HomeMy WebLinkAbout08-08-2018 CC Minutes w CRACML.
E
HOME OF PELICAN ISLAND
REGULAR CITY COUNCIL
& COMMUNITY REDEVELOPMENT AGENCY (CRA)
MINUTES
WEDNESDAY, AUGUST 8, 2018 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the Regular City Council meeting to order at 6:00 p.m.
2. Father Dave Newhart of St. Elizabeth's Episcopal Church gave the invocation.
3. Council Member McPartlan led the Pledge of Allegiance.
4. ROLL CALL
Mayor Jim Hill
Vice Mayor Linda Kinchen
Council Member Ed Dodd
Council Member Albert lovino
Council Member Bob McPartlan
Citv Staff Present:
City Manager Paul Carlisle
City Attorney James Stokes
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Asst. Admin. Services Director Cindy Watson
Procurement Manager Randy Moyer
Public Facilities Director Scott Baker
Community Development Director Lisa Frasier
Police Chief Michelle Morris
Deputy Police Chief Greg Witt
Police Commander Dan Acosta
5. AGENDA MODIFICATIONS — None.
6. PROCLAMATIONS. AWARDS BRIEF ANNOUNCEMENTS
Presentations of proclamations, certif Cates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
18.104 A. Presentation of Emolovee Health. Dental, and Vision Insurance Prooram for FY18/19
(Transmittal. Summary. Presentation)
Dustin Kuehn, Gehring Group Benefit Consultant gave a PowerPoint Presentation
outlining the history of the City's health care plans. Mark Rodriquez, Gehring Group
Analyst, recommended renewing the existing plans with a 4.2% increase to the City and a
2.1 % increase to the employees. Mayor Hill stated this was lower than what factored into
the budgeting process with the same employee benefits.
Brief Announcements
Mayor Hill invited the public to the Sebastian River Area Chamber of Commerce's Grill Out
Night, featuring a Mango Madness theme, to be held Friday, August 10 from 5:30 to 8 p.m.
Regular City Council & CRA Meeting
August 8, 2018
Page Two
Recess Citv Council Meetinq and Convene as Communitv Redevelopment Agencv
A. Chairman Hill called the CRA Meeting to order at 6:10 p.m. All members were
present.
B. The June 13, 2018 CRA Meeting Minutes were unanimously approved with a motion
by Vice Chairwoman Kinchen and second by Mr. Dodd.
C. Facade. Sian & Landscape Proqram
L ADprove Grant Award to 920 U.S. Hiahwav 1. LLC (Transmittal. Summarv.
ADDlicatlon)
The City Manager said Ms. Butler is requesting assistance for the significant
improvements she is undertaking at 920 U.S. Highway 1.
MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve the grant request
as presented by staff.
ROLL CALL: Vice Chairwoman Kinchen - aye Mr. Dodd — aye
Mr. lovino —aye Mr. McPartlan — aye
Chairman Hill — aye
Motion carried 5-0.
18.105 D. Award Work Authorization #1 Under the Continuina Services Aareement with GAI
Consultants. Inc. in Amount of $33.985 for Conceptual Desians and Construction
Drawinas of Landscape. Hardscape, and Sianaae at the Workina Waterfront and
Authorize the Citv Manaaer to Execute the Approoriate Documents (Transmittal,
WA#1)
The City Manager said this was conducive to provide more of what the City would
like to see on the waterfront while providing direction to the residents and visitors.
Chairman Hill noted there were designs and locations done a few years ago for signs
in the CRA district but they did not come to fruition and asked how the City will go
forward with this study and the work previously completed.
The Community Development Director replied that she was not aware of a
completed study but she had seen renderings; this project would be concentrated on
the Working Waterfront; and the existing logo would be used throughout the CRA.
Mr. Dodd asked how the Working Waterfront sign and CRA Master Planning process
would be combined at some point to allow for updating the CRA sign overlay in the
LDC. The Community Development Director said the master plan will most likely
recommend a wayfinding study for the CRA and she planned to use the same logo
and color scheme being used today.
Mr. Dodd asked that landscaping be extended to the overlay district to be consistent.
The Community Development Director advised that was the intent, to provide the
same features to be compatible and provide a sense of place.
Mr. Dodd also asked that landscaping be converted to sustainable and low
maintenance, Florida native landscaping.
Regular City Council & CRA Meeting
August 8, 2018
Page Three
The Community Development Director offered to include that into the cover letter
(work authorization).
MOTION by Mr. Dodd and SECOND by Chairman Hill to move approval with staff to
integrate the previous wayfinding sign study and Florida native landscaping in the
instructions to the consultant.
ROLL CALL: Vice Chairwoman Kinchen — aye Mr. Dodd — aye
Mr. lovino —aye Mr. McPartlan —aye
Chairman Hill — aye
Motion carried 5-0.
8. Adiourn Communitv Redevelopment Agency Meetinq and Reconvene as Citv Council
6:22
9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — July 25, 2018 Regular Meeting
18.106 B. Resolution No. R-18-12 - Authorizing Sebastian Airport's FAA Identifier Moniker to
be Changed from X26 to SEB (Transmittal. Chart. R-18-12)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE AIRPORT DIRECTOR TO SUBMIT APPROPRIATE DOCUMENTS TO
CHANGE THE FAA IDENTIFIER OF SEBASTIAN MUNICIPAL AIRPORT TO THE LETTERS
"SEB", PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS,
PROVIDING FOR EFFECTIVE DATE.
18.107 C. Resolution No. R-18-13 — Partial Abandonment of Rear Easement- 501 Caravan
Terrace (Transmittal. R-18-13. Map. Report, ADDrovals. ADDlication)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 14, BLOCK 288, SEBASTIAN
HIGHLANDS UNIT 10; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR
RECORDING; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR EFFECTIVE
DATE.
18.108 D. Authorize Mayor to Sign and Approve Submittal of Edward Byrne Justice Assistance
Grant (JAG) Application in the Amount of $11,780 (Transmittal, Letter, 51% Letter)
18.033 E. Resolution No. R-18-15 - Accepting 3" Quarter Financial ReDort and Adopting
Necessary Amendments to the FY17/18 Annual Budaet (Transmittal. R-18-15.
Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND
ENDING SEPTEMBER 30, 2018 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Regular City Council & CRA Meeting
August 8, 2018
Page Four
18.110 F. Authorize the Payment of $7,500 to Upgrade and Relocate Munis Financial Software
and $1,700 for Hosting Remaining 1.5 Months of FY17/18 (Transmittal, Quote)
18.111 G. Authorize the Purchase of New Restroom Roof at Barber Street Sports Complex
from Freedom Roofing in the Amount of $21,750 (Transmittal, Quotes, Tab)
18.112 H. Approve Sammi's Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course on
September 29, 2018 from 7:30 a.m. to 11:00 a.m. (Transmittal, Application, Receipt,
Route)
Council Member lovino asked to pull Item G.
MOTION by Council Member McPartlan and SECOND by Vice Mayor Kinchen to approve
consent agenda items A, B, C, D, E, F and H.
ROLL CALL: Council Member lovino —Aye Council Member McPartlan — Aye
Mayor Hill — Aye Vice Mayor Kinchen — Aye
Council Member Dodd — Aye
Motion carried 5-0.
Item G
Council Member lovino noted the higher bid utilized a superior product and asked the City
Manager for his comment. The City Manager noted that Council does have the right to
forego the lowest price if the other price would provide a better product for the City.
MOTION by Council Member lovino and SECOND by Council Member McPartlan to
approve the purchase of a new restroom roof at the Barber Street Sports Complex from
Leeward Roofing in the amount of $23,968.
ROLL CALL: Council Member McPartlan — Aye Mayor Hill — Aye
Vice Mayor Kinchen — Aye Council Member Dodd — Aye
Council Member lovino — Aye
Motion carried 5-0.
10. COMMITTEE REPORTS & APPOINTMENTS — None.
11. PUBLIC HEARINGS
18.087 A. Second Reading and Adoption Hearing of Ordinance No. 0-18-06 - Petition for
Voluntary Annexation — Graves Brothers ComDanv (Transmittal. 0-18-06. Reoort.
Attachment A).
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE
VOLUNTARY ANNEXATION FOR LAND CONSISTING OF 66.87 ACRES, MORE OR
LESS, LOCATED SOUTH OF SEBASTIAN HIGHLANDS AND THE ELKCAM DRAINAGE
ROW, WEST OF VACANT LANDS, NORTH OF C.R.510 AND EAST OF SEBASTIAN RIVER
WATER CONTROL DISTRICT CANAL; PROVIDING FOR THE EXTENSION OF THE
CORPORATE LIMITS AND BOUNDARIES THEREOF; PROVIDING FOR INTERIM LAND
USE AND ZONING CLASSIFICATION; PROVIDING FOR SCRIVENER'S ERRORS;
PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE. (PJ Ad 7/22/18)
I3
Regular City Council & CRA Meeting
August 8, 2018
Page Five
The City Attorney read the title of Ordinance No. 0-18-06 and Mayor Hill opened the public
hearing at 6:26 p.m. The City Manager said this was the second reading that has been
advertised for the voluntary annexation.
There was no public input.
The Community Development Director stated this was a voluntary annexation petition from
the Graves Brothers' Company; the land is currently vacant agriculture, contiguous to exiting
corporate limits, within service boundaries for municipal services and has provided capacity
and concurrency for county utility services. Staff recommended approval.
MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to approve
Ordinance No. 0-18-06.
ROLL CALL: Council Member lovino — Aye Council Member McPartlan — Aye
Mayor Hill — Aye Vice Mayor Kinchen — Aye
Council Member Dodd — Aye
Motion carried 5-0.
18.087 B. Second Reading and Adoption Hearing of Ordinance No. 0-18-07 — Reauest for
Comprehensive Plan Future Land Use Map Amendment — Graves Brothers
Companv (Transmittal, 0-18-07, Report, Attachment A, Application, Letter)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO THE
COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP BY ESTABLISHING
A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR ANNEXED LAND
WITH A PRIOR COUNTY LAND USE DESIGNATION OF R (RURAL, 1 UNIT PER ACRE)
ON PROPERTY CONSISTING OF 67 ACRES, MORE OR LESS, LOCATED ON 85TH
STREET (CR510) IN THE 8400 BLOCK, SOUTH OF THE ELKCAM WATERWAY AND
LACONIA STREET, IN THE VICINITY OF THE TREASURE COAST ELEMENTARY
SCHOOL; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S
ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION
SCHEDULE.
The City Attorney read the title of Ordinance No. 0-18-07 and Mayor Hill opened the hearing
at 6:29 p.m. The City Manager said this was the second reading, the documents were sent
to the Department of Economic Opportunities (DEO) and other agencies for comments.
There was no public input.
The Community Development Director stated the agricultural property is no longer
economically viable due to different conditions therefore staff is recommending changing the
land use to commercial general. DEO has identified no comments within their scope of
review; however other agencies have requested that the City consider how we might want to
move forward with the lack of commercial area that is projected in the City's Evaluation and
Appraiser Report. She said staff does support looking at areas surrounding the City and she
recommended approval of the ordinance.
Council Member Dodd noted this does not approve annexation beyond the piece of land
mentioned in the ordinance.
Regular City Council & CRA Meeting
August 8, 2018
Page Six
MOTION by Council Member Dodd and SECOND by Council Member lovino to approve
Ordinance No. 0-18-07.
ROLL CALL: Vice Mayor Kinchen — Aye Council Member Dodd — Aye
Council Member lovino — Aye Council Member McPartlan — Aye
Mayor Hill — Aye
Motion carried 5-0.
18.096 C. Second Reading and Public Hearing of Ordinance No. 0-18-09 — Amendina Chaoter
- Construction Board Membership (Transmittal. 0-18-09)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, PERTAINING TO THE CONSTRUCTION BOARD; AMENDING THE
CODE OF ORDINANCES, CHAPTER 26 "BUILDINGS AND BUILDING
REGULATIONS" BY PROVIDING FOR RETIRED CONTRACTOR PARTICIPATION
BY AMENDING SECTION 26-191 "MEMBERSHIP; TERMS; FILLING OF
VACANCIES'; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S
ERRORS; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE. (PJ Ad 7/15118)
The City Attorney read the title to Ordinance No. 0-18-09 and Mayor Hill opened the
public hearing at 6:33 p.m.
The City Manager explained this ordinance will allow retirees to serve on the
Construction Board retaining their valuable knowledge and experience. Staff
recommended approval. There was no public input.
MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to
approve Ordinance No. 0-18-09.
ROLL CALL: Council Member Dodd —Aye Council Member lovino — Aye
Council Member McPartlan — Aye Mayor Hill — Aye
Vice Mayor Kinchen — Aye
Motion carried 5-0.
12. UNFINISHED BUSINESS
18.013 A. Uodate on Fiscal Year 2018/2019 Budqet & CIP Recommendations (Transmittal.
PPT)
6:36 pm
The City Manager said the budget is funded under rolled -back rate and requested
direction on where to place the excess dollars from the employee health insurance
savings.
The Administrative Services Director displayed a PowerPoint presentation (available in
the agenda packet) and reported that in addition to the standard budget process, the
projects outlined in the Capital Improvement Program were taken to their respective
boards. The current budget is funded at the rolled -back rate of 3.1514 and he noted
wage negotiations still needed to be completed with the bargaining units. He briefly
described the activity in the various fund categories and upcoming projects.
Regular City Council & CRA Meeting
August 8, 2018
Page Seven
He reminded everyone of the upcoming homestead exemption referendum which he
sees it as a shift to the non -homestead properties, especially if the millage rate has to
be increased to offset the reduction in revenue by the lessor taxable values. He
estimates it will be about a $200,000 loss for Sebastian.
6:55 pm
7:01 pm
He said the first public hearing will be September 17th and second public hearing on the
26th.
Mayor Hill asked if the additional homestead exemption passes, would it require the City
to increase taxes 10% or more to provide the same level of services. The Administrative
Services Director said that of the $3,500,000 received in taxes, one mil is about
$1,200,000, if we lose $240,000 the offsetting increase would be 2110 of a mil.
Mayor Hill added that ad valorem represents 10% of the budget; funds are also obtained
from gas and sales tax. The City Manager added that staff is doing more with less when
using the rolled -back rate.
Council Member Dodd asked that the $100,000 saved on the health insurance be moved
to the stormwater fund or reserves, stating the money can always be transferred out of
the reserve. He also asked that a list be drawn up of what could come out of the reserve
because a couple of storms or a number of employees with leave payouts could
extinguish the reserve. A list would help them address what happens in such a case.
He also asked if the maintenance of the Working Waterfront should be moved into the
general fund as it is now generally a park. The City Manager said he was trying to
allocate the funds where they come from to where they go. Council Member Dodd said
he anticipated extraordinary maintenance issues given the nature of what it is. The City
Manager said they could move general funds to cover a major catastrophe.
The City Manager said the Cemetery expansion and Police radio system were in the
current budget.
Council Member Dodd asked if the City could put some of the Florida League of Cities
homestead exemption information on the City's website. He explained that only 40% of
the houses in Sebastian are homesteaded so the other 60% and businesses will receive
a tax increase equivalent of what we lose unless the City cuts services. It's really a
transfer of taxes of one class of homeowners to the businesses. He invited the property
owners to look at their TRIM notice to see if their value is over $100,000 to see if they will
receive a benefit.
The City Attorney said the City could provide a link to the Florida League of Cities website.
Mayor Hill thanked staff and the Budget Review Advisory Board for their work on the budget
13. PUBLIC INPUT — None.
14. NEW BUSINESS — None.
15. CITY ATTORNEY MATTERS
The City Attorney thanked Council for the time off for vacation.
Irl
Regular City Council & CRA Meeting
August 8, 2018
Page Eight
Appn
Mayc
ATTE
16. CITY MANAGER MATTERS
The City Manager advised the public that the next Council meeting would be September 12".
17. CITY CLERK MATTERS — None.
18. CITY COUNCIL MATTERS
A. Council Member lovino — None.
B. Council Member McPartlan — None.
C. Mayor Hill — None.
D. Vice Mayor Kinchen - None.
E. Council Member Dodd asked for the status of the stormwater utility ordinance. The City
Manager stated staff is hoping to have a plan for them to consider on September 12th.
19. Being no further business, Mayor Hill adjourned the Regular City Council Meeting at
7:12 p.m.
12, 2018 Regular City Council Meeting
4JI'a� GcJt "Ro
J0'#nett@-Wd1rdit _MMC — City Clerk
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Employee Benefits
October 1,, 2018 Renewal
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Presented By:
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GEHRING GROUP
EMPLOYEE BENEFITS I RISK MANAGEMENT
Items for scussion.
i. Employee Benefit Program Summary
2. Industry Overview
3. 2018-2019 Renewal Process
4. Recommendation of Renewal
s. Questions
CJ GEHRING GROUP
EI,,.PLOY EE 6E NE F IT RISK V, AN AGE ME NT
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Request for Proposal issued for the 2017-2018 Plan Year
Medical Insurance
Transitioned from United Healthcare to Florida Blue 10/1/17
— High Deductible Health Plan (HDHP)
o $1,500 Employee Only/ $3,000 Family Deductible
City funded Health Reimbursement Account
Administered through Benefits Workshop
— City funds $2,500 for Employee Only / $5,000 for Family Coverage
Dental and Vision Insurance
— Transitioned from United Healthcare to Humana 10/1/17
Life, Long Term Disability, and Employee Assistance Program
— Currently with Lincoln Financial Group
CJ GEHRING GROUP
EI,,.PLOY EE 6E NE F IT RISK V, AN AGE ME NT
Industry Overview
Cadillac Tax delayed until 2022
ACA - Transitional Reinsurance Fee eliminated
ACA — Patient Centered Research Institute Fee $2.47 per member/year
ACA —Health Insurer Fee delayed for 2019
2018-2019 medical inflation at 10%-12% increase
Prescription Inflation at 12%-14%
— Increase in specialty medication spend
Increase in brand name medications
— Increase in opioid prescription utilization
CJ GEHRING GROUP
EI,,.PLOY EE 6E NE F IT RISK V, AN AGE ME NT
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Medical Insurance:
— Florida Blue proposed 7.4% increase with no plan changes
— Gehring Group (GG) negotiated to 5.0% increase with no plan changes
Dental Insurance:
Humana proposed 11.9% increase with no plan changes
— GG negotiated a 9.9% increase with no plan changes
— "Buy -up" dental plan offered with increase of maximum to $1,500
Vision Insurance:
No increase to rates with no plan changes
Life, LTD, and EAP in rate guarantee until 2020
CJ GEHRING GROUP
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• Florida Blue's medical renewal at 5.0% overall increase
— Guaranteed for 12 months
• No change to Health Reimbursement Account funding
• Humana's renewal at 9.9% overall increase
— Add dental "Buy -Up" plan allowing employees access to
increased benefit
— Guaranteed for 12 months
• Humana Is vision renewal of no increase to rates
— Guaranteed for 12 months
• 4.2% overall increase to City and 2.1% increase to Employees
CJ GEHRING GROUP
EI,,.PLOY EE 6E NE F IT RISK V, AN AGE ME NT
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2019 Budget and Capital Program
Presentation on Recommended
and Capital Program
Budget
City of Sebastian City Council Meeting
Wednesday August 8, 2018
Prepared By:
Ken Killgore
Administrative Services Director/CFO
General Fund Overview
o Roll -Back is Calculated to be 3.1514 Mills
and is Staff's Current Recommendation.
o Personnel Issues:
Wage Opener Negotiations Not Complete.
Premiums for Employee Health Insurance
Negotiated at 5% Increase.
Hurricane Reimbursement Delays Have
Underlined the Need for Adequate
Reserves - Consider Gradual Increases.
c Ongoing Goal is to Budget Rolled -Back.
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General Fund Overview
$ 358,257 Personnel Costs
(649,083) Operating Expenses
135,089 Capital Spending
(73,888) Transfers to Other Funds
(91,252) Early Retirement Program
118,021 Special Projects
$ (202,856) Net Budget Decrease
0
General Fund Overview
o Full-time Additions:
$ 82,224 MIS Systems Administrator
$157,438 Two School Resource Officers
$144,682 Two Police Sworn Officers
$101,680 Two Roads Maintenance Workers
$175,453 Three Parks Maintenance Workers
o No Full-time Deletions
W7
General Fund Overview
oPart-time Additions:
$
12,500
Police COPE
Assistant
$
15,250
Comm. Dev.
Recreation Attendant
oPart-time Deletions:
$ (3,200)
MIS
Audio
Visual Technician
$(40,000)
Two
Police
Temporary Officers
Personnel Cost Up $358,257
$661,477 10 Additional F/T Employees.
(15,450) 1 Less P/T Employee (Net).
234,368 Negotiable Pay Changes.
59,019 15% Medical Premiums.
170,402 Required Police Pension.
(700,270) Stormwater Pay & Benefits.
(38,312) Additional Compensation.
(12,977) Other Cost
Operation Cost Down $649,083
$ (26, 500)
(27, 680)
(1 56, 700)
25,000
57,000
Manager Search Consultant.
Off-year for Election Cost.
Riverside Maintenance(CRA).
CDBG Consultant.
Insurance Premium on Docks.
(507,387) Stormwater Operating Cost.
(12,816) Net Decrease to Others.
Capital Purchases Up $135,089
$ 15,000 Plans Scanner.
21,000 Police Operations Equipment.
28,000 Police Investigations Equipment.
66, 000 Road Maintenance Pickup Trucks.
7, 000 Fleet Diagnostic Scanner.
64, 000 Park Mowers and Pickup Truck.
36, 000 Schumann Tennis Courts.
28,500 A/C Recovery -Generator -A/C Unit.
36,000 Cemetery Pickup Truck.
(166,,411) Capital Funding in FY2018.
Transfers/Contingency
o Transfers -Out Reduced $73,887.
Approved R&R Account Disbursements.
Not Budgeted for FY2019.
o Contingency Reduced $91,252:
Repayment of Funding Made from Reserves
to Cover Payouts to the Early Retirees from
the Early Retirement Program in FY2016.
Allocated so the Final "Payback" to General
Fund Reserves Would Be Set Aside.
Special Projects $118,021 Insurance Savings.
10
Revenues and Balancing Tactics
Ad Valorem Taxes at Projected Rolled -Back
Assuming Same Additions as This Year.
0 4% Growth of Electric Franchise Utility Taxes.
0 4% in State Revenue Sharing.
0 5% in Half -Cent Sales Tax.
o $25,000 for Repayment of Airport Loan for Legal
Expenses (Balance Will be $40,000).
o $55,000 from Cemetery Trust.
o Qualified Items to Special Revenue Funds.
o Moved Stormwater Division to Stormwater Fund.
o Moved Riverfront Landscaping to CRA Fund.
11
Enterprise Funds:
Golf Course
o Assuming More Revenue Due to Capital
Improvements and Restaurant Upgrades.
o $30,000 for Restaurant Lease.
o $106,000 for Airport Rent.
o Paying $38,368 Principal and Interest on
$700,000 Building Fund Loan.
o Assuming FY 2022 Replacement of Carts.
o Forecasting Long-term Reduction in Deficit.
12
Enterprise Funds:
Airport
Added Revenue from Rental to Stormwater
for Equipment Storage.
Operating Rentals Projected Higher Due to
Income from Shade Hangars.
$10.,000 Allocated for Economic
Development Advertising.
Repaying $25.,000 of General Fund Loan.
Paying Scheduled Amortization of Loans
from Discretionary Sales Taxes.
Forecasting Increases in Reserves.
13
Enterprise Funds:
Building
o Operating Revenue Estimates Level.
Expecting $38,368 for Principal and
Interest on Golf Course Loan.
Adding aFull-time Building
Inspector and Part-time Clerical
Assistant.
o Forecasting Increases in Reserves.
14
1 Special Revenue and Other Funds:
Special Revenue Funds
Local Option Gas Tax:
Assuming 5% Annual Revenue Increase.
$11,500 Allocated for Road Evaluation.
$401,100 Allocated for FY 2019 Road Work.
$100,000 Allocated for Added Safety
Elements to Indian River Drive.
$243,177 Allocated to Payment on Notes.
$59,247 to Schumann R/R Crossing Work.
Parking In Lieu Of Fund:
Expecting $54,097 Year End Balance.
No Additional Agreements are Projected.
15
Special Revenue and Other Funds:
Special Revenue Funds
Discretionary Sales Tax:
Stormwater Bank Note Final Payment in 2022.
Allocations for Computer Upgrades.
Annual Replacement of Police Vehicles.
Purchases for Police Evidence Storage Building.
Dispatch Radio System and Generator.
CavCorp Boat Parking Paving Completion.
Added Work at Working Waterfront.
Roads Division Heavy Equipment.
Relocation of Public Works Compound.
Stonecrop Stormwater Drainage Grant Match.
Seawall Repair/Replacement.
Matching on Several Airport Projects.
16
Special Revenue and Other Funds:
Special Revenue Funds
Riverfront CRA Fund:
Repairs at Working Waterfront.
Special Events, Sign Grant Program and Sewer
Connection Program.
Street Signage.
Riverview Park Tree Protection.
Allocation of CRA Manager Cost.
Landscaping Contract.
o Recreation Impact Fee Fund:
All Inclusive Playground, Park Amenities and Bark
Park Shade Structure.
Unspecified Improvements ($5K per Zone).
Park Signage.
Special Revenue and Other Funds:
Special Revenue Funds
Stormwater Utility Fund:
Revenues Based on $10 per E.R.U.
Now Includes All Operating Expenditures.
1 Position Added.
Includes All Equipment Replacements.
Expect to Match Project Dollars with Grants.
Special Revenue and Other Funds:
Special Revenue/Trust Funds
Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Cemetery Trust Fund:
1/2 of Sales Expendable on Expansions or
Related Cost Incidental to Adding Future Sites.
1/2 of Sales for Operations and Maintenance.
Transferred Only Interest Income to General
Fund in the Past.
Transferring $55,,000 perYearto General Fund.
IM
Special Revenue and Other Funds:
Debt Service Funds
Stormwater Utility Debt Service:
Includes Required Bank Note Payments.
Payment Covered by Discretionary Sales Tax.
$1,541,000 Outstanding as of 9/30/18.
Final Maturity on 5/01/22.
20
Currently Incomplete Projects
0
0
n
Computer Upgrades.
Equipment Installation on Police Vehicles.
Completion of Generator Upgrades.
Barber Street Restroo m s .
Oyster Point Drainage.
o Oyster Bag Project.
o Park Amenities.
o Cemetery Irrigation System.
Public Works Compound.
Construction of Shade Hangers.
Wayfinding Signage.
21
Currently Pending Projects
0 1215 Indian River Drive.
o All Inclusive Playground.
o Coastal Resiliency Plan.
Riverview Park Tree Canopy.
22
Capital Program Projects
General Government (Audio/Visual & IT):
Includes Replacements of PCs and Computer
System Upgrades Needed to Stay Up -to -Date
and Provide Security.
Community Development:
CRA Projects for Signage, Tree Protection
and Indian River Drive Improvements.
23
Capital Program Projects
(Continued)
o Police Department:
Includes Vehicles &Equipment for Police
Officers.
Plus 911 Technology Upgrades and Radio
System Upgrades.
24
Capital Program Projects
(Continued)
Roads:
Street Repaving, CavCor Paving, Working
Waterfront Parking and Vehicles/Equipment.
Relocation of Public Works Compound.
Fleet Management:
Equipment .
Cemetery:
Vehicle.
Facilities Maintenance:
Equipment.
25
Capital Program Projects
(Continued)
Park Operation & Maintenance:
Resurfacing Schumann Tennis Courts, Park
OF Amenities, Bark Park Shade Structure, Park
Improvements, All Inclusive Playground,
Park Signage and Vehicles/Equipment
o Stormwater:
Allocation for Stonecrop Drainage Grant
Next Year with 25% Match Using DST Funds.
Forecasting $500,000 a Year in 50/50%
Grant Projects Using Stormwater Fees.
26
Capital Program Projects
(Continued)
o Golf Course: $8,985 Equipment.
Airport Projects Primarily Grant Funded:
Taxiway ""C" Construction.
Construct Access Road.
Another Hangar.
Equipment/Minor Work.
Building:
Vehicle.
27
Capital Program Summary
1 . - . • - ' I
Stormwater $12,943,937 37
Pub.Fac. Compound
Roads/Equipment
Police Department
Parks/Recreation
Computer Systems
All Other
6,676,114 20
3,370,010 10
2,839,000 8
862,000 3
465,000 1
382, 500 1
Enterprise 6,762,871 20
,UAW" mm-Ewug ML
28
Capital Program Summary
Discretionary Sales Tax
Grants
Local Option Gas Tax
Stormwater Fund
Recreation Impact
General Fund
CRA Fund
Golf Course
Airport
Building
M a 91r.0% 1 40
$15,352,467
12,601,920
216851010
2,257,800
655,000
467, 500
160,000
8,985
93,000
19,750
4 01,432
29
Other Considerations
Ballot Nov. 2018 -Effective Jan. 1, 2019 — FY2019-20
Referendum toAdd Homestead Exemption.
1st $25K Exempt
2nd $25K Taxed
3rd $25K Exempt
4th $25K Taxed
5th $25K Exempt
o Helps on Property Over $100K per SOH.
o Roll -back Disregards Extra Exemption.
o Offsetting Millage Increase Will Shift
Burden to Rentals and Commercial.
30
Public Hearing Dates
o First Public Hearing on Millage and
Budget at Special Meeting on Monday,
September 17th.
Final Public Hearing at Regular Meeting
on Wednesday, September 26t".
o Questions/Comments.?
31