HomeMy WebLinkAboutCSA #1CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
KUVILEY-HORN AND ASSOCIATES, INC.
Work Authorization No: CSA-#
Project Identification: COASTAL RESILIENCY PLAN AND COMPREHENSIVE PLAN UPDATES
IT IS AGREED to undertake the following work in accordance with the provisions of the KHA, INC.
MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT
DATED JANUARY 25, 2018.
Description of Assignment: EXHIBIT A - SCOPE OF SERVICES
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA # 1 will be performed for a fee not to
exceed the amount of $50,000.
AGREED:
EN?N�E�LTANT:
( Date: L " 9' 13
Name-ft+onRs m. S-mvaL�_
See.»oR us er pk;Lstn6wTr
Attest: ,
<J; lJ UG(.c 1 bJJA&►YI '0'
J alnette Williams, NJW' City Clerk
CITY 777
Date:��'
Paul Carlisle
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
JameW. Stokes, City Attorney
i
TASK ASSIGNMENT NO.01
TO THE CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
FOR PROFESSIONAL PLANNING CONSULTING SERVICES
BETWEEN THE CITY OF SEBASTIAN
AND KIMLEY-HORN AND ASSOCIATES, INC.
April 23, 2018; Revised May 15, 2018
I. SCOPE OF SERVICES
Task 1: Resilience Plan Development
Task 1a Kick-off Workshop
Upon receipt of a Notice to Proceed (NTP), ICmley-Horn and Associates ("Kimley-Hom" or "Consultant")
will participate in a kick-off workshop with the City of Sebastian Staff ("City") to review the goals and
objectives of the Resilience Plan project (Task 1). The workshop will be used as a mechanism to
establish the lines of communication and flow of information, as well as to review the scope and schedule.
The City will be responsible for determining the City staff to attend the workshop and secure a location for
the workshop. As noted below, participation by senior level representatives of all key City departments is
regarded as essential to the development of an effective resilience plan. The selection of the planning
level horizon for sea level rise will be mutually agreed upon (recommended 30-years) and will be
developed in consultation with the City at the workshop.
Prior to the workshop the Consultant will review the following documents:
• Indian River County Disaster Preparedness Guide
• Indian River County Evacuation Zone and Sheltering Map
It is anticipated that the City will provide, or make available to the Consultant the following data (either at
the meeting or shortly thereafter) for Consultant's review and assessment:
• Indian River County Flood Insurance Rate Map (FIRM) including the City showing the map of
Special Flood Hazard Areas
• Latest Consolidated Community Development Block Grant (CDBG) Plan
• City Demographics
• City Land Use Map
• City Zoning Map
• Shapefiles and maps of all publicly owned utilities including sewer, water and stormwater as well
as any data available for the location of private septic tanks.
• Other GIS files including shapefiles of City boundaries; street layers; critical facilities such as
schools, hospitals, public shelters, master lift stations, treatment plants, etc.
• Latest Digital Elevation Model;
• Finished floor elevations (in NAVD88 datum) of critical facilities, if available.
• Available as -built drawings for critical facilities;
• Shapefile of the location and addresses of all "repetitive loss" properties within the City along with
the location and elevation of any past high-water marks from pervious storm events.
City of Sebastian
Page 2
• Location of areas of recurrent flooding or public facilities which have experienced past loss of
operational effectiveness due to acute events (e.g. storms) or chronic stresses (e.g. heat)
CitvAttendees:
It is recommended that key representatives from each of the City's divisions/departments be present at
the workshop. This may include (recommended), as applicable: Mayor's Office, City Manager's Office,
Public Works, Public Utilities, Planning, Budget and Finance, Economic Development, Public Safety
(Fire/Rescue/Police/Emergency Management), Risk Manager (if one exists) Public Health, City School
System.
Examples of the types of questions that may be asked to attendees include but are not limited to:
• What is your division/department responsible for? (e.g. services, infrastructure, scope of mission)
• Who are your customers? What operations do you feel are vulnerable to coastal flooding?
• What vulnerabilities and threats to your operations are you most concerned about? What does
resiliency for coastal flooding mean to your division/department?
• What are your most immediate needs with the regard to protecting your ability to deliver your
services to the public and environment due to coastal flooding.
The results of question responses will be compiled into a matrix showing the responses provided in the
involvement process focusing on perceived threats and vulnerabilities, existing plans and desired actions
to improve resilience. The discussion will also lead to the formation of the assets to be evaluated as part
of the analysis for subtask 1c.
Deliverables:
• Kick-off workshop highlights in PDF format, via email.
Task 1 b Data Collection and Evaluation Process
The Consultant will review the data provided and advise the City of any significant data gaps which must
be addressed to ensure the successful achievement of the projects goals. Any significant data gaps will
be either addressed by the City or will be the subject to an Additional Services if the City desires the
Consultant to address it or them.
In addition to the data provided by the City, the Consultant will collect the following published data as part
of the assessment:
• Indian River County (IRC) Lidar;
• Sea Level Rise and nearest tidal information from the National Oceanic and Atmospheric
Administration.
• Design rainfall events based on the St. Johns River Water Management District's Basis of Review
for the 25-year, and 100-year/3-day events.
Unless otherwise provided by the City, the Consultant will acquire the latest Digital Elevation Model
(DEM) as available from either the St. Johns Water Management District (2007) or Indian River County.
The DEM will provide the basis of the Vulnerability Assessment and will be used "as is" to project flood
depth. Initial conditions will be set based on the DEM. The Consultant will not review the DEM for
topographic voids and will not Include any as -built conditions or cut -over dates since the publication of the
DEM.
Deliverables:
0 Summary of Findings
City of Sebastian
Page 3
Task 1 c—AssetiThreat Pair Development - Vulnerability Assessment
Based on the information gathered in subtasks 1a and 1b, the Consultant will project flood risk derived
from the 25-year, and 100-year precipitation events in combination with sea level rise scenarios. The
scenarios used for the risk analysis will consist of:
• Flood depths for the 25- and 100-year rainfall events with no sea level rise
• Flood depths and extents for 2 events with sea level rise (based on the planning horizon agreed
to at the Workshop meeting, i.e. 30 years, this will include an analysis of low, medium and high
sea level rise based on NOAA projections). The Consultant will integrate the modeling results
and information agreed to in subtask is to assess vulnerabilities. This will include the
development of a paired asset -threat relationship in consultation with the City. The threats are
estimated to include:
• Sea Level Rise for the low/medium/high projections
• 25-yr/72-hour rainfall
• 100-yr/72-hour rainfall
• Predicted storm surge for a Category 1 Hurricane (based on available data from Indian
River County Emergency Management Division) using high tide conditions
• Predicted storm surge for Category 3 Hurricane (based on available data from Indian
River County Emergency Management Division) using high tide conditions
• Combined sea -level rise (low projection) with 25-yr/72-hr event
• Combined sea -level rise (high projection) with 100-yr/72-hr event
The asset -threat relationships will be combined in a matrix to demonstrate the vulnerabilities.
Deliverables:
• One (1) web meeting
• Matrix of vulnerabilities by asset/threat pair
• Geodatabase of model results
Task Id Development and Evaluation of Adaptive Measures
Based on the vulnerability matrix from subtask 1 c, the Consultant, in consultation with the City will
develop a qualitative screening process to develop a range of adaptation measures for each
asset/threat pair determined to be vulnerable, focusing on the most vulnerable, most important
assets first. Screening criteria may include:
• Engineering Feasibility
• Cost and benefits
• Community Acceptance
• Environmental impacts
• Socio-economic Impacts
The results from the screening will be ranked by the Consultant and the City will prioritize the
strategies for adoption.
City of Sebastian
Page 4
Includes one (1) public workshop to gather information and/or present adaptation ideas for public
input involved in the vulnerability assessment or development of adaptive measures. The City will be
responsible for advertising and securing the location for the workshop.
Deliverables:
• One (1) web meeting
• Draft technical memorandum that includes vulnerability matrix, and ranked adaptation
strategies and measures based on classification of assets.
• Final technical memorandum that includes vulnerability matrix, ranked and prioritized
strategies.
• One (1) public workshop
Task 2: Comprehensive Plan Update
Task 2a Comprehensive Plan Review and Amendments
Based on the analysis, findings and strategies developed as part of Task 1, the City of Sebastian will
be required to update the respective Elements of the City's Comprehensive Plan including the
applicable Goals, Objectives, and Policies (GOPs). These Comprehensive Plan Amendments are
understood to include preparation of the statutory (required) Data, Inventory and Analysis (DIA)
based on the results of Task 1, preparation of strikethrough and underline versions of the City's
current comprehensive plan identifying proposed amendments (deletions and or additions) and
required public hearings as Identified below. Specifically, the Consultant using the DIA prepared for
in Task 1, will perform the following specific to the Conservation, Coastal Management, Public
Facilities and the Future Land Use Elements (as applicable and specific to the Resilient Plan):
1. Review the Plan for consistency with adopted State and regional requirements, since the last
Evaluation and Appraisal Report (EAR).
2. Develop a draft review "Matrix" of recommended GOPs for amendment including
justification(s) for amendments based on the findings of Task 1.
3. Prepare for and attend one (1) community workshop, understood to be facilitated by the
City's Local Planning Agency (LPA)/Planning & Zoning Commission.
4. Based on the findings of items 1-3, update the GOPs for each of the comprehensive plan
elements specific to those identified above. Draft GOPs will be presented to City staff for
review and comment including providing up to two (2) rounds of revisions to the draft GOPs
based upon staff review.
5. Present the draft GOPs one (1) time each to the LPA and the City Council.
Deliverable:
• Prepare a (finalized) review matrix of the existing Comprehensive Plan including
recommendations for amendments to the City's Plan; Prepare draft set of Goals, Objectives
and Policies (GOPs) for the Conservation, Coastal Management and Public Facilities
Elements, including Future Land Use as applicable;
• Presentation at a total of three (3) workshops and or public hearings with the Planning &
Zoning Commission and City Council.
City of Sebastian
Page 5
II. ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services and
can be performed at our then current hourly rates. Additional services we can provide include, but are not
limited to, the following:
• Additional revisions beyond those referenced In the above scope of services.
• Any additional community planning, urban design, economic and engineering studies and plans
other than prescribed in this scope.
• Market Study, Fiscal Analysis.
• Development review of individual sites.
• Development of design and or engineering standards.
• Meetings, workshops, charrettes and public hearings not specifically referenced in the above
scope of services.
• Additional reproduction needs for draftifinal documents referenced in the above scope of
services.
Ill. INFORMATION PROVIDED BY CLIENT
The Consultant shall be entitled to rely on the completeness and accuracy of all information provided by
the Client or the Client's consultants or representatives. The Client shall provide all information requested
by Kimley-Horn during the project as necessary and in support of the project.
IV. FEE AND BILLING
The Consultant will perform the services in Tasks identified above for the lump sum labor fees identified
below.
For the services and tasks requested through this scope of services, Kimley-Horn proposes the following
fees:
TASK I DESCRIPTION I FEE
1 Resilience Plan Development
2 Comprehensive Plan Update
V. CLOSURE
$ 30,000
$ 20,000
This agreement shall be initiated as a work order under the provisions of the Agreement to Furnish
Professional Services, dated January 25, 2018. As used in the existing contract, the term "the
Consultant" shall refer to Kimley-Hom and Associates, Inc., and the term "the Client" shall refer to the City
of Sebastian.
Kimley-Horn, in an effort to expedite invoices and reduce paper waste, offers its clients the option to
receive electronic invoices. These invoices come via email in an Adobe PDF format. We can also provide
a paper copy via regular mail if requested. Please select a billing method from the choices below:
X Please email all invoices to Ifrazier @ cityofsebastian.org
and Please email invoices to ,jsmith @ cityofsebastian.org
City of Sebastian
Page 6
AND provide a hard copy to the address listed above (please note below if it should be to someone else's
attention or an alternative address).
Please ONLY provide a hardcopy invoice to the address listed above (please note below if it should
be to someone else's attention or an alternative address).
ACCEPTED:
CITY OF SEBASTIAN
KIMLEY-HORN AND ASSOCIATES, INC.
� !3"k
BY: /
BY:
THOMAS M. STOVALL, P.E.
SENIOR VICE PRESIDENT
TITLE: City Manager
r
TITLE:
May 17, 2018
DATE: �f� Y
DATE:
MXamOASVAkISICONTINUING SERVICES AGREEMENTSICRV OF SEBAS TASKM—ReeSancy Plen_CanMm SWa ftn_Sbrm,Wer PWn 0<3ARO1S_roNsatl0.5152019.doc
Lisa Frazier
From: Gray, Whitney <Whitney.Gray@dep.state.fl.us>
Sent: Tuesday, April 17, 2018 10:13 AM
To: Lisa Frazier
Subject: RE: Florida Resilient Coastlines Funding - next steps
Hi Lisa!
It's all good — we are sending your scope to NOAA along with the others for review, since it means a change in scope for
our grant from NOAA. That can take a couple of months. I am hoping for you to be able to start work in June, giving you
5 to 6 months to complete the work. At this point, you should consider yourself chosen and start planning!'
Whxne,y
From: Lisa Frazier <LFrazier@CityofSebastian.org>
Sent: Tuesday, April 17, 2018 9:05 AM
To: Gray, Whitney<Whitney.Gray@dep.state.fl.us>
Subject: RE: Florida Resilient Coastlines Funding - next steps
Whitney
I hope that all is well on your end. We wanted to verify that you had received and accepted our revised scope of work
for the subject funding. We realize that you have several steps to take prior to awarding the funding and were hoping
that you might be able to share the proposed schedule should we be one of the lucky recipients!
Thank you again for all your assistance.
Lisa Leger Frazier, AICP
Community Development Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Direct: 772-388-8228
From: Lisa Frazier
Sent: Thursday, March 29, 2018 1:14 PM
To: 'Gray, Whitney'
Cc: Kenneth K!Ilgore; Joseph Griffin
Subject: RE: Florida Resilient Coastlines Funding - next steps
Whitney
Attached please find the revised SOW with the revisions you requested.
Please let us know if this meets your standards.
Lisa Frazier
From: Gray, Whitney <Whitney.Gray@dep.state.fl.us>
Sent: Thursday, May 10, 2018 8:54 AM
To: kmetcalf@stearnsweaver.com; 'cityofst.marks@comcast.net'; Chris Chinault; Town
Manager, Lisa Frazier, Galindo, Eddy; Smith, Brady, McCue, Tara; Fitzpatrick, Kathy;
Fetchick, Richard; John Locklear, Flynn, Marsh; Jim LaRue; mryan
Subject: Status of FRCP funding applications
Thank you all for your patience and accommodation as we move through this process. I wanted to let everyone know
that all the Scopes of Work will be sent to NOAA for final approval this Friday. One important factor that has come up is
that the length of time it has taken us on this end to get these to NOAA may have impacted the deliverable due dates
that are in your scopes. I have been informed that, when the projects are approved, and we move to contracting, those
dates can be adjusted before becoming final. 'Please know that all your projects are on track, so any preparation that
you can do to get ready to launch when we have a start date would be advisable. However, please understand that no
work that you do before that announced start date is billable to the ¢rant!
Whitney Gray
Administrator, Florida Resilient Coastlines
FL Department of Environmental Protection
Florida Coastal Office
i 3900 Commonwealth Blvd., MS 235
Tallahassee, FL 32399-3000
W h itnev.Grav(a Florida Dea.eov
Office:850-245-2098
Mobile: 850-879-3305
11
PROJECT WORK PLAN
FLORIDA RESILIENT COASTLINES PROGRAM FUNDING
MARCH 27, 2018
Project Title: City of Sebastian — Building Resilience into the Comprehensive Plan
Grantee
Organization Name: City of Sebastian
Chief Elected Official or Agency Head: Joe Griffin
Title: City Manager
Address: 1225 Blain Street
City: Sebastian
Zip Code: 32958
Area Code and Telephone Number: 772-388-8200
Area Code and Facsimile Machine Telephone Number:
E-Mail Address: jgrin@cityofsebastian.org
Proiect Manager
Organization Name: City of Sebastian
Name: Lisa Leger Frazier, Community Development Director
Address: 1225 Main Street
City: Sebastian
Zip Code: 32958
Area Code and Telephone Number: 772-388-8228
Area Code and Facsimile Machine Telephone Number:
E-Mail Address: Ifrazier@cityofsebastian.org
Fiscal Agent
Organization Name: City of Sebastian
Name: Ken Killgore, CFO
Address: 1225 Main Street
City: Sebastian
Zip Code: 32958
Area Code and Telephone Number: 772-388-8205
Area Code and Facsimile Machine Telephone Number:
E-Mail Address: kkillgore@cityofsebastian.org
Mailing Address for Warrant (if other than the Grantee address):
DUNS No.: 087757977
Location: City of Sebastian, Indian River County, Florida
Scope of Work:
The City of Sebastian has diligently worked towards mitigating damages from coastal flooding and storm
damage to public facilities. The City desires to prepare a master plan that will guide the next steps
towards funding of capital infrastructure projects. In order to move forward with a comprehensive plan,
the City requires technical assistance to complete a matrix of development strategies that increase their
resiliency along Florida's coastline. Though a portion of the City's Comprehensive Plan was updated in
2012, the Public Facilities, Conservation Element and Coastal Management Element have not been
updated since 1999, presenting an almost twenty-year gap in data and analysis. The City proposes to
translate science and data into risk preparedness policy. Utilizing existing data sources, an assessment of
the vulnerability of various aspects of the City's land -use, public assets, and ecosystems to certain hazards
will lead to the end goal of enhancing resiliency.
The main parts of the planning effort will include:
A. IDENTIFY areas of flood risk and vulnerability that may require planning considerations.
B. ASSESS level of readiness and preparedness to deal with a disaster before it occurs.
C. DEVELOP coastal resiliency strategies and integrate policies into the Plan including
statutory Peril of Flood language.
D. PRIORITIZE mitigation measures that need to be implemented to reduce future losses.
E. SHARE the results with the community.
The final product will be a Vulnerability Assessment and an Adaptation Action Plan incorporated as part
of the data and analysis leading to proposed policy directives for the Comprehensive Plan Elements;
Public Facilities, Conservation, and Coastal Management. Furthermore, policy language will be
included that satisfies the statutory requirements of the 2015 Florida Peril of Flood Act which
addresses flood risks to real property and the built environment.
Based on the findings of this project, the City will be able to prepare a "readiness to proceed" document
that will assist in lining up a next step scenario for future grant opportunities, capital improvement
project planning and engineering strategies for infrastructure projects.
The City proposes to contract out 100% of the grant funds with a planning consultant experienced in
performing this specialty work. City staff will support the work through our staff salaries, equipment
and supplies as match to the grant funds.
Total Budget Summary:
Grant I Match
_AGREEMENT -TOTAL _ $50,000.00_.___`-- _.._�___
CITY OF SEBASTIAN I 110,000.00
Categories
Salaries
Fringe
Travel
Contractual
Equipment
Supplies/OE
Land
Indirect
SUB -TOTAL BY TASK
TOTAL GR.4dNT FUNDS
Task 1
I Task 2
TOTAL BY
CATEGORY
$
$
$
$30,000.00
$20,000.00
$50,000.00
$
$
$
$
$
$
$30,000.00
$20,000.00
$50,000.00
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Task 1 Description: Vulnerabilitv Assessment and Adaptation Action Plan
Task la Kick-off Workshop
CONSULTANT will participate in a kick-off workshop with CITY Staff to review the goals and
objectives of the project. The workshop will be used as a mechanism to establish the lines of
communication and flow of information, as well as to review the scope and schedule. The CITY will
determine what key CITY staff will attend the workshop. The selection of the planning level horizon for
sea level rise will be determined.
It is anticipated that the CITY will provide, or make available to the CONSULTANT the following data
for CONSULTANTS review and assessment:
• Indian River County Flood Insurance Rate Map (FIRM) including the CITY panels showing
the map of Special Flood Hazard Areas
• CITY Demographics
• CITY Land Use Map
• CITY Zoning Map
• Shapefiles and maps of all publicly owned utilities including sewer, water and stormwater as
well as any data available for the location of private septic tanks.
• Other GIS files including shapefiles of CITY boundaries; street layers; critical facilities such
as schools, hospitals, public shelters, master lift stations, treatment plants, etc.
• Latest Digital Elevation Model;
• Finished floor elevations (in NAVD88 datum) of critical facilities, if available.
• Available as -built drawings for critical facilities;
• Shapefile of the location and addresses of all "repetitive loss" properties within the CITY
along with the location and elevation of any past high water marks from pervious storm
events.
• Location of areas of recurrent flooding or public facilities which have experienced past loss
of operational effectiveness due to acute events (e.g. storms) or chronic stresses (e.g. heat)
The results of the workshop will be compiled into a matrix showing the responses by those engaged in the
involvement process focusing on perceived threats and vulnerabilities, existing plans and desired actions
to improve resilience. The discussion will also lead to the formation of the assets to be evaluated as part
of the analysis.
Task lb Data Collection and Evaluation Process
The CONSULTANT will review the data provided and advise the CITY of any significant data gaps
which must be addressed to ensure the successful achievement of the project's goals. In addition to the
data provided by the CITY, the CONSULTANT will collect the following published data as part of the
assessment:
• Sea Level Sketch Planning Tool (UF Geoplan Center);
• IRC Lidar (Indian River County);
• NOAH Coastal Flood Exposure Mapper (NOAH);
• FEMA HAZUS Multi Hazard Assessment Tool (FEMA).
• Sea Level Rise and nearest tidal information from the National Oceanic and Atmospheric
Administration.
• Design rainfall events based on the St. Johns River Water Management District's Basis of
Review for the 25-year, and 100-year/3-day events.
Unless otherwise provided by the CITY, the CONSULTANT will acquire the latest Digital Elevation
Model (DEM) as available from either the St. Johns River Water Management District or Indian River
County. The DEM will provide the basis of the Vulnerability Assessment and will be used "as is" to
project flood depth. Initial conditions will be set based on the DEM.
Task 1c—Asset/Threat Pair Development - Vulnerability Assessment
Based on the information gathered in subtasks la and lb, the CONSULTANT will project flood risk
derived from the 25-year, and 100-year precipitation events in combination with sea level rise scenarios.
The scenarios used for the risk analysis will consist of:
• Flood depths for the 25- and 100-year rainfall events with no sea level rise
• Flood depths and extents for 2 events with sea level rise (based on the planning horizon agreed to
at the Workshop meeting, i.e. 30 years, this will include an analysis of low, medium and high sea
level rise based on NOAA projections)
The CONSULTANT will integrate the modeling results and information agreed to in subtask la to assess
vulnerabilities. This will include the development of a paired asset -threat relationship in consultation
with the CITY. The threats are estimated to include:
• Sea Level Rise for the low/medium/high projections
• 25-yr/72-hour rainfall
• 100-yr/72-hour rainfall
• Predicted storm surge for a Category 1 Hurricane (based on available data from Indian River
County Emergency Management Division) using high tide conditions
• Predicted storm surge for Category 3 Hurricane (based on available data from Indian River
County Emergency Management Division) using high tide conditions
• Combined sea -level rise (low projection) with 25-yr/72-hr event
• Combined sea -level rise (high projection) with 100-yr/72-hr event
The asset -threat relationships will be combined in a matrix to demonstrate the vulnerabilities.
Task Id Development and Evaluation ofAdaDtive Measures
Based on the vulnerability matrix from subtask lc, the CONSULTANT, in consultation with the CITY
will develop a qualitative screening process to develop a range of adaptation measures (engineering
strategies) for each asset/threat pair determined to be vulnerable, focusing on the most vulnerable, most
important assets first. Screening criteria may include:
•Engineering Feasibility
• Cost and benefits
*Community Acceptance
• Environmental Impacts
•Socio-economic Impacts
The results from the screening will be ranked by the CONSULTANT and the CITY will prioritize the
strategies for adoption.
Task le Public Involvement
CITY staff, with the assistance of the CONSULTANT, will schedule and advertise two (2) Public
workshops to gather information and/or present adaptation ideas for public input involved in the
vulnerability assessment or development of adaptive measures. A best practice in any vulnerability
assessment is to engage the community in identifying vulnerabilities at the local level. Every effort will
be made to include a wide array of citizenry, including those that may be disadvantaged and more
susceptible to impacts of flooding.
Deliverable: a) Matrix of vulnerabilities by asset/threat oair and Geodatabase ofmodel results.
b) Technical Memorandum of Vulnerability Alatrix with Ranked and Prioritized Adaotation Strategies.
Due Date/Frequency/Performance Period: October 1. 2018 (Thoeieh the due date for all
deliverables is December 31. 2018. we are establishing this date in order to ensure rnal deliverable).
Performance Measure: The Department will review the deliverable(s) to ensure it meets the
specifications provided in the Task Description, above.
Funding for Task 1:
Category
Grant Funds
Salaries:
1 $
See table 1 for a
list of positions and rates.
Fringe:
I $
See table 1 for a
list of positions and rates.
Travel:
$
Contractual:
$30,000.00
Equipment:
$
Supplies/OE:
$
Land:
$
( Indirect:
$
Indirect rate is
_% of [grant/match/all] costs
in the following categories:
TASK TOTAL:
1 $30,000.00
Task 2 Description: Comprehensive Plan Goals, Obiectives, and Policies Update;
Conservation, Coastal Manaeement, Public Facilities, Future Land Use (as applicable).
Based on the analysis, findings and strategies developed as part of Task 1, the City of Sebastian will be
required to update the respective Elements of the City's Comprehensive Plan including the applicable
Goals, Objectives, and Policies (GOPs). These Comprehensive Plan Amendments are understood to
include preparation of the statutory (required) Data, Inventory and Analysis (DIA) based on the results of
Task 1, preparation of strikethrough and underline versions of the City's current comprehensive plan
identifying proposed amendments (deletions and or additions) and required public hearings as identified
below. Specifically, the CONSULTANT will perform the following to the Elements identified above:
1. Review the Plan for consistency with adopted State and regional requirements, since the last
EAR.
2. Develop a draft review "Matrix" of recommended GOPs for amendment including
justification(s).
3. Update applicable MAPS within the Element and submit MAPS in GIS layers as well as PDFs.
4. Address requirements of the 2015 Florida Peril of Flood Act.
5. Prepare for and attend one (1) community workshop, understood to be facilitated by the City's
Local Planning Agency (LPA)/Planning & Zoning Commission.
6. Based on the findings of items 1-3, update the GOPs for each of the comprehensive plan elements
specific to those identified above. Draft GOPs will be presented to City staff for review and
comment including providing up to two rounds of revisions to the draft GOPs based upon staff
review.
7. Present the draft GOPs one (1) time to the LPA.
Deliverable: a) Prepare a (finalized) review matrix of the existine Comprehensive Plan including
recommendations for amendments to the Citv's Plan: and b) Prepare draft set of Goals. Obiectives
and Policies (GOPs) for the combined Conservation. Coastal Management and Public Facilities
Elements. includine Facture Land Use as applicable. All Maps will be submitted in GIS lavers as well
as imbedded in the document as PDF's.
Due Date/Frequency/Performance Period: December 31. 2018.
Performance Measure: The Department will review the deliverable(s) to ensure it meets the
specifications provided in the Task Description, above.
Funding for Task 2:
Category
Grant Funds
Salaries:
$
list
See table 1 for a
of positions and rates.
Fringe:
I $
See table 1 for a
list of positions and rates.
Travel:
$
Contractual:
$20,000.00
Equipment:
$
Supplies/OE:
$
Land:
$
Indirect:
$
Indirect rate is
_% of [grant/match/all] costs
in the following categories:
TASK TOTAL:
1 $20,000.00