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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
WORKSHOP & REGULAR MEETING
AGENDA
WEDNESDAY, JULY 11, 2018 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1226 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE — Led by Council Member lovino
3. ROLL CALL
4. WORKSHOP ITEM
(In accordance with R-15-10, at workshops, matters may be discussed and placed on an appropriate City
Council meeting agenda for formal action. Substantive decisions shall not be made at workshops.)
18.048 A. Review and Consideration of Recommended Steps Presented by Staff as an Effort
pgs 5-25 to Clarify the Equitable Distribution of Credits as Part of the Increase in Stormwater
Fee (Transmittal, Summary, 0-01-16, Example, Policy, List)
5. ADJOURN WORKSHOP
6. REGULAR CITY COUNCIL MEETING
7. MOMENT OF SILENCE
8. ROLL CALL
9. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
10. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
18.090 A. Proclamation — Treasure Coast Waterway Clean Up Week - July 23-29, 2018
18.023 B. Certificates of Completion Presented to Vice Mayor Kinchen and Council Member
Dodd for Advanced Institute for Elected Municipal Officials Training
Brief Announcements
July 21 - Christmas in July Benefit — Shop with a Cop — Riverview Park — 10 am to 2 pm
August 10 — Chamber Grill Out Night — Various Business Locations - 5:30 pm - 8:00 pm
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11. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests, in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
pgs 26-33 A. Approval of Minutes — June 13, 2018 Regular City Council Meeting
18.091 B. Approve the Purchase of the 500 Palm/Fingerprint Scanning System in the Amount
pgs 34-46 of $16,965.00 for the Sebastian Police Department (Transmittal, Quotes)
18.092 C. Approve Purchase of Security System Upgrades for City Hall and Police Department
pgs 41-45 from ADS Security by Piggy -Backing Contract Dated January 10, 2018 in the
Amount of $47,843.00 (Transmittal, Proposals, Agreements)
18.093 D. Approve Purchase of One 2018 Nissan Frontier King Cab Truck for the Building
pgs 46-48 Department from Beck Automotive Under Tallahassee Contract in the Amount of
$17,980.74 (Transmittal, Quote, Picture)
18.094 E. Authorize City Manager to Formally Reject All Bids Received for Shade Hangar
pgs 49-54 Construction at Sebastian Municipal Airport and Activate a Rebid (Transmittal, Bid
Responses, Tab)
12. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
18.095 A. Citizens Budget Review Advisory Board
pgs 55-61 (Transmittal, Application, Ad, List)
i. Interview, Unless Waived, Submit Nominations for One Vacant Alternate Member
Position — Term to Expire July 11, 2021
18.085 B. Construction Board
pgs 62-66 (Transmittal, Application, Ad, List)
i. Interview, Unless Waived, Submit Nominations for One Vacant, Alternate Member,
Contractor Position — Term to Expire September 30, 2019
13. PUBLIC HEARINGS - None
14. UNFINISHED BUSINESS
15. PUBLIC INPUT
New information or requests to City Council not otherwise on the prepared agenda
16. NEW BUSINESS
18.013 A. Set Proposed (Maximum) Millage Rate for FY18119 - Submission of DR420 to
pgs 67-72 Property Appraiser (Transmittal, Forms DR -420, DR-420TIFs, DR-420MM-
P)(Recommended Budget is on City's Website)
18.066 B. Discuss and Consider Sebastian Golf Course Restaurant Lease Options
pg 73 (Transmittal)
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18.096 C. First Reading Ordinance No. 0-18-09 - Amending Chapter 26 - Construction Board
pgs 74-76 Membership - Set Public Hearing for August 8, 2018 (Transmittal, 0-18-09)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PERTAINING TO THE CONSTRUCTION BOARD; AMENDING THE CODE OF
ORDINANCES, CHAPTER 26 "BUILDINGS AND BUILDING REGULATIONS' BY
PROVIDING FOR RETIRED CONTRACTOR PARTICIPATION BY AMENDING SECTION
26-191 "MEMBERSHIP; TERMS; FILLING OF VACANCIES"; PROVIDING FOR
CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR
CONFLICTS AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
18.097 D. Award Work Authorization Under the Continuing Services Agreement with MBV
pgs 77-81 Engineering, Inc. in Amount of $19,145.00 Re -Design Bank Stabilization for Stone
Crop Drainage (Transmittal, CSA#14)
17. CITY ATTORNEY MATTERS
18. CITY MANAGER MATTERS
19. CITY CLERK MATTERS
20. CITY COUNCIL MATTERS
18.098 A. Charter Officer Evaluations in Accordance with Resolution No. R-12-08 (Transmittal, R-12-08)
pgs 82-83 B. Vice Mayor Kinchen
C. Council Member Dodd
D. Council Member lovino
E. Council Member McPartlan
F. Mayor Hill
21. ADJOURN (Alt meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote
of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of
Sebastian Website www.cityofsebastian.org.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL 1S TO BE HEARD. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meetina Dates:
July 25, 2018 - Regular City Council Meeting
August 8, 2018 - Regular City Council Meeting
Cancelled August 22, 2018 - Regular City Council Meeting for Early Voting
September 12, 2018 - Regular City Council Meeting
Monday - September 17, 2018 - Special City Council Meeting - 1s' Public Hearing on Millage & Budget
September 26, 2018 - Regular City Council Meeting & CRA Meeting - Final Hearing on Millage and Budget
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Requiar City Council Meetings
Public input is ALLOWED under the headinas:
✓ Consent Agenda
✓ Public Hearings
✓ Unfinished Business
✓ New Business
✓ Public Input
Public input is NOTALLOWED under the headinas:
✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
✓ Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
✓ City Council Matters
✓ Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual's time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL_ DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealinq Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Headinq on Aqenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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SE8AS_TM
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meetinq Date: July 11, 2018
Aqenda Item Title: Stormwater Utility Fee Credit Policy Workshop
Recommendation: Review and consideration of recommended steps
presented by Staff as an effort to clarify the equitable
distribution of credits as part of the increase in
Stormwater Fee.
Background: At the May 9, 2018 City Council meeting, City Council requested
a workshop to be set for July 11, 2018 to discuss application of the Stormwater
Ordinance and the implication of the Stormwater Utility Fee increase on the City's
Stormwater program. Staff has reviewed the existing program application in
accordance with the Ordinance and Stormwater Fee Policy. A discussion summary
and recommendations have been provided for review and consideration. Attached
please find supplemental information for further consideration.
If the City Council wishes to make change to the application of this
Ordinance and Fee Credit Policy, changes will be required to be in place prior to
September 25, 2018 to meet the non -ad valorem assessment for this tax year.
If Agenda Item Requires Expenditure of Funds:
Total Cost: nla
Amount Budgeted in Current FY:
If Cost Requires Appropriation:
Amount of Appropriation Required: j �J
Fund to Be Utilized for Appropriation:
Administrative Services Department Review: ! `�
Attachments: 1. Ordinance 0-01-16
2. Stormwater Fee Calculation Example
3. Sebastian Stormwater Utility Fee Credits Policy
4. Stormwater Credit Directory List 2019
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City Mger A o�izan:
Date: �� 7
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City of Sebastian Stormwater Utility Fee Credit Policy Workshop
July 11, 2018
KEY ITEMS
• Clarify Current Credit Process/Policy
• Discuss Effect of Proposed Changes on Commercial District
• Provide Recommendations
Ordinance 0-01-16 (See Attached)
Sec 102-102 Definitions: Equivalent residential unit (ERU) is the statistical average horizontal impervious area of
all residential units in the city set at 3,285 square feet. Average ERU in other areas of the State is much less,
generally around 2500 sf; affording a greater costs to recipients Statewide vs. lower costs to COS property
owners.
Sec 102-103. Stormwater fee; imposition and calculation
(b) Application and classification.
(1) Developed residential property. Each dwelling unit shall be billed at a flat fee of one ERU per month.
(No consideration for the size of lot or impervious area)
(2) Undeveloped single family residential property. Each undeveloped single family lot shall be billed for one
ERU multiplied by a correction factor of 0.67 to calculate the flat monthly rate.
(Covers cost of administration, maintenance, surrounding infrastructure; size of property not a consideration)
(3) Undeveloped parcels. Each undeveloped parcel shall be billed at a rate determined by dividing the total
land area of the properties, in square feet, by 11,154 which represents the square footage of a statistically
average residential building site in the City, multiplied by a correction factor of 0.67 to arrive at the number of
ERUs for that parcel.
(4) Developed nonresidential property. Each parcel of developed nonresidential property shall be billed at a
rate determined by dividing the total impervious area of the parcel by the Calculated Impervious Surface of an
ERU to arrive at the number of ERUs for that parcel.
(5) Exempt property. Service charges shall apply to all properties within the city, including those properties
classified as nonprofit or tax-exempt for ad valorem tax purposes. Service charges shall apply to all government
properties, including properties of the city, including the city -owned buildings, parks, and other properties.
However, Exempt Property shall not subject to a stormwater fee.
(c) Within the guidelines and procedures established by administrative regulations duly promulgated
by the Utility, a landowner may apply for a credit for constructed retention facilities pursuant to St.
Johns River Water Management District requirements or for the existence of atypical physical features
to the site, and the City shall reasonably determine said credit based upon the equitable pro -rata
decrease in the total services required of the utility in providing the systemic benefits of
stormwater management to the property. (Reference to Stormwater Fee Credit Policy est. 2001)
(See Attached Stormwater Fee Calculation Example)
1
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City of Sebastian Stormwater Utility Fee Credit Policy Workshop
July 11, 2018
Sebastian Stormwater Utilitv Fee Credit Policv created in October 2001 (See Attached)
The fee credit will be based upon the savings to the utility resulting from the property's stormwater facilities or
unique features. Even properties that do not discharge stormwater directly into the Utility system will pay a
proportionate share of the Utility expenses incurred in providing generalized benefits to the system, such as
management of stormwater upon the public rights-of-way and administrative costs. Additionally, capital
improvement projects that improve water quality in the waterbodies of the drainage basin are included in
such generalized benefits. Minimum Percent System -Wide costs set at 58%. Therefore, maximum discount for
discharge into City system is set at 42%. Credit for discharges into out falls outside of the City System varies
from 42% to 65%.
The owner of the property for which the fee credit is sought shall be responsible for requesting the fee credit
and for supplying sufficient information as may be required by the City to evaluate the merits of the fee credit
request. Credits shall be granted on an annual basis by submission of approved SJRWMD permit. Credit requests
must be applied for in writing by the property owner using the Application for Stormwater Credit Form by July
1" of each year.
For each customer, the amount of credit will be proportional to the savings provided to the Utility by the
customer's stormwater facility. Customers are entitled to a credit if they perform operation and maintenance,
including capital costs for repair and replacement, of a facility that significantly reduces the Utility's
responsibilities in processing stormwater, including drainage from off-site sources. Customers must provide an
annual maintenance record documenting all maintenance procedures conducted including inspections, mowing,
and trash/sediment removal. Failure to operate or maintain the facility shall be reason for forfeiture of the
credit.
Absent special circumstances, systems maintained in subdivisions on a project -wide basis shall be evaluated and
the credits granted to the lots therein on a prorated basis. Maximum credit not to exceed 25% as provided in
the current Stormwater Credit Policy.
Summary and Recommendations:
In 2013, Council expressed concern on the budgetary effect of initiating the 97% credit for vacant parcels not
contributing stormwater discharge from impervious surfaces to the City System. The City Manager at that time
in 2013 presented that roughly 80% of the assessment fees are from single residential ERU's, so out of the $1M
stormwater fund, 80% of the revenue would not be affected by the new policy. This situation is still true today.
Prior to the 2018 increase in Stormwater Fee, Residential properties numbered 13,813 and contributed a
stormwater fee revenue of $769,060.33. While Commercial properties numbered 435 and contributed a
stormwater fee revenue of $275,667.85. Most of the properties, residential and non-residential, provide
minimal to no storage/treatment of stormwater. Therefore, over 80% of the properties in the City will be
eligible to receive minimal to no credit. Currently, 50 Total Properties receive SW Utility Credit at the following
percentage rates with no known quantitative links:
97% = 8 52% = 3 25% = 10
65% = 12 42% = 17
(See Attached Stormwater Credit Directory List 2019)
2
City of Sebastian Stormwater Utility Fee Credit Policy Workshop
July 11, 2018
However, an equitable/consistent application of the credit structure is not presently being applied. Therefore,
staff recommends a reassessment of the current credit program along with a public awareness campaign that
promotes onsite stormwater treatment and storage in order to reduce costs to the City while improving water
quality to our river system.
The following recommended steps are presented for consideration in an effort to clarify the equitable
distribution of credits.
1) Clarify Credit Guidelines and create application process.
2) Revise Credit Guideline to address criteria for undeveloped property outside City System.
3) Re-evaluate existing Commercial properties to ensure Stormwater Fee assessment is being applied
correctly.
4) Provide for automatic credit renewal with provision of proof of O&M verification as part of SJRWMD
permit.
5) Revise Ordinance to adopt Stormwater Fee Credit Assessment by resolution.
3
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N
ORDINANCE NO. 0-01-16
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING
CODE OF ORDINANCES CHAPTER 102 TO CREATE ARTICLE V
SEBASTIAN S'TORMWATER UTILITY; PROVIDING FOR CONFLICTS,
SEVERABILITY, AND EFFECTIVE DA'Z'E.
WHEREAS, the City presently owns and operates a stormwater system which
has been developed over a number of years to serve the purpose of collecting, purifying
and disposing of storm and other surface waters, and is in the process of expanding,
constructing and improving the system; and
WHEREAS, the city is authorized by the provisions of Florida Statutes Chapter
166, the Florida Constitution, the City Charter, and Fla. Stat. § 403.0893, to construct,
reconstruct, improve, and extend stormwater utility systems, to issue revenue bonds and
other debts if needed to finance in whole or part the cost of such a system, and to
establish just and equitable rates, fees, and charges for the services and facilities provided
by the system; and
WHEREAS, this stormwater management system benefits and services all
property within the City both directly and, less obviously, by keeping streets open for
passage as well as by monitoring and m nim; -i g pollution levels in adjoining
waterways; and
WHEREAS, based upon empirical functions of personnel serving the City's
stormwater needs, the resources needed to perpetuate the stormwater system for an
undeveloped lot are not substantially different from those needed to perpetuate the
stormwater system for a developed lot; and
WHEREAS, the cost of operating and maintaining the city stormwater
management system and financing necessary repairs, replacements, improvements, and
extensions thereof should, to the extent practicable, be allocated in an equitable manner
among those who are served by the system; and
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WHEREAS, the City Council has determined that it is in the public interest to
establish a stormwater utility in accordance with Florida law;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section 1. That the Code of Ordinances, City of Sebastian, Florida, is hereby
amended to create Chapter 102, Article V Sebastian Stornrwater Utility beginning with
section 102-100 which shall read as follows:
Sec. 102-100. Utility established
There is hereby created and established in the City, in accordance
with section 403.0893 of the Florida Statutes, a stormwater
management utility entitled the Sebastian Stormwater Utility. This
utility shall be responsible for the city's stormwater management.
Section 2. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-101 which shall read as
follows.
Sec. 102-101. Powers and authority.
The Sebastian Stormwater Utility shall have all powers necessary for
the exercise of its responsibility for the drainage from all properties
within the City, including, but not limited to, the following:
(1) Preparation of plans for improvements and betterments to
the stormwater management system,
.(2) Construction of improvements and betterments to the
stormwater management system.
(3) Promulgation of regulations for the use of the stormwater
management system, including provisions for enforcement of
such regulations.
(4) Review and approval of all new development permits within
the City for compliance with stormwater management
regulations included in present city ordinances or ordinances
later adopted.
(5) Performance of routine maintenance and minor improvement
to the stormwater management system.
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(6) Establishment of charges for connection and use of the
stormwater management system.
(7) Evaluation of water quality concerns for discharges to the
stormwater management system,
(8) Performance of all normal utility functions to include
construction, operation, and maintenance of the city's
stormwater management system, including, but not limited
to, the hiring of staff, the selection of special consultants, the
entering into contracts for services and construction of
facilities, and the handling of purchase, lease, sale or other
rights to property for the stormwater management system.
(9) Issuance of revenue bonds or other debt instruments for the
purpose of performing those duties as described herein.
Section 3. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-102 w1*h shall read as
follows;
Sec. 102-102. Definitions.
For the purpose of this chapter, the following definitions shall apply
unless the context clearly indicates or requires a different meaning.
Calculated impervious surface of an E.R.U. For purposes of
determining a stormwater fee, the calculated impervious surface of
an ERU shall be deemed to be 3,286 square feet.
Developed nonresidential property. Property zoned for uses
other than for residential purposes upon which improvements have
been constructed.
Developed residential property, Property zoned for
residential use upon which is constructed one or more dwelling units.
This would include single-family or multi -family dwellings,
condominiums and duplexes.
Equivalent residential unit (ERU). The statistical average
horizontal impervious area of all residential units in the city.
Exempt property. Property which shall not subject to a
stormwater fee, which is limited to:
a, Common areas within multi -family areas.
b. Property which is perpetually designated for
conservation land uses or which, because of its
environmentally sensitive character, cannot be
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developed under present environmental protection
regulations.
c, Publicly owned road and drainage right-of-way.
Undeveloped parcels. Unimproved property zoned for uses
other than for single-family residential purposes or property zoned for
residential uses upon which no subdivision improvements have been
constructed.
Undeveloped single-family residential property. Property
improved and subdivided into single-family residential lots upon
which no dwellings have been constructed.
Section 4. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-103 which shall read as
follows:
Sec. 102-103. Stormwater fee; imposition and calculation of.
(a) Imposition. A stormwater fee is hereby imposed upon all
property within the city unless otherwise exempted, for services and
facilities provided by the stormwater management system. For
purposes of imposing the stormwater fee, the city has obtained the
services of a consulting engineer to develop the statistical rationale
for providing just and equitable rates, fees, and charges for the
facilities and services provided by the system.
(b) Application and classification.
(1) Developed residential property. Each dwelling unit
shall be billed at a flat fee of one ERU per month.
(2) Undeveloped single family residential property. Each
undeveloped single family lot shall be billed for one
ERU multiplied by a correction factor of 0.67 to
calculate the flat monthly rate.
(3) Undeveloped parcels. Each undeveloped parcel shall
be billed at a rate determined by dividing the total land
area of the properties, in square feet, by 11,154 which
represents the square footage of a statistically
average residential building site in the City, multiplied
by a correction factor of 0.67 to arrive at the number
of ERUs for that parcel.
(4) Developed nonresidential property, Each parcel of
developed nonresidential property shall be billed at a
rate determined by dividing the total impervious area
of the parcel by the Calculated Impervious Surface of
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an ERU to arrive at the number of ERUs for that
parcel.
(5) Exempt property. Service charges shall apply to all
properties within the city, including those properties
classified as nonprofit or tax-exempt for ad valorem
tax purposes. Service charges shall apply to all
government properties, including properties of the
city, including the city-owned buildings, parks, and
other properties. However, Exempt Property shall not
subject to a stormwater fee.
(c) Within the guidelines and procedures established by
administrative regulations duly promulgated by the Utility, a
landownercredit for constructed retention facilities
Per Ordinance pursuant t St. Johns River ater Management District requirements
0-04-15 or for the existence of aty ical physical features to the site, and the
City shall reasonably determine said credit based upon the equitable
pro-rata decrease in the total services required of the utility in
providing the systemic benefits of stormwater management to the
property.
Section 5. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-104 which shall read as
follows:
Sec. 102-104. Establishment of fee.
There is hereby established as the initial fee for one
equivalent residential unit (E.R.U.) the sum of $4 for each month.
Said fee shall continue in effect unless and until the City Council, by
resolution passed by supermajority, establishes a different rate for
any fiscal }period following the 2001-2002 fiscal year.
Section 6. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-105 which shall read as
follows:
Sec. 102.105. Collection.
(a) Fees for the Sebastian Stormwater Utility levied pursuant to
the code shall constitute a non -ad valorem assessment, as set forth
in F.S. ch. 197 and shall be collected pursuant to the uniform method
of assessing, billing and collecting of the same. The stormwater fee
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is to be henceforth assessed annually to the owner of each parcel
which is subject to the stormwater fee. The assessment roil prepared
on electronic medium by Camp, Dresser & McKee, September 15,
2001, from records provided by the Property Appraiser of Indian
River County, Florida, and as modified annually hereafter, is hereby
adopted for this purpose. The period for which the fee is charged
shall coincide with the City's fiscal year.
(b) The City may utilize any other method available under the
law to collect the stormwater utility fee provided herein, including
placement of a lien against the subject property and any real or
personal property of landowner, effective as of October 1 of each
fiscal period and charged until the same has been paid in full, and
said lien thereby created shall be cc -equal with the lien of all state,
county, district and municipal taxes, superior in dignity to all other
liens, titles, and claims, until paid and shall be enforceable in
accordance with all available provisions of law.
Section 7. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-106 which shall read as
follows
Sec. 102-106. Stormwater utility trust fund; use of funds.
(a) There shall be established a Sebastian Stormwater Utility
Fund for the deposit of all fees collected pursuant to this Article.
(b) The stormwater utility fund shall be used exclusively to
provide funding for the stormwater management program.
(C)— No I utility is fund 005-116
r Ordinance
proicecapital improvement nE-a5 6t®ii��ated-arid programmprl 6 e
Pin adopted tay City Ga. Ind',
Section S. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section to be numbered section 102-107 which shall read as
follows:
Sec. 102-107. Appeal of fee amount; procedure.
(a) After having paid in full all utility fees invoiced against his
property, any property owner shall have the right to appeal either the
utility fee charged, or a credits determination pursuant to Section
102-103(c), with respect to his property as follows:
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(1) Within 30 days of either the initial mailing of the utility
fee bill, or the written determination as to credits,
whichever date is relevant, the property owner shall
have the right to appeal to the city council. The city
council shall have 30 days from the receipt of the
notice of appeal within which to hold a hearing on the
appeal and thereafter shall render a determination.
(2) If the appellant prevails and it is decided a refund is
due, the refund amount shall be in accordance with
the determination on appeal but shall not include any
interest on the refunded fee.
(3) Upon filing of a proper petition within thirty (30) days
of the determination of City Council, said
determination may be reviewed in the Circuit Court by
writ of certiorari upon the record made before the City
Council.
(b) Notwithstanding the provisions set forth above, any property
owner shall have until December 1, 2001, to request a review by the
City Manager of the utility fee bill for fiscal year 2001-2002 for claims
of errors in classification or calculation. As a condition of requesting
such review, the property owner must pay his good -faith estimate of
the fees actually due. The City Manager may deny the appeal or
modify the amount of the fee. The owner may appeal the City
Manager's determination to City Council within thirty (30) days and
thereafter follow the procedures set forth in subsections (a)(1) — (3)
above, Any claims relating to a credits determination pursuant to
Section 102-103(c) must be appealed in accordance with the
standard procedure set forth above.
Section 9. That the Code of Ordinances, City of Sebastian, Florida is hereby
amended to create a new section numbered section 102-108 which shall read as follows:
Sec. 102-108. Additional regulations.
The City Manager may promulgate reasonable regulations
concerning the operation of the Sebastian Stormwater Utility, with
said regulations subject to modification or nullification by resolution
of the City Council_
Section 10, CONFLICT. All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
16 of 83
Section 11. SEVERABILITY. In the event a court of competent jurisdiction
shall hold that any part of this Ordinance is invalid, the remainder of the Ordinance shall
not be affected and it shall be presumed that the City Council did not intend to enact such
invalid provision. It shall further be assumed that the City Council would have enacted
the remainder of this Ordinance without said invalid provision, thereby causing said
remainder to remain in full force and effect.
Section 12, EFFECTIVE DATE. Following its adoption by the City Council,
this Ordinance shall take effect October 1, 2001.
The foregoing Ordinance was moved for adoption by Councilmember
The motion was seconded by Councilmember
Y b- and, upon being put to a vote, the vote was as follows:
Mayor Walter Barnes p,
Vice -Mayor Ben A. Bishop Q p.
Councilmember Joe Barczyk
Councilmember Edward J. Majcher, Jr. (}
Councilmember James Hill asp
The Mayor thereupon declared this Ordinance duly passed Ad adopted this 26nd day of
September, 2001.
CITY OF SEBASTIAN, FLORIDA
By: V\J5—\l
Mayor Walter Barnes
ATTEST:
Approved as to form and legality for
reliance by the City of Sebastian:
S" V. '/�' �ft-
Sally A. N'o, CMC
City Clerk 1`�
1Zich tringer, City Atto
17 of 83
CITY OF SEBASTIAN STORMWATER UTILITY
STORMWATER FEE CALCULATION EXAMPLE
JULY 2418
A. ERU = Equivalent Residential Unit
B. Average size of a residential lot in Sebastian = 11154 SF
C. Statistical average of impervious area for one developed residential lot = 3285 SF
Fees started at $4.00 per month per ERU in 2002
Revised to $5.00 per month per ERU in 2012
Revised to $10.00 per month per ERU in 2018
Stormwater Fee for Residential lots:
• Developed residential lot - billed at 1 ERU per month
• Undeveloped/vacant residential lot - billed at 1 ERU X .67 per month
Example: Developed lot = 1 ERU ($10.00) per month X 12 months = $120.00 = fee shown on tax bill
Undeveloped lot = 1 ERU X .67 ($10.00 X .67) per month = $6.70 X 12 months = $80.40 fee/tax bill
Stormwater Fee for Non-residential property (Commercial, Industrial, Institutional, etc.):
Developed property: Total impervious area SF of property = 3285 SF = number of ERU's to bill
per month
•
Undeveloped/vacant property: Total size SF of property - 11154 SF = number of ERU's to bill X
.67 per month
Example:
Developed site: 70,644 SF total impervious area = 3285 SF = 21.5 ERU's X $101month = $215 X 12 mos = $2,5801tax bill
Vacant site: 2.82 acres= 122,839.2 SF _ 11154 SF = 11 ERU's X $101month = $110 X .67 = $73.7 X 12 mos = $884.401tax
bill
18 of 83
SEBASTIAN STORMWATER UTILITY
FEE CREDITS POLICY
I. POLICY
Developed property from which stormwater runoff is discharged, either directly
or indirectly, to the stormwater system or to water bodies within/surrounding the City
may be eligible for a reduction in the fee for the Sebastian Stormwater Utility, hereinafter
called a "fee credit", if that property employs on-site optimally designed, constructed,
and maintained stormwater management facilities. Additionally, property with unique
and atypical physical features which substantially mitigate the impact upon the
stormwater discharge into the system may likewise be eligible for a fee credit.
The fee credit will be based upon the savings to the utility resulting from the
property's stoTmwater facilities or unique features. Even properties that do not discharge
stormwater directly into the Utility system will pay a proportionate share of the Utility
expenses incurred in providing generalized benefits to the system, such as management
of stormwater upon the public rights-of-way and administrative costs. Additionally,
capital improvement projects that improve water quality in the waterbodies of the
drainage basin are included in such generalized benefits.
The owner of the property for which the fee credit is sought shall be responsible
for requesting the fee credit and for supplying sufficient information as may be required
by the City to evaluate the merits of the fee credit request. Engineering calculations,
prepared and sealed by a professional engineer or land surveyor licensed to practice in the
State of Florida, and other documentation that substantiate the fee credit request, must be
submitted with the request. The engineering calculations and other documentation shall
be in accordance with the requirements established herein and contained in the
Stormwater Management Utility Fee Credit Application.
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. c f
The application will be reviewed by the Stormwater Utility Manager or his
designee, who shall have the authority to approve or disapprove the request and to
establish conditions of issue for the fee credit. By accepting a fee credit, the property
owner agrees to comply with the conditions of issuance and authorizes the City to enter
upon the property, without additional notification, to verify compliance with the
conditions of issue of the fee credit. Failure to comply with any of the conditions of
issuance of the fee credit will result in the rescission of the fee credit, until the
violation(s) are corrected to the City's satisfaction.
H. FEE CREDITS
Credits shall be granted'on an annual basis and requests therefore must be made each
year. Properties having received a credit the previous year, however, may submit an
abbreviated credit renewal request if conditions at the site have not substantially changed.
A. Initial Annlication
Properties that have constructed stormwater retention or detention facilities may
be eligible for a percentage reduction, or credit, in that property's stormwater service fee.
The amount of reduction will be determined by the City on a case-by-case basis.
Credit requests must be applied for in writing by the property owner using
Application for Stormwater Credit Form and submitted to the Stormwater Utility Manager.
To receive the credit, first-time applicants must supply to the City the following:
1. Site plan and as -built construction drawings (as certified by a licensed surveyor,
architect, or engineer) at an appropriate scale, showing the site, topographic
details, overland flow paths, all stormwater facilities, and surrounding area;
2. Detailed hydrologic and hydraulic calculations using methodology approved by
the City that accurately describes the runoff through the site;
3. Topographic map outlining the size of the drainage area upstream and
downstream of the stormwater management structure;
4. Detailed floodplain information, if it exists on the site;
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S. A detailed report that clearly describes how the basin functions for all of the
design storm events from the 1- through the 100 -year events with percent of over -
detention for each event.
6. A proposed maintenance agreement between the City and the customer describing
in detail the maintenance activities for the stormwater basin. Failure to operate
the facility as designed shall be reason for forfeiture of the credit. The City shall
inspect and notify the property ownerloperator of the facility's deficiencies.
B. Basis for Credits
Customers are entitled to a credit when they can demonstrate that their existing or
proposed stormwater facilities provide the Utility with a cost savings that the City
otherwise would incur as part of its efforts to manage stormwater. The Utility incurs
several costs associated with stormwater management including planning, engineering,
capital construction, operation/maintenance, and administrative costs.
The Utility incurs planning, engineering, and capital costs related to the construction of
stornawater collection and treatment facilities. These facilities include, but are not limited to, the
design and construction of swales, curbs, gutters, catch basins, stormwater sewers, regional
detention basins, and retention basins. Stormwater construction projects address two aspects of
stormwater management; water quantity (facilities that convey stormwater runoff) and water
quality (facilities that reduce pollution). The Utility also incurs costs related to the operation and
maintenance of stormwater facilities located throughout the City. These costs include, but are not
limited to catch basin cleaning; detention/retention basin sediment removal; inspecting, cleaning,
and repairing storm sewers; and mowing/maintaining drainage swales and basins.
For each customer, the amount of credit will be proportional to the savings provided to
the Utility by the customer's stormwater facility. Customers are entitled to a credit if they
perform operation and maintenance, including capital costs for repair and replacement, of a
facility that significantly reduce the Utility's responsibilities in processing stormwater, including
drainage from off-site sources. Customers must provide an annual maintenance record
documenting all maintenance procedures conducted including inspections, mowing, and
trash/sediment removal. Failure to operate or maintain the facility shall be reason for forfeiture of
the credit.
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No credits shall be granted for the City's costs associated with administering the
Utility's stormwater management program. Since all residents receive the benefits
(protection of property and improved public health and safety) associated with the
development and operation of the Utility, all property owners within the City will bear
these costs.
Table 1 presents the Utility's total projected stormwater management costs as
well as local and system -wide percent spending for Fiscal Year 2002.
Table 1
STORMWATER MANAGEMENT PROJECTED ANNUAL EXPENSE
FY200212003 to 2007/2008
Total Program Percent Total Percent
Cost Cost System -Wide
Administration $ 95,000
Engineering/Planning $ 50,000
Operation & Maintenance $ 855,000
Capital Improvement $2,025,000
TOTAL $3,025,000
3
3
2
2
28
10
67
43
100
58
Percent
Local
0
18
24
42
Credits for each property will be evaluated by the Stormwater Utility Manager or
designee on an individual basis. Absent special circumstances, systems maintained in
subdivisions on a project -wide basis shall be evaluated and the credits granted to the lots
therein on a prorated basis. Credit requests must be applied for in writing by the property
owner using the Application for Stormwater Credit Form.
Guidelines for maximum allowable credits are contained in Table 2. Credit
determinations, however, shall be on an individualized basis and not all applicants will
receive the maximum credits listed therein.
r
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M
Table 2
STORMWATER FEE MAXIMUM CREDIT GUIDELINE
City of Sebastian
I. Discharge Outside City System
a. No Upstream Drainage
42%
b. Upstream 0.25 to 0.5 square mile
52%
c. Upstream > 0.5 square mile
65%
H. Out -fall to City System
a. No Upstream Service
25%
b. Upstream 0.25 to 0.5 square
31%
Mile
c. Upstream Service > 0.5 square
42%
Mile
For example, a residential development that provides and maintains a complete curb and
gutter system, treats its water, and then has fall -out to a major City canal may be entitled
to the full 25% credit, while a commercial property that merely treats its water on-site
and then has out -fall to a local collector ditch will get a lesser credit. The residential
property is handling all the local collection functions for the Utility while the commercial
property in the example essentially only provides basic water -quality treatment.
M. PROCEDURES
Applications for storm water utility fee credits can be obtained and should be
submitted to the Growth Management Office, City Hall, 1225 Main Street, Sebastian,
Florida. A renewal request form shall be available for subsequent years. After the
application form and related materials have been submitted, the application will be
reviewed and processed by a City agent for conformance to the regulations listed below.
A City agent will review the application within 30 working days, unless extensive
modification to the application or extenuating circumstances require additional time. If
the application is approved, the conditions of approval will be noted upon the. application.
If the application is rejected, or modified, reasons for rejection or modification will be
noted on the application.
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Credit request applications and renewal requests for Fiscal Year 2002/2003 and
subsequent years must be filed by June 0 of each year in order to avoid having the full
stormwater fee appearing on the customer's property tax bill.
IV, LeeaI Effect and Appeal
Appeals of a determination" as to fee credits must be taken pursuant to the
provisions of City Code Section 102-107(a).
This fee credit policy, maximum credit guidelines, and the procedural
requirements herein may be revised by the .City at its discretion at any time.
ADOPTED AND EFi{'ECTIVE this I" day of October, 2001.
Terrence R. Moore
City Manager
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STORMWATER CREDIT DIRECTORY LIST
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31-38-12l0001-00000.0
701 - 750 Commerce Center Dr
512 Commerce Center
Hartwell Groves Florida LLC _
P. D. Box 2526, Vero Beach, FL 32961
David Walsh
772-794-2835 dwalsh@ clavidwalshreafestate Form
25%
31.38-12-000070000-00001.0
621 Sebastian Bivtl, A
Sebastian Professional Center
607-627 Sebastian Blvd LLC
735 G Commerce Cerner Dr., Sebastian, FL 32958
Mickey Capp
772-589-3452 mickey@cappcustombuiiders.com
25%
31.38-12-00007-0000-00002.0
621 Sebastian Blvd, 6 -
Sebastian Professional Center
607-627 Sebastian Blvd LLC
735 G Commerce Center Dr, Sebastian, FL 32958
Mickey Capp -
772-589-3452 mickey@cappcustombuiiders.conl
25%-
31.38-12-00007.0000-00003.0
621 Sebastian Blvd, C
Sebastian Professional Center
607-627 Sebastian Blvd LIC
735 G Commerce Center Dr., Sebastian, FL 32958
, _
Mickey Capp
772-589-3452 mickey@cappcustombuilders.com
25%
31.38-12-00007.0000-00004.0
621 Sebastian Blvd, 0
Sebastian Professional Center
Penny Drop Holdings LLC
735 G Commerce Center Dr., Sebastian, FL 32958
Mickey Capp
772-$89-3452 mickey@cappcusiombuilders.com
25%
31-38-24-00001-2080-00000.2
1115 Barber St
Barber St. Fire Station
Indian River County Emergenry Sevice
1801 27th St, Vero Beach, FL 32960
Michael Smykowski, Dir Mgt & Budget
772-226.1214 msmykowski@ircgov.com
25%
31-39-06-00014-0090-00011.0
800 Louisiana Avenue
Firehouse Garage
Fire Mouse Garage Inc.
800 Louisiana Av, Sebastian, FL 32958
Florin Ursulean
772-388-2968 firehcusegarage@bellsouth.net
25%
31-39-07-00000-1000-00002.1
189 Sebastian Blvd
Acorn Mini Storage
Acorn Mini Storage Inc,
189 Sebastian Boulevard Sebastian, FL 32958
Dave Fahmie
772-473-7911 acernm ni@hctmail.cem
25%
31.3 9-07-0 0 0 04.0000-00001.0
199 Sebastian Boulevard
Acorn M'rni Storage
Acorn Mini Storage Inc.
189 Sebastian Boulevard, Sebastian. FL 32958
Dave Fahmie
772-473-797.1 acornmini@hotmail.com
25%.
31-39-18-00000-1000-00002.0
810 Bailey Or
IRC Communications Tower
Indian River County
1801 27th St, Vera Beach, FL 32960
.. ..
Michael Smykowski, Dir Mgt & Budget
772-226-1214 msmykowski@ircgov.mm
25%
3U-38-21-00001-0000-00023.3
2001 U.S, 1
Wal-Mart #1068
Wal-Mart Stores East LP
853 S. Kings Hwy, Fort Pierce, FL 34945
Jennifer Hansen, DGC Envlr. Services
772-467-9224 Jennifer@dgcenvironmental.com
42%
30-38-21-000019999-00033.0
1655 U.S. 1
Best Western
Captar. Hirai Hotel, North LLC
735 G Commerce Center Dr., Sebastian, FL 32958
Mickey Capp
772-589-3452 mickey@itdppcustombullderz.Cnm
42%-
30-38-21-00001-9999-00037.0
1603 U.S: 1
ReMax Crown Realty
Realty King, Inc.
10. Box 780942, Sebastian, FL 32958
lohn King
772-589-3054 ikmg@realryki com
42%
30 3K-? 1-00015-0000-00000, I
801 Wcllru Way
Sub Medica] Suites
MPA Sebastian, LLC
P.O. 1 I056, Vero 14cach, FL 32961
Mary Anlcn, Voru Commercial Mgt
772-231-7777 maryl¢ r,c umnwrci;, n ; ogcr c L,U
42%
30-39-30-00002-0010-00008.6
2590 U.S. 1
Capt Hl-in's Resort
Sep Inlet Marina & Trading Co.
735 G Commerce Center Dr., Sebastian, FL 32958
Mickey Capp
772-589-3452 mickey@cappcustombuilders.com
42%
31-39-14-0000.7-5000-00002-1
570 N Blue Island $t
Point on River
Henry Anthony Fischer
10. Box 790068, Sebastian, FL 32958
Eric Fischer
772-473-4344 efischer@wedigflerida.com
42%-
.31.38-14-00000-5000-00003.0
Cagle Circle
Next to old Mosby lot
Henry Anthony Fischer
P. 0. Box 780068, 5e6astian, FL 32958
Eric Fischer
772-473-4344 efischer@wedigflorida,com
42%
31.38-14-00004.0000-00000.7
lea Sebastian Blvd
North County Library
Indian River County
1801 27th Sl, Vero Beach, FL 32960
Michael Smykowski, Dlr Mg[ &Budget
772-226-1214 msmykowski@ircgavcom
42%
31-33-26-00000-31](30-00007.0
8905 90th Av
Spencer property
Daniel Spencer
10. Box 1049, Wabasso, FL 32970
Daniel Spencer
772-473-3040 dspen00007@aol.com
42%-
31-39-06-00014-0060-00003.0
800 High Street
Sebastian Rent All
lames &Andrea Weiler
406 Arbor 5[, Sebastian, FL 32958
lim or Andrea Weiler
772-388-4800 FAX: 772-399-4800
42%.
31.39-07-00000-1000.00002.0
ICO Sebastian Industrial Place
Sebastian Industrial Park IMaerzj
Sebastian Industrial Park Inc.
10. Box 99, Roseland, FL 32957
Richard and Debra Maerz
772-581-0494 parkrentals@bellsouth.net
42%
31.39-20-00006.0000-00003.0
9622 Trade Center Dr
Sebastian Quality Storage
Schulke Enterprises LLC
9622 Trade Center Dr-, Sebastian, FL 32958
William Schulke
772-388-1110 FAX: 772.383-1446
423,
31.39-20-00006.0000-00003.1
9615 Trade Center Or
Meek & Son Plumbing
David & Frances Meek
592 Cross Creek Circle, Sebastian, FL 32958
David Meek
772-589-2080 meeksonsplumbing@belisouth-net
42%
31-39-20-00006-0000-00004.0
9605 Trade Center Or
Barber 5[ Trade Center (vacant)
Schulke Enterprises LLC
9622 Trade Center Dr., Sebastian, FL 32958
William Schulke
772-388-1119 FAX: 772.388-1446
42%
3139-20-00097-0000-00001.0
9601 US 1
Sun Trust Bank
BW US 1 Inc
P. 0. Box 648007, Vero Beach, FL 32964
Amanda Simpson, Red Steel Properties
772-231-2662 asimpson@redsteel corn
42%
37.49-20-40047-0000-00002-0
9641 E! S. 1
Lot 2 of Puplix Indian River (outparceQ
BW 051 Inc
P. 0. Bo648007, Vero Beach. R 32964
Amanda Simpson, Red Steel Properties
772-231-2662asimpson@re6steel.com
42%-
31.39-20-90007-0000-00003.0
9609 - 9625 US 1
Publix at Barber St
BW US 1 Inc
P. D- Be:x 648007, Vero Beach, FL 32964
Amanda Simpson, RedSteel Properties
772-231-256Z asimpson@redsteel.com
4296
31.39-17-00000.3000-00003.1
10785 - 10925 U.S. 1
Sandham Trailer Park
Henry Andrew Fischer
P. 0. Box 780068, Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedigflorida,com
52%
31.39-17-00000-3000-00003.2
10795 U.5 1
Roadside Restaurant
Fischer Family Partnership LCC
P. 0. Box 780068, Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedigflorida,com
52%
31.39.17-90000-3000.000091
Did Dixie Highway
Garetto Lot
Henry A. Fischer
P. O. Box 780068, Sebastian, FL 32979
Eric Fischer
772-473-4344 efischer@wediglloridacom
52%
39-38-00-00001-0300-00016-0
7550 129th St,
Kirria Warehouse
CWN LLC
P.O- Box 144,Roseland, FL 32957 _
Chris Kirrie
772-589-5547 FAX: 772-589.6467
65%
30.38-22-00001.0000.00000.1
202 Airport Or E
Sebastian Airport (main parcel)
Qty of Sebastian
1225 Main Street, Sebastian, FL 32958
Paul Carlisle
772488-8228 pcarlisle@cityefsebastian,org
651y.
30-38-22-00001-0000-00003.0
Airport Dr W
Sebastian Airport (vacant -100 Bk)
City of Sebastian
1225 Main Street, Sebastian, FL 32958
Paul Carlisle
772.388-8228 pcarlisle@cityofsebastian Arg
65%
30.38-22-00001.0000.00004.0
299 Airport Or E
Sebastian Airport (vacart-Vanantwerl
City of Sebastian
1225 Main Street, Sebastian, FL 32958
Paul Carlisle
772-388-8228 pcarlisle@cityofsebastian-erg
65%
3038-22-00001-0000-00009.0
Airport Dr W
Sebastian Airport (vacanb500 Bk(
City of Sebastian
1225 Main Street, Sebastian, FL 32958
Paul Carlisle
772-388-8228 pcarlisle@cityofsebastian.org
65%
31.39-09-00000-0030.00002.1
10901 - 10957 U5. 1
Fischer Trade Center
Carl A. Fischer
P. O. Box 780069, Sebastian, FL 32978
Eric Fischer
772.473-4344 efischer@wedig£lorida.com
65%
31-39-17-00000-3000-010003Z
10725 - 10781 U. S. 1
Fischer Offices
Fischer Family Partnership LLC
P- D. Box 780068, Sebastian, FL 32978 _
Eric Fischer
772-473-43444 elischer@wedigflorida.com
65%
31-39-26-00004-0000-00001.0
300 Industrial Park Boulevard
Fischer Industrial Park
Henry A. Fischer
P- 9- Sox 789066, Sebastian, FL 32978
Eric Fischer
772-473-4344 elischer@wedigBoride.com
65%
31-39-20-00004-0000-00002.0
100 Industrial Park Boulevard
Pine Warehouse
Richard 1
100 Industrial Park Blvd., Sebastian, FL 32958
Richard Plno
772-388-8782 rlck@mechanicaldesigncorp.net
65%
31-39-30-00000-5000-00002.0
if CR 510
Rya11 Groves
Henry Anthony Fischer
P. O. Be. 780068, Sebastian, FL 32978
Eric Fischer
772.473-4344 efischer@wedigflorida.com
65%
31.39.30-00002-0000.00000.1
yearling Trail
Cross Creek Lake Estates-unplatted
Crass Creek Lake Estates Inc.
P O. Box 780068, Sebastian, FL 32979
Eric Fischer
772A73-4344 efischer@wedigflorida.com
55%
3139-30-00002-DODO.00000.3
8875 79th Avenue
CCLE lift station
Indian River County
1801 27th Street, Vero Beach, FL 3296o
Michael Smykowski, Dir Mgt & Budget
772.226-1214 msmykowski@ircgov.com
6545
31-39-17-00000-3000.00016.0
Concord Avenue
Vickers Sand Pit
Henry A. Fischer
P. O- Box 780068, Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedigflorida.com
97%
31-39-i7-00000-5000-00002.0
Gilson Avenue
Vickers Sand Pit
Henry A. Fischer
P- 0- box 789966, Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedigflorida.com
97%
3 1-3 9-1 7-00000-5 000.00002.1
Lance Street
Vick -5 Sand Pit
HenryA, Fischer
P. 0. Box 78006$ Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedig[lorida.com
97%
31-39-L7-00000-8900-00003.0
Gilson Avenue
Vickers Sand Pit
Henry A. Fischer
P. O. Bax 780058, Sebastian, FL 32978
Eric Fischer
772.473-4344 efischer@wedigflorida.com
971/
3 1-3 9-1 7-00000-5 0 0 0.00004.0
Lance Street
Vickers Sand Pit
Henry A. Fischer
P. O. Box 760068, Sebastian, FL 32978
Eric Fischer
772-473-4344 efischer@wedigflorida.com
97%
31-39-17-00000-5000-00005.0
Lance Street
Vickers Sand Pit
Henry A. Fischer
P. Cr. Bot; 780068, Sebastian, FL 32979
Frlc Fischer
772-473-4344 efischer@wedigflorida-cam
97%
3 1-3 9-1 7-00000-5000.00006.0
Lance Street
Vickers Sand Pit
Henry A. Fischer
P. O. Box 780068, Sebastian, FL 32978
Eric Fischer
772.473-4344 efischer@wedigflorida-com
97%
3 7-3 9-17-00000-5 000.00007.0
425 Industrial Park Boulevard
Vickers Sand Pit
Henry A. Fischer
P- O. Sox 189969, Sebastian, FL 32978
Eric Fischer
_ _ _
772.473-4344 elischer@wecinflorida.com
97%
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SE
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
& COMMUNITY REDEVELOPMENT AGENCY
MINUTES
WEDNESDAY, JUNE 13, 2018 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the June 13, 2018 Regular City Council meeting to order at 6:00 p.m.
2. Pastor Will Finnin from the Sebastian United Methodist Church gave the invocation.
3. Vice Mayor Kinchen led the Pledge of Allegiance.
4. ROLL CALL
Mayor Jim Hill
Vice Mayor Linda Kinchen
Council Member Ed Dodd
Council Member Albert lovino
Council Member Bob McPartlan
Citv Staff Present:
City Manager Paul Carlisle
City Attorney James Stokes
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Procurement Manager Randy Moyer
Public Facilities Director Scott Baker
Community Development Director Lisa Frasier
Community Development Manager Dorri Bosworth
Police Commander Dan Acosta
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
There was no objection to Vice Mayor Kinchen's request to pull Consent Agenda Item #C.
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and grief timely announcements by Council and Staff.
No public input or action under this heading.
18.080 A. Sebastian River Area Chamber of Commerce Presentation, Beth Mitchell. President/CEO
Ms. Mitchell cited tourism statistics and described the importance of the tourism to Sebastian's
community.
26 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Two
Nicole Holbrook, Tourism Director, described and played the updated tourism video designed
to showcase Sebastian's treasures.
Brief Announcements
July 4 - Substance Awareness 5K Run/Walk from Riverview Park North on 1R Drive — 6 am
July 4 — Freedom Festivities in Riverview Park all day - Fireworks over Lagoon after Sunset
Council Member Dodd announced the upcoming events, noting residents will have to get
up early to get a spot along the Fourth of July parade route. Vice Mayor Kinchen
announced that she received a check in the amount of $1,000 from the VFW Post 10210
for the Shop with a Cop Program.
7. Recess Citv Council Meetinq and Convene as Communitv Redevelopment Aqencv
A. Chairman Hill called the CRA meeting to order at 6:15 p.m. All Members were
present.
B. MOTION by Mr. McPartlan and Second by Vice Chairwoman Kinchen to approve
the March 28, 2018 CRA meeting minutes passed with a voice vote of 5-0.
C. Septic -to -Sewer Grant Proqram - Approve Six -Month Extensions for the Grants
Awarded to 1753 Indian River Drive and 705 Cleveland Street (Transmittal,
Requests)
The City Manager explained more time was needed for these two properties to
receive final certifications and hookups for their systems. Staff recommended
approval.
MOTION by Mr. McPartan and SECOND by Mr. Dodd to approved item #7C.
ROLL CALL: Vice Chairwoman Kinchen — Aye Mr. Dodd — Aye
Mr. lovino — Aye Mr. McPartlan — Aye
Chairman Hill —Aye
Motion carried 5-0.
D. CRA Master Plan
i. Provide Input on the Future Plan of the CRA
The City Manager requested direction from the CRA Board as to what they would
like to see in the district.
The Community Development Director reported that the consultant, Redevelopment
Management Associates, sought public input at recent workshops. Mr. Dodd said he
attended one of the workshops and suggested the other Members might want to
provide input to the master plan revision. '
27 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Three
He said the five categories were suggested by the consultant and those interested
may want to provide written or spoken comment to the Community Development
Director or City Manager. The Community Development Director said she would like
to receive input over the next few weeks so she may present a draft revision in
October. Members agreed to contact the City Manager or Community Development
Director.
E. Chairman Hill adjourned the CRA meeting at 6:21 p.m.
8. Adiourn Communitv Redevelopment Agencv Meetina and Reconvene as Citv Council
Mayor Hill reconvened the City Council meeting and all members were present.
9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate
discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and
acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a
Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — May 23, 2018 Regular City Council Meeting
18.033 B. Resolution No. R-18-09 — Accepting 2nd Quarter Financial Report and Adopting
Necessary Amendments to the FY2017/2018 Annual Budget (Transmittal, R-18-09,
Ex. A, Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017
AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
18.081 C. Award Work Authorization #1 Under the Continuing Services Agreement with
Kimley-Horn and Associates, Inc. to Update the Conservation, Coastal
Management and Public Facilities Element of the City's Comprehensive Plan and
Authorize the City Manager to Execute Appropriate Documents (Transmittal,
Agreement, Ex. A, E -Mails, Application)
18.082 D. Approve Road Closures for Christmas in July — Shop with a Cop Event, July 21,
2018 from 9 a.m. to 2:30 p.m. (Transmittal, Application, Schematic, List)
18.083 E. Approve Alcoholic Beverages at Community Center for Supplee Event on July 7,
2018 from 10:00 am to 1:00 pm - DOB Verified (Transmittal, Application, Receipt)
18.084 F. Approve Alcoholic Beverages at Community Center for Greer Event on July 14, 2018
from 3:30 am to 9:30 pm - DOB Verified (Transmittal, Application, Receipt)
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve
Consent Agenda Items A, B, D, E and F.
ROLL CALL: Council Member Dodd — Aye Council Member lovino — Aye
Council Member McPartlan — Aye Mayor Hill — Aye
Vice Mayor Kinchen — Aye
Motion carried 6-0.
28 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Four
Item C
Vice Mayor Kinchen congratulated the Community Development Director for obtaining the
grant to accomplish the update. MOTION by Vice Mayor Kinchen and SECOND by Council
Member MCPartlan to approve Item C.
ROLL CALL: Council Member lovino — Aye Council Member McPartlan — Aye
Mayor Hill — Aye Vice Mayor Kinchen — Aye
Council Member Dodd — Aye
Motion carried 5-0.
10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for
City committee member nominations and appointments under this heading.
18.085 A. Construction Board (Transmittal, Application, Ad, List)
i. Interview, Unless Waived, Submit Nominations for One Concerned Citizen,
Alternate Member Position
Ms. Parris introduced herself. Council Member Dodd nominated Ms. Parris to the
Construction Board. Vice Mayor Kinchen seconded the nomination.
Ms. Parris was appointed to the Construction Board with a term scheduled to expire
September 30, 2019.
18.086 B. Parks and Recreation Advisory Committee (Transmittal. Applications, Ad, List)
i. Interview, Unless Waived, Submit Nominations for Two Regular Member Positions
Mayor Hill and Council Member Dodd nominated Mrs. White and Mr. Sims for another term
on the Parks and Recreation Advisory Committee. They were appointed and their new term
will expire May 31, 2021.
11. PUBLIC HEARINGS
18.087 A. First Reading Ordinance No. 0-18-06 — Petition for Voluntary Annexation — Graves
Brothers Comoanv (Transmittal, 0-18-06, Report, Attachment) (Not a Public
Hearing)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE
VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR
LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE
ROW, WEST OF VACANT LANDS, NORTH OF C.R.510 AND EAST OF SEBASTIAN
RIVER WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF
THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM
LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS;
PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
29 of 81
Regular City Council & CRA Meeting
June 13, 2018
Page Five
The City Manager stated this request was a voluntary annexation for just over 66 acres and
the City Attorney read the title of Ordinance No. 0-18-06.
The Community Development Director said this was a voluntary annexation located south of
the City that is currently vacant agricultural land and the applicant would like to continue with
that zoning designation until they can come forward with some type of development plan.
She said the property will become an important corner intersection as CR510 is improved;
the applicant has provided a good concurrency evaluation and fiscal analysis for commercial
use. She asked Council to be aware that the City's comprehensive plan recognizes
annexation of existing agriculture land until such a time that urban growth is contiguous and
agriculture activities are no longer sustainable. She recommended approval.
MOTION by Council Member McPartlan and SECOND by Council Member lovino to
approve Item #11A.
ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye
Vice Mayor Kinchen — Aye Council Member Dodd — Aye
Council Member lovino — Aye
Motion carried 5-0.
18.088 B. First Readina and Public Hearinq for Transmittal to DEO - Ordinance No. 0-18-07
Amendina the Future Land Use (Transmittal. 0-18-07. Report, Attachment A. P&Z
Minutes, Application)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE
COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY
ESTABLISHING A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL)
FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF R
(RURAL, 1 UNIT PER ACRE) ON PROPERTY CONSISTING OF 67 ACRES, MORE OR
LESS, LOCATED ON 85TH STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE
ELKCAM WATERWAY AND LACONIA STREET, IN THE VICINITY OF THE TREASURE
COAST ELEMENTARY SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE
ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND
PROVIDING AN ADOPTION SCHEDULE. (PJ Ad 5127118)
Mayor Hill opened discussion at 6:29 p.m. The City Manager said this was a land use
change requested by the Graves Brothers for commercial general and staff recommended
sending the request to the Dept. of Economic Opportunities for comment. The City Attorney
read the title of Ordinance No. 0-18-07.
The Community Development Director said the property is at an important future intersection
hence the request for a higher intensity use, which staff supports.
Edward Hannot, representing Valerie Hannot, 762 Concha Drive, said they opposed the
rezoning of the north leg of the parcel that crosses the waterway that backs onto their
property. The development will change the topography of the current wetland and increase
the volume of water directed to his backyard. It should be left undeveloped to absorb rain
flow. He also stated the wetland provides habitat for various wildlife and would like it to
remain undisturbed.
30 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Six
Ben Hocker began to recruit for Sebastian Property Owners Association and Mayor Hill
asked him to come back under Item #13 -Public Input.
Susana Quintana, 766 Concha Drive, said she had the same concerns as Mr. Hannot. The
wetland is full of wildlife including a flamingo family. She said she is 110% against the
development of the area.
Andrea Ring, 407 Quarry Lane, said she would be in favor of the land use request,
especially the commercial plan but asked to keep the wetlands preserved.
Joe Schulke, Schulke Bittle & Stoddard LLC, representing the Graves Brothers, said the site
was an abandoned grove that drains right into the creek. The project is in the Sebastian
River Improvement District with very strict criteria for discharge rates. The property has
about 215-260 feet of right-of-way between the property and highland lots with another 200
feet that won't be developed. He didn't think the houses would see the commercial
development through the buffer.
The Community Development Director recommended approval on first reading and to
authorize staff to transmit the request to the Department of Economic Opportunities for
comments.
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve
Item #11 B.
Council Member Dodd said this will be a prime commercial corridor to bring into Sebastian
and the process will undoubtedly protect the wetlands.
ROLL CALL: Mayor Hill — Aye Vice Mayor Kinchen — Aye
Council Member Dodd — Aye Council Member lovino — Aye
Council Member McPartlan — Aye
Motion carried 5-0.
18.007 C. Second Reading and Public Hearina of Ordinance No. 0-18-01 Relatina to Medical
Mariivana (Transmittal, 0-18-01. Map)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
RELATING TO MEDICAL MARIJUANA TREATMENT CENTERS; RESCINDING
ORDINANCE 0-17-01; AMENDING THE LAND DEVELOPMENT CODE ARTICLE XXII
(LANGUAGE AND DEFINITIONS); AMENDING ARTICLE V (ZONING DISTRICT
REGULATIONS); PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS,
PROVIDING FOR CODIFICATION, PROVIDING FOR SCRIVENER'S ERRORS AND
PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 2125118)
The City Attorney read the title of Ordinance. No. 0-18-01. The City Manager said this was
the second reading with the modifications requested by City Council and offered to make
any further changes as requested. He noted a map with 500 foot zones was previously
distributed to give them an additional option.
31 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Seven
Mayor Hill said he would like to see something in between the 1,000 and 500 foot buffer
zones. Council Member Dodd said Council originally approved an ordinance that was more
open than this; he said he preferred the 500 foot radius, noting it will only be available in the
specific zoning districts.
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve
Agenda Item #11 C with the strikeout of "public or private park" and make the buffer zone
500 feet in the separation requirement language.
Andrea Coy, 501 Palm Avenue, thanked Council for honoring what the residents voted for.
Ben Hocker asked Council to place a moratorium until the state comes up with a more
decisive action.
Arnold Diehl, 418 Arbor Street, thanked Council for seeing things more clearly regarding the
buffer zone and park areas.
Mayor Hill asked if the industrial side of the airport property, along Roseland Road, would be
allowed to open a dispensary. The City Attorney advised the property is heavily regulated by
the Federal Aviation Administration and would not allow it.
ROLL CALL: Vice Mayor Kinchen — Aye Council Member Dodd — Aye
Council Member lovino — Absent Council Member McPartlan — Aye
Mayor Hill -- Aye
Motion carried 4-0.
12. UNFINISHED BUSINESS - None
13. PUBLIC INPUT
New information or requests to City Council not otherwise on the prepared agenda
Ben Hocker, representing the Sebastian Property Owners Association, invited the public to
join the association and requested they be notified when the public meetings are scheduled
regarding the Spirit of Sebastian annexation.
Ben Hocker asked for the following:
-why the new parking spaces at the Chamber of Commerce are designated for the Chamber only
-when the new restroom at the Working Waterfront would be unlocked for the public
-requested the installation of a bike path along Indian River Drive during its reconstruction
-requested the handicapped dock be replaced at the Yacht Club boat ramp
-noted the Main Street boat ramp is full of sand again
-noted the City has flags up along Airport Drive advertising a new business for longer than 30 days
-requested an update on replenishing the reserve with the FEMA reimbursement.
14. NEW BUSINESS
18.023 A. Florida Leaaue of Cities Items (Transmittal, FLC Info)
i. Council Delegate to FLC Annual Conference Business Meeting
It was the consensus of Council to have Vice Mayor Kinchen be the City's delegate
to the business meeting.
32 of 83
Regular City Council & CRA Meeting
June 13, 2018
Page Eight
ii. Resolutions to be Submitted to FLC
There were no resolutions to be submitted for the conference.
18.089 B. Consider Cancellation of June 27th Meetinq
The City Manager reported he did not have any agenda items to hold a second June meeting.
MOTION by Council Member Dodd and SECOND by Mayor Hill to cancel the June 27
meeting passed with an unanimous voice vote of 5-0.
15. CITY ATTORNEY MATTERS - None
16. CITY MANAGER MATTERS
The City Manager reported that Indian River County Commission had voted to move forward
with a dispute resolution regarding the institution of the City's Fire Marshal. He believed that
he and County Administrator Brown could come to an amicable resolution.
Mayor Hill said Commissioner O'Bryan only wants what is best for Sebastian; and he
believed they would be able to provide a level of service that the residents require.
The City Manager also said he attended a successful belated Memorial Day Celebration.
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Mayor Hill — None
B. Vice Mayor Kinchen invited everyone to enjoy and be safe at the Fourth of July celebration.
C. Council Member Dodd asked for an update on the Golf Course Restaurant. The City
Manager said he has met with the operator who has asked for additional time beyond what
was authorized; he plans to review the operator's expenditure documents; and he said it
appears the termination of the lease is anticipated.
Council Member Dodd recommended that the normal purchasing procedure be suspended
to allow the City Manager to approach the second bidder to negotiate a lease.
The City Attorney requested that Council direct staff to wrap up the existing contract and
come back with a recommendation; if Council is amenable, there is a provision to waive the
procurement process for expediency sake.
D. Council Member lovino - None
E. Council Member McPartlan - None
19. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 7:18 p.m.
Approved at the July 11, 2018 Regular City Council meeting
Mayor Jim Hill
A TTES T. -
Jeanette Williams, MMC — City Clerk
33 of 83
Cm Cf
SE�T�N
NOME OF PELICMi ISLAND
Council Meetinq Date:
Aqenda Item Title
Recommendation
CITY COUNCIL AGENDA TRANSMITTAL FORM
I 1 July 2018
Purchase of 500 Palm/Fingerprint Scanner w/Live scan
Approve the purchase of fingerprint scanning system in the
amounts of $16,965.00.
Background:The Sebastian Police Department utilizes a fingerprint scanner for
employment, volunteerism and juvenile arrest. Our current system is
not in compliance with the new FDLE/FBI rules for security and
submission, this new system will be in compliance with all
requirements.
If Agenda Item Reauires Expenditure of Funds:
Total Cost: $16,965.00
Amount Budgeted in Current FY: $16,965.00
Amount of Appropriation Required:
Fund to Be Utilized for Appropriation: DST/GeIaZA--t'j'�
Administrative Services Department Review:
Attachments
1. 3 quotes
Cit7e:71V
ger A or�at�n:
Da F
34 of 83
Vendor Business
Name: Vendor Contact
Person: Address:
Phone
Number
Date&Time:
Delivery Date:
Item Description & Comments
500 Fingerprint live scan
CITY OF SEBASTIAN PURCHASING
WRITTEN PRICE OUOTATIONS
VENDOR #1
VENDOR #2
MOSA Techn Solutions
Photo Biometrics
Scott Clinton
Drew Webb
3801 PGA Blvd.
P. 0. Box 473
Suite 600
North Salem, NH 03073
Palm Beach Gardens,
FL 33410
561-379-5509
603-898-6235
5/25/2018
6/26/2018
8/20/2018
8/20/2018
Price Comments Price
Comments
$16,965 $18,070
VENDOR #3
Cross Match
Justin Anderson
3950 RCA Blvd.
Suite 5001
Palm Beach Gardens,
FL. 33410
561-622-6292
12/20/2017
8/20/2018
Pries Comments
$17,454
COUNCIL APPROVAL REQUIRED FOR ITEMS OVER $15,000
i
SIGNATURE: �WEAD Cn EPART
0
h
w
w
SIGNATURE:l,L _
ROCUR,fMENT MANAGER
DATE: lS1 —'-� C� — 1 �(
I" Z
DATE: %
MiOSAechnology 500 fingerprint and palm capture system pricing
SoUions
`ww.mos io=corn Cross Match Live scan system upgrade
This system will have dual workspaces so they can submit app/civil fingerprints electronically as well as laser
print out the Juvenile fingerprint and Palm print cards they mail to FDLE
Sebastian Police Department
Date:
Account Manager:
Phone: 561 379-5509
Fax:866 567-1405
5/25/20181
Scott Clinton
Emailisclinton(@.mosaalobal.com
Qty
CMT Part #
Description
unit cost total
cost
$16.965.00
1
930174
CMT ADVANTAGE MAINT, YR 1, HW, 1000P or 500P, DEVICE
included
included
ONLY DOMESTIC
930158
CMT ADVANTAGE MAINT,YR 1, HW, ALL SYSTEM
1
PERIPHERALS INTEGRATED AND PROVIDED BY CMT,
included
included
DOMESTIC
included
included]
included
included(
1
950083
CMT ADVANTAGE MAINT, YR, 1 S IANUAKU UM I SW L5M5
included
included)
1
950084
CMT ADVANTAGE MAINT, YR 1 STANDARD GMT SW, LSMS
included
included
SUBMISSION SOFTWARE
1
930100-01
IMPLEMENTATION, FIRST DAY ON- SITE
included
included)
1
900439
KIT, FBI CERTIFIED NETWORK PRINTER, DOUBLE SIDED
included
included]
1
420737
PRINTER TRAY, LOWER, 550 SHEET FEEDER, LEXMARK
included
included]
1
900253-005
Kit, 50OPl1000PX insert for universal cabinet
included
included]
Shipping
$0.001
Total:
$16,965.001
36 of 83
�N ,160TIN Sales Quotation From
O�
�,�► Prices valid for 30 days fi•ow date of quotation
PhotoBiometrics LLC
P.O. Box 473
North Salem, NH 03073
To: Sebastian, FL Police Department Date: June 26, 2018
Att. Dan Acosta
1201 Main Street Quote#: 18626
Sebastian, FL 32958
Delivery: 45-90 days ARO
Purchase order should be made out to Crossmatch
Technologies lite., c% Photobiometrics LLC. F.O.B. Destination
Below is our quotation for the equipment in which you are interested:
Item # I CMT # Description Quaq Unit it Price Total
tity J
I
2 930174 CMT ADVANTAGE MAI NT, YR 1, HW, 1000P or 1
500P, DEVICE ONLY DOMESTIC
3 930158 CMT ADVANTAGE MAINT,YR 1, HW, ALL 1
SYSTEM PERIPHERALS INTEGRATED AND
PROVIDED BY CMT, DOMESTIC
9
6
7
8
9
950083 CMT ADVANTAGE MAiNT, YR, 1 STANDARD
CMT SW LSMS
950084 CMT ADVANTAGE MAINT, YR 1 STANDARD
CMT SW, LSMS SUBMISSION SOFTWARE
930100- IMPLEMENTATION, FIRST DAY ON- SITE
01
KIT, FBI CERTIFIED NETWORK PRINTER,
900439 DOUBLE SIDED PRINTING
www.photobiometries.com
Phone: 603-898-6235
Fax: 603-372-5930
Page l
included included
included included
I
] included included
1 included included
] included included
] included included
37 of 83
I40��r� Sales Quotation From
Prices slid for 30 clays fi-om dale of quotation
PhotoBiometrics LLC
P.O. Box 473
North Salem, NH 03073
10 PRINTER TRAY, LOWER, 550 SHEET FEEDER, 1 included included
420737 LEXMARK MS810
11 900283- Kit, 500P11000PX insert for universal cabinet with I included included
408 FS Y cable
12 Shipping 175.00 175.00
Total $18,070.00 $18,070.00
Thank you for the opportunity to work with you on this project.
Respectfully submitted,
PhotoBiometrics LLC
www.photobiometrics.com
Phone: 603-898-6235
Fax: 603-372-5930
Page 2 38 of 83
CROSSMATCH"
Account Manager: Justin Anderson
Phone: (561) 622-6292
Mobile: +15616135160
Bill To Name: Sebastian Police Department
Contact. Lavar Lawrence
Phone: (772) 217-0005
Email: Ilawrence@cityofsebastian.org
Bill To: 1205 Main Street 32958
Sebastian, Florida 32958
United States
Quote Number: 02 50352
Quote Created: December 20, 2017
Quote Expiration: July 31, 2018
Sales Channel: State and Local
Fax: (561) 828-7717
Email: Justin.Anderson@CrossMatch.com
Ship To Name: Sebastian Police Department
Contact: Lavar Lawrence
Phone: (772) 217-0005
Email: Ilawrence@cityofsebastian.org
Ship To: 1205 Main Street 32958
Sebastian, Florida 32958
United States
Item Product Part Number Quantity Sales Total Price Price Basis
Price
1
2 CMT ADVANTAGE MAINT, YR 1, HW - l 930174
L SCAN 1000, L SCAN 500, DEVICE
ONLY DOMESTIC
3
4
5 CMT ADVANTAGE MAI NT,YR 1, HW, 930158
ALL SYSTEM PERIPHERALS
INTEGRATED AND PROVIDED BY
CMT, DOMESTIC
fi
7
8
9 CMT ADVANTAGE MAINT,YR 1, 950083
STANDARD CMT SW, LSMS
1 1 51,264.80 1 51,264.80 1 Open Market
1 $300.00 $300.00 Open Market
1 1 $300.00 1 $300.00
1
Crossmatch 3950 RCA Blvd Suite 5001, Palm Beach Gardens, FL 33410
htto://www.crossmatch.com
Open Market i
39 of 83
X11
CROSSMATCH`
Quote Dumber: 02550352
Quote Created: December 20, 2017
Quote Expiration: July 31, 20I8
10 CMT ADVANTAGE MAINT,YR 950084
1 $100.00 $100.00 Open Market
1,5TANDARD CMTSW, LSMS
SUBMISSION SOFTWARE
11 FREIGHT FREIGHT
1 $160.00 $160.00 Open Market
12 IMPLEMENTATION, FIRST DAY ON- 930100-01
1 $2,500.00 $2,500.00 Open Market
SITE
Grand Total: $17,454.80
No tes:
This Quote is subject to and governed by Crossmatch's Standard Sales Terms and Conditions for Purchase of Crossmatch
Products, which can be found at www.crossmatch.com/legal/.
Freight may not be included on this quote but will be charged if applicable.
PURCHASER ACKNOWLEDGEMENT:
Signature:
Print Name:
Title:
Date:
2
Crossmatch 3950 RCA Blvd Suite 5001, Palm Beach Gardens, FL 33410
htto://www.crossmatch.com 40 of 83
,Mlf
SEBASTIAN
HOME OF PELICAN ISLAND
COUNCIL MEETING DATE
AGENDA ITEM TITLE:
CITY COUNCIL AGENDA TRANSMITTAL
July 11, 2018
Security System upgrades
RECOMMENDATION: Staff recommends approval of the purchase of the
security system upgrades for both the police Department
and City Hall
BACKGROUND: The City of Sebastian MIS Division is looking to replace
several components of the existing security video system
along with expand the system to cover additional areas.
By doing this now, the system will be able to be
monitored from one area and without having to reference
several different pieces of software.
The vendor is the same vendor that was awarded the bid
to replace the video system at the airport. We are piggy-
backing off that agreement in order to have continuity
with all the systems.
If Aqenda Item Requires Expenditure of Funds:
Total Cost: $ 47,843.00
Amount Budgeted in Current FY: $ $ 100,000.00
If Cost Requires Appropriation:
Amount of Appropriation Required: NIA
Fund to Be Utilized for Appropriation: Discret72�t_�J-
Administrative Services Department Review:
ATTACHMENTS
City Manager Aut orization
Date: % /� /Y
ADS Proposals & Installation Agreements
41 of 83
S-A maty ��rn
!S)- Cs#
3001 Artuory Dr. Suite 100
Nashville, TN 37204
615-269-4448 Installation Agreement
AL LIC 001 72 73 80 94 1562 1840 FL LIC EF20000060 GA LIC LVA206166 LVA205524 MS LIC 16008579 NC LIC 2554 -CSA
SC LIC BAC.5181 FAC.3221 BAC, 13626 FAG. 13633 RAC.5412 FAC.3094 TN LIC 183 685 1417 1571
Installation Agreement submitted to:
City Of Sebastian. 7/3/18
Date
1201 Main Street.
Access Control/Pro-Watch
Sebastian F►. 32958
Service
re hereby submit specifications and estimates for the following:
sere app
We, hereinafter referred to as "ADS" or "Company", hereby propose to furnish material and labor, in accordance with the above
specifications for the sum of:
Fourteen Thousand Two Hundred Eighty Seven Dollars ($ 14,287.00
Acceptance of Installation Agreement — The above prices, speci8eations, and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. All material and labor are warranted for one year unless otherwise specified. All work is to be complete in
a workmanlike manner according to standard practices. Any alteration or deviation from specifications involving extra costs will be executed
upon written orders, and will become an extra charge over and above the estimate. The timely completion of work is contingent upon strikes,
accidents or delays beyond the control of ADS. Customer shall cavy fire, tornado and other necessary insurance. ADS workers are folly covered
by workman's compensation Insurance. Customer shall pay any and all invoices within thirty (30) days of presentment. An additional charge of the
greater of one and one and one-half percent per month or the highest amount allowed under the law shall be imposed on any overdue amounts. if
Customer defaults in the payment of invoices, Customer is liable for any attorney's or collection agency's fees and expenses. This Installation
Agreement may be withdrawn by ADS if not accepted within 30 days.
This Installation Agreement is not binding unless approved in writing by an authorized representative of ADS.
ADS SECURITY L. P. X
CUSTOMER NAME (Please Print)
By Bob Erdman Sr. Life Safety Consultant X
X title:
Print name and title of Authorized Representative of ADS
42 of 83
Page I oft
INSTALLATION
A. SYSTEM: Subject to the terms and conditions herein, Company shall provide and install, without liability and not as an insurer, and Customer shall accept the system described
on Page 1 of this document. Such system is hereinafter referred to as the "System".
B. INSTALLATION: Company will install the System at the Location set forth on page 1, pursuant to the specifications set forth on page 1. Company will make reasonable efforts
to begin installation within thirty (30) days after the execution of this Agreement and will continue until completed. Customer will be responsible for providing necessary I I OV
AC power electrical outlets and telephone hookups for the System, all at Customer's sole expense. Customer shall make the Location available to Company personnel for
installation during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday, (hereinafter referred to as "Regular Hours). Work done outside "Regular Hours" at
Customer's request may be subject to an additional charge. Customer authorizes Company personnel to install System, making such alterations to the Location as, in the sole
discretion of the Company, are necessary for the proper installation of the System. Customer releases Company from any and all liability for damage to the Location occasioned
by the normal installation of System.
C. PERFORMANCE OF SYSTEM: System shall afford various levels of detection services based upon the number and location of the detection devices. CUSTOMER
ACKNOWLEDGES THAT THE DETECTION SYSTEM DOES NOT AND CANNOT ASSURE THAT ANY AND ALL FIRES AND/OR INTRUSIONS WILL BE
DETECTED UNDER ALL CIRCUMSTANCES AND CONDITIONS, AND CUSTOMER ACKNOWLEDGES THAT COMPANY ASSUMES NO LIABILITY FOR ANY
DAMAGES RESULTING FROM THE MALFUNCTIONING OF THE SYSTEM, EXCEPT AS SPECIFICALLY STATED HEREIN.
GENERAL TERMS AND CONDITIONS
A. PREVENTION OF PERFORMANCE: Company shall not be liable for any failure to perform any installation or service under this Agreement or otherwise in the event that
such performance is prevented or hindered by causes beyond Company control, including but not limited to fire, flood, storms, explosions, acts of God, riots, civil commotion,
acts of war, strikes or other labor disputes, regulations or rulings of arty governmental authority or agency thereof, or failure of Customer to allow Company reasonable access to
the System.
B. TITLE; RISKS OF LOSS OR DAMAGE: Title to System and all of its component parts shall remain in Company until Customer has paid for System in full, at which time it
shall become the property of the Customer. Company or any subcontractor engaged by Company to perform work or fumish materials who is not paid may have a claim against
the Customer or the owner of the premises which may be enforced under applicable lien laws. After installation has commenced and until the System is paid in full, Company
shall bear the risk of loss thereof, however, repairs or reinstallation necessary due to damage to the system caused by persons or entities other than Company shall be at
Customer's expense.
C. SEVERABILITY: If any provision of this Agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable to any extent, the
remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby and shall be enforced to the greatest extent
permitted by law,
D. ASSIGNMENT: Customer may not assign their rights and obligations under this Agreement without prior written approval of Company. Customer acknowledges that any
proposed transferee must meet Company credit standards, sign an appropriate agreement, and pay a transfer fee upon Company acceptance of the assignment.
E. NOTICES: All notices required or permitted hereunder shall be sent by first class mail, postage prepaid, addressed to their respective addresses for the parties set forth on page
1 of this Agreement or to such other address as Company or Customer shall notify the other in writing.
F. APPLICABLE LAW: This Agreement shall be governed by the laws of the State of Tennessee.
G. BINDING EFFECT: This Agreement shall not be binding on Company until it is executed by an authorized representative of Company, When so executed, this Agreement
shall be binding on Company and Customer, and their respective successors, heirs and legal representatives.
H. INSURANCE: Customer acknowledges and agrees that Company IS NOT AN INSURER of Customer's property and premises and it is Customer's sole responsibility to
maintain adequate insurance coverage.
III. LIMITED WARRANTY: Company provides a LIMITED WARRAN'T'Y for System against defects in material (except batteries) and labor as follows: For a period ofone (l)
year on new equipment; for a period of thirty (30) days on reconditioned equipment; and no warranty for used equipment. Customer shall, as a condition of this limited warranty,
test and inspect the System immediately upon substantial completion of installation and advise the Company, in writing, within fifteen (15) days, of any defect, error or omission
in System. At the end of said fifteen (15) days, the installation shall be deemed satisfactory to and accepted by the Customer. All warranties commence on the date of completion
of the installation of the System, If any defect covered by this LIMITED WARRANTY exists and is reported in writing to Company within the warranty period, Company will,
during Regular Hours, repair or, at its option, replace any defective equipment without charge. Company will be permitted to use "like new" or reconditioned parts in either new
systems or systems under warranty. Such replacement or repair by Company shall constitute the sole and exclusive remedy available to Customer in connection to a claim of
breach of warranty relating to System and such warranty and remedy shall operate solely in favor of Customer and no other person or entity. THE SOLE PURPOSE OF THIS
SPECIFIC EXCLUSIVE REMEDY SHALL BE TO PROVIDE THE CUSTOMER WITH REPAIR OR REPLACEMENT OF DEFECTIVE PARTS, AT THE OPTION OF
COMPANY IN THE MANNER PROVIDED HEREIN. THIS EXCLUSIVE REMEDY SHALL NOT BE DEEMED TO HAVE FAILED OF ITS ESSENTIAL PURPOSE SO
LONG AS COMPANY IS WILLING AND ABLE TO REPAIR OR REPLACE DEFECTIVE PARTS IN THE PRESCRIBED MANNER. The LIMITED WARRANTY herein
made by Company shall in no event extend to the following: (1) System damage resulting from fire, flood, storm, electrical malfunction, accident, act of God or from alteration,
misuse or abuse of System of any person whatsoever, (2) Damage resulting from Customer's failure to observe any operating instructions furnished by Company; (3) Damage
to System occasioned by malfunction of radio or telephone equipment or lines; and (4) Damage resulting from system being compromised, circumvented or vandalized.
THE LIMITED WARRANTY HEREIN MADE BY COMPANY IS IN LIEU OF ALL OTHER WARRANTIES WITH RESPECT TO SYSTEM, EXPRESSED OR IMPLIED,
INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. No Company
salesperson or other representative is authorized to alter or modify this LIMITED WARRANTY in ANY respect whatsoever and no such alteration or modification shall be
binding on the Company.
IV, INDEMNIFICATION, DAMAGES AND LIMITATIONS OF LIABILITY,
A. INDEMNITY — T'HIRD PARTY BENEFICIARY: Customer retains the sole responsibility for the life, safety and property of all persons in the Location and for protection
against losses to property in the Location and therefore. Customer agrees to indemnify and save harmless Company, its employees and agents, from and against all claims,
lawsuits and losses, including but not limited to legal and investigation fees and expenses, by persons not a party to this Agreement (including but not limited to any subrogated
insurer), alleged to be caused by the improper operation of Sysiom, whether due to malfunctioning or non-functioning of System or the negligent performance or non performance
by Company of monitoring, dispatch or other service. This indemnification shall survive the termination of this Agreement. Customer acknowledges there are no third party
beneficiaries to this Agreement.
B. LaIITATION OF LIABILITY: DISCLAIMER)LIMITATION OF COMPANY LIABILITY. CUSTOMER UNDERSTANDS AND AGREES AS FOLLOWS: (1) NEITHER COMPANY
NOR ITS DIRECTORS, OFFICERS, SHAREHOLDERS, PARTNERS OR EMPLOYEES (COLLECTIVELY, "COMPANY") IS AN INSURER; (II) IT IS THE SPECIFIC INTENT OF THE
PARTIES THAT (A1 INSURANCE COVERING ALL LOSS, DAMAGE AND EXPENSE ARISING OUT OF OR FROM, IN CONNECTION WITH, RELATED TO, AS A CONSEQUENCE
OF OR RESULTING FROM THIS AGREEMENT, SHALL BE OBTAINED AND CONTINUOUSLY MAINTAINED BY THE CUSTOMER, (B) RECOVERY FOR ALL SUCH LOSS,
DAMAGE AND EXPENSE SHALL BE LIMITEjjD TO ANY SUCH INSURANCE COVERAGE ONLY, AND (C) COMPANY IS RELEASED FROM ANY
AND ALL LIABILITY FOR ALL
SUCH LOSS, DAMAGE ING
WITHOUT LIMITATION. ANY DIMPLIED WARRANTY OF MERCHANTABILCOMPANY. EXCEPT AS ITY OR FITNESS ET FORTH RFOh A PARTICULAR PEIN MAKES NO RU POSE,NTEE.W C IMPANYENTATIOIS RELEASED FROM OR WARRANTY I ALL LOSS,
DAMAGE OR EXPENSE WHICH MAY OCCUR PRIOR TO, CONTEMPORANEOUSLY WITH, OR SUBSEQUENT TO THE EXECUTION OF THIS AGREEMENT DUE TO THE
IMPROPER OPERATION OR NON -OPERATION OF THE SYSTEM (INCLUDING, WITHOUT LIMITATION, THE COMMUNICATIONS EQUIPMENT OR SERVICES NECESSARY TO
TRANSMIT TO OR RECEIVE ANY DATA AT THE MONITORING FACILITY); AND IV) SHOULD THERE ARISE ANY LIABILITY ON THE PART OF COMPANY FOR ECONOMIC
LOSSES, PERSONAL INJURY, INCLUDING DEATH, OR PROPERTY DAMAGE (REAL OR PERSONAL) WHICH IS IN CONNECTION WITH, ARISES OUT OF OR FROM, RESULTS
FROM, IS RELATED TO OR IS A CONSEQUENCE OF THE ACTIVE OR PASSIVE SOLE, JOINT OR SEVERAL. NEGLIGENCE OF ANY KIND OR DEGREE OF COMPANY
INCLUDING, WITHOUT LIMITATION, ACTS, ERRORS OR OMISSIONS WHICH OCCUR PRIOR TO, CONTEMPORANEOUSLY WITH OR SUBSEQUENT TO THE EXECUTION OF
THIS AGREEMENT, OR BREACH OF THIS AGREEMENT, OR ANY CLAIM BROUGHT IN PRODUCT OR STRICT LIABILITY, SUBROGATION, CONTRIBUTION OR
INDEMNIFICATION, WHETHER IN CONTRACT, TORT OR EQUITY, INCLUDING, WITHOUT LIMITATION, ANY GENERAL, DIRECT, SPECIAL, INCIDENTAL, EXEMPLARY,
PUNITIVE, STATUTORY OR CONSEQUENTIAL DAMAGES, IRRESPECTIVE OF CAUSE, SUCH LIABILITY SHALL BE LIMITED TO THE MAXIMUM SUM OF FIVE HUNDRED
DOLLARS ($506.001 COLLECTIVELY FOR COMPANY, AND THIS LIABILITY SHALL BE EXCLUSIVE. IN THE EVENT THAT THE CUSTOMER WISHES TO INCREASE THE
MAXIMUM AMOUNT OF SUCH LIMITED LIABILITY, CUSTOMER MAY OBTAIN A HIGHER LIMIT BY PAYING AN ADDITIONAL AMOUNT FOR THE INCREASE IN SUCH LIMIT OF
LIABILITY, BUT THIS PAYMENT SHALL IN NO WAY BE INTERPRETED TO HOLD COMPANY AS AN INSURER.
C. LIMITATION OF ACTIONS: Any action by Customer against Company must be commenced within one (1) year of the accrual of the cause of action or shall be barred.
State of Alabama Notice. If Customer is a resident of the State of Alabama, complaints may be directed to: The Executive Director, The Alabama Electronic Security Board of Licensure,
7956 Vaughn Road, Suite 392, Montgomery, AL 36116. Customer may call (334) 264-9388 or Fax (334) 264-9332.
X43 of
Page 2af2 183„_
r3S Security
3001 Armory Dr. Suite 100
Nashville, TN 37204
615-269-4448
BR#
CS#
Installation Agreement
AL LIC 001 72 73 80 94 1562 1640 FL LIC EF200oo96o GA LIC LVA205166 LVA205624 MS LIC 15008579 NC LIC 2554 -CSA
SC LIC BAC.5181 FAC.3221 BAC.13626 FAC.13633 BAC.5412 FAC.3094 TN LIC 183 685 1417 1571
Installation Agreement submitted to:
City Of Sebastian 1 Barbara Brooke - Breese 611118
1201 Main st
Sebastian Fl. 32958
re hereby submit specifications and estimates for the following:
Date
Adding PD and City Existing Cameras to Network
Service
We, hereinafter referred to as "ADS" or "Company", hereby propose to furnish material and labor, in accordance with the above
specifications for the sum of -
Thirty Three Thousand Five Hundred Fifty Six Dollars........ 33,556.00
Acceptance of Installation Agreement — The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. All material and labor are warranted for one year unless otherwise specified. All work is to be complete in
a workmanlike manner according to standard practices. Any alteration or deviation from specifications involving extra costs will be executed
upon written orders, and will become an extra charge over and above the estimate. The timely completion of work is contingent upon strikes,
accidents or delays beyond the control of ADS. Customer shall carry fire, tornado and other necessary insurance. ADS workers are fully covered
by workman's compensation Insurance. Customer shall pay any and all invoices within thirty (30) days of presentment. An additional charge of the
greater of one and one and one-half percent per month or the highest amount allowed under the law shall be imposed on any overdue amounts. If
Customer defaults in the payment of invoices, Customer is liable for any attorney's or collection agency's fees and expenses. This Installation
Agreement may be withdrawn by ADS if not accepted within 30 days.
This Installation Agreement is not binding unless approved in writing by an authorized representative of ADS.
ADS SECURITY L. P. X
CUSTOMER NAME (Please Print)
By Bob Erdman Sr. Life Safety Consultant x
X
Print mime and title of Authorized Representalive ofAUS
44 of 83
Page 1 01`2
INSTALLATION
A. SYSTEM: Subject to the tents and conditions herein, Company shall provide and install, without liability and not as an insurer, and Customer shall accept the system described
an Page 1 of this document. Such system is hereinafter referred to as the "System".
B. INSTALLATION. Company will install the System at the Location set forth on page I, pursuant to the speciticalfons set forth nn page 1. Company will make reasonable efforts
to begin installation within thirty (30) days after the execution of this Agreement and will continue until completed. Customer will be responsible for providing necessary I I OV
AC power electrical outlets and telephone hookups for the System, all at Customer's sole expense. Customer shall make the Location available to Company personnel for
installation during normal business hours, 8:30 a.m. to 5:00 p.m, Monday through Friday, (hereinafter referred to as "Regular Hours"). Work done outside "Regular Hours" at
Cuslomer s request may be subject to an additional charge. Customer authorizes Company personnel to install System, making such alterations to the Location as, in the sole
discretion of the Company, are necessary for the proper installation of the System. Customer releases Company from any and Hit liability for damage to the Location occasioned
by the normal installation of System.
C. PERFORMANCE OF SYSTEM; System shall afford various levels of detection services based upon the number and location of the detection devices. CUSTOMER
ACKNOWLEDGES THAT THE DETECTION SYSTEM DOES NOT AND CANNOT ASSURE THAT ANY AND ALL FIRES ANDIOR INTRUSIONS WILL BE
DETECTED UNDER ALL CIRCUMSTANCES AND CONDITIONS, AND CUSTOMER ACKNOWLEDGES THAT COMPANY ASSUMES NO LIABILITY FOR ANY
DAMAGES RESULTING FROM THE MALFUNCTIONING OF THE SYSTEM, EXCEPT AS SPECIFICALLY STATED HEREIN,
Il. GENERAL TERNIS AND CONDITIONS
A. PREVENTION OF PERFORMANCE: Company shalt not be liable for any failure to perform any installation or service under this Agreement or otherwise in the event that
such performance is prevented or hindered by causes beyond Company control, including but not limited to fire, flood, storms, explosions, acts of Ood, riots, civil commotion,
acts of war, strikes or other labor disputes, regulations or rulings of any governmental authority or agency thereof, or failure of Customer to allow Company reasonable access to
the System.
B. TITLE, RISKS OF LOSS OR DAMAGE: Title to System and all of its component parts shall remain in Company until Customer has paid for System in full, at which time it
shall become the property of the Customer. Company or any subcontractor engaged by Company to perform work or furnish materials wile. is not paid may have a claim against
the Customer or the owner of the premises which may be enforced under applicable lien laws. Allier installation has commenced and until the System is paid in full, Company
shall bear the risk of loss thereof, however, repairs or reinstallation necessary due to damage to the system caused by persons or entities other than Company shall be at
Customer's expense.
C. SEVERABILITY: If any provision of this Agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable to any extent, the
remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby and shall be enforced to the greatest extent
permitted by law.
D. ASSIGNMENT: Customer may not assign their riglus and obligations under this Agreement without prior written approval of Company. Customer acknowledges that any
proposed transferee must meet Company credit standards, sign an appropriate agreement, and pay a transfer fee upon Company acceptance of the assignment.
I- NOTICES: All notices required Or permitted hereunder shall be sent by first class mail, postage prepaid, addressed to their respective addresses for The paries set forth on page
I of this Agreement or W such other address as Company or Customer shall notify the other in writing.
F. APPLICABLE LAW: This Agreement shall be governed by the latus of the Stale of Tennessee.
G. BINDING EFFECT: This Agreement shall not be binding on Company until it is executed by an authorized representative of Company_ When so executed, this Agreement
shall be binding on Company and Customer, and their respective successors, heirs and legal representatives.
H. INSURANCE: Customer aclruowledges and agrees that Company IS NOT AN INSURER of Customer's property and premises and it is Customer's sole responsibility to
maintain adequate insurance coverage.
IIA LIMITED WARRANTY: Company provides a LIMITED WARRANTY for System against defects in material (except batteries) and labor as follows: For a period of one (1)
year on new equipment; for a period of thirty (30) days on reconditioned equipment; and no warranty for used equipment. Customer shall, as a condition of this limited warranty,
test and inspect the System immediately upon substantial completion of installation and advise the Company, in writing, within fifteen (15) days, of any defect, error or omission
in System. At the end orsaid fifteen (15) days, the installation shall be deemed satisfactory to and accepted by the Customer. All warranties commence an the date ofcompletion
of the installation of the System. Irony defect covered by this LMTED WARRANTY exists and is reported in writing to Company within the warranty period. Company will,
during Regular Hours, repair or, at its option, replace any defective egWpuhent without charge. Company will be permitted to use "like new" or reconditioned parts in either new
systems or systems under warranty. Such replacement or repair by Company shall constitute the sole and exclusive remedy available to Customer in connection to a claim of
breach of warranty relating to System and such warranty and remedy shall operate solely in favor of Customer and no other person or entity. THE SOLE PURPOSE OF THIS
SPECIFIC EXCLUSIVE REMEDY SHALL BE TO PROVIDE THE CUSTOMER WITH REPAIR OR REPLACEMENT OF DEFECTIVE PARTS, AT TIIE OPTION OF
COMPANY IN THE MANNER PROVIDED HEREIN. THIS EXCLUSIVE REMEDY SHALL NOT BE DEEMED TO RAVE FAILED OF ITS ESSENTIAL PURPOSE SO
LONG AS COMPANY IS WiLLING AND ABLE TO REPAIR OR REPLACE DEFECTIVE PARTS IN THE PRESCRIBED MANNER. The LIMITED WARRANTY herein
made by Company site[[ in no event extend to the following: (1) System damage resulting from (ire, flood, storm, electrical malfunction, accident, act of Cad or from alteration,
misuse or abuse of System or any person whatsoever, (2) Damage resulting from Customer's failure to observe any operating instructions furnished by Company, (3) Damage
to System occasioned by malfunction of radio or telephone equipment or lines; and (4) Damage resulting from system being compromised, circumvented or vandalized.
THE LIMITED WARRANTY HEREIN MADE BY COMPANY 1S IN LIEU OF ALL OTHER WARRANTIES WITH RESPECT TO SYSTEM, EXPRESSED OR IMPLIED.
INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, No Company
salesperson or other representative is authorized to alter or modify this LIMITED WARRANTY in ANY respect whatsoever and no such alteration or modification shall be
binding on the Company.
I V. 1NDENi NiFICATION, DAMAGES AND LIMITATIONS OF LIABILITY:
A. INDEMNITY— THIRD PARTY BENEFICIARY: Customer retains the sole responsibility for (he lire, safety and property of all persons in the Location and for protection
against losses to property in the Location and therefore, Customer agrees to indemnify and save harmless Company, its employees and agents, from and against all claims,
lawsuits and losses, including but not limited to legal and investigation fees and expenses, by persons not a party to this Agreement (including but not limited to any subrogated
insurer), alleged to be caused by the improper operation of System, whether due to malfunctioning or non-funclioning of System or the negligent performance or lion performance
by Company or monitoring, dispatch or other service. This indemnification shall survive the termination of this AgreemenL Customer acknowledges there are no third party
beneficiaries to this Agreement.
B. LINTITATION OF LIABILITY: DISCLAIMERILIMITATION OF COMPANY LIABILITY, CUSTOMER UNDERSTANDS AND AGREES AS FOLLOWS: (1) NEITHER COMPANY
NOR ITS DIRECTORS, OFFICERS, SHAREHOLDERS, PARTNERS OR EMPLOYEES (COLLECTIVELY, "COMPANY") IS AN INSURER; (ll) IT IS THE SPECIFIC INTENT OF THE
PARTIES THAT (A) INSURANCE COVERING ALL LOSS, DAMAGE AND EXPENSE ARISING OUT OF OR FROM, IN CONNECTION WITH, RELATED TO, AS A CONSEQUENCE
OF OR RESULTING FROM THIS AGREEMENT, SHALL BE OBTAINED AND CONTINUOUSLY MAINTAINED BY THE CUSTOMER, (B) RECOVERY FOR ALL SUCH LOSS,
VVDv�((AMAGE AND EXPENSE SHALL BE LiMITED TO ANY SUCH II��NSUTTRANCE COVERTAGE ONLY, NESS FOh%%AS�ND (C) COLffMAA��PANY IS REy�LUARANTEEiE�iA��SPED FROM
ESEN�COMP�jr�ANY AND ALL LIABIL�IITARRANTY�Y[A CLUDING
FOR ALL
SUCH LOSS, DAMAGE AND EXPENSE REL
ED
DAMAGI R EXP N� WHICH MAY THOUI 81MITATION ANY IMPLIED 0�(l R PRIOR AGNCTMY �RCO]d-r MPORANEABILITY �USLY WITH, OR11 FAIRY E*CEPT AS SET FORTH HEREIN �UB SUBSEQUENT O THE EXECUTONjOF�THIS AGREEMENT DUE TO THE
IMPROPER OPERATION OR NONOPERATION OF THE SYSTEM (INCLUDING, WITHOUT LIMITATION, THE COMMUNICATIONS EQUIPMENT OR SERVICES NECESSARY TO
TRANSMIT TO OR RECEIVE ANY DATA AT THE MONITORING FACILITY); AND (V) SHOULD THERE ARISE ANY LIABILITY ON THE PART OF COMPANY FOR ECONOMIC
LOSSES, PERSONAL INJURY, INCLUDING DEATH, OR PROPERTY DAMAGE (REAL OR PERSONAL) WHICH IS IN CONNECTION WITH, ARISES OUT OF OR FROM, RESULTS
FROM, IS RELATED TO OR iS A CONSEQUENCE OF THE ACTIVE OR PASSIVE SOLE, JOINT OR SEVERAL NEGLIGENCE OF ANY KIND OR DEGREE OF COMPANY
INCLUDING, WITHOUT LIMITATION, ACTS, ERRORS OR OMISSIONS WHICH OCCUR PRIOR TO, CONTEMPORANEOUSLY WITH R SUBSEQUENT TO THE EXECUTION OF
THIS AGREEMENT, OR BREACH OF THIS AGREEMENT, OR ANY CLAIM BROUGHT IN PRODUCT OR STRICT LIABILITY, SUBROGATION, CONTRIBUTION OR
INDEMNIFICATION, WHETHER IN CONTRACT, TORT OR EQUITY, INCLUDING, WITHOUT LIMITATION, ANY GENERAL, DIRECT, SPECIAL, INCIDENTAL, EXEMPLARY,
PUNITIVE, STATUTORY OR CONSEQUENTIAL DAMAGES, IRRESPECTIVE OF CAUSE, SUCH LIABILITY SHALL BE LIMITED TO THE MAXIMUM SUM OF FIVE HUNDRED
DOLLARS ($600.00) COLLECTIVELY FOR COMPANY, AND THIS LIABILITY SHALL BE EXCLUSIVE, IN THE EVENT THAT THE CUSTOMER WISHES TO INCREASE THE
MAXIMUM AMOUNT OF SUCH LiMITED LIABILITY, CUSTOMER MAY OBTAIN A HIGHER LIMIT BY PAYING AN ADDITIONAL AMOUNT FOR THE INCREASE IN SUCH LIMIT OF
LIABILITY, BUT THiS PAYMENT SHALL IN NO WAY ISE INTERPRETED TO HOLD COMPANY AS AN INSURER.
C. LIMITATION OF ACTIONS: Any action by Customer against Company must be commenced within one([) year of the accrual of the cause ofaclion or shall be barred.
V. State of Alabama Notice. It Customer is a resident of the State of Alabama, complaints may he directed to: The Execullve Director, The Alabama Electronic Security Board of Lleensure,
7955 Vaughn Road, Suite 392, Montgomery, AL 36116. Customer may call (334) 2648388 or Fax (334) 284-5332.
45 ofljUis
Page 2 o f 2
SEsAs�A1V
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meetine Date: July 11, 2018
Agenda Item Title: Purchase of a 2018 Nissan Frontier from Beck Automotive
Recommendation: Staff requests approval for the purchase of a 2018 Nissan Frontier King Cab from
Beck Automotive based on pricing from the Tallahassee Contract for the City's
Building Department. The cost is $17,980.74.
Background: The Building Department currently owns a 2005 Chevrolet Colorado. The vehicle was kept in
service because of low mileage. The 2005 Colorado is now inoperable.
The 2005 Colorado has had multiple repairs in recent history. Within the last weeks the engine has failed and is
beyond repair. To get this vehicle back on the road would cost in excess of $4,500. Staff does not feel that a
new engine in the 2005 Chevrolet Colorado would be a wise investment. If this request is approved the 2005
Colorado would be sent to auction.
If Agenda Item Reauires Expenditure of Funds:
Total Cost: $17,980.74
Amount Budgeted in Current FY NIA
Source of funds: Funds from Building Department Reserves.
Administrative Services Department/CFO Review:
r�
Attachments%
1. Quote from Beck Auto with vehicle picture
City Manager Authorization:
r
Date: July 11, 2018
� 6y�, rl"�
46 of 83
QUOTE
BECK AUTO GROUP June 26, 2018
LISA MARASCO Randy Mayer
904-237-5452 City of Sebastafn
LMARASCOFLEETaYAHOO.COM
rmover(d)citvofsebastian.ora
CITY OF TALLAHASSEE VEHICLE CONTRACT #3921 AMOUNT
VEHICLE AND OPTIONS 84A (DORA)
2018 NISSAN KING CAB BASE WI AUTOMATIC (WHITE) $ 21,937.00
DELIVERY TO SEBASTAIN S 250.00
Subtotal $ 22,167.00
AFTERMARKET
S 22,187.00
PRICE CONCESSION
$
(4,750.00)
TALLAHASSEE PIGGY BACK FEE
$
100.00
Contract negotiated dealer Markup
S
443.74
PURCHASE PRICE FOR VEHCILE
$
17,980.74
$ 17,980.74
Customers Approval for above work:
THANK YOU FOR YOUR BUSINESS! -
TOTAL $ 17,980.74
47 of 83
31?file 018
2018 Nissan Frontier King Cab I Pricing, Ratings 8 Reviews i Kelley Blue Book
n New 2018 Nissan Frontier King Cab Pickup
2011- •
Editor's Overview
The 2018 Nissan 1:rontier is an affordable, comfortable and capable midsize pickup
that's ready for a hard days work or a weekend of play.
Q Pricing
pw+ri
MSRP Range:
$19,965 - $U,005
See hoe, style, options and ocher taros can impact pricing in your area.
0
�> x
,c.,.:„,tet•
Get the best price and be more
prepared With your free, no -
obligation price quote
48 of 83
https:/iwww.kbb.com/ni sszn/frontier-king-c8b/201 &?ps:d=99999&siomid=spvjycfyg_dcl2656258543161+2018 %20+nissan%20+frontier%20+Ring%20+... 118
21 MPG Combined
1 4 City ! 23 High,vay
KBB.cum Expert Sa!ing
110
nRat
KSB.Wsumer m Consumer Rat
s 8,513 D
MSRP Range: 6
S19,%S - $34,005
Editor's Overview
The 2018 Nissan 1:rontier is an affordable, comfortable and capable midsize pickup
that's ready for a hard days work or a weekend of play.
Q Pricing
pw+ri
MSRP Range:
$19,965 - $U,005
See hoe, style, options and ocher taros can impact pricing in your area.
0
�> x
,c.,.:„,tet•
Get the best price and be more
prepared With your free, no -
obligation price quote
48 of 83
https:/iwww.kbb.com/ni sszn/frontier-king-c8b/201 &?ps:d=99999&siomid=spvjycfyg_dcl2656258543161+2018 %20+nissan%20+frontier%20+Ring%20+... 118
SEBAST�iV
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meeting Date: 11 July, 2018
Agenda Item Title: Shade Hangar Construction Bid 18-04: Rejection of
Recommendation: Authorize the City Manager to formally reject all bids received
towards Bid No. 18-04, Shade Hangar Construction and to seek
additional bids.
Background: This project involves the engineering and construction of shade
hangars at Sebastian Municipal Airport to provide needed
aircraft shelters and to bring revenue to the airport. In early
August, 2017, the City received a FDOT JPA Grant in the
amount of $500,000 representing 80% of the anticipated
$625,000 budget to build the hangars. The project was put out
to bid (# 18-04) having an opening date of May 21, 2018. Two
qualified companies submitted bids. Both bids greatly
exceeded the budgeted amount.
This Agenda item does NOT reouie the expenditure of funds.
Fund(s) to be utilized: Local Option Gas Tax
O
Administrative Services Department/CFO Review: '
Attachments:
1. Bid #18-04
2. Bid #18-04 Bid Tab
City Manager Authorization:
Date: 11 July, 2018
49 of 83
SERAS-rtAN Attachment No. 9 - Bid Price Schedule
40W M
MUNICIPAL AIRPORT
I
SHADE HANGARS
t
NQSpec.
No.
Item Description
lQuantity
Unit
Unit Price
Amounts
I1
01000
Mobilization
1
LS
$108,000.00
$108,000.00
2
01720
Project Records Documents
1
LS
$10,350.00
$10,350.00
3
P-152
Excavation and Embankment
1
LS
$69,000.00
$69,000.00
4
5-140-1
Asphalt Removal
5,372
S,Y.
$5.20
$27,934.40
5
S-140-2
Remove Base and Stockpile
580
C.Y'
$6.90
$4,002.00
6
FDOT-330
Asphalt Surface Course
504
TON
$136.00
$68,544.00
7
FOOT -300
Bituminuous Prime Coat
GAL
$14.00
$1,064.00
76
I8
FDOT-285
Base Course
580
C.Y.
$8,60
$4,988.00
I9
P-620-1
Reflective Pavement Marking
905
S.F.
$4.60
$4,163.00
10
P-620-2
Non- Reflective Pavement Marking
1810
S.F.
$2.30
$4,163.00
11
FDOT-570
Seeding
2,521
S.Y.
$ .60
$1,512.60
I12
L-125-1
Centerline Greeen Solar Flush Mount Light
29
EA
$164.00
$4,756.00
I13
L-125-2
Edge Slue Solar Flush Mount Light
38
EA
$164.00
$6,232.00
14
13120-1
7 -Unit Shade Hangar Superstructure
2
EA
$244,000.00
$488,000.00
15
13120-2
Shade Hangar Foundation and Anchor Bolts per? -Unit
LS
$96,600.00
$193,200.00
Structure
2
j16
Aircraft Tie -Down, including galvanized steel anchor and
EA
$207.00
$8,694.00
II
concrete cellar, complete and in-place.
42
I17
6" PVC Water Line
L.F.
$62.10
$7,452.00
120
I18
6" HDPE water Line
L.F.
$83.00
$24,900.00
300
19
Fire Hydrant Assymbly with Gate Valve Assembly
EA
$9,085.00
$9,085.00
1
20
Backflow Preventer
EA
$16,000.00
$16,000.00
1
TOTAL AMOUNT
OF BID:
$1,062,040.00
NOTE TO OWNER:
Please be advised that we received a proposal from Acroport for the shade hangars. If these are acceptable
in lieu of the metal building a reduction of price in our proposal will be provided.
2-17 50 @fddUm No. 2
SERASTi_AN Attachment No. 9 - Bid Price Schedule
MUNICIPAL AIRPORT
All nMrA-.RS mLLu snhmit hid pricai for the host: T3id shown nhor e.
The undersianed, havingbecome dieroughh' familiar with all of die Avareeatent k Bidding Documents incorporatod1wreinn, the project location and die site conditions, and the time schedule
affecting die worlt.lterebyprolmes w perform everything rcquiredto beperformedin strict conformity with She requirements of these documents, and to provide and punish all The
sitpen-Wrni, Inhor, ognipment, mnterials wdtnnli neceisnryto provide The comm fetus services meeting or exceeding rhe spedfleariom as ier forth herein forihe prices Hinted above, The
pods) quoted is (arc) inclusive ofauy Adderhdawhtch
nuiy be issued.
The Pity reserves rhe right ro award the Work tensed on the Inwesr price hid, providing that the Ridder is hmh responsible and responsive.
By die uigrtalurc bdow, die ConviicLur ager LhaL this Bid Prupusalis nude widtuut any odhcr uudersia Ldinl;, a(:;reeutcni, or cutuwudou widi any other person, curpuratiuu. orlirtu stnbrniuing
a hid for the same purpose and ihm the hid N in all regpecri fair and wirhnta wilmion or frond Ifaswrded ibis hid, the Contracror ngnes to enter into a mntrncr with the City of Sebmdan
within tea (10) consecutive calendar days ofNotiee ot'Award by the Ciry, and agrcvs to all die terms and
cundidous urall ducumcnu stated herein fur [he abus•c slipulaLcd pdLQi wbictL dLA retnatn ftnu far One Hundred mud FlAy (f50) days fuduwiug bid upeninu dale. Fallare to esecure Iha
CoaU-Acl ai sllpulaled abuve may result in the furfeltureof theBid Bund to IIs taurety.
Th: Quantities mdicaled on dos Bid are csauiaLed and shall only be wud fur die PugA= urBid Evaluation and Award. Tbc c5nlaaled Bid Quantities du ant c nSnLuLc a guarmlec or%urk.
The Contractor agnea the the prices quoted on this bid have taken into consideration drat lie Actual Quantities ofwvrkrai exceed orrnay be lower dhau die Quantities indicated on this Bis
CON IILUAOlt WA1t1LA&:NIS l'UTAL CUN II?.0.C1'L't1L\IYI.LIION IMM SILAU NOI LXCiJy DAYS LNDLCAILD 1N'iILL PIWJLC1 SPLCLfICA 'LIONS
Pr000w Scruriry
the undersigned acbaowiedges that it has mchrdcd with its Bid the required Bid Security for not less than five percent (55i)
Of die Luial amcLuthwf iu Propu3aL
Addenda
ll is agreed awl hhe mthkrxighicJ bas rectived all addenda cutirplcte m issued by die Owtmr;md duo rdaLed Curb arc itictudcd in Lhc prupusatsubmilted. The tmdcrsiuuedaclnLuwkdg*n rRtpl
of said •addcuda as rulluws:
AddaulumW 1
Addendum 0 2
Addendma 0 3
d,w 04/25/2018
dated 05/07/2018
dated 05/09/2018
Addendum# 4 dated 05%17'2018
_ r
�l -
Athorized Sgnature
Martha A. Morgan
President
Printed Name
Title
Company Name: West Construction, Inc. -_Ig 51 of 83
AHRENS
MUNICIPAL At P(DRI ACOMPANIES
Attachment No. 9 - Bid Price Schedule
SHADE HANGARS `
` puantity Unit Unit Price Amount jIl
Item
Spec. No
Item Description
Na.
1
01000
Mobilization
I
LS
$
66,913.04 $
66,913.40
I2
01720
Project Records Documents
1
LS
$
23,639.00 $
23,639.00
!I3
P-152
Excavation and Embankment
1
LS
$
26,236.00 $
26,236.00
4
S -14D-1
Asphalt Removal
5,372
S.Y.
$
6.91 $
37,114.00
5
5-140-2
Remove Base and Stockpile
580
C.Y.
$
9.07 $
5,263.00
I6
FDOT-33D
Asphalt Surface Course
504
TON
$
177.96 5
89.640'001
1�7
FDOT-300
Bituminuous Prime Coat
76
GAL
$
60.68 $
4,612.00
FDOT-285
Base Course
580
C.Y.
$
57.55 $
33,377.001
I8
I9
P-620-1
Reflective Pavement Marking
905
S. F.
$
1,34 $
1,214.00
110
P-620-2
Non- Reflective Pavement Marking
1,810
S.F.
$
1.19 _ $
2,160.00 I
11
FDOT-570
Seeding
2,521
S.Y.
5
0.76 $
1,922.0011
II12
L-125-1
Centerline Greeen Solar Flush Mount Light
29
EA
$
89,52 $
2,596-001
,596.00 1
j
13
L-125-2
Edge Blue Solar Flush Mount Light
38
EA
5
104.76 $
3,981.00
14
13120-1
7 -Unit shade Hangar Superstructure
2
EA
$
164,554.00 $
329,108.00
Y
I15
_
13110-2
_
Shade Hangar Foundation and Anchor Bolts
2
EA
5
37,319.50 5
74,639.00
116
Aircraft Tie -Down, including galvanized steel anchor and
42
EA
concrete collar, complete and in-place.
$
261.40 $
14,979.00
17
6" PVC Water Line
120
EA
$
64.53 $
7,743.00
I1B
6" HDPE Water Line
300
EA
$
87.11 $
26,134.00
�19
Fire Hydrant Assembly with Gate Valve
1
EA
5
5,941.00 $
5,941.00
20
BackfiowPreventer
1
EA
$
15,233.00 $
15,233.001
TOTAL AMOUNT
OF BID: $
768,444.00
t
7
Addendum No
52 of 83
vST Attachment No. 9 - Bid Price Schedule
MUNICIPAL AIRPORT
All nMT)FRS miser slthmit bid priccG fnT the Tla;c Tlid ;hnwn above.
The undersigned. havuig betaine tilorou?dd, iaituliar Willi all of the a & gieci nt Bidding Documcun mwrperated hercut. the project locatiou and the We condmuus, and the time schedule
offectine the work. herebyproposes Te perform evervihing required io be performed is strict couformir pith the requirements of [hese doclmiews. and to provide and furnish all the
snpert.isinn labor. egndpmenI mnteriAli andinol; necewr4' In pTovide the c immictin service.; meeting nr "reedlne llle specifleationq RG Get forth herehi for ibe price; gilnled li Nwe Tile
prices; quoted is (am) mclusn-c of arty Addendawh[ch
hues. be issued.
The r-ity rewrves the ri thr m award rhe Wortrbu;ed on the irwesr Oct bid pTos'iding rhln the Ridder i5 tenth respnnGihle and re%pon;ice.
By Lilt oilatwure beluu, Ilse CUtILMLUr agces Llai this Bid Prupusalis made Aidiuul atrr 1J121CT undertitalldirig. agreeuteILL or cututectiutl a ith aily udier pmoii, wilicraduu, ur fsnu subiuiuvig
R ]sid pllrpme find Shat The hid i% in all Tespeers fall ardwltlimil calhLiinn nr frand-Tf awarded this hid the f nlltmmirfngrees In en7er fnlr n cmirwRirh the Cary nf5eha;tian
withui ten ( 10) consecutive calendar days ofNouce of Award by the Citc'. and agrees to all die terms and
cuudiuuus of all documewi stated herein for dic abo; r stipu!aicd pdLLs which shall rouaiik firru for One Hundred and Fifty (1501 days fultuuiug bid upelriILF Lute. Failure to execute The
Cuutrurl as s Ilpulaird ahuce may remh in the forfeiture of the Bilk Bund In Its eutirel}.
The Quantities indicated oil this Bid at eiUrllalcd'dlid shall utile be used for tie Pur]lusc Uf Bid E;ahldli Qll Will Art ard. Tllc Cd unaled Buil Quam3uCs du Ilnt r:UIUIit ULC a Kuaralitee Of "&
&
The Contractor agrees that die prices quoted on this bid have taken into Consideration that tic actual Quantities ofuvrk may exceed or mai be loRel than the Quantities indicared en this Bid.
CON IA4C1OR u.A(uC4-%1S 10IA1 C01,'IICAC'I COMPLlf]ON 112111 S[ML NO1 LKCI-LI) JAYS 1.VUtC'AI'1-0 1N 1111 PHUlI-Cl SPLL'111C'ALIL1NS
Proposal Security
I'he undersigned aclanowlcdgcs that it has included nidi its iitd the required Bid Sccuntv for not less than five percent ( 5°a i
of the total ailsuutt of its Proposal
Addenda
II is agrcrd Thal lllc uudetaigiled lids rccei%rd all addendacuurplete a_ issued by dile Ouuet mtd that rclded cosu are iut:ludcd in rile prupusalsubluiued. The uudersitmed acknuuledges rcccpl
of said addrnda as fulluus:
Addcudtull1 1 dated 4.!25.`2016
AddCLAwln 2 dated 5:12018
Addaldmu� dared _ 5'Sf201$
4 5117018
C'
Authodzed Signature
RICHARD C. AHRENS
PRESIDENT/CE0
Printed Name
Title
Company Name: Ai IRF NSCOM PA N1 LS 3-18
53 of 83
3
4
5
G
7
K
q
CJl
O
h
00
W
CITY Or SEBASTIAN BID TABULATION
Bid 18-04 Shade Hanuars
Sebastian Municipal Airport
Shade Hangars Bid Opening 5121118 11:00 a.m.
CONTRACTOR
West Construction, Inc., Lantana, FL
Ahrens Companies, Lake Park, FL
Q
�
c �.
cc
U
iii a
5
o
Q
►- U
Q
U
x
x
x
x
x
x
x
x
1,062,040.00
x
x
x
x
x
x
x
x
768,444.00
COCC
SE
HOME OF PELICAN ISLAND
COUNCIL MEETING DATE
AGENDA ITEM TITLE
RECOMMENDATION
CITY COUNCIL AGENDA TRANSMITTAL
July 11, 2018
Citizen Budget Review Advisory Board
Interview, unless waived, and nominate one alternate member for a
three year term
BACKGROUND: In response to my article in the Pelican News, I have been notified
that Keerthi Weragoda would like to serve on the Citizen Budget
Review Advisory Board. No other applications have been received.
ATTACHMENTS:
City Clerk Authorization
Date: 1v - Z 7 —
Application, Ad, List
55 of 83
aniX _
SIEBAS-Y
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution, You may reapply for succeeding terms upon term expiration.
Name: kE E R [ H j VIE:RACioDA
Address: i -S) � FORT P-DYA-L C_O(•t�Z-1 City: 5FOAS f f AN State: EL
Zip: 32.35 Telephone: (ff7 72 ) 2�ZS - 5 �2 La-
E -Mail Address: �rl'�. W� da lkC�• GON-i
Employer: R>
City:
Business Telephone: (
State:
I am interested in serving on the following boards)/Committee(s):
1„ Choice: L'.k3n f Jr 7«/t;u� 2^tl Choice:
Zip:
CHARTER REVIEW COMMITTEE (serves only six months, everyfive years -next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD* (permanent)
DISABILITIES ADVISORY COMMITTEE (temporary)
NATURAL RESOURCES BOARD (permanent)
PLANNING AND ZONING COMMISSION* ** (permanent)
POLICE RETIREMENT BOARD OF TRUSTEES*
PARKS AND RECREATION ADVISORY COMMITTEE (permanent)
SEBASTIAN YOUTH ADVISORY COUNCIL (temporary)
VETERANS' ADVISORY BOARD (temporary)
*Filing of financial disclosure is required following appointment
**Must be resident one year prior to application.
56 of 83
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached) f r
-t:t, Vf1V,!,q pt
V t..O Y-zra X`J �rj r,-Lh ,-�
0 ,,.�. A-�c ttac,& Gem ► �,,,, � C ��SE G�
ZIM C
Whf�lljy do you want to serve on this board?
_r", Af/
! 1 �✓' 0. uY �Q-i�SCF'1 X1%4 {�,Q' ,
1
• J
Do you presently serve on another City Board or Committee? { V C
If yes, please list:
Have you previously served on any other City Board or Committee']?� T eL �.
If yes, please list: C,?,4 '
will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (Unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
If appointed, 1 acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter 112, Part 111) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. 1 hereby certify that all the statements made on this application are true and correct. I
understand that any false statements or omns from this application may be cause for my application not to be
considered.
Signature of Applicant: U Date:/ l oC;vl
Date Received by City Clerk's Office Cly J +✓U by:CJtk
J
57 of 83
KEERTHI K WERAGODA,
191 PORT ROYAL COURT,
SEBASTIAN, FL 32958.
May 31" 2018
Ms Jeanette Williams, MMC,
City Clerk,
Sebastian City Council,
City Hall,
1225 Main Street,
Sebastian, FL32958.
Dear Madam,
I am writing this in reference to the news item that appeared in the City of Sebastian Pelican News�that
the City Council would like to have the services of volunteers.
Based on my educational qualifications and work experience I think I will be able to contribute to the
following areas of work that the Council is interested in obtaining the services of volunteers.
1. Review the City's Budget and make recommendations to the City Council each fiscal year.
2. Advice on environmental issues with focus on preservation, enhancement, regulatory programs
and public asset management.
Brief introduction about myself is as follows.
I have been a resident of Sebastian City from 2007. I am retired and can afford to devote some
volunteer time to the place I live, where I greatly enjoy living my retired life. Sebastian environment
does not cause any anxiety and incessant worry. It is a great place to relax and pander the time
passing by with compassion and equanimity. That is the best way to enjoy life in retirement.
WORK EXPERIENCE
Prior to coming over to USA 1 worked for the Government of Sri Lanka. Held senior administrative
positions and my responsibilities included amongst other matters, preparation of development
projects , evaluation of projects, cost -benefit analysis, monitoring of project implementation and
review of work done. This work was linked to preparation of budgets, environmental issues and
implementation of regulatory measures.
58 of 83
After retirement from the Government of Sri -Lanka I worked briefly as a Consultant to few
international donor agencies involved in economic development issues in Asian countries.
EDUCATION
B.A Economics (Ceylon) As Sri -Lanka was then known
Post Graduate Diploma in Development Studies Cambridge University UK
Mason Fellow of the Kennedy School of Government Harvard University USA
MPA Harvard University USA
Documentary proof of what I have stated can be produced if necessary.
Thank you,
SincerelVjWeragocla
K
59 of 83
We Love Our Volunteers
You Should Be One!
The City of Sebastian is fortunate to have extraordinary,
dedicated volunteers on our boards and committees but we
need some more community makers.
Do you have a knack for numbers? Would you like to review
the City's budget and make recommendations to City Council
each fiscal year?
Would you like to provide advice to City Council on
environmental issues with a three -pronged focus on
preservation & enhancement, regulatory programs and public
asset management? Be part of the annual Earth Day event held
in Riverview Park?
Would you like to give advice on matters affecting contractors
or the construction industry; advise City Council concerning
the building and housing codes; review contractor's actions,
including eligibility for license reinstatement?
Each of us can make a difference in a small way if you would
like to help make Sebastian even more special than it already
is, please contact Jeanette Williams at 388-8215 for more
information or an application to volunteer.
60 of 83
CITIZENS BUDGET REVIEW ADVISORY BOARD
The Citizens Budget Advisory Review Board is comprised of 9 members, 5 of who are individual Council appointees; 2 of who are appointed by Council
at -large: 2 who are appointed as alternates. The 5 members appointed by Council serve the same term two-year term as the Council member who
appointed them; the 2 at -large members serve one year until the next election; the two alternates serve three years terms.
MEMBER NAME AND ADDRESS APPOINTED BY TERM
Ed Herlihy Council Member 1112017-1112019
474 Sea Grass Avenue McPartlan term to expire at the end of
Sebastian, FL 32958 McPartlan's term in 2019
edherlihv( .bellsouth.net
(772) 388-0665
Larry Napier Council Member 1112016-1112018
163 Harris Drive Dodd term to expire at the end of Dodd's
Sebastian, FL 32958 term in 2018
larrvnaoier(EDoutlook.com
(772) 388-2070
Michael Frank Council Member Hill 1112016-1112018
962 Tarpon Avenue term to expire at the end of Hill's
Sebastian, FL 32958 term in 2018
michealfrank(Wcomcast.net
(772)913-5702
Nancy Veidt Council Member 1112017-1112019
352 Banyan Street Kinchen term to expire at the end of Council
Sebastian, FL 32958 Member's term in 2019
nveidt0vahoo.com
(772) 913-3674
Bruce Hoffman Council Member 1112017-1112019
203 Chello Avenue lovino term to expire at the end of Council
Sebastian, FL 32958 Member's term in 2019
b2bmhoffman ,hotmail.com
(772) 913-3187
Vacant
Harry Hall At -large Member Term to expire November 2018
214 Joy Haven Drive
Sebastian, FL 32958
Harrvndeena. hotmail.com
(772) 581-1893
Vacant
At -large Member Term to expire November 2018
Vacant
Alternate Member Three year term from apt date
(casts vote if first council
appointee or at -lame
_,.
no�nhnr it -lh conn
Andrea Ring
Alternate Member erm o expire 020
407 Quarry Lane
Sebastian, FL 32958
(casts vote if second
(276) 920-1715
council appointee or at -
large member is absent)
Code 2-223 provides City Manager is an ex -officio Member 61 Of 83
LM LF
SERAST_N
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE: July 11, 2018
AGENDA ITEM TITLE: Construction Board - Fill one vacant, alternate member,
contractor position
RECOMMENDATION: Interview, unless waived, submit nomination for one vacant,
alternate member contractor position with an unexpired term
until Sept. 30, 2019
BACKGROUND: In response to my advertisement, Mr. Richard Wilcher has
submitted his application. No other applications have been
received.
Code 26-191(a) ".... It is preferred that the alternate members consist of one certified contractor
and one concerned citizen...
Mr. Wilcher is retired and no longer has a need to keep his certificate active.
If amenable to City Council, as the Board Coordinator, I request the appointment of Mr. Wilcher,
and permission to introduce a code change under New Business to clearly allow the opportunity for
retirees to serve.
Code 26-191(c) Each member of the board shall currently or formerly hold a valid
license or certificate issued by the board or the state in addition to having the
qualifications required in subsection (b) of this section, excepting the one
concerned citizen member. A member who formerly held a license or certificate.
but retired with that license or certificate in aood standing, may be considered
aualified for an appropriate seat and is exempt from section (b) above. If any
member of the board, at any time during his term, no longer possesses the required
qualifications because of adverse action beina taken aaainst his/her license or
certificate by a orooer authoritv, such member shall be automatically suspended for
30 days; then, unless qualified within 30 days, shall be replaced.
ATTACHMENTS: Application, Ad, List
Clerk Authorizatio'_..J
Date: 7— 5 —1 PL
62 of 83
L-nOF
SEBASTI[AN
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution. You may reapply for succeeding terms upon term expiration.
Name: I` 4 C_Ylo-y-AA l 1 C-pP_y'
Address: QZ a 1 M I J ro ip. T .Q_Y' rCLC _ City: b + 10 -VI State: F L .
Zip:3a9_S19 Telephone: (_0 y ID ) (p_qtT -
E -Mail Address:) dhn -9Mcu1 •corn
Employer: R a 112HD
City:
Business Telephone: f
State: Zip:
am interested in serving on the following boards)/committee(s):
151 Choice: CoMS3' Y'UO-7 I Or\ ZbA(Zb. 2"d Choice:
CHARTER REVIEW COMMITTEE (serves only six months, every five years - next meeting in 2016)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD* (permanent)
DISABILITIES ADVISORY COMMITTEE (temporary)
NATURAL RESOURCES BOARD (permanent)
PLANNING AND ZONING COMMISSION* ** (permanent)
POLICE RETIREMENT BOARD OF TRUSTEES*
PARKS AND RECREATION ADVISORY COMMITTEE (permanent)
SEBASTIAN YOUTH ADVISORY COUNCIL (temporary)
VETERANS' ADVISORY BOARD (temporary)
*Filing of financial disclosure is required following appointment
**Must be resident one year prior to application.
63 of 83
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached.)
se
R A + r
fl) V ' + � � � •.ate' ! ` � �,..� ,l � 1
11! J + • ' 1 r.. .a�
44".4YR &�an, to sery o il4atd.
Do you presently serve on another City Board or Committee? M ()
If yes, please list:
Have you previously served on any other City Board or Committee? V1O
If yes, please list:
I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
http://www.ethics.state.fl.us/ethics/forms.html
If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter 112, Part !11) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at htti)://www.fisenate.gov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. I hereby certify that all the statements made on this application are true and correct. I
understand that any false statements or omissions from this application may be cause for my application not to be
considered. r
Signature of Applica-i t..- Date:
Date Received by City Clerk's Office & .Z " (L? by: C om- 64 of 83
U
CR OF
o5E1BASTbkN
HOME OF PELICAN ISLAND
June 22, 2018 Contact: Jeanette Williams
Board Coordinator
388-8215
PRESS RELEASE
The Sebastian City Council is accepting applications for the following
volunteer positions on the Construction Board:
One Regular Member, Electrical Contractor Position — Term expiring 912019
One Regular Member, HARV Contractor Position — Term expiring 912019
One Alternate Member, Contractor Position— Term expiring 912019
Applicants must be City residents. Please be advised these positions are
subject to financial reporting requirements.
If Council fills a regular member position with an alternate member, Council
reserves the right to fill the alternate position with remaining applicants.
Application forms are available in the City Clerk's Office, City Hall, 1225 Main
Street, Sebastian, between the hours of 8:00 am and 4:30 pm or
downloaded from www.citvofsebastian.ora
Applications will be accepted until positions are filled.
65 of 83
TIME
COMPLETED
9120/14-
10111117
1 011 2/1 1-
9130214
9124/08-
10/12/11
911412005-
W30120013
11412005-
9 /30120013
5t2612004-
9/14/2005
12 61200 4-
9114/2005
ALT
9/30112-
9/30/2015
/30112-
9/3012015
312312011-
913
12312011-
913 012 01 2
10/13/2010-
312312011
ALT
2110110-
10/13/10 ALT
1 011 011 2-
913012015
9130/2009-
10110/2012
130/2009-
10110/2012
912712006-
9l30l2009
711212006-
927l2006
ALT
Alternate Roux's
ate position Tenn to
VACANT Contractor pexpire >�
Position 9/30/2019
Revised 45.13.18
Per Cade 26-198 — Building Official, Wayne Eseltine, shall initiate proceedings, make
recommendations, report on each matter.
66 of 83
CONSTRUCTION BOARD
3 -YEAR TERMS
MEETS 2ND TUESDAY EACH MONTH -
6:00 P,M.
MEMBER NAME AND
POSITION
APPOINTME
CURRENT
ADDRESS
NT HISTORY
STATUS
VACANT
ElectricalBulla's
Term to
Contractor
position
expire
Position
913012019
Jean Carbano - Chair
Regular
Reappointed
Term to
433 Betty Avenue
Concerned
10111/17
expire
Sebastian, FL 32958
Citizen
Reappointed
9130!2020
Jeanne41990aol.com
Position
9110114
581-1397
Reappointed
10112!11
Reappointed
9/24108
Reappointed
9114!05
Took Stuart
Houston's
position
6113101
James Fortier —Vice Chair
PPosition lumber
Reappointed
Term to
1301 Dewitt Lane
91912015
expire
Sebastian, FL 32958
9130/2018
Jim FortierOatt.net
Reappointed
473-2043
9/26!2012
Took Reyes
position
3123111
Andrew Marrero
Engineer
Took a
Term to
1113 Blossom Drive
or
Redden's
expire
Sebastian, FL 32958
Architect
position
913012018
atmanerc0amall.com
Position
11/18/15
{561}901-3513
Jock Crockett
Regular
Took Berry's
Term to
103 Thunderbird Drive
Contractor
position
expire
Sebastian, FL 32958
Position
5110117
9130/2018
iohncrockettObellsouth.net
581-0495
VACANT
Contractor
Dalessandro's
Term to
-
position
expire
9/30/2019
Shawn Hosey
Regular
Reapptd
Term
133 Cardinal Drive
Member
91912015
expireto
Sebastian, FL 32958
Contractor
9/3012018
Pacru20comcast, net
538-4888
Reapptd
10/10/2012
Appid
9/27/2006
Appid
7!12!2006
Took Heck's
Position
7112106
Pamela Parris
Alternate
Apptd 6113/18
Term to
516 Gerald Street
Concerned
expire
Sebastian, FL 32958
Citizen
Hays' position
9/3012019
P elrnisggl 6amail.com
2) 913-071 i
Position
TIME
COMPLETED
9120/14-
10111117
1 011 2/1 1-
9130214
9124/08-
10/12/11
911412005-
W30120013
11412005-
9 /30120013
5t2612004-
9/14/2005
12 61200 4-
9114/2005
ALT
9/30112-
9/30/2015
/30112-
9/3012015
312312011-
913
12312011-
913 012 01 2
10/13/2010-
312312011
ALT
2110110-
10/13/10 ALT
1 011 011 2-
913012015
9130/2009-
10110/2012
130/2009-
10110/2012
912712006-
9l30l2009
711212006-
927l2006
ALT
Alternate Roux's
ate position Tenn to
VACANT Contractor pexpire >�
Position 9/30/2019
Revised 45.13.18
Per Cade 26-198 — Building Official, Wayne Eseltine, shall initiate proceedings, make
recommendations, report on each matter.
66 of 83
SEBASTIAN
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: July 11, 2018
AGENDA ITEM TITLE: Adoption of the Proposed Millage
RECOMMENDATION: Adopt Motion to Set the Proposed Millage and Direct the City
Manager to Execute and Transmit the Required Forms
BACKGROUND:
Pursuant to F.S. 200.065 (b), each taxing authority must
advise the Property Appraiser of its proposed millage and the date, time and place at which a public
hearing will be held to consider the proposed millage and the tentative budget. This information is
published on the tax notice mailed to the taxpayers in mid-August. Although it is anticipated City
Council will consider the adoption of the rolled -back millage rate, the City cannot adopt a rate higher
than the proposed millage on the TRIM notice without incurring additional cost of notifying every
taxpayer by first-class mail.
Certified taxable values for next year are $1,260,806,292,
which is $107,676,794 or 9.34% higher than last year's final taxable values. The rolled -back rate is
3.1514, as compared to the present rate of 3.4000. The amount of net revenue with the current
3.4000 rate is $297,992 more than with the rolled -back rate and would be advertised as a 7.89% tax
increase.
At their meeting on Monday, July 2"d, the Budget Review
Advisory Committee requested the Chairperson to draft a letter to the City Council fully supporting
the Staff's Budget and Millage recommendations. They will meet again on Monday, July 91h to
review and approve the letter.
The City Council needs to determine the proposed millage to
be used on the required forms. Staff believes that the City Council should adopt the 3.4000 rate as
the proposed millage. Although the Draft Recommended Budget is "balanced" assuming a lower
rate, it could put us in a difficult position should it be determined before setting the final millage in
September that a higher millage is necessary. The Administrative Services Director/CFO will make
a brief power point presentation.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS:
Total Cost: NIA
Amount Budgeted in Current FY: NIA
Amount of Appropriation Required: None
Fund to Be Utilized for Appropriation: NIA
Administrative Services Department Review: l "V
ATTACHMENTS: State of Florida Required Form DR -420, DR-420TIFs and DR-420MM-P.
The Draft Recommended Budget as of June 15, 2018 is on the City's Website.
City Manage; Au orization
Date:
67 of 83
a
CERTIFICATION OF TAXABLE VALUE
F1.1
FLORIDA
Year: 2018
Principal Authority:
CITY OF SEBASTIAN
Reset Form I I Print Form
County: INDIAN RIVER
Taxing Authority:
CITY OF SEBASTIAN
DR420
R. 5/12
Rule 12D-16.002
Florida Administrative Code
Effective 71/12
SECTION 1: COMPLETED BY PROPERTY APPRAISER
Electronically Certified by Property Appraiser
1.
Current year taxable value of real property for operating purposes
$ 1,201,154,976 (1) I
2.
Current year taxable value of personal property for operating purposes
$ 57,968,158 (2)
3.
Current year taxable value of centrally assessed property for operating purposes
$ 1,683,158 (3)
4.
Current year gross taxable value for operating purposes (Line 1 plus Line 2plus Line 3)
$ 1,260,806,292 (4)
Prior year operating millage levy (If prioryearmillage was adjusted then use adjusted
Current year net new taxable value (Add new construction, additions, rehabilitative
(10)
5.
improvements increasing assessed value by at least 100%, annexations, and tangible
$ 15,998,366 (5)
personal property value over 115% of the previous year's value. Subtract deletions.)
Prior year ad valorem proceeds (Line 7multiplied by Line 10, divided by 1,000)
6.
Current year adjusted taxable value (Line 4 minus Line 5)
$ 1,244,807,926 (6) I
7.
Prior year FINAL gross taxable value from prior year applicable Form DR -403 series
$ 1,153,129,498 (7)
8
Does the taxing authority include tax increment financing areas? If yes, enter number
2]YES NO Number (8)
of worksheets (DR-420T1F) attached. If none, enter 0
2
$ 3,738,988
Does the taxing authority levy a voted debt service millage or a millage voted for 2
Number
9.
years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of
F-] YES 0 NO (9)
15.
DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0
0
(15)
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
SIGN
Signature of Property Appraiser:
Date:
HERE
Current year proposed operating millage rate
3.4000 per $1000
Continued on page 2 68 of 83
Electronically Certified by Property Appraiser
6/25/2018 3:11 PM
SECTION 11 : COMPLETED BY TAXING AUTHORITY
If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and
possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-.
10
Prior year operating millage levy (If prioryearmillage was adjusted then use adjusted
3.4000 per $1,000
(10)
millage from Form DR -422)
11.
Prior year ad valorem proceeds (Line 7multiplied by Line 10, divided by 1,000)
$ 3,920,640
0 1)
12
Amount, if any, paid or applied in prioryear as a consequence of an obligation measured by a
$ 181,652
(12)
dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIFforms)
13.
Adjusted prior year ad valorem proceeds (Line 11 minus Line 12)
$ 3,738,988
(13)
14.
Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIFforms)
$ 58,336,620
(14)
15.
Adjusted current year taxable value (Line 6 minus Line 74)
$ 1,186,471,306
(15)
16.
Current year rolled -back rate (Line 13 divided by Line 15, multiplied by 1,000)
3.1514 per $1000
(16)
17.
Current year proposed operating millage rate
3.4000 per $1000
(17)
18
Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided
(18)
by 1,000)
$ 4,286,741
Continued on page 2 68 of 83
�l
FLORIDA
Year: 2018
Principal Authority
CITY OF SEBASTIAN
Reset Form I I Print Form
TAX INCREMENT ADJUSTMENT WORKSHEET
Community Redevelopment Area:
Re -Development District 2A
(SECTION I : COMPLETED BY PROPERTY APPRAISER
County: INDIAN RIVER
Taxing Authority :
CITY OF SEBASTIAN
Base Year:
1994
DR-420TIF
R. 6/10
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
1. Current year taxable value in the tax increment area $ 87,212,731
(1)
2. Base year taxable value in the tax increment area $ 34,959,870
(2) jl
l3. Current year tax increment value (Line 7 minus Line 2) $ 52,252,861
(3)
4. Prior year Final taxable value in the tax increment area $ 83,710,717
(4)
5. Prior year tax increment value (Line 4 minus Line 2) $ 48,750,847
(5)
Property Appraiser Certification I [ certify the taxable values above are correct to the best of my knowledge.
SIGN
HERE Signature of Property Appraiser :
Date :
Electronically Certified by Property Appraiser
6/25/2018 3:11 PM
SECTION II: COMPLETED BY TAXING AUTHORITY Complete EITHER line 6 or line 7 as applicable. Do NOT complete both.
1
6. If the amount to be paid to the redevelopment trust fund IS BASED on a specific proportion of the tax increment value:
6a. Enter the proportion on which the payment is based. 95.00 %
(6a)
6b. Dedicated increment value (Line 3 multiplied by the percentage on Line 6a) $ 49,640,218
(6b)
If value is zero or less than zero, then enter zero on Line 6b
6c. Amount of payment to redevelopment trust fund in prior year $ 157,465
(6c)
17. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax increment value:
7a. Amount of payment to redevelopment trust fund in prior year $ 0
(7a)
7b. Prior year operating millage levy from Form DR -420, Line 10 0.0000 per $1,000
(7b)
7c Taxes levied on prior year tax increment value $ 0
(7c)
(Line 5 multiplied by Line 7b, divided by 1,000)
7d. Prior year payment as proportion of taxes levied on increment value 0.00 %
(7d)
(Line 7o divided by Line 7c, multiplied by 100)
7e Dedicated increment value (Line 3 multiplied by the percentage on Line 7d) $ 0
(7e)
If value is zero or less than zero, then enterzero on Line 7e
Taxing Authority Certification I certify the calculations, millages and rates are correct to the best of my knowledge.
I
5
Signature of Chief Administrative Officer : (Date;
I
I
G Title:
N Via, CITY MGR
H Mailing Address:
E 1225 MAIN ST
R
E City, State, Zip:
SEBASTIAN, FL 32958
Contact Name and Contact Title:
KEN KILLGORE, FINANCE DIRECTOR
Physical Address:
1225 MAIN ST
Phone Number: Fax Number:
7723888205 7723888249
69 of 83
FLORIDA
i Year : Z018
Principal Authority
CITY OF SEBASTIAN
Reset Form I I Print Form I
TAX INCREMENT ADJUSTMENT WORKSHEET
Community Redevelopment Area:
Re -Development District 2B
SECTION 1 : COMPLETED BY PROPERTY APPRAISER
County: INDIAN RIVER
Taxing Authority :
CITY OF SEBASTIAN
Base Year:
2003
DR-420TIF
R. 6/10
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
1. Current year taxable value in the tax increment area 5 15,756,217
(1)
2. Base year taxable value in the tax increment area $ 6,602,110
(2)
3. Current year tax increment value (Line 1 minus Line2) $ 9,154,107
(3)
4. Prior year Final taxable value in the tax increment area 5 14,090,405
(4)
5. Prior year tax increment value (Line 4 minus Line 2) 5 7,488,295
(5)
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. I
SIGN
HERE Signature of Property Appraiser :
Date :
Electronically Certified by Property Appraiser
6/25/2018 3:11 PM
SECTION Il: COMPLETED BY TAXING AUTHORITY Complete EITHER line 6 or line 7 as applicable. Do NOT complete both.
6. If the amount to be paid to the redevelopment trust fund IS BASED on a specific proportion of the tax increment value:
6a. Enter the proportion on which the payment is based. 95.00 %
(6a)
6b. Dedicated increment value (Line 3 multiplied by the percentage on Line 6a) $ 8,696,402
(6b)
If value is zero or less than zero, then enter zero on Line 6b
6c. Amount of payment to redevelopment trust fund in prior year 5 24,187
(6c)
7. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax increment value:
7a. Amount of payment to redevelopment trust fund in prior year $ 0
(7a) I
7b. Prior year operating millage levy from Form DR -420, Line 10 0.0000 per $1,000
(7b)
7c Taxes levied on prior year tax increment value $ 0
(7c)
(Line 5 multiplied by Line 7b, divided by 1,000)
7d Prior year payment as proportion of taxes levied on increment value 0.00 %
(7d)
(Line 7a divided by Line 7c, multiplied by 100)
7e Dedicated increment value (Line 3 multiplied by the percentage on Line 7d) $ 0
(7e)
If value is zero or less than zero, then en ter zero on Line 7e
Taxing Authority Certification I certify the calculations, millages and rates are correct to the best of my knowledge.
Signature of Chief Administrative Officer:
jDate :
I
G Title:
N 4e&OW4F� CITY MGR
H Mailing Address:
E 1225 MAIN 5T
R
E City, State, Zip:
SEBASTIAN, FL 32958
Contact Name and Contact Title:
KEN KILLGORE, FINANCE DIRECTOR
Physical Address:
1225 MAIN ST
Phone Number: Fax Number:
7723888205 7723888249
70 of 83
Reset Form Print Form
01 D MAXIMUM MILLAGE LEVY CALCULATION oR 42R 5/12
PRELIMINARY DISCLOSURE Rule 12D-16.002
Florida Administrative Code
FLORIDA For municipal governments, counties, and special districts Effective 11112
Year: 2418 County: INDIAN RIVER
Principal Authority : Taxing Authority,
CITY OF SEBASTIAN CITY OF SEBASTIAN
1 is your taxing authority a municipality or independent special district that has levied Io Yes JZ
No (1) 1
ad valorem taxes for less than 5 years?
ARML
IF YES, W STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.
2. Current year rolled -back rate from Current Year Form DR -420, Line 16 3.1514 per $1,000 (2)
3. Prior year maximum millage rate with a majority vote from 7016 Form DR-420MM, Line 13 5.9466 per $1,000 (3)
4. Prior year operating millage rate from Current Year Form DR -420, Line 10 3.4000 per $1,000 (4)
If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5.
Adjust rolled -back rate based on prior year majority -vote maximum millage rate
5. Prior year final gross taxable value from Current Year Form DR -420, Line 7 $ 1,153,129,498
6 Prior year maximum ad valorem proceeds with majority vote $
(Line3 multiplied by Line 5 divided by 1,000)
7 Amount, if any, paid or applied in prior year as a consequence of an obligation $
measured by a dedicated increment value from Current Year Form DR -420 Line 12
8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $
(5)
6,857,200 (6)
181,652 (7)
6,675,548
9. Adjusted current year taxable value from Current Year form DR -420 Line 15 $ 1,186,471,306
10. Adjusted current year rolled -back rate (Line 8 divided by Line 9, multiplied by 1,000) 5.6264 per $1,000
Calculate maximum millage levy
11 Rolled -back rate to be used for maximum millage levy calculation
(Enter Line 10 if adjusted or else enter Line 2) 5.6264
12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions)
13, Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) 5.7091
14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) 6.2800
15. Current year proposed millage rate
per $1,000 (11)
1.0147 (12)
per $1,000 (13)
per $1,000 (14)
3.4000 per $1,000 (15)
16. Minimum vote required to levy proposed millage: (Check one) (16)
a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal
to the majority vote maximum rate. Enter Line 13 on Line 17.
b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The
El
maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.
c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14.
El
The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
[] d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
17 The selection on Line 16 allows a maximum millage rate of 5.7091 per $1,000 (17)
(Enter rate indicated by choice on Line 16)
18. Current year gross taxable value from Current Year Form DR -420, Line 4 $ 1,260,806,292 (18)
Continued on page 2 71 of 83
Taxing Authority: DR-420MM-PR. 5/12
CITY OF SEBASTIAN Page 2
19. Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000) $ 4,286,741 (19) I
Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided
20. $ 7,198,069 (20)
by 1,000)
DEPENDENT SPECIAL DISTRICTS AND MSTUs I I I STOP HERE. SIGN AND SUBMIT. 1
21 Enter the current year proposed taxes of all dependent special districts & MSTUs levying $ 0 (21)
a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P) !!!
22. Total current year proposed taxes (Line 19 plus Line 21) $ 4,286,741 (22)
Total Maximum Taxes
23 Enter the taxes at the maximum millage of all dependent special districts & MSTUs $ 0 (23)
levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P)
24. Total taxes at maximum millage rate (Line20 plus Line 23) $ 7,198,069 (24)
Total Maximum Versus Total Taxes Levied
25 imaximum
Are total current year proposed taxes on Line 22 equal to or less than total taxes at theYES NO {25}
millage rate on Line 24? {Check one}
1 certify the millages and rates are correct to the best of my knowledge. The millages
Taxing Authority Certification comply with the provisions of s. 240.065 and the provisions of either s. 200.071 or S.
5 200.081, F.S.
I Signature of Chief Administrative Officer:
G
N
Title :
H jer&GF CITY MGR
F
R Mailing Address:
JE 1225 MAIN ST
City, State, Zip:
SEBASTIAN, FL 32958
Date:
Contact Name and Contact Title:
KEN KILLGORE, FINANCE DIRECTOR
Physical Address:
1225 MAIN ST
Phone Number: Fax Number
7723888205 7723888249
Complete and submit this form DR-4.20MM-P, Maximum Millage Levy Calculation -Preliminary Disclosure, to
your property appraiser with the form DR -420, Certification of Taxable Value.
Instructions on page 3 72 Of 83
Cm C1
SEAT,"
HOME OFPEUCMISIAND CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE: July 11, 2018
AGENDA ITEM TITLE: Sebastian Golf Course Restaurant Lease
BACKGROUND: The City of Sebastian and the former tenant of the restaurant at the
Sebastian Golf Course have mutually terminated the lease. The Tenant has vacated the
property as of July 1, 2018. Staff is seeking direction on moving forward from City Council.
There are some options that Council can consider.
1. Draft a new bid and seek out new tenants. This option will take some time to
come to fruition because of bid advertising requirements and Council
approvals. So we may need to look at staffing the snack building with part
time help. This would be temporary until a new tenant is established.
2. Staff with City employees. This has challenges as well with the need to have a
certified food manager in place. Cost of benefits and wages will be something
to consider.
3. Staff the Snack Shack and provide limited services and allow for the
restaurant space to be used by caterers during tournaments and special events.
This unfortunately will not produce enough revenue to recover our investment
in the facility.
4. Other options that City Council may deem appropriate.
IF AGENDA ITEM REOUIRES EXPENDITURES OF FUNDS: N/A
�
Administrative Services Department/CFO Review:
J
City Ma ger Authorization:
Date: 7 X?
73 of 83
Cm If
SEBASTM
;6M&�W
HOME OF PRICAN ISLAND
COUNCIL MEETING DATE:
CITY COUNCIL AGENDA TRANSMITTAL
July 11, 2018
AGENDA ITEM TITLE: Consider First Reading of Ordinance No. 0-18-09 Regarding
the Membership Requirements of the Construction Board —
Set Public Hearing for August 8, 2018
BACKGROUND: Sebastian is fortunate to have retirees, full of knowledge within
the City, who are now looking to serve their community in their
spare time. Thele is a cost to renewing licenses and
certificates that affects their decision to serve.
ATTACHMENT:
Clerk Authorization:
J / T
Date:
If amenable to City Council, as the Board Coordinator, I
request a code change to allow retired contractors to serve.
Please find attached the legislative changes.
0-18-09
74 of 83
ORDINANCE NO. 0-18-09
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PERTAINING TO THE CONSTRUCTION BOARD; AMENDING THE CODE OF
ORDINANCES, CHAPTER 26 "BUILDINGS AND BUILDING REGULATIONS" BY
PROVIDING FOR RETIRED CONTRACTOR PARTICIPATION BY AMENDING
SECTION 26-191 "MEMBERSHIP; TERMS; FILLING OF VACANCIES"; PROVIDING
FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR
CONFLICTS AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, City Code of Ordinances Chapter 26 provides that the Construction Board be
composed of contractors with specific trades, as far as practical, and one concerned citizen; and
WHEREAS, in an effort to ensure matters before the Construction Board are addressed with
industry expertise, the members shall hold a valid certificate issued by the state or another jurisdiction;
and
WHEREAS, specific trade vacancies have remained on the Board for many years now and the
City is fortunate to have experienced, resident retirees that may be interested in giving back to their
community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, FLORIDA, that:
SECTION 1. Section 26-191. Membership; terms; filling of vacancies is hereby amended to
read as follows:
(a) The city construction board shall be composed of seven members and, as far as practical,
shall consist of two licensed or certified contractors (residential, building, general), one electrical
contractor, one heating and ventilation contractor, one architect or engineer, one plumbing contractor,
and one concerned citizen. The city council may also appoint one or two alternate members who shall
serve as necessary to assemble a maximum of seven voting members of the board. It is preferred that
the alternate members consist of one licensed or certified contractor and one concerned citizen. All
members and alternate members shall be appointed by the city council, pursuant to section 2-170 of
this Code.
(b) To be eligible for appointment, except as otherwise provided in this section, each contractor
member shall be actively engaged in construction in the city, [or] have an established business in the
city limits.
(c) Each member of the board shall currently or formerlv hold a valid license or certificate issued
by the board or the state in addition to having the qualifications required in subsection (b) of this
section, excepting the one concerned citizen member and alternate concerned citizen. A member who
formerlv held a license or certificate, but retired with that license or certificate in aood standina, may be
considered aualified for an appropriate seat and is exempt from section (b) above. If any member of the
board, at any time during his term, no longer possesses the required qualifications because of adverse
action beina taken aaainst his/her license or certificate by a proper authoritv, such member shall be
automatically suspended for 30 days; then, unless qualified within 30 days, shall be replaced.
SECTION 2. CODIFICATION. The sections of the ordinance shall be codified within the City's
Code and may be renumbered or re -lettered to accomplish such, and the word "ordinance" may be
changed to "section," "division," or any other appropriate word.
75 of 83
SECTION 3. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -
lettered and corrections of typographical errors which do not affect the intent may be authorized by the
City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or
re -codified copy of same with the City Clerk.
SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall hold or
determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance
shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not
intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City
Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional
provision, thereby causing said remainder to remain in full force and effect.
SECTION 6. EFFECTIVE DATE. This Ordinance shall take effect immediately upon its
adoption by the City Council.
The foregoing Ordinance was moved for adoption by Councilmember . The motion
was seconded by Councilmember and, upon being put to a vote, the vote was as
follows:
Mayor Jim Hill
Vice -Mayor Linda Kinchen
Council Member Ed Dodd
Council Member Albert lovino
Council Member Bob McPartlan
The Mayor thereupon declared this Ordinance duly passed and adopted this day of
2018.
ATTEST: CITY OF SEBASTIAN, FLORIDA
By:
Jeanette Williams, MMC Jim Hill, Mayor
City Clerk
Approved as to form and Legality for
Reliance by the City of Sebastian only:
James Stokes
City Attorney
76 & 83
MYOF
SEe�s'rN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE:
AGENDA ITEM TITLE
July 11, 2018
Consultant Service Agreement (CSA)
RECOMMENDATION: Approve CSA with MBV Engineering, for value
engineering alternatives for the Stonecrop Drainage project, this re -design allows for bank
stabilization rather than piping the ditch.
BACKGROUND: The Stone Crop drainage conveyance has experienced
severe bank erosion, due to high water levels during heavy rains; this project has been a
priority for some time and has been deemed as critical the past few years. The original
design was to fill and pipe the ditch with twin 60" pipes, which may reduce our storage
volume and Impact the water conveyance both upstream and downstream. We are
recommending an alternate method to maybe reduce cost and maintain the storage capacity.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS:
1. Total Cost: 19,145.00
2. Amount budgeted in current fiscal year: 75,000.00
3. Amount of appropriation required: 19,145.00
4. Funds to be utilized for appropriation: DST/ FEMA Grant
Administrative Services Department/CFO Review: A 'w • 1
ATTACHMENTS:
City Manager Authorization:
Date:
1. CSA agreement -CSA -14
/1 S/3
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CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
MBV ENGINEERING, INC.
1835 20t1 Street
Vero Beach, FL 32960
Work Authorization No: CSA -14 (MBV # 18-0197)
Project Identification: Stonecrop Drainage Improvements
IT IS AGREED to undertake the following work in accordance with the provisions of the MBV
Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement
for Engineering Dated July 12, 2017.
Description of Assignment:
As per our coordination, the City is looking to evaluate options for stabilizing the canal located between
Laconia Street and Stonecrop Street, south of Majestic Avenue (Stonecrop canal) due to continued erosion
along its banks. To date, a design consisting to fully culvert this canal has been evaluated and since
determined to be excessive in costs. An evaluation to provide a design alternative, with the intent to see
reduced costs, is now being proposed. A phased approach to determine the best alternative and then design
plans is provided below.
Work Scope:
Phase I
1. Evaluation of alternative stabilization methods and review with suppliers and City personnel.
• Project coordination with the City of Sebastian staff
• Project coordination with material suppliers to review longevity, ease of installation, ease of
maintenance, aesthetics, and costs
• Prepare evaluation of material options
• Review options and costs with City personnel
2. Conceptual Plan of stabilization method determined to be best option.
• Review of the boundary and topographic survey
• Preparation of a drainage plan utilizing the preferred method determined by City staff
• Review of revised plans with City staff and address any minor requests
3. Preliminary cost estimate of preferred stabilization method.
• Coordination with material manufacturer for accurate pricing
• Preparation of a preliminary cost estimate
4. FEMA application assistance
Preparation of latest FEMA HMPG application
Preparation of all application attachments, including
o Coordination with City staff for a maintenance agreement
o Preparation of the Flood Control — Drainage Improvement Worksheet
o Preparation of FEMA Form 9049 (Request for Public Assistance)
o Coordination with City & County staff regarding Local Mitigation Strategy Compliance
o Preparation of a FIRMette Map of the project area
o Preparation of a USGS topo map of the project area
o Perform a site visit and acquire at least 4 photographs of the site area
o Incorporate Preliminary, Phase I drawings with application
Submit application package to the City for review no later than mid-July
Submittal to FEMA (by 811118 to meet $16118 deadline) including two rounds of comments
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Phase II
1. Finalize construction plans of preferred stabilization method.
• Evaluation of the subsurface soils investigation, if required. The cost of geotech work has not been
included in this proposal.
• Finalization of the site construction drawings
• Finalization of the drainage construction plan, including the latest manufacturer details
• Meeting with City staff to review finalized plans prior to permitting submittal
2. Incorporation of replacement of culvert under Laconia St. into finalized plans.
• Review of existing conditions
• Provide Hydraulic analysis of proposed culvert
• Preparation of the drainage plan to include the Laconia Street addition
• Finalize plans based on best methods for integration to overall drainage design
• Meeting with City staff to review finalized plans prior to permitting submittal
3. Finalize Cost Estimate
• Finalize cost estimate based on the most current manufacturer pricing
• Addition of the Laconia Street project to overall cost estimate
• Includes two modifications per City staff recommendations
4. Preparation and submittal to the following permitting agencies:
a. City of Sebastian
b. St. John's River Water Management District ERP
C. FDEP NPDES
• Prepare all applications
• Coordination with the City for application execution
• Preparation of all submittals to jurisdictional agencies
• Includes responses to two rounds of comments per agency
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA 14 will be performed for a fee not to
exceed the amount of $19,145, which includes the attached breakdown of hours per task.
Phase I:
1. $2,000
2. $1,315
3. $ 875
4. $3,680
Total $7,870
AGREED:
ENC
JNEERINGCONSULTANT;
6���t�*�Date: 5131118
Aaron Bowles, P.E.
MB V Engineering, Inc.
Attest:
Jeanette Williams, MMC, City Clerk
Phase II:
1. $ 6,500
2. $ 2,575
3. $ 500
4. $ 1.700
Total $111275
CITYQF SEBASTIAN:
Paul Carlisle
City Manager
Date: � //y/S
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
James D. Stokes, City Attorney
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18-0197 CSA -14: City of Sebastian Stonecrop Drainage Improvements
Description
1 Evaluation of Stabilization Methods
2 Conceptual Plan
3 Preliminary Cost Estimate
4 FEMA application assistance
Admin. II Sr. Technician
2
18
0
Phase I
HOURS
Junior Eng.
Senior Eng.
Principal
Junior Eng. Senior Eng.
Principal
13
Total
6.85 4.5
2.5
$
2,000.00
3
1
$
1,315.00
3 1
1
$
875.00
8 4.5
3
$
3,680.00
Admin. II Sr. Technician
Junior Eng.
Senior Eng.
Principal
Total Hours 20 6
17.85
13
7.5
Subtotal Per Employee $ 1,600.00 $ 690.00
$ 2,320.50
$ 1,950.00
$ 1,312.50
TOTAL $ 7,870.00
Hourly Rates
Admin. 11
$
80.00
Sr. Technician
$
115.00
Junior Engineer
$
130.00
Senior Engineer
$
150.00
Principal
$
175.00
18-0197 CSA -14: City of Sebastian Stonecrop Drainage Improvements
Phase II
Hourly Rates
Admin. 11 $ 80.00
Sr. Technician $ 115.00
Junior Engineer $ 130.00
Senior Engineer $ 150.00
Principal $ 175.00
00
0
00
w
TOTAL $ 11,275.00
HOURS
Description
Admin. II
Sr. Technician
Junior Eng.
Senior Eng.
Principal
Total
1 Finalize Construction Plans
33.4
12
5
2
$
6,500.00
Incorporate Laconia St. culvert into
2
plans
10
6
3
$
2,575.00
3 Finalize Cost Estimate
0.75
1.75
0.75
0.6
$
500.00
Application submittals to CoSeb,
4
SJRWMD & FDEP
10
4
1.75
1
$
1,700.00
Admin. 11
Sr. Technician
Junior Eng.
Senior Eng.
Principal
Total Hours
10.75
47.4
13.75
13.5
6.6
Subtotal Per Employee
$ 860.00
$ 5,451.00
$ 1,787.50
$ 2,025.00
$ 1,155.00
Hourly Rates
Admin. 11 $ 80.00
Sr. Technician $ 115.00
Junior Engineer $ 130.00
Senior Engineer $ 150.00
Principal $ 175.00
00
0
00
w
TOTAL $ 11,275.00
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82 of 83
RESOLUTION NO. R-12-08
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING RESOLUTION NO. R-10-05, PROVIDING FOR AN ANNUAL GOAL SETTING
WORKSHOP AND PROCEDURES FOR CHARTER OFFICER EVALUATIONS;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, City Council deems it appropriate to conduct an annual workshop with the
Charter Officers following the general election and prior to the annual budget process to memorialize
the goals and objectives of City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, as follows:
Section 1. GOAL SETTING WORKSHOP.
City Council shall annually conduct a workshop following the general election and prior to the
start of the budget preparation process to discuss and review goals and objectives for the City and
convey those goals to the Charter Officers.
Section 2. CHARTER OFFICER EVALUATION PROCEDURES.
The City Council shall receive evaluation forms for the City Manager, City Attorney and City
Clerk as well as the current cost of living adjustment percentage being provided to the Coastal
Florida Public Employees Association (PEA) from Human Resources staff by May 15t of each year.
Subsequent to receipt of information provided as set out above, each City Council member
shall prepare an evaluation for the City Manager, City Attorney and City Clerk by using the forms
provided or by writing a narrative or in whatever form each deems appropriate. Each City Council
member shall also conduct an oral interview with each of the Charter Officers on an individual basis.
City Council, at a Regular Meeting in June of each year, shall publicly evaluate and act upon
any merit increases for the City Manager, City Attorney, and City Clerk under City Council Matters.
Section 3. CONFLICTS. All other resolutions or parts of resolutions in conflict herewith are
hereby repealed, including R-10-05.
Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon adoption.
The foregoing Resolution was moved for adoption by G i 1 1 m o r . The motion was seconded
by Wright and, upon being put into a vote, the vote was as follows:
Mayor Jim Hill
Vice Mayor Don Wright
Council Member Andrea Coy
Council Member Richard Gillmor
Council Member Bob McPartlan
The Mayor thereupon declared this Resolution duly passed, and adopted this &/a of
2012.
CITY F SEB STIAN
ATTEST: Mayor • �7
Sally A. Maio, C
City Clerk
Approy s to form and legality for
r tnc �Y of astian o ly:
'
Robert A. Ginsburg, City Attd6ney
R&I on