HomeMy WebLinkAbout01-16-2018 MinutesCITY OF SEBASTIAN
POLICE PENSION BOARD MEETING
JANUARY 16, 2018
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
IN ATTENDANCE:
RICH SNELL, CHAIRPERSON
JOHN (JASON) GILLETTE, BOARD MEMBER
PAUL WILLIAMSON, BOARD MEMBER
CHRISTINE VICARS, BOARD MEMBER
KENNETH W. KILLGORE, BOARD ADMINISTRATOR
CYNTHIA WATSON, HR MANAGER
BONNI S. JENSEN, ESQUIRE, BOARD ATTORNEY
ALSO PRESENT:
DOUGLAS H. LOZEN, FOSTER & FOSTER
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1 BOARD MEMBER WILLIAMSON: And I will second it.
2 CHAIRPERSON SNELL: All in favor? Aye.
3 (ALL MEMBERS ANSWERED AYE.)
4 CHAIRPERSON SNELL: All against?
5 (NO RESPONSE.)
6 Whereupon, Mr. Killgore apprised the board that he is now
7 resigned from the board and serving just in an administrative
8 capacity so only four votes have been given.
9 CHAIRPERSON SNELL: Any more discussion on it?
10 I apologize, I didn't ask for any discussion before asking
11 for approval.
12 (NO RESPONSE.)
13 CHAIRPERSON SNELL: Okay. We'll go back to
14 that: For the approval on the minutes. We'll redo that.
i5 Item A. Special meeting of December 11, 2017 and Item B.
16 Quarterly meeting on December 12, 2017. Any motions for
17 approval?
18 BOARD MEMBER VICARS: I'll motion.
19 CHAIRPERSON SNELL: And I'll second. All in
20 favor? Aye.
21 (ALL MEMBERS ANSWERED AYE.)
22 CHAIRPERSON SNELL: All against?
23 (NO RESPONSE.)
24 OLD BUSINESS
25 A. Approval of Payments:
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1 a. Highland Capital Management (July -September)
2 $15,846.25
3 b. Highland Capital Management (October -December)
4 $13,093.74
5 c. Christiansen & Dehner (November) $298.92
6 d. Christiansen & Dehner (December) $2,380.00
7 e. Vero Beach Court Reporters (12/11/17 & 12/12/17)
8 $415.00
9 f. City of Sebastian Plan Administrator Services
10 (Oct -Dec.) $6,000.00
11 (Whereupon, Chairperson called for discussion. Mr. Killgore
12 elaborated on administrative payments for the City of
13 Sebastian per the agreement between the Board and the City
14 Council on providing administrative services.
is CHAIRPERSON SNELL: Okay. I'm going to make a
16 motion to approve all those payments. Any second?
17 BOARD MEMBER WILLIAMSON: I'll second that.
18 CHAIRPERSON SNELL: All in favor? Aye.
19 (ALL MEMBERS ANSWERED AYE.)
20 CHAIRPERSON SNELL: All against?
21 (NO RESPONSE.)
22 NEW BUSINESS
23 A. Resolution Designating a Records Management Liaison
24 Officer And Adopting a Records Retention Schedule.
25 (Whereupon, Mr. Killgore discussed Ms. Bonni Jensen taking
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2 CALL TO ORDER
AGENDA
3 (Whereupon, at 9:59 a.m. the meeting was called
4 to order by Chairperson Snell.)
5 VOTE TO EXCUSE ABSENT BOARD MEMBER(S)
6 (Whereupon, all board members were present.)
7 APPROVAL OF MINUTES
8 A. Special Meeting December 11, 2017.
9 B. Quarterly Meeting December 12, 2017
to CHAIRPERSON SNELL: Motion to approve?
11 BOARD MEMBER WILLIAMSON: I'll make a motion to
12 approve.
13 CHAIRPERSON SNELL: And I'll second that motion.
14 All in favor?
15 (ALL MEMBERS ANSWERED AYE.)
16 CHAIRPERSON SNELL: Any discussion on it?
17 (NO RESPONSE.)
18 Whereupon, Mr. Killgore addressed the services of the court
19 reporter and the City Clerk wanting uniformity of the minutes
20 format. Questions were asked by Board Member Williamson and
21 Chairperson Snell. Answers to questions were provided by Mr.
22 Killgore and Board Attorney Bonni Jensen.
23 CHAIRPERSON SNELL: I'll make a motion that we
24 transfer to the uniformity of the City Clerk's wishes and
25 use their minute taker.
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1 over as Pension Board attorney. A signature from the Chair
2 was needed on the documents.)
3 CHAIRPERSON SNELL: So I will go ahead and make
4 a motion on this resolution. I will go ahead and make
5 that motion. Any seconds?
6 ADMINISTRATOR KILLGORE: I was going to say,
7 this will be Resolution 18-01.
8 CHAIRPERSON SNELL: Anybody want to look at it
9 before we vote on it?
10 BOARD MEMBER VICARS: No.
11 BOARD MEMBER WILLIAMSON: I read it. I'll
12 second that.
13 CHAIRPERSON SNELL: All in favor? Aye.
14 (ALL MEMBERS ANSWERED AYE.)
15 CHAIRPERSON SNELL: All against?
16 (NO RESPONSE.)
17 ADMINISTRATOR KILLGORE: Jason is the secretary,
18 needs to sign it. (Hands documents.)
19 B. Addendum To Foster & Foster Actuarial Services Agreement
20 (Whereupon, Ms. Jensen stated her copy was signed.
21 Chairperson Snell asked if a motion was needed.
22 Administrator Killgore said, yes. Mr. Lozen explained the
23 new requirements for reporting.)
24 CHAIRPERSON SNELL: All right. Anything else
25 you want to add to it? Motion for approval on that
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1 payment? I will go ahead and make that motion. Any
2 seconds?
3 BOARD MEMBER WILLIAMSON: I'll second it.
4 CHAIRPERSON SNELL: All in favor? Aye.
5 (ALL MEMBERS ANSWERED AYE.)
6 CHAIRPERSON SNELL: All against?
7 (NO RESPONSE.)
8 C. Presentation of Actuarial Valuation as of October 1,
9 2017.
10 (Whereupon, Mr. Lozen gave his presentation. Board Member
11 Williamson asked questions during the presentation.
12 Administrator Killgore asked questions during the
13 presentation. Board Member Vicars asked questions during the
14 presentation. Board member Gillette asked questions during
15 the presentation. Ms. Jensen gave explanations.)
16 CHAIRPERSON SNELL: Okay. Make a motion to
17 approve the actuary report. Any second?
18 BOARD MEMBER GILLETTE: Second.
19 BOARD MEMBER WILLIAMSON: I'll second it -- Oh,
20 Jason did.
21 CHAIRPERSON SNELL: All in favor? Aye.
22 (ALL MEMBERS ANSWERED AYE.)
23 CHAIRPERSON SNELL: All against?
24 (NO RESPONSE.)
25 D. Consideration of Selecting a New Chairperson.
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1 (Whereupon, Chairperson Snell presented his end date as a
2 board member and called for nominations for chairperson. A
3 discussion was had among members and Ms. Jensen.)
4 CHAIRPERSON SNELL: All right. So I nominate
5 Jason. Any seconds?
6 BOARD MEMBER WILLIAMSON: I second that.
7 CHAIRPERSON SNELL: All in favor? Aye.
8 (ALL MEMBERS ANSWERED AYE.)
9 (Whereupon, Ms. Jensen announced that the board now needs a
10 new secretary. A discussion was had among members.)
11 BOARD MEMBER WILLIAMSON: I nominate Chris as
12 our new...
13 CHAIRPERSON SNELL: I'll second that. All in
14 favor? Aye.
15 (ALL MEMBERS ANSWERED AYE.)
16 E. Approval of Nomination/Election Procedures for Police
17 Officer Vacancy.
18 (Whereupon, Administrator Killgore presented that he created
19 the Nomination/Election procedure. Ms. Jensen stated someone
20 is needed by March. Questions were asked by Board Member
21 Williamson. Information about e-mailing the ballot and using
22 a ballot box were discussed. Ms Jensen gave her suggestion
23 of not e-mailing the ballots out but leaving them by the
24 ballot box to be filled out and placed inside the box.
25 Administrator Killgore stated code requires procedures to be
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1 adopted. Ms. Jensen stated there is a policy and procedure
2 book that was put together by Christiansen & Dehner and read
3 aloud the policy pertaining to Item E. Board agreed to
4 follow the policy and procedures in place.)
5 F. Legal Updates
6 (Whereupon, Ms. Jensen gave the update on Senate Bill 980
7 that states the new things to be included in the Actuary
8 Evaluation, a bill making PTSD disability under worker's
9 compensation, the hearing process timelines as per the
10 policies and procedures, and reminder of the FPPTA meeting at
11 the end of January.)
12 G. Board member Reports and Comments
13 (Whereupon, Chairperson Snell asked for any comments or
14 questions for the board attorney. No response from members
15 was given.)
16 H. Next Quarterly Meeting: March 20, 2018
17 (Whereupon, Chairperson Snell announced the next meeting date
18 and then adjourned this Police Pension Board Meeting.)
19 (Thereupon, at 11:45 a.m., the above -entitled
20 matter was concluded.)
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1 STATE OF FLORIDA )
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2 COUNTY OF INDIAN RIVER )
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6 MEETING CERTIFICATE
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9 I, GREGORY CAMPBELL, Notary Public of the State of
10 Florida at large, certify that I was authorized to and did
11 stenographically report the foregoing proceedings and that
12 the transcript is an excerpt of my stenographic notes.
13 DATED this 16TH day of FEBRUARY, 2018,
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GREGORY A BELL, COURT REPORTER`'`
17 Commission i4c. EE 907742
My Commission Expires 8/6/2019
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