Loading...
HomeMy WebLinkAbout08-08-2018 CC Agenda w CRAtill �X SEAT -V .ter=� HOME OF PELICAN ISLAND REGULAR CITY COUNCIL & COMMUNITY REDEVELOPMENT AGENCY (CRA) AGENDA WEDNESDAY, AUGUST 8, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION - Father Dave Newhart, St. Elizabeth's Episcopal Church 3, PLEDGE OF ALLEGIANCE — Led by Council Member McPartlan 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 18.104 A. Presentation of Employee Health, Dental, and Vision Insurance Program for FY18119 PGS 6-11 (Transmittal, Summary, Presentation) Brief Announcements 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aqencv A. Call to Order PGS 12-13 B. Approval of Minutes — June 13, 2018 CRA Meeting PGS 14-31 C. Facade, Sian & Landscape Proqram i. Approve Grant Award to 920 U.S. Highway 1, LLC (Transmittal, Summary, Application) 18.105 D. Award Work Authorization #1 Under the Continuing Services Agreement with GAI PGS 32-40 Consultants, Inc. in Amount of $33,985 for Conceptual Designs and Construction Drawings of Landscape, Hardscape, and Signage at the Working Waterfront and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, WA#1) 8. Adiourn Communitv Redevelopment AaenCV Meeting and Reconvene as Citv Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1 of 211 PGS 41-48 A. Approval of Minutes — July 25, 2018 Regular Meeting 18.106 B. Resolution No. R-18-12 - Authorizinq Sebastian Airport's FAA Identifier Moniker to PGS 49-52 be Changed from X26 to SEB (Transmittal. Chart, R-18-12) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE AIRPORT DIRECTOR TO SUBMIT APPROPRIATE DOCUMENTS TO CHANGE THE FAA IDENTIFIER OF SEBASTIAN MUNICIPAL AIRPORT TO THE LETTERS "SEB", PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS, PROVIDING FOR EFFECTIVE DATE. 18.107 C. Resolution No. R-18-13 — Partial Abandonment of Rear Easement- 501 Caravan PGS 53-68 Terrace (Transmittal. R-18-13, Map, Report, Approvals, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 14, BLOCK 288, SEBASTIAN HIGHLANDS UNIT 10; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR EFFECTIVE DATE, 18.108 D. Authorize Mayor to Sign and Approve Submittal of Edward Byrne Justice Assistance PGS 69-72 Grant (JAG) Application in the Amount of $11,780 (Transmittal, Letter, 51% Letter) 18.033 E. Resolution No. R-18-15 - Acceptinq 3id Quarter Financial Report and Adoptinq PGS 73-96 Necessary Amendments to the FY17118 Annual Budqet (Transmittal, R-18-15, Rte) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 18.110 F. Authorize the Payment of $7,500 to Upgrade and Relocate Munis Financial Software PGS 97-99 and $1,700 for Hosting Remaining 1.5 Months of FY17118 (Transmittal, Quote) 18.111 G. Authorize the Purchase of New Restroom Roof at Barber Street Sports Complex PGS 100-103 from Freedom Roofing in the Amount of $21,750 (Transmittal, Quotes, Tab) 18.112 H. Approve Sammi's Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course on PGS 104-107 September 29, 2018 from 7:30 a.m. to 11:00 a.m. (Transmittal, Application, Receipt, Route) 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 11. PUBLIC HEARINGS Procedures for legislative public hearings: • Mayor opens hearing • Attorney reads ordinance or resolution ■ Staff presentation • Public input ■ Staff summation, if necessary • Mayor closes hearing • Council deliberation and action 2of21T 18.087 A. Second Reading and Adoption Hearinq of Ordinance No. 0-18-06 - Petition for PGS 108-154 Voluntary Annexation — Graves Brothers ComDanv (Transmittal. 0-18-06, Report, Attachment Al, AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE ROW, WEST OF VACANT LANDS, NORTH OF C.R,510 AND EAST OF SEBASTIAN RIVER WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 7122118) 18.087 B. Second Reading and Adoption Hearina of Ordinance No. 0-18-07 -- Request for PGS 155-176 Comprehensive Plan Future Land Use Map Amendment — Graves Brothers Com panv (Transmittal. 0-18-07, Report, Attachment A, Application, Letter) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF R (RURAL, 1 UNIT PER ACRE) ON PROPERTY CONSISTING OF 67 ACRES, MORE OR LESS, LOCATED ON 85TH STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE ELKCAM WATERWAY AND LACONIA STREET, IN THE VICINITY OF THE TREASURE COAST ELEMENTARY SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. 18.096 C. Second Reading and Public Hearina of Ordinance No. 0-18-09 — Amendina Chapter PGS 177-179 26 - Construction Board Membership - Set Public Hearina for Auqust 8, 2018 (Transmittal, 0-18-09) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE CONSTRUCTION BOARD; AMENDING THE CODE OF ORDINANCES, CHAPTER 26 "BUILDINGS AND BUILDING REGULATIONS" BY PROVIDING FOR RETIRED CONTRACTOR PARTICIPATION BY AMENDING SECTION 26-191 "MEMBERSHIP; TERMS; FILLING OF VACANCIES"; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 7115118) 12. UNFINISHED BUSINESS 18.013 A. Update on Fiscal Year 2018/2019 Budget & CIP Recommendations (Transmittal, PPT) PGS 180-211 13. PUBLIC INPUT New information or requests to City Council not otherwise on the prepared agenda 14. NEW BUSINESS 15. CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 3of2113 18. CITY COUNCIL MATTERS A. Council Member lovino B. Council Member McPartlan C. Mayor Hill D. Vice Mayor Kinchen E. Council Member Dodd 19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL 1S TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: Cancelled August 22, 2018 — Regular City Council Meeting for Early Voting September 12, 2018 — Regular City Council Meeting Monday - September 17, 2018 — Special City Council Meeting — 1st Public Hearing on Millage & Budget September 26, 2018 — Regular City Council Meeting & CRA Meeting — Final Hearing on Millage & Budget October 10, 2018 — Regular City Council Meeting Cancelled October 24, 2018 — Regular City Council Meeting for Early Voting 4 of 214 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetinas Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinas. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public input Heading on Aqenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 5of211 On.: SERAM r. now HOME OF PEUCM 15MD CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 8, 2018 AGENDA ITEM TITLE: Formal Presentation of Employee Health, Dental and Vision Insurance Program for Fiscal Year 2018-2019 RECOMMENDATION: Presentation of Employee Insurance Program for Fiscal Year 2018-2019. BACKGROUND: Gehring Group, the City's insurance broker, will be making a presentation to City Council on Wednesday, August 8, 2018 regarding our current insurance carriers responses to proposals that had been issued on the City's behalf. The recommendation is to continue with our current insurance carriers since the rate increases were under 10%. Florida Blue had a 5% increase. Humana Dental had a 9.9% increase. Humana Vision did not have an increase. In addition, we will be offering a second Dental Plan called the Buy -Up Plan. This plan increases the maximum Annual per member to $1,500 from $1,000. The additional cost for this plan will be paid by the employee. The annual increase for Florida Blue is $56,766 and the annual increase for Humana Dental is $7,054. City Employees will be sharing in the cost increases. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: $1,470,915 , Budgeted for Next Fiscal Year: $1,470,915 Administrative Services Department Review: ATTACHMENTS: Gehring Group Employee Benefits Executive Cost ummary Employee Benefits October 1, 2018 Renewal Presentation City Manager Au honzation: Date: 6of211 Employee Benefits Executive Cost Summary Effective Date: 10/1/2018 All Employees - regardless of Hire date59 F GEyHRIENG GROUP Renewal COVERAGE -- 2017-2U18 2018.2019 HEALTH Total 0 Slue .O. 90 Employer Employee .1,1. Employee Total Employer ER% Employee Only 70 $54503 $520.69 $25.34 $570.86 $545.86 95.62% $25.00 Employee + Spouse 14 $1,249.57 $946.17 $303.40 $1,316.13 $1,007.09 76.52% $309.04 Employee + Child(ren) 18 $966.05 $775.93 $190.12 $1,017.51 $623.65 80.97% $193.66 Employee + Family 13 $1,638.09 $1,179.26 $458.83 $1,725.34 $1,257.94 72.91% $467.40 MONTHLY PREMIUM $94,400 $78,992 $15,408 $99,131 $83,492 $15,639 ANNUAL PREMIUM $1,132,801.80 $947,906.32 $184,895.48 $1,189,567.44 $1,001,903.76 $187,663.68 $INCREASE N/A N/A N/A $56,766 $53,997 $2,768 % INCREASE N/A N/A N/A 5.0% 5.7% 115% Total Employer Employee Total Employer Employee Employee Only 70 $2,500.00 $2,500.00 $0.00 $2,500.00 $2,500.00 $0.00 Employee + Spouse 14 $5,000.00 $5,000.00 $0.00 $5,000.00 $5,000.00 $0.00 Employee +Chlld(ren) I8 $5,000.00 $5,000.00 $0.00 $5,000.00 $5,000.00 $0.00 Employee + Family 13 $5,000.00 $5,000.00 $0.00 $5,000.00 $5,000.00 $0.00 ANNUAL COST $400,000 $400,000 $0 $400,000 $400,000 $0 TOTAL MEDICAL/HRA $ INCREASE N/A N/A N/A $55,766 $53,997 52,768 TOTAL MEDICAL/HRA % INCREASE N/A NIA Humana P 14 N/A 3.7% 4.0% Hurriana Preferred 14 1.5% i.,ENTAL PPO -Base Plan Total -referred Employer Employee Total Employer ER% Employee Employee Only 67 $24.93 $24.93 $0.00 $27.40 $27.40 100.009/ $0.00 Employee + Spouse 29 $50.32 $37.62 $12.70 $55.30 $4I.34 74.76% $13.96 Employee +Child(ren) 16 $69.11 $47.02 $22.09 $75.95 $51.67 68.04% $24.28 Employee + Family 18 $94.50 $59.71 $34.79 $103.86 $65.64 63.20% $38.22 MONTHLY COST $5,936 $4,588 $1,348 $6,524 $5,043 $1,481 ANNUAL COST $71,236 $55,061 $16,176 $78,290 $60,516 $17,774 $INCREASE N/A N/A N/A $7,054 $5,456 $1,598 % INCREASE N/A N/A N/A 9.9% 9.9% Humana 9.9% TENTAL PPP - Buy -Up Plan Total Humana Employer Employee Total Employer Ell % Employee Employee Only $33.21 $27.40 82.51% $5.81 Employee + Spouse Not offered $67.04 $41.34 61.67% $25.70 Employee + Child(ren) $92,07 $51.67 56.12% $40.40 Employee + Family Humana Vision 130 $125.90 $65.64 Humana Vision 130 52,14% $60.26 Total Employer Employee Total Employer ER% Employee Employee 69 $3.60 $3.60 $0.00 $3.60 $3.60 100.00% $0.00 Family 64 $10.76 $7.18 $3.58 $10,76 $7.18 66,7x% $3.58 MONTHLY PREMIUM $937 $708 $229 $937 $708 $229 A4NUAL PREMIUM $11,244 $8,495 $2,749 $11,244 $8,495 $2,749 O�N_C�RFASE N/A N/A N/A $0 $0 $0 76 1NCR EASE N/A N/A N/A 0.0% 0.0 X. 0.0% T4TAL ANNUAL PREMIUM $1,615,28: mplover 51,411,462 Ern loVee $203,820 Total $1,679,102 $1,470,915 92 7 $INCREASE N/A N/A N/A $63,820 $59,453 $4,366 %INCREASE N/A N/A N/A 4.0% 4.2% 2.1% 4 Employee Benefits October 1, 2018 Renewal sEBAST HOME OF PELICAN ISLAND Presented By: C GEHRING GROUP EMPLOYEE BENEFITS I RISK MANAGEMENT Items for Discussion: 1. Employee Benefit Program Summary 2. Industry Overview 3. 2018-2019 Renewal Process 4. Recommendation of Renewal 5. Questions M( V7- 9EHR1NG GROUP 8/1/2018 8of211 1 Employee Benefit Program Summary • Request for Proposal issued for the 2017-2018 Plan Year • Medical insurance — Transitioned from United Healthcare to Florida Blue 10/1/17 — High Deductible Health Plan (HDHP) o $1,500 Employee Only/ $3,000 Family Deductible • City funded Health Reimbursement Account — Administered through Benefits Workshop — City funds $2,500 for Employee Only / $5,000 for Family Coverage • Dental and Vision Insurance — Transitioned from United Healthcare to Humana 10/1/17 • Life, Long Term Disability, and Employee Assistance Program — Currently with Lincoln Financial Group GEHRING GROUP Industry Overview • Cadillac Tax delayed until 2022 • ACA - Transitional Reinsurance Fee eliminated • ACA — Patient Centered Research Institute Fee $2.47 per member/year • ACA — Health Insurer Fee delayed for 2019 • 2018-2019 medical inflation at 10%-12% increase • Prescription Inflation at 12%-14% — Increase in specialty medication spend — Increase in brand name medications — Increase in opioid prescription utilization GEHRING GROUP 8/1/2018 9of211 2 2018-2019 Renewal Process • Medical insurance: - Florida Blue proposed 7.4% increase with no plan changes - Gehring Group (GG) negotiated to 5.0% increase with no plan changes • Dental Insurance: - Humana proposed 11.9% increase with no plan changes GG negotiated a 9.9% increase with no plan changes - "Buy -up" dental plan offered with increase of maximum to $1,500 • Vision Insurance: - No increase to rates with no plan changes • Life, LTD, and EAP in rate guarantee until 2020 C GEHRING GROUP 20182019 Recommendation • Florida Blue's medical renewal at 5.0% overall increase - Guaranteed for 12 months • No change to Health Reimbursement Account funding • Humana's renewal at 9.9% overall increase - Add dental 'Buy -Up" plan allowing employees access to increased benefit - Guaranteed for 12 months • Humana's vision renewal of no increase to rates - Guaranteed for 12 months • 4.2% overall increase to City and 2.1% increase to Employees C GEHRING GROUP 8/1/2018 10 of 211 3 Questions? V-- 9EHRING GROUP 8/l/2018 11 of 211 Regular City Council & CRA Meeting June 13, 2018 Page Two Nicole Holbrook, Tourism Director, described and played the updated tourism video designed to showcase Sebastian's treasures. Brief Announcements July 4 - Substance Awareness 5K Run/Walk from Riverview Park North on 1R Drive — 6 am July 4 — Freedom Festivities in Riverview Park all day - Fireworks over Lagoon after Sunset Council Member Dodd announced the upcoming events, noting residents will have to get up early to get a spot along the Fourth of July parade route. Vice Mayor Kinchen announced that she received a check in the amount of $1,000 from the VFW Post 10210 for the Shop with a Cop Program. Recess Citv Council Meetinq and Convene as Communitv Redevelopment Aqencv. A. Chairman Hill called the CRA meeting to order at 6:15 p.m. All Members were present. B. MOTION by Mr. McPartlan and Second by Vice Chairwoman Kinchen to approve the March 28, 2018 CRA meeting minutes passed with a voice vote of 5-0. C. Ser) tic -to -Sewer Grant Program - Approve Six -Month Extensions for the Grants Awarded to 1753 Indian River Drive and 705 Cleveland Street (Transmittal, Requests) The City Manager explained more time was needed for these two properties to receive final certifications and hookups for their systems. Staff recommended approval. MOTION by Mr. McPartan and SECOND by Mr. Dodd to approved item #7C. ROLL CALL: Vice Chairwoman Kinchen — Aye Mr. Dodd —Aye Mr. lovino —Aye Mr. McPartlan — Aye Chairman Hill —Aye Motion carried 5-0. D. CRA Master Plan i. Provide Input on the Future Plan of the CRA The City Manager requested direction from the CRA Board as to what they would like to see in the district. The Community Development Director reported that the consultant, Redevelopment Management Associates, sought public input at recent workshops. Mr. Dodd said he attended one of the workshops and suggested the other Members might want to provide input to the master plan revision. ' 12 of 231 Regular City Council & CRA Meeting June 13, 2018 Page Three He said the five categories were suggested by the consultant and those interested may want to provide written or spoken comment to the Community Development Director or City Manager. The Community Development Director said she would like to receive input over the next few weeks so she may present a draft revision in October. Members agreed to contact the City Manager or Community Development Director. E. Chairman Hill adjourned the CRA meeting at 8:21 p.m. 8. Adiourn Community Redevelopment Aqencv Meeting and Reconvene as Citv Council Mayor Hill reconvened the City Council meeting and all members were present. 9. CONSENT AGENDA Ail items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. if a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — May 23, 2018 Regular City Council Meeting 18.033 B. Resolution No. R-18-09 — Accepting 2nd Quarter Financial Report and Adopting Necessary Amendments to the FY2017/2018 Annual Budget (Transmittal, R-18-09, Ex. A, Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 18.081 C. Award Work Authorization #1 Under the Continuing Services Agreement with Kimley-Horn and Associates, Inc. to Update the Conservation, Coastal Management and Public Facilities Element of the City's Comprehensive Plan and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Agreement, Ex. A, E -Mails, Application) 18.082 D. Approve Road Closures for Christmas in July — Shop with a Cop Event, July 21, 2018 from 9 a.m. to 2:30 p.m. (Transmittal, Application, Schematic, List) 18.083 E. Approve Alcoholic Beverages at Community Center for Supplee Event on July 7, 2018 from 10:00 am to 1:00 pm - DOB Verified (Transmittal, Application, Receipt) 18.084 F. Approve Alcoholic Beverages at Community Center for Greer Event on July 14, 2018 from 3:30 am to 9:30 pm - DOB Verified (Transmittal, Application, Receipt) MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve Consent Agenda Items A, B, D, E and F. ROLL- CALL: Council Member Dodd —Aye Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Motion carried 3-0. 13 of 2-11 C ffWI'( S�TIA HOME OF PELICAN ISLAND CRA MEETING DATE: AGENDA ITEM TITLE: RECOMMENDATION: CRA AGENDA TRANSMITTAL August $, 201$ Facade, Sign & Landscaping (FSL) Grant Staff recommends awarding Chris Butler, 50% of the costs, up to $15,000, for exterior facade improvements, including landscaping. BACKGROUND: In accordance with the Fagade, Sign, and Landscaping Grant Program, eligible signage and landscaping improvements may be considered for 50% of the costs, up to 57,500. Eligible exterior fagade improvements (including signage and/or landscaping) may also be considered for 50% of the costs, up to $15,000. Ms. Chris Butler, owner of the building located at 920 U.S. Highway I, has applied for grant monies to update the fagade of the building and add additional landscaping. The renovation of the facade would entail removal of the blighted stairs on both ends of the building to be replaced with concrete block towers and precast stairs for each side. The new towers will have pitched roof caps with standing seem metal roofing, decorative windows, Nardi -siding on the upper fascia and stucco at the bottom, and also fresh paint for the entire building. She would also Iike to add landscaping around the front of the new stairwells and along the south side of the property. These improvements would bring the site closer to compliance with current codes and improve the overall appearance of the property. ATTACHMENTS: 1. FSL Grant Funds Summary to Date 2. Application and backup material If Agenda item Requires Expenditure of Funds: Total Cost: $15,000 Amount Available in Current FY: $35,32397 City pager A rizat' 7 Date: 14 of 211 Cm Of SE�T�I HOME OF PELICAN ISLAND SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY f aVade, Sign, & Landscape Grant Account Summary To Date 11. 12. 3. 1 1 0 N CRA Budget Addition 2017/18 Pamidolia Brewin; Co. 712 Cleveland St. Adam Pruess Appraisal Svcs., Inc. 936 U.S. I lighway 1 920 US 1, LLC 920 U.S. IIighway 1 $40,000 Total funding in • $40,000 Less funds disbursed $4,676.03 Less funds awarded, but not yet disbursed 0 Available Funds Remaining $35,323.97 12/13/2017 $2,500 $1,101.03 $11,101.03 03/14/2018 $3,575 $3,575 $3,575 pending Inclusive through August 2018 FAgADE SIGNAGE AND LANDSCAPING GRANT FACADE IMPROVEMENT GRANT PROGRAM 1. Project Location Address of Property to be improved: qao tlS Assessor Parcel Number(s): 313'l 0600O 13 ova ODD Do 9 Name of Business(es) in Project:Ston (r6j r-Cvv'jA Building Frontage Measurement of Project: QU. 2 Q 1'G- 6t W4 2. Applicant Information o Name: q aD t 6 I-LLG - (hr"'S !�-, i (' rk Mailing Address: V'0- 'R)a1L `1DU335 City: Stater_ Phone: Email: (�1� iS �q Ll.t t' G�Gi o�c,��c`cnS. ✓1�-� Do you Own, Rent or Lease the subject property? OW r\ zip: *If you are not the owner, the owner will need to co-sign this application. 3. Businesses or Services Offered on Site: 4. Description of Proposed Improvements; i 11 - 0C iS < <a? � dC-A&-j 6-I e� V� can Al ("JScav-L1 _QIJ U IfI�W Soca"SL D� Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, 4126117, and 9113117 Page 7 16 of 211 FAgADE SIGNAGE AND LANDSCAPING GRANT 5. Please identify ways in which this project supports the Overlay District Concepts J( C01((U r\4 -e J S+OjrS aAA faj)((C�c L,v CD�/Urea i-LrW edw �4-k Q4 c:S14 ! a Ackicc- r vor OJ WAJ V1 wK (O f� t e Q s44a�' cum!' (S LA.) c c eco,f&;4 ve wi ryJ-6,6s cx-� 6L ha -r d4j 6- c I ou I"- IV.O'W 16U.d5C'�Lf-�" wift ,.iACJLA-d-e_ g1L),(t r0_ OcL''c�c� PLKIT-- 4'Ll^a -IYws - 6. Submittals Applications must include the following materials, if applicable, for consideration by the City: Current Photo(s) of project site Assessor parcel number and proof of paid property taxes Applicant Information Listing of businesses or services offered on site Description of proposed improvements Identification of project's support of the Overlay District Current Occupational License. Rendering or sketch of proposed improvements Architectural plans - elevation drawing, dimensions, measurements, etc Color and material samples Sign/Awning design drawings and/or plans Documentation of cost estimates -- copies of vendor bids, estimates, etc Signature of Property Owner and Applicant Applications lacking sufficient materials to describe the project will NOT be reviewed. Approved by CRA 6/12/06, rev. 06120/07, 09/23/09, 03/12/14, 42/10/14, 4/26/17, and 9113/17 Page 8 17 of 211 FACADE SIGNAGE AND LANDSCAPING GRANT 7. Estimated Costs and Timing Please provide copies of three vendor bidslestimates or other documentation of cost estimates for all proposed fagade work. a. Window or Door Replacement $ 9000." b. Exterior paint or siding $ c. Signage $ — d. Exterior Lighting $ — e. Fagade/Exterior Architectural Improv. $ /ol, goo f. Architectural/Design Fees $ 3.000, �D g. Landscape/Hardscape Improvements $ a,14 h. Awnings or Shutters $ i. Building Permit/Planning Fees $ p"q j. Other Proposed Improvements (specify)S TOTAL ESTIMATED COST Estimated Days/Months for Completion 8. Signatures E Signed: Property Owner(s) Siglture(s) This Section for City Use Amount Received, Date Reviewed: Recommendation to CRA: Action by CRA: Signed: $#l4 a I 'j7T qo d&ys Applicant(s) Signature(s) Approved by CRA 6/12/06, rev. 06120107, 09123109, 03112114, 12110114, 4126117, and 9113117 Page 9 18 of 211 LAY L CD 0 N Aay� Rqo mo[A fSY1 1 MLY c�'IryYS CCONNECTION DETAIL 3,410 S0. FT. OFM i 0USMSS Na STAIR ALMIASS SEMcapp%sw oo{R llr -- `Yfll ro] - -nimaw aRw. CONNECTION DETAIL /2- = V-0" VypWi.— au mtb .R �a CROOF DETAIL 1/2' a V -D' 60ANESS BUSINESS husWSS 6 . M�L_.oat aw+ •NEW STAIR NEW STAIR(. 4 E J t 1! .I , E 11 i L it IC I it l _ L4 MM n ED[[] ED-Ul El FRONT (11EM EEEV ATION E m C t,ar{ lil t•ZOOR PLANS ELEVATIONS SEUID I A2 BUTLER Indian River County Property Appraiser PROPERTY APPRAISAL INFORMATION 2018 ZOiB 0-30985 286548 PROPERTY 30985 R COMM 1012012015 OWNER ID: 920 US 1 LLC TAX AREA: 2A IMPROVEMENT VALUE 221.462 Legal Description 286546 PO BOX 700335 .3985' LAND MARKET + 171,802 W A MARTINS SUB PBS 3-12 SLY 15 FT LOT 9 AS WABASSO. FL 32970 TOTAL MARKET VALUE 393,Y64 MEASURED PERPENDICULAR TO SOUTH LINE OF LOT 9. AND LOTS 10 & 11, BLK 3 LESS AND EXC THEREFROM W ACRES: 0.581)0 AG VALUE = 0 26.11 FT IN ST RD R!W AS IN OR BK 5 PG 299 AND OR BK 6 APPR VAL METHOD; Cost PRODUCTIVITY LOSS _ 0 31390600013003400009.0 DBA: SOH %: 0.00 ASSESSED VALUE - - 393,264 SITUS 920 US HIGHWAY 1 SEBASTIAN, FL 32958 NSOH 64%: 0.00 EXEMPTION VALUE _ NSOH 55 %: 100.00 TAXABLE VALUE = 393,264 GENERAL SKETCH FOR IMPROVEMENT #1 EXEMPTIONS UTILITIES LAST APPR. WB �� r TOPOGRAGPHY LAST APPR. YR 2018 ROAD ACCESS LAST INSP, DATE 11/1412017 eri" ZONING CR NEXT INSP. DATE e PICTURE PRIMARY USE 1200 # OF IMPRV 2- NEXT REASON REMARKS OFFINir�._ !' BUILDING PERMITS FFI = v.I sw ■����'� r # ISSUE DT PERMIT TYPE PERMIT AREA ST PERMIT VAL i • a,F A OR SALES INFORMATION z. SALE DT PRICE GRANTOR DEED INFO 11/2312016 468.100 PHILIPSON STEVEN L :WD 129821727 aF7u AEGIOrA 6Ueff 31330100111100 Ne"D TOWZTA0 r100!'. 1VBBET: P P VENIENTVALIM ION LIVINGAREA: 11.60 APPFmrT: 6.21 BALEIbGFT: 1100 A4j1E' RETAI Illfi>R iY'i �A111R�6 Y TTPE SHAPE WHO CLAZIMUB CI-KY Lr LENGTH TROTH AREA UNIT PAN:F UN111 BUILT EFF VR COHb VALUE 0EPR PHYS SCION FURC COMP AM AU3 VALUE - 1 • OFF )MM C1 AV 100 0.00 Q0 690.0 66.14 1 1985 1985 AV 45.637 70% 75% 0.53 23,959 DESCRIP1,10N UNITS CotK DESCMPTION UNITS CODE 2 OPEN )MM C1 AV 100 0.00 0,03 5400 0.00 1 1985 1985 AV 1 70% 75 % 0.53 1 CeAnq O,CO Acoustical Pant Special Rate 0A0 Speclai Rate 3 LOUN )MM C1 AV 100 0.00 6.00 690.0 66.14 1 1985 1965 AV 45.637 701A 75% 0.53 23,959 Depredation Table 0.00 Commercial Bic Units Type 000 Stares 4 CAN1 )MM C1 AV 100 0.00 0.60 54p6 5-61 7 1985 1985 AV 3.569 74% 75% 0.53 1,874 EAlenor 100.00 Sluceo iCe;hrlg 0.00 Acoustical P1 5 OFFN )MM C1 AV 100 404 0.00 690.0 66.14 1 1985 1585 AV 45.637 70% 751A Floor Co,, O.CO 0.53 23,959 Asphalt Zile Depreciation Table 000 Commercial 1 6 RET )MM C7 AV 100 0.00 CAO 660.0 66,14 1 1985 1985 AV 43.657 70% 75% NoorType 000 0.53 22.917 Frame 0,CO Concrete Slab EAtener Masonry 100,00 Stucco 7 BETA )MM Ct AV 100 0.00 0,00 690,0 59.54 1 1985 1985 AV 41.083 70% 75% 0.53 21 569 Grouo ID 0.00 Floor Cov Colnmeresal Grt FloorType 0,00 Asphalt lite 000 Concrete Sla 8 CAN1 )MM Cf AV 100 0.00• 0.00 540.0 661 1 1985 1985 AV 3.569 70% 75% 0.53 1.074 HC8V 100.00 Packapa Frame 0.00 Masonry HCAV 0.00 Heat Pump Sys [.rpup jr) 000 Commnrmal Plumbing 8.00 Plumbing HC&V 100.00 Package Roof Type O,CO Flat HC&V 0.00 Heat Pump E, Roofing 100.00 Composition R Plumbing 8.00 Plumbing MOWN: BUB6 313M33013t100NBHtk T0A011A0(II.3%) SUBSET: LAND VALUATION IRA VMA.: CI Ky,, IRA A-V. ceV/Nc PROOVCTTNTYVALUATiON Le DESCRIPTION ZONING LYSE SOIL CLS TABLE HS NET" ONIIS UIIITPHICE GRO63VAL AM LANOAD3 SrtC NNT VAL AG ACRES AGLSE AG TABLE AG UNIT PRG AOVALUE 1 l CR 12C SPECIAL N SO 25265.00 so 8.00 202,120 1,00 0.85 A 171,802 N 0.00 0 tan6TG1a) 104,312 25263.0000 171.802 0 O -'.qe 1 Of 3 Effective Date of Appraisal January pale Pnnled Oi R712018 9 59-33PM by PamCommand WebID-30985 BUTLER F)UZ -I n FI--] r [--I / SW 6666 '�aL�l 10 1 �G(v1� c S n�p[AG �Q l,f Li (aw i SW Enjoyable Yellow rP)akcE l,U�[��V' Lutk46wS; e]� JiJd ��M1!` pd C JJ ,,j.� e- S w Sq r?2-cI 247-C2 ;,r : 811/2018 Search - TaxSys - Indian River County Tax Collector a.xti,. 5Laar•cft 313905000130030000090 1-- Property tax i Businesstax J ve Property tax AND Business tax —.- 920 [S E LLC — Rnl Eslale 91028 U9 HIGHWAY 1, SEBAATIAIV 33958 Owner ad&a4r 1430 us 5 LLC PAID 2017.51 .29 seanw PO Box 700335 Ger Bills by Email Rrr.cavq 2057-11-2B WABASSO, FL 32970 Recolpl #181-00=773 Aa,,tnVmIM31-39-GS-OW13.003U•WWBrO I AJleinate Key 30985 p.m.l 4e5e0s - FuB 6111 history - Property Appraiser ��SQ :•'� 1t• �C,tlrIID€SC VERYe-clreCk ®1987-2050. Grerd Street Group. AD V,ls re—go Help - Coalaet us - Terms 01 service - Tax Collector home Search 23 of 211 https:!linliianriner. Wanly-taxes.comlpubl iclsearch?search_query=313906040130030000090 112 MAP OF SURVEY ' BOUNDARY SURM' 1pg01 f.7r+SCrgr hnr. Lots 10 Unr1 11, Qloct, 3, WA. Mar;ln Subdivision, arcordin9 to the viol thcronf, -,, rn.ompo G'It1r can M ,i. Pa•pr Public kftrtlrrts of SI Luc{e County, 11orida: Less and cere6t Ihnse lands descr,be<i In OR (4w,t °r, �'nq.- 79,4 rin,I h,l i�nnl 6. Page 27., of the Public Records of indlon lih✓er ro„nf;, riarldO. sa,d land row ly,nr= and he,_, Ind,(ln Prvrr C.AJMy. r'nrldr7 ^CnlOIn3 0.5'1 orrns) .>n�Jr•I N= i f 0 1 rk .� 11 •� i1� fry ��'' l-- �V^ Y � �1 1� 1j1 t j LRwnl 111D'Zy� - LOT 10 i HLOCK It ,err of51 �"y •r _ �, > , ,r � i!� suw su[. �. Z�� � fi pr n:�nuea - ,y I•'.:.G. �:.n-r.+,--.•.' - t � v, '� P. •n � j a.'L � b G a '.cr 'q .z • 1`�.J '1 V4c ep raw.-Fn L i ri{ E b o S '1l✓ rnf' v.:�r LOT I I r ` 1 .+a• �, S 63'58'57- W 164.10'{uj : r rr...o �>< -,.•.:�. ,1 209.80'(P) . hR,gy4.vr, n rrJ lanO e.p. ��y1 • VI• � .s •'1 !1'•av--n, ., rrrn. i✓' }..5:•'Y.Z� ! '� sari• �+ e'+r 1 .I.t I rERTIFIF6 TO GRAPHIC SCALE BURVE•rORS NOTES f IN FEET 1 , 1 inch - 40 fL yam, ,... ,...A,..,..a •s .�.n-. -e ..r ... r. ._. . ..- -. ..... .. . .,. - ., ., -. 46tings! 4M US r, rar.•In _ _- .. -. -_— .- . ,1M.T. w.•.. RJVM .. 111 /`. I •.-r.�• Surveying and t4appll3 g. LLC tio...• ,u �;- 4690 Lii7ZComb Street ME, Suite SA Palm Bay, FL 32905 .�,.. "-M..• 321-914-3978 24 J 211 VIP a -+`{ f - /•� ,/s! o►•. ii . Baa. t g ;n :. � - L at .ti "�}:"` :.^'�� �'�v. �, .�."�.y •.i ►��� -, 'J "��T. .�-�s`t.. '�ta�r Y�wZc iS � .'�. t Y c , J �� r }h'� �{ �# 7.r.; �� �i �'r• 1. .- ,��`•� "i� I � :fry . ,�y.�t l` i- '•y gi`sr i� �� . �.��i 26 of 211 920 us 1 Proposed Landscape Improvements Legend Symbol Quantity Common Name Botanical Name Muhlenbergia capillaris Myricanthes Frangrans Jatropha integerrima Wodyetia bifurcata Plant Size 3 gal 3 gal 25 gal 25 gal N 1� - N--- �- _ - - _...__ . _.. - - •-T 7 - 4 Muhly Grass 36 Simpson Stopper 2 Jatropha Tree 3 Foxtail Palm Botanical Name Muhlenbergia capillaris Myricanthes Frangrans Jatropha integerrima Wodyetia bifurcata Plant Size 3 gal 3 gal 25 gal 25 gal N 1� - N--- �- _ - - _...__ . _.. - - •-T 7 - RM(.-, Construction LLC 034 21 st strrect Vero Beach, FL 32960 Tei# 772-633-4580 FI 1 _icence#CGC 1510433 Name / Address E'sufler E31t1�; 920USn1 Schastian FI 12958 Description Fstinrnte fi7r rernodeline the cN(crior ofihc Butler Building as per Sici7an I.undhurg revised drawin.-. Building Perrnits-estimate based on pro eded cost . Demolish as per the drax% ing--Cut the upper pan of'the lacade above the halcony as per plants --C tit the kmer part of the facade below the balcony as per plan~ --Itcnru%.0 the existing stairs-I'xcavate for the new- towers --dispose t►f debris L oncrcte-t'otir the [ne'.i lootinp tins the ltmcrti -estimated iiloling si/.es 311IN 311 X 62 It Inn, X 1.511 deep -Pour the new slab to extend the I irst lioor walk wa4.i'our the new slab at the hottom of the toner. Build the two toners with CBS blocks a total oi'31 11 tall X 52,11 around the perinncter.Build a new wall to 7 fl tall on each side orlhe toners.lnstall h5 steel rods in the foo inn (3 each wide X 52 I'l )-1 tstali "15 sliccl reins in fill Zell:; approximate 22 fill cells per tower -install 2 rows o0can7 blocks with one 145 steel rods in each laver of heam blocks fins the toy+•crs and the seN en loot walls.Fran7e and poor 2 lawings size 811 X 4 ft-Insiatli precast stairs 1m both towers ( a total oF4 stairs ap u�int.iit l� 10 It long each ) estimated cost Rf# 'Framinc-Install manuractured trusses rnt the top ol'thc toNters-lnstall 5/S" C'C}X pl��ood with 2 X 6 cedar lacia and U2" smooth plywood -Install peel & stick inennhrtnc -Install standing seem metal root t—v sr ■ ■ ■ va r.v Date Estimate # 4123/2018 1911 Project Qty Rale i 1.500.00 1.50'3.0) 3.800.00 3.80(.}.(X) 1 ? 1.600.011 51.600.!x? 4.200.00 Total RMG Construction LLC 634 21 st street Vero Beach. FL 32960 Tel# 772-633-4580 1-1 Licence#CGC 1510433 Name 1 Address Butler Bldg 92011SC Sebastian F[ 32958 Description Stucco the inside of the towers -Stucco the bottom of the towers on the c.\terior -Stucco the balcony facia and the roof edge facia top and bottom -Stucco the new 7 tl %% ails on both sides --Stucco( the ne%% bands on the facade top and bottom Instal l tx-%ek on the exterior wal Is of the towers from the second floor to the top of the towers .Install P T I X 2 strips _install hardi siding %%ith 2X4 corner -Install a indoti% dcsi.-n-Install Nardi siding on the upper facia and the domter as per dr %%ing Install hand rails in the staircase -Install railings at the end of the second floor ualkna% Paint the new A%ink and the east. side onh- this is a gmid raith estimate -There are variables that n ill occur alter the demolition and the finial Engin Bring plans and plan N%ica b% the building department and the fire department.] suggest that an extra budget of f211c.Ik added for budget purpose` --$14700.00 0 N_ Estimate Date Estimate # 4,23 2015, 19}1 Project city Rate Total 1 9.000,00 9.000.00 1 1 1.500,00 11.500M 1 3.500.110 ..1.500.00 115110,00 12.5(X).00 Total S i O L8ln1.00 Page 2 Hearndon Construction, LLC 4472 S US Highway 1 Grant, FL 32949 772.664.7772 o NamelAddress Chris Butler 920 US I LLC 920 USI Sebastian, FL 32958 V ! • LL1L�.�1 \ 1� teanard Heamdart 771.473.9342 Estimate Date Estimate No. 2113/2018 Project/Job Projocl Blob tt Customer Email 12117 920 U5 1 Sebastian Non -Completed Plans chrisQalldalasolutinns.net Description Qty Rate Total Preliminary Estimate based on non -completed Plans Demolition of stairs and knee wall 1 4,000.00 4.000.00 Slab. block and stairs 2 21.000 00 42.000 00 Framing and material by subcontractor 1 7.200 00 7.200.00 Roofing by subcontractor 1 8,00000 8.000.00 Stucco by subcontractor 1 7,60000 7.600.00 Windows & Trim by subcontractor 2 1.50000 3,000.00 Painting by subcontractor 1 5,00000 5,000.00 Electrical and lighting by subcontractor 1 1,00000 1,00000 Handrails by subcontractor 1 7.600.00 7.600.00 Permits and plans 1 50000 500.00 Contingency (10%) 1 8,500.00 8.500.00 Total Exclusions dcrnris. laywl, pre-testxg, testing, embeds. brick pavers, pumoa,cess to job. truss layoul or unknown ab�ecls Terms. Payrnenl :s due upon completion of earn line item. unless olhetwise nolec Memos This estimate IS effective for thirty 1301 days unless olneswise noied dsre le fuel," matena4 costs 594.400.00 ACCEPTANCE: The above work price, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work indicated above. I agree that the work will not commence until this proposal has been signed and forwarded to our office. I also agree to carry fire, tornado and other necessary insurance requirements for the above work. S:gnalure Print — _ Date Submitted by: Any alterations or deviation from the above specification involving extra costs will be executed only upon written order above the estimate indicated. All agreements contingent upon strikes, accidents, weather or delays beyond our control. The contractor will carry Worker's Compensation and General Liability Insurance. 1 rnn:rrJ I) t lcsirmfun, c h� per' 30 of 211 Busy Bee Lawn and Garden Center Inc. 7445 N US Hwy 1 Vero Beach, FL 32967 (772) 562-1166 Customer Information City of Sebastian 1225 Main Street Sebastian FL 32958 Phone # (7 72) 388-2801 Part Num #— 1 (j��i PAL25GLFOXI 3 _ SIM03GLSTOP 345 DELIVERY 1 _ DELIVERY 1 _ _ JAT250LTREE _ 2 BVP 15 GRA03GLMUH 4 _ I . T I _ I I I I F Thank You Have a wonderful day. Invoice # ASSIGN Date 8/112018 Page 1 of 1 Associate: Danny Account # 00-000389 Estimate Prices quoted are good for 30 days from above date. Note: Availablity subject to change. n scr tion Palm, Foxtail Single 25 Gal. Simpson Stopper 3 Gal. Delivery Charge Install Fee Jatropha Tree 25-30 Gal. BV Organic Peat 1 Cu. Ft. _ Grass, Muhly 3 Gal. Slze 1 Price Tota, 25 Gal. 229.99 1 689.97 3 Gal. 12.99 ; 467.64 _ 65.00 I _65,00 615.00 j 615.00 229.99 I 459.98 R 1 cu. ft 4.00 j 60,00 1 3 Gal. 15.99 _63.96 -- - - . --i F I _ I - - I I � - - - I Sub Total $2,421.55 State Sales Tax 7% $0.00 Total $2.421..55 31 of 211 cm Of SIEBAS-TL-NJN HOME OF PELICAN ISLAND Council Meetinq Date CRA AGENDA TRANSMITTAL August 8, 2018 Agenda Item Title: Working Waterfront Conceptual Design — Consultant Services Agreement (CSA) Work Authorization Recommendation: Staff recommends approval of the Work Authorization for the CSA to provide conceptual designs and construction drawings for landscapelhardscape and signs at the Working Waterfront Park. Background: In accordance with the original Working Waterfront management plan through the Florida Conservation Trust (FCT), June 2010, the City is required to provide identification signage and landscaping for the Working Waterfront Park. The City has completed the new restrooms and is seeking funding for a new parking lot and shoreline, all which will require signage and landscaping. The CRA budgeted $50,000 for wayfinding in fiscal year 2017/2018 to "help identify businesses and community buildings in this area with cohesive and attractive... directional signs". After careful review, it was determined that there was a greater need to provide "cohesive and attractive" land scapinglhardscaping and signage for our public spaces along the Riverfront CRA, including the Working Waterfront Park. The proposed project work authorization includes identification signage for the Working Waterfront Park as well as wayfinding design for a family of signs and sign types for location, direction, and identification that may be utilized throughout the CRA district (See Attached Examples). These signs will provide consistency and compatibility within the CRA, allowing for an appealing wayfinding system. The designs will follow our existing logo and color pallet for ease of reproduction and costs. Additionally, a landscapelhardscape plan for the Working Waterfront Park will provide guidance for future improvements in the CRA districts public spaces. The initiation of this project will provide a "cohesive and attractive" base map for identifying public spaces in the Riverfront CRA, creating a sense of place and spurring economic redevelopment. 32 of 211 If Aqenda Item Requires Expenditure of Funds: Total Cost: $33,985.00 Amount Budgeted in Current FY: $50,000 ($44,972 remaining) If Cost Requires Appropriation: No Fund to Be Utilized for Appropriation: CRA FUND Administrative Services Department Review: ---1J� Attachments: 1. Consultant Services Agreement (CSA) 2. Exhibit A, CSG Scope and Fee 3. Example Family of Signs City Ma er Auth atioyr v Date: �tB 33 of 211 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) GAI/COMMUNITY SOLUTIONS GROUP Work Authorization No: CSA-# Project Identification: WORKING WATERFRONT CONCEPTUAL DESIGN IT IS AGREED to undertake the following work in accordance with the provisions of the GAI CONSULTANTS, INC. MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional planning and Iandscape architectural Services for CSA # 1 will be performed for a fee not to exceed the amount of $33,985.00. AGREED: PLANNINGILANDSCAPE ARCHITECT CONSULTANT: CITY OF SEBASTIAN: Date: Name Attest: Jeanette Williams, MMC, City Clerk Date: Paul Carlisle City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: James D. Stokes, City Attorney 34 of 211 EXHIBIT A July 11, 2018 GAI Project No. A171354.01 Ms. Lisa Frazier Community Development Director City of Sebastian Planning urban o•.., 1225 Main Street Landscape Architect ,, Economics' Real Estate Sebastian, Florida 32958 Scope of Services Working Waterfront Conceptual Design Sebastian, Florida Dear Ms. Frazier: Thank you for the opportunity to provide you with this proposal for a conceptual design package to include landscaping, and signage/branding for your working waterfront, located on Indian River Drive, within your existing Community Redevelopment Agency (CRA). Work will be performed in accordance with our Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Project Understanding GAI/Community Solutions Group, Inc. (CSG) understands that City of Sebastian (Client) wishes to have some preliminary conceptual design for the area known as the Stan Mayfield "Working Waterfront" (working waterfront) site, with the idea that it is the initial project to guide potential future improvements in the CRA corridor. To accomplish this goal, CSG will develop conceptual landscape plans, and associated hardscape improvements for the working waterfront. We will also utilize the existing City of Sebastian logo and colors to develop a signage family for the existing CRA corridor on Indian River Drive from approximately the City limits on the north to Riverview Park on the south. Scope of Services Based on our understanding of the project requirements/criteria provided to date by City of Sebastian, GAI will perform the following described Scope of Services: Task 1- Preliminary Concept Design 1.1 CSG will review existing elements within the working waterfront. We will develop an understanding of the physical context of the corridor and its GAI Consultants, Inc 618 E. South Street Suite 700 Orlando, Florida 32801 T 407.423.8398 gaiconsultants.com A GAS i_cr•s,Yants !nc .... .... C 2018 GAI Consultants 35 of 211 Ms. Lisa Frazier July 11, 2018 GAI Project No. A171354.01 Page 2 surrounding areas by studying the character of the corridor, access and connectivity, streetscape elements, and land use. 1.2 CSG will develop a black and white conceptual landscape and hardscape design using the engineering layout provided by the clients other consultant, including plant palette, for the working waterfront area. 1.3 Utilizing the existing City of Sebastian color palette and logo, one concept will be designed for a typical signage family that includes monument, informational, wayfinding, and destination signs. Signage location is not included - 1.4 CSG will meet with the Client to review the concept design and receive comments prior to moving on to Tasks 2 and 3, and will make one set of requested revisions based on Client feedback. Task 2 -Working Waterfront Final Conceptual Design 2.1 Following client feedback on work completed in Task 1, CSG will create a final construction package for the working waterfront including landscape, irrigation and hardscape (this excludes the parking area on the west side of Indian River Drive), and will be based on the engineering layout provided by the clients other consultant. 2.2 CSG will produce schematic designs for the family of signs utilizing the existing City of Sebastian logo and color palette - 2.3 CSG will create drawings for the sign types located on the working waterfront and associated parking only. These drawings will provide the specifications necessary for the bidding and fabrication of the working waterfront sign. Materials, colors, and sizes will be specified so pricing can be developed by others. Attachment methods, sign structure, etc. is the responsibility of the fabricator. 2.4 CSG will review the final conceptual design package with the Client, and will make one final set of requested revisions. 2.5 CSG will provide conceptual cost estimates for each element. This cost estimate will be for planning purposes only, based on one of each item, and does not include phasing, quantity discounts, construction escalation, etc. Task 3 - CRA Board/City Council Presentation 3.1 CSG prepare presentation materials and present to the CRA Board/City Council in a workshop format, if requested by the Client. 2018 GAI Consultants 36 of 211 Ms. Lisa Frazier July 11, 2018 GAI Project No. A171354.01 Page 3 Schedule CSG will begin work upon receipt of a copy of this Proposal executed and authorized below. We will provide a project schedule with milestone dates upon notice to proceed. Compensation Compensation for services rendered by GAI for Tasks 1 and 2 will be on a lump sum basis, Task 3 on an hourly, not to exceed basis. The breakdown by Task is as follows: Task Description Method of Payment Fee 1 Preliminary Concept Design Lump Sum $12,470.00 2 Working Waterfront Final Lump Sum $18,735.00 Conceptual Design 3 Public Input Hourly/NTE $2,780.00 Total $33,985.00 Payment All payment terms will be in accordance with the Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Services Not Included The proposed scope of services and cost(s) assume the following items are excluded from this scope of services: ■ Survey ■ Electrical engineering plans • Structural engineering plans • Record Drawings based on the contractor's As-Builts • Anything not specifically included in the scope of services Assumptions and Understandings GAI's Scope of Services, Schedule and Compensation as set forth above have been prepared on the basis of the following assumptions and understandings: 1. Client acknowledges and understands that Community Solutions Group is a GAI Consultants, Inc. Services Group. Any reference to Community Solutions Group or CSG in the Proposal for Professional Services and the Standard Terms and Conditions also refers to GAI Consultants, Inc. It is further acknowledged and understood that this agreement is between the Client and GAI Consultants, Inc. w 2018 GAI consultants 37 of 211 Ms. Lisa Frazier July 11, 2018 GAI Project No. A171354.01 Page 4 2. Access to the project site(s) or other land upon which GAI is to conduct any field work will be available to GAI personnel in a timely manner. 3. Client has provided all its requirements for GAI's scope of services and all criteria and/or specifications that GAI should utilize at the time this Proposal is authorized. This includes any requirement for any statement of professional opinion or certification. 4. Client has provided all available information pertinent to GAI's scope of services, including previous reports/drawings; utility information; topo information, etc. at the time this Proposal is authorized, Unless otherwise noted, GAI may rely upon such information. 5. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any development that affects the scope or timing of GAI's performance. 6. Client will examine and provide comments and/or decisions with respect to any GAI interim or final deliverables within a period mutually agreed upon. 7. Any of Client's other consultants)/contractor(s) will cooperate and coordinate with GAI in a timely and efficient manner. 8. GAI's proposed compensation and schedule are based on receipt of authorization to proceed within thirty (30) calendar days of the date of this Proposal. GAI reserves the right to adjust its compensation if authorization to proceed is not received within thirty (30) calendar days. .. ;r C 2019 GAS Consultants 38 of 211 Ms. Lisa Frazier July 11, 2018 GAI Project No. A171354.01 Page 5 Planning I Urban Design Please do not hesitate to contact me at 322.319.3161 if you have any questions Landscape Architecture Economics I Real Estate or wish to discuss this Proposal. If this Proposal is acceptable, please sign where indicated below and return one copy for our file. This also will serve as authorization for GAI to proceed. GAI's performance of the Scope of Services will be governed by the GAI Standard Terms and Conditions for Professional Services, attached hereto as Exhibit A and incorporated herein by reference. Sincerely, Community Solutions Group, a GAI Consultants, Inc. Service Group Kristin Caborn, CPRE Senior Planning Manager Pete Sechler, AICD, PEA Senior Director KC/FB/cl/srnr REQUESTED AND AUTHORIZED BY: City of Sebastian BY: PRINTED NAME: TITLE: DATE: Attachment: Exhibit A - GAI Standard Terms and Conditions for Professional Services A GA! Consultanfs, Inc Service Group O 2018 GAI Consultants 39 of 211 EXAMPLE FAMILY OF WAYFINDING SIGNS ilip, 5702-WVW, w 57021 :rp.WTpr.,ym. STN2 Yb.AI� 5TN-3—hvr 577.-hlw. E+.vC.lknnwr 31M-Keb ST P.r Cl. 5,Im F—mw C-. or.cov,r too t S" P..0 07Y _ 7 i.vcx rl'Sn ' $Ago PW.1 C-- SW 011-4 OW .! Ory .4 07Y...p aw . 7 OV M ST sO TE�c tsr.7 rtHl1 Sr �a. C*,1 UW ST14-srw C. WM S7%-acAAq,.c"M wl . , 7.0 OTY. • , NANO AL = 57 t2 ,CM - pa{IPM ST or, .1 SYS{-Pd.lqurb0 S7 s5 TV .3 oly —.n r1 St ,r QTY .1 3711.7ga.57rd, ST,r-PWCR»t :.S.p O.ils O7Y • 1 OM1 • 1 O..oaa,.IO.dr P.'�V Ott •! Otr • s 07Y . 0 07'r . , Ott . , � O?,.. / PTY . n � Q►{L.atsp. YAlle Ti0 � r Yftl fl14LLLwYPt ,a!l X77. s.vwrmr rywlM uRla►! 7rf .07 s ,f 7p [ w wmi.a vost vns2 VtMKV,Ar Ou4C?V%ALSKKA4C kOA SJAZ t laulls KAU-W-1r a "I Y.,,-0.0" 2418 .+c r.�.Wlti ra u rAt.71r fact v©ci voce YtMICYIAR DWICTIORU SKrArt fol pry OMM tua-sr-o r u'.. „n r,t+. 'w ....ww .. Mrr.s. A O 7 r ar fir. Af01rtj r rx wrr urtefa PKG1 PXG2 PUBUC PAAA{Mi SIGXAGl K.U,•sr•tr YfA'••e h4, ua K87 40 of 211 CITY OF 5�T1 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & BOARD OF ADJUSTMENT MINUTES WEDNESDAY, JULY 25, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Hill called the Regular Meeting to order at 6:00 p.m. 2. Rabbi Michael Birnholz of the Temple Beth Shalom gave the invocation. 3. Council Member Dodd led the Pledge of Allegiance. 4. ROLL CALL Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Citv Staff Present: City Manager Paul Carlisle Acting City Attorney Melany Crawford City Clerk Jeanette Williams Administrative Services Director Ken Killgore Asst. Admin. Services Director Cindy Watson Procurement Manager Randy Moyer Public Facilities Director Scott Baker Community Development Director Lisa Frasier Community Development Manager Dorri Bosworth Police Chief Michelle Morris 5 AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS - None 7. Recess Citv Council Meetina and Convene as the Board of Adiustment A. Chairman Hill called the Board of Adjustment meeting to order at 6:06 p.m. All members were present. B. The February 14, 2018 Board of Adjustment Minutes were unanimously approved with a motion by Vice Chairwoman Kinchen and second by Mr. McPartlan. C. Quasi -Judicial Hearina ROBBIN DRISCOLL, IN REGARDS TO LOTS 9 AND 10, BLOCK 43, SEBASTIAN HIGHLANDS UNIT 2, AT 664 JORDAN AVENUE, IS REQUESTING A VARIANCE TO CONSTRUCT A FENCE EIGHT (8) FEET IN HEIGHT ALONG THE WESTERN SIDE AND REAR OF THEIR PROPERTY, WHEREAS THE CODE WOULD PERMIT SUCH FENCE TO BE A MAXIMUM SIX (6) FEET IN HEIGHT. 41 of 211 Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Two The Acting City Attorney read the applicant's request. Chairman Hill opened the quasi- judicial hearing. The Board Members did not have any ex -parte communication to disclose and the City Clerk swore in those who would provide testimony. Mr. Driscoll said he was requesting an 8 ft. fence would provide privacy because the neighboring homes which were built later are at a higher level. He noted the east side was not included in his request but since there will be a home there eventually on the vacant lot, he asked the Board to include the east side as well. The Community Development Manager said that staff did visit the site and researched the surrounding property files where they found the elevations were the same but yards did slope down to the back. Staff also found that the fence should start back more to be less of a distraction to the neighbor. She recommended approval with the condition that the 8 ft. portion of the west side begin 55 ft. back from the front property line. She noted this is the fourth fence variance to be considered and staff would like to amend the code to allow staff to look at the requests on a case-by-case basis. Mr. Dodd and Chairman Hill agreed with her request to change the code. Mr. lovino also agreed and stated he has seen properties with a 6 ft. fence but the swale slopes low giving people only 4 ft. of coverage. In response to Vice Chairwoman Kinchen, the City Manager advised the Board could consider Mr. Driscoll's additional request to fence the east side at this time. Sandra Morgan, 710 Wentworth, spoke in opposition to the request; stating there are no properties in the area with an 8 ft. fence. Mr. Driscoll responded there are three properties on his street and one on Wentworth with 8 ft. fences. The Community Development Manager said staff was aware of one property with an 8 ft. fence and recommended approval with the condition that the 8 ft. portion of the west side begins 55 ft. back from the front property line and left the decision for the east side up to the Board. MOTION by Chairman Hill and SECOND by Mr. Dodd to approve the fence on the east and west side, as well as the back, with the fence starting at least 55 ft. from the beginning of the property. ROLL CALL: Vice Chairwoman Kinchen — aye Mr. Dodd — aye Mr. lovino — aye Mr. McPartlan — aye Chairman Hill — aye Motion carried 5-0. 8. Chairman Hill adjourned the Board of Adjustment Meeting at 6:18 p.m. and reconvened the City Council meeting. 42 of 214 Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Three 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 11, 2018 Workshop & Regular Meeting 18.099 B. Resolution No. R-18-11 — Reauestina FDEP and SJRWMD to Reduce Permit Application Fees (Transmittal, F.S.218.075, Financial Info, R-18-11) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REQUESTING ST. JOHN'S RIVER WATER MANAGEMENT DISTRICT AND FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION TO REDUCE PERMIT APPLICATION FEES IN ACCORDANCE WITH FLORIDA STATUTES SECTION 218.075; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENERS ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 18.102 C. Approve Change Order #1 to Infrastructure Consulting & Engineering to Correct Calculations of the Construction Engineering and Inspection of Taxiways D and E at Sebastian Municipal Airport and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Work Authorization #3, Calculation, Background, Addl Work, CO #1) 18.101 D. Authorize the Purchase of Carpeting for the Council Chambers from Creative Floors Not to Exceed $17,370.00 (Transmittal, Quote Sheet, Quotes) MOTION by Council Member McPartlan and SECOND by Mayor Hill to approve consent agenda items A -D. ROLL CALL: Council Member Dodd — Aye Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Motion carried 5-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 18.039 A. Natural Resources Board (Transmittal, Application, Ad, List) i. Interview, Unless Waived, Submit Nominations for One Unexpired, Vacant Regular Member Position — Term to Expire July 1, 2019 There were no objections to Mayor Hill's nomination of Susan Olson. Ms. Olson was appointed to the vacant position on the Natural Resources Board. 43 of 214 Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Four 11. PUBLIC HEARINGS 18.030 A. Second Reading and Adoption Hearing of Ordinance No. 0-18-04 — Reauest for Comprehensive Plan Future Land Use Map Amendment - Spirit of Sebastian (Transmittal, 0-18-04, Report, Applicant Information, Application, Letter) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF LDR (LOW DENSITY RESIDENTIAL, MAXIMUM 5 UNITS PER ACRE) AND CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF L-2 (LOW DENSITY RESIDENTIAL, MAXIMUM 6 UNITS PER ACRE) AND C/I (COMMERCIAL/INDUSTRIAL) ON PROPERTY CONSISTING OF 182.87 ACRES, MORE OR LESS, LOCATED WEST OF THE FEC RAILROAD AND OLD DIXIE HIGHWAY, NORTH AND EAST OF SOUTH MOON UNDER & SEBASTIAN HIGHLANDS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. (PJ Ad 7/15/18) The City Manager said this was the second reading to amend the City's comprehensive plan. Mayor Hill opened the public hearing at 6:20 p.m. The Community Development Director said staff recommended approval of the ordinance, the applicant has requested a change of land use that is compatible with the City's land use; and the Planning and Zoning Commission has also recommended approval; there were no comments returned from the Department of Economic Opportunities or other agencies. The Acting City Attorney read the title to Ordinance No. 0-18-04. There was no public input. Mayor Hill closed the public hearing at 6:23 p.m. MOTION by Council Member Dodd with a SECOND by Council Member McPartlan to approve Ordinance No. 0-18-04. ROLL CALL: Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Aye Motion carried 5-0. 18.030 B. Second Reading and Quasi -Judicial Adoption Hearing of Ordinance No. 0-18-05 — Reauest for Rezoning and PUD Conceptual Development Plan - Spirit of Sebastian (Transmittal, 0-18-05, Report, Minutes, Application, Plan) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING A ZONING DESIGNATION FOR ANNEXED LAND WITH PRIOR COUNTY ZONING DESIGNATIONS OF A-1 (AGRICULTURE -1), RM -6 (MULTIPLE -FAMILY RESIDENTIAL), AND IL (LIGHT INDUSTRIAL) IN ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN FOR LAND CONSISTING OF 182.87 ACRES, MORE OR LESS, LOCATED SOUTH OF VACANT INDUSTRIAL -ZONED LAND, WEST OF THE FEC RAILROAD AND OLD DIXIE HIGHWAY, AND NORTH AND EAST OF SEBASTIAN HIGHLANDS AND SOUTH MOON UNDER RESIDENTIAL SUBDIVISIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 7/15/18) 44 of 214 Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Five 6:28 pm The Acting City Attorney read the title of Ordinance No. 0-18-05 and Mayor Hill opened the quasi-judicial hearing at 6:23 p.m. There was no ex -parte communication to disclose by the Council Members and the City Clerk swore in those who were to provide testimony. Chuck Mechling, Insite Solutions, said he was available to answer any questions. For the record, the Community Development Director stated the Spirit of Sebastian has requested a PUD R --planned unit development residential zoning that is compliant with City zoning; it allows for unique design flexibility that staff will review with the applicant during the preliminary plat; other development parameters such as open space call for specific requirements that staff has verified in the conceptual plan. The Planning and Zoning Commission held a public hearing and recommended that Council approve the rezoning and conceptual development plan with the condition that a minimum buffer of 25 is required between areas of platted lots and bordering residential uses unless the bordering property is stormwater right-of-way or easement; and on May 23, Council approved the rezoning on first reading and staff recommended approval. Mayor Hill said he looked forward to the property enhancing the City of Sebastian. MOTION by Council Member lovino and SECOND by Council Member McPartlan to approve Ordinance No. 0-18-05. ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Aye Motion carried 5-0. 12. UNFINISHED BUSINESS 18.094 A. Waive Purchasing Procedures and Award Airport Shade Hanaar Construction Contract to Clvde Johnson Contractina and Roofing in the Amount of $523,546.00 and Authorize the Citv Manaaer to Execute Appropriate Documents (Transmittal, Proposal) The City Manager reported the bids went out twice and came back too high; the lower bidder was not willing to negotiate so he reached out to Clyde Johnson Contracting who is willing to complete the project within the budget parameter. He said cost savings will be realized by moving the water main from under the wetland to an area that will be trench -dug along with some solar lighting. MOTION by Council Member Dodd and SECOND by Council Member lovino to authorize the City Manager to waive the standard purchasing procedures and sign a contract with Clyde Johnson Contracting and Roofing in the amount of $523,546 for the shade hangar project. ROLL CALL: Mayor Hill — Aye Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Aye Council Member McPartlan — Aye Motion carried 5-0. 45 of21� Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Six 13. PUBLIC INPUT New information or requests to City Council not otherwise on the prepared agenda Maureen Latuputty, 1198 Croquet Lane, said her whole block received a notice of violation to clean out their swale and driveway pipe. Her neighbor told her that the City provided this service and she questioned why she had to hire a service when she pays taxes to have this done. The City Manager said the ordinance indicates the property owners are responsible for their swales and driveway pipes and it has been that if the City was doing a major project and drainage was an issue, the City would do the repairs and cross drains. He said he has been asking staff to give residents technical expertise to make sure the water gets from their property to the cross drains. Vice Mayor Kinchen said the City has always gone out to help the residents if they needed. Mayor Hill said when the City is impacting the residents it seems it would be more efficient if the City went in to armadillo the street. Council Member Dodd said the City approved the stormwater fee increase to assume responsibility for this type of work. He asked staff to move money around in the budget to make sure we have this covered. There was a consensus of Council to have staff help residents regrade their swales if a new cross drain has been or will be installed. 14. NEW BUSINESS 18.103 A. First Reading of Ordinance No. 0-18-08 Short -Term Vacation Rentals (Transmittal, Info Sheet, 0-18-08, Forms, Ex. Application, Position Paper, P & Z Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO SHORT-TERM VACATION RENTALS; AMENDING THE LAND DEVELOPMENT CODE ARTICLE VII (GENERAL REGULATIONS) TO ESTABLISH REQUIREMENTS FOR VACATION RENTALS AND REGISTRATION FORMS BY CREATING ZONING CODE SECTION 54-2-7.22; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION, AND SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The Acting City Attorney read the title of Ordinance No. 0-18-08. The City Manager said the City is preempted by the state to regulate these types of rental agencies but the City can register them to have contact information on file. The Community Development Director said this has been a cooperative effort with the Building Department to address the impact of short term rentals on neighboring residents. The Planning and Zoning Commission voted unanimously to approve transmittal of the ordinance to Council for approval. She went over the registration application packet. In response to Council inquiries, she a house is limited up to five vehicles depending on the number of bedrooms but of course there could be additional cars hidden in a garage. 46 of 21Y Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Seven She also said penalties would be addressed by the current code enforcement process with fines set by the special magistrate. Council Member Dodd asked if a condo association or a permanently parked recreational vehicle association would be covered. He stated the ordinance indicates that association covenants would apply but it doesn't say what happens if the association is a rental authority. The Community Development Director responded the condo association will have to comply with the association's requirements which typically state they cannot rent the unit out for less than 30 days which does not fall under short term rental in the Florida Statutes. If the association opens to short term rentals, they would be covered by this ordinance. She offered to look into it RV parks or permanently parked recreational vehicles would be considered residential dwellings. She said if a homeowner wanted to rent out one of his bedrooms, it would be covered by this ordinance requiring the life safety inspection, $100 fee, and could be shut down if there were multiple complaints. Mayor Hill said this protects the citizens and levels the playing field for hotels. MOTION by Mayor Hill and SECOND by Council Member Dodd to approve Ordinance No. 0-18-08 on first reading with the stipulation that staff looks into what classification RVs would fall under. ROLL CALL: Vice Mayor Kinchen — Aye Council Member Dodd — Aye Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Motion carried 5-0. 18.100 B. Approve Aareement Between the School Board of Indian River Countv and the Citv of Sebastian for the School Resource Officer Proaram and Authorize the Mavor to Execute Appropriate Documents (Transmittal, Aareement) The City Manager said this was a draft agreement to provide school resource officers and would cover 50% of the salary and benefits, but no equipment. MOTION by Council Member lovino and SECOND by Council Member McPartlan to approve the agreement. Council Member McPartlan noted the School District is receiving state money, they are a taxing authority and now the City is incurring a cost. Council Member Dodd agreed the School District is transferring the cost to the City; he did not want the City to be tied up beyond a year with this agreement. He supported providing officers but didn't understand why the School District wasn't using their taxing authority. 47 of21� Regular City Council & Board of Adjustment Meeting July 25, 2018 Page Eight The Police Chief described the history of providing school resource officers and noted the City will be utilizing the officers when school is not in session. AMENDED MOTION by Council Member lovino and SECOND by Council Member Dodd to approve the agreement for one year. The Acting City Attorney noted further negotiations will take place to finalize the agreement. ROLL CALL: Council Member Dodd — Aye Council Member lovino — Aye Council Member McPartlan — Aye Mayor Hill — Aye Vice Mayor Kinchen — Aye Motion carried 5-0. 15. CITY ATTORNEY MATTERS The Acting City Attorney thanked Council for allowing her to substitute for Mr. Stokes. 16. CITY MANAGER MATTERS - None 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Council Member Dodd - None B. Council Member lovino - None C. Council Member McPartlan gave a shout out to Chairman Matthew Sims who ran an outstanding Parks and Recreation Advisory meeting Monday night. He also reminded the public that 66th Avenue between CR510 and Barber Street will be closed for next five months which will be sure to cause a lot of nightmares. D. Mayor Hill thanked the Police Department for their outstanding Christmas in July Event last weekend where they raised $6000. E. Vice Mayor Kinchen also thanked the residents and the Police Department for the Christmas in July Event which is very special. 19. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 7:14 p.m. Approved at the August 8, 2018 Regular City Council Meeting. Jim Hill, Mayor ATTEST: Jeanette Williams, MMC — City Clerk 48 of 211 art oF SIE HOME Of PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: August 8, 2018 Agenda Item Title: Change of Sebastian Municipal Airport FAA Identifier Recommendation: Approve Resolution Rib -12 authorizing Sebastian Airport's FAA identifier moniker from X26 to SEB. Authorize Airport Director to submit appropriate documents to the FAA to facilitate identifier change. Background: The FAA maintains a database of airports and navigational facilities, giving them (typically) a three letter/number identifier. Sebastian Municipal Airport currently has the non- descript identifier of "X26". This identifier appears on air navigational charts and databases. Staff wishes to adopt "SEB" as its new identifier in order to more closely identify itself with the city's name. This Action requires NO exi)enditures of funds: /� Administrative Services Department/CFO Review. -I , H Attachments: SkyVector Aeronautical chart image 2. Resolution R18-12 City Manager Authorization: C Date: 25 July, 2018 49 of 211 e-` Sk v Vector f<<a r AernnautiraI Charts Airports Charts help Fuel'Prices DROTAhts K.: Flight Plan 40V/ (idBeach orana `.,a �► 275 (299} �� - I0 "` •.r. ,I. - , :;04264-{24u) Grant �Npa FULTON (PVt): Notice that Se stian's identifier _ .51 �40ZT,, -•.� .� 60-30 is X26 — o \)^ 378 A •� — aV, At, M" 122.1 R - (314) o Sebasr• TREASURE •=• UC Micc117.3..,. •:• 33 Ch 120 TRV •', . - \ '3 tri « `314 � ,. .,r,. o �:/,, c? ST PETERSBURG ,Ir. - rTPSTR Se inn 238 .51 �J/ Ai1 ❑ SEBASTIAN ()(26) ` • PELICAN [BEANO NATIONAL •• WILDLIFE=hEFUGE 1300 MSL 22 L140 123.05Q 320M '•., Ilsmer I RP 23,28 {302} o G •, -1 RP ii �•� - y� Whil ero Beach's I anti r is VRB ^358 A,349i 7 524 I ._ .r p (504} \So O e Cypress _v�396 I� - AA •:. Lake 374j, r. � �.. W .'-.. •o I /!.\ Beach. • .! •. FELLSNIERE.(P.rt) • ,:S JI I 1 2q mitt o._. Pvt} See NOTAfNs/Supplement j 346 .24 -.48 u.... (e-.. �� �^ 399 tSS 347 - BR001£KE, 377 ♦ for Class:[a e(f hrs '(305)'�I Ir. .. m 22 -22 { o) �� 122.2 122.5 255.4 •, A . . r 1.1 iii (1 , VERO BEACH RICO •' . WARN t+u , p; Ir tr _"4o i ST PETERSBURG = NEW HIBISCl1S {x52) L23 W-49 xr w n a,. N �'• 28 ' 31 122 8 I 331 _ J r tr - � F 9 dr ._...........................V (310) rERO BEACH RGNL (VRB} c�•r! 122.9Q- I I ^3_4.4 126.3*� ATIS 12 .575 •••: o CT 0 �7 .r. ^ (3 5) 504 ` 24 *L 73 122.95 ;. Gw1 4. 6.> av IkOtli#�li 1 k 305 I 222 / \ V40HeachM' Ary (PVt� .1288 t ti _ *Pyt) M. . O _ alr.' VV A R iND1AN�RIVER J 133 p-WEEBEE.SKY�---/\ O , 27 - 25o See NOTAMs/Supplement �C ^ }1 ^ �� for Class D/E (sfc) eff hrs 378 ' �I��+i+IxE .,. ® F.L-Y'IN (Pvt) R` p 35T 314 -R 20 +O`. �M , 122.55 Z+ ;.O, \I309} (2$9) ®��+� n� 311l2 ,, ..i. Imo ". I o� 51b��VIk' �. }1 •.: �� \�. ._ w s ) Lw f F r P1FRf F Cn O O h N RESOLUTION NO. R-18-12 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE AIRPORT DIRECTOR TO SUBMIT APPROPRIATE DOCUMENTS TO CHANGE THE FAA IDENTIFIER OF SEBASTIAN MUNICIPAL AIRPORT TO THE LETTERS "SEB", PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS, PROVIDING FOR EFFECTIVE DATE. Whereas, the existing "X26" FAA identifier for Sebastian Municipal Airport is non - descriptive and Whereas, the City of Sebastian recognizes the marketing name recognition value of adopting a moniker that is more closely associated with Sebastian Municipal Airport, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Sectionl. AUTHORIZATION. The Airport Director is hereby authorized to submit appropriate documents to the Federal Aviation Administration (FAA) to change the FAA identifier of Sebastian Municipal Airport to "SEB". Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict are hereby repealed. Section 3. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with City Clerk. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Council Member The motion was seconded by Council Member and, upon put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan 51 of 211 The Mayor thereupon declared this resolution duly passed and adopted this day of August 2018. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Jim Hill Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney 52 of 211 on Cf HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Nleetina Date: August 8, 2018 Agenda Item Title: Resolution R-18-13 Partial Abandonment of a Rear Easement Recommendation: Adopt Resolution No. R-18-13 Sackuround: The property owner of 501 Caravan Terrace is requesting to abandon five (5) feet of his 20 -foot rear easement. The owner would like to extend an existing swimming pool deck and screen enclosure to allow for more deck area around the pool. The current pool deck only has one (1) foot of decking along the northwest side of the pool. All applicable utility entities have given their approval for the abandonment, including FP&L, AT&T, Comcast, IRC Utilities and Public Works. The rear yard abuts a city -owned drainage right of way. If Agenda Item Requires Expenditure of Funds: NIA .., ---- , L Administrative Services Department/CFO review:.�.v"�� f� Attachments: 1. R-18-13 2. Site Map 3. Staff Report 4. Utility Approvals 5. Application City Manager Authoriz ion: Date: 53 of 211 RESOLUTION NO. R-18-13 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 14, BLOCK 288, SEBASTIAN HIGHLANDS UNIT 10; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR EFFECTIVE DATE. WHEREAS, James Weimer, owner of the land at 501 Caravan Terrace, Sebastian, Florida, has filed a request for a partial abandonment of the public utility and drainage easement along the northwestern lot line of the site; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. VACATION OF EASEMENT. The City Council of the City of Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The southeastern most five (5) feet of the rear public utility and drainage casement located on the northwestern most twenty (20) feet of Lot 14, Block 2$8, Sebastian Highlands Unit 10, less the southwestern most six (6) feet thereof. all located within the City of Sebastian, Indian River County, Florida. Section 2. CONFLICT. herewith are hereby repealed. Section 3. RECORDING. records of Indian River County, Florida. All resolutions or parts of resolutions in conflict This resolution shall be recorded in the public 54 of 211 Section 4. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. EFFECTIVE DATE. upon its adoption. This resolution shall take effect immediately The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert Iovino Councilmember Bob McPartlan The Mayor thereupon declared this Resolution duly passed and adopted this 81h day of August, 2018. CITY OF SEBASTIAN, FLORIDA By: Jinn Hill, Mayor ATTEST: Jeanette Williams, MMC City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: James Stokes, City Attorney 55 of 211 /'<ACC40 GLDESCRIPTION'ALL OF LOT 14. BLOCK 288 SURVEY NOTES, 5BA5TIAN HGHLAND5. UNIT -10 1_ LANDS SHOWN HEREON WERE NOT ABSTRACTED FORRDING TO THE PLAT THEREOF A5 RECORDED N RIGHT5-OF-WAY AND/OR EASEMENTS OF R£CORD. PLAT BOOK CG. PAGE 37 OF THE PUBLIC RECORDS 2. TM5 SURVEY 35 CERTIFED ONLY TO THE NAMED INDIVIDUALS. OF INDIAN RIVER CO. FLORIDA SAID LANDS LYING 3. ELEVATIONS OF SHOWN) HEREON ARE BASED ON N INDIAN RN£R CO, FLORIDA. N.A.V-D. C19883, UNLE55 OTHERWISE NOTED - CONTAINING 0.27 ACRES MORE OR LESS. 4. BEARING BASE ON EAST LINE OF LOT 14 5. LEGAL DESCRIPTION SUPPLIED BY CLIENT. FLOOD ZONE- X. PANEL NO. 120G1CO113 H G. NO STRUCTURES OR UTILITIES THAT ARE BENEATH CERTIF'MD T0: THE SURFACE HAVE BEEN LOCATED. JAMES W€IMER 7. ALL LOT DIMENSIONS ARE PLAT AND MEASURED UNLE55 OTHERWISE NOTED. 5. ALL SET CAPS LABELED PSM WEJI 4416 ARE 5UPPORTED WITH AN 18' LONG #5 REBAR 9. TIES TAKEN— TO FOUNDATION T — -------- — -------- 30' -.--- 30' DRAINAGE RIGHT -QF -WAY N55'39'40'E 95.00_ T_o.;5 F�/' i1 �. FNQ. LR�.-.--.-.-.-.-•--- LrnD. GAP CU.RJ 20' 1iT Lrry a' cJ F� of + DRAINAGE EASEMENT 5' portion of w. 462 PRaP, a easement to 1 PAREA pSpcRnEbe abandoned � A`cLGI Z4' G.L.F.- O0.4W.O O C W O EQUIP. PADL LOT 14 J--' o -GONG. POOL , a htE47ER PAD 1 STORY b I n LOT 13 SNI Gone. C 8.5_ vc PAD #501 Q \ N °C � 323' •PORCH 555'39'40'W 70.00' Q 2o.D• cont. I.IL C`.1❑ I :'L�t wALK FIND. GAF + G -1.o -- R=25.00' RAD. C� Ifll L-3427' Z f �I �:DRLVE a f A-gD'OO'DO' CB -510'39'40'W' FND. CAP f j X CD=35.36' CURD l I = / OkG - �• . FND. GAPU 15' WC IN (UlRj 9coNG. w OI P .T II NICARAVAN TERRACE C 50' RAW ) 20' PAVEMENT LEGEND OF SURVEY ABBREVIATIONS U&D EASE. DRAINAGE d& UTITLTY EASEMENT ® ASBUILT ELEVATION I.P.IRON PIPE 0 DELTA LR. IRON ROD A/C AIR CONDITIONER L LENGTH Buuc� BLOCK M MEASURED B.M. BENCHMARK N&D NAIL & DISK B.B. BEARING BASE N.R. NOT RADIAL C CALCULATED OHW OVERHEAD WIRES PLAN� CB CHORD SCARING P PUT CD CHORD MSTANCE P/K PARKER—KALON C.B.S. CONCRETE BLOCK (TYPE OF NAIL) } STRUCTURE PRM PERMANENT REFERENCE ,,ffj CIR CLEATERUNE MONUMENT %1rI M E. T31LYH ST �12�Z.91 CONC. CONCRETE It POWER POLE�yy..��R RADIUS n C.LF. CHAIN LINK FENCE RAD, RADIAL TL4R1a� xeIDorsTfesmxgx x aerie COMBINED LOTSR/w RIGHT OF WAY THIS SURVEY MAP AND REPORT OR COPIES THEREOF ARE t FND FOUND �I WATER METER NOT VAUD WITHOUT THE SIGNATURE AND ORIGINAL RAISED > U.R. UNREADABLE SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER. MOMX HAY 47-TRST LAND SLTRVLjjNG INC. cc iRVEY DATE: INT. REVISIDNS: CERTIFICATE OF AUTHORIZATION NUMBER (LB. 7364) DRAM BY. 5. pl. fi/Z1 /16 LF -H AUDED PROP AUUI IICN STT12NP Y G 8k MAr-wl' %TC. N COMY'Ay 'U+Ecum Br. W.E.H "5 9TH 9T_ -'q-W. Ui zai—T FIELD 9DDK: 370 VLRG TiLACH, 1�'L. 32882 PACE NO. 43 I PHONE: (772) 569-6680 FDIE NO. FAX: (772) 770-3445 D4/24/18 I SCALE. hayhurstlsOlve.com 18-1.7q /JOB "Q I � 56 of 211 Indian River County, Florida Property Appraiser - Printer Friendly Map Print I Back Indian River County GIS Page I of 1 ParccI D OwnerName PropertyAddress 31382400001288000014.0 WEIMER JAMES A AND PEGGY M Notes 501 CARAVAN TER SEBASTIAN, FL 32958 57 of 211 http://www.ircpa.org/PrintMap.aspx 7/24/2018 MOF SEBAST � HOME OF PELICAN ISLAND ABANDONMENT OF EASEMENT Staff Report 1. Project Name: Pool Deck/Enclosure Extension for Weimer Residential Property 2. Requested Action: Abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot 14, Block 288, Sebastian Highlands Unit 10, less the southwestern most six (6) feet. 3. Project Location: a. Address: 501 Caravan Terrace b. Legal: Lot 14, Block 288, Sebastian Highlands Unit 10 4. Property Owner: a. Name: James Weimer b. Address: 501 Caravan Terrace Sebastian, Florida 32958 (540) 797-5614 S. Project Agent: a. Name: James Weimer b. Address: same as above 6. Project Description: a. Narrative of proposed action: Application has been made for abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement. This home has an existing swimming pool and screen enclosure that the owner would like to extend to allow for more deck area around the pool. The current pool deck only has one (1) foot of decking along the northwest side of the pool that abuts the twenty (20) foot public utility and drainage easement. 58 of 211 b. Zoning: RS -10 C. Future Land Use: LDR d. Existing Land Use: Single-family residence 7. Utilities Comments: a. Florida Power & Light: Approved b. BellSouth/AT&T: Approved C. Comcast Cable: Approved d. Indian River County Utilities: Approved e. City Engineering (drainage): Approved f. Public Works Approved 8. Planning and Zoning Division Continents: A partial abandonment of the rear easement for five feet was previously granted for the property located at 549 Caravan Terrace, 4 lots down. 9. Staff Recommendation: Approve Resolution R-18-13 lit _ I A n�,( Prepared by Michelle Faulkner, Zoning Technician 7/ Date 59 of 211 QTY Of SEBAST�N HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 www. cityofsebastian.org REOUEST FOR ABANDONMENT OF EASEMENT July 5, 2018 The City of Sebastian is considering a request to abandon a portion of the easement described below. Please review this request in regards to your public utility services and provide your comments. Description of Easement to be abandoned: Abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot 14, Block 288, Sebastian Highlands Unit 10, less the southwestern most six (b) feet. Location of Easement: 501 Caravan Terrace, Sebastian, FL 32958 UTILITY: Tim Walker, Director of Public Works Via: Hand Delivery APPROVED: DENIED: DATE: 7- S -IR CAPPROVED ENIED BY: (Signature) COMMENTS:_/,),px- �t .ci� c�u�/i.Qc�� ,,�✓�� .�'�,evEc�, Return to: Michelle Faulkner, Zoning Technician, Community Development Dept. mfaulkner(�t-.citvofsebastian.ora or Fax (772) 388-8248 60 of 211 1lfl'ct SE13A$TIAN oil HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 www.cityofsebastian.org REOUEST FOR ABANDONMENT OF EASEMENT July 5, 2018 The City of Sebastian is considering a request to abandon a portion of the easement described below. Please review this request in regards to your public utility services and provide your comments. Description of Easement to be abandoned: Abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot 14, Block 288, Sebastian Highlands Unit 10, less the southwestern most six (6) feet. Location of Easement: 501 Caravan Terrace, Sebastian, FL 32958 UTILITY: Kevin N. Osthus, I.R.C. Utilities Via email: kosthusairceov.com APPROVED: X DENIED: DATE: 07/06/2018 APPROVEDlDENIED BY: Aulle+v d (Signature) COMMENTS: Indian River County - Utility Department has no utilities within the easement that is going to be abandon. Return to: Michelle Faulkner, Zoning Technician, Community Development Dept. mfaulkner( .citvofsebastian.orP- or Fax (772) 388-8248 61 of 211 JR ��f SEt HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32458 TELEPHONE (772) 587-5518 a FAX (772) 388-8248 www.cityotsebastian.org REOUEST FOR ABANDONMENT OF EASEMENT July 5, 2018 The City of Sebastian is considering a request to abandon a portion of the easement described below. Please review this request in regards to your public utility services and provide your comments. Description of Easement to be abandoned: Abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot 14, Block 288, Sebastian Highlands Unit 10, less the southwestem most six (6) feet. Location of Easement: 501 Caravan Terrace, Sebastian, FL 32958 UTILITY: Peggy Bowman, Bell South/AT&T Via email: pbl202@att.com APPROVED: DENIED: DATE:"7 1l j [ APPROVED/DENIED BY:__ 26 -au —1 gnature) COMMENTS: 4r r 'D6C5 ;4wo ELtRzE.0AL1 Ll TI Eye 1k) 77�k RiEAR E/,ISE M EIJ7 J UST" ?; i�- SUPE 44�C 7Fr, ^ R -c z>iis TV 1 QA-)- l FV It&I fly AO1 1QC'_ d7nD 'k) 71* 5 ' -1-7) R6 A-8mel Return to: Michelle Faulkner, Zoning Technician, Community Development Dept, mfaulkner(t—i,!citvofsebastian.oru or Fax (772) 388-8248 62 of 211 MOF ssi_ HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET r SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 599-5518 ■ FAX(772)388-0248 www. cityvFsebci0an. o r9 REOUEST FOUR ABANDbNMENT OFEASEMENT July 5, 2018 The City of Sebastian is considering a request to abandon a portion of the easement described below. Please review this request in regards to your public utility services and provide your comments. Description of Easement to be Abandoned: Abandonment of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot I4, Block 288, Sebastian Highlands Unit 10, less the southwestern most six (6) feet, Location of Easement: 501 Caravan Terrace, Sebastian, FL 32958 UTILITY: Wilson Lope arncast Via email: Wilson_lopez@cable,comcast.com APPROVED: DENI APPROVED/DENIED BY: (Signature) COMMENTS: DATE: /yr rasp � (�� Cr-, -,.K ---,.CALL Return to: Michelle Faulkner, Zoning Technician, Community Dev+blp I mfaulknei-O.citvofsebastia4i.oriz or Fax (772) 2 URS `SUNEBwn POO/Loom DIGGING. 63 of 911 1SV3NDO xdj tcoL 8L0z/Vz1?0 CRCF HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 n FAX (772) 388-8248 www.cityofsebastion.org REQUEST FOR ABANDONMENT OF EASEMENT July 5, 2018 The City of Sebastian is considering a request to abandon a portion of the easement described below. Please review this request in regards to your public utility services and provide your comments. Description of Easement to be abandoned: Abandorunent of the southeastern most five (5) feet of the rear public utility and drainage easement located on the northwestern most twenty (20) feet of Lot 14, Block 288, Sebastian Highlands Unit 10, less the southwestern most six (6) feet. Location of Easement: 501 Caravan Terrace, Sebastian, FL 32958 UTILITY: Jose Hernandez, FPL Via email: Jos e.Hernandez3@fpl.com APPROVED: ✓ DENIED: / DATE: APPROVED/DENIED Byl�� �' r (Si ture) COMMENTS: Return to: Michelle Faulkner, Zoning Technician, Community Development Dept. mfaulkner(@,citvofsebastian.org or Fax (772) 388-8248 64 of 211 Permit Application No. ,, SEAT" City of Sebastian HOME orPELICAN ISLAND Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Name: �--. 1A Addre : Phone Number: +; t�Q) 7�-7 - �'� 14-1 FAX Number: E -Mail: ­_. % Owner (If different from applicant) Name: Address: Phone Number: ( ) - FAX Number: E -Mail: Title of permit or action requested: PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-1I2° BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): I _ r��•��� B. Site Information Address: �� 1 �a��t `„ �• Lot: r , r Block: Unit: , p Subdivision: Indian River County Parcel #: Zoning Classification: r b Future Land Use: Existing Use: r Proposed Use: C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): L X X_hJ0 -FI}E pOo L DATE RECEIVED: �I �P 1 FEE PAID: $Z' 0.00 RECEIVED BY: RECEIVED JUN 0 5 2018 CitY of Sebastian 65 of 211 Community Dc�U!� rr,c rt Dept. D. Project Personnel: Agent: Name: Address Phone Number ( ) - FAX Number: ( E -Mail: Attorney: Name: Address Phone Number: ( ) - E -Mail: Engineer: liName: T A, 02vP& Address Br:' ri-4- Phone Number: (32-1) ']ZJ ,'y Permit Application No. FAX Number: ( } - L Pte- ro AA Y _U"iAldM FAX Number: U2) ) 2%� - 4` E -Mail: 4/4)"', p� Jn,b ��, �� m�A-?C, rj r Co *Jr' Surveyor: Name: Address ` L-1 Ll S Tk sY -T, 1/4 (//_-O r 32.6 Z z. Phone Number: V � 2) 5'Z q -4 6 g O FAX Number. (722 )7;00-_'IZ E -Mail: fhgf 141)kS j -1--T L/ ✓C. Gari BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: IAM THE OWNER _ AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE UBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHEa PROVIDED IN THIS APPLICATION ARE ACCURATE AND TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF. IG NA DATE SW N TO AND SUBSCRIBED BEFORE ME BY ,� .e1 W��C�C� WHO IS PERSONALLY KNOWN T,P DMA OORFPRODUCED vLT ' 2D / t ����,F AS IDENTIFICATION, THIS�� & / g C NOTARY'S SIGNATURE �) ✓U%/�T PRINTED NAME OF NOTARY r(/ �[.A 0r COMMISSION No./EXPIRATION — ,3 SEAL: LAUREL ANN MACOMBER CRAGHEAD Notary Public Commonwealth of Virginia Registration No, 7562074 My Commission ExPlres May 31, 2021 66 of 211 Permit Application No. CITY QfSIEBAST�a�` Supplemental Information _" Easements, vacation of HOME OF PELICAN ISLAND 1. Describe the easement to be vacated ,(provide as legal description, if possible): 2- Why is this vacation of easement being requested? 3. Attach a survey showing the location of the property lines, all easements and all structures on the property. 67 of 211 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. IIWE, THE OWNER(S) I _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. IIWE HEREBY WAIVE ANY OBJECTION OR DEFENSE IME MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARDICOMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBAS AN. 5y ATU E r IDATI` 5woffi to and subscribed before me by Irl who is personally known tq�T� e or produced/oZf-'" as identification, this114ciay of 4� , 20 Notary's Signature Printed Name of Notary / Ad"),V Z W�4�6,f, Commission No./Expiration '77 5 Seal LAUREL ANN MACOMBERCRAG HEAD = Notary Public Commonwealth of Virginia Registration No. 7562074 My Commission Expires May 31,2021 68 of 211 Cm a SE BAS HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: 8 August 2018 Aqenda Item Title: FFY 2017/2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Recommendation: Move to approve the application process for the 2017118Edward Byrne Memorial Justice Assistance Grant (JAG) -Countywide State Solicitation in the amount of $11,780.00. and approve the Mayor to sign 51 % letter to provide to the County Commission for submission. Backqround: On July 20, 2018 we received notice of grant funds available to Indian River County as part of the Florida Department of Law Enforcement (FDLE) United States Department of Justice (USDOJ) for FY 2017118 JAG funds. FDLE has allocated $58,902.00 to Indian River County, in accordance with the Florida JAG Direct distribution provision of Chapter 11 D-9, Florida Administrative Code. Application must be submitted prior to the August 22, 2018 deadline. The grant funds can only be utilized for specific programs to include law enforcement. The police department plans to purchase equipment with the funds and will complete the grant by the August 22, 2018 deadline. If Aqenda Item Reauires Expenditure of Funds: Total Cost: $11,780.00 will be covered under the grant. Amount Budgeted in Current FY: 0 If Cost Requires Appropriation: $0. Amount of Appropriation Required: $0. Fund to Be Utilized for Appropriation: Police Department Budget Administrative Services Department/CFO Review: /I "I Attachments: City Mager Aut ori z�t�: Date:/,7 1. Grant notice letter 2. 51% letter 69 of 211 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB No. 1121-0329 Approval Expires 1113012020 The U.S. Department of Justice (DOJ), Office of Justice Proarams (OJP), Bureau of Justice Assistance (BJA) is seeking applications for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2018 State Solicitation Applications Due: August 22, 2018 Eligibility Only states may apply under this solicitation. By law, for purposes of the JAG Program, the term "states" includes the District of Columbia, the Commonwealth of Puerto Rico, the !Northern Mariana Islands, the U.S. Virgin Islands, Guam, and American Samoa. (Throughout this solicitation, each reference to a state or states includes all 56 jurisdictions.) A JAG application is not complete, and a state may not access award funds, unless the chief executive of the applicant state (e.g., the governor) properly executes, and the state submits, the "Certifications and Assurances by the Chief Executive of the Applicant Government" attached to this solicitation as Appendix A. In addition, as discussed further below, in order to validly accept a fiscal year (FY) 2018 JAG award, the chief legal officer of the applicant state must properly execute, and the state must submit, the specific certifications regarding compliance with certain federal laws attached to this solicitation as Appendix B and Appendix C. (The text of the relevant federal laws appears in Appendix D.) The expected allocations by state for the FY 2018 JAG Program can be found at: httosalwwvv.bia.aov/fundina/FY18-State-JAG-Web-Allocations.odf. All recipients and subrecipients must forgo any profit or management fee. 70 of 211 Deadline Applicants must register in the OJP Grants Manaqement System (GMS) at https:/Ygrants.oip.usdoi.ciov/ prior to submitting an application under this solicitation. All applicants must register, even those that previously registered in GMS. Select the "Apply Online" button associated with the solicitation title. All registrations and applications are due by 5:00 p.m. eastern time on August 22, 2018. For additional information, see How to Apply in Section D. Application and Submission Information, Contact Information For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 888-549-9901, option 3, or via email at GMS.HeIpDesk(cr,,usdoi-qov. The GMS Support Hotline operates 24 hours a day, 7 days a week, including on federal holidays. An applicant that experiences unforeseen GMS technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service (NCJRS) Response Center at grantsencirs.gov within 24 hours after the application deadline in order to request approval to submit its application. Additional information on reporting technical issues appears under "Experiencing Unforeseen GMS Technical Issues" in How to Apoly in Section D. Application and Submission Information. For assistance with any other requirement of this solicitation, applicants may contact the NCJRS Response Center by telephone at 1--800-851-3420; via TTY at 301-240-6310 (hearing impaired only); by email at grants(cDncirs.gov; by fax to 301-240-5830, or by web chat at httpsalwebcontact.ncirs.gov/ncichat/chat.isQ. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m. eastern time on the solicitation close date. Applicants also may contact the appropriate BJA State Policy Advisor. Release date: July 20, 2018 71 of 211 City of Sebastian 1225 Main St. Sebastian, FL. 32958 (772) 589-5330 August 8, 2018 Ms. Petrina T. Herring Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Ms. Herring - In compliance with the State of Florida Rule 91D-9, F.A.C., the Citv of Sebastian approves the distribution of $58,902.00 of Federal Fiscal Year 2016/2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide- State Solicitation funds for the following projects within Indian River (county): Subgrantee (City of Countv) Fellsmere Police Dept Indian River Co. Sheriff's Ofc. Title of Prosect Law Enforcement Program AED Availability Programs Indian River Shores Public Safety Law Enforcement Programs Sebastian Police Dept. Vero Beach Police Dept, Total Grant Amount Sincerely, Jim Hill Mayor Law Enforcement Programs Firearm and Tactical Light Replacement Dollar Amount (Federal Funds) 11,780.00 11,782.00 11,780.00 11,780.00 11,780.00 72 of 211 rnrc SEAN HOME OF?EUCMISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 8, 2018 AGENDA ITEM TITLE: Resolution Accepting 3rd Quarter Financial Report and Adopting Necessary Amendments to the FY 2017.2018 Annual Budget, RECOMMENDATION: Move to approve Resolution R-18-15. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. Formal approval by the City Council is being requested on the use of General Fund Reserves to supplement the City Manager budget for leave payouts to the former City Manager and to supplement the Police Department budget for Unanticipated expenditures that were beyond the Police Department Staff's direct control, Some Police Officers were unable to work for extended periods and this required others to work overtime to cover their shifts, which caused the budgeted overtime accounts to exceed normal amounts. In addition, the required City contribution to the Police Pension Plan was much larger than anticipated, primarily due to less favorable investment returns than expected. Formal approval is also requested for expenditures incurred on the Community Center Improvements project that exceeded the amount that had been allocated. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution j Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review:' I ATTACHMENTS: Resolution No. R-18-15 and Exhibit "A" Quarterly Financial Report for the Quarter Ended June 30, 2018 City Manager Authorization: Date: 73 of 211 RESOLUTION NO. R-18-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2018 indicated that certain budget adjustments needed formal approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 be formally amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re-Iettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councilmember Ed Dodd Councilmember Albert Iovino The Mayor thereupon declared this Resolution duly passed and adopted this 8`' day of August 2018. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA LN Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: James D, Stokes City Attorney 0111 MAN EXHIBIT "A" of RESOLUTION R-18-15 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 30, 2018 Additional Chanaes Submitted for Citv Council Approval: Amounts Adjustment from General Fund Reserves to cover shortfalls in the City Manager accounts due to leave $ 123,000 payouts to the former City Manager. Adjustment from General Fund Reserves to cover shortfalls in the Police Department accounts due to $ 42,000 overtime required during times of absences due to injuries and position vacancies. Adjustment from General Fund Reserves to cover shortages in the amount budgeted for required $ 86,000 Police Pension contributions. Adjustment from Recreation Impact Fee Reserves to cover shortage in the amount budgeted for $ 9,651 Improvements to the Community Center. 75 of 211 Amounts Changes Authorized by City Manaqer: Adjustment to set up an appropriation of donated funds from the Arden Greer Trust. $ 3,000 Adjustment between Police Department accounts to cover overages in certain accounts. $ 2,875 Adjustment to reallocate funds for Air Conditioner Repairs to upgrades to Emergency Generators. $ 40,000 Adjustment from Oyster Pointe Drainage project for preliminary cost on Working Waterfront Phase 3. $ 25,950 Adjustments between Stormwater accounts for unexpected equipment repairs. $ 5,000 Adjustment to use Additional Compensation account for 2 n quarter incentive payments. $ 1,500 Adjustment between Airport accounts to cover overages in certain accounts. $ 3,595 Adjustment between Public Facilities accounts to cover overages in certain accounts. $ 4,000 Adjustment between Stormwater accounts to cover overages in certain accounts. $ 1,000 Adjustment between Police Department accounts to cover overages in certain accounts. $ 876 Adjustment to close out the completed Laserfiche Upgrade project. $ 1,975 Adjustment between Airport accounts to properly code a transaction budgeted incorrectly. $ 750 Adjustment between Public Facilities accounts to cover overages in certain accounts. $ 2,406 Adjustment between Non -Departmental accounts to cover additional July 4`" expenditures. $ 1,000 Adjustment between Stormwater accounts to cover overages in certain accounts. $ 2,000 Adjustment to correct account codes within the Computer Upgrades project. $ 10,280 Adjustments between Public Facilities and Stormwater accounts to reflect personnel reassignments. $ 74,700 Adjustment between Parks accounts to purchase AED equipment for Senior Center and Art/Quilt Club. $ 3,000 Adjustment between Golf Course accounts to cover overages in certain accounts. $ 6,875 Adjustment to supplement the New Radios Project with funds from Police Department accounts. $ 1,164 Adjustment between Stormwater accounts to cover repairs to vehicles. $ 3,000 Adjustment between Cemetery accounts to cover overages in certain accounts. $ 1,350 Adjustment between Parks accounts for Community Center enhancements and Playground software. $ 8,250 Adjustment from Oyster Point Drainage project for preliminary costs on Taxiway C Construction. $ 2,500 Adjustment between Airport accounts to cover averages in certain accounts. $ 933 Adjustment between Stormwater accounts to cover averages in certain accounts. $ 4,000 Adjustment between Police accounts to cover overages in certain accounts. $ 800 Adjustment to correct account codes within the Recreation Impact l=ee Fund, $ 2,638 Adjustment between Parks accounts to cover overages in certain accounts. $ 3,213 Adjustment between Facilities Maintenance accounts to cover overages in certain accounts. $ 1,500 Chances Approved by City Council: Amounts None to report during the 3d Quarter. Additional Chanaes Submitted for Citv Council Approval: Amounts Adjustment from General Fund Reserves to cover shortfalls in the City Manager accounts due to leave $ 123,000 payouts to the former City Manager. Adjustment from General Fund Reserves to cover shortfalls in the Police Department accounts due to $ 42,000 overtime required during times of absences due to injuries and position vacancies. Adjustment from General Fund Reserves to cover shortages in the amount budgeted for required $ 86,000 Police Pension contributions. Adjustment from Recreation Impact Fee Reserves to cover shortage in the amount budgeted for $ 9,651 Improvements to the Community Center. 75 of 211 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 79% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 76% OF AMOUNTS ALLOCATED. GOLF COURSE RESERVES WERE AFFECTED BY THE $700,000 BORROWED FROM THE BUILDING FUND FOR CAPITAL IMPROVEMENTS. REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE NOT BEING MATCHED WITH AIRPORT FUNDS. BUILDING FUND REVENUES REMAIN AT HIGH LEVELS. GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the 3`a quarter to the end of the prior fiscal year. Recoveries from Hurricanes totaled $1,439,710 at this point. The graph below and right compares the 3`s quarter of this year to the 3'a quarter of the prior 2 years. Reserve balances have been restored due to the Hurricane recoveries but are likely to be spent down by year end. 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 ` 4,000000 r -- -- - 201000 0 Revems Expended Reserve; 102017 12,088,945 13,393227 4,705,146 102018 11,007,818 9,345,M 6,367,108 12,000,000 10,000,000 8,000,000 6,0,000 4,000,000 2,000,000 ` 1"iu , Revenues Expended +i. Reserves 8,975,794 8,687,464 288,330 9,075253 8,690,138 385,115 1 11,007,818 91W,858 1,661,962 The graph below and left shows collections through the 3`d quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 70% of budgeted revenue. $216,030 more was received from those three sources through the 3`d quarter of this year, as compared to the same period last year. We now anticipate receiving $217,315 more than budgeted, chiefly due to higher collections from Half -cent Sales Taxes. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 76% of amounts budgeted with 75% of the year completed. 5,000,000 100.00 4,500,000 4,000,000 I 'I 75.0% 3 000 OOO , 50-0 1/0 2,500,000 2,000,000 1,500,000 i+ ' 25.0% — t,000,000 500,000 0.01/0 of \e* 3rd 6t4�`�et� Q�tfi 3rd Qtr 2016 3rd Qtr 2017 2018 Budget 2018 Actual c c Pad �o`�peo Q,,d �o �,sl� Q � nE=frda e.L%1cLWyTa1 o.rf�at'.3Ta 07XZo`teL:� G� Page 1 o[3 76 of 211 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND FEMA REIMBURSEMENTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to the past two years and the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. We are collecting $66,419 more than at this time last year. The graph below and right shows the progress on obtaining reimbursements from FEMA on Hurricanes Matthew and Irma. 3,80.000 -/ 3,00Q00O 2,800,000 2,010,000 1,800,000 1,000,000 800,000 LOOT DST SlImm Fee DEBT SERVICE FUNDS AND LONGTERM DEBT 2,5011000 2,2511000 2,000,000 1,581,744 1,750,000 1, }.,500,000 1,250,000 1,000,000 7511000 500,000 250, 000 0 710 IN Requested ®Received 674,500 0 2,256,244 Matthew Irma Totals The City's long-term debt includes the Stormwater Revenue Bank Note ($1,541,000 outstanding, maturing 5/01122). The City refunded the previously issued bonds with a Bank Note on December I8, 2013. The City also has a Bank Note for Street Repaving ($1,044,000 outstanding, maturing 12101122). The Bank Loan on Golf Carts was paid off on 09/06/17 and replaced with a capital lease that was approved by the City Council on June 28, 2017. The City is in compliance with requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves through the 3`d quarter of this year to the end of the 3'd quarter the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of this quarter to the same quarter ending of the prior two years. $700,000 of the negative Reserves is due to the large amount of capital improvements financed by loans from the Building Department. 3,000,000 2,500,001 2,000,000 1,50.001 1,90.010 501,000 0 (500,110) (1,K000) (1,50.000) {zOWO) 190 M7 m018 1,563,740 1,946,213 (1,681,678) 1,117,627 1,316,439 (1,0,490) Page 2 of 3 1,400,001 1,210,400 1,000.000 ' MOW slooao 410,004 200,000 ' 0 (210,400) 16!30+2016 16fM017 oWO18 New Expelled 4 Reserves 1,202,810 1,018,786 183,824 1,092,664 1,150,041 (57,37T 1,117,627 1,316,439 (102) 77 of 211 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years at this same time, plus the impact to Reserves. 6x0,000 400,000 200,000 (200, 1 (400,0 (600,0001 1800,0 IW30017 Ifi'3x12618 BUELDING Revers EaMed Reseves 40,476 495,877 (630,048) 39x,145 299,008 j538,911} 610,000 500,000 400,000 300,000 200,000 i 100,000 o -- Revenues Expended +1 Reserves ei130316 53&,098 349,543 166,555 o6'3M17 335,201 305,106 1095 MOM 390,145 299,008 91,137 The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years, plus the positive or negative impact to Reserves. Revenues - Expended +1• Ressves 619,217 703,999 (84,782) 578,676 523,796 54,680 1 738,438 4&2,918 275,520 Page 3 of 3 78 of 211 1,360,000 700,000 600,000 500,000 �a,0a0 400,000 300,000 200,000 360,000 100,000 0 (100,000) (200,006) Revenues Ez rk Resaves je6130fl016 19'3612017 786,994 598,766 979,432 10813012017 16'3612018 738,438 462,918 1,254952 Io61301l018 Revenues - Expended +1• Ressves 619,217 703,999 (84,782) 578,676 523,796 54,680 1 738,438 4&2,918 275,520 Page 3 of 3 78 of 211 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 79 of 211 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERAL FUND TAXES -5,753,320.21 -6,090,319.79 -6,247,654.62 -6,443,086.70 -7,884,576.00 81.72% LICENSES & PERMITS -133,819,16 -126,130.66 -124,481.87 -148,557.23 .138,500.00 107.26% INTERGVT'L REVENUE -1,549,220.23 -1,665,905.48 -1,731,592.45 -3,290,626.32 -2,608,036.00 126.17% CHARGES FOR SERVICE -239,817.62 -246,813.56 -231,325.27 -303,708.80 -404,140.00 75.15% FINES AND FORFEITS -46,544.09 -66,023.33 -40,082.53 -33,063.77 -55,000.00 60.12% MISC. REVENUE -200,931.80 -230,870.29 -205,116.52 -245,025.41 -257,402.00 95.19% TRANSFERS IN -427,254.88 -549,730.79 -494,999.91 -543,749.94 -729,638.00 74.52% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -270,667.00 0.00% GENERAL FUND REVENUE -8,350,907.99 -8,975,793.90 -9,075,253.17 -11,007,818.17 -12,347,959.00 89.15% CITY COUNCIL 34,043.92 32,741.23 36,222.30 37,146.78 54,893.00 67.67% CITY MANAGER 180,967.72 189,575.05 195,881.30 351,925.97 303,269.00 116.04% CITY CLERK 250,660.61 301,513.42 137,714.27 162,181.66 226,010.00 71.76% LEGAL 74,707.89 57,907.50 56,559.23 75,298.77 101,554.00 74.15% ADMINISTRATIVE SERVICES 386,254.17 414,094.57 414,998.25 483,082.19 657,946.00 73.42% M.I.S. DIVISION 113,475.73 144,239.41 124,416.50 290,236.70 358,114.00 81.05% AUDIO VISUAL 0.00 124,015.97 78,204.03 0.00 0.00 0.00% POLICE ADMINISTRATION 547,836.87 671,402.15 631,102.59 683,916.92 911,139.00 75.06% POLICE PATROL 1,782,446.86 1,824,076.20 1,979,766.22 2,269,535.03 2,789,780.00 81.35% CODE ENFORCEMENT DIVISION 119,898.41 133,663.98 123,238.85 131,501.55 174,449.00 75.38% POLICE INVESTIGATIONS 546,223.03 596,843.65 523,686.37 591,453.81 806,600.00 73.33% POLICE COMMUNICATIONS 360,866.33 372,108.34 443,876.44 447,006.72 600,155.00 74.48% ENGINEERING 0.00 0.00 427,361.56 0.00 0.00 0100% ROADS AND DRAINAGE 618,521.04 625,587.05 336,319.62 627,652.30 818,212.00 76.71% STORMWATER UTILITY DIVISION 849,588.54 778,488.46 507,741.01 791,738.67 1,159,944.00 68.26% CENTRAL GARAGE 149,335.45 166,207.36 154,203.48 160,714.22 229,882.00 69.91% FACILITIES MAINTENANCE 219,823.14 166,375.70 323,337.53 302,592.86 479,169.00 63,15% PARKS/RECREATION 712,260.91 699,064.09 688,675.89 651,203.41 906,679.00 71.82% CEMETERY 133,536.37 142,234,22 121,174.69 140,255.83 187,914.00 74.64% COMMUNITY DEVELOPMENT 158,895.76 190,556.02 137,293.84 275,703.41 423,493.00 65.10% NON -DEPARTMENTAL 724,300.75 1,056,769.89 1,248,363.97 872,708.89 1,158,757.00 75.31% GENERAL FUND EXPENDITURES 7,963,643.50 8,687,464.26 8,690,137.94 9,345,855.69 12,347,959.00 75.69% 79 of 211 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 80 of 211 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd qtr Annual Percent ACTUALS ACTUAL5 ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -419,547.00 -423,747.72 -437,541.84 -468,071.00 -683,001.00 68.53% INTERGVTLREVENUE 0.00 0.00 -12,532.00 -12,908.00 -12,908.00 100.00% MISC. REVENUE -138.87 -1,345.53 -602.17 -3,550.04 -1,182.00 300.34% TRANSFERS IN -45,385.80 -200,000.00 -200,000.00 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -96,457.00 0.00% LOGT FUND REVENUE -465,071.67 -625,093.25 -650,676.01 -484,529.04 -793,548.00 61.06°% OPERATING EXPENSES 165,655.91 155,393.88 22,716.63 13,834.70 42,605.00 32.47% CAPITAL OUTLAY 0.00 0.00 12,010.50 27,570.45 27,498.00 100.26% DEBTSERVICE 242,783.29 242,748.10 242,635.30 242,444.90 242,445.00 100.00% TRANSFERS OUT 136,742.10 249,922.20 597,098.25 74,456.36 481,000.00 15.48% LOGT EXPENDITURES 545,181.30 648,064.18 851,744.05 358,306.41 793,548.00 45.15% DISCRETIONARY SALES TAX TAXES -1,975,537.62 -2,060,578.50 -2,154,327.21 -2,305,098.74 -3,187,750.00 72.31% MISC. REVENUE -4,500.90 -5,781.35 -11,922.38 -20,061.42 -27,708.00 72.40% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,226,536.00 0.00% DST FUND REVENUE -1,980,038.52 -2,066,359.85 -2,166,249.59 -2,325,160.16 -4,441,994.00 52.34% TRANSFERS OUT 2,358,332.13 2,033,757.78 2,301,839.71 1,904,517.84 3,646,173.00 52.23% TO FUND BALANCES 0.00 0.00 0.00 0.00 795,721.00 0.00% DST FUND EXPENDITURES 2,358,332.13 2,033,757.78 2,301,839.71 1,904,517.84 4,441,894.00 42.88% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -28,071.58 -29,273.56 -30,905.70 -34,130.58 -37,878.00 90.11% TRANSFERS IN -296,420.01 -349,624.18 -342,240.96 -366,531.66 -349,989.00 104.73% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -469,234.00 0.00% RRD REVENUE -324,491.59 -378,897.74 -373,146.66 -400,662.44 -857,101.00 46.75% OPERATING EXPENSES 125,008.51 191,360.34 62,002.55 141,469.51 220,192.00 64.25% CAPITAL OUTLAY 18,718.36 15,083.90 0.00 0.00 57,000.00 0.00% GRANTS AND AIDS 22,217.60 72,000.00 0.00 34,676.03 70,000.00 49.54% TRANSFERS OUT 59,352.00 29,685.28 219,495.57 279,494.90 439,234.00 63.63% TO FUND BALANCES 0.00 0.00 0.00 0.00 70,675.00 0.00% RRD EXPENDITURES 225,296.47 308,129.52 281,498.12 455,640.44 857,101.00 53.16% PARKING IN LIEU OF FUND MISC. REVENUE -15,500.96 -22,573.63 -21,839.60 -10,842.69 -14,204.00 76.34% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU OF REVENUE -15,500.96 -22,573.63 -21,839.60 -10,842.69 -14,204.00 76.34% CAPITAL OUTLAY 2,800.00 61.60 44,703.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 0.00 13,792.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 14,204.00 0.00% PARKING IN LIEU OF EXPENDITURES 2,800.00 61.60 58,495.00 0.00 14,204.00 0.00% 80 of 211 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -101,789,81 -132,346.06 -74,543.44 -115,145.54 -168,680.00 68.26% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -484,696.00 0.00% REC. IMPACT FEE REVENUE -101,789.81 -132,346.06 -74,543.44 -115,145.54 -653,376.00 17.62% OPERATING EXPENSES 8,200.00 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 68,841.85 19,463.60 35,621.84 440,096.10 653,376.00 67.36% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% REC. IMPACT FEE EXPENDITURES 77,041.85 19,463.60 35,621.84 440,096.10 653,376.00 67.36% STORMWATER UTILITY FUND MISC. REVENUE -976,171.90 -981,080.81 -987,521.11 -998,370.35 -1,001,535.00 99.68% TRANSFERS IN 0.00 -100,000.00 -100,000.00 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0100 0.00 -116,453.00 0.00% STORMWATER REVENUE -976,171.90 -1,081,080.81 -1,087,521.11 -998,370.35 -1,117,988.00 89.30% OPERATING EXPENSES 10,848.68 46,819.82 10,248.15 139,990.31 417,988.00 33.49% TRANSFERS OUT 548,585.54 508,312.10 942,747.32 524,999.97 700,000.00 75.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER EXPENDITURES 559,434.22 555,131.92 952,995.47 664,990.28 1,117,988.00 59.48% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -850.00 -965.00 -26,061.00 -100.00 -1,000.00 10.00% MISC. REVENUE -62.52 -27,676.81 -405.64 -512.82 -145.00 353.67% FORFEITURES FUND REVENUES -912.52 -28,641.81 -26,466.64 -612.82 -1,145.00 53.52% OPERATING EXPENSES 1,942.94 3,759.86 2,475.61 5,007.03 0.00 0.00% CAPITAL OUTLAY 0.00 15,158.69 9,293.50 0.00 0.00 0.00% GRANTS AND AIDS 3,000.00 3,000.00 3,000.00 1,500.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURE FUND EXPENDITURES 4,942.94 21,918.55 14,769.11 6,507.03 1,145.00 568.30% DST DEBT SERVICE FUND MISC. REVENUE -447,01 -491.79 236.28 0.00 0.00 0.00% TRANSFERS IN -769,415.22 -650,333.97 -264,695.22 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE REVENUE -769,862.23 -650,825.76 -264,458.94 0.00 0.00 0.00% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00% DEBT SERVICE 1,029,306.50 1,028,624.80 354,517.90 0.00 0100 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE EXPENDITURES 1,029,306.50 1,028,624.80 354,517.90 0.00 0.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -489.09 -716.48 -847.76 -2,852.70 -900.00 316.97% TRANSFERS IN -256,917.98 -300,855.78 -302,222.25 -302,843.97 -403,792.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER DEBT REVENUE -257,407.07 -301,572.26 -303,070.01 -305,696.67 -404,692.00 75.54% DEBT SERVICE 403,558.60 400,499.00 402,357.50 404,077.60 404,078.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 614,00 0.00% STORMWATER DEBT EXPENDITURES 403,558.60 400,499.00 402,357.50 404,077.60 404,692.00 99.85% 81 of 211 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/18 82 of 211 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND INTERGOVERNMENTAL REVENUE 0.00 0.00 0.00 -50,000.00 0.00 0.00% CHARGES FOR SERVICE -1,108,227.31 -913,211.26 -925,120.86 -1,002,571.94 -1,294,434.00 71.47% MISC. REVENUE -33,114.04 -33,023.04 -44,554.94 -53,734.87 -53,464.00 83.34% TRANSFERS IN 0.00 0.00 -96,075.00 -11,320.00 -11,320.00 848.72% GOLF COURSE FUND REVENUE -1,141,341.35 -946,234.30 -1,065,750.80 -1,117,626.81 -1,359,218.00 82.23% ADMINISTRATION 464,101.28 453,514.52 532,117.16 753,455.38 686,177.28 109.80% MAINTENANCE 429,684.16 431,828.46 464,286.76 424,469.51 581,254.00 73.03% GOLF COURSE CARTS 113,047.06 110,189.15 114,574.96 138,513.71 158,647.00 87.31% GOLF COURSE FUND EXPENSE 1,006,832.50 995,532.13 1,110,978.88 1,316,438.60 1,426,078.28 92.31% AIRPORT CHARGES FOR SERVICE -4,956.19 -14,248.40 -12,293.71 -12,963.03 -18,000.00 72.02% MISC. REVENUE -329,454.81 -521,849.16 -317,381.05 -377,182.42 -479,456.00 78.67% TRANSFERS IN 0.00 0.00 -5,526.00 0.00 0.00 0.00% AIRPORT REVENUE -334,411.00 -536,097.56 -335,200.76 -390,145.45 -497,456.00 78.43% ADMINISTRATION 248,864.22 199,271.56 300,279.61 299,008.22 497,456.00 60,11% ECONOMIC DEVELOPMENT 7,635.64 1,266.48 0.00 0.00 0.00 0.00% AIRPORT EXPENSE 256,499.86 200,538.04 300,279.61 299,008.22 497,456.00 60.11% BUILDING FUND LICENSES & PERMITS -505,693.38 -593,898.20 -534,545.90 -683,716.05 -635,300.00 107.62% CHARGES FOR SERVICE .9,040.29 -10,145.96 -9,061.34 -10,908.43 -12,600.00 86.57% FINES AND FORFEITS -5,874.86 -3,727.35 -3,721.00 -4,786.00 -4,500.00 106.36% MISC, REVENUE -3,550.83 -11,445.69 -8,053.99 -7,283.15 -6,700.00 108.70% TRANSFERS IN 0.00 0.00 -23,293.97 -31,744.00 -31,744.00 100.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING REVENUES -524,159.36 -619,217.20 -578,676.20 -738,437.63 -704,477.00 104.82% PERSONAL SERVICES 332,765.95 293,558.49 318,234.17 382,717.49 503,260.00 76.05% OPERATING EXPENSES 80,872.07 75,999.11 86,374.80 80,200.36 104,463.00 76.77% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 79,430.50 334,440.91 119,187.02 0.00 13,633.00 0.00% TO FUND BALANCES 0.00 0.00 0,00 0.00 83,121.00 0.00% BUILDING EXPENSE 493,068.52 703,998.51 523,795.99 462,917.85 704,477.00 65.71% 82 of 211 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS {QUARTER ENDING 06/30/18 83 of 211 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget CITY COUNCIL PERSONAL SERVICES 17,074.19 17,148.55 17,056.37 17,054.81 22,743.00 74.99% OPERATING EXPENSES 16,969.73 15,592.68 19,165.93 20,091.97 32,150.00 62.49% TOTALS 34,043.92 32,741.23 36,222.30 37,146.78 54,893.00 67.67% CITY MANAGER PERSONAL SERVICES 176,406.70 182,456.19 191,053.44 314,379.01 269,484.00 116.66% OPERATING EXPENSES 4,561.02 7,118.86 4,827.86 37,546.96 33,785.00 111.14% TOTALS 180,967.72 189,575.05 195,881.30 351,925.97 303,269.00 116.04% CITY CLERK PERSONAL SERVICES 201,965.03 244,320.92 109,095.50 117,424,37 163,525.00 71.81% OPERATING EXPENSES 34,880.30 57,192.50 28,618.77 44,757.29 62,485.00 7L63% CAPITAL OUTLAY 13,815.28 0.00 0.00 0.00 0.00 0.00% TOTALS 250,660.61 301,513.42 137,714.27 162,181.66 226,010.00 71.76% LEGAL OPERATING EXPENSES 74,707.89 57,907.50 56,559.23 75,298.77 101,554.00 74.15% TOTALS 74,707.89 57,907.50 56,559.23 75,298.77 101,554.00 74.15% ADMINISTRATIVE SERVICES PERSONAL SERVICES 314,816.66 333,173.81 325,240.68 383,214.88 525,611.00 72,91% OPERATING EXPENSES 71,437.51 80,920.76 89,757.57 99,867.31 132,335.00 75.47% TOTALS 386,254.17 414,094.57 414,998.25 483,082.19 657,946.00 73.42% M.I.S. DIVISION PERSONAL SERVICES 84,455.64 94,242.21 79,255.31 181,359.41 247,342.00 73.32% OPERATING EXPENSES 29,020.09 49,997.20 45,161.19 108,877.29 110,772,00 98.29% TOTALS 113,475.73 144,239.41 124,416.50 290,236.70 358,114.00 81.05% AUDIO VISUAL DIVISION PERSONAL SERVICES 0.00 70,193.42 67,111.38 0.00 0.00 0.00% OPERATING EXPENSES 0.00 15,167.66 11,092.65 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 38,654.89 0.00 0.00 0.00 0.00% TOTALS 0.00 124,015.97 78,204.03 0.00 0.00 0.00% POLICE ADMINISTRATION PERSONAL SERVICES 458,085.76 552,463.54 535,276.68 571,357.02 765,732.00 74.62% OPERATING EXPENSES 86,051.11 95,636.00 95,825.91 93,059.90 145,407.00 64.00% CAPITAL OUTLAY 3,700.00 23,302.61 0.00 19,500.00 0.00 n/a TOTALS 547,836.97 671,402.15 631,102.59 683,916.92 911,139.00 75.06% POLICE PATROL PERSONAL SERVICES 1,597,092.52 1,655,182.61 1,757,302.80 2,052,270.37 2,467,961.00 83.16% OPERATING EXPENSES 169,785.34 161,488.59 203,090.62 197,552.63 302,107.00 65.39% CAPITAL OUTLAY 15,569.00 7,405.00 19,372.80 19,712.03 19,712.00 100.00% TOTALS 1,782,446.86 1,824,076.20 1,979,766.22 2,269,535.03 2,789,780.00 81.35% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 108,821.33 121,027.16 111,448.97 117,864.63 156,084.00 75.51% OPERATING EXPENSES 11,077.08 12,636.82 11,789.88 13,636.92 18,365.00 74.25% TOTALS 119,898.41 133,663.98 123,238.85 131,501.55 174,449.00 75.38% POLICE INVESTIGATIONS PERSONAL SERVICES 469,654.44 489,355.17 439,965.59 515,937.36 686,939.00 75.11% OPERATING EXPENSES 76,568.59 94,998.30 78,532.62 75,516.45 119,661.00 63.11% CAPITAL OUTLAY 0.00 12,490.18 5,188.16 0.00 0.00 0.00% TOTALS 546,223.03 596,943.65 523,686.37 591,453.81 806,600.00 73.33% POLICE COMMUNICATIONS PERSONAL SERVICES 354,699.22 366,360.04 435,008.43 440,650.66 585,174.00 75.30% OPERATING EXPENSES 6,167.11 5,748.30 8,868.01 6,356.06 14,981.00 42.43% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TOTALS 360,866.33 372,108.34 443,876.44 447,006.72 600,155.00 74.48% 83 of 211 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/18 84 of 211 2014/2015 2015/2016 2016/2017 2017/2018 2017/2018 2017/2018 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ENGINEERING PERSONAL SERVICES 0.00 0.00 216,809.89 0.00 0.00 n/a OPERATING EXPENSES 0.00 0.00 179,253.07 0100 0.00 n/a CAPITAL OUTLAY 0.00 0.00 31,298.60 0.00 0.00 n/a TOTALS 0.00 0.00 427,361.56 0.00 0.00 n/a ROADS AND DRAINAGE PERSONAL SERVICES 419,784.73 542,708.37 278,838.17 361,884.30 453,838.00 79.74% OPERATING EXPENSES 94,851.36 61,693.83 53,842.10 258,224.00 356,830.00 72.37% CAPITAL OUTLAY 103,884.95 21,184.85 3,639.35 7,544.00 7,544.00 100.00°% TOTALS 618,521.04 625,587.05 336,319.62 627,652.30 818,212.00 76.71% STORMWATER UTILITY DIVISION PERSONAL SERVICES 394,677.12 433,366.41 261,235,67 448,527.52 651,570.00 68.84% OPERATING EXPENSES 424,955.52 341,819.15 246,505.34 340,948.20 506,107.00 67.37% CAPITAL OUTLAY 29,955.90 3,302.90 0.00 2,262.95 2,267.00 99.82% TOTALS 849,588.54 778,488.46 507,741.01 791,738.67 1,159,944.00 68.26% CENTRAL GARAGE PERSONAL SERVICES 132,145.75 145,401.69 134,331.24 141,135.75 198,212.00 71.20% OPERATING EXPENSES 14,403.70 19,680.68 17,537.25 19,578.47 31,670.00 61.82% CAPITAL OUTLAY 2,786.00 1,124.99 2,334.99 0.00 0.00 n/a TOTALS 149,335.45 166,207.36 154,203.48 160,714.22 229,882.00 69.91% FACILITIES MAINTENANCE PERSONAL SERVICES 116,835.65 73,715.96 70,327.02 90,960.87 123,964.00 73.38% OPERATING EXPENSES 89,139.52 92,659.74 172,458.63 161,648.49 231,010.00 69.97% CAPITAL OUTLAY 13,847.97 0.00 80,551.88 49,983.50 124,195.00 40.25% TOTALS 219,823.14 166,375.70 323,337.53 302,592.86 479,169.00 63.15% PARKS/RECREATION PERSONAL SERVICES 487,435.95 496,033.16 390,877.88 367,936.02 516,345.00 71.26% OPERATING EXPENSES 184,575.80 164,381.01 292,641.01 281,917.39 382,784.00 73.65% CAPITAL OUTLAY 40,249.16 38,649.92 5,157.00 1,350.00 7,550.00 17.88% TOTALS 712,260.91 699,064.09 688,675.89 651,203.41 906,679.00 71.82% CEMETERY PERSONAL SERVICES 111,918.15 116,258.17 100,297.54 111,421.07 152,983.00 72.83% OPERATING EXPENSES 21,618.22 22,676.05 20,877.15 20,343.80 26,440.00 76.94% CAPITAL OUTLAY 3,300.00 0.00 8,490.96 8,491.00 100.00% TOTALS 133,536.37 142,234.22 121,174.69 140,255.83 187,914.00 74.64% COMMUNITY DEVELOPMENT PERSONAL SERVICES 137,365.21 177,420.99 124,077.73 257,245.35 378,851.00 67.90% OPERATING EXPENSES 21,530.55 13,135.03 13,216.11 18,458.06 44,642.00 41.35% TOTALS 158,895.76 190,556.02 137,293.84 275,703.41 423,493.00 65.10% NON -DEPARTMENTAL PERSONAL SERVICES 76,302.34 161,643.77 212,925.68 213,125.38 345,472.00 61.69% OPERATING EXPENSES 563,272.78 584,526.12 574,925.57 590,346.07 646,981.00 91.25% CAPITAL OUTLAY 0.00 0.00 1,765.00 0.00 0.00 n/a TRANSFERS OUT 84,725.63 310,600.00 458,747,72 69,237.44 75,052.00 92.25% TO FUND BALANCE 0.00 0.00 0.00 0.00 91,252.00 0.00% TOTALS 724,300.75 1,056,769.89 1,248,363.97 872,708.89 1,158,757.00 75.31% TOTAL GENERAL FUND 7,963,643.50 8,687,464.26 8,690,137.94 9,345,855.69 12,347,959.00 75.69% 84 of 211 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2018 Project Budget Share Project Expenditures Funds Number Descrintion Budeet Sources (in Thousands ors) Budect To Date Encumbrances Remainine FY2015 A1518 Clear Village Software GFIBLDG 20141 61,012 43,729 17,283 - A1521 Community Center Parking RIF 62 61,651 55,631 6,021 (0) A1562 Indian River Lagoon (CLOSED) GF/SW 761200 28,899 28,899 - 0 TOTAL 2015 PROJECTS S 151,562 $ 128,258 S 23,304 S 0 FY2016 A1603 Payroll Automation GF 6 6,100 5,100 - 1,000 A1611 Police Evidence Garage DST 461 461,411 448,219 3,719 9,473 A1621 Working Waterfront Phase 2A DST/GRANT 218189 306,535 326,197 - (19,662) A1655 Taxiway C,D,E, Design (COMPLETE) DSTIGRANT 161249 264,430 264,430 - - A1656 AP Master Plan Update DSTIGRANT 261265 291,000 279,450 12,350 (800) TOTAL 2016 PROJECTS S 1,329,476 S 1,323,396 S 16,069 $ (9,989) FY2017 A 1701 Chamber Sign (COMPLETE) GF 11 10,899 10,899 - 0 A1710 Hurricane Matthew Expenses GF/FEMA 0 1,409,929 1,737,105 1,000 (328,176) A 1713 MIS Servers DST 35 35,000 29,047 - 5,953 A1714 Police Vehicles & Equip (COMPLETE) DST 392 392,027 392,027 - 0 A1719 Hurricane Irma Expenses GFIFEMA 0 169,424 407,876 11,490 (249,942) A1724 BSSC Football Field Restrooms RIF/Donation 13011 131,000 13,540 1,460 1 16,000 A1725 Comprehensive Plan Parks & Recreation RIF 20 19,600 9,800 9,800 - A 1726 Riverview Park Playground (COMPLETE) GF 46 46,368 46,368 - A1741 Clubhouse Reconstruction BLDG/Grant 185150 235,000 311,774 (76,774) A1742 GC Cart Path Repairs BLDG DEPT 69 68,592 57,441 11,151 A1750 AWOS 111-T System DST/GRANT 21185 106,000 106,478 - (478) A1762 Septic to Sewer Grants CRA/GRANT 2301100 330,000 105,261 - 224,739 A1764 Oyster Pointe Drainage DST 136 136,050 9,375 5,125 121,550 A 1765 Oyster Bags Q Working Waterfront SWIGRANT 24124 47,928 2,625 - 45,303 TOTAL 2017 PROJECTS S 3,137,817 S 3,239,615 S 28,875 5 (130,673) FY2018 A1800 Audio Visual Equipment DST 30 30,000 299 - 29,701 A1801 Laserftche Upgrade (COMPLETE) DST 48 48,055 48,055 - (0) A1802 Computer Upgrades DST 30 30,000 16,822 6,723 6,455 A1803 Wireless System DST 5 5,000 2,570 - 2,430 A1804 Firewall Software DST 76 75,650 40,752 - 34,898 A1805 Police Vehicles & Equip DST 350 350,000 - 250,195 99,805 A1806 Evidence Building Fixtures DST 20 20,000 8,563 - 11,437 A1807 Radio System Upgrades DSTIGF 5711 58,164 - 58,164 0 A1808 Power Source for 911 Center DST 17 17,000 11,350 1,000 4,650 A1809 City Hall Air Conditioners (CLOSED) DST 40 - - - - A 1810 Purchase 1215 Indian River Drive DST/CRA 5501250 800,000 753,532 2,500 43,968 A1811 Generators DST 40 40,000 900 2,100 37,000 A] 820 Pickleball Courts DST 213 213,000 15,362 10,944 186,694 A] 821 BSSC Balliield Lighting (COMPLETE) RIF 378 377,638 377,638 - (0) A1822 ADA Playgound RIF 80 80,000 - 80,000 A1823 Cemetery irrigation System DST 150 150,000 - - 150,000 A1824 Working Waterfront Phase 3 DST 25 25,450 11,856 13,595 - A1830 Speed Cushions & Signage LOGT 5 5,000 - - 5,000 A1831 Street Miffing& Repaving LOGT 481 481,000 74,456 38,550 367,993 A1832 Street Reconstruction DST 357 356,500 360,796 9,600 (13,896) A1833 Public Works Compound DST 100 100,000 19,075 37,925 43,000 A1850 Moderize Security Cameras DST/GRANT 7910 79,589 29,520 55,595 (5,525) A1851 Taxiway D & E Construction DST/GRANT 971184 1,936,152 1,700,136 254,982 (18,966) A1952 Construct Shade Hangars DST/GRANT 125/500 625,000 27,411 - 597,589 A1853 Airport Entrance Signage DST 20 20,411 13,864 6,547 A1854 Taxiway C Construction DST/GRANT 3 3,000 205 2,795 A1860 Stonecrop Drainage DST/GRANT 1881563 750,000 - 750,000 A1861 Sewer Connection Grants GFISW 471200 247,173 - 247,173 TOTAL 2018 PROJECTS S 6,923,782 s 3,513,162 s 74I,872 S 2,668,749 GRAND TOTAL OF ACTIVE PROJECTS S 11,542,637 $ 8,204,431 S 810,119 S 2,528,086 85 of 211 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2018 At June 30, 2018, the total of the City's cash and investments were $11,115,218.05. Of this, $6,893,324.76 was held in an interest bearing checking account at Seacoast National Bank, $3,717,413.76 was invested with the State Board of Administration and $504,479.53 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 2.19% and 2.11% for the Bank and State Board. Since the investment was initially made with Florida Trust, our average annualized return has been .49% over the 22 months it has been invested. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund S 3,531,246 91 51.23% General Fund S 1,294,995.44 34.84°% Local Option Gas Tac Fund 186,967.68 2.71% Local Option Gas Tax Fund 150,258.70 4.04% Discretionary Sales Tax Fund L,70Z03134 24.69% Discretionary Sales Tax Fund 811,849.79 21.84% Rcverfront Redevelopment Fund 386,387.36 5.61% Riverfront Redevelopment Fund 99,382.73 2.67% Parking ln-Lieu-OfFund - 0.004. Puking ln-Lieu-Of Fund 50,735.79 136°% Recreation Impact Fee Fund 45D,567.36 6.54% Recreation Impact Fee Fund 179,733.40 4.83% Ssormwater Utility Fund 599,983.29 8.70% Stnnnwater Utility Fund - 0.D0°/. Law Enforcement Forfeiture Fund 8,291.31 0.129% Law Enforcement Forfeiture Fund 35,039.98 0,94% Stormwater Series 2003 Debt Service Fund 71,97629 1,04% Stormwater Series 2D03 Debt Service Fund - 0.00% Capital Projects Fund (565,627.83) 421% Capital Projects Fund - 0.009/0 Capital Improvements Fund (46,810.35) -0,68% Capital Improvements Fund - 0.150°% Transportation Fund (0.10) 0.00'/. Transportation Fund - 0.0(M. Stormwaler Projects Fund 253,476.35 3.68% Stormwater Projects Fund - 0.00°/. Golf Course Fund (204,037.18) -2.96% Golf Course Fund - O.DO% Airport Fund 124,076.24 LAM. Airport Fund - 0.00% Airport Projects Fund (246,939,48) -3.58% Airport Projects Fund - 0.00% Building Department Fund 541,912.21 7.86% Building Department Fund 118,249.20 3.18% Cemetery Trust Fund 99,073.36 t,44% Cemetery Trust Fund 884,828.73 23.801% Perfonnarrce Deposits Fund 750,00 0.01% Performance Deposits Fund 92,340.00 2.49% Total Bank Balance S 6,893,324..76 100.00% Total SHA Balance S 3,717,413,76 100.00% 86 of 211 REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED JUNE 30, 2018 General Fund Cash Reserves are maintained to minimize the impact on the City's operations of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures. Should there be an event(s) causing City-wide damages of 30% or more, it is preferable to have a reserve balance of at least $5 million dollars. General Fund Reserves Available for Emergencies Equipment and Facilities Repair and Replacement Reserve 09/30/13 Per Audited Financial Statements $5,065,242 09/30/13 initial Assignment of FY2012-13 Surplus $467,286 $467,286 09/30/14 Changes to Assigned Reserves 19,789 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/30/14 Surplus for FY2013-14 263,874 09/10/14 Replace Excavator -28,056 342,315 09/30/14 Per Audited Financial Statements $5,348,905 09/18/14 Replace Police Authentication System -4,343 337,972 01/114/15 Audit Fee for new GASB -2,000 09/30/14 Assignment of FY2013-14 Surplus +263,674 601,846 01/28/15 Building Department Software -19,800 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18,554 583,292 05/13/15 Seawall Engineering Assessment -50,000 10/10/14 Repairs to Pedestrian Bridge -30,215 553,077 09/30/15 $50K Airport Advance Repaid 50,000 11/07/14 Ditch Work - Barber, Caravan & Crowberry -9,598 543,479 09/30/15 Changes to Assigned Reserves 40,106 12/10/14 Replace Bucket Truck -94,641 448,838 09/30/15 Surplus for FY2014-15 -80,738 06/24/15 Repairs to City Garage Roof -8,651 440,187 09/30/15 Per Audited Financial Statements $5,286,473 06/24/15 Pipe Repair - Coolidge/Indian River Drive -14,980 425,207 09/30/16 $50K Repayment of Airport Advance 50,000 06/24/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 09/30/16 Changes to Assigned Reserves 31,368 08/26/15 Community Center/Yacht Club Pumps/WelIs -5,140 418,141 09/30/16 Surplus for FY2015-16 158,834 08/26/15 Cemetery Irrigation due to lighting strike -387 417,754 09/30/16 Per Audited Financial Statements * $5,526,675 08/26/15 Repairs to Main Street Dock -1,500 416,254 01/27/17 2016 Senior Center Restrooms Project -34,107 07/15/15 Communications Dispatch Console -29,983 386,271 09/30/17 $ 1 O Repayment of Airport Advance 10,000 07/24/15 Repairs to Tennis Court Fencing -850 385,421 09/30/17 Changes to Assigned Reserves -133,118 07/24/15 Repairs to Police Department generator -1,000 384,421 09/30/17 2017 Payouts for Hurricane Matthew ** -1,409,929 07/30/15 Replace Parks mower -10,525 373,896 09/30/17 2017 Payouts for Hurricane Irma "* -169,424 08/06/15 City Hall/Community Center air conditioners -13,281 360,615 09/30/17 Surplus for FY2016-17 348,378 09/30/15 Assignment of FY2014-15 Surplus 0 360,615 09/30/17 Unfinished Projects Carried Over -49,200 12/31/15 Contract for CRA Landscaping Services -10,600 350,015 09/30/17 Per Audited Financial Statements* $4,089,275 12131115 Replacement of benches/trash receptacles -7,495 342,520 10/30/17 2018 Payouts for Hurricane Irma ** -238,452 12/31/15 Repairs to Cemetery office building -6,250 336,270 12/31/17 2018 Payouts for Hurricane Matthew** -327,176 02/16/16 Can Barn electrical repairs -24,600 311,670 02/07/18 City Manager Search Consultant -26,500 03/03/16 Replacement Roller -14,450 297,220 Pending Adjustment for City Manager Payouts -123,000 05/19/16 Post -Hole Diggers -2,944 294,276 Subtotal of Unobligated Reserves $3,374,147 06/02/16 Cemetery Replacement Pump -3,300 290,976 March -May Reimbursements from Hurricane Matthew 1,439,710 06/14/16 City Council Air Conditioner -32,247 258,729 06/30/18 Less Equipment and Facilities R&R -86,200 08/17/16 Paint Airport Maintenance Building Columns -2,800 255,929 Net Available for Emergencies 4,727,657 09/30/16 Assignment of FY2015-16 Surplus +158,834 414,763 01/04/17 Replace Badge Printer -1,765 412,998 01/04/17 Replace Tennis Court Roller -3,757 409,241 01/20/17 Repair Airport Air Conditioner -700 408,541 01/20/17 Replace Airport Wind Sock and Pole 4,826 403,715 02/08/17 Replace Construction Inspector Vehicle -33,495 370,220 02/15/17 Replace Paint Sprayer Trailer -699 369,521 03/08/17 Adjustment to $275,000 Maximum -94,521 275,000 03/15/17 Replace Public Works Boat Motor -3,639 271,361 03/15/17 Airport Hanger A & Police Air Conditioners -47,810 223,551 * Within this amount is $40,000 received from Waste Management. 03/16/17 Golf Course Ball Washers -1,907 221,644 04/27/17 Playground Components and well -18,871 202,773 ** Anther $145,676 is expected on Hurricane Matthew reimbursements. 05/15/17 Replace a Police Air Conditioner -28,605 174,168 Reimbursements of expenditures on Hurricane Irma are still being processed 05/25/17 Repair Line at Golf Pump Station -1,894 172,274 for submission. 08115/37 Revamp Riverview Park Big -Kid Playground -33,000 139,274 08/31/17 Replace Pro Shop Air Conditioner -5,950 133,324 09/05/17 Replace Airport Pickup Truck -22,514 110,810 09/14/17 Replace Air Conditioner at the Airport Vault -9,427 101,383 09/30/17 Clubhouse Restroom, Hallway & Doors -71,583 29,800 09/30/17 Assignment of FY2016-17 Surplus +245,200 275,000 10/31/17 Replace Fiber for Broadcasting Room -1,879 273,121 10/31/17 Replace Electrical Receptacles to U.S.1 Poles -3,900 269,221 10/31/17 Police Air Conditioner Replacement Permit -39,721 229,500 10/31/17 Replace Cemetery Mower -8,491 221,009 12/08117 Replace Unit at Riverview Park Playground. -13,368 207,641 12/29/17 Replace Playground Mulch -11,558 196,083 12/29/17 Repair Barber Street Concession Roof -5,970 190,113 01/25/18 Replace Old School House Air Conditioner -4,305 185,808 01/25/18 Replace Parking Lot Curbing -11,320 174,488 02/08/18 Replace Sign Shop Plotter -6,194 168,294 03/27/18 Replace City Hall Air Conditioner -74,305 93,989 03/27/18 Replace Administrative Services Carpet -7,789 86,200 Pending City Council Chambers Paint and Carpet -23,000 63,200 87 of 211 c�onOF SE HONE OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: August 8, 2018 Re: 3'a Quarter Accomplishments Fiscal Year 2018 Enclosed please find the 3"d Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2018, CITY CLERK Lesislative SUDDOrt Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings, one workshop, one special meeting and one public hearing for stormwater fee increase. • Completed follow up of approved Council matters — contracts, letters, emails, scanned to LF and indexed. • Three resolutions adopted by Council. • Four ordinances passed on first reading; one adopted by Council. • Twelve proclamations prepared for presentation by Mayor. • Provided monthly City calendars and revisions to Council, City staff' and press. • Four advertisements placed with TCPalm. • Coordinated attendance of clergy for Council meeting invocations. • Arrange travel reimbursements for two members attending Advanced IEMO class. • Arranged retirement gift for City Manager from Council. • Prepared draft Council and City Clerk FY18/19 budgets. • Swore in one new Police Officer. • Assisted with City Manager interview process. Records Management Proeram + Responded to 30 public records requests. + 213 cubic feet of paper records met retention along with duplicate and OSA records were destroyed by shredding vendor. • Seven Stormwater Department boxes, one box of Community Development, two boxes of Environmental Cleanup, two boxes of Capital Improvements, one box of Annexation and Purchase Orders were imported into Laserfiche for permanent retention. • Transferred and documented three bid records and 20 Finance boxes for storage. • Documented and destroyed three months of customer complaint electronic records. Election Matters • Prequalified one candidate for November 6, 2018 Election. Citv Board Matters • Noticed vacancies, prepared four board appointments, notified and provided info to appointees, updated board handbook and distributed pages. • City Clerk prepared agenda, attended/recorded one CRA meetings within a Council Meeting. • Records Clerk prepared agenda, attended/recorded one Veterans Advisory Committee meeting. • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council. • Coordinated the taking and transcription of board minutes with technical writer. Cemetery Matters • Certificates of Interment Rights issued for 14 locations for a total of $25,900. • Scanned all cemetery records as sold or amended for permanent retention. 88 of 211 Personnel/Educational Matters • Records Clerk attended four project management meetings. • Records Clerk attended two events committee meetings. • City Clerk attended one day of FACC 2018 Summer Conference — June 12. • Records Clerk attended Florida League of Cities Social Media for Municipal Use Conference — June 19. • Records Clerk attended 2018 Growth Management Planning Officials Training Conference -.Tune 7. • City Clerk and Records Clerk renewed CJIS certification. • City Clerk and Records Clerk attended S.A.F.E. Women Basic Awareness & Defense Class. Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments. • Records Clerk had an article published in the Pelican News. • City Clerk and Records Clerk assisted with planning and serving lunch for City Manager's retirement. • City CIerk assisted with Earth Day Event and Memorial Field Ceremony. • City Clerk and Records Clerk attended one hurricane preparation meeting. ADMINISTRATIVE SERVICES • Worked with the State and FEMA to pursue remaining reimbursements due on Hurricane Matthew. • Worked with FEMA to submit reimbursement documents for Hurricane Irma. • Provided administrative support to the Police Pension Board. • Submitted Annual Police Pension Report to the State. • Prepared 2°a Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Presented Operating Budget and Capital Improvement Program to the Budget Review Board. • Presented Capital Improvement Program to the Planning and Zoning Board. • HandIed normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. • Initiated a review of the current purchasing card program and proceeded with an analysis of other available programs. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted interviews for police officer and 911 operator positions. • Hired 3 police officers, 2 police recruits and 19111 operator. • Attended 6 special event meetings with city staff and participated in 2 fundraising events. • Completed our I Ph Citizen's Academy with 22 participants graduating. • Administration attended 5 Council meetings. • Attended over 100 Law Enforcement related meetings and 21 public meetings and/or speaking engagements. • Administrative personnel attended over 60 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 15 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. • Compiled 2018/2019 Budget submissions. School Resource Officer Anril Mav .lune Totals School Checks Full Time Full Time 10 10 DARE Classes Taught Classes Complete Classes Complete School Out 0 GREAT Classes Taught 6 Classes Complete School Out 6 Reports 5 8 4 17 Crossing Guard Contacts 25 32 3 60 Mentor Lunches 5 5 0 10 Patrol Hours In School In School 40 40 Community Event Hours 0 0 2 2 Christmas in July Hours 8 10 50 68 89 of 211 Volunteers • The Community Service Volunteers worked a total of 1,980.5 hours during this quarter. • 56 bank deposit details were made. This service is done for City Hall so employees do not have to Ieave their assigned duties. • 2 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. + 912 house watches/close patrols were completed. • 63 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 147 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 67 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 74 Airport checks were made. The visibility helps to deter crime. • 58 special details were assigned. • 0 miscellaneous assists for law enforcement personnel. • 129 paper runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 13 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 39 citizen contacts. • 326 miscellaneous jobs. • 56 hours of Escorts were completed. The Community Service Volunteers worked a total of 1,978 hours during this quarter. Road Patrol and Snecial Ouerations • Officers were dispatched to 7059 calls for service, and self -initiated 4431 events. • 109 adult and 8 juvenile arrests were made. • Officers issued 172 citations, 1 parking citations, and 638 written warnings. • Officers completed 625 offense reports and 86 crash reports. Communitv Policing & Crime Prevention Officer • Community Events 74 hours. • Agency Outreach Events 3 hours. • Community Meetings 26 hours. • School Related Events 4 hours • Public Training CIasses 20 hours. • Regional Outreach 2 hours. • Problem -Oriented Policing 0 hours. • Explorer Post Activities 30 hours. 90 of 211 April May June Totals Subpoenas I 1 0 2 Arrests 2 2 0 4 Warrants 2 0 2 4 Training/Meeting Hours 8 10 8 26 Follow -Ups 4 5 5 14 Active Cases 0 4 3 7 Assigned Cases 4 5 5 14 Cleared Cases 4 4 2 10 Inactive Cases 0 0 0 0 Supplements 7 10 9 26 Surveillance (Hours) 15 15 20 50 Investigations April May June Totals Subpoenas 1 1 4 6 Arrests 2 1 4 7 Warrants l 1 1 3 Training/Meeting Hours 28 14 44 86 Follow -Ups 40 55 61 156 Active Cases 29 34 44 107 Assigned Cases 14 12 18 44 Cleared Cases 4 4 10 18 Inactive Cases l 3 9 13 Supplements 12 11 26 49 Communitv Policing & Crime Prevention Officer • Community Events 74 hours. • Agency Outreach Events 3 hours. • Community Meetings 26 hours. • School Related Events 4 hours • Public Training CIasses 20 hours. • Regional Outreach 2 hours. • Problem -Oriented Policing 0 hours. • Explorer Post Activities 30 hours. 90 of 211 • Training and Schools 98 hours. • In -Service Instruction I8 hours. • Social Media Management 24 hours. • Administration and Research 19 hours. • Road Patrol Coverage Full Time. K-9 Unit • Arrests (Misdemeanors) 0 • Arrests (Felonies) 0 • Narcotic Searches 3 • Activity Reports 4 • K-9 Demos 3 • K-9 Training Hours 260 • Agencies Assisted — Fellsmere PD and Indian River County • Additional Training Hours: • 568 Hours — SRT, In-house, New Hire, K-9 School, etc. • Schools Attended — ETOA SWAT Leadership and Officer Involved Shooting Communications Division Anril May June Totals Calls for Service 1492 1444 1485 4421 Officer Initiated Calls 1371 1587 1482 4927 Code Enforcement Initiated Calls 544 702 772 2018 Volunteer Initiated Calls 138 388 413 939 Calls Entered into CAD 3654 4228 4279 12161 911 Calls Received 772 725 768 2265 911 Calls Transferred Out 382 346 376 1104 Administrative Calls Received 2120* 2020 2205 6345 Administrative Calls Transferred 1473 1274 1473 4220 Outgoing Administrative Calls 794 896 1048 2738 Training[Meeting Hours 27 27 24 78 *Phone System error. Crime Scene/Evidence April May June Totals Property Received 76 53 83 212 Property Processed 24 23 23 70 Property Sent to Lab 35 7 18 60 Property Returned I4 9 9 32 Property Disposed 2I7 14 22 253 Cars Impounded 0 1 2 3 Videos Burned 24 11 13 48 Supplements Written 8 17 9 34 Training Hours 48 12 12 72 Call Outs 2 5 4 11 Code Enforcement 2,149 total calls for the quarter: + Issued 459 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 124 property inspections for title companies and 130 sign violations. + 696 Code Services. • 651 re -inspections, 77 violations were not complied with, 136 were posted for abatement, 44 abated by vendors. • 404 violations complied. • 10 Liens filed, 5 liens released. • 143 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the 3rd quarter. Alarm Assessment.- 0 ssessment:• $580.00 in alarm permits (new and renew). $50.00 in false alarms fines. 125 alarm responses by officers, 53 of these were false. 33 New permits issued. 4 91 of 211 FACILITIES MAINTENANCE DEPARTMENT Roads Division • Tree Trimming o Palm trees at Bryant Park. o Trimmed palm on the backside of Garden Club. o Removed large sweetgum tree on the backside of Garden club. o Trimmed all palms and oaks in City Hall courtyard and parking lot. o Removed large limb from oak tree in the Chamber of Commerce parking lot. o Raised tree limbs at Barber St. sports complex baseball Feld parking lot. o Raised tree limbs at East St. median between Lake and 512. o Raised tree limbs in the Community Center parking lot. • Concrete a Assisted Paul in pouring and finishing concrete pads at dog park & AWOS. o Grinded sidewalks from Winn Dixies down Laconia to Periwinkle. o Grinded sidewalks from Bevan to Periwinkle. o Grinded sidewalks on Periwinkle from Laconia to Barber. o Grinded sidewalks on Tulip between barber and Laconia. o Grinded sidewalks on Schumann between railroad tracks & tennis courts. o Removed raised concrete slab in City Hall parking lot. o Removed concrete slab at Airport security house for septic company. a Removed section of cart path on golf course for pipe repair. • Miscellaneous o Cleaned out Harbor Lights apartments and removed and hauled away appliances mattress, sheds and debris o Removed garbage and old light poles from west side of airport. o Cleaned out interior of compound storage building, hauled away garbage & scrap metal. o Hauled away left over pile of road rock from Hardee Park left by contractor. o Mowed weed and whacked all city bridges, bridge approaches, Joy Haven spillway properties, Wimbrow canal bank, & Stonecrop area gate along spillway banks (x2). o Mowed, edged and weed whacked curbs and gutters between bowling alley on Fleming and Collier Creek. o Trimmed back hedges down on Powerline road from 512 to Main St. o Dug out Main St. boat ramp & hauled away sand (x2). o Removed striping on airport runway with grinder with company rep. o Cleaned up after Tim Rose Contracting on Polynesian & Pleasantview. Sjun Shop Signage and Installation o Sign Creation o Decals created o Pavement markings o Signs Installed o Signs straightened o Stop bars o Traffic data/studies Special Projects o Inspections o MOT o Maintain shop/suppliers o Speed humps New Assignment- Special Project o Replacing Outdated signage o Parking lot Restriping o Community Center Stripping 316 26 1830 ft. 125 Daily as needed 600 ft. 4 N/A Special Events On-going N/A Ongoing Ongoing Completed, need some restriping for ADA o Citywide Stop Bars and Crosswalks Ongoing Parks • Removed appliances & debris from hotel • Repair benches, picnic tables fence gate • Painted benches & picnic tables • Installed new sign, defibulator, hand sensor, form boards, drain fields, water fountain, trash receptacle, sod, fencing for baseball field, new swing + Prepared for Earth Day 92 of 211 • Trimmed palms and removed palms • Removed brackets from creative playground's pirate ship. • Installed bricks. • Installed concrete for the "formed up" areas. • Pressure washed fence. • Maintain the press box by painting (baseball field). • Installed drain field for the new water fountain. • Repaired irrigation (Schumann Par). • Continue maintenance on all of the parks and medians, which involves mowing, edging, weed eating, trimming hedges, pulling weeds, emptying and picking up trash. Recreation The Recreation Division — Continued city run programs. Cemetery • Routine Mowing, weed eating, fixed irrigation — Ongoing. • Sandhill project proceeding, tree's & brush gone, working on sand clearing. • Electric pole/FPL /hold up. • Worked on new irrigation site plan. + Burials (10). • Cremains (8). • Put new toilet in. • Pick up items not allowed — Ongoing. • Rain Gauge- 15.10. Facilities Maintenance • Perform daily maintenance, cleaning, and repairs to all city buildings. • Perform monthly AC maintenance, filters, coil cleaning & condensate lines. • Maintain city fountains and flags. • Maintain & monitor lift stations. • Splash Pad: Repairs, Maintenance & daily monitoring of Splash Pad Water Park. • City Hall: Arrangement for AC Ach #F2 replacement. • Old School Building: Replace hot water tank. • Yacht Club: Restoration of women's rest room (Vandalism). • Art Club: Interior painting, install window treatments, clean, carpeting. • Barber Street Sports: Patch, paint press box & replace 8 exterior doors Press Box. • City Hall HR Department: Prep, paint interior offices & replace carpet. • Harbor Light Motel: Secure building & remove debris. • Install AED cabinets and equipment. • Police Department: Carpet & paint quotes. • City Hall: Carpet & paint quotes Council Chambers. • Metro Fire: Recertification of City fire extinguishers. Construction Specialist • Parks: o Repair hand railing observation deck. o Repair banner pole cables. o Repair pump Schumann Pond. o Repair fountain. o Grass cutting Stormwater Park. o Tractor pond repair. o Move stage for events. o Replace pole lighting (Hardy Park). • Stormwater: o Form and pour new cap for catch basins (Indian River Dr., Layport Dr.). o Fabricate grate for catch basin. o Broken waterline repair. 93 of 211 6 • Cemetery: o Repair security lights. o Replace unground wiring. • Airport o Final install on AWAS. o Remove old AWAS system. o Repair security lighting. • Indian River Dr. o Light Pole Repairs. o Install ballard poles @ Tiki Hut & Capt. Butchers. o Install floor drains @ Fishermans Landing. o Roof Repairs Crab -E -Bills. o Plumbing repairs. o Rodent extermination. o Construct & instaIl benches for Main St. & Yacht Club Piers. • Golf Course o Landscape lighting install. o Roof repair at restaurant. Fleet Management • Staff completed 312 repair work orders, 41 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 16 vehicle and equipment repairs were scheduled and completed by outside vendors. • Gov. Deals Auction: Auctioned 10 surplus and /or confiscated items/lots for a net amount of $16,840.21. • Fuel Cost as of the April 6, 2018 is as follows: o $2.16 per gallon of gasoline increase 3.74% over the past 90 days. o $2.38 per gallon of diesel fuel increase of 5.04% over the past 90 days. STORMWATER DEPARTMENT • Road Crossings Replaced 0 9 —Crossings. 0 210 Lin. Ft. of pipe replaced. • Community Center Parking Lot 0 172 Lin. Ft. 12" pipe installed. • Cut back right of ways on Empty Lots 0 1200' Lin. ft. • Armadillo of Empty Lots 0 1200' Lin. ft. • Quarter Round Cleaning on Empty Lots 0 1600' Lin. Ft. 0 4 c .y. debris removed. • Vac — Truck o Road Crossings. 0 18 — 20 c. y. debris collected. 0 28 Driveway culverts cleaned — 38 c. y. debris collected. 0 8 Catch Basins — 14 c. y. debris collected. • Slip Lining o Dahl St. — from road to rear ditch. o Dempsy -- Sembler St. — Road Crossing. • AIRPORT • Runway & Taxi way Painting o Paint Number, center lines and edge lines 4000' & 3200' Runway. o Paint approx. 7000' centerline on taxi ways. 94 of 211 7 Swoop Pond o Dig pond -300' x100' Ydeep. o Dig safety approach areas 50'x10.' o Fill safety areas with sand. o Install 24"pipe in ditch for swoop pond x-ing 100'. o Sod for pond - approx. 20,000 sq. ft. Tree Line Cutting o Long arm cutting - 2000' cutting back tree line. GOLF COURSE • Revenue 17-18 I6-17 Difference+/ - 3rd Quarter Rev. $248,101 $172,349 +$75,752 YTD Tot. Rev. $1,106,700 $994,230 +$112,470 3rd Quarter Rounds 10,104 7,604 +2,500 YTD Tot. Rds. 33,742 33,461 +281 Green Fee -3rd Q. $86,070 $44,730 +$41,340 Cart Fee -3rd Q. $127,855 $88,305 +$39,550 Annual Member 3rd Q. $2,349 $409 +$1,940 YTD Ann. Mem. $84,877 $84,413 +$464 USGA Hdcp. 3rd Q. $240 $80 +$160 Disct. Card 3rd Q. $374 $42 +$332 YTD Disct. Cd. $30,001 $27,634 +$2,367 Driving Range 3rd Q. $9,337 $7,062 +$2,275 YTD Dr. Rge. $34,437 $31,450 +$2,987 Club Rental 3rd Q $690 $421 +$269 Club Storage 3rd Q. $62 $28 +$34 YTD CR & CS $4,920 $4,427 +$493 Golf Shop Retail 3rd Q. $20,953 $11,816 +$9,137 YTD Shop Retail $67,102 $38,680 +$28,422 PGA Pro Lesson 3rd $168 $460 -$292 YTD Lesson $1,912 $2,476 -$564 Restaurant Rent $3,500 $7,504 -54,004 YTD Rest. Rent $3,500 $21,550 -$18,050 • Comments: Increase in 3rd Quarter green fee & cart fee revenue and total rounds; mostly due to the fact that only 9 holes was available summer of 16117 for the green re -grassing project the month of June. Year-to-date rounds and revenue also show an increase. Despite showing increase in rounds and revenue, May was exceptionally tough in dealing with 12+ inches 2 +- inches of rain for the month, which was totally abnormal compared to average rainfall the month of May. Good increase in golf shop sales, mainly due to hard -good sales. Restaurant rent lacking, yet in lieu of rent for March, April & May, received restaurant -grade ice machine, heat lamps and refrigerated tap -lines. • Charity, Corporate and special Golf Tournaments for 3rd quarter included Indian River Airboat Association (136 players), Sebastian Chamber of Commerce (92 players), Brevard Rugby (137 players), Palm Bay Golf Association (26 players), Piper Aircraft (40 players) & numerous multiple -group outings. • Charity, Corporate and Special Golf Tournaments scheduled for 4th quarter (17-18) include Sebastian River High School Rugby. + Continued success with Tuesday afternoon junior golf clinics in conjunction with the Indian River Golf Foundation. • Receiving excellent reviews and comments from patrons regarding new, re -grassed greens (with Champion Ultra -Dwarf) and overall golf course conditions. • All weekly leagues, including Wcjo's Monday League, Postal League, Sebastian Men's and Women's Golf Associations, Sebastian Business League and weekend "Blitz" leagues, offering great support and repeat play. • Additional curbing and landscape lighting added around clubhouse parking lot. • Construction of new entrance sign at Main Street has begun. • In conjunction with the Indian River Golf Foundation, junior clinics and SNAG (Starting New at Golf) clinics have begun for the summer. Also, private and group junior golf lessons are always available. 95 of 211 BUILDING DEPARTMENT • In the third quarter of this fiscal year, a total of 53 new single-family homes were issued building permits. The number of new single family residence permits continues to rise. Other permits of significance include 13 new manufactured homes, 1 new commercial building, 0 commercial additions, 4 commercial alterations, 0 commercial build outs, 13 residential additions and 7 residential alterations. In all, 1410 building permits were issued in the third quarter. Over all permitting remains steady with a slight increase over the second quarter. • Total number of inspections for the third quarter was 5071 for an average of 79 inspections per working day. The number of inspections has also remained about the same as the second quarter. • The Fire Marshal's office has performed annual inspections on a number of day care facilities, assisted living facilities, churches and business's at the request of the owners of the properties to satisfy their state licensing requirements and in some cases, just looking for additional information. Also performed life safety inspections in response to complaints or notifications received regarding code violations. • The number of Certificates of Occupancy issued for the third quarter included 38 new single family residences, 1 new manufactured home, 9 commercial certificates of occupancy, 0 commercial temporary certificate of occupancy and 0 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: New Businesses -31, Renewals -11, Transfers -0, Duplicates -0, Home Based Businesses -25, Commercial Businesses -I 1, Insurance Companies -6 and Solicitor Registrations -5. In addition, there have been 62 requests for permit records on properties within the city from lien/title companies. • The building department remains very busy; permitting and inspection activities are well above average. Policies and procedures continue to evolve for the newly established Fire Marshal's office. Sentiment from the public and contractors regarding the City of Sebastian taking on the Fire Marshal's duties is very positive. 96 of 211 On L7 HOME OF PELICAN ISLAND COUNCIL MEETING DATE AGENDA ITEM TITLE CITY COUNCIL AGENDA TRANSMITTAL August 8, 2018 Munis Software RECOMMENDATION: Staff recommends approval of the relocation of the Munis Financial software from hosted onsite to hosted in the Cloud by Tyler Technologies (parent of Munis. BACKGROUND: The City of Sebastian MIS was informed by Tyler Technologies (Munis Financial software) a major upgrade to our software is required, as our current version went obsolete. Additionally, the data center server equipment requirements have changed - both software & the database must be migrated to newer, larger versions of Microsoft Server software & Dell server. To avoid this projected datacenter cost of $20,000, MIS negotiated to pay Munis $7500 to relocate the software to their Cloud. Incremental costs are $1700 for the new version the final 1.5 months of FY 17-18. If Aqenda Item Requires Expenditure of Funds: Total Cost: $ 33,428.00 Amount Budgeted in Current FY: $ $ 24,228.00 If Cost Requires Appropriation: Amount of Appropriation Required: $9200 Fund to Be Utilized for Appropriation: MIS Cimpu pgr es P ct Administrative Services Department Review:/` ATTACHMENTS City Manager Aorization: Date: 19171-2-1,1113 Munis Software SAAS Quote v 97 of 211 Munis UoRrade Proiect - relocate to the Cloud within 45 days July 26, 2018 Munis Software Proiect Tyler Technologies (Munis Financial software) just informed us we need do a major upgrade to our software. Our current version of the software is going obsolete. Also, the data center server equipment requirements have changed - both software & the database must be migrated to newer, larger versions of Microsoft Server software & Dell server. MIS's recommendation is City of Sebastian NOT purchase the Deli Server & the Microsoft Server software. Rather, as per the Overall Disaster Recovery Project, relocate the Munis software to the Munis Cloud. The summary below shows 3 alternatives: A. Continue to host the Munis software locally at City Hall, B. Re -locate the software to the Amazon Cloud (AWS) C. Re -locate the software to the Munis Cloud. 0 a s a a a a a a a a a a a a a a r a a a a a r a r r a r a a a a a a a a a a a r a a s a a s a a a a a a a a a a a a a a a a a a a a a a a a a a a a a r a a a Annual Costs A. COS -Hosted 1" Year total $56,000 Total- 5 years $197,000 5 -year average cost $39,400 B. AWS Hosted C. Munis-hosted (5-vear Fixedl $65,500 $46,000 $197,000 $197,600 $39,400 $39,500 ■ a a a a a a a a a a a a a a i a a a a r a a a a r a +t a M a r r a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a r r r r r a a r r a a� Cost of Munis Software Budget FY17-18 Paid (Jan. 2018) Requested Original $24,228 $24,228 NA Incremental 4.5 months $0 $0 $1700 Munis Project Management $0 $0 $7500 98 of 211 tyIer: orf' ,. MUNIS SaaS Quote TO: City of Sebastian FROM: Cindy Chase, Account Representative DATE: 07126/18 RE: MUNIS Applications and System Software Cat. Description Financiat Applications General Ledger: (includes) Accounting Reporting Budget Reporting Accounts Payable Purchase Orders Requisition Fixed Assets Project and Grant Accounting Payroll Human Resources Accounts Receivable Crystal MUNIS Office j 6 Concurrent Users Total MUNIS Support 3 Year SaaS Contract Year 1 Total Annual Solution Year 1/Project Mangement Year 2 Total Annual Solution Year 2 Year 3 Total Annual Solution Year 3 Total 3 Year Contract EJ PHONE: FAX: EMAIL: ACCT: Quote expires: 90 days Concurrent users: 6 Annual SaaS City of Sebastian Market Annual SaaS Value Price 11,500.00 S 4,400.00 S 2,750.00 $ 4,400.00 $ 3,300.00 S 13,100.00 S 7,700.00 $ 3,850.00 $ 3,850.00 $ 2,750.00 $ S 57,600.00 S 6,375.00 2,437.00 1,522.00 2,437.00 1.827.00 6,719.00 4,264.00 2,131.00 2,665.00 1,524.00 6,000.00 37,901.00 SaaS Price 37,901.00 37,901.00 37,901.00 j 113,703.40 N O M 0) SET�N HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetine Date: August 8, 2018 ALyenda Item Title: Approval to replace the roof at the Barber Street Sports Complex Rest Rooms and Broadcast Building at the Football Fields. Recommendation: Staff requests approval the replacement of the roof at the Sports Complex Building at the Football Fields. Baekeround: The Parks Department and Public Facilities request the approval for the replacement of the failing roof at the Barber Street Sports Complex Building behind the Skate Park at the football fields. The quote include replacement of the rotted fascia soffit, along with the rain gutters in the designated areas. Any replacement needed for plywood decking will be at a cost of $85 per 4'x 8' sheet. The total for the quote is $21,750.00. The City received two written quotes for this project and one non-responsive proposal for this project. The next closest bid was $2,218 higher and a cost of $112 per sheet of plywood as compared to Freedom Roofing's quote of $85 of replacement plywood. Administrative Services Department/CFO Review: t �-.. - _ t If Agenda item Reouires Expenditure of Funds: Total Cost: $21,750.00 Amount Budgeted in Current FY NIA Source of funds: R & R Funds Administrative Services Department/CFO Review: Attachments: 1. Quote from Freedom Roofing 2. Quote from Leeward Roofing 3. Three 3 Quote Sheet City Manager Authorization: Z��/t c L/ Date: July 11, 2018 J 100 of 211 Freedom Roofers, LLC Free from Rain, Wind and'.,orr, SS75 US 1, Suites 1,2 Vero Beach, FL 32967 772-318.4600 wviw.freedcnuoafar, ory �r,+_d:'UnlSrciir�2Bdaiarlufa r5 _'. :-t: CCC1330900 Certified Roofing Contractor Proposal prepared for: City of Sebastian Proposal Date: Customer: Address: Phone: E-mail: FREEaOM R®0FER� Description Units Cost Per Unit City of Sebastian rest room / skate park facility Replace existing shingle roof with new, metal roof >Prepare and obtain permit >Remove existing roofing material down to the plywood decking >*Replace rotted decking with new plywood >Renail all decking in accordance with current Florida code >Install new peel and stick underlayment >Install new drip edge boots and vents >InstalI new SV mill finish 26ga striated metal panels > Haul away roofing Debris Additional Work: Replace any rotted 1x2 fascia and soffit Install gutters in designated areas 'Plywood decking will be an additional charge of $85 per sheet of new plywood installed New roof will be warranteed against leaks for 3 years by Freedom Roofers Roofing materials will come with manufacturer warranty —warranties may be voided by damage sustained during a hurricane June 18, 20I8 Sebastian Skate Park 1126 Barber Street 5ebastian, FL 32958 772-581-2630 Invoice Subtotal 1 $ Deposit Received TOTAL Make all checks payable to Freedom Roofers, LEC A deposit of 5500,00 will be due at signing, $10,625 will be due prior to commencement of work. Int. Balance of payment due in full upon completion of Freedom Roofers work. Overdue accounts subject to a service charge of 2% per month. Int. All major credit cards accepted and subject to a 3% service fee Thank you for your business! Amount Included Inciuded Included 21,750.00 101 of 211 Leeward Roofing Quotation uahriji.n i„m n 9577 Gator Drive, Unit #4 Sebastian, Florida 32958 Phone 772- 589-2400 CCC#1326409 Work to be performed at: City of Sebastian Concession Stand Soccer Field Sebastian, FI_ DATE July 9, 2018 Quotation # 17888 Customer ID Customer Name City of Sebastian Quotation valid until: August 30, 2018 Prepared by: Robert Diedrich CIO: Randy Moyer rmoverncitvofsebastian.orp We will perform the labor necessary for the completion of the following: Description Scope of work for installation of 26 Gauge 5V Galvalume metal system: 1. Tear off existing roofing to deck, re -nail decking to code 2. Install301b Type if felt and Polyglass MTS peel -n -stick to entire deck 3. Install 26 Gauge 5V Metal system, to current building code and manufacturer specs 4. Includes new drip edge, valleys, hip & ridge, and vents 5. install 4 "off -ridge” vents 6. Install approximately 30' of .032 Mill Finish gutters and 2 downspouts Per SMACNA standards 7. Dispose of all waste "Due to recent tariffs, metal prices are fluctuating and prices are subject to change Plywood replaced at $3.50 per sq foot if deemed necessary Permit included All material is guaranteed to be as specified, and the above work to be performed in accordance and completed in a substantial workmanlike manner for the sum of Twenty three thousand nine hundred sixty eight With payments to be made as follows: Dollar= $23,968.00 $8,388.80 35% Due upon commencement $8,388.80 35% Due Upon Completion of Tear -Off $7,190.40 30% Due Upon Completion $23,968.00 Total Any alteration or deviation from above specifications involving extra costs will be executed only upon written order and wilt become an extra charge over and above this estimate. All agreements contingent upon weather, accidents or delays beyond our control. Florida Homeowner's Constnuction Recovery Fund: Payment up to a limited amount, may be available from the Florida Homeowners' Construction Recovery Fund if you lose money on a project performed under contract, where the loss results from specified violations of Florida Law by a licensed contractor. For information about the recovery fund and filing a claim, contact the Florida Construction Industry Licensing Board at the following: 1940 N Monroe St, Tallahassee. FL 32399 850-487-1395 wvvw.flondaiicense.com Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. Work is authorized to be completed as specified in agreement with the payment schedule above. Signature Date 102 of 211 CITY OF SEBASTIAN PURCHASING WRITTEN PRICE OUOTATIONS COUNCIL APPROVAL REQUIRED FOR ITEMS OVER $15,000 SIGNATURE: CD DEPARTMENT HEAD 0 SIGNATURE: —7> �R06UREME &T MANAGER DATE: 8/1 1-z`' I S DATE: AuIust 8, 2018 VENDOR #1 VENDOR #2 VENDOR 93 Vendor Business Name: Vendor Freedom Roofing 5575 Leeward Roofing Highland Roofing & TECTA Contact Person: US 1, Suites 1,2 9577 Gator Drive, Unit #4 AMERICA CORP. Address: Vero Beach, Florida Sebastian, FL 32958 Florida Locations: Deerfield Beach — 32967 (772)589-2400 Jacksonville — Miami — Orlando — Phone (772018-4600 Tampa Phone Number Date&Time: Roof fascia and gutters at the Price Comments, Price Comments, Price Comments Barber Street Sports Complex $21,750 All inclusive S23.968 All inclusive except NLA Non Responsive except any any additional after two requests additional needed plywood needed plywood COUNCIL APPROVAL REQUIRED FOR ITEMS OVER $15,000 SIGNATURE: CD DEPARTMENT HEAD 0 SIGNATURE: —7> �R06UREME &T MANAGER DATE: 8/1 1-z`' I S DATE: AuIust 8, 2018 cmc* 5 HOME OF PEUCAN ISIAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 08 August 2018 AGENDA ITEM TITLE: Sammi's Cheetah 5K Run/Walk RECOMMENDATION: Approve Golf Course use for Sammi's 5K Run/Walk. BACKGROUND: Lucy Lovely, of Sammi's Cheetah 5K Run/Walk, is seeking Sebastian Municipal Golf Course (SMGC) use approval for their annual 5K run on Saturday, 29 September 2018 from 7:30AM to 11:00AM. The runners would start adjacent to the SMGC Club House. From there, they would head northeast and run the entire SMGC Back 9. After running the entire Back 9, the 5K would be achieved when the runners pass the 18th green and finish immediately east of the Club House. Run Vero (formerly Runner's Depot) will manage the 5K. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: I - hJ 1 ATTACHMENTS: City Manager Authori ion: U Date: 02 August 2018 1. Park Use Permit Application 2. Receipt(s) 3. Proposed 5K Run route 104 of 211 Cp Of SER !� T HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32958 Parks Phone: (772) 228-7054 Fax: (772) 388-8248 mhernandez@cityofsebastian.org NO PERSON SHALL DRIVE OR PARK ANY UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL AREA EXCEPT DESIGNATED PARK ROADS OR PARKING AREAS. ORD. 74-4 DRIVING OR PARKING ANY UNAUTHORIZED VEHICLE IN THE PARK AREA WILL RESULT IN FORFEITURE OF THE SECURITY DEPOSIT. Date: I —;-V a0I $ Please check appropriate box: Pavilion Rental Only * $100S rity Deposit - $50 Rent plus 6.8% tax - $53.40 Park Event (75 to 300 anticipated attendees) $100 Security Deposit - $100 rent plus 6.8% tax - $106.80 Special Event (301 or more anticipated attendees) City Council Approval $200 Security Deposit - $200 rent plus 6.8% tax - $213,60 *Alcoholic Beverage Request for any event requires City Council Approval Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable) O e) �-r �e I - Physical Address Sib C;'sIt�h�, City State S Mailing Address if Different 3 7-72-,- G 3 3-- (701(- Zip olG Zip Phone E -Mail 6-01 ce('_XSe /5,0 - Facility (4rk or Pavilion) Requested Anticipated Number of Attendees Requested Date(s) Time From - To Rain Date (if applicable) Will there be any sale of goods? Yes No r-fD (If yes, please describe type of goods on back) Will there be food or other vendors? Yes No 1J3 (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept. or IRC Fire Dept. permit) I, , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization. I am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a per for a Park Ev nt or Special Event. I have been provided with the general rules prescribed by the City and agree the terms th eof. Signatur f Applicant 105 of 211 CITY OF SEBASTIAN PARKS & RECREATION RECEIPT _� Fu,-dL. Name SL& C-1t�t rain il"���"` 0C/Check# ash Date �� ❑ Credit A/ S IL (rk `ill -S �-p 7,30 Ae�,, Amount Paid (00.00 -0(00.00 1152 los 001001 208001 Sales Tax 001001 220000 Security Deposit 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services 'K � n-) VU— Total Paid -'244 �'60 f Initiais White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 106 of 211 �` y spa# r� ♦ ff . A , t d- ' 6 �� yi st ? ,rirr � r� •�� fir f�r-c .: orf .+lrl ! � � •�« � { F' � � �{ 'V_ } ,�,t+t ,�}FE�y - - •' _ � F l� F �. F+ :.ri e , x.� : 4 i [` r r , sRW.•1 .c�-_�_� ��,�'' � � � ti i !1�!�IF .� • :� :y � .x r( . I..r �_ �.: r'rr rt j lt. •i'_�, �. �/ #•F ..- yi��j+(�, h, 1 1• f • f - �� OTVLY HOME Of PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinp- Date: August 8, 2018 Ap-enda Item Title: Ordinance 0-18-06 — Petition for Voluntary Annexation — Graves Brothers Company — Second Reading and Public Hearing Recommendation: Approve Ordinance 0-18-06 Backparound: The property owners, Grave Brothers Company, represented by Mr. Jeff Bass, have requested a voluntary annexation into the City of Sebastian. The subject property consist of 66.87 acres, more or less, located south of Sebastian Highlands and the Elkcam drainage ROW, west and south of vacant agricultural lands, north of C.R. 510, and east of Sebastian River Water Control District canal. The subject property is currently vacant agricultural land in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian. The proposed development is within the service boundary for municipal services and has provided capacity concurrency for County utility services. The applicant has requested for a future land use designation of CG "commercial general". The property currently maintains an active agricultural use so the zoning will remain as County A-1 until such time as conceptual planning has been completed for the property. A Statement of Impact and Concurrency Analysis has been submitted by the applicant as Attachment "A". If Agenda Item Reauires Expenditure of Funds: N/A Administrative Services Department/CFO Review: Attachments: 1. Ordinance 0-18-06 2. Staff Analysis Report 3. Attachment "A" — Statement of Impact and Concurrency Analysis from applicant City Manager Authorization: Date: August 1, 2018 108 of 211 ORDINANCE NO. 0-18-06 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE ROW, WEST OF VACANT LANDS, NORTH OF C.R. 510 AND EAST OF SEBASTIAN RIVER WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the owners of real property in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian, and being reasonably compact, petitions the goveming body of the City of Sebastian to be voluntarily annexed into the municipality; and WHEREAS, the City Council of the City of Sebastian, Florida finds and determines that the annexation of said parcel is in the best interest of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The following described property now lying and being in an unincorporated area of Indian River County, Florida, is hereby annexed into the corporate limits of the City of Sebastian, Florida and the boundary lines of said City are hereby redefined to include said real property: See attached Exhibit `1' and as shown on the map within said Exhibit 'I', containing 66.87 acres, more or less. Section 2. INTERIM LAND USE AND ZONING CLASSIFICATION. The interim land use and zoning classifications for this property shall be consistent with the provisions of state law. Section 3. FILING. A certified copy of this ordinance shall be filed with the Clerk of the Circuit Court, as well as the Chairman of the County Commission of 109 of 211 Indian River County, Florida, and with the Florida Department of State within seven days of adoption. Section 4. NOTICE. That notice of this ordinance has been posted in accordance with Section 171.044, Florida Statutes. Section S. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. Section b. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid, unenforceable or unconstitutional, the remainder of the Ordinance shall be invalidated and it shall be presumed that the City Council of the City of Sebastian did not intend to enact this Ordinance without such invalid or unconstitutional provisions. Section 8. EFFECTIVE DATE. This Ordinance shall become effective immediately upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmember Albert lovino Councilmember Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this Wh day of August, 2018. 2 110 of 211 ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA In Jim Hill, Mayor Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney 111 of 211 &PPC .lBA ! I I �'?A4fpA' FwTe�ADs wIT II -APo11. N� rUNEW _ FCNNO t'A '54 aIPE - 'OPAWAbFOftDW(P) N fi3]L'IT x 1731gy I`ti 5 89'!6'5!' W 2658,75(0) I/4 SECTION UNE _/ _ /I 1 GG. 'T E R R9'!fi'!4' f iA6M IG _Rl / 125 WE6T I/J M wp- - 1 ! S F0LN0 3',I2V CONCRETE w'NUYE.NT SECPON 1s-ll-lB ` _ g N OBl4'19 E 150.tl5 ICj-� RO 10EIRiFCATCN AT CENTER OF SECTIDN -5 FpUnD 3'•3' I ' SRC N OOIfi'19• E 16390' {C)�i R IS• y 1-ir D MINGR : upnuup.T MIN '¢ErOIRCAnOrE} SftC�i A3'3r45' wN7�, Ic7 r LINE R.D.W. N A1'ae'I!' X�iGi6 c - \ I LINE Ij \ 125.CO' 125:00' 4' HIGH BARB WIRE FENCE ! I NIGH BARS '1111 FENCE \\ Y /4' AR HIGH BB WIRE FENCE I gyys \ \I M VACANT7'eE MO: x. LINE ACNT OF WAY ( I WEST 17 ACRES OF I \ •e<q "p,Y NW 1/4 OF SW 1/4 12.3 }'�. 410H We WIRE FENCE %FGF OF BARK \� %4RC /FRC -..� - t�I y tiC S•9]YDI"$i�e7 (C7 � �.. i5•l9sTbl'xNa 31'r�j. a_ �.. ...� '/r1� \\ \ \ x �(L,2.vs'L sac Fl ` DEI�cATG� I ,Dsua°�'/acxr�As./;aaJ \ UP _ STWG pW WELL pump SHED 1 HED S \ PU\ \ � p y CJ.Ri U � ; NF TUNE I ! q' WEST, 1/2 OF SE 1/4 OF SIP 1/4 VACANT N k JIB:/ Tr'/=L� ti `� V. �._�v.` VACANT 3 W o I V I I I � R.G. I E� � T '7'yT X11 ;E„F�"”' CARTERSSOCL�lESr DIC. LEGFN❑ d I eA1En uETOr L125 -W'---125.00'- DEctTx _ \1 �sRc- �OIAR ! LRD'NI1� _ 6 _ +� 8RFtl1Yi J,1W BARN pW -f v pl & FD tWL Asp uvSN !p=6m0YE3) SMDMY gxER VNAIOFE .O.W � INDIAN RIVER COUNTY, FLORIDA F I WNG Wxa2IE Q 0 V � uoNo Np�FNE PQ rAT{6 vyyE SW. IA.G. FL 9 r1 I 1 �A� s t�T55 E 1)7l Dt (o) fTE HYp6FNl DJL PWi � SEONNKG � A ReLi F'arc¢1 NwnAf¢oem FlTr6er NO. REVISION OVUD 5/e DI0. 4EB,,4 Nc IOENIF[GTIOn 5 A6]Y+T E afl239' (D) �, VIS 13151ilRBEcl FOUND3 •7. -OK-ROE ' y141 fi�8235'� NO IDER- FICATI'N DESCRIPnON: THE WEST 17,8 ACRES Of THE NORTHWEST IA OF THE SCU IVEST TIC ANO THE SOUTT1WEST 114 OFTHE SOL MIWEST 119: AND THE WEST 1M OF THE SOUTHEAST IN OF THE SOUTHWEST 1A. OF SECTION 25. TOWNSHIP 31 SOUTH. RANGE 36 EAST. LESS AND EXCEPT THE SOIITH4O0 FEET THEREOF FOA ROAD RIGHT OF WAY: AND LESS AND EXCEPT THE SEBASTIAN RUM IMPROVEMENT OISTRJCT CANAL RIGHTS OF WAYS, ALL LYING AND BEING iN INDIAN RNER COUNTY, FLORIDA THE ABOVE SURVEYED PARCELS CONTAINING 2,912,96]32 S.F. OR SO 117 ACRES Y1INICIPAL ACOSE33: &5TH STREET. VERO BEACH. FLORIDA 32967 PARCEL No. 313A26DDDDRERDERDD61.0 ..RY6YDR9 GENERAL- AND REPO" I UHLEAB RS- TIIE NKfrNTLPe AN -I-- IWAEO -r A RCFPA L-,-SVIry-ARP NAP MM80PANNNG. fiNETCH -OA- IS fOR UFINNM1KxuL P1NP06Es d,T-T Aug.-- --AY -uiu9I OAY OF--- U-.k FTIELD µCN%PFRFTRAIFp£JCRU-.k R utt. ME nErlPDl6 �N R4 DMYAG AENSXH3 1 xERDON APE EAlW UPPx TIE xO.NIN AIEN.'CNI VATUM# IS!]. r>;NSTUBrt JF 1Y.I, N!¢ARE PPOlECTfiO N tlH azo srAre nAxE cGPNTuure STb'fEN. aoww 1LSr eD'E In:i A,c ..� RGTEnexc�n m TIIE =_6nlwnxm .w¢ uCNukLT.im uRA swan wExrarueELzc As 1Ns eE,vmro XAPLs. • urIL99 • DSFFP=NCE �S SH¢'+M, n9s�AveD uu RE{ORD DWFnGIfM /AT rr1E SWE Nt puEx9iVN9 9»6%A1 yEP=G11 JIE CIePIATm iN'JS SURYE! FF£r ...., PE JYALPArtrS THFJIepF. i rNE 801A1]AI+PPEr-�Anu1gN AND pEIrrhATMk 9:PRNI Un 1H'SnW DP wW/EY'rws6AEm 1PENThE WtUFESliMLL OPNI wREGr9IE1ED OWtvEYCR Pp[y'VUR n; NPTWLL 'lu.'t]PruF AXO PRAcnc'eS SW® wRNErnc LlID 5 xDT TO SIrYJ¢S¢ TD Pcr eR OrduIX.E a1+IEasx=.F. rr.x suNlrtT Aces xor iNTFJw TP PerxEAra=rax wEAs DG cdrcEmJ oR rwr OR+ER netLldcTxxuL a_•rEPwr.Anou a mis suavEr xrR NFFN ErFPAwEO FcahEExEurewE aExe:r Ara usE OFnF PEAxD.aR EY El— D- rrr�Es wwEUN�AaJ PCR THe pENn:l]] xETEDrI CA0.Y. 111A-•% DTNER.WSE Brum, ffAIiHCAnar B fH6 SrIAV V VAP Am1.iEs DNty TD INE 8r1VgAn0.5 OF •RILPCE SET FORM EY Tk= "I,WM 00APD # �KIYL 4NJETWB AAD wAWEx9 W WIAPI£R SII7 R.o!oM MYWD9UlIVE'.DDE. ErN,SPAxr TD sEDnCN ATi�T, PlWDA lTASLTFS. llff CEFnFlfJ.TrgN W M WAY CCMxIIIVtF3 XEmD DIw NDR wwanA'Irr m ANr orX6A IIrDRXV.DDN NGr sxor.N IrsR:,.x AppneXs tlELr:llcNs aR NELNSIDvs TD Txm pRAYMG 6YC}TNEwa.Ft Nor P.laATrl3 Nq rIA5511RNET LUT rNW OE'RW9RARW� 'uT MEE]:PREs9Eo'wPll'rFN p7' � sf Mr6 SWt'lEYC0. SiP4 SM�YEY r6 X8T W1�D fOR Nry OTIIEP aL,3POSE OTnFA IWH �Nr9a0°P Nr TIF �a�G�1a,�rOR 7, TIIE 1- DFECRHnwI Ara wwriENfl d' AUAJC %ICAO 'MERE PstuANNEP NT DE Ct1EFT nLL5 PR¢PJt't'tfl} wws NQf ADSrPACTEL DR NEEEAN-'- SYTIPS DF«� F[Nr EnarLFlltAxFES cF NErnlrb. Tti r6AwN DE6PINf0 PPPPi.NIr W a'e,'EUTTD I. . NEPEm Andts 1ceNexrs ueD oxrsr�F.wAr of NEr�+P. w run' -urrsF x acsuaD NnT aReuerlr TD TIa: suP'2w«s Arr-�.rlDrl ar �E o.mrc, rrfa .cFrrr oX ws psansGss ar A Fua�.s�Ea nnE ueuRen� anrn' Aw Nur wcwtlstl. xD INrvRwnov CVAs NUDE er TNR DGGIG� NrD THE YAxDOv cF •rrc EA�Fns cLIEn w rMA LeDu pEscPrrnDx aR EOR .vlr YIexAENArJffs xor a FIECDRD N r1E ,xFwoeAncn wRLAAHm 6r rx=_ wEN•r. A Tnse ccwtrrwExr wRr xGT .xxasnEo TDn� Fwss dr arRrevrn S THE ESPECrE¢VSE CiF1FE Wn, A9 LVWAREONrIIE STxL,N59 OF^RACnEE1ElIE FAGILS SUEIetBAN DE NNNNUw �ESw1nE pr .rSE AGCLMLY 9F gDUntluem FDR Des TrPE PP STPNEr Fl I FODr N T,•Sp EF<f Tug AIRVEr M=A9 ]R FJP:EEDS DIE srA�`D •^^DULY � WiNEwEKl. N TH ENCEr:r:dl Kl n'xAT H48 AtTl-'D.DLOU'E➢AxP SF HPrJ tYS SlF1YEY-11ffS tVCx r1•rC-51p UVNVME=S TIUI T-& p.']FAGRdYlD UDLnm SNV,rn .EAE@r C2wRr5e xL sLtll JIRITL N TIL R]✓FA Flt}'E N SERUIDE oR A9+ttVOHF�. s:Bs:X+GAPE nnaR AEw.L s+cPPJutNFnrs. Fl ANr, wEAE srOr LccLrc-nuruaR _�w.:tt'� d+ rx¢ sLrrrvEr ursFss.'rm®oR ---1 PNDPEPIY APPS TP - DOdP--I-4A -L. 95xtr+M d1 RADO rNNL.+A'rCE -FIAPINRN1M�eR lamtc®C,rwIACR tEOT0. PANEL omA SLWF¢F,wrLa NEYLSEp UAIEC�EA®ER J. ]Dt2 J4P P ]EI OA�TEPECEL®EAS:nr2 he n�A LS UI O�PJTE. FON:lOm Zv,E M6Ur�rx•F� N9�AN{,6TnEFJI TO KiD G7e6YLr EI_NIX E'eAUIE FEV.3000,�RAIr=E PATEruw3 erRRHPLr.eE�C. GP.4..^ICrE6- [. ¢PS SVRNE'r NE{ 2NEu me KWatATCIRDCr 2 I UP&REI�NER TYPE'.W#_F eDUENL�LFiCA6 errs r!CY 0.]AA394� G.rH IAxF,VtGAT51r 9ATI-S-SaAS. YA1m PHASE R� d LAk 2 fFA:OPrDp'IAL GPa mRXWwvFENSNIS BEUvu.vphAeFRA NIr y,9 TExErm.mm ox']EGS!®SC I_AIT. MI Li-tlpPL FaEDpENCT :AS RECENEn! FDU- -U RT.sP 1N- CAP UTIMI -E UHN TD CATER +P9 MTA NEc3vER m sET rx oN Aw E9rAALI,r�ED LnvTT+a- srArlua'W.Jse A aueXJc XEmvER LncLres E>asTs+c woNwsra PA�PUDYEm-ns umiDler�eTalAnx: wrAun cannDLrra+dFrAwT rXE Fa--rECTANFw RP.c-Tem w:xDwAr_ ¢IIP:WAMrmrxO PPLL:RX]x 0.r9PWnpJ Ai tlERRurEP .nA nAIXIr IOOBJ LUTA tAnInIE SE aIATION µp ;EGpnPEp A9 .- C:P9. 91FVEY NE49UPHiENT9 W91E PRGGE%EPIMD KIN4TEJUSUnlE3G ,H�.vFJL9iat �I.P >< i1iE110Er12CEFTALTAP9c JCDNR.ILY FORTHB 9tAIL�Y L4MEDuorv4 • sNN Ilwlsl NEmT:AL' iSSRI. FFpA N6+sL E aDRr� P651DIXSCE SRi CpnFPm vA3lE eeTAYlBIED UtetbrlG TLff PDGTfFN TFAY NE[Y,bIX CCRPEGTCN Lt1C.aL5 e �PIP0. YAlih9 rWE r,ETwpNX¢pPFEGIEJ lANU8TED1 Pa�ICdi EXHIBIT 1 1° c ED GRAPHIC SCALE ISO 0150 500 410 Sf - (F MM - 150 F I) • GRAVES BROTHERS COMPANY � T '7'yT X11 ;E„F�"”' CARTERSSOCL�lESr DIC. LEGFN❑ DATE : DECEMBER 1. 2017 PRCLUa 17-619S 0 eA1En uETOr 191 DEctTx _ � �OIAR ! LRD'NI1� ® XFL 6F�ULlE +� 8RFtl1Yi J,1W BARN pW -f v pl & ' 1 LINE 3r X 19I7 E 161876' SMDMY gxER VNAIOFE .O.W ,10tT AF 'RAY INDIAN RIVER COUNTY, FLORIDA ¢Nwxr.q uAlelo[ WNG Wxa2IE Q aLmwap Btclwc Lp. uoNo Np�FNE PQ rAT{6 vyyE SW. IA.G. FL 5741E NPAn WLE6 mxlt, nu+bA r1 I 1 �A� s t�T55 E 1)7l Dt (o) fTE HYp6FNl DJL PWi � SEONNKG � 121rr P� P,D.G P9FIT DYwEN[IENr (0) VAt DATA aiS PFLCPD EM(P) Lc) Ru MTA I CUr. DATA PC P.TL PACE apaE ETa AEID parA D -U LR.F.W.GD. LA F. UN,I MAN NUArt FAANs wA1FR CLM1T0. TcIRCT MAN r(�p5) 0 LR.FGSO. AfiluN RM 1AF6r! - I - $iJFAPAlDx - ID R1I AUER S.LCQ. R. g. L F AAIIT, P.O A (1 SAN IARr 0.EAM-alr sR.R.CD. �ASNM BVal "m CmN. dStXICI ¢ YMII XUT SR1.D. Sf8A8TNlY RSfD xX0.OWYBII DlIDCr EXHIBIT 1 1° c ED GRAPHIC SCALE ISO 0150 500 410 Sf - (F MM - 150 F I) • GRAVES BROTHERS COMPANY � T '7'yT X11 ;E„F�"”' CARTERSSOCL�lESr DIC. CERTIFlED TO: - - GRAYESBROTF!ERscomPNJY': DATE : DECEMBER 1. 2017 PRCLUa 17-619S I I M Df LI - 61YD 91e nNarEEn t Ir lC IpHM/rlP11 ""AUR �PnH gs l 4' N10H BARB WIRE FENCE GIfE fl.OW. OVER "FAD Et ED1RICN", lOP OF BARK I:IL 5JD'F REmR/GP SEHIPF9 1562 16fi6M' e CALCULATED SUUTH 1/4 CORNER I _ OF SEcAm 25 E IsrwPF➢ FDUNO I/2CrA RETAFI/GP „4AR ASS;.i. Ax1efD/7. A=9+` SRNs 4T 1/Y P41R::EA' it LUIC RVM/GP 1r.Cril LP ]tl' r FOUND 3/+'DIA. PIPE to 2 z ' 1 LINE 3r X 19I7 E 161876' JSfl` 1. NAME: 17 6195--9 INDIAN RIVER COUNTY, FLORIDA �Y - - - - / NO {DENT:FlGtnON - - - - ` +. BLOCK 41 BY (]lliT, TEL FAX CG7NTY RO.(0 510 /N'AaI BLIAQ_ r �. - E 10RIfi N 69'S6'1Y 33 .06= 6D" R-pY WAYS - - - - SES' -'ROH JNE7 - - - - N a97elr a ,slaws' te) I TT 2 / {{{ E aysrsr E 7a+ar Ici r1 I 1 �A� s t�T55 E 1)7l Dt (o) E� 14 - 8 \,R.GwW LINE Ir/ PER\10USfY�j �I FOVN3{ NRrL FOUHO 5j9'A RFAAR & CAP BTAFFPED i1{%iSrCN I I NO I(IENRFTGTION PRS[`E (!3 69D5)' } 3.37'4,& a.2o'E I t EXHIBIT 1 1° c ED GRAPHIC SCALE ISO 0150 500 410 Sf - (F MM - 150 F I) • GRAVES BROTHERS COMPANY � T '7'yT X11 ;E„F�"”' CARTERSSOCL�lESr DIC. CERTIFlED TO: - - GRAYESBROTF!ERscomPNJY': DATE : DECEMBER 1. 2017 PRCLUa 17-619S BOUNDARY SURVEY DRAWN EY: FSGOJM PART OF THE SOUTHWEST 114 OF 85TH STREET CONSULTING ENGINEERS AND LAND SURVEYORS "r- -.4 L r a APPD. By :FSC PLOT BY : DOWLs6!R}6 SECTION 25, TOWNSHIP 31 SOUTH, RANGE 38 EAST VERO BEACH, FLORIDA 32967 1748 list STREET, VERO BEACH, FL 32960 , < -v . `_`• - - _ �/. 1. NAME: 17 6195--9 INDIAN RIVER COUNTY, FLORIDA DE171Nn TEL: {772) 5624191 FAX: (772) 562-7180 FRAEIK S„WLLLIRESE PSM SIGNATURE WTE FLORIDA, UCENSE ND. MS. REF. R :0&7219, +. BLOCK 41 BY (]lliT, TEL FAX .v...o-.,,K�®e��.�,•••••••,�•---:�•.��F-•-� �1�--•r-.+� _ CARTER,sS tATEs.INC. COA205!LB205 F.B. RPG.:135BWHr78 A SHEET of 1 "17 f 11 on CF HOME OF PELICAN ISLAND Community Development Department Annexation Application - Staff Analysis June 6, 2018 Re: Graves Brothers Company — Annexation Request The property owners have requested a voluntary annexation into the City of Sebastian. The subject property consist of 66.87 acres, more or less, located south of Sebastian Highlands and the Elkcam drainage ROW, west and south of vacant agricultural lands, north of C. R. 510, and east of Sebastian River Water Control District canal. The subject property is currently vacant agricultural land in unincorporated Indian River County, contiguous to the existing corporate limits and boundaries of the City of Sebastian. The proposed development is within the service boundary for municipal services and has provided capacity concurrency for County utility services. Current zoning will remain with the County until such time as the applicant provides petition to the City for a zoning amendment. The applicant has requested for a future land use designation of CG "commercial general". The property currently maintains an active agricultural use so the zoning will remain within Indian River County as A-1 until such time as conceptual planning has been completed for the property. A Statement of Impact and Concurrency Analysis has been submitted by the applicant as Attachment "A". STAFF FINDINGS 1. A petition for annexation has been executed by the owners of the subject property and is consistent with Chapter 171 F.S. The property has been found to be coterminous with a part of the boundary of the municipality. "The separation of the territory sought to be annexed from the annexing municipality .... a right-of- way for a highway, road, railroad, canal, or utility; or a body of water, watercourse, or other minor geographical division of a similar nature, running parallel with and between the territory sought to be annexed and the annexing municipality, shall not prevent annexation under this act, provided the presence of such a division does not, as a practical matter, prevent the territory sought to be annexed and the annexing municipality from becoming a unified whole with 113 of 211 respect to municipal services or prevent their inhabitants from fully associating and trading with each other, socially and economically". 2. The proposal is consistent with the goals, objectives and policies of the City's Comprehensive Plan, Policy 1-1.2.1 and Policy 1-1.2.2 recognize annexation of existing agricultural lands until such a time that urban growth is contiguous and agricultural activities are no longer economically sustaining. These Policies provide for a holding period to ensure orderly development that provides economic development opportunity, through a mix of industrial, commercial and housing that conforms to the City's Comprehensive plan and LDC in order to achieve diversification of the municipal tax base. 3. The proposal will not have an adverse impact on the public health, safety, welfare, or aesthetics of the city or region. 4. Level of Service (LOS) impacts have been addressed as part of the change in Future Land Use review. 5. A fiscal analysis of the proposed project reflects the annual value of the project to the City with a total assumed annual taxable revenue = S346,462. 6. The property legal description requires a review by the City surveyor prior to 11 Ila] approval. Lisa L. Frazier, AICP Prepared by 6/13/2018 Date 114 of 211 lip e.i.+e9s March 27, 2018 Lisa Frazier, Director Community Development City of Sebastian 1201 Main Street Sebastian, FL 32958 Re: Request for Annexation 66.87 acre parcel, 25 -31S -38E CR 510 Dear Ms. Frazier: ATTACHMENT A e FIIE copy Please accept this letter and attachments as an application for the City of Sebastian to consider voluntary annexation of the property described in the enclosed legal description. The property has a total area of approximately 66.87 acres and is adjacent tothe limits of the City of Sebastian on a portion of the north side. Enclosed please find the following attachments: 1. Application fees for Annexation and Comp. Plan Amendment (total of $3,000.00). 2. Signed and sealed surveys (24"x36") 3. Documentation, supporting information and requests for Annexation and Comp. Plan Amendment Concurrent with this request for annexation, we are also submitting to the City of Sebastian an application for Comprehensive Land Use Amendment. The property currently has a land use designation of "R" (1 unit/acre) within Indian River County and we are requesting a designation of "Commercial General" within the City of Sebastian. The zoning within Indian River County is currently designated as A-1. We will not be requesting a change to the zoning district at this time and proposed to maintain the current agricultural zoning as a "holding" zoning until we have completed our conceptual planning for the site. If you have any questions or require additional information, please feel free to contact me. Sincerely,, Jeff Bass cc: Joseph W. Schulke, P.E. 2770 Indian River Blvd; Suite 201, Vero Beach, Florida 32960-4230 Phone (772) 562-3886 Fax (772) 562-3565 www://GravesBrothersCompany.com 115 of 211 Graves Brothers Company Indian River County, FL Annexation and Comprehensive Plan Amendment Prepared by: Schulke, Bittle & Stoddard, L.L.C. Joseph Schulke, P.E. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 March 2018 116 of 211 Annexation Comprehensive Plan Amendment Graves Brothers Company Section 25 -31S -38E Indian River County, FL Prepared by: Schulke, Bittle & Stoddard, L.L.C. Joseph Schulke, P.E. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 STATEMENT This statement has been prepared to support a request to annex the subject property into the City of Sebastian and change the future land use map (FLUM)_designation of approximately 66.87 acres from Indian River County `'R" (Rural - 1 unit/l acre) to City of Sebastian "Commercial General". The purpose of this request is to secure the approvals necessary for developing the property with a future commercial Iand use. The landowner is: Graves Brothers Company Jeff Bass, President 2770 Indian River Blvd, Suite 201 Vero Beach, FL 32960 The property is located in section 25-31 S -38E and is adjacent to and north of C.R. 510 approximately '/4 mile east of 841h Ave. The northern portion of the property (hereafter referred to as "the site") abuts the City of Sebastian city limits. As part of this request, the applicant is providing statements on: L Impact on Public Facilities and Services. II. Fiscal Analysis III. Environmental Impacts. IV. Compatibility with City's Comprehensive Plan V. Compatibility with Surrounding Areas. Page 2 117 of 211 1. Impact on Public Facilities and Services. The site is located within the county Urban Services Area, an area deemed suitable for urban development. Several services are already provided from both the county and city, including utilities and emergency services and should therefore be compatible with the city's future service areas. The Comprehensive Plan, FLU Element and Intragovernmental Element, objectives 8-1.3 and 9-1.5 establishes standards for Concurrency management and specifically, standards for Transportation, Potable Water, Wastewater, Drainage, and Recreation. Chapter IX of the City's Land Development Code, "Concurrency Management", defines the level of service standards for these facilities, and specifies that adequate provisions for these services are necessary to support new development. Because a site plan is not typically prepared for an annexation or Land Use Amendment, the Concurrency analysis is based on an assumption that the site would be developed at an intensity of 10,000 sf of general commercial building area per acre of site, which equates to approximately 668,700 sf of general commercial building area. In practice, this number is likely significantly higher than what would likely be developed on the site. There are numerous development restraints that will likely decrease the actual intensity of the development including: ROW dedication (i.e. Laconia Street extension at west property line) and CR510 frontage for proposed FDOT roadway improvements; potential environmentally sensitive areas that may necessitate preservation; large stormwater facilities to meet new environmental regulations, and stormwater facilities identified on this site by FDOT for CR510 improvements. Transportation: A detailed Traffic Analysis has been prepared and is being submitted by Kimley Horne & Associates, Inc.(KHA) for city staff review. KHA previously met with city staff and discussed and agreed on the parameters of the study. This report hereby refers to and relies on the KHA study to address the Traffic component of the analysis on the Impacts on Public facilities and Services. The results of the referenced Traffic Impact Study indicate that the project as proposed, meets concurrency management requirements for all impacted roadway networks. The data provides a review of the traffic impacts that would result from the development of the property and indicates that the existing level of service remains at acceptable levels. Please see attached traffic study, in the form of a memo report to: Lisa Frazier, Community Development director; dated March 22, 2018; re: "66.9 +- acre Graves Brothers Annexation and Comprehensive Plan Amendment City of Sebastian, Indian River County Florida; Kimley-Horne Project No. 142759000. Water and Sewer Utilitv: Demand: 250 GPD per ERC; t ERC per 5000 sf; 10,000 sf per acre Page 3 118 of 211 (1 ERC per 5000 sf per IRC ordinance 91-9; 250 gpd per ERC per City 54-3-9.7) 66.87 acres x 10,000 sf/ acre x 1 ERC / 5000 sf x 250 gpd / ERC = 33,435 GPD -Water capacity available / South & North County R.O.: 20.01 MGD capacity --7.77 MGD ADF = 7.24 MGD -Wastewater capacity available 1 Central & West WWTP: 10.0 MGD capacity -4.88 MGD ADF-3-month avg = 5.12 MGD available Solid Waste: Demand: I ton / yr waste per 1 waste generation unit (WGU), I WGU per 100 sf; 10,000 sf per acre. (per IRC ordinance 87-67 and 88-32). The city does not identify a solid waste component in its Concurrency Management standards (Chapter IX). However, the following analysis is provided, consistent with IRC requirements: 66.87 acres x 10,000 sf/ acre x l WGU / 100 sfx I ton/ WGU = 6687 tons waste Capacity -county landfill: Landfill has capacity for this project and forecasted capacity through 2070. See attached letter dated March 23, 2018 from Himanshu Mehta, P.E., Managing Director, Indian River County Solid Waste Disposal District. Drainaee: The drainage level of the service standards outlined in the city's land development code, Chapter IX — Concurrency Management, include: 1. Post development run-off shall not exceed pre -development run-off for a 25 -year 24-hour event. 2. Treatment of run—off from the first 1 inch of rainfall on-site. All developments, at time of site plan application, are reviewed for compliance with local and state storm water regulations, which require on-site retention and pollutant abatement, preservation of floodplain storage and minimum finished floor elevations. In addition, development proposals must meet the discharge criteria of the city storm water ordinance, the local drainage district (S.R.I.D.) and the state -environmental permitting agency (S.J_R.W.M.D.). Therefore, any future development on the site would be prohibited from discharging any runoff in excess of the pre -development discharge rates and prohibited from discharging pollutants in excess of pre -development amounts. Further, the local drainage district (S.R.I.D.) limits post development discharge rates to no more than 2" run-off volume in a 24-hour period. This requirement substantially exceeds the city's pre -post discharge requirement. Prior to any site development approval, the city's land development regulations require that the proposed development plan provides sufficient evidence that the project, when constructed and operating, will meet or exceed the local and state requirements. Further, the City has adopted and implements a stormwater program to ensure the long-term viability of all stormwater systems. The development of this site would be subject to those requirements, including the payment of an annual Stormwater impact Assessment (levied through the annual property tax assessment). Page 4 119 of 211 Recreation: The parks and recreation level of the service standards outlined in the city's land development code, Chapter IX — Concurrency Management, include 5 acres* of park areas for every 1000 residents in the city, as well as various quantities of recreation facilities (i.e.: pools, tennis courts, etc.). The City's 2010 EAR indicates that the city has a surplus of recreational facilities. The 2010 EAR indicates that the city has approximately 313 acres of community and neighborhood parks, while it only has an estimated demand through 2025 of approximately 130 acres of recreation area. Similarly, the individual quantity of recreation facilities is met or exceeded through 2025. (*.Vole that the city's 2010 EAR uses 4 acres per 1000 population) It appears that the city's recreation requirements are strictly tied to residential development and population, and this site is expected to be a commercial development. Consequently, this site's impacts to parks and recreation facilities and services is negligible. However, it is worth mentioning the following: • Current development standards would require the concurrent development of adequate bike and pedestrian paths to permit access and circulation through the site. • The site may contain two small wetland areas (approximately 7.1 acres) within a natural slough bisecting the site and extending to the north property line, and along the north property line where the site abuts the South Prong Creek / SRID Lateral L. Current local and state environmental regulations favor the preservation of wetlands and the preservation and/ or creation of upland/ wetland buffers within any new development projects. While these improvements may not be dedicated to the public, they are still contributing to the open space, greenery, and passive recreational opportunities that may be enjoyed by the city residents when visiting the commercial development, and add to the city's vision to be welcoming, natural, "green" and sustainable. Conclusion: Based on the above data, public facilities for traffic, drainage, solid waste, water, wastewater, and recreation have adequate capacity to accommodate the proposed use of the subject property. Page 5 120 of 211 II. Fiscal Analysis The proposal to annex 66.87 acres into the city and assign a FLUM designation of General Commercial will have a net positive Fiscal Impact to the city. FLU Element 1-2.10.1: Parameters of an Annexation study may include: Fiscal Impact Analysis and determination of Future Capital Expenditures necessary to meet basic services such as police, emergency services, utilities, code enforcement, building and zoning, permitting and inspection services to meet City Standards. The impact analysis is estimated below, together with a comparison of other annexation and FLUM designation options: 1. Annexation and Commercial General FLUM assigned (as proposed): Fees and taxes Generated: a. Ad Valorem taxes are estimated to be approximately $248,502 per year *(assume 334,350 sf, tax value at $73,088,910; rate 3.400; only % of the building area commercial use area is assumed as compared to other impact I Concurrency analysis in this report. The author believes it is highly unlikely that 668,700 sf of commercial use will be developed on the site. Value based on $189/sf bldg., and $148,0001 ac land). b. Utility tax and Franchise Fees: estimated to be $86,500 per year. Electric, at 15.9% of electric revenue generated, assuming commercial avg uses and costs of 14 KwH / sf/ year; $1008 /month/ 10,000 KwH, = $75,021 per year; water and CST estimated to be $11,482 per year. c. Stormwater annual non -ad valorem tax: estimated to be $11,460 per year. *(Note fee based on the following: 51.5 acres net developable area after environmental preservation and ROW dedications; 70% of 51.5 acres impervious area, 60% credit for on-site stormwater system, = 191 ERU at $601 yr). d. Recreation Impact Fee: estimated to be $0.00 per year. (commercial uses are exempt) e. Sales, gas and %Z cent state sales tax: Negligible change. These taxes/ fees are allocated by others in proportion to the city's percentage of the county wide population. Assuming all areas in county grow at similar rates, the percentage allocation will not change. It is assumed that the fees from these sources will not change appreciably due to commercial development on this site and will be similar to fees generated by potential residential development on this site. Fiscal imraacts to citv: -Police: negligible. The need for additional police is typically correlated to residential population growth. Commercial sites often provide private security, security monitoring systems, and commercial sites generally are easier to patrol. -Emergency services: none, provided by IRC. -Utilities: None, provided by IRC and FPL. -Code enforcement: negligible. -Building and zoning: None. Fees charged by city to cover services provided. -Permitting and inspections: None. Fees charged by city to cover services provided. -Streets and drainage, maintenance: None. All roads, driveways, parking areas and required drainage facilities are privately owned, constructed and maintained. Page 6 121 of 211 2. Annexation and Residential Low Density FLUM assigned: Fees and taxes Generated: a. Ad Valorem taxes are estimated to be $127,755. *(assume 167 homesites (2.5 / acre), $225,000 taxable value after homestead exemption, rate 3.400) b. Utility tax and Franchise Fees: estimated to be $52,400 per year. Electric, at 15.9% of electric revenue generated, assuming 167 homesites, residential avg bill of $123 / month in H., — $39,192; water and CST estimated to be $13,246 per year. c. Stormwater annual non -ad valorem tax: estimated to be $4020 per year *(Note fee based on the following: 167 homes, 60% credit for on-site Stormwater system, = 67 ERU at $60/ yr). d. Recreation Impact Fee: one time fee, $166,165. *(Note: $995 per ERU, 167 homes) e. Sales, gas and % cent state sales tax: Negligible change. These taxes/ fees are allocated by others in proportion to the city's percentage of the county wide population. Assuming all areas in county grow at similar rates, the percentage allocation will not change. It is assumed that the fees from these sources will not change appreciably due to residential development on this site and will be similar to fees generated by potential commercial development on this site. .Fiscal impacts to city: -Police: minor. Population increase of 418 persons, requires 1 additional police officer (at 2.5 per 1000 population). Approximate cost of $9,800 per year. -Emergency services: none, provided by IRC. -Utilities: None, provided by IRC and FPL. -Code enforcement: negligible. -Building and zoning: None. Fees charged by city to cover services provided. -Permitting and inspections: None. Fees charged by city to cover services provided. -Streets and drainage, maintenance: None. All roads, driveways, parking areas and required drainage facilities are privately owned, constructed and maintained. 3. No annexation: Fees and taxes Generated: -Ad Valorem taxes: $0.00 -other fees/ taxes: $0.00 Fiscal impacts to city: -yes. Not measurable — IRC residents will use city owned streets, parks and recreational facilities. -lost revenue, lost business and employment opportunities Page 7 122 of 211 Conclusion: I. Non-residential development traditionally has less of a fiscal impact than residential development, and typically is a net positive fiscal impact. Expenditures are less, and tax revenue is appreciably more. This analysis finds that: a. Annex and "Commercial General" FLUM assignment: net positive $346,462 per year. b. Annex and "Low Density Residential" FLUM assignment: net positive $88,375 per year and a one time only recreation impact fee sum of $166,165. c. No annexation: Property develops in IRC, and as a result the city will realize a loss of income (no income), Ioss of control of development at the foot steps to the city. In addition, many of the perceived and real impacts associated with development will affect the city, regardless of the fact it is not within the city limits, such as: use of city, parks and recreation facilities, use of, and wear and tear of city streets, and other similar impacts, with -out any tax or franchise fee income, Recreation impact fee or annual stormwater utility assessment fees. Page 8 123 of 211 III. Environmental Impacts Environmental impacts caused by the potential development of the site would be essentially the same under either the existing IRC "R" or the proposed city "CG" FLUM designation, or whether in IRC or the City of Sebastian. Most of the site is a former citrus grove, and the site does not contain any undisturbed native upland habitat. The site may contain two small wetland areas (approximately 7.1 acres) within a natural slough bisecting the site and extending to the north property line, and along the north property line where the site abuts the South Prong Creek / SRID Lateral L. However, it is important to acknowledge that prior to any site development, requisite permits from the Federal government (USFW, ACOE), the state (FDEP, SJRWMD) and local agencies (city and SRID) are required and any wetlands or other natural resources that may be located on the site are protected by federal, state, and city regulations; Consequently, impacts to environmental resources would require the approval of those agencies, and mitigation to off -set any impacts are normally required. A benefit of site development is that water quality impacts to the receiving waters (in this case, the Sebastian River and Indian River lagoon) are generally expected to be reduced from current conditions, which permit agricultural operations to start up with little oversight or regulation. Site development regulations require the construction of storm water management systems that detain and prevent erosion and excess stormwater run- off, removes pollutants, and often requires the installation and maintenance of shoreline protection buffer(s) when adjacent to surface waters or wetlands, and protection of or mitigation for jurisdictional wetlands on the site. Due to the city and state's efforts to increase regulations to protect the states waters and environment, development standards have been adopted, including the construction of active storm water management systems for new development, to ensure the development decreases the site's impacts to the environment. As a result, the stormwater run-off discharge rates and pollutant volumes discharging into the St. Sebastian River will be reduced. The requirements for new development contrast with the present agricultural design that allows drainage directly into the St. Sebastian River without any storm water retention or treatment. Therefore, the required storm water management associated with new development should reduce the amount of pollutants and freshwater runoff that is currently placed into the river via the approximately 66.87 -acre agricultural site. Page 9 124 of 211 IV. Compatibility with City's Comprehensive Plan Approving the annexation and granting the request to re -designate the subject property to a `'General Commercial" FLUM designation within the city would result in development which would be compatible with surrounding areas and will be compatible with the city's long term objectives and goals adopted in its Comprehensive Plan. The site is adjacent to existing urban development along the south city limits; and the site is a formal agricultural (citrus) site that is no longer economically viable as an agricultural use. A change to the city's "General Commercial" FLUM provides the flexibility to allow the site owner to develop, and the city to approve a mix of uses that is consistent with the city's comp Plan and 2010 EAR objectives and goats. In addition to commercial uses, the city's "General Commercial" FLUM designation permits the development of light industrial uses and multi -family uses, which provides the city. the best opportunity to fulfill the needs listed in its Comprehensive Plan and 2010 EAR. The following references are in direct support of annexation and the designation of "General Commercial" FLUM in this vicinity: L 2010 EAR indicates that the city's FLU Element shall be updated to identify a need for up to 21 acres of commercial development and 32 acres of industrial land to meet 2025 needs. Note that the city land development code permits numerous "light industrial" activities within the "General Commercial" FLUM designation. 2. 20 10 EAR indicates that the city's FLU Element is updated to identify a need for up to 5415 residential units to meet 2025 needs. Note that the city FLU and Land Development Code permits multi- family development in the "General Commercial" FLUM (using RM -8 zoning district standards.) 3. 2010 EAR, "Economic Development and Job Creation" (Major Issue 2), recommendations include creating a New "Economic Development" element of the comprehensive plan, and instituting several recommendations, including: a. Consider the potential for employment generating commercial -industrial uses in the CR5 10 corridor south of the city. b. Include strategies to increase the variety of housing types in the city. The EAR further states that the city lacks a significant stock of multi -family housing 4. 2010 EAR, "Annexation and Service Delivery" (Major Issue 5), recommendations suggest that the city should accept voluntary annexation requests in this vicinity of the city and include assigning a FLUM designation of "Commercial General". Citations in support of this include the following: Policy 1-1.2.2: Agricultural for Annexed lands — The city shall use the agricultural land use classification for future annexations until such time that Page 10 125 of 211 urban growth is contiguous and agricultural activities are no longer economically sustainable. A Future land use map (FLUM) amendment application shall be submitted concurrently with annexation requests. c. Supporting text written within this section of the 2010 EAR, suggests that "if this area (south of the city) is developed with other than rural uses, it should become part of the city", and "the city is seeking adequate commercial and industrial lands to accommodate iits economic development needs, and many have pointed to the 510 corridor as a place to meet those needs." d. The city's FLU Element may be updated to adopt the Interlocal Service Boundary Agreement (ISBA) and its map. However, the document acknowledges that the ISBA may NOT get approved, but the city should continue to carefully pursue a rational annexation policy that is consistent with possible enactment of the ISBA, but is not dependent on it. It should be noted that the ISBA map delineates all properties south of the city limits, including the site, to 7411 St and 69`h St. within the city's annexation reserve area. It is generally agreed by most Sebastian leaders and residents that the city is underserved by commercial development, and that the city loses a significant amount of business resources — employment opportunities, retail sales, etc. to the county seat (Vero Beach) and the adjacent surrounding unincorporated areas to the south. This property lies strategically in a location of the future intersection of 82"d Ave/ Laconia Street and CR510. IRC's long-range plans include the extension of 82"d Ave north form 691" street north to CR510 and improving the entire 82"d Ave corridor from SR 60 to CR510; and the city's 2010 EAR identifies the extension of Laconia Street south to CR510. These improvements will create the opportunity to locate a commercial node at a significant intersection, which will serve to create employment opportunities, business income and additional tax revenue for the city. Strategically located, this commercial site will also serve to intercept trips to destinations further away, thereby removing traffic from the network of major links (roads) and freeing up capacity of the links further south of the city. The following supports the above assertion regarding road improvements: a. Transportation Element 1.1.5 — The city shall coordinate with the IRC MPO to identify new transportation corridors to increase north/south connectivity, including Laconia Street extension south to CR 510. b. CR 510 4 lane divided facility from USI to CR512, IRC Transportation Improvement Program (FY 2017/2018 — 2021/2022) — FPID 405606-2-2-02. Page 11 126 of 211 C. 82ndAve co d 822019/20 nstruction fr ° ), and orn C 201?/Ave Pav}nQ constructio 8510 to 69th 2p18iandR�a 26th St totow�FP1DR�wac u 9uisition 69th St. 1230ga9 �s�t�o and construction to 52'41. (Py 2p1712018 o fol ow y engineering (Py Page 12 12?of211 V. Compatibility with Surrounding Areas The property is located in section 25 -31S -38E and is adjacent to and north of C.R. 510 approximately t/a mile east of 84th Ave. The northern portion of the property abuts the City of Sebastian city limits. The proposal is to annex the subject property into the City of Sebastian and change the future land use designation of approximately 66.87 acres from Indian River County "R" (Rural - I unit/1 acre) to City of Sebastian "Commercial General". The proposed use is compatible with existing and future surrounding land uses. The assumption made in support of this statement is that all of the adjacent properties along all the property lines have been targeted by the city for future annexation, and these properties will be assigned an appropriate FLUM and zoning district designation that is compatible with the subject site's. This assumption is based on the similar conditions and circumstances these adjacent sites share with the subject site, especially the city's Comprehensive Plan's Goals and Objectives regarding annexation and uses along the CR510 corridor. (Reference Section I1, "Compatibility with the city's Comprehensive Plan" for further explanation). In the short term, the adjacent sites have a FLUM of either Rural (R) or Agricultural (AG -1), and all are zoned A-1 (agriculture), and none of the sites are active agricultural operations, and are fallow and unattended. Consequently, there would not be compatibility issue between the subject sites potential commercial development and the adjacent sites' undeveloped unattended condition. Further, the adjacent sites' current FLUM and zoning should be considered as a holding designation, acknowledging that the site will be annexed into the city and given an appropriate and compatible FLUM designation in the future. Notwithstanding the above, the city has requirements in its land development code to ensure that appropriate buffering is placed between adjacent sites with dissimilar uses. The following describes the adjacent properties on all sides of the site: Portions of the North, and all the east property lines: The site is immediately adjacent to three properties along the east property line and eastern 2/3 of the north property lines. These properties are currently in unincorporated IRC and are also abandoned citrus groves. These properties have the same current IRC FLUM (R) and Zoning (A-1) as the subject site. The assumption made in this study is that these adjacent properties will also annex into the city of Sebastian in the future, and will obtain a FLUM and zoning district designation that is compatible with the subject site's. (See explanation above). Portions of the North. and all of the west and south nropertv lines: A majority of the site abuts waterways and/ or road rights-of-way which provide significant separation between any proposed development plans and adjacent lands; and in the case of the waterways, Page 13 128 of 211 also provides natural vegetative buffers. More specifically, adjacent uses and conditions along these property lines are: -North (western 113 of north property line) --- the site abuts the city's south limits, and is adjacent to existing single family homesites in Sebastian Highlands SID. The area is developed at approximately 4 units per acre, and is zoned RS -10. However, the subject site and these adjacent residential homesites are separated by the confluence of the South Prong of the Sebastian River, the city's Elkam Waterway, SRID Canal 200' ROW -- Lateral L, and the SRID Canal 250' ROW - Lateral C. The width of the right of way varies from 215 ft to 260 ft between the site and the Sebastian Highlands. In addition, there is a natural vegetative buffer along the waterway on the subject sites north property line. In the event of development of the site, a shoreline protective buffer along the sites north property line will likely be required to be preserved and enhanced as a condition of any future site development approval. Effectively, there will be at least 215 ft. or more separation, as well as an intervening waterway and an opaque vegetative screen. -West: the site is adjacent to the SRID Canal ROW - Lateral C, a 250 ft. wide canal right of way, In addition, the city has identified the extension of Laconia St. along the east side of the SRID ROW, likely taking the west 100' of the subject site. This will provide an effective buffer of at least 350 ft. in width. Beyond the road and canal ROW lies fallow agricultural property with a L-1 (IRC - low density residential) FLUM. This is the site of the former Sebastian Park PD. This is a development project of approximately 169 acres, approved in IRC as a residential PD over 10 years ago. This project was never developed, and the site development approvals have since expired. -South: the site is adjacent to the CR10 road ROW. The FDOT is currently preparing conceptual plans for the widening of this two-lane arterial highway to a four (4) lane divided highway. This will provide an effective buffer of 168 ft. (based on the FDOT's concept plans for CR 510. Beyond the road ROW to the south of CR510 lies fallow agricultural property with a AG -1 (IRC - agricultural) FLUM. Page 14 129 of 211 CONCLUSION Based on the analysis, the city can conclude that the requested annexation and land use designation is compatible with surrounding areas, consistent with the comprehensive plan, meets all concurrency criteria, will have no negative impacts on environmental quality, and meets all applicable land use designation amendment criteria. Most importantly, the subject property is located in an area that will be well suited for commercial development. Page 15 130 of 211 Ownership Documentation 131 of 211 Indian River County Property Appraiser- PROPERTY APPRAISAL INFORMATION 2018 2018-0-23147-15111 Dj PROPERTY 23147 R COMM 1 012 012 0 1 5 OWNER ID: GRAVES BROTHERS COMPANY TAX AREA: 1 IMPROVEMENT VALUE 0 Legal Description 151110 2770 INDIAN RIVER BLVD STE 201 "23147' LAND MARKET + 644,345 W 17 A OF NW114 OF SW1I4, SWI/4 OF SW1l4 - & W112 OF SE114 OF SW114, LESS CANAL R/ WS LESS S 4o FT FOR VERO BEACHFL 32960 , TOTAL MARKET VALUE J 644,345 RD R1W ACRES 75.5900 AG VALUE = 80,492 APPR VAL METHOD: Cost PRODUCTIVITY LOSS _ 562,697 31382500000500000001.0 DBA: SOH %- 0. 00 ASSESSED VALUE = 81,648 SITUS 85TH 5T VERO BEACH, FL 32967 NSOH 54 : 0,00 EXEMPTION VALUE = NSOH 65 %9: 106.00 TAXABLE VALUE = 61,648 GENERAL SKETCH INFORMATION EXEMPTIONS UTILITIES LAST APPR. TOPOGRAGPHY LAST APPR. YR 2015 ROAD ACCESS LAST INSP. DATE 07124/2015 ZONING A-1 NEXT INSP. RATE PRIMARY USE 6600 # OF IMPRV PICTURE I 1 NEXT REASON REMARKS BUILDING PERMITS ISSUE DT PERMIT TYPE PERMIT AREA ST PERMIT VAL L- SALES INFORMATION SALE DT PRICE GRANTOR DEED INFD p1 EtlSt N9H8:•.[pHB6ETiS,rh,aPMU�rMPItOyEMENYVAt11ATIeN i�►.1.1497P'ARSAr APPNrJOT'r: BAMSOFT- R-usE: Y _. TYPP SHAPE MTIIO CLA9913UB Ou.91y CF LENGTH wIDTN 0.fl[:A UNIT PRICE UNITS BUILT EFF YR carlD VALUE pEPN PHYS ECON FUNC COMP ADJ ADJVALUE IMPROVE MEnT EAT[4RE5 OESCOPTrON UNITS CODE DESCRIPTION UNITS CODE L ,I�f_- BURS: NBHO: 99014I.DDR19%) SUBSET: LANOVALUATION IRRVJ.11., C.P-IIF. IRRAen9: OA Wr111: ~ PRODUC711ATY VALUATION LS DESCRIPTION ZONING LUSE SOIL CL$ TABLE HS METH 1 A, A-1 6653 SPECIAL N A UNITS UNITPRIGE GROSSVAL ADJ LANOAUJ SRI: 11.5700 AC 11,000.00 127,270 1.00 0.85A MXTVAL AO ACRES AG USE 108,180 Y 11.57 C AG TABLE AG UNIT PRC AGVALUr 1,200.00 13,884 2 A-1 6655 SPECIAL N A 77,3700 AC 11,000.00 191070 1.00 0.85 A 162,410 Y 17.37 C 1,200.00 20,844 3 A-1 6653 SPECIAL N A 3.6100 AC 11,000.00 40,370 1,00 0.85 A 34.315 Y 3.67 C 1,200.00 4,404 4 Ck A-1 6603 SPECIAL N A 7.7100 AC 11,000.00 84,810 1.00 0.85A 72,069 Y 7.71 C 1,050,00 8,096 IN 5 A-1 6657 SPECIAL N A 22.4700 AC 11,000.00 247,170 1.00 D.85 A 210,095 Y 2247 C SPECIAL 1,200.00 26,964 Page 1 of 2 Effective Date of Appraisal_ January Date Printed; 0 312 3120 1 8 T54:05PM by PacsCommand WebID-23147 Indian River County Property Appraiser NBRD PROPERTY APPRAISAL INFORMATION 2018 -9UBsemm, IMPROVFMFNTVALUATIDN LIVINGAREA: APPRISOFT; BALFJSOFT: 2018-0-23147-151110 PROPERTY 23147 R COMM 10/20/2015 OWNER ID: GRAVES BROTHERS COMPANY TAX AREA: 1 WIDTH AREA IMPROVEMENT VALUE 0 Legal Description 151110 2770 INDIAN RIVER BLVD STE 201 *23147' LAND MARKET + 844,345 W 17 A OF NW114 OF SW114, SW114 OF SWUM - 8, W112 OF VE-RO BEACH, FL 32880 DESCRIPTION UNITS COOS DESCRIPTION TOTAL MARKET VALUE 644,345 SE1l4 OF SW1l4, LESS CANAL R/ WS LESS S 40 FT FOR NBRD: 390141.00155%) SUBSET: ACRES: 75.5900 011W.U.; PRODUCTMTYVALUATION RD RNV ZONING LOSE SOIL CLG TABLE Hs META UNITS AG VALUE = 80,492 AG UNIT PRL AG VALUE b 9 APPR VAL METHOD: Cost PRODUCTIVITY LOSS = 562,897 31382500000500000001.0 200,00 DBA: 376 N SOH %: 0.00 ASSESSED VALUE — — 81,648 SITUS 85TH Si VERO BEACH, FL 32967 SPECIAL N A 4.5900 AC NSOH 54 %: 0.04 EXEMPTION VALUE _ 0.00 0 8 A-1 6604 NSOH 55 %: 10D.00 TAXABLE VALUE 81,648 GENERAL it SKETCH INFORMATION 3,150 �I A-1 EXEMPTIONS SPECIAL UTILITIES LAST APPR, A 3.0000 AC 11,OOD.00 33,000 1.00 0.85 A 28,050 Y 3,00 C 1,050,00 3,150 1 TOPOGRAGPHY LAST APPR. YR 75.5900 644,345 ROAD ACCESS LAST INSP, DATE 80,492 ZONING NEXT INSP. DATE I PICTURE I PRIMARY USE # OF IMPRV Effective Dale of Appraisal: January J NEXT REASON Web1D-23147 REMARKS AlMr7Arb SURD: NBRD -9UBsemm, IMPROVFMFNTVALUATIDN LIVINGAREA: APPRISOFT; BALFJSOFT: B4IBE; I I/ TYPE SHAPE MTKO CLA3SMUR Q -111y LF LENGTH WIDTH AREA UNIT PRICE UNITS UUILT EFF YR GOND VALUE UEPN PIIYU BOON rUNc COMP ADJ IrdPR9VEMENT FF.ATilREfi ADJ VALUE DESCRIPTION UNITS COOS DESCRIPTION UNETB COOS REGION: SURD: NBRD: 390141.00155%) SUBSET: LANDVALUATION IRR WeU9: C.P.c11yo IRR A.M.: 011W.U.; PRODUCTMTYVALUATION LO DESCRIPTION ZONING LOSE SOIL CLG TABLE Hs META UNITS UNITPRICE GROABVAL AW LANDAOJ SRC MXT VAL AG ACRES AG USE AO TABLE AG UNIT PRL AG VALUE b 9 A-1 96T SPECIAL N A 2.2100 AC 200,00 442 1.D0 Us A 376 N 0.00 0 7 Gal A-1 96T SPECIAL N A 4.5900 AC 200.00 918 1.00 0.85 A 780 N 0.00 0 8 A-1 6604 SPECIAL N A 3.0000 AC 11,000.00 33,000 1.00 0.85A 28,050 Y 3,0D C 1,050.00 3,150 9 , A-1 6604 SPECIAL N A 3.0000 AC 11,OOD.00 33,000 1.00 0.85 A 28,050 Y 3,00 C 1,050,00 3,150 Land TD1ai :5.320 75.5900 644,345 80,492 Page 2 of 2 Effective Dale of Appraisal: January Date Printed: 031232018 7:54:05PM by PacsCcmmand Web1D-23147 DIVISION OF Ci ORPORATICNS 4D1.1 L1,,, i of jw-org1 QQpartment of State ! Division of Corporatians / Search Records / Detail By 00cumert Humber / Detail by Entity Name Florida Profit Corporation GRAVES BROTHERS COMPANY Filina Information Document Number FEI/EIN Number Date Filed State Status Last Event ARTICLES Event Date Filed Event Effective Date Princinal Address 126920 59-0269180 11/10/1932 FL ACTIVE AMENDED AND RESTATED 08120/2015 NONE 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960-4230 Changed: 04/15/2008 ailing Address 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960-4230 Changed: 04/15/2008 Registered Aaent Name & Address BASS, JEFF E 2770 INDIAN RIVER BLVD SUITE 201 VERO BEACH, FL 32960 Name Changed: 03/26/2004 Address Changed: 04/15)2008 Office dDi rector Detail Name & Address Title STD 134 of 211 BASS, ELIZABETH G 3395 BUCKINGHAMMOCK TRAIL VERO BEACH, FL 32960 Title PD BASS, JEFF E 2770 INDIAN RIVER BLVD., SUITE 201 VERO BEACH, FL 32960-4230 Title V HOWARD, DAVID F 4150 12TH PLACE SOUTHWEST VERO BEACH, FL 32968 Annual Resorts Resort Year Filed Date 2015 0311912015 2016 03/16/2016 2017 03/16/2017 Document Images 0311612017 — ANNt1AL RFPORT View image in PDF format 03!16!2016 — ANNUAL REPORT View image in PDF format 08!2012015 — Amended and Restated Ariides View image in PDF format 93!19!2015 — ANNUAL REPORT View image in PDF format 93/07120 1 4 —ANNUAL REPORT View image in PDF format 0310812013 — ANNUAL REPORT View image in PDF format 0310712012 — ANNUAL REPORT View image in PDF format 9311112n11 —ANNUAL REPORT View image in PDF format 04/20/2010 —ANNI JAI REPORT View image in PDF format 1121120 9 —ANNUAL REPORT View image in PDF format 04/15/2008 — ANNUAL REPORT View image in PDF format QA11912007 — ANNUAL R�ME View image in PDF format 109 1312006 — ANNUAL REPORT View image in PDF format 04113120x6 — ANNUAL REPORT View image in PDP fomtiat QjLl�L12Q5 — ANN[ IAL REPORT V{ew image in PDF format 0312&2 n4 —ANNUAL REPORT View image in PDF format 19�,Zt2Q 3 — ANNUAL R -PORT View image in PDF format 01/31/2002 — ANNUAL REPORT View image in PDF format 01!2712001 —ANNUAL REPORT View image in PDF format 02/09/2000 —ANNUAL REPORT View image In PDF format 0610211999 —ANNUAL REPORT View Image in PDF format 07!0611998 — MergUf View image in PDF format M411998 --ANNUAL REPORT View image in PDF format 04110!1897 —ANNUAL REPORT View image in PDF format 03113119 6— ANNUAL REPORT View image in PDF format 135 of 211 Attachments — Back-up Documentation Detailed Traffic Impact Analysis submitted to the City for Annexation and Comprehensive Plan Amendment 136 of 211 Kimley>»Horn March 22, 2018 Lisa Frazier, M.S., AICP , Community Development Director/CRA Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 RE: 66.9± Acre Graves Brothers Annexation and Comprehensive Plan Amendment City of Sebastian, Indian River County, Florida Kimley-Horn Project No. 942759000 Dear Ms. Frazier: Kimley-Horn has prepared a traffic impact evaluation for the above-mentioned project, which is generally located on the northeast quadrant of the intersection of CR 510 & 82nd Avenue in Indian River County. The property owner is proposing to annex the subject property into the City of Sebastian. Upon annexation, the property owner will request a Commercial General Future Land Use Map (FLUM) designation, but the property will remain in Indian River County A-1 zoning for a period of time. A methodology was established with City staff to govern this traffic impact evaluation. A copy of the agreed-upon methodology is attached to this letter as Exhibit T Assumed Land Uses for Subject Property Based on guidelines set forth in the agreed-upon methodology, a ratio of 10,000 -square foot per acre was applied to determine an assumed land use program for the property. This ratio yielded the following: • 10,000 square feet per acre x 66.9 acres = 669,000 square feet of shopping center/retail The shopping center/retail land use was used due to the fact that a Commercial General FLUM designation will be requested by the property owner. Trip Generation The trip generation potential for the assumed land use program was calculated based upon rates and equations obtained from the Institute of Transportation Engineers' (ITE) Trip Generation Manual, 10th Edition. Applicable pass -by percentages published in ITE's Trip Generation Handbook, 3rd Edition, were also applied. However, pass -by was limited to the lesser of the ITE calculated pass -by volumes and 10% of the adjacent street traffic. The assumed land use program's net new external trip generation potential encompasses the following: 24,065 net new external daily trips 514 net new external AM peak hour trips (332 in / 182 out) 2,435 net new external PM peak hour trips (1,167 in / 1,268 out) Trip generation calculations are attached to this letter as Exhibit 2. 445 24t" Street, Suite 200, Vero Beach, FL 32960 772 794 4100 Kimley>»Horn Trip Distribution Page 2 In accordance with the agreed-upon methodology, an estimation of trip origins and destinations was prepared for the project based on a transportation model run using the Greater Treasure Coast Regional Planning Model. The assumed development program was incorporated into a traffic analysis zone within the model and the model output was used to assign traffic from the subject property to the surrounding external roadway network. Model output is attached to this letter as Exhibit 3. Generally, the following distribution obtained from the model along CR 510 is below: To/from the west along CR 510 = 48% To/from the east along CR 510 = 52% Adjacent Roadway Operational Analysis In accordance with the agreed-upon methodology, the adjacent segments of CR 510 were evaluated upon adding traffic from the subject property and considering details found within the current Indian River County Links Maintenance Report (released in February 2018). It must be noted that CR 510 is planned to be widened from a two-lane undivided facility to a four -lane divided facility between CR 512 and US Highway 1 according to the Indian River County Transportation Improvement Program (FY 2017/18-2012/22). The peak hour capacities along the adjacent segments of CR 510 were therefore updated to reflect a four -lane capacity. Based on the trip distribution detailed previously in this letter and estimated traffic impactsfrom the subject property, the adjacent segments of CR 510 are projected to operate acceptably and under their service capacity thresholds. The Links Maintenance Report calculations are attached to this letter as Exhibit 4. Other Nearby Planned Roadway Improvements The Indian River County Transportation Improvement Program (FY 201 7/1 8 — 2012/22) also includes improvements to 82nd Avenue in the vicinity of the subject property. Specifically, the improvements include the following.- Construction ollowing: Construction of 82nd Avenue from CR 510 to 69th Street — ROW acquisition programmed for FY 2017118 through FY 2019120, with construction to occur later. Paving of 82nd Avenue from 26th Street to 69th Street — The project's preliminary engineering phase is scheduled for FY 2017118, with right-of-way acquisition and construction to occur later_ While these improvements to 82nd Avenue are being planned for, they were not relied upon in this traffic evaluation. The construction of 82nd Avenue south of CR 510 will provide traffic from the subject property an additional means of access to and from the property and thus reduce traffic along CR 510. Excluding this facility yielded conservative traffic estimates along CR 510. Please contact us if you have any questions or need additional information. Sincerely, Brian a did, P.E. 445 241 Street, Suite 200, Vero Beach, FL 32960 772 794 4100 Kimley>>> Horn Page 3 Attachments: Exhibit 1 — Methodology Acceptance Exhibit 2 — Trip Generation Calculations Exhibit 3 — GTCRPM Model Output and Traffic Distribution Exhibit 4 — Links Maintenance Report KIOCA_Ci M42759000 - Graw Bros AnneAd0CsiLf180321b9 doex kimley-horn.com 445 241" Street, Suite 200, Vero Beach, FL 32960 77,2 7944100 exhibit 1 - Page 1 of 1 Memering, Alex From: Lisa Frazier <LFrazier@Cityof5ebastian.org> Sent: Tuesday, February 13, 2018 4:00 PM To: Mora, Nick Cc: Dorri Bosworth Subject: RE: Graves Bros. 75.6 acre annexation site Categories: External I'm not a traffic engineer but it sounds good from my end! Dorri remembers that it was 82nd Ave south from 510 to HWY 60 that was slated for improvements. Make sure to check that out too. Thanks Nick From: Mora, Nick [mailto: Nick. Mora@klm ley-horn.com] Sent: Tuesday, February 13, 2018 3:49 PM To: Lisa Frazier Subject: Graves Bros. 75.6 acre annexation site Lisa, Just to recap our discussion, below is what I understand is required of the traffic study for the Graves Bros. 75.6 acre annexation site located on the north side of CR 510, east of 82"d Avenue. • The traffic study should estimate PM peak hour trip projections for the project site using ITE's Trip Generation Manual, 10th Edition. IRC typically requires a ratio of 10,000 square -feet per acre for properties rezoning to commercial land use. Applying this ratio yields 756,000 square feet of retail development. Unless Joe Schulke has a site plan developed for the project documenting various uses and intensities, I'll plan to use 756,000 square feet of retail for trip generation purposes. • The traffic study must evaluate whether the adjacent segments of CR 510 meet their PM peak hour LOS/capacity standards after project traffic is added to existing traffic. • We'll utilize IBC's most current Links Maintenance Report to obtain existing pM peak hour traffic volumes along CR 510. • We'll run a FSUTMS model to develop project traffic distribution along CR 510. Hand adjustments will be made (based on engineering judgment and knowledge of existing traffic patterns) to the distribution if raw model output appears unreasonable/unrealistic. • We'll account for future 4 -lane widening improvements along CR 510 in our PM peak hour LOS analysis. • The deliverable will be a letterstyle report documenting our analysis and findings (notably the resultant LOS on CR 510 considering the sum of existing traffic and project traffic). Please confirm this is acceptable or if I missed anything. Thankyou, -Nick Kimley>Morn 140 of 211 Kimley>>> Horn GRAVES BROTHERS ANNEXATION INDIAN RIVER COUNTY, FLORIDA TRIP GENERATION CALCULATIONS Exhibit 2 - Page 1 of 11 Land Use � Intensity Daily AM Peak Hour PM Peal: Hour Trips Total In Out Total In Out Pr000sed Site Traffic (Gross Trios) Shopping Center 669,000 sq.ft. 25,255 629 390 239 2,549 1,224 1,325 Subtotal' 25,255 629 390 139 2,549 1,214 1,325 Pass-Bv Capture Trios i Shopping Center 34% (8,587) (214) (133) (81) (867) (416) (451) 10% of Adjacent Street Traffic 10% (1.190) (115) (58) (57) (114) (57) (57) Applied Pass -By Traffic Reduction ! (lesser of above two rows) 2 (1,140) (115) (58) (57) (114) (57) (57) Net New External Proposed Site Trips �� 24,065 514 I 332 182 2,435 I 1,167 , 1,268 Note: 1. Trip generation was calculated using the following data from ITE's Trip Generation Manual, I Oth Edition Shooniniz Center fITE 8201_ Daily 4 T = 37.75*(X); (X is 1,000 SF) AM Peak Hour T = 0.94''(X); (X is 1,000 SF; 62% in, 38% out) PM Peak Hour T = 3.81 *(X); (X is 1,000 SF; 48% in, 52% out) Pass -By -3 P=34% 2. Pass -by was limited to the lesser of the tTE calculated volumes and 10% of adjacent street traffic. FDOT Count Station 887033 was used to determine adjacent street traffic volumes. 3/211x018 141 of 211 57-17— x 75 Exhibit 3 - Page 9 of 3 o ,s C� �a as $ C 1! S-10 sz sz a: ROADWAY NETWORK { - CENTROID CONNECTORS n} * PROJECT ZONE 03 CENTROIDS z GTCRPM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 03/1412018 ���� Licensed to Kimlcy-Horn ay,S.sgc 4qs, Inc. m .............. a 6 V ROADWAY NETWORK { - CENTROID CONNECTORS n} * PROJECT ZONE 03 CENTROIDS z GTCRPM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 03/1412018 ���� Licensed to Kimlcy-Horn ay,S.sgc 4qs, Inc. SIT - ROADWAY T - (Exhibit 3 - Page 2 of 31 ROADWAY NETWORK 1 CENTROID CONNECTORS * PROJECT ZONE C'ENTROI dS 1 GTC RPM MODEL RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 03!7412098 ���� Licensed to Kimley-Horn ari ,i .sAyo Inc, +Exhibit 3 - Page 3 Of 31 a J 0 w 4 ° w p N O � p /4 p h � p Fa. 6ti _ sp '1 p u + �O I � ,.'p p• , Q n 12 is 1306 try 2 0 w 'w a ry A o "o 0 p 9. i p .......... _..... . 45 48 * 0C $'f0 52 an ila Ig 15�s:c15 0. M 1� a (� IE p o `1 fit' o Q_ 0 6 -- 2 a Q Q O • ... ............. 2..-.-,.....-m. w n 0 Q o Q 00 0 H Q O OI � 0 2 2 '?,'�9 �:•O Q 0 0 ROADWAY NETWORK IQ •'; p CENTROID CONNECTORS ° yC PROJECT ZONE o r.�Nr�oinG GTCRPM MODE! RUN - GRAVES BROTHERS ANNEXATION TRAFFIC DISTRIBUTION (PERCENTAGES) 03M4/2018 CBWIID(:G Licensed to Kimley-Horn aV4s6"is, Inc. Indian River County - Links Maintenance Report Released in February 2018 Link UnkDescrlption I Capacity I \ VQstinit I Vested 1810E C.R. 510//C.R. 51266TH AVE 1,960 33 91 11810W C.R. 5101/C.R. 512 /66TH AVE 1,960 700 _ 12 Caoadty C.R. 510866TH AVE//58TH AVE 1,960 432 58 1820W C.R. 510//66TH AVE/{58TH AVE —1960 679 57 �1820E 1830E C.R. 510//58TH AVE/ U.S. 1 1,960 _ 532 73 1R30W C-R. 510//58TH AVE /U.S. 1 1,960 71S 79 C -n O N Exhibit 4 - Page 1 of s 1 PROJECT TRAFFIC IMPACT CALCULATIONS TotalI Avallable I %of ProjectTrafRc Project Traffic Project Exceed 80% errand Caoadty _ Cana lbt i %Accl nment in orout )e[�Pr9, Pi 7 - 433 1,527 22.1% 52% out No 712 1,248 36.3% _ 52% in 607 No 490 1,470 25.0% 20% _ out _ 254 No 736 1,224 _ - 37.6% 20% in 233 No 60S 1.355 30.8% 150% out 190 No 794 1,166 40.5% 15% in 175 No Attachments — Back-up Documentation I.R.C. Utility Department Plant Capacity Spread Sheets 146 of 211 DEPARTMENT OF UTILITY SERVICES - WATER & WASTEWATER PLANT INFORMATION Owner of System: Indian River County Department of Utility Services 111113A'rED AS OF: Address: 1801 271h Strcet 2/1/2018 City, County, State, ZIP: Vans Beach, Indian River County, hl. 32960 West W%VrF Telephone / Fax: 772-567-80(X), Extension 1835 / 772-770-5143 Indian River Engineering Services: Title: Phone Extension: email: Arjuna Weraguda, 1. 1s. Capital Projects Manager 1821 awertgudau)ircgov.com John Boyer, 1'. F. UrtiliticS Frigineer 1823 jlxtye n ircgov.com line Charest FAv Compliance Specialist 1822 echafe%tthircgov.cmn Jesse Roland Plans Reviewer 1636 ircgnv.eom jr(,]-.tiid@ircg(iv.com WASTEWA'rEHTR EATMENT FACILITY (WWTF) INFORMATION 3/29/21124 11/311/2024 Name of Treatment Plant Serving Project Ceaural WWI'B North WWrF South WWrF West W%VrF County Indian River Indian River Indian Ricer Indian River City Veru Beach Vem Beach Vert) Beach Vert) !leach DEP Permit Number FLA010431 FLA 1 14.189 FI«101[1435 Fl,(XK]637 Expiration Date 3/29/21124 11/311/2024 4/2.3/2022 4/11/2021 Status Active !low routed to Central Active Active =rl•lr Maximum monthly average daily flow over the last 12 month period 2MCD blow routed to Ccntrl681 NVWIT' 1.105 MGD 2.521 MGD Month(s) Used January 2017 - December 2017 Maximum three-month average daily flow over the last 12 month period 2.519 AICD Flow mut ed to Central I Wed to I 1.1138 MGD 2.356 MG13 Months(s) Used January 2017 - December 2017 Current Permitted Capacity, MADF 4.1X111 M(iD I 0.850 hIGD 2.(01 14l(iD 6.(XN) MGA Future Expansion, MADF Current Outstanding Flow Commitments (*) 3 258 MGD 1.416 MGD (a) 2.746 MGH) (a) (h Current ourstandine Flow Commirments = Maximum Monthly AAF + plant Capacity Associated With ERU i Sold to Reserve Fulme Capaary (a) - South WWTF& West 16RTF are in;a common service arra I'Ul3LIC WATER SYSTEM (PWS) INFORMATION � PWS Name: North County & South County RO Water Plants 11 p PWS Identification No.: 3314052 N PWS Type: Community Total Permitted Maximum Day Operating Capacity of Plant(s): 20,010,000 CTPD Total Maximum Day Flow at Plant(s) as Recorded on Monthly Operating Reports During Past 12 Months: 12,768,000 GPD Attachments — Back-up Documentation I.R.C. S.W.D.D Capacity Letter 148 of 211 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT Landfill / Adnunistradon / Recycling 1325 74" Avenue SW Vero Beach, FL 32968 Phone: 772-770-5112 Fac: 77.2-770-5296 March 23, 2018 Assessment Fees 180127" Street Vero Beach, FL 32960 Phone: 772-226-1300 Fax: 772-226-1578 Mr. Joseph W. Schulke, P.E. (Sent via email:ischulke@sbsengineers.com) Schulke, Bittle & Stoddard, L.L.C. 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 RE: Solid Waste Capacity Confirmation Letter for 66.8 Acres along CR510 Dear Mr. Schulke, Please be advised that the Indian River County Solid Waste Disposal District (SWDD) does have adequate solid waste disposal capacity presently available or accessible for the above cited parcel. Based on the latest information, the Indian River County Landfill located at 1325 74t' Ave SW has capacity until 2070. Should you have any questions or require additional information, please contact me at 772.770.5112. Sincerely, I Himanshu H. Mehta, P.E. (FL) Managing Director Cc: Vincent Burke, P.E., Utilities Director Stan Boling, Community Development Director ni � �� S. W. D. D., helping you rAink Green, Live Green. AW + RE'�Lyt4 Printed on Recycled Paper ®F'GBC 149 of 211 Attachments — Back-up Documentation Maps and Exhibits 150 of 211 LOLIF r GRAVES BROTHERS 66.87 ANNEX ClTy OF SEBASTIAN FLU Ste_ TSV M HOME OF PELICAN ISLAND— rr \a' �� r• - r 1 iL 1 S Y 3 I -'E i•—" GRAVES BROTHERS ! .I ANNEXATION AND COMMERCIAL GENERAL r.LU. SITE C.R. 519 l>.......,�-�, ta. __ 2N'O AVE (Fl7Tt1RE) j �• ; FUTURE LAND USE MAP 2025 -eeI (♦ CQNSERVATIQN = la0 1.500 '3,000 6,000 I�/AMERC41L lJiA1TED ©CRA80UkDARY f AGRICULTLRE (Maxi awS-I) M COMMERCIALGFNERAL ©Cfry DOUNOMY &LAND DESIGN INNOVA•nONS VERY LOW DENSITY RESIOENTjAL (Max l "W) GDYIYF.RCULLaft COASTAL IUCA7 MAw1PAREA9 ..� LOW DENSITY RESIDENTIAL (Max ac S aw.ck (♦ RAIERFRONT MIXED USE IAMTER . MMLE NOME (M 5 duMal WOUSTRIAL ]yN0 fVp,yh Q -1—d. fivsnu. t s 295 I� MEDIUM DENSITY RESIOENTIAL(Naa.8&l ) -WSTTTTRIQNAL W,'.fw York F;o rdn 32789 151 of 211 GRAVES BROTHERS 66.87 ANNEX IRC FLUM A-1 MUNI CIA ------------ SITE �—FR I. 13 lRC_Futurw_Lartd_Us* IRC Lma U.. % Lrj AG. I LI AG.2 Lj BCD I L C'2 C,3 7 cil El corw L-2 LJ L.1 MHRP hs'. PUB 0 R [—I RC FIEC T GRADES BROTHERS 66.87 AG ANNEX LOCATION MAP AERIAL W W iY a z 0 U a Z N pp I cr S H1SM 0 - �� ZZLI I f LLI LU H I z LL LUi obs Z a I 'F u GRAVES BROTHERS 66.87 AC ANNEX AERIAL SITE PLAN CM LY SE TSV HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: August 8, 2018 Agenda Item Title: Ordinance 0-18-07— Second Reading and Adoption Hearing - Request for Comprehensive Plan Future Land Use Map Amendment — Graves Brothers Company Recommendation: Approve Ordinance 0-18-07 on second reading Background: On June 13, 2018, City Council approved at first hearing the proposed annexation of 66.87 acres of property into the city as petitioned by Graves Brothers Company, represented by Mr. Jeff Bass. At the same City Council meeting, Graves Brothers Company requested consideration for an amendment to the comprehensive plan future land use map (FLUM) designation from Indian River County "R" (Rural -1 unit/lacre) to City of Sebastian "CG" (Commercial General). The subject site is located north of CR 510 and vacant land (County AG -1); west of vacant land (County R); east of the SRWCD/SRID right of way and vacant land (County L- 1); and south of the Elkam Canal and residential development (City LDR). The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of an active agricultural site that is no longer economically viable due to changed conditions. The Planning and Zoning Commission recommended approval of the land use request for the subject property at their May 3, 2018 meeting. On June 13, 2018 the City Council approved the land use change on first reading. The large scale land use amendment (over 10 acres) has been reviewed by the Department of Economic Opportunity (DEO) who identified no comments related to important state resources and facilities within the Department's authorized scope of review that will be adversely impacted by the amendment if adopted. The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. Though no formal comments were received from other reviewing agencies for the proposed City of Sebastian comprehensive plan amendment, technical assistance comments were provided for the City's consideration. The City of Sebastian's 2010 EAR supports the annexation of lands south of the City along CR 510 and supports the need for additional commercial uses within the City. The data and analysis in the 20I0 EAR states that the projected populations need for commercial development will exceed the available commercial lands within the City limits and therefore, future growth should be considered along the CR 510 corridor south of the City limits. The CR 510 corridor is the Urban Services Boundary for the County and includes the necessary infrastructure (sewer/water) that encourages and supports future growth. Staff supports the recommendation from reviewing agencies that the City and the County should collaborate to plan in advance for and manage the transition of the area along 82nd Avenue and CR 510 from primarily 155 of 211 agricultural to other uses that respond to the changing transportation patterns being brought about by the roadway extensions and improvements. The City of Sebastian should also enhance the Future Land Use Element of their Comprehensive Plan to provide clear policy direction on where and how the commercial land "deficit" should be addressed, with a focus on using nodes of commercial development at appropriate intersections. This will greatly assist the City in avoiding sprawling development patterns, preserving environmental quality, maintaining efficient service delivery, mitigating impacts from incompatible land uses, and providing predictability in the pattern of development. If Agenda Item Requires Expenditure of Funds: NIA Administrative Services Department/CFO Review: t Attachments: 1. Ordinance 0-18-07 2. Land Use Staff Report 3. Statement of Impact and Concurrency Analysis submitted by the applicant as Attachment "A". 4. Application 5. Florida Department of Economic Opportunity, July 26, 2018 City Manager Authorization: Date: August 1, 2018 156 of 211 ORDINANCE NO. 0-18-07 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION OF R (RURAL, I UNIT PER ACRE) ON PROPERTY CONSISTING OF 67.87 ACRES, MORE OR LESS, LOCATED ON 85TH STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE ELKCAM WATERWAY AND LACONIA STREET, IN THE VICINITY OF THE TREASURE COAST ELEMENTARY SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. WHEREAS, after careful review and a public hearing of the Planning and Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the adoption of the requested change to the Future Land Use map and the change was found to be consistent with the Comprehensive Plan. WHEREAS, the City Council has considered the criteria identified in the Comprehensive Plan and Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning Commission; and WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment and has conducted the required public hearings to receive citizen input; and WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive Future Land Use Map, are consistent with the existing future development goals of the City of Sebastian; encourages the most appropriate use of land, water and other resources; promotes and protects the public health, safety, and general welfare; provides adequate and efficient infrastructure and resources; and protects the public interest within the City of Sebastian. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: 157 of 211 Section 1. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map (FLUM) adopted by this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See attached Exhibit "A " Property Survey Section 2. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include the affected property, and designate the same as Commercial General (CG) in accordance with the requirements of Florida law. See attached Exhibit "B " Future Land Use Map Section 3. TRANSMITTAL. The City Manager is directed to transmit a certified copy hereof to the authorities designated under Fla. Stat. 163.3184(3) upon passage at first reading, and proceed herewith in accordance with the provisions of Fla. Stat. Chapter 163. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. Section 7. EFFECTIVE DATE. This Ordinance shall take effect upon the concurrence of the issuance of a Notice of Intent by the Florida Department of Economic Opportunity or other final action finding the amendment herein in compliance. Section 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 13th day of June, 2018, and adopted on second/final reading at a regular meeting of the City Council on the 81h day of August, 2018. 158 of 211 PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 13th day of June, 2018 by Councilmember McPartlan The motion was seconded by Councilmember Dodd and, upon being put to a vote, the vote was as follows: Mayor Jim Hill aye Vice Mayor Linda Kinchen aye Councilmember Ed Dodd aye Councilmember Albert Iovino aye Councilmember Bob McPartlan ave ATTEST: J1a tette Williams, MMC City Clerk 159 of 211 ADOPTION The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Ed Dodd Councilmernber Albert Iovino Councilmember Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this 8`h day of August, 2018. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Jim Hill Approved as to form and legality for reliance by the City of Sebastian only: James Stokes, City Attorney 160 of 211 \ � � I I sE9I rtw GIX JF4 MOIAI.OS Lrwr n \ � I I P4Rca, FL + arA EENLAM ELKCA wlRl tiN_t ,yaLeS (4 i/I SEGnON UNE _ �ti 5 BP56'S1' W Y656.73'(0) _sT1 ti6Jy°p' —x SixsA• E ME,Tr ca) �� - 1 I j 25 WEST 1/4 CORNEA - `+ S FOUND 3"v3' CONCRETE NCWUEM 9ELnCx ES N gFl1'1G' E 170.D5' (c) FOUND ]"il' ` 77Sp1' NO 10ENIPiGGCN AT LENTfB OF SECTION 25 M CONCRE - IgxuxFAT _,,SRC x W OO" E )5380' (C) (NO IDEN iIXA,ON1 r l x +TDr]s• y u]�r (q sRC� 8 l \\ I _D.W. Y uNERI � LIVE \ R ! H ' H-125.00' 111 G- 1' NID}i WO WIRE FENCE f III! /4' NIGH BARB WIxE FENCE `\ \\ �� \ NICfI we WIVE FQICC I � h. \ I p VACANT ,k u G 3 UNE A 4 I � I � N %�/ :%f I I �� �G/ 1 i 4� M1jE 1� i (j( \S rl:' x i m08' - S.RW.C.O. \ FIGHT DF WAY WEST 17 ACRES OF I� 1L9Y s \ } ^ I f a' HIGH IMRB l WIRE FENCE s x TOP OF SAN i _ ) � I / 4 � + � X— s enrm• W ]ELK (CI ' I � . -. " 1 sn7m ��I{{{ �.ry c _ s,Ye]m• R u� �l• cT xy �„/.rt- \ \ GL1 1 SRC r l 8 p2A4 `e7D511NC FLOW WELLN 1 I ii rIXmD 1,C EAISNNG 12'x19'/ - 2'x ED . \ ` PUMP SHED A U M Uq y LINE ALME I gvi J L �R s I� I I j�[ Y I LINE� uNE I 1 -123.00'—I25.00' - SRC CORNET SLTRd 3S� m IWC w•O DIA I I I .RawmGlr�(+o-�WAouoPNaPn.r NO. REVISION SFr 1/4 CIF .SKI 1114 WACANT WEST 1/7 OF SE 1/4 OF SW 1/4 I^ YAGMT d St 7/'4 0- fS W e ry �N $ 1/4 FOUND 5 8'DUL RESAT NG IDE . FlGTION l�RI1F)®To- - MPA ': •:"-, GEGVESBRDTiERS CONY' 06URBE0 3 171*11E Oier fC1 n 14 FOUND 3'.J' CONCRETE MOW MEM 114 B-61A5'J — NO Ic ENnmAnoN � 7 DIESCRIPTIM- RIE VVEST 17.0 ACRES OF THE NORTHWEST 114 OF THE SOUTHWEST tit., AND THE SOUTHWEST IH OF THE SOUTHWEST 114: AND THE WEST 114 OF THE SOUTHEAST IM OF THE SOUTHWEST 1M, OF SEcnGN 75, TOWNSHIP 71 SOUTH, RANGE 36 EAST, LESS AND EXCEPT THE SOUTH 49.9 FEET THEREOF FOR ROAD RIGHT OF WAY: AMU LF93 AND EXCEPT THE SEBASTIAN RIVER IMPROVEMENT 318TRICT CANAL N)GHTS OF WAYS, ALL LYING AND BEING IN INDIAN RIVER COUNTY. FLORIDA THE ABOVE SURVEYED PARCELS CONTAIMNO 29128®8 SF, OR DOW ACRES MUNICIPAL ADDRESS: SSTN STREET. VERO BEACH. FLORIDA 37967 PARCEL Na 313625000DO600009001.6 l RYEYORW GENERAL NOIESAND Reaemt I. r... RxNAI1NElARMIIRAF Ab TIE p00NKIIA,IFDlEAL arARahN.IYE]GET lJRUEYM ANp YAPPTL M90w.wnD, ela:rex. ANTgI I]IP NAOR wf[IPYATXWLwRIOlPJ CILrAM exvrvAlm. i TEL 9r WY JI r]HO MYet PW V� W,1 TNL MrWL SYwAY @sORI M1! ]ECL4lEA 4 94r]. IIMIEOYFM Mart,Lvn. GE1ETmaA]avA uPu,u mlxY.AAAnEr1ECIFn M TIa auWLo lEvwara 1 DEIN nri 91nxw NFIRa1 Mi Y.1m UATI'M NORM wiPKiN 14]1Ha1 I F�Uli1@IT d% tTNN YL iFaIEG*ED ix Ie .zam, erxTD �+e xensaulE a+mn:, wam+ srn ax¢ tr:T x•» ro .m c.R]rxcD TIC_sruuNl� ;+o ]4fMMENIm UK910xn NFALq, ueaEn M 11N Swan Nei MAES! . D.]r31ExE u xw.A amx,m Aw0 REDgm Dwa.o.N NN TILL l.xE Au cA,GAMON, sNDwx NeNEd AAE DTAwrrnM us NMMN,:r PEeTA,o oLceNLPAArs TNaEo. E M! eq,NGRY OEIeAA"Mnd AMO fEEA4ATXM lNO]M d Tw Aw• QlAAIVEI'Rwe NaBI uPOI, nE PPO]E551dK OPM1011 THE REOi,eaD9 auavETd rlAlsuwr ro ,oD,Ai aq,pPN9.Pro PRAe]oeL aP,wlu P.ROEYaIe Na W Nor Ia]FaoeG m xPLY OR DeTaI:Wm Dn1,a18wR. ]w eURAE1' Does tion wrera m GaNNAre lux FprAs GP a OR Arrt ama A1111EpCTlglAL OiIxGMATIX L TaS WaRYEV nwl MlIIPNANFR Pgl1NE EYRufNL mee,eUeEGPl1E PETt4i0 u4.4TFM1,NR xAARD I,EngI FGR ,IA4 NA.O>$L eNNT,REp NGKLN OiY. [9LEm OnCRMSe 9TATPA lFJa1aNCA,Id TO I,W RN4]MD5 d< MN'fICJ !ET FaTM 5Y TM! I4ORG EWIm a wAaE9e1]NAL llrtnkl^DL AM WPPFA! w aWl£]t M,i Rama uariTR.rwE :CCe INMI,NI,I m eRCT,vI .]za], nauDA 9TA]I)1Lt TFx cFA,er Tpx x w wAr CaNamlrrei xemtM TAu)+axTr la wAARMm m)Tlr amsR xFORMnnd Nor aarAA IEwUXL AI]glXlti DD.e,oxl aA AXWlIdT ro ,H5 O1wWl6 M GMei NM NDr P9"Rr,m Alq ,1r5 lURA4Y MAY NOT RE ]IWIGlERFED w1,?WI TMe ➢GREilFA lYR]rfea PPAR,eRaI OF TE MExMD xwallON TN. SLRYE,' r Fqr vKx PDR wIv OII,R PWPMSE dfF,9, TNR NTNe® 9Y rle -NG_ ]. ]AW LTlJK oEacaaty, AIa NaTT6A6 a Talc Remo wFA[ rawawT.Eo sr Txe cert. rxW PWOPaem WN Nm .as,NAc]m aal�Axgrm arrw oFFa TaI, s:. •-• oFR®rm1�IlaI�NOEsmeEO MmrxmxstM:eerro REl,i,IG11gY. PE96NaTAli E.aYEN,II AIp DR fbDH,S6REtpw.HANY..wTTExI OF.>Etam ,m eRGuONrm 1116 9UR'ICYOR! ATIIXnd eY TIE W@R. 11EM ffiIlf M u OeGrBEO eY R RNr91ED 1,RE N,NixNl+:0(iY A]4] NOI r.aucra NG NvesrNAnd w.1 wADE aY ]NW awls wre 1NX vAUCRY C. ANr EA rnEG x TnE uwrE 9EscIwTld DN ran ANr ar.Rs: — xor a RErnRD w T]! wF01eNTICw RmaV®n rNe na.r- . ,n1E cGlww]uert wwe xar NaNOaiE➢ m„a PRYOR LAFeYO0. L nEExw;crmm nlNe,AFRA Ae n+Ss,T®wT,AelrA,pAwS DrP,eAe],r>:r RFwC3esusLMeaN rl¢IRnrvul. uAwTWE oerN.CX AmIRAc1• GP xXAmuues Pd ,w Tree a survc e i raor x 7soa FE1T. 1]as sux+e Na]a oR E+cEme 1NE SFATm AOCVR.CY PEaNNANTr. e wrM e¢Prrlox m mwT NAI eEeN . ELD Lain ANG INGwI, dT]p suAVDr. 716 swvE uwEs w cu.IIAIRrEn MAr nE WOIXgA6NG UnUnE! SNpMA Ne!!d mlILRE .HL SWI V]e11Ns M Mi .�Ew feTPEA M SFMk[ d.W:dG.tED. l,JQIAFacE iNWUN AHWV. ^ 'FN,e,RNIT. wEPE NOr l9U.]®.N9,p!-'x.PILTEJdiNO xIRVEYWAe4Dl®OR Of7TNG1RE t6 II! N�]Cgl DF9riAEcv1®FA,YAPa¢uMmLtl: YW1NlA 4[R,DZ[.AEx IwlOE �4•CxArceAAR 9,IA'r, dfLOaO WMlANICE MTE IYI,FeW I,aw®a 12l,PTi CDIYN"IY NiB6N nmrL PN'Et ODa6 9YF�a i, VMImWFT OwE OFc06FA..>o,i ueA 16 OaR OEDE„eel 4 ]Fi2 T,a1 %IFA e x oeyJ1L fORRaL 2dE 4sGAau]PAL NAA USEA9 RULE RElM m Na mARUIT MPA➢9]. BL.gf { wa1E PRW Z.00G wyyAM,cE PAR NARegwPBa]LYw riRO: FLAI,re AlArw Gi.i NGTed ,. YiSURYEYNEnb2NFK,eF a,BY„l.ININ a as IaTusA ]rrt GOAL FRrnaEw� Ler.. v u , m re OPSRdAas a+fe iicLxl NANOATld sA.ea.nE In*e+L ss.s. tPTA]PAIm PIN5E0.] auA 1 TNl OPA1R,AI. GPl R1M aaEe.x!gK3161]O.mrt.wa'xe¢rAIYREROd OECE\ER I.mT. nm LING aUK IwPA161OY 0Ps RacasveM 6]AA+m W11x xn®¢ wera-,AAe NSAe�wwrw]ffiGPSI WFAe Vs9 ro wTreSl �s wsw ]rPCJKY A e+N Rr,EM12R W SET W a Ax F> � tbrllnaL BraTWA zqL A Rvae,G � IOGm eRLTw „dVAIEN]S AWROVDBPe AxpCR TTA.DpUR,p dtAA]p mtmDL TNPa,aWTiNEPIg1CC]AIlA RFiA-1RE mJPJ1MAF cdPNTwTww IMO Pnrm,DF4 wPpawlgN IM oiTEw®ED NAPIA01 YWBI Law wRx NH u9E STATd ND?EI:OI� A! 4 aP i'.{umLY lfNi�lilR wfAt iMLfE�AIAA ._,wn VlwGtEM .'lieaT'. KN'JI0, 2,A S nE1CP�YTK TAAOefMY➢YL TOTTING ]tAVeY3NRM1ON2 �W®IrtN: xx • ,wH Tool YERRGLL-tSYY • IPAxImxDT 101�`ATK IroR,IOY W II a cq„Law91e ESTAN,w® UTL WTE FDGFRe, TIYu4•NETT.TeL, CORFEC,LOCAL DOInPn vAun:e APR I.,wal: muvi;, ED 4N+Arbnml I'Oif 1%111 SwVAY DEIN-W1 5..L1Ea0. aaAl1IAW AIAIR "m COMM Dsrw rwW UG1T s]ALO. NRae'eM Nlal eR4ON1 m =IIcI DELMC4 RH11 SIM W ,/r MA,ETW , 1r TWO mNIA N, CALCULATED I IfAVRd'aVH111 Azw 4' MCN BIR@ WIRE TOP GF BANK FENCE CAT SOUTH 1/4 COMER SRee MA 1/Y gM[6R a r LaRR IRRM/C1P L, a,�] iiAAXi !/L•r + OF SECTION 25 I FOUND 112 -CA RE9MAIM M "NT.NL IA26Y 'm rrA,.En BABE IRL6b' - - - - - - r0.0.W. OVER HEAD ELEGMICIL` $ - )5.W' CARTcR ASSOG' FOUND 3/4'pLl RPE G I UME ` N l9W,r E fL]a76 !cl I �. `_ - y M UY51 E _2r (C) ) _ - - �NO DFM:FIGTION - - - -. -- _ COI/MTY ROAD 510/WA9ASSG ROAD I ^T I'f� ._ -- __ 21 1 �• I/L' S-^rW IASGY(0) IJP\ - N 5P58'17• E 1330.05' EO' RION7-cf-WAY- - - - - g[TON UNEP _ - - N Ef7riY C TAOr (fa 3� '� s eE72'Sr E NM 71 (Cl 1� V ITL"// V UNE $ PIIEVIW SLrT N@ T!r•+WL FOUND 5/8`4 R®AA ! NO ,OENTMIM N CAP STAMM 1ACL Oi ( I PR]CE (La 5945)' I 0.3YN.e 0.20r GRAVES BROTHERS COMPANY 857H STREET VERO BEACH, FLORIDA 32967 CEL 117/5117 BY I DATF , TEL FAX F�s�n ,{ j + CARTER R ASSOCUls, NIC. l�RI1F)®To- - MPA ': •:"-, GEGVESBRDTiERS CONY' LEGEND CONSULTING ENGINEERS AND LAND SURVEYORS _ :^ %. alD! xEna y DEER.r,L 1CR1, -DT Np,E NAME: ,rd15s,,.8 TEL:- 23132 191 FAX: (772) 582-7111110 r Eg HVL RtOPrADE ® DR/NIAq cATDI SASH dA EOP aA !!1N [F Pr. ® LMTARY $aG, UA14101L R. 0.w BOR OF IN, ® OR.wA2 YNwD1E cONC @AEi �-OL- O,FIeIEAO DLCMG L!. Sel UeW PF�wN SWC pd 9A ala VKN ..Cl IIPAN NNR x1.111•, NAPOA Tz rrE ,f PAL vA 4 eNaPRAo •T1 (D)aIOINA VR TY PDLL DATA A.QG Oltll Fart O I�IAWICIFM lf110AL AECPW 50Nt (P) RAT NTA PC %AEE (C) ra41\A.AIm mu CBStMWRII f>DD( SWUC`UK (0) am DATA ULF...C,p. ERM NNR FMAS MITR C fl Dt L .T O. �Ny ell I.Rr.0 N IAN RNR FMO �ANT 4l sm m TDp,MIE\W1V AIDC 90_ . R ST. URD[ CODRY, P.OPLA SwVAY DEIN-W1 5..L1Ea0. aaAl1IAW AIAIR "m COMM Dsrw rwW UG1T s]ALO. NRae'eM Nlal eR4ON1 m =IIcI DELMC4 RH11 SIM W ,/r MA,ETW , 1r TWO mNIA N, CALCULATED I IfAVRd'aVH111 Azw 4' MCN BIR@ WIRE TOP GF BANK FENCE CAT SOUTH 1/4 COMER SRee MA 1/Y gM[6R a r LaRR IRRM/C1P L, a,�] iiAAXi !/L•r + OF SECTION 25 I FOUND 112 -CA RE9MAIM M "NT.NL IA26Y 'm rrA,.En BABE IRL6b' - - - - - - r0.0.W. OVER HEAD ELEGMICIL` $ - )5.W' CARTcR ASSOG' FOUND 3/4'pLl RPE G I UME ` N l9W,r E fL]a76 !cl I �. `_ - y M UY51 E _2r (C) ) _ - - �NO DFM:FIGTION - - - -. -- _ COI/MTY ROAD 510/WA9ASSG ROAD I ^T I'f� ._ -- __ 21 1 �• I/L' S-^rW IASGY(0) IJP\ - N 5P58'17• E 1330.05' EO' RION7-cf-WAY- - - - - g[TON UNEP _ - - N Ef7riY C TAOr (fa 3� '� s eE72'Sr E NM 71 (Cl 1� V ITL"// V UNE $ PIIEVIW SLrT N@ T!r•+WL FOUND 5/8`4 R®AA ! NO ,OENTMIM N CAP STAMM 1ACL Oi ( I PR]CE (La 5945)' I 0.3YN.e 0.20r GRAVES BROTHERS COMPANY 857H STREET VERO BEACH, FLORIDA 32967 CEL 117/5117 BY I DATF , TEL FAX F�s�n ,{ j + CARTER R ASSOCUls, NIC. l�RI1F)®To- - MPA ': •:"-, GEGVESBRDTiERS CONY' DATE : DECEMBER 1, 2017 PRGJ.0 : 1741%9 CONSULTING ENGINEERS AND LAND SURVEYORS _ :^ %. DRAWN BY: FSG)JM %PPD. BY :FSC F eY : D.wG L.,M)ye 1708 21 at STREET, VERO BEACH, FL 32960 !; • - (3� -•'". -DT Np,E NAME: ,rd15s,,.8 TEL:- 23132 191 FAX: (772) 582-7111110 r FAA78C.�Cll CURESE PSH sIGNATIIRE WTTi FCORIUA LICFJV9E Ma REF.r :06321$. ' CARTER ASSOCTAT . INC - COA 205 r LS 285 F.B. A PG. : 856w&79 EXHIBIT A GRAPHIC SCALE 150 0 Tap 3w ZO WA _ ISG rrer) BOUNDARY SURVEY PART OF THE SOUTHWEST 114 OF SECTION 25, TOWNSHIP 31 SOUTH, RANGE 38 EAST INDIAN RIVER COUNTY, FLORIDA "BLOCK 41" SHEET 1Edfol211 Dwq. A: 2OT63-C cYDF Gamw HOME OF PELICAN ISLAND y EX CITY OF SEBASTIAN FLUM jiff 1' t GRAVES BROTHERS ,. � •„ ANNEXATION AND ^- _ COMMERCIAL GENERAL k F.LU. SITE C.R.510 S, ' �2NO AVE (FUTURE) .�. '�. s4. Aua�..rsW wl�aMG.t FUTURE LAND USE MAA 2025 Feet 0 1,500 3,000 6,000 l CONSERVAnaN -_: eOMMERCMLumTED OcRw aoum Nw AGRICULTUREIM- TOW5S ) � COMMERCIAL GENERAL �j C1TY BOUNDARY &LA11D DFS;GN INNOVAnQ45 VERY LOW DENS" RESIDENTIAL (Mu 3 dIgm) COMMERCIAL 112 Q COASTAL HIGH NAZARD AREAS �•""' LOW DENSITY RMICENn4L IK_ S dld-) RNERFRONT MIXED USE - WATER MOBILEHOME(M— 3dUw? INDUSTRIAL 140 N,rth 0,lcndn Areae.• OW MEDIUM DENSITY RESIDENTIAL (MQ- &dwgcl INSI LMONAL Suit Z95 Wfrtt�r Park Ftarlda 32789 162 o1 211 EXHIBIT B LAT�. SEBASTIAN HOME OF PELICAN ISLAND Community Development Department Comprehensive Plan Amendment Application Staff Report 1. Project Name: Graves Brothers CR 510 2. Requested Action: Land Use Change from County "R" (Rural — 1 unit/1 acre) to City of Sebastian "CG" (Commercial General). 3. Project Location a. Address: 851 St. (CR 510), 8400 block, Vero Beach, FL 32967 b. Legals: See survey C. Indian River County Parcel Numbers: 31-38-25-00000-5000-00001.0 4. Project Owner: Graves Brothers Company 2770 Indian River Blvd, Suite 201 Vero Beach, FL, 32960 (772) 562-3886 E -Mail: jbass@gravesbrotherscompany.com 5. Project Agent: Joseph W. Schulke, PE, Schulke, Bittle & Stoddard, LLC 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 (772) 770-9622 E -Mail: jschu[ke@sbsengineers.com 6. Project Engineer: Joseph W. Schulke, PE, Schulke, Bittle & Stoddard, LLC 1717 Indian River Blvd, Suite 201 Vero Beach, FL 32960 (772) 770-9622 E -Mail: jschulke@sbsengineers.com 7. Project Surveyor: Same as above 8. Project Description a. Narrative of proposed action: Graves Brothers Company requests consideration for an amendment to the comprehensive plan future land use map (FLUM) designation of approximately 66.87 acres from Indian River County "R" (Rural -1 unit/1 acre) to City of Sebastian "CG" (Commercial General). A request to annex the 1 163 of 211 subject property into the City of Sebastian will be made to the City Council. The subject site is located north of CR 510 and vacant land (County AG -1); west of vacant land (County R); east of the SRWCDISRID right of way and vacant land (County L-1); and south of the Elkam Canal and residential development (City LDR). The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of a former agricultural site that is no longer economically viable due to changed conditions. The subject site abuts the City's south limits and is adjacent to existing single family homesites in the Sebastian Highlands SID. The area is developed at approximately 4 units per acre and zoned RS -10. The subject site and these adjacent residential homesites are separated by the confluence of the South Prong of the Sebastian River, the City's Elkam Waterway, and the SRID Canal 200' ROW. In the event of development, the City requires appropriate buffering is placed between adjacent sites with dissimilar uses and a shoreline protective buffer will likely be required to be preserved as a condition of development. The Commercial General (CG) land use category includes "general retail sales and services; highway oriented sales and services; and other general commercial activities, including hotels and motels, or residential complexes or other transient quarters." A change to CG land use will provide the flexibility to allow the property owners to develop a mix of uses that are consistent with the City's Comprehensive Plan objectives as well as the project needs. A primary consideration in the allocation of lands for future commercial developments is the size of the primary market area. Projections of future commercial land is low in Sebastian compared to other communities in the State. A projection within the existing Comprehensive Plan places the need for additional commercial at approximately 205 acres over existing uses (2008) including the need for an additional 137 acres of commercial general. A Floor Area Ratio (FAR) of 0.6 will be set for any commercial general development (FAR equates to a building's total floor area (gross floor area) to the buildable [and area). b. Current Zoning: C. Adjacent Properties Zoninq County A-1 (Agriculure-1) Current Land Use North: RS -10 Residential East: A-1 Vacant/Agriculture West: A-1 Vacant/Agriculture South: A-1 Vacant/Agriculture d. Site Characteristics (1) Total Acreage: 66.87 acres Future Land Use LDR R (County) L-1(County) AG -1 (County) 2 164 of 211 (2) (3) (4) (5) (6) (7) (8) (9) Current Land Use(s): Vacant Soil: Oldsmar Fine Sand Immokalee Fine Sand (hydric) Vegetation: Citrus/Agriculture and wetlands Flood Hazard: Zone X; southernmost 10% is Zone AE Water Service: Indian River County Utilities Sanitary Sewer Service: Indian River County Utilities Parks: NA Police/Fire: Sebastian Police — 6.9 miles County Fire — 4 miles 9. Comprehensive Plan Consistency a. Future Land Use: Consistent b. Traffic Circulation: Consistent C. Public Facilities: Consistent d. Housing: Consistent e. Coastal Management: Consistent f. Recreation and Open Space: Consistent g. Conservation: Consistent h. Intergovernmental Coordination: Consistent 10. Conformance with Code of Ordinances: Consistent 11. Changed Conditions: Vacant agricultural property which is no longer economically viable. The proposed future change to general commercial meets changes in development patterns and infrastructure improvements, such as the widening of CR 510 and future extension of 82nd Avenue. 12. Land Use Compatibility: Subject property lies adjacent to the southern boundary of the City. The change in land use provides for a higher intensity of use than the current land use, however, future demands for commercial development along the widened and improved CR 510 and future extension of 82nd Avenue supports the future need for this 3 165 of 211 use. Therefore, it is consistent with projected future growth and development expressly defined within the 2010 EAR and the Comprehensive Plan. 13. Adequate Public Facilities: Provided — Adequate capacity exists for public utilities (water, wastewater) for the commercial development. Interior roads and drive isles will remain under private ownership and maintenance; and on-site stormwater will be operated and maintained by the owner. FDOT and the County have programmed the extension of 82nd Ave and the widening & improvements to CR 510 which will increase the capacity and safety of the main roadways serving the project. 14. Natural Environment: The subject property contains wetlands and natural slough areas that are under the jurisdiction of federal, state and city regulations. Consequently, impacts to environmental resources would require the approval of those agencies and mitigation to off -set any impacts. 15. Economic Effect: Provided — A change in future land use of this property is projected to provide a higher net positive tax base for the City with the addition of approximately 66.9 acres with up to 10,000 - 13,000 square feet of general commercial building area per acre of site. Commercial land use provides a higher potential for revenue to the City, and lower service costs, per unit than single family residential. The proposed development will not adversely affect the property values in the area, or the general health, safety and welfare of the community. 16. Orderly Development: The proposed land use change is consistent with the comprehensive plan. The Comprehensive plan identifies a need for commercial development to meet projected 2025 growth. The Comprehensive Plan and 2010 EAR recommends that the City should seek to annex areas south of the City along the CR 510 corridor within the urban service boundary. The property has provided assurance of the availability of sufficient public facilities and access. 17. Public Interest: The City of Sebastian Comprehensive Plan outlines the necessity to incorporate and/or annex parcels south of the City as part of the annexation reserve area acknowledged within the 2010 EAR. Commercial uses along this major corridor serve the public interest and are properly separated from existing incompatible uses. Therefore, staff finds that the proposed annexation/land use change is not in conflict with public interest. 18. Other Matters: The requested land use change and future annexation will provide consistency with the City's future land use map of the comprehensive plan. The proposed land use change will create a slightly greater impact on transportation, safety and solid waste facilities within the urban service boundaries. These impacts will be mitigated by the additional generation of taxes and fees. Transportation impacts will be mitigated by intersection improvements addressed as part of the traffic analysis. 19. Analysis: In the City of Sebastian's adopted 2010 EAR, the City is encouraged to pursue voluntary annexations of areas south of the City along the CR 510 corridor in order to meet the projected need for residential/commercial acreage. Graves Brothers Company requests consideration for an amendment to the comprehensive plan future land use map (FLUM) designation of approximately 66.87 4 166 of 211 20. 21. acres from Indian River County "R" (Rural -1 unitll acre) to City of Sebastian "CG" (Commercial General). A request to annex the subject property into the City of Sebastian will be made to the City Council. The proposed future change to general commercial meets changes in development patterns and infrastructure improvements, such as the widening of CR 510 and future extension of 82"d Avenue. The subject site is adjacent to existing urban development along the south city limits coterminous with the boundary of the municipality. The subject property consists of a former agricultural site that is no longer economically viable due to changed conditions. Conclusion: The requested land use change from R (County) to CG is consistent with the Comprehensive Plan. Recommendation use change. Lisa L. Frazier, AICP PREPARED BY Staff recommends the City Council approve the requested land 616118 DATE 5 167 of 211 "Attachment A" can be found on pages 115-154 168 of 211 PermitApp] ication No. a0 °+ I City of Sebastian H7kM_"f�0FPSJCAMLA&M Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required)_ Name: Graves Brothers Company Address: 2770 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number ( 772) 562-3886 ext. 109 FAX Number. ( 772) 562-3565 E -Mail: ibass@gravesbrotherscompany.com i Owner (If different from applicant) Name: f Address: j Phone Number: E -Mail: FAX Number. ( ) - Title of permit or action requested: Comprehensive Plan Amendment (Land Map) PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION FHAT YOU ARE REQUESTING, COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-1/2" BY I I" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): Graves Brothers CR 510 B. Site Information Address: 85TH ST VERO BEACH, FL 32967 Lot: Block: Unit: Subdivision: See attached survey Indian River County Parcel #: 31382500000500000001.0 Zoning Classification: Existing: A-1 Future Land Use: Existing: R (IRC) Proposed: A-1 Proposed: Commercial General (City) Existing Use: Proposed Ilse: Agricultural (Vacant) Commercial C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarvl: Request to annex the subject property into the City of Sebastian and change the future land use map (FLUM) designation of approximately 66.87 acres from Indian River County "R" (Rural - 1 unit/1 acre) to City of Sebastian "Commercial General". DATE RECEIVED: J 1 � �, f, FEE PAID: $ /1,600. I/:500 RECEIVED BY: 169 of 211 Permit Application No. D. Project Personnel: j Agent: Name: Joseph W. Schulke, P.E., Schulke, Bittle & Stoddard, LLC I Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772) 770 - 9622 FAX Number: (772) 770 - 9496 ! E -Mail: 11 Attorney: Name: Address Phone Number: ( ) - FAX Number: E -Mail: 1 Engineer: Name: Joseph W. Schulke, P.E., Schulke, Bittle & Stoddard, LLC f Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number. ( 772) 770 - 9622 FAX Number: ( 772) 770- 9496 1 E -Mail: jschulke@sbsengineers.com Surveyor: Name: Address Phone Number: ( ) - FAX Number: ( ) 1 E -Mail: 1. Jeff Bass , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: VI AM THE OWNER _ I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE AND TRUEJO THE BEST OF MY KNOWLEDGE AND BELIEF. SIGNATURE Jeff Bass DATE SWORN TO AND SUBSCRIBED BEFORE ME BY lye E 13455 WHO IS PERSONALLY KNOWN TO ME OR PRODUCED AS IDENTIFICATION, THIS :2(, DAY OF (h Pr CC h �k 2015_, r NOTARY'S SIGNATURE PRINTED NAME OF NOTARY COMMISSION NO./EXPIRATION FF 4f05tS+ / MAC. 1t. _ 2020 SEAL: ' LINDA A. C©NNELL Notary Public, State of Florida My comm. expires Mar. 26, 2020 No. FF 965184 Bonded thru Ashton Agency, Inc. (800)451-4854 170 of 211 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/WE, ! THE OWNER(S) / _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE Citv staff/P&Z/ Council BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MYIOUR PENDING APPLICATION. IIWE HEREBY WAIVE ANY OBJECTION OR DEFENSE 1/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIGNATURE Jeff Bass DATE Sworn to and subscribed before me by who is personally known to me or produced as identification, this �Nday of rn ac r h Notary's Signature V V4 Printed Name of Notary _', "4,_ Commission No./Expiration 51 g'k- Seal: i LINDA A. CONNELL 4 Notary Public, State of Florida _ My comm, expires Mar. 26, 2020 No. FF 965184 Banded thru Ashton Agency, Inc. (800)4511--4854 MPrr 2Lr , 1A0.b 171 of 211 Perrrit Application No. .]f:T SEBAST Supplemental Information HOME OF PELICAN IS LAND Comprehensive Plan Amendment (Land Use) ATTACH ADDITIONAL PAGES IF NECESSARY. 1. Current land use map designation: R (IRC) 2. Proposed land use map designation: Commercial General (City) 3. Size of project in acres. 66.87 4. Describe the impact of the proposed change on the other elements of the comprehensive plan and applicable ordinances of the City. See attached statement. a. Is the proposed amendment consistent with the other elements of the comprehensive plan? If not, which one(s)? Yes, see attached statement. 6. Is the proposed amendment in conformance with applicable substantive requirements of the city of Sebastian Code of Ordinances? If not, which one(s)? Yes, see attached statement. 172 of 211 Permit Application No. 7. What land use and development changes have occurred since the effective date of the comprehensive plan which are relevant to the proposed amendment? None - undeveloped, former agricultural site. 8. Is the proposed amendment compatible with the existing or future land uses of the city? If not, why not? Yes, see attached statement. 9. Are there adequate public facilities to serve the proposed land use? If not, which one(s) are not adequate? Yes, see attached statement. 10. Would the proposed amendment result in a significant adverse impact on the natural environment? If so, describe the impact. No, see attached statement. 173 of 211 Permit Application No. 11. Would the proposed amendment adversely affect the property values of the area, the general health, safety and welfare and impact the financial resources of the city? if so, describe how. No, see attached statement. 12. Does the proposed amendment result in an orderly development pattern? if not, describe. Yes, see attached statement. 13. Attached the following: Va. A verified statement showing each and every individual person having a legal and/or equitable ownership interest in the subject property except publicly held corporations - whose stock is traded on a nationally recognized stock exchange, in which case the name and address of the corporation and principal executive officers will be sufficient. V b. Attach a list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. Jc. A survey and legal description of the property for which the land use amendment is being requested. 174 of 211 1. Rick ScottCissy Proctor GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPART MEWrrf ECONOMIC OPIlQRTUNPTY July 26, 2018 The Honorable Jim Hill Mayor, City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mayor Hill: The Department of Economic Opportunity has completed its review of the proposed comprehensive plan amendment for the City of Sebastian, Amendment No. 18-02ESR, which was received on June 27, 2018. We have reviewed the proposed amendment pursuant to Sections 163.3184(2) and (3), Florida Statutes (F.S.), and identified no comments related to important state resources and facilities within the Department's authorized scope of review that will be adversely impacted by the amendment if adopted. Pursuant to Section 163.3184(3)(b), F.S., other reviewing agencies have the authority to provide comments directly to the City. If other reviewing agencies provide comments, we recommend the City consider appropriate changes to the amendment based on those comments. If unresolved, such reviewing agency comments could form the basis for a challenge to the amendment after adoption_ The City should act by choosing to adopt, adopt with changes, or not adopt the proposed amendment. Also, please note that Section 163.3184(3)(c)l, F.S., provides that if the second public hearing is not held within 180 days of your receipt of agency comments, the amendment shall be deemed withdrawn unless extended by agreement with notice to the Department and any affected party that provided comment on the amendment. For your assistance, we have enclosed the procedures for adoption and transmittal of the comprehensive plan amendment. Florida Department of Economic Opportunity I Caldwell Building j 107 E. Madison Street ; Tallahassee. FL32399 3S0.245.7105 I www,floridajobs.org www.twitter.com/FI.DEO lwww.facebook.com/FLDEO An equal opportunity employer/program- Auxiliary aids and service are available upon request to individuals with disabilities. Allvoice telephone numbers on this document may he reached by persons using TTY/TTD equipment via the Florida Relay Service at 711. 175 of 211 The Honorable Hill July 26, 2018 Page 2 of 2 If you have any questions related to this review, please contact Ed Zeno -Gonzalez, Planning Analyst, at (850) 717-8511, or by email at Ed.Zeno-Gonzalezadeo.mvflorida.com. Sincerely, - 0 0 J es D. Stansbury, Chief eau of Community Planning and Growth JS/ez Enclosures: Procedures for Adoption cc: Lisa Leger Frazier, AICD, Community Development Director Mike Busha, Executive Director, Treasure Coast Regional Planning Council 176 of 211 S HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: August 8, 2018 AGENDA ITEM TITLE: Second Reading & Public Hearing of Ordinance No. 0-18-09 Regarding the Membership Requirements of the Construction Board BACKGROUND: Sebastian is fortunate to have retirees, full of knowledge within the City, who are now looking to serve their community in their spare time. There is a cost to renewing licenses and certificates that affects their decision to serve. This code change will provide retirees an opportunity to serve. RECOMMENDATION: Hold public hearing and at Council's discretion, adopt Ordinance No. 0-18-09 ATTACHMENT: 0-18-09 Clerk Authorization Date: V/ / 1 177 of 211 ORDINANCE NO. 0-18-09 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE CONSTRUCTION BOARD; AMENDING THE CODE OF ORDINANCES, CHAPTER 26 "BUILDINGS AND BUILDING REGULATIONS" BY PROVIDING FOR RETIRED CONTRACTOR PARTICIPATION BY AMENDING SECTION 26-191 "MEMBERSHIP; TERMS; FILLING OF VACANCIES"; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Code of Ordinances Chapter 26 provides that the Construction Board be composed of contractors with specific trades, as far as practical, and one concerned citizen; and WHEREAS, in an effort to ensure matters before the Construction Board are addressed with industry expertise, the members shall hold a valid certificate issued by the state or another jurisdiction; and WHEREAS, specific trade vacancies have remained on the Board for many years now and the City is fortunate to have experienced, resident retirees that may be interested in giving back to their community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, that: SECTION 1. Section 26-191. Membership; terms; filling of vacancies is hereby amended to read as follows: (a) The city construction board shall be composed of seven members and, as far as practical, shall consist of two licensed or certified contractors (residential, building, general), one electrical contractor, one heating and ventilation contractor, one architect or engineer, one plumbing contractor, and one concerned citizen. The city council may also appoint one or two alternate members who shall serve as necessary to assemble a maximum of seven voting members of the board. It is preferred that the alternate members consist of one licensed or certified contractor and one concerned citizen. All members and alternate members shall be appointed by the city council, pursuant to section 2-170 of this Code. (b) To be eligible for appointment, except as otherwise provided in this section, each contractor member shall be actively engaged in construction in the city, [or] have an established business in the city limits. (c) Each member of the board shall currently or formerly hold a valid license or certificate issued by the board or the state in addition to having the qualifications required in subsection (b) of this section, excepting the one concerned citizen member and alternate concerned citizen. A member who formerly held a license or certificate. but retired with that license or certificate in good standing, may be considered qualified for an aoorooriate seat and is exempt from section (b) above. If any member of the board, at any time during his term, no longer possesses the required qualifications because of adverse action being taken against his/her license or certificate by a orooer authority, such member shall be automatically suspended for 30 days; then, unless qualified within 30 days, shall be replaced. SECTION 2. CODIFICATION. The sections of the ordinance shall be codified within the City's Code and may be renumbered or re -lettered to accomplish such, and the word "ordinance" may be changed to "section," "division," or any other appropriate word. 178 of 211 SECTION 3. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re - lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. SECTION 6. EFFECTIVE DATE. This Ordinance shall take effect immediately upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Jim Hill Vice -Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this _ day of 2018. ATTEST: Jeanette Williams, MMC City Clerk Approved as to form and Legality for Reliance by the City of Sebastian only: James Stokes City Attorney CITY OF SEBASTIAN, FLORIDA Jim Hill, Mayor 179 of2211 ML -r SEBASTN HOME OFPEUCANISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 8, 2018 AGENDA ITEM TITLE: Presentation of Proposed FY 2018-19 Budget and Capital Program RECOMMENDATION: Consider Presentation and Offer Comments or Suggestions to Staff. BACKGROUND: City Council was provided an overview of the Proposed General Fund Budget at the July 11, 2018 Regular Meeting, along with Staff's recommendations on the proposed millage. At this time, the City Council will be updated on events occurring since that time and given an overview of the Enterprise and Special Revenue Funds. The Proposed General Fund Budget remains balanced with a rolled - back millage of 3.1514. The allocation for employee pay increases is still subject to negotiations. We are recommending that we continue employee health insurance with Florida Blue, which proposed an overall increase of just 5% and the budget has been adjusted for this. At this time, that savings of $118,021 is being set aside as a "Contingency for Special Projects". Special Revenue Funds continue to enable significant capital improvements for the City. $401,100 is allocated next year from local option gas taxes for reconstructing or repair of roads. Discretionary sales taxes continue to be applied to computer upgrades and police vehicles, plus they are programmed to major capital items, including matching funds for Stonecrop drainage improvements and the relocation of the Public Works Compound. Recreation Impact Fees will be used for park amenities and improvements. The Riverfront CRA Fund continues to fund special events, the sign grant and septic -to -sewer programs and allocates funds to preserve trees at Riverview Park and improve signage. The Stormwater Utility operation has been consolidated in the Stormwater Utility Fund, rather than the previous practice of transferring stormwater fees to the General Fund. With this we hope to provide better disclosure of how the fees are being spent. The Golf Course, Airport and Building Enterprise Funds Operating Budgets are balanced using projected revenues for the year. The Golf Course is budgeting the amortized annual repayment to the Building Fund for the outstanding loan. Airport revenues are increasing resulting from additional facility rentals. A slight increase in building permit revenues is projected and an additional Building Inspector is being added in the Building Fund. The Administrative Services Director will make a power point presentation to update the City Council on the Budget. The Citizen's Budget Review Advisory Board full supported the Budget at their July 91h meeting and will receive an update on Monday, August 6 In addition, the Planning and Zoning Board approved the Capital Improvement Program July 19th and the Parks and Recreation Committee reviewed Recreation Impact Fee items on July 23rd We hope the City Council will discuss any concerns or remaining questions in advance of the formal public hearings scheduled for September 17'h and September 26`h Public Hearings. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: N/A /j Administrative Services Department Review: 'I 1 ATTACHMENTS: Presentation by Ken Killgore, Administrative Service ' irector/CFO City ManagerAut orization: i Date: /7 �� / L' 180 of 211 2019 Budget and Capital Program Presentation on Recommended and Capital Program Budget City of Sebastian City Council Meeting Wednesday August S, 2018 Prepared By: Ken Killgore Administrative Services Director/CFO 1 General Fund Overview o Roll -Back is Calculated to be 3.1514 Mills and is Staff's Current Recommendation. o Personnel Issues: Wage Opener Negotiations Not Complete. Premiums for Employee Health Insurance Negotiated at 5% Increase. o Hurricane Reimbursement Delays Have Underlined the Need for Adequate Reserves - Consider Gradual Increases. o Ongoing Goal is to Budget Rolled -Back. PA c OZ$ 0to, T $ 000'0zz$ 000'0a$ OZO'T$ 000'00c$ 000'00c$ (VO$ 9T8$ 000'6SZ$ 000`60£$ '1! 000'OSz$ 000`008$ TJNVHD S �I Xdl Sin-idn I-19`dXVI s�inidn a�ISS�ISSV .................................. LT$ ........................................ (9Z)$ ........................................................................ DJNVHD 1-98$ OS8$ VS9$ 089$ S�IXd1 000'SLZ$ 000'OSZ$ OOS'LOZ$ 000'OOz$ SDn-1VA D�SVXd1 000'SLZ$ 000'OSZ$ OOS'1-SZ$ 000'OSZ$ s�inwA aISSDSSV .................................................................................................................................................................................................. 8T$ (8T)$ D!DNVHD 869$ 089$ Z6V$ OTS$ SDXVI 000'0ZZ$ 000`ooz$ 000'9ST$ 000'OST$ SDn-lVA �IIOVXVI 000'OZz$ o0o'OOZ$ 000190Z$ 000'ooz$ Sin-1VA a�ISSDSSV 6TOZ 8TOZ :saaglo uO %OT 6TOZ 8TOZ : p2a4sDwOH UO %8 6602 u! �OeB-pallo2i V656-£ snsaan 2�0Z ui sll!W 000twc N O M M --I, 00 0 N General Fund Overview $ 358,257 (649,083) Personnel Costs Operating Expenses 135,089 Capital Spending (73,888) Transfers to Other Funds (9i,zs2) 118,021 Early Retirement Program Special Projects $ (202,856) Net Budget Decrease CI 00 Cn 0 N General Fund Overview o Full-time Additions: $ 82,224 MIS Systems Administrator $157,438 Two School Resource Officers $144,,682 Two Police Sworn Officers $101,680 Two Roads Maintenance Workers $175,453 Three Parks Maintenance Workers o No Full-time Deletions 1 00 0 N General Fund Overview o Part-time Additions: $ 12500 Police COPE Assistant $ 15,250 Comm. Dev. Recreation Attendant oPart-time Deletions: $ (3,200) MIS Audio Visual Technician $(40,,000) Two Police Temporary Officers R1 Personnel Cost Up $358,257 $661,477 10 Additional F/T Employees. (15,450) 1 Less P/T Employee (Net). 234,368 Negotiable Pay Changes. 59,019 15% Medical Premiums. 170,402 Required Police Pension. (700,270) Stormwater Pay & Benefits. (38,312) Additional Compensation. (12,977) Other Cost 00 00 0 N Operation Cost Down $649,083 $ (26,500) Manager Search Consultant. (27, 680) Off-year for Election Cost. (156,700) Riverside Maintenance(CRA). 25J.000 CDBG Consultant. 57,000 Insurance Premium on Docks. (507,387) Stormwater Operating Cost. (12,816) Net Decrease to Others. 00 0 N_ Capital Purchases Up $135,089 $ 15,000 Plans Scanner. 21,000 Police Operations Equipment. 28,000 66,000 7, 000 64, 000 36, 000 Police Investigations Equipment. Road Maintenance Pickup Trucks. Fleet Diagnostic Scanner. Park Mowers and Pickup Truck. Schumann Tennis Courts. 281500 A/C Recovery -Generator -A/C Unit. 36,000 Cemetery Pickup Truck. (166,411) Capital Funding in FY2018. X 0 0 h N Transfers/Contingency o Transfers -Out Reduced $73,887. Approved R&R Account Disbursements. Not Budgeted for FY2019. o Contingency Reduced $91,252: Repayment of Funding Made from Reserves to Cover Payouts to the Early Retirees from the Early Retirement Program in FY2016. Allocated so the Final "'Payback" to General Fund Reserves Would Be Set Aside. Special Projects $118,021 Insurance Savings. 10 Revenues and Balancing Tactics o Ad Valorem Taxes at Projected Rolled -Back Assuming Same Additions as This Year. 0 4% Growth of Electric Franchise Utility Taxes. 0 4% in State Revenue Sharing. 0 5% in Half -Cent Sales Tax. o $25,000 for Repayment of Airport Loan for Legal Expenses (Balance Will be $40,000). o $55,000 from Cemetery Trust. o Qualified Items to Special Revenue Funds. o Moved Stormwater Division to Stormwater Fund. o Moved Riverfront Landscaping to CRA Fund. N 11 N O h N Enterprise- Funds: Golf Course o Assuming More Revenue Due to Capital Improvements and Restaurant Upgrades. o $30,000 for Restaurant Lease. o $106,000 for Airport Rent. o Paying $38,368 Principal and Interest on $700,000 Building Fund Loan. o Assuming FY 2022 Replacement of Carts. o Forecasting Long-term Reduction in Deficit. 12 Enterprise Funds: Airport o Added Revenue from Rental to Stormwater for Equipment Storage. o Operating Rentals Projected Higher Due to Income from Shade Hangars. o $10,000 Allocated for Economic Development Advertising. o Repaying $25,000 of General Fund Loan. o Paying Scheduled Amortization of Loans from Discretionary Sales Taxes. w o Forecasting Increases in Reserves. 0 N 13 0 h N Enterprise Funds: Building o Operating Revenue Estimates Level. o Expecting $38,368 for Principal and Interest on Golf Course Loan. o Adding a Inspector Assistant. Full-time Building and Part-time Clerical o Forecasting Increases in Reserves. 14 Special Revenue and Other Funds: Special Revenue Funds o Local Option Gas Tax: Assuming 5% Annual Revenue Increase. $11,500 Allocated for Road Evaluation. $401,100 Allocated for FY 2019 Road Work. $100,000 Allocated for Added Safety Elements to Indian River Drive. $243,177 Allocated to Payment on Notes. $59,247 to Schumann R/R Crossing Work. o Parking In Lieu Of Fund: Expecting $54,097 Year End Balance. co ° No Additional Agreements are Projected. N 15 Special Revenue and Other Funds: Special Revenue Funds o Discretionary Sales Tax: Stormwater Bank Note Final Payment in 2022. Allocations for Computer Upgrades. Annual Replacement of Police Vehicles. Purchases for Police Evidence Storage Building. Dispatch Radio System and Generator. CavCorp Boat Parking Paving Completion. Added Work at Working Waterfront. Roads Division Heavy Equipment. Relocation of Public Works Compound. Stonecrop Stormwater Drainage Grant Match. Seawall Repair/Replacement. 0 Matching on Several Airport Projects. N 16 4 O N Special Revenue and Other Funds: Special Revenue Funds o Riverfront CRA Fund: Repairs at Working Waterfront. Special Events, Sign Grant Program Connection Program. Street Signage. Riverview Park Tree Protection. Allocation of CRA Manager Cost. Landscaping Contract. o Recreation Impact Fee Fund: and Sewer All Inclusive Playground, Park Amenities and Bark Park Shade Structure. Unspecified Improvements ($5K per Zone). Park Signage. 17 00 0 N Special Revenue and Other Funds: Special Revenue Funds o Stormwater Utility Fund: Revenues Based on $10 per E.R.U. Now Includes All Operating Expenditures. 1 Position Added. Includes All Equipment Replacements. Expect to Match Project Dollars with Grants. 0 N Special Revenue and Other Funds: Special Revenue/Trust Funds o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. Specific Items Need City Council Approval. o Cemetery Trust Fund: 1/2 of Sales Expendable on Related Cost Incidental to Expansions or Adding Future Sites. 1/2 of Sales for Operations and Maintenance. Transferred Only Interest Income to General Fund in the Past. Transferring $55,000 perYearto General Fund. 19 N O O O h N Special Revenue and Other Funds: Debt Service Funds o Stormwater Utility Debt Service: Includes Required Bank Note Payments. Payment Covered by Discretionary Sales Tax. $1,541,000 Outstanding as of 9/30/18. Final Maturity on 5/01/22. 20 N O 0 N Currently Incomplete Projects o Computer Upgrades. Equipment Installation on Police Vehicles. Completion of Generator Upgrades. Barber Street Restrooms. Oyster Point Drainage. Oyster Bag Project. Park Amenities. Cemetery Irrigation System. Public Works Compound. Construction of Shade Hangers. Wayfi nd i ng Signage. 21 Currently Pending Projects 0 1215 Indian River Drive. o All Inclusive Playground. o Coastal Resiliency Plan. o Riverview Park Tree Canopy. 22 Capital Program Projects o General Government (Audio/Visual & IT): Includes Replacements of PCs and Computer System Upgrades Needed to Stay Up -to -Date and Provide Security. o Community Development: CRA Projects for Signage, Tree Protection and Indian River Drive Improvements. 23 Capital Program Projects (Continued) o Police Department: Includes Vehicles &Equipment for Police Officers. Plus 911 Technology Upgrades and Radio System Upgrades. 24 Capital Program Projects (Continued) o Roads: Street Repaving, CavCor Paving, Working Waterfront Parking and Vehicles/Equipment. Relocation of Public Works Compound. o Fleet Management: Equipment . o Cemetery: Vehicle. o Facilities Maintenance: Equipment. 25 Capital Program Projects (Continued) o Park Operation & Maintenance: Resurfacing Schumann Tennis Courts, Park Amenities, Bark Park Shade Structure, Park Improvements, All Inclusive Playground, Park Signage and Vehicles/Equipment o Stormwater: Allocation for Stonecrop Drainage Grant Next Year with 25% Match Using DST Funds. Forecasting $500,,000 a Year in 50/50% Grant Projects Using Stormwater Fees. Capital Program Projects (Continued) o Golf Course: $8,985 Equipment. o Airport Projects Primarily Grant Funded: Taxiway "C" Construction. Construct Access Road. Another Hangar. Equipment/Minor Work. o Building: Vehicle. 27 N O 00 O h N Capital Program Summary Stormwater $12,943,937 Pub.Fac. Compound Roads/Equipment Police Department Parks/Recreation Computer Systems All Other Enterprise 61676,114 3,370,010 2,839,000 8621000 465,000 382, 500 6,762,871 r 37 20 10 C, 3 1 1 20 W N O CD 0 N Capital Program Summary Discretionary Sales Tax Grants Local Option Gas Tax Stormwater Fund Recreation Impact General Fund CRA Fund Golf Course Airport Building $15,352,467 12,601,920 2,685,010 2,257,800 655,000 467, 500 160,000 8,985 93,000 19,750 29 Other Considerations Ballot Nov. 2018 - Effective Jan. 1, 2019 — FY2019-20 o Referendum toAdd Homestead Exemption. 1st $25K Exempt 2nd $25K Taxed 3rd $25K Exempt 4th $25K Taxed 5th $25K Exempt o Helps on Property Over'$100K per SOH. o Roll -back Disregards Extra Exemption. o Offsetting Millage Increase Will Shift Burden to Rentals and Commercial. 30 Public Hearing Dates o First Public Hearing on Millage and Budget at Special Meeting on Monday, September 17th. o Final Public Hearing at Regular Meeting on Wednesday, September 26tH. o Questions/Comments.? 31