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HomeMy WebLinkAbout08-06-2018 BAC AgendaSEBASTb% HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY— August 6, 2018 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES: Meeting of July 9, 2018 5. UNFINISHED BUSINESS: a. Budget Update by Ken Killgore, Administrative Services Director/CFO. 6. PUBLIC INPUT 7. NEW BUSINESS: a. Review of 3`d Quarter Financial Report 8. STAFF MATTERS: Ken Killgore, Administrative Services Director/CFO 9. BOARD MATTERS a. Comments/Discussion by Individual Committee Members b. Next Meeting: None Scheduled for the Current Committee 10. ADJOURN ATTACHMENTS Minutes for Meeting of June 9, 2018 Update on Draft Budget Draft Budget and Capital Improvement Plan — Available at the following link: htto://www.citvofsebastian.ora/imaaes/PDFs/Budaet/FY1819/20180615 DRAFT FY1819 Budaet.odf V Quarter Financial Report HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES OF REGULAR MEETING JULY 9, 2018 1. Chairman Napier called the Citizens Budget Review Advisory Board Meeting to order at 6:00 p.m. 2. Pledoe of Alleoiance was recited by all. 3. Roll Call Present Mr. Larry Napier Mr. Ed Herlihy /� Mr. Bruce Hoffman ANp Mr. Harry Hall Ms. Andrea Ring (a) Mr. Michael Frank Absent Ms. Nancy Veidt -- Excused Also Present Mr. Paul Carlisle, City Manager Mr. Kenneth Killgore, Administrative Services Director Ms. Cynthia Watson, Human Resources Manager Ms. Janet Graham, Technical Writer 4. ADDroval of Minutes A. Minutes of July 2, 2018 Mr. Napier called for any additions or corrections. Mr. Hoffman mentioned two items on Page 3. The first item is in the first line of the first paragraph. Where it says "Hurricane" Fund Reserve, it should read "General' Fund Reserve. The second item is on Page 2 in the penultimate line. Where it states the millage rate is "3.4%," it should read "3.4 mills." The third item is on Page 4 in the second line. Where it reads "3.4%," it should read "3.4 mills." Motion to accept the Minutes as amended was made by Mr. Hoffman, seconded by Mr. Frank, and approved unanimously by voice vote. CITIZENS BUDGET REVIEW ADVISORY BOARD ®�/� PAGE 2 ^ Meeting Minutes of July 9, 2018 P 5. Unfinished Business a. Review and Approve Chairperson's Letter to City Council on the Budget. Mr. Hoffman stated there should be included in the letter the Board's recommendation to City Council to use last year's 3.4 mills for the disclosure notice in August. Mr. Napier did not recall that there was a vote on that matter by the Board. He is of the opinion that rollback should be used. Mr. Napier called for discussion. Mr. Herlihy stated that staff is recommending to City Council 3.4 mills as the rate for the DR-420 form, which represents the maximum that the City can use. He stated the reason it is set at 4.3 is, even though the amount voted on will likely be less, if something happens between now and September and it has to be raised, the City does not have to send out certified mail to every household, which is very costly, and he recommends it be included in the letter. Mr. Frank stated his recollection is that it was going to be 3.15. Mr. Carlisle recommended there be a buffer to the rollback rate in the event of changes. He stated he favors going to the current rate for the trim notice, and Council would then be able to set a lower number for the final rate. He stated it is good practice to set some buffer, but he will follow Board's recommendation. Mr. Napier does not recall that procedure being done in the past. Mr. Herlihy stated the City has been doing that as long as he has been on the Board, and that has been what the Board has recommended, and City Council has gone along with it. Mr. Hoffman stated that is what was done last year. Mr. Napier asked Mr. Killgore if he has the final number. Mr. Killgore stated it is 3.1514. He agrees that it has been the City's past practice. Mr. Hall stated he has no problem setting a higher amount for the trim notice, whether that would be 3.4 mills or some other number. Ms. Ring is in favor of the 3.4 mills. Mr. Napier called for a Motion. Motion was made by Mr. Hoffman and seconded by Mr. Herlihy to use 3.4 mills for the trim advertisement only, and rollback for the budget, since the budget is funded at that. Voice vote was 4-2 in favor. Motion carried. ®NP� CITIZENS BUDGET REVIEW ADVISORY BOARD PAGE 3 Meeting Minutes of July 9, 2018 Mr. Killgore stated he would add the motion to the letter he will be delivering to City Council. 6. Public Inout -- None. 7. New Business -- None. 8. Staff Matters -- Mr. Killgore thanked the Committee for their service. 9. Board Matters a. Comments/Discussion by Individual Board Members Mr. Hoffman stated he questions the way the storm water utility fund budget is listed with a deficit, and it shows a five-year trend of spending more than is being taken in. He is of the opinion that it is a disservice to the community when the fee is doubled and the budget is not balanced. Mr. Killgore stated that after looking back on the numbers that were presented on the storm water fund, there were some misrepresentations of those numbers. But he reminded the Board that, once again, this is only a draft document. He stated there will be a workshop on July 30`" where most of these issues will have been worked out, and there will be a further meeting with City Council where the numbers may be revisited again. Mr. Carlisle stated this is a new way of doing the budget, and there are still some items to be worked out. Mr. Herlihy stated that, considering the status of the restaurant at the golf course, the rent figure may have to be lowered. Mr. Carlisle suggested waiting until City Council decides on rebidding, contracting, staffing, etc., as there may be a new proprietor in place by September and, in that case, there will be a better feel for what that number should be. b. Next Meeting Scheduled for Monday, July 30, 2018. Mr. Killgore stated there will be a follow-up meeting on August 6, which will be prior to City Council's consideration of the draft. Mr. Hall stated he will not be able to be at the August 6t' meeting, as he will be out of the country. z CITIZENS BUDGET REVIEW ADVISORY BOARD PAGE 4 Meeting Minutes of July 9, 2018 10. Adiourn There being no further business, Chairman Napier adjourned the meeting at 7:22 p.m. Date: jg City of Sebastian Update on Draft Budget from Previous Presentations to Committee August 6, 2018 General Fund: • Adjusted tax proceeds to Certified Values and 3.1514 Rolled -Back Rate. • Wage Opener Negotiations Not Complete. • Employee Health Insurance Adjusted to 5% Negotiated Increase ($118,021 Savings Placed in a Special Project Contingency Account). • No Changes in Recommended Staffing Changes: o 10 Full-time Added to General Fund, 1 Less Part-time. o 1 Full-time to Stormwater. o 1 Full-time, 1 Part-time to Building Local Option Gas Tax: • $59,247 Added for Schumann R/R Crossing Repairs. • $401,100 for Road Work, plus $100,000 Indian River Drive Improvements. Other Funds: • Employee Health Insurance for Stormwater, Golf, Airport and Building Funds. • No Adjustment for Wages for Stormwater, Golf, Airport and Building Funds. Note: City Council's First Public Hearing on the Budget is scheduled for September 17th and Final Public Hearing for September 26th. The Budget Committee will be notified should any significant events occur that may warrant a Special Meeting. ana SEe�sT�A1V HOME OFPEUCANISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 8, 2018 AGENDA ITEM TITLE: Resolution Accepting 3rd Quarter Financial Report and Adopting Necessary Amendments to the FY 2017-2018 Annual Budget. RECOMMENDATION: Move to approve Resolution R-18-15. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. Formal approval by the City Council is being requested on the use of General Fund Reserves to supplement the City Manager budget for leave payouts to the former City Manager and to supplement the Police Department budget for unanticipated expenditures that were beyond the Police Department Staff's direct control. Some Police Officers were unable to work for extended periods and this required others to work overtime to cover their shifts, which caused the budgeted overtime accounts to exceed normal amounts. In addition, the required City contribution to the Police Pension Plan was much larger than anticipated, primarily due to less favorable investment returns than expected. Formal approval is also requested for expenditures incurred on the Community Center Improvements project that exceeded the amount that had been allocated. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution j Fund to Be Utilized for Appropriation: N/A I �"'�3> at Administrative Services Department Review: r� ATTACHMENTS: Resolution No. R-18-15 and Exhibit "A" Y Quarterly Financial Report for the Quarter Ended June 30, 2018 City Manager Authorization: Date: RESOLUTION NO. R-18-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2018 indicated that certain budget adjustments needed formal approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 be formally amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councihnember Ed Dodd Councilmember Albert Iovino The Mayor thereupon declared this Resolution duly passed and adopted this 8'' day of August 2018. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA 1-0 Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: James D. Stokes City Attorney EXHIBIT "A" of RESOLUTION R-18-15 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 30, 2018 Amounts Chanaes Authorized by City Manaaer: Adjustment to set up an appropriation of donated funds from the Arden Greer Trust. $ 3,000 Adjustment between Police Department accounts to cover overages in certain accounts. $ 2,875 Adjustment to reallocate funds for Air Conditioner Repairs to upgrades to Emergency Generators. $ 40,000 Adjustment from Oyster Pointe Drainage project for preliminary cost on Working Waterfront Phase 3. $ 25,950 Adjustments between Stormwater accounts for unexpected equipment repairs. $ 5,000 Adjustment to use Additional Compensation account for 2ntl quarter incentive payments. $ 1,500 Adjustment between Airport accounts to cover overages in certain accounts. $ 3,595 Adjustment between Public Facilities accounts to cover overages in certain accounts. $ 4,000 Adjustment between Stormwater accounts to cover overages in certain accounts. $ 1,000 Adjustment between Police Department accounts to cover overages in certain accounts. $ 876 Adjustment to close out the completed Laserfiche Upgrade project. $ 1,975 Adjustment between Airport accounts to properly code a transaction budgeted incorrectly. $ 750 Adjustment between Public Facilities accounts to cover overages in certain accounts. $ 2,406 Adjustment between Non -Departmental accounts to cover additional July a expenditures. $ 1,000 Adjustment between Stormwater accounts to cover overages in certain accounts. $ 2,000 Adjustment to correct account codes within the Computer Upgrades project. $ 10,280 Adjustments between Public Facilities and Stormwater accounts to reflect personnel reassignments. $ 74,700 Adjustment between Parks accounts to purchase AED equipment for Senior Center and Art/Quilt Club. $ 3,000 Adjustment between Golf Course accounts to cover overages in certain accounts. $ 6,876 Adjustment to supplement the New Radios Project with funds from Police Department accounts. $ 1,164 Adjustment between Stormwater accounts to cover repairs to vehicles. $ 3,000 Adjustment between Cemetery accounts to cover overages in certain accounts. $ 1,350 Adjustment between Parks accounts for Community Center enhancements and Playground software. $ 8,250 Adjustment from Oyster Point Drainage project for preliminary costs on Taxiway C Construction. $ 2,500 Adjustment between Airport accounts to cover overages in certain accounts. $ 933 Adjustment between Stormwater accounts to cover overages in certain accounts. $ 4,000 Adjustment between Police accounts to cover overages in certain accounts. $ 800 Adjustment to correct account codes within the Recreation Impact Fee Fund. $ 2,638 Adjustment between Parks accounts to cover overages in certain accounts. $ 3,213 Adjustment between Facilities Maintenance accounts to cover overages in certain accounts. $ 1,500 Chanaes Anoroved by City Council: None to report during the 3r0 Quarter. Additional Chances Submitted for City Council Aoproval: Amounts Amounts Adjustment from General Fund Reserves to cover shortfalls in the City Manager accounts due to leave $ 123,000 payouts to the former City Manager. Adjustment from General Fund Reserves to cover shortfalls in the Police Department accounts due to $ 42,000 overtime required during times of absences due to injuries and position vacancies. Adjustment from General Fund Reserves to cover shortages in the amount budgeted for required - $ 86,000 Police Pension contributions. Adjustment from Recreation Impact Fee Reserves to cover shortage in the amount budgeted for $ 9,651 Improvements to the Community Center. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 79% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 76% OF AMOUNTS ALLOCATED. GOLF COURSE RESERVES WERE AFFECTED BY THE $700,000 BORROWED FROM THE BUILDING FUND FOR CAPITAL IMPROVEMENTS. REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE NOT BEING MATCHED WITH AIRPORT FUNDS. BUILDING FUND REVENUES REMAIN AT HIGH LEVELS. GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the 3rd quarter to the end of the prior fiscal year. Recoveries from Hurricanes totaled $1,439,710 at this point. The graph below and right compares the 3rd quarter of this year to the 3rd quarter of the prior 2 years. Reserve balances have been restored due to the Hurricane recoveries but are likely to be spent down by year end. 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 1WI2017 1530/2018 12,000.000 10,000,000 8,000,000 6,000,600 4,000,000 2,000,000 0• 7RevennuesExpended +I•Resemes JI6f M0168,687,464 288,330ja61301P0178,690,13a 385,115 1100R0189345,856 1$i,962 The graph below and left shows collections through the 3`d quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 70% of budgeted revenue. $216,030 more was received from those three sources through the 3`d quarter of this year, as compared to the same period last year. We now anticipate receiving $217,315 more than budgeted, chiefly due to higher collections from Half -cent Sales Taxes. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 76% of amounts budgeted with 75% of the year completed. 5,000,000 4,500,000 4,M,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 too wo 500,000 3rd Qtr 2016 3rd Ott 2017 20186u4et 2018 ktua! a9e=Far 2 ffsi±x ryTX 9fOkffas&T& uTokoINTNa 10H% 75.0% 50.0% 25.0% 0.0% co&I CO'R,\eP 0o ' O\4\4 a �acG�� a \� °me xs\ 61t�l G G py�me Qo ee0 Q�,��c 'De 'v' G Page 1 of 3 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND FEMA REIMBURSEMENTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to the past two years and the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. We are collecting $66,419 more than at this time last year. The graph below and right shows the progress on obtaining reimbursements from FEMA on Hurricanes Matthew and Irma. 3,50Q000 /1 30011000 2,50Q000 2,000,000 1,500,000 1,000,000 500,000 IOGT DST SWrmmKee ON5416 IMUAI DZINNO 9AISAW 2,500,000 1 ■Requested 1 2,256,244 2,250,000 I ■Received I 2,000,a00 1,581,744 1,750, 000 1,439,7101 I 1,439,7101 lsogaoo 1,250,000 I - 1,000,000 '; { 674,500 a 750,000 -. 500,000 " 250,000 �-�' ' 0 0 Matthew Irma Totals DEBT SERVICE FUNDS AND LONG-TERM DEBT The City's long-term debt includes the Stormwater Revenue Bank Note ($1,541,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with a Bank Note on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,044,000 outstanding, maturing 12/01/22). The Bank Loan on Golf Carts was paid off on 09/06/17 and replaced with a capital lease that was approved by the City Council on June 28, 2017. The City is in compliance with requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves through the 3" quarter of this year to the end of the 3`d quarter the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of this quarter to the same quarter ending of the prior two years. $700,000 of the negative Reserves is due to the large amount of capital improvements financed by loans from the Building Department. 3,OOQ000 1,400,000 2,500A0 -/ �' / 1,200,000 2,000,000 10,000 1,500,000 800,000 000000 ' . 600,000 500,000 400,000 0 (500,000) 1/ 200,000 - (1,000u) j 0 (1,500,000) " (200,000)- (2,000,009) Revenues 6eoerdtd 4.Resemm Revenues Exeen6ed Reserves INOU2016 1,202,610 1,018,786 183,824 I9''�12017 1,563,740 1,946.213 (1,681,678) I961302017 1,092,664 1,150,041 (57,377) fJW18I 1,117,627 I 1,316,439 (1,880,490) IR613oM018I 1,117,fi27 , 1,316,439 (198,812) Page 2 of 3 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years at this same time, plus the impact to Reserves. 600,000 400,000 200,000 (200,000) (400,W0) (600,000) (800,000) 9r306017 613012018 BUILDING Revenues Eared Reserves 409,476 495,877 (630,048) 390,19 299,008 (538,911) W0,000 I i 500,000 400,000 300,000 200,000 100,000 0 Revenues ExDerded +I -Reserves 536,098 %,543 186,95 335,201 305.106 30,095 1 390,145 299,108 j 91,137 The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years, plus the positive or negative impact to Reserves. 1,300,000 800,000 300,000 (200,000) RevenTs 100120171 786,994 16303181 738,438 598,766 1 979,432 1 462.918 1,254,952 800,000 700,000 600,000 500.000 400,000 310,000 200,000 100,000 0 (100,000) 11630016 1/61302017 12630 cC018 Revenues Exter6d +I -Reserves 619,217 703,999 (84,782) 578,676 523,796 54,880 736438 462,918 275,520 Page 3 of 3 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 2014/2015 2015/2016 2016/2017 2017/2019 2027/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND TAXES -5,753,320.21 -6,090,319.79 -6,247,654.62 -6,443,086.70 -7,884,576.00 81.72% LICENSES & PERMITS -133,819.16 -126,130.66 -124,481.87 -148,557.23 -138,500.00 107.26% INTERGV7'L REVENUE -1,549,220.23 -1,665,905.48 -1,731,592.45 -3,290,626.32 -2,608,036.00 126.17% CHARGES FOR SERVICE -239,817.62 -246,813.56 -231,325.27 -303,708.80 -404,140.00 75.15% FINES AND FORFEITS -46,544.09 -66,023.33 -40,082.53 -33,063.77 -55,000.00 60.12% MISC. REVENUE -200,931.80 -230,870.29 -205,116.52 -245,025,41 -257,402.00 95.19% TRANSFERS IN -427,254.88 -549,730.79 -494,999.91 -543,749.94 -729,638.00 74.52% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -270,667.00 0.00% GENERAL FUND REVENUE -8,350,907.99 -8,975,793.90 -9,075,253.17 -11,007,818.17 -12,347,959.00 89.15% CITY COUNCIL 34,043.92 32,741.23 36,222.30 37,146.78 54,893.00 67.67% CITY MANAGER 180,967.72 189,575.05 195,881.30 351,925.97 303,269.00 116.04% CITY CLERK 250,660.61 301,513.42 137,714.27 162,181.66 226,010.00 71.76% LEGAL 74,707.89 57,907.50 56,559.23 75,298.77 101,554.00 74.15% ADMINISTRATIVE SERVICES 386,254.17 414,094.57 414,998.25 483,082.19 657,946.00 73.42% M.I.S. DIVISION 113,475.73 144,239.41 124,416.50 290,236.70 358,114.00 81.05% AUDIO VISUAL 0.00 124,015.97 78,204.03 0.00 0.00 0.00% POLICE ADMINISTRATION 547,836.87 671,402.15 631,102.59 683,916.92 911,139.00 75.06% POLICE PATROL 1,782,446.86 1,824,076.20 1,979,766.22 2,269,535.03 2,789,780.00 81.35% CODE ENFORCEMENT DIVISION 119,898.41 133,663.98 123,238.85 131,501.55 174,449.00 75.38% POLICE INVESTIGATIONS 546,223.03 596,843.65 523,686.37 591,453.81 806,600.00 73.33% POLICE COMMUNICATIONS 360,866.33 372,108.34 443,876.44 447,006.72 600,155.00 74.48% ENGINEERING 0.00 0.00 427,361.56 0.00 0.00 0.00% ROADS AND DRAINAGE 618,521.04 625,587.05 336,319.62 627,652.30 818,212.00 76.71% STORMWATER UTILITY DIVISION 849,588.54 778,488.46 507,741.01 791,738.67 1,159,944.00 68.26% CENTRAL GARAGE 149,335.45 166,207.36 154,203.48 160,714.22 229,882.00 69.91% FACILITIES MAINTENANCE 219,823.14 166,375.70 323,337.53 302,592.86 479,169.00 63.15% PARKS/RECREATION 712,260.91 699,064.09 688,675.89 651,203.41 906,679.00 71.82% CEMETERY 133,536.37 142,234.22 121,174.69 140,255.83 187,914.00 74.64% COMMUNITY DEVELOPMENT 158,895.76 190,556.02 137,293.84 275,703.41 423,493.00 65.10% NON -DEPARTMENTAL 724,300.75 1,056,769.89 1,248,363.97 872,708.89 1,158,757.00 75.31% GENERAL FUND EXPENDITURES 7,963,643.50 8,687,464.26 8,690,137.94 9,345,855.69 22,347,959.00 75.69% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 2014/2015 2015/2016 2016/2017 Z017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -419,547.00 -423,747.72 -437,541.94 -468,071.00 -683,001.00 68.53% INTERGV 'L REVENUE 0.00 0.00 -12,532.00 -12,908.00 -12,908.00 100,00% MISC. REVENUE -138.87 -1,345.53 -602.17 -3,550.04 -1,182.00 300.34% TRANSFERS IN -45,385.80 -200,000.00 -200,000.00 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -96,457.00 0.00% LOGT FUND REVENUE -465,071.67 -625,093.25 -650,676.01 484,529.04 -793,548.00 61.06% OPERATING EXPENSES 165,655.91 155,393.88 22,716.63 13,834.70 42,605.00 32.47% CAPITAL OUTLAY 0.00 0.00 12,010.50 27,570.45 27,498.00 100.26% DEBTSERVICE 242,783.29 242,748.10 242,635.30 242,444.90 242,445.00 100.00% TRANSFERS OUT 136,742.10 249,922.20 597,098.25 74,456.36 481,000,00 15.48% LOST EXPENDITURES 545,181.30 648,064.18 851,744.05 358,306.41 793,548.00 45.15% DISCRETIONARY SALES TAX TAXES -1,975,537.62 -2,060,578.50 -2,154,327.21 -2,305,098.74 -3,187,750.00 72.31% MISC. REVENUE -4,500.90 -5,781.35 -11,922.38 -20,061.42 -27,708.00 72,40% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,226,536.00 0.00% DST FUND REVENUE -1,980,038.52 -2,066,359.85 -2,166,249.59 -2,325,160.16 -4,441,994.00 52.34% TRANSFERS OUT 2,358,332.13 2,033,757.78 2,301,839.71 1,904,517.84 3,646,173.00 52.23% TO FUND BALANCES 0.00 0.00 0.00 0.00 795,721.00 0.00% DST FUND EXPENDITURES 2,358,332.13 2,033,757.78 2,301,839.71 1,904,517.84 4,441,894.00 42.88% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -28,071.58 -29,273.56 -30,905.70 -34,130.58 -37,878.00 90.11% TRANSFERS IN -296,420.01 -349,624.18 -342,240.96 -366,531.86 -349,989.00 104.73% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -469,234.00 0.00% RRD REVENUE -324,491.59 -378,897.74 -373,146.66 -400,662.44 -857,101.00 46.75% OPERATING EXPENSES 125,008.51 191,360.34 62,002.55 141,469.51 220,192.00 64.25% CAPITAL OUTLAY 18,718.36 15,083.90 0.00 0.00 57,000.00 0.00% GRANTS AND AIDS 22,217.60 72,000.00 0.00 34,676.03 70,000.00 49.54% TRANSFERS OUT 59,352.00 29,685.28 219,495.57 279,494.90 439,234.00 63.63% TO FUND BALANCES 0.00 0.00 0.00 0.00 70,675.00 0.00% RRD EXPENDITURES 225,296.47 308,129.52 281,498.12 455,640.44 857,101.00 53.16% PARKING IN LIEU OF FUND MISC. REVENUE -15,500.96 -22,573.63 -21,839.60 -10,842.69 -14,204.00 76.34% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU OF REVENUE _-15,500.96 _ -22,573.63 -21,839.60 -10,842.69 -14,204.00 76.34% CAPITAL OUTLAY 2,800.00 61.60 44,703.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 0.00 13,792.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 14,204.00 0.00% PARKING IN LIEU OF EXPENDITURES 2,800.00 61.60 58,495.00 0.00 14,204.00 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 2014/2015 2015/2016 2026/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -101,789.81 -132,346.06 -74,543.44 -115,145.54 -168,680.00 68.26% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -484,696.00 0.00% REC. IMPACT FEE REVENUE -101,789.81 -132,346.06 -74,543.44 _ -115,145.54 -653,376.00 17.62% OPERATING EXPENSES 8,200.00 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 68,841.85 19,463.60 35,621.84 440,096,10 653,376.00 67.36% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% REC. IMPACT FEE EXPENDITURES 77,041.85 19,463.60 35,621.84 440,096.10 653,376.00 67.36% STORMWATER UTILITY FUND MISC. REVENUE -976,171.90 -981,080.81 -987,521.11 -998,370.35 -1,001,535.00 99.69% TRANSFERS IN 0.00 -100,000.00 -100,000.00 0.00 0.00 O.DD% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -116,453.00 0.00% STORMWATER REVENUE -976,171.90 -1,091,080.81 -1,087,521.11 -99S,370.35 -1,117,989.00 89.30% OPERATING EXPENSES 10,848.68 46,819,82 10,248.15 139,990.31 417,988.00 33.49% TRANSFERS OUT 548,585.54 508,312.10 942,747.32 524,999.97 700,000.00 75.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0,00% STORMWATER EXPENDITURES 559,434.22 555,131.92 952,995.47 664,990.28 1,117,988.00 59.48%_ LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -850.00 -965.00 -26,061.00 -100.00 -1,000.00 10.00% MISC, REVENUE -62.52 -27,676.81 -405.64 -512.82 -145.00 353.67% FORFEITURES FUND REVENUES -912.52 -28,641.81 -26,466.64 -612.82 -11145.00 53.52% OPERATING EXPENSES 1,942.94 3,759.86 2,475.61 5,OD7.03 0.00 0.0094 CAPITAL OUTLAY 0.00 15,158.69 9,293.50 0.00 0.00 0.00% GRANTS AND AIDS 3,000.00 3,000.OD 3,000.00 1,500.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURE FUND EXPENDITURES 4,942.94 21,918.55 14,769.11 6,507.03 1,245.00 568.30% DST DEBT SERVICE FUND MISC. REVENUE -447.01 -491.79 236.28 0.00 0.00 0.00% TRANSFERS IN -769,415.22 -650,333.97 -264,695.22 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE REVENUE -769,862.23 -650,825.76 -264,458.94 0.00 0.00 0.00% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00% DEBT SERVICE 1,029,306.50 1,029,624.80 354,517.910 O.DO 0.00 0.0D% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE EXPENDITURES 1,029,306.50 1,029,624.80 354,517.90 0.00 0.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -489.09 -716.48 -847.76 -2,852.70 -900.00 316.97% TRANSFERS IN -256,917.98 -300,855.78 -302,222.25 -302,843.97 -403,792.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER DEBT REVENUE -257,407.07 -301,572.26 -303,070.01 -305,696.67 -404,692.00 75.54% DEBT SERVICE 403,558,60 400,499.00 402,357.50 404,077.60 404,078.00 100,00% TO FUND BALANCES 0.00 0.00 0.00 0.00 614.00 0.00% STORMWATER DEBT EXPENDITURES 403,558,60 400,499.00 402,357.50 404,077.60 404,692.00 99.85% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 2024/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND INTERGOVERNMENTAL REVENUE 0.00 0.00 0.00 -50,000.00 0.00 0.00% CHARGES FOR SERVICE -1,109,227.31 -913,211.26 -925,120.86 -1,002,571.94 -1,294,434.00 71.47% MISC. REVENUE -33,114.04 -33,023.04 -44,554.94 -53,734.87 -53,464.00 83.34% TRANSFERS IN 0.00 0.00 -96,075.00 -11,320.00 -11,320.00 $49.72% GOLF COURSE FUND REVENUE -1,141,341.35 -946,234.30 -1,065,750.80 -1,117,626.81 -1,359,218.00 82.23% ADMINISTRATION MAINTENANCE GOLF COURSE CARTS GOLF COURSE FUND EXPENSE AIRPOR 464,101.28 453,514.52 429,684.16 431,828.46 113, 047.06 110,189.15 1,006,832.50 995,532.13 532,117.16 753,455.38 464,286.76 424,469.51 114,574.96 138,513.71 1,110,978.88 1,316,438.60 686,177.28 109.80% 581,254.00 73.03% 158,647.00 87.31% 1,426,078.28 92.31% CHARGES FOR SERVICE -4,956.19 -14,248.40 -12,293.71 -12,963.03 -18,000.00 72.02% MISC. REVENUE -329,454.81 -521,849,16. -317,381.05 -377,182.42 -479,456.00 78.67% TRANSFERS IN 0.00 0.00 -5,526.00 0.00 0.00 0.00% AIRPORT REVENUE -334,411.00 -536,097.56 -335,200.76 -390,145.45 -497,456.00 78.43% ADMINISTRATION 248,864.22 199,271.56 300,279.61 299,008.22 497,456.00 60,11% ECONOMIC DEVELOPMENT 7,635.64 1,266,48 0.00 0.00 0.00 0.00% AIRPORT EXPENSE 256,499.86 200,538.04 300,279.61 299,008.22 497,456.00 60.11%, BUILDING FUND LICENSES & PERMITS -505,693.38 -593,898.20 -534,545.90 -683,716.05 -635,300.00 107.62% CHARGES FOR SERVICE -9,040.29 -10,145.96 -9,061.34 -10,908,43 -12,600.00 86.57% FINES AND FORFEITS -5,874.86 -3,727.35 -3,721.00 -4,786.00 -4,500.00 106.36% MISC. REVENUE -3,550.83 -11,445.69 -8,053.99 -7,283.15 -6,700.00 108.70% TRANSFERS IN 0.00 0,00 -23,293.97 -31,744.00 -31,744.00 100.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING REVENUES -524,159.36 -619,217.20 -578,676.20 -738,437.63 -704,477.00 104.82% PERSONAL SERVICES 332,765.95 293,558.49 318,234.17 382,717.49 503,260.00 76.05% OPERATING EXPENSES 80,872.07 75,999.11 86,374.80 80,200.36 104,463.00 76.77% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 79,430.50 334,440.91 119,187.02 0.00 13,633.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 83,121.00 0.00% BUILDING EXPENSE 493,068.52 703,998.51 523,795.99 462,917.85 704,477.00 65.71% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING O6/30/18 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget CITY COUNCIL PERSONAL SERVICES 17,074.19 17,148.55 17,056.37 17,054.81 22,743.00 74.99% OPERATING EXPENSES 16,969.73 15,592.68 19,165.93 20,091.97 32,150.00 62.49% TOTALS 34,043.92 32,741.23 36,222.30 37,146.78 54,893.00 67.67% CITY MANAGER PERSONAL SERVICES 176,406.70 182,456.19 191,053.44 314,379.01 269,484.00 116.66% OPERATING EXPENSES 4,561.02 7,118.86 4,827.86 37,546.96 33,785.00 111.14% TOTALS 180,967.72 189,575.05 195,881.30 351,925.97 303,269.00 116.04% CITY CLERK PERSONAL SERVICES 201,965.03 244,320.92 109,095.50 117,424.37 163,525.00 71.81% OPERATING EXPENSES 34,880.30 57,192.50 28,618.77 44,757.29 62,485.00 71.63% CAPITAL OUTLAY 13,815.28 0.00 0.00 0.00 0.00 0.00% TOTALS 250,660.61 301,513.42 137,714.27 162,182.66 226,010.00 71.76% LEGAL OPERATING EXPENSES 74,707.89 57,907.50 56,559.23 75,298.77 101,554.00 74.15% TOTALS 74,707.89 57,907.50 56,SS9.23 75,298.77 101,554.00 74.15% ADMINISTRATIVE SERVICES PERSONAL SERVICES 314,816.66 333,173.81 325,240.68 383,214.88 525,611.00 72.91% OPERATING EXPENSES 71,437.51 80,920.76 89,757.57 99,867.31 132,335.00 75.47% TOTALS 386,254.17 414,094.57 414,998.25 483,082.19 657,946.00 73.42% M.I.S. DIVISION PERSONAL SERVICES 84,455.64 94,242.21 79,255.31 181,359.41 247,342.00 73.32% OPERATING EXPENSES 29,020,09 49,997.20 45,161.19 108,877.29 110,772.00 98.29% TOTALS 113,475.73 144,239.41 124,416.50 290,236.70 358,114.00 81.05% AUDIO VISUAL DIVISION PERSONAL SERVICES 0.00 70,193.42 67,111.38 0.00 0.00 0.00% OPERATING EXPENSES 0.00 15,167.66 11,092.65 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 38,654.89 0.00 0.00 0.00 0.00% TOTALS 0.00 224,015.97 78,204.03 0.00 0.00 0.00% POLICE ADMINISTRATION PERSONAL SERVICES 458,085.76 552,463.54 535,276.68 571,357.02 765,732.00 74.62% OPERATING EXPENSES 86,051.11 95,636.00 95,825.91 93,059.90 145,407.00 64.00% CAPITAL OUTLAY 3,700.00 23,302.61 0.00 19,500.00 0.00 n/a TOTALS 547,836.87 671,402.15 631,102.59 683,916.92 912,139.00 75.06% POLICE PATROL PERSONAL SERVICES 1,597,092.52 1,655,182.61 1,757,302.80 2,052,270.37 2,467,961.00 83.16% OPERATING EXPENSES 169,785.34 161,488.59 203,090.62 197,552.63 302,107.00 65,39% CAPITAL OUTLAY 15,569.00 7,405.00 19,372.80 19,712.03 19,712.00 100.00% TOTALS 1,782,446.86 1,824,076.20 1,979,766.22 2,269,535.03 2,789,780.00 81.35% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 108,821.33 121,027.16 111,448.97 117,864.63 156,094.00 75.51% OPERATING EXPENSES 11t077.08 12,636.82 11,789.88 13,636.92 18,365.00 74.25% TOTALS 119,898.41 133,663.98 123,238.85 131,501.55 174,449.00 75.38% POLICE INVESTIGATIONS PERSONAL SERVICES 469,654.44 489,355.17 439,965.59 515,937.36 686,939.00 75.11% OPERATING EXPENSES 76,568.59 94,998.30 78,532.62 75,516.45 119,661.00 63.11% CAPITAL OUTLAY 0.00 12,490.18 51188.16 0.00 0.00 0.00% TOTALS 546,223.03 596,843.65 523,686.37 591,453.81 806,600.00 73.33% POLICE COMMUNICATIONS PERSONAL SERVICES 354,699.22 366,360.04 435,008.43 440,650.66 585,174.00 75.30% OPERATING EXPENSES 6,167.11 5,748.30 8,868.01 6,356.06 14,981.00 42.43% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TOTALS 360,866.33 372,108.34 443,876.44 447,006.72 600,155.00 74.48% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/18 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ENGINEERING PERSONAL SERVICES 0.00 0.00 216,809.89 0.00 0.00 n/a OPERATING EXPENSES 0.00 0.00 179,253.07 0.00 0.00 n/a CAPITAL OUTLAY 0.00 0.00 31,298.60 0.00 0.00 n/a TOTALS 0.00 0.00 427,361.56 0.00 0.00 n/a ROADS AND DRAINAGE PERSONAL SERVICES 419,784.73 542,708.37 278,838.17 361,884.30 453,838.00 79.74% OPERATING EXPENSES 94,851.36 61,693.83 53,842.10 258,224.00 356,830.00 72.37% CAPITAL OUTLAY 103,884.95 21,184.85 3,639.35 7,544.00 7,544.00 100.00% TOTALS 618,521.04 625,587.05 336,319.62 627,652.30 818,212.00 76.71% STORMWATER UTILITY DIVISION PERSONAL SERVICES 394,677.12 433,366.41 261,235.67 448,527.52 651,570.00 68.84% OPERATING EXPENSES 424,955.52 341,819.15 246,505.34 340,948.20 506,107.00 67.37% CAPITAL OUTLAY 29,955.90 3,302.90 0.00 2,262.95 2,267.00 99.82% TOTALS 849,588.54 778,488.46 507,741.01 791,738.67 1,159,944.00 68.26% CENTRAL GARAGE PERSONAL SERVICES 132,145.75 145,401.69 134,331.24 141,135.75 198,212.00 71.20% OPERATING EXPENSES 14,403.70 19,680.68 17,537.25 19,578.47 31,670.00 61.82% CAPITAL OUTLAY 2,786.00 1,124.99 2,334.99 0.00 0.00 n/a TOTALS 149,335.45 166,207.36 154,203.48 160,714.22 229,882.00 69.91% FACILITIES MAINTENANCE PERSONAL SERVICES 116,835.65 73,715.96 70,327.02 90,960.87 123,964.00 73.38% OPERATING EXPENSES 89,139.52 92,659.74 172,458.63 161,648.49 231,010.00 69.97% CAPITAL OUTLAY 13,847.97 0.00 80,551,88 49,983.50 124,195.00 40.25% TOTALS 219,823.14 166,375.70 323,337.53 302,592.86 479,169.00 63.15% PARKS/RECREATION PERSONAL SERVICES 487,435.95 496,033.16 39D,877.88 367,935.02 516,345.00 71.25% OPERATING EXPENSES 184,575.80 164,381.01 292,641.01 281,917.39 382,784.00 73.65% CAPITAL OUTLAY 40,249.16 38,649.92 5,157.00 1,350.00 7,550.00 17.88% TOTALS 712,260.91 699,064.09 688,675.89 651,203.41 906,679.00 71.82% CEMETERY PERSONAL SERVICES 111,918.15 116,258.17 100,297.54 111,421.07 152,993.00 72.93% OPERATING EXPENSES 21,618.22 22,676.05 20,877.15 20,343.80 26,440.00 76.94% CAPITAL OUTLAY 3,300.00 0.00 8,490.96 8,491.00 100.00% TOTALS 133,536.37 142,234.22 121,174.69 140,255.83 187,914.00 74,64% COMMUNITY DEVELOPMENT PERSONAL SERVICES 137,365.21 177,420.99 124,077.73 257,245.35 378,851.00 67.90% OPERATING EXPENSES 21,530.55 13,135.03 13,216.11 18,458.06 44,642.00 41,35% TOTALS 158,895.76 190,556.02 137,293.84 275,703.41 423,493.00 65,10% NON -DEPARTMENTAL PERSONAL SERVICES 76,302.34 161,643.77 212,925.68 213,125.38 345,472.00 61,69% OPERATING EXPENSES 563,272.78 584,526.12 574,925.57 590,346.07 646,981.00 91,25% CAPITAL OUTLAY 0.00 0.00 1,765.00 0.00 0.00 n/a TRANSFERS OUT 84,725.63 310,600.00 458,747.72 69,237.44 75,052.00 92.25% TO FUND BALANCE 0.00 0.00 0.00 0.00 91,252.00 0.00% TOTALS 724,300.75 1,056,769.89 1,248,363.97 872,708.89 1,158,757.00 75.31% TOTAL GENERAL FUND 7,963,643.50 8,687,464.26 8,690,137.94 9,345,855.69 12,347,959.00 75.69% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2018 Project Budget Share Project Expenditures Funds Number Description Budget Sources (in Thousands of S) Budget To Date Encumbrances Remaining FY2015 A1518 Clear Village Software GF/BLDG 20/41 61,012 43,729 17,283 - A1521 Community Center Parking RIF 62 61,651 55,631 6,021 (0) A1562 Indian River Lagoon (CLOSED) GF/SW 76/200 28,899 28,899 - 0 TOTAL 2015 PROJECTS $ 151,562 S 128,258 S 23,304 S 0 FY2016 A 1603 Payroll Automation OF 6 6,100 5,100 - 1,000 A1611 Police Evidence Garage DST 461 461,411 448,219 3,719 9,473 A1621 Working Waterfront Phase 2A DST/GRANT 218/89 306,535 326,197 - (19,662) A1655 Taxiway C,D,E, Design (COMPLETE) DST/GRANT 16/249 264,430 264,430 - - A1656 AP Master Plan Update DST/GRANT 26/265 291,000 279,450 12,350 (800) TOTAL 2016 PROJECTS $ 1,329,476 5 1,323,396 S 16,069 $ (9,989) FY2017 A1701 Chamber Sign (COMPLETE) OF 11 10,899 10,899 - 0 A1710 Hurricane Matthew Expenses GF/FEMA 0 1,409,929 1,737,105 1,000 (328,176) A1713 MIS Servers DST 35 35,000 29,047 - 5,953 A1714 Police Vehicles & Equip (COMPLETE) DST 392 392,027 392,027 - 0 A1719 Hurricane Irma Expenses GF/FEMA 0 169,424 407,876 11,490 (249,942) A1724 BSSC Football Field Restrooms RIF/Donation 130/1 131,000 13,540 1,460 116,000 A1725 Comprehensive Plan Parks & Recreation RIF 20 199600 9,800 9,800 - A1726 Riverview Park Playground(COMPLETE) OF 46 46,368 46,368 - - A1741 Clubhouse Reconstruction BLDG/Grant 185150 235,000 311,774 - (76,774) A 1742 GC Cart Path Repairs BLDG DEPT 69 68,592 57,441 - 11,151 A1750 AWOS III-T System DST/GRANT 21/85 106,000 106,478 - (478) A1762 Septic to Sewer Grants CRA/GRANT 230/100 330,000 105,261 - 224,739 A] 764 Oyster Pointe Drainage DST 136 136,050 9,375 5,125 121,550 A1765 Oyster Bags @ Working Waterfront SW/GRANT 24/24 47,928 2,625 - 45,303 TOTAL 2017 PROJECTS S 3,137,817 $ 3,239,615 S 28,875 S (130,673) FY2018 A1800 Audio Visual Equipment DST 30 30,000 299 - 29,701 AI801 Laserfiche Upgrade (COMPLETE) DST 48 48,055 48,055 - (0) A1802 Computer Upgrades DST 30 30,000 16,822 6,723 6,455 A1803 Wireless System DST 5 5,000 2,570 - 21430 A] 804 Fuewall Software DST 76 75,650 40,752 - 34,898 A1805 Police Vehicles & Equip DST 350 350,000 - 250,195 99,805 A1806 Evidence Building Fixtures DST 20 20,000 8,563 - 11,437 A1807 Radio System Upgrades DST/GF 57/1 58,164 - 58,164 0 A1808 Power Source for 911 Center DST 17 17,000 11,350 1,000 4,650 A1809 City Hall Air Conditioners (CLOSED) DST 40 - _ - - A1810 Purchase 1215 Indian River Drive DST/CRA 550/250 800,000 753,532 2,500 43,968 A1811 Generators DST 40 40,000 900 2,100 37,000 A1820 Pickleball Courts DST 213 213,000 15,362 10,944 186,694 At 821 BSSC Ballfield Lighting (COMPLETE) RIF 378 377,638 377,638 - (0) A1822 ADA Playgound RIF 80 80,000 - - 80,000 A1823 Cemetery Irrigation System DST 150 150,000 - - 150,000 A1824 Working Waterfront Phase 3 DST 25 25,450 11,856 13,595 A1830 Speed Cushions & Signage LOGT 5 5,000 - - 5,000 At 831 Street Milling & Repaving LOOT 481 481,000 74,456 38,550 367,993 A1832 Street Reconstruction DST 357 356,500 360,796 9,600 (13,896) A1833 Public Works Compound DST too 100,000 19,075 37,925 43,000 A1850 Moderize Security Cameras DST/GRANT 79/0 79,589 29,520 55,595 (5,525) A1851 Taxiway D & E Construction DST/GRANT 97/184 1,936,152 1,700,136 254,982 (18,966) A1852 Construct Shade Hangars DST/GRANT 1251500 625,000 27,411 - 597,589 A1853 Airport Entrance Signage DST 20 20,411 13,864 - 6,547 A1854 Taxiway C Construction DST/GRANT 3 3,000 205 - 2,795 A1860 Stonecrop Drainage DST/GRANT 188/563 750,000 - - 750,000 A1861 Sewer Connection Grants GF/SW 47/200 247,173 - - 247,173 TOTAL 2018 PROJECTS $ 6,923,782 S 3,513,162 S 741,872 $ 2,668,749 GRAND TOTAL OF ACTIVE PROJECTS $ 11,542,637 S 8,204,431 S 810,119 S 2,528,096 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED J UNE 30, 2018 At June 30, 2018, the total of the City's cash and investments were $11,115,218.05. Of this, $6,893,324.76 was held in an interest bearing checking account at Seacoast National Bank, $3,717,413.76 was invested with the State Board of Administration and $504,479.53 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 219% and 2.11 % for the Bank and State Board. Since the investment was initially made with Florida Trust, our average annualized return has been .49% over the 22 months it has been invested. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASB BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 3,531,246 91 51 23% General Fund $ 1,294,995 44 34 841A Local Option Gar Tax Fund 186,967 68 2 71% Local Option Gas Tax Fund 150,258 70 4,N% Discretionary Sales Tax Fund 1,702,031.34 2469'/o Discretionary Sales Tax Fund 811,849J9 2184% River6ont Redevelopment Fund 396,387,36 5.61% Riverfront Redevelopment Fund 99,38273 267% Parking lmLisu Of Fund - 000% Puking M-Lieu-Of Fund 50,735.99 136% Recreation Impact Fee Fund 450,567.36 6.54% Recreation Impact Fee Fund 179,73340 483% Stormwater Utility Fund 599,98329 870/. Stomiwater Utility Fund - 0001/o Law Enforcement Forfeiture Fund 8,291.31 01T14 Law Enforcement Forfeiture Fund 35,039.98 0,94% Stamiwater Series 2003 Debt Service Fund 71,976.29 1.04% Stormwatar Series 2003 Debt Service Fund - 000% Capital Projects Fund (565,627,83) .821% Capital Projects Fund - 000% Capital Improvements Fund (46,810.35) -068% Capital Improvements Fund - 0.00% Transportation Fund (010) 0WK Transportation Fund - 0.00°/ Storinvater Projects Fund 253,476.35 3.68% Stornwater Projects Fund - 000% Galf Course Fund (204,03718) -2.9651, Golf Course Fund 0.00% Airyort Fund 124,07624 1.80°o Airport Fund - 000°/u Airport Projects Fund (246,939.48) -3.58% Airport Projects Fund - 000°/ Building Department Fund 541,91221 786% Budding Department Pund 118,24920 3,18% Cemetery Trust Fund 99,073.36 1.44% Cemetery Trust Fund 884,828 73 23 80% Performance Deposits Fund 75000 001% Performance Deposits Fund 92,340.00 2.48°% Total Bank Belantt $ 6,893,324.76 100.00% Total SBA Balance $ 3,717.41376 100.00% REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED JUNE 30, 2018 General Fund Cash Reserves are maintained to minimize the impact on the City's operations of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures. Should there be an event(s) causing City-wide damages of 30% or more, it is preferable to have a reserve balance of at least $5 million dollars. General Fund Reserves Available for Emergencies Equipment and Facilities Repair and Replacement Reserve 09/30/13 Per Audited Financial Statements $5,065,242 09/30/13 Initial Assignment of FY2012-13 Surplus $467,286 $467,286 09/30/14 Changes to Assigned Reserves 19,789 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/30/14 Surplus for FY2013-14 263,874 09/10/14 Replace Excavator-28,056 342,315 09/30/14 Per Audited Financial Statements $5,348,905 09/18/14 Replace Police Authentication System -4,343 337,972 011114115 Audit Fee for new GASH -2,000 09/30/14 Assignment of FY2013-14 Surplus +263,874 601,846 01/28/15 Building Department Software -19,800 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18,554 583,292 05/13/15 Seawall Engineering Assessment -50,000 10/10/14 Repairs to Pedestrian Bridge -30,215 553,077 09/30/15 $50K Airport Advance Repaid 50,000 11/07/14 Ditch Work -Barber, Caravan & Crowberry -9,598 543,479 09/30/15 Changes to Assigned Reserves 40,106 12/10/14 Replace Bucket Truck -94,641 448,838 09/30/15 Surplus for FY2014-15 -80,738 06/24/15 Repairs to City Garage Roof -8,651 440,187 09/30/15 Per Audited Financial Statements $5,286,473 0624/15 Pipe Repair - Coolidge/Indian River Drive -14,980 425,207 09/30/16 $50K Repayment of Airport Advance 50,000 0624/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 09/30/16 Changes to Assigned Reserves 31,368 08/26/15 Community Center/Yacht Club Pumps/Wells -5,140 418,141 09/30/16 Surplus for FY2015-16 158,834 08/26/15 Cemetery Irrigation due to fighting strike -387 417,754 09/30/16 Per Audited Financial Statements * $5,526,675 08/26/15 Repairs to Main Street Dock -1,500 416,254 01/27/17 2016 Senior Center Restrooms Project -34,107 07/15/15 Communications Dispatch Console -29,983 386,271 09/30/17 $1 OK Repayment of Airport Advance 10,000 07/24/15 Repairs to Tennis Court Fencing -850 385,421 09/30/17 Changes to Assigned Reserves -133,118 0724/15 Repairs to Police Department generator -1,000 384,421 09/30/17 2017 Payouts for Hurricane Matthew ** -1,409,929 07/30/15 Replace Parks mower -10,525 373,896 09/30/17 2017 Payouts for Hurricane from ** -169,424 08/06/15 City Hall/Community Center air conditioners -13,281 360,615 09/30/17 Surplus for FY2016-17 348,378 09/30/15 Assignment of FY2014-15 Surplus 0 360,615 09/30/17 Unfinished Projects Carried Over -49,200 12/31/15 Contract for CRA Landscaping Services -10,600 350,015 09/30/17 Per Audited Financial Statements* $4,089,275 12/31/15 Replacement of benches/trash receptacles -7,495 342,520 10/30/17 2018 Payouts for Hurricane Irna ** -238,452 12/31/15 Repairs to Cemetery office building -6,250 336,270 12/31/17 2018 Payouts for Hurricane Matthew** -327,176 02/16/16 Cart Bann electrical repairs -24,600 311,670 02/07/18 City Manager Search Consultant -26,500 03/03/16 Replacement Roller -14,450 297,220 Pending Adjustment for City Manager Payouts -123,000 05/19/16 Post -Hole Diggers -2,944 294,276 Subtotal ofUnobligated Reserves $3,374,147 06/02/16 Cemetery Replacement Pump -3,300 290,976 March -May Reimbursements from Hurricane Matthew 1,439,710 06/14/16 City Council Air Conditioner -32,247 258,729 06/30/18 Less Equipment and Facilities R&R -86,200 08/17/16 Paint Airport Maintenance Building Columns -2,800 255,929 Net Available for Emergencies 4,727,657 09/30/16 Assignment ofFY2015-16 Surplus +158,834 414,763 01/04/17 Replace Badge Printer -1,765 412,998 01/04/17 Replace Tennis Court Roller -3,757 409,241 01/20/17 Repair Airport Air Conditioner -700 408,541 0120/17 Replace Airport Wind Sock and Pole -4,826 403,715 02/08/17 Replace Construction Inspector Vehicle -33,495 370,220 02/15/17 Replace Paint Sprayer Trailer -699 369,521 03/08/17 Adjustment to $275,000 Maximum -94,521 275,000 03/15/17 Replace Public Works Boat Motor -3,639 271,361 03/15/17 Airport Hanger A & Police Air Conditioners -47,810 223,551 * Within this amount is $40,000 received from Waste Management. 03/16/17 Golf Course Ball Washers -1,907 221,644 ** Another $145,676 is expected on Hurricane Matthew reimbursements. 0427/17 05/15/17 Playground Components and well Replace a Police Air Conditioner -18,871 -28,605 202,773 174,168 Reimbursements of expenditures on Hurricane Inns are still being processed 0525/17 Repair Line at Golf Pump Station -1,894 172,274 for submission. 08/15/17 Revamp Riverview Park Big -Kid Playground -33,000 139,274 08/31/17 Replace Pro Shop Air Conditioner -5,950 133,324 09/05/17 Replace Airport Pickup Truck -22,514 110,810 09/14/17 Replace Air Conditioner at the Airport Vault -9,427 101,383 09/30/17 Clubhouse Restroom, Hallway & Doors -71,583 29,800 09/30/17 Assignment ofFY2016-17 Surplus +245,200 275,000 10/31/17 Replace Fiber for Broadcasting Room -1,879 273,121 10/31/17 Replace Electrical Receptacles to U.S.1 Poles -3,900 269,221 10/31/17 Police Air Conditioner Replacement Permit -39,721 229,500 10/31/17 Replace Cemetery Mower -8,491 221,009 12/08/17 Replace Unit at Riverview Park Playground. -13,368 207,641 1229/17 Replace Playground Mulch -11,558 196,083 12/29/17 Repair Barber Street Concession Roof -5,970 190,113 01/25/18 Replace Old School House Air Conditioner -4,305 185,808 01/25/18 Replace Parking Lot Curbing -11,320 174,488 02/08/18 Replace Sign Shop Plotter -6,194 168,294 0327/18 Replace City Hall Air Conditioner -74,305 93,989 03/27/18 Replace Administrative Services Carpet -7,789 86,200 Pending City Council Chambers Paint and Carpet -23,000 63,200 oRLf SEPST-M HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: August 8, 2018 Re: 3m Quarter Accomplishments Fiscal Year 2018 Enclosed please find the 3`d Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2018. CITY CLERK Leeislative Sunnort Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings, one workshop, one special meeting and one public hearing for stormwater fee increase. • Completed follow up of approved Council matters — contracts, letters, emails, scanned to LF and indexed. Three resolutions adopted by Council. • Four ordinances passed on first reading; one adopted by Council. Twelve proclamations prepared for presentation by Mayor. • Provided monthly City calendars and revisions to Council, City staff and press. Four advertisements placed with TCPaIm. Coordinated attendance of clergy for Council meeting invocations. Arrange travel reimbursements for two members attending Advanced IEMO class. Arranged retirement gift for City Manager from Council. • Prepared draft Council and City Clerk FY18/19 budgets. • Swore in one new Police Officer. • Assisted with City Manager interview process. Records Manaeement Proeram • Responded to 30 public records requests. • 213 cubic feet of paper records met retention along with duplicate and OSA records were destroyed by shredding vendor. • Seven Stormwater Department boxes, one box of Community Development, two boxes of Environmental Cleanup, two boxes of Capital Improvements, one box of Annexation and Purchase Orders were imported into Laserfiche for permanent retention. • Transferred and documented three bid records and 20 Finance boxes for storage. • Documented and destroyed three months of customer complaint electronic records. Election Matters • Prequalified one candidate for November 6, 2018 Election. Citv Board Matters • Noticed vacancies, prepared four board appointments, notified and provided info to appointees, updated board handbook and distributed pages. • City Clerk prepared agenda, attended/recorded one CRA meetings within a Council Meeting. • Records Clerk prepared agenda, attended/recorded one Veterans Advisory Committee meeting. • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council. • Coordinated the taking and transcription of board minutes with technical writer. Cemetery Matters Certificates of Interment Rights issued for 14 locations for a total of $25,900. Scanned all cemetery records as sold or amended for permanent retention. Personnel/Educational Matters • Records Clerk attended four project management meetings. • Records Clerk attended two events committee meetings. • City Clerk attended one day of FACC 2018 Summer Conference — June 12. • Records Clerk attended Florida League of Cities Social Media for Municipal Use Conference — June 19. • Records Clerk attended 2018 Growth Management Planning Officials Training Conference - June 7. • City Clerk and Records Clerk renewed CJIS certification. • City Clerk and Records Clerk attended S.A.F.E. Women Basic Awareness & Defense Class. Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments. • Records Clerk had an article published in the Pelican News. • City Clerk and Records Clerk assisted with planning and serving lunch for City Manager's retirement. • City Clerk assisted with Earth Day Event and Memorial Field Ceremony. • City Clerk and Records Clerk attended one hurricane preparation meeting. ADMINISTRATIVE SERVICES • Worked with the State and FEMA to pursue remaining reimbursements due on Hurricane Matthew. • Worked with FEMA to submit reimbursement documents for Hurricane Irma. • Provided administrative support to the Police Pension Board. • Submitted Annual Police Pension Report to the State. • Prepared 2°d Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Presented Operating Budget and Capital Improvement Program to the Budget Review Board. • Presented Capital Improvement Program to the Planning and Zoning Board. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the 1CMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. • Initiated a review of the current purchasing card program and proceeded with an analysis of other available programs. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted interviews for police officer and 911 operator positions. • Hired 3 police officers, 2 police recruits and 1 9111 operator. • Attended 6 special event meetings with city staff and participated in 2 fundraising events. • Completed our I la' Citizen's Academy with 22 participants graduating. • Administration attended 5 Council meetings. • Attended over 100 Law Enforcement related meetings and 21 public meetings and/or speaking engagements. • Administrative personnel attended over 60 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 15 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. • Compiled 2018/2019 Budget submissions. School Resource Officer Auril Mav June Totals School Checks Full Time Full Time 10 10 DARE Classes Taught Classes Complete Classes Complete School Out 0 GREAT Classes Taught 6 Classes Complete School Out 6 Reports 5 8 4 17 Crossing Guard Contacts 25 32 3 60 Mentor Lunches 5 5 0 10 Patrol Hours In School In School 40 40 Community Event Hours 0 0 2 2 Christmas in July Hours 8 10 50 68 Volunteers • The Community Service Volunteers worked a total of 1,980.5 hours during this quarter. • 56 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 2 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 912 house watches/close patrols were completed. • 63 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 147 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 67 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 74 Airport checks were made. The visibility helps to deter crime. • 58 special details were assigned. • 0 miscellaneous assists for law enforcement personnel. • 129 paper runs, i.e.: State Attorney's Office, Sheriff s Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 13 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 39 citizen contacts. • 326 miscellaneous jobs. • 56 hours of Escorts were completed. The Community Service Volunteers worked a total of 1,978 hours during this quarter. Road Patrol and Special Operations • Officers were dispatched to 7059 calls for service, and self -initiated 4431 events. • 109 adult and 8 juvenile arrests were made. • Officers issued 172 citations, 1 parking citations, and 638 written warnings. • Officers completed 625 offense reports and 86 crash reports. April May June Totals Subpoenas 1 1 0 2 Arrests 2 2 0 4 Warrants 2 0 2 4 Training/Meeting Hours 8 10 8 26 Follow -Ups 4 5 5 14 Active Cases 0 4 3 7 Assigned Cases 4 5 5 14 Cleared Cases 4 4 2 10 Inactive Cases 0 0 0 0 Supplements 7 10 9 26 Surveillance (Hours) 15 15 20 50 Investigations April May June Totals Subpoenas 1 1 4 6 Arrests 2 1 4 7 Warrants I 1 1 3 Training/Meeting Hours 28 14 44 86 Follow -Ups 40 55 61 156 Active Cases 29 34 44 107 _ Assigned Cases 14 12 18 44 Cleared Cases 4 4 10 18 Inactive Cases 1 3 9 13 Supplements 12 11 26 49 Communitv Policing & Crime Prevention Officer • Community Events 74 hours. • Agency Outreach Events 3 hours. • Community Meetings 26 hours. • School Related Events 4 hours • Public Training Classes 20 hours. • Regional Outreach 2 hours. • Problem -Oriented Policing 0 hours. • Explorer Post Activities 30 hours. • Training and Schools 98 hours. • In -Service Instruction 18 hours. • Social Media Management 24 hours. • Administration and Research 19 hours. • Road Patrol Coverage Full Time. K-9 Unit • Arrests (Misdemeanors) 0 • Arrests (Felonies) 0 • Narcotic Searches 3 • Activity Reports 4 • K-9 Demos 3 • K-9 Training Hours 260 • Agencies Assisted — Fellsmere PD and Indian River County • Additional Training Hours: • 568 Hours — SRT, In-house, New Hire, K-9 School, etc. • Schools Attended — ETOA SWAT Leadership and Officer Involved Shooting Communications Division April May June Totals Calls for Service 1492 1444 1485 4421 Officer Initiated Calls 1371 1587 1482 4927 Code Enforcement Initiated Calls 544 702 772 2018 Volunteer Initiated Calls 138 388 413 939 Calls Entered into CAD 3654 4228 4279 12161 911 Calls Received 772 725 768 2265 911 Calls Transferred Out 382 346 376 1104 Administrative Calls Received 2120* 2020 2205 6345 Administrative Calls Transferred 1473 1274 1473 4220 Outgoing Administrative Calls 794 896 1048 2738 Training/Meeting Hours 27 27 24 78 *Phone System error. Crime Scene/Evidence ADril May June Totals Property Received 76 53 83 212 Property Processed 24 23 23 70 Property Sent to Lab 35 7 18 60 Property Returned 14 9 9 32 Property Disposed 217 14 22 253 Cars Impounded 0 1 2 3 Videos Burned 24 11 13 48 Supplements Written 8 17 9 34 Training Hours 48 12 12 72 Call Outs 2 5 4 11 Code Enforcement 2,149 total calls for the quarter • Issued 459 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 124 property inspections for title companies and 130 sign violations. • 696 Code Services. • 651 re -inspections, 77 violations were not complied with, 136 were posted for abatement, 44 abated by vendors. • 404 violations complied. • 10 Liens filed, 5 liens released. • 143 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the 3'd quarter. Alarm Assessment: • $580.00 in alarm permits (new and renew). • $50.00 in false alarms fines. • 125 alarm responses by officers, 53 of these were false. • 33 New permits issued. FACILITIES MAINTENANCE DEPARTMENT Roads Division Tree Trimming o Palm trees at Bryant Park. o Trimmed palm on the backside of Garden Club. o Removed large sweetgum tree on the backside of Garden club. o Trimmed all palms and oaks in City Halt courtyard and parking lot. o Removed large limb from oak tree in the Chamber of Commerce parking lot. o Raised tree limbs at Barber St, sports complex baseball field parking lot. o Raised tree limbs at East St. median between Lake and 512. o Raised tree limbs in the Community Center parking lot. Concrete o Assisted Paul in pouring and finishing concrete pads at dog park & AWOS. o Grinded sidewalks from Winn Dixies down Laconia to Periwinkle. o Grinded sidewalks from Bevan to Periwinkle. o Grinded sidewalks on Periwinkle from Laconia to Barber. o Grinded sidewalks on Tulip between barber and Laconia. o Grinded sidewalks on Schumann between railroad tracks & tennis courts. o Removed raised concrete slab in City Hall parking lot. o Removed concrete slab at Airport security house for septic company. o Removed section of cart path on golf course for pipe repair. Miscellaneous o Cleaned out Harbor Lights apartments and removed and hauled away appliances mattress, sheds and debris o Removed garbage and old light poles from west side of airport. o Cleaned out interior of compound storage building, hauled away garbage & scrap metal. o Hauled away left over pile of road rock from Hardee Park left by contractor. o Mowed weed and whacked all city bridges, bridge approaches, Joy Haven spillway properties, Wimbrow canal bank, & Stonecrop area gate along spillway banks (x2). o Mowed, edged and weed whacked curbs and gutters between bowling alley on Fleming and Collier Creek. o Trimmed back hedges down on Powerline road from 512 to Main St. o Dug out Main St. boat ramp & hauled away sand (x2). o Removed striping on airport runway with grinder with company rep. o Cleaned up after Tim Rose Contracting on Polynesian & Pleasantview. Sign Shop • Signage and Installation o Sign Creation o Decals created o Pavement markings o Signs Installed o Signs straightened o Stop bars o Traffic data/studies Special Projects o Inspections o MOT o Maintain shop/suppliers o Speed humps New Assignment- Special Project o Replacing Outdated signage o Parking lot Restriping o Community Center Stripping o Citywide Stop Bars and Crosswalks 316 26 1830 ft. 125 Daily as needed 600 ft. N/A Special Events On -going N/A Ongoing Ongoing Completed, need some restriping for ADA Ongoing Parks • Removed appliances & debris from hotel • Repair benches, picnic tables fence gate • Painted benches & picnic tables • Installed new sign, defibulator, hand sensor, form boards, drain fields, baseball field, new swing • Prepared for Earth Day water fountain, trash receptacle, sod, fencing for • Trimmed palms and removed palms • Removed brackets from creative playground's pirate ship. • Installed bricks. • Installed concrete for the "formed up" areas. • Pressure washed fence. • Maintain the press box by painting (baseball field). • Installed drain field for the new water fountain. • Repaired irrigation (Schumann Par). • Continue maintenance on all of the parks and medians, which involves mowing, edging, weed eating, trimming hedges, pulling weeds, emptying and picking up trash. Recreation The Recreation Division — Continued city run programs. Cemetery • Routine Mowing, weed eating, fixed irrigation — Ongoing. • Sandhill project proceeding, tree's & brush gone, working on sand clearing. • Electric pole/FPL /hold up. • Worked on new irrigation site plan. • Burials (10). • Cremains (8). • Put new toilet in. • Pick up items not allowed — Ongoing. • Rain Gauge- I5.10. Facilities Maintenance • Perform daily maintenance, cleaning, and repairs to all city buildings. • Perform monthly AC maintenance, filters, coil cleaning & condensate lines. • Maintain city fountains and flags. • Maintain & monitor lift stations. • Splash Pad: Repairs, Maintenance & daily monitoring of Splash Pad Water Park. • City Hall: Arrangement for AC Ach #2 replacement. • Old School Building: Replace hot water tank. • Yacht Club: Restoration of women's rest room (Vandalism). • Art Club: Interior painting, install window treatments, clean, carpeting. • Barber Street Sports: Patch, paint press box & replace 8 exterior doors Press Box. • City Hall HR Department: Prep, paint interior offices & replace carpet. • Harbor Light Motel: Secure building & remove debris. • Install AED cabinets and equipment. • Police Department: Carpet & paint quotes. • City Hall: Carpet & paint quotes Council Chambers. • Metro Fire: Recertification of City fire extinguishers. Construction Specialist • Parks: o Repair hand railing observation deck. o Repair banner pole cables. o Repair pump Schumann Pond. o Repair fountain. o Grass cutting Stormwater Park. o Tractor pond repair. o Move stage for events. o Replace pole lighting (Hardy Park). • Stormwater: o Form and pour new cap for catch basins (Indian River Dr., Layport Dr.). o Fabricate grate for catch basin. o Broken waterline repair. • Cemetery: o Repair security lights. o Replace unground wiring. • Airport o Final install on AWAS. o Remove old AWAS system. o Repair security lighting. • Indian River Dr. o Light Pole Repairs. o Install ballard poles @ Tiki Hut & Capt. Butchers. o Install floor drains @ Fisherman Landing. o Roof Repairs Crab-E-Bills. o Plumbing repairs. o Rodent extermination. o Construct & install benches for Main St. & Yacht Club Piers. • Golf Course o Landscape lighting install. o Roof repair at restaurant. Fleet Manaeement • Staff completed 312 repair work orders, 41 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 16 vehicle and equipment repairs were scheduled and completed by outside vendors. • Gov. Deals Auction: Auctioned 10 surplus and /or confiscated items/lots for a net amount of $16,840.21. • Fuel Cost as of the April 6, 2018 is as follows: o $2.16 per gallon of gasoline increase 3.74% over the past 90 days. o $2.38 per gallon of diesel fuel increase of 5.04% over the past 90 days. STORMWATER DEPARTMENT • Road Crossings Replaced 0 9 — Crossings. 0 210 Lin. Ft. of pipe replaced. • Community Center Parking Lot o 172 Lin. Ft. 12" pipe installed. • Cut back right of ways on Empty Lots o 1200' Lin. ft. • Armadillo of Empty Lots 0 1200' Lin. ft. • Quarter Round Cleaning on Empty Lots 0 1600' Lin. Ft. o 4 c .y. debris removed. • Vac — Track o Road Crossings. 0 18 — 20 c. y. debris collected. 0 28 Driveway culverts cleaned — 38 c. y. debris collected. o 8 Catch Basins — 14 c. y. debris collected. • Slip Lining o Dahl St. — from road to rear ditch. o Dempsy— Sembler St. —Road Crossing. • AIRPORT • Runway & Taxi way Painting o Paint Number, center lines and edge lines -4000' & 3200' Runway. o Paint approx. 7000' centerline on taxi ways. Swoop Pond o Dig pond-300' x100' Ydeep. o Dig safety approach areas 50'xl0.' o Fill safety areas with sand. o Install 24"pipe in ditch for swoop pond x-ing 100' o Sod for pond - approx. 20,000 sq. ft. Tree Line Cutting o Long arm cutting - 2000' cutting back tree line. GOLF COURSE Revenue 17-18 1616=17 Difference+/- 3rd Quarter Rev. $248,101 $172,349 +$75,752 YTD Tot. Rev. $1,106,700 $994,230 +$112,470 3rd Quarter Rounds 10,104 7,604 +2,500 YTD Tot. Rds. 33,742 33,461 +281 Green Fee-3rd Q. $86,070 $44,730 +$41,340 Cart Fee-3rd Q. $127,855 $88,305 +$39,550 Annual Member 3rd Q. $2,349 $409 +$1,940 YTD Ann. Mem. $84,877 $84,413 +$464 USGAHdcp. 3rd Q. $240 $80 +$160 Disct. Card 3rd Q. $374 $42 +$332 YTD Disct. Cd. $30,001 $27,634 +$2,367 Driving Range 3rd Q. $9,337 $7,062 +$2,275 YTD Dr. Rge. $34,437 $31,450 +$2,987 Club Rental 3rd Q $690 $421 +$269 Club Storage 3rd Q. $62 $28 +$34 YTD CR & CS $4,920 $4,427 +$493 Golf Shop Retail 3rd Q. $20,953 $11,816 +$9,137 YTD Shop Retail $67,102 $38,680 +$28,422 PGA Pro Lesson 3rd $168 $460 -$292 YTD Lesson $1,912 $2,476 -$564 Restaurant Rent $3,500 $7,504 -$4,004 YTD Rest. Rent $3,500 $21,550 -$18,050 • Comments: Increase in 3rd Quarter green fee & cart fee revenue and total rounds; mostly due to the fact that only 9 holes was available summer of 16/17 for the green re -grassing project the month of June. Year-to-date rounds and revenue also show an increase. Despite showing increase in rounds and revenue, May was exceptionally tough in dealing with 12+ inches of rain for the month, which was totally abnormal compared to average rainfall the month of May. Good increase in golf shop sales, mainly due to hard -good sales. Restaurant rent lacking, yet in lieu of rent for March, April & May, received restaurant -grade ice machine, heat lamps and refrigerated tap -lines. • Charity, Corporate and special Golf Tournaments for 3rd quarter included Indian River Airboat Association (136 players), Sebastian Chamber of Commerce (92 players), Brevard Rugby (137 players), Palm Bay Golf Association (26 players), Piper Aircraft (40 players) & numerous multiple -group outings. • Charity, Corporate and Special Golf Tournaments scheduled for 4th quarter (17-18) include Sebastian River High School Rugby. • Continued success with Tuesday aftemoon junior golf clinics in conjunction with the Indian River Golf Foundation. • Receiving excellent reviews and comments from patrons regarding new, re -grassed greens (with Champion Ultra-Dwarl) and overall golf course conditions. • All weekly leagues, including Wojo's Monday League, Postal League, Sebastian Men's and Women's Golf Associations, Sebastian Business League and weekend "Blitz" leagues, offering great support and repeat play. • Additional curbing and landscape lighting added around clubhouse parking lot. • Construction of new entrance sign at Main Street has begun. • In conjunction with the Indian River Golf Foundation, junior clinics and SNAG (Starting New at Golf) clinics have begun for the summer. Also, private and group junior golf lessons are always available. BUILDING DEPARTMENT • In the third quarter of this fiscal year, a total of 53 new single-family homes were issued building permits. The number of new single family residence permits continues to rise. Other permits of significance include 13 new manufactured homes, 1 new commercial building, 0 commercial additions, 4 commercial alterations, 0 commercial build outs, 13 residential additions and 7 residential alterations. In all, 1410 building permits were issued in the third quarter. Over all permitting remains steady with a slight increase over the second quarter. • Total number of inspections for the third quarter was 5071for an average of 79 inspections per worldng day. The number of inspections has also remained about the same as the second quarter. • The Fire Marshal's office has performed annual inspections on a number of day care facilities, assisted living facilities, churches and business's at the request of the owners of the properties to satisfy their state licensing requirements and in some cases, just looking for additional information. Also performed life safety inspections in response to complaints or notifications received regarding code violations. • The number of Certificates of Occupancy issued for the third quarter included 38 new single family residences, 1 new manufactured home, 9 commercial certificates of occupancy, 0 commercial temporary certificate of occupancy and 0 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: New Businesses-31, Renewals -11, Transfers-0, Duplicates-0, Home Based Businesses-25, Commercial Businesses-11, Insurance Companies-6 and Solicitor Registrations-5. In addition, there have been 62 requests for permit records on properties within the city from lien/title companies. • The building department remains very busy; permitting and inspection activities are well above average. Policies and procedures continue to evolve for the newly established Fire Marshal's office. Sentiment from the public and contractors regarding the City of Sebastian taking on the Fire Marshal's duties is very positive.