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HomeMy WebLinkAbout03-28-2018 CC Minutes w CRACHY�IF SE HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY MINUTES WEDNESDAY, MARCH 28, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the regular meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Boy Scout Troop #505, Sebastian, led the Pledge of Allegiance. 4. Roll Call Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Albert lovino Council Member Bob McPartlan Members Absent Council Member Ed Dodd Citv Staff Present City Manager Joe Griffin City Attorney James Stokes City Clerk Jeanette Williams Community Development Director Lisa Frazier Building Official Wayne Eseltine Stormwater Utility Director Tim Walker Airport Director Scott Baker Administrative Services Director Ken Killgore Procurement Manager Randy Moyer Police Chief Michelle Morris Deputy Police Chief Greg Witt 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 18.041 A. Presentation by Judv Buroarella, Sebastian River Art Club Judy Burgarella and Vicky Lada presented $500 check in appreciation for use of building that enables them to share their art and talents. Regular City Council & CRA Meeting March 28, 2018 Page Two 18.042 B. Proclamation - Red Cross Month — March 2018 — Accepted by Ben Trautman, Communitv Volunteer Leader, American Red Cross Red Cross Mayor Hill read and presented the proclamation to Sarah Ruwe, Executive Director for the Heartland Chapter of American Red Cross. 18.043 C. Proclamation — Water Conservation Month - April 2018 — Accepted by Abbv Johnson. Interoovernmental Coordinator. St. Johns River Water Manaoement District Mayor Hill read and presented the proclamation to Abby Johnson, SJRWMD, Intergovernmental Coordinator. 18.044 D. Proclamation — National Public Safetv Telecommunicators' Week - ADril 8-14. 2018 — AcceDted by a Citv of Sebastian 911 Operator Mayor Hill read and presented the proclamation to Sebastian Dispatchers, Naomi Charles and Alison Lesak. 18.045 E. Presentation of Fiscal Year 2017 Comprehensive Annual Financial ReDOrt (CAFR and Annual Citv Audit by City Auditor. Rehmann Robson (Transmittal. Report. Letter) Ross Cotherman, Rehmann, Robson, LLC, said given recent events within the County, he highlighted how fraud occurs, why it occurs and how to prevent it. He said fraud occurs when there is pressure, opportunity, and rationalization noting the City can only control the opportunity factor. During the audit process, he and his staff have always found the City responsive to their inquiries; and the strong internal controls will prevent the fraud opportunity as much as possible. Mr. Cotherman said the CAFR is not required but the City chooses to comply with the detailed report. He briefly highlighted different sections of the report. Brief Announcements March 31 - Easter Egg Hunt — Riverview Park — 10 am to Noon April 7 — Sebastian Craft Club Show — Riverview Park —10 am to 3 pm Vice Mayor Kinchen announced the upcoming events. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aqencv A. Chairman Hill called the CRA meeting to order at 6:24 p.m. All members were present. B. MOTION by Mr. McPartlan and SECOND by Vice Chairwoman Kinchen to approve the March 14, 2018 CRA meeting minutes passed with a voice vote of 4-0. 18.046 C. Fiscal Year 2017 CRA Annual Report in Accordance with F.S. 1 63.356(3)(c) Accept and Forward to Citv Council (Transmittal. Report) The Community Development Director stated the report is a compilation of what has happened last year and this year. She recommended approval. Regular City Council & CRA Meeting March 28, 2018 Page Three MOTION by Mr. McPartlan and SECOND by Vice Chairwoman Kinchen to approve the FY2017 CRA Annual Report. ROLL CALL: Vice Chairwoman Kinchen — Aye Mr. Dodd —Absent Mr. lovino —Aye Mr. McPartlan —Aye Chairman Hill — Aye Motion carried 4-0. 18.016 D. Award Work Authorization #1 Under the Continuina Services Agreement with Redevelopment Manaoement Associates (RMA) in Amount of $46.000 for the CRA Master Plan Update (Transmittal, WA#1, Scope) The Community Development Director stated the contract was to update the CRA master plan and recommended approval. MOTION by Vice Chairwoman Kinchen and SECOND by Mr. lovino to approve Work Authorization #1 with Redevelopment Management Associates. ROLL CALL: Mr. Dodd — Absent Mr. lovino —Aye Mr. McPartlan —Aye Chairman Hill —Aye Vice Chairwoman Kinchen — Aye Motion carried 4-0. 18.021 E. Consider. Discuss, and Direct Staff on Propertv Possibilities for 1215 Indian River Drive (Transmittal) The City Manager stated he closed on the property and requested discussion on the possibilities of the property. He recommended joining the east side of the property with the north side with a unity of title. He advised the demolition of the building would be about $16,000 along with $10,000 for the asbestos removal. Mayor Hill said he would like to secure the east side, demolish the building and receive public input on what to do with property. Vice Mayor Kinchen agreed with securing the east side but would like to put the building up for sale to see what happens. It was the consensus of Council to hold off on demolishing the building and to receive public input through a workshop as to what should be done with the property. The Community Development Director suggested using the property as a catalyst for the CRA master plan workshop. Mayor Hill asked staff to keep the building secure and not an eyesore along the riverfront. MOTION by Mr. lovino and SECOND by Mr. McPartlan to authorize the City Manager to disperse of the contents of the building and unite the two properties. .97 Regular City Council & CRA Meeting March 28, 2018 Page Four 6:48 pm Bob Greason, owner of adjacent property described an artesian well agreement that he shared with the property owner. He stated he no longer needed the well water and asked for permission to cap the well but understands the City would like to use the water for the building demolition. He noted that he is in St. Johns River Water Management District qua to cap the well but the City's demolition effort would delay the cap. He requested that the City release the easement agreement to cap the well. The City Manager said if needed staff would use water from the fire hydrant for the demolition and offered to work with Mr. Greason to release the easement. Damien Gilliams, 1623 US 1, said the contents should be declared surplus and the building demolished to make more parking for the boat ramp. He said the City should buy up everything available on Indian River Drive for the festivals and parking. Ben Hocker, Sebastian, said the City should keep the property and leave it as a pocket park. Robert Nilsson asked to speak on the sewer system but it wasn't the appropriate spot on the agenda. Mayor Hill recapped the motion included receiving public input through CRA master plan revision process, provide for the unity of title and surplusing the building's contents. ROLL CALL: Mr. lovino —Aye Chairman Hill —Aye Mr. Dodd —Absent Motion carried 4-0. Mr. McPartlan —Aye Vice Chairwoman Kinchen — Aye 8. Adiourn Communitv Redevelopment Aaencv Meetina and Reconvene as Citv Council Chairman Hill adjourned the CRA meeting at 6:56 p.m. and all members were present. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — March 14, 2018 Regular City Council Meeting 18.045 B. Authorize the City Manager to Execute an Extension Agreement with Rehmann Robson, LLC to Provide Comprehensive Annual Financial Reports and Single Audits for Two Additional Years (Transmittal, Letter, FS218.391) 18.046 C. Accept Community Redevelopment Agency (CRA) Annual Report of Activities for FY2017 as Required by FS and Announce Availability of Document to Public (Transmittal, Report) 18.047 D. Authorize Mayor to Sign and Deliver Letters to Federal Legislators Regarding Sober Homes (Transmittal, Letters) 13 Regular City Council & CRA Meeting March 28, 2018 Page Five 18.024 E. Resolution No. R-18-07 — Florida Inland Navigation District (FIND) Waterways Assistance Program Grant Request for Shoreline Improvements at the Working Waterfront (Transmittal, R-18-05, R-18-07) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, INDIAN RIVER COUNTY, SUPPORTING THE CITY'S FIND GRANT APPLICATION SEEKING FUNDS TO MAKE IMPROVEMENTS TO THE WORKING WATERFRONT SHORELINE AND PARKING LOCATED AT FISHERMAN'S LANDING SEBASTIAN, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Council Member McPartlan and SECOND by Mayor Hill to approve items A, C, D, and E of the consent agenda. ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd —Absent Council Member lovino — Aye Motion carried 4-0. Item #B Mayor Kinchen noted that the extension for Rehmann Robson, LLC will put them in their seventh year and asked that staff go out to bid once the extension is completed. ROLL CALL: Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Absent Council Member lovino —Aye Council Member McPartlan — Aye Motion carried 4-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Vice Mayor Kinchen reported the School Board asked the Economic Development Committee members to write letters of support to the Governor for Phase II of their Technical Adult Education Center that they are in the process of remodeling and moving. It was the consensus of Council to have the City Manager write a letter on behalf of Council. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS 18.010 A. Award Aareement to ADS Security in the Amount of $76.628 for the Purchase and Installation of Security Cameras and Video Monitorina/Recording Equipment at the Sebastian Municipal Airport (Transmittal. R-18-01. Aareement. Bid Tab) The Airport Director reported the existing camera system is outdated and problematic; he has received a grant from the Florida Department of Transportation and requested approval. MOTION by Council Member lovino and SECOND by Vice Mayor Kinchen to approve the purchase of a security system for the Airport. Regular City Council & CRA Meeting March 28, 2018 Page Six ROLL CALL: Vice Mayor Kinchen — Aye Council Member Dodd — Absent Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Motion carried 4-0. 18.048 B. Set Date for Public Hearino — Stormwater Utilitv Fee (Transmittal. Assessment. Mai)) 7:15 pm The City Manager acknowledged there are some stiff stormwater liabilities coming up and cited the requirements he outlined in his transmittal on page 151 of the agenda packet which comes up to $19M. He said the stormwater fee provides $1.1 M a year which doesn't cover everything that should be done. To help the next City Manager address the issues, he proposed to double the stormwater fee. He asked for Council approval to begin the public hearing adoption process for the 90' of May. Mayor Hill said they haven't discussed and determined if the City should replace the Elkcam seawall; he asked if the private communities would have to double pay for the stormwater treatment. He said there are problems that should be tasked to the new City Manager and he is concerned that they don't know what they are doing but yet this will double the assessment. Vice Mayor Kinchen said the private subdivisions will receive credits for maintaining their stormwater and the listed projects have been in existence during her 30 year employment with the City. Council McPartlan said he would like to move ahead with the public hearing. MOTION by Council Member McPartlan and SECOND by Vice Mayor Kinchen to move forward with a public hearing to double the stormwater fee. Council Member lovino said he was concerned with the ad valorem impact that the upcoming increased homestead exemption and additional school resource officers will have; he was not opposed to hearing from the public but wasn't sure he was for the increase. Damien Gilliams thanked the City Manager for taking a leadership role to fix the stormwater problems; commended Vice Mayor Kinchen and Council Member McPartlan for their motion. He noted the canals affect drainage for everybody; it will cost more to redo the roads; if they do this, they will be commended 20 years from now if there is a big storm. Ben Hocker, Sebastian, asked where was SJRWMD's contribution. The City Manager responded the City would be eligible for SJRWMD grants and envisioned the seawall to be phased over the next ten years. ROLL CALL: Council Member Dodd —Absent Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Nay Vice Mayor Kinchen — Aye Motion carried 3-1. Regular City Council & CRA Meeting March 28, 2018 Page Seven 13. PUBLIC INPUT New information or requests to City Council not otherwise on the prepared agenda Robert Nilsson said he understood there was $15,000 grant available to offset the homeowner's cost of removing a septic tank and hook up to the County's sewer line. If he had removed his tank prior to the County's installation, he would have been reimbursed for a pump station. He said it would be more of an incentive if the grant money could offset the assessment as well. He would like to see the grant money limited to those east of U.S. 1 and make the money available until it runs out. The City Manager said the money is to take a septic system out of service and about a year ago, the Community Redevelopment Agency did not want to use the grant money for the assessment but only the lead/connect portion. Mayor Hill noted the County is imposing the assessment and it is pro -rated over the monthly bills. He suggested Mr. Nilsson to apply for the grant to see if he is eligible. Damien Gilliams commended the City Manager for taking on the fire inspection services. He cited an email the he received from the County Community Development Director, Stan Boling, regarding the number of homes that could be planned for the Spirit of Sebastian subdivision if it stayed within the County. Ben Hocker, Sebastian, asked when the resurfacing of Indian River Drive is scheduled. Mayor Hill asked him to call staff. The City Manager advised that engineering is underway, there are some drainage issues to address and he has asked that the project start July 5t'. 14. NEW BUSINESS 18.049 A. Authorize the Citv Manager to Execute a Lease Addendum with National Aperture Allowing an Extension of Their Original,Airport Lease Terms on a Month -to -Month Basis (Transmittal. Lease. Addendum) The City Manager said the owner of National Aperture has given the City notice that they would like to lease the Airport's property month to month until they build their new facility. He noted the vibration they are experiencing from Flight Safety's touch and go is interfering with their manufacturing capabilities. He advised that because Flight Safety pays federal excise tax, they are entitled to access to the Airport and although the City has voluntary procedures for the runways, they won't comply. MOTION by Council Member McPartlan and SECOND by Council Member lovino to authorize the City Manager to execute a lease addendum with National Aperture. Robert Nilsson mentioned that Flight Safety flies over his home constantly. Regular City Council & CRA Meeting March 28, 2018 Page Eight Ben Hocker said in New York, the commercial airlines had restrictions after 10 0' clock at night. ROLL CALL: Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Absent Motion carried 4-0. 18.050 B. Direct Process for Selection of Grand Marshall of the 4`h of Julv Parade (Transmittal, Order. Committee) The City Manager said the Lions Club has requested to get out of parade business but would still like to do the festival. He suggested that Council may want to pick the grand marshal and designate a parade czar to organize the beginning of the parade. Mayor Hill asked if there were any boards to make these decisions as opposed to City Council; or if the Lions Club was willing to continue organizing the order of the parade. The City Manager suggested the new City Manager could name the grand marshal without fear of retribution. Mayor Hill said he would like to see the engagement of civic organizations. MOTION by Mayor Hill and SECOND by Council Member McPartlan to direct staff to set up a committee of staff members and members of willing civic organizations to take over the parade with a parade patriot to organize the order. ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Absent Council Member lovino — Aye Motion carried 4-0. 15. CITY ATTORNEY MATTERS The City Attorney reminded Council that during the upcoming City Manager selection, they should be attentive to their conversations since they will all be together. He offered to be available for any questions. 16. CITY MANAGER MATTERS The City Manager said Florida Power and Light would like to convert the City's street lights to LED lights. This would provide for City-wide standardization, reduction in cost, and notice when a street light goes out. He said it will take a year to convert all of the lights. He report the Exchange Club has donated a Freedom Shrine to the City which is on display in the downstairs hallway and he will schedule a dedication at the next Council meeting. He also advised there will be delays on Interstate 95 as FDOT installs the pedestrian crosswalk on April 3 and 4. Regular City Council & CRA Meeting March 28, 2018 Page Nine He announced the Public Workshop to recruit and select a new City Manager would be held next week on April the 4h at 1:30 p.m. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Mayor Hill Mayor Hill requested a floating dock be reinstalled at the boat ramp. The City Manager said he would look into purchasing a new one. In regard to replacing the fish cleaning station at the Main Street boat ramp, the City Manager advised that one of agencies did not allow it in the rebuilt but he would look into that as well. B. Vice Mavor Kinchen The City Manager announced the City Manager Candidate reception would be at 5:00 p.m. Tuesday at Capt. Hiram's and the private interviews would begin 8:30 a.m. Wednesday. C. Council Member Dodd - Absent D. Council Member lovino Council Member lovino requested an agenda for the City Manager selection events. E. Council Member McPartlan Council Member McPartlan asked the City Manager to expand on the oversights that he has put in place to make sure fraud would not happen within the City. The City Manager explained there are a couple different hurdles that people have to go through before a check is cut for any good or service. He has also hired a purchasing manager to provide another set of eyes and he hoped that he put enough controls in place to combat any fraud. The City Clerk reported that the plans to widen a segment of CR510 from Sebastian Blvd. to 58th Avenue from the Florida Dept. of Transportation are available for public review in the City Clerk's office. 19. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 8:06 p.m. Approved gfthl April 11, 2018 Regular City Council meeting. �-Ma r Jim Hill A EST.• anette Willi amIr MC— C)fq CIer1j ' = 0