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HomeMy WebLinkAbout08-14-2017 BAC MinutesCITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES OF REGULAR MEETING AUGUST 14, 2017 1. Chairman Napier called the Citizens Budget Review Advisory Board Meeting to order at 6:00 p.m. 2. Pledae of Allegiance was recited by all. 3. Roll Call Present: Mr. Ed Herlihy Mr. Larry Napier Mr. Sergio Mota (arrived at 6:05 pm) Mr. Bruce Hoffman Mr. Harry Hall Ms. Andrea Ring (A) Members Not Present: Mr. Michael Frank — Excused Mr. Tim Slaven Also Present: Mr. Kenneth Killgore, Administrative Services Director Ms. Susan Mann, Recording Consultant 4. Approval of Minutes A. Meeting of July 31, 2017 Mr. Napier called for additions, deletions or corrections to the July 31, 2017 minutes. Mr. Hoffman referred to page 3, paragraph 1, be removed because the City's contribution employee. line 6 and requested the words "per employee" is based on an actuarial basis and not per A motion to approve the minutes as corrected was made by Mr. Hoffman, seconded by Mr. Herlihy ROLL CALL: Mr. Herlihy —Yes Mr. Mota — Yes Mr. Napier —Yes Mr. Hoffman — Yes Mr. Hall —Yes Ms. Ring — Yes Motion Passed: 6 — 0 Citizens Budget Review Advisory Board Page 2 Meeting Minutes of August 14, 2017 5. Unfinished Business a. Budget Update by Ken Killgore, Administrative Services Director/CFO. Mr. Killgore reported that a change in the Group Insurance provider would result in an increase of 2.3% rather than the 10% increase anticipated. He stated that savings would be just shy of $70,000 which staff recommends reserving for personal related expenses such as pay increases for taking on additional duties and being able to adjust a starting pay to be competitive in the market place if necessary. He explained that there was some discussion among Council to use the savings for road work. He reported that the changes to the Budget have been posted on the Website. The Operating Budget has not changed from the proposed millage rate of 3.4 mills. Mr. Killgore provided a detailed explanation of the changes to the Capital Program , which items were changed, removed or moved into a future fiscal years and what the impact of those changes were to the current budget. He stated that the Public Hearings are scheduled for September 18`h and 27th. He offered to answer questions. Mr. Hall asked if there was any intent to use the insurance savings for across the board raises. Mr. Killgore responded no; raises are controlled by the Contract. The money will be used related to hiring and for special performance situations. 6. Publiclnout — None 7. New Business a. Review of Third Quarter Financial Report — FY 2017 Mr. Killgore reviewed the Third Quarter Financial Report and provided an explanation of the process of submitting the Resolution for the Financial Report and the adjustments to City Council for their approval. He noted that an adjustment of $100,000 is related to the Golf Clubhouse repairs and updates. He provided a detailed explanation of the graphical presentation of the budget with information on the status of income at the third quarter. He noted that the figures presented do not include grant revenue, but are the matching funds. He stated that the format of the Capital Program report has been changed to show the funding source and shows the closed projects and the current ones. He reviewed each of the documents included and provided details on each. Mr. Hoffman asked why the Recreation Impact Fees are below budget. Mr. Killgore responded that they are paid by the developer at the time the building permit is applied for, as a result the receipt of the funds will vary. He explained that if the actual impact fees are lower than budgeted, the budget will be adjusted to be more in line with actual. 7. Staff Matters — Ken Killgore, Administrative Services Director Mr. Killgore advised the Board that the City Attorney, Mr. Bob Ginsburg, passed away. Citizens Budget Review Advisory Board Page 3 Meeting Minutes of August 14, 2017 9. Board Matters A. Comments/Discussion by Individual Committee Members Mr. Hall asked if there are any plans for the intersection of Joy Haven and Barber included in the budget. Mr. Killgore responded there is none at this time. He stated that his understanding from staff reports that there is not sufficient data to justify making any changes to the intersection. Mr. Hall expressed his concern about the safety issue and the possibility of the City being held responsible if there should be an accident. Mr. Mota concurred with the need for the City to address the intersection issue both on Joy Haven but Concha also. Mr. Herlihy stated that to his recollection the Budget Review Committee had not passed a motion accepting the proposed budget and the millage rate. He asked for input on this matter from the other members. Mr. Napier concurred that it would be appropriate for the Committee to pass a motion accepting the millage rate and the budget as presented. A motion to accept the budget as presented with a millage rate of 3.4 mills was made by Mr. Hall and seconded by Mr. Hoffman. ROLL CALL: Mr. Herlihy —Yes Mr. Mota — Yes Mr. Napier —Yes Mr. Hoffman — Yes Mr. Hall —Yes Ms. Ring — Yes Motion Passed: 6 — 0 B. Consider Need for Future Meetings (No Further Meetings are Scheduled) Mr. Napier stated that he does not see the need for another meeting. He thanked the Board Members for their participation and input during the Budget Review process. Mr. Herlihy thanked Mr. Killgore and staff for their efforts in preparing the Budget and doing so with a millage rate of 3.4 mills. 9. Adjourn — There being no further business Chairman Napier adjourned the meeting at 6:45 p.m. By Y L � Date: 1/? 15i / L) Chairmanf Larry Napier /sm