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HomeMy WebLinkAbout08061998 PZ CITY OF SEBASTIAN PLANNING AND ZONiNG COMMISSION MINUTES OF REGULAR MEETING AUGUST 6, 1998 Clmm. Munsart called the meeting to order at 7:00 pm. The Pledge of Allegiance was said. ROLL, CALL: PRESENT: Chmn. Munsart Ms. Kilkelly(a) Mr, Pliska Ms. Vesia UNEXCUSED ABSENCE: Mr. Fischer ALSO PRESENT: ANNOUNCEMENTS: Mr. Thomas Mr. Mather Mr. MacWilliam(a) VC. Schulke Tracy I-Iass, Interim City Planner Jan King, Zoning Technician Chnm. Munsart noted that Mr. MacWilliam(a) would be voting in place of Mr. Fischer. APPROVAL OF MINUTES: (LPA - 4/21 & 4/23/98; and Reg. Mtgs. 7/9 & 7/1698) MOTION by Mather/Thomas I make a motion that we approve the LPA meeting of April 21st. A voice vog was taken. 7 - 0 motion carried. MOTION by Mather/Pliska I make a motion that we approve the LPA meeting minutes of April 23m, A voice vote was taken. 7 - 0 motion carried. Mr. Thomas noted that he slumld have had an "Excused Absence" in the minutes for April 23, 1998. (Secretary's note: The 4/23/98 minutes have been amended to reflect this c3ango.) (imt) tldw� leo� PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 MOTION by MatherNesia I make a motion that we accept the minutes of the Planning and Zoning Commission regular meeting of July 9�h. Discussion: Chmn. Munsart noted page 6, and pointed out issues that were to be discussed at a future meeting about the number of cars on a used car lot. He inquired of Mr. Hass whether anything has been done. Mr. Hass responded that it had been brought to the last meeting, and it was decided not to review it. He also noted that the verbal agreement by the applicant, at the meeting that reviewed the site plan, has not been addressed by the City Attorney, as we don't have a City Attorney at present. He also commented that the number of cars was not included in the motion as a condition, and there is nothing in the Code that covers this issue. Ms. Kilkelly noted two corrections on page 1, the words "minutes and meetings" corrected. A voice vote was taken. 7 - 0 motion carried. MOTION by MatherNesia I make a motion we approve the Planning and Zoning regular meeting minutes of July 16''. A voice vote was taken. 7 - 0 motion carried. OLD BUSINESS: None NEW BUSINESS: A. Public Hearings - Home Occupational Licenses: 1. 619 Cavern Terrace - Howard Ball Mr. Howard Ball, 619 Cavern Terrace was present and gave a brief presentation about his proposed vending machine business. Ms. King gave staff presentation and recommended approval. There were thirty (30) notices of hearing sent out, and there were no objection or non -objection letters received. Chmn. Munsart opened and closed the public hearing at 7:10 pm, as there was no public input. � Mr. Thomas asked if freshness would be an issue; also if there are any Health Department regulations to how long the candy can be left in the machines, and how often would they be checked. 2 PLANNING AND ZONING COMMISSION MINIYTES OF REGULAR MEETING OF AUGUST 6, 1998 Mr..Ball replied that he will check these machines every 3 to 4 weeks, but indicated that there are no regulations that he knows of for this check. MOTION by Vesia/Mather I make a motion that we approve the 'Home Occu~onal License for Howard Ball, doing business as Keely's Sweet Vending Service, 619 Cavern Terrace, Sebastian. A voice vote was taken. 7 - 0 motion carried. 2. 632 Conclm Drive ~ Patricia Peltier Patricia Peltier, 632 Concha Drive, was present and gave a brief presentation. There were twenty-six (26) notices of hearing sent out and there was one (1) objection letter and no non-objection letters returned. A copy of the objection letter was given to the applicant. Ms. King gave staff presentation, recommended approval, and noted that thi~ will be an address of convenience. Chnm. Munsart opened the public hearin~ at 7:13 pm. William Masciarelli of Wabasso spoke on behalf of his mother, who owns property within three hundred (300) feet of the property in question. He indicated that as his moth~ knows of the applicant and her resi&mce, she is in favor of this. license, and suggested that this type of business be encouraged in Sebastian. At this point, the applicant gave an aeco~ of her home business in thc last several years. After some discussion, it was noted that the "transfer" applies to a license held outside of the City of Sebastian. MOTION by MatherN~sia I make a motion that we accept (approve) a Home Oc License for the Treasure Group International, Patricia Peltier, 632 Concha Drive. A voice vote was taken. 7 -0 motion carried. 3. 1847 Barber Street - Amelia Severino Amelia SeverinG, 1847 Barber Street, was preze~ and gave a brief presentation. There were twenty-nine (29) notices of hoaxing seat out and there were no objection le~0rs and one (1) non-objection letter returned. The secretary read the non-objection letter to all preset. Ms. King gave staff presentation and noted no objection. PLANNING AND ZONING COMMISSION MINUTES OF REOULAR MEETING OF AUOUST 6, 1998 MOTION by Vesia/Plisha I mako a motion that we approve the Home Occupational License for Amelia Severino, doing business as Midas Touch Cleaning, at 1847 Barber Street, Sebastian, A voic~ vote was taken. 7 - 0 motion carried. 4. 105-A Admiral Circle - Michael Smith Michael Smith, 10$-A Admiral Circle was present and ~avc a brief presentation. There wore twemy-five notices of heating sent out, and we received no objection or non-objection letters. Ms. King gave staff presentation, noted that the applicant stated that materials for tbe larger jobs will be delivered directly to the job site, and for smaller jobs, be would keep those supplie~ in his van. She then recommem~l approval. Chnm. Munsart opened and closed the Public Hearing at 7:18 pm, as there was no public input. MOTION by Thomas/Schulke I move that we grant the conditional use peamit for Alternative Irrigation 'Services, Mr. Michael Smith, located at 105-A Admiral Circle. A voie~ vote was taken. 7 - 0 motion carried. B. SITE PLAN REVIEW .Public Safety Radio Tower (Nextel antennas and storage for equipment. - MAJOR MODIFICATION - Indian River County Communications) - 810 Bailey Drive - Addition of Roseanna Turner, 3001 Palm Air Drive, South, Pompano Beach, FL, represeraing Nextel C~anunications, was presmt and gave a brief presentation about the small equipment box that will be placed on the ground to hold a radio. Tracy I-lass gave staff presentation, rec, onmaended approval, and noted the l~tzr by tbe Indian River County Board of County Commissioners, Dept. of Emergmcy Services. He indicat~ that this letter contained a request that The City of Sebastian not issue final approval until .such time that th~ have received a copy from the County, and.a signed consent to any contract that,may be entered into betwom ATT Wireless and Nextel. He suggested that this letter be included as a There was discussion on the number of parking spaces. Mr. Schulke asked if the parking area was landscaped according to code. There was much discussion of this issue. Ms. Kilkelly suggested that because of the remote location, a waiver be included in the motion for PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 · e lax~c~m~. Ms. Turner noted that the item to be placed on this site is a "cabinet", not a building. MOTION by Thomas/Munsart I move that we approve the site plan, the location is 810 Bailey DriVe, Nextel Communications, for tbe minor site plan, and includ~ the County's letter of 6/18/98. ( There was much discussion in the middle of this motion, and it was noted by Mr. Hass that this is really a major modification.) AMMENDMENT TO ABOVE MOTION by M~ Exempt this particular site plan from the twemy-foot (20') nde for the driw~vay, and because of the remote nature of tbe property, the, re will be no further landscaping required. A voice vote was taken on the ~t. 7 - 0 amendmzm carried. A voice vote was taken on the above motion. 6 - I motion carried. (Mr. Schulk~ cast the dis~nti~ vote.) C. SITE PLAN REVIEW - Comttine Tire & Auto Air, lne~ - U,~q,i ~ay #1 - Michele Dees/C~r As$ociat~ Inc, Dana Howard of Cart~ & Associate, surveyor of rmord, was present rep~ Ms..Dins. He gave a brief pr~mtation. Mr. Hass gave staff pre,rotation and noted that the applicant is coopemfiag with the Riverfront theme. He noted that a joint acc~s easement is being obtained from the neighboring property to the north. He also indicated that the applicant is dealing with the County on agreenm~ for connection to water and sewer. Mr. Howard gave information on this agxeeme~ with th~ County. Mr. Hass then indicated that staff r~co~ approval with the conditions on page 8 of the staff rq~ort. Mr. Pliska suggested that comideration be given to dre~siag up the ~ blank walls on the exterior of the building. Mr. I-Iass read from the proposed code in reference to large, blank f~cades, and noted that landscaping was one medxxl-to accomplish this. ~ was discussion on this issue, Mr. Orville Sbelton, C_nmexal Contractor, spoke of the ~erior appearance of this building, and agreed to look into it. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 Mr. Schulke then asked about the public s~vage for this site. Mr. Hass noted that tho applicant is working out an agreement with thc County Utility Depammmt at present. He also gave a summary of his dealings with the/ndian River County Utility Depamneng and noted that this agency makes thc final determination of who signs up for water and sewer. He also explained that.the force main is at the railroad, and water is across US Hwy. #1. Mr. Schulke then brought up the subject of connecting this driveway to the one next door to the south. Mr. Hass noted that he had discussed this with tlg City Engineer, and she had no opinion .either way. Mr. Howard indicated that the applicant considered this also. There was much discussion on this · issue and Jeff Barker of Carter and Associates entered into it. Mr. Mather questioned tho issue that site plans on CR 512 must allow for connecting driveway access to keep traffic off of CR 512, and he~ is US #1, and this issue is not addressed, and US #1 has morctra~cthan CR 512. It was noted that the s~tback ou CR 512 is much grga~*r than ou US #1. Mr. Schulke recommeoded: 1. That the applicant be c~ to look into 2. If the property owner to the south doesn't wa~.to do this, the applicant obtain a letter from ~ statin~ such. 3. Grant waiver for 9½ foot parking space. 4. Approve marl area for infrequent parkin8 (rear) Chnm. Munsart referred to the letter from thc Sebastian Police Dcparunent and Mr. Hass noted that ttgse are just suggestions, not mandatory. TU~e ~s mo~ discussion on thc issue of c~ driveways, and Mr. Schulkc su~ that ff this is accomplished, the applicant would be allowed to make a minor mnge to ~ s~e pure with admini~vo approval. Ms. Michele ii,es, project owner, was present ami gave information for this marl area for possible future development. She also noted that in the study of counec6ng driveways with the property to thc south, she spoke to Sandy with Executive Title, and it was determined that because of the big difference in thc type of business that each property provided; Sandy and another va~nan would appreciate not conn~ thc two businesses. 6 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 Mr. Schulke then brought up the subject of landscaping, and noted that on the site plan, it indic~s oue (1) shrub per ten (10) feet, sbeet 4of$. He notedthat proper calculation fisur~ must be noted on. the site plan to avoid future problems. Ms. Kilkelly asked if the trees indicated on the plan would be live oaks. Mr. Howard indicated they would probably be Iamrel and Water Oaks. Ms. Kilkelly noted that Red Maple is also a native tree to be considered, as tho code calls for fiRy per ce~t (50%) native trees. Exterior lighting was discussed. At this point, Mr. Schulke noted that the total numl~r of shrubs should be 749. He to note: 220 for the perimoter landscaping outside of right-of-way; 64 adjacem to US #1, and 465 for foundation plantings. Mr. I-Iass read from the code that perimet~ strips should have three (3) shrubs per ten (10) square feet of'required area, Mr. Sehulke suggested that, the ~ on tbe site plan should be corrected. Mr. Thrmms a~ed about s~forag~ of waste. will follow. lVir. Hass indicated that tbesc are issues will be dealt with during the construction phase, and it is not an issue for site plan approval. MOTION by SchulkeYMather I would to make a motion that we approve the site plan application for ~ Tire and Auto, Incorporated, the site plan approval for six thousand (6,000) square foot tire service cema, located at 1647 US #1, and included in that motion we ar~ adopting staff's report asxl addi~ the following recommendafi~ to their recommemt~ons one(l) and two(2) ou page right (8) of the report, and those ~ons would be that we would: Encourage the applicant to pursue-a stubout to the property to the south, and provide some kind of assurances or - a, -some kind of assurances to staff arid to this conunission that, either ~ can do it or, a reason why they cau't, a reasonable reason I should say, 4. Tha~ we approve it, aeknowledging that tbere ~!1 be infre~lmmt parking on the proposed stabilized marl area, 5. That they get together with ~ and revise the landscape calculations alon~ the perimeter strips to meet the curreat Land Development Code If they do find fl~at th~ can provide a stubout and are soin~ fomard.with that, that they would not have to com~ back to us for a minor ~'ot~tho site plan, but they would just haw to adjust the site data agminisUl~y, and submit it to maff with their file. 7 PLANNING AND ZONINO COMMiSSiON MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 + Also, that we would exempt or waive the tea (10) foot wide parking requirement ami allow titan to have a winimum of nine (9) foot wide on the standard spaces. Roll call was t~ken: Mr. MacWilliam(a) - yes Mr. Matlm' - yes Mr. Thomas - yes Mr. Pl/ska - yes Mr. Schulke - yes Ms. Vesia - yes Chmn. Munsart - yes The vote was 7 - 0. Motion carried. D. SITE PLAN REVIEW - Roberts S12 Development - [967] Fellsmere Road - Robert Giambanco/Mosby & Associates Aaron Bowles with Mosby & Associates, represmfi~ Robert Cdambanco,. 2455 14a' Avenue, was present and gave a brief presentation. Tracy Hass gave staff preseatat/on, and noted that tho applicant will install a six (6) foot h/gh wood privacy fence on the south property line to buffer the residences in the aroa - roference Section 20A-10.2.F of the Land De, velopmeat Code. Staff recommeads approval with two conditions included in the staff report, plus//3 - provide inter~ driveway and provide to the City with a &d/cation which shall be l~corded on a standard form supplied by the City. Ms. Kilkelly noted that an i~on system ~ould be added to the conditions. She .also asked about the garage doors shown on the rear of the building. After some discussion, the applimnt discussed, and Mr. Schulk~ sugscsted that Cumberland Fanas driveway may be non-conforming, and the County would be involved with a right-of-way ponnit. Mr. Pliska asked that the side walls be relieved of the starkness. The applicant ,.indicated agreement to see what he could do. There was discussion of the fence and rear landscaping. Mr. Schulke noted that the handicap access should show a ramp. He also asked abotrt:~ts in the CR 512 District. Mr. mss re, aa eom ~ C~ a~ ~:Ucat~ t~ ~,, ~ for ~ aa,.,~,~y, is mandatory, along with a stubout. Mr. Bowles noted that Cumberland Farms is located so far to thc North, they couldn't realistically tie into it. Mr. Giambauco indicated that he would prefer to interconnect his driv~vay with C~d Farms, if it can be worked out. There was much discussion on this issue. It was sugseam~ that a few parking spaces could be made nine (9) it. to help this driveway int~connection. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 Mr. MacWilliam asked about the number of shrubs and the spacing, Mr. Schulkc noted that under permits required, it needs to be changed to "Indian River County Right-of-way" permit. Ms. Kilkelly noted that on page one (1) under landscape notes, under trees, ~ 2A should be changed read - "the crown greater than twenty (20)feet". Under 2B, "pahn .trees may be clustered in groups of three (3) to achieve a minimum of twenty (20) feet". The n~xt sentence would have thc same change - (2C). In thc next paragraph, under shrubs and hedges, "shrubs shall be a minimum of twenty-four (24) inches in heights above the grade". She also noted the "Traffic Statement", and commented that according to Code, for office space, it is based on forty-four trips per day per thousand square feet, and it would come out Wa total of 273 trips, which is still within the limit. There was discussion on the doors at the rear of the building. It was suggest~ by Mr. Bowles to put a concre~ pad in front of each door. It was also noted that since there is an alleyway behind this property, and he could have rear access, but he would need to come back for a minor modification or another major site plan, depending on the ~ous area. It was, noted that the air-conditioners will be on the roof. MOTION by. Schulkefllmmas I move we approve a site plan for Robert's 512 Development, a multi-tena~ commercial office building, it's located 967 Fcllsmere Road, the owner is Mr. Robert Giambanco, 865 Tulip Drive, Sebastian, FL; included in that motion would be accept Staffs report, including its recormnendafions - applicant shall provide a site lighting plan, .applicaut shall provide a sign,plan m accordance with Seciion 20A-15.6 of the Land Dev~ Code; the applicant shall provide a handicap ramp on the concrete walk, adjaca~ to the hamt/cap spaces; (an imgation is listed as a requirenvmt); and that he secure an access easement or whatever requirement the City has along those lines, m accordance with the 'Land ~opm~ Code, and resubmit a r~ised plan to staff for their ~e; all this is in accordance with or as per drawings pr~mxl by Mosby & Associates, sheet C-l, revised 7/2/98, C-2, revised 7/2/98, C-3, r~vised 7f2./98, C-4, it has a date of May 1998, it was signed and sealed July 28~, and C-$, May 1998, all the sheets signed and sealed July 28'~ Zoning that there are not going to be garage doors on the back of the building; that he pursue a driveway stub-out or interconuecfi~ to the adjacent property to the east if feasible and possible, if he can't do it, just to provide staff for their file a reasenabk reason what can be done. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 1998 Chmn. Mumart - yes Mr. Thomaz - yes Mr. Mather - yes Mr. Schulke Mr. Pliska - yes Mr. MacWilliam(a) - yes Ms. Vcsia = yes The vote was 7 - 0. Motion carried. E. RECOMMENDATION TO CITY COUNCIL Plan/Preliminary Plat - Sebastian Lakes PUD - Reside~al Preliminary Development Mr. Warren Dill, Attorney, was present rcp~ Lennar NE Partners Limited Parmemhip, owners of undeveloped land at the Sebastian Lakes PUD. He introduced Mr, Chuck DeSanti who is the representative of Lennar NE Partners, and Dan and Bill Handler, owners of GHO Horn, s. He noted that th~ am th~ selected builder for th~ d~velopment. He also introduced Mr.: Joe Mayer, the proje~ engineer. Mr. Dill gave a presentation, not~ ~ dew. l~ plan approval by P.. & 'Z.:~ City Council, and ~ that this approval locked in th~ gen~-al design of th~ d~dopm~, lie that thc anticipated price range will bc between $100,000 and 9;140,000. Hc also noted the many Mr. DeSanti displayed a drawing of the site plan, and noted a minimum of fourteen hundred (1400) sq. t~. under air, to approximately two thousand (2,000) sq. fi. He then noted that OHO Homes prepared the model program proposed for this project. He gave information on the emergency access, and the consideration for having no access to the future commercial off the e~rance road the lake, adjacent to this commercial site, be lengthemd so that it would deter fumm access. Mr. De, anti noted that the County mined down an application for access to the Library si~e. He indicated the arm for future Libra~ expansion and parking expansion. Chron. Munsart noted that the elevations, sections and prospectus were not provided. Mr. DeSanti provided a list of model homes by OHO Hon~, in Vero Beach, and invit~'all to stop in to see them. He th~ showtgt examples of four model home designs, with each modd.having two Joe Mayer, of Bussen - Mayer Engineefi~ (h'oup, Inc., project caginocr, was present and respn~led to a question about the type of roads. Mr. Mayer noted that the roads have been changed from reverted crown to normal crown streets with curb and gutter. He noted that there should be a s~arate sheet indicagn8 this change, page 4 of 4. He also noted that twenty-five (25) feet have been allowed for a twenty'(20) foot wide street for the access road. He also indieatod that the lot numbering has been elum8~. He also explained the drainage plan. 10 PLANNING AND ZONINO COMMISSION MINUTES OF REOULAR MEETING OF AUOUST 6, 1998 Mr. Schulke asked about "phasing". Mr. Has$ explained that the "phasing" plan was adop~ as per City Council in their resolution for the cone~tual plan - Phas~ I - thirty (30) months; Pha$~ II - forty-eight (48) months'; and Phase HI. sixty-six (66)mcnxt~, (which was incorrect on the staff report.) Mr. Pliska brought up tl~ subject of turn radiuses. Mr. Mayor explained the dee. eiCon lane and indicated that he would discuss this with fig developers, but noted that with thc dec, lo,on lane, they may already me~ the request for longer radiuses. public service. Since rezoning i-, heing ~ by the City, he f~lt fl~is would he a good tin~ to do this. He indicated that ti~ County is wry receptive to the idea, and fee. la the applicant is also It was noted that there will he a sidewalk firom this project to tho Library. The issue of retaining trees on this property was discussed, and Mr. Mayer indicated that th~ are only crepe myrtles and palms the~ presontly. He didn't think there were any oaks. PUBLIC INPUT: Ms. Eva Schofiel~ 1106 Br~zy Way, Sebastian Lakes, was pre~nt and requested a gr~d road for ingress/egress. She noted that with tho progosed added units, traffic will increase, ami beoom~ a conflict for thc residents that exercise on the~ by walking. out that the preseat entranc~ was designed to aoamamod~ 364 units, and tigro will b~ oaly 161 units, less than half of tho projected capacity for that ~maace. Mr. Schulko suggested ~ a~ bythe eauaae, oway so that~ could walk to the ~ along CR 512. Mr. Dill/ndicated that Mr. DeSanti agre~ to add this sidewalk. Buffeting along Grandeur and Lac. atria was discussed. Mr. Dill noted the landscaping plan for that area, and the plan to place only single story homes along Grandeur. The~ was some discussion on wheth~ the landscape plan for this ama should have beea included in this presoatation. 11 PLANNING AND ZONING COMMISSION I~ONUTF~ OF REGULAR MEETING OF AUGUST 6, 1998 Mr. DeSanti agreed to providing a berm, a hedge, and tree canopy along Laconia, and taking noxious species out along Grandeur and replanting with wax myrtles, live oaks, eta. He thought this issue was covered in the conceptual plan. Mr. Hass indicated that the Code calls for buffer ~ from residential to commercial, but not for residential to residential. He notsxl tracts A-1 and B-I which both abut the commercial tracts in bet'weon the residmfial, and that is why it was induded on the conceptual and preliminary plans. Mr. Dill referred to the landscape and buflLoring plan that covered this axea, (11/24/97 by Witldn & Assoc.) and it was suggested that a reference be made to it in the motion. Chron. Munsan mention~ again, a second torrance on C_nande~. Mr. DeSanti explaimd the earlier research that was done on this issue, and one primary access point is sufficient. MOTION by Schulke/Mather I would like to make a motion to recommend to City Council the approval of ~ Lakes PUD Subdivision, Preliminary Development Plan, and that we - aH of the plat of Sebastian Lakes Unit one (1) according to the plat thereof, as recorded in plat book twelve (12), pa~e eleven (11) ofthe public records of Indian River County, Florida~ we adopt the staff report of 8/6/95, which includes the revisi0m to the recotmnendatk~, also we would recommeod that they construct a sidewalk ~ the entrance drive as the client has so agreed at this meeting, and we would like to include in their presentation, or make specific reference to the buffer plan, landscape and ~ plan dated I 1/24/97 by Witkin & Associates, the plans that w~ are recommending approval are signed and sealed June 24, 1998, and they a~ sheets 1 of 4, with a revision date of 6/22/98, 2 of 4, witha revision date of 6/22/98, 3of 4 with a revision date of 6/22/98, and 4 of 4 with a revision, date of 6/22/98. Roll call: Mr. Mal~r - yes Mr. Schulke - yes Mr. Pli~u - yes Mr. MacWilliam - yes Ms. Vesia - yes Chron. Munsart - yes Mr. TUomas - yes The vote was 7 - 0. Motion carried. MEMBERS MATTERgg Ms. Kilkelly noted that after reading a copy of the letter from the Police Depamnent that was included with the case for Coastline Tire & Auto Air, Inc., she would suggest that a copy of the code was sent to the Police Department. Mr. Hass noted that they already have this information. Chnm. Muusart adjourned the meeting at 10:34 pm. (8/12D8 AB) 12 C~ty of Sebastian 1225 MAIN STREET a SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5537 r'l FAX (561) 589-2566 CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION MINUTES OF R~G~ MEETING APPROVED AT MEETINO HELD ~ H~-q~F_.~T ~/fI.~SAR.T,-C~ E. ANN BRACK, SECRETLY