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Home My WebLink About06-04-2018 VAB AgendaCITY OF SEBASTIAN ;4m;;;; HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 VETERANS ADVISORY COMMITTEE AGENDA MONDAY, June 4, 2018, 3:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES a. April 2, 2018 Minutes 5. OLD BUSINESS a. Nominations for the Grand Marshal / Marshals. b. Choice of Grand Marshall for the 40 of July Parade Veterans Advisory Board's Decision c. Input on the relationship between VFW, American Legion and the City 6. PUBLIC INPUT 7. NEW BUSINESS a. July 4, 2018 Parade update b. Veteran's Day Program Discussion 8, MEMBERS MATTERS 9. OTHER MATTERS 10. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE N 77-✓E COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) INCOMPLIANCE WifH THE AMERICANS lMM DISABILITIES ACT (ADA), ANYONE 1M-O NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT 7TE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 46 HOURS IN ADVANCE OF THIS MEETING. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary C�CT SEAT" HOME OF PELICAN ISLAND VETERANS ADVISORY COMMITTEE MINUTES MONDAY, APRIL 2, 2018, 3:00 PM CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL 1. Chairman John Haskins called the Veterans Advisory Committee meeting to order at 3:01 pm. 2. The Pledge of Allegiance was recited. 3. Present John Haskins, Commander of the VFW Russ Pacowski, Commander of the American Legion Andrea Coy, Member of the VFW Ladies Auxiliary Barney Giordan, Member of the American Legion Butch Dawson, Alternate Member of the VFW Excused Neil Baumgartner, Member of the VFW Absent Jerry Liucci, Alternate Member of the American Legion Also Present Randy Moyer, Procurement Manager Margarita Hernandez, Parks Administrator Cathy Testa, Recording Secretary 4. APPROVAL OF MINUTES MOTION by Ms. Coy and a SECOND by Mr. Dawson to approve the February 5, 2018 minutes passed with unanimous voice vote. 5. OLD BUSINESS Mr. Moyer introduced himself to the committee. He informed the Committee the Lions Club handed the 4th of July Parade over to the city. Mr. Moyer suggested the Committee provide names for who they would like to have as the Grand Marshal and then have a vote. Chairman Haskins agreed that the Committee should select the Grand Marshal and that person should be a veteran. Ms. Coy said she has been involved with the parade for the past 14 years and she has been the only Veteran Grand Marshal. Ms. Coy would like the Committee to help the city by having the Hold Veterans Advisory Committee Meeting of April 2, 2018 Harmless documents signed ahead of time. She would like to the Committee to be in charge of the parade line up or if the city choses someone to do it she wants to make sure they have the Order of Parade approved by the Committee. Mr. Moyer said that he will make sure that happens. Another request made by Ms. Coy is to have a golf cart placed before the Honor Guard that has a recorded message reminding parade watchers of flag etiquette. Mr. Moyer said he will have a recorded message made and bring it to the next meeting for Committee approval. Mr. Giordan suggested a little article in the Hometown News as a reminder would help. Mr. Moyer said he would look into the newspaper article and he will have the information posted in City Hall and also on channel 25. 6. PUBLIC INPUT - None 7. NEW BUSINESS Mr. Moyer talked about the relationship between the VFW, American Legion and the City. He provided a handout to each of the members. (see attached) He offered the Committee to add their thoughts and suggestions and then have a discussion. Chairman Haskins said communication between the organizations and the City have improved. Mr. Moyer suggested having an agreement on how the organizations and the city will work together. Mr. Moyer explained the Veteran's Resource Guide that he received and handed out to the committee. (See attached) He said it's a good information guide for Veteran's. 8. MEMBERS MATTERS Ms. Coy said she read through the Ceremonial Rifles Ammunition & Military Equipment Conditional Donations procedures manual and is happy to report that they made it through step one. She read a letter that she received from the VFW headquarters approving their request for a piece of equipment. The next step is an application process with a list of equipment that is available. Chairman Haskins said it would show so much respect to our Veteran's to have a piece of equipment in our city. Mr. Giordan brought the Committee up to date on the Veteran's in the classroom program. Brochures have been sent out to all of the schools. The exchange club in Vero Beach is preparing a presentation to honoring the program. He said this program was initiated in the Sebastian Elementary and Middle schools, which is something to be proud of. Chairman Haskins announced the VFW's scholarship program. Each year a High School Student is given $3000 scholarship for their grades which must be 3.5 or better. This year's winner is Allisha Wiles. Veterans Advisory Committee Page 3 Meeting of April 2, 2018 Mr. Pacowski asked about the Memorial Day ceremony. He said this is his first year being responsible for the ceremony. Chairman Haskins said he would be glad to help guide Mr. Pacowski though the process. Ms. Coy explained that the originations work together but they take turns each year sponsoring the ceremony. This year the American Legion is sponsoring and is responsible for meeting with the city, assigning the guest speakers and creating the programs. Ms. Coy announced that she is unable to attend the Veteran's Day Ceremony unless the American Legion changes the date. Mr. Pacowski said he would like the Ceremony to be on Sunday at 1 pm after church. He will present the idea to the other members and let the city know their decision. Mr. Moyer mentioned that if the ceremony is on Sunday the churches will often encourage their congregation to attend and support the Veteran's. Mr. Moyer thanked the committee for welcoming him. Chairman Haskins invited Mr. Moyer to attend a meeting so he can introduce him to the members. 9. ADJOURN With no further matters Chairman Haskins adjourned the meeting at 3:57pm. BY: Chairman John Haskins Date FLAG ETIQUETTE AT PARAPE5 When an American Flag passes: • Stand up. • Remove your hat. • Place your right hand over your heart. • Stop any conversation you are having. Note: It is not necessary to salute every American Flag that passes. • If it is carried by an honor guard or in a group with other flags, stand up and salute (veterans) or pay respect to the Flag. • Do not salute small hand-held flags carried by parade attendees and participants. Teach your children to respect our nation's Flag. If they are given a small Flag, please do not throw it on the ground or in the street. UNWAVERING SUPPORT FOR UNCOMMON HFROFS www.vfwauxiliary.org 4"' of July Order of Parade 1. Military Honor Guard — Local Group The Honor Guard is the escort for the... 2. Grand Marshal All veterans groups fall -in behind the Grand Marshal 3. VFW Post 10210 —VFW federally chartered in 1899 4. American Legion Post 189 — American Legion federally chartered in 1919 5. Veteran's Council of Indian River County— incorporated 2011 6. Any other legitimate veteran's organization 7. Sebastian Police Department (if participating) S. Sheriff's Department 9. City Council 10.Sharks HS Marching Band REMEMBER... THIS PARADE IS SPONSORED BY THE CITY OF SEBASTIAN If there is a conflict... Sebastian comes first. Relationship between the VFW, American Legion and the City. 1. Provide a venue for open communication between veteran leadership, veteran citizens and the citizens of Sebastian to express any concerns, requests or needs. 2. The City should make reasonable accommodations to the veterans in our community balanced with the fiduciary responsibility to the citizens of Sebastian. 3. Support any reasonable request for city services for veteran events and memorials (i.e. facilities, employee overtime, etc). 4. Aid or assist with facility compliance to any CRA resolutions. Notes: