject 8: 2
submitted 9:17
subsequently
7:2
sufficient 7:18
suggest 13:2
suit 15:7
SUMMARY 6:1
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16:7,9
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take 12:7 15:24
talk 14:1
talked 15 :1
term 11:21
thing 2:10
things 15:6
think5:1,2
10:15 15:15
16:6
thought 10:4
time 9:23
today 13:12
total 5: 4
transcript 18:12
transfer 10: 2113
Travelers 3 : 21
trust 3 : 23,24
4:20 5:6
trustee 16:4
trustees 4:16
16:1,2
two 6:21 16:17
type 9:10
VERO BEACH COURT REPORTERS
772-231-2231
U
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9:22
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volunteer 12:13
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wanted 4:7 9:24
wanting 9:20
wasn't 7 :1
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we'll 13:13
we're 2:10 3 : 3
10:16 16:1
we've 15 :1,19
website 15:18
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welcome 2 : 4,10
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9:15 15:2
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wholly 5: 24
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word 10:25
work 14:2
wouldn't 10:1
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7:19 8:6 9:5
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16 5:25
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3
30 6:23 7:5 16:5
329581:6
4
5
6
7
8
8/6/201918:17
9
90774218:17
VERO BEACH COURT REPORTERS
772-231-2231
Highland Capital
MANAGEMENT, LLC
July 6, 2017
MANAGEMENT FEE:
6/30/2017 Portfolio Value:
Exclude Dividend Accrual
Billable Value
Invoice Number: 16087
SEBASTIAN POLICE OFFICERS' RETB2EMENT
Quarterly Fee Based On:
$ 10,000,000 @ 0.50% per annum
$ 3,569,336 @ 0.375% per annum
Quarterly Fee:
For the Period 7/1/2017 through 9/30/2017
$ 12,500.00
$ 3,346.25
$ 13,575,158.20
- 5,821.90
$ 13,569,336.30
Paid by Debit Direct
Please Remit
Account
(sebas0l) SEBASTIAN POLICE OFFICERS' RETIREMENT VALUE
(sebasti3) SEBASTIAN POLICE OFFICERS' RETIREA[ENT GROWTH
(sebas&) SEBASTIAN POLICE OFFICERS' RETIREMENT ADR
(sebasti8) SEBASTIAN POLICE OFFICERS' RETIREIs3ENT FIXED INCOME
Total
Wiring Instructions:
First Tennessee Bank
ABA# 084000026
Acct# 31-0251313
For Credit to: Highland Capital Management, LLC.
Account Value
$ 6,780,393.90
$ 1,482,753.81
$ 1,239,556.64
$ 4,066,631.95
$ 13,569,336.30
Mailing Check:
Highland Capital Management, LLC
6075 Poplar Ave, Suite 703
Memphis, TN 38119
$ 15,846.25
($ 0.00)
$ 15,846.25
Ouaduly Fee
$ 7,918.14
$ 1,731.55
$ 1,447.55
$ 4,749.01
$ 15,846.25
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit Total Market
Quantity Symbol Security Cost Cost Price Value
CASH AND EQUIVALENTS (USD)
cash Cash Account
divacc Dividend Accrual
COMMON STOCK (USD)
Energy
621.0000
CVX
810.0000
COP
900.0000
EOG
2,325.0000
XOM
1,415.0000
HFC
4,190.0000
MRO
1,010.0000
MUR
550.0000
OXY
142.0000
OKE
500,0000
PSX
1,060.0000
VLO
Materials
133.0000 AXTA
185.0000 BLL
1,415.0000 BMS
144.0000 BERY
1,415.0000 DOW
54.0000 DD
34.0000 ECL
5,159.0000 GPK
850.0000 LYB
59.0000 PKG
55.0000 PX
10.0000 SHW
Industrials
73.0000 MMM
146.0000 AME
97.0000 BA
67.0000 CAT
1,225.0000 CSX
CHEVRON CORP
CONOCOPHILLIPS
EOG RESOURCES
INC
EXXON MOBIL
CORPORATION
HOLLYFRONTIER
CORP
MARATHON OIL
CORP
MURPHY OIL CORP
OCCIDENTAL
PETROLEUM CORP
ONEOK INC
PHILLIPS 66
VALERO ENERGY
CORP
AXALTA COATING
SYSTEMS LTD
BALL CORP
BEMIS COMPANY
INC
BERRY PLASTICS
GROUP
DOW CHEMICAL CO
DU PONT E I DE
NEMOURS & CO
ECOLAB INC
GRAPHIC
PACKAGING
HOLDING CO
LYONDELLBASELL
INDUSTRIES NV
PACKAGING CORP
PRAXAIR INC
SHERWIN
WILLIAMS CO
3M CO
AMETEK INC
BOEING COMPANY
CATERPILLAR INC
CSX CORPORATION
Pct. Cur.
Assets Yield
367,813.49 367,813.49 2.7 0.1
5,821.91 5,821.91 0.0 ?
373,635.40 373,635.40 2.8 0.1
77.59
48,180.57
104.33
64,788.93
0.5
4.1
75.12
60,947.38
43.96
35,607.60
0.3
2.4
95.49
85,937.40
90.52
81,468.00
0.6
0.7
85.55
198,893.00
80.73
187,697.25
1.4
3.8
44.55
63,038.24
27.47
38,870.05
0.3
4.8
29.73
124,574.42
11.85
49,651.50
0.4
1.7
57.19
57,762.05
25.63
25,886.30
0.2
3.9
70.43
38,734.20
59.87
32,928.50
0.2
5.1
48.58
6,898.63
52.16
7,406.72
0.1
4.7
75.98
37,990.10
82.69
41,345.00
0.3
3.4
59.49
63,048.95
67.46
71,507.60
0.5
4.2
785,904.94
637,157.45
4.7
3.4
33.10
4,401.73
32.04
4,261.32
0.0
0.0
39.87
7,376.13
42.21
7,808.85
0.1
0.9
38.62
54,644.74
46.25
65,443.75
0.5
2.6
57.88
8,334.72
57.01
8,209.44
0.1
0.0
33.90
47,969.28
63.07
89,244.05
0.7
2.9
80.00
4,320.04
80.71
4,358.34
0.0
1.9
126.02
4,284.80
132.75
4,51350
0.0
1.1
13.39
69,095A3
13.78
71,091.02
0.5
2.2
90.40
76,842.14
84.39
71,731.50
0.5
1.6
91.06
5,372.80
111.39
6,572.01
0.0
2.3
120.83
6,645.69
132.55
7,290.25
0.1
2.4
275.50
2,754.95
350.96
3,509.60
0.0
1.0
292,042.46
344,033.63
2.5
2.2
190.13
13,879.71
208.19
15,197.87
0.1
2.3
61.88
9,034.32
60.57
8,843.22
0.1
0.6
157.99
15,324.77
197.75
19,181.75
0.1
2.9
106.38
7,127.78
107.46
7,199.82
0.1
2.9
31.86
39,02556
54.56
66,836.00
0.5
1.5
1
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit Total Market
Quantity Symbol
1,000.0000 ETN
30.0000 FDX
5,188.0000 GE
117.0000 HON
38.0000 HE
3,950.0000 JBLU
94.0000 LECO
29.0000 LMT
66.0000 MIDD
800.0000 NSC
2,000.0000 OSK
310.0000 RTN
47.0000 SNA
145.0000 LUV
41.0000 UNP
41.0000 UPS
810.0000 UTX
66.0000 WAB
122.0000 XYL
Consumer Discretionary
60.0000 AMZN
195.0000 ARMK
119.0000 BWA
22.0000 CHTR
2,130.0000
CMCSA
67.0000
DLPH
2,500.0000
DISCA
72.0000
DG
6,840.0000
F
Security
EATON
CORPORATION PLC
FEDEX
CORPORATION
GENERAL ELECTRIC
COMPANY
HONEYWELL
INTERNATIONAL
INC
HUNTINGTON
INGALLS
INDUSTRIES INC
JETBLUE AIRWAYS
CORP
LINCOLN ELECTRIC
HLDGS
LOCKHEED MARTIN
CORPORATION
MIDDLEBY CORP
NORFOLK
SOUTHERN CORP
OSHKOSH
CORPORATION
RAYTHEON
COMPANY
SNAP ON INC
SOUTHWEST
AIRLINES CO
UNION PACIFIC
CORP
UNITED PARCEL
SERVICE CL B
UNITED
TECHNOLOGIES
CORP
WABTEC CORP
XYLEM INC
AMAZON.COM INC
ARAMARK CORP
BORGWARNER INC
CHARTER
COMMUNICATIONS
INC CL A
COMCAST CORP CL
A
DELPHI
AUTOMOTIVE PLC
DISCOVERY
HOLDING CO
DOLLAR GENERAL
CORP
FORD MOTOR
COMPANY
Cost
Cost
Price
Value
60.16
60,161.00
77.83
77,830.00
182.97
5,489.24
217.33
6,519.90
28.44
147,558.56
27.01
140,127.88
104.61
12,238.86
133.29
15,594.93
Pct. Cur.
Assets Yield
0.6 3.1
0.0 0.7
1.0 3.6
0.1 2.0
174.57
6,633.78
186.16
7,074.08
0.1
1.3
18.03
71,222.68
22.83
90,178.50
0.7
0.0
94.43
8,876.11
92.09
8,656.46
0.1
1.5
227.06
6,584.72
277.61
8,050.69
0.1
2.6
105.04
6,932.39
121.51
8,019.66
0.1
0.0
73.30
58,641.20
121.70
97,360.00
0.7
2.0
69.40
138,804.00
68.88
137,760.00
1.0
1.2
125.06
38,767.30
161.48
50,058.80
0.4
2.0
157.60
7,407.08
158.00
7,426.00
0.1
1.8
57.14
8,294.94
62.14
9,010.30
0.1
0.8
108.82
4,461.74
108.91
4,465.31
0.0
2.2
110.09
4,513.59
110.59
4,534.19
0.0
3.0
111.66
90,441.42
122.11
98,909.10
0.7
2.2
89.98
5,938.94
91.50
6,039.00
0.0
0.5
55.04
6,715.26
55.43
6,762.46
0.0
1.3
774,064.96
901,635.92
6.6
2.0
696.03
41,761.83
968.00
58,080.00
0.4
0.0
36.67
7,150.67
40.98
7,991.10
0.1
1.0
36.30
4,319.27
42.36
5,040.84
0.0
1.3
265.30
5,836.55
336.85
7,410.70
0.1
0.0
30.07
64,039.06
38.92
82,899.60
0.6
1.6
85.76
5,746.14
87.65
5,872.55
0.0
1.4
29.31
73,286.63
25.83
64,575.00
0.5
0.0
89.59
6,450.49
72.09
5,190.48
0.0
1.4
12.02
82,217.99
11.19
76,539.60
0.6
5.4
2
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit Total Market
Quantity Symbol
2,225.0000 GM
2,675.0000 GNTX
260.0000 HBI
305.0000 HGV
203.0000 HD
30.0000 LEA
169.0000 LEXEA
128.0000 LYV
139.0000 LOW
1,165.0000 M
50.0000 MAR
106.0000 MCD
53.0000 NFLX
125.0000 NKE
5.0000 PCLN
145.0000 SBUX
2,055.0000 FOX
142.0000 DIS
48.0000 WHR
188.0000 YUMC
Consumer Staples
118.0000
MO
1,241.0000
KO
41.0000
STZ
74.0000
COST
850.0000 CVS
108.0000 EL
560.0000 INGR
166.0000 LW
1,600.0000 MDLZ
678.0000 PEP
50.0000 PM
314.0000 PPC
Security
GENERAL MOTORS
CO
GENTEX CORP
HANESBRANDS INC
EO LTON GRAND
VACATIONS INC
HOME DEPOT INC
LEAR CORP
LIBERTY EXPEDIA
HOLDINGS INC
LIVE NATION
ENTERTAINMENT
INC
LOWE'S COMPANIES
INC
MACYS INC
MARRIOTTINTL IN
CLASS A
MCDONALD'S
CORPORATION
NETFLIX INC
NIKE INC CL B
PRICELINE.COM INC
STARBUCKS CORP
TWENTY-FIRST
CENTURY FOX - B
WALT DISNEY
COMPANY
WHMLP00L CORP
YUM CHINA
HOLDING INC
ALTRIA GROUP INC
COCA COLA
COMPANY
CONSTELLATION
BRANDS INC
COSTCO
WHOLESALE
CORPORATION
CVS CORPORATION
ESTEE LAUDER
COMPANIES CL A
INGREDION INC
Lamb Weston Holdings
MONDELEZ
INTERNATIONAL
INC
PEPSICO INC
PHILIP MORRIS INTL
INC
PILGRIMS PRIDE
CORP
Cost
Cost
Price
Value
38.91
86,581.64
34.93
77,719.25
15.27
40,842.47
18.97
50,744.75
23.92
6,218.73
23.16
6,021.60
36.09
11,008.88
36.06
10,998.30
110.18
22,367.19
153.40
31,140.20
131.18
3,935.54
142.08
4,262.40
52.33
8,843.04
54.02
9,129.38
34.75
4,447.82
34.85
4,460.80
Pct. Cur.
Assets Yield
0.6 4.4
0.4 2.1
0.0 2.6
0.1 0.0
0.2 2.3
0.0 1.4
0.1 0.0
0.0 0.0
78.14
10,861.62
77.53
10,776.67
0.1
2.1
66.61
77,599.35
23.24
27,074.60
0.2
6.5
92.90
4,645.04
100.31
5,015.50
0.0
1.3
144.40
15,306.63
153.16
16,234.96
0.1
2.5
109.16
5,785.61
149.41
7,918.73
0.1
0.0
54.81
6,850.72
59.00
7,375.00
0.1
1.2
1,411.87
7,059.34
1,870.52
9,352.60
0.1
0.0
47.30
6,859.12
58.31
8,454.95
0.1
1.7
32.06
65,894.67
27.87
57,272.85
0.4
1.3
109.92
15,609.35
106.25
15,087.50
0.1
1.5
180.61
8,669.18
191.62
9,197.76
0.1
2.3
40.52
7,618.36
39.43
7,412.84
0.1
0.0
707,802.93
689,250.51
5.1
2.2
68.15
8,041.29
74.47
8,787.46
0.1
3.3
46.01
57,102.34
44.85
55,658.85
0.4
3.3
105.19
4,312.64
193.73
7,942.93
0.1
1.1
162.16
11,999.63
159.93
11,834.82
0.1
1.3
66.82
56,794.62
80.46
68,391.00
0.5
2.5
88.96
9,608.04
95.98
10,365.84
0.1
1.4
79.92
44,756.88
119.21
66,757.60
0.5
1.7
45.34
7,526.01
44.04
7,310.64
0.1
1.7
43.74
69,982.72
43.19
69,104.00
0.5
1.8
114.59
77,689.43
115.49
78,302.22
0.6
2.8
118.72
5,936.19
117.45
5,872.50
0.0
3.5
24.49
7,690.93
21.92
6,882.88
0.1
26.3
3
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT =COMBINED
June 30, 2017
Unit Total
Market
Pet.
Cur.
Quantity
Symbol Security Cost Cost
Price
Value
Assets
Yield
800.0000
PG PROCTER & 83.76 67,005.60
87.15
69,720.00
0.5
3.2
GAMBLE COMPANY
61.0000
SPB SPECTRUM BRANDS 105.48 6,434.26
125.04
7,627.44
0.1
1.3
INC
147.0000
SYY SYSCO CORP 55.20 8,114.30
50.33
7,398.51
0.1
2.6
76.0000
THS TREEHOUSE FOODS 79.18 6,017.41
81.69
6,208.44
0.0
0.0
INC
73.0000
WBA WALGREENS BOOTS 83.00 6,058.91
78.31
5,716.63
0.0
1.9
ALLIANCE INC
455,071.21
493,881.76
3.6
2.7
Health Care
152.0000
ABBV
627.0000
AET
494.0000
AMGN
39.0000
BDX
29.0000
BUB
60.0000
BMRN
82.0000 BMY
54.0000 CELG
155.0000 CNC
280.0000 CI
131.0000 LLY
1,200.0000 EVHC
175.0000 ESRX
128.0000 GILD
560.0000 HCA
48.0000 INCY
1,556.0000 JNJ
400.0000 LH
50.0000 MCK
2,225.0000 MRK
3,430.0000 PFE
410.0000 DGX
22.0000 TMO
157.0000 UNH
136.0000 ZTS
ABBVIE INC
AETNA INC
AMGEN INC
BECTON DICKINSON
& CO
BIOGEN IDEC INC
BIOMARIN
PHARMACEUTICAL
INC
BRISTOL
MYERS-SQUIBB CO
CELGENE CORP
CENTENE CORP
CIGNA
CORPORATION
ELI LILLY & CO
ENVISION
HEALTHCARE CORP
EXPRESS SCRIPTS
HOLDING COMPANY
GUY -AD SCIENCES
INC
HCA HEALTHCARE
INC
INCYTE CORP
JOHNSON &
JOHNSON
LABRATORY
CORPORATION OF
AMERICA HOLDINGS
MCKESSON HBOC
INC
MERCK & COMPANY
PFIZER INC
QUEST DIAGNOSTIC
INC
THERMO FISHER
SCIENTIFIC INC
UNITEDHEALTH
GROUP INC
ZOETIS INC
62.05
9,431.94
72.51
11,021.52
0.1
3.5
116.71
73,175.15
151.83
95,197.41
0.7
1.3
169.82
83,891.03
172.23
85,081.62
0.6
2.7
193.25
7,536.84
195.11
7,609.29
0.1
1.5
275.49
7,989.22
271.36
7,869.44
0.1
0.0
8851
5,310.31
90.82
5,449.20
0.0
0.0
67.69
5,550.63
55.72
4,569.04
0.0
2.8
108.45
5,856.41
129.87
7,012.98
0.1
0.0
72.38
11,219.25
79.88
12,381.40
0.1
0.0
66.84
18,714.54
167.39
46,869.20
0.3
0.0
76.55
10,027.83
82.30
10,781.30
0.1
2.5
80.21
96,249.60
62.67
75,204.00
0.6
0.0
80.03
14,005.16
63.94
11,172.00
0.1
0.0
91.09
11,659.24
70.78
9,059.84
0.1
2.9
81.81
45,812.64
87.20
48,832.00
0.4
0.0
138.29
6,638.15
125.91
6,043.68
0.0
0.0
103.66
161,295.35
132.29
205,843.24
1.5
2.5
138.65
55,461.60
154.14
61,656.00
0.5
0.0
188.33
9,416.30
164.54
8,227.00
0.1
0.7
58.49
130,129.73
64.09
142,600.25
1.1
2.9
30.86
105,857.00
33.59
115,213.70
0.8
3.8
60.76
24,910.46
111.16
45,575.60
0.3
1.6
174.55
3,840.01
174.47
3,838.34
0.0
0.3
135.27
21,236.87
185.42
29,110.94
0.2
1.6
50.12
6,816.99
62.38
8,483.68
0.1
0.7
932,032.24
1,064,702.67
7.8
1.9
4
Quantity
Financials
810.0000 AFC
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit Total Market
Symbol Security Cost Cost Price Value
655.0000 AMP
76.0000 AJG
6,279.0000 BAC
1,250.0000 BRK/B
765.0000 COP
183.0000 SCHW
2,140.0000 C
450.0000 GS
2,475.0000 JPM
4,600.0000 KEY
226.0000 LUK
1,210.0000 INC
64.0000 MMC
139.0000 PGR
650.0000 PRU
5,300.0000 RF
810.0000 RGA
52.0000 SPGI
33.0000 SBNY
630.0000 STI
1,932.0000 SYF
1,210.0000 TMK
114.0000 TSS
170.0000 TRU
1,805.0000 USB
287.0000 VOYA
3,000.0000 WFC
Information Technology
104.0000 ACN
AMERICAN
FINANCIAL GROUP
INC
AMERIPRISE
FINANCIAL INC
ARTHUR J
GALLAGHER & CO
BANK OF AMERICA
CORPORATION
BERKSHIRE
HATHAWAY INC-CL
B
CAPITAL ONE
FINANCIAL
CORPORATION
CHARLES SCHWAB
CORPORATION
CTTIGROUP INC
GOLDMAN SACHS
GROUP
JP MORGAN CHASE
& CO
KEYCORP
LEUCADIA
NATIONAL CORP
LINCOLN
NATIONAL CORP
MARCH &
McLEANNAN COS
PROGRESSIVE CORP
PRUDENTIAL
FINANCIAL INC
REGIONS
FINANCIAL CORP
REINSURANCE
GROUP OF AMERICA
S&P GLOBAL INC
SIGNATURE BANK
SUNTRUST BANKS
INC
SYNCHRONY
FINANCIAL
TORCHMARK CORP
TOTAL SYSTEM
SERVICES
TRANSUNION
US BANCORP
VOYA FINANCIAL
INC
WELLS FARGO
COMPANY
ACCENTURE LTD
Pet. Cur.
Assets Yield
50.77
41,121.94
99.37
80,489.70
0.6
1.3
98.70
64,647.85
127.29
83,374.95
0.6
2.6
45.22
3,436.88
57.25
4,351.00
0.0
2.7
13.72
86,170.20
24.26
152,328.54
1.1
1.2
132.16
165,203.52
169.37
211,712.50
1.6
0.0
85.26
65,227.24
82.62
63,204.30
0.5
1.9
37.01
6,772.63
42.96
7,861.68
0.1
0.7
45.49
97,358.38
66.88
143,123.20
1.1
1.0
228.04
102,619.53
221.90
99,855.00
0.7
IA
51.02
126,263.12
91.40
226,215.00
1.7
2.2
17.59
80,892.96
18.74
86,204.00
0.6
2.0
26.32
5,947.76
26.16
5,912.16
0.0
1.0
53.45
64,675.48
67.58
81,771.80
0.6
1.7
67.29
4,306.34
77.96
4,989.44
0.0
1.9
39.65
5,511.62
44.09
6,128.51
0.0
1.5
106.05
68,930.29
108.14
70,291.00
0.5
2.8
14.46
76,642.43
14.64
77,592.00
0.6
1.9
79.49
64,386.54
128.39
103,995.90
0.8
1.3
107.96
5,613.98
145.99
7,591.48
0.1
1.1
146.92
4,848.43
143.53
4,736.49
0.0
0.0
42.57
26,818.67
56.72
35,733.60
0.3
1.8
29.20
56,421.30
29.82
57,612.24
0.4
1.7
50.72
61,376.41
76.50
92,565.00
0.7
0.8
58.75
6,698.01
58.25
6,640.50
0.0
0.7
43.42
7,381.23
43.31
7,362.70
0.1
0.0
43.05
77,710.27
51.92
93,715.60
0.7
2.2
36.87
10,581.40
36.89
10,587.43
0.1
0.1
51.34
154,023.54
55.41
166,230.00
1.2
2.7
1,541,587.96
1,992,175.72
14.7
1.6
120.58
12,539.94
123.68
12,862.72
0.1
2.0
5
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
,
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
138.0000
ATVI
ACTIVISION
42.38
5,848.29
57.57
7,944.66
0.1
0.5
BLIZZARD INC
61.0000
ADBE
ADOBE SYSTEMS
95.25
5,810.34
141.44
8,627.84
0.1
0.0
INC
36.0000
GOOGL
ALPHABET INC CL A
802.62
28,894.22
929.68
33,468.48
0.2
0.2
54.0000
GOOG
ALPHABET INC CL C
635.31
34,306.85
908.73
49,071.42
0.4
0.0
1,629.0000
AAPL
APPLE COMPUTER
101.04
164,589.15
144.02
234,608.58
1.7
1.7
268.0000
AMAT
APPLIED
44.80
12,005.52
41.31
11,071.08
0.1
1.0
MATERIALS INC
130.0000
CDW
CDW CORP
62.51
8,126.69
62.53
8,128.90
0.1
1.0
4,035.0000
CSCO
CISCO SYSTEMS INC
28.13
113,488.28
31.30
126,295.50
0.9
3.7
58.0000
CTXS
CITRIX SYSTEMS
62.03
3,597.66
79.58
4,615.64
0.0
0.0
INC
105.0000
CTSH
COGNIZANT
57.32
6,018.29
66.40
6,972.00
0.1
0.9
TECHNOLOGY
SOLUTIONS CORP
33.0000
COHR
COHERENT INC COM
228.71
7,547.53
224.99
7,424.67
0.1
0.0
136.0000
CLGX
CORELOGIC INC
37.05
5,038.80
43.38
5,899.68
0.0
0.0
2,350.0000
GLW
CORNING INC
25.14
59,081.65
30.05
70,617.50
0.5
2.1
422.0000
DVMT
DELL
52.61
22,199.64
61.11
25,788.42
0.2
0.0
TECHNOLOGIES INC
-CLV
253.0000
DXC
DXC TECHNOLOGY
68.52
17,336.35
76.72
19,410.16
0.1
0.9
CO
83.0000
EA
ELECTRONIC ARTS
76.63
6,360.33
105.72
8,774.76
0.1
0.0
INC
10.0000
EQIX
EQUINIX INC
428.98
4,289.76
429.16
4,291.60
0.0
4.2
380.0000
FB
FACEBOOK INC
86.63
32,917.66
150.98
57,372.40
0.4
0.0
206.0000
G
GENPACT LTD
24.28
5,001.12
27.83
5,732.98
0.0
0.9
2,950.0000
HPE
HEWLETT PACKARD
17.58
51,863.85
16.59
48,940.50
0.4
1.6
ENTERPRISE CO
3,790.0000
INTC
INTEL
20.96
79,453.65
33.74
127,874.60
0.9
3.2
CORPORATION
37.0000
IBM
INTERNATIONAL
151.82
5,617.41
153.83
5,691.71
0.0
3.9
BUSINESS MACHINE
31.0000
INTU
INTUIT INC
118.75
3,681.11
132.81
4,117.11
0.0
1.0
45.0000
LRCX
LAM RESEARCH
151.13
6,800.83
141.43
6,364.35
0.0
1.3
CORP
101.0000
MA
MASTERCARDINC
100.47
10,14758
121.45
12,266.45
0.1
0.7
2,020.0000
MU
MICRON
29.21
59,012.61
29.86
60,317.20
0.4
0.0
TECHNOLOGY INC
1,825.0000
MSFT
MICROSOFT
52.25
95,360.83
68.93
125,797.25
0.9
2.3
CORPORATION
88.0000
NATI
NATIONAL
32.17
2,831.25
40.22
3,539.36
0.0
2.1
INSTRUMENTS CORP
184.0000
NCR
NCR CORPORATION
39.46
7,261.45
40.84
7,514.56
0.1
0.0
46.0000
NVDA
NVIDIA CORP
67.47
3,103.45
144.56
6,649.76
0.0
0.4
505.0000
ON
ON
15.11
7,628.38
14.04
7,090.20
0.1
0.0
SEMICONDUCTOR
CORP
2,625.0000
ORCL
ORACLE
42.06
110,397.23
50.14
131,617.50
1.0
1.5
CORPORATION
139.0000
PYPL
PAYPAL HOLDINGS
35.09
4,878.13
53.67
7,460.13
0.1
0.0
INC
89.0000
CRM
SALESFORCE.COM
88.57
7,882.93
86.60
7,707.40
0.1
0.0
INC
6
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pet.
Car.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
193.0000
SSNC
SS&C
38.42
7,414.67
38.41
7,413.13
0.1
0.7
TECHNOLOGIES
HOLDINGS INC
301.0000
SYMC
SYMANIEC CORP
29.59
8,905.69
28.25
8,503.25
0.1
1.1
124.0000
TXN
TEXAS
80.48
9,980.01
76.93
9,539.32
0.1
2.6
INSTRUMENTS INC
178.0000
TWTR
TWITTER INC
14.84
2,640.81
17.87
3,180.86
0.0
0.0
159.0000
V
VISA INC
95.77
15,227.57
93.78
14,911.02
0.1
0.7
89.0000
XLNX
XYLINX INC
66.91
5,954.90
64.32
5,724.48
0.0
2.2
1,061,042.41
1,321,199.13
9.7
1.7
Telecommunication Services
3,530.0000
T
AT&T INC
36.95
130,419.45
37.73
133,186.90
1.0
5.2
55.0000
HRS
HARRIS CORP DEL
109.00
5,994.88
109.08
5,999.40
0.0
1.9
245.0000
QVCA
LIBERTY MEDIA
24.40
5,979.08
24.54
6,012.30
0.0
0.0
CORP -
INTERACTIVE
209.0000
TMUS
T-MOBII,E US INC
58.49
12,225.25
60.62
12,669.58
0.1
0.0
2,287.0000
VZ
VERIZON
51.41
117,573.02
44.66
102,137.42
0.8
5.2
COMMUNICATIONS
272,191.69
260,005.60
1.9
4.7
Utilities
1,970.0000
CMS
CMS ENERGY CORP
28.15
55,454.65
46.25
91,112.50
0.7
2.9
850.00W
D
DOMINION
80.89
68,752.85
76.63
65,135.50
0.5
3.9
•
RESOURCES INC
2,350.0000
EXC
EXELON CORP
34.99
82,236.72
36.07
84,764.50
0.6
3.6
1,865.0000
PEG
PUBLIC SEVICE
42.13
78,566.94
43.01
80,213.65
0.6
4.0
ENTERPRISE GP
285,011.16
321,226.15
2.4
3.6
Real Estate
92.0000
AMT
AMERICAN TOWER
130.79
12,032.48
132.32
12,173.44
0.1
1.9
CORP
167.0000
CBG
CBRE GROUP INC
34.21
5,713.61
36.40
6,078.80
0.0
0.0
39.0000
CCI
CROWN CASTLE
101.86
3,972.54
100.18
3,907.02
0.0
3.8
INTL CORP
2,600.0000
OHI
OMEGA
34.70
90,220.78
33.02
85,852.00
0.6
7.6
HEALTHCARE
INVESTORS INC
1,200.0000
PLD
PROLOGIS
53.80
64,557.72
58.64
70,368.00
0.5
3.0
18.0000
PSA
PUBLIC STORAGE
208.63
3,755.37
208.53
3,753.54
0.0
3.8
INC
42.0000
SPG
SIMON PROPERTY
191.66
8,049.66
161.76
6,793.92
0.1
4.3
GROUP INC
.
188,302.16
188,926.72
1.4
5.0
Missing Industry Sector
80.0000
GGG
GRACOINC
111.50
8,920.17
109.28
8,742.40
0.1
1.1
170.0000
KAR
KAR AUCTION
42.48
7,221.72
41.97
7,134.90
0.1
3.0
SERVICES
34.0000
SBAC
SBA
134.27
4,565.17
134.90
4,586.60
0.0
0.0
COMMUNICATIONS
CORP-CL A
20,707.06
20,463.90
0.2
1.5
7
Quantity
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit Total Market
Symbol Security Cost Cost Price Value
COMMON STOCK (USD) Total
INTERNATIONAL EQUITY (USD)
Energy
1,055.000 BP-ADR BP PLC 39.51
1,360.000 PBRADR PETROLEO 11.88
BRASILEIRO S.A.
ADR
Materials
563.000
MT ADR
ARCELORMITTAL
49.61
915.000
ABX ADR
BARRICK GOLD
14.17
CORP
475.000
CRILADR
CRH PLC ADR
23.93
Industrials
775.000
CBL ADR
CHICAGO BRIDGE &
72.57
IRON
115.000
CPA ADR
COPA HOLDINGS SA
111.09
1,595.000
PHG_ADR
KONRiKLUKE
33.38
PHILIPS NV
205.000
ST_ADR
SENSATA
55.53
TECHNOLOGIES
HOLDING
880.000
SIEGY ADR
SIEMENS
61.74
SPONSORED ADR
Consumer Discretionary
540.000
DDAU ADR
DAIMLER AG
84.89
1,470.000
HMC ADR
HONDA MOTOR CO
38.05
LTD
665.000
IHG_ADR
INTERCONTINENTAL
44.60
HOTELS ADR
515.000
RCL ADR
ROYAL CARIBBEAN
61.47
CRUISES LTD
1,685.000
SNB ADR
SONY CORP
20.41
Consumer Staples
600.000
BUD-ADR
ANHEUSER-BUSCH
109.66
INBEV
195.000
DEO_ADR
DIAGEO
125.27
200.000
MHGVY
MARINE HARVEST
13.64
ASA .
650.000
UN-ADR,
UNILEVER NV
40.04
Health Care
1,345.000 GSK ADR GLAXO 47.00
SMITHKLINE PLC
8
7,315,761.18
41,686.49 34.65
16,157.23 7.99
57,843.72
27,931.76
22.73
12,964.55
15.91
11,367.07
35.47
52,263.38
56,24250
19.73
12,774.21
117.00
53,249.04
35.82
11,382.95
42.72
54,332.05
69.15
187,980.75
45,840.80
72.51
55,928.23
27.39
29,660.50
55.53
31,656.27
109.23
34,397.55
38.19
197,483.34
65,798.08
110.36
24,427.11
119.83
2,728.50
17.11
26,026.50
55.27
118,980.19
63,218.95 43.12
Pet. Cur.
Assets Yield
8,234,659.16 60.7 2.2
36,555.75 0.3 6.9
10,866.40 0.1 0.0
47,422.15 0.3 5.3
12,796.99
0.1
1.4
14,557.65
0.1
0.8
16,848.25
0.1
2.8
44,202.89
0.3
1.7
15,290.75
0.1
1.4
13,455.00
0.1
1.7
57,132.90
0.4
2.0
8,757.60
0.1
0.0
60,852.00
0.4
2.1
155,488.25
1.1
1.8
39,155.40
0.3
4.3
40,263.30
0.3
2.7
36,927.42
0.3
2.4
56,253.45
0.4
1.8
64,350.15
0.5
0.4
236,949.72
1.7
2.1
66,216.00
0.5
3.1
23,366.85
0.2
2.0
3,422.00
0.0
7.8
35,925.50
0.3
2.4
128,930.35
0.9
2.8
57,996.40 0.4 4.5
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
300.000
SNN_ADR
SMITH & NEPHEW
37.70
11,311.32
34.85
10,455.00
0.1
2.1
PLC
74,530.27
68,451.40
0.5
4.1
Financials
1,205.000
AEG-ADR
AEGON
7.72
9,299.52
5.11
6,157.55
0.0
4.9
1,465.000
CS-ADR
CREDIT SUISSE
29.85
43,728.49
14.60
21,389.00
0.2
4.9
GROUP
545.000
DB ADR
DEUTSCHE BANK AG
32.10
17,494.07
17.79
9,695.55
0.1
1.2
1,975.000
INGADR
ING GROEP NV ADR
14.07
27,796.50
17.39
34,345.25
0.3
4.3
545.000
IV ADR
INVESCO LTD
36.36
19,817.62
35.19
19,178.55
0.1
3.3
1,375.000
UBS_ADR
UBS GROUP AG
19.68
27,060.25
16.98
23,347.50
0.2
3.4
715.000
XL-ADR
XL GROUP LTD
31.30
22,378.90
43.80
31,317.00
0.2
2.0
167,575.35
145,430.40
1.1
3.4
Information Technology
50.000
BIDU_ADR
BAIDU INC
213.10
10,654.97
178.86
8,943.00
0.1
0.0
53.000
AVGO ADR
BROADCOM LTD
168.19
8,913.94
233.05
12,351.65
0.1
1.8
1,160.000
KYO_ADR
KYOCERA CORP
50.18
58,209.96
58.27
67,593.20
0.5
1.3
ADR
500.000
SAP ADR
SAP SE
82.66
41,328.62
104.67
52,335.00
0.4
0.9
3,040.000
SIX-ADR
SThfiCROELECTRONICS
7.91
24,058.91
14.38
43,715.20
0.3
1.4
NV -NY SHS
143,166.40
184,938.05
1.4
1.2
Telecommunication Services
2,270.000
BT ADR
BRITISH
32.29
73,305.34
19.41
44,060.70
0.3
6.8
TELECOMMUNICATIONS
P
645.000
NTTYY
NIPPON TELEGRAPH
27.94
18,018.70
47.12
30,392.40
0.2
2.0
AND TELEPHONE CO
524.000
VOD_ADR
VODAFONE GROUP
38.67
20,26552
28.73
15,054.52
0.1
7.7
PLC SP ADR
111,589.56
89,507.62
0.7
5.3
Utilities
178.000
NGG ADR
NATIONAL GRID PLC
77.47
13,789.72
62.82
11,181.96
0.1
6.0
13,789.72
11,181.96
0.1
6.0
INTERNATIONAL EQUITY ( Total
1,125,202.68
1,112,502.79
8.2
2.7
CORPORATE BONDS (USD)
35,000.000
74432QBG9
PRUDENTIAL
111.61
39,064.55
110.27
38,595.55
0.3
6.7
FINANCIAL INC
7.375% Due 06-15-19
32,000.000
03076CAE6
AMERIPRISE
108.28
34,648.64
108.17
34,616.00
0.3
4.9
FINANCIAL INC
5.300% Due 03-15-20
40,000.000
49327M2G8
KEY BANK NA
101.11
40,444.80
100.42
40,167.20
0.3
2.2
2.250% Due 03-16-20
30,000.000
037833CS7
APPLE INC
99.90
29,969.40
99.98
29,994.30
0.2
1.8
1.800% Due OS-11-20
41,0OO.000
25468PDTO
WALT DISNEY
100.00
41,000.00
100.13
41,051.66
0.3
1.4
COMPANY VR
1.410% Due 06-05-20
r.
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' .RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pet.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
15,000.000
494368BE2
E3MBERLY-CLARK
105.01
15,751.35
104.66
15,698.70
0.1
3.5
CORP
3.625% Due 08-01-20
25,000.000
38141GVP6
GOLDMAN SACHS
100.58
25,144.75
101.25
25,311.75
0.2
2.7
GROUPINC
2.750% Due 09-15-20
25,000.000
78486QAC5
SVB FINANCIAL
108.42
27,106.00
109.03
27,257.75
0.2
4.9
GROUP
5.375% Due 09-15-20
35,000.000
06406HDF3
BANK OF NY
99.39
34,786.15
100.90
35,314.65
0.3
2.4
MELLON CORP
2.450% Due 11-27-20
60,000.000
78012KKUO
ROYAL BANK OF
99.97
59,984.20
100.79
60,474.60
0.4
2.5
CANADA
2.500% Due 01-19-21
60,000.000
89114QBG2
TORONOTO
99.83
59,898.00
99.56
59,737.20
0.4
2.1
DOMINION
2.125% Due 04-07-21
40,000.000
22160KA14
COSTCO
100.01
40,003.20
100.05
40,019.60
0.3
2.1
WHOLESALE CORP
2.150% Due 05-18-21
40,000.000
12189LAD3
BURLINGTON
106.65
42,659.20
106.38
42,551.20
0.3
3.9
NORTH SANTA FE
•
4.100% Due 06-01-21
25,000.000
89153VAP4
TOTAL CAPITAL
100.28
25,070.00
102.12
25,530.00
0.2
2.7
INTL SA
2.750% Due 06-19-21
20,000.000
86562MAEO
SUMITOMO MITSUI
100.00
20,000.00
98.36
19,671.40
0.1
2.1
FINL GRP
2.058% Due 07-14-21
55,000.000
06367TJX9
BANK OF
99.81
54,896.05
98.20
54,009.45
0.4
1.9
MONTREAL
1.900% Due 08-27-21
35,000.000
02665WBG5
AMERICAN HONDA
99.80
34,930.00
97.94
34,278.65
0.3
1.7
FINANCE
1.700% Due 09-09-21
70,000.000
674599CC7
OCCIDENTAL
99.95
69,963.95
102.76
71,934.80
0.5
3.0
PETROLEUM CORP
3.125% Due 02-15-22
45,000.000
064159JF4
BANK OF NOVA
100.00
45,000.00
100.17
45,077.40
0.3
1.9
SCOTIA VR
1.860% Due 03-07-22
30,000.000
91324PBV3
UNITEDHEALTH
99.49
29,848.20
102.26
30,677.40
0.2
2.8
GROUP INC
2.875% Due 03-15-22
40,000.000
191216CF5
COCA -COLA COfM
99.80
39,920.80
100.01
40,004.00
0.3
2.2
2.200% Due 05-25-22
25,000.000
09247XAJO
BLACKROCK INC
103.95
25,987.75
104.33
26,082.75
0.2
3.2
3.375% Due 06-01-22
40,000.000
855244AG4
STARBUCKS CORP
100.77
40,310.00
101.94
40,775.20
0.3
2.6
2.700% Due 06-15-22
35,000.000
375558BC6
GILEAD SCIENCES
101.83
35,639.45
103.46
36,212.05
0.3
3.1
INC
3.250% Due 09-01-22
40,000.000
693304AP2
PECO ENERGY CO
98.84
39,538.00
99.52
39,810.00
0.3
2.4
2.375% Due 09-15-22
10
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Quantity
Symbol
Security
Cost
Cost
Price
40,000.000
693475AL9
PNC FINANCIAL
101.59
40,638.00
101.14
SERVICES
2.854% Due 11-09-22
30,000.000
00209TAB 1
COMCAST CABLE
134.68
40,403.70
134.12
Comm
9.455% Due 11-15-22
60,000.000
20826FAA4
CONOCOPHiLLIPS
98.36
59,014.80
98.38
COMPANY
2.400% Due 12-15-22
77,000.000
46625HJH4
JPMORGAN CHASE
99.30
76,458.69
102.02
& CO
3.200% Due 01-25-23
30,000.000
29364NAR9
ENTERGY
97.82
29,344.80
102.14
MISSISSIPPI INC
3.100% Due 07-01-23
30,000.000
06406FAD5
BANK OF NY
99.83
29,947.80
97.05
MELLON CORP
2.200% Due 08-16-23
105,000.000
257375AE5
DOMINION GAS
101.73
106,820.70
102.52
HLDGS LLC
3.550% Due 11-01-23
10,000.000
291011BG8
EMERSON
99.68
9,968.40
102.73
ELECTRIC CO
3.150% Due 06-01-25
25,000.000
097023AM7
BOEING CO
129.16
32,291.25
129.13
7.250% Due 06-15-25
70,000.000
665859AP9
NORTHERN TRUST
104.64
73,248.70
106.18
CORP
3.950% Due 10-30-25
35,000.000
694308HP5
PACIFIC GAS &
98.11
34,338.50
99.53
ELECTRIC
2.950% Due 03-01-26
19,000.000
548661DM6
LOWE`S COS INC
99.54
18,913.36
96.26
2.500% Due 04-15-26
70,000.000
94974BFYI
WELLS FARGO & CO
105.20
73,640.00
103.58
4.100% Due 06-03-26
40,000.000
63254AAS7
NATIONAL
99.27
39,709.20
94.58
AUSTRLIA BK/NY
2.500% Due 07-12-26
40,000.000
86562MAF7
SUMITOMO MITSUI
100.00
40,000.00
95.35
FINL GRP
2.632% Due 07-14-26
40,000.000
92343VDD3
VERIZON
99.74
39,898.00
92.37
COMMUNICATIONS
2.625% Due 08-15-26
40,000.000
09247XAN1
BLACKROCKINC
99.59
39,838.00
101.46
3.200% Due 03-15-27
40,000.000
56501RAE6
MANULIFE
100.00
40,000.00
101.15
FINANCIAL CORP
4.061 % Due 02-24-32
20,000.000
337358BD6
WACHOVIA CORP
123.80
24,759.40
125.68
6.550% Due 10-15-35
50,000.000
594918BS2
MICROSOFT CORP
99.61
49,806.50
100.33
3.450% Due 08-08-36
11
Market Pct. Cur.
Value Assets Yield
40,456.00 0.3 2.8
40,235.40 0.3 7.0
59,031.00
0.4
2.4
78,552.32
0.6
3.1
30,640.80
0.2
3.0
29,116.50
0.2
2.3
107,644.95
0.8
3.5
10,272.90
0.1
3.1
32,282.25
0.2
5.6
74,323.90
0.5
3.7
34,835.85
0.3
3.0
18,290.16
0.1
2.6
72,509.50
0.5
4.0
37,834.00
0.3
2.6
38,139.60
0.3
2.8
36,948.80
0.3
2.8
40,583.60
0.3
3.2
40,460.00
0.3
4.0
25,136.40
0.2
5.2
50,164.00
0.4
3.4
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
30,000.000
913017BP3
UNITED
123.90
37,170.00
131.50
39,450.90
0.3
4.7
TECHNOLOGIES
CORP
6.125% Due 07-15-38
13,000.000
842400FL2
SOUTHERN CAL
140.26
18,234A5
132.92
17,280.25
0.1
4.6
EDISON
6.050% Due 03-15-39
40,000.000
209111FA6
CONSOLIDATED
131.75
52,698.80
126.17
50,469.60
0.4
4.5
EDISON CO
5.700% Due 06-15-40
35,000.000
459200HF1
IBM CORP
102.36
35,825.30
102.31
35,808.50
0.3
3.9
4.000% Due 06-20-42
55,000.000
369604BH5
GENERAL ELECTRIC
115.55
63,55250
111.43
61,287.05
0.5
4.0
CO
4.500% Due 03-11-44
4,000.000
976826BK2
WISCONSIN POWER
99.18
3,967.32
102.43
4,097.32
0.0
4.0
& LIGHT
4.100% Due 10-15-44
55,000.000
257375AJ4
DOMINION ENERGY
108.64
59,752.55
104.32
57,378.20
0.4
4.4
GAS HOLDINGS LLC
4.600% Due 12-15-44
8,000.000
56501RAD8
MANULIFE
99.64
7,971.60
120.72
9,657.60
0.1
4.5
FINANCIAL CORP
5.375% Due 03-04-46
6,000.000
26442CAR5
DUKE ENERGY
99.65
5,978.82
102.35
6,140.82
0.0
3.8
CAROLINAS
3.875% Due 03-1546
29,000.000
548661DN4
LOWE'S COS INC
99.44
28,838.76
96.68
28,038.07
0.2
3.8
3.700% Due 04-15-46
16,000.000
797440BV5
SAN DIEGO G & E
99.55
15,928.64
100.50
16,080.00
0.1
3.7
3.750% Due 06-0147
15,000.000
06051GGG8
BANK OF AMERICA
100.00
15,000.00
106.24
15,936.30
0.1
4.2
CORP
4.443% Due 01-20-08
Accrued Interest
15,923.01
0.1
2,195,522.98
2,209,858.81
16.3
3.3
MUNICIPAL BONDS (USD)
35,000.000
93974CPH7
WASHINGTON ST GO
109.51
38,328.15
110.62
38,715.95
0.3
4.2
4.636% Due 08-01-22
30,000.000
914713N32
UNIV OF NORTH
101.04
30,312.00
98.76
29,627.10
0.2
2.0
CAROLINA CHAPEL
HILL REV
1.998% Due 12-01-22
30,000.000
20281PCS9
COMMONWEALTH
100.00
30,000.00
114.46
34,336.80
0.3
4.9
FING AUTH PA REV
5.653% Due 06-01-24
40,000.000
837151FR5
SOUTH CAROLINA
105.02
42,010.00
-101.77
40,708.40
0.3
3.9
ST PUB SVC AUTH
REV
3.922% Due 12-01-24
30,000.000
79765RP78
SAN FRANCISCO
100.00
30,000.00
102.80
30,839.70
0.2
3.6
CITY & CNTY CA
PUBLIC UTILITIES
3.700% Due 11-01-32
12
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
35,000.000
64966HMT4
NEW YORK NY GO
111.97
39,188.10
107.45
37,606.80
0.3
5.3
5.676% Due 10-01-34
6,000.000
592098G50
MET GOVT NASH &
134.47
8,067.96
133.96
8,037.72
0.1
4.9
DAVID CO TN WTR
& SWR REV
6.569% Due 07-01-37
10,000.000
928077KD7
VIRGR41A ST PORT
100.00
10,000.00
101.88
10,187.70
0.1
4.4
AUTH REV
4.478% Due 07-01-45
40,000.000
85440KAA2
STANFORD
100.00
39,999.20
105.07
42,026.48
0.3
3.5
UNIVERSITY
3.647% Due 05-01-48
Accrued Interest
2,449.36
0.0
267,905.41
274,536.01
2.0
4.0
GOVERNMENT BONDS (USD)
25,000.000
912828WD8
US TREASURY NOTE
99.56
24,890.62
99.90
24,974.61
0.2
1.3
1.250% Due 10-31-18
36,000.000
912828L57
US TREASURY
99.73
35,904.56
99.10
35,675.16
0.3
1.8
1.750°% Due 09-30-22
39,000.000
912828VS6
US TREASURY NB
103.52
40,374.14
102.62
40,020.70
0.3
2.4
2.500°% Due 08-15-23
35,000.000
912810RM2
US TREASURY
111.21
38,922.46
103.23
36,130.66
0.3
2.9
3.000% Due 05-15-45
Accrued Interest
703.29
0.0
140,091.78
137,504.43
1.0
2.2
GOVERNMENT SPONSORED BOND (USD)
5,000.000
3133EFJN8
FFCB
99.96
4,998.00
99.83
4,991.75
0.0
1.0
1.030% Due 07-13-18
25,000.000
3135GOL68
FANNIE MAE
99.00
24,750.75
99.40
24,851.25
0.2
0.8
0.750% Due 07-27-18
55,000.000
3133EGCN3
FFCB
99.99
54,994.50
99.64
54,801.45
0.4
1.5
1.490% Due 03-02-20
80,000.000
3133EHGB3
FFCB
100.00
80,000.00
99.92
79,932.80
0.6
2.0
2.030% Due 07-19-21
40,000.000
3134GAMP6
FHLMC - STEP
99.75
39,900.00
99.87
39,948.00
0.3
1.1
1.125°% Due 09-30-21
50,000.000
3135GOQ89
FNMA
99.78
49,890.50
98.17
49,083.00
0.4
1.4
1.375% Due 10-07-21
40,000.000
748149AM3
PROVINCE OF
99.74
39,897.60
100.90
40,360.40
0.3
2.4
QUEBEC
2.375% Due 01-31-22
65,000.000
3133EGQMO
FFCB
99.87
64,915.50
98.48
64,014.60
0.5
1.6
1.620% Due 02-10-22
41,000.000
3134GA2L7
FANNIE MAE
99.97
40,989.75
99.96
40,985.24
0.3
1.6
1.625% Due 02-24-22
70,000.000
3133EGJA4
FFCB
100.00
70,000.00
98.67
69,066.20
0.5
2.1
2.070% Due 06-29-23
35,000.000
45950VHX7
INTL FINANCE CORP
104.67
36,633.45
97.60
34,160.00
0.3
2.2
2.125% Due 04-07-26
40,000.000
748149A10
PROVINCE DE
99.70
39,880.40
98.47
39,389.60
0.3
2.5
QUEBEC
2.500% Due 04-20-26
13
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
40,000.000
563469UL7
MANITOBA
99.23
39,692.80
95.17
38,067.60
0.3
2.2
(PROVINCE OF)
2.125% Due 06-22-26
63,000.000
31398AFD9
FANNIE MAE
136.48
85,980.05
138.07
86,983.47
0.6
4.1
5.625% Due 07-15-37
Accrued Interest
4,017.13
0.0
672,523.30
670,652.49
4.9
2.1
MORTGAGE POOLS (USD)
2,189.680
31294KS89
FGCI #E01443
105.41
2,308.06
100.69
2,204.82
0.0
3.5
3.500% Due 07-01-18
654.540
31401 YUA 1
FNCI N #722477
95.94
627.95
100.47
657.61
0.0
4.0
4.000% Due 07-01-18
1,687.560
312965MQ6
FGCI N #13 13067
98.48
1,661.94
101.80
1,717.88
0.0
4.4
4.500% Due 03-01-19
2,324.710
312966K29
FGCI N #1113913
98.48
2,289.42
101.86
2,367.84
0.0
4.4
4.500% Due 05-01-19
5,537.960
31371MAZO
FNCI N #255724
96.50
5,343.91
102.16
5,657.80
0.0
3.9
4.000% Due 04-01-20
3,241.120
3128M1KS7
FGCI #G12205
96.88
3,139.84
102.97
3,337.34
0.0
4.4
4.500% Due 06-01-21
41,691.910
31418R3G4
FN AD4398
106.25
44,297.65
104.79
43,688.56
0.3
3.8
4.000% Due 06-01-25
19,737.310
3137BSP64
FHMS K058 Al
102.00
20,131.64
99.22
19,583.88
0.1
2.4
2.340% Due 07-25-26
50,287.120
31307RFR1
FG J34676
105.50
53,052.92
102.81
51,699.48
0.4
2.9
3.000% Due 07-01-31
48,468.890
3138WH2U5
FN AS7986
103.06
49,953.25
100.51
48,715.02
0.4
2.5
2.500% Due 09-01-31
32,104.320
3132J4AB5
FG G30701
111.00
35,635.79
109.06
35,013.77
0.3
4.6
5.000% Due 11-01-31
5,333.980
31410KJY1
FNMA 889579
109.39
5,834.87
112.39
5,994.68
0.0
5.3
6.000% Due 05-01-38
6,558.620
36202EUT4
G2 POOL #4194
106.13
6,960.34
110.68
7,259.32
0.1
5.0
5.500% Due 07-20-38
2,513.880
36202EUU1
G2POOL #4195
99.89
2,511.13
112.67
2,832.34
0.0
5.3
6.000% Due 07-20-38
16,935.670
31397NZY4
FNR 2009-28 GB
103.87
17,591.92
104.82
17,752.02
0.1
4.8
5.000% Due 04-25-39
18,219.610
36202E5G0
G2 POOL #4447
104.81
19,096.43
108.76
19,815.25
0.1
4.6
5.000% Due 05-20-39
30,703.010
36202E7H6
G2 POOL #4496
109.58
33,643.78
108.68
33,367.94
0.2
4.6
5.000% Due 07-20-39
7,597.660
36297KGN5
GNSF 5.5% POOL
106.16
8,065.39
107.76
8,187.37
0.1
5.1
#714005
5.500% Due 10-15-39
43,938.260
3137BWJR6
FHR 4667 DA MTGE
103.70
45,565.34
103.54
45,493.26
0.3
3.4
3.500% Due 06-15-41
79,898.980
3136A3RR4
FNR 2012-6 MA
103.41
82,620.54
105.06
83,940.74
0.6
3.8
4.000% Due 10-25-41
56,292.270
3136AMQD4
FNR 2015-2 PA
98.92
55,685.37
99.74
56,144.94
0.4
2.3
2.250% Due 03-25-44
Accrued Interest
726.51
0.0
496,017.49
496,158.40
3.7
3.6
14
Highland Capital,Management, LLC
PORTFOLIO APPRAISAL
SEBASTMN POLICE OFFICERS' RETIREMENT -COMBINED
June 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity Symbol
Security
Cost
Cost Price
Value
Assets
Yield
CERTIFICATES OF DEPOSIT (USD)
15,000.00 02587DXA1
AMERICAN EXPR
100.00
15,000.00 100.43
15,064.20
0.1
1.9
CENTURION
1.950% Due 12-18-18
50,000.00 02587DC89
AMERICAN
100.00
50,000.00 100.61
50,306.50
0.4
2.3
EXPRESS
CENTURION
2.350% Due 10-07-20
Accrued Interest
280.03
0.0
65,000.00
65,650.73
0.5
2.2
TOTAL PORTFOLIO
12,651,660.23
13,575,158.22
100.0
2.5
15
Highland Capital
MANAGEMENT, LLC
October 4, 2017
MANAGEMENT FEE:
9/30/2017 Portfolio Value:
Exclude Dividend Accrual
Billable Value
Invoice Number: 16723
SEBASTIAN POLICE OFFICERS' RETIREMENT
Quarterly Fee Based On:
$ 10,000,000 @ 0.50% per annum
$ 633,322 @ 0.375% per annum
Quarterly Fee:
For the Period 10/1/2017 through 12/31/2017
$ 12,500.00
$ 593.74
$ 10,637,346.28
- 4,024.33
$ 10,633,321.95
Paid by Debit Direct
Please Remit
(ubast0l) SEBASTIAN POLICE OFFICERS' RETIREMENT VALUE (3040002546)
(sebastM SEBASTIAN POLICE OFFICERS' RETTRRvMNT GROWTH (3040002555)
(sebastl4) SEBASTIAN POLICE OFFICERS' RETIREMENT ADR (3040002582)
(sebasti8) SEBASTIAN POLICE OFFICERS' RETIREMENT FIXED INCOME
(3040031435)
Total
Wiring Instructions:
First Tennessee Bank
ABA# 084000026
Acct# 31-0251313
For Credit to: Highland Capital Management, LLC.
Account Value
$ 4,462,911.45
$ 1572,467.88
$ 708,033.11
$ 3,889,90U l
$ 10,633,321.95
Mailing Check:
Highland Capital Management, LLC
6075 Poplar Ave, Suite 703
Memphis, TN 38119
$ 13,093.74
($ 0.00)
$ 13,093.74
OuarterlyFee
$ 5,495.57
$ 1.936.32
$ 871.87
$ 4,789.98
$ 13,093.74
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
unit Total Market
Quantity Symbol Security Cost Cost Price Value
CASH AND EQUIVALENTS (USD)
cash cash
divacc Dividend Accrual
COMMON STOCK (USD)
Energy
541.0000
CVX
410.0000
COP
470.0000
EOG
1,215.0000
XOM
160.0000
HAL
745.0000
HFC
2,240.0000
MRO
540.0000
MUR
300.0000
OXY
103.0000
OKE
270.0000
PSX
570.0000
VLO
Materials
153.0000 BLL
745.0000 BMS
83.0000 BERY
120.0000 CC
883.0000 DWDP
34.0000 ECL
315.0000 FCX
2,445.0000 GPK
171.0000 HUN
490.0000 LYB
169.0000 MSCC
40.0000 MON
189.0000 OI
31.0000 PX
CHEVRON CORP
CONOCOPHILLIPS
EOG RESOURCES
INC
EXXON MOBII.
CORPORATION
HALLIBURTON
COMPANY
HOLLYFRONTIER
CORP
MARATHON OIL
CORP
MURPHY OIL CORP
OCCIDENTAL
PETROLEUM CORP
ONEOK INC
PHILLFS 66
VALERO ENERGY
CORP
BALL CORP
BEM COMPANY
INC
BERRY PLASTICS
GROUP
CHEMOURS
COMPANY
DOWDUPONT INC
ECOLAB INC
FREEPORT
McMORAN COPPER
& GOLD INC
GRAPHIC
PACKAGING
HOLDING CO
HUNTSMAN CORP
LYONDELLBASELL
INDUSTRIES NV
MICROSEMI CORP
MONSANTO CO
OWENS-ILLINOIS
INC
PRAXAIR INC
Pct. Cur.
Assets Yield
1,064,921.54 1,064,921.54 10.0 0.0
4,024.34 4,024.34 0.0 ?
1,068,945.88 1,068,945.88 10.0 0.0
101.21
54,755.38
117.50
63,567.50
0.6
3.7
71.69
29,393.94
50.05
20,520.50
0.2
2.1
95.49
44,878.42
96.74
45,467.80
0.4
0.7
85.68
104,095.48
81.98
99,605.70
0.9
3.8
39.03
6,244.75
46.03
7,364.80
0.1
1.6
44.64
33,260.02
35.97
26,797.65
0.3
3.7
28.83
64,584.41
13.56
30,374.40
0.3
1.5
53.59
28,940.47
26.56
14,342.40
0.1
3.8
68.97
20,691.67
64.21
19,263.00
0.2
4.7
49.05
5,052.19
55.41
5,707.23
0.1
5.4
75.99
20,516.82
91.61
24,734.70
0.2
3.1
61.26
34,920.25
76.93
43,850.10
0.4
3.6
447,333.83
401,595.78
3.8
3.1
40.30
6,166.05
41.30
6,318.90
0.1
1.0
39.88
29,709.95
45.57
33,949.65
0.3
2.6
57.88
4,804.04
56.65
4,701.95
0.0
0.0
48.44
5,812.97
50.61
6,073.20
0.1
0.2
36.90
32,579.68
69.23
61,130.09
0.6
0.0
126.02
4,284.80
128.61
4,372.74
0.0
1.2
14.49
4,565.17
14.04
4,422.60
0.0
0.0
13.12
32,081 A9
13.95
34,107.75
0.3
2.2
26.67
4,559.77
27.42
4,688.82
0.0
1.8
89.27
43,744.55
99.05
48,534.50
0.5
1.4
50.73
8,573.25
51.48
8,700.12
0.1
0.0
117.34
4,693.73
119.82
4,792.80
0.0
1.7
25.00
4,725.81
25.16
4,755.24
0.0
0.0
123.44
3,826.59
139.74
4,331.94
0.0
2.3
1
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBAST IAN POLICE OFFICERS' REI`IREMENT =COMBINED
September 30, 2017
Unit
Total
Market
Pet.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
10.0000
SHW
SHERWIN
275.50
2,754.95
358.04
3,580.40
0.0
0.9
WILLIAMS CO
192,882.81
234,460.70
2.2
1.2
Industrials
73.0000
MMM
3M CO
190.13
13,879.71
209.90
15,322.70
0.1
2.2
116.0000
AL
AIR LEASE CORP
39.71
4,606.57
42.62
4,943.92
0.0
0.7
81.0000
BA
BOEING COMPANY
163.48
13,242.15
254.21
20,591.01
0.2
2.2
107.0000
CAT
CATERPILLAR INC
108.85
11,647.17
124.71
13,343.97
0.1
2.5
40.0000
CTAS
CINTAS CORP
135.59
5,423.43
144.28
5,771.20
0.1
0.9
94.0000
CPRT
COPART
32.67
3,071.17
34.37
3,230.78
0.0
0.0
780.0000
CSX
CSX CORPORATION
35.00
27,297.95
54.26
42,322.80
0.4
1.5
51.0000
FDX
FEDEX
201.61
10,282.24
225.58
11,504.58
0.1
0.9
CORPORATION
2,868.0000
GE
GENERAL ELECTRIC
31.12
89,246.93
24.18
69,348.24
0.7
4.0
COMPANY
92.0000
HON
HONEYWELL
118.88
10,936.95
141.74
13,040.08
0.1
1.9
INTERNATIONAL
INC
40.0000
TTW
ILLINOIS TOOL
140.06
5,602.42
147.96
5,918.40
0.1
2.1
WORKS INC
2,090.0000
JBLU
JETBLUE AIRWAYS
16.24
33,936.78
18.53
38,727.70
0.4
0.0
CORP
170.0000
KAR
KAR AUCTION
42.48
7,221.72
47.74
8,115.80
0.1
2.7
SERVICES
186.0000
LMT
LOCKHEED MARTIN
291.03
54,131.30
310.29
57,713.94
0.5
2.3
CORPORATION
400.0000
NSC
NORFOLK
73.30
29,320.60
132.24
52,896.00
0.5
1.8
SOUTHERN CORP
510.0000
OSK
OSHKOSH
69.40
35,395.02
82.54
42,095.40
0.4
1.0
CORPORATION
150.0000
RTN
RAYTHEON
145.68
21,852.10
186.58
27,987.00
0.3
1.7
COMPANY
90.0000
RHI
ROBERT HALF INTL
45.12
4,060.39
50.34
4,530.60
0.0
1.6
INC COM
53.0000
COL
ROCKWELL
110.66
5,865.05
130.71
6,927.63
0.1
1.0
COLLINS INC
73.0000
LUV
SOUTHWEST
62.20
4,540.62
55.98
4,086.54
0.0
0.9
AIRLINES CO
145.0000
UNP
UNION PACIFIC
104.05
15,087.63
115.97
16,815.65
0.2
2.1
CORP
41.0000
UPS
UNITED PARCEL
110.09
4,513.59
120.09
4,923.69
0.0
2.8
SERVICE CL B
50.0000
URI
UNITED RENTALS
120.50
6,025.00
138.74
6,937.00
0.1
0.0
INC
125.0000
UTX
UNITED
110.43
13,803.35
116.08
14,510.00
0.1
2.4
TECHNOLOGIES
CORP
109.0000
WM
WASTE
77.42
8,438.85
78.27
8,531.43
0.1
2.2
MANAGEMENT INC
86.0000
XPO
XPO LOGISTICS INC
62.02
5,334.06
67.78
5,829.08
0.1
0.0
75.0000
XYL
XYLEM 1NC
55.04
4,128.23
62.63
4,697.25
0.0
I.J.
•
448,890.98
510,662.39
4.8
1.9
Consumer Discretionary
60.0000
AMZN
AMAZON.COM INC
696.03
41,761.83
961.35
57,681.00
0.5
0.0
2
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT=COIMIBINED
September 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
97.0000
ARMK
ARAMARK CORP
36.67
3,557.00
40.61
3,939.17
0.0
1.0
25.0000
CHTR
CHARTER
295.79
7,394.67
363.42
9,085.50
0.1
0.0
COMMUNICATIONS
INC CL A
149.0000
COH
COACH INC
42.08
6,270.46
40.28
6,001.72
0.1
3.7
1,501.0000
CMCSA
COMCAST CORP CL
31.25
46,908.69
38.48
57,758.48
0.5
1.6
A
81.0000
DLPH
DELPHI
87.85
7,115.75
98.40
7,970.40
0.1
1.2
AUTOMOTIVE PLC
1,330.0000
DISCA
DISCOVERY
29.23
38,872.13
21.29
28,315.70
0.3
0.0
HOLDING CO
1,570.0000
F
FORD MOTOR
1257
19,732.70
11.97
18,792.90
0.2
5.0
COMPANY
1,205.0000
GM
GENERAL MOTORS
39.03
47,029.71
40.38
48,657.90
0.5
3.8
Co
1,435.0000
GNTX
GENTEX CORP
15.32
' 21,977.75
19.80
28,413.00
0.3
2.0
260.0000
HBI
HANESBRANDS INC
23.92
6,218.73
24.64
6,406.40
0.1
2.4
129.0000
HGV
HILTON GRAND
36.09
4,656.21
38.63
4,983.27
0.0
0.0
VACATIONS INC
182.0000
HD
HOME DEPOT INC
118.33
21,536.13
163.56
29,767.92
0.3
2.2
200.0000
IPG
INTERPUBLIC
21.67
4,334.36
20.79
4,158.00
0.0
2.3
GROUP COMPANIES
INC
80.0000
L.EXEA
LIBERTY EXPEDIA
52.33
4,186.05
53.11
4,248.80
0.0
0.0
HOLDINGS INC
128.0000
LYV
LIVE NATION
34.75
4,447.82
43.55
5,574.40
0.1
0.0
ENTERTAINMENT
INC
139.0000
LOW
LOWE'S COMPANIES
78.14
10,861.62
79.94
11,111.66
0.1
2.1
INC
635.0000
M
MACYS INC
64.02
40,650.40
21.82
13,855.70
0.1
6.9
75.0000
MAR
MARRIOTT INTL IN
96.52
7,238.86
110.26
8,269.50
0.1
1.2
CLASS A
97.0000
MCD
MCDONALD'S
146.34
14,195.23
156.68
15,197.96
0.1
2.4
CORPORATION
53.0000
NFLX
NETFLIX INC
109.16
5,785.61
181.35
9,611.55
0.1
0.0
175.0000
NKE
NIKE INC CL B
56.05
9,809.46
51.85
9,073.75
0.1
1.4
5.0000
PCLN
PRICELINE.COM INC
1,411.87
7,059.34
1,830.82
9,154.10
0.1
0.0
181.0000
PHM
PULTE CORP
25.90
4,688.57
27.33
4,946.73
0.0
1.2
187.0000
SBUX
STARBUCKS CORP
49.02
9,166.88
53.71
10,043.77
0.1
1.9
20.0000
TSLA
TESLA MOTORS INC
355.79
7,115.90
341.10
6,822.00
0.1
0.0
1,397.0000
FOX
TWENTY-FIRST
30.68
42,864.72
25.79
36,028.63
0.3
1.4
CENTURY FOX - B
184.0000
DIS
WALT DISNEY
108.05
19,881.17
98.57
18,136.88
0.2
1.6
COMPANY
465,317.77
474,006.79
4.5
1.8
Consumer Staples
147.0000
MO
ALTRIA GROUP INC
67.22
9,881.91
63.42
9,322.74
0.1
4.2
746.0000
KO
COCA COLA
45.95
34,277.38
45.01
33,577.46
0.3
3.3
COMPANY
39.0000
STZ
CONSTELLATION
152.16
5,934.15
199.45
7,778.55
0.1
1.0
BRANDS INC
40.0000
COST
COSTCO
159.59
6,383.80
164.29
6,571.60
0.1
1.2
WHOLESALE
CORPORATION
3
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit Total Market
Quantity Symbol
440.0000 CVS
88.0000 DPS
58.0000 EL
300.0000 INGR
51.0000 KMB
860.0000 MDLZ
142.0000 MNST
428.0000 PEP
238.0000 PPC
600.0000 PG
94.0000 THS
76.0000 WBA
Health Care
850.0000
ABT
269.0000
ABBV
365.0000
AET
228.0000
AMGN
39.0000
BDX
32.0000
B13B
60.0000
BMRN
191.0000 BSX
108.0000 BMY
137.0000 CELL
105.0000 CNC
198.0000 CI
115.0000 LLY
660.0000 EVHC
136.0000 ESRX
128.0000 GILD
210.0000 HCA
72.0000 HSIC
33.0000 HUM
Security
CVS CORPORATION
DR PEPPER SNAPPLE
GROUP INC
ESTEE LAUDER
COMPANIES CL A
INGREDION INC
KIMBERLY CLARK
CORP
MONDELEZ
INTERNATIONAL
INC
MONSTER
BEVERAGE CORP
PEPSICO INC
PILGRIMS PRIDE
CORP
PROCTER &
GAMBLE COMPANY
TREEHOUSE FOODS
INC
WALGREENS BOOTS
ALLIANCE INC
Cost
Cost
Price
Value
71.24
31,343.86
81.32
35,780.80
91.69
8,068.46
88.47
7,785.36
93.72
5,435.61
107.84
6,254.72
83.40
25,021.22
120.64
36,192.00
123.61
6,304.01
117.68
6,001.68
43.74
37,615.71
40.66
34,967.60
ABBOTT
LABORATORIES
ABBVIE INC
AETNA INC
AMGEN INC
BECTON DICKINSON
& CO
BIOGEN IDEC INC
BIOMARIN
PHARMACEUTICAL
INC
BOSTON SCIENTIFIC
CORP
BRISTOL
MYERS-SQUIBB CO
CELGENE CORP
CENTENE CORP
CIGNA
CORPORATION
ELI LILLY & CO
ENVISION
HEALTHCARE CORP
EXPRESS SCRIPTS
HOLDING COMPANY
GILEAD SCIENCES
INC
HCA HEALTHCARE
INC
HENRY SCHEIN INC
HUMANA INC
Pet. Cur.
Assets Yield
0.3 2.5
0.1 2.2
0.1 1.3
0.3 1.7
0.1 3.3
0.3 2.2
53.76
7,634.46
55.25
7,845.50
0.1
0.0
113.36
48,518.70
111.43
47,692.04
0.4
2.9
24.49
5,829.43
28.41
6,761.58
0.1
20.3
86.55
51,929.20
90.98
54,588.00
0.5
3.0
68.01
6,393.12
67.73
6,366.62
0.1
0.0
81.97
6,229.88
77.22
5,868.72
0.1
2.1
296,800.91
313,354.97
2.9
2.8
53.02
45,070.40
53.36
45,356.00
0.4
2.0
68.09
18,315.97
88.86
23,903.34
0.2
2.9
117.83
43,009.06
159.01
58,038.65
0.5
1.3
169.70
38,690.76
186.45
42,510.60
0.4
2.5
193.25
7,536.84
195.95
7,642.05
0.1
1.5
279.37
8,939.92
313.12
10,019.84
0.1
0.0
88.51
5,310.31
93.07
5,584.20
0.1
0.0
27.53
4,983.56
29.17
5,279.77
0.0
0.0
65.86
7,112.36
63.74
6,883.92
0.1
2.4
125.64
17,212.16
145.82
19,977.34
0.2
0.0
78.23
8,214.22
96.77
10,160.85
0.1
0.0
76.57
15,161.80
186.94
37,014.12
0.3
0.0
77.97
8,966.50
85.54
9,837.10
0.1
2.4
80.21
52,937.28
44.95
29,667.00
0.3
0.0
81.64
11,103.27
63.32
8,611.52
0.1
0.0
91.09
11,659.24
81.02
10,370.56
0.1
2.6
84.23
17,687.70
79.59
16,713.90
0.2
0.0
86.50
6,228.22
81.99
5,903.28
0.1
0.0
231.54
7,640.71
243.63
8,039.79
0.1
0.7
4
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit Total
Market
Quantity
Symbol
Security
Cost Cost
Price
Value
946.0000
JNJ
JOHNSON &
106.66 90,237.73
130.01
109,988.46
JOHNSON
1,205.0000
MRK
MERCK & COMPANY
58.21 70,144.75
64.03
77,156.15
1,810.0000
PFE
PFIZER INC
32.30 58,470.77
35.70
64,617.00
139.0000
PINC
PREMIER INC
33.07 4,597.41
32.57
4,527.23
10.0000
REGN
REGENERON
502.46 5,024.64
447.12
4,471.20
PHARMACEUTICALS
2,015.0000
RAD
RITE AID CORP
2.42 4,867.03
1.96
3,949.40
22.0000
TMO
THERMO FISHER
174.55 3,840.01
189.20
4,162.40
SCIENTIFIC INC
157.0000
UNH
UNITEDHEALTH
135.27 21,236.87
195.85
30,748.45
GROUP INC
32.0000
VRTX
VERTEX
151.46 4,846.79
152.04
4,865.28
PHARMACEUTICALS
INC
64.0000
ZTS
ZOETIS INC
50.27 3,217.12
63.76
4,080.64
602,263.39
670,080.04
Pct. Cur.
Assets Yield
1.0 2.6
0.7 2.9
0.6 3.6
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.3
0.3 1.5
0.0 0.0
0_0 0.7
6.3 1.8
F'mancials
310.0000
AFG
AMERICAN
56.36
17,471.54
103.45
32,069.50
0.3
1.2
FINANCIAL GROUP
INC
115.0000
AMP
AMERIPRISE
103.17
11,864.74
148.51
17,078.65
0.2
2.2
FINANCIAL INC
35.0000
AON
AON CORP
139.16
4,870.55
146.10
5,113.50
0.0
1.0
3,309.0000
BAC
BANK OF AMERICA
12.90
42,679.27
25.34
83,850.06
0.8
1.9
CORPORATION
640.0000
BRKIB
BERKSHIRE
134.50
86,080.48
183.32
117,324.80
1.1
0.0
HATHAWAY INC-CL
B
477.0000
COF
CAPITAL ONE
83.92
40,031.74
84.66
40,382.82
0.4
1.9
FINANCIAL.
CORPORATION
90.0000
SCHW
CHARLES SCHWAB
37.28
3,355.58
43.74
3,936.60
0.0
0.7
CORPORATION
1,150.0000
C
CITIGROUP INC
49.45
56,867.96
72.74
83,651.00
0.8
1.8
230.0000
GS
GOLDMAN SACHS
228.04
52,449.98
237.19
54,553.70
0.5
1.3
GROUP
199.0000
IVZ
INVESTCO LIMITED
33.22
6,611.14
35.04
6,972.96
0.1
3.3
1,315.0000
JPM
JP MORGAN CHASE
64.89
85,335.93
95.51
125,595.65
1.2
2.1
& CO
2,450.0000
KEY
KEYCORP
17.62
43,179.16
18.82
46,109.00
0.4
2.0
160.0000
LAZ
LAZARD LTD
43.37
6.938.72
45.22
7,235.20
0.1
3.6
560.0000
LNC
LINCOLN
53.38
29,892.81
73.48
41,148.80
0.4
1.6
NATIONAL CORP
64.0000
MMC
MARCH &
67.29
4,306.34
83.81
5,363.84
0.1
1.8
McLEANNAN COS
184.0000
PGR
PROGRESSIVE CORP
41.27
7,593.65
48.42
8,909.28
0.1
1.4
360.0000
PRU
PRUDENTIAL
106.05
38,176.78
106.32
38,275.20
0.4
2.8
FINANCIAL INC
2,790.0000
RF
REGIONS
14.56
40,627.69
15.23
42,491.70
0.4
2.4
FINANCIAL CORP
410.0000
RGA
REINSURANCE
80.85
33,147.66
139.53
57,207.30
0.5
1.4
GROUP OF AMERICA
350.0000
STI
SUNTRUST BANKS
42.35
14,820.92
59.77
20,919.50
0.2
2.7
INC
5
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit Total Market
Quantity Symbol
1,022.0000 SYF
660.0000 TMK
85.0000 TRU
935.0000 USB
196.0000 VOYA
1,590.0000 WFC
Information Technology
104.0000
ACN
138.0000
ATVI
40.0000
ADBE
36.0000
GOOGL
54.0000
GOOG
48.0000
ADI
859.0000
AAPL
207.0000
AMAT
60.0000
ADP
98.0000
CDW
2,145.0000
CSCO
143.0000
CTSH
23.0000 COHR
1,230.0000 GLW
212.0000 DVMT
188.0000 DXC
66.0000 EA
10.0000 EQIX
59.0000 EEFT
40.0000 EXPE
362.0000 FB
248.0000 FDC
1,560.0000 HPE
1,990.0000 INTC
73.0000 IBM
45.0000 LRCX
101.0000 MA
Security
Cost
Cost
Price
Value
SYNCHRONY
33.97
34,712.34
31.05
31,733.10
FINANCIAL
TORCHMARK CORP
51.48
33,975.55
80.09
52,859.40
TRANSUNION
43.42
3,690.62
47.26
4,017.10
US BANCORP
43.23
40,422.60
53.59
50,106.65
VOYA FINANCIAL
36.87
7,226.32
39.89
7,818.44
INC
WELLS FARGO
53.19
84,572.44
55.15
87,688.50
COMPANY
830,902.52
1,072,412.25
ACCENTURE LTD
ACTIVISION
BLIZZARD INC
ADOBE SYSTEMS
INC
ALPHABET INC CL A
ALPHABET INC CL C
ANALOG DEVICES
INC
APPLE COMPUTER
APPLIED
MATERIALS INC
AUTOMATIC DATA
PROCESSING INC
CDW CORP
CISCO SYSTEMS INC
COGNIZANT
TECHNOLOGY
SOLUTIONS CORP
COHERENT INC COM
CORNING INC
DELL
TECHNOLOGIES INC
- CL V
DXC TECHNOLOGY
CO
ELECTRONIC ARTS
INC
EQUINIX INC
EURONET
WORLDWIDE INC
COM
EXPEDIA INC
FACEBOOK INC
FIRST DATA CORP
HEWLETT PACKARD
ENTERPRISE CO
INTEL
CORPORATION
INTERNATIONAL
BUSINESS MACHINE
LAM RESEARCH
CORP
MASTERCARD INC
Pet. Cur.
Assets Yield
0.3 1.9
0.5 0.7
0.0 0.0
0.5 2.1
0.1 0.1
0.8 2.8
10.1 1.7
120.58
12,539.94
135.07
14,047.28
0.1
1.8
42.38
5,848.29
64.51
8,902.38
0.1
0.5
128.55
5,142.03
149.18
5,967.20
0.1
0.0
802.62
28,894.22
973.72
35,053.92
0.3
0.2
635.31
34,306.85
959.11
51,791.94
0.5
0.0
84.09
4,036.16
86.17
4,136.16
0.0
2.1
107.40
92,253.50
154.12
132,389.08
1.2
1.6
44.80
9,272.92
52.09
10,782.63
0.1
0.8
107.43
6,445.57
109.32
6,559.20
0.1
2.1
62.25
6,100.93
66.00
6,468.00
0.1
1.0
28.90
61,986.35
33.63
72,136.35
0.7
3.4
60.93
8,712.95
72.54
10,373.22
0.1
0.8
228.71
5,260.40
235.17
5,408.91
0.1
0.0
25.66
31,558.10
29.92
36,801.60
0.3
2.1
52.82
11,198.51
77.21
16,368.52
0.2
0.0
75.08
14,115.90
95.88
16,145.44
0.2
0.8
119.28
7,872.67
118.06
7,791.96
0.1
0.0
428.98
4,289.76
446.30
4,463.00
0.0
4.0
96.58
5,698.14
94.79
5,592.61
0.1
0.0
154.75
6,189.81
143.94
5,757.60
0.1
0.8
87.90
31,818.85
170.87
61,854.94
0.6
0.0
18.80
4,663.12
18.04
4,473.92
0.0
0.0
13.66
21,308.37
14.71
22,947.60
0.2
1.8
20.35
40,487.31
38.08
75,779.20
0.7
2.9
148.76
10,859.25
145.08
10,590.84
0.1
4.1
151.13
6,800.83
185.04
8,326.80
0.1
1.0
100.47
10,147.58
141.20
14,261.20
0.1
0.6
6
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
255.0000
MFGP
MICRO FOCUS
28.56
7,282.28
31.90
8,134.50
0.1
0.0
INTERNATIONAL
PLC
77.0000
MCHP
MICROCHIP
80.33
6,185.67
89.78
6,913.06
0.1
1.6
TECHNOLOGY INC
1,070.0000
MU
MICRON
27.62
29,555.96
39.33
42,083.10
0.4
0.0
TECHNOLOGY INC
1,534.0000
MSFT
MICROSOFT
56.90
87,289.31
74.49
114,267.66
1.1
2.1
CORPORATION
92.0000
NVDA
NVIDIA CORP
118.86
10,935.40
178.77
16,446.84
0.2
0.3
505.0000
ON
ON
15.11
7,628.38
18.47
9,327.35
0.1
0.0
SEMICONDUCTOR
CORP
1,405.0000
ORCL
ORACLE
41.54
58,364.78
48.35
67,931.75
0.6
1.6
CORPORATION
164.0000
PYPL
PAYPAL HOLDINGS
39.13
6,418.03
64.03
10,500.92
0.1
0.0
INC
203.0000
SABR
SABRE CORP
18.47
3,750.02
18.10
3,674.30
0.0
2.9
89.0000
CRM
SALESFORCE.COM
88.57
7,882.93
93.42
8,314.38
0.1
0.0
INC
69.0000
SWKS
SKYWORKS
105.79
7,299.59
101.90
7,031.10
0.1
1.3
SOLUTIONS INC
56.0000
TXN
TEXAS
80.72
4,520.53
89.64
5,019.84
0.0
2.2
INSTRUMENTS INC
88.0000
VNTV
VANTIV INC
70.83
6,233.35
70.47
6,201.36
0.1
0.0
207.0000
V
VISA INC
96.87
20,051.24
105.24
21,784.68
0.2
0.6
72.0000
WDC
WESTERN DIGITAL
85.92
6,186.33
86.40
6,220.80
0.1
2.3
CORP
757,392.12
989,023.14
9.3
1.4
Telecommunication Services
1,880.0000
T
AT&T INC
38.54
72,454.59
39.17
73,639.60
0.7
5.0
209.0000
TMUS
T-MOBILE US INC
58.49
12,225.25
61.66
12,886.94
0.1
0.0
1,307.0000
VZ
VERIZON
49.84
65,139.01
49.49
64,683.43
0.6
4.7
COMMUNICATIONS
149,818.84
151,209.97
1.4
4.4
Utilities
1,040.0000
CMS
CMS ENERGY CORP
28.71
29,860.12
46.32
48,172.80
0.5
2.9
440.0000
D
DOMINION ENERGY
80.89
35,589.71
76.93
33,849.20
0.3
3.9
INC
1,230.0000
EXC
EXELON CORP
35.22
43,317.39
37.67
46,334.10
0.4
3.5
975.0000
PEG
PUBLIC SEVICE
42.32
41,265.44
46.25
45,093.75
0.4
3.7
ENTERPRISE GP
150,032.66
173,449.85
1.6
3.5
Real Estate
54.0000
AMT
AMERICAN TOWER
130.79
7,062.54
136.68
7,380.72
0.1
1.9
CORP
129.0000
CBG
CBRE GROUP INC
36.38
4,693.17
37.88
4,886.52
0.0
0.0
39.0000
CCI
CROWN CASTLE
101.86
3,972.54
99.98
3,899.22
0.0
3.8
INTL CORP
581.0000
IRM
IRON MOUNTAIN
38.79
22,536.37
38.90
22,600.90
0.2
5.7
INC
7
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
1,390.0000
OHI
OMEGA
33.30
46,281.66
31.91
44,354.90
0.4
7.9
HEALTHCARE
INVESTORS INC
660.0000
PLD
PROLOGIS
53.80
35,506.75
63.46
41,883.60
0.4
2.8
18.0000
PSA
PUBLIC STORAGE
208.63
3,755.37
213.99
3,851.82
0.0
3.7
INC
34.0000
SBAC
SBA
134.27
4,565.17
144.05
4,897.70
0.0
0.0
COMMUNICATIONS
CORP-CL A
42.0000
SPG
SIMON PROPERTY
191.66
8,049.66
161.01
6,762.42
0.1
4.5
GROUP INC
136,423.23
140,517.80
1.3
4.8
COMMON STOCK (USD)
Total
4,478,059.05
5,130,773.68
48.2
2.1
INTERNATIONAL EQUITY (USD)
Energy
635.000
BP_ADR
BP PLC
34.28
21,766.94
38.43
24,403.05
0.2
6.2
810.000
PBR ADR
PETROLEO
10.87
8,801.10
10.04
8,132.40
0.1
0.0
BRASILEIRO S.A.
ADR
30,568.04
32,535.45
0.3
4.6
Materials
333.000
MT ADR
ARCELORMITTAL
48.56
16,170.71
25.76
8,578.08
0.1
0.0
545.000
ABX ADR
BARRICK GOLD
12.43
6,774.45
16.09
8,769.05
0.1
0.7
CORP
285.000
CRHADR
CRH PLC ADR
24.24
6,908.05
37.86
10,790.10
0.1
1.2
29,853.21
28,137.23
0.3
0.7
Industrials
465.000
CBILADR
CHICAGO BRIDGE &
66.58
30,962.00
16.80
7,812.00
0.1
0.0
IRON
65.000
CPA_ADR
COPA HOLDINGS SA
110.89
7,207.68
124.53
8,094.45
0.1
2.4
955.000
PHG_ADR
KONINKLUKE
31.48
30,061.84
41.20
39,346.00
0.4
1.8
PHILIPS NV
125.000
ST ADR
SENSATA
55.53
6,940.82
48.07
6,008.75
0.1
0.0
TECHNOLOGIES
HOLDING
530.000
SIEGY ADR
SIEMENS
58.17
30,831.74
70.75
37,497.50
0.4
2.0
SPONSORED ADR
106,004.09
98,758.70
0.9
1.7
Consumer Discretionary
320.000
DDAIFADR
DAIMLER AG
85.24
27,277.20
79.68
25,497.60
0.2
3.7
880.000
HMC_ADR
HONDA MOTOR CO
35.91
31,604.06
29.56
26,012.80
0.2
2.5
LTD
395.000
lHGADR
INTERCONTINENTAL
45.21
17,856.57
52.89
20,891.53
0.2
1.2
HOTELS ADR
305.000
RCL_ADR
ROYAL CARIBBEAN
71.54
21,819.89
118.54
36,154.70
0.3
1.6
CRUISES LTD
1,005.000
SNE ADR
SONY CORP
22.24
22,354.81
37.34
37,526.70
0.4
0.4
120,912.54
146,083.33
1.4
1.8
8
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit Total Market
Quantity Symbol Security Cost Cost Price Value
Consumer Staples
360.000
BUD_ADR
ANHEUSER BUSCH
113.80
INBEV
115.000
DEO_ADR
DIAGEO
123.61
120.000
MHGVY
MARINE HARVEST
13.64
ASA
390.000
UNADR
UNILEVER NV
40.73
Health Care
405.000 GSK_ADR GLAXO 39.64
SMITHKLINE PLC
180.000 SNNADR SMITH & NEPHEW 37.47
PLC
Financials
725.000
AEG ADR
AEGON
7.57
875.000
CS_ADR
CREDIT SUISSE
29.53
GROUP
325.000
DB_ADR
DEUTSCHE BANK AG
31.91
1,185.000
ING_ADR
ING GROUP NV ADR
14.38
325.000
IVZADR
INVESCO LTD
36.72
825.000
UBSADR
UBS GROUP AG
20.15
425.000
XLADR
XL GROUP LTD
31.72
Information Technology
30.000
BIDUADR
BAIDU INC
213.10
71.000
AVGOADR
BROADCOM LTD
188.89
690.000
KYO_ADR
KYOCERA CORP
49.56
ADR
300.000
SAP_ADR
SAP SE
81.62
1,520.000
STMADR
STMICROELECTRONICS
7.99
NV -NY SHS
Telecommunication Services
1,360.000
BT_ADR
BRI TISH
33.18
TELECOMMUNICATIONS
P
385.000
NTTYY
NIPPON TELEGRAPH
28.90
AND TELEPHONE CO
314.000
VOD_ADR
VODAFONE GROUP
36.24
PLC SP ADR
Utilities
108.000 NGG_ADR NATIONAL GRID PLC 76.81
INTERNATIONAL EQUITY ( Total
9
40,968.23 119.30
14,214.91 132.13
1,637.10 19.84
15,883.90 59.04
72,704.14
16,053.79 40.60
6,743.93 36.40
22,797.72
5,487.55 5.79
25,840.40 15.80
10,370.74 17.28
17,036.70 18.42
11,934.53 35.04
16,626.00 17.15
13,482.25 39.45
100,778.17
6,392.98 247.69
13,411.30 242.54
34,196.39 62.17
24,486.52 109.65
12,149.71 19.42
90,636.90
45,120.64 19.24
11,125.70 45.72
11,380.39 28.46
67,626.72
8,295.27 62.71
8,295.27
650,176.79
Pct. Cur.
Assets Yield
42,948.00
0.4
2.9
15,194.95
0.1
3.1
2,380.80
0.0
6.7
23,025.60
0.2
2.4
83,549.35
0.8
2.9
16,443.00
0.2
4.8
6,552.00
0.1
1.3
22,995.00 0.2 3.8
4,197.75
0.0
4.3
13,825.00
0.1
4.6
5,616.00
0.1
1.2
21,827.70
0.2
2.5
11,388.00
0.1
3.3
14,148.75
0.1
3.4
16,766.25
0.2
2.2
87,769.45
0.8
3.0
7,430.70
0.1
0.0
17,220.34
0.2
1.7
42,897.30
0.4
1.5
32,995.00
0.3
0.9
29,518.40
0.3
1.0
129,961.74
1.2
1.2
26,166.40
0.2
6.9
17,602.20
0.2
2.0
8,936.44
0.1
8.1
52,705.04
0.5
5.4
6,772.68
0.1
6.0
6,772.68
0.1
6.0
689,267.96
6.5
2.4
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
CORPORATE BONDS (USD)
35,000.000
74432QBG9
PRUDENTIAL
111.61
39,064.55
109.05
38,169.25
0.4
6.8
FINANCIAL INC
7.375% Due 06-15-19
32,000.000
03076CAE6
AMERIPRISE
108.28
34,648.64
107.59
34,429.44
0.3
4.9
FINANCIAL INC
5.300% Due 03-15-20
25,000.000
38141GVP6
GOLDMAN SACHS
100.58
25,144.75
101.30
25,324.00
0.2
2.7
GROUP INC
2.750% Due 09-15-20
25,000.000
78486QAC5
SVB FINANCIAL
108.42
27,106.00
108.55
27,138.50
0.3
5.0
GROUP
5.375% Due 09-15-20
35,000.000
06406HDF3
BANK OF NY
99.39
34,786.15
101.19
35,415.80
0.3
2.4
MELLON CORP
2.450% Due 11-27-20
40,000.000
12189LAD3
BURLINGTON
106.65
42,659.20
105.98
42,351.60
0.4
3.9
NORTHERNSANTA
FE
4.100% Due 06-01-21
25,000.000
89153VAP4
TOTAL CAPITAL
100.28
25,070.00
102.29
25,572.75
0.2
2.7
INTL SA
2.750% Due 06-19-21
20,000.000
86562MAEO
SUMITOMO MITSUI
100.00
20,000.00
98.29
19,658.80
0.2
2.1
FINL GRP
2.058% Due 07-14-21
55,000.000
06367TJX9
BANK OF
99.81
54,896.05
98.62
54,242.65
0.5
1.9
MONTREAL
1.900% Due 08-27-21
35,000.000
02665WBG5
AMERICAN HONDA
99.80
34,930.00
98.17
34,359.50
0.3
1.7
FINANCE
1.700% Due 09-09-21
35,000.000
674599CC7
OCCIDENTAL
99.06
34,672.05
103.13
36,094.45
0.3
3.0
PETROLEUM CORP
3.125% Due 02-15-22
45,000.000
064159JF4
BANK OF NOVA
100.00
45,000.00
100.16
45,073.35
0.4
1.9
SCOTIA VR
1.860% Due 03-07-22
30,000.000
91324PBV3
UNITEDHEALTH
99.49
29,848.20
102.29
30,688.20
0.3
2.8
GROUP INC
2.875% Due 03-15-22
40,000.000
191216CF5
COCA -COLA COITHE
99.80
39,920.80
100.41
40,164.40
0.4
2.2
2.200% Due 05-25-22
25,000.000
09247XAJO
BLACKROCK INC
103.95
25,987.75
104.77
26,193.50
0.2
3.2
3.375% Due 06-01-22
40,000.000
855244AG4
STARBUCKS CORP
100.77
40,310.00
101.92
40,769.60
0.4
2.6
2.700% Due 06-15-22
40,000.000
136069TY7
CANADIAN
100.58
40,230.80
100.17
40,066.40
0.4
2.5
IMPERIAL BANK
2.550% Due 06-16-22
35,000.000
375558BC6
GILEAD SCIENCES
101.83
35,639.45
103.57
36,249.15
0.3
3.1
INC
3.250% Due 09-01-22
37,000.000
89236TEC5
TOYOTA MOTOR
99.80
36,924.89
98.97
36,618.16
0.3
2.2
CREDIT CORP
2.150% Due 09-08-22
10
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT =COMBINED
September, 30, 2017
Unit
Total
Market
Pet.
Cur.
Quantity
SymboI
Security
Cost
Cost
Price
Value
Assets
Yield
41,000.000
037833DCI
APPLE INC
99.88
40,951.62
99.29
40,710.13
0.4
2.1
2.100%Due 09-12-22
20,000.000
354613AJO
FR.ANKLIN
102.16
20,431.60
101.41
20,282.80
0.2
2.8
RESOURCES INC
2.800% Due 09-15-22
40,000.000
693304AP2
PECO ENERGY CO
98.84
39,538.00
99.92
39,968.40
0.4
2.4
2.375% Due 09-15-22
40,000.000
693475AL9
PNC FINANCIAL
101.59
40,638.00
101.49
40,597.60
0.4
2.8
SERVICES
2.854%v Due 11-09-22
30,000.000
00209TAB 1
COMCAST CABLE
134.68
40,403.70
133.16
39,948.30
0.4
7.1
COMMUNICATIONS
9.455% Due 11-15-22
30,000.000
20826FAA4
CONOCOPHILLIPS
98.36
29,507.40
99.18
29,754.90
0.3
2.4
COMPANY
2.400% Due 12-15-22
77,000.000
46625HJH4
JPMORGAN CHASE
99.30
76,458.69
102.49
78,919.61
0.7
3.1
& CO
3.200% Due 01-25-23
30,000.000
29364NAR9
ENTERGY
97.82
29,344.80
102.23
30,667.80
0.3
3.0
MISSISSIPPI INC
3.100% Due 07-01-23
105,000.000
257375AE5
DOMINION GAS
101.73
106,820.70
102.96
108,105.90
1.0
3.4
HLDGS LLC
3.550% Due 11-01-23
39,000.000
001055AM4
AFLAC INC
105.24
39,991.20
105.59
40,124.58
0.4
3.4
3.625% Due 11-15-24
10,000.000
291011BG8
EMERSON
99.68
9,968.40
102.82
10,282.30
0.1
3.1
ELECTRIC CO
3.150% Due 06-01-25
25,000.000
097023AM7
BOEING CO
129.16
32,291.25
129.02
32,254.00
0.3
5.6
7.250% Due 06-15-25
70,000.000
665859AP9
NORTHERN TRUST
104.64
73,248.70
106.46
74,519.20
0.7
3.7
CORD
3.950% Due 10-30-25
35,000.000
694308HP5
PACIFIC GAS &
98.11
34,338.50
99.71
34,898.50
0.3
3.0
ELECTRIC
2.950% Due 03-01-26
19,000.000
548661DM6
LOWES COS INC
99.54
18,913.36
95.86
18,213.02
0.2
2.6
2.500% Due 04-15-26
70,000.000
94974BFYi
WELLS FARGO & CO
105.20
73,640.00
103.96
72,774.10
0.7
3.9
4.100% Due 06-03-26
40,000.000
63254AAS7
NATIONAL
99.27
39,709.20
95.08
38,032.40
0.4
2.6
AUSTRLIA BKINY
2.500% Due 07-12-26
40,000.000
86562MAF7
SUMITOMO MITSUI
100.00
40,000.00
95.09
38,037.60
0.4.
2.8
FINL GRP
2.632% Due 07-14-26
40,000.000
09247XANI
BLACKROCK INC
99.59
39,838.00
101.62
40,646.80
0.4
3.1
3.200% Due 03-15-27
40,000.000
56501RAE6
MANULIFE
100.00
40,000.00
101.11
40,444.00
0.4
4.0
FINANCIAL CORP
4.061 % Due 02-24-32
20,000.000
337358BD6
WACHOVIA CORP
123.80
24,759.40
125.19
25,037.40
0.2
5.2
6.550% Due 10-15-35
11
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTMN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Market
Pet.
Cur.
Quantity
Symbol
Security
Cast
Cost
Price
Value
Assets
Yield
50,000.000
594918BS2
MICROSOFT CORP
99.61
49,806.50
100.99
50,493.50
0.5
3.4
3.450% Due 08-08-36
13,000.000
842400FL2
SOUTHERN CAL
140.26
18,234.45
133.54
17,360.07
0.2
4.5
EDISON
6.050% Due 03-15-39
40,000.000
209111FA6
CONSOLIDATED
131.75
52,698.80
129.03
51,614.00
0.5
4.4
EDISON CO
5.700% Due 06-1540
55,000.000
369604BH5
GENERAL ELECTRIC
115.55
63,552.50
112.19
61,705.60
0.6
4.0
CO
4.500% Due 03-11-44
4,000.000
976826BK2
WISCONSIN POWER
99.18
3,967.32
103.63
4,145.12
0.0
4.0
& LIGHT
4.100% Due 10-15-44
8,000.000
56501RAD8
MANULIFE
99.64
7,971.60
121.79
9,743.20
0.1
4.4
FINANCIAL CORP
5.375% Due 034)4-46
6,000.000
26442CAR5
DUKE ENERGY
99.65
5,978.82
102.88
6,172.74
0.1
3.8
CAROLINAS
3.875% Due 03-15-46
29,000.000
548661 DN4
LOWE'S COS INC
99.44
28,838.76
97.19
28,185.68
0.3
3.8
3.700% Due 04-15-46
16,000.000
797440BV5
SAN DIEGO G & E
99.55
15,928.64
102.21
16,354.08
0.2
3.7
3.750% Due 06-01-47
40,000.000
845743BR3
SOUTHWESTERN
99.42
39,770.00
99.53
39,911.20
0.4
3.7
PUBLIC SERV
3.700% Due 08-1547
40,000.000
03040WAR6
AMERICAN WATER
99.69
39,877.20
99.99
39,996.40
0.4
3.8
CAPITAL C
3.750% Due 09-01-47
Accrued Interest
14,740.17
0.1
1,884,256.39
1.903,120.60
17.9
3.4
MUNICIPAL BONDS (USD)
35,000.000
93974CPH7
WASHINGTON ST GO
109.51
38,328.15
110.22
38,578.05
0.4
4.2
4.636% Due 08-01-22
30,000.000
914713N32
UNIV OF NORTH
101.04
30,312.00
99.05
29,716.50
0.3
2.0
CAROLINA CHAPEL
HILL REV
1.998% Due 12-01-22
30,000.000
20281PCS9
COMMONWEALTH
100.00
30,000.00
113.67
34,101.00
0.3
5.0
FING AUTH PA REV
5.653% Due 06-01-24
30,000.000
79765RP78
SAN FRANCISCO
100.00
30,000.00
102.38
30,713.70
0.3
3.6
CITY & CNTY CA
PUBLIC UTILITIES
3.700% Due 11-01-32
35,000.000
64966HMT4
NEW YORK NY GO
111.97
39,188.10
106.69
37,340.45
0.4
5.3
5.676% Due 10-01-34
6,000.000
592098G50
MET GOVT NASH &
134.47
8,067.96
133.46
8,007.54
0.1
4.9
DAVID CO TN WTR
& SWR REV
6.568% Due 07-01-37
20,000.000
59333P2R8
NIIAMI-DADS CO FL
100.00
20,000.00
99.76
19,951.60
0.2
3.7
AVIATION REV
3.732% Due 10-01-37
12
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Quantity Symbol Security
Cost
Cost Price
30,000.000 66702RAC6 NORTHSIDE TX ISD
107.65
32,293.80 106.91
GO
5.891 % Due 08-15-40
10,000.000 928077KD7 VIRGINIA ST PORT
100.00
10,000.00 102.61
AUTH REV
4.478% Due 07-01-45
Accrued Interest
GOVERNMENT BONDS (USD)
36,000.000 912828L57 US TREASURY 99.73
1.750% Due 09-30-22
39,000.000 912828VS6 US TREASURY N/B 103.52
2.500% Due 08-15-23
35,000.000 91281ORM2 US TREASURY 111.21
3.000% Due 05-15-45
Accrued Interest
GOVERNMENT SPONSORED BOND (USD)
5,000.000
3133EFJN8
FFCB
99.96
1.030% Due 07-13-18
25,000.000
3135GOL68
FANNIE MAE
99.00
0.750% Due 07-27-18
55,000.000
3133EGCN3
FFCB
99.99
1.490% Due 03-02-20
80,000.000
3133EHGB3
FFCB
100.00
2.030% Due 07-19-21
40,000.000
3134GAMP6
FHLMC - STEP
99.75
1.125% Due 09-30-21
50,000.000
31350OQ89
FNMA
99.78
1.375% Due 10-07-21
40,000.000
748149AM3
PROVINCE OF
99.74
QUEBEC
2.375% Due 01-31-22
65,000.000
3133EGQMO
FFCB
99.87
1.620% Due 02-10-22
70,000.000
3133EGJA4
FFCB
100.00
2.070% Due 06-29-23
40,000.000
3130AC5J9
FHLB
99.63
2.450% Due 02-28-24
30,000.000
3133EHCQ4
FEDERAL FARM
100.45
CREDIT BANK
2.850% Due 03-20-24
35,000.000
45950VHX7
INTL FINANCE CORP
104.67
2.125% Due 04-07-26
40,000.000
748149AJO
PROVINCE DE
99.70
QUEBEC
2.500% Due 04-20-26
40,000.000
563469UL7
MANITOBA
99.23
(PROVINCE OF)
2.125% Due 06-22-26
63,000.000
31398AFD9
FANNIE MAE
136.48
5.625% Due 07-15-37
238,190.01
35,904.56 99.06
40,374.14 102.54
38,922.46 102.92
115,201.16
4,998.00
99.80
24,750.75
99.55
54,994.50
99.46
80,000.00
99.85
39,900.00
99.84
49,890.50
98.16
39,897.60
100.78
64,91550
98.55
70,000.00
98.81
39,853.60
99.49
30,135.00
100.29
36,633.45
97.61
39,880.40
99.09
39,692.80 95.12
85,980.05 138.21
Market
Pct.
Cur.
Value
Assets
Yield
32,073.30
0.3
5.5
10,261.40
0.1
4.4
2,965.17
0.0
243,708.71
2.3
4.3
35,661.09
0.3
1.8
39,990.23
0.4
2.4
36,022.66
0.3
2.9
515.62
0.0
112,189.61
1.1
2.4
4,989.85
0.0
1.0
24,888.00
0.2
0.8
54,701.90
0.5
1.5
79,883.20
0.8
2.0
39,935.20
0.4
1.1
49,082.50
0.5
1.4
40,314.00
0.4
2.4
64,056.85
0.6
1.6
69,166.30
0.7
2.1
39,795.20
0.4
2.5
30,086.40
0.3
2.8
34,162.80
0.3
2.2
39,636.00
0.4
2.5
38,048.80
0.4
2.2
87,069.78
0.8
4.1
13
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMEN =COMBINED
September 30, 2017
Unit
Total
Market
Pet.
Cur.
Quantity
Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
43,000.000
880591DZ2
TENN VALLEY
137.08
58,943.80
136.67
58,769.39
0.6
3.9
AUTHORITY
5.375% Due 04-01-56
Accrued Interest
4,469.61
0.0
760,465.95
759,055.78
7.1
2.3
MORTGAGE POOLS (USD)
1,457.110
31294KS89
FGCI #E01443
105.41
1,535.89
100.49
1,464.28
0.0
3.5
3.500% Due 07-01-18
498.320
31401YUA1
FNCI N #722477
95.94
478.08
100.21
499.35
0.0
4.0
4.000% Due 07-01-18
1,350.990
312965MQ6
FGCI N #B13067
98.48
1,330.48
101.50
1,371.31
0.0
4.4
4.500% Due 03-01-19
1,589.250
3129661(29
FGCI N #13 13913
98.48
1,565.13
101.54
1,613.71
0.0
4.4
4.500% Due 05-01-19
4,933.180
31371MAZO
FNCI N #255724
96.50
4,760.32
101.89
5,026.26
0.0
3.9
4.000% Due 04-01-20
2,837.190
3128M1KS7
FGCI #G12205
96.88
2,748.53
102.65
2,912.33
0.0
4.4
4.500% Due 06-01-21
39,163.220
31418R3G4
FN AD4398
106.25
41,610.92
104.71
41,009.70
0.4
3.8
4.000% Due 06-01-25
19,624.170
3137BSP64
FHMS K058 Al
102.00
20,016.24
99.57
19,539.85
0.2
2.4
2.340% Due 07-25-26
48,090.180
31307RFR1
FG J34676
105.50
50,735.14
102.88
49,474.65
0.5
2.9
3.000% Due 07-01-31
47,11-8.650
3138WH2U5
FN AS7986
103.06
48,561.66
100.74
47,468.36
0.4
2.5
2.500% Due 09-01-31
29,865.720
3132J4AB5
FG G30701
111.00
33,150.95
108.98
32,548.97
0.3
4.6
5.000% Due 11-01-31
4,977.180
31410KJY1
FNMA 889579
109.39
5,444.57
112.52
5,600.30
0.1
5.3
6.000% Due 05-01-38
6,183.010
36202EUT4
G2 POOL #4194
106.13
6,561.72
110.10
6,807.59
0.1
5.0
5.500% Due 07-20-38
2,365.750
36202EUUI
G2 POOL #4195
99.89
2,363.16
112.12
2,652.41
0.0
5.4
6.000% Due 07-20-38
14,523.260
31397NZY4
FNR 2009-28 GB
103.87
15,086.03
104.56
15,185.32
0.1
4.8
5.000% Due 04-25-39
17,067.250
36202ESGO
G2 POOL #4447
104.81
17,888.61
108.18
18,462.63
0.2
4.6
5.000% Due 05-20-39
28,762.120
36202E7H6
G2 POOL #4496
109.58
31,516.99
108.11
31,095.67
0.3
4.6
5.000% Due 07-20-39
7,525.620
36297KGN5
GNSF 5.5% POOL
106.16
7,988.92
107.67
8,102.68
0.1
5.1
#714005
5.500% Due 10-15-39
37,003.460
31398RS97
FNR 2010-64 KA
103.05
38,130.67
105.27
38,951.92
0.4
4.3
4.500% Due 06-25-40
42,049.430
3137BWJR6
FHR 4667 DA MTGE
103.70
43,606.57
103.33
43,450.53
0.4
3.4
3.500% Due 06-15-41
57,708.500
3136A3RR4
FNR 2012-6 MA
103.41
59,674.20
103.57
59,771.13
0.6
3.9
4.000% Due 10-25-41
38,223.440
3136AVFZ7
FNR 2017-13 CA
100.09
38,259.65
100.01
38,226.43
0.4
2.5
2.500% Due 10-25-43
52,722.390
3136AMQD4
FNR 2015-2 PA
98.92
52,153.98
99.41
52,409.35
0.5
2.3
2.250% Due 03-25-44
59,894.610
3137BDER3
FHR 4388 MC
99.50
59,595.38
100.32
60,084.12
0.6
2.5
2.500% Due 07-15-44
14
Highland Capital Management, LLC
PORTFOLIO APPRAISAL
SEBASTIAN POLICE OFFICERS' RETIREMENT -COMBINED
September 30, 2017
Unit
Total
Market
Pct.
Cur.
Quantity Symbol
Security
Cost
Cost
Price
Value
Assets
Yield
79,462.900 3136AXZ73
FNR 2017-72 GH
99.19
78,817.26
100.25
79,661.56
0.7
2.5
2.500% Due 08-25-47
Accrued Interest
794.60
0.0
663,581.03
664,185.00
6.2
3.3
CERTIFICATES OF DEPOSIT (USD) ..
15,000.00 02587DXA1
AMERICAN EXPR
100.00
15,000.00
100.00
15,000.00
0.1
1.9
CENTURION
1.950% Due 12-18-18
50,000.00 02587DC89
AMERICAN
100.00
50,000.00
100.90
50,449.15
0.5
2.3
EXPRESS
CENTURION
2.350% Due 10-07-20
Accrued interest
649.92
0.0
65,000.00
66,099.07
0.6
2.2
TOTAL PORTFOLIO
9,923,876.26
10,637,346.29
100.0
2.3
15
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941-377-2200 941-377-4848
Phone Fax
Sebastian Police Officers' Retirement System
ATTN: Ken Killgore
1225 Main Street
Sebastian, FL 32958
.In Reference To: Police Pension Fund
Professional Services
0049
12/12/2017 Preparation and attendance at Board Meeting.
12/14/2017 Preparation of Records Management Liaison Officer (RMLO) Resolution.
12/20/2017 Preparation of addendum to Actuarial Services Agreement with Foster & Foster,
Inc.
For professional services rendered
Balance due
December 31, 2017
Invoice Number
31662
Hours Amount
1.80 765.00
0.30 127.50
0.50 212.50
2.60 $1,105.00
$1,105.00
*" Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the "Total New Charges - for services and/or expenses". Thank you.
Sebastian Police Officers' Retirement System
December 31, 2017
In Reference To: Kenneth Johnson Disability
Professional Services
12/20/2017 Correspondence to Claimant's attorney re: legal transition.
For professional services rendered
Balance due
1617
31663
Hours Amount
0.10 42.50
0.10 $42.50
$42.50
Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the "Total New Charges - for services and/or expenses" . Thank you.
Sebastian Police Officers' Retirement System
December 31, 2017
.In Reference To: Steven R. Powell Disability File 1629
Professional Services
12/11/2017 Preparation and attendance at Board Meeting for Powell Initial Hearing by phone.
12/12/2017 Preparation of Order and transmittal to Board.
12/19/2017 Correspondence to Claimant transmitting copy of signed Order.
For professional services rendered
Previous balance
Balance due
31664
Hours Amount
2.10
892.50
0.60
255.00
0.20
85.00
2.90
$1,232.50
$298.92
$1,531.42
** Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the "Total New Charges - for services and/or expenses". Thank you.
Please indicate account number(s) with payment.
(Please Deduct any payments not reflected in Balance due)
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941-377-2200
Phone
Sebastian Police Officers' Retirement System
ATTN: Ken Killgore
1225 Main Street
Sebastian, FL 32958
Project Billing Summary
In Reference To: Police Pension Fund
In Reference To: Kenneth Johnson Disability
In Reference To: Steven R. Powell Disability File
941-377-4848
Fax
December 31, 2017
Invoice Number
Prev. Bal/
Payments/ New Chgs/
Fees/ Credits/ Pm/Cr/Ref/
Costs Refunds New Bal
0049 31662
$0.00 $0.00
$1,105.00 $0.00 $1,105.00
$0.00 $0.00 $0.00
$1,105.00
1617 31663
$0.00 $0.00
$42.50 $0.00 $42.50
$0.00 $0.00 $0.00
$42.50
1629 31664
$0.00 $298.92
$19232.50 $0.00 $1,232.50
$0.00 $0.00 $0.00
$1,531.42
Sebastian Police Officers' Retirement System
December 31, 2017
Fees/
Costs
$2,380.00
$0.00
Prev. Ball
Payments/
New Chgs/
Credits/
Pm/Cr/Ref/
Refunds
New Bal
$0.00
$298.92
$0.00
$2,380.00
$0.00
$0.00
GRAND TOTAL (current and previous balances)
Please indicate account number(s) with payment.
(Please Deduct any payments not reflected in Balance due)
$2,678.92
I
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941-377-2200 941-377-4848
Phone Fax
Sebastian Police Officers' Retirement System
ATTN: Ken Killgore
1225 Main Street
Sebastian, FL 32958
.In Reference To: Police Pension Fund
Previous balance
Accounts receivable transactions
11/27/2017 Payment -thank you. Check No. 33111
Total payments and adjustments
Balance due
November 30, 2017
Invoice Number
0049 28149
Amount
$3,913.58
($3,913.58)
($3,913.58)
$0.00
Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the 'Total New Charges - for services and/or expenses". Thank you.
Sebastian Police Officers' Retirement System
November 30, 2017
.In Reference To: Kenneth Johnson Disability 1617 28150
Amount
Previous balance $87.15
Accounts receivable transactions
11/27/2017 Payment - thank you. Check No. 33111 ($87.15)
Total payments and adjustments ($87.15)
Balance due $0.00
** Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the 'Total New Charges - for services and/or expenses". Thank you.
1
Sebastian Police Officers' Retirement System November 30, 2017
.In Reference To: Steven R. Powell Disability File 1629 31529
Professional Services
Hours Amount
11/3/2017 Preparation of Notice of Initial Hearing and transmittal to Board and Claimant. 0.30 127.50
11/15/2017 Receipt and review of supplemental records from Claimant's attorney. 0.20 85.00
11/29/2017 Correspondence to Board transmitting supplemental records. 0.20 85.00
For professional services rendered 0.70 $297.50
Additional Charges:
Qty
11 /13/2017 Copies 2 0.50
Postage 1 0.92
Total additional charges $1.42
Total amount of this bill $298.92
Previous balance $5,545.20
Accounts receivable transactions
11/27/2017 Payment - thank you. Check No. 33111 ($5,545.20)
Total payments and adjustments ($5,545.20)
Balance due $298.92
** Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the "Total New Charges - for services and/or expenses" . Thank you.
Please indicate account number(s) with payment.
(Please Deduct any payments not reflected in Balance due)
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941-377-2200
Phone
Sebastian Police Officers' Retirement System
ATTN: Ken Killgore
1225 Main Street
Sebastian, FL 32958
Project Billing Summary
.In Reference To: Police Pension Fund
In Reference To: Kenneth Johnson Disability
941-377-4848
Fax
November 30, 2017
Invoice Number
Prev. Ball
Payments/ New Chgs/
Fees/ Credits/ Pm/Cr/Ref/
Costs Refunds New Bal
0049 28149
($3,913.58) $3,913.58
$0.00 $0.00 $0.00
$0.00 $0.00 ($3,913.58)
$0.00
1617 28150
($87.15) $87.15
$0.00 $0.00 $0.00
$0.00 $0.00 ($87.15)
$0.00
.In Reference To: Steven R. Powell Disability File 1629 31529
($5,545.20) $5,545.20
$297.50 $0.00 $298.92
$1.42 $0.00 ($5,545.20)
$298.92
Sebastian Police Officers' Retirement System
November 30, 2017
Payments/
Fees/ Credits/
Costs Refunds
$297.50 ($9,545.93)
$0.00
$1.42 $0.00
GRAND TOTAL (current and previous balances)
Please indicate account number(s) with payment.
(Please Deduct any payments not reflected in Balance due)
Prev. Ball
New Chgsl
Pm/Cr/Ref/
New Bal
$9,545.93
$298.92
($9,545.93)
$298.92
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MOF
SEBASTIA
HOME OF PELICAN ISLAND
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
INVOICE
TO: Sebastian Police Pension Trust Fund
1225 Main Street
Sebastian, FL 32958
I Y�1ROWN16101
INVOICE:
Date:
Amount:
Agreement With City of Sebastian Dated June 14, 2017 for
Plan Administrator Services for months of October, November
and December 2017.
PAYMENT DUE UPON RECEIPT.
PLEASE RETURN COPY OF INVOICE WITH PAYMENT
THANK YOU.
TOTAL AMOUNT DUE
Remit To: City of Sebastian - Attention Ken Killgore
1225 Main Street
Sebastian, Florida 32958
Account Code 001501-349620
1/5/2018
$6,000.00
AMOUNT
DUE
$6,000.00
$6,000.00
Kenneth Killgore
From: Kristin <kristin@cdpension.com>
Sent: Thursday, December 14, 2017 4:36 PM
To: Kenneth Killgore
Subject: Records Management Liasion Officer (RMLO) Resolution
Attachments: GS1-SL 2013 - pension plans edit.10-14-14.pdf, 12-12-17.RMLO Res.pdf
Good afternoon, Ken.
Attached please find a resolution regarding requirements for storage, retention and
destruction of public records for the Board of Trustees of the City of Sebastian Police
Officers' Retirement System, appointing you as the Records Management Liaison Officer.
Once this document has been signed by the Chairman and Secretary, please send an
executed copy to us for our files and send a copy, along with the attached reporting
memorandum to the Division of Library and Information Services.
Kind regards,
":IUD "
Legal Assistant to
Lee Dehner
Christiansen & Dehner, P.A.
63 Sarasota Center Blvd., Ste 107
Sarasota, Florida 34240
Phone: 941-377-2200
E-Mail: kristin(@cdpension.com
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE
CITY OF SEBASTIAN POLICE OFFICERS' RETIREMENT
SYSTEM DESIGNATING A RECORDS MANAGEMENT
LIAISON OFFICER AND ADOPTING A RECORDS
RETENTION SCHEDULE.
WHEREAS, Florida Statutes §257.36 creates the Records and Information Management
Program within the State Division of Library Services, which is responsible for records management;
WHEREAS, the Board of Trustees is a local governmental agency subject to the requirement
of Florida Statutes §257.36;
WHEREAS, Florida Statutes §257.36 requires the Board to designate a Records Management
Liaison Officer; and
WHEREAS, Florida Statutes §257.36 requires the Board to establish and maintain an active
and continuing program for the economical and efficient management of records;
FUND:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
SECTION 1. The Board designates Kenneth Killgore as the Records Management Liaison
Officer for purposes of Florida Statutes §257.36.
SECTION 2. The Board adopts the State of Florida General Records Schedule GS 1-SL, as
amended from time to time, as its records retention schedule, to establish and maintain an active and
continuing program for the economical and efficient management of records.
Adopted by the Board this day of , 2018.
CHAIRMAN
ATTEST:
SECRETARY
Copy to:
Division of Library and Information Services
Florida Department of State
Mail Station 9E
Tallahassee, Florida 32399-0250
ksWscbas/12-14-17.RML0.Rcs
GSISL GS/SL Description Retention
Item# Record Series Title
2 Administrative Convenience Records This record senes consists of DUPLICATES of correspondence, reports, publications. Retain until obsolete, superseded, or administrative value
memoranda, etc., maintained for the convenience of officials and employees in carrying out is lost.
their duties. The material filed In this series is NOT the official file or record copy. Do NOT
use this item if records fall under a more appropriate retention schedule Item.
3 Administrative Support Records
This record series consists of records relating to internal administrative activities rather than Retain until obsolete. superseded, or administrative value
the functions for which the office edsts. These records document day-to-day office
Is lost.
management and do not serve as official documentation of office programs. Examples are
an individual's daily activity backing log used to compile periodic activity reports; sign-up
sheets for staff use of office equipment or facllifies (e.g., reserving a meeting room); and
records documenting operaWg and use of an internal staff library. Do NOT use this Item If
records fall under a more appropriate retention schedule Item or If the unique
contentirequlrements ofthe records necessitate that an Individual retention schedule'
be established. For instance, use Budget Records: Supporting Documents for budget work
papers, or use Purchasing Records for records relating to purchase of office supplies; etc.
122 Administrator Records: Agency
This record series consists of records documenting the substantive actions of elected a
10 anniversary years; State agencies must contact the
Director/Program Manager
appointed program managers or agency directors. These records constitute the official
State Archives of Fonda for archival review before
record of an agencyrs performance of its functions and formulation of policy and program
disposition ofrecords. Other agencies should ensure
initiatives. This series may include various types of records, such as: correspondence;
appropriate preservation of records determined to have
memoranda: statements prepared for delivery at meetings, conventions, or other public
long-term historical value.
functions that are designed to advertise and promote departmental programs, activities, and
policlea; Interviews: and reports concerning agency program development and
implementation. Sea also 'CORRESPONDENCE AND MEMORANDA PROGRAM AND
POLICY DEVELOPMENT.*DIRECTIVES/POLICIES/PROCEDURES; and
-SUBJECT/REFERENCE FILES.' These records may have archival value.
25 Advertisements: Legal
This record senes consists of advertisements which have appeared In newspapers or other
5 fiscal years.
publications as stipulated in Section 50.011, Florida Statutes, (Where and in what language
legal notices to be published) or in the 'Administrative Weekly' regarding matters pertaining
to the agency and other legal advertisements which may directly or Indirectly affect the
agency, e.g., bid Invitations for construction jobs, public hearings or notices, and public
sales. A legal advertisement is frequently filed with the item to which It applies.
116 Attendance and Leave Records
This record sense consists of requests orapplications for vacation, sick, family medical
3 fiscal years.
leave act (FIAA), end other types of leave including leaves ofabsences; time sheets or
time cards along with any required documentation (medical statements or excuses from a
physician, jury duty summons, or military orders. eta.) submitted by an employee to
document authorized absences; reports of leave hours used and accrued during a pay
period; and reports of leave balances for all agency employees. NOTE: Use PAYROLL
RECORDS: SUPPORTING DOCUMENTS if the records are used at least In part to
determine or verity pay or benefits.
Page 1 of 24 Effective 10/1/2013
GSISLI GS'SL
I Description
Retention
Item N Record Series Tltla
394 Audit Trails: Routine Administrative
This record sense consists of systemyenersted audit Nails frocking events relating to
Retain until obsolete,superseded. or administrative value
Information Systems
records in information systems used for muline agency administrative activities. Audit wails
is lost.
link to specific records in a system and track such information as the user, date and time of
event, and type of event (data added. modified, deleted, etc.). Since audit trails may play an
integral part in prosecution, disciplinary actions, or audits or other reviews, agencies are
responsible for ensuring that internal management pdicies are in place for retaining audit
wails as tang as necessary for these purposes.
8 Audits: Auditor General
This record series consists of an annual report issued by the Auditor General to establish
10 fiscal years. State agencies must contact the Stale
the position of the agency being audited against its standard of performance. These records
Archives of Florida for archival review before disposition of
are created pursuant to Section 11.45,Flor/da Statutes, Definitions; duties; authorities;
records. Other agencies should ensure eppropnate
reports; miss (Auditor General). See also 'AUDITS:INDEPENDENT;'AUDITS:
preservaton of records determined to have long-term
INTERNAL; 'AUDITS: STATE/FEDERAL,' and 'AUDITS: SUPPORTING DOCUMENTS.'
historical value.
These records may have archival value.
56 Audits: Independent
This record series consists of a report, Including any appropriate financial statements,
10 fiscal years.
issued by an independent auditor to establish the position of the agency being audited
against its standard of performance. The audits may be instigated by any agency,
organization, or internal management. These records are created pursuant to Section
11.45. Florida Statutes, Definitions: duties; adhonties; reports; rules (Auditor General),
andror Section 215.97, Florida Statutes, Florida Single Audit Act. See also *AUDITS:
AUDITOR GENERAL. —AUDITS: INTERNAL -'AUDITS: STATE/FEDERAL,' and
'AUDITS: SUPPORTING DOCUMENTS.'
73 Audits: Internal
This rewm sedes consists of a report issued by an internal auditor to establish the position
5 fiscal years.
of the agency being audited against Its standard of performance. The audits may be
instigated by any agency, organization, or internal management. Records of internal audits
for state agencies are created pursuant to Section 11.45. Florida Statutes, Definitions:
duties; authorities; reports: rules (Auditor General) and/or Section 20.055, Florida Statutes,
Agency Inspector generals. Sea also'AUDITS: AUDITOR GENERAL,' AUDITS:
INDEPENDENT. —AUDITS: STATEIFEDERAL; and 'AUDITS: SUPPORTING
DOCUMENTS.'
83 Audits: State/Federal
This record seder consists of a report issued by a federal or state auditor to establish the
10 fiscal years. State agencies must contact the State
position of the agency being audited against its standard of performance. The audits may
- Archives of Fionde for archival review before disposition of
he instigated by any agency, organization, or internal management. Records of such audits
records. Other agencies should enswe appropriate
for stale agencies are created pursuant to Section 11 A5(3), Flanda Statutes Definitions;
preservation of records determined to have long-term
authorities; reports; rules (Auditor General). Sea also 'AUDITS: AUDITOR GENERAL,'
historical value
*AUDITS: INDEPENDENT,' INTERNAL; and "AUDITS: SUPPORTING
DOCUMENTS.' These records may have archival value
57 Audits: Supporting Documents
This record series consists of the documentation and supporting documents used to
3 fiscal years.
develop the audit report Win all bills, accounts, records, and transactions. The audit may be
instigated by any agency, organization. orinternal management. See also 'AUDITS:
AUDITOR GENERAL. —AUDITS: INDEPENDENT; 'AUDITS: INTERNAL,' and 'AUDITS:
STATE/FEDERAV
Page 2 of 24 Effective 10/1/2013
GS1-SL I GSI-SL I Description
Item M Record Series TiBe
50 Automated Accounting System Reports This record series consists of reports generated by an agency's automated accauning
system, such as SAMAS (State Automated Management Accounting System), FLAIR
(Florida Accounting S Information Resource), Aspire, or other automated accounting
system. Included are such reports as a log of all updated transactions entered into the
system and a financial statement for each month for all divisions and/or bureaus of the
agency. Sea also'DISSURSEMENT RECORDS: DETAIL, —DISBURSEMENT RECORDS'
SUMMARY; 'RECEIPT/REVENUE RECORDS: DETAIL; 'RECEIPT/REVENUE
RECORDS: SUMMARY; and'FINANCIAL HISTORY SUMMARY RECORDS.'
397 Ballots This record series consists of ballots and related records for elections conducted to
determine Issues not governed by Florida election laws. This may include votes on
Issues addressed by municipal pension board members, advisory councils and committees:
election of a chair by board members; slacken of members Of a pension board by
employees; and other similar instances. The series may indude, but is not limited to:
nominalion forms, ballots, envelopes, vote tally sheets, and related unused forms. NOTE:
For ballots and vote sheals for votes that are required to be taken in public by public of8cars
at public meetings as defined in Section 286.011. Florida Statutes. use MINUTES:
OFFICIAL MEETINGS (PRELIMINARYIAUDIO RECORDINGSNIDEO RECORDINGS).
NOTE: For ballots and other records relating to elections governed by Florltla election larva,
use General Records Schedule GS3 for Election Records.
Bank Statements: Reconciliation
( Bargaining Records
Calendars
Canmikee/Board Appointment Records
Committee/SoaN Appointment Records:
NonSelecte l Applicants
Retention
3 fiscal years.
30 days after vote count or cancellation of election.
)his record series consists of monthly statements of bank accounts and reconciliations to I5 fiscal years,
th show debits. credits, and cash balance In e account.
This reroN series consists of contracts and supporting documentation related to a contract I5 fiscal years after expiration or cancellation of contract
or agreement between a public agency and a labor organization or employee union.
This record series consists of calendars, appointment books, planners, we e-recarda 1 anniversary year
sh ymng official daily appointments and meetings. The series might also include lists of
'Priordized daily tasks; background materials, issues for discussion, and speaking points cur
remarks. This series does NOT indutle the record copy of speeches, which are covered by
'PUBLIC INFORMATION FILES' (Item #128).
This record series consists of records relating to the appointment of individuals to serve on 13 fiscal years after ten of office ends or committee/board
committees, boards, advisory councils, etc. The series may include. but is not limiteto, d is abolished
.
applications, letters of recommendation, letters of appointment, letters of acceptance, oaths
of office, resignation letters, and related correspondence and supporting documentation.
See also'COMMIITEE/BOARD APPOINTMENT RECORDS: NONSELECTED
APPLICANTS.'
This record series consists of words relating to applicants not selected to serve on 14 anniversary years after personnel action and any
committees, boards, advisory councils, etc. The series may include, but Is not limited to, lififigation is resolved
applications, letters of recommendation, and related correspondence and supporting
documentation. See also'COMMITTEE/BOARD APPOINTMENT RECORDS.'
Page 3 of 24 Effective 10/1 /2013
GSISLI RecoGS1SLa
Description RetRetentionItem k rd Serk Title
335 Communications Audio Recordings This record series consists of audio recordings of radio and telephone communications and 30 days.
complaint calls. The series Includes recordings of telephone calls to and from the Police,
sheriff department, or other dispatch ice/agency, Including 911 calls. The recordings are
made for backup of activity reports, complaint records, and office operations, such as to
verify limes complaints are telephoned Into the department or office/agency or for quality
assurance reviews of customer service calls. Since these recordings may play an Integral
part in prosecution or disciplinary actions, agencies are responsible for ensuring that
internal management policies are in place establishing criteria for which recordings should
be retained for further investigation. See also'911 RECORDS: LOGS.'
94 Complains: This record series consists of individual complaints received from citizens, consumers, or 1 anniversary year after resolved.
Citizens/Consumers/Employees employees. The words provide name, address, and telephone number of complainant,
date of complaint, nature of complaint, to wham referred and date, anion taken, and
signature of person taking the action. This series does not include records documenting
employee claims of harassment or discrim inalion. See also *GRIEVANCE FILES.'
391 Computer Logs This record series consists of firewall logs, system logs, network logs, or other logs used to 30 days or until revew of logs is complete, whichever
maintain the Integrity and security of the agencya computer systems. The logs may record occurs first.
such information as: scurc , and desfinetion Internet Prolacd (IP) addresses; user
identification information: files. directories. and data that have been accessed; user tights;
and running applications antl databases. Since these logs may play an Integral pan in
pronealion or disciplinary actions, agencies are responsible for ensuring that Internal
management policies are in place establishing criteria for which logs or entries should be
retained for further Investigated.
65 Contracts/Leases/Agreements: Non. This record series consists of legal documents, correspondence, reports, etc., relating to -5 fiscal years after completion or termination of
Capital Improvement the negotiation,fulfillment, and lamination of nomcapllat Improvement contracts, leases, or contract/lease/agreement.
agreements to which the agency is a patty. In addition, It includes the various contracts,
leases, or agreements entered into for the purchase of goods and services, such as the
purchase of gas, fuel dI, and annual purchases of inventory -maintained items. See also
'CONTRACTS/LEASES/ AGREEMENTS: CAPITAL IMPROVEMENT/REAL PROPERTY'
and'BARGAINING RECORDS.'
337 Copyright Release/Authonzation This record series consists of releases or other documentation authorizing the agency to
Documentation publish copyrighted materials, Including publication on the Intemet. The series Includes
releaselauthoizatlon forms, correspondence, and related documentation.
17 Correspondence and Memoranda: This record series consists of routine correspondence and memoranda of a general nature
Administrative mat are associated with administrative practices but that do not create policy a procedure,
document the business of a particular program, or act as a receipt. See also
'CORRESPONDENCE AND MEMORANDA: PROGRAM AND POLICY DEVELOPMENT,'
'DIRECTIVES/POLICIES/PROCEDURES: and'INFORMATION REQUEST RECORDS.'
These records may he" archival value.
years. State agencies must contact the State
a of Honda for achival review before disposition of
Other agencies shoultl ensure appropriate
anon oreco ds determined to havelong-temp
Page 4 of 24 Effective 10/1/2013
GS1,SL
I GSiSLs
I Description
I Retention
Item#
Reco rd 8er1eTtde
338
Correspondence and Memoranda:
This record series consists of weespondence and memoranda documenting policy
5fiscal years. State agencies must contact the State
Program and Policy Development
development,decision+making, or substantive programmatic issues, procedures, or
Archives of Florida for archival review before disposition of
activities. See also°ADMINISTRATOR RECORDS: AGENCY DIRECTOR/PROGRAM
words. Other agencies should ensure appropriate
MANAGER;'CORRESPONDENCE AND MEMORANDA: ADMINISTRATIVE; and
preservation of words determined to have longterm
'DIRECTIVESIPOLICIES/PROCEDURES.' These words may have archival value.
hlsMdcal value.
339 Deferred Compensation Summary
This record series consists of reports Provided to the agency by deferred compensation
Retain until obsolete, superseded, or administrative value
Reports
providers summarizing contributions, gains, losses, and other fund activities over me courses lost.
of M reporting period. These are rat reports of individual employees' wntribulions or
account activities.
186 DirectiveslPolicies/Pmcedures
This record series consists of the Official management statements of policy for the
2 anniversary years after superseded or becoming
organization, supportng documents, and the Operating procedures which outline the
obsolete. State agencies must contact the State Archives
methods for accomplishing the functions and activities assigned to the agency. The series
of Florida for archival review before disposition ofreconds.
may Include, but is not limited to, such materials as employee handbooks, standard
Other agencies should ensure appropriate preservation of
operating procedures, and correspondence, and memoranda stating the policies and
records determined lo have brig -term historical value.
procedures to be followed by employees. See also *ADMINISTRATOR RECORDS:
AGENCY DIRECTORIPROGRAM MANAGER,"CORRESPONDENCE AND
MEMORANDA: ADMINISTRATIVE; 'CORRESPONDENCE AND MEMORANDA:
PROGRAM AND POLICY DEVELOPMENT; 'DISASTER PREPAREDNESS PLANS; and
'DISASTER PREPAREDNESS DRILL RECORDS.' These records may haw archival
value.
340 Disbursement Records: Detail
This series consists of records documenting specific expenditures or transfers of agency
5 fiscal years.
moneys for the procurement of commodities and services and other purposes. The series
may Include, but is not limited to, pmcuramenl records such as requisitions, requisition logs,
purchase orders. contracts, purchasing cam (pcard) recelpts, vendor Invoices, receiving
reports, acceptances of contract deliverables, approvals, and related documentation; and
expenditure records for disbursements made through checks, warrants, electronic fund
transfers (EFT), purchasing cards, or other methods, such as payment vouchers, approvals,
check registers, cancelled checks, check stubs, cancelled warrants, disbursement ledgers,
journal transactions, expenditure detail reports, refund records, and other accounts payable
and related documentation. Retention is based on Section 95.11(2). Florida Statutes,
Statute of Limitations on contracts, obligations, or liabilities. See also'OISBURSEMENT
RECORDS: SUMMARY. —PURCHASING RECORDS,' and'TRAVEL RECORDS'
341 Disbursement Records: Summary
This sense consists of records providing summary or aggregate documentation of
10 fiscal years.
expenditures or transfers of agency moneys for the procurement of commodibes and
services and Other purposes. The series may include, but is net limited to, summary records
such as trial balance reports. check logs and registers, summary expenditure reports,
federal grant final closeout reports. summary j0umal transactions. and other accoun6
payable summary and related documentation. See also 'DISBURSEMENT RECORDS:
DETAIL.'
Page 5 of 24 Effective 10/1/2N3
GSISLI GS1SL
Its Record Sense Tide
98 Disciplinary Case Files: Employees
399 Domestic Partnership Registry Records
342 Donation Records
242 Drafts and Working Papers
264 Electronic Funds Transfer Records
Description
This record series documents the investigation of allegations of employee misconduct
and/or violation of department regulations or orders, state or federal statutes, or local
ordinances. The series may include, but is not limited to, statements by the employee,
witnesses, and the person filing the complaint. Cases include both formal and informal
disciplinary proceedings relating to allegations that were determined as sustained, not
sustained, unfounded, or exonere[ed.'Formal discipline is defined as disciplinary action
involving demotion, removal from office, suspension, or other similar action. 'Informal
discipline is defined as any disciplinary action involving vefthm and verbal reprimands,
memoranda, or other similar action. These records are filed separately from the employee
personnel file, but the final action summary becomes part of the personnel file. See also
'EMPLOYEE CONDUCT COUNSELING RECORDS; 'PERSONNEL RECORDS' items.
and'STAFF ADMINISTRATION RECORDS.'
This record series documents domestic partnerships established and dissolved by law or
ordinance. Records may Include, but are not limited to, Affidavits of Domestic Partnership,
domestic partnership amendments. Affidavits of Termination of Domestic Partnership, and
other supporting or related documentation.
This record series documents donations of funds. property, historical documents, artifacts.
or other items of long4ern value or significance to a pudic agency or institution inducting.
but not limited to, donations to the collections of cultural heritage Institutions such as public
archives and museums. The series may include, but is not limited to, correspondence;
deeds of gift andfor other transfer documentation; description and/or value of Harris)
donated; and documentation of the purpose of the donation and any timitatlons/restrictions
on use. Sae also'ENDOWMENTSISEDUESTSr-RUST FUND RECORDS.'
This record series consists of materials used in developing, compiling, and assembling a
final product such as an agency report a database. The senes may include, but is not
limited to, copies of cortespondence or memoranda; circulated drafts; data entry fortes;
notes; calculations; and other suppoNng documents. Drafts of documents that could
have a significant effect on an agency's programs, functions, and responsibilities (for
instance, agency mission statements or major policy initiatives) should be placed
under the record sedes "ADMINISTRATOR RECORDS: AGENCY
DIRECTORTROGRAM MANAGER."
This record series consists of the documentation necessary to establish and maintain the
electronic transfer of funds. The series may include, but is not limited to: an agreement
between the two panes; a farm which lists both institutions' names, their routing numbers,
the names) and aulhonnng signature(s) of the account holder(s); direct deposit
authorizations; canceled deposit slips or checks; and documentation of the termination of
service or transfer of service to a new Institution. This series does not include records of
specific individual deposits or payments. Retention is pursuant to Statute of Limitations for
fraud, Section 95.11(3)0), Fantle Stables.
Retention
5 anniversary years after final action.
Permanent
Permanent.
Retain until obsolete, superseded. or administrative value
is lost.
5 fiscal years after termination of service
agreement/authaizstion.
231 Electronic Records Software and This record sense; consists of proprietary and non-proprietary software as well as related Retain as long as software -dependent records am
Documentation documentation that provides information about the content, structure, and technical retained.
specifications of computer systems necessary for retrieving information retained in machine
readable format These records may be necessary for an audit process.
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Retention
Item III
Record Series Title
24 Employment Application and Selection
This record sense consists of all records which document the selection process and justify
4 anniversary years after personnel action provided any
Records
the selection decision, including but not limited to, the job opportunity announcement and
litigation is resolved.
any other recruitment sports; position description, Including the knowledge, skills, and
abilities (KSAs) necessary to perform the job; applications and resumes for employment,
including any demographic data provided by applicants; correspondence; credential
documentation: testingfexaminetion plans. Documentation, and results; background
investigationdscreening Documentation; preemployment health examination records;
reference checks; lists of eligible candidates; lists of applicants' ratings or rankings;
description of the selection process and selection techniques used; names and Wles of all
persons panidpating in the selection process: and other information that affects Me
selection decisions. Documentation (original or copies) regarding hired candidates
should be transferred to the employee's official personnel file. See Sections 110.211
and 110.213. Florida Spheres, governing recruitment and selection in state employment
Section 760.11, Florida Statutes, Administrative and civil remedies construction (outlining
discrimination grievance procedures. inclutling for employment discrimination allegations);
and Rule BOL-29 though 6OL39, Florida Administrative Code, Personnel Rules. Sea also
'PERSONNEL RECORDS' items and'POSITION DESCRIPTION RECORDS.'
400 Employment Applications: Unsolicited
This record series consists of records submitted by individuals seeking employment when
Retain until obsolete, superseded, or administrative value
the agency is not in the process of hiring. The series may include, but is not limited to,
is lost.
employment applications, resumes, credential documentation. or other records submitted
by the applicant, as well as conespundence and any related records regarding the
application.
211 Endowments/BequestsrTmst Fund
This record sense documents the creation of, contributions to, or expenditures from,
Permanent. State agencies should confect the Stare
Records
endowments, bequests and trust funds. See also'DONATION RECORDS.' These records
Archives ofFlonda for archival review after, 5 years. Other
may have archival value.
agencies should ensure appropriate preservation of
103 Equal Employment Opportunity
This record sense consists of annual reports relating to employment statistics Gob
4 anniversary years after final action.
Compliance Records
classifications, race, sex, age, etc.) as required by the U.S. Equal Employment Opportunity
Commission (EEOC). The series may also include related correspondence, reviews,
background information, and other supporting documents. Refer to 29CFRI602 for EEOC
reporting requirements. Retention Is pursuant to Statute of Limitations, Section 95.11(3),
Florida Statutes. See also'AFFIRMATIVE ACTION RECORDS' and 'MINORITY
BUSINESS CERTIFICATION CASE FILES.'
227 Exposure Records
This record series consists of records documenting the exposure or possible exposure of an
30 anniversary years.
employee to a blood home pathogen, contagion, radiation, or chemicals some the
acceptable limits or dosage. These records may include, but are not limited to, statistical
analyses, incident reports, material safety data sheets, copies of medical records or reports,
risk management assessments, and other supporting documentation demonstrating cite
possibility of exposure. Employers are required to maintain and make available to
employees Material Safety Data Sheals for each hapardousftoxic chemical or substance
present in the workplace. Retention Is pursuant to 29CFRI 910.1020, Access to Employee
Exposure and Medical Records, and 291910.1030, Bloodoome Pathogens. Sea also
'HEALTH Records: Blood Boma PalhogenlAsoeslosleXPOSURE: and -PERSONNEL
RECORDS' items.
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Item # Record Series Title
270 Facility Reservation/Rental Records This record series consists of records generated in the process of renting or scheduling a 5 fiscal years.
public meeting hall or room, conference site, park pavilion, cabin, lent space, RV hookup, or
other public facility to an individual, group. organization, or other public agency. These
records may Include, but are not limited to, name of renter, renters address and telephone
number, method of payment, acknowledgment of rules, liability Information, damage waiver,
date and time of the rental, the specific facility or potion of a facility to be reserved. and a
floor plan dimpling the desired arrangement of tables or chairs as requested by me renter.
The records might also provide a check number, corresponding receipt number, amount,
and deposit Information. See also'CONTRACTS/LEASES/AGREEMENTS: NON -CAPITAL
IMPROVEMENT.'
106 Feasibility Study Records This record series consists of working papers, correspondence, consulting firm reports, and
management committee reports investigating various projects of the governing agency.
These files cover potential projects under consideration or those Ideas which are studied
and discarded by governmental agency. If the agency decides to continue with the
pmjecp these records should be scheduled under one of the'Project Files" items. These
records may have archNal value,
157 Federal Income/Employment Tax This record sense consists of tax withholding and reporting forms Including, but not limited
Forms/Reports to, W-2, W4, W-5. W-9, 940. 941-E, 1096, 1099, and 1099-INT. Retention period is
pursuant to 26CFR31.6001-1(e)(2), Place and Period for Keeping Records.
271 Fee/Service Schedules This recall seder consists of a price small or report idenfifying the types of goods or
services provided by the agency and any associated fees. The sense may also include
supporting documents used to determine service coats and fees. The price sheet or repot
may be reviewed and revised as necessary.
67 Final Orders Records This record series consists of all final agency orders and any material Incorporated by
reference, a current final orders hierarchical subject matter index, and a list of all final
orders hot required to be indexed.'Fnal order' is defined in Section 120.52. Fill
Statutes, as,'a writen final derision which results from a proceeding under s. 120.56, s.
120.565, a. 120.569, s. 120.57. a. 120.57$ or s. 120.574, Mich is no a rule, and which is
not excepted from the definition of a rule, and which has been filed will the agency clerk,
and Includes final agency actions which are affirmative, negative. Injunctive, or declaratory
in forth. A final order includes all materials explicitly adopted in it. The cleric shall indicate
me dale of fling on me order,' The permanent retention is pursuant to Swim 120.53(3),
Florida Statutes. For retention of supporting documentation such as notices, pleadings,
motions, etc., that are not incorporated by reference into the final order see'FINAL
ORDERS: SUPPORTING DOCUMENTS.' Sea also 'LITIGATION CASE FILES' and
'MINUTES: OFFICIAL MEETINGS' For Chapter 162, Florida Statutes, proceedings,
see "CODE ENFORCEMENT HEARING CASE FILES."
Retention
3 fiscal years after completion of study. State agencies
must contact the Stale Archives of Florida for archival
review before disposition of records. Other agencies
should ensure appropriate preservation of records
determined M have long-term historical veto&
4 years from the tax due date (April 15) of the year to
which the record applies, or for Was, four years from the
last in due date of the year in which the employee
separated from employment or submitted a never W4.
3 fiscal years after obsolete or superseded
Permanent.
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Item Record Sense Title Description
396 Fnal Orders: Supporting Documents This record series consists of supporting documentation for final orders, Including such
materials as notices, pleadings, motions, orders, statements, opinions, decisions, evidence,
and other legal instruments and records documenting the administrative proceedings
resulting in the final order but not incorporated by reference into the final order. The series
may also include reports by the officer presiding at the heading and records submitted to the
hearing officer during the hearing or prior to its disposition. Sae also "FINAL ORDERS
RECORDS' and'LITIGATION CASE FILES.'
84 Financial Account Authorization Records
This record series consists of an authorization to maintain a bank, Investment, or other
financial account, and the names of those authorized to access the account. See also
'SIGNATURE AUTHORIZATION RECORDS.'
346 Financial Disclosure Statements (Local
This record series consists of personal financial information submitted to a local governing
Government)
body by individuals appointed to local government ofirs. The statements indicate such
information as financial status, sources) of income, etc. These records may have
archival value.
347 Financial History Summary Records
This record sodas consists of records providing a periodic summery of an agency's receipts
and disbursements over the course of an agencys history. The sodas may consist of
annual summary general ledgers. annual financial reports, or equivalent records in other
forms.
107 Financial Reports: Annual (Local
This record sense consists of the agency's copies of local government annual financial
Government)
reports required by statute or rule, including those required by Section 218.32, Florida
Statutes, Annual Financial Reports; Local Governmental Enguffi; Section 218.39, Florida
Statutes. and Chapters 10.550. 10,800. and 10.850 of the Rules of the Auditor General of
the State of Florida, Annual Financial Audit Reports: and Section 216.102, Fiorala Statutes.
Filing of financial information; handling by Chief Financial Officer. The reports include such
information as total revenues and expenditures and outstanding long4enn debt. See also
'AUDITS: AUDITOR GENERAL' and'FINANCIAL REPORTS: ANNUAL (LOCAL
GOVERNMENT) (SUPPORTING DOCUMENTS).- Those molds may have archival
value.
Retention
5 anniversary years after date of final order or 5
anniversary years after appeal process expired, whichever
Is later.
5 fiscal years after authorization superseded. expired, or
cancelled.
10 fiscal years. Agencies should ensure appropriate
preservation of records determined to have long-term
historical value.
Permanent.
10 fiscal years. Agencies should ensure appropriate
preservation of records determined M have long -fens
historical value.
108 Financial Reports: Annual (Local This record series consists of dminentation supporting Me Information reported in the 5 fiscal years.
Government) (Supporting Documonts) annual financial reports required by statute or rule, including those required by Section
218.32. Florida Statutes, Annual Financial Reports; Local Governmental Entities; Section
218.39. Florida Statutes, and Chapters 10.558(3), 10.807(3), and 10.857(4) of the Rules of
the Auditor General of the State of Flonda, Annual Financial Audit Reports; and Section
216.102. Florida Statutes, Filing of financial Information; handling by Chief Financial Officer.
This documentation may include Information utilized in compiling the reports or may
indicate how the reporting entity arrived at the reported information. See also 'FINANCIAL
REPORTS: ANNUAL (LOCAL GOVERNMENT).'
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Item N Record Sense Tltls
110 Grievance Riles This record series consists of records of agency proceedings in the settlement of disputes 3 fiscal years after settlement
between the agency as employer and its employees. A grievance may be filed wren an
employee believes that a work related condition affecting the employee is unjust,
inequitable, or a hindrance to effective operation. Section 110.227(4), Florida Statutes,
outlines the grievance process for state agency career service employees. Sea also
'COMPLAINTS: CRIZENS/CONSUMERS/EMPLOYEES'and'PERSONNEL RECORDS'
Items.
350 Health Records: Blood Boma This record series consists of medical records of employees known or suspected to have 30 years after tenninalicn, retirement, or separation from
Pathogen/AsbeslollExposure come into contact with blood or other potentially hazardous materials. These records may employment.
Include, but are not limited to, the employee's name; social security number, hepatitis B
vaccination status Including the dates of testing, results of examinations, medical testing,
and follow-up procedures; a copy of the healthcare professional's written opinion; a list of
complaints potentially related to the exposure; a copy of information provided to the
healthcare professional; and records documenting the exposure or possible exposure of an
employee to a blood beme pathogen, contagion, radiation, and chemicals above the
acceptable limits or dosage, including statistical analyses, incident reports, material safety
data sheets, copies of medical records a reports, dsk management assessments, and
other necessary data to support the possibility, of exposure. Retention period is pursuant to
29CFR1910.1001, Asbestos; 29CFR1910.1020, Access to Employee Exposure and
Medical Records; and 29CFR1910.1030, Bloodborne Pathogens. Sea also 'EXPOSURE
RECORDS' and'PERSONNEL RECORDS' aems.
325 HIPAA Security Standards Implementation This record series consists of policies, procedures, and records of actions, acdvit ee, or 6 anniversary years from date of creation or from the date
Records assessments relating to the implementation of security measures for protected electronic when it last was in effect, whichever is later.
health information required under the Health Insurance Portability and Accountability Act
(HIPAA), Subpart C. Security Standards for the Protection of Electronic Protected Health
Information. The records are required HIPAA documentation par 4SCFR164.316(b).
Retention is pursuant to 45CFR164.316(bN2). Sea also 'PROTECTED HEALTH
INFORMATION' hems.
23 Information Request Records This record series consists of correspondence accumulated in answering Inquiries from the 1 fiscal year.
public. The series may include requests foc publications or services provided by the
agency; inspection ancilprcopiee of public records; confirmation of meeting prevent
times/datesllocations; information on outstanding le s; and general agency information
(e.g., mission statement, telephone list, mep/dirmbone, employee directory. etc.).
Page 10 of 24 Effective 10/1/2013
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Item # Record Series Title
188 Injury Records
This record series consists of investigations, logs, and summary records regarding injury,
diseases and illness, fatality and non -fatality. The series may include, but is not limited to.
the report of an Injury received on public property; records of an employee injury resulting in
deem; Occupational Safely and Health Administrator, (OSHA) Form 300 and 300A, Log
and Summary of Work -Related Injuries and Illnesses: OSHA Form 301, Injury and Illness
Incident Report; any equivalent or predecessor OSHA forms: and stale form DFS-F2-DWC-
1 or equivalent or predecessor state forms. For inlunes to employees resulting in Workers'
Compensation claims, see also -WORKERS' COMPENSATION RECORDS.' Retention is
pursuant to OSHA:s recorekeeping rule, 29CFR1904.33. Recording and Reporting
Occupational Injuries and Illnesses— Retention and Updating. Seeels0'INCIDENT
REPORT FILES.'
193 Inspection Records:
This record series consists of Inspection repons, logs, and summaries relating to
Fire/Sewrity/Safety/Heallh
employees, equipment, materials, and facilities safety, health, and security. Retention is
pursuant to Flonda's Statute of Limitations, Section 95.11. Flanda Statutes. See also
'DISASTER PREPAREDNESS DRILL RECORDS.'
t11 Insurance Records: Agency
This record series documents insurance policies held by an agency for Ore, theft, liability,
medical, life, etc., on an agency's property al employees. The series may include, but
Is not limited to, policies; claim filing Information such as applications, correspondence, and
related documentation; documentation of premiums due and amounts paid; and information
on Insurance carriers and alas.
40 Inventory: Agency Property
This record sense consists of all information regarding the physical inventory of agency
property, Including a perpetual Inventory of expendable pans and supplies which may be
located In a ca l supply office for use by agency employees, as well as Fixed
Assets/Oporating Capital Outlay (O.C.O.) items requiring an identification number and tag.
The series may also Include copies of disposition documentation when the property or
equipment is relocated, transferred, surplused, sold, scrapped, traded in, abandoned,
stolen, cannibalized, or destroyed. Section 274.02, Florida Statutes, requires an annual
physical inventory of all O.C.O. property. See also 'PROPERTY CONTROL RECORDS.'
Retention
5 calendar years.
4 Calendar years after inspection.
5 fiscal years after final disposition of claim or expiation of
policy.
3 fiscal years.
319 Inventory: Agency Records This record series consists of an Inventory of agency records providing such information as Retain until obsolete, superseded, or administrative value
record series title, Inclusive Call and quantity (e.g.. in cubic feet); if records are active, is lost.
Inactive, or closed; whether they are vital records; whether they are exempt from public
inspection; formal of records (paper, electronic, microform, etc.); name of custodial agency
and official; records retention requirements; and location, including offices or oOsile storage
facilities and specific physical locations. This series may include documentation of
transmittal of records to an offsile storage facility.
351 Investigative Records: Inspector General This record series consists of complete case files of both substantiated and unsubstantiatal anniversary years after final action.
formal and Informal cases investigated or released by the Office of the Inspector General of
any agency. The series Includes, but Is not limited to. witness statements; documentary
evidence; noise filed by the persen(s) filing the complaint, employees, witnesses,
anonymous complainants. or others; complete case file history; lanes; detemlirations; final
reports; and executive summaries. Refer to Sections 14.32, 20.055. 112.3187-31895, and
119.07(6), Ronda Statutes. Sea also'WHISTLE BLOWER INVESTIGATIVE RECORDS.'
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Item S
Record Soria Title
278 Investment Records This record sera consists of records related to the selection and maintenance of a
10 fiscal years. State agencies must contact the Stare
government's investments. The series may include, but is not limited to, selection criteria,
Archives ofFlodds for archival review before
score sheets, and correspondence concerning the selection process Or potential
disposition of records. Other agencies should ensure
Investments; annual reports of the Investments; firm histories; prospectus and other
appopriafe preservation of records determined to
research materials; and initial goals or projected recovery, at the time of the initial
have long-term historical value
investment. These records may have archlval value.
19 Legislation Records This record sera documents the development of legislation proposed by, and/or potentially Retain unfit obsolete, superseded, or administrative value
impacting, an agency. The series may include. but is not limited to, proposed legislation;
is Ial. State agencies must contact the State Archives of
research materials on the subject of the legislation; agency staff analysis of the potential
Florida for archival review before disposition of records.
Impact of the legislation; hospices, and statistical studies; surveys of and/or input from
Other agencies should ensure appropriate preservabon of
affected industries or populations; and other related records. These reoords may have
records determined to have long-term historical value.
archival value
390
47
1
29
Utigadon Case Files
This record sera consists of legal documents, notes, reports, background material, etc.,
mated or received in preparing (or, or engaging in, litigation of legal disputes. See also
'FINAL ORDERS RECORDS; 'OPINIONS: LEGAL' and'OPINIONS: LEGAL
(SUPPORTING DOCUMENTS).'
Local Government Wage Reports
This record series consists of the agency's copies of the Florida Department of
Transportation Form TM: Local Government Mileage Report (or equivalent DOT form).
Local govemme m; are required by Section 218.322, Florida Statutes, to provide mileage
data as pan of their annual financial reporting. The report provides the number of miles of
paved and unpaved roads within the corporate limits of the town.
Mail: Registered and Conned
his record series consists of receipts for registered orcertified mail sat out by an agency
a well as undeliverable registered or coned mall items returned by the post office for any
reason. This record is usually filed with the agency s copy of the Rem mailed. See also
'MAIL UNDELIVERABLEIRETURNED, 'MAILING/CONTACT LISTS; and
'POSTAGE/SHIPPING RECORDS.'
Mail: Undeliverable/Returned
This record series consists of outgoing agency mail returned by the post office for any
reason, Including Insufficient postage, Incorrect address, forwarding order expired. etc. It
does NOT include returned registered or certified mailings. NOTE: In instances when there
Is a legal need to demonstrate that a mailing was sent to a particular address, agencies are
responsible for ensuring that Internal management policies are in place for retaining
undeliverable/returned mall for as long as legally necessary. See also 'MAIL,
REGISTERED AND CERTIFIED:-MAILINGICONTACT LISTS,' and
'POSTAGE/SHIPPING RECORDS.'
Mailing/Contact Lists
This record series consists of lists of U.S. mall or electronic mall/messaging contacts used
in agency mail outs or other communications. Mailinglcontaat lists that fall under Section
283.55, Florida Salutes, Purging of Publication Melling Usts, must be updated and
superseded every odd numbered year. Sea also 'MAIL REGISTERED AND CERTIFIED,'
'MAIL: UNDELIVERABLE/RETURNED; and'POSTAGEISHIPPING RECORDS.'
5 anniversary years after as dosed or appeal process
expired.
3 fiscal years.
1 fiscal year.
Retain until obsolete, superseded, or administrative value
is lost.
Retain until obsolete, superseded, or administrative value
Is lost.
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it. Record Series Title
W Management Surveys/Studies: Internal This record series consists of raw data and work papers for surveys Conducted by the 1 calendar year after completion of data collection or
agency to study management issues such as cliendpatroNemployee satisfaction and release of report, whichever is later.
service improvement. This may include survey/poll responses, tally sheets, suggestion box
submissions, and other records related to the study of internal operations. This does not
include reports prepared by consultants. The final compilation of the data may be produced
as a report which may be scheduled under a different record series depending on the nature
and depth of the survey/study (for instance,'FEASIBILITY STUDY RECORDS;
'OPERATIONAL AND STATISTICAL REPORT RECORDS; or'PROJECT FILES" items).
212 Medical Records
This record series consists of routine health examination records not required for insurances calendar years.
or employment. These may include stress, blood, and physical tests Medical records
required for insurance or employment should be pan of the personnel file. See also
'EXPOSURE RECORDS; 'HEALTH RECORDS: BLOOD BORNE
PATHOGEWASBESTOS/EXPOSURE; and'PERSONNEL RECORDS'flems.
311 Medical Records: Veteran Services
This record series consists of, but is not limited to, duplicate copies of medical records and
T fecal years after last discharge or last entry.
a digest of medical information maintained by an agency In order to provide benefls or
services to military veterans.
32 Minutes: Official Meetings
This record series consists of the official record of official meetings, defined in Section
Permanent. State agencies shouldcontact the State
286.011(1), Florida Statutes, as, 'All meetings of any board or commission of any state
Archives of Florida for archival review after 5 years. Other
agency or authority or of any agency or authority of any county, municipal corporation, or .agencies
should ensure appropriate preservation of
political subdivision, except as otherwise provided in me Constitution, at which cRcial acts
records,
are to be taken._' The series may include verbatim transcripts or minutes summarizing
issues addressed, actions taken, and decisions made. The series may also include
agendas and background materials used as reference documentation for agenda items.
This series does not include documentation of the logistics/planning of the meetings such
as venue intonation or directions, travel itineraries, reservations and confrtnat ors, etc.,
which are covered by Administrative Support Records. See also 'CABINET AFFAIRS
FILES," "MINUTES: OFFICIAL MEETINGS (PRELIMINARYIAUDIO RECORDINGSNIDEO
RECORDINGS)," 'MINUTES: OFFICIAL MEETINGS (SUPPORTING DOCUMENTS): and
"MINUTES: OTHER MEETINGS: These records may have archival value.
4 Minutes: Official Meetings
This record series consists of handwritten or typed notes and/or audio and/or video
2 anniversary years after adoption of the official minutes or
(Preliminary/Audio Recordings/Video
recordings of official meetings as defined In Section 286.01 l(1), Fonda Statutes. See also
certification of transcript.
Recordings)
"MINUTES: OFFICIAL MEETINGS'and"MINUTES: OFFICIAL MEETINGS (SUPPORTING
DOCUMENTS)."
123 Minutes: Official Meetings (Supporting
This record series consists of supporting Documents for minutes and agendas generated by
2 anniversary years after adoption of the official minuee or
Documents)
official meetings. These records provide information necessary for completing the minutes
certification of transcript.
but do not document actual meeting proceedings. Records may Include, but are not limited
to, roll call sheets antl sign -in sheets for speakers. See also 'CABINET AFFAIRS FILES;
'MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO
RECORDINGS),- 'MINUTES: OFFICIAL MEETINGS; and 'MINUTES: OTHER
MEETINGS.'
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It. k Record Series Title
33 Minutes: Other Meetings This record series consists of minutes and all supporting documentation from meetings 1 anniversary year alter date of meeting. State agencies
Mich are not official meetings as defined in Section 286.011(1), Flonda Statutes. These must contact the State Archives of Florida for archival
records may have archival velure. review before disposition of records. Other agencies
should ensure appropriate preservation ofrecords
determined to have longterm historical value.
34
124
Ness Releases This record seems consists of news releases distributed by the agency and/or received from 90 days. State agencies must contact the State Amhives
other offices for informational purposes. See also *PUBLIC INFORMATION FILES' and ofFlorida for archival review before disposition ofrecords.
'PUBLICATION PRODUCTION RECORDS.' These records may have archival value. Other agencies should ensure appropriate preservation of
records determined to have longterm historical value.
Operational and Statistical Report This record series consists of daily, weekly, monthly, semiannual, and annual tentative amltRelain until obsolete, superseded. or administrative value
Records statistical reports of office operations made within and between agency departments. It may is lost.
also include activity reports demonstrating the productivity of individual employees or the
work tasks completed for a period of time (daily, weekly, hourly. etc.). These am internal
agency reports used by management to monitor or Improve agency administration or for
reference purposes when developing broader agency reports. These are no official annual
reports that each agency is required to submit to its governing authority. Sae also
'MANAGEMENT SURVEYS/STUDIES: INTERNAL' ard'PROJECT FILES' items.
Opinions: Legal This record series consists of wriften legal opinions issued by agency attorneys establishing Permanent. State ager ctes should contact the State
polity a precedent and answering questionsovoMrl legal interpretation of Florida or Archives of F/oda foramhtvblrevlowafter5 years. Other
federal law in relation to the agency's functions, responsibilities, and authority. Sao also agencies should ensure appropreate preservation of
'LITIGATION CASE FILES" ard'OPINIONS: LEGAL (SUPPORTING DOCUMENTS)." records.
These records may have amhivat value.
Opinions: Legal (Supporting Documents) This record series consists of documentation supporting the legal opinions issued by
agency adomeys. See also 'LITIGATION CASE FILES' and"OPINIONS: LEGAL." These
records may have archival value.
Ordinances This record series consists of county or municipal ordinances. Section 166.041(1)(a).
Florida Stanims, defines'ordinanca' as 'an official legislative action of a goveming body,
which action is a regulation of a general and permanent nature and enforceable as a local
law.' See also'CNARTERS/AMENDMENTS/BYLAWS/CONSTITUTIONS.'
'ORDINANCES: SUPPORTING DOCUMENTS; 'PROCLAMATIONS; and
'RESOLUTIONS ; These records may have archival value.
Ordinances: Supporting Documents This record series consists of documentation used in formulating ordinances including, but
rot limited to, correspondence, studies and reports, petitions, etc. Sae also
'ORDINANCES.' These records may he. archival value.
3 fiscal years. State agencies must contact pte State
Archives ofFli for archival review before disposition of
records. Otheragencies should ensure appropriate
preservation ofmcords doomtned ro have long-lemr
historical value.
Permanent. State agencies should conleet the State
Archives of Honda foamhival review attar 5 years. Other
agencies should ensure appropriate preservation of
records.
5 anniversary years after adoption of ordinance. State
agerscos must contact the StafoArchwes of Florida for
amo'val review before dispwilm ofrecads. Other
agencies should ensure appropriate preservmfion of
records daferm moo M have forgteerm historical value.
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Item N Record Series Title
126 Organization Charts
This record series consists of organizational charts that show lines of authority and Retain until obsolete. superseded. or administrative value
responsibility agency wide, within and between the various departments of the agency. Sea islost. Stele agencies must contact the State Archives of
also'DIRECTIVESIPOLICIES/PROCEDURES.' These records may have archival value. Florida for archival review before disposition afrecords.
Other agencies should ensure appropriate praservaton of
records determined to have long-term historical value.
385 Payroll Records: Court -Ordered
This retard series documents courtamered garnishment of employee wages in accordance 5 fiscal years after file becomes Inactive.
Garnishment
with Chapter 77, Florida Statutes, Garnishment The acres may include, bill is not imited
to, child support records. bankruptcy records, tax levies. and any other court -ordered
gamis uments stating the total amount to be collected and the amount to be deducted from
each payroll; copies of final Judgment of continuing garnishment; collection worksheels;
employee last payment details; and copies of receipt of service of garnishment.
129 Payroll Records: Deduction Authorizations
This record sexes consists of employee authorizations for direct deductions for insurance, 5 fiscal years after final action.
union dues, credit unions, savings bands, charitable contributions, deferred compensation,
day care, eta See else 'ELECTRONIC FUNDS TRANSFER RECORDS' and 'SOCIAL
SECURITY CONTROLLED SUMMARY RECORDS.'
183 Payroll Records: LedgersrTnal Balance
This record sexes consists of reports reflecting totals for the net and gross wages. FICA 5 fiscal years.
RepMs
wages, retirement wages and deductions, lax. and other deductions in payroll as well as a
summary of each accoundline item's expenditures and encumbrances. See also
'ENCUMBRANCEICERTIFICATION FORWARD RECORDS; 'DISBURSEMENT
RECORDS. DETAIL,* DISBURSEMENT RECORDS. SUMMARY; 'SOCIAL SECURITY
CONTROLLED SUMMARY RECORDS; and other'PAYROLL RECORDS' Rams.
214 Payroll Records: Not Posted
This record series consists of any payroll records. In any format, not posted to an 50 calendar years.
employee's settlement plan (plus Indices, 9 applicable). The recoms are used to
document payment for retirement or other purposes during an employee's duration of
employment, and also list each rate of pay. Sea also *ATTENDANCE AND LEAVE
RECORDS, —SOCIAL SECURITY CONTROLLED SUMMARY RECORDS,'and other
'PAYROLL RECORDS' items.
35 Payroll Records: Posted
This record series consists of any payroll retards. In any format, posted to the employee's 5 fiscal years.
applicable retirement plan (plus indices. if applicable). The records are used to document
payment for retirement or other purposes during an employee's duration of employment,
and also list each rate of pay. See also'ATTENDANCE AND LEAVE RECORDS.* SOCIAL
SECURITY CONTROLLED SUMMARY RECORDS; and other'PAYROLL RECORDS'
items.
195 Payroll Records: Supporting
This record sense consists of, but is not limited to. time aheatsrcards and certification 5 fiscal years.
Documentation
reports signed by the supervisor approving hours worked by employees, colection forms to
rectify ethers in payroll processing, pay lists used to verify the payroll certification report, and
other related supporting materials. See also other'PAYROLL RECORDS' items.
358 Pension Records: PlaniFund
is record senes consists of perforrmance and activity reports of pension plansRunds, 5 fiscal years.
uding data on contributions, funtl gains and losses (e.g., InleresVdividends eamed),
ounts paid, investments purchased and sold, actuarial reports, antl other information
Regarding
the performance and status of the fund.
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r359 Pension Records: Retirees
This record series consists of records documenting earned Pension benefits, payments.
actuarial Information, and other records relating to participation in a pension plan by
individual retired employees. For records regarding refiremenl plan contributions of active
employees, see'PAYROLL RECORDS' gems.
162 Personnel Records: Non-Flonda
This record series consists of all personnel information relating to each employee not
Retirement System (Local Govemment)
participating in the Florida Retirement System (FRS), including all'permarl employees
twin or wil benefits). The series may include, but is not limited to, employment
applications, resumes, personnel action reports, correspondence, oaths of loyally,
fingerprints, job -related medical examination reports, performance evaluation reports.
workers' compensation reports, 1-9 forms (Department of HomelaM Security, U.S.
Citizenship and Immigration Services. Employment Eligibility Verification forml benefits
records, work schedules/assignments, training records, emergency confect information, and
other related materials. See also 'DRUG TEST CASE FILES; 'EMPLOYMENT
APPLICATION AND SELECTION RECORDS; 'STAFF ADMINISTRATION RECORDS;
and other'PERSONNEL RECORDS' items.
66 Personnel Records:
This record series consists of all personnel Information relating to each Other Personnel
OPS/VolunteadInte irremporary
Services (OPS), volunteer, Intern, or temporary employee within each agency. The seder
Employment
may include, but is not limited to, employment applications, resumes, personnel action
reports, correspondence, oaths of loyalty, fingerprints, jobrelaled medical examination
reports, performance evaluation reports, workers' compensation reports, 1-9 forms
(Department of Homeland Security, U.S. Citizenship and Immigration Services,
Employment Eligibility Verification form), benefits records, work schedules/assignments,
training records. emergency contact information, and other related materials. Temporary
employees may include personnel referred by a local employment agency. Section 110.201.
Fforida Shall and Rule 60LJ0, Florda Acimimisanaffve Code, require stale agency
personnel officers to institute uniform personnel rules and procedures and to determine
what records are filed in the personnel file. See also 'DRUG TEST CASE FILES.'
'EMPLOYMENT APPLICATION AND SELECTION RECORDS; STAFF
ADMINISTRATION RECORDS; and other'PERSONNEL RECORDS' items.
202 Petty Cash Documentation Records This record series consists of records documenting an agency's petty cash account
inducting, but not limited to, receipts, bills, and monthly balances indicating amount needed
for replenishing the revolving account. See also "DISBURSEMENT RECORDS DETAIL'
and'RECEIPT/REVENUE RECORDS. DETAIL.'
38 Position Description Records This record series documents the specifically assigned duties and responsibilities for a
particular position Including, but not limited to, percentage breakdown of duties. job
summary, essential job duties, job standards, salary or pay range, education and
experience requlrements, required licenses/certificates, essential skills and qualifications,
essential physical skills, and working conditions. See also'EMPLOYMENT APPLICATION
AND SELECTION RECORDS.'
Retention
5 fiscal years after final payment.
50 fiscal years after separation or termination of
employment.
3 fiscal years after separation or termination of
employment.
5 fiscal years.
2 anniversary years after superseded.
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Description
Retention
133 PostageJShipping Records
This record series consists of a detailed fisting/report shoving the amount of postage used
3 fiscal years.
dales used unused balance, and purpose. Also included in this series are postage meter
books, daily balance sheets, and agency copies of shipping slips from Express Mail, United
Parcel Service, Federal Express, DHL, or other express shipping services for packages
shipped by the agency. Sea also 'MAIL REGISTERED AND CERTIFIED; 'MAIL:
UNDELIVERABLE/RETURNED; and'MAILING/CONTACT LISTS.'
142 Proclamations
his record series consists of a governing body's proclamations calling attention to issues
2 calendar years after dale of Issuance. State agencies
of current significance or honoring groups, individuals. or past events, such as a
must contact the State Archives of Florida for archival
proclamation declaring*Water Conservation Month;'Law Enforcement Appreciation
review before disposition ofrecords. Otheragencies
Week; or'Emancipation Proclamation Day.' The series may also include, but is not limited
should ensure appropriate preservation ofrecords
to, correspondence,memoranda, public Input, sample proclamations, drafts, and letters of
determined to have long-term historical value.
support. See also'CHARTERS/AMENDMENTS/BYLAWS/ CONSTITUTIONS.'
'DIRECTIVES/POLICIES/PROCEDURES; "ORDINANCES,' and'RESOLIITIONS.'
These records may have archival value.
222 Property Control Records
This record series documents all property of a nonconsumable nature. The records may
Retain until completion of the next physical inventory after
provide such information as the class and type, number of units, make, manufacturer, year,
the equipment leaves service.
model, manufacturer's sepal number or other identifying marker mosched to the property,
the value or cost of the property, date acquired the location, custodian, dale of inventory,
condition of property, final detailed disposition of property, and any additional information
that may be necessary. The series may include a copy of the property transfer record
completed when the property or equipment is relocated. transferred surplused sold,
scrapped "dad in, abandoned, or stolen. Sao also'INVENTORY: AGENCY PROPERTY'
and 'PROPERTY TRANSFER RECORDS.'
41 Property Transfer Records
This record series documents the transfer of property or equipment that Is relocated
1 fiscal year provided a physical Inventory has been
transferred to another agency/office, surplused, sold scrapped, traded In, abandoned or
released.
stolen. This series does not Include records documenting real property transfers. See also
'INVENTORY: AGENCY PROPERTY' and 'PROP ERTY CONTROL RECORDS.'
326 Protected Health Information Access
This record therms consists of retards listing the Well) of the persons) or officals) of the
6 anniversary years from date of creation or from the date
Provider Records
covered entity responsible for receiving and processing requests by Individuals for access
when it was last In effect, whichever is later.
to protected health information. The records are required HIPAA documentation per
45CFR164.524(e). Retention is pursuanf to 45CFR164.5300)(2). See also'HIPAA' items.
327 Protected Health Information Amendment This record series consists of records listing the libels) of the unionist) or officals) of me
6 anniversary years from date of creation ar from the date
Request Provider Records
covered entity responsible for receiving and processing requests by individuals for
when it was last In effect, whichever is later.
amendment of protected health information. The records are required HIPAA
documentation par 45CFRI64.526(f). Retention is pursuant to 45CFR164.5300)(2). See
alao'HIPAA' items.
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Ito m# Record Series Tula
328 Protected Health Information Disclosure
Records
329 Protected Health Information Privacy
Practices Records
330 Protected Health Information Privacy
Practices Violation Records
128 Public information Files
Description
Retention
This record series consists of records documenting the disclosure by a covered amity of 6 anniversary years from date of disclosure.
protected electronic health information required under the Health Insurance Portability and
Accountability Act (HIPAA), Subpart C. Security Standards for the Protection of Electronic
Protected Health Information. The records are required HIPAA documentation per
45CFR164.528(b) and must include far each disclosure: date of disclosure: time of entity
or person to whom disclosed, and address If known; brief description of disclosed
information; and purpose of the disclosure or copy of the written request for disclosure.
Retention is pursuant to 45CFR/64.528(a)(1) it 164.528(a)(3). See also'HIPAA' items.
This recortl series consists of a covered entity's policies and procedures for safeguarding
the privacy and security or protected electronic health information. The series can also
include revisions to policies and procedures and any correspondence misting to the policies
or their revision. The records are required HIPAA documentation per 45CFR164.5280).
Retention is pursuant to 45CFR164.5300)(2). Sea also'HIPAA' items.
This record series consists of records of all complaints received concerning the covered
entity's privacy policies and procedures; and compliance thereto, the dispositian of any of
the complaints, and any sanctions applied by the covered entity against employees failing
to comply with the policies and procedures. The records are required HIPAA documentation
per 45CFR164.530(d) and 164.530(e). Retention Is pursuant to i5CFR164.5300)(2). See
also
'HIPAA' items.
This record series documents an agences efforts to disseminate information to the public
about its programs and services through such activities as speeches, presentations,
exhibits. displays, etc. The series may include, but is not limited to, speeches (including
outlines, speaking points, and dials), photographs or other illustratims used In agency
publications or displays. and examples of brochures, handouts, our other items meant for
public distribution. NOTE: Stocks of agency publications (e.g., brochures, pamphlets,
handbooks, etc.) are not included in this series. See also'NEWS RELEASES' and
'PUBLICATION PRODUCTION RECORDS.' These records may have archival value.
'8 anniversary years from date of creation or from me date
when it was last in effect, whichever is later.
6 anniversary years from date of creation or from the date
when it was last In effect, whichever is later.
90 days. State agencies must contact the State
Archives of Florida for archival review before
disposition o/records. Other agencies should ensure
appropriatepreservationofrt ardsdeterminedm
have long-term historical value
238 Public ProgramlEvent Records This record series consists of files documenting agency proritled or sponsored events or 5 fiscal years after completion of contract or
programs available to the public or segments of the public. The files may Include, but are program/event. whichever is later.
not limited to, copies of contracts or agreements, participant or performer information,
program details and arrangements, photographs. and audio andfor video recordings. These
records relate both to events staged by the agency and to events staged by a contractor or
vendor on behalf of the agency. See also 'Registration RECORDS: Events.'
392 Public Records Exempt Status Notification This record series consists of wntlen requests from individuals to agencies notifying them o\Retain until disposition of re oord(s) to which notification or
and Redaction Requests personal information in public records that is exempt from public disclosure. The series may request relates a unfit request is withdrawn or exemptlon
include, but is not him Real to, notifications that an individual has exempt status under no longer applies, whichever is sooner.
Sections 119.071 (general exemptions), 493.6122 (private investigative, private seventy,
and repossession services), and 741.465 (domestic violence victims), Florida Statutes, and
other applicable sections; and retlactiom requests to Clerks of Dour to remove confidential
andlor exempt information from the Official Records and/or other public records held by the
clerk.
Page 18 of 24 Effective 10/1/2013
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I Description
I Retention
Ito mp Record Series Title
42 Purchasing Records
This record sedes consists of copies of purchase orders which are retained by the
5 fiscal years.
originating once while another is sent to the Purchasing/Business Once and the
appropriate vendor for action. The sedes may include, but is not limited to, copies of
requisitions sent by the originating office to supply, purchasing, graphics, duplicating, or
other sections for action; coplas of receiWng reports; and a log of outstanding and paid
requisitions and purchase orders used for cross-referencing proposes. See also
'DISBURSEMENT RECORDS: DETAIL.'
365 ReceipURevenue Records: Detail
This series consists of records documenting specific receipts/revenues collected by an
5 fiscal years.
agency through cash, checks, electronic fund transfers (EFT), credit and debit cards, or
other methods. The series may include, but is not limited to, records such as cash
collection records and reports, cash receipt books, cash register tapes, deposdtransfer
slips, EFT notices, credit and debit card records. receipt ledgers, receipt journal
transactions and vouchers, refund records, bad check records, and other accounts
receivable and related documentation. Retarded is based on Section 95.11(2), Florida
Statutes, Statute of Limitations on contracts, obligations, or liabilities. See also
'RECEIPTIREVENUE RECORDS: SUMMARY.'
366 RmeipVRevenue Records: Summary
This senes consists of records proNding summary or aggregate documentation of
10 fiscal years.
receiptslre,enues collected by an agency. The series may InGutle, bul Is not limited to.
records such as trial balance reports, bank statements, credit and debit card reports,
revenue reconciliations, collection balance sheets, and other amounts receivable summary
and related documentation. Sea else'RECEIPT/REVENUE RECORDS: DETAIL'
45 Records Disposition Documentation
This record series documents each disposition of public records by an agency. Agencies
Permanent.
are required to maintain internal documentation of records dispositions pursuant to Rule IB.
24.003(g)(d), Floods Administrative Code, which states in pan that. 'For each record series
being disposed of agencies shall identity and document the following: 1. Records retention
schedule number, 2. Item number, 3. Record series Life; 4. Inclusive dates of the records;
5. Volume in cubic feet for paper records; for sh ctronic records, record the number of bytes
and/or records and/or files 0 knovn. or indicate Nat the disposed records were in electronic
(on; and 6. Disposition action (manner of disposition) and dale.' Disposition may include
either destructed ed of records or transfer of legal custodiansivp of the records to another
agency. Sea also 'RECORDS MANAGEMENT COMPLIANCE STATEMENTS' ai
'RECORDS RETENTION SCHEDULES: AGENCY SPECIFIC.'
322 Records Management Compliance
This record names consists of the agency's copy of records management compliance
1 fiscal year.
Statements
statements submitted annually to the Department of State. Retards Management Program.
The statements indicate the agencys compliance or noncompliance with Florida's public
records management statutes and Florida Adminisaadve Code rules, including
documentation of the quantity of records dispositions and the agencys designated Records
Management liaison Officer. Compliance reporting Is required pursuant to Rule iB.
24.003(11), Florida Administrative Code, which requires thaf'Each agency shall submit to
the Division, once a year, a signed statement attesting to the agency's compliance with
records disposition laws, rules, and procedures.' See aiso'RECORDS DISPOSITION
DOCUMENTATION' and'RECORDS RETENTION SCHEDULES: AGENCY SPECIFIC.'
Page 19 of 24 Effective 1011/2013
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Item 0 Record Series Title
68 Records Retention Schedules: Agency This record series consists of copies of records retention schedules approved by the Permanent.
Specific Department of State. Records Management Program for records that are spec, to an
sMividual agency's prognems and activities and are not covered by a general records
retention schedule. Agency- specific retention schedules are established pursuant to Rule
1B-24.003(1){8), Florida Administrative Code, Section 119.021(2Na), Florida Statutes, and
Section 257.36(6), Fonda Statutes. See also'RECORDS MANAGEMENT COMPLIANCE
STATEMENTS' and "RECORDS DISPOSITION DOCUMENTATION."
295 Records Retrieval/Reference Records
296 Registration Records: Events
297 Resolutions
143 Resolutions: Supporting Documents
W7 Rule Development Files
This record series documents the retrval and rating of records stored In a records
management or archival facility. The series may Include, but is not limited to. reference and
records retrieval and refile requests/wodc orders and pull slips and/or'cut cards' The
records may indicate name of requesting party; specific retards retrieved: date of haneval
and/or delivery to requesting party, by whom relrievedrdelivered; date records
retumecilrefiled and by whom; and any additional information, such as B anything was
missing.
This record sere consists of registration information far events Such as parks and
recreation programs. arts and crafts classes, sports clinics, summer/day camps, animal
obedience classes, library programs, parenting classes, CPR training, and any other events
for which the public can register to participate or attend. The series may Include completed
registration forms providing such information as registrant's name, address, telephone
number(s), dale of birth, parentiguartian Information. emergency contact Information,
anent medications, allergies, physician information. medical release, and liability release.
The series may also include other documentation such as sign imout forms,
parenUguamian authorizations, etc. See also 'PUBLIC PROGRAMIEVENT RECORDS.'
This record secs consists of formal expressions of opinion, intention, or decision by a
governing body concerning administrative matters before the governing body or relating to
the Swarming body's areas of responsibility. Sea also'RESOLUTIONS: SUPPORTING
DOCUMENTS; 'CHARTERS/AMENDMENTS/BYLAWS/CONSTITUTIONS;
'DIRECTrVES/POLICIES/PROCEDURES' 'ORDINANCES,' and'PROCLAMATIONS'
These words may have archival value.
This record series consists of documentation used in formulating resolutions of a goveming
body. The documentation may include correspondence. memoranda, public requests, drafts
and milking papers, letters of support from civic and political bodies, and samples of similar
resolutions from other bodies. Sea also'DIRECTIVES/POLICIES/ PROCEDURES' and
'RESOLUTIONS.'
This record series documents the development and approval process for Ronda
Administrative Code rules developed by state agencies. The series may include, but is not
limited to, correspondence, surreys, and research materials used in developing the rule;
Florida Administrative Weekly notices and announcements; comments from Interested
parries; documents referenced in the rule; and approval documentation. The final rule Is
published In the Florida Administrative Code. Retention is pursuant to Section 120.54(8),
Rodam Statutes.
Retain until obsolete, superseded, or administrative • Aue
Is lost.
5 fiscal years.
permanent. State agencies should contact lire State
Archives of Florida for archival review after 5 years. Other
agencies should ensure appropriate Preservation of
records.
3 calendar years after date of resolution.
Retain as long as rule is in effect.
Page 20 of 24 Effective 1011 /2010
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I
I Description
Retention
Item 0
Record Series Title
49
Salary Comparison Reports
This record sense consists of reports compiled for referenw purposes to provide
1 fiscal year. State agencies must contact the State
employees with a method of comparing their job descriptions, educational requirements,
Archives otFlodda for archival review before
and salaries Win similar positions within the agency and in outside agencies. See also
disposition ofmcords. Other agencies should ensure
'POSITION DESCRIPTION RECORDS"and'SALARY SCHEDULES.' These records
appropriate preservation otrecords determined to
may have archival value.
have long-term historical value.
I240
369
I300
411
370
Salary Schedules
This record series consists of a list or report indicating vie salary ciassificatioNrenge for
10 fiscal years. State agencies must contact me State
eachpositionor pay grade in an agency. See also 'POSITION DESCRIPTION RECORDS'
Archives of Flormatforamhival review before disposition of
and'SALARY COMPARISON REPORTS' Theserecords may havearchivalvalue,
records. Other agencies should ensure appropdafe
preservation ofrecords determined to have longterm
historical value.
Security Screening Records
This record sense consists of records documenting security screenings/background checks
2 anniversary years after receiving results of screening or
conducted on Individuals who are not employees or candidates for employment (for
termination of inclMdual's access and any litigation is
instance, vendors or couriers at pods, contractors who need site access, etc.). Records
resolved, whichever is late,
may include, but are not limited to, requests for and results of background and driver'a
license checks, fingerprints, copies of drivers licenses, and any other supporting
documentation. NOTE: Public schools must use General Records Schedule GS-7, Item
#142, Security Screening Records, which applies to employees and non -employees and
requires a longer retention in accordance who Rodda Statutes,
Signature Authorization Records
This record series consists of forms authorizing Individuals to sign purchase orders. credit
1 fiscal year after obsolete or superseded.
cards/receipts, or paychecks, to accept packages requiring a signature, or to sign off on
other types of agency business. See also'FINANCIAL ACCOUNT AUTHORIZATION
RECORDS.'
Social Media Account Authorization
This record series documents employee administrative access fights to an official agency
1 anniversary year after superseded or employee
Records
acco.0 l on a social media site including. but net limited to, Faoebaok, Twitter, YouTube, a
separates from employment.
an agency blog. Social media account authorizations allow authorized employees to create
and maintain a specified account and content for that account. The series may include, but
is not limited to, serial media account information, authorization records, across rights
records, and other related records.
Spam/Junk FJectromit Mail Jwmaling
This record series consists of electmnic mail items identified by an agency's fikering system
Retain until obsolete, superseded, or administrative value
Records
as spent or junk mail that are blocked from entering users' mailboxes and instead are
is lost.
joumaled, or captured as an audit log along with their associated trucking information, as
evidence of illegal acts. The joumaltng records lose their value within a brief period after
their capture unless it is determined that they should be forwarded to a law enforcement
agency for investigation.
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Description
I
I Retention
Record Sews Title
Item371
Staff Administration Records
This record series consists of documentation maintained in program offices, often by
Retain until obsolete, superseded, or administrative value
supeMsors or program managers. to assist in managing office staff and monitoring
Is lost, then offer to personnel/human resources once
personnel Issues. Records may include, but are not limited to, copies of position
before disposition.
descriptions, performance plans, performance and disciplinary documental leave
'requests, emergency contact information, and other documents filed in the agency's official
personnel file. as wall as [Headed information, biographical materials such as vitae,
biographies, photographs, and newspaper clippings regarding employees. These files are
NOT Personnel Files or duplicates thereof, although sane documents officially filed in the
Personnel File might be duplicated in this record series. Sea also 'DISCIPLINARY CASE
FILES: EMPLOYEES,"EMPLOYEE CONDUCT COUNSELING RECORDS; and
'PERSONNEL RECORDS' Hems.
373 Subject/Reference Files
This record series may contain copies of correspondence, reports, memoranda, studies.
Retain until obsolete, superseded, or administrative value
articles, etc., regarding topics of Interest to or addressed by an agency or program unit. See
is lost. State agencies must contact the State Archives of
also'ADMINISTRATOR RECORDS: AGENCY DIRECTORIPROGRAM MANAGER.'
Florida for achnalroview before disposilunofrecords.
These records maybave archival value.
Ofheragencies shi ensure appropriafeprosaval of
records determined M have long -tam historical value.
Subpoenas
This record series consists of subpoenas served an an agency or employee to provide
1 anniversary year after compliance date specified in
I374
specified records and/or testimony.
subpoena.
302 Surmilance Recordings
This record series consists of surveillance recordings created to monitor activities occurring
30 days.
,inside and/or outside of public buildings and/or on public property (including in public
vehicles such as school buses and municipal buses. and in public roadways such as
Inlersedions monitored by red light cameras). Since these recordings may play an Integral
pan In prosecution a disciplinary actions, agencies are responsible fa ensuring that
internal management policies ere in place establishing omeria fa which images should be
retained for further investigation.
28 Telephone Call Records
This record series consists of documentation of long distance telephone calls, cellular
i fiscal year.
phone calls, or facsimiles (faxes), maintained in order to reconcile with telephone service
billsMwices. The series does not Include telephone messai
147 Training Material Records
This reonM series consists of materials used in taming, such as films, slide presentations,
Retain until obsolete, superseded, or administrative value
manuals, workbooks, and other misted items. Check with applicable training agencies (i.e.,
Is lost. Stale agencies must contact the State Archives of
stele and federal agendas, etw) for retention requirements. This wore series does not
Florida fa archival review before disposition ofrecmds.
include records documenting training of individuals. These records may have archival
OMa agencies should ensue appropriate preservation al
value
words determined lH have longdam historical value.
Page 22 of 24 Effective 10/1/2013
GSiSL I GS1•SL Description I Retention
Its Record Series Title
146 Transitory Messages This record series consists of records that are mated primarily to communicate informamr�Retain until obsolete. superseded, or administrative value
of short{erm value.'Transitoryrefers to short-term value based upon the content is lost.'
and purpose of the message, not the format or technology used to transmit it.
Examples of transitory messages inclutle, but are not limited to, reminders to employees
about scheduled meetings or appointments; most telephone massages (whether in paper,
voice mail, or other electronic form); announcements of office events such as holiday
Parties or group Lunches; and recipient copies of announcements of agency sponsored
events such as exhibits, lectures, vmrtahops, etc. Transitory messages are not Intended to
formalize a perpetuate knowledge and do not set policy, establish guidelines or
procedures. certify a transaction, or became a receipt.
52 Travel Retards This record series consists of copies of have] vouchers and related words detailing $ fiscal years.
expenses incurred during travel and the authorized per diem rate indicated or the amount o
reimbursement based on the actual cost of lodging and meal allowances. Copies of
supporting documents such as itineraries, etc. may also be included. See also
'DISBURSEMENT RECORDS: DETAIL.'
309 Unclaimed Property Records This record series consists of agency copies of tine Report of Unclaimed Property submitteck5 anniversary years after the property becomes reNnable.
to the Department of Rnancial Services as required by Section 717.117. Ronde Statutes,
for the registration of unclaimed or abandoned tangible or intangible property. Section
717.1311(1), Florida Statutes. Disposition of Unclaimed Property— Retention of Records,
requires agencies holding unclaimed or abandoned property to maintain records of the
specific type of property. amount, name, and last known address of the owner for five years
after the property becomes reportable.
97 Vendor Files
This record series consists of records documenting services offered and/or provided by 3 fiscal years.
individual vendors. The sense may Include, but is not limited to. vendor background
information: p oduWservice and price lists; pumhaselimse and payment hislaies; copies
of invoices, purchase orders, and receiving reports; payment credit documentation; and
other related words.
243 Verification Records:
This record sense consists of vmllen responses to requests far verification of employment gliders.
Adendance/Employmend Enrollment
at an agency or of enrohmeni/ahendance at an educational institution. The record series
may also include logs recording the number of telephone inquiries for such venfcetim and
responses that are made verbally over the telephone.
54 visitor/Entry tags
This record series consists of records documenting visitors and employeea' entry into an 30 days.
agency's building or other fadlfty. The log might require atone, date. name, signature,
reason for visit, anal location andfor person visited. See aim *ACCESS CONTROL
RECORDS.'
141 Iva, Orders
This record series documents requests (or major or minor maintenance or service requiring 3fimalyears.
that a work doer be generated. The wok doer includes dales, locations, cost of labor
hours worked, equipment oust per hour, material used and cost. and other pertinent details.
This item does not include equipment maintenance records. See also
'EOUIPMENTNEHICLE MAINTENANCE RECORDS.'
Page 23 of 24 Effective 10/1/2013
GS1SL GS1SL I Description J Retention
Item M Record Series Title
289 Work Schedules This record series consists of work scheduling documentation for employees, including shim 1 fiscal year after obsolete or superseded.
or part time employees. These records may provide such information as hours scheduled to
work, assignments, the switching of hours with another employee. the location or route of
work assignment, and anticipated starting and ending times.
55 Workers' Compensation Records This record series documents employee injuries or illness where a Workers Compensation 5 caleMar years.
claim is made. The series consists of the that report of Injury forms and any other
employees reports including, but not limited to, Occupational Safety and Health
Administration (OSHA) Forth 300 and 300A. Log and Summary of Work -Related Injuries
and Illnesses; OSHA Form 301. Injury and Illness Incident Report; any equivalent or
predecessor OSHA fortes; and sate form DFS-F2-13WG-1 (First Report of Injury or Illness)
or equivalent or predecessor state fortes. Retention is pursuant to OSHAS mocrdkesping
rule, 29CFRI 904.33, Recording and Reporting Occupational Injuries and Illnesses —
Retention and Updating. See also'INJURV RECORDS.'
Page 24 of 24 Effective 10/1/2013
ADDENDUM TO ACTUARIAL SERVICES AGREEMENT
BETWEEN
THE BOARD OF TRUSTEES OF THE CITY OF SEBASTIAN
POLICE OFFICERS' RETIREMENT SYSTEM
AND
FOSTER & FOSTER, INC.
The Actuarial Services Agreement dated May 30, 2012 between the above parties, is hereby
amended, effective October 1, 2017, to read as follows:
(1) Paragraph 1. shall be amended to remove items C. and E.
(2) Paragraph 3. shall be amended by amending item L, removing item M and
adding new items M., O., P. and 0., to read as follows:
L. Prepare the Annual Report to the Department of Management Services for
eNON;588:�9 $3,000.00, which includes submission of the report and
corresponding data through the Florida Division of Retirement online portal
program.
M. CaFfmida Retirement System firterest Rate
[" Y.,� V V.t (1 , as
11
A {�
FLV VAJ,,d fVL 1, 1 r Lit ayli `f., it 11V'V VJ'aC►lj.
M. Preparation of GASB 67 reports for $1,250.00.
O. Preparation of GASB 68 reports for $2,000.00
P. Preparation of F.S. 112.664 reporting for $3,000.00 if standard -2% return
scenario is used, or $3,500.00 if -2% and +2% scenarios are used.
Q. Submission of actuarial valuation report and corresponding data through the
Florida Division of Retirement online portal program for $300.00.
(3) Paragraph 16. shall be added to read as follows:
16. PUBLIC RECORDS. In accordance with the provisions of Chapter 119.0701(2),
Florida Statutes:
A. IF THE ACTUARY HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
Actuarial Services Addendum
Page 2
RECORDS RELATING TO THIS
kN OF PUBLIC RECORDS AT:
RE a@ TTYOFSEBASTIAN.ORG,
B. The Actuary must comply with public records laws, specifically to:
(1) Keep and maintain public records required by the Board to perform
the service.
(2) Upon request from the Board's custodian of public records, provide
the Board with a copy of the requested records or allow the records
to be inspected or copied within a reasonable time at a cost that does
not exceed the cost provided in Chapter 119, Florida Statutes, or as
otherwise provided by law.
(3) Ensure that the public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed
except as authorized by law for the duration of the term of the
Agreement and following completion ofthe Agreement if the Actuary
does not transfer the records to the Board.
(4) Upon completion of the Agreement, transfer, at no cost to the Board,
all public records in possession of the Actuary or keep and maintain
public records required by the Board to perform the service. If the
Actuary transfers all public records to the Board upon completion of
the Agreement, the Actuary shall destroy any duplicatepublic records
that are exempt or confidential and exempt from public records
disclosure requirements. If the Actuary keeps and maintains public
records upon completion ofthe Agreement, the Actuary shall meet all
applicable requirements for retaining public records. All records
stored electronically must be provided to the Board, upon request
from the Board's custodian of public records, in a format that is
compatible with the information technology systems of the Board.
Except as provided in this Addendum, all of the terms, conditions, covenants, contracts, and
understandings contained in the Agreement shall remain unchanged and in full force and effect, and
the same are hereby ratified and confirmed by the parties.
BOARD OF TRUSTEES OF THE CITY
OF SEBASTIAN POLICE OFFICERS'
RETIREMENT SYSTEM
By:
As Chairman
Actuarial Services Addendum
Page 3
ATTEST: ATTEST:
By:
By:
As cretary As Secretary
Date: % 7 /I LY Date:
-al I
ksh.sehas/12-05-17/actuary.foster-add
r
FOSTER & FOSTER
ACTUARIES AND C:ON$uLTAtOS
Memorandum
To: All Foster & Foster Clients
From: Brad Heinrichs, President/CEO
On August 15, 2017, the Florida Division of Retirement (Division) issued a Memorandum indicating
that all actuarial valuations performed after September 30, 2017 must be submitted through an online
portal similar to the manner in which we now file Annual Reports for plans subject to Chapters 175
and 185. In speaking with the Division, they made it clear that the information must be uploaded or
inputted by the actuary. They understand that this new requirement will result in extra expenses to
the Boards of Trustees, but they still feel that this is a necessary new requirement. By way of
information, we have previously just sent an electronic version of each actuarial valuation to the
Division's attention and that was deemed sufficient.
In order for us to comply with their new requirement we will need to create a comprehensive file
containing in excess of 100 fields of required actuarial and financial information, assembled into a
specific format required by the Division. This new electronic reporting requirement exercise is in
addition to their requirement of being provided with an electronic copy of the actuarial valuation
report.
Unfortunately, the startup fee to prepare and file the information summarized above will be $750, and
the ongoing fee in subsequent years will be $300.
If you have any questions, concerns, or would like to discuss this further, please do not hesitate to
contact me.
Sincerely,
4Bradleeinrichs, CEO
ACTUARIAL SERVICES AGREEMENT
THIS AGREEMENT is entered into the day of 20123
. I
between the BOARD OF TRUSTEES OF THE CITY OF SEBASTIAN POLICE OFFICERS"
RETIREMENT SYSTEM, not individually, but as Trustees of the Retirement System (herein
referred to as the "Board") and FOSTER & FOSTER, INC. (herein refcnred to as the "Actuary").
WITNESSETH.
M4NREAS, the Actuary has demonstrated the expertise and experience to perform the
actuarial services outlined in said proposal.
NOW, THEREFORE, in consideration of services to be performed and payments to be
made together with mutual covenants and conditions hereinafter set forth, the parties agree as
follows:
1. The Actuary shall, within sixty (60) days of receipt of all rewired employee and
financial data, complete and return to the Board the following beginning with the October 1, 2012
actuarial valuation:
A. Actuarial valuation and report. In the course of the valuation, Actuary will
determine the funding requirements and generally review the experience of
the Fund. (6 copies)
B. Information. required for the Bureau of Local Retirement Systems per Chapter
112, Florida Statutes. (b copies)
C. Disclosure information forauditorsper GovernmentaiAccountingStandards
Board Statements No. 25 and 27. (6 copies)
D. individual Member Certificates which set forth the projected, accrued and
vested benefits, alongwith a statement of accumulated member contributions
on the valuation date.
E. Supplemental actuarial and financial information for inclusion in the required
Annual Report to the Division of Retirement. (6 copies)
4-
2. Following submission of the above described information and material, the Actuary
shall meet with the Board to discuss in detail the results of die valuation and do all that is required
to make the valuation acceptable to the Board_ After acceptance by the Board, the Actuary shall file
the report with a 11 appropriate State agencies and do everything necessary to obtain State acceptance.
3_ During the agreement period, theActuary shall also perform such additional actuarial
services as may be requested by the Board including, but not limited to:
A. Perform special actuarial studies to determine the costs associated with the
implementation of alternative benefit improvements.
B. Prepare requihedActuariallmpactStatements to describe the costs associated
with the implementation of alternative benefit improvements or changes in
actuarial assumptions and methods for $1,000.00 per statement Other
Actuarial Statements of Opinion will generate a $500 minimum fee, but wilt
be subject to our hourly rages set forth below.
C. Calculate monthly rctirc mcnt bcncfhts for mtiring and members
under cunma plan provisions. Actuarys fee for the calculation and
certification of the normal form of payment and all optional forms arc set
forth in the table blow. These calculations will be performed and the results
provided to the Board within 10 working days after receipt by Actuary.
Tvpe of Benefit Calculation Standardized Form Used* Anv Other Approach
Normal, Early or Disability
Retirement Benefit or Vested $200.00 $300.00
Terminated Benefit
+A standardized form will be provided to the Bmd as an aWwWum w this agt+eetYtettt and
Q[ serve as a template for submitting data requests for bcncftt calculations.
D. Calculate monthly retirement benefits due to death, disability or benefits to
terminated vested persons who left under prior plan provisions. These
calculations will be performed and the results provided to the Board within
10 working days after receipt by the actuary.
F". Prepare the supplemental actuarial and financial information for inclusion in
the required Summary Plan Description for $500.00.
-2-
F. Provide updates of quarterly DROP balances, if any, for $75.00 per member,
per quarter for those participants who choose to accrue plan earnings or
losses. For those participants who choose to accrue interest, a one time fee
of .$75.00 will be charged.
G. Calculate standard prior service and military buy-back contribution
requirements for $200.00.
H. Calculate refunds of employee contributions for $100.00.
I. Conduct meetings with employee groups to explain plan provisions and
answer questions.
J. Analyze funding trends to predict future contribution requirements.
K. General or specific consulting services performed via telephone, e-mail or
other correspondence.
L. Prepare the Annual Report to the Department of Management Services for
$2,500.00.
M. Calculation of Liabilities Using the Florida Retirement System Interest Rate
(Currently 7.75%) for a fee of ten percent (100%) of the valuation fee, as
provided for in Paragraph 4., if necessary.
N. Use of the firs online benefit calculation software for an annual flat rate of
$1 G per active member.
Unless otherwise indicated, the charges for the above work shall be based upon the amount
of time required to complete each task. A firm fee quotation prior to commencing any work shall
be provided upon request.
The hourly charges shall be:
Hourlv Rate
Senior Actuarial Consultant $300
Actuarial Consultant $250
Actuarial Analyst $200
Administrative/Clerical $100
4. In consideration of the satisfactory performance of services and delivery of work
products as provided in paragraphs 1 and 2 of this Agreement, the Board agrees to pay the Actuary
an annual fee of $6,000.00 for the October 1, 2012 valuation. This fee shall be increased by five
-3-
percent (5%) each year thereafter. These fees shall be guaranteed for a period of two (2) years from
the date of this Agreement. Travel to and from meetings with the Board will be billed at 1/2 the
hourly rate, with a maximum. of 8 hours per day, except, there shall be no hourly charge for travel
for the meeting to meet with the Board as provided for in paragraph 2. above, but the Actuary shall
receive reimbursement for all out-of-pocket expenses for all travel. Travel changes will be divided
among any clients visited during a single trip.
5. This Agreement embodies the entire agreement of the parties hereto and no
modification thereof shall be made except by written amendment agreed to and executed by both
parties.
6. The Board shall deliver to the Actuary all employee and financial data and any such
further information as the Actuary shall deem necessary from time to time in order to complete the
services described in this Agreement.
7. This Agreement shall remain in effect until terminated by either party as provided for
in this paragraph 7. The Board may terminate this Agreement at any time upon thirty (30) days
written notice to Actuary. In the event that the Board determines to terminate this Agreement
without cause, or in the event that the Board fails to perform any of its duties hereunder for aperiod
of more than sixty (60) days after written notice by the Actuary of such failure, the Actuary may
terminate this agreement and be entitled to compensation to the date of such termination, based on
the actual work performed.
8. There shall be no change in any terms unless mutually agreed to by the parties hereto.
9. Neither party hereto may assign, convey, or otherwise transfer any of its rights,
obligations, or interest herein without the prior express written consent of the other party.
10. This Agreement shall be construed in accordance with the laws ofthe State of Florida
to the extent not pre-empted by federal law and the provisions hcreofshall be governed by such law.
All prior agreements between (lie parties are hereby terminated and superseded by this Agreement.
11. This Agreement may be executed in several counterparts, each of which shall be
deemed an original.
-4-
12. Actuary will be governed in its relations with the Board by the duties and
requirements of Florida law. The Actuary will not enter into any agreement or take any action
contrary to that responsibility. The Actuary will not accept or perform an engagement involving the
Plan's members for any organization -other than the Plan without prior written consent of the Board.
Actuary warrants to the Board that the services performed under this Agreement will be performed
in accordance with generally accepted industry standards.
In all of its relations with the Board, Actuary shall discharge its duties with respect to the
Plan solely in the interest of the participants and their beneficiaries and for the exclusive purpose
of providing benefits to participants and their beneficiaries, and defraying reasonable expenses of
administering the plan. Actuary shall act with the skill, prudence and diligence under the
circumstances then prevailing that a prudent man acting in a like capacity and familiar with such
matters would use in the conduct of an enterprise of a like character and with like aims. By
execution of this Agreement, Actuary acknowledges that it shal I be subject to the standards set forth
in §112.656(1), Florida Statutes.
In addition to any liability which Actuary may have under the previous paragraph, actuary
shall be liable for a breach of responsibility of another entity which provides services to the Board
("provider') in the following circumstances:
(1) if Actuary participates knowingly in, or knowingly undertakes to conceal, an
act or omission of such other provider, knowing such act or omission is a
breach;
(2) if, by Actuary's failure to comply with the previous paragraph in the
administration of its specific responsibilities, Actuary has enabled such other
provider to commit a breach; or
(3) if Actuary has knowledge of a breach by such other provider, unless Actuary
makes reasonable efforts under the circumstances to remedy the breach.
13. Any action arising under this Agrccmcnt shall he brought exclusively in Indian River
County, Florida.
-5-
14. Public Entity Crimes Bill - Section 287.133, Florida Statutes, provides that a person
or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity fdr the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not
be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
15. Actuary agrees to obtain and maintain in full force and effect under the terms of this
Agreement, errors and omission liability insurance with minimum limits of coverage of S 1,000,000
per occurrence. Actuary agrees to periodically provide confirmation to the Board that coverage
continues.
IN WITNESS WHEREOF, the Board has signed duplicates hereof, and FOSTER &
FOSTER, INC. has caused its corporate name to be signed to said duplicates by its proper officers
thcrcunto duly authorized on the day and in the year first above written.
FOSTER & FOSTER, INC.
By:
A*1JTWf:
Y /
As Secretary
ksWscbasMS-02-1 Jactitary. Fi»!cr
-6-
BOARD OF TRUSTEES OF THE CITY
OF SEBASTIAN POLICE OFFICERS'
RETIREMENT SYSTEM
BY- s a.G•
Airman
ATTEST:
By: "-u �,f �' //Y,/( i
As Secretary/ 1
Foster&Foster.
Actuaries and Consultants
May 14, 2012
VIA MAIL
Ms. Debra Krueger
Sebastian Police Officers' Retirement System
1225 Main Street
Sebastian, FL 32958
Re: Actuarial Services Agreement
Dear Debra:
Enclosed please find the Actuarial Services Agreement, in triplicate, signed by
Brad Heinrichs. We understand that you will return one fully executed agreement
in the mail to us for our files. We look forward to working with you!
If you have any questions concerning the enclosed material, please contact us.
Sincerely,
Mary Jean Gloudeman
Enclosures
'12 MAI 16 Am10:54:36
13420 Parker Commons Blvd., Suite 104 • Fort Myers, Florida 33912.239-433-5500 • Fax 239-481-0634 • www.foster-foster.com
CITY OF SEBASTIAN POLICE PENSION BOARD
NOMINATION/ELECTION PROCEDURES
FOR POLICE OFFICER BOARD MEMBERVACANCIES
When a Police Officer Member or Members of the Police Pension Board vacancy exist or is known to be
imminent, the following procedures will be followed in the taking of nominations and conducting a vote
by members of the Police Pension Plan:
1. The Chairperson or their designee shall send an email to all Plan Members informing them of the
current or upcoming vacancy. The email shall include specific directions for nominating
themselves or another Plan Member, including the person that should receive the nomination and
the deadline date and time of day by which the nomination must be received. The nomination
must be documented via a written memorandum or email. The date will be no less than two
calendar weeks from the time of the memorandum or email.
2. Within one calendar week from the nomination deadline, the Chairperson or their designee shall
develop a ballot listing all of the nominees. The ballot shall not indicate the voter's name or other
identifying information. The ballot shall include directions that Plan Members may only mark one
selection, unless there are two vacancies to be determined. The ballot shall be emailed or
delivered by memorandum to all Plan Members informing them of the date of an election, which
shall be no less than two calendar weeks from the date of the email. A notice of the date of the
election shall be prominently posted on the Police Department bulletin board(s).
3. The election shall be by secret ballot personally deposited by the Plan Member to a ballot box
located in the Police Department. The ballot box must be personally monitored by the
Chairperson or their designee during the election period to insure that only Plan Members deposit
a ballot and that no more than one ballot is deposited by a Plan Member. The election period shall
be no less than a twenty-four hour period.
4. At the end of the election period, the Chairperson, with one other witness shall immediately count
the ballots and determine the Plan Member (or Plan Members if two vacancies) that received the
most votes.
5. The Police Pension Board shall convene within no more than two calendar weeks from the
election date to ratify the election results. The Chairperson shall promptly send a memorandum or
email to all Plan Members to announce the newly elected Board Member.
Approved by the Police Pension Board to be effective January 16, 2018
Chairperson
Secretary