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HomeMy WebLinkAbout12-13-2017 CC Minutes /CRAcnvOr SEBASTIAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL & COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING MINUTES WEDNESDAY, DECEMBER 13, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:00 p.m. 2. Pastor Will Finnin of the Sebastian United Methodist Church gave the invocation. 3. The Pledge of Allegiance was led by Vice Mayor Kinchen. 4. ROLL CALL Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Citv Staff Present City Manager Joe Griffin Interim City Attorney Cynthia Hall City Clerk Jeanette Williams Community Development Director Lisa Frazier Administrative Services Director Ken Killgore Asst. Administrative Services Director Cindy Watson Procurement Manager Randy Moyer Police Chief Michelle Morris AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection to the City Manager's request to add the presentation of an award from the Indian River Lagoon Council under Item #6 and Mr. Dodd's request to pull Item 9B. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Brief Announcements Sebastian River Art Club Show in Riverview Park — Dec. 16 from 10 am to 4 pm Sebastian Craft Club Show in Riverview Park — Jan. 6 from 10 am to 3 pm Mayor Hill announced the upcoming events and Vice Mayor Kinchen added that the Sebastian Police Department would be hosting a family movie night in Riverview Park on December 21 at 6:00 p.m. and the movie would be The Polar Express. Regular City Council & CRA Meeting December 13, 2017 Page Two Added A. Indian River Lagoon Council Award The Community Development Director displayed a mounted photo and said the Indian River Lagoon Council wanted to formally express their gratitude to Council for providing office and meeting space for the Lagoon Council. The photo was taken on Indian River Drive across from Little Mud Creek by David Fischer of St. Lucie County. 7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Aqencv A. Chairman Hill called the CRA meeting to order at 6:06 p.m. Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino, Mr. McPartlan, and Chairman Hill were present. B. Approve Minutes — November 22, 2017 CRA Meeting MOTION by Mr. Dodd and SECOND by Vice Chairperson Kinchen to approve the November 22, 2017 CRA minutes passed with a voice vote of 5-0. C. Approve Facade, Sion and Landscape Grant — Pareidolia Brewinq Co., 712 Cleveland Street (Transmittal, Proqram Summarv, Application) The Community Development Director said the Pareidolia Brewing Co. has relocated their existing business and is requesting assistance with their sign. Staff recommended approval. MOTION by Vice Chairperson Kinchen and SECOND by Mr. McPartlan to approve the Fagade, Sign and Landscape Grant to Pareidolia Brewing Co. Damien Gilliams, 1623 US Hwy 1, said there will be product manufacturing in a non -permitted zoning area. He asked if it is an authorized use before the Agency approved the grant. ROLL CALL: Mr. Dodd - aye Mr. lovino - aye Mr. McPartlan - aye Mr. Hill - aye Vice Chairperson Kinchen - aye Motion carried 5-0. D. Approve Septic -to -Sewer Grant — Marine Bank & Trust Comoanv, 1020 U.S. Hiahwav 1 (Transmittal. Application, Deed, Tax Receipt. Plan) The Community Development Director reported the Bank would like to convert their septic system and recommended approval. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve the grant award to the Marine Bank and Trust Company. ROLL CALL: Mr. lovino - aye Mr. McPartlan — aye Mr. Dodd - aye Chairman Hill — aye Vice Chairperson Kinchen — aye Mr. Dodd - aye Motion carried 5-0. E. Chairman Hill adjourned the CRA meeting at 6:11 p.m. 8. Adiourn Communitv Redevelopment Aciencv Meeting and Reconvene as Citv Council 2 Regular City Council & CRA Meeting December 13, 2017 Page Three Mayor Hill reconvened the City Council meeting at 6:11 p.m. and all Council Members were present. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — November 22, 2017 Regular Meeting 17.178 B. Enforcement of Traffic Laws on Private Property and Authorize the Chief of Police to Execute Appropriate Agreements (Transmittal, F.S.316.006, F.S.316.123) 17.179 C. Approve Alcoholic Beverages for Quispe Event at Community Center on December 16, 2017 from 4:00 p.m. to 10:00 p.m. — DOB Verified (Transmittal, Application, Receipt) 17.180 D. Approve Alcoholic Beverages for Gomez Event at Community Center on January 27, 2018 from 3:00 p.m. to 9:00 p.m. — DOB Verified (Transmittal, Application, Receipt) MOTION by Mr. McPartlan and Vice Mayor Kinchen to approve Consent Agenda Items A, C, and D. ROLL CALL: Council Member McPartlan — aye Mayor Hill —aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino — aye Motion carried 5-0. Item 9B Mr. Dodd asked if there would be additional costs to the City and how would we capture reimbursement. The Police Chief said that she did not expect additional costs unless extensive time was requested. She noted the Department does have an extra duty policy to cover security at homeowners meetings and things of that nature. She said this was to enforce the traffic laws where there are some issues. The Police Chief explained in communities with a lower speed limit, studies would be completed to determine which limit would be feasible; all of the agreements would be reviewed by the City Attorney; and the City would be able to verify speed limit signs under FDOT rules. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve Consent Agenda Item 913 ROLL CALL: Mayor Hill —aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino — aye Council Member McPartlan — aye Motion carried 5-0. Regular City Council & CRA Meeting December 13, 2017 Page Four 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.014 A. Citizens Budaet Review Advisory Board (Transmittal, Applications, Ad, Roster) i. Interview, Unless Waived, Submit Nominations for Two At -Large Positions The City Clerk said both incumbents were interested in serving again; and Mr. Hoffman was available to interview. The Interim City Attorney advised that Council Member lovino would still need to make his appointment. Mr. McPartlan nominated Mr. Hall and Mr. Hoffman for the at -large positions. There were no further nominations. It was Council's consensus that Mr. Hall and Mr. Hoffman will serve again until November 2018. 17.181 B. Parks and Recreation Advisory Committee (Transmittal. Aoolications. Ad. Roster) i. Interview. Unless Waived, Submit Nominations for One. Unexpired Reaular Member Position The City Clerk announced that Mr. Sunnycalb would like to move up to the regular member position and applicant, Mr. McKinniss, was interested in serving. Mayor Hill nominated Mr. McKinniss and Mr. Dodd nominated Mr. Sunnycalb to the regular member position. ROLL CALL: Vice Mayor Kinchen — McKinniss Council Member Dodd — Sunnycalb Council Member lovino — McKinniss Council Member McPartlan - McKinniss Mayor Hill — McKinniss Jay McKinnis will serve as the regular member on the Parks and Recreation Advisory Committee. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS 17.136 A. Citv Attornev Search (Transmittal, Rankina. Aareement) The City Manager reported that he has vetted Council's top four candidates (Clifford Repperger, Cynthia Hall, Philp Sherwin, James Stokes) and asked for direction. It was the consensus of Council to bring in the four candidates at once and interview them individually in separate rooms sometime during the first week of January. Damien Gilliams cited the advertisement requiring applicants should be certified in government law with five years of experience which some of their choices were not. Mayor Hill noted he was impressed with qualified candidates that have come forward Regular City Council & CRA Meeting December 13, 2017 Page Five 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Bruce Zingman thanked the City Council for greeting Santa after the Parade. He also thanked the Veterans' Honor Guard, the Police Department, Indian River Fire Prevention, Sherriff's Department, Public Works, Community Police Volunteers, GFWC Senior and Junior Woman's Club of Sebastian, the Sebastian Area Chamber of Commerce, volunteers, and those that watched the wonderful Holiday Parade. Mayor Hill thanked him for organizing the Parade and making Sebastian such a special community. Mark Bondi, 997 George Street, distributed a flyer for an upcoming conference called Transforming Landscapes for a Sustainable Future to be held January 19 in Vero Beach. He said the Pelican Island Audubon Society may be working with the Natural Resources Board in the future for those who may want to attend the conference. There was no objection from Council to place the flyer on Channel 25. Carl Kelly said he was very dissatisfied with the response from the Public Works Department as there has been standing water in front of his neighbor, Vern Barnes' home at 121 Arcadia Drive, for 22 months; recently someone came to take pictures but they did not communicate with his neighbor. He said about five years ago, a taper was installed on the swale but now the water runs toward the house. He has been told the driveway pipe is clogged but he can blow air through the pipe. He asked that the City communicate what is going to happen regarding the standing water. Damien Gilliams said he has requested a drainage master plan and be proactive instead of responding to residents one at a time. The City Manager said he has spoken to Mr. Barnes twice and informed him that his driveway pipes are clogged; the employee he spoke of taking pictures was working on an unrelated project. Mayor Hill said he would take a look at Mr. Barnes' swale. Mr. lovino said since the last Council meeting, he has spoken to the City Manager about changes currently underway to combat the citywide drainage problem. 14. NEW BUSINESS 17.166 A. Stormwater Policv (Transmittal, Policv. LDC 54-3-10.5. FY17/18 Assessment) The City Manager said this policy was to address the aging driveway pipes which are the property owner's responsibility but there is only 20-30% participation in keeping the pipes open which impacts the roads. His plan is to pave the deteriorated roads throughout the City in block sections and follow that with stormwater corrections. He said once the City has improved the driveway pipe and swale, the homeowner would be expected to maintain the drainage improvements. He asked Council to approve this policy. Regular City Council & CRA Meeting December 13, 2017 Page Six MOTION by Mr. McPartlan and SECOND by Vice Mayor Kinchen to approve the stormwater policy. Mr. Dodd asked to display the chart on page 91 of the agenda packet to show the public the paving schedule of the streets. (See attached) The City Manager pointed out the first street scheduled is Indian River Drive that was a separate line item in the budget and part of the planned citywide improvements. Vern Barnes, 121 Arcadia, asked for help with the standing water in his yard previously described by Mr. Kelly. James Clifton, 817 Cain Street, asked if the property owners would have the opportunity to opt out of the maintenance because as an example, he does not own the proper equipment to maintain the quarter round installed in his yard and being that is a part of an overall system he didn't think it should be the responsibility of property owner. He said he would rather have grass than maintain the quarter round. Mr. Clifton said the policy is punitive to the property owners of the City. 6:52 pm Mayor Hill said the policy is stating that if the City makes repairs to a swale or pipe, the cost of any future repair would be revert back to the property owner. Mr. Dodd said the paving plan should be communicated to the public ROLL CALL: Council Member Dodd — aye Council Member lovino — aye Council Member McPartlan — aye Mayor Hill — aye Vice Mayor Kinchen — aye Motion carried 5-0. 17.166 B. Award Florida Site Contractinq the Construction Services Aqreement for Drivewav Pipe Replacement and Authorize the Citv Manager to Execute Appropriate Documents (Transmittal. Analvsis, Aqreement) The City Manager explained the driveways in one City block would be addressed at a time; then if need be, the swales corrected; and then the street paved. He recommended approval. ROLL CALL: Council Member lovino — aye Council Member McPartlan — aye Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd - aye Motion carried 5-0. 17.182 C. Award Continuinq Services Aqreement (CSA#7) to MBV Enaineerina in the Amount of $32.250 for Indian River Drive Improvements (Transmittal. CSA #7) The City Manager stated as part of the citywide drainage improvements, this agreement would address the repairs needed on Indian River Drive and recommended approval. MOTION by Mr. McPartlan and SECOND by Vice Mayor Kinchen to approve the continuing services agreement with MBV Engineering to improve Indian River Drive. Regular City Council & CRA Meeting December 13, 2017 Page Seven Mayor Hill asked if interviews would be conducted regarding the need for the speed humps, cross walks and signs with lights along Indian River Drive. The City Manager stated the agreement was to address the drainage but he would pass along his concerns as they begin work. ROLL CALL: Council Member McPartlan — aye Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd - aye Council Member lovino - aye Motion carried 5-0. 17.183 D. Award Bid and Three Year Contract to Creative Pvrotechnics for 41' of July Fireworks DisDlav in the Amount of $25.000 Per Year (Transmittal. Contracts. Bid) The City Manager said the current contract expired, it was put out to bid and the incumbent vendor was the only response. He recommended approval. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to award the three year contract for the 4"' of July Fireworks Display to Creative Pyrotechnics. The Interim City Attorney advised that the workers' compensation exemption certificate would only cover the owner but no other employees and proof of coverage for employees may be sought given the nature of the work. FRIENDLY AMENDMENT by Mr. Dodd and SECOND by Mr. McPartlan to approve the contract conditional upon proof of workers' compensation. Mr. lovino asked about the increase in price and the City Manager explained that he expected an increase, he was happy with this past display and was more than happy with their quality of the work and it was prudent to approve the contract. Mayor Hill said the City used to receive donations to offset the cost and asked if that could happen again. The City Manager explained the former City Attorney did not feel that the display should be acquired by donations but he had asked the Community Development Department to seek future donations. Mayor Hill said the solicitation of potential donations show the City's pride. ROLL CALL: Mayor Hill —aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino - aye Council Member McPartlan - aye Motion carried 5-0. 15. CITY ATTORNEY MATTERS - None 16. CITY MANAGER MATTERS The City Manager reported that Chamber of Commerce's Light Up Night went very well and the holiday parade was well attended. He thanked the City employees and Police Department and participants for ensuring the success of the events. 17. CITY CLERK MATTERS - None Regular City Council & CRA Meeting December 13, 2017 Page Eight 18. CITY COUNCIL MATTERS A. Mayor Hill wished everyone a Merry Christmas and Happy Hanukkah. He also thanked staff for a great year and looked forward to 2018. B. Vice Mayor Kinchen wished everyone a safe and happy holiday. C. Council Member Dodd also wished everyone a Merry Christmas and to be safe and secure if they will be traveling. D. Council Member lovino reminded the public that Shop with a Cop would take place Wednesday, December 20 at Walmart and thanked everyone that participated in the Salvation Army's Red Kettle Campaign. He wished everyone a Merry Christmas, Happy New Year, and Happy Hanukkah. E. Council Member McPartlan complimented staff for the successful Pearl Harbor Day Ceremony, Light Up Night and parade. He wished everyone a Merry Christmas and Happy New Year. 19. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 7:12 p.m. Aat the January 10, 2018 Regular City Council Meeting. Hill A7FEST.• nette Idglriams1v1C -City Clerk