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HomeMy WebLinkAbout06-13-2018 CC Agenda w CRApgs 6-8 pgs 9-11 pg 12 Cr Y OF SE BASTL4kN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY AGENDA WEDNESDAY, JUNE 13, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE - Led by Vice Mayor Kinchen 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Sebastian River Area Chamber of Commerce Presentation, Beth Mitchell, PresidentlCEO Brief Announcements July 4 - Substance Awareness 5K Run/Walk from Riverview Park North on IR Drive — 6 am July 4 — Freedom Festivities in Riverview Park all day - Fireworks over Lagoon after Sunset 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv A. Call to Order B. Approval of March 28, 2018 CRA Meeting Minutes C. Septic -to -Sewer Grant Proqram (Transmittal. Reauests) i. Approve Six -Month Extensions for the Grants Awarded to 1753 Indian River Drive and 705 Cleveland Street D. CRA Master Plan i. Provide Input on the Future Plan of the CRA E. Adjourn 8. Adiourn Communitv Redevelopment Aaencv Meetina and Reconvene as Citv Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 13-19 A. Approval of Minutes - May 23, 2018 Regular City Council Meeting 1 of 177 18.033 B. Resolution No. R-18-09 — Accepting 2nd Quarter Financial Report and Adopting pgs 20-42 Necessary Amendments to the FY2017/2018 Annual Budget (Transmittal, R-18-09, Ex. A, Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 18.081 C. Award Work Authorization #1 Under the Continuing Services Agreement with pgs 43-61 Kimley-Horn and Associates, Inc. to Update the Conservation, Coastal Manage- ment and Public Facilities Element of the City's Comprehensive Plan and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Agreement, Ex. A, E -Mails, Application) 18.082 D. Approve Road Closures for Christmas in July — Shop with a Cop Event, July 21, pgs 62-66 2018 from 9 a.m. to 2:30 p.m. (Transmittal, Application, Schematic, List) 18.083 E. Approve Alcoholic Beverages at Community Center for Supplee Event on July 7, pgs 67-69 2018 from 10:00 am to 1:00 pm - DOB Verified (Transmittal, Application, Receipt) 18.084 F. Approve Alcoholic Beverages at Community Center for Greer Event an July 14, pgs 70-72 2018 from 3:30 am to 9:30 pm - DOB Verified (Transmittal, Application, Receipt) 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 18.085 A. Construction Board (Transmittal, Application, Ad, List) pgs 73-79 i. Interview, Unless Waived, Submit Nominations for One Concerned Citizen, Alternate Member Position 18.086 B. Parks and Recreation Advisory Committee (Transmittal, Applications, Ad, List) pgs 80-87 i. Interview, Unless Waived, Submit Nominations for Two Regular Member Positions 11. PUBLIC HEARINGS 18.087 A. First Readinct Ordinance No. 0-18-06 — Petition for Voluntary Annexation — Graves pgs 88-135 Brothers Companv (Transmittal, 0-18-06. Report, Attachment) (Not a Public Hearina) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE ROW, WEST OF VACANT LANDS, NORTH OF C.R.510 AND EAST OF SEBASTIAN RIVER WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 2 of 177 18.088 B. First Readina and Public Hearina for Transmittal to DEO - Ordinance No. 0-18-07 pgs 136-158 Amendina the Future Land Use (Transmittal, 0-18-07. Report, Attachment A, P&Z Minutes, Application) Procedures for legislative public hearings: • Mayor opens hearing • Attorney reads ordinance title • Staff presentation • Public input • Staff summation • Mayor closes hearing • Council deliberation and action AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF R (RURAL, 1 UNIT PER ACRE) ON PROPERTY CONSISTING OF 67 ACRES, MORE OR LESS, LOCATED ON 85TH STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE ELKCAM WATERWAY AND LACONIA STREET, IN THE VICINITY OF THE TREASURE COAST ELEMENTARY SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. (PJ Ad 5127118) 18.007 C. Second Readina and Public Hearina of Ordinance No. 0-18-01 Relatina to Medical pgs 159-173 Mariivana (Transmittal. 0-18-01, Mao) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO MEDICAL MARIJUANA TREATMENT CENTERS; RESCINDING ORDINANCE 0-17-01; AMENDING THE LAND DEVELOPMENT CODE ARTICLE XXII (LANGUAGE AND DEFINITIONS); AMENDING ARTICLE V (ZONING DISTRICT REGULATIONS); PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS, PROVIDING FOR CODIFICATION, PROVIDING FOR SCRIVENER'S ERRORS AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 2125118) 12. UNFINISHED BUSINESS 13. PUBLIC INPUT New information or requests to City Council not otherwise on the prepared agenda 14. NEW BUSINESS 18.023 A. Florida Leaaue of Cities Items (Transmittal. FLC Info) pgs 174-976 i. Council Delegate to FLC Annual Conference Business Meeting ii. Resolutions to be Submitted to FLC 18.089 B. Consider Cancellation of June 27th Meeting pg 177 15. CITY ATTORNEY MATTERS 16, CITY MANAGER MATTERS 17. CITY CLERK MATTERS 3of177 18. CITY COUNCIL. MATTERS A. Mayor Hill B. Vice Mayor Kinchen C. Council Member Dodd D. Council Member lovino E. Council Member McPartlan 19. ADJOURN (All meetings shall adjoum at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: July 11, 2018 Regular City Council Meeting July 25, 2018 Regular City Council Meeting August 8, 2018 Regular City Council Meeting August 22, 2018 Cancelled for Early Voting 4 of 177 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetinqs Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headinas: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinqs. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealinq Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headinq on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA, Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 5of177 Regular City Council 8 CRA Meeting March 28, 2018 Page Two 18.042 B. Proclamation - Red Cross Month — March 2018 — Accepted by Ben Trautman.. Community Volunteer Leader, American Red Cross Red Cross Mayor Hill read and presented the proclamation to Sarah Ruwe, Executive Director for the Heartland Chapter of American Red Cross. 18.043 C. Proclamation — Water Conservation Month - April 2018 -- Accepted by Abby Johnson. Interoovernmental Coordinator, St. Johns River Water Management District Mayor Hill read and presented the proclamation to Abby Johnson, SJRWMD, Intergovernmental Coordinator. 18.044 D. Proclamation -- National Public Safety Telecommunicators' Week - April 8-14, 2018 — Accepted by a City of Sebastian 911 Operator Mayor Hill read and presented the proclamation to Sebastian Dispatchers, Naomi Charles and Alison Lesak. 18.045 E. Presentation of Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR and Annual Citv Audit by City Auditor, Rehmann Robson (Transmittal. Report, Letter) Ross Cotherman, Rehmann, Robson, LLC, said given recent events within the County, he highlighted how fraud occurs, why it occurs and how to prevent it. He said fraud occurs when there is pressure, opportunity, and rationalization noting the City can only control the opportunity factor. During the audit process, he and his staff have always found the City responsive to their inquiries; and the strong internal controls will prevent the fraud opportunity as much as possible. Mr. Cotherman said the CAFR is not required but the City chooses to comply with the detailed report. He briefly highlighted different sections of the report. Brief Announcements March 31 - Easter Egg Hunt — Riverview Park — 10 am to Noon April 7 — Sebastian Craft Club Show — Riverview Park — 10 am to 3 pm Vice Mayor Kinchen announced the upcoming events. 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv A. Chairman Hill called the CRA meeting to order at 6:24 p.m. All members were present. B. MOTION by Mr. McPartlan and SECOND by Vice Chairwoman Kinchen to approve the March 14, 2018 CRA meeting minutes passed with a voice vote of 4-0. 18.046 C. Fiscal Year 2017 CRA Annual Report in Accordance with F.S.163.356(31(c) Accept and Forward to Citv Council (Transmittal, Report) The Community Development Director stated the report is a compilation of what has happened last year and this year. She recommended approval. 6 of 177 Regular City Council & CRA Meeting March 28, 2018 Page Three MOTION by Mr. McPartlan and SECOND by Vice Chairwoman Kinchen to approve the FY2017 CRA Annual Report. ROLL CALL: Vice Chairwoman Kinchen — Aye Mr. Dodd — Absent Mr. lovino — Aye Mr. McPartlan — Aye Chairman Hill —Aye Motion carried 4-0. 1$.016 D. Award Work Authorization #1 Under the Continuing Services Agreement with Redevelopment Management Associates (RMA) in Amount of $46.000 for the CRA Master Plan Update (Transmittal, WA#1, Scope) The Community Development Director stated the contract was to update the CRA master plan and recommended approval. MOTION by Vice Chairwoman Kinchen and SECOND by Mr. lovino to approve Work Authorization #1 with Redevelopment Management Associates. ROLL CALL: Mr. Dodd — Absent Mr. lovino — Aye Mr. McPartlan — Aye Chairman Hill — Aye Vice Chairwoman Kinchen — Aye Motion carried 4-0. 18.021 E. Consider, Discuss, and Direct Staff on Property Possibilities for 1215 Indian River Drive (Transmittal) The City Manager stated he closed on the property and requested discussion on the possibilities of the property. He recommended joining the east side of the property with the north side with a unity of title_ He advised the demolition of the building would be about $16,000 along with $10,000 for the asbestos removal. Mayor Hill said he would like to secure the east side, demolish the building and receive public input on what to do with property. Vice Mayor Kinchen agreed with securing the east side but would like to put the building up for sale to see what happens. It was the consensus of Council to hold off on demolishing the building and to receive public input through a workshop as to what should be done with the property. The Community Development Director suggested using the property as a catalyst for the CRA master plan workshop. Mayor Hill asked staff to keep the building secure and not an eyesore along the riverfront. MOTION by Mr. lovino and SECOND by Mr. McPartlan to authorize the City Manager to disperse of the contents of the building and unite the two properties. 7of177 Regular City Council & CRA Meeting March 28, 2018 Page Four 6:48 pm Bob Greason, owner of adjacent property described an artesian well agreement that he shared with the property owner. He stated he no longer needed the well water and asked for permission to cap the well but understands the City would like to use the water for the building demolition. He noted that he is in St. Johns River Water Management District que to cap the well but the City's demolition effort would delay the cap. He requested that the City release the easement agreement to cap the well. The City Manager said if needed staff would use water from the fire hydrant for the demolition and offered to work with Mr. Greason to release the easement. Damien Gilliams, 1623 US 1, said the contents should be declared surplus and the building demolished to make more parking for the boat ramp. He said the City should buy up everything available on Indian River Drive for the festivals and parking. Ben Hocker, Sebastian, said the City should keep the property and leave it as a pocket park. Robert Nilsson asked to speak on the sewer system but it wasn't the appropriate spot on the agenda. Mayor Hill recapped the motion included receiving public input through CRA master plan revision process, provide for the unity of title and surplusing the building's contents. ROLL CALL: Mr. lovino —Aye Mr. McPartlan — Aye Chairman Hill —Aye Vice Chairwoman Kinchen — Aye Mr. Dodd —Absent Motion carried 4-0. 8. Adiourn Community Redevelopment Aqencv Meeting and Reconvene as Citv Council Chairman Hill adjourned the CRA meeting at 6:56 p.m. and all members were present. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. if a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — March 14, 2018 Regular City Council Meeting 18.045 B. Authorize the City Manager to Execute an Extension Agreement with Rehmann Robson, LLC to Provide Comprehensive Annual Financial Reports and Single Audits for Two Additional Years (Transmittal, Letter, FS218.391) 18.046 C. Accept Community Redevelopment Agency (CRA) Annual Report of Activities for FY2017 as Required by FS and Announce Availability of Document to Public (Transmittal, Report) 18.047 D. Authorize Mayor to Sign and Deliver Letters to Federal Legislators Regarding Sober Homes (Transmittal, Letters) 4 8 of 177 illi F SEELAS HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL FORM CRA MEETING DATE: June 13, 2018 AGENDA ITEM TITLE,: Extension requests for two Septic -to -Sewer Grants previously awarded RECOMMENDATION: Approve 6 -month extensions for the grants awarded to 1753 Indian River Drive and 705 Cleveland Street BACKGROUND: The Septic -to -Sewer Grant Program approved by the CRA, states the following: "If the project is not commenced (with a filed Application for a Building Permit or Utility Permit) within six (6) months of grant award or is not completed (with the final inspection) within one (1) year of the grant award, the award shall expire. The applicant may request a six (6) month extension." Mr. Mark Titone, through his Civil Engineer, and Mr. Tom Haynes have requested a 6 -month extension of their grants which were awarded by the CRA Board on May 24, 2017. Although site work has begun, and both projects are almost complete, project and weather delays have slowed progress. An extension will allow construction activities to be finished, properly inspected, and building permits closed. Staff recommends extensions be granted for both, extending the expiration date of the awards to November 24, 2018. ATTACHMENTS: I) Email request from 1753 Indian River Drive/T. Smith 2) Email request from 705 Cleveland Drive/T. Haynes If Aeenda Item Requires Expenditure of Funds: Total Cost: $0 Amount Available in Current FY: NIA If Cost Requires Appropriation: NIA Amount of Appropriation Required: NIA Fund to Be Utilized for Appropriation: NIA City Manager Authorization: Date: June 7, 2018 9 of 177 Dorri Bosworth From: Michelle Faulkner Sent: Friday, June 01, 2018 3:10 PM To: Dorri Bosworth Subject: FW: 6 month Extension Request of Septic Abandonment Grant for 1753 Indian River Dr. owned by Titone Properties, LLC From: tnsoe(&bellsouth.net rmaiito:tnsr)e(&bellsouth.netl Sent: Friday, June 01, 2018 3:08 PM To: Michelle Faulkner Subject: RE: 6 month Extension Request of Septic Abandonment Grant for 1753 Indian River Dr. owned by Titone Properties, LLC Dear Michele: As we have recently discussed, we are currently under construction with the lift station for the single family residence located at 1753 Indian River Dr. in Sebastian. The property is owned by Titone Properties, LLC. The wet well of the lift station and the force main has been installed and we are in the process of providing all the final certifications and as-builts to Indian River Co. for the clearance of the new system. Once we receive their clearance, the final abandonment of the on-site septic system will be completed. As you are aware, this property was granted a $15,000 grant on May 24, 2017 for abandonment of their on-site septic system. We request a six month day extension of the grant to allow us the time to complete the construction process and file for the reimbursement funds associated with the grant. I have discussed this timing with the Contractor, who has assured me this time would be adequate to complete the project. Please confirm in writing as to your confirmation and decision regarding our request. Should you require any further information from me to process this request, please advise me accordingly. Sincerely, Todd N. Smith, PE 772-559-3699 10 of 177 Dorri Bosworth From: Michelle Faulkner Sent: Monday, June 04, 2018 8:11 AM To: Dorri Bosworth Subject: FW; Request for an extension on our Septic -to -Sewer Grant. From: Thomas Haynes fmaiIto: uncletom717(&arnail.coml Sent: Sunday, June 03, 2018 9:13 PM To: Michelle Faulkner Subject: Request for an extension on our Septic -to -Sewer Grant. Dear Ms Faulkner: We are requesting a 6 month extension to the Grant we were awarded on May 24, 2017 From the Septic -to -Sewer Grant. Please contact at 307-631-4300 if there are any issues with this request. Thank you for your help on this matter. 11 of 177 cayet SEBASTIAN ;ims;;i; HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 13 June, 2018 Agenda Item Title: Citv of Sebastian Communitv Redevelopment Area Visioning Recommendation: City Council requested to provide input on the future plan of the Community Redevelopment Area (CRA). Backeround: The City is in the process of updating the CRA Master Plan. As part of the Public Input Workshop, the following questions were utilized to encourage participation/feedback. It has been requested that the Councilmembers provide feedback to the Community Development Department as part of the process. 1. What should be preserved that will support new investment in the Sebastian CRA area? 2. What can be enhanced to improve quality ofplace in the Sebastian CRA area? 3. What can be exposed and promoted to attract smart development in the CRA area? 4. What can be invested in that will improve the area's competitiveness? 5. What can be capitalized on to establish Sebastian as a good location for investment? This Action does NOT Reauire Expenditure of Funds Administrative Services Department/CFO Review: Attachments: Memorandum t/ City Manager Authorization: L' Date: 7 June, 2018 12 of 177 CITY OF SEA:-;-;. z4z'N HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MAY 23, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the Regular City Council meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member McPartlan led the Pledge of Allegiance. 4. ROLL CALL Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Bob McPartlan Members Absent: Council Member Albert lovino Citv Staff Present: City Manager Paul Carlisle City Attorney James Stokes City Clerk Jeanette Williams Administrative Services Director Ken Killgore Assistant Administrative Services Director Cindy Watson Public Facilities Director Scott Baker Community Development Director Lisa Frasier Golf Course Pro Greg Gardner Police Chief Michelle Morris Code Enforcement Officer Rich lachini Code Enforcement Officer Curtis Bloomfield 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 18.074 A. Proclamation — Code Enforcement Officers Appreciation Week - June 4-8, 2018 Mayor Hill read and presented the proclamation to Code Enforcement Officers lachini and Bloomfield. Brief Announcements 5/28/18 - City Hall Closed on Memorial Day 5/28/18 - Memorial Day Observance in Riverview Park — 11 am 13 of 177 Regular City Council Meeting May 23, 2018 Page Two Mayor Hill announced the closure of City Hall along with the Memorial Day Observance which has been moved to the Vero Beach Center for Performing Arts at 9:00 a.m. to accommodate forecasted inclement weather. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — May 9, 2018 Public Hearing & Regular City Council Meeting 18.075 B. Approve Road Closures for Substance for Substance Awareness Center of Indian River County 5K Run Fundraiser — Wednesday, July 4, 2018 - 6 am to 8 am — Including the Closure of Sebastian Blvd. for Remainder of 4th of July Festivities (Transmittal, Application, Map) 18.076 C. Approve Alcoholic Beverages at the Yacht Club for Cascio Event on July 7, 2018 from 12:00 pm to 6:00 pm - DOB Verified (Transmittal, Application, Receipt) MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to approve Consent Agenda Items A -C. ROLL CALL: Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Absent Council Member McPartlan — Aye Mayor Hill - Aye Motion carried 4-0. 8. COMMITTEE REPORTS & APPOINTMENTS - None 9. PUBLIC HEARINGS 18.030 A. First Readina and Transmittal Public Hearina of Ordinance No. 0-18-04 — Reauest for Comprehensive Plan Future Land Use Map Amendment — Spirit of Sebastian (Transmittal, 0-18-04, Report, Information, P&Z Minutes, Application) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF LDR (LOW DENSITY RESIDENTIAL, MAXIMUM 5 UNITS PER ACRE) AND CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF L-1 (LOW DENSITY RESIDENTIAL, MAXIMUM 6 UNITS PER ACRE) AND C/I (COMMERCIAL/INDUSTRIAL) ON PROPERTY CONSISTING OF 182.87 ACRES, MORE OR LESS, LOCATED WEST OF THE FEC RAILROAD AND OLD DIXIE HIGHWAY, NORTH AND EAST OF SOUTH MOON UNDER AND SEBASTIAN HIGHLANDS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. (PJ Ad 5/6/18) Mayor Hill opened the public hearing at 6:07 p.m. and the City Attorney read the title of Ordinance 0-18-04. The Community Development Director said this amendment was consistent with the City's comprehensive plan; it is compatible with surrounding land uses and staff recommended approval. 14 of 1711 Regular City Council Meeting May 23, 2018 Page Three Public Input John Norris outlined a different plan noting the development will not allow access to the south walkway for the Greenway Trail. He displayed an aerial view of the land and pointed out possible paths. He said the proposal will provide for excessive density and suggested having the voters decide the issue. Patricia Pezzullo said due diligence should be done prior to the project and asked Council to look at other options. She asked Council to trust, but verify, the developer will complete the required studies and needed infrastructure. Maureen Murphy, Del Monte Road, said she would not have spent her retirement money on her home if she had known this was coming. Renne Hamblin said there are a lot of gopher tortoises, hogs, and scrub jays on the property. Henry Ghigliotti, 774 S. Easy Street, said he respects the rights of property owners to develop their property but he sees a major problem with the two ingress and egress points to the development; he asked who will pay to maintain Del Monte Road. Sal Neglia asked Council to think about the impact the project with have on the City. Charles Mauti, Georgia Blvd., asked to have staff review Patricia Pezzullo's comments and re-evaluate what they have recommended. Irene Ferraiuolo, 1525 Crowberry Lane, said the future should be sustainable urban planning along with land conservation; everyone is seeking the retreat from urbanization; every move they make today will lead to certain future tomorrow, let it be one they can be proud of. Staff Summation The City Manager noted this land already has higher density on it; the developer has agreed to do less; the request changes the future land use to allow the density that the developer is asking for. He assured Council that staff is not rubber stamping the project. Mayor Hill closed the public hearing at 6:41 p.m. Council Member Dodd explained they had two issues before them; Item 9A is the rezoning of the property and 913 is the designation of the PUD -R and the adoption of the preliminary plat. He said every speaker was probably talking about Item 9B. He said the property carries a county zoning classification of 6 units per acre which isn't compatible with the City's Code; it isn't giving the developer authorization to do anything. MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve Ordinance 0-18-04 on first reading. ROLL CALL: Council Member Dodd — Aye Council Member lovino — Absent Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Motion carried 4-0. 15 of 17� Regular City Council Meeting May 23, 2018 Page Four 18.030 B. Quasi -Judicial First Readina of 0-18-05 — Reauest for Rezonina and PUD Conceptual Development Plan Approval — Spirit of Sebastian (Transmittal, 0-18- 05 Report, P&Z Minutes, Application, Plan) 7:00 p.m AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING A ZONING DESIGNATION FOR ANNEXED LAND WITH PRIOR COUNTY ZONING DESIGNATIONS OF A-1 (AGRICULTURE -1), RM -6 (MULTI -FAMILY RESIDENTIAL), AND IL (LIGHT INDUSTRIAL) TO PUD -R (PLANNED UNIT DEVELOPMENT -RESIDENTIAL) IN ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN FOR LAND CONSISTING OF 182.87 ACRES, MORE OR LESS, LOCATED SOUTH OF VACANT INDUSTRIAL -ZONED LAND, WEST OF THE FEC RAILROAD AND OLD DIXIE HIGHWAY, AND NORTH AND EAST OF SEBASTIAN HIGHLANDS AND SOUTH MOON UNDER RESIDENTIAL SUBDIVISIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. Mayor Hill opened the quasi-judicial hearing at 6:44 p.m. and the City Attorney read the title of Ordinance No. 0-18-05. Vice Mayor Kinchen and Council Member Dodd said they received a phone call from John Norris. Council Member Dodd said he received a phone call and e-mail from Damien Gilliams. All Members received the e-mail from Mr. Gilliams. The City Clerk swore in all those who would provide testimony Chuck Mechling, 1570 N AIA, said he represented the ownership group who are proposing a PUD concept with 3.2 units per acre; the internal road system will be a green belt through the community, it will contain over 50% of open space; nearby South Moon Under supports the project; they would be using Old Dixie Highway for the construction traffic. He said the project has different pod or village sections internally to adjust to the market needs of the incoming consumers for example a 55+ section. He said the land was a former orange grove and sand mine; the initial environmental study did not find any scrub jay habitat. He said the project meets all the aspects of the City's future planning goals and offered to answer any questions. The City Manager clarified that Item B does not approve the conceptual plan, only the zoning and that staff was making notes of all of the individual comments made tonight. The Community Development Director explained before Council was the request for rezoning and an idea of what is being proposed that will have to be tightened up with all of the data gathered prior to the preliminary plat. She said a PUD is a type of alternative residential zoning district intended to promote creative design that has to be compatible with the underlying land use. There will be three access points; the developer will provide any off-site improvements if necessary; there is enough capacity for sewer and water; there will be private roads and stormwater system. The Planning and Zoning Commission and staff recommends approval of the rezoning request and conceptual PUD development plan with a minimum buffer strip of 25 ft. required between areas of platted lots, and bordering residential uses unless the bordering property is a stormwater right-of-way or easement. 16 of 17g Regular City Council Meeting May 23, 2018 Page Five 7:10 p.m. Council Member Dodd explained the PUD process consists of the developer wanting to build something that is not consistent with the standard norm, so the developer makes little changes on the way things are laid out. The conceptual plan is similar to an architectural sketch of the building; and the next step, the preliminary plan, defines a schedule, produces environment/public facility/waste/traffic flow/school studies that must be approved by the Planning and Zoning Commission and City Council; then site plans must be developed in each phase. Public Input ? , Wimbrow Drive resident, said there are seven scrub jays in her area; and tortoises do not survive relocation. John Norris said this will have a significant impact on the community and not what they intended. He asked that they not fill in the land with homes. Joan Dheere, Balboa Street, said Balboa is the only entrance to South Moon Under so she knows what it is like to have congestion; a speed limit sign was put up but no one pays attention to it. She has heard machinery noise coming from the project site. She asked Council to consider other options for the property. Mr. Mechling responded that all studies will have to be done, roads and drainage will be upgraded and over the years they have proven that they do what they say, they are part of community. Mayor Hill said he loved it when he moved here in 1999; there were 6,000 people; grass grew up through the roads; you could get lost because the streets looked the same. Today there are 26,000 residents and a big part of how we've kept it paradise is by having control over what goes on such as these types of developments. Collier Club is a beautiful community that was once trees and little lakes with all the same concerns. As long we can have control over the development, we can continue to have paradise. MOTION by Mayor Hill and SECOND by Council Member McPartlan to approve Ordinance No. 0-18-05 on first reading. Vice Mayor Kinchen reminded everyone that there will be a second reading and all of the speakers' concerns will be addressed when the first site plan comes in before a shovel of dirt is turned. ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Absent Motion carried 4-0. 10. UNFINISHED BUSINESS 18.048 A. Discussion of Stormwater Fee Workshop (Transmittal, 0-01-16, Policv) 7:17 pm The City Manager said at the stormwater public hearing, staff was asked to bring back how the stormwater credit was calculated for businesses, undeveloped property and for those properties that might want to annex into the City. 17 of 17� Regular City Council Meeting May 23, 2018 Page Six To provide adequate time to gather information and discuss it before the budget process, he suggested holding the workshop July 11. It was the consensus of City Council to hold the workshop immediately preceding the Regular City Council meeting on July 11. 11. PUBLIC INPUT New information or requests to City Council not otherwise on the prepared agenda Greg Hepler, 1291 Barber Street, reintroduced himself and said if the Golf Course Restaurant lease were to come available again, he would be interested in alleviating the City of the burden. He said he heard there was some question about character or ability when the bid process started and asked to meet with Council Members individually to discuss the situation. He put in a bid in for the restaurant operation and felt he was more than qualified. Mayor Hill said it would not be appropriate as there is a current tenant. Council Member Dodd added that private conversations could jeopardize any future bid process. He suggested that he spend some time with the new City Manager. 12. NEW BUSINESS 18.077 A. ADDrove Work Authorization Under the Construction Services Aareement with Tim Rose Contractina, Inc. for Reconstruction of Dewitt and Damask Lanes in the Amount of $108,386.60 and Authorize the Citv Manaaer to Execute the ADDropriate Documents (Transmittal, CSA#5, Quote) The Public Facilities Director described the recommended process required to repair the Dewitt Lane, Damask Lane, Pelican Island Place, and Indian River Drive. Staff recommended approval. MOTION by Mayor Hill and SECOND by Council Member McPartlan to approve New Business Items A, B and C. Vice Mayor Kinchen asked if Indian River Drive was a separate line item project. The Public Facilities Director replied that Indian River Drive would come from the paving side of the ledger. The Public Facilities Director also reported that the stormwater and driveway improvements have been completed for Dewitt Lane; and he has spoken to Mr. Rose about the expected completion schedules for these projects. He also assured Council that the number two contractor, Ranger Industries, is ready to step if needed for the same price. ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Absent Motion carried 4-0. 18.078 B. Approve Work Authorization Under the Construction Services Aareement with Tim Rose Contractina, Inc. for Pavina of Pelican Island Place in the Amount of $24,920.00 and Authorize the Citv Manaaer to Execute the Appropriate Documents (Transmittal, CSA#6, Quote, Photos) See motion under Item A. 18 of 179 Regular City Council Meeting May 23, 2018 Page Seven 18.079 C. Approve Work Authorization Under the Construction Services Aareement with Tim Rose Contractina, Inc. for Millina and Pavina of Indian River Drive in the Amount of $346,812.70 and Authorize the Citv Manaaer to Execute the Appropriate Documents (Transmittal. CSA#7. Quote) See motion under Item A. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager reported that he attended the TCRLC meeting earlier where it was decided that "home rule" should be referred to as "local control" so it resonates better with the public. He also thanked staff for the great job they are doing with the recent heavy rainfall; and asked everyone to think about hurricane season. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Council Member McPartlan - None B. Mayor Hill -None C. Vice Mavor Kinchen Vice Mayor Kinchen stated they have been given evaluations to complete for the City Attorney and Clerk but she would be saving the Attorney's for next year. The City Attorney invited all of the Council Members to contact him at any time. D. Council Member Dodd In response to Council Member Dodd, the City Attorney advised that medical marijuana would be on the June 13 agenda. E. Council Member lovino - None 17. Being no further business, Mayor Hill adjourned the regular City Council meeting at 7:36 p.m. Approved at the June 13, 2018 Regular City Council meeting. Mayor Jim Hill ATTEST: Jeanette Williams, MMC — City Clerk 19 of 17� cFp �mcf � EBAS `� HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: June 13, 2018 AGENDA ITEM TITLE: Resolution Accepting 2"d Quarter Financial Report and Adopting Necessary Amendments to the FY 2017-2018 Annual Budget. RECOMMENDATION: Move to approve Resolution R-18-09. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. City Council had already approved the purchase of the property at 1215 Indian River Drive. During the 2"d Quarter, a budget adjustment was processed to create a budget from DST and CRA Funds to cover the purchase price, plus an additional appraisal and other associated closing cost. Formal approval by the City Council is being requested on the use of balances in the Equipment and Facilities Renewal and Replacement Reserve to cover a number of repair and replacement items that were done during the quarter. The City Manager has discretion to proceed with these purchases from the Reserve and request formal approval with the next Quarterly Financial Report. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: NIA Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: NIA Administrative Services Department Review: ATTACHMENTS: Resolution No. R-18-09 and Exhibit "A" Quarterly Financial Report for the Quarter Ended March 31, 2018 City Manager Authorization: Ar ^! / v Date: 6-7-18 20 of 177 RESOLUTION NO. R-18-09 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2018 indicated that certain budget adjustments needed formal approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 be formally amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councilmember Ed Dodd Councilmember Albert Iovino The Mayor thereupon declared this Resolution duly passed and adopted this 13`s day of June 2018. ATTEST: CITY OF SEBASTIAN, FLORIDA 0 Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: Jeanette Williams, MMC James D. Stokes City Clerk City Attorney 21 of 177 EXHIBIT "A" of RESOLUTION R-18-09 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2018 Amounts Changes Authorized by City Manaaer: Adjustment to increase the Barber Street Sports Complex Ballfield Lighting Project for permitting cost Adjustment to close the Design of Taxiway C, D and E Project and use balance toward Construction. Adjustment between Local Option Gas Tax accounts to purchase a new paint striping machine. Adjustment for appropriate Arden Greer donation revenue to purchases in the Police Department. Adjustments between Public Facilities and Stormwater operating accounts to purchase equipment. Adjustment to Police Department Vehicles Project in DST Fund to reflect trade-ins and close project. Adjustment between Airport Projects to provide funds for Airport Entrance Signage. Adjustment between MIS accounts to provide additional training monies and equipment maintenance Adjustment between Public Facilities accounts to purchase two AED Units. Adjustment to establish expenditure and revenue accounts for the new Police COPE Unit. Adjustment to allocate sale of Police equipment to an expenditure account. Adjustment to reallocate funds for air conditioners to upgrades of emergency generators. Adjustment to allocate insurance proceeds to repair the damaged vehicle. Adjustment between Parks Division accounts to cover overages in certain accounts. Adjustment to allocate reimbursements from a Police Officer for costs of uniforms, training and travel Adjustment between Local Option Gas Tax accounts to purchase a concrete scarifier. Adjustments between Health Insurance accounts to budget charges the same as with payroll system. Adjustment to merge the Audio Visual Division into the MIS Division. Adjustment to merge the Engineering Division into the Public Facilities Division. Changes ADDroved by City Council: Adjustment for the purchase price of the property at 1215 Indian River Drive and provide for appraisals, an environmental assessment, etc. — approved January 24, 2018. Additional Changes Submitted for City Council Anoroval: Adjustment from Equipment & Facilities Reserve to replace Air Conditioning Unit at Old School House Adjustment from Equipment & Facilities Reserve to replace Curbing at Golf Course Parking Lot. Adjustment from General Fund Reserves to cover recruitment of City Manager. Adjustment from Equipment & Facilities Reserve to replace the Sign Shop Cutting Plotter. Adjustment from Equipment & Facilities Reserve to replace City Hall Air Conditioner. Adjustment from Equipment & Facilities Reserve to replace carpeting in Administrative Services. 22 of 177 2,638 2,682 19.999 10,000 3,786 3,777 20,411 4,300 2,700 10,000 300 40,000 3,458 18,750 2,013 4,700 161,812 130,357 332,164 Amounts Amounts 4,305 11,320 26,500 6,194 74,305 7,789 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY /. _: ATAT50 THE SECOND QUARTER FOR GENERAL FUND ENDED WITH 61% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 47% OF AMOUNTS ALLOCATED. THE R&R RESERVE WAS REDUCED TO AN AVAILABLE REMAINING BALANCE OF $63,200. GOLF COURSE RESERVES WERE AFFECTED BY THE $700,000 BORROWED FROM THE BUILDING FUND FOR CAPITAL IMPROVEMENTS. REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE NOT BEING MATCHED WITH AIRPORT FUNDS. BUILDING FUND REVENUES REMAIN AT HIGH LEVELS. GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the 2"d quarter to the end of the prior fiscal year. Recoveries from Hurricanes totaled just 5365,395 at this point. The graph below and right compares the 2"4 quarter of this year to the 2"d quarter of the prior 2 years. As usual, Reserve balances are high due to most of property taxes revenue being received before the end of December. 14,000,000 12,000,000 10,000,000 8,000,000 6,040,600 4,000,000 2,000,000 0 Revenues 1332017 12,088,945 I3,'31318 7,574,111 I— Ex*od Reserves 13,393,227 4,705,146 5,785,555 6,493,702 81000,000 . 7,000,000 6,000,000 5,000,000 4,000,000 3,000000 2,000,000 1,000,000 IMMIR016 JIM10017 103510018 The graph below and left shows collections through the 2"d quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 70% of budgeted revenue. $220,501 more was received from those three sources through the 2nd quarter of this year, as compared to the same period last year, we anticipate receiving $85,000 more than budgeted. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 47% of amounts budgeted with 50% of the year completed. 5,000,000 I 4,500,000 4,000,0x0 3,500,000 3,000,000 . 1 2,500,000 1 2,000,000 -� 1,500,000 -� ._ 100,000 1 a 500,000 2nd QV 2016 2nd Qtr 2017 2018 Budge[ 2018 Actual uEectRrdiea oFl¢diCWTai awcvskla aTftdte m 100.0% '0 75.0% ,-' 50.0% 25.0% — 0.01/0 — 0�5�1 ��t G1��, o��� `��, V���• pt a�,s tisC �p\ �a� 61116 Gids G}N d�NP �3+p 0,0 5,°' e,"Deg G e 000 Pagel of 3 23 of 177 Revenues Expended +1 -Reserves 6,776,636 6,315,209 461,427 6,848,010 5,631.890 1216,120 1 7,574,111 5,785,555 1,788556 The graph below and left shows collections through the 2"d quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 70% of budgeted revenue. $220,501 more was received from those three sources through the 2nd quarter of this year, as compared to the same period last year, we anticipate receiving $85,000 more than budgeted. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 47% of amounts budgeted with 50% of the year completed. 5,000,000 I 4,500,000 4,000,0x0 3,500,000 3,000,000 . 1 2,500,000 1 2,000,000 -� 1,500,000 -� ._ 100,000 1 a 500,000 2nd QV 2016 2nd Qtr 2017 2018 Budge[ 2018 Actual uEectRrdiea oFl¢diCWTai awcvskla aTftdte m 100.0% '0 75.0% ,-' 50.0% 25.0% — 0.01/0 — 0�5�1 ��t G1��, o��� `��, V���• pt a�,s tisC �p\ �a� 61116 Gids G}N d�NP �3+p 0,0 5,°' e,"Deg G e 000 Pagel of 3 23 of 177 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND FEMA REIMBURSEMENTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and Ieft shows collections the current year compared to the past two years and the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. We are collecting $158,242 more than at this time last year. The graph below and right shows the progress on obtaining reimbursements from FEMA on Hurricanes Matthew and Irma. 3A.0D0 30,000 2,500,000 - 2,000,060 1,50 OO / 1000000 / 500,000 / I L4GT DST 5lormhater Fee GNOM6 INarmu crew Irlrhca 2,500,000 1,250,000 2,000,000 ],750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,000 0 ■ Requested ■ Received 1,581,744 Matthew Irma 2,256,244 DEBT SERVICE FUNDS AND LONGTERM DEBT The City's long-term debt includes the Stormwater Revenue Bank Note ($1,912,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with a Bank Note on December 18, 2013. The City also has a Bank Note for Street Repaving ($933,000 outstanding, maturing 12/01/22). The Bank Loan on Golf Carts was paid off on 09/06/17 and replaced with a capital lease that was approved by the City Council on June 28, 2017, The City is in compliance with requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves through the 2nd quarter of this year to the end of the 2nd quarter the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of this quarter to the same quarter ending of the prior two years. $700,000 of the negative Reserves is due to the large amount of capital improvements financed by loans from the Building Department. 1,660.000 ' 2,506,000 !/ 2,666,000 / 1,506,000 / 1,000,000 / 500,000 / (S6Q666) (1,000,000) (1,500,000) A 19X2017 1313112018 1,563,740 1,129,412 1,945,213 1,202,234 1,400,000 1,ZDD,ODO 1,0t10,ODO 804,000 600,000 400,000 200,000 0 (206,000) I13r3114016 113r3112011 607,132 0313112016 1,129,412 675,062 1,202,234 Page 2 of 3 24 of 177 AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years at this same time, plus the impact to Reserves. 600,{100 400,000 204,000 (200,0001 {400,0001 f - g0,000) (800,0001 ' Reverues Expended Reserves 193 017 409,476 495,877 (630,048) 1313112018 268,106 207,865 (56RT8 BUILDING 400,000 f 350,000 300,000 250,000 200,000 150,000 100,000 54,000 0 ... Revenues Expended #Reines IM112016 392,387 241,616 150.741 031317 225,E63 ME 19,006 031318 268,106 207,865 x.241 The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years, plus the positive or negative impact to Reserves. 1200600 1,000,0M 800,{100 660.000 400,000 200,000 0 (200,000) 193472017 ID111018 L4 Revenues ExcerdEd Reseries 786,994 598,766 979,432 433,1€6 282,268 1,130.280 450,000 44a,oa4 / 304,000 250,000 200,000 150,000 ----- - 100,000 50,000 0 - - - -- Revenues Expeided +I-Remes JIN31316 406,958 320,141 06,817 Iry3112a17 340,893 250,085 90,808 10T31318 433,116 282,268 150,848 Page 3 of 3 25 of 177 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131/18 2014/2015 201512x16 2016/2017 2017/2018 2017/2018 2017/2018 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET GENERALFUND TAXES -4,557,232.56 -4,901,730.12 -5,055,773.02 -5,211,563.21 -7,884,576.00 66.10% LICENSES & PERMITS -115,870.97 -106,072.66 -105,825.12 -124,179.46 -138,500.00 89.66% INTERGVT"L REVENUE -945,796.04 -1,019,751.73 -1,058,067,64 -1,501,709.95 -2,608,036.00 57.58% CHARGES FOR SERVICE -166,638.76 -165,079.89 -150,378.66 -202,582.12 -404,140.00 50.13% FINES AND FORFEITS -34,269,75 -47,408.74 -31,899.15 -25,846.80 -55,000.00 46.99% MISC. REVENUE -147,706.01 -162,883.25 -116,066.35 -145,729.33 -254,402.00 57.28% TRANSFERS IN -357,647.04 -373,709.42 -329,999.94 -362,499.96 -729,638.00 49.68% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -264,500.00 0.00% GENERAL FUND REVENUE -6,325,161.13 -6,776,635.81 -6,848,009.88 -7,574,110.83 -12,338,792.00 61.38% CITY COUNCIL 22,377.66 21,828.86 23,849.85 24,160.05 54,893.00 44.01% CITY MANAGER 121,455.37 127,190.70 124,312.83 127,809.13 303,269.00 42.14% CITY CLERK 170,360.27 161,674,74 93,779.32 117,633.57 225,760.00 52.11% LEGAL 53,639.48 33,097.50 42,710.00 47,796.77 101,554.00 47.07% ADMINISTRATIVE SERVICES 248,995.46 321,141.93 277,962.79 327,605.34 657,696.00 49.81% M,I.S. DIVISION 77,991.83 100,857.13 78,782.01 211,106.74 357,864.00 58.99% AUDIO VISUAL 0.00 68,754.66 51,640.98 0.00 0.00 0.00% POLICE ADMINISTRATION 385,285.85 521,215,06 422,768.55 392,459.15 908,139.00 43.22% POLICE PATROL 1,272,457.84 1,295,185.96 1,366,768.31 1,219,237.28 2,790,944.00 43.69% CODE ENFORCEMENT DIVISIO 80,891.38 96,176.97 79,406.82 84,809.22 174,449.00 48.62% POLICE INVESTIGATIONS 394,585.89 427,271.04 363,283.10 368,119.98 806,600.00 45.64% POLICE COMMUNICATIONS 242,193.30 255,477.48 293,120.49 292,015.72 660,155.00 48.66% ENGINEERING 0.00 0.00 277,454.13 0.00 0.00 nla ROADS AND DRAINAGE 343,250.65 513,926.41 197,348.80 433,229.85 769,512.00 56.30% STORMWATER UTILITY DIVIS 591,735.78 524,506.95 308,785.81 479,511,99 1,208,644.00 39.67% CENTRAL GARAGE 99,272.27 106,126.35 94,396.75 102,926.68 229,632.00 44.82% FACILITIES MAINTENANCE 129,831.22 104,475.33 211,689.01 188,356.84 479,169.00 39.31% PARKS/RECREATION 476,997.77 502,591.81 433,606.53 428,493.41 906,679.00 47.26% CEMETERY 88,908.78 108,334.68 75,366.19 92,777.87 187,914.00 49.37% GROWTH MANAGEMENT 114,595.49 142,071.93 81,090.71 170,796.85 423,243.00 40.35% NON -DEPARTMENTAL 600,918.26 883,303.15 733,767.19 676,708.91 1,152,676.00 58.71% GENERAL FUND EXPENDITURES 5,515,744.55 6,315,208,64 5,631,890.17_ 5,785,555.35 12,338,792.00 46.69% LOCAL OPTION GAS TAX TAXES -261,912.52 -266,281.10 -276,880.41 -302,575.50 -683,001.00 44.30% INTERGVTL REVENUE 0.00 0.00 0.00 0.00 -12,908.00 0.00% MISC. REVENUE -140.28 -778.66 -1,148.79 -1,563.23 -1,182.00 132.25% TRANSFERS IN 0.00 -200,000.00 0.00 0.00 0.00 nla FROM FUND BALANCES -45,385.80 0.00 0.00 0.00 -96,457.00 0.00% LOGT FUND REVENUE -307,438.60 -467,059.76 -278.029.20 -304,138.73 -793,548.00 38.33% OPERATING EXPENSES 101,802.81 96,088.00 7,915.29 5,566.62 72,605.00 7.67% CAPITAL OUTLAY 0.00 0.00 9,488.00 22,839.30 27,498.00 83.06% DEBT SERVICE 121,391.20 121,383.30 14,336.60 121,251.10 242,445.00 50.01% GRANTS AND AIDS 136,742.10 0.00 0.00 0.00 0.00 nla TRANSFERS OUT 0.00 249,609.60 173.25 14,399.31 451,000.00 3.19% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 nla LOCAL OPTION GAS TAX 359,936.11 467,080.90 31,913.14 164,056.33 793,548.00 20.67% DISCRETIONARY SALES TAX TAXES -1,180,341.11 -1,238,536.46 -1,296,316.21 -1,386,528.78 -3,187,750,00 43.50% MISC. REVENUE -2,960.16 -3,255.50 -7,897.16 -11,905.34 -27,708.00 42.97% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,188,481.00 0.00% DST FUND REVENUE -1,183,301.27 -1,241,791.96 -1,304,213.37 -1,398,434.12 -4,403,939.00 31.76% TRANSFERS OUT 1,399,399.66 1,550,222.37 1,522,099.70 1,224,106.51 3,608,118.00 33.93% TO FUND BALANCES 0.00 0.00 0.00 0.00 795,721.00 0.00% DISCRETIONARY SALES TAX 1,399,399.66 1,550,222.37 1,522,099.70 1,224,106.51 4,403,839.00 27.80% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -18,710.00 -19,506.33 -20,278.18 -22,573.84 -37,878.00 59.60% TRANSFERS IN -295,420.01 -349,624.18 -342,240.96 -366,531.86 -349,989.00 104.73% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -469,234.00 0.00% RRD REVENUE -315,130.01 -369,130.51 -362,519.14 -389,105.70 -857,101.00 45.40% OPERATING EXPENSES 86,061.04 124,730.30 49,539.88 109,575.08 220,192.00 49.76% CAPITAL OUTLAY 11,765.86 11,208.90 0.00 0.00 57,000.00 0.00% GRANTS AND AIDS 15,500.00 25,276.25 0.00 15,000.00 70,000.00 21.43% TRANSFERS OUT 30,150.00 21,866.68 208,729.55 250,000.00 439,234.00 56.92% TO FUND BALANCES 0.00 0.00 0.00 0.00 70,67 00 00% RRD EXPENDITURES 143,476.90 183,082.13 258,269.43 374,575.08 857,12 f 1-41.70% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31118 LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS 2014/2015 2015/2016 2016/2017 201712018 2017/2018 201712098 MISC. REVENUE 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT FROM FUND BALANCES ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND -738.58 -28,584.28 -26,219.08 -449.98 -1,145.00 39.30% MISC. REVENUE -11,044.10 -17,537.65 -19,443.35 -7,233.40 -14,204.00 50.93%a FROM FUND BALANCE 0,00 0.00 0.00 0.00 0.00 n/a PARKING IN LIEU OF REVENUE -11,044.10 -17,537.65 -19,443.35 -7,233.40 -14,204.00 50.93% CAPITAL OUTLAY 2,800.00 0.00 44,703.00 0.00 0.00 n/a TRANSFERS OUT 0.00 0.00 13,792.00 0.00 0.00 n1a TO FUND BALANCES 0.00 0.00 0.00 0.00 14,204.00 0.00% PARKING IN LIEU OF EXPENDITURES 2,800.00 0.00 58,495.00 0.00 14,204.00 0.00% RECREATION IMPACT FEE FUND -512,943.48 -433,555.98 -176,463.48 0.00 0.00 nla MISC. REVENUE -60,024.46 -91,500.25 -44,427.06 -61,993.23 -168,680.00 36.75% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -475,045.00 0.00% RECREATION IMPACT FEE REVENUE -60,024.46 -91,500.25 -44,427.06 -61,993.23 -643,725.00 9.63% OPERATING EXPENSES 3,280.00 0.00 0.00 0.00 0.00 n/a CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TRANSFERS OUT 5,361.37 14,269.00 5,429.25 382,950.10 643,725.00 59.49% RECREATION IMPACT FEE 8,641.37 14,269.00 5,429.25 382,950.10 643,725.00 59.49% STORMWATER UTILITY FUND -404.40 -670.18 -745.83 -1,598.90 -900.00 177.66% MISC. REVENUE -878,041.83 -887,398.71 -896,124.12 -909,663.10 -1,001,535.00 90.83% TRANSFERS IN 0.00 -100,000.00 -100,000.00 0.00 0.00 nla FROM FUND BALANCES 0.00 0.00 0.00 0.00 -116,453.00 0.00% STORMWATER FUND REVENUE -878,041.83 -987,398.71 -996,124.12 -909,663.10 -1,117,988.00 81.37% OPERATING EXPENSES 8,074.22 44,907.93 8,184.94 73,25865 417,988.00 17.53% TRANSFERS OUT 451,068.00 369,658.75 630,739.04 349,999.96 700,000.00 50.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a STORMWATER FUND EXPENDITURES 459,142.22 414,566.68 638,923.98 423,258.63 1,117,988.00 37.86% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS -700.00 -965.00 -25,961.00 -100.00 -1,000.00 10.00% MISC. REVENUE -38.58 -27,619.28 -258.08 -349.98 -145.00 241.37% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a FORFEITURE REVENUE -738.58 -28,584.28 -26,219.08 -449.98 -1,145.00 39.30% OPERATING EXPENSES 1,256.94 0.00 2,061.79 3,970.99 0.00 n1a CAPITAL OUTLAY 3,000.00 15,158.69 0.00 0.00 0.00 n/a GRANTS AND AIDS 0.00 3,000.00 3,000.00 1,500.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURE EXPENDITURES 4,256.94 18158.69 5,061.79 5,470,99 1,145.00 477.82% DST DEBT SERVICE FUND MISC. REVENUE -308.44 -403.96 -112.08 0.00 0.00 n/a TRANSFERS IN -512,943.48 -433,555.98 -176,463.48 0.00 0.00 nla FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 nla DST DEBT SERVICE REVENUE -513,251.92 -433,959.94 -176,575.56 0.00 0.00 nla OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 n/a DEBT SERVICE 1,029,307.00 1,028,624.80 354,517.90 0.00 0.00 nla TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 nla DST DEBT SERVICE EXPENDITURES 1,029,307.00 1,028,624.80 354,517.90 0.00 0.00 n/a STORMWATER DEBT SERVICE FUND MISC. REVENUE -404.40 -670.18 -745.83 -1,598.90 -900.00 177.66% TRANSFERS IN -201,067,98 -200,570.52 -201,481.50 -201,895.98 -403,792.00 50.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a STORMWATER DEBT SERVICE REVENUE -201,472.38 -201,240.70 -202,227.33 -203,494.88 -404,692.00 50.28% DEBT SERVICE 25,794.30 22,749.50 126,678.75 16,538.80 404,078.00 4,09% TO FUND BALANCES 0.00 0.00 0.00 0.00 614.00 0.00% STORMWATER DEBT EXPENDITURES 25,794.30 22,749.50 126,678.75 16,538.80 404,692.00 4.09% 27 of 177 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131118 AIRPORT FUND CHARGES FOR SERVICE 201412015 201512016 201612017 2017/2018 2017/2018 2017/2018 MISC. REVENUE 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT TRANSFERS IN ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND -214,130.11 -392,386.73 -225,662.90 -268,105.51 -497,456.00 53.90% INTERGOVERMENTAL REVENUE 0.00 0.00 0.00 -50,000.00 0.00 41.79% CHARGES FOR SERVICE -873,414.51 -703,203.39 -781,706.01 -765,810.90 -1,294,434.00 59.16% MISC. REVENUE -23,694.61 -19,265.20 -25,426.13 -54,020.42 -53,464.00 101.04% TRANSFERS 1N 0.00 -599,858.00 0.00 248,260.79 -11,320.00 -2193.12% GOLF COURSE FUND REVENUE -897,109.12 -1,322,326.59 -807,132.14 -621,570.53 -1,359,218.00 45.73% ADMINISTRATION 270,742.92 266,906.53 248,761.03 570,071.51 682,302.28 83.55% MAINTENANCE 282,578.33 1,145,933.87 350,194.28 282,849.53 585,129.00 48.34% GOLF COURSE CARTS 73,001.84 74,100.95 76,106.71 101,051.52 158,647.00 63.70% GOLF COURSE FUND EXPENSES 626,323.09 1,486,941.35 675,062.02 953,972.56 1,426,078.28 66.89% AIRPORT FUND CHARGES FOR SERVICE 4,672.07 -6,906.44 -5,477.30 -10,121.85 -18,000.00 56.23% MISC. REVENUE -218,802.18 -385,480.29 -220,185.60 -257,983.66 -479,456.00 53.81% TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 nla AIRPORT FUND REVENUE -214,130.11 -392,386.73 -225,662.90 -268,105.51 -497,456.00 53.90% ADMINISTRATION 179,924.07 234,359.17 206,657.34 207,864.99 497,456.00 41.79% ECONOMIC DEVELOPMENT 4,699.70 7,286.38 0.00 0.00 0.00 nla AIRPORT FUND EXPENSES 184,623.77 241,645.55 206,657.34 207,864.99 497,456.00 41,79% BUILDING FUND LICENSES & PERMITS -319,570.14 -390,156.29 -315,513.79 -419,589.85 -635,300.00 66.05% CHARGES FOR SERVICE -5,807.94 -6,432.21 -5,467.44 -6,478.83 -12,600.00 51.42% FINES AND FORFEITS -4,282.86 -1,421.00 -2,521.00 -3,111.00 -4,500.00 69.13% MISC. REVENUE -2,581.26 -8,948.64 -4,890.98 -3,936.54 -6,700.00 58.75% TRANSFERS IN 0.00 0.00 -12,499.98 0.00 -31,744.00 0.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING FUND REVENUES -332,242.20 -406,958.14 -340,893.19 -433,116.22 -704,477.00 61.48% PERSONAL SERVICES 240,401.36 198,728.59 202,284.61 239,626.83 503,260.00 47.61% OPERATING EXPENSES 44,059.13 49,313.88 47,800.15 42,641.16 104,463.00 40.82% CAPITAL OUTLAY 0.00 20,056.00 0.00 0.00 0.00 nla TRANSFERS OUT 70,656.00 52,042.60 0.00 0.00 13,633.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 83,121.00 0.00% BUILDING FUND EXPENSES 355,116.49 320,141.07 250,084.76 282,267.99 704,477.00 40.07% 28 of 177 CIT! OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/18 2014/2015 2015/2016 2016/2017 201712018 201712018 2017/2018 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET DFBUDGEI CITY COUNCIL PERSONAL SERVICES 11,387.59 11,463.36 11,367.63 11,373.06 22,743.00 50.01% OPERATING EXPENSES 10,990.07 10,365.50 12,482.22 12,786.99 32,150.00 39.77% TOTAL 22,377.66 21,828.86 23,849.85 24,160.05 54,893.00 44.01% CITY MANAGER PERSONAL SERVICES 118,149.16 122,174.64 121,156.91 124,569.14 269,484.00 46.23% OPERATING EXPENSES 3,306.21 5,016.06 3,155.92 3,239.99 33,785.00 9.59% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TOTAL 121,455.37 127,190.70 124,312.83 127,809.13 303,269,00 42.14% CITY CLERK PERSONAL SERVICES 135,360.13 106,381.18 68,374.65 74,633.17 163,275.00 45.71% OPERATING EXPENSES 29,904.14 55,293.56 25,404.67 43,000.40 62,485.00 68.82% CAPITAL OUTLAY 5,096.00 0.00 0.00 0.00 0,00 n/a TOTAL 170,360.27 161,674.74 93,779.32 117,633.57 225,760.00 52.11% LEGAL OPERATING EXPENSES 53,639.48 33,097.50 42,710.00 47,796.77 101,554.00 47.07% TOTAL 53,639.48 33,097.50 42,710.00 47,796.77 101,554.00 47.07% ADMINISTRATIVE SERVICES PERSONAL SERVICES 200,829.02 248,751.38 200,343.88 243,205.62 525,361.00 46.29% OPERATING EXPENSES 48,166.44 72,390.55 77,618.91 84,399.72 132,335.00 63.78% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TOTAL 248,995.46 321,141.93 277,962.79 327,605.34 657,696,00 49.81% M.I.S. DIVISION PERSONAL SERVICES 55,644.98 63,164.77 45,263,55 120,246.22 247,092.00 48.66% OPERATING EXPENSES 22,346.85 37,692.36 33,518.46 90,860.52 110,772.00 82.02% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TOTAL -- 77,991.83 100,857.13 78,782.01 211,106.74 357,864.00 58.99% AUDIO VISUAL DIVISION PERSONAL SERVICES 0.00 45,531.58 44,266.03 0.00 0.00 n/a OPERATING EXPENSES 0.00 11,545.19 7,374.95 0.00 0.00 nla CAPITAL OUTLAY 0.00 11,677.89 0.00 0.00 0.00 nla TOTAL 0.00 68,754.66 51,640.98 6.00_ 0.00 nla POLICE ADMINISTRATION PERSONAL SERVICES 319,948.76 434,478.86 347,832.63 315,270.66 765,732.00 41.17% OPERATING EXPENSES 64,337.09 74,971.20 74,935.72 77,188.49 142,407.00 54,20% CAPITAL OUTLAY 1,000.00 11,765.00 0.00 0.00 0.00 nla TOTAL 385,285.85 521,215.06 422,768.55 392,459.15 908,139.00 43.22% POLICE PATROL PERSONAL SERVICES 1,166,749.14 1,183,001,74 1,222,978.08 1,089,906.35 2,467,961.00 44,16% OPERATING EXPENSES 103,619.70 104,779.22 128,520.43 116,968.94 302,983.00 38.61% CAPITAL OUTLAY 2,089.00 7,405.00 15,269.80_ 12,361.99 20,000.00 61.81% TOTAL 1,272,457.84 1,295,185.96 1,366,768.31 1,219,237.28 2,790,944.00 43.69% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 73,357.41 88,230.06 70,804.53 76,015.76 156,084.00 48.70% OPERATING EXPENSES 7,533.97 7,946.91 8,602.29 8,793.46 18,365.00 47.88% TOTAL 80,891.3896,176.97 79,406.82 84,809.22 174,449.00 48.62% POLICE INVESTIGATIONS PERSONAL SERVICES 342,459.22 352,945.97 310,895.12 317,560.77 686,939.00 46.23% OPERATING EXPENSES 52,126.67 65,763.19 52,387.98 50,559.21 119,661.00 42.25% CAPITAL OUTLAY 0.00 8,561.88 0.00 0.00 0.00 n/a TOTAL 394,585.89 427,271.04 363,283.10 368,119.98 806,600.00 45.64% 29 of 177 POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL ENGINERRING PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL ROADS AND DRAINAGE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL STORMWATER UTILITY DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CENTRALGARAGE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL FACILITIES MAINTENANCE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL PARKSIRECREATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CEMETERY PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL COMMUNITY DEVELOPMENT PERSONAL SERVICES OPERATING EXPENSES TOTAL NON -DEPARTMENTAL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS TO OTHER FUNDS TO FUND BALANCES TOTAL GENERAL FUND EXPENDITURES CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/18 2014/2015 201512016 2016/2017 2017/2018 201712018 2017/2018 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET 238,205.70 251,273.05 287,142.75 287,088.21 585,174.00 49.06% 3,987.60 4,204.43 5,977.74 4,927.51 14,981.00 32.89% 0.00 0.00 0.00 0.00 0.00 n/a 242,193.30 255,477.48 293,120.49 292,015.72 600,155.00 48.66% 0.00 0.00 138,430.66 0.00 0.00 n/a 0.00 0.00 111,798.87 0.00 0.00 nla 0.00 0.00 27,224.60 0.00 0.00 n/a 0.00 0.00 277,454.13 0.00 0.00 n/a 277,188.42 66,062.23 0.00 343,250.65 258,663.97 305, 015.91 28,055.90 591,735.78 467,638.57 42,496.91 3,790.93 513,926.41 168,037.24 29, 311.56 0.00 197,348.80 252,154.24 173,531.61 7,544.00 433,229.85 289,766.06 173,905.87 270,606.69 231,437.99 134,879.94 207,918.30 3,302.90 0.00 987.00 524,506.95 308,785.81 479,511.99 405,138.00 62.24% 356,830.00 48.63% 7,544.00 100.00% 769,512.00 56.30% 700,270.00 38.64% 507,387,00 40.98% 987.00 100.00% 1,208,644.00 39.67% 88,657.99 98,601.65 83,539.25 88,458.36 197,962.00 44.68% 7,828.28 7,524.70 10,857.50 14,468.32 31,670.00 45.68% 2,786.00 0.00 0.00 0.00 0.00 n/a 99,272.27 106,126.35 94,396.75 102,926,68 229,632.00 44,82% 76,783.23 50,584.17 45,709.30 51,279.45 123,964.00 41.37% 46,775.02 53,891.16 130,342.51 87,093.89 233,416,00 37.31% 6,272.97 0.00 35,637.20 49,983,50 121,789.00 41.04% 129,831.22 104,475.33 211,689.01 188,356.84 479,169.00 39.31% 332,913.99 393,490.30 249,465.77 240,364.41 516,345.00 46.55% 130,895.50 102,601.51 180,383.76 186,779.00 382,734.00 48.80% 13,188.28 6,500.00 3,757.00 1,350.00 7,600.00 17.76% 476,997.77 502,591.81 433,606.53 428,493,41 906,679.00 47.26% 75,647.35 92,631.83 61,384.32 72,003.82 152,983.00 47.07% 13,261.43 15,702.85 13,981.87 12,283.09 26,440.00 46.46% 0.00 0.00 0.00 8,490.96 8,491.00 100.00% 88,908.78 108,334.68 75,366.19 92,777.87 187,914,00 49.37% 95,788.66 135,136.21 70,658.32 158,066.02 378,601,00 41.75% 18,806.83 6,935.72 10,432.39 12,730,83 44,642.00 28.52% 114,595.49 142,071.93 81,090.71 170,796.85 4231243.00 40.35% 67,827.59 102,256.13 153,041.52 143,192.45 346,722.00 41.30% 448,365.04 470,447.02 466,460.69 464,279.02 640,814.00 72.45% 0.00 0.00 1,765.00 0.00 0.00 n/a 84,725.63 310,600.00 112,499.98 69,237.44 73,888.00 93.71% 0.00 0.00 0.00 0.00 91,252.00 0.00% 600,918.26 883,303.15 733,767.19 676,708.91 1,152,676.00 58.71% 5,515,744.55 6,315,208.64 5,631,890.17 5,785,555.35 12,338,792.00 46.89% 30 of 177 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2018 Project Budget Share Project Expenditures Funds Number Deseriation Budpet Sources (in Thnusnnds or51 Rodeet To Dale Encumbrances Remaining FY2015 A1518 Clear Village Software GFIBLDG 20141 61,012 43,729 17,283 A 1521 Community Center Pocking RIF 52 52,000 11,013 6,021 34,967 A1562 Indian River Lagoon (CLOSED) GF/SW 76/200 28,899 28,899 0 TOTAL 2015 PROJECT'S S 141,911 5 83,640 S D.304 S 34,967 F1'2016 A1603 Payroll Automation OF 6 6,100 5,100 1,000 A1611 Police E%idenca Garage DST 461 461,411 379,046 63,575 18,790 A1621 Working Waterfront Phase 2A DSTIGRANT 21889 306,535 275,850 SQMJ (19,338) AM55 Taxiway C,D,E. Design (COMPLETE) DST/GRANT 161249 264,430 264,430 - A 1656 AP Master Plan Update DSTIGRANT 26.x165 291.000 279,450 12,350 (800) TOTAL 2016 PROJECTS S 029,476 S 1,203,876 S 125,948 S (347) 2017 A 1701 Chamber Sign (COMPLETE) OF I 1 10,899 10,899 - 0 A17I0 Hurricane Matthew Expenses OFIFEMA 12.$94487.5% 1,409,929 1,737,105 I,OOD (328,176) Al713 MIS Servers DST 35 35,000 29,047 5,953 Ai 714 Police Vehicles& Equip (COMPLETE) DST 342 392,027 392,027 0 A 1719 Hurricane Irma Expenses GF/FEMA 0 169,424 407,876 11,490 (249,942) A1724 BSSC Football Field Restrooms RIF/Donation 13011 131,000 10,812 4,188 116,000 A1725 Comprehensive Plan Parks & Recreation RIF 20 19,600 - 19,600 - A 1726 Riverview Park Playground (COMPLETE) OF 46 46,368 46,368 - - A1741 Clubhouse Reconstruction BLDG/Grant 185150 235,000 311,774 (76,774) A1742 GC Can Path Repairs BLDG DEPT 69 68,592 57,441 11,151 A1750 AWOSIII-TSyvcm DST/GRANT 2185 IK000 1,076 104,985 (61) A1762 Septic to Sewer Grants CRAIGRANT 230/100 330,000 60,766 - 269,234 A1764 Oyster Pointe Drainage DST 164 164,50D 5,700 8,800 150,000 A1765 Oyster Bags @ Working Walerfrant SWIGRANT 24124 47,928 2.600 45,328 TOTAL 2017 PROJECTS $ 3,166,267 S 3,671489 S 150,063 $ (57.286) 2018 A1800 Audio Visual Equipment DST 30 S 30,0170 S - $ - S 30,000 A1801 Loserfiche Upgrade DST 50 S 50,000 5 41,950 S 7,229 S $21 A1803 Computer Upgrades DST 30 S 30,000 S 13,351 S - S 16,649 A1803 Wireless System DST 5 S 5,000 S Z57D S S 2,430 A1904 FircwallSofiwara DST 76 S 75,650 S 18,392 S S 57,258 A1805 Police Vehicles & Equip DST 150 $ 350,000 S - $ S 350,000 A1806 Evidence Building Fixtures DST 20 S 20,000 S 5,021 S - S 14,979 A1807 Radio System Upgrades DST 57 S 57,000 S - S 57,000 5 - A1808 Power Source ror911Center DST 17 S 17,000 S - S - $ 17,000 A18D9 City Hall Air Conditioners (CLOSED) DST 40 S . S - S S - A 1810 Purchase 1215 Indian River Drive DSTICRA 5501250 S 800,000 S 753,423 S 2,500 S 44,077 A 1820 Pickleball Coons DST 213 S 213,000 S 5.560 S 20,578 S 186,863 A1321 BSSC Ballfield Lighting (COMPLETE) RIF 378 S 377.638 S 377.638 S - 5 (0) A1922 ADA Playgound RIF 80 S 80,000 S - S S 80,000 A1023 Cametory Irrigation System DST ISO S 150,000 S - S - S 150,000 A1930 Speed Cushions & Signage LOOT 5 S 5,000 S S $ 5,000 A1831 Street Milling it Repaying (IR Drive) LOOT 451 S 451,DOO S 14,399 S 18,027 S 418,574 A1832 Street Reconstruction DST 357 $ 356,500 S 65,285 S 128,473 S 162,742 A1833 Public Warks Compound DST 100 S 100,000 S 15,000 S 42,ODO S 43,000 A11150 Modcrize Security Cameras DST 79 S 79,589 S 186 S - $ 79,401 A1951 Taxiway D & E Construction. DSTIGRANT 97!194 S 1,936,152 S 692,095 S 1,251648 S (7,592) A1852 Construct Shade Hangars DSTIGRANT 1251500 S 625,000 S 26.698 S - S 598.302 A1353 Airport Entrance Signage DST 20 S 20,411 S 13,864 S S 6,547 AIM StonecropDrainage DSTIGRANT 188!563 S 750,000 S $ - $ 750,000 A1961 Sewer Connection Grants GF/SW 471200 S 247,173 S S - S 247,173 TOTAL 2018 PROJECTS S 6,826,113 S 2.045,435 S 1.527,455 S 3.253 224 GRAND TOTAL OF ACTIVE PROJECTS, �5....IlAG3.767 S ...... 6,406.440 S ...,...._. 1,826,769 _................ S 3,230558.... .. ..- 31 of 177 REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED MARCH, 2018 General Fund Cash Reserves are maintained to minimize the impact on the City's operations of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures. Should there be an event(s) causing City-wide damages of 30% or more, it is preferable to have a reserve balance of at least $5 million dollars. Some of this balance was previously committed to funding unanticipated repairs and replacements from surpluses added during FY2013, FY2014 and FY2016. Nothing was set aside for FY2015 due to a shortfall of $80,738. On March 8, 2017, the City Council established a maximum balance of $275,000 and the "R&R Reserve" was adjusted to that amount. Audited figures from FY2017 supported an increase of up to $245,200 to bring the "R&R" to the $275,000 maximum. General Fund Reserves Available for Emergencies Equipment and Facilities Repair and Replacement Reserve 09/30/13 Per Audited Financial Statements $5,065,242 09/30/13 Initial Assignment of FY2012-13 Surplus $467,286 $467,286 09/30/14 Changes to Assigned Reserves 19,789 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/30/14 Surplus for FY2013-14 263,874 09/10/14 Replace Excavator -28,056 342,315 09/30/14 Per Audited Financial Statements $5,348,905 09/18/14 Replace Police Authentication System -4,343 337,972 01//14/I5 Audit Fee for new GASB -2,000 09/30/14 Assignment of FY2013-14 Surplus +263,874 601,846 01/28/15 Building Department Software -19,800 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18554 583,292 05/13/15 Seawall Engineering Assessment -50,000 10/10/14 Repairs to Pedestrian Bridge -30,215 553,077 09/30/15 $50K Airport Advance Repaid 50,000 11/07/1,4 Ditch Work - Barber, Caravan & Crow" -9,598 543,479 09/30/15 Changes to Assigned Reserves 40,106 12/10/14 Replace Bucket Truck -94,641 448,838 09/30/15 Surplus for FY2014-15 -80,738 06/24/15 Repairs to City Garage Roof -8,651 440,187 09/30/15 Per Audited Financial Statements $5,286,473 06/24/15 Pipe Repair - Coolidge/lndian River Drive -14,980 425,207 09/30/16 $50K Repayment of Airport Advance 50,000 0624/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 09/30/16 Changes to Assigned Reserves 31,368 08/26/15 Community Center/Yacht Club Pumps/Wells -5,140 418,141 09/30/16 Surplus for FY2015-16 158,834 0826115 Cemetery Irrigation due to lighting strike -387 417,754 09/30/16 Per Audited Financial Statements " $5,526,675 08126/15 Repairs to Main Street hock -1,500 416,254 0127117 2016 Senior Center Restrooms Project -34,107 07/15/15 Communications Dispatch Console -29,983 386,271 09/30/17 $ I OK Repayment of Airport Advance 10,000 07/24/15 Repairs to Tennis Court Fencing -850 385,421 09/30/17 Changes to Assigned Reserves -133,118 07/24/15 Repairs to Police Department generator -1,000 384,421 09/30/17 Transfers for Hurricane Matthew *' -1,409,929 07/30/15 Replace Parks mower -10,525 373,896 09/30/17 2017 Payouts for Hurricane Irma ** -169,424 08/06/15 City Hall/Community Center air conditioners -13,281 360,615 09/30/17 Surplus for FY2016-17 348,378 09/30/15 Assignment of FY2014-15 Surplus 0 360,615 09/30/17 Unfinished Projects Carried Over -49,200 12/31/15 Contract for CRA Landscaping Services -10,600 350,015 09/30/17 Per Audited Financial Statements* $4,089,275 12/31/15 Replacement of benches/trash receptacles -7,495 342,520 10/30/17 2018 Payouts for Hurricane Irma " -238,452 12/31/15 Repairs to Cemetery office building -6,250 336,270 02/07/18 City Manager Search Consultant -26,500 02/16/16 Cart Bam electrical repairs -24,600 311,670 Pending Adjustment for City Manager Payouts -105,448 03/03/16 Replacement Roller -14,450 297,220 Total Unobligated Reserves $3,718,895 05/19/16 Post -Hole Diggers -2,944 294,276 03/31/18 Less Equipment and Facilities R&R -63,200 06/07/16 Cemetery Replacement Pump -3,300 290,976 March -May Reimbursements from Hurricane Matthew 1,438,079 06/14/16 City Council Air Conditioner -32,247 258,729 Net Available for Emergencies $5,093,774 08/17/16 Paint Airport Maintenance Building Columns -2,800 255,929 09/30/16 Assignment of FY2015-16 Surplus +158,834 414,763 01/04/17 Replace Badge Printer -1,765 412,998 01/04/17 Replace Tennis Court Roller -3,757 409,241 01/20/17 Repair Airport Air Conditioner -700 408,541 01/20/17 Replace Airport Wind Sock and Pole -4,826 403,715 02/08/17 Replace Construction Inspector Vehicle -33,495 370,220 02/15/17 Replace Paint Sprayer Trailer -699 369,521 03/08/17 Adjustment to $275,000 Maximum -94,521 275,000 03/15/17 Replace Public Works Boat Motor -3,639 271,361 03/15/17 Airport Hanger A & Police Air Conditioners -47,810 223,551 • Within this amount is $40,000 received from Waste Management. 03/16/17 Golf Course Ball Washers -1,907 221,644 0427117 Playground Components and well -18,871 202,773 " Another 3145,676 is expected on Hurricane Malthew reimbursements. 05/15/17 Replace a Police Air Conditioner -28,605 174,168 Reimbursements of expenditures on Hurricane Irma are still being processed 05/25/17 Repair Line at Golf Pump Station -1,894 172,274 for submission. 08/15/17 Revamp Riverview Park Big -Kid Playground -33,000 139,274 08/31/17 Replace Pro Shop Air Conditioner -5,950 133,324 09/05/17 Replace Airport Pickup Truck -22,514 110,810 09/14/17 Replace Air Conditioner at the Airport Vault -9,427 101,383 09/30/17 Clubhouse Restroom, Hallway & Doors -71,583 29,800 09130/17 Assignment of FY2016-17 Surplus +245,200 275,000 10/31/17 Replace Fiber for Broadcasting Room -1,879 273,121 10/31/17 Replace Electrical Receptacles to U.S.1 Poles -3.900 269,221 10/31/17 Police Air Conditioner Replacement Permit -39,721 229,500 10/31/17 Replace Cemetery Mower -8,491 221,009 12/08/17 Replace Unit at Riverview Park Playground. -13,368 207,641 1229/17 Replace Playground Mulch -11,558 196,083 12/29/17 Repair Barber Street Concession Roof -5,970 190,113 0125118 Replace Old School House Air Conditioner 4,305 185,808 01/25/18 Replace Parking Lot Curbing -11,320 174,488 02/08/18 Replace Sign Shop Plotter -6,194 168,294 0327118 Replace City Hall Air Conditioner -74305 93,989 0327/18 Replace Administrative Services Carpet -7,789 86,200 Pending City Council Chambers Paint and Carpet 32 of 'Yf 63,200 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2018 At March 31, 2018, the total of the City's cash and investments were $1 1,359,017,59. Of this, $7,156,767.52 was held in an interest bearing checking account at Seacoast National Bank, $3,599,400.52 was invested with the State Board of Administration and $502,849.55 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 2.03% and 1.97% for the Bank and State Board. Since the investment was initially made with Florida Trust, our average annualized return has been just .38%. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASA BALANCE. ALLOCATION BALANCE PFRCE\-r INVESI1iENT ALLOCATION BALANCE PERCENT General Fund S 3,455,273.81 48.28% General Fund S 1,440,095.99 38.93% Local Option Gas Tax Fund 351.192.25 4.91% Local Option Gas Taut Fund - 0,00°.8 Discretionary Sales Tax Fund 1.459,424 17 20.38!. Discretionary Sales Tax Fund BD7.915.87 21.84% Rivarfront Rcdevtlopmem Fund 456,227.43 6.37% Riverfront Redevelopment Fund 98,901.15 2.67% Parking In•Liau-Of Fund 0.00% Parking In-Licu-0r Fund 47,055.07 1-27% Recreation Impact Fee Fund 435,160.47 636% Recreation Impact Fee Fund 178,862,47 4.83% Stormwawr Utility Fund 733,007.69 10,52% Stonnwater Uplity Fund - 0.00% Law Enforcement Foeciturc Fund 10,81 1.37 0.13% Law Enforcement Forfeiture Fund 34,870,19 0.94% Stormwaaer Series 2003 Debt Service Fund 3$7,31310 4.99% Stormwater Series 2003 Debt Service Fund 0.00% Capital Projects Fund (565,627,83) •7.90% Capital Projects Fund - 0.0D54 Capital Improvtrocnis Fund (73,9t0,23) 4.03% Capital Improvements Fund - 0. D0% Transportntion Fund (0.10) 0.0w. Transpomdon Fund - 0.00%. Simmwater Projects Fund 268,301.35 3.75% Stormwster Projects Fund • 0,007. Gulf Coune Fund (104,97242) -1.47% Golf Course Fund - O.ODah Airport Fund 94,253 13 1.325: Airport Fund Airport Projects Fund (25),122.61) -3.541% Airport Projects Fund 0.00:•8 Building Department Fund 419.423.60 5.85% Building Department Fund 117,676,20 3,"% Cemetery Tntsl Fund 75,812.14 1.06% Cemetery Trust Fund 891,683.58 23.91% Performance Deposits Fund 0.001A Performance Deposits Fund 92,340,00 2.50%. Total Bank Balance $ 7,156.76732 ID0100% Total SBA Balance S 3.69.400.52 100.00% 33 of 177 Cuff SENT, HOME OF PEt1CAN ISLAND To: Mayor and City Council Thra: Joe Griffin, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: May 31, 2018 Re: 2nd Quarter Accomplishments Fiscal Year 2018 Enclosed please find the 2id Quarter Accomplishments for City Departments as assembled and edited by the Administrative; Services Department for the three months ended March 31, 2018, CITY CLERK Legislative Sunnort Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, emails, scanned to LF and indexed • Eight resolutions adopted by Council • Two ordinances adopted by Council • Five proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Four public hearing advertisements placed with TCPaIm * Met developer at courthouse to record final plat • Coordinated attendance of clergy for Council meeting invocations • Participated with new City Manager process (meetings, proofreading, candidate info disbursement) • Arranged notification of stormwater public hearing for 16,000 property owners • Made travel arrangements for two members to attend Advanced IEMO class • Assisted with City Attorney round robin interviews • Requested county tax relief for 1215 Indian River Drive purchase • Notified 11 government entities of Spirit of Sebastian annexation Records Manaeement Proamm • Responded to 32 public records requests • 18 bags, 41 boxes and 1 — 96 gallon bin of paper records met retention along with duplicate and OSA records were destroyed by shredding vendor • Nine boxes of capital projects, two boxes of finance and one personnel box were imported into Laserfiche for permanent and long term records • Transferred and documented two bid records and five Finance boxes for storage • Documented and destroyed three months of customer complaint electronic records • Prepared one payment and performance bond for release Election Matters • Four candidates and one PAC submitted TR treasurers reports; provided to press as requested • Prepared 2018 election candidate handbooks and posted to website • Arranged early voting site and schedule with Supervisor Swan for primary and general election City Board Matters • Noticed vacancies, prepared three board appointments, notified and provided info to appointees, updated board handbook and distributed pages • City Clerk prepared agenda, attended/recorded three CRA meetings within Council Meetings • City Clerk prepared agenda, attended/recorded one BOA meeting within Council Meetings. • Records Clerk prepared agenda, attended/recorded one Veterans Advisory Committee meeting • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council 34 of 177 • Four CRA advertisements placed with TCPaIm • Records Clerk attended three project management meetings • Records Clerk attended five meetings for the Events Committee • Records Clerk listened to MCCI video training for the Laserfiche update + Administered oath to one Police Officer Cemetery Matters • Certificates of Interment Rights issued for 20 locations for a total of $23,000. • Scanned all cemetery records as sold or amended for permanent retention PersonneVEducational Matters • Records Clerk attended two project management meetings • Records Clerk listened to MCC[ video training for the Laserfiche update City Clerk and Records Clerk attended Laserfiche training March 28 Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • Records Clerk wrote an article for the Pelican News. ADMINISTRATIVE SERVICES + Worked with the State and FEMA to finally obtain most of the reimbursements due on Hurricane Matthew. • Worked with FEMA to submit reimbursement documents for Hurricane Irma. • Provided administrative support to the Police Pension Board. • Closed accounting records at year-end. • Responded to questions from the Auditors. • Worked with Auditors to complete the FY2017 audit and preparation of the financial statements. • Submitted FY2017 Comprehensive Annual Financial Report to Government Finance Officers Awards Program. • Submitted Annual Police Pension Report to the State. • Developed budget calendar for events that will keep preparation of the FY 2019 budget on schedule. • Prepared Ist Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Distributed instructions for submitting Capital Improvement Program request to Administrative Services. • Continued to deal with issues with conversion to the new automated payroll system. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted interviews for police officer positions. • Had 2 ]ong term police officers retire. • Attended 5 special event meetings with city staff and participated in the Gifford Community MLK Parade, Shrimp fest and Sheriff's Youth Ranch fundraising BBQ. • Began Citizen's Academy with 22 participants. • Administration attended 4 Council meetings. • Attended over 65 Law Enforcement related meetings and 25 public meetings and/or speaking engagements. • Administrative personnel attended over 75 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 10 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. • Conducted our first "Unity With the Community" Fundraiser to help us in our community outreach endeavors, netting $10,000 to offset our annual budget. 35 of 177 2 School Resource Officer January February March Totals School Checks 25 36 40 101 DARE Classes Taught 2 5 4 it GREAT Classes Taught 0 0 4 4 Calls for Service 9 24 26 59 Reports 3 10 7 20 Crossing Guard Contacts I8 25 10 53 Mentor Lunches 4 6 10 20 Shop with a Cop 2 2 8 12 Volunteers • The Community Service Volunteers worked a total of 1,978 hours during this quarter. • 58 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 161 house watches/close patrols were completed. • 24 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 95 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 69 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 56 Airport checks were made. The visibility helps to deter crime. • 73 special details were assigned. + 3 miscellaneous assists for law enforcement personnel. • 147 paper runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 0 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 9 citizen contacts. • 373 miscellaneous jobs. • 27 hours of Escorts were completed. The Community Service Volunteers worked a total of 1,596 hours during this quarter. Road Patrol and Special Onerations • Officers were dispatched to 7544 calls for service, and self -initiated 4826 events. • 110 adult and 6 juvenile arrests were made. • Officers issued 176 citations, 37 parking citations, and 624 written warnings. • Officers completed 583 offense reports and 129 crash reports. Officers were dispatched to 6546 calls for service, and self -initiated 3845 events. 36 of 177 January February March Totals Subpoenas 4 4 5 13 Arrests 2 6 5 13 Warrants 3 14 13 30 Training/Meeting Hours 30 52 32 114 Follow -Ups 51 74 70 195 Active Cases 33 32 35 100 Assigned Cases 17 21 18 56 Cleared Cases 11 7 9 27 Inactive Cases 7 4 4 15 Supplements 17 35 13 65 Investigations January February March Totals Subpoenas 5 5 5 15 Arrests 2 0 2 4 Warrants 2 0 0 2 TraininglMeeting Hours 0 8 8 16 Follow -Ups 6 5 7 18 Active Cases 2 1 4 7 Assigned Cases 4 3 4 11 Cleared Cases 2 2 0 4 Inactive Cases 0 0 0 0 Supplements 6 5 5 16 Surveillance Hours l0 8 16 34 36 of 177 Communitv Policing & Crime Prevention Officer • Community Events 67 hours. • Agency Outreach Events 23 hours. • Community Meetings I2 hours. • School Related Events I 1 hours • Public Training Classes 25 hours. • Regional Outreach 6 hours. • Problem -Oriented Policing 4 hours. • Explorer Post Activities 3 hours. • Training and Schools 42 hours. • In -Service Instruction 14 hours. • Social Media Management 29 hours. • Administration and Research 30 hours. • Road Patrol Coverage 20 hours. Operations Division The first quarter of 2018 has been an extremely busy one for the Operations Division. During this period, we have experienced the retirement of one canine officer and his dog, maintained two officers on light duty due to worker's compensation injuries (including the sole traffic officer) and lost one part-time COPE officer who left our employment. We handled more than five special events in addition to numerous extra -duty details. We have also worked to recruit and select of two new replacement officers to fill vacancies. One detective who served as the primary boat patrol staff retired in February and our one volunteer who provided routine water safety patrol was unavailable during this quarter. We anticipate having more routine police patrol boat patrols starting this quarter depending on road staffing. More than six officers have been signed off as boat operators to cover emergencies, leaving a staff of 8 personnel who are qualified to operate the boat. During this quarter we have detected and shutdown a multi jurisdictional theft rings due to discoveries by patrol officers. One was the work of quick thinking officers handling a simple shoplifting case which appears to be a criminal organization out of South Florida. Additionally, working in concert with detectives and other agencies, we recovered thousands of dollars of stolen property, including gear from one of our larger businesses in Sebastian. We experienced a small number of commercial burglaries that appear to be the work of a criminal gang that is hitting the Treasure and Space Coast. Our Unity With The Community COPE Banquet was a great success. In addition to raising over $10,000 to help fund the radKIDS program, we had the opportunity to recognize the people, businesses and organizations from the Sebastian area community for their partnership with our efforts. The three COPE officers were also been extremely active in getting out the message by attending all of the Chamber of Commerce Concerts in the Park, hosting a Movie Night and meeting the monthly quota of community outreach events with the COPE trailer. They handled numerous community education presentations and meetings. The COPE Unit was responsible for recruiting participants, organizing instructors and putting together the annual Citizens Academy which will graduate more than 20 participants the first week of April. We supported the Florida Sheriffs Youth Ranch Fundraiser BBQ in March with a static display and participated in the demonstrations. The Division participated in annual in-service training in legal updates, defensive tactics, driving and firearms skills. The Special Response Team completed the average two days per month training regiment, plus two officers completed the two week Basic SWAT Operators Course at the Kennedy Space Center. Sebastian Police Department hosted three specialists from the Netherlands National Police for five days in February. In addition to our own Sebastian Police Crime Scene Unit, they visited more than six police agencies and tabs to observe and discuss procedures and techniques common in the United States. During the last week of March we assisted the Indian River Sheriffs Office address a suicidal subject who had stolen two cars and a golf cart and fled from the police. The subject caused the crash of one of our police cars and the loss of stolen car and another agency's police car in a fire. He was later apprehended after a massive ground and air search in western Indian River County. K-9 Unit • Arrests (Misdemeanors) 4 • Arrests (Felonies) 2 • Narcotic Searches 10 • Activity Usages 10 • K-9 Demos 4 • K-9 Training Hours 240 • Additional Training Hours Total • 48 Hours - SRT Training • 46 Hours - In -House Training • K-9 Narc. Cert. - Schools Attended 37 of 177 4 Communications Division January February March Totals Calls for Service 1395 1472 1637 4504 Officer Initiated Calls 1618 1523 1786 4927 Code Enforcement Initiated Calls 616 570 776 1962 Volunteer Initiated Calls 153 135 130 418 Calls Entered into CAD 3782 3700 4329 11445 911 Calls Received 788 795 869 2452 911 Calls Transferred Out 375 416 418 1209 Administrative Calls Received 5005* 1676 1834 8515 Administrative Calls Transferred 1184 1122 1321 3627 Outgoing Administrative Calls 807 910 910 2627 Training/Meeting Hours 20 38 62 120 *Phone System error. Crime Scene/Evidence January February March Totals Property Received 62 276 117 455 Property Processed 2 6 26 34 Property Sent to Lab 10 11 -20 41 Property Returned 19 11 31 61 Property Disposed 407 103 236 751 Cars Impounded 1 ? 2 5 Videos Burned 34 19 51 104 Supplements Written 1 6 it 18 Training Hours 24 12 12 48 Call Outs 1 2 6 Code Enforcement 2,108 total calls for the quarter: • Issued 359 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 126 property inspections for title companies and 130 sign violations. • 887 Code Services. • 572 re -inspections, 75 violations were not complied with, 105 were posted for abatement, 23 abated by vendors. • 369 violations complied. • 26 Liens filed, 29 liens released. • 108 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the second quarter.Issued 434 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. Alarm Assessment: • $540.00 in alarm permits (new and renew) • $200.00 in false alarms fines • 160 alarm responses by officers, 70 of these were false. • 25 New permits issued. FACILITIES MAINTENANCE DEPARTMENT Roads Division adAsphalt Patch Work: Put 76 tons throughout the city between small potholes, big cut-out patches and roacrossings. • Right of Ways: Cut back lots: Periwinkle area from Shakespeare to Concha Bridge, Bevan Area, Easy St. Area, Melrose Area, Riveria and Potomac Area, Laconia Area, Tulip Area • Misc.: Curbing removal at golf course and clean up after Tim Rose Installed new curbing. • Moved outer parking curbs and replaced inner parking curbs at golf course. • Sidewalk: Removal on Indian River Dr. for Ricky to repair and clean up after repairs. • Creative Playground: Assist with playground equipment repairs and sand removal and put mulch around entire playground: 38 of 177 Signage and Installation_ • Sign Creation 102 • Decals created 26 • Pavement markings 250 ft. • Signs installed 98 • Signs straighten daily as needed • Stop bars 250 • Traffic data/studies 1 Rolling Hill Drive Special Proiects • Inspections NIA • Speed bumps N/A • MOT Special Events • Maintain shop/suppliers On-going New Assignment - Snecial Proiect • Replacing outdated signage On-going • Parks Playground Age Signs Completed • Parking lot restriping On-goingInspections Parks • Remove damaged bench from tennis court • Install New Signs • Remove fallen tree limbs • Paint Creative Playground • Special Events Set-Up and break down (Shrimp fest) (Easter Egg Hunt) • Memorial Brick Pavers • Install clay on field #1 • Lighting on Pole #3 / Baseball Field • Install irrigation pipes • Install AED • Install and remove old bike rack • Wood mulch in playground area • Continue maintains on all of the parks and medians, mowing edging, weed eating, trimming hedges, pulling weeds, emptying and picking up trash. Repair bike rack, fence, football field lights, sidewalk, gate post, irrigation pipe Recreation The Recreation Division — Continued city run programs. Cemetery • Burials : 21 • Enhancements: Tru Green, plants • Forming pad for niches • Poured pad for niches • Showed prop to public • Marked out for diggers • Rain gauge for the quarter (Jan. -- March 201 S) 2 inches • Fisher started sandhill Facilities Maintenance • Continued Daily Maintenance, cleaning and repairs of all city buildings • Monthly maintenance AC filter replacement, coil cleaning, and condensate lines • Maintain city fountains and flags • Maintain, repair lift stations • Splash pad: Repairs and daily monitoring of Splash Pad Water Park, restroom door repairs • Art Club: AC Replacement Art Club • Creative Park: Soffit replacement Creative Park • Police Department: Repair front lobby doors • Old School: Replace AC Unit #2 • Pressure wash, City Hall Police Department, Old School, Art/Quilt, and Senior Center Crab E Bills: Roof repair Hurricane Damage • Barber Street Concession Stand: Replace roof and soffit and facia • City Hall: Hang Freedom Shrine doeumentsContinued Daily Maintenance, cleaning and repairs of all city buildings 39 of 177 rl Construction Specialist • Creative Playground: Replace decking rails, remove sand for new impact • Barber St. Bridge: Rewire • Airport: parking lot lighting repairs, AWOS footers and conduit install and power supply • Golf Course: Install landscape ligliting, repair roof leak estimate lighting for Brushfoot • Crab — E- Bills: Plumbing repairs, parking lot lightening, repair side door • Twin Piers: Repair Electrical (lights & conduit), hand rail wood repair • All Piers: Monthly Inspection and Report • Riverside Park: Repair Electrical outlets, playground removal & install • Riverside Festival Set -Up: Art Festival, Shrimp Festival, Concert in the Park- AV arkAV Room: Build and install desk and shelves • Indian River Dr.: Repair lightening and install, Capt. Butchers, ballads Fleet Maintenance • The Fleet Management Staff completed 258 repair work orders, 57 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 26 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • (1 Big Tex 7' x 14' dump trailer • (1) Arising 7 x 12' enclosed trailer • Completed the prep (lights, rack, graphics, etc.) on the following units: • (1) Big Tex 7'x 14 ` dump trailer • (1) Arising 7' x 12' enclosed trailer • Fuel Cost as of the April 6, 2018 is as follows: • $2.08 per gallon of gasoline, increase ofl .05 % over the past 90 days • $2.26 per gallon of diesel fuel, decrease of .99% over the past 90 days STORMWATER DEPARTMENT, Vac. Truck • 41 — Driveway culverts • 25- Road Crossings • 7 — Catch Basins • 37 Cubic Yards of debris collected Road Crossing Pipe Replacement • Keystone Dr. at Barber St. 40' of IS" pipe (north side) • Keystone Dr. at 134 — 45' of 18" pipe • Keystone Dr. at Barber St. - 40' of 15" pipe (south side) • Pleasantview at Concha - 40' of 18" pipe • Clearbrook at Crystal Mist -40' of 15" pipe • 245' pipe installed • Armadillo Work • Keystone, Dewitt, Damask, Caravan, Glentry, Coply, Dock, Dickens, Nobles, Zane, Jenkins, Eastlake, Cownie, • 30, linear ft. swale cleaned • 250 cubic yards of debris collected • Long Arm Cutting (right of way cut back) • Approx. 22,000 LF Cut — 42 cubic yards of debris • Right of Ways Cut Back by Contract • On Schedule • Rear Ditches Mowing by Contract • 2 cuts completed • Spraying of water bodies • Spraying of water bodies (spraying selective evasive only) 40 of 177 • Road Crossing Slip Lining • Barber St. - 60' of 42" • Braddock - Demsey - 60' of 48 • Joyhaven • CuIvert Replacement Project (driveway pipe) • Pleasantview - 10 driveways • Polynesian - 14 driveways • Glentry - 7 driveways • Damask - 3 driveways • Dewitt - 7 driveways • Concha- I driveway • 42 driveway & culverts replace w/ 875' pipe • Swale Work (Street Paving Project) • Keystone Dr., Pleasantview, Polynesian, Concha, Damask, Glentry, Dewitt and Caravan 1,550 cubic yards of debris removed • Baffle Boxes • Mulligans - 3 cy of debris • Washington - 3 cy of debris • Martin -- 3 cy of debris • Fisherman's Landing - 1.5 cy of debris • Davis St. - 2.5 cy of debris • Potomac - 2 cy of debris • Total: 15 cy of debris • Citizen Request Report • Jan. 82 Request - Responded to • Feb. 80 Request - Responded to • Mar. 87 Request - Responded to AIRPORT + Work advancing on Taxiways D, E construction. • New AWOS installation foundation work completed + Airport Security Camera and Gate Access Project was Bid • Obtain $80,000 JPA Grant for Security Camera System • Shade Hangar Project was Bid • Cruiser Aircraft hosted their Grand Opening • Routine grounds and building maintenance carried out. GOLF COURSE • Revenue 17-18 16-17 Difference+/ - 2nd Quarter Rev. $498,481 $478,808 +$19,673 YTD Tot. Rev. $858,599 $821,881 +$36,718 2nd Quarter Rounds 15,062 15,726 -664 YTD Tot. Rds. 23,613 25,857 -2,244 Green Fee -2nd $201,364 $183,917 +$17,447 Cart Fee -2nd $237,350 $242,617 -$5,267 Annual Member 2nd $3,365 $3,986 -$621 Ann. Mem. YTD $82,529 $84,003 -$1,474 USGA Hdcp. 2nd $580 $560 +$20 Disct. Card 2nd $7,571 $6,309 +I,262 YTD Dis. Cd. $29,627 $27,592 +$2,035 Driving Range 2nd $17,602 $16,230 +$1,372 YTD Dr. Rge. $25,100 $24,388 +$712 Club Rental 2nd $754 $863 -$109 Club Storage 2nd $33 $127 -S94 41 of 177 8 YTD CR & CS $4,169 $3,978 +$191 Golf Shop Retail 2nd $30,672 $15,222 +$15,450 YTD Shop Retail $46,150 $26,864 +19,286 PGA Pro Lesson 2nd $1,284 $1,466 -$182 YTD Lesson $1,744 $2,016 -$272 Restaurant Rent 2nd $0 $7,491 -$7,491 YTD Rest. Rent $0 $14,046 $14,046 • Comments: Modest increase in total revenue due to small rate increase and increase in golf shop sales. Total rounds staying consistent to last fiscal year, despite major rain events in October & November ("cart -path" only for all of October and half of November.) and exceptionally cold month of January. Loss of revenue currently occurring on Restaurant rent, to help make up for this, minor increases in effect for green & cart fees and range balls for Spring and Summer rates. • Charity, Corporate and special Golf Tournaments for 2nd quarter included New Year's Day Tournament (148 players), Whispering Palms Outings (120 players), Dr. Dan Wounded Warriors Tournament (108 players), Friendship Christian Church Tournament (52 players), Sebastian Women's Golf Association Invitational (96 players), Knights of Columbus Golf Tournament (72 players), 7th Annual Michael Nichols Memorial Golf Tournament (80 players) and Palm Bay Golf Association (28 players). • Charity, Corporate and Special Golf Tournaments scheduled for 3rd quarter (17-18) include Indian River Airboat Association, Sebastian Chamber of Commerce, Brevard Rugby, St. Baldrick's, Palm Bay Golf Association & numerous multiple -group outings. • Continued success with Tuesday afternoon junior golf clinics in conjunction with the Indian River Golf Foundation • Receiving excellent reviews and comments from patrons regarding new, re -grassed greens (with Champion Ultra -Dwarf) and overall golf course conditions. • All weekly leagues offering great support and repeat play from patrons. • December 31st, 2017 entailed official grand opening of new golf course restaurant. The following day, the New Year's Day Golf Tournament had 148 players participate and all went into the restaurant for lunch & tournament scoring and awards. • The 7th Annual Michael Nichols Memorial Golf Tournament raised $2,000 which was split between the Alex Nichols Trust Fund and the West Palm Beach branch of the Leukemia & Lymphoma Society. BUILDING DEPARTMENT • In the second quarter of this fiscal year, a total of 41 new single-family homes were issued building permits. This is a significant increase to the 27 new homes reported in the first quarter where we had experienced a slight decrease during that time. Other permits of significance include 4 new manufactured homes, 1 new commercial building, I commercial addition, 7 commercial alterations, l commercial build out, 12 residential addition and 10 residential alterations. In all, 1403 building permits were issued in the second quarter, over all permits have increased significantly compared to a slower first quarter. • Total number of inspections for the second quarter was 5011 for an average of 82 inspections per working day. The number of inspections has increased this quarter by 34 inspections per day. • The number of Certificates of Occupancy issued for the second quarter included 31new single family residences, 1 new manufactured home, 2 commercial certificates of occupancy, 0 commercial temporary certificate of occupancy and 4 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: New Businesses -35, Renewals -12, Transfers -1, Duplicates -3, Home Based Businesses -35, Commercial Businesses -15, Insurance Companies -3 and Solicitor Registrations -3. In addition, there have been 89 requests from lien/title companies for permit records on properties within the city. • The Building Department brought to City Council Ordinance No. 0-18-02 for approval to amend and update City Code of Ordinance Chapter 42, Fire Prevention and Protection. The ordinance creates a Fire Marshal's office responsible for issuance of permits, certificates, notices, approvals and/or orders pertaining to life safety and the enforcement of the Florida Fire Prevention Code. The proposed ordinance was approved by City Council. The Building Department also brought to City Council a request for approval to enter into a contract with SAFEbuilt Florida, LLC to provide Fire plan review and inspection services as needed. This request was approved by City Council.in the fourth quarter of this fiscal year, a total of 43 new single-family homes were issued building permits. Single family residential permitting has increased again by 7 since the third quarter and by 17 since the second quarter of this fiscal year. Other permits of significance include 1 new manufactured home, 4 new commercial buildings, 1 commercial addition, 6 commercial alterations, 1 commercial build out, 2 residential additions and 9 residential alterations. In all, 1,018 building permits were issued in the fourth quarter, overall a 10% decrease in total permits were reported since the third quarter. For the most part construction activity has remained steady while residential permitting activity steadily increases. 42 of 177 On 'IF SE HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetinq Date: June 13, 2018 Aqenda Item Title: Florida Resilient Coastlines Funding — Consultant Services Agreement (CSA) Work Authorization Recommendation: Staff recommends approval of the Work Authorization for the CSA to perform planning work as part of the FDEP Florida Resilient Coastline Funding to be contingent upon final executed Contract with FDEP. Background: The City submitted a Letter of Interest to the Florida Coastal Office of the Florida Department of Environmental Protection (FDEP) on February 28, 2018 requesting funding from the Florida Resilient Coastlines Program. Following the City's preliminary selection, we submitted a Scope of Work for the funding to include statutory requirements for updating specific Elements of the City's Comprehensive Plan; Conservation, Coastal Management, and Public Facilities. These Elements of the Comprehensive Plan have not been updated since 1999 and certain statutory changes are required to be addressed by 2019. On May 10, 2018, we were informed by the FDEP that we have been approved for funding in the amount of $50,000 that is reimbursable following final deliverable due by December 31, 2018. We should be prepared to begin work as soon as the announced start date sometime in June. Staff has received a scope of work from our approved planning consultants, Kimley-Horn and Associates, Inc., that meets the grant requirements. Due to the limited time frame to perform the proposed work, staff is requesting approval of this contract contingent upon successful execution of the grant funding contract with FDEP. If Aqenda Item Requires Expenditure of Funds: Total Cost: $50,000.00 (reimbursable grant funding) Amount Budgeted in Current FY: $0 If Cost Requires Appropriation: Yes Amount of Appropriation Required: $50,000 Fund to Be Utilized for Appropriation: General Fund Administrative Services Department Review: 43 of 177 Attachments: 1. Consultant Services Agreement (CSA) 2. Exhibit A, KHA Scope and Fee 3. Email notifications of project selection 4. FRCP Grant Application City Manager uth rization: Date: / 7 44 of 177 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) KIMLEY-HORN AND ASSOCIATES, INC. Work Authorization No: CSA-# Project Identification: COASTAL RESILIENCY PLAN AND COMPREHENSIVE PLAN UPDATES IT IS AGREED to undertake the following work in accordance with the provisions of the KHA, INC. MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA # 1 will be performed for a fee not to exceed the amount of $50,000. AGREED: ENGINEERING CONSULTANT: CITY OF SEBASTIAN: Date: Name Attest: Jeanette Williams, MMC, City Clerk Date: Paul Carlisle City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: James D. Stokes, City Attorney 45 of 177 EXHIBIT A TASK ASSIGNMENT NO. 01 TO THE CONTRACT FOR PROFESSIONAL CONSULTING SERVICES FOR PROFESSIONAL PLANNING CONSULTING SERVICES BETWEEN THE CITY OF SEBASTIAN AND KIMLEY-HORN AND ASSOCIATES, INC. April 23, 2018; Revised May 15, 2018 I. SCOPE OF SERVICES Task 1. Resilience Plan Development Task la Kick-off Workshop Upon receipt of a Notice to Proceed (NTP), Kim€ey-Horn and Associates ("Kimley- Horn" or "Consultant") will participate in a kick-off workshop with the City of Sebastian Staff ("City") to review the goals and objectives of the Resilience Plan project (Task 1). The workshop will be used as a mechanism to establish the lines of communication and flow of information, as well as to review the scope and schedule, The City will be responsible for determining the City staff to attend the workshop and secure a location for the workshop. As noted below, participation by senior level representatives of all key City departments is regarded as essential to the development of an effective resilience plan. The selection of the planning level horizon for sea level rise will be mutually agreed upon (recommended 30 -years) and will be developed in consultation with the City at the workshop. Prior to the workshop the Consultant will review the following documents: • Indian River County Disaster Preparedness Guide • Indian River County Evacuation Zone and Sheltering Map It is anticipated that the City will provide, or make available to the Consultant the following data (either at the meeting or shortly thereafter) for Consultant's review and assessment: • Indian River County Flood Insurance Hate Map (FIRM) including the City showing the map of Special Flood Hazard Areas • Latest Consolidated Community Development Block Grant (CDBG) Plan • City Demographics • City Land Use Map • City Zoning Map • Shapefiles and maps of all publicly owned utilities including sewer, water and stormwater as well as any data available for the location of private septic tanks. • Other GIS files including shapefiles of City boundaries; street layers; critical facilities such as schools, hospitals, public shelters, master lift stations, treatment plants, etc. • Latest Digital Elevation Model; • Finished floor elevations (in NAVD88 datum) of critical facilities, if available. • Available as -built drawings for critical facilities; • Shapefile of the location and addresses of all "repetitive loss" properties within the City along with the location and elevation of any past high-water marks from pervious storm events. 46 of 177 City of Sebastian Page 2 • Location of areas of recurrent flooding or public facilities which have experienced past loss of operational effectiveness due to acute events (e.g. storms) or chronic stresses (e.g. heat) Citv Attendees: It is recommended that key representatives from each of the City's divisions/departments be present at the workshop. This may include (recommended), as applicable: Mayor's Office, City Manager's Office, Public Works, Public Utilities, Planning, Budget and Finance, Economic Development, Public Safety (Fire/Rescue/Pol)ce/Emergency Management), Risk Manager (if one exists) Public Health, City School System. Examples of the types of questions that may be asked to attendees include but are not limited to: • What is your division/department responsibie for? (e.g. services, infrastructure, scope of mission) • Who are your customers? What operations do you feel are vulnerable to coastal flooding? • What vulnerabilities and threats to your operations are you most concerned about? What does resiliency for coastal flooding mean to your division/department? • What are your most immediate needs with the regard to protecting your ability to deliver your services to the public and environment due to coastal flooding. The results of question responses will be compiled into a matrix showing the responses provided in the involvement process focusing on perceived threats and vulnerabilities, existing plans and desired actions to improve resilience. The discussion will also lead to the formation of the assets to be evaluated as part of the analysis for subtask 1 c. Deliverables: Kick-off workshop highilghts in PDF format, via email. Task lb Data Collection and Evaluation Process The Consultant will review the data provided and advise the City of any significant data gaps which must be addressed to ensure the successful achievement of the project's goals. Any significant data gaps will be either addressed by the City or will be the subject to an Additional Services if the City desires the Consultant to address it or them. In addition to the data provided by the City, the Consultant will collect the following published data as part of the assessment: • Indian River County (IRC) Lidar; • Sea Level Rise and nearest tidal information from the National Oceanic and Atmospheric Administration. Design rainfall events based on the St. Johns River Water Management District's Basis of Review for the 25 -year, and 100-year/3-day events. Unless otherwise provided by the City, the Consultant will acquire the latest Digital Elevation Model (DEM) as available from either the St. Johns Water Management District (2007) or Indian River County. The DEM will provide the basis of the Vulnerability Assessment and will be used "as is" to project flood depth. Initial conditions will be set based on the DEM. The Consultant will not review the DEM for topographic voids and will not include any as -built conditions or cut -over dates since the publication of the DEM. Deliverables: • Summary of Findings 47 of 177 City of Sebastian Page 3 Task Ic — Asset/Threat Pair Development - Vulnerability Assessment Based on the information gathered in subtasks 1a and 1b, the Consultant will project flood risk derived from the 25 -year, and 100 -year precipitation events in combination with sea level rise scenarios. The scenarios used for the risk analysis will consist of: • Flood depths for the 25- and 100 -year rainfall events with no sea level rise • Flood depths and extents for 2 events with sea level rise (based on the planning horizon agreed to at the Workshop meeting, i.e. 30 years, this will include an analysis of low, medium and high sea level rise based on NOAH projections). The Consultant will integrate the modeling results and information agreed to in subtask 1a to assess vulnerabilities. This will include the development of a paired asset -threat relationship in consultation with the City. The threats are estimated to include: • Sea Level Rise for the low/medium/high projections • 25-yr/72-hour rainfall • 100-yr/72-hour rainfall • Predicted storm surge for a Category 1 Hurricane (based on available data from Indian River County Emergency Management Division) using high tide conditions • Predicted storm surge for Category 3 Hurricane (based on available data from Indian River County Emergency Management Division) using high tide conditions • Combined sea -level rise (low projection) with 25-yr172-hr event • Combined sea -level rise (high projection) with 100-yr/72-hr event The asset -threat relationships will be combined in a matrix to demonstrate the vulnerabilities. Deliverables: • One (1) web meeting • Matrix of vulnerabilities by asset/threat pair • Geodatabase of model results Task id Development and Evaluation of Adaptive Measures Based on the vulnerability matrix from subtask 1 c, the Consultant, in consultation with the City will develop a qualitative screening process to develop a range of adaptation measures for each asset/threat pair determined to be vulnerable, focusing on the most vulnerable, most important assets first. Screening criteria may include: • Engineering Feasibility • Cost and benefits • Community Acceptance • Environmental Impacts • Socio-economic Impacts The results from the screening will be ranked by the Consultant and the City will prioritize the strategies for adoption. 48 of 177 City of Sebastian Page 4 Includes one (1) public workshop to gather information and/or present adaptation ideas for public input involved in the vulnerability assessment or development of adaptive measures. The City will be responsible for advertising and securing the location for the workshop. Deliverables: • One (1) web meeting Draft technical memorandum that includes vulnerability matrix, and ranked adaptation strategies and measures based on classification of assets. • Final technical memorandum that includes vulnerability matrix, ranked and prioritized strategies. One (1) public workshop Task 2: Comprehensive Plan Update Task 2a Comprehensive Plan Review and Amendments Based on the analysis, findings and strategies developed as part of Task 1, the City of Sebastian will be required to update the respective Elements of the City's Comprehensive Plan including the applicable Goals, Objectives, and Policies (GOPs). These Comprehensive Plan Amendments are understood to include preparation of the statutory (required) Data, Inventory and Analysis (DIA) based on the results of Task 1, preparation of strikethrough and underline versions of the City's current comprehensive plan identifying proposed amendments (deletions and or additions) and required public hearings as identified below. Specifically, the Consultant using the DIA prepared for in Task 1, will perform the following specific to the Conservation, Coastal Management, Public Facilities and the Future Land Use Elements (as applicable and specific to the Resilient Plan); 1. Review the Plan for consistency with adopted State and regional requirements, since the last Evaluation and Appraisal Report (EAR). 2. Develop a draft review "Matrix" of recommended GOPs for amendment including justifications) for amendments based on the findings of Task 1. 3. Prepare for and attend one (1) community workshop, understood to be facilitated by the City's Local Planning Agency (LPA)/Planning & Zoning Commission. 4. Based on the findings of items 1-3, update the GOPs for each of the comprehensive plan elements specific to those identified above. Draft GOPs will be presented to City staff for review and comment including providing up to two (2) rounds of revisions to the draft GOPs based upon staff review. 5. Present the draft GOPs one (1) time each to the LPA and the City Council. Deliverable: • Prepare a (finalized) review matrix of the existing Comprehensive Plan including recommendations for amendments to the City's Plan; Prepare draft set of Goals, Objectives and Policies (GOPs) for the Conservation, Coastal Management and Public Facilities Elements, including Future Land Use as applicable; • Presentation at a total of three (3) workshops and or public hearings with the Planning & Zoning Commission and City Council. 49 of 177 City of Sebastian Page 5 II. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following: • Additional revisions beyond those referenced in the above scope of services. • Any additional community planning, urban design, economic and engineering studies and plans other than prescribed in this scope. • Market Study, Fiscal Analysis. • Development review of individual sites. • Development of design and or engineering standards. • Meetings, workshops, charrettes and public hearings not specifically referenced in the above scope of services. • Additional reproduction needs for draft/final documents referenced in the above scope of services. Ill. INFORMATION PROVIDED BY CLIENT The Consultant shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client's consultants or representatives. The Client shall provide all information requested by Kimley-Horn during the project as necessary and in support of the project. IV. FEE AND BILLING The Consultant will perform the services in Tasks identified above for the lump sum labor fees identified below. For the services and tasks requested through this scope of services, Kimley-Horn proposes the following fees: TASK DESCRIPTION FEE 1 Resilience Plan Development $ 30,000 2 Comprehensive Plan Update $ 20,000 V. CLOSURE This agreement shall be initiated as a work order under the provisions of the Agreement to Furnish Professional Services, dated January 25. 2018. As used in the existing contract, the term "the Consultant" shall refer to Kimley-Horn and Associates, Inc., and the term "the Client" shall refer to the City of Sebastian. Kimley-Horn, in an effort to expedite invoices and reduce paper waste, offers its clients the option to receive electronic invoices. These invoices come via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please select a billing method from the choices below: Please email all invoices to Please email invoices to M M 50 of 177 City of Sebastian Page 6 AND provide a hard copy to the address listed above (please note below if it should be to someone else's attention or an alternative address). Please ONLY provide a hardcopy invoice to the address listed above (please note below if it should be to someone else's attention or an alternative address). ACCEPTED: CITY OF SEBASTIAN KIMLEY-MORN AND ASSOCIATES, INC. BY: 8Y: THOMAS M. STOVALL, P.E. SENIOR VICE PRESIDENT TITLE: TITLE: May 17, 2018 DATE: DATE: A%Ccm0ASWkty1CONTINURFG SERVICES AGREEMENTS%aTY OF SERASTLWTASK Ot_ResAm y Plan Canprnhmssive Plen_$Ipmmaler Plan 04242aIe_,wIsed0Si S2Oladoc 51 of 177 Lisa Frazier From: Gray, Whitney <Whitney.Gray@dep.state.fl.us> Sent: Tuesday, April 17, 2018 10:13 AM To: Lisa Frazier Subject: RE: Florida Resilient Coastlines Funding - next steps Hi Lisa! It's all good — we are sending your scope to NOAA along with the others for review, since it means a change in scope for our grant from NOAA. That can take a couple of months. I am hoping for you to be able to start work in June, giving you 5 to 6 months to complete the work. At this point, you should consider yourself chosen and start planning! From: Lisa Frazier <LFrazier@Cityof5ebastian.org> Sent: Tuesday, April 17, 2018 9:05 AM To: Gray, Whitney <Whitney.Gray@dep.state.fl.us> Subject: RE: Florida Resilient Coastlines Funding - next steps Whitney I hope that all is well on your end. We wanted to verify that you had received and accepted our revised scope of work for the subject funding. We realize that you have several steps to take prior to awarding the funding and were hoping that you might be able to share the proposed schedule should we be one of the lucky recipients! Thank you again for all your assistance. Lisa Leber Frazier, AICP Community Development Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 Direct: 772-388-8228 From: Lisa Frazier Sent: Thursday, March 29, 2018 1:14 PM To: 'Gray, Whitney' Cc: Kenneth Killgore; Joseph Griffin Subject: RE: Florida Resilient Coastlines Funding - next steps Whitney Attached please find the revised 50W with the revisions you requested. Please let us know if this meets your standards. 52 of 177 Lisa Frazier From: Gray, Whitney <Whitney.Gray@dep.state.fl.us> Sent: Thursday, May 10, 2018 8:54 AM To: kmetcalf@stearnsweaver.com; 'cityofst.marks@comcast.net; Chris Chinault; Town Manager; Lisa Frazier; Galindo, Eddy; Smith, Brady; McCue, Tara; Fitzpatrick, Kathy; Fetchick, Richard; John Locklear; Flynn, Marsh; Jim LaRue; mryan Subject: Status of FRCP funding applications Thank you all for your patience and accommodation as we move through this process. I wanted to let everyone know that all the Scopes of Work will be sent to NOAA for final approval this Friday. One important factor that has come up is that the length of time it has taken us on this end to get these to NOAA may have impacted the deliverable due dates that are in your scopes. I have been informed that, when the projects are approved, and we move to contracting, those dates can be adjusted before becoming final. Please know that all your projects are on track, so any preparation that you can do to get ready to launch when we have a start date would be advisable. However, please understand that no work that you do before that announced start date is billable to the grant! Whitney Gray b Administrator, Florida Resilient Coastlines FL Department of Environmental Protection Florida Coastal Office 3900 Commonwealth Blvd., MS 235 A C ' Tallahassee, FL 32399-3000 Whitnev.Grav@FioridaDen.2ov Office:8SO-245-2098 Mobile: 850-879-3305 53 of 177 ROJECT WORK PLAN FLORIDA RESILIENT COASTLINES PROGRAM FUNDING MARCH 27, 2018 Project Title: Citv of Sebastian — Building Resilience into the Comprehensive Plan Grantee Organization Name: City oj'Sebastian Chief Elected Official or Agency Head: Joe Griffin Title: City Alanager Address: 1225 Alain Street City: Sebastian Zip Code: 32958 Area Code and Telephone Number: 772-388-8200 Area Code and Facsimile Machine Telephone Number: E -Mail Address: jgriffin@cityofsebastian.org Prolect Manager Organization Name: City of Sebastian Name: Lisa Leger Frazier, Community Development Director Address: 1225 Main Street Ciry: Sebastian Zip Code: 32958 Area Code and Telephone Number: 772-388-8228 Area Code and Facsimile Machine Telephone Number: E -Mail Address: lfrazier@cityofsebastian.org Fiscal Agent Organization Name: City of Sebastian Name: Ken Killgore, CFO Address: 1225 Main Street City: Sebastian Zip Code: 32958 Area Code and Telephone Number: 772-388-820.1 Area Code and Facsimile Machine Telephone Number: E -Mail Address: kkillgore@cityofsebastiaii.org Mailing Address for Warrant (if other than the Grantee address): DUNS No.: 487757977 54 of 177 Location: Citv of Sebastian, Indian River Countv, Florida Scope of Work: The City of Sebastian has diligently worked towards mitigating damages from coastal flooding and storm damage to public facilities. The City desires to prepare a master plan that will guide the next steps towards funding of capital infrastructure projects. In order to move forward with a comprehensive plan, the City requires technical assistance to complete a matrix of development strategies that increase their resiliency along Florida's coastline. Though a portion of the City's Comprehensive Plan was updated in 2012, the Public Facilities, Conservation Element and Coastal Management Element have not been updated since 1999, presenting an almost twenty-year gap in data and analysis. The City proposes to translate science and data into risk preparedness policy. Utilizing existing data sources, an assessment of the vulnerability of various aspects of the City's land -use, public assets, and ecosystems to certain hazards will lead to the end goal of enhancing resiliency. The main parts of the planning effort will include: A. IDENTIFY areas of flood risk and vulnerability that may require planning considerations. B. ASSESS level of readiness and preparedness to deal with a disaster before it occurs. C. DEVELOP coastal resiliency strategies and integrate policies into the Plan including statutory Peril of Flood language. D. PRIORITIZE mitigation measures that need to be implemented to reduce ftiture losses. E. SHARE the results with the community. The final product will be a Vulnerability Assessment and an Adaptation Action Plan incorporated as part of the data and analysis leading to proposed policy directives for the Comprehensive Plan Elements; Public Facilities, Conservation, and Coastal Management. Furthermore, policy language will be included that satisfies the statutory requirements of the 2015 Florida Peril of Flood Act which addresses flood risks to real property and the built environment. Based on the findings of this project, the City will be able to prepare a "readiness to proceed" document that will assist in lining up a next step scenario for future grant opportunities, capital improvement project planning and engineering strategies for infrastructure projects. The City proposes to contract out 100% of the grant funds with a planning consultant experienced in performing this specialty work. City staff will support the work through our staff salaries, equipment and supplies as match to the grant funds. 55 of 177 Total Budget Summary: AGREEMENT TOTAL CITY OF SEBASTIAN Categories Salaries Fringe Travel Contractual Equipment Supplies/OE Land Indirect SUB -TOTAL BY TASK Grant Match $50,000.00 10,000.00 TOTAL GRANT FUNDS Task 1 Task 2 TOTAL BY CATEGORY $ $ $ $ $ $ $30,000.00 $20,000.00 $50,000.00 $ $ $ $ $ $ $ $ $ $30,000.00 $20,000.00 $50,000.00 [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 56 of 177 Task I Description: Vulnerabilitv Assessment and Adaptation Action Plan Task Ia Kick-off Workshop CONSULTANT will participate in a kick-off workshop with CITY Staff to review the goals and objectives of the project. The workshop will be used as a mechanism to establish the lines of communication and flow of information, as well as to review the scope and schedule. The CITY will determine what key CITY staff will attend the workshop. The selection of the planning level horizon for sea level rise will be determined. It is anticipated that the CITY will provide, or make available to the CONSULTANT the following data for CONSULTANTS review and assessment: • Indian River County Flood Insurance Rate Map (FIRM) including the CITY panels showing the map of Special Flood Hazard Areas • CITY Demographics • CITY Land Use Map • CITY Zoning Map • Shapefiles and maps of all publicly owned utilities including sewer, water and stormwater as well as any data available for the location of private septic tanks. • Other GIS files including shapefiles of CITY boundaries; street layers; critical facilities such as schools, hospitals, public shelters, master lift stations, treatment plants, etc. • Latest Digital Elevation Model; • Finished floor elevations (in NAVD88 datum) of critical facilities, if available. Available as -built drawings for critical facilities; • Shapefile of the location and addresses of all "repetitive loss" properties within the CITY along with the location and elevation of any past high water marks from pervious storm events. • Location of areas of recurrent flooding or public facilities which have experienced past loss of operational effectiveness due to acute events (e.g. storms) or chronic stresses (e.g. heat) The results of the workshop will be compiled into a matrix showing the responses by those engaged in the involvement process focusing on perceived threats and vulnerabilities, existing plans and desired actions to improve resilience. The discussion will also lead to the formation of the assets to be evaluated as part of the analysis. Task I b Data Collection and Evaluation Process The CONSULTANT will review the data provided and advise the CITY of any significant data gaps which must be addressed to ensure the successful achievement of the project's goals. In addition to the data provided by the CITY, the CONSULTANT will collect the following published data as part of the assessment: • Sea Level Sketch Planning Tool (UF Geoplan Center); • IRC Lidar (Indian River County); • NOAH Coastal Flood Exposure Mapper (NOAH); 57 of 177 • FEMA HAZUS Multi Hazard Assessment Tool (FEMA). • Sea Level Rise and nearest tidal information from the National Oceanic and Atmospheric Administration. • Design rainfall events based on the St. Johns River Water Management District's Basis of Review for the 25 -year, and 100-year/3-day events. Unless otherwise provided by the CITY, the CONSULTANT will acquire the latest Digital Elevation Model (DEM) as available from either the St. Johns River Water Management District or Indian River County. The DEM will provide the basis of the Vulnerability Assessment and will be used "as is" to project flood depth. Initial conditions will be set based on the DEM. Tusk Ic —Asset/Threat Pair Development - Vulnerability Assessment Based on the information gathered in subtasks la and lb, the CONSULTANT will project flood risk derived from the 25 -year, and 100 -year precipitation events in combination with sea level rise scenarios. The scenarios used for the risk analysis will consist of: • Flood depths for the 25- and 100 -year rainfall events with no sea level rise • Flood depths and extents for 2 events with sea level rise (based on the planning horizon agreed to at the Workshop meeting, i.e. 30 years, this will include an analysis of low, medium and high sea level rise based on NOAA projections) The CONSULTANT will integrate the modeling results and information agreed to in subtask la to assess vulnerabilities. This will include the development of a paired asset -threat relationship in consultation with the CITY. The threats are estimated to include: • Sea Level Rise for the low/medium/high projections • 25-yr/72-hour rainfall • 100-yr/72-hour rainfall • Predicted storm surge for a Category I Hurricane (based on available data from Indian River County Emergency Management Division) using high tide conditions • Predicted storm surge for Category 3 Hurricane (based on available data from Indian River County Emergency Management Division) using high tide conditions • Combined sea -level rise (low projection) with 25-yr/72-hr event • Combined sea -level rise (high projection) with 100-yr/72-hr event The asset -threat relationships will be combined in a matrix to demonstrate the vulnerabilities. Task Id Development and Evaluation ofAdantive Afeasures Based on the vulnerability matrix from subtask 1c, the CONSULTANT, in consultation with the CITY will develop a qualitative screening process to develop a range of adaptation measures (engineering strategies) for each asset/threat pair determined to be vulnerable, focusing on the most vulnerable, most important assets first. Screening criteria may include: • Engineering Feasibility • Cost and benefits 58 of 177 *Community Acceptance • Environmental Impacts •Socio-economic Impacts The results from the screening will be ranked by the CONSULTANT and the CITY will prioritize the strategies for adoption. Task le Public Involvement CITY staff, with the assistance of the CONSULTANT, will schedule and advertise two (2) Public workshops to gather information and/or present adaptation ideas for public input involved in the vulnerability assessment or development of adaptive measures. A best practice in any vulnerability assessment is to engage the community in identifying vulnerabilities at the local level. Every effort will be made to include a wide array of citizenry, including those that may be disadvantaged and more susceptible to impacts of flooding. Deliverable: a) Matrix of vulnerabilities by asset/threat oair and Geodatabase of model results. b) Technical Memorandum of Vulnerabilitv Matrix with Ranked and Prioritized Adaptation StrateLyies. Due Date/Frequency/Performance Period: October 1. 2018 (Though the due date for all deliverables is December 31. 2018. we are establishuia this date in order to ensure rnal deliverable). Performance Measure; The Department wilt review the deliverable(s) to ensure it meets the specifications provided in the Task Description, above. Funding for Task 1: CategoryI Grant Funds Salaries: $ See table 1 for a list of positions and rates. Fringe: I $ See table 1 for a list of positions and rates. Travel: $ Contractual: $30,000.00 Equipment: S Supplies/OE: $ Land: $ Indirect: S Indirect rate is _% of [grant/match/all] costs in the following categories: TASK TOTAL: I $30,000.00 59 of 177 Task 2 Description: Comprehensive Plan Goals, Obiectives, and Policies Uudate; Conservation, Coastal Manazement, Public Facilities, Future Land Use (as applicable). Based on the analysis, findings and strategies developed as part of Task 1, the City of Sebastian will be required to update the respective Elements of the City's Comprehensive Plan including the applicable Goals, Objectives, and Policies (GOPs). These Comprehensive Plan Amendments are understood to include preparation of the statutory (required) Data, Inventory and Analysis (DIA) based on the results of Task 1, preparation of strikethrou;h and underline versions of the City's current comprehensive plan identifying proposed amendments (deletions and or additions) and required public hearings as identified below. Specifically, the CONSULTANT will perform the following to the Elements identified above: I. Review the Plan for consistency with adopted State and regional requirements, since the last EAR. 2. Develop a draft review "Matrix" of recommended GOPs for amendment including justification(s). 3. Update applicable MAPS within the Element and submit MAPS in GIS layers as well as PDFs. 4. Address requirements of the 2015 Florida Peril of Flood Act. Prepare for and attend one (1) community workshop, understood to be facilitated by the City's Local Planning Agency (LPA)/Planning & Zoning Commission. Based on the findings of items 1-3, update the GOPs for each of the comprehensive plan elements specific to those identified above. Draft GOPs will be presented to City staff for review and comment including providing up to mvo rounds of revisions to the draft GOPs based upon staff review. 7. Present the draft GOPs one (1) time to the LPA. Deliverable: a) Prepare a (finalized) review matrix of the existinz Comprehensive Plan including recommendations for amendments to the Citv's Plan; and b) Prepare draft set of Goals, Obiectives and Policies (GOPs) for the combined Conservation. Coastal Manaeement and Public Facilities Elements. includint, Future Land Use as applicable. X111 Maps will be submitted in GIS lavers as well as imbedded in the document as PDF's. Due Date/Frequency/Performance Period: December 31. 2018. Performance Measure: The Department will review the deliverable(s) to ensure it meets the specifications provided in the Task Description, above. 60 of 177 Funding for Task 2: Category Grant Funds Salaries: S See table 1 for a list of positions and rates. Fringe: � S See table 1 for a list of positions and rates. Travel: 5 Contractual: $20,000.00 Equipment: Supplies/OE: Land: Indirect: Indirect rate is -% of [grant/match/all] costs in the following categories: TASK TOTAL: 1 520,000.00 61 of 177 Cm T SE,� HOME OFPEUCANISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 June 2018 AGENDA ITEM TITLE: Christmas in July — Shop with a Cop. RECOMMENDATION: Approve road closures for Christmas in July. Chief Michelle Morris is seeking road closure approval for the Sebastian Police Department's annual Christmas in July to benefit `Shop with a Cop' on Saturday, 21 July 2018, from l0AM to 2PM, in Riverview Park. If approved, the following portions of streets will be closed from 9AM to 2:30PM: (1) Harrison Street, from the entry into the Splash Pad/Overflow parking area — east to Indian River Drive; (2) Sebastian Boulevard from the west CavCorp entrance — east to Indian River Drive; and, (3) Indian River Drive, from Coolidge Street, south to Sportsman's Lodge. `Shop with a Cop' is an annual event where members of law enforcement agencies collectively donate their time to give the children of our community a Christmas in July to remember. With the assistance of donations and fundraisers throughout the year, money is raised and transferred to a Walmart gift card. Each officer present is assigned a child (ages 5-17) and given a gift card of $100 to shop. The event includes a silent auction, raffles, a DJ and a special visit from "Santa Claus on Vacation." IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services De artment/CFO Review: Department/CFO / 1 ATTACHMENTS: City Manager Authorization: 5Lbz Date: 06 June 2018 1. Park Use Permit Application 2. Event Schematic 3. Vendor List 62 of 177 OnCt SEBASTIAN HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32958 Parks Phone: (772)228-7054 Fax: (772) 388-8248 mhornandez@cityofsebastian.org NO PERSON SHALL DRIVE OR PARK ANY mate: C75 17`Zo(Lr UNAUTHORIZED VEHICLE ON ANY AREA Please check appropriate box: WITHIN ANY PARK OR RECREATIONAL Pavilion Rental Only * AREA EXCEPT DESIGNATED PARK ROADS $100 Security Deposit - $50 Rent plus 7% tax - $53.50 OR PARKING AREAS. ORD. 74-4 Park Event (75 to 300 anticipated attendees) DRIVING OR PARKING ANY $100 Security Deposit- $100 rent plus 7% tax - $107 UNAUTHORIZED VEHICLE IN THE PARK ii Special Event (301 or more anticipated attendees) AREA WILL RESULT IN FORFEITURE OF City Council Approval THE SECURITY DEPOSIT. $200 Security Deposit- $200 rent plus 7% tax - $214 *Alcoholic Beverage Request for any event requires City Council Approval _Y`� -�' IA 1/1 #'G l i C -,P (�\' r r\-� l r , i — cpm C, -<S- 'i Vt Name of Permittee (permits may only be issued to an adult) Na a of Organization (if applicable) i�) v( 0 V -t <A Physical Address Mailing Address if Different f- irvv -1Z-'M-5-7-7� City State Zip Phone E -Mail v O'cVery i_L,0 Pe7,s (c ZOC7+ Facility (Park or Pavilion) Requested Anticipated Number of Attendees �,,( z 1, Z0,IF o�L�� - �� 'k-1 /-k Requested Date(s) Time From - To Rain Date (if applicable) Will there be any sale of goods? Yes ,% No (If yes, please describe type of goods on back) Will there be food or other vendors? Yes ✓ No (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept. or IRC Fire Dept. permit) I, E'�t5{1(A,,,4 PCO the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced or anization. 1 am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event. I have been provided with the general rules prescribed by the City and agree to the terms thereof. Signatu�e of Appiigla t 63 of 177 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION List Any Vendor Information and/or Schematics on this page NAME ADDRESS r lrlc v,- .0 n (7r\ 12,C) U! cStiff, N6v\-c.. {5 L�l-L Gt r. -t �,. C":'[ S I Y fZ. r , rl,w, 5 �C� izo 1 `1 "4 w Ick 10 W4-�,, 1/1 1 t J A,11 r SCHEMATIC: ` fa OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 7 64 of 177 Car show-���� • � ...r 4F dL n ors �-1 T -PUKAN ll it rlla - __ �� •�' �1� ( l ; r ., ~ • _' �. �# 1-y�• ` �' Bale Sor`ens�•\ I F ` �•• 1' �� ( J Z. 't ( Other acce.snrv`'_'� ' .,f r aqU clothing l� 4LkkI lode toys and i:id _ � �V. . ti.� ���' �'', �� .� 1!I �• triendt}'►jndor"s' f3enches and .f � �.. -'-"' �--'` + ( Santa i dance zone �� f �• 1 1 3 i Sebastian Shar Games -- — tank ab !I M Ln O v v 0) M O 4 Vendors Company Name interest/product Paid Receipt # contact phone # Briana ColonBotique Bos Hair bows Yes 11063 Briana Colon 772-584-0928 ELC bubbles and bones x x Nancy Puglio 772-589-5050 Sebastian Youth Sharks Football games/entertainment x x Ally Falls 407-705-9289 LuLaRoe clothing $40 11212 Kiera Eidem 772-388-6080 Paparazzi jewelry $80 11215 Cathy Wortman 812-878-2263 Lyndilu Embroidery $40 11216 Lyndi Osborne 573-239-4978 LiveHappyHealthy DoTerra Shirley Reul 772-453-33874 Dale Sorensen Real Estate $80 11223 Jim Goldsmith 772-473-6418 0) M O 4 M N HOME Of PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 June 2018 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Supplee Baby Shower at the Community Center. BACKGROUND: Michelle Supplee is seeking Council approval to serve alcoholic beverages at the Community Center on Saturday, 07 July 2018 from 10:00AM to 1:00PM. Staff has verified Applicant's date of birth. They are expecting 50 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review: i l ATTACHMENTS: City Manager Authorization: Date: 06 June 2018 1. Facility Rental Permit Application 2. Receipt(s) 67 of 177 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION SE�sT�N HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 mhernandez@cityofsebastian.org Dater, \A�'),�CommunityCenter MiL�LL P Name of Permittee (permits only be Issued to an adult) Nn Physical Addres city State Reason for ental — Type of Function OH-�'-& use- 0"L9. $2-50 Su -,W ty Poi;. OW8 Da�FE. Rto.4vl,Fee 200 I3.fid 1l .Ga 6.8 % Ta xl Toi� L R Pd: N 51,11 It L3 Dam lwi,¢i.aty Yacht Club Name of Organization (if applicable) Mailing Address (if different) (:?-�1 C� n -Ct 3y`( nnv�� In r�1 � cC� c� �rnr,�,� �.. � �►rn Phone E -Mai Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) RequesteDate Time. From To Please answer the following yes or no: ) 1) Are you a resident of Sebastian? 1� 2) Will there be an admission charge or door charge? C1 3) Will alcoholic beverages be served? -iJltidf2 �L Sr�sno, 1 If yes, please provide govt. issued ID proof of age 491/ V Date of Birth erifie by I,\r SU2�1D.P. the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part gr ful f the s Linty d sit. Signature of Applicant 68 of 177 CITY OF SEBASTIAN 1213 PARKS & RECREATION RECEIPT Name5ZW-G Y(AP lee, 6m54r^cA-;Can Date 5-24- '2-o t S _ Check # q°� /jDa��ll l rYl VX4.T _�7 J �'�'• \��.C.�. J Credit / 6m 10 A (ti -4o Amount Paid 001001 208001 Sales Tax 001001 220000 Security Deposit fJC ZSD_ Oa 001501 362100 Taxable Rent �,DO_ Do 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services I 5G ju i sccq(^rak S R1�1,10-t qe, Total Paid 6 .00 lnitia s White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 69 of 177 5 HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 June 2018 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Greer Birthday Party at the Community Center. BACKGROUND: Erika Greer is seeking Council approval to serve alcoholic beverages at the Community Center on Saturday, 14 July 2018 from 3:30PM to 9:30PM. Staff has verified Applicant's date of birth. They are expecting 50 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: " [ —Vj I alL, 7r,� ATTACHMENTS: City Manager Authorization: Date: b5 June 2018 1. Facility Rental Permit Application 2. Receipt(s) 70 of 177 1LY1 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION cpcf Sr:BASTL HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FI- 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 mhernandez@cityofsebastian.org Office U e 0 y: $250 Security Pd: d f te Rental Fee �i� o t-7, n'Pl -7,n'l 6.8%Tax -)- - Total Y, , 1 Total Rental Pd: � 0 $ �L•(,� ate Initials City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: (If applicable) Initials Date:q ?,1)8 Community Center ❑ Yacht Club ErikQ.C vP� Name of Permittee (permits Jay only be issued to an adult) Name of Organization (if applicable) -72-6 V6( -0k, AvQ, - Physical Address Mailing Address (if different) City Stat Phone E -Mail ?)�l (A�) Aa, � " pw Reason for Rental — Type of Fnction Anticipated Number of Att1dees (if more than 75 attendees, police services are required b R-10-15 p q y ) Requested Date J Time: From } To Please answer the following yes or no: �A,& 1) Are you a resident of Sebastian? ies Tj k 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served?��'l ► ` Q, If yes, please provide govt. issued ID proof of age Date of Birth - /Verified by I, m Yom( e y4-ci , the undersigned, acknowledge that I am the appjfIcant or authorized agent of the above referenc&d organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have pplied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $ 50.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in Bart or�ull, of the jecprity deposit. t_ "17LULU "' ^,�u"' "` 71 of 177 CITY OF SEBASTIAN 1204 PARKS & RECREATION RECEIPT Name �Fri k- _ (-_� orL-e,— Date 0- 2,016 / J VL l +-a I Yo Cash ' :� Ch k # Credit 001001 208001 Sales Tax 001001 220000 Security Deposit 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services Amount Paid � X50.00 -W-2-6,0-00 Lf Total Paid tS-)7 b $ Initials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 72 of 177 On If SERAST�" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 13, 2018 AGENDA ITEM TITLE: Construction Board - Fill one vacant, concerned citizen, alternate member position RECOMMENDATION: Interview, unless waived, submit nomination for one vacant, concerned citizen, alternate member position with an unexpired term until Sept. 30, 2019 BACKGROUND: In response to my advertisement, Ms. Pamela Parris has submitted her application. No other applications have been received. ATTACHMENTS: Application, Ad, List Cleric Authorization: � la Date: 6-7- t dr 73 of 177 nn cf- S N HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You a reapply for succeeding terms u n term expiration. Name: t iJl—P0 Address: 6e S4 City: aA04� 1(,U,)-- State: Zip: J� Telephone: E -Mail Address: Lja_ a 15 4;1 to (!2- 1c Employer:_Q/�f1 City: n- i~ State: ( Zip: Business Telephone: ( I am interested) in serving on the following boards)/committee(s): I.s` Choice: 4 Q1-\111 11ZG A ( a 2°d Choice: � Inc `Ct{ i.�� 0'� �QiVIS CHARTER REVIEW COMMITTEE (serves only six months, every five years —next meeting in 2016) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary) CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) VETERANS' ADVISORY BOARD (temporary) *Filing of financial disclosure is required following appointment "*Must be resident one year prior to application. 74 of 177 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) � � s � T�51 arm rrlc- lvl Q n c� (du 0 Cotp t �� II ( P -�t -s:od— 1()P ('�IY�k nQ �n U a� V �? i � f o c J, of vY1"S 17 K6 Orp V 1 c -S ( l�?C�lu d ak � � .` e" c� � � o r C4-,�'�a4 o --f 6`2=a:M Why do you want to serve on this board? c� r a,&' v — �� �V- I ��� -� W (�J�1- Do you presently serve on another City Board or Committee? f) 0 If yes, please list: Have you previously served on any other City Board or Committee? )n C: If yes, please list: I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, i consent to the annual filing of the Statement of Financial Interests. httr)://www.ethics.state.fLus/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part III) and Florida Sunshine Law (Florida Statutes, Chopter 285) Statutes may be reviewed at httr)://www.fisenate.eov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions rom this application may be cause for my application not to be considered. r Signature of Applicant: ,`/ ' L �' Date: J /� Date Received by City Clerk's Office 6— 3 —r,R by: I watc0-ni 75 of 177 Pamela R. Parris Pamelaparris516@gmail.com 516 Gerald, St. Sebastian Fl. 32958 772-913-0711 Education: • Bethel Park Sr. High School- Bethel Park. PA. • buffs Business Institute - Pitts., PA. • Prospect Hall College - Hallandale, Fl. A.S Degree in Business Management • Social Skills Certification. - Dunn & Brad Street • Social Development Certification- Indian River State College • CPR Certification - American Red Cross • Marketing Seminars - Orlando. • Advanced Certification - Client Retention Management Training at Construction Data Corporation Professional Experience: 4-2018 to present REALTOR AY action REALTY. Sebastian • 1-2016 to Present- CityScapes Artwork - Regional Sales manager • 11-2015 to 12-2016- Vero Beach Chamber of Commerce - Director of Business Development/ Member services • 8-2014 to 11-2015 CDC News - Senior Account Executive • 10-2013 to 8-2014 Hometown News -- Senior Account Executive • 3-2011 to 7-2013 Treasure Coast Directories - Senior Account Executive • 4-2004 to Present (Independent Contractor) Key Business Connections - Area Sales Manager • 1-2001 to 2-2003- Treasure & Space Coast Radio - Radio Ad Sales & Production • 1982 to 1999 Donnelley Information Publishing - Sales Rep. • 1980 to 1999- Crystal Springs Water Co. - Regional Sales Manager Professional Skills and Experience: SALES: • Acquired 60% membership growth at the Vero Beach Chamber of Commerce • Achieved top sales quota 98% of time worked at Construction Data Co. • Increased productivity in sales 90% and opened 8 new directories for publication at Key Business Connections • Promoted to regional Sales after 3 months working at Crystal Water • Completed 3 projects 5 months under time requirements in Martin County for CityScapes Art work. Managed new sales people. 76 of 177 Pamela R. Parris • Social media/ digital media/ digital marketing formulating ideas and initiatives for automation at Media Ants Group ADMINISTRATION: • Worked closely with Physicians Circle of Committees in Indian River, St. Lucie, Martin and Brevard Counties planning the expansion of the "We Care Health Clinic". Learned policy administration and coding. • Supervised in creating the 2016 Medical Directory of Physicians • Recruited and Trained sales people for Key Business Connections. • Completed daily evaluations and sales logs in Microsoft Excel. • Evaluated territory profitability at Crystal Springs Water Company. • Assisted in strategic planning and executed trade shows and promotional events at the Vero Beach Chamber of Commerce. • Organized and assigned duties for events Vero Beach Chamber of Commerce. Implemented concepts, practices and procedures. • Served as advisor and consultant to members; Public Relations, VBCC • Worked in Client Retention management programs including sales force at Construction Data Corporation. • Created, developed, and implemented senior directories in 3 counties. 1+ AP=TING: • Received Ambassador of the Year from the Sebastian Chamber of Commerce • Created and lead several networking meetings at the Vero Beach Chamber of Commerce. Conducted market research and developed new marketing plans for specific business lines. • Created Press releases, blogging, and editorial for the Vero Beach Chamber of Commerce • Created newsletters, invitations and announcements utilizing Constant Contact Software • Established a database of relationships over a 5 county area in networking through social media platforms. Guest speaker at events. • Designed ad campaigns promoting: 1)Quality Health Care 2)Costa DeEsta Vero Beach 3)Marriott Springfield Suits 4) Kimpton Vero Beach Inn & Suites References; Pat Sacco President/Alzheimer's/Parkinson's Foundation 772-335-1910 Charlie W12son, Past President VBCC/ Media Arts Group 772-979-0495 Starr Reilly The Brennity ALF. 518--795-0858 77 of 177 CITY a SEBASTUkN HOME OF PELICAN ISLAND October 10, 2017 Contact: Jeanette Williams Board Coordinator 388--8215 PRESS RELEASE The Sebastian City Council is accepting applications for the following volunteer positions on the Construction Board: One Regular Member, Electrical Contractor Position — Term expiring 912019 One Regular Member, HARV Contractor Position -- Term expiring 912019 One Alternate Member, Contractor Position-- Term expiring 912019 One Alternate Member, Concerned Citizen Position— Term expiring 912019 .� Applicants must be City residents. Please be advised these positions are subject to financial reporting requirements. If Council fills a regular member position with an alternate member, Counci reserves the right to fill the alternate position with remaining applicants. Application forms are available in the City Clerk's Office, City Hall, 1225 Main Street, Sebastian, between the hours of 8:00 am and 4:30 pm or downloaded from www.citvofsebastian.orq Applications will be accepted until positions are filled. ### 78 of 177 CONSTRUCTION BOARD 3-YEAR TERMS MEETS 2ND TUESDAY EACH MONTH - 6:00 P.M. MEMBER NAME AND POSITION APPOINTME CURRENT TIME ADDRESS NT HISTORY STATUS COMPLETED Electrical Bulla's Term to VACANT Contractor Position expire Position W30/2019 Jean Carbano- Chair Regular Reappointed Term to 9120114- 433 Betty Avenue Concerned 10111117 expire 9/3012020 10/11/17 Sebastian, FL 32958 Citizen Reappointed Jeanne41990aol.com Position 9110114 10112111- 581-1397 Reappointed 9130114 10/12111 9124108- Reappointed 10112111 9124108 11412005- 911412005- Reappointed Reappointed 913012008 9!14105 Took Stuart 512612004- Houston's 9114/2005 position ALT 6113101 James Fortier—Vice Cha Ir Plumber Position Reappointed Term to 9130112- 1301 Dewitt Lane 9/9/2015 expire 9/3012015 Sebastian, FL 32958 913012018 312312011- Jim Fortier(c)att.net Reappointed 9/30/2012 473-2043 912612012 10113/2010- Took Reyes 3/23/2011 position ALT 3123111 2110110- '10113110 ALT Andrew Manero Engineer Took Term to 1113 Blossom Drive or Redden's expire Sebastian, FL 32958 Architect position 9!3012018 atmanero(5amail.com Position 11118/15 (561) 901-3513 .lock Crockett Regular Took Berry's rY� Term to Thunderbird Drive Contractor position p expire Se Sebastian, FL 32958 Position 5110117 9!3012018 iohncrockett(fteilsouth.net 581-0495 ! VACANT HARV Daiessandro's Term to Contractor position expire 913012019 Shawn Hosey Regular Raapptd Term to 0110112- 10110/12- 133 133 Cardinal Drive Member 9/912015 expire 9/30/2015 Sebastian, FL 32958 Contractor 9130/2018 flacru2 oncomcast-net 538-4888 R 913012009- 1 la/1012ol2 iolz 10110/2012 Apptd 912712006- 9/27/2006 9130/2009 Apptd 7112/2006- 11212006- 7/11212006 7/12/2006 9!2712006 ALT Took Heck's Position 7112106 VACANT Alternate Hays' position Term to Concerned expire A*0000 Citizen 913012019 Position VACANT Alternate Roux'sii position Term to Contractor expire Position 9/30/2019 7 of 177 REVISED 10.25.17 (P Lf SE HOME OF PELICAN ISLAND COUNCIL MEETING DATE AGENDA ITEM TITLE RECOMMENDATION CITY COUNCIL AGENDA TRANSMITTAL June 13, 2018 Parks & Recreation Advisory Committee - Fill two expired, regular member positions Interview, unless waived, submit nominations for two expired, regular member positions for terms until May 31, 2021 BACKGROUND: In response to my advertisement, incumbents JoAnne White and Matthew Sims have notified me that they would like to serve another term. No other applications have been received. ATTACHMENTS: Applications, Ad, List Clerk AuthorizationL/-.Xj JLh-LM4 Date: jo 80 of 177 Crrr L* 45EEL^5_TLkN HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name: G, V,_ Address: 7 Q� > sL� City:ezo �L �1C� r\ Stater Zip: J c�-�s Telephone: (2 c C� GAY\ E -Mail Address: YY�l Cir 1 C C� +_('C;�n_ Employer: �A_\ V `E Cc ;,)o A_� f,s r tl� � � 4YY�9iri�Qr� a C lam\ City: State: Zip: Business Telephone: ( } - I am interested in serving on the following boards)/committee(s): Vt Choice: 1 �`;� 6-5 `� U�i cf\- 2°d Choice: CHARTER REVIEW COMMITTEE (serves only six months, every five years -next meeting in 2016) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* ARKS AND RECREATION ADVISORY COMMITTEE (permanent) SEBASTIAN YOUTH ADVISORY COUNCIL (temporary) VETERANS' ADVISORY BOARD (temporary) *Filing of financial disclosure is required following appointment **Must be resident one year prior to application. 81 of 177 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) G r e 1 I` �CY`��` 7ci` b s G i' D a-Q- ru.-e �• �� it a s i � �v.� !!L r COYY\M Qos qq �n U 1 . Why do you want two lsery on this board? V-ax� c) c i L3� . S Gir�Q l..l y _ 0 CAS cJL� C� e.�1� �1 _ 1' c C7 C A-;V\ CXl' d�� '1 C c3i C l c� 1cS Gf r\-i � ( Gs r ory-\ ,r; A-4t-od 6--c a1 �-Q P 0st1� M[ Q r vim ,ct. X11 ct c 1 u �` + �S W Do you presently serve on another City Board or Com 'tee? d t _ �` l } d If yes, please list: �C _!. ]2S — 1 3�.P svlov�,., 76)r,-a", �,'. `�G[� Have you previously served on any other City Board or Committee? h?7 If yes, please list: will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. htti)://www.ethics.state.fl.us/ethics/forms.htmi If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part i!!) and Florida Sunshine Law (Florida Statutes, Chapter 286) Statutes may be reviewed at htto://www.flsenate.Rov/statutes understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions from this application may be cause for my application not to be considered. pp Signature of A lican .V� Date: g Date Received by City Uk's Office �~ v ~� by. W 82 of 177 MOF SEBAST HOME OF PELICAN ISLAND RECEIVED MAY - 9 2012 City of Sebastian City Clerk's Office APPLICATION TO SERVE ON CITY BOARDICOMMITTEE (All Citv Board and Committee Members Must be Residents of the City of Sebastian) NAME: MA 4b eta �Jl r J HOME ADDRESS: 7D I Acts 10 3 OULAMy `rJePrIt.- SG6AST(Ak) r r,_ 3x958 HOME PHONE: -71-R-6 38-g3(Q9 HOME FAX: E-MAIL: 01465ToPCGLLULAP-5 Q A01—Co rv� BUSINESS: NOT W 0Q K W S BUSINESS ADDRESS: IV R BUSINESS PHONEW N BUSINESS FAX: N [� E-MAIL: A/,q ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? N0 DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? No PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years - meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CONSTRUCTION BOARD (permanent board - meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board — meets quarterly) PLANNING AND ZONING COMMISSION (permanent board— meets twice a month)" POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)* X PARKS & RECREATION ADVISORY COMMITTEE: (permanent board— meets once a month) NATURAL RESOURCES BOARD (permanent board — meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) Filing of financial disclosure is required foltowing appointment 83 of 177 RECEIVED MAY - 9 2012 City of Sebastian City Clerk's Office APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) SEE kT-rACq-Lb 9CSUYWE HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: �L 036eVQ As Ati Al+6CN9+6 Foe 11A C TaG6 � GMu�SCA�� AWSwZ HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? 0 d HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? N 0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? Mtki6 1�a�KING C) t3 AuOT &R �AR.D Su i f zCfe , TkE PAUS �9CCIZEa-rfaa C6cnmvrrE6, I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application_ I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. App ica Sig ature Subscribed and sworn to before me this q �� day ot`Xe-�mQ ZC' S1, by who is personally known to m—e or has as identification. Veronica Step ek x'11 .cam:z Commission # DD445249 Notary Public, State of da ff Expires Juiy 15, 2009 +++� 91tnda7 Troy Fa,. inwraneo, Me 800.385.7013 Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FI.32958 - (772) 589-5330 Iwp-formlappl icat.wpd rev. 712007 produced 84 of 177 Matthew Sims 1741 Barber Street Sebastian, Florida 32958 772-538-4369 RECEIVED MAY - 9 2012 City of Sebastian City Clerk's Office - r^ Objective Commitment to Excellent Experience 2006-2008 MA Ford Machinist • Inspect tools for shipment to customer • Dictate information from blueprint of Carbide Drill Bits • Set up and Maintained Operations of P4 Rollomatic 2004-2006 One Stop Cellular Business Owner • Day to Day Operations • Open and Closing of business daily • Ordered/Stocked Inventory for resale Vero Beach, FL Vero Beach. FL 2004-1991 I. R. County Rec. Dept. Vero Beach, FL Recreation Leader • Organized and Supervised various Recreation Adult/Youth Programs • Prepared Time Sheets and generated a Yearly work Budget • Resolved/Troubleshoot various Customer Related situations 1983-1993 U.S. Army Army Post Office. NY Tactical Wire Operator Specialist ■ Communication service provider for company level maneuvers. • Maintained communication equipment during tour of service • Supervised a squad of ten soldiers, while severing in Germany. Education 1980-1983 Vero Beach Sr. High School Vero Beach, FL Currently Attending I. R. Community College Ft. Pierce. FL Interests Deacon, Church of God in Christ; Florida High School Game Official; Kiwanis Club Member; Mentor, Gifford Youth Activity Center; President, Frederick Douglass Republican Club of Indian River County; Secretary, Four Chaplin Monument Committee, Refereeing High School Basketball, Football, Softball, and Volleyball. Tips Having sharp Customer Relation Skills has played a major role, during my working years. The customer is always right and we are there to provide them with the best `service` possible! 85 of 177 on Lx SIEBASTQ mmm��" HOME OF PELICAN ISLAND May 1, 2018 Contact: City Clerk's Office 388-8215 PRESS RELEASE PARKS AND RECREATION ADVISORY COMMITTEE The City of Sebastian is seeking applicants to fill two expired, regular member positions and one expired, alternate member position on the Parks and Recreation Advisory Committee. These are volunteer positions and applicants must be City residents. The terms will expire 5131121 This Committee meets on the fourth Monday of each month at 6:00 p.m, in the Council Chambers, 1225 Main Street, Sebastian. If Council fills a regular member position with an alternate member, Council reserves the right to fill the alternate position with remaining applicants. Applications are available in the City Clerk's office, City Hall, 1225 Main Street, Sebastian, between the hours of 8:00 a.m. to 4:30 p.m. or at www.citvofsebastian.orq and will be accepted through May 15, 2018. 86 of 177 PARKS & RECREATION ADVISORY COMMITTEE Ordinance No. 0-07-07 MEMBER NAME /ADDRESS Greg Paschall -Vice Chair 115 Harbor Point Drive Sebastian, FL 32958 581-7210 Gregorvr)aschall(LDamail.com Matthew Sims - Chair 103 Bellamy Trail Sebastian, FL 32958 538-4369 OneStooCellular5(c7aol.COm Jay McKinniss 651 Vocelle Avenue Sebastian, FL 32958 643-3204 J8874(a7comcast.net JoAnn Webster 765 Wentworth Street Sebastian, FL 32958 633-8502 webstersnorth{cDaol.com JoAnne White 449 Easy Street Sebastian, FL 32958 766-2501 mvfloridateama-amail.com Jim Sunnycalb — Alt Member 721 S. Easy Street Sebastian, FL 32958 581-7833 sunnv ED..sunnvswildlife.com Nicole Kukstis - Alt Member a 5Ze5 Sebastian, FL 32958 (772) 4 -4 835 4 q q - 3 313 nikkikukstis(c,omail. com TERMS Term to expire 5/31/2019 Appointed 5122113 Reapptd 5111116 Term to expire 5/31/2018 Appointed 9124108 Reapptd 519112 Reapptd 5127115 Term to expire 5/31/2020 Apptd 12/13/17 Term to expire 5131/2020 Apptd 11/28/12 Reapptd 5128114 Reapptd 5128117 Apptd ALT 8111110 Reapptd ALT 519112 Term to expire 5/31/2018 Appointed 6127107 Reapptd 519/12 Reappted 5127115 Term to expire 5/31/2020 Apptd 5128117 -PA\ Term to expire 5/31/2018 Iq 1�s,eApptd 819117 Revised 12.14.17 87 of 177 an a �E HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetine Date: 13 June 2018 Agenda Item Title: Ordinance 0-18-06 -- Petition for Voluntary Annexation — Graves Brothers Company Recommendation: Hold first reading for Ordinance 0-18-06. If approved, set second reading and public hearing for 8 August 2018. Backaround: The property owners, Grave Brothers Company, represented by Mr. Jeff Bass, have requested a voluntary annexation into the City of Sebastian. The subject property consist of 66.87 acres, more or less, located south of Sebastian Highlands and the Elkcam drainage ROW, west and south of vacant agricultural lands, north of C.R. 510, and east of Sebastian River Water Control District canal. The subject property is currently vacant agricultural land in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian. The proposed development is within the service boundary for municipal services and has provided capacity concurrency for County utility services. Current zoning will remain with the County until such time as the applicant provides petition to the City for a zoning amendment. The applicant has requested for a future land use designation of CG "commercial general". The property currently maintains an active agricultural use so the zoning will remain within Indian River County as A-1 until such time as conceptual planning has been completed for the property. A Statement of Impact and Concurrency Analysis has been submitted by the applicant as Attachment "A". If Agenda Item Reauires Expenditure of Funds: NIA Administrative Services Department/CFO Review:` Attachments: City Manager Authorization: Date: 7 June 2018 1. Ordinance 0-18-06 2. Staff Analysis Report 3. Attachment "A" — Statement of Impact and C0I1Cur1-encN Analysis from applicant 88 of 177 ORDINANCE NO. 0-18-06 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE ROW, WEST OF VACANT LANDS, NORTH OF C.R. 510 AND EAST OF SEBASTIAN RIVER WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the owners of real property in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian, and being reasonably compact, petitions the governing body of the City of Sebastian to be voluntarily annexed into the municipality; and WHEREAS, the City Council of the City of Sebastian, Florida finds and determines that the annexation of said parcel is in the best interest of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The following described property now lying and being in an unincorporated area of Indian River County, Florida, is hereby annexed into the corporate limits of the City of Sebastian, Florida and the boundary lines of said City are hereby redefined to include said real property: See attached Exhibit `1' and as shown on the map within said Exhibit 'P, containing acres, more or less. Section 2. INTERIM LAND USE AND ZONING CLASSIFICATION. The interim land use and zoning classifications for this property shall be consistent with the provisions of state law. Section 3. FILING. A certified copy of this ordinance shall be filed with the Clerk of the Circuit Court, as well as the Chairman of the County Commission of 89 of 177 Indian River County, Florida, and with the Florida Department of State within seven days of adoption. Section 4. NOTICE. That notice of this ordinance has been posted in accordance with Section 171.044, Florida Statutes. Section 5. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. Section 6. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid, unenforceable or unconstitutional, the remainder of the Ordinance shall be invalidated and it shall be presumed that the City Council of the City of Sebastian did not intend to enact this Ordinance without such invalid or unconstitutional provisions. Section S. EFFECTIVE DATE. This Ordinance shall become effective immediately upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert Iovino Councilmember Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this 8'h day of August, 2018. 2 90 of 177 ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Jim Hill, Mayor Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney 91 of 177 � I f EIIXX ]6� I � 9T8A911AM MOkMM0.S U.WF Fi ELNCAM UNE FCaNP I'4 IRCIF PIPE a9AWAOE RON(A} X15 W 13�13p (� � ]/4 SECTION UNE y- _ I S Bff59'S}' W 2959.75'(0) —163001•. �N WS]']4' E PSE17 (G 1 12,5 xE9T I/A CwINER $ FOIyHU 3"x 3" CONCRFT NCNUYENTf S`EO m 25-Tt-Dk - 1 G N M09' E 160.05' C A3Pna 3'.3'SIX, N M308'13• �� 773,21' o {) NO OOTRFIUTv;Y AT CENTER OF SEL110N 25 C {RPF tPEF+11Elcilb) 5� �- SRC1 R.O.W. MSN b12R16' (0) \ UNELINE E. I N \ I 53.24'-r7 � x� I F-125.C7�125.I 0'-- 4- HIGH W6 WIRE FENCE I II i '�4' HIGH BARD WIRE FENCE !<' HIGH BMB WINE FENCE % w VACANT _ C RuAE� FFs \ r�� I § I" W1.14 i > � OF ��/ i � + VL � f � \ , ily:' X :' � 2GD.D' &RMC.0. \ \ OUGHT OF WAY I I \ \ I I WEST 17 ACRES OF I I grtq ?k NW 1/4 OF sw 1/4 I tI p \ w 4• HIGH 9ARB WIPE FENCE i %TOP OF RNIK S95YR'W 9 �ERCP9SY01' 1j\\539 9Y G `�'' ,. P , S.sB51'M' M 1a3iJi• (�1 �4 e, .. ,. /jR}'� \ \ —� \ : `E%IS(ING FLOW WE.E R I y GATE secrr� '[AIIrLR A550C.' 11 I FJCS(IkG 12'x10' - \ PUN SHED \ c v I Q a § f CS.In z A � UH 1 ,3 rLINE � � LINE I --EST 1/2 OF SE 1/A OF SW 1/1 I o - VACANT N I sw 11,14 OF SW 1114 g€j 114 OF!";SW VACANT fB I = 7 I - I I I I I�LINEW I 4' HIGH sw"�IR"E�' bT,OVER HEAR ELECRIICAL > rLl BARN 'MIREFEND1 %� m TGP OF BASTE FPurm s/a'e REaurfcM STRIPED 1F9Z 168640' N DSsSTf6M4,Sy E (L1 SRC i ' c I LINE 1 N R9Wr E lWa78' 'SRC tal DEeIa x IFPn F- 6 5 ® __ _ rnuNn ROAD /WAMASSO rtDAo N 89'56'17' E 1330.06' 80• RICHT-HT-#-WAY -� SECFWN ONES - �X D9`SMtY E Ivaue (CI wA 009NE: 6EC10N 3� - s R.O.W. FD I- C -18 LINE (PEsmarJ? - I 1 OIPID 5/9'DIA. REBAR NJ ICEMIFIGTION s m:mir r E mw �o1sTURBEo �II FpONO CONCRETE MONUME NO NTH(' iTl 1V 662.95' NO IJEF LIMEN 44 DESCRIPTION THE WEST 17.0 ACRES OF THE NORTHWEST 1M CP THE SOUTHWEST 1N; ANO THE SOUTHWEST 114 OF THE SOUTHWEST u4; ANO THE WEST 114 OF THE SOUTHEAST IM OF 7HE SCIfTHWEST 141 OF SECTION 25. TC WNSHIP 31 SOUTH, RANGE 36 EAST; LESS AND EXCEPT THE SOUTH 4a0 FEET THEREOF FOR ROAD RIGHT OF WAY; AND LESS AND EXCEPT THE SEBASTIAN RIVER IMPROVEMENT DISTRICT CANAL RIGHTS OF WAYS, ALL LYING AND BEING iN INDIAN RNER COUNTY, FLORIDA THE ABOVE SURVEYED PARCELS CONTAINING S,EIT.MM! S.F. OR 6617 ACRES MUNICIPAL ADDRESS: RSTH STREET. VERO BEACH. FLCRIDA 32N7 PARCEL Na 313825CODf10600000W11 9URVEYOR•8OEAI-LIIaFFFRm REPORY: P. GSFAx811E 91WlATKE ANO TFE OILOINAL RA6EO SEALOF --w AxP IIAwF,i nu9 PRAYRNG, 6xER]I, P61TnRYK 6 FOP WFORNAFIGNALPURP65E]O.VLYA[MI d XOr JALO. 1 IEO Fak TxE mTlva SVAYEY F}FORT 1V/5 tlECEM9ER I, 35e1. 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Loa CO iI ' RMA ff SAYFNTY aEW-Ort 9 Rnra. 6®,SANS RMUI YN7l MYO a51PiCT 4 YNm uolr SJLI P - AERLRIIYt IM1m RRxaERwr vslRn LALLVLATEJ I SOUTH 1/4 cui ER I _ OF SEGSON 25 I FOPNO 112 R3Afi/GP N DSsSTf6M4,Sy E (L1 _ Ts 2 � 3� � _ a927ser E 249RSY (C} I — - - PREYIOVAY 7 �I R.WPm YDT,ODR [9.205 FCGNJ 5/R'a R -ERM § CAP STANPEJ i1di6TCH ( rFONNO 3/}T]IF� PIPE PR[CE (L3 6900' I J.3f N.k O.zc•r- m sFT 1/z' NYUE1m r ta• Iwc rMHIM/r.IF f rAlvm •c91Iu mac' SRAC R -T 1/1' faNflHi : 1Y lu1C IBEY.Rf[M j R.WPm YDT,ODR [9.205 rFONNO 3/}T]IF� PIPE S / � IOENF'.RUT10N ' FOUND Y<'IWL ND IDErmFll:AncN EXHIBIT 1 S GRAPHIC SCALE l50 D no 300 150 SCS{E (1 lrtcn 150 O 0 C7 fieri] ® I � GRAVES BROTHERS COMPANY �,I�°"°R"""' CARTER AS$OC[ATES,I�IG. cERnFlEOTa - DATE :oecEAIBER1.2Jn ]I.4. E,u 1 cRnVEsaRGTxERscT3MpAnr.' FaT>,I.x :1T�11�s BOUNDARY SURVEY 5HEE7� til 85TH STREET DRaWN Tar: FscroaM PART OF THE SOUTHWEST i14 OF VERO BEACH, FLORIDA 32987 CONSULTING ENGINEERS AND LAND SURVEYORS APPD. BY :FSC 1708 21st STREET, VERO BEACH, FL 329fi4 ���i✓�,�:��f"-2� PLOT BY : Oavid LuRlhje SECTION 25, TOWNSHIP 31 SOUTH, RANGE 36 EAST � of '� !n RerlseaPA➢vi!�1I]Dmm1lMnder DEL 12,17 TEL: (772)�72at191 Fax: (n2)5s2 zlap uREseFAsra 51�,���-� FlLENAME:17-6(BS,mg INDIAN RIVER COUNTY, FLORIDA F[oR(1�aucErvsEND.a76s REF.W :Deaxls, "BLOCK 41" 97 of '177 �1fC,ay REVISIONRY 6A 7FL. FAX CARTER ASSOCIATES. INC. LpA2051 U3 206 F F.B.BPG.: B584V&78 thvg.u: 2D7�J� C Cf SEBASTLAtN HOME OF PELICAN ISLAND Community Development Department Annexation Application - Staff Analysis June 6, 2018 Re: Graves Brothers Company — Annexation Request The property owners have requested a voluntary annexation into the City of Sebastian. The subject property consist of 66.87 acres, more or less, located south of Sebastian Highlands and the Elkcam drainage ROW, west and south of vacant agricultural lands, north of C.R. 510, and east of Sebastian River Water Control District canal. The subject property is currently vacant agricultural land in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian. The proposed development is within the service boundary for municipal services and has provided capacity concurrency for County utility services. Current zoning will remain with the County until such time as the applicant provides petition to the City for a zoning amendment. The applicant has requested for a future land use designation of CG "commercial general". The property currently maintains an active agricultural use so the zoning will remain within Indian River County as A-1 until such time as conceptual planning has been completed for the property. A Statement of Impact and Concurrency Analysis has been submitted by the applicant as Attachment "A". STAFF FINDINGS 1. A petition for annexation has been executed by the owners of the subject property and is consistent with Chapter 171 F.S. The property has been found to be coterminous with a part of the boundary of the municipality. "The separation of the territory sought to be annexed from the annexing municipality .... a right-of- way for a highway, road, railroad, canal, or utility; or a body of water, watercourse, or other minor geographical division of a similar nature, running parallel with and between the territory sought to be annexed and the annexing municipality, shall not prevent annexation under this act, provided the presence of such a division does not, as a practical matter, prevent the territory sought to be annexed and the annexing municipality from becoming a unified whole with 93 of 177 respect to municipal services or prevent their inhabitants from fully associating and trading with each other, socially and economically". 2. The proposal is consistent with the goals, objectives and policies of the City's Comprehensive Plan. Policy 1-1.2.1 and Policy 1-1.2.2 recognize annexation of existing agricultural lands until such a time that urban growth is contiguous and agricultural activities are no longer economically sustaining. These Policies provide for a holding period to ensure orderly development that provides economic development opportunity, through a mix of industrial, commercial and housing that conforms to the City's Comprehensive plan. and LDC in order to achieve diversification of the municipal tax base. 3. The proposal will not have an adverse impact on the public health, safety, welfare, or aesthetics of the city or region. 4. Level of Service (LOS) impacts have been addressed as part of the change in Future Land Use review. S. A fiscal analysis of the proposed project reflects the annual value of the project to the City with a total assumed annual taxable revenue — 5346,462. 6. The property legal description requires a review by the City surveyor prior to final approval. Lisa L. Frazier, AICP Prepared by 6/13/2018 Date 94 of 177 March 27, 2018 Lisa Frazier, Director Community Development City of Sebastian 1201 Main Street Sebastian, FL 32958 Re: Request for Annexation • 66.87 acre parcel, 25 -31S -38E CR 510 Dear Ms. c=razier: ATTACHMENT A Please accept this setter and attachments as an application for the City of Sebastian to consider voluntary annexation of the property described in the enclosed legal description. The property has a total area of approximately 66.87 acres and is adjacent to the limits of the City of Sebastian on a portion of the north side. Enclosed please find the following attachments: 1. Application fees for Annexation and Comp. Plan Amendment (total of $3,000.00) . 2. Signed and sealed surveys (24"x36") 3. Documentation, supporting information and requests for Annexation and Comp. Plan Amendment Concurrent with this request for annexation, we are also submitting to the City of Sebastian an application for Comprehensive Land Use Amendment. The property currently has a land use designation of "R" (1 unittacre) within Indian River County and we are requesting a designation of "Commercial General" within the City of Sebastian. The zoning within Indian River County is currently designated as A-1. We will not be requesting a change to the zoning district at this time and proposed to maintain the current agricultural zoning as a "holding" zoning until we have completed our conceptual planning for the site. If you have any questions or require additional information, please feel free to contact me. Sincerely, Jeff Bass cc: Joseph W. Schulke, P.E. 2770 Indian River Blvd; Suite 201, Vero Beach, Florida 32960-4230 Phone (772) 562-3886 Fax (772) 562-3565 mviv://CravesBrothersCompany.com RECEIVED j NIn6 2013 City of 5ebast:an 95 of 177 Graves Brothers Company Indian River County, FL Annexation and Comprehensive Pian Amendment Prepared by: Schulke, Bittle & Stoddard, L.L.C. Joseph Schulke, P.E. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 March 2018 RECENE- 9 City of Sehas fare Community rJCVG'iC ll;l i D... 96 of 177 Annexation Comprehensive Plan Amendment Graves Brothers Company Section 25 -31S -38E Indian River County, FL Prepared by: Schulke, Bittle & Stoddard, L.L.C. Joseph Schulke, P.E. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 STATEMENT This statement has been prepared to support a request to annex the subject property into the City of Sebastian and change the future land use map (FLUM)_designation of approximately 66.87 acres from Indian River County "R" (Rural - 1 unit/] acre) to City of Sebastian "Commercial General". The purpose of this request is to secure the approvals necessary for developing the property with a future commercial land use. The landowner is: Graves Brothers Company Jeff Bass, President 2770 Indian River Blvd, Suite 201 Vero Beach, FL 32960 The property is located in section 25-31 S -38E and is adjacent to and north of C.R. 510 approximately '/a mile east of 84th Ave. The northern portion of the property (hereafter referred to as "the site") abuts the City of Sebastian city limits. As part of this request, the applicant is providing statements on: I. Impact on Public Facilities and Services. II. Fiscal Analysis III. Environmental Impacts. IV. Compatibility with City's Comprehensive Plan V. Compatibility with Surrounding Areas. Page 2 97 of 177 1. Impact on Public Facilities and Services. The site is located within the county Urban Services Area, an area deemed suitable for urban development. Several services are already provided from both the county and city, including utilities and emergency services and should therefore be compatible with the city's future service areas. The Comprehensive Plan, FLU Element and lntragovernmentai Element, objectives 8-1.3 and 9-1.5 establishes standards for Concurrency management and specifically, standards for Transportation, Potable Water, Wastewater, Drainage, and Recreation. Chapter IX of the City's Land Development Code, "ConcuiTency Management", defines the level of service standards for these facilities, and specifies that adequate provisions for these services are necessary to support new development. Because a site plan is not typically prepared for an annexation or Land Use Amendment, the Concurrency analysis is based on an assumption that the site would be developed at an intensity of 10,000 sf of general commercial building area per acre of site, which equates to approximately 668,700 sf of general commercial building area. In practice, this number is likely significantly higher than what would likely be developed on the site. There are numerous development restraints that will likely decrease the actual intensity of the development including: ROW dedication (i.e. Laconia Street extension at west property line) and CR510 frontage for proposed FDOT roadway improvements; potential environmentally sensitive areas that may necessitate preservation; large stormwater facilities to meet new environmental regulations, and stormwater facilities identified on this site by FDOT for CR510 improvements. Transportation: A detailed Traffic Analysis has been prepared and is being submitted by Kimley Home & Associates, Inc.(KHA) for city staff review. KHA previously met with city staff and discussed and agreed on the parameters of the study. This report hereby refers to and relies on the KHA study to address the Traffic component of the analysis on the Impacts on Public facilities and Services. The results of the referenced Traffic Impact Study indicate that the project as proposed, meets concurrency management requirements for all impacted roadway networks. The data provides a review of the traffic impacts that would result from the development of the property and indicates that the existing level of service remains at acceptable levels. Please see attached traffic study, in the form of a memo report to: Lisa Frazier, Community Development director; dated March 22, 2018; re: "66.9 +- acre Graves Brothers Annexation and Comprehensive Plan Amendment City of Sebastian, Indian River County Florida; Kimley-Horne Project No. 142759000. Water and Sewer Utilitv: Demand: 250 GPD per ERC; 1 ERC per 5000 sf; 10,000 sf per acre Page 3 98 of 177 (I ERC per 5000 sf per IRC ordinance 91-9; 250 gpd per ERC per City 54-3-9.7) 66.87 acres x 10,000 sf/ acre x I ERC / 5000 sf x 250 gpd / ERC = 33,435 GPD -Water capacity available / South & North County R.O.: 20.01 MGD capacity --7.77 MGD ADF = 7.24 MGD -Wastewater capacity available / Central & West W WTP: 10.0 MGD capacity -4.88 MGD ADF-3-month avg = 5.12 MGD available Solid Waste: Demand: 1 ton / yr waste per 1 waste generation unit (WGU), 1 WGU per 100 sf; 10,000 9f per acre. (per IRC ordinance 87-67 and 88-32). The city does not identify a solid waste component in its Concurrency Management standards (Chapter IX). However, the following analysis is provided, consistent with IRC requirements: 66.87 acres x 10,000 sf/ acre x 1 WGU / 100 sf x 1 ton/ WGU = 6687 tons waste Capacity -county landfill: Landfill has capacity for this project and forecasted capacity through 2070. See attached letter dated March 23, 2018 from Himanshu Mehta, P.E., Managing Director, Indian River County Solid Waste Disposal District. Drainage: The drainage level of the service standards outlined in the city's land development code, Chapter IX — Concurrency Management, include: 1. Post development run-off shall not exceed pre -development run-off for a 25 -year 24-hour event. 2. Treatment of run—off from the first 1 inch of rainfall on-site. All developments, at time of site plan application, are reviewed for compliance with local and state storm water regulations, which require on-site retention and pollutant abatement, preservation of floodplain storage and minimum finished floor elevations. In addition, development proposals must meet the discharge criteria of the city storm water ordinance, the local drainage district (S.R.I.D.) and the state -environmental permitting agency (S.J.R.W.M.D.). Therefore, any future development on the site would be prohibited from discharging any runoff in excess of the pre -development discharge rates and prohibited from discharging pollutants in excess of pre -development amounts. Further, the local drainage district (S.R.I.D.) limits post development discharge rates to no more than 2" run-off volume in a 24-hour period. This requirement substantially exceeds the city's pre -post discharge requirement. Prior to any site development approval, the city's land development regulations require that the proposed development plan provides sufficient evidence that the project, when constructed and operating, will meet or exceed the local and state requirements. Further, the City has adopted and implements a stormwater program to ensure the long-term viability of all stormwater systems. The development of this site would be subject to those requirements, including the payment of an annual Stormwater Impact Assessment (levied through the annual property tax assessment). Page 4 99 of 177 Recreation: The parks and recreation level of the service standards outlined in the city's land development code, Chapter IX — Concurrency Management, include 5 acres* of park areas for every 1000 residents in the city, as well as various quantities of recreation facilities (i.e.: pools, tennis courts, etc.). The City's 2010 EAR indicates that the city has a surplus of recreational facilities. The 2010 EAR indicates that the city has approximately 313 acres of community and neighborhood parks, while it only has an estimated demand through 2025 of approximately 130 acres of recreation area. Similarly, the individual quantity of recreation facilities is met or exceeded through 2025. (*.Mote that the city's 2010 FAR uses 4 acres per 1000 population) It appears that the city's recreation requirements are strictly tied to residential development and population, and this site is expected to be a commercial development. Consequently, this site's impacts to parks and recreation facilities and services is negligible. However, it is worth mentioning the following: • Current development standards would require the concurrent development of adequate bike and pedestrian paths to permit access and circulation through the site. • The site may contain two small wetland areas (approximately 7.1 acres) within a natural slough bisecting the site and extending to the north property line, and along the north property line where the site abuts the South Prong Creek 1 SRID Lateral L. Current local and state environmental regulations favor the preservation of wetlands and the preservation and/ or creation of upland/ wetland buffers within any new development projects. While these improvements may not be dedicated to the public, they are still contributing to the open space, greenery, and passive recreational opportunities that may be enjoyed by the city residents when visiting the commercial development, and add to the city's vision to be welcoming, natural, "green" and sustainable. Conclusion: Based on the above data, public facilities for traffic, drainage, solid waste, water, wastewater, and recreation have adequate capacity to accommodate the proposed use of the subject property. Page 5 100 of 177 II. Fiscal Analysis The proposal to annex 66.87 acres into the city and assign a FLUM designation of General Commercial will have a net positive Fiscal Impact to the city. FLU Element 1-2.10.1: Parameters of an Annexation study may include: Fiscal Impact Analysis and determination of Future Capital Expenditures necessary to meet basic services such as police, emergency services, utilities, code enforcement, building and zoning, permitting and inspection services to meet City Standards. The impact analysis is estimated below, together with a comparison of other annexation and FLUM designation options: 1. Annexation and Commercial General FLUM assigned (as proposed): Fees and taxes Generated: a. Ad Valorem taxes are estimated to be approximately $248,502 per year *(assume 334,350 sf, tax value at $73,088,910; rate 3.400; only % of the building area / commercial use area is assumed as compared to other impact / Concurrency analysis in this report. The author believes it is highly unlikely that 668,700 sf of commercial use will be developed on the site. Value based on $189/sf bldg., and $148,0001 ac land). b. Utility tax and Franchise Fees: estimated to be $86,500 per year. Electric, at 15.9% of electric revenue generated, assuming commercial avg uses and costs of 14 KwH 1 sf/ year; $1008 /month/ 10,000 KwH, _ $75,021 per year; water and CST estimated to be $11,482 per year. c. Stormwater annual non -ad valorem tax: estimated to be $11,460 per year. *(Note fee based on the following: 51.5 acres net developable area after environmental preservation and ROW dedications; 70% of 51.5 acres impervious area, 60% credit for on-site stormwater system, = 191 ERU at $601 yr). d. Recreation Impact Fee: estimated to be $0.00 per year. (commercial uses are exempt) e. Sales, gas and % cent state sales tax: Negligible change. These taxes/ fees are allocated by others in proportion to the city's percentage of the county wide population. Assuming all areas in county grow at similar rates, the percentage allocation will not change. It is assumed that the fees from these sources will not change appreciably due to commercial development on this site and will be similar to fees generated by potential residential development on this site. Fiscal impacts to city: -Police: negligible. The need for additional police is typically correlated to residential population growth, Commercial sites often provide private security, security monitoring systems, and commercial sites generally are easier to patrol. -Emergency services: none, provided by IRC. -Utilities: None, provided by I.RC and FPL. -Code enforcement: negligible. -Building and zoning: None. Fees charged by city to cover services provided. -Permitting and inspections: None. Fees charged by city to cover services provided. -Streets and drainage, maintenance: None. All roads, driveways, parking areas and required drainage facilities are privately owned, constructed and maintained. Page 6 101 of 177 2. Annexation and Residential Low Density FLUM assigned: Fees and taxes Generated: a. Ad Valorem taxes are estimated to be $127,755. *(assume 167 homesites (2.5 / acre), $225,000 taxable value after homestead exemption, rate 3.400) b. Utility tax and Franchise Fees: estimated to be $52,400 per year. Electric, at 15.9% of electric revenue generated, assuming 167 homesites, residential avg bill of $123 / month in Fl., = $39,192; water and CST estimated to be $13,246 per year. c. Stormwater annual non -ad valorem tax: estimated to be $4020 per year *(Note fee based on the following: 167 homes, 60% credit for on-site stormwater system, = 67 ERU at $60/ yr). d. Recreation Impact Fee: one time fee, $166,165. *(Note: $995 per ERU, 167 homes) e. Sales; gas and %a cent state sales tax: Negligible change. These taxes/ fees are allocated by others in proportion to the city's percentage of the county wide population. Assuming all areas in county grow at similar rates, the percentage allocation will not change. It is assumed that the fees from these sources will not change appreciably due to residential development on this site and will be similar to fees generated by potential commercial development on this site. Fiscal impacts to city: -Police: minor. Population increase of 418 persons, requires 1 additional police officer (at 2.5 per 1000 population). Approximate cost of $95,$00 per year. -Emergency services: none, provided by IRC. -Utilities: None, provided by IRC and FPL. -Code enforcement: negligible. -Building and zoning: None. Fees charged by city to cover services provided. -Permitting and inspections: None. Fees charged by city to cover services provided. -Streets and drainage, maintenance: None. All roads, driveways, parking areas and required drainage facilities are privately owned, constructed and maintained. 3. No annexation: Fees and taxes Generated: -Ad Valorem taxes: $0.00 -other fees/ taxes: $0.00 Fiscal impacts to city: -yes. Not measurable — IRC residents will use city owned streets, parks and recreational facilities. -lost revenue, lost business and employment opportunities Page 7 102 of 177 Conclusion: 1. Non-residential development traditionally has less of a fiscal impact than residential development, and typically is a net positive fiscal impact. Expenditures are less, and tax revenue is appreciably more. This analysis rinds that: a. Annex and "Commercial General" FLUM assignment: net positive $346,462 per year. b. Annex and "Low Density Residential' FLUM assignment: net positive $88,375 per year and a one time onlv recreation impact fee sum of $166,165. c. No annexation: Property develops in IRC, and as a result the city will realize a loss of income (no income), loss of control of development at the foot steps to the city. In addition, many of the perceived and real impacts associated with development will affect the city, regardless of the fact it is not within the city limits, such as: use of city, parks and recreation facilities, use of, and wear and tear of city streets, and other similar impacts, with -out any tax or franchise fee income, Recreation impact fee or annual stormwater utility assessment fees. Page 8 103 of 177 III. Environmental Impacts Environmental impacts caused by the potential development of the site would be essentially the same under either the existing IRC "R" or the proposed city "CG" FLUM designation, or whether in IRC or the City of Sebastian. Most of the site is a former citrus grove, and the site does not contain any undisturbed native upland habitat. The site may contain two small wetland areas (approximately 7.1 acres) within a natural slough bisecting the site and extending to the north property line, and along the north property line where the site abuts the South Prong Creek / SRID Lateral L. However, it is important to acknowledge that prior to any site development, requisite permits from the Federal government (USFW, ACOE), the state (FDEP, SJRWMD) and local agencies (city and SRID) are required and any wetlands or other natural resources that may be located on the site are protected by federal, state, and city regulations; Consequently, impacts to environmental resources would require the approval of those agencies, and mitigation to off -set any impacts are normally required. A benefit of site development is that water quality impacts to the receiving waters (in this case, the Sebastian River and Indian River lagoon) are generally expected to be reduced from current conditions, which permit agricultural operations to start up with little oversight or regulation. Site development regulations require the construction of storm water management systems that detain and prevent erosion and excess stormwater run- off, removes pollutants, and often requires the installation and maintenance of shoreline protection buffer(s) when adjacent to surface waters or wetlands, and protection of or mitigation for jurisdictional wetlands on the site. Due to the city and state's efforts to increase regulations to protect the states waters and environment, development standards have been adopted, including the construction of active storm water management systems for new development, to ensure the development decreases the site's impacts to the environment. As a result, the stormwater run-off discharge rates and pollutant volumes discharging into the St. Sebastian River will be reduced. The requirements for new development contrast with the present agricultural design that allows drainage directly into the St. Sebastian River without any storm water retention or treatment. Therefore, the required storm water management associated with new development should reduce the amount of pollutants and freshwater runoff that is currently placed into the river via the approximately 66.87 -acre agricultural site. Page 9 104 of 177 IV. Compatibility with City's Comprehensive Plan Approving the annexation and granting the request to re -designate the subject property to a "General Commercial" FLUM designation within the city would result in development which would be compatible with surrounding areas and will be compatible with the city's long term objectives and goals adopted in its Comprehensive Plan. The site is adjacent to existing urban development along the south city limits, and the site is a formal agricultural (citrus) site that is no longer economically viable as an agricultural use. A change to the city's "General Commercial" FLUM provides the flexibility to allow the site owner to develop, and the city to approve a mix of uses that is consistent with the city's comp Plan and 2010 EAR objectives and goals. In addition to commercial uses, the city's "General Commercial" FLUM designation permits the development of light industrial uses and multi -family uses, which provides the city the best opportunity to fulfill the needs listed in its Comprehensive Plan and 2010 EAR. The following references are in direct support of annexation and the designation of "General Commercial" FLUM in this vicinity: 1. 2010 EAR indicates that the city's FLU Element shall be updated to identify a need for up to 21 acres of commercial development and 32 acres of industrial land to meet 2025 needs. Note that the city land development code permits numerous "light industrial" activities within the "General Commercial" FLUM designation. 2. 20 10 EAR indicates that the city's FLU Element is updated to identify a need for up to 5415 residential units to meet 2025 needs. Note that the city FLU and Land Development Code permits multi- family development in the "General Commercial" FLUM (using RM -8 zoning district standards.) 3. 2010 EAR, "Economic Development and Job Creation" (Major Issue 2), recommendations include creating a New "Economic Development" element of the comprehensive plan, and instituting several recommendations, including: a. Consider the potential for employment generating commercial -industrial uses in the CR510 corridor south of the city. b. Include strategies to increase the variety of housing types in the city. The EAR further states that the city lacks a significant stock of multi -family housing 4. 2010 EAR, "Annexation and Set -vice Delivery" (Major Issue 5), recommendations suggest that the city should accept voluntary annexation requests in this vicinity of the city and include assigning a FLUM designation of "Commercial General". Citations in support of this include the following: a. Policy 1-1.2.2: Agricultural for Annexed lands — The city shall use the agricultural land use classification for future annexations until such time that Page 10 105 of 177 urban growth is contiguous and agricultural activities are no longer economically sustainable. b. A Future land use map (FLUM) amendment application shall be submitted concurrently with annexation requests. c. Supporting text written within this section of the 2010 EAR, suggests that "if this area (south of the city) is developed with other than rural uses, it should become part of the city", and "the city is seeking adequate commercial and industrial lands to accommodate iits economic development needs, and many have pointed to the 510 corridor as a place to meet those needs." d. The city's FLU Element may be updated to adopt the Interlocal Service Boundary Agreement (ISBA) and its map. However, the document acknowledges that the ISBA may NOT get approved, but the city should continue to carefully pursue a rational annexation policy that is consistent with possible enactment of the ISBA, but is not dependent on it. It should be noted that the ISBA map delineates all properties south of the city limits, including the site, to 74th St and 69th St. within the city's annexation reserve area. It is generally agreed by most Sebastian leaders and residents that the city is underserved by commercial development, and that the city loses a significant amount of business resources — employment opportunities, retail sales, etc. to the county seat (Vero Beach) and the adjacent surrounding unincorporated areas to the south. This property lies strategically in a location of the future intersection of 82nd Ave/ Laconia Street and CR510. 1RC's long-range plans include the extension of 82nd Ave north form 69th street north to CR510 and improving the entire 82"d Ave corridor from SR 60 to CR510; and the city's 2010 EAR identifies the extension of Laconia Street south to CR510. These improvements will create the opportunity to locate a commercial node at a significant intersection, which will serve to create employment opportunities, business income and additional tax revenue for the city. Strategically located, this commercial site will also serve to intercept trips to destinations further away, thereby removing traffic from the network of major links (roads) and freeing up capacity of the links further south of the city. The following supports the above assertion regarding road improvements: a. Transportation Element 1.1.5 — The city shall coordinate with the IRC MPO to identify new transportation corridors to increase north/south connectivity, including Laconia Street extension south to CR 510. b. CR 510 4 lane divided facility from USI to CR512, IRC Transportation Improvement Program (FY 2017/2018 — 202112022) — FPID 405606-2-2-02. Page 11 106 of 177 c. 82"d Ave construction from CR510 to 691h St. — ROW acquisition (FY 2017/2018 — 201912020), and construction to follow — FPID 1230879-2-52-01. d. 82"d Ave paving from 26th St. to 69`h St. — preliminary engineering (FY 201712018) and ROW acquisition and construction to follow. Page 12 107 of 177 V. Compatibility with Surrounding Areas The property is located in section 25-31 S -38E and is adjacent to and north of C.R. 510 approximately '/a mile east of 84th Ave. The northern portion of the property abuts the City of Sebastian city limits. The proposal is to annex the subject property into the City of Sebastian and change the future land use designation of approximately 66.87 acres from Indian River County "R" (Rural - 1 unit/I acre) to City of Sebastian "Commercial General". The proposed use is compatible with existing and future surrounding land uses. The assumption made in support of this statement is that all of the adjacent properties along all the property lines have been targeted by the city for future annexation, and these properties will be assigned an appropriate FLUM and zoning district designation that is compatible with the subject site's. This assumption is based on the similar conditions and circumstances these adjacent sites share with the subject site, especially the city's Comprehensive Plan's Goals and Objectives regarding annexation and uses along the CR510 corridor. (Reference Section 11, "Compatibility with the city's Comprehensive Plan" for further explanation). In the short term, the adjacent sites have a FLUM of either Rural (R) or Agricultural (AG -1), and all are zoned A-1 (agriculture), and none of the sites are active agricultural operations, and are fallow and unattended. Consequently, there would not be compatibility issue between the subject sites potential commercial development and the adjacent sites' undeveloped unattended condition. Further, the adjacent sites' current FLUM and zoning should be considered as a holding designation, acknowledging that the site will be annexed into the city and given an appropriate and compatible FLUM designation in the future. Notwithstanding the above, the city has requirements in its land development code to ensure that appropriate buffering is placed between adjacent sites with dissimilar uses. The following describes the adjacent properties on all sides of the site: Portions of the North, and all the east property lines: The site is immediately adjacent to three properties along the east property line and eastern 2/3 of the north property lines. These properties are currently in unincorporated IRC and are also abandoned citrus groves. These properties have the same current IRC FLUM (R) and Zoning (A-1) as the subject site. The assumption made in this study is that these adjacent properties will also annex into the city of Sebastian in the future, and will obtain a FLUM and zoning district designation that is compatible with the subject site's. (See explanation above). Portions of the North. and all of the west and south pronertv lines: A majority of the site abuts waterways and/ or road rights-of-way which provide significant separation between any proposed development plans and adjacent lands; and in the case of the waterways, Page 13 108 of 177 also provides natural vegetative buffers. More specifically, adjacent uses and conditions along these property lines are: -North (western 1/3 of north property line) — the site abuts the city's south limits, and is adjacent to existing single family homesites in Sebastian Highlands S/D. The area is developed at approximately 4 units per acre, and is zoned RS -10. However, the subject site and these adjacent residential homesites are separated by the confluence of the South Prong of the Sebastian River, the city's Elkam Waterway, SRID Canal 200' ROW — Lateral L, and the SRID Canal 250' ROW - Lateral C. The width of the right of way varies from 215 ft to 260 ft between the site and the Sebastian Highlands. In addition, there is a natural vegetative buffer along the waterway on the subject sites north property line. In the event of development of the site, a shoreline protective buffer along the sites north property line will likely be required to be preserved and enhanced as a condition of any future site development approval. Effectively, there will be at least 215 ft. or more separation, as well as an intervening waterway and an opaque vegetative screen. -West: the site is adjacent to the SRID Canal ROW - Lateral C, a 250 ft. wide canal right of way. In addition, the city has identified the extension of Laconia St. along the east side of the SRID ROW, likely taking the west 100' of the subject site. This will provide an effective buffer of at least 350 ft. in width. Beyond the road and canal ROW lies fallow agricultural property with a L -I (IRC - low density residential) FLUM. This is the site of the former Sebastian Park PD. This is a development project of approximately 169 acres, approved in IRC as a residential PD over 10 years ago. This project was never developed, and the site development approvals have since expired. -South: the site is adjacent to the CR10 road ROW. The FDOT is currently preparing conceptual plans for the widening of this two-lane arterial highway to a four (4) lane divided highway. This will provide an effective buffer of 168 ft. (based on the FDOT's concept plans for CR 510. Beyond the road ROW to the south of CR510 lies fallow agricultural property with a AG -1 (IRC - agricultural) FLUM. Page 14 109 of 177 CONCLUSION Based on the analysis, the city can conclude that the requested annexation and land use designation is compatible with surrounding areas, consistent with the comprehensive plan, meets all concurrency criteria, will have no negative impacts on environmental quality, and meets all applicable land use designation amendment criteria. Most importantly, the subject property is located in an area that will be well suited for commercial development. Page 15 110 of 177 Ownership Documentation 111 of 177 Indian River County Property Appraiser PROPERTY APPRAISAL INFORMATION 2018 69014J,00(8S%) SUBSET: 2018-0-23147-151110 PROPERTY 23147 R COMM 10/2012015 OWNER ID: GRAVES BROTHERS COMPANY TAX AREA: 1 IMPROVEMENT VALUE 0 Legal Description 151110 2770 INDIAN RIVER BLVD STE 201LAND 23� 47 MARKET + 644,345 W 17 A OF NW114 OF SW114, SW114 OF SW114 - & W112 OF VERO BEACH, FL 32960 MITT VAL AG ACRES AG USE AS TABLE TOTAL MARKET VALUE = 644,345 SE114 OF SW114, LESS CANAL RI WS LESS S 40 FT FOR A-1 ACRES: 76.5900 AG VALUE = 80,492 RD RNV 11.000.00 127,270 1.00 0.85 A 108,180 Y 11.57 C 1,200.00 13,884 2 —n; APPR VAL METHOD: Cost PRODUCTIVITY LOSS 562,697 N A 17.37D0 AC SOH %: 0.00 ASSESSED VALUE = 81,648 31362500000500000001.0 DBA: 20,844 't 3 NA -1 6653 SPECIAL N A NSOH 54 %: 0.00 EXEMPTION VALUE _ SITUS 85TH ST VERO BEACH, FL 32967 3.67 C 1,200.00 4,404 4 a A-1 6603 SPECIAL N NSOH 55 %: 100.00 TAXABLE VALUE = 81,648 I GENERAL SKETCH INFORMATIONAm 7.71 C 1,050.00 off EXEMPTIONS UTILITIES LAST APPR, TOPOGRAGPHY LAST APPR. YR 2015 Y 22.47 C SPECIAL 1,200.00 26,954 5 -.4 ROAD ACCESS LAST INSP. DATE 07124/2015 6657 SPECIAL. N A 22.4700 AC ZONING A-1 NEXT INSP. DATE 0.05A 210,095 PICTURE PRIMARY USE 6600 # OF IMPRV NEXT REASON REMARKS 4 BUILDING PERMITS ISSUE DT PERMIT TYPE PERI411 T AREA ST PERMIT VAL SALES INFORMATION SALE DT PRICE GRANTOR DEED INFO REGION: SUED: NBHD SUBSET; IMPRDVTlLENT VALUATION UONGAREA' APARJ30FT: SALEISOFT; B -USE! IIAPR 9VEtAEfJ7 FEATURES.. WE MTHU CLASSISU: .i.a .y LENGTH 1 _., ♦. P ��. 'NITS BUILT ErrVR COND VALUE 8. i_ q FUNC COMP AD, AAJ VALUE DESCRIPTION UNITS CODE DESCRIPTION HNITG CODE REGION; SURA NBRD: 69014J,00(8S%) SUBSET: LAND VALUATION IRRWeib: CeP-Ay. IRR Acres, 011 MO.; PRODVCn1ATYVALUATION U DESCRIPTIC G LUBE 80 Is METH U. . . • . E GROSS VAL AW LANOADJ SRC MITT VAL AG ACRES AG USE AS TABLE AS UNIT ARC AS VALUE 1 -A A-1 6653 SPECIAL N A 11.5700 AC 11.000.00 127,270 1.00 0.85 A 108,180 Y 11.57 C 1,200.00 13,884 2 —n; A-1 6655 SPECIAL N A 17.37D0 AC 11,000.00 191,070 LOC 0.85 A 162,410 Y 17.37 C 1,200.00 20,844 't 3 NA -1 6653 SPECIAL N A 3.6700 AC 11,000.00 40,370 1.00 0.85A 34.315 Y 3.67 C 1,200.00 4,404 4 a A-1 6603 SPECIAL N A 7.7100 AC 11,000.00 84,810 1,00 0.85A 72,089 Y 7.71 C 1,050.00 8.095 Y 22.47 C SPECIAL 1,200.00 26,954 5 -.4 A-1 6657 SPECIAL. N A 22.4700 AC 11.000.00 247,170 1.D0 0.05A 210,095 4 Page 1 of 2 Effective Date of Appraisal: January Dale Printed: 0=312018 7:54:05PM by PacsCommand WebID-23147 Indian River County Property Appraiser PROPERTY APPRAISAL INFORMATION 2018 LANCVALUATION IRR WOW 2018-0-23147-151110 PROPERTY 23147 R COMM 1012012015 OWNER ID: GRAVES BROTHERS COMPANY TAX AREA: 1 Li DESCRIPTI01 IMPROVEMENT VALUE 0 Legal Description 151110 2770 INDIAN RIVER BLVD STE 201 *23147* UNITS UNITPRICE GROSSVAL ... LAND MARKET } 644,345 W 17 A OF NW114 OF SW V4, SW114 OF SW114 - & W112 OF VERO BEACH, FL 32960 5 A-1 96T TOTAL MARKET VALUE _ 644,345 SE114 OF SW114, LESS CANAL W WS LESS S 40 FT FOR 2.2100 AC ACRES: 75.5900_ 376 N AG VALUE 80,492 RD RNU A-1 96T SPECIAL N - 4.5900 AC 200.00 918 1.00 0.85 A APPR VAL METHOD: Cost PRODUCTIVITY LOSS = 562,697 A-1 6604 SPECIAL SOH %: 0.00 ASSESSED VALUE = 81,648 31382500000500000001.0 Dg,l{_ 3.00 C 1,050,00 3,150 904 A-1 6504 SITUS 85TH ST VERO BEACH, FL 32967 N A NSOH 54 %: 0.00 EXEMPTION VALUE _ 28,050 Y 3.00 C 1,050.00 3,150 Land Total : 5,320 NSOH 55 %: 100.00 TAXABLE VALUE = 81,648 SKETCH INFORMATION 644,345 EXEMPTIONS 80,482 UTILITIES LAST APPR. TOPOGRAGPHY LAST APPR. YR 4 ROAD ACCESS LAST INSP. DATE ZONING NEXT INSP. DATE PICTURE PRIMARY USE #OF IMPRV NEXT REASON REMARKS BUILDING PERMITS I SALES INFORMATION REGION;SUBM NBND SUBSET_ IMPROVEMENT VALUATION LMNOAREA: APpW0gFf7 SALEISOPT: "SE.. IMPROVEMENT FEATURES Ol TYPE SNAdE 0A CUSSMUB Ql.Jmy LF LENGTH :A UNIT PRICE UNITS BUILT EFFYR COND VALUE DEPR PHYS ECON FUNC COMP ADS —VALUE DESCRIPTION UNITS Cop[ DESCRIPIION UNITS CObE REGION: 6111113: NRHD: OEOSAIAOIOy Rj SUBSET: LANCVALUATION IRR WOW Cspaclly: IRR AClel: OIIWOft tt PNODUCTMIrY VALUATION Li DESCRIPTI01 ..:PING LUSE SOIL CLS TABLE HS METH UNITS UNITPRICE GROSSVAL ... iIKTVAL AS ACRES AGUSE AG TABLE AS UNIT PRC AS VALUE 5 A-1 96T SPECIAL N A 2.2100 AC 200.00 442 1.00 0.85 A 376 N 0.00 0 7 A-1 96T SPECIAL N A 4.5900 AC 200.00 918 1.00 0.85 A 780 N 0.00 0 (-1! 8Q—A A-1 6604 SPECIAL N A 3.000OAC 11,000.00 33,000 1.00 0.85A 28,050 Y 3.00 C 1,050,00 3,150 904 A-1 6504 SPECIAL N A 3.0000 AC 11,000.00 33,000 1,00 D.05A 28,050 Y 3.00 C 1,050.00 3,150 Land Total : 5,320 75,5900 644,345 80,482 4 Page 2 of 2 Effective Date of Appraisal: January Date Printed: 0312312016 7:54:05PM by PacsCGmmand WebID-23147 MSION OF CORPORATIONS 10C.I rij, jw.org Department of State I Division of Cornorations 1 Search Records / Detail By document Number l Detail by Entity Name Florida Profit Corporation GRAVES BROTHERS COMPANY Filina Information Document Number 126920 FEIlEIN Number 59-0269180 Date Filed 11/10/1932 State FL Status ACTIVE Last Event AMENDED AND RESTATED ARTICLES Event Date Filed 0812012015 Event Effective Date NONE Principal Address 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960-4230 Changed: 04/15/2008 Nlailina Address 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960-4230 Changed: 04/15/2008 Reaistered Aaent Name & Address BASS, JEFF E 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960 Name Changed: 03/26/2004 Address Changed: 04/15/2008 Officer/Director Retail Name & Address Title STD 114 of 177 BASS, ELIZABETH G 3395 BUCKINGHAMMOCK TRAIL VERO BEACH, FL 32960 Title PD BASS, JEFF E 2770 INDIAN RIVER BLVD., SUITE 201 VERO BEACH, FL 32960-4230 Title V HOWARD, DAVID F 4150 12TH PLACE SOUTHWEST VERO BEACH, FL 32968 Annual Renorts Report Year Filed Date 2015 03/19/2015 2016 03/16/2016 2017 03/16/2017 Document Images 03/1612017 -- ANNUAL REPORT View image in PDF format 03/1612016 — ANNUAL REPORT View image in PDF format 08120120 1 5 — Amended and Restated Articles View image in PDF format l 0311 91201 5 -- ANNUAL REPORT View image in PDF format 0310712014 — ANNUAL REPORT View image in PDF format 0310812013 — ANNUAL REPORT View image In PDF format 03/0712012 — ANNUAL REPORT View image in PDF format 03/1112011 —ANNUAL REPORT View image in PDF format 04/2012010 -- ANNUAL REPORT View image In PDF format 01/21/2009 -- ANNUAL REPORT View image in PDF format_] 04/1512008 -- ANNUAL REPORT View image in PDF format 04/1612007 — ANNUAL REPORT View image In PDF format 09/13/2006 — ANNUAL REPORT View image in PDF format 04/13/2006 -- ANNUAL REPORT View image 1n PDF format 04/14/2005 — ANNUAL REPORT View image in PDF format 03/2612004 — ANNUAL REPORT View image in PDF format 01/2212003 -- ANNUAL REPORT View image in PDF format 01/31/2002 — ANNUAL REPORT View image in PDF format 01 /27/2001 —ANNUAL REPORT View image in PDF format 02/09/2000 -- ANNUAL REPORT View image in PDF format 06/02/1999 — ANNUAL REPORT View image in PDF format 07/06/1998 -- Meraer View image IR PDF format 03/24/1998 -- ANNUAL REPORT View image in PDF format 04/1011997 -- ANNUAL REPORT View image in PDF format 03/13/1996 -- ANNUAL REPORT View image in PDF format 115 of 177 04/27/1995 — ANNUAL REPORT View image in PDF format 1111011932 -- Filings Prior to 1996 View image in PDF format Florida DePdrt cwt of State, OW"C' of Corporatf"s 116 of 177 Attachments — Back-up Documentation Detailed Traffic Impact Analysis submitted to the City for Annexation and Comprehensive Plan Amendment 117 of 177 Kimley»>Horn March 22, 2018 Lisa Frazier, M.S., AICD Community Development Director/CRA Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 RE: 66.9* Acre Graves Brothers Annexation and Comprehensive Plan Amendment City of Sebastian, Indian River County, Florida Kimley-Horn Project No. 942759000 Dear Ms. Frazier: Kimley-Horn has prepared a traffic impact evaluation for the above-mentioned project, which is generally located on the northeast quadrant of the intersection of CR 510 & 82nd Avenue in Indian River County. The property owner is proposing to annex the subject property into the City of Sebastian. Upon annexation, the property owner will request a Commercial General Future Land Use Map (FLUM) designation, but the property will remain in Indian River County A-1 zoning for a period of time. A methodology was established with City staff to govern this traffic impact evaluation. A copy of the agreed-upon methodology is attached to this letter as Exhibit 9. Assumed Land Uses for Subject Property Based on guidelines set forth in the agreed-upon methodology, a ratio of 10,000 -square foot per acre was applied to determine an assumed land use program for the property. This ratio yielded the following: • 10,000 square feet per acre x 66.9 acres = 669,000 square feet of shopping center/retail The shopping center/retail land use was used due to the fact that a Commercial General FLUM designation will be requested by the property owner. Trip Generation The trip generation potential for the assumed land use program was calculated based upon rates and equations obtained from the Institute of Transportation Engineers' (ITE) Trip Generation Manual, 10th Edition. Applicable pass -by percentages published in ITE's Trip Generation Handbook, 3rd Edition, were also applied. However, pass -by was limited to the lesser of the ITE calculated pass -by volumes and 10% of the adjacent street traffic. The assumed land use program's net new external trip generation potential encompasses the following: • 24,065 net new external daily trips • 514 net new external AM peak hour trips (332 in 1 182 out) • 2,435 net new external PM peak hour trips (1,167 in 1 1,268 out) Trip generation calculations are attached to this letter as Exhibit 2 445 241' Street, Suite 200, Vero Beach, FL 32960 118 of 177 Kimley»>Horn Trip Distribution Page 2 In accordance with the agreed-upon methodology, an estimation of trip origins and destinations was prepared for the project based on a transportation model run using the Greater Treasure Coast Regional Planning Model. The assumed development program was incorporated into a traffic analysis zone within the model and the model output was used to assign traffic from the subject property to the surrounding external roadway network. Model output is attached to this letter as Exhibit 3. Generally, the following distribution obtained from the model along CR 510 is below: • To/from the west along CR 510 = 48% • To/from the east along CR 510 = 52% Adjacent Roadway Operational Analysis In accordance with the agreed-upon methodology, the adjacent segments of CR 510 were evaluated upon adding traffic from the subject property and considering details found within the current Indian River County Links Maintenance Report (released in February 2018). It must be noted that CR 510 is planned to be widened from a two-lane undivided facility to a four -lane divided facility between CR 512 and US Highway 1 according to the Indian River County Transportation Improvement Program (FY 2017/18 — 2012122), The peak hour capacities along the adjacent segments of CR 510 were therefore updated to reflect a four -lane capacity. Based on the trip distribution detailed previously in this letter and estimated traffic impacts from the subject property, the adjacent segments of CR 510 are projected to operate acceptably and under their service capacity thresholds. The Links Maintenance Report calculations are attached to this letter as Exhibit 4. Other Nearby Planned Roadway Improvements The Indian River County Transportation Improvement Program (FY 2017118 — 2012122) also includes improvements to 82nd Avenue in the vicinity of the subject property. Specifically, the improvements include the following: • Construction of 82nd Avenue from CR 510 to 69th Street — ROW acquisition programmed for FY 2017118 through FY 2019120, with construction to occur later. • Paving of 82nd Avenue from 26th Street to 69th Street—The project's preliminary engineering phase is scheduled for FY 2017118, with right-of-way acquisition and construction to occur later. While these improvements to 82nd Avenue are being planned for, they were not relied upon in this traffic evaluation. The construction of 82nd Avenue south of CR 510 will provide traffic from the subject property an additional means of access to and from the property and thus reduce traffic along CR 510. Excluding this facility yielded conservative traffic estimates along CR 510. Please contact us if you have any questions or need additional information. Sincerely, f f Brian!X,; 6d, P. E. kimley-horn.com 119 of 177 Kim ey>>> Horn Page 3 Attachments: Exhibit 1 — Methodology Acceptance Exhibit 2 — Trip Generation Calculations Exhibit 3 — GTCRPM Model Output and Traffic Distribution Exhibit 4— Links Maintenance Report K:10CA_QvIA142759000 -Grave Bros AnneAdocsUf180321 N.d0cx 120 of 177 Exhibit 1 - Page 1 of 1 Memering, Alex From: Lisa Frazier <LFrazier@CityofSebastian.org> Sent: Tuesday, February 13, 2018 4:00 PM To: Mora, Nick Cc: Dorri Bosworth Subject: RE: Graves Bros. 75.6 acre annexation site Categories: External I'm not a traffic engineer but it sounds good from my end! Dorri remembers that it was 82nd Ave south from 510 to HWY 60 that was slated for improvements. Make sure to check that out too. Thanks Nick From: Mora, Nick [mailto;Nick. Mora@kimley-horn.com] Sent: Tuesday, February 13, 2018 3;49 PM To: Lisa Frazier Subject: Graves Bros. 75.6 acre annexation site Lisa, Just to recap our discussion, below is what I understand is required of the traffic study for the Graves Bros. 75.6 acre annexation site located on the north side of CR 510, east of 82nd Avenue: • The traffic study should estimate PM peak hour trip projections for the project site using ITE's Trip Generation Manual, 10th Edition. IRC typically requires a ratio of 10,000 square feet per acre for properties rezoning to commercial land use. Applying this ratio yields 756,000 square feet of retail development. Unless Joe Schulke has a site pian developed for the project documenting various uses and intensities, I'll plan to use 756,000 square feet of retail for trip generation purposes. • The traffic study must evaluate whether the adjacent segments of CR 510 meet their PM peak hou r LOS/capacity standards after project traffic is added to existing traffic. • We'll utilize IRC's most current Links Maintenance Report to obtain existing PM peak hour traffic volumes along CR 510. • We'll run a FSUTMS model to develop project traffic distribution along CR 510. Hand adjustments will be made (based on engineering judgment and knowledge of existing traffic patterns) to the distribution if raw model output appears unreasonable/unrealistic. • We'll account for future 4 -lane widening improvements along CR 510 in our PM peak hour LOS analysis. • The deliverable will be a letter style report documenting our analysis and findings (notably the resultant LOS on CR 510 considering the sum of existing traffic and project traffic). Please confirm this is acceptable or if I missed anything. Thank you, -Nick Kimfey>>>Horn 121 of 177 Kirnley>))Horn GRAVES BROTHERS ANNEXATION INDIAN RIVER COUNTY, FLORIDA TRIP GENERATION CALCULATIONS Exhibit 2 - Page 1 of 1 Land Use IntensityI Daily AM Peak Hour PM Peak Hour Trips 'Total In Out Total In I Out Proposed Site Traffic (Gross Trigs) Shopping Center 669,000 sq.R. 25,255 629 390 239 2,549 1,224 1,325 Subtotal 25,255 629 390 239 2,549 1,224 1,325 Pass -By Capture Trins Shopping Center 34% (8.587) (214) (133) (81) (867) (416) (451) 10% of Adjacent Street Traffic 10% (1.190) (115) (58) (57) (114) (57) (57) Applied Pass -By Traffic Reduction (lesser of above two rows)'` (1,190) (115) (58) (57) (114) (57) (57) Net New External Proposed Site Trips -i, 24,065 514 I 332 I 181 12,435 I 1,167 1,268 Note: 1. Trip generation was calculated using the following data from ITE's Trip Generation Manual, loth Edition Shonnine Center LITE 8201 Daily T = 37.75*(X); (X is 1,000 SF) AM Peak Hour T = 0.94*(X); (X is 1,000 SF; 62% in, 38% out) PM Peak Hour T = 3.81 *(X); (X is 1,000 SF; 48% in, 52% out) Pass -By P = 34% 2. Pass -by was limited to the lesser of the ITF calculated volumes and 10% of adjacent street traffic. FDOT Count Station 887033 was used to determine adjacent street traffic volumes. 3/21/2018 122 of 177 16 Cf- 5-1715 - I ............. lExhibit 3 - Page 1 of 31 0 t i 48 48 4!F 1: 20 211 .. 20 ROADWAY NETWORK CENTROID CONNECTORS PROJECT ZONE L CENTROID GTCRPM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 0311412018 wail" Licensed to l<imley-Horn a rMsAfla,'17 s, Inc. Exhibit 3 - Page 2 of 31 ROADWAY NETWORK ' CENTROID CONNECTORS * PROJECT ZONE CFUTROIns, S � m FN a5 - 48 a84B O C 9- CD 57 52 Zp �� 18 16 16 52 20 of 1818 d d _. - 6 8 , r i J 2 2 c u GTCRPM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 0311412018 P LUWG� Licensed to Kimley-Horn ar� QAsspri jls, Inc. . ... ....... sc 2 7 15 is IS 4u CIC VO 52 Sr 20 ..10 16 15 52 Exhibit 3 - Page 3 of 31 .............. 0 2 2 T -O,- d' 0 a 0 ROADWAY NETWORK CENTROID CONNECTORS PROJECT ZONE CF-NTRQJD-S GTCRFM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 0311412018 Licensed to Kimley-Horn a S' Inc. At .2?Ss CJ"S, . Indian River County - Links Maintenance Report Released in February 2018 Link # Link DescriptionI Capacity I I Vested 1 Available % of Project Traffic �Existing vojye Tr 11810E C.R.51011C.R.512/!65TH AVE 1.950 336 91, 11810W C.R. 510//C.R.5121/66TH AVE 1.960 700 12 11820E C.R. 5101/66TH AVE//58TH AVE 1.960 432 58 1182OW C.R.510/166TH AVE1158TH AVE 1.960 679 57 11830E C. R. 5101/58TH AVE//U.S. 1 1.960 532 73 11830W C. R. 5101/59TH AVEHU.S.1 1.960 715 79 Exhibit 4 - Page 1 of 1 PROJECT TRAFFIC IMPACT CALCULATIONS Total Available % of Project Traffic Project Traffic Project Exceed 80% PIAT nd— [anaciw [aoaciri Ont in nr ny! Traff7e wLp`plect 7 433 1.527 22.1% 0 6543 No _ 7I2 1.248 36.3% 52% in 607 No 490 1.470 25.0% 20% out 254 No 736 1.224 37.6% _ 20% in 233 No 605 1.355 30.8% 151/6 out 190 No 794 1.166 40.5% 15% in 175 No Attachments — Back-up Documentation I.R.C. Utility Department Plant Capacity Spread Sheets 127 of 177 DEPARTMENT OF UTILITY SERVICES - WATER & WASTEWATER PLANT INFORMATION Owner of System: Indian River County Department of Utility Services I UPDATED AS OF: Address: 1801 27th Street Ij 2/1/2018 City, County, State, ZIP: Vero Beach, Indian River County, 1'L 32960 Indian River Telephone / Fax: 772-567-8000, Extension 1835 / 772-770-5143 City Engineering Services: Title: Phone Extension: email: Arjuna Weragoda, Y. 1?. Capital Projects Manager 1821 aweragoda[r0ircgov.com John 13oyer, P. E'. Urtilities Hnginccr 1823 jboycrR ircgov.com I tric Charesr Gov Compliance tipecialist 1822 eeharest@iregov.com Jesse Roland flans Reviewer 1636 ircgov.com jrr)l,,itid@ilrcgov.com WASTEWATER TREATMENT FACILITY (WWTF) INFORMATION Name o(Treatment Plant Serving Project Central WWTF North WWI'F South WWTF West WWTF County Indian River Indian River Indian River Indian Rivcr City Vero Beach Vero 13cach Vero Beach Vero Beach DEP Permit Number FIA010431 FLA104389 FL.V10435 FU)041637 Expiration Date 3/29/2024 11/311/2024 4/23/2022 4/11/21121 Status Activewvgl, I law muted to Central Active lctiyc Maximum monthly average daily flow over the last 12 month period 2.681 MGD Flow muted if. Central 1.105 MCID 2.521 MGD WWII Month(s) Used January 2017 - December 2017 Maximum three-month average daily flow over the last 12 mooch period 2.519 MGD ['low routed to Central Flow MGD 2.356 MGl] l'E+ WWII; Months(s) Used January 2017 - Der bcr 2017 Current Permitted Capacity, MADF 4.000 hi(;D 0.850 MGT) 2.000 MGD 6.0110 NIDI) Future Expansion, MADF Current Outstanding Flow Commitments (w) 3.258 MGD 1.446 Y[GD (a) 2.746 MGD (a) Currenr Outstanding Flory Commirments = Afaxinnnn Aloni&5,ADF+ Plant CapaotyA.ssocrated pith 6RV's Sold to Reserve Future Capacity. (a) - South lFWTF& lr si lt"U7'Fan in a common service area PUBLIC WATER SYSTEM (PWS) INFORMATION N 00 I PWS Name: North County & South County RO Water Plants O I PWS Identification No.: 3314052 PWS Type: Community v Total Permitted Maximum Day Operating Capacity of Plant(s): 20,010,000 GPD Total Maximum Day Flow at Plant(s) as Recorded on Monthly Operating Reports During Past 12 Months: 112,768,000 GPD Attachments -- Back-up Documentation I.R.C. S.W.D.D Capacity Letter 129 of 177 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT Landfill / Administration / Recycling 1325 74" Avenue SW Vero Beach, FL 32968 Phone: 772-770-5112 Fax: 772-770-5296 March 23, 2018 Assessment Fees 1801271" Street Vero Beach, FL 32960 Phone: 772-226-1300 Fax: 772-226-1578 Mr. Joseph W. Schulke, P.E. (Sent via email: lschulke@sbsengineers.cam) Schulke, Bittle & Stoddard, L.L.C. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 RE: Solid Waste Capacity Confirmation Letter for 66.8 Acres along CR510 Dear Mr. Schulke, Please be advised that the Indian River County Solid Waste Disposal District (SWDD) does have adequate solid waste disposal capacity presently available or accessible for the above cited parcel. Based on the latest information, the Indian River County Landfill located at 1325 741h Ave SW has capacity until 2070. Should you have any questions or require additional information, please contact me at 772.770.5112. Sincerely, Himanshu H. Mehta, P.E. (FL) Managing Director Cc: Vincent Burke, P.E., Utilities Director Stan Boling, Community Development Director En S. W.D. D., helping you mink Green, Live Green. •FGBC �.},0N Pilnled on Regded Paler F-LARIDAGREEN 130 of 177 Attachments — Back-up Documentation Maps and Exhibits 131 of 177 ma $EB. ST" HOME OF PELICAN ISLAND CITybF SEBASTIAN FLIJM s i S Jrvs A 1 GRAVES BROTHERS t ANNEXATION AND COMMERCIAL GENERAL F.LU. •^ CR.5i O ^- ______--.B2NDAVE (FUTURE) t t FUTURE LAND USE MAP 2025 -out 0 1.SW 3,004 806 - CORSERVAnOd 20MMFRCIAL LIMITED =1 CRA BOUNDARY AGRICULTURE{Me%. 1 W/5—) 6_.� CC IMER=IkLGENERAL ©CHY sIXINDARY &LAND DESIGN INNOVATIONS VERY LaW DENSITY RESIDENM.L(Mak 9 av])- COMMERCIA1.512 ED COASTAL HIGH FVTARD AREAS LOW DENSITY RESWENTVLL (M- 5 aWx) RNERFRONT MIXED USE WATER NO MOBILE HOW (M" 5dot=) _ INDUSTRIAL Nort11 Orfcndu Rvenuc Sults Z95 'MEDIUMDE. .. :....1.._...eL{M.><.saWac( _IN wvnom Winter?arkFforida 32789 132 of 177 i 1 -912 ••�, 4 i 1 i� i GRAVES BROTHERS 66.87 ANNEX IRC FLUM I t�\ P,UNi -------------- R L4 R L4 W O 4 Mun�cnal Bwnderies L! Urbarl_SBrVICe—Aroa J. -ban Services Area 13 IRC—Fuw Pant Uae aac 1mm Lena U. E� Ar -1 AC -2 1 ACr3 ❑ sal) C-1 G2 C-3 CA ❑ CON. ❑ L-1 L2 M-1 M•2 MHRP MuM ■ PUH ❑ R RC ❑ R'cC T i k.!— Mun�cnal Bwnderies L! Urbarl_SBrVICe—Aroa J. -ban Services Area 13 IRC—Fuw Pant Uae aac 1mm Lena U. E� Ar -1 AC -2 1 ACr3 ❑ sal) C-1 G2 C-3 CA ❑ CON. ❑ L-1 L2 M-1 M•2 MHRP MuM ■ PUH ❑ R RC ❑ R'cC T '1-. 5 � ti Y i• r � # rpm ._ _t � 1 •�.` .a'. ---_� i' � �' 1.'.�it! 4 � �F t }� f 4�'' �• � qtr t �' ria J' 'yr• i r F rG }�-�+/�C ��' _ ''� �� r! ���: ��� Ar , r' ' �-,f' z Sf � tY y' .+ �\♦ - -,� -may (C did �,,"ne-f .' Al, Y I� r � i FUTURE EXTENSION masSMOD cA{N,.•. GRAPHIC SCALE Iur.ssl n C m cn n m m ;oO nI rm �U) M o, -v °' n-4 zn n n z z x rO\trAl GROVE r BROT i G5.87 r'+C E.IJNEY,pl ANDc6rWA,Fhrf rENFR.AL F.L.L DESIGNATION GRAPHIC SCALE Iur.ssl n C m cn n m m ;oO nI rm �U) M o, -v °' n-4 zn n n z z x L. L.r SEELASTLAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 13 June 2018 Agenda Item Title: Ordinance 0-18-07— First Reading and Transmittal Hearing - Request for Comprehensive Plan Future Land Use Map Amendment —Graves Brothers Company Recommendation: Approve Ordinance 0-18-07 on first reading and authorize transmittal to the Florida Department of Economic Opportunity (DEO) for comments Bacieround: On June 13, 2018, City Council approved at first hearing the proposed annexation of 66.87 acres of property into the city as petitioned by Graves Brothers Company, represented by Mr. Jeff Bass. Graves Brothers Company requests consideration for an amendment to the comprehensive plan future land use map (FLUM) designation from Indian River County "R" (Rural -I unit/lacre) to City of Sebastian "CG" (Commercial General). The subject site is located north of CR 510 and vacant land (County AG -1); west of vacant land (County R); east of the SRWCD/SRID right of way and vacant land (County L-1); and south of the Elkam Canal and residential development (City LDR). The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of an active agricultural site that is no longer economically viable due to changed conditions. The Planning and Zoning Commission recommended approval of the land use request for the subject property at their May 3, 2018 meeting. A large scale land use amendment (over 10 acres) must be reviewed by the Department of Economic Opportunity (DEO). Upon receipt of comments from DEO relative to the comprehensive plan future land use map amendment, this ordinance will be scheduled for a second reading and final public hearing. If Azenda Item Requires Expenditure of Funds: N/A Administrative Services Dep artment/CFO Review: Attachments: 1. Ordinance 0-18-07 4. PZmmission Minutes 2. Land Use Staff Report 5. Application 3. Statement of Impact and Concurrency Analysis has been submitted by the applicant as Attachment "A". City Manager Authorization Date: 13 June 2018 136 of 177 ORDINANCE NO. O-15-07 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF R (RURAL, I UNIT PER ACRE) ON PROPERTY CONSISTING OF 67 ACRES, MORE OR LESS, LOCATED ON 85T" STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE ELKCAM WATERWAY AND LACONIA STREET, IN THE VICINITY OF THE TREASURE COAST ELEMENTARY SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDNING AN ADOPTION SCHEDULE. WHEREAS, after careful review and a public hearing of the Planning and Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the adoption of the requested change to the Future Land Use map and the change was found to be consistent with the Comprehensive Plan. WHEREAS, the City Council has considered the criteria identified in the Comprehensive Pian and Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning Commission; and WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment and has conducted the required public hearings to receive citizen input; and WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive Future Land Use Map, are consistent with the existing future development goals of the City of Sebastian; encourages the most appropriate use of land, water and other resources; promotes and protects the public health, safety, and general welfare; provides adequate and efficient infrastructure and resources; and protects the public interest within the City of Sebastian. NOW, THEREFORE, BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: 137 of 177 Section 1. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map (FLUM) adopted by this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See attached Exhibit "A " Property Survey Section 2. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include the affected property, and designate the same as Low Density Residential (LDR) and Commercial General (CG) in accordance with the requirements of Florida law. See attached Exhibit "B " Future Land Use Map Section 3. TRANSMITTAL. The City Manager is directed to transmit a certified copy hereof to the authorities designated under Fla. Stat. 163.3184(3) upon passage at first reading, and proceed herewith in accordance with the provisions of Fla. Stat. Chapter 163. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section S. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. EFFECTIVE DATE. This Ordinance shall take effect upon the concurrence of the issuance of a Notice of Intent by the Florida Department of Economic Opportunity or other final action finding the amendment herein in compliance. Section 7. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 13th day of June, 2018, and adopted on second/final reading at a regular meeting of the City Council on the day of , 2018. 138 of 177 PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 13th day of June, 2018 by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert Iovino Councilmember Bob McPardan ATTEST: Jeanette Williams, MMC City Clerk 139 of 177 ADOPTION The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert Iovino Councilmember Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this 52018. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA am Mayor Jim Hill day of Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney 140 of 177 \ I 1 BLOOC 36I I I 1 sEassnAx rnaawxDs enr rl \ F lriE1G R� ELKCAM /%'FDUxp 1•a {ROH PIPE P -,o6 aa.{P) 'R5• w y.,�-y+ {� 1/4 SECTION UNE 1` 10, -N 6954'51' E 76677 IC) �� -_J al �71 25 WEST 1/4 CWrxER ~ - BELncn is-al-ae ` {) $ NT N 40'1416' E 950.65 ) ICATO Axa' CTERONC OF ECTIONE25 FpukO ] A DD38`rd' Y 7S3~ n3.21' S (�� NC IOE.NRFI('Aj]ON AT CENTER Qr' SECTION 25 YDNIs1LNT /� N 00'16'19' E 16300' C jNo D�TRlncAnon7 �, sRCI� o l ~ . - \ S UNE m mm LINE EA BISE'f5'ry�T34lE' (C~ 12 V HIGH BARB WIRE FENCE I \ y \ 2 HIGH gNiB WIRE FFNCE \ R p9! \ RIGH RARE MORE FENOE VAIJDR I C.r ; TLO,W. T• 1 i 6 i o j UNE 1 \ N W ? /� OF J �i/ i ��=� NL- f T 0 ♦� :rj' �' ' 2LDa' _ ' SR ca i \ ` RIGHT OF WAY I I WEST 17 ACRES OF \ \ r N I/4 OF Sw 1/4 I �� 12.93'-I - I I ♦ ��� F � 4 4' IRCR SANG WIRE FENCE � I \ 1 I TSN CF FANK �i_ //SRC # 1 1 S95T1Nw ff.`, _- �A� 5 493Toi rt %siY TCI \ +/ I \ 8 _ S 1 �'"F-t�S�GLwsrm' sn.eC c „ � s„ass:•m• Al u]1s{n (L_�} _ - - I §z9a ;E>tlsnnc Psvr weLL x �q-i Y 7RFnw/cwt \ \ GATE STAYPr� "CRIT -.R P9SOC.• \ PrrNP SFIEO \ I a \\Ir Qq C1.V1 A \ Pi'srR-b.W, LINE I �w I I u tsr 1/2 OF Sar 1/4 OF GRD 1/4 n - _ VACANT 7/'t or spY i`�Y- b SF 714 I✓i �.�YI/ ?/`r gvacANr § N I R.O.W. UNE N-ObMD 5/6'01 RESAR O IOENDFlFATI4N 5 Ds'E9'0' EEsLd9' (41-�IQL�If�(5 DISRfRaED FOUND 3"03' CONCRETE MONUMENT'J,SI yl9 B�62.95' NO IDEr r[CARCII 999 DESCRIPTION: THE WEST 17.0 ACRES OFTHE NORTHWEST 114 OP THE SOUTHWEST 114; ANO THE SOUTHWEST 114 OF THE SOLMMIEST 114; AND THE VVEST 516 OF THE SDU EAST iM OF THE SOUTHWEST IN, OF SECTION 26. TOWNSHIP 31 SOUTH, HANGE 3D EAST; LESS AND EXCEPT THE SOUTH AD 0FEET THEREOF FOR ROAD RIGHT OF WAY; AND LESS AND EXCEPT THE SEBASTIAN RIVER IMPROVEMENT DISTRICT CANAL RIGKrS OF WAYS, ALL LYING AND BEING IN INDIAN RIVER COUNTY. FLORIDA. THE ABOVE SURVEYED PARCELS CONTAINING 2.912083.23 S.F. OR 66.87 ACRES MUNICIPAL ADDRESS: 65TH STREET, VF RD BEACH, FLORIDA 32967 PARCEL No. 313d2661i600606R0000tA -Y YO W9 GENE UL NOTE! AN D REPORT, ,. ,WLE99 IT.-THE-MfORYATNFULPuaawES VhS-.1 AfelgTP1.roU. 1931 SJINErDP-MAPPEP.-GpRAWWG. 2 mE -1 am DF FIELD WGPo( PEirORYLG F00. 7'. xYrviL sCWVEr EFFQiF wi15 JE[EIxeEW 1. .1 ECR 1-0,17 ADDRIONS. 1 wTt xEAECn MEEw9m uPCN THE 1p wrFAlfNr C.PTtM OF IG51 r'JIWTYENT OF EC: v. NID ARE PFWELTEDW TN= RORruw STAIE -1 rAOROTMTF sYG1Et,. RPRmn EwyT ]r1NE I.1 ANO 1. 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ONE EOP sA9erAAr s6rF.R YrvarWc Fa 1J AW ..8 � I � ' (DESK ED) 01�IE NQ_ REVISION BY DATF, 7Et FAX: CQ ' I I {� PAwNaE ]tlW"dE 4 _ 4 YAEEA MILK ' COMM A rrrRm N-ObMD 5/6'01 RESAR O IOENDFlFATI4N 5 Ds'E9'0' EEsLd9' (41-�IQL�If�(5 DISRfRaED FOUND 3"03' CONCRETE MONUMENT'J,SI yl9 B�62.95' NO IDEr r[CARCII 999 DESCRIPTION: THE WEST 17.0 ACRES OFTHE NORTHWEST 114 OP THE SOUTHWEST 114; ANO THE SOUTHWEST 114 OF THE SOLMMIEST 114; AND THE VVEST 516 OF THE SDU EAST iM OF THE SOUTHWEST IN, OF SECTION 26. TOWNSHIP 31 SOUTH, HANGE 3D EAST; LESS AND EXCEPT THE SOUTH AD 0FEET THEREOF FOR ROAD RIGHT OF WAY; AND LESS AND EXCEPT THE SEBASTIAN RIVER IMPROVEMENT DISTRICT CANAL RIGKrS OF WAYS, ALL LYING AND BEING IN INDIAN RIVER COUNTY. FLORIDA. THE ABOVE SURVEYED PARCELS CONTAINING 2.912083.23 S.F. OR 66.87 ACRES MUNICIPAL ADDRESS: 65TH STREET, VF RD BEACH, FLORIDA 32967 PARCEL No. 313d2661i600606R0000tA -Y YO W9 GENE UL NOTE! 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A- Peri Of mlYaloEnr I (0) O95DNF0 DATA ORB tl119At RECORD DOX - (P) Por DATA p (C) mom aAtA C a -TIE amt stzucmla: (D) DFID DATA I.R.F w.cO. EADAM NKR FAM!$ YA1ER CPrtRA DS cf Q ER TRW xFL 1A.F.C.SD. LIDNr R ER rVnS ""XM`5�NSAX ® rFCEPR¢:E\cAly NNgR SLI. R V. WCE cnuxn. P,RWA t9 SRDTWTY au --OVA �,R.W.GD. 6EBASIWr RRFA ■A. -R r.ORtAOL D'GIRICf # r110 u0A R.1.a iRNAF - M swRarEYrxT DSlett i Et c1.,,E. SRC .SEI Ih' dx�gl 11� IpxG EFBAR/GP `CAM DATE :D-6198ElE.Ri,zD17 PROJ.a :7T�t9s CALCULATEDI SWTH 1/4 CORNER € _ OF SECTION 25 I FOUND 1/2FC� REBRR/CAP SrAYPED A+6GG' SRAC W 1/Y• yu4.{EST'. it L RWW/w ST4FE3 'ATM IE]OS• u - 75.60' CMa;R ASSOG'4 7/4ro11 PIPE [I x 89'56'51• E BN.ES (ct _ + VERO BEACH, FLORIDA 32967 NOD %n9 IDENr:OGArroN _ .-.� 2 ) MFW -F J� -fr s �.II'S5' E 13]➢.O7 40) - J� _ TEL- (n2) 56&41st FAX: (!72) 562-7186 s araaEr _&IGNATLREOAS FILENAME: t7k195AN.g INDIAN RIVER: COUNTY, FLORIDA "BLOCK 7 NQ_ REVISION BY DATF, 7Et FAX: � � �,A� ti�dx �.� ,�..s.e.�„��,w, CARTER ASSOCIATES. INC. CARTER ASSOCIATES. INC. PRgEEA6LY-T �I FOUND 5/8-! 4 41" Dwg. q: 207b3� FWND Y.S- NRIL IAP srPRICE0 1rO690S)' I I HO3,S NO IDENTIFICATION PRICE (LB I D,32'TE4 a2C'E mm'E-; EXHIBIT A GRAPHIC SCALE 150 D 15p 3W 43rJ SCALE: (I McN - I50 Fe l) ® GRAVES BROTHERS COMPANY {�`j w° s"w' 1�C�7r�ASSQC�'j'�'„�,Y1[C. _- GF9AVESBROTHERSGOMPA?I"�- 'RAVES BROTHERS DATE :D-6198ElE.Ri,zD17 PROJ.a :7T�t9s BOUNDARY SURVEY ( SHEET � 85TH STREET CONSULTING ENGINEERS AND LAND SURVEYORS DRAWN 8Y: FSCIDJM APPD. By: FSC PART OF THE SOUTHWEST 114 OF + VERO BEACH, FLORIDA 32967 1708 21 st STREET, VERO BEACH, FL 32960 _ PLOTBr : DDrid LLwH" SECTION 25, TOWNSHIP 31 SOUTH, RANGE 38 EAST 0 -!n RerisdPersMmiRat Nc9lher DEL !?R'17 TEL- (n2) 56&41st FAX: (!72) 562-7186 FRE:oANXS,,CEICGIIRENSE Na 4765 _&IGNATLREOAS FILENAME: t7k195AN.g INDIAN RIVER: COUNTY, FLORIDA "BLOCK 7 NQ_ REVISION BY DATF, 7Et FAX: � � �,A� ti�dx �.� ,�..s.e.�„��,w, CARTER ASSOCIATES. INC. CARTER ASSOCIATES. INC. F.B.& 856WBM218. -GDA 2n$ l 79205 F.B.B PG.: B56WBl7B 41" Dwg. q: 207b3� Cm CT S�T�1V HOME OF PELICAN ISLAND G -R ES BROTHERS 66.8 ANNEX CITX OF SEBASTIAN FLUM , EXHIBIT B 142 of 177 241 if GRAVES BROTHERS _,. ANNEXATION AND — 3 .„ COMMERCIAL GENERA. F �- S;TE ... C.R.510 t F Nt�p�r�+4tt � 12NO AVE(FUTURQ pp 1� , FUTURE LAND USE MAP 2025 Feet 4 1.500 3.000 6.000 � cowsERwnoN coMMERcwLUMrtRA ED QcBoclraur AGRICULTURE (Mn. I dWSeoj AM CQMMERCIALGENERAL © LITY BOUNDARY DMON INNOVATIONS &LA" VERY LOW DENSITY RESIDENTULL(m.. 7dulac) MCOMMERCIALS12 u—'�' COASTALHIGH HAZARDAREAS 1� LOW DENSITY RESmENTVL (Ma 5 dWu) _ RIVERFRONT MIXED USE NATER 140 /Y.,fh 0.4cnd. A- HOME HOW 59WOCI INDUSTRIAL 295 _ MEDIUM DENSITY RESDENTIAL (" 86-1 - *4nTUTX) AL .5uitr Wl,.t.r Pork Fled. 3Z7E9 142 of 177 tit NOME Of PELICAN ISLAND Community Development Department Comprehensive Plan Amendment Application Staff Report 1. Project Name: Graves Brothers CR 510 2. Requested Action: Land Use Change from County "R° (Rural — 1 unit/1 acre) to City of Sebastian "CG" (Commercial General). 3. Project Location a. Address: 85`h St. (CR 510), 8400 block, Vero Beach, FL 32967 b. Legals: See survey C. Indian River County Parcel Numbers: 31-38-25-00000-5000-00001.0 4. Project Owner: Graves Brothers Company 2770 Indian River Blvd, Suite 201 Vero Beach, FL, 32960 (772) 562-3886 E -Mail: jbass@gravesbrotherscompany.com 5. Project Agent: Joseph W. Schulke, PE, Schulke, Bittle & Stoddard, LLC 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 (772) 770-9622 E -Mail: jschulke@sbsengineers.com 6. Project Engineer: Joseph W. Schulke, PE, Schulke, Bittle & Stoddard, LLC 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 (772) 770-9622 E -Mail: jschulke@sbsengineers.com 7. Project Surveyor: Same as above 8. Project Description a. Narrative of proposed action: Graves Brothers Company requests consideration for an amendment to the comprehensive plan future land use map (FLUM) designation of approximately 66.87 acres from Indian River County "R" (Rural -1 unitllacre) to City of Sebastian "CG" (Commercial General). A request to annex the 1 143 of 177 subject property into the City of Sebastian will be made to the City Council. The subject site is located north of CR 510 and vacant land (County AG -1); west of vacant land (County R); east of the SRWCD/SRID right of way and vacant land (County L-1); and south of the Elkam Canal and residential development (City LDR). The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of a former agricultural site that is no longer economically viable due to changed conditions. The subject site abuts the City's south limits and is adjacent to existing single family homesites in the Sebastian Highlands S1D. The area is developed at approximately 4 units per acre and zoned RS -10. The subject site and these adjacent residential homesites are separated by the confluence of the South Prong of the Sebastian River, the City's Elkam Waterway, and the SRID Canal 200' ROW. In the event of development, the City requires appropriate buffering is placed between adjacent sites with dissimilar uses and a shoreline protective buffer will likely be required to be preserved as a condition of development. The Commercial General (CG) land use category includes "general retail sales and services, highway oriented sales and services; and other general commercial activities, including hotels and motels, or residential complexes or other transient quarters." A change to CG land use will provide the flexibility to allow the property owners to develop a mix of uses that are consistent with the City's Comprehensive Plan objectives as well as the project needs. A primary consideration in the allocation of lands for future commercial developments is the size of the primary market area. Projections of future commercial land is low in Sebastian compared to other communities in the State. A projection within the existing Comprehensive Plan places the need for additional commercial at approximately 205 acres over existing uses (2008) including the need for an additional 137 acres of commercial general. A Floor Area Ratio (FAR) of 0.6 will be set for any commercial general development (FAR equates to a building's total floor area (gross floor area) to the buildable land area). b. Current Zoning: C. Adjacent Properties Zoning County A-1 (Agriculure-1) Current Land Use North: RS -10 Residential East: A-1 Vacant/Agriculture West: A-1 Vacant/Agriculture South: A-1 Vacant/Agriculture d. Site Characteristics (1) Total Acreage: 66.87 acres 2 Future Land Use LDR R (County) L-1(County) AG -1 (County) 144 of 177 (2) Current Land Use(s): (3) Soil: (4) Vegetation: (5) Flood Hazard: (6) Water Service: (7) Sanitary Sewer Service: (8) Parks: (9) Police/Fire: Vacant Oldsmar Fine Sand Immokalee Fine Sand (hydric) Citrus/Agriculture and wetlands Zone X; southernmost 10% is Zone AE Indian River County Utilities Indian River County Utilities NA Sebastian Police — 6.9 miles County Fire — 4 miles 9. Comprehensive Plan Consistency a. Future Land Use: Consistent b. Traffic Circulation: Consistent C. Public Facilities: Consistent d. Housing: Consistent e. Coastal Management: Consistent f. Recreation and Open Space: Consistent g. Conservation: Consistent h. Intergovernmental Coordination: Consistent 10. Conformance with Code of Ordinances: Consistent 11. Changed Conditions: Vacant agricultural property which is no longer economically viable. The proposed future change to general commercial meets changes in development patterns and infrastructure improvements, such as the widening of CR 510 and future extension of 82 Id Avenue. 12. Land Use Compatibility: Subject property lies adjacent to the southern boundary of the City. The change in land use provides for a higher intensity of use than the current land use, however, future demands for commercial development along the widened and improved CR 510 and future extension of 82nd Avenue supports the future need for this 3 145 of 177 use. Therefore, it is consistent with projected future growth and development expressly defined within the 2010 EAR and the Comprehensive Plan. 13. Adequate Public Facilities: Provided — Adequate capacity exists for public utilities (water, wastewater) for the commercial development. Interior roads and drive isles will remain under private ownership and maintenance; and on-site stormwater will be operated and maintained by the owner. FDOT and the County have programmed the extension of 82nd Ave and the widening & improvements to CR 510 which will increase the capacity and safety of the main roadways serving the project. 14. Natural Environment: The subject property contains wetlands and natural slough areas that are under the jurisdiction of federal, state and city regulations. Consequently, impacts to environmental resources would require the approval of those agencies and mitigation to off -set any impacts. 15. Economic Effect: Provided — A change in future land use of this property is projected to provide a higher net positive tax base for the City with the addition of approximately 66.9 acres with up to 10,000 - 13,000 square feet of general commercial building area per acre of site. Commercial land use provides a higher potential for revenue to the City, and lower service costs, per unit than single family residential. The proposed development will not adversely affect the property values in the area, or the general health, safety and welfare of the community. 16. Orderly Development: The proposed land use change is consistent with the comprehensive plan. The Comprehensive plan identifies a need for commercial development to meet projected 2025 growth. The Comprehensive Plan and 2010 EAR recommends that the City should seek to annex areas south of the City along the CR 510 corridor within the urban service boundary. The property has provided assurance of the availability of sufficient public facilities and access. 17. Public interest: The City of Sebastian Comprehensive Plan outlines the necessity to incorporate and/or annex parcels south of the City as part of the annexation reserve area acknowledged within the 2010 EAR. Commercial uses along this major corridor serve the public interest and are properly separated from existing incompatible uses. Therefore, staff finds that the proposed annexation/land use change is not in conflict with public interest. 18. Other Matters: The requested land use change and future annexation will provide consistency with the City's future land use map of the comprehensive plan. The proposed land use change will create a slightly greater impact on transportation, safety and solid waste facilities within the urban service boundaries. These impacts will be mitigated by the additional generation of taxes and fees. Transportation impacts will be mitigated by intersection improvements addressed as part of the traffic analysis. 19. Analysis: In the City of Sebastian's adopted 2010 EAR, the City is encouraged to pursue voluntary annexations of areas south of the City along the CR 510 corridor in order to meet the projected need for residential/commercial acreage. Graves Brothers Company requests consideration for an amendment to the comprehensive plan future land use map (FLUM) designation of approximately 66.87 4 146 of 177 acres from Indian River County "R" (Rural -1 unitl1acre) to City of Sebastian "CG" (Commercial General). A request to annex the subject property into the City of Sebastian will be made to the City Council. The proposed future change to general commercial meets changes in development patterns and infrastructure improvements, such as the widening of CR 510 and future extension of 82nd Avenue. The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of a former agricultural site that is no longer economically viable due to changed conditions. 20. Conclusion: The requested land use change from R (County) to CG is consistent with the Comprehensive Plan. 21. Recommendation: use change. Lisa L. Frazier, AICP PREPARED BY Staff recommends the City Council approve the requested land 616118 DATE 5 147 of 177 ATTACHMENT A TO BE ECO -FRIENDLY, PLEASE SEE "ATTACHMENT A" PAGES 95-135 PREVIOUSLY SCANNED FOR THE ANNEXATION — ITEM #Ila 148 of 177 DRAFT PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF MAY 3, 2018 than the existing structure. He also resubmitted a plan to lower the slab another six inches, so the new structure would be about 12 inches lower than the existing structure. Mr. Reyes asked about the remaining trees on the property, and Mr. Flores said they plan to remove all the trees from the lot. He will acquire a permit to remove the oak tree and will eventually have to mitigate that by planting two oaks. Mr. Reyes asked about the capacity of the present septic system, and Mr. Flores explained that, unless there is another bedroom added, there does not have to be an increase in the capacity of the septic system. Mr. Reyes would like to see a landscape plan. Mr. Flores stated he would submit a landscape plan. Ms. Bosworth stated they will be required to have 34 hedge plants around the building, and staff will confirm that the hedges and 15 trees are in place before the CO is issued. Mr. Reyes inquired whether the headwall in the rear of the lot is continuous across both lots. Mr. Flores stated yes. Ms. Kautenburg inquired if this project is in an area where there is question as to the stability of the seawalls. Ms. Bosworth stated any structural stability on the lot will be considered by the Building Department. Ms. Kautenburg stated she is uncomfortable with the bathroom in the garage and all the access doors making it appear as an additional living space. Ms. Bosworth stated they were required to label the use of each area so it is clarified for any future owner as to the intended uses for the structure. Mr. Roth stated from the drawings the roof looks higher than the roof on the existing structure. Mr. Flores assured the Commission that the engineers were out and studied it, and the new structure will be 12 inches lower than the existing roof. Hearing no further questions or comments from the Commission, Ms. Kautenburg asked for a motion. A motion to approve the Accessory Structure Review at 480 Concha Drive with an attached garage with the conditions that there be submitted a landscape plan showing proper foundation plantings, hedge plants and trees to be compliant with City code was made by Mr. Carter and seconded by Mr. Alvarez. Ms. Bosworth asked the Commission to allow staff to verify landscaping compliance at the final inspection as to not hold up issuance of the building permit. Mr. Carter amended the motion to exclude that condition. Mr. Alvarez agreed. Motion passed unanimously by voice vote. B. Public Hearing — Recommendation to City Council — Large Scale Comprehensive Plan Future Land Use Amendment — Graves Brothers Company, 149 of 177 PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF MAY 3, 2018 Applicant — Section 25, Township 31 South, Range 38 East — Subject Parcel being 75 Acres, More or Less, Located On CR 510 — Request is for CG (General Commercial) Land Use Mr. Stokes read the item into the record. Joseph Schulke of Schulke, Bittle & Stoddard, Vero Beach, represents Graves Brothers concerning this project. He described the property as being on the north side of CR 510 and abuts the City limits in the Laconia area south of the south prong of the Sebastian River/Creek and east of the Lateral C Canal. The property is 66 acres. He described the history of how the County recommended properties that could be annexed to the City, this being one. He stated the City's comprehensive plan indicates the City is in need of commercial, industrial, and multi -family property and needs to add that to their plan. He described this property is at a proposed intersection where there will be a lot of traffic. Inter -County and FDOT are planning to extend 82nd Avenue from its current termination point all the way to CR 510, and that will be the new truck route. The CG designation in Sebastian does support commercial, light industrial, and multi -family development. Ms. Kautenburg asked for questions/comments from the Commission. Mr. Carter asked about the projected time line of this project. Mr. Schulke opined that it will be concurrent with the 82nd Avenue and 510 improvement plan, which will probably occur in 2021-22. Mr. Qizilbash asked who owns the property north of this property. Mr. Schulke identified the property north of the eastern portion of this property as being owned by the City and the Sebastian River Improvement District. Ms. Frazier stated everything south of the Elkham Canal is in the County. Mr. Mauti asked Mr. Schulke to estimate how many residential or multi -family units would be developed if commercial development was not pursued. Mr. Schulke stated the developer does not have a plan in place at this point, but it could be 100-200 units plus the commercial component. Mr. Roth asked where 82nd Avenue will be in relation to this property. Mr. Schulke stated it will be on the east side of the canal and the west side of this property. Mr. Roth 150 of 177 PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF MAY 3, 2018 asked the staff when 82nd Avenue is extended, who will finance that. Ms. Frazier explained that the DOT is bringing 82nd Avenue just to 510 at this point, and there are no plans to extend 82 d Avenue north to the River. Mr. Reyes questioned if the DOT proposed improvement is for a truck route. Mr. Schulke stated it is a designated truck route to go from 512 to 510 to 82nd Avenue to State Road 60. Mr. Reyes is concerned with the impact on the wetlands and the increase in truck traffic entering the City. Mr. Alvarez shares Mr. Reyes' concerns and is concerned about the future of Laconia. Ms. Kautenburg thinks this project would be a good addition to the City. Ms. Kautenburg asked for public input in favor of the project. Ben Hocker, Sebastian, asked if the Commercial General designation would allow apartment complexes. Ms. Frazier explained that it could become a mixed-use development with commercial and high-density residential. Ms. Kautenburg asked for public input opposed to the project. Nikki Grant, Laconia Street, Sebastian. Her concern is that the applicant could not give many specifics for the plan, and she thinks it is premature to approve the project and is concerned that, if the property becomes commercial, it is going to cause a larger drainage demand on the area. She also objects to a truck route going through the Highlands. There being no further public input, Ms. Kautenburg asked the staff for their input. Ms. Frazier reviewed the staff report and the considerations to be made by the Commission in determining a change in future land use, including the fact that future commercial development projections are low in Sebastian compared to other areas in the State. She also stated there are no future plans for Laconia as being part of a truck route. Staff thus recommends a favorable recommendation to approve the requested land use change. Ms. Kautenburg called for deliberation/questions by the Commission. 151 of 177 PLANNING AND ZONING COMMISSION PAGE 6 MINUTES OF REGULAR MEETING OF MAY 3, 2018 Mr. Roth questioned how the land use can be changed if the property is not in the City. Ms. Frazier explained that the Commission is only recommending change in land use, and it will be up to City Council to determine if this property should be annexed by the City. Mr. Reyes raised the question of how annexations come to the City. Ms. Frazier explained that requests for annexation are matte to the City by others. There being no further discussion, Ms. Kautenburg called for a motion. A motion was made by Mr. Carter, seconded by Mr. Roth that the Planning and Zoning Commission forward a favorable recommendation to City Council to approve the requested land -use change to General Commercial by the applicant, Graves Brothers Company, for Section 25, Township 31 South, Range 38 East -- of approximately 75 acres. Ms. Kautenburg called for a roll call. ROLL CALL: Mr. Reyes -- No Mr. Hughan -- Yes Mr. Roth -- Yes Mr. Carter -- Yes Mr. Alvarez -- No Ms. Kautenburg -- Yes Mr. Qizilbash -- Yes Total vote was 5-2 in favor. Motion carries. Ms. Kautenburg stated that the public hearing was closed. C. Quasi -Judicial Public Hearing — Site Plan Modification. --Sunshine Early Learning Center — 2,150 SF Building Addition — 1001 Roseland Road — RS - 10 (Single Family Residential) Zoning District Mr. Stokes read the item into the record and swore in anyone who will be speaking on this project. Mr. Qizilbash stated he recused -himself from voting on this item and signed the recusal 8-B form. Ms. Kautenburg asked members of the Commission if anyone had any ex parte com- munications on this project. Members indicated no. Ms. Kautenburg asked for the 152 of 177 Permit Application No. au City of Sebastian HWE� Development Order Application _ Applicant (If not owner, written authorization (notarized) from owner is required) Name: Graves Brothers Company Address: 2770 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772) 562-3886 ext. 109 FAX Number. ( 772 ) 562 -8 -565- E -Mail: ibass@gravesbrotherscompany.com Owner (If different from applicant) Name: Address: Phone Number: ( ) - E -Mail: FAX Number: ( ) Title of permit or action requested: Comprehensive Plan Amendment (Land Map) PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-112' BY 11' COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM, A. Project Name (if applicable): Graves Brothers CR 510 B. Site Information Address: 85TH ST VERO BEACH, FL 32967 Lot: Block: Unit: Subdivision: See attached survey Indian River County Parcel #: 31382500000500000001.0 Zoning Classification: Existing: A-1 Future Land Use: Existing: R (IRC) Proposed: A-1 Proposed: Commercial General (City) Existing Use: Proposed Use: Agricultural (Vacant) Commercial C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): Request to annex the subject property into the City of Sebastian and change the future land use map (FLUM) designation of approximately 66.87 acres from Indian River County "R" (Rural - 1 unit/1 acre) to City of Sebastian "Commercial General". DATE RECEIVED: 3 1� 91I V FEE PAID: $ j)6b D . co 1 S'00 , �n 1 RECEIVED BY: 153 of 177 Permit Application No. I D. Project Personnel: Agent: Name: Joseph W. Schulke, P.E., Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 f Phone Number: ( 772) 770 - 9622 FAX Number: (772 } 770 -9496 E -Mail: Attorney: Name: - Address Picone Number: ( ) - FAX Number: f E -Mail: - - Engineer: Name: Joseph W. Schulke, P.E., Schulke, Bittle & Stoddard, LLC Address -� 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number:( 772) 770 - 9622 FAX Number: ( 772) 770- 9496 1 E -Mail: jschulke@sbsengineers.com ! Surveyor: I Name: Address Phone Number. ( ) - FAX Number.- E-Mail: umber:E-Mail: 1 Jeff Bass , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: N/I AM THE OWNER _ I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE AND TRUUQ BEST OF MY KNOWLEDGE AND BELIEF, SIGNATURE Jeff Bass DATE SWORN TO AND SUBSCRIBED BEFORE ME BY WHO iS PERSONALLY KNOWN TO ME OR PRODUCED ASIDENTIFICATION, IFICATION, THIS :2(, DAY OF 01l PrCC h �{ 201% NOTARY'S SIGNATURE ✓ C, L� l PRINTED NAME OF NOTARY�, ridALfkr (k COMMISSION NO./EXPIRATION E (151%+ at, 2020 SEAL: ' LINDA A. CONNELL Notary Public, State of Florida My comm. expires Mar. 26, 2020 No. FF 965184 Bonded thru Ashton Agency, Inc. (800)451-4854 154 of 177 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. IME, V THE OWNER(S) I _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE City staff/P&Z/ Council BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. IIWE HEREBY WAIVE ANY OBJECTION OR DEFENSE 11WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MYIOUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY MEIUS VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIGNATURE Jeff Bass DATE Sworn to and subscribed before me by who is personally_ known to me or produced as identification, this -44,-k%day of {ry AerV\ Notary's Signature Printed Name of Notary Commission No./Expiration F�" Alps I-OLr Seal: LINDA A. CONNELL Notary Public, State of Florida My comm. expires Mar. 26, 2020 No. FF int Ashton Agency, Inc. (800)451-4$554 -30 J�e t 55 ,20 155 of 177 Permit Application No. Ma Supplemental Information HOME OF PELICAN ISLAND Comprehensive Plan Amendment (Land Use) ATTACH ADDITIONAL PAGES IF NECESSARY. 1. Current land use map designation: R (IRC) 2. Proposed land use map designation: Commercial General (City) 3, Size of project in acres: 66.87 4. Describe the impact of the proposed change on the other elements of the comprehensive plan and applicable ordinances of the City. See attached statement. 5. Is the proposed amendment consistent with the other elements of the comprehensive plan? If not, which one(s)? Yes, see attached statement. 6. Is the proposed amendment in conformance with applicable substantive requirements of the city of Sebastian Code of Ordinances? If not, which one(s)? Yes, see attached statement. 156 of 177 Permit Application No. 7. What land use and development changes have occurred since the effective date of the comprehensive plan which are relevant to the proposed amendment? None - undeveloped, former agricultural site. 8. Is the proposed amendment compatible with the existing or future land uses of the city? If not, why not? Yes, see attached statement. 9. Are there adequate public facilities to serve the proposed land use? If not, which one(s) are not adequate? Yes, see attached statement. 10. Would the proposed amendment result in a significant adverse impact on the natural environment? If so, describe the impact. No, see attached statement. 157 of 177 Permit Application No. 3 11. Would the proposed amendment adversely affect the property values of the area, the general health, safety and welfare and impact the financial resources of the city? If so, describe how. No, see attached statement. 12. Does the proposed amendment result in an orderly development pattern? If not, describe. Yes, see attached statement. 13. Attached the following: v a_ A verified statement showing each and every individual person having a legal and/or equitable ownership interest in the subject property except publicly held corporations whose stock is traded on a nationally recognized stock exchange, in which case -the name and address of the corporation and principal executive officers will be sufficient. J b. Attach a list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. V c. A survey and legal description of the property for which the land use amendment is being requested. 158 of 177 Council Meeting Date: Agenda Item Title: Recommendation: OFFICE OF THE CITY ATTORNEY 13 June 2018 Second Reading and Public Hearing of Ordinance No. 0-18-01 Relating to Medical Marijuana Approve Ordinance. Background: As we are all aware, marijuana remains a Schedule 1, illegal drug, pursuant to federal law. Regardless of the purported impact of the constitutional amendment approved by the voters in Florida, marijuana remains an illegal substance. However, given the constitutional amendment, the Legislature put in place a bi-lateral system which authorized municipalities to either ban medical marijuana entirely or to allow it without restriction in the same manner pharmacies are allowed (Senate Bill 8-A). Therefore, unlike other "specialized" industries (adult entertainment, alcohol sales, etc.), the City cannot have local requirements providing for limiting the number of medical marijuana dispensaries, nor can we establish any other distance limitations, such as a separation from churches, parks, community centers or daycare centers, unless those requirements apply_ to pharmacies as well. Basically, if a pharmacy would be properly allowed in a location -- then a medical marijuana dispensary will be allowed. Under our current zoning (and considering the 500 foot separation from schools provided for in SB -8A), a medical marijuana dispensary could located on any property classified as: IN (Industrial District), CWR (Commercial Waterfront Residential District), CR (Commercial Riverfront District), CL (Commercial Limited District), CG (Commercial General), or C512 (Commercial CR -512 Corridor District). At the direction of Council on March 14, 2018, the City Attorney's Office undertook to provide location restrictions which would apply to pharmacies and medical marijuana treatment centers/ dispensaries alike. Those restrictions are as follows: Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any public school, charter school, private school, daycare or childcare facility. Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any church, public or private park, playground, public recreational facility or community center. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacy or medical marijuana treatment center, and only one such business shall be located any any single shopping center. 159 of 177 Second Reading and Public Hearing of Ordinance No. 0-18-01 13 June 2018 Page 2 of 2 With these distance requirements in place, the available locations for medical marijuana treatment centers/ dispensaries are greatly reduced, as are the locations that future pharmacies may open. Anv existing Pharmacv which is within one of these restricted areas is allowed to remain as a lawful nonconforming use. The attached map shows the areas where a medical marijuana treatment center/ dispensary, and future pharmacies, would no longer be allowed. Alternative action of Council could include revising the restrictions in this Ordinance to make it less restrictive, or to ban medical marijuana entirely as allowed by SB -8A. 160 of 177 AMENDED LANGUAGE HIGHLIGHTED ORDINANCE 0-18-01 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO MEDICAL MARIJUANA TREATMENT CENTERS; RESCINDING ORDINANCE 0-17-01; AMENDING THE LAND DEVELOPMENT CODE ARTICLE XXII (LANGUAGE AND DEFINITIONS); AMENDING ARTICLE V (ZONING DISTRICT REGULATIONS); PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS, PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on November 8, 2016, voters in Florida adopted an amendment to the Florida Constitution entitled "Use of Marijuana for Debilitating Medical Conditions' (in the City of Sebastian the amendment passed with 71% of the vote); and WHEREAS, the City Council has determined that it is in the best interests of and would serve to promote and protect the public health, safety, and welfare to allow the location and operation of licensed medical marijuana treatment centers in the City; and WHEREAS, the City Council has the responsibility and authority pursuant to the City's home rule powers to determine uses that are suited for particular zoning categories and land use categories within the City; and WHEREAS, on April 26, 2017, the City Council adopted Ordinance No. 0-17-01, which amended the city's Land Development Code to provide regulations for the location and operation of medical marijuana treatment centers as conditional uses in the city; and WHEREAS, Florida Senate Bill 8A was approved by the governor on June 23, 2017, published as Chapter 2017-232, Laws of Florida, and, in part, severely preempts Ordinance No. 2015-8065 Exhibit A, Cover 161 of 177 local control over the zoning of medical marijuana treatment centers and limits municipal regulation of medical marijuana dispensaries; and WHEREAS, Florida General Law Ch. 2017-232 provides limited municipal regulation authority for a municipality that permits dispensing facilities including: 1. A municipality may not place specific limits by ordinance on the number of dispensing facilities located within the municipality; 2. A municipality may not enact ordinances for permitting or for determining the location of dispensing facilities which are more restrictive than its ordinances permitting or determining the locations for pharmacies; 3. A municipality may not charge a license or permit fee in an amount greater than the fee charged to pharmacies; 4. A municipality may not locate a dispensing facility within five hundred (500) feet of a public or private elementary, middle or secondary school; 5. A municipality may not impose additional restrictions on signage beyond those regulations imposed by Chapter 2017-232; 6. Dispensing facilities must still comply with the Florida Building Code, the Florida Fire Prevention Code, or any local amendments to these Codes; and WHEREAS, given the very limited options available to local governments, the City Council hereby finds that it is necessary to rescind the previously adopted Ordinance 0-17-01, and that the land development regulations of this ordinance reasonably balance the needs of patients seeking medical products with the legitimate public interests in mitigating and limiting the potential negative secondary land use effects of medical marijuana dispensaries; and 2 162 of 177 WHEREAS, the City Council finds the adoption of this Ordinance is in the public interest by serving to promote and protect the public health, safety, and welfare and otherwise serves a municipal purpose. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, that: Section 1. Ordinance 0-17-01, relating to Medical Marijuana Treatment Centers; amending the Land Development Code Article XXII (Language and Definitions); amending Article V (Zoning District Regulations); and amending Article VI (Conditional Use Criteria), previously adopted by City Council on April 26, 2017, is hereby rescinded in its entirety. Section 2. Article XXII, Language and Definitions, of the Land Development Code of the City of Sebastian, is hereby amended to read as follows: Sec. 54-5-22.2. - Definition of terms. Mariivana. All parts of anv plant of the genus Cannabis, whether 5zrowing or not; the seeds thereof; the resin extracted from anv part of the plant; and every compound, manufacture, salt, derivative, mixture, or Preparation of the plant or its seeds or resin, including low -THC cannabis, which are dispensed from a medical marijuana treatment center for medical use by a qualified patient (F.S. Section 381.986(1)(f)). Medical Mariivana Treatment Centers (MMTC). An entity, registered with the Department of Health that acquires, cultivates, possesses, processes, transfers, transports, sells, distributes, dispenses, or administers mariivana Products containiniz marijuana, or related supplies to qualifviny, patients or their caregivers. Accordingly, MMTC's may open and operate dispensing facilities, which are separate and apart from the cultivation, processinz, and delivery operations. (Art. X, & 29, Fla. Const.). 3 163 of 177 Sec. 54-5-22.3. - Land use classification. (c) Commercial activities. (5.1) Commercial Retail. Establishments where the _principal use is the selling or renting of Goods or merchandise to the izeneral public for personal or household consumption therebv serving the dav_-to-dav commercial needs of a community, including the rendering of services incidental to the sale of such Goods. Establishments include convenience stores, supermarkets, department stores, florists, gift shops, thrift and resale stores, automotive supply stores, and similar retail sales and services. This definition shall not include adult bookstores, or other adult establishments. (17.2) Medical Mariivana dispensaries. A property or building used exclusivelv for the storage, sale or dispensing of marijuana products in accordance with Florida law bv_ a Florida approved dispensing or-anization or Medical Marijuana Treatment Center (as those terms are defined by Florida Law). (23.1) Pharmacies. Anv pharmacy that is subject to licensure or re-ulation by the Florida Department of Health under F.S. Ch. 465, and dispenses controlled substances. Section 3. Article V, Zoning District Regulations, of the Land Development Code of the City of Sebastian, is hereby amended to read as follows: Sec. 54-2-5.3.1. - Commercial -512 District (C-512). (b) Uses permitted: Cultural or civic facilities 4 164 of 177 Churches Administrative services, public and private Clubs and lodges, public and private Business and professional offices, excluding drive-through facilities Medical services Commercial retail; < 5,000 sq. ft. Pharmacies Medical Marijuana dispensaries Home occupations Plant nurseries Commercial amusements, enclosed Restaurants, excluding drive-through facilities Trade and skilled services Residential uses accessory to permitted uses Accessory uses to permitted uses (d) Dimensional regulations: (7) Separation Requirements: . Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any public school, charter school, private school, daycare or childcare facility. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any church, public or private park, playground, public recreational facility or community center. . Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacy or medical marijuana treatment center, and only one such business shall be located any any single shopping center. Sec. 54-2-5.3.2. - Commercial Limited District (CL). 5 165 of 177 (b) Permitted uses: Business and professional offices, excluding drive-through facilities Cultural or civic facilities Medical services Commercial retail < 5,000 sq. ft. Pharmacies Medical Marijuana dispensaries Home occupations Parking garages Churches Administrative services, public and private Clubs and lodges, public and private All uses permitted within the RM -8 Zoning District Accessory uses to permitted uses (d) Dimensional regulations: (6) Separation Requirements: • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from anv public school, charter school, private school, davcare or childcare facilitv. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from anv church, public or private park, plavRround, public recreational facilitv or communitv r on hAr • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacv or medical marijuana treatment center, and onlv one such business shall be located anv anv single shopping center. Sec. 54-2-5.3.3. - Commercial General District (CG). (b) Permitted uses: Cultural or civic facilities 6 166 of 177 Churches Parking garages Clubs and lodges, public and private Business and professional offices, excluding drive-through facilities Medical services Commercial retail <_ 20,000 sq. ft. Pharmacies Medical Marijuana dispensaries Plant nurseries Gasoline sales, retail Restaurants, excluding drive-through facilities Trade and skilled services Hotels and motels Vehicular sales and related services Administrative services, public and private Accessory uses to permitted uses Home occupations All uses permitted within the RM -8 Zoning District (d) Dimensional regulations: (6) Separation Requirements: • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any public school, charter school, private school, daycare or childcare facility. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any church, public or private park, playground, public recreational facility or community center. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacy or medical marijuana treatment center, and only one such business shall be located any any single shopping center. 167 of 177 Sec. 54-2-5.4. - Commercial Riverfront (CR). (b) Permitted uses: Cultural or civic facilities Clubs and lodges, public and private Medical services Gasoline sales, retail Wet or dry storage of boats Trade and skilled services Marine power sales and service Hotels and motels Bait and tackle shops Accessory uses to permitted uses Educational institutions, marine related Administrative services, public and private Business and professional offices, excluding drive-through facilities Commercial retail <_ 10,000 sq. ft. Pharmacies Medical Mariivana dispensaries Restaurants, excluding drive-through facilities Bars and lounges Home occupations Marinas Marine fuel sales Boat sales and rentals Fish markets and packing facilities Yacht clubs All uses permitted in the RM -8 Zoning District (d) Size and Dimensional regulations: The following are the minimum size and dimension criteria for lots within this district. For lots located in the Riverfront Performance Overlay District, the additional requirements of the overlay district shall be complied with: s 168 of 177 (6) Separation Requirements: • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any public school, charter school, private school, daycare or childcare facility. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from any church, public or private park, playground, public recreational facility or community center. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacy or medical marijuana treatment center, and only one such business shall be located any any single shopping center. Sec. 54-2-5.6. - Industrial District (IN). (b) Permitted uses: Utilities, public and private Business and professional offices with or without drive-through facilities Gasoline sales Crematory Commercial retail with <_ 5,000 sq. ft. Pharmacies Medical Marijuana dispensaries Commercial amusements, enclosed Storage facilities Plant nurseries Restaurants with or without drive-through facilities Trades and skilled services, including marine -related Wholesale trades and services Farmer's market Fish markets and packing facilities Veterinary services Industrial activities Parking garages Parking lots without buildings on the lot 9 169 of 177 Clubs and lodges, public and private Schools, public and private Educational institutions, marine related Administrative services, public and private Vehicular sales and related services Accessory watchman facilities Medical services Vehicular services and maintenance Marine power sales and service Wet/ dry storage of boats Accessory uses to permitted uses (d) Dimensional regulations: (6) Separation Requirements: • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from anv public school, charter school, private school, davcare or childcare facilitv. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from anv church, public or private park, vlav�,-round, public recreational facility or communitv center. • Pharmacies and Medical Marijuana Treatment Centers shall not be located closer than one thousand (1000) feet from another pharmacy or medical marijuana treatment center, and only one such business shall be located anv anv single shopping center. Sec. 54-2-5.9. - Table of Land Use by District [See Exhibit A, attached, for amendments] Section 4. Severability. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of 10 170 of 177 the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 5. Conflicts Repealed. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 6. Codification. The sections of the ordinance shall be codified within part of the City Land Development Code and may be renumbered or re - lettered to accomplish such, and the word "ordinance" may be changed to "section," "division," or any other appropriate word. Section 7. Scrivener's Errors. Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or his designee, without need of Council action, by filing a corrected copy with the City Clerk. Section 8. Effective Date. This Ordinance shall become effective immediately upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert Iovino Councilmember Bob McPartlan 11 171 of 177 The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2018. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Jim Hill, Mayor Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney Note: Words stricken shall be deleted; words underlined constitute the proposed amendment; remaining provisions continue in effect. 12 172 of 177 fi r Lm rrrr _ .:_,-S ---- HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: U&I4►I97:\111i4J1&ItII= RECOMMENDATION: BACKGROUND: June 13, 2018 92nd Annual FLC Conference Items August 10-18, 2018 — Hollywood, FL 1) Appoint Voting Delegate to Attend Annual Business Meeting at Conference 2) Consider Resolutions to Submit 1) Each year Florida League of Cities requests that each municipality appoint one voting delegate for election of league leadership and adoption of resolutions at the annual business meeting held at the annual conference on Saturday. 2) FLC also requests municipalities to submit resolutions for consideration which "take a position on commemorative, constitutional or federal issues". Deadline for resolutions to FLC is July 10". ATTACHMENTS City Clerk Authorization: Date: 6- 7-4 FLC Information 174 of 177 92nd Annual Conference Florida League of Cities, Inc. August 16-18, 2018 Hollywood, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session, League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Deleaatc Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Fax to Gail Dennard at (850) 222-3806 or email gdennard@7a flcities.com 175 of 177 Important Dates May 2018 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 2018 Appointment of Resolutions Committee Members July 10th Deadline for Submitting Resolutions to the League office August 16th Policy Committee Meetings Voting Delegates Registration August 16th Resolutions Committee Meeting August 18th Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session 176 of 177 011 0f 5E [AN HOME OF PELICAN ISLAND COUNCIL MEETING DATE: AGENDA ITEM TITLE: CITY COUNCIL AGENDA TRANSMITTAL June 13, 2018 Consider cancelling the June 27, 2018 City Council meeting. BACKGROUND: The City of Sebastian Charter provides for "at least" one City Council meeting per month. Due to lack of agenda items, staff is requesting the cancellation of the June 27, 2018 meeting. RECOMMENDATION: At Council's discretion, cancel the June 27, 2018 City Council meeting. City Manager Authorization: Date: (� �'� ✓ 177 of 177