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09-07-2018 Recommended Budget & CIP
I lot A &10 11 :j , SICI 0 r Tol II I I � a —.-I-11 1 —1 6 a — mul This Page Intentionally Left Blank CITY COUNCIL Jim Hill Mayor Linda Kinchen Vice -Mayor Ed Dodd Council Member Bob McPartlan Council Member Albert Iovino Council Member CITY OF SEBASTIAN FLORIDA ANNUAL BUDGET FISCAL YEAR 2018-2019 CITYMANAGEMENT Jeanette Williams Paul Carlisle City Clerk City Manager DEPARTMENT HEADS Kenneth W. Killgore Administrative Services Director/CFO Lisa Frazier Community Development Director Michelle Morris Police Chief Wayne Eseltine Building Official Greg Gardner Director of Golf 3 James Stokes City Attorney Scott Baker Public Facilities Director Tim Walker Stormwater Director This Page Intentionally Left Blank, 0 CITY OF EE;A • �rjMjWMj,rLA 5 This Page Intentionally Left Blank GENERALFUND The General Fund is the main operating fund for the City of Sebastian. The budget for Fiscal Year 2018- 20,19 is $12,171,816. The General Fund is used to account for all financial resources, except those required to be accounted for in another fund. As shown in the graph below, the largest source of revenue within the General Fund is, Ad Valorem Taxes, Utility Services Taxes, Franchise Fees and Intergovernmental Revenues. The majority of the Intergovernmental Revenues comes from state shared revenues, such as the Local Half -Cent Sales Tax and Municipal Revenue Sharing. Transfers -In from other funds represents 6.0% of revenues for the General Fund. 11 1 General Fund Revenues Source of Funds ['or Sel'ylces 4.1" is M iseellalicous Revenu L 2.69'. Fines and Forfeitures 04 Utility Service Tax 24, it 'M'; Ad Valorem Taxes) 3 1 11N, nitergovernnicniiall Revel Itic 24.0111s Licenses and Pel'init S 1.2% h4 . ... . . ...... .. .... '", , , .. .... . . . .. ... ,,, , , , . ... ....... . . .,11 1 "1 11- 11111.111�1 I., I,, ''I ,, I'', City services are provided mainly through the General Fund revenues. The graph presented below shows that 483% of total General Fund expenditures are allocated to public safety related activities. Other city services, excluding golf course, airport administration, and building department, are included in general government, transportation, culture & recreation, and physical environment. General Fund Expenditures Use of Funds Transportation_ I Physical Enviroximcm O.OR", Public Sa 48 3'N, Culture ane] Reer(rat ion 10.111,11" 1 Ocneral nient VA7 IF CITY OF SEBASTIAN FLORIDA 2018/2019 ANNUAL BUDGE'I�) TABLE Gl GENERAL FUND REVENUE Code: 001501 The Fiscal Year 2018-2019 adopted budget for General Fund Revenue and Interfund Transfers is $12,171,936. This is $ 3,367,745 less than the projected actual 2017-2018 General Fund Revenue and Other Sources o f$ 15,539,561. Fiscal Year 2018-19 Adopted Budget Revenues - Major Current Level Changes from FY2017-18 Projected Revenues: 1. Taxes and franchise fees - Increase primarily due to increases in electric franchise and utility fees. 2. Licenses and permits - A decrease in projected zoning fees is projected. 3. [atergo%ernmental - FY 17-18 revenues included major amounts as reimbursements from Hurricane Matthew. 4. Charges for ser%ice - Increase resulting from projected reimbursements horn the School Board for Resource Officers. 5. Fines and forfeits - The same amounts are anticipated. 6. Interest earnings - Some increase in interest rates are expected. 7. Rents and royalties -The same amounts are anticipated. 8. Sales of assets - Additional amounts are anticipated fromsales of surplus equipment. 9. Contributions/Donations - A decrease is shown because the Greer donation is not budgeted. 10. Other miscellaneous re%enues - A decline is projected from current amounts of damage reimbursements. 11. Interfund transfers -Significant decrease resulting frommoving Stonmvatertransfers and expenditures out of General Fund. i FY 18/19 Budeet Difference Amended 183,094 143,100 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 Descrintion Actual Actual Actual Budget Proiected Taxes and fianchise fees $ 7,178,016 $ 7,546,774 $ 7,785,255 $ 7,884,576 $ 7,964,010 $ Licenses and permits 147,219 136,614 135,899 138,500 153,100 Inter -governmental revenue 2,515,809 2,654,805 2,807,990 2,608,036 4,582,477 Charges for service 320,955 326,774 312,760 404,140 402,040 Fines and forfeits 60,685 72,010 70,411 55,000 50,500 Interest earnings 25,110 28,860 55,587 34,431 73,850 Rents and royalties 103,975 109,958 119,298 102,000 128,000 Sales of assets 41,955 91,622 43,806 40,300 17,000 Contributions/donations 48,124 72,681 25,420 32,200 46,000 Other miscellaneous revenues 38,519 24,998 68,932 45,471 50,700 Total revenues $ 10,480,367 $ 11,065,096 $ 11,425,359 $ 11,344,654 $ 13,467,677 $ Interfund transfers 718,306 727,151 663,569 729.638 729,638 Total revenues and interfund transfers 11,198,673 11,792,247 12,088,928 12,074,292 14,197,315 Change in Fund Balance (30,734) 223,955 (1,319,386) (263,500) 1,342,246 Total revenues and other sources $ 11,167,939 $ 12,016,202 $ 10,769,542 $ 11,810,792 $ 15,539,561 $ Fiscal Year 2018-19 Adopted Budget Revenues - Major Current Level Changes from FY2017-18 Projected Revenues: 1. Taxes and franchise fees - Increase primarily due to increases in electric franchise and utility fees. 2. Licenses and permits - A decrease in projected zoning fees is projected. 3. [atergo%ernmental - FY 17-18 revenues included major amounts as reimbursements from Hurricane Matthew. 4. Charges for ser%ice - Increase resulting from projected reimbursements horn the School Board for Resource Officers. 5. Fines and forfeits - The same amounts are anticipated. 6. Interest earnings - Some increase in interest rates are expected. 7. Rents and royalties -The same amounts are anticipated. 8. Sales of assets - Additional amounts are anticipated fromsales of surplus equipment. 9. Contributions/Donations - A decrease is shown because the Greer donation is not budgeted. 10. Other miscellaneous re%enues - A decline is projected from current amounts of damage reimbursements. 11. Interfund transfers -Significant decrease resulting frommoving Stonmvatertransfers and expenditures out of General Fund. i FY 18/19 Budeet Difference 8,147,104 $ 183,094 143,100 (10,000) 2,919,860 (1,662,617) 494,902 92,862 50,500 - 80,650 6,800 128,000 - 34,000 17,000 33,000 (13,000) 45,700 (51000) 12,076,816 $ (1,390,861) 95,000 (634,638) 12,171,816 (2,025,499) - (1,342,246) 12,171,816 $ (3,367,745) I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII GENERAL FUND REVENUE DETAIL Code: 001501 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY18/19 Number Descria>ion Actual Actual Actual Budget Projected Budget TAXES 311000 Current Ad Valorem Taxes 3,295,549 3,530,235 3,726,976 3,797,124 3,797,124 3,814,314 311001 Delinquent Ad Valorem Taxes 2,241 72,789 77,898 2,500 2,500 2,500 311002 Penalty on Delinquent Taxes 0 0 0 0 TOTAL AD VALOREM TAXES 3,297,790 3,603,023 3,804,874 3,799,624 3,799,624 3,816,814 FRANCHISE FEES 313100 Electric Franchise Fees 1,164,863 1,163,216 1,169,540 1,228,000 1,231,200 1,280,400 313700 Solid Waste Franchise Fees 71,806 79,191 84,201 85,694 90,400 94,000 313900 Other Franchise Fees - CNG 4,846 15,023 17,662 19,760 18,406 19,940 TOTAL FRANCHISE FEES 1,241,515 1,257,430 1,271,402 1,333,454 1,340,006 1,394,340 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,545,946 1,606,145 1,640,256 1,695,000 1,741,000 1,810,000 314300 Water Utility Service Tax 255,823 269,555 277,004 288,912 277,600 288,700 314400 Gas Utility Service Tax 5,301 11,016 12,070 12,168 14,380 14,950 314800 Propane Utility Service Tax 33,776 29,373 39,579 30,418 34,900 36,300 314950 CST Revenue Sharing 797,865 770,233 740,071 725,000 756,500 786,000 TOTAL UTILITY SERVICE TAXES 2,638,711 2,686,321 2,708,980 2,751,498 2,824,380 2,935,950 TOTAL TAXES & FRANCHISE FEES 7,178,016 7,546,774 7,785,255 7,884,576 7,964,010 8,147,104 LICENSES AND PERMITS 321000 Business Taxes 90,364 81,250 85,221 90,000 90,000 90,000 321100 Business Tax - Penalties/Transfers 2,540 1,835 2,309 2,000 2,000 2,000 322060 Driveway Permit Fees 26,000 27,700 24,500 26,000 26,000 26,000 322075 Reinspection Fees 70 70 0 0 0 0 322080 Right -of -Way Permits 0 0 500 0 0 0 322900 Other Permits & Fees 2,344 2,601 2,744 2,600 2,600 2,600 329100 Zoning Fees 8,311 6,375 5,241 6,000 20,000 10,000 329200 Site Plan Review Fees 2,400 7,800 7,300 5,000 5,000 5,000 329300 Plat Review Fees 9,300 3,000 4,200 3,000 4,000 4,000 329400 Plan Checking Fees 450 603 975 500 1,000 1,000 329450 Engineer Review Fees 2,400 2,600 250 1,200 0 0 329500 Alarm Permits 3,040 2,780 2,660 2,200 2,500 2,500 TOTAL LICENSES AND PERMITS 147,219 136,614 135,899 138,500 153,100 143,100 INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant -Public Safety 1,534 5,249 6,708 0 0 0 331204 Fed - JAG Grant 3,438 13,984 16,131 0 0 0 334901 FEMA - Federal Reimb 0 0 0 0 1,549,966 0 334902 FEMA - State Reimb 0 0 0 0 224,551 0 TOTAL FEDERAL GRANTS 4,972 19,233 22,839 0 1,774,517 0 NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE111 GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 10 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY18/19 Number Descrintlon Actual Actual Actual Budget Pro ected Bud et STATE SHARED REVENUES 335120 Municipal Revenue Sharing 584,933 606,939 663,142 641,160 752,000 782,900 335122 8th Cent Motor Fuel Tax 191,842 195,044 208,091 200,876 236,000 245,400 335140 Mobile Home Licenses 10,587 11,319 13,349 11,000 13,960 13,960 335150 Alcohol Beverage Licenses 13,677 16,078 15,237 16,000 16,000 16,000 335180 Local Half -Cent Sales Tax 1,564,098 1,637,166 1,716,703 1,739,000 1,790,000 1,861,600 335200 Police Pension State Shared Revenue 145,700 169,027 168,628 0 0 0 TOTAL STATE SHARED REVENUES 2,510,837 2,635,572 2,785,151 2,608,036 2,807,960 2,919,860 TOTAL INTER-GOV'T REVENUE 2,515,809 2,654,805 2,807,990 2,608,036 4,582,477 2,919,860 CHARGES FOR SERVICES 341920 Cert. Copying, Record Search 1,715 2,604 2,588 1,600 3,000 3,000 341930 Election Fees 244 427 305 300 0 305 342100 PD Special Services Fees 17,728 25,387 27,958 21,000 25,000 25,000 School Resource Officers 0 0 0 0 0 75,000 343805 Cemetery Fees 10,251 9,462 9,290 12,000 12,000 12,000 347550 Skate Facility Fees 4,869 3,458 2,376 6,000 2,500 2,500 347555 Tennis Facility Fees 24,102 15,454 18,327 23,000 21,000 21,000 347556 County Impact Fees Admin. Fees 12,288 11,879 10,415 12,000 12,000 12,000 347557 Community Center Rec Revenues 26,681 23,168 17,663 25,000 22,000 22,000 349140 RRD-Management Fees 13,202 13,202 13,202 87,740 87,740 90,372 349410 Golf Course -Management Fees 94,539 100,791 96,000 93,000 93,000 88,350 349450 Airport -Management Fees 49,180 47,762 45,500 55,000 55,000 72,425 349455 Maintenance Service Fees -AP 3,422 4,223 3,850 0 1,300 1,300 349480 Building Dept Management Fees 62,158 68,374 65,000 43,000 43,000 45,150 349485 Maintenance Services Fees -Bldg Der 576 584 286 500 500 500 349620 Administrative Fees -Pension 0 0 0 24,000 24,000 24,000 TOTAL CHGS FOR SERVICE 320,955 326,774 312,760 404,140 402,040 494,902 FINES AND FORFEITS 351100 Court Fines 13,718 11,524 12,633 13,000 13,000 13,000 351115 Police Education -$2.00 Funds 1,209 1,127 1,044 1,200 1,100 1,100 351120 Drivers Education 0 0 71 0 0 0 351140 Parking Fines 905 1,045 845 600 1,000 1,000 351200 Confiscated Property 0 20,000 0 0 0 0 354100 Code Enforcement Fines 44,653 38,193 55,631 40,000 35,000 35,000 359000 Other Fines/Forfeits 200 122 187 200 400 400 TOTAL FINES AND FORFEITS 60,685 72,010 70,411 55,000 50,500 50,500 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 13,148 20,611 37,199 30,000 49,700 55,000 361105 State Board Interest Earnings 11,804 8,066 14,495 3,931 23,500 25,000 361150 Other Interest 158 182 3,893 500 650 650 TOTAL INTEREST EARNINGS 25,110 28,860 55,587 34,431 73,850 80,650 10 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Account Number Descriation RENT AND ROYALTIES 362100 Rents and Royalties 362150 Nontaxable Rent TOTAL RENT AND ROYALTIES SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 365000 Sale of Surplus Material/Scrap TOTAL SALES OF FIXED ASSETS CONTRIBUTIONSIDONATIONS 366000 Contributions & Donations 366050 Donations - SRA 366150 75th Anniversary Revenues 366200 Contribution/Greer Trust 366603 Donations -COPE Unit 366604 Donations -Public Safety Employees 366605 Donations -General Empl Fund 366805 4th of July Donations TOTAL CONTRIBUTIONSIDONATIONS OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Sale of investments 369100 Motor Fuel Tax Rebate 369200 Insurance Proceeds 369400 Reimbursements 369900 Other Miscellaneous Revenues 369955 Vend Mach Sales -Gen Empl Fund 369995 Cash Over/Short TOTAL OTHER MISCELLANEOUS REV. TOTAL MISCELLANEOUS REVENUE TOTAL REVENUES INTERFUND TRANSFERS 381140 Transfer from 140 CRA 381148 Transfer from 480 BUILDING 381163 Transfer from 163 STORMWATER 381450 Transfer from 450 AIRPORT 381601 Transfer from 601 CEMETERY TOTAL INTERFUND TRANSFERS TOTAL REVENUES AND TRANSFERS OTHER FINANCING SOURCES 389991 Change in Fund Balance TOTAL OTHER SOURCES TOTAL REV. AND OTHER SOURCES ($30,734) $223,955 ($30,734) $223,955 11,167,939 12,016,202 11 ($1,319,386) ($263,500) $1,342,246 0 ($1,319,386) ($263,500) $1,342,246 0 10,769,542 11,810,792 15,539,561 12,171,816 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY18/19 Actual Actual Actual Budget Pro ected Budget 12,187 16,559 16,547 12,000 28,000 28,000 91,788 93,400 102,752 90,000 100,000 100,000 103,975 109,958 119,298 102,000 128,000 128,000 36,927 90,012 40,106 35,000 15,000 30,000 5,028 1,610 3,700 5,300 2,000 4,000 41,955 91,622 43,806 40,300 17,000 34,000 17,000 46,255 2,900 1,000 3,000 3,000 0 400 0 0 0 0 100 420 1,390 1,200 1,500 1,500 20,000 16,000 12,000 10,000 13,000 0 0 0 0 10,000 20,000 20,000 2,946 3,675 6,003 2,500 5,000 5,000 3,378 2,431 627 2,500 1,000 1,000 4,700 3,500 2,500 5,000 2,500 2,500 48,124 72,681 25,420 32,200 46,000 33,000 0 0 4,242 0 0 0 13,517 13,321 14,181 12,000 15,000 15,000 1,501 0 43,117 3,458 15,000 15,000 21,655 11,043 7,151 27,013 20,000 15,000 1,383 313 92 2,500 500 500 463 320 148 500 200 200 0 1 0 0 0 0 38,519 24,998 68,932 45,471 50,700 45,700 257,683 328,120 313,043 254,402 315,550 321,350 10,480,367 11,065,096 11,425,359 11,344,654 13,467,677 12,076,816 60,000 21,667 0 0 0 0 105,294 104,086 0 0 0 0 500,000 550,000 650,000 700,000 700,000 0 50,000 50,000 10,000 25,000 25,000 40,000 3,012 1,398 3,569 4,638 4,638 55,000 718,306 727,151 663,569 729,638 729,638 95,000 11,198,673 11,792,247 12,088,928 12,074,292 14,197,315 12,171,816 ($30,734) $223,955 ($30,734) $223,955 11,167,939 12,016,202 11 ($1,319,386) ($263,500) $1,342,246 0 ($1,319,386) ($263,500) $1,342,246 0 10,769,542 11,810,792 15,539,561 12,171,816 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual department/division details broken down by salaries & benefits, operating expenses and capital outlay. TABLE G3 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION 12 Change Amended From % Org FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 FY 17/18 Increase Code Description Actual Actual Actual Budget Projected Budget Budget (Decrease) 010001 City Council $ 50,522 $ 48,720 $ 53,751 $ 54,893 $ 53,298 $ 55,908 $ 1,015 1.8% 010005 City Manager 257,182 287,769 264,000 303,269 426,065 297,939 (5,330) -1.8% 010009 City Clerk 343,530 353,080 180,698 225,760 206,914 206,008 (19,752) -8.7% 010010 City Attorney 103,870 94,682 68,346 101,554 96,312 104,914 3,360 3.3% 010020 Administrative Services 558,459 550,159 571,115 657,696 642,348 691,555 33,859 5.1% 010021 Management Information Services 184,979 199,227 163,425 357,864 393,863 444,227 86,363 24.1% 010022 Audio Visual 0 163,253 105,534 0 0 0 - 0.0% 010041 Police Administration 889,288 1,020,084 1,004,482 908,139 860,763 848,196 (59,943) -6.6% 010043 Police Operations 2,372,752 2,457,843 2,598,763 2,790,944 3,001,321 3,307,720 516,776 18.5% 010047 Police Detective Division 728,334 810,068 714,488 806,600 774,442 839,821 33,221 4.1% 010049 Police Dispatch Unit 541,846 539,889 611,029 600,155 597,442 643,773 43,618 7.3% 010045 Code Enforcement Division 167,851 178,717 164,704 174,449 177,820 182,872 8,423 4.8% 010051 Engineering 0 0 597,616 0 0 0 - 0.0% 010052 Roads and Maintenance 845,587 744,410 455,432 769,512 810,374 963,710 194,198 25.2% 010053 Storm+vaterUtility 1,221,517 1,067,564 713,390 1,208,644 1,113,540 0 (1208,644) -100.0% 010054 Fleet Management 211,966 257,389 213,861 229,632 211,528 243,162 13,530 5.9% 010056 Facilities Maintenance 306265 268,635 427,285 479,169 479,135 419,225 (59,944) -12.5% 010057 Leisure Services 937,017 887,662 923,457 906,679 860,995 1,219,319 312,640 34.5% 010059 Cemetery 188,657 180,365 166,376 187,914 184,066 218,820 30,906 16.4% 010080 Community Development 213,731 253,529 214,587 423,243 408,586 394,947 (28,296) -6.7% 010099 Non -Departmental 1,106,055 1205249 3,195,976 1,151,676 1,556,257 1,089,700 (61,976) -5.4% Total General Fund Expenditures $ 11,229,407 $ 11,568,292 $ 13,408,315 $ 12,337,792 $ 12,855,069 $ 12,171,816 (165,976) -1.3% Total Revenues and Transfers 11,198,673 11,792,247 12,088,928 12,074292 14,197,315 12,171,816 97,524 0.80/0 Change in Fund Balance $ (30,734) $ 223,955 $ (1,319,386) $ (263,500) $ 1,342,246 $ - $ 263,500 12 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 TABLE G4 GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL I 2015 I 2016 I 2017 I 2018 I 2018 I 2019 Department Actual Actual Actual Budget Projected Budget CITY COUNCIL PERSONAL SERVICES $ 22,747 $ OPERATING EXPENDITURES $ 22,728 27,775 CAPITAL OUTLAY - TOTAL $ 50,522 $ CITY MANAGER S 53,751 PERSONAL SERVICES $ 250,297 S OPERATING EXPENDITURES $ 6,885 CAPITAL OUTLAY $ 387,786 - TOTAL $ 257,182 $ CITY CLERK 38,280 19,230 PERSONAL SERVICES $ 287,662 S OPERATING EXPENDITURES $ 426,065 41,270 CAPITAL OUTLAY $ 14,598 TOTAL $ 343,530 $ CITY ATTORNEY 30,545 PERSONAL SERVICES 47,891 24,513 OPERATING EXPENDITURES 103,870 CAPITAL OUTLAY - - TOTAL $ 103,870 $ ADMINISTRATIVE SERVICES $ 206,914 $ 206,008 PERSONAL SERVICES $ 480,510 $ OPERATING EXPENDITURES 96,312 77,949 CAPITAL OUTLAY $ - TOTAL $ 558,459 $ MANAGEMENT INFORMATION SERVICES $ PERSONAL SERVICES $ 121,979 $ OPERATING EXPENDITURES 98,051 32,471 CAPITAL OUTLAY 132,335 30,529 TOTAL $ 184,979 $ AUDIO VISUAL - - PERSONAL SERVICES $ - $ OPERATING EXPENDITURES $ 657,696 - CAPITAL OUTLAY 130,875 - TOTAL $ - $ COMMUNITY DEVELOPMENT 68,352 PERSONAL SERVICES S 188,832 S OPERATING EXPENDITURES 199,227 24,899 CAPITAL OUTLAY S 357,864 - TOTAL $ 213,731 $ 22,821 $ 22,729 $ 22,743 $ 22,728 $ 22,743 25,898 31,022 32,150 30,570 33,165 48,720 S 53,751 $ 54,893 $ 53,298 $ 55,908 277,445 $ 257,129 $ 269,484 $ 387,786 $ 278,709 10,324 6,870 33,785 38,280 19,230 287,769 $ 264,000 $ 303,269 $ 426,065 $ 297,939 287,490 $ 150,152 $ 163,275 $ 159,023 S 166,495 65,590 30,545 62,485 47,891 24,513 - - - - 15,000 353,080 $ 180,698 $ 225,760 $ 206,914 $ 206,008 94,682 68,346 101,554 96,312 104,914 94,682 $ 68,346 $ 101,554 $ 96,312 S 104,914 452,108 $ 461,830 $ 525,361 $ 525,145 $ 557,119 98,051 105,234 132,335 117,203 134,436 - 4,050 - - - 550,159 $ 571,115 $ 657,696 $ 642,348 $ 691,555 130,875 S 111,969 S 247,092 S 247,672 S 329,872 68,352 51,456 110,772 146,191 114,355 199,227 $ 163,425 S 357,864 S 393,863 S 444,227 102,069 $ 91,008 $ - $ - $ - 25,365 I4,526 - - - 35,819 - - - - 163,253 S 105,534 S - $ - $ - 235,559 S 180,910 S 378,601 $ 363,420 $ 321,517 17,970 33,677 44,642 45,166 73,430 253,529 $ 214,587 S 423,243 $ 408,586 $ 394,947 13 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I TABLE G4 General Fund Expenditure by Department/Division - Continued 14 2015 2016 2017 2018 2118 2019 IDepartment I Actual I Actual I Actual I Budget I Pro, ected I Budget POLICE DEPARTMENT - ADMINISTRATION PERSONAL SERVICES $ 770,837 $ 873,844 $ 883,814 $ 765,732 $ 732,890 $ 723,081 OPERATING EXPENDITURES 114,750 122,937 120,669 142,407 127,873 125,115 CAPITAL OUTLAY 3,700 23,303 - - - - TOTAL $ 889,288 $ 1,020,084 $ 1,004,482 $ 908,139 $ 860,763 $ 848,196 POLICE DEPARTMENT - OPERATIONS PERSONAL SERVICES $ 2,135,684 $ 2,238,074 $ 2,308,436 $ 2,467,961 $ 2,709,637 $ 2,986,450 OPERATING EXPENDITURES 219,761 211,528 270,954 302,983 271,684 300,270 CAPITAL OUTLAY 17,307 8,241 19,373 20,000 20,000 21,000 TOTAL $ 2,372,752 $ 2,457,843 $ 2,598,763 $ 2,790,944 $ 3,00021 $ 3,307,720 POLICE DEPARTMENT - INVESTIGATIONS PERSONAL SERVICES $ 622,918 $ 669,523 $ 603,083 $ 686,939 $ 664,149 $ 697,014 OPERATING EXPENDITURES 105,416 125,100 106,217 119,661 110,293 114,807 CAPITAL OUTLAY - 15,444 5,188 - - 28,000 TOTAL $ 728,334 $ 810,068 $ 714,488 $ 806,600 $ 774,442 $ 839,821 POLICE DEPARTMENT - DISPATCH PERSONAL SERVICES $ 503,014 $ 531,446 $ 600,680 $ 585,174 $ 585,550 $ 627,288 OPERATING EXPENDITURES 8,850 8,443 10,349 14,981 11,892 16,485 CAPITAL OUTLAY 29,983 - - - - - TOTAL $ 541,846 $ 539,889 $ 611,029 $ 600,155 $ 597,442 $ 643,773 CODE ENFORCEMENT PERSONAL SERVICES $ 153,224 $ 162,772 $ 149,566 $ 156,084 $ 159,845 $ 165,798 OPERATING EXPENDITURES 14,627 15,945 15,138 18,365 17,975 17,074 CAPITAL OUTLAY - - - - - - TOTAL $ 167,851 $ 178,717 $ 164,704 $ 174,449 $ 177,820 $ 182,872 ENGINEERING PERSONAL SERVICES $ - $ - $ 293,557 $ - $ - $ - OPERATING EXPENDITURES - - 239,138 - - - CAPITAL OUTLAY - - 64,921 - - - TOTAL S - $ - $ 597,616 $ - $ - $ - 14 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 TABLE G4 General Fund Expenditure by Department/Division - Continued TOTALS PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY GRANTS AND AIDS INTERFUND TRANSFERS OUT I CONTINGENCY TOTAL GENERAL FUND 2016 I 2015 Department I Actual I PUBLIC FACILITIES - ROADS AND MAINTENANCE PERSONAL SERVICES $ 590,309 $ OPERATING EXPENDITURES 121,192 CAPITAL OUTLAY 134,086 TOTAL $ 845,587 $ PUBLIC FACILITIES - STORMWATER UTILITY PERSONAL SERVICES $ 565,754 $ OPERATING EXPENDITURES 609,807 CAPITAL OUTLAY 45,956 TOTAL $ 1,221,517 $ PUBLIC FACILITIES - FLEET MANAGEMENT PERSONAL SERVICES $ 186,514 $ OPERATING EXPENDITURES 22,666 CAPITAL OUTLAY 2,786 TOTAL $ 211,966 $ PUBLIC FACILITIES - CEMETERY $ 769,512 PERSONAL SERVICES $ 155230 $ OPERATING EXPENDITURES 33,427 CAPITAL OUTLAY - TOTAL $ 188,657 $ PUBLIC FACILITIES - FACILITIES MAINTENANCE 448,749 PERSONAL SERVICES $ 143,606 $ OPERATING EXPENDITURES 147,261 CAPITAL OUTLAY 15,398 TOTAL $ 306,265 $ LEISURE SERVICES PERSONAL SERVICES $ 660,978 $ OPERA t n4u LArr,NDITURES 224,215 CAPITAL OUTLAY 51,824 TOTAL $ 937,017 $ NON -DEPARTMENTAL $ 197,962 PERSONAL SERVICES $ 131,048 $ OPERATING EXPENDITURES 625,417 CAPITAL OUTLAY - GRANTS AND AIDS - INTERFUND TRANSFERS OUT 349,590 CONTINGENCY - TOTAL $ 1,106,055 $ TOTALS PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY GRANTS AND AIDS INTERFUND TRANSFERS OUT I CONTINGENCY TOTAL GENERAL FUND 2016 I 2017 I 2018 I 2018 I 2019 I Actual Actual Budget ed Projectudget B 631,616 $ 379,293 $ 405,138 $ 472,815 $ 564,060 83,688 72,500 356,830 330,015 333,650 29,107 3,639 7,544 7,544 66,000 744,410 $ 455,432 $ 769,512 $ 810,374 $ 963,710 615,512 $ 336,195 $ 700,270 $ 639,975 $ - 448,749 377,195 507,387 473,565 3,303 - 987 - - 1,067,564 $ 713,390 $ 1,208,644 $ 1,113,540 $ - 202,533 $ 184,297 $ 197,962 $ 179,095 $ 199,681 26,331 27,228 31,670 32,433 36,481 28,525 2,335 - - 7,000 257,389 $ 213,861 $ 229,632 $ 211,528 $ 243,162 146,747 $ 140,365 $ 152,983 $ 149,365 $ 156,354 30,318 26,011 26,440 26,210 26,466 3,300 - 8,491 8,491 36,000 180,365 $ 166,376 $ 187,914 $ 184,066 $ 218,820 101,865 $ 92,872 $ 123,964 $ 129,125 $ 160,705 159,784 225,941 233,416 225,010 230,020 6,986 108,473 121,789 125,000 28,500 268,635 $ 427,285 $ 479,169 $ 479,135 $ 419,225 615,126 $ 518,371 $ 516,345 $ 489,385 $ 864,504 234,661 394,206 382,734 370,260 254,815 37,875 10,880 7,600 1,350 100,000 887,662 $ 923,457 $ 906,679 $ 860,995 $ 1,219,319 230,284 $ 409,276 $ 346,722 $ 301,350 $ 285,577 631,265 611,345 639,814 615,392 686,102 - 1,765 - - - 343,700 2,173,590 73,888 639,515 - - - 91,252 - 118,021 1,205,249 $ 3,195,976 $ 1,151,676 $ 1,556,257 $ 1,089,700 $ 7,971,142 $ 8,527,708 $ 8,175,533 $ 8,711,830 $ 8,918,954 $ 9,106,967 2,562,509 2,504,982 2,838,568 3,294,411 3,134,214 2,645,328 346,166 191,902 220,623 166,411 162,385 301,500 349,590 343,700 2,173,590 73,888 639,515 - - - - 91,252 - 118,021 $ 11,229,407 $ 11,568,292 $ 13,408,315 $ 12,337,792 $ 12,855,069 $ 12,171,816 15 CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET RECOMMENDED FULL AND PART-TIME POSITIONS 16 Budget Budget Budget Budget Amended Budget Budget FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 FY 2017/2018 FY 2018/2019 Department/Division FII P/T F/T PIT FIT PIT F/T P/T FIT P/T F/T PIP City Council 0 5 0 5 0 5 0 5 0 5 0 5 City Manager 2.5 0 2.5 0 3 0 2 0 2 0 2 0 City Clerk 3 4 3 0 2 1 2 1 2 1 2 1 City Attorney 0 0 0 0 0 0 0 0 0 0 0 0 Administrative Services 5 2 4 2 5 1 6 1 6 0 6 0 Mgmt Information Svcs 2 0 2 0 2 0 2 0 3 3 4 2 Audio Visual 0 0 1 5 1 3 1 4 0 0 0 0 Community Development 2 0 2 0 3 0 5 0 5 0 4 0 Police Administration 8 1 8 1 7 1 8 1 8 1 7 2 Police Operations 27 0 27 0 28 0 28 2 29 1 34 0 Police Detectives 7 10 7 10 7 10 7 10 7 11 7 10 Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0 Code Enforcement 3 0 3 0 3 0 3 0 3 0 3 0 Engineering 0 0 0 0 3 0 2 0 0 0 0 0 Roads & Maintenance 9 0 9 0 8.5 0 7.5 2 7.5 0 9.5 0 Fleet Management 3.5 0 3.5 0 3.5 0 3.5 0 3.5 0 3.5 0 Facilities Maintenance 3 4 3 1 2 1 2 0 3 0 3 0 Parks & Recreation 11 18 10 18 9 18 9 16 8 17 12 18 Cemetery 2 0 2 0 1 1 2 0 2 0 2 0 GENERAL FUND TOTALS 98 44 97 42 98 41 100 42 99 39 109 38 Stormwater Utility 12 0 12 0 8 0 9 0 13 1 14 1 Golf Course Administration 2 5 2 6 2 6 2 6 2 5 2 4 Golf Course Carts 0 16 0 16 0 16 0 16 0 14 0 14 Golf Course Total 2 21 2 22 2 22 2 22 2 19 2 18 Airport 1 0 1 0 3 0 3 0 3 0 2 0 Building Department 5 0 5 0 5 1 5 1 6 0 7 1 SUB -TOTALS 118 65 117 64 116 64 119 65 123 59 134 58 TOTAL POSITIONS 183 181 180 184 182 192 FULL-TIME POSITIONS 150.50 149.00 148.00 151.50 152.50 163.00 16 IICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Maintained municipal service delivery. ✓ Established public safety and service announcement system for resident subscribers. ✓ Continued efforts to ensure property stormwater runoff and road repair, especially Indian River Drive. ✓ Sought community input to enhance CRA district and property use for 1215 Indian River Drive. ✓ Approved septic to sewer grants to assist businesses. ✓ Completed Golf Course Restaurant restoration and entered into lease with new operator. ✓ Completed Golf Course clubhouse restroom repairs. ✓ Appointed new City Attorney and City Manager. ✓ Numerous community appearances at request of civic organizations. ✓ Continue to operate with a fiscally conservative standard. ✓ Established medical marijuana regulations. ✓ Appointed Building Official as the City's Fire Marshal. ✓ Expanded the City's boundary to include 180 acres to be known as the Spirit of Sebastian PUD and 75 acres of commercial general. FISCAL YEAR 2019 GOALS AND OBJECTIVES City Goal: Direct Overall Municipal Service Delivery with specific focus on: ➢ Establish regulations for short term rental properties. ➢ Update Parks & Recreation and Conservation, Coastal Management & Public Facilities Elements of the Comprehensive Plan. ➢ Update the CRA Master Plan. ➢ Maintain municipal service delivery, continue hotline and good customer service. ➢ Continue to protect the Indian River Lagoon. ➢ Continue successful water conveyance throughout the City. PERFORMANCE MEASURES Performance Indicators Number of Council Meetings Conducted Number of CRA Meetings Conducted INumberof Board of Adjustment Meetings Conducted I Number of Ordinances Adopted Number of Resolutions Adopted lNumberofBoard Appointments Actual Actual Actual Projected Projected 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 22 24 21 20 20 6 7 8 5 6 1 5 2 2 2 8 9 3 5 5 33 36 35 33 35 19 18 16 20 15 17 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I CITY COUNCIL PROGRAM BUDGET DESCRIPTION STAFFING 17/18 18/19 NATURE OF ACTIVITY Regular and Special Meetings -Preparation and attendance at meetings (24 regular City Council and 35.00% 35.00% other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all legislative functions of City Government, including the establishment of laws and policies, and appointing qualified citizens to boards and cominittees. 10.000/0 10.00% Citv Functions andEwnts -Attendance at functions. Public relations. 25.00% 2500% Conference, Legislative. County, State, and Local Meetings - Attendance at assigned County and regional meetings. City representation at all levels of government and intra-govemmental affairs. 30.00% 3000% Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems to the City Manager for follow-up. 100.000/0 100.00% CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for City Council is $ 55,908. This compares to the 2017-2018 projected expenditures of $ 53298, an increase of $ 2,610, or 4.901/o. Personal Services Operating Expenditures Capital Outlay Total FY 14115 FY 15/16 Actual Actual $ 22,747 $ 22,821 27,775 25,898 Projected Amended FY 16117 FY 17/18 Actual Budget $ 22,729 $ 22,743 31,022 32,150 Projected FY 17/18 FY 18/19 Expenditures Budget Difference $ 22,728 $ 22,743 $ 15 30570 33,165 2595 $ 50522 $ 48,720 $ 53,751 $ 54,893 $ 53,298 $ 5508 $ 2,610 Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: 1. Personal Services - Slight increase in worker's compensation insurance. 2. Operating Expenditures - Increase due to higher projected travel associated costs. 3. Capital Outlay - No capital outlay requested Difference $ 15 $ 2,595 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET�J PERSONAL SERVICES SCHEDULE CITY COUNCIL 19 FULL TDIE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Mayor 5,400 1.00 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 19,800 $ 19,800 FICA Taxes 2,892 2,892 Workers Compensation Insurance 36 51 Total Personal Services $ 22,728 $ 22,743 CITY COUNCIL Code: 010001 Amended Account FY 14/15 FY15116 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,875 19,800 19,800 19,800 19,800 512100 FICA Taxes 2,892 2,897 2,892 2,892 2,892 2,892 512400 Worker's Comp Insurance 55 49 38 51 36 51 TOTAL PERSONAL SERVICES 22,747 22,821 22,729 22,743 22,728 22,743 OPERATING EXPENDITURES 534000 Travel & Per Diem 22,486 21,591 24,217 24,000 23,652 26,000 534105 Cellular Telephone 600 563 1,293 1,680 1,711 1,980 534110 Internet Access 0 0 1,064 870 575 435 534630 R& M Office Equipment 18 0 0 0 0 0 534800 Promotional Activities 800 557 190 800 170 600 535200 Departmental Supplies 464 272 467 500 683 500 535210 Computer Supplies 451 0 565 500 100 500 535410 Dues and Memberships 200 200 0 200 200 200 535420 Books and Publications 111 90 0 125 24 25 535450 Training and Education 2,645 2,625 3,225 3,475 3,455 2,925 TOTAL OPERATING EXPENDITURES 27,775 25,898 31,022 32,150 30,570 33,165 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY COUNCIL 50,522 48,720 53,751 54,893 53,298 55,908 19 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET) CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for day-to-day operations of the City, as well as ensuring services and operations function in an efficient, timely and cost effective manner while still in accordance with City Council objectives. As chief operating officer, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all city employees; supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and service requests; and conducting administrative research and analysis. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Continued meetings of the Management Team to coordinate actions and improve communications. ✓ Reorganized to separate the Stormwater budget from other operations and have it accounted for as an independent operation. ✓ Completed renovations to the restaurant at the Golf Course. ✓ Resurfaced and reconstructed a number of roadways. ✓ Successfully managed the advanced preparation activities and prompt reaction to the impacts of Hurricane Irma. ✓ Implemented measures to establish a City Fire Marshal to insure more timely response and review of development plans. ✓ Attained a substantial amount of grant awards enabling improvements to the Airport. FISCAL YEAR 2019 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Proactively monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; and direct the implementation of changes. ➢ Develop a strategic plan and strategies to achieve stated goals that are identified. ➢ Create the most efficient and high quality City operation while upgrading the existing infrastructure. ➢ Closely monitor spending and consider any cost savings ideas. ➢ Insure effective communications between managers and employees. ➢ Prepare to successfully deal with major hurricane events. Quality Service to Citizens ➢ Promote an effective, responsive and value -based organizational culture. ➢ Create, present, and explain City programs, policies, and activities; and negotiate and resolve sensitive, significant, and controversial issues. ➢ Insure that reports and supporting documentation are accurate and complete. Insure that the City Council promptly receives pertinent information. Maintain positive intergovernmental relations. Participate in activities of the Florida League of Cities and International City/County Managers Association (ICMA). Network with counterparts in surround ig governmental entities to share information. I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I PERFORMANCE MEASURES CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATUREOFACTTVITY 17/18 18/19 40.001/o 40.00% Manatement and SuoerNision of City Pr rams and Projects - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preaaration of Oft Council Agenda - Provide City Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.00% Intergoiernmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasing and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. 100.00% 100.00% CITY MANAGER BUDGET SUMMARY Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Per Capita Level of Service Cost $ 504 $511 $580 $531 $503 Per Capita Number of Full -tie Employees 5.29 5.17 5.01 5.08 5.58 General Fund Unrestricted Funds vs. Expenditures 50.34% 50.24% 31.99% 45.31% 47.20% CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATUREOFACTTVITY 17/18 18/19 40.001/o 40.00% Manatement and SuoerNision of City Pr rams and Projects - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preaaration of Oft Council Agenda - Provide City Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.00% Intergoiernmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasing and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. 100.00% 100.00% CITY MANAGER BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for City Manager is $ 297,939. This compares to the 2017-2018 projected expenditures of $426,065, a decrease of $128,126 or44.52%. Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Actual Actual Actual Fxpenditures Budget Difference Personal Services $ 250,297 $ 277,445 $ 257,129 $ 387,786 $ 278,709 $ (109,077) Operating Expenditures 6,885 10,324 6,870 38,280 19,230 (19,050) Capital Outlay - - - - - - Total $ 257,182 $ 287,769 $ 264,000 $ 426,065 $ 297,939 $ (128,126) Fiscal Year 2018-19 Adopted Budget: MajorCurrent level Changes from Fiscal Year2017-18 Projected Expenditures: Difference 1. Personal SerHces - Decrease due to high employee payout expenses in FY18. $ (109,077) 2. Operating Expenses - Decrease due to City Manager recruitment expenses in FY18. $ (19,050) 3. Capital Outlay- No capital outlay requested. $ - 21 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I PERSONAL SERVICES SCHEDULE CITY MANAGER CITY MANAGER Code: 010005 Account FULL TIMEEQUIVALFINTS Projected Description PERSONAL SERVICES PAY Amended Expenditures Budget POSITION RANGE 16/17 17J3$ 17/18 18/19 17_18 1911 City Manager 1.00 1.00 1.00 1.00 $ 233,200 $ 140,500 Executive Assistant 43,927 / 79,069 1.00 1.00 1.00 1.00 74,500 77,250 Procurement Manager 55,588 / 100,058 1.00 0.00 0.00 0.00 - - Travel and Per Diem 3.00 2.00 2.00 2.00 Cellular Phone 534110 Internet Services 534120 $ 307,700 $ 217,750 Equipment Leases FICA Taxes 23,000 16,658 R & M - Office Equipment Deferred Co►npensation 27,700 19,598 Departmental Supplies Ckoup Health Insurance Premium 29,000 24,137 Small Tools & Equpment Worker's Comp Insurance 386 566 Dues and Memberships Total Personal Services $ 387,786 $ 278,709 CITY MANAGER Code: 010005 Account 217,675 Number Description PERSONAL SERVICES 511200 Regular Salaries 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Phone 534110 Internet Services 534120 Postage 534420 Equipment Leases 534620 R & M - Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools & Equpment 535260 Gas and Oil 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 196,848 217,675 200,485 210,700 307,700 217,750 15,083 16,208 15,223 16,103 23,000 16,658 17,522 19,030 18,397 18,945 27,700 19,598 12,492 14,310 13,371 23,158 29,000 24,137 7,808 9,684 9,215 0 0 0 47 52 48 32 0 0 497 485 390 546 386 566 250,297 277,445 257,129 269,484 387,786 278,709 0 0 0 26,500 30,800 0 0 4 0 0 1,100 5,000 435 555 709 660 628 635 36 0 0 0 0 0 82 32 19 50 50 50 0 1,584 1,562 1,480 1,507 1,535 468 4,134 237 500 200 500 1,739 662 580 650 750 760 1,636 1,246 1,467 1,500 1,000 1,500 535 543 366 445 445 500 0 0 8 0 0 0 418 0 0 0 0 0 627 883 1,192 1,250 1,050 1,250 455 681 681 750 750 4,500 304 0 0 0 0 0 150 0 50 0 0 3,000 6,885 10,324 6,870 33,785 38,280 19,230 0 0 0 0 0 0 0 0 0 0 0 0 257,182 287,769 264,000 303,269 426,065 297,939 22 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'TI CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for all City department records except Law Enforcement. The office is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Developed November 7, 2017 ballot and canvassed the election for three seats. ✓ Activated successful preparation and response to securing office records and equipment during Hurricane Irma. ✓ Scanned water and sewer files from the 1980's and 1990's; and employee files. ✓ Prepared Laserfiche templates for Unit 3 and new columbarium lots in the Cemetery. ✓ Enhanced retention/destruction process regarding Laserfiche templates for contracts. ✓ Assisted with new City Attorney and City Manager Search. ✓ Assisted with plans to enhance Council Chambers. ✓ Continued to learn by attending seminars, conferences, and webinars. ✓ Assisted Supervisor of Elections with Early Voting preparation and upon completion of the candidate qualifying period, will develop November 6, 2018 ballot for two seats. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Hold election process for two Council seats. ➢ Work with numerous code changes anticipated with the new City Attorney and City Manager. ➢ Continue to coordinate the recording and transcription of City board meetings utilizing the technical writer. ➢ Continue to serve Council, boards, staff and the public by providing information and response. ➢ Canvass the 2019 election for three seats. ➢ Purchase and be trained in the operation of a large plans scanner to eliminate paper storage of City plans and surveys. ➢ Achieve Florida Records Management Association recertification of Records Program Manager. 23 NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETI PERFORMANCE MEASURES CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING 17/18 18/19 NATURE OFACTIVITY Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council 20.00% 20.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link, respond to public records 10.00% 10.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, 20.00% 20.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long tern records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor 20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff training in records management. Scans and distributes agenda packets for all City boards and Council. 10.00% 10.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for 0 o department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of 10.00% 10.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to City seb emails. City Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, 10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 24 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 (Records Scanned 825 1500 20 c.f. 168 c.f. 22 c.f. Records Destroyed 176 140 412 c.f. 423 c.f. 400 c.f. CouncilMeetingPackets/Minutes 28 24 21 20 22 (Cemetery Lots/Niches Sold 62 59 32 55 55 Election - Candidates Qualified 4 3 4 8 3 ILegal/Display Ads Published 18 18 13 20 20 (Code Supplements Distributed 3 2 0 5 5 Board Appointments Administered 19 18 16 20 18 (Instruments Recorded 4 2 8 10 10 Public Records Requests 154 145 136 125 150 Other Committee Meeting Minutes Recorded 22 21 11 20 6 CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING 17/18 18/19 NATURE OFACTIVITY Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council 20.00% 20.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link, respond to public records 10.00% 10.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, 20.00% 20.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long tern records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor 20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff training in records management. Scans and distributes agenda packets for all City boards and Council. 10.00% 10.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for 0 o department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of 10.00% 10.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to City seb emails. City Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, 10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 24 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'T1I CITY CLERK BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for City Clerk is $ 206,008. This compares to the 2017-2018 projected expenditures of $206,914, a decrease of $ 906 or -.441/6. PERSONAL SERVICES SCHEDULE CITY CLERK Projected FULL TIME EQUIVAL94TS Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Amended Actual Actual Actual Expenditures Budget RANGE Difference Personal Services $ 287,662 $ 287,490 $ 150,152 $ 159,023 $ 166,495 $ 7,472 Operating Expenses 41,270 65,590 30,545 47,891 24,513 $ 84,000 (23,378) Capital Outlay 14,598 - - - 15,000 33,700 15,000 Total $ 343,530 $ 353,080 $ 180,698 $ 206,914 $ 206,008 $ (906) Fiscal Year 2018-2019 Adopted Budget: Clerical Assistant (P/T) $ 10.30/hr 0.00 0.00 0.00 0.50 Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: 8,250 Difference 1. Personal Services - Increase due primarily to negotiated increases in salaries and insurance. $ 7,472 2. Operating Expenses - Decrease due primarily to non -election year costs. $ (23,378) 3. Capital Outlay - Increase due to plans scanner requested in FY19. Overtime $ 15,000 PERSONAL SERVICES SCHEDULE CITY CLERK CAPITAL OUTLAY SCHEDULE CITY CLERK DEPARTMENT - TO BE FUNDED BY (2NERAL FUND EXPEVDniwm PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/220� TOTAL Plans Scanner $ 15,000 $ - $ - $ - $ - 15,000 $ 15,000 $ - $ - $ - $ - $ 15,000 25 FULL TIME EQUIVAL94TS Projected PAY Amended Expenditures Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 City Clerk 1.00 1.00 1.00 1.00 $ 80,725 $ 84,000 Records Program Manager 29,923 / 53,862 1.00 1.00 1.00 1.00 33,700 35,250 Clerical Assistant (Temp) $10/hr 0.50 0.50 0.50 0.00 7,700 - Clerical Assistant (P/T) $ 10.30/hr 0.00 0.00 0.00 0.50 - 8,250 2.50 2.50 2.50 2.50 $ 122,125 $ 127,500 Overtime 100 200 FICA Taxes 9,350 9,769 Deferred Compensation 10,307 10,733 Group Health Insurance Premium 16,912 17,962 Worker's Comp Insurance 229 331 Total Personal Services $ 159,023 $ 166,495 CAPITAL OUTLAY SCHEDULE CITY CLERK DEPARTMENT - TO BE FUNDED BY (2NERAL FUND EXPEVDniwm PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/220� TOTAL Plans Scanner $ 15,000 $ - $ - $ - $ - 15,000 $ 15,000 $ - $ - $ - $ - $ 15,000 25 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 CITY CLERK Code: 010009 TOTAL CITY CLERK 343,530 353,080 180,698 225,760 206,914 206,008 26 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Bud et Proiected Budget PERSONAL SERVICES 511200 Salaries 213,004 228,236 109,944 115,350 114,425 127,500 511300 Temporary Salaries 9,953 1,595 4,943 10,400 7,700 0 511400 Overtime 0 0 0 200 100 200 512100 FICA Taxes 16,795 17,311 8,551 9,589 9,350 9,769 512225 Deferred Compensation 18,848 20,024 9,895 10,328 10,307 10,733 512301 Group Health Insurance Premium 18,304 12,965 13,372 17,052 16,912 17,962 512305 Dependant Health Ins Premium 10,115 6,833 3,178 0 0 0 512309 Employee Assistance Program 88 56 48 32 0 0 512400 Worker's Comp Insurance 555 471 221 324 229 331 TOTAL PERSONAL SERVICES 287,662 287,490 150,152 163,275 159,023 166,495 533400 Other Contractual Services 1,688 2,090 1,796 3,000 2,053 3,000 533490 Codification Services 2,632 3,306 2,008 5,000 2,580 5,000 534000 Travel and Per Diem 736 1,253 681 1,200 100 800 534101 Telephone 0 7 0 0 0 0 534105 Cellular Phone 135 0 0 0 0 0 534110 Internet Services 1,748 433 0 0 0 0 534120 Postage 335 355 365 300 300 450 534420 Equipment Leases 0 689 679 645 668 668 534630 R & M - Office Equipment 11,931 11,453 11,800 10,640 960 960 534640 R& M Operating Equipment 1,850 0 0 0 0 0 534910 Clerk of Court Filing Fees 81 93 268 300 193 300 534920 Legal Ads 1,549 2,178 2,084 2,000 2,000 2,000 534990 Election Costs 8,732 34,338 9,488 37,500 37,940 9,820 535200 Departmental Supplies 341 529 374 300 300 300 535210 Computer Supplies 6,078 7,450 21 300 122 300 535230 Small Tools 1,301 0 0 0 0 0 535410 Dues and Memberships 1,033 525 538 550 550 550 535420 Books and Publications 0 62 0 100 25 0 535450 Training and Education 1,100 830 444 650 100 365 TOTAL OPERATING EXPENDITURES 41,270 65,590 30,545 62,485 47,891 24,513 CAPITAL OUTLAY 606400 Vehicles and Equipment 14,598 0 0 0 0 15,000 TOTAL CAPITAL OUTLAY 14,598 0 0 0 0 15,000 TOTAL CITY CLERK 343,530 353,080 180,698 225,760 206,914 206,008 26 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property transactions. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions as required. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Attended City Council, Planning and Zoning, and Board of Adjustment meetings. ✓ Provided regular updates to the City Council on changes to federal and state laws, as well as pending suits and legal cases. ✓ Researched and develop an Ordinance regarding medical marijuana dispensaries. ✓ Researched and develop an Ordinance regarding vacation rentals. ✓ Reviewed significant legal claims and insurance settlements, as deemed necessary. ✓ Provided input to the process of terminating the Golf Course restaurant lease and the purchase of a property on Indian River Drive. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Attend City Council, Planning and Zoning, and Board of Adjustment meetings. ➢ Provide quality legal services to the City Council, various boards, and the City Staff. ➢ Continue to provide regular updates to the City Council on changes to federal and state laws, as well as pending suits and legal cases. ➢ Review significant legal claims and insurance settlements, as deemed necessary. ➢ Coordinate and monitor the use of any outside council services. ➢ Draft and/or review proposed ordinances and resolutions, as needed. ➢ Provide for substitute legal counsel in instances when the City Attorney is not available. PERFORMANCE MEASURES 27 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Number of Resolutions 33 35 35 35 35 Number of Ordinances 8 8 3 8 5 Number of M eetings 40 45 42 42 58 27 NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I CITY ATTORNEY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVn Y 17/18 18/19 25.00% 25.009/6 Counsel to fit Council and Older & Bodies - Attend workshops, regular and special meetings of City Council, Planning Conunission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.00% 25.00% Function ps i 's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.009/6 GtiV Legal Adrisor - Provide legal counsel to and attends meetings with City Manager, department directors and key personnel on a day -today basis. Provide legal opinions to City Council and Manager as requested. 10.001/6 10.00% mal Renresentati%e - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outside counsel. 100.000/0 100.00% CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2018-19 adopted budget for the City Attorney is $ 104,914. This compares to the 2017-18 projected expenditures of$ 96,312, an increase of$ 8,602 or 8.93%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ - $ - $ - $ - $ - $ - Operating Expenses 103,870 94,682 68,346 101,554 96,312 104,914 8,602 Capital Outlay - - - - - - - Total $ 103,870 $ 94,682 $ 68,346 $ 101,554 $ 96,312 $ 104,914 $ 8,602 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - No change. $ - 2. Operating Expenses - Increase due to new attorney contract and online service fees. $ 8,602 3. Capital Outlay - No capital outlay requested. $ - 111CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 CITY ATTORNEY Code: 010010 w Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY17/18 FY 18/19 Number Descriution Actual Actual Actual Budget Projected Budget OPERATING EXPENDITURES 533400 Other Contractual Services 102,294 92,615 66,545 100,000 95,500 103,200 534000 Travel and Per Diem 0 318 0 0 0 0 534105 Cellular Phone 0 0 0 0 285 460 534110 Internet Services 0 0 209 0 433 0 534115 On -Line Services 1,130 1,074 920 1,104 0 1,104 534120 Postage 6 0 0 0 0 0 534630 R& M- Office Equipment 25 0 0 0 0 0 535200 Departmental Supplies 0 0 0 0 72 0 535230 Small Tools and Equipment 0 0 0 0 22 0 535410 Dues and Memberships 0 150 150 150 0 150 535420 Books and Publications 415 0 522 300 0 0 535450 Training and Education 0 525 0 0 0 0 TOTAL OPERATING EXPENDITURES 103,870 94,682 68,346 101,554 96,312 104,914 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY ATTORNEY 103,870 94,682 68,346 101,554 96,312 104,914 w I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It is organized into three primary sections, which are Finance, Purchasing, and Human Resources. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city. It is also is responsible for documenting compliance with grant provisions, processing grant reimbursements and monitoring construction projects to assure spending is within amounts appropriated. The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly review outstanding agreements to be sure renewals are timely made and the terms are adhered to. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. It is also responsible for employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Published the required Community Redevelopment Agency Annual Activity Report for FY 16/17. ✓ Nineteenth time awardee of the Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report and thirteenth time awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award. ✓ Received a clean opinion from the City's external auditors for the FY 2016-2017 financial audit. ✓ Maintained American Express corporate card and Bank of America purchasing card programs. ✓ Served as risk manager regarding property and liability insurance policies and claims. ✓ Provided administrative support to the Police Officers Pension Plan. ✓ Handled grant accounting and financial reporting requirements in coordination with other departments that were expected to adhere to requirements for narrative reports on progress. ✓ Recruited, interviewed and hired new employees and replacements for vacant positions. ✓ Improved internal processes to operate more efficiently. ✓ Completed conversion to automated payroll system. ✓ Completed revision to the purchasing manual. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Generate cost saving ideas through internal audits/staff involvement. Provide low cost quality training for City employees. Develop mandatory training that can be provided through the internet when appropriate. ➢ Recruit and promote the most qualified candidates recognizing the value of diversity. Promote a safe and healthy work place, reflecting the commitment to fairness and equality. ➢ Continue to provide responsive service to all customers, citizens, vendors, and employees. Submit 2017-2018 Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence for Financial Award and 2018-2019 Annual Budget document to the Government Finance Officers Association for Distinguished Budget Presentation Award. ➢ Provide timely financial information to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than February 28th each year. ➢ Provide timely adopted budget document to the City administration and the general public by issuing the City's Annual Budget document no later than October 30th each year. ➢ Reformat the Quarterly Financial Report to enable more timely completion and provide more concise and useful information to decision makers and the public. ➢ Continue staff training in accounting, risk management, and emergency management. 30 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET�I PERFORMANCE MEASURES Performance Indicators Total Full and Part-time Positions ITerminations/Resi Wions/Retirements IHR hours to process new employee (Applications processed (New Hires Background Checks conducted - non -sworn Reported Workers Compensation Claims Time frame to hire new employee - non-swom Time frame to hire new employee - sworn Program Cost Per Capita (Journal Entries Processed Accounts Payable Invoices Processed (Accounts Payable Checks Processed IPurchase Orders Processed IPayroll Checks Processed iPurchasing/Corporate Card Transactions Processed IPurchasing Card Users (Garage Sale Permits Issued (Number of Fixed Assets Records (Comprehensive Annual Financial Statement issued (Annual Budget Document issued (Excellence in Financial Reporting Award (consecutive years) Distinguished Budget Presentation Award (consecutive years) Actual Actual Actual Projected Projected 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 183 178 180 189 209 23 41 29 20 30 3 3 3 3 3 391 400 300 400 500 26 35 37 25 50 13 35 40 20 60 19 8 18 10 25 14 days 14 days 21 days 14 days 21 days 1.5 Months 1.5 Months 1.5 Months 1.5 Months 1.5 Months $25.05 $24.63 $24.68 $26.55 $28.74 973 1,032 1,028 975 1,000 6,552 4238 4,191 4,500 4,400 2,238 2,384 2,232 2,500 2,400 254 328 289 300 325 4238 3,992 4,008 4,100 4,300 1,395 1,357 1,718 1,675 2,200 40 39 40 41 39 880 838 799 850 850 2,381 2200 2,302 2,500 2,500 03/17/16 02/15/17 03/23/18 02/15/19 02/15/20 10/27/14 10/27/15 11/04/16 11/27/17 10/15/18 17 18 19 20 21 11 12 13 14 15 31 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 ADMINISTRATIVE SERVICES PROGRAM BUDGET STAFFING 17/18 18/19 NATURE OF ACT/Y1TY General Accounting - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of 25.00% 24.00% federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged properly. Account for all Capital Projects. Accounts Payable - Review all requests forpayment and prepare checks. Process and pay purchasing card transactions. 11.000/0 11.000/0 Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare yearend 1099s. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 9.00% 7.000/. comnumication, coordination and control. Submit final budget to the Government Finance Officers Association Awards Program and quarterly budget amendment packages to the Council. Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation. 8.00% 800% Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment. Monitor ADP to insure quarterly and annual payroll taxreports and yearend W-2's are processed correctly. Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. 8.00% 6.00% Prepare annual State reports, such as Comptroller's Report, Transportation Report, and othercomplex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program Contract and Agreement Management - Maintain a contract database tracking all deliverables, terns, and action dates. 8.00% 6.00% Review terns and make recommendations for any potential changes. Support Department Heads and Project Managers on contract issues. Procurement- Research, negotiate pricing, seek out best practices and implement for procurement. Support Department 8,00% 7,00% Heads and staffin the procurement process. Build City replationships with vendors. Update Policies and Procedures as needed. Hiring New Employees - Post position, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre-employment physical and drug screens, 5.00016 3.000% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations forskilled positions. Interview applicants as part ofpanel. Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints, 4.00% 7.00% concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately_ Provide support to other employees and departments as needed. [inplovee Suppor - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between managetnent and 3.00% 3.00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Sit in on Police Pension Board meetings. Grants j& Saeclal Proiects - Responsible for quarterly status, reimbursement reports, close out documentation and 3.000% 2.009/6 federal and state compliance to grantors. In-Serqcc Actions - Process employee action notices for activity - promotions, demotions and transfers_ Maintain 2.001% 3.001/o personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program Efectl Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance 2.001% 2.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Mann zement - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve tninot claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are 2.00% 3.00% subrnitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training. Union Neeotiations. Contract Administration - Negotiate labor agreements with both PBA and CWA and any Memo's 1.001/0 3.00% of Understanding that may be necessary during the life of existing contracts. Perform support research, document preparation and record minutes. Review, rewrite and organize Rules and Regulations. Cash Manneement - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational I.000/0 3.00% licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any available cash balances, as warranted. Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete 0.00% 2.00% transmittals, box labels, records disposition and destruction forms, and update master log. 100.00% 100.00% 32 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 ADMINISTRATIVE SERVICES BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Administrative Services is $691,555. This compares to the 2017-2018 projected expenditures of $642,348, an increase of $49,207 or 7.661/o. FY 14-15 Actual Personal Services $ 480,510 $ Operating Expenses 77,949 Capital Outlay - Total $ 558,459 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenses -Increase due primanly to projected increase in hiring expenses. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT FY 18-19 Budget Difference 557,119 $ 31,974 134,436 17,233 691,555 $ 49,207 Difference $ 31,974 $ 17,233 Amended Projected FY 15-16 FY 16-17 FY 17-18 FY 17-18 Actual Actual Budget Expenditures 452,108 $ 461,830 $ 525,361 $ 525,145 $ 98,051 105,234 132,335 117,203 - 4,050 - - 550,159 $ 571,115 $ 657,696 $ 642,348 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenses -Increase due primanly to projected increase in hiring expenses. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT FY 18-19 Budget Difference 557,119 $ 31,974 134,436 17,233 691,555 $ 49,207 Difference $ 31,974 $ 17,233 33 FULL TVAEEQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Administrative Services Director/CFO 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 128,350 $ 133,500 Human Resources Director/Asst Admin Services Director 72,868 /131,163 1.00 1.00 1.00 1.00 84,975 91,750 Assistant Accounting Services Director 67,703 / 121,866 1.00 1.00 1.00 1.00 66,500 73,000 Procurement/Contracts Manager 55,588 / 100,058 0.00 1.00 1.00 1.00 63,750 66,500 Accountant 40,244 / 72,439 0.00 1.00 1.00 1.00 42,200 44,000 Account Clerk Il 29,052 / 52,293 1.00 0.00 1.00 1.00 11,500 30,250 Account Clerk 1 25,812 /46,462 1.00 1.00 0.00 0.00 17,000 - Accounting Services Consultant (Temp) 0.50 0.50 0.00 0.00 40 - 5.50 6.50 6.00 6.00 TOTALSALARIFS $ 414,315 $ 439,000 Overtime 150 250 FICA Taxes 31,725 33,603 Deferred Compensation 37,300 39,533 Group Health Insurance Premium 40,961 43,672 Workers Comp Insurance 694 1,061 Total Personal Services $ 525,145 $ 557,119 33 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 34 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 390,688 368,115 371,071 412,650 414,275 439,000 511300 Temporary Salaries 0 2,948 2,092 1,850 40 0 511400 Overtime 2,023 59 0 250 150 250 512100 FICA Taxes 29,800 28,345 28,474 31,315 31,725 33,603 512225 Deferred Compensation 31,566 30,677 31,911 36,675 37,300 39,533 512301 Group Health Insurance Premium 22,722 20,400 24,016 41,543 40,961 43,672 512305 Dependent insurance 2,643 693 3,487 0 0 0 512309 Employee Assistance Program 138 136 138 95 0 0 512400 Worker's Comp Insurance 929 736 642 983 694 1,061 TOTAL PERSONAL SERVICES 480,510 452,108 461,830 525,361 525,145 557,119 OPERATING EXPENDITURES 533120 Consultants 0 10,529 6,281 5,000 830 4,500 533175 Employee Background Testing 5,534 12,182 16,562 14,500 8,000 13,200 533200 Audit Fees 35,951 33,525 33,060 36,000 36,000 37,746 533400 Other Contractual Services 3,799 7,010 4,969 32,200 29,000 30,350 534000 Travel and Per Diem 40 41 496 1,000 750 1,000 534101 Telephone 0 0 0 0 0 0 534105 Cellular Telephone 0 0 440 450 0 0 534110 Internet Access 36 159 433 435 809 0 534120 Postage 2,098 2,160 1,893 2,100 1,725 1,800 534420 Equipment Leases 0 1,879 1,852 1,755 1,820 1,820 534630 R & M - Office Equipment 24,810 24,282 25,957 26,100 27,750 27,895 534700 Printing and Binding 247 0 0 200 0 0 534800 Promotional Activities 130 0 0 2,250 1,250 1,750 534825 Advertising 396 198 1,118 250 249 500 534920 Legal Ads 714 1,069 1,984 1,700 1,100 1,700 535200 Departmental Supplies 2,461 3,380 5,513 3,350 3,350 5,210 535205 Bank Charges 140 190 147 175 145 175 535210 Computer Supplies 165 418 469 100 660 2,600 535230 Small Tools & Equipment 140 0 0 0 0 0 535410 Dues and Memberships 1,239 950 3,563 3,720 3,340 3,340 535420 Books and Publications 50 50 50 50 50 50 535450 Training and Education 0 30 449 1,000 375 800 TOTAL OPERATING EXPENDITURES 77,949 98,051 105,234 132,335 117,203 134,436 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 4,050 0 0 0 TOTAL CAPITAL OUTLAY 0 0 4,050 0 0 0 TOTAL ADMINISTRATIVE SERVICES 558,459 550,159 571,115 657,696 642,348 691,555 34 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems division consists of three (3) full-time and two (2) part-time staff members. This division is responsible for the purchase, operation, and maintenance of the City's approved computerized hardware and software infrastructure, and either provides or recommends training for its use. We also oversee the live broadcast of the City's meetings, 24 hour broadcasting of COSty and creation/maintenance of all City websites. This division provides support for approximately 200 computers, printers and other systems including computerized physical access control, Police Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software for the Internet/Intranet accounts, maintenance of email system, telephone system, and manages City issued cellular devices. MIS coordinates with other departments relating to use and configuration of the records imaging software (Laserfiche) and other departmental records management software systems. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Upgraded Laserfiche United to Avante. ✓ Installed & configured wireless within the City Hall complex for public use. ✓ Installed & configured two (2) Sophos UTM firewalls (Unified Threat Management). ✓ Replaced two (2) switches with Cisco Catalyst 9300s. ✓ Reconfigured network to provide redundancy and optimization of resources. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to broadcast as many city meetings and functions as possible. ➢ Redesign both the Golf Course and Airport websites. ➢ Replace the whole -room UPS in the Police Department. ➢ Continue to work on improving the audio quality within the City Council Chambers. ➢ Continue to push the City towards a Digital -First Mindset. ➢ Continue to assess the City's current technology needs and address them as effectively as possible. I_Q3190141old F.V[s)of-OW Wril_*T 35 Actual Actual Actual Projected Projected Performance Indicators 20142015 2015/2016 20162017 20172018 20182019 Workorders Processed 2460 2012 2730 2100 2500 Server/Network/Phone Outages Serviced 4 4 22 20 15 Web/COS-TV Workorders Processed 906 1018 694 700 700 Programs Aired Live on COS -TV 87 72 101 110 120 User Training hours performed/supported 180 72 30 30 60 35 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 18119 30.00% 20.001/6 Network Analysis. Design, and Configuration - This includes the assessment of the citys' current data needs, as well as, projected needs for all software and hardware, and the documentation of all systems. 20.00% 30.001/6 End User Suaaort - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 25.00% 0.00% Network Administration -This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 10.000/0 5.00% Division Administration -This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 15.00% 5.00% Technoloev Research and Deweloament - This is the time necessary to research and evaluate technology related products and services forpurchase and implementation. 0.000/0 10.00% Broadcasting/Recording/Content Creation - broadcast board meetings live from council chambers. Filming for commericals or other productions as directed. Creation of the daily programming schedule. Creation of all the video files for the Web Archive service. Creation of print advertising/banners as requested. Creation ofCOSty slides as needed. Any items needed are requested via work order. 0.000/0 5.00% Website Su port- posting of all agendas & packets, adding the city's events to the events calendar on the city's rain site. Making any additions or changes that are needed for the information on all the city's websites to stay up-to-date. Any additions or changes are requested via work orders. 0.000/0 15.00% Maintenance -monitoring and addressing MIS techincal items. These include servers, switches, and other specialized hardware that is essential to the day to day operations of the MIS division. This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 0.00% 10.00% Record Management - Maintain the electronic records forthe the City of Sebastian. This includes the public emails and the laserfiche system work with the the City Clerics office to ensure our the city's electronic record storage is both user/public friendly and secured. 100.000/0 100.00% MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Management Information Systems is $ 444,227. This con>pares to the 2017-2018 projected expenditures of $ 393,863, an increase of $ 50,364, or 12.791/o. Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: Difference 1. Personal Services - Increase due to new position and negotiated salary and insurance increases. $ 82,200 2. Operating Expenses - Decrease due primarily to no longer utilizing outside consultant. $ (31,836) 3. Capital Outlay- No capital outlay requested. $ 36 Amended Projected FY 14/15 FY 15/16 FY 1&17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 121,979 $ 130,875 $ 111,969 $ 247,092 $ 247,672 $ 329,872 $ 82,200 Operating Expenses 32,471 68,352 51,456 110,772 146,191 114,355 (31,836) Capital Outlay 30,529 - - - - - - Total $ 184,979 $ 199,227 $ 163,425 $ 357,864 $ 393,863 $ 444,227 $ 50,364 Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: Difference 1. Personal Services - Increase due to new position and negotiated salary and insurance increases. $ 82,200 2. Operating Expenses - Decrease due primarily to no longer utilizing outside consultant. $ (31,836) 3. Capital Outlay- No capital outlay requested. $ 36 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 PERSONAL SERVICES SCHEDULE MANAGEMENT INFORMATION SERVICES CAPITAL OUTLAY SCHEDULE MANAGElVI WINFORMATIONSERVICES-TO BEFUNDEDBYDISCRETIONARYSALES TAX DESCRIPTION 2018/19 2019/20 FULLTBE EQUIVALENTS 2021/22 Projected TOTAL Computer Upgrades PAY $ 60,000 Amended $ 60,000 Expenditure Budget POSITION RANGE- 16/17 17/18 17/18 18/19 17118 18/19 MIS Manager 50,871/ 91,568 0.00 0.00 1.00 1.00 $ 58,450 $ 72,500 Network Manager 50,871/ 91,568 1.00 1.00 0.00 0.00 28,310 - Flectronic Records and Information Manager 40,200/ 68,339 1.00 1.00 0.00 0.00 9,257 - MIS Technical Analyst 40,200/ 68,339 0.00 0.00 1.00 1.00 43,350 59,000 Systems Administrator 40,200/ 68,339 0.00 0.00 0.00 1.00 - 56,500 MIS Technician 32,698 / 58,857 0.00 1.00 1.00 1.00 33,675 36,500 Systems Analyst 37,528/ 67,550 1.00 0.00 0.00 0.00 - - Audio Visual Technician (Part Tone) $15.45/hr 0.50 0.50 0.50 0.50 10,625 13,500 Audio Visual Technician (Temp) $10.00/hr 1.00 1.50 1.00 0.50 7,650 7,800 4.50 5.00 4.50 5.00 TOTALSALARIES $ 191,317 $ 245,800 Overtime 500 1,000 FICA Taxes 14,675 18,880 Deferred Compensation 15,575 20,205 Group Health Insurance Premium 25,250 43,348 Workers Comp Insurance 355 639 Total Personal Services $ 247,672 $ 329,872 CAPITAL OUTLAY SCHEDULE MANAGElVI WINFORMATIONSERVICES-TO BEFUNDEDBYDISCRETIONARYSALES TAX DESCRIPTION 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Computer Upgrades $ 30,000 $ 80,000 $ 60,000 $ 60,000 $ 60,000 $ 290,000 Network Infrastructure Upgrades - 45,000 10,000 10,000 10,000 75,000 Police Server UPS - 15,000 - - - 15,000 Total $ 30,000 $ 140,000 $ 70,000 $ 70,000 $ 70,000 $ 380,000 37 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET! MANAGEMENT INFORMATION SYSTEMS Code: 010021 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 97,822 99,865 86,749 184,250 183,667 238,000 511300 Temporary Salaries 0 163 0 11,000 7,650 7,800 511400 Overtime 0 0 678 1,000 500 1,000 512100 FICA Taxes 7,491 7,319 6,785 14,887 14,675 18,880 512225 Deferred Compensation 8,135 8,988 7,449 14,985 15,575 20,205 512301 Group Health Insurance Premium 7,993 12,838 10,023 20,405 25,250 43,348 512305 Dependant Health Ins Premium 202 1,392 43 0 0 0 512309 Employee Assistance Program 41 52 40 64 0 0 512400 Worker's Comp Insurance 295 259 202 501 355 639 TOTAL PERSONAL SERVICES 121,979 130,875 111,969 247,092 247,672 329,872 OPERATING EXPENDITURES 533120 Consultants 0 0 0 0 32,500 0 533400 Other Contractual Services 0 14,955 0 700 615 0 534000 Travel and Per Diem 238 165 280 500 375 500 534101 Telephone 0 0 7,634 8,050 8,010 9,000 534105 Cellular Phone 677 810 819 1,920 1,500 2,400 534110 Internet Access 2,491 1,660 1,414 14,342 14,000 16,000 534120 Postage 0 0 5 20 50 100 534130 Express Mail 5 43 11 60 60 100 534420 Equipment Leases 0 0 0 66 69 69 534630 R & M - Office Equipment 0 0 30,215 52,016 52,016 68,606 534640 R & M -Operating Equipment 23,833 39,338 1,690 900 500 300 535200 Departmental Supplies 1,115 278 328 1,100 1,600 300 535210 Computer Supplies 2,814 10,658 7,900 22,202 27,000 9,750 535230 Small Tools and Equipment 999 146 245 400 100 0 535410 Dues and Memberships 299 299 501 4,696 4,696 4,940 535420 Books and Publications 0 0 0 100 100 100 535450 Training and Education 0 0 415 3,700 3,000 2,190 TOTAL OPERATING EXPENDITURES 32,471 68,352 51,456 110,772 146,191 114,355 CAPITAL OUTLAY 606400 Vehicles and Equipment 30,529 0 0 0 0 0 TOTAL CAPITAL OUTLAY 30,529 0 0 0 0 0 TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION 184,979 199,227 163,425 357,864 393,863 444,227 POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS The Fiscal Year 2018-2019 adopted budget for the Police Department as a whole is $5,822,382. -['his compares to the 2017- 2018 projected expenditures of $5,411,788, an increase of $ 410,594 or 7.6%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 4,185,678 $ 4,475,659 $ 883,814 $4,661,890 $4,852,071 S 5,199,631 $ 347,560 Operating E-q)enses 463,404 483,953 120,669 598,397 539,717 573,751 34,034 Capital Outlay 50,990 46,988 - 20,000 20,000 49,000 29,000 Total $4,700,071 $5,006,600 S 1,004,482 $5,280,287 $5,411,788 S 5,822,382 $ 410,594 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Ser dees - Increase due to new positions added and negotiated salary and i11SL1ranCC increases. $ 347,560 2. Operating a-penses - Increase due to projected increases in fuel, operating supplies, and, training costs. $ 34,034 3. Capital Outlay - Increase due to investigative equipment requested. $ 29,000 Inves I Sebastian Police Department Cost Allocation Code Worcement Police nistration 15% 39 Oncrations 57%, NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI'l FY 14115 FY 15/16 FY 16/17 FY 17118 FY 17/18 FY 18119 Actual Actual Actual Budge Proiected Auk POLICE ADMINISTRATION PERSONAL SERVICES $ 770,837 $ 873,844 $ 883,814 $ 765,732 $ 732,890 $ 723,081 OPERATING EXPENDITURES 114,750 122,937 120,669 142,407 127,873 125,115 CAPITAL OUTLAY 3,700 23,303 - - - - TOTAL $ 889,288 $ 1,020,084 $ 1,004,482 $ 908,139 $ 860,763 $ 848,196 POLICE OPERATIONS PERSONAL SERVICES $ 2,135,684 $ 2,238,074 $ 2,308,436 $ 2,467,961 $ 2,709,637 $ 2,986,450 OPERATING EXPENDITURES 219,761 211,528 270,954 302,983 271,684 300,270 CAPITAL OUTLAY 17,307 8,241 19,373 20,000 20,000 21,000 TOTAL $ 2,372,752 $ 2,457,843 $ 2,598,763 $ 2,790,944 $ 3,001,321 $ 3,307,720 POLICE INVESTIGATIONS PERSONAL SERVICES $ 622,918 $ 669,523 $ 603,083 $ 686,939 $ 664,149 $ 697,014 OPERATING EXPENDITURES 105,416 125,100 106,217 119,661 110,293 114,807 CAPITALOUTLAY - 15,444 5,188 - - 28,000 TOTAL $ 728,334 $ 810,068 $ 714,488 $ 806,600 $ 774,442 $ 839,821 POLICE DIS PATCH PERSONAL SERVICES $ 503,014 $ 531,446 $ 600,680 $ 585,174 $ 585,550 $ 627,288 OPERATING EXPENDITURES 8,850 8,443 10,349 14,981 11,892 16,485 CAPITAL OUTLAY 29,983 - - - - - TOTAL $ 541,846 $ 539,889 $ 611,029 $ 600,155 $ 597,442 $ 643,773 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 153,224 $ 162,772 $ 149,566 $ 156,084 $ 159,845 $ 165,798 OPERATING EXPENDITURES 14,627 15,945 15,138 18,365 17,975 17,074 CAPITALOUTLAY - - - - - - TOTAL $ 167,851 $ 178,717 $ 164,704 $ 174,449 $ 177,820 $ 182,872 TOTALS PERSONAL SERVICES $ 4,185,678 S 4,475,659 $ 4,545,579 $ 4,661,890 $ 4,852,071 $ 5,199,631 OPERATING EXPENDITURES 463,404 483,953 523,326 598,397 539,717 573,751 CAPITAL OUTLAY 50,990 46,988 24,561 20,000 20,000 49,000 TOTAL $ 4,700,071 S 5,006,600 $ 5,093,466 $ 5,280,287 $ 5,411,788 $ 5,822,382 .e I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees and is responsible for strategic planning. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Provided leadership training and professional development to key agency members ✓ Provided a full time Community Outreach Program designed to foster a positive relationship ✓ Provided professional law enforcement services to our community ✓ Researched and trained in the utilization of intelligence led policing methods and technology FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to provide professional law enforcement services to the community ➢ Continue to develop staff for future growth ➢ Enhance our Community Outreach Program to reach more members of the community ➢ Establish a more involved relationship with our schools through the SRO program PERFORMANCE MEASURES 41 Actual Actual Actual Projected Projected Performance Indicators 20142015 20152016 20162017 20172018 20182019 Civic meetings attended 77 90 100 90 100 Policies reviewed 88 90 123 80 100 Unit staff meetings attended 12 12 12 12 12 Senior staff meetings attended 26 24 24 24 24 Staff inspections performed 4 4 4 4 4 Computerized statistical reviews 12 12 12 12 12 Crime Prevention Information needs 50 55 30 60 50 Youth & Bike Safety Events 7 30 30 25 24 Community Events 50 58 62 65 60 Background Investigations 10 14 20 10 20 Training Assistance 24 24 24 24 24 Internal Investigations 2 1 1 2 2 Conduct 40 hrs of training for officers 36 38 39 40 43 Conduct training for civilian employees 20 40 40 40 40 Recruiting and promotional Activities 65 40 36 40 36 Number of citations processed 691 711 670 800 800 Number of warnings processed 2834 2354 2510 2400 2400 Number of reports processed 3539 3191 3262 3200 3300 Number of parking citations processed 60 73 49 60 50 Number of trespass warnings processed 237 268 149 250 200 Statistical reports completed 35 35 30 35 38 41 IICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'T1I POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 18119 38.00% 37.50% General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 2.50% 2.50% Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections during the year. Oversee all background investigations. Insure that accreditation standards are followed and documented. 0.50% 0.50% Staff Imaections 33.00% 32.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for the Divisions of the Police Department. 20.00% 21.50% Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in person or by phone. 5.00% 4.501/o Rerwrtinu. - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin p. 1.00% 1.501/6 AdministratiNe - Mail correspondence to housewatch participants and to program donors, collect copy fees, signoff citation fees and alarm fees. 100.00% 100.000/.1 POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Police Administration is $ 848,196. This compares to the 2017-2018 projected expenditures of $ 860,763 (excluding State Pension funds), a decrease of $12,567 or -1.5%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 770,837 $ 873,844 $ 883,814 $ 765,732 $ 732,890 $ 723,081 $ (9,809) Operating Expenses 114,750 122,937 120,669 142,407 127,873 125,115 (2,758) Capital Outlay 3,700 23,303 - - - - - Total $ 889,288 $ 1,020,084 $ 1,004,482 $ 908,139 $ 860,763 $ 848,196 $ (12,567) Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: Difference 1. Personal Services - Decrease due to elimination of one full time position. $ (9,809) 2. Operating Ekpenses - Decrease due primarily to insurance costs not incurred this year. $ (2,758) 3. Capital Outlay -No capital outlay requested. $ I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE111 PERSONAL SERVICES SCHEDULE POLICE ADNW41STRATION 43 FULL TEVIE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Chief of Police 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 120,500 $ 125,500 Deputy Chief of Police 62,565 /112,616 1.00 1.00 1.00 1.00 117,500 122,250 Captain 60,742 / 109,336 0.00 0.00 0.00 1.00 - 96,750 Commander 50,871 / 91,568 1.00 2.00 2.00 0.00 142,500 - Administrative Supervisor 35,730 / 64,314 0.00 1.00 1.00 1.00 42,500 44,500 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 39,000 41,250 Records Specialist II 30,821 / 55,478 1.00 1.00 1.00 1.00 32,500 34,000 Clerical Assistant II 26,587 /47,856 2.00 1.00 1.00 1.00 30,500 32,000 Logistics Specialist (Temp) 12.00/hr 0.50 0.50 0.50 0.50 10,000 12,500 COPE Assistant (Temp) 12.00/hr 0.00 0.00 0.00 0.50 - 12,500 7.50 8.50 8.50 8.00 TOTALSALARIESS $ 535,000 $ 521,250 Overtime 500 500 FICA Taxes 41,250 40,038 Clothing Allowance 1,980 1,620 Deferred Compensation 13,225 13,703 Chapter 185 Pension 75,610 75,790 Group Health Insurance Premium 52,750 54,509 Worker's Comp Insurance 12,575 15,671 Total Personal Services $ 732,890 $ 723,081 43 (CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE111 POLICE ADMINISTRATION Code: 010041 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number DescriptiOn Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 465,795 534,855 529,259 546,588 525,000 496,250 511300 Temporary Salaries 5,097 8,391 8,847 12,500 10,000 25,000 511400 Overtime 1,349 1,498 810 1,000 500 500 512100 FICA Taxes 35,105 40,897 40,636 42,661 41,250 40,038 512215 Clothing Allowance 1,620 1,620 2,138 2,160 1,980 1,620 512225 Deferred Compensation 16,918 17,288 12,592 13,320 13,225 13,703 512250 Chapter 185 Retirement 34,006 41,923 54,528 62,410 75,610 75,790 512251 Chapter 185 State Shared Revenue 145,700 169,027 168,628 0 0 0 512301 Group Health Insurance Premium 39,463 35,184 43,909 67,165 52,750 54,509 512305 Dependant Health Ins Premium 12,889 11,071 12,446 0 0 0 512309 Employee Assistance Program 187 172 192 127 0 0 512400 Worker's Comp Insurance 12,709 11,918 9,828 17,801 12,575 15,671 TOTAL PERSONAL SERVICES 770,837 873,844 883,814 765,732 732,890 723,081 OPERATING EXPENDITURES 533100 Professional Services 600 890 2,743 1,500 600 600 533400 Other Contractual Services 25 25 25 0 0 0 533415 Janitorial Services 5,046 10,092 11,017 0 0 0 533500 Investigations 647 179 320 500 700 500 534000 Travel and Per Diem 0 0 2,899 3,000 4,000 4,000 534101 Telephone 6,394 7,258 7,936 4,755 8,775 8,940 534105 Cellular Telephone 1,579 2,105 2,629 2,880 2,600 2,100 534110 Internet Services 1,365 1,898 3,039 3,050 3,040 2,185 534120 Postage 1,145 1,409 1,285 1,000 1,000 1,000 534310 Electric 29,401 28,861 29,202 30,000 25,000 29,000 534320 Water/Sewer 3,211 2,829 3,082 3,000 3,050 3,100 534420 Equipment Leases 0 3,240 3,194 3,020 3,140 3,140 534500 Insurance 0 5,609 0 5,700 5,609 0 534610 R & M -Buildings 0 3,699 0 5,000 5,000 5,000 534620 R & M -Vehicles 1,223 1,346 1,035 1,500 1,500 1,500 534630 R & M - Office Equipment 40,395 29,513 32,104 45,000 40,000 40,000 534640 R & M -Operating Equipment 2,466 572 33 4,000 4,000 4,000 534650 R & M -Radio 513 130 200 200 50 100 534800 Promotional Activities 889 912 1,000 1,000 1,000 1,000 534820 Designated Expenditure (Greer Donation) 8,175 7,435 1,509 10,000 1,959 0 535200 Departmental Supplies 3,739 3,937 5,628 5,252 5,000 5,000 535210 Computer Supplies 476 38 47 50 50 50 535230 Small Tools and Equipment 418 3,687 649 500 500 500 535260 Gas and Oil 4,628 4,171 3,922 4,600 4,500 5,000 535270 Uniforms and Shoes 303 484 1,471 800 800 800 535275 Safety Equipment 0 0 0 100 0 100 535410 Dues and Memberships 1,810 1,743 2,370 2,500 3,000 3,000 535420 Books and Publications 300 875 125 500 0 500 535450 Training and Education 0 0 3,206 3,000 3,000 4,000 TOTAL OPERATING EXPENDITURES 114,750 122,937 120,669 142,407 127,873 125,115 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 14,303 0 0 0 0 606405 Vehicles and Equipment (Designated Funds) 3,700 9,000 0 0 0 0 TOTAL CAPITAL OUTLAY 3,700 23,303 0 0 0 0 TOTAL POLICE ADMINISTRATION 889,288 1,020,084 1,004,482 908,139 860,763 848,196 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Significant increase in police -community interactions through the COPE unit activity. ✓ Significant increase in the public education and awareness through the COPE training. ✓ Reduction in crime statistics through aggressive patrol initiatives. ✓ Reduction in traffic crash -related injury and traffic homicide. ✓ Development of leadership mentoring and preparation of succession promotions. ✓ Continued progress of nationally recognized crisis intervention and stress management services for internal and external application. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Obtain data on reoccurring incidents of domestic violence to target troubled relationships and develop an active intervention strategy to interrupt the cycle of violence in such relationships. ➢ Participate in developing resources to support victims and families impacted by domestic violence. ➢ Increase utilization of civil citation program for juvenile intervention. ➢ Increase soft skills training in legal issues, communications and alternative ➢ Increase water patrol activity utilizing the Department patrol boat. ➢ Finalize the protection equipment program for all sworn personnel, e.g.-ballistics shields and helmets. ➢ Initiate a wide spread traffic education/passive correction program targeting speeding by utilizing speed signs at locations of re -occurring complaints. FIR I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET PERFORMANCE MEASURES Performance Indicators Traffic Stops Officer Initiated Activity Traffic Enforcement Parking Enforcement Alarms Written Warnings Traffic Stops Calls for Service Buckle up and DUI enforcement waves K-9 usage reports K-9 training days Child safety seat programs Boat safety inspections Actual Actual Actual Projected Projected 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 3,586 3,013 3,225 3,500 3,500 27,206 13,521 14,024 20,000 20,000 1,208 991 1,004 1,500 1,500 7 73 107 70 100 808 729 711 650 600 2,834 2,354 2,519 2,900 3,000 44,831 35,518 37,265 50,000 50,000 4 4 2 4 4 99 35 46 90 75 52 52 52 52 52 2 0 0 0 0 22 39 32 40 50 POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NA= OF ACTIVITY 17118 18119 40.009/6 40.000% Calls for Service - respond to calls for service. 15.00% 18.00% Traffic Stops and Citations - Conduct traffic stops and issue citations and warnings. 15.00% 16.001/o Inwsdgations - Conduct vehicle crash investigations. 2.00% 2.50% Criminal Trans nortation - Transport arrested adults and juveniles to respective detention facilities. 4.00% 3.500/oTraining and Professional Dewtonment -Provide a minimum of 40 hours of training to all members of the division. 15.00% 12.001/o Patrol andCrime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task force operations. 4.00% 4.001/o K-9 Unit - Responsible for directed patrol and request for officer assists. 4.00% 3.00% Nbtorcvcle/Traffic Unit- Criminal and non -criminal traffic law enforcement and accident investigations 1.000/0 1.00% Marine Unit- Patrol waterways, enforce marine laws and perform water rescues. 100.000/0 100.000/0 F, I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I POLICE OPERATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Police Operations Division is $ 3,307,720. This compares to the 2017-2018 projected expenditures of $ 3,001,321 an increase of$ 306,399 or 10.21%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18119 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 2,135,684 $ 2,238,074 $ 2,308,436 $ 2,467,961 $ 2,709,637 $ 2,986,450 $ 276,813 Operating Expenses 219,761 211,528 270,954 302,983 271,684 300,270 28,586 Capital Outlay 17,307 8,241 19,373 20,000 20,000 21,000 1,000 Total $ 2,372,752 $ 2,457,843 $ 2,598,763 $ 2,790,944 $ 3,001,321 $ 3,307,720 $ 306,399 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - Increase due to additional positions and negotiated salary and insurance increases. $ 276,813 2. Operating Expenses - Increase primarily to due higher projected fuel usage and equip repairs & maint. $ 28,586 3. Capital Outlay - Slight increase due to T-3 batteries needed in FY19. $ 1,000 PERSONAL SERVICES SCHEDULE POLICEOPERATIONS DIVISION FULL THWE EQUIVALENTS Projected PAY Amended Expenditure Budget POSMON RAN C,�1< 16/17 17/18 17/18 18/19 17/18 18/19 Lieutenant 57,256/ 106,061 0.00 0.00 0.00 1.00 - 94,500 Sergeants 51,357 / 90,234 4.00 4.00 4.00 4.00 292,100 286,500 Officers 40,608 / 71,348 24.00 24.00 25.00 29.00 1,367,900 1,424,250 Officers (Temp) $ 19.52/hr 0.00 1.00 0.50 0.00 22,800 - 28.00 29.00 29.50 34.00 TOTAL SALARIES $ 1,682,800 $ 1,805,250 Overtime 200,000 160,000 FICA Taxes 145,250 151,746 Clothing Allowance 15,235 18,360 Chapter 185 Retirement 359,552 432,355 Croup Health Insurance Premium 254,725 334,451 Worker's Comp Insurance 52,075 84,288 Total Personal Services $ 2,709,637 $ 2,986,450 CAPITAL OUTLAY S CHEDULE POLICE OPERATIONS DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Tasers S 6,000 $ 6,000 S 6,000 $ $ - $ 18,000 Rifles 8,000 4,000 4,000 16,000 E -Ticket printers 2,000 2,000 2,000 4,000 10,000 T-3 batteries 5,000 - - 5,000 - 10,000 S 21,000 S 12,000 $ 12,000 S 9,000 S - S 36,000 POLICE OPERATIONS DIVISION -TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDrFURES PER FISCAL YEAR Descrintlon 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Police Units %/Equip (6) $ 345,000 $ 350,000 S 355,000 S 360,000 S 365,000 S 1,775,000 Pole Mounted Radar Signs 15,000 - - - - 15,000 Speed Traders (2) - 30,000 - 30,000 Hand Held Radios (20) 58,000 58,000 58,000 174,000 HOC & Back -Up Hand Held Radios - 27,000 - - - 27,000 S 418,000 S 465,000 S 413,000 $ 360,000 $ 365,000 $ 2,021,000 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI11 POLICE OPERATIONS Code: 010043 TOTAL POLICE OPERATIONS DIVISION 2,372,752 2,457,843 2,598,763 2,790,944 3,001,321 3,307,720 FIR Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 1,342,564 1,381,150 1,426,778 1,494,366 1,660,000 1,805,250 511300 Temporary Salaries 0 0 965 41,000 22,800 0 511400 Overtime 189,235 239,985 235,443 160,000 200,000 160,000 512100 FICA Taxes 114,146 120,237 130,506 130,142 145,250 151,746 512215 Clothing Allowance 13,973 14,108 14,333 16,200 15,235 18,360 512250 Chapter 185 Retirement 231,121 229,147 237,861 298,815 359,552 432,355 512301 Group Health Insurance Premium 138,213 150,698 157,464 251,743 254,725 334,451 512305 Dependant Health Ins Premium 38,612 42,593 53,575 0 0 0 512309 Employee Assistance Program 601 626 640 444 0 0 512400 Worker's Comp Insurance 67,218 59,530 50,871 75,251 52,075 84,288 TOTAL PERSONAL SERVICES 2,135,684 2,238,074 2,308,436 2,467,961 2,709,637 2,986,450 OPERATING EXPENDITURES 533500 Investigations 0 0 52 0 0 0 534000 Travel and Per Diem 0 0 2,902 3,370 6,000 6,000 534105 Cellular Telephone 1,576 3,543 3,814 5,280 5,325 6,050 534110 Internet Access 8,542 15,194 16,038 15,950 16,750 18,110 534120 Postage 196 32 0 200 100 100 534130 Express Mail Charges 0 315 61 150 100 100 534420 Equipment Leases 0 1,145 1,040 1,500 1,109 1,110 534620 R & M -Vehicles 55,150 56,633 65,921 55,000 49,000 50,000 534630 R & M - Office Equipment 1,355 1,337 1,322 4,000 3,000 3,000 534640 R & M -Operating Equipment 6,052 5,681 6,814 6,000 800 7,000 534650 R & M -Radio 2,614 1,338 3,453 2,000 1,000 500 534800 Promotional Activities 0 0 200 1,000 900 1,000 534810 K-9 Expenditures 2,404 2,202 3,292 5,000 5,000 6,000 535200 Departmental Supplies 11,198 16,914 21,899 50,000 40,000 45,000 535210 Computer Supplies 30 10 0 500 100 100 535230 Small Tools and Equipment 981 1,888 16,137 10,300 9,000 9,000 535260 Gas and Oil 97,416 74,920 80,456 90,000 90,000 100,000 535270 Uniforms and Shoes 25,599 25,347 33,863 36,148 30,000 30,000 535275 Safety Equipment 6,116 2,899 7,513 6,000 5,000 5,000 535410 Dues and Memberships 330 590 100 590 500 700 535420 Books and Publications 200 1,538 170 1,500 0 1,500 535450 Training and Education 0 0 5,908 8,495 8,000 10,000 TOTAL OPERATING EXPENDITURES 219,761 211,528 270,954 302,983 271,684 300,270 CAPITAL OUTLAY 606400 Vehicles and Equipment 17,307 8,241 19,373 20,000 20,000 21,000 TOTAL CAPITAL OUTLAY 17,307 8,241 19,373 20,000 20,000 21,000 TOTAL POLICE OPERATIONS DIVISION 2,372,752 2,457,843 2,598,763 2,790,944 3,001,321 3,307,720 FIR uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGED POLICE INVESTIGATIONS DIVISION The investigators assigned to this division work on cases involving crimes against persons, crimes against property and general investigations, including narcotic and vice investigations. The I.D. Technician is the custodian of the evidencelproperty room and processes crime scenes for evidence. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to foster community involvement and promote awareness events. The Crime Analyst provides intelligence support internally and externally for the law enforcement community. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Purged excess property and evidence in accordance with the law. ✓ Evaluate work flow systems, available technology and assigned tasks in the Detective Division to determine if there are labor cost efficiencies that can be employed to reduce the need for more manpower in the future. ✓ Completed the move of the property and evidence storage from the off-site property to headquarters -based location for security and maximized available space. ✓ Continued training for forensic needs within the agency. ✓ Continued to develop and maintain a positive working relationship with allies to keep our community safe and aware. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to purge property and evidence in accordance with the law. ➢ Certify the crime scene technician as a latent fingerprint examiner to reduce the dependency on outside agencies and expedite investigations that can be resolved by latent evidence. ➢ Evaluate work flow systems, available technology and assigned tasks in the Detective Division to determine if there are labor cost efficiencies that can be employed to reduce the need for more manpower in the future. ➢ Continue advanced training of the investigators to ensure up to date tactics are employed. ➢ Continue to provide professional investigative services. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Burglary Investigations 103 72 54 100 60 Assault Investigations 197 224 191 200 200 Sexual Assault Investigations 9 3 5 10 7 Vehicle Theft Investigation 9 27 16 15 18 Robbery Investigations 5 7 8 5 9 Larceny Investigations 419 417 347 400 375 Juvenile Arrests 26 20 59 20 30 Murder/Attempted Murder Investigations 0 0 0 1 0 • UCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 17/18 18119 52.00% 50.00% Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews, 100.000/0 100.000/0 POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2018-19 adopted budget for Police Investigations is $ 839,821. This compares to the 2017-2018 projected expenditures of $774,442, an increase of $65,379 or 8.4%. Personal Services Operating Expenses Capital Outlay Total FY 14/15 FY 15/16 Actual Actual $ 622,918 $ 669,523 $ 105,416 125,100 - 15,444 $ 728,334 $ 810,068 $ Amended review and assist in the prosecution ofsusvects. FY 16/17 FY 17/18 On Scene Investigations - Performon-scene investigations and process criire scenes. 15.00% 15.00% Expenditures 603,083 $ 686,939 Court Assistance - Obtaining warrants, State Attorney's Office depositions and appearin court. 10.00% 10.00% 110,293 5,188 - Investigations Assistance - Assist Uniform Division and otheragencies with investigations. 8.00% 10.00% $ 774,442 $ Training and Professional Develonnaent. 800% 800% 5.00% 0.000/0 Community Meetings/Community Policing 2.00% 7.000/c Backgrounds 100.000/0 100.000/0 POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2018-19 adopted budget for Police Investigations is $ 839,821. This compares to the 2017-2018 projected expenditures of $774,442, an increase of $65,379 or 8.4%. Personal Services Operating Expenses Capital Outlay Total FY 14/15 FY 15/16 Actual Actual $ 622,918 $ 669,523 $ 105,416 125,100 - 15,444 $ 728,334 $ 810,068 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increases due to negotiated salary and insurance increases. 2. Operating Expenses - Increases due to crime lab price increase and projected fuel cost increases. 3. Capital Outlay - Increase due to new capital equipment requests in FY19. 50 FY 18/19 Amended Projected FY 16/17 FY 17/18 FY 17/18 Actual Budget Expenditures 603,083 $ 686,939 $ 664,149 $ 106,217 119,661 110,293 5,188 - - 714,488 $ 806,600 $ 774,442 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increases due to negotiated salary and insurance increases. 2. Operating Expenses - Increases due to crime lab price increase and projected fuel cost increases. 3. Capital Outlay - Increase due to new capital equipment requests in FY19. 50 FY 18/19 Budget Difference 697,014 $ 32,865 114,807 4,514 28,000 28,000 839,821 $ 65,379 Difference $ 32,865 $ 4,514 $ 28,000 I1CITY OF SEBASTIAN, FLORIDA 2018!2019 ANNUAL BUDGEI1I PERSONAL SERVICES SCHEDULE POLICEIlWFSTIGATIONS DIVISION CAPITAL OUTLAY SCHEDULE POLICE DETECTIVE DIVISION - FUNDED BY GENERAL FUND FULL TIME EQUIVALENTS Projected 2018/19 2019/20 2020/21 2021/22 2022/23 PAY Situational Awareness System Amended $ - $ - $ - $ - Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Lieutenant 57,256/ 106,061 0.00 0.00 0.00 1.00 $ - $ 65,750 Sergeant 51,357 / 90,234 1.00 1.00 1.00 1.00 60,450 55,500 Investigators 40,608 / 71,348 5.00 5.00 5.00 4.00 275,050 248,750 Evidence Technician 33,679 / 60,622 1.00 1.00 1.00 1.00 37,500 38,500 Investigator (Temp) $ 19.52/hr 0.50 0.50 0.50 0.00 16,500 - Crossing Guards (Temp) $ 10.00/hr 4.50 4.50 5.00 5.00 43,500 43,500 12.00 12.00 12.50 12.00 TOTAL S AL ARIES $ 433,000 $ 452,000 Overtime 33,250 30,000 FICA Taxes 36,275 37,529 Clothing Allowance 7,800 8,580 Deferred Compensation 3,375 3,915 Chapter 185 Retirement 73,599 86,900 Group Health Insurance Premium 62,100 57,379 Worker's Comp Insurance 14,750 20,711 Total Personal Services $ 664,149 $ 697,014 CAPITAL OUTLAY SCHEDULE POLICE DETECTIVE DIVISION - FUNDED BY GENERAL FUND POLICE DETECTIVE DIVISION -FUNDED BYDISCRETIONARYSALES TAX EXPENDITURES PER FISCAL YEAR Descrindon 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Evidence Building Futures $ 50,000 20,000 $ 20,000 $ - $ - $ 90,000 $ 50,000 $ 20,000 $ 20,000 $ - $ - $ 90,000 51 EXPENDITURES PER FISCAL YEAR DescriUtion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Situational Awareness System $ 17,000 $ - $ - $ - $ - $ 17,000 2 Way Remote Speaker/Microphone 6,000 - - - - 6,000 CVSA Machine 5,000 - - - - 5,000 Fatly Warning System - 10,000 - - - 10,000 Crime Report Analysis Software - 10,000 - - - 10,000 $ 28,000 $ 20,000 $ - $ - $ - $ 48,000 POLICE DETECTIVE DIVISION -FUNDED BYDISCRETIONARYSALES TAX EXPENDITURES PER FISCAL YEAR Descrindon 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Evidence Building Futures $ 50,000 20,000 $ 20,000 $ - $ - $ 90,000 $ 50,000 $ 20,000 $ 20,000 $ - $ - $ 90,000 51 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I POLICE DETECTIVE DIVISION Code: 010047 52 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Descriution Actual Actual Actual Budeet Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 370,650 399,494 334,513 391,481 373,000 408,500 511300 Temporary Salaries 42,739 51,073 58,503 63,500 60,000 43,500 511400 Overtime 38,831 39,147 51,292 35,000 33,250 30,000 512100 FICA Taxes 34,290 37,197 33,627 37,912 36,275 37,529 512215 Clothing Allowance 7,758 8,580 7,450 8,580 7,800 8,580 512225 Deferred Compensation 3,236 3,594 3,445 3,150 3,375 3,915 512250 Chapter 185 Retirement 55,523 56,545 45,918 61,383 73,599 86,900 512301 Group Health Insurance Premium 41,142 45,507 41,236 65,058 62,100 57,379 512305 Dependant Health Ins Premium 9,220 13,172 16,170 0 0 0 512309 Employee Assistance Program 162 168 146 111 0 0 512400 Worker's Comp Insurance 19,367 15,045 10,784 20,764 14,750 20,711 TOTAL PERSONAL SERVICES 622,918 669,523 603,083 686,939 664,149 697,014 OPERATING EXPENDITURES 533100 Professional Services 57,907 59,355 67,889 70,418 70,418 72,749 533500 Investigations 426 785 181 500 500 500 534000 Travel and Per Diem 5,021 9,472 2,379 6,000 6,000 6,000 534105 Cellular Telephone 1,315 3,465 3,355 4,320 3,900 3,480 534110 Internet Access 1,897 2,727 2,236 2,600 3,000 3,030 534115 On-line Services 1,424 1,356 1,603 2,500 1,647 1,656 534120 Postage 26 69 23 100 25 100 534130 Express Mail Charges 0 156 22 200 0 0 534400 Rent/Leases 391 391 391 391 391 0 534420 Equipment Leases 0 517 510 482 502 502 534620 R & M -Vehicles 5,500 4,118 6,345 5,000 3,500 3,500 534630 R & M - Office Equipment 1,264 1,444 1,202 1,500 810 840 534640 R& M -Operating Equipment 0 0 85 0 0 0 534650 R & M -Radio 473 427 79 100 50 100 534800 Promotional Activities 0 870 147 400 400 400 535200 Departmental Supplies 4,707 3,156 2,918 3,000 2,500 2,500 535210 Computer Supplies 174 23 72 50 50 50 535230 Small Tools and Equipment 349 11,627 185 500 200 250 535260 Gas and Oil 11,821 9,038 10,816 12,000 8,000 9,000 535270 Uniforms and Shoes 865 1,167 337 1,000 500 800 535275 Safety Equipment 1,526 169 1,016 1,000 500 750 535410 Dues and Memberships 25 95 25 400 400 400 535420 Books and Publications 290 200 0 200 0 200 535450 Training and Education 10,014 14,475 4,403 7,000 7,000 8,000 TOTAL OPERATING EXPENDITURES 105,416 125,100 106,217 119,661 110,293 114,807 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 15,444 5,188 0 0 28,000 TOTAL CAPITAL OUTLAY 0 15,444 5,188 0 0 28,000 TOTAL POLICE DETECTIVE DIVISION 728,334 810,068 714,488 806,600 774,442 839,821 52 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET) POLICE DISPATCH UNIT The Police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for service from the public, and dispatches calls to officers, code enforcement and volunteers. They do investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information services to officers as well as citizens. They monitor and record the activities of officers, community service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch requests from citizens for the volunteers to check while they are away. Dispatch works closely with the other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls from them. Dispatch uses several state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Transitioned two terminals (of the three) from the old radio system to a new system. ✓ All currently employed dispatchers met the State Mandated Certification by the deadline. ✓ Provided training for high-risk incident dispatching, such as physically violent domestic situations, hostage situations, officer down scenarios, etc. ✓ Reduced unplanned employee absences by improve working conditions, reduced overtime and reduce workplace disruption. ✓ Ensured that we are in compliance with all the new FBI/FDLE CJIS changes. ✓ Provided professional quality customer service our citizens. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Increase efficiency in taking and dispatching calls for service. ➢ Evaluate work flow systems, available technology and assigned tasks in the Communications Center to determine if there is the need for more manpower in the future. ➢ Become more involved in the countywide emergency management planning and preparation process for natural and man-made disasters. Continue advanced training to ensure professional communications services are provided. PERFO RMANC E MEAS URES Actual' Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 911 Calls Received 10,700 9,953 9,004 11,000 9,000 Code Violation Calls Received 6,995 6,128 6,773 7,500 6,900 Total Calls Received 44,831 41,903 45,136 45,000 46,000 Calls Per Dispatcher 5,603 5,237 5,015 5,500 5,500 Administrative Calls Handled 35,231 34,587 37,846 40,000 38,000 53 ICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETI POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 17/18 18/19 53.00% 53.00% Disnatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls for service. 29.00% 29.001/o Calls - Receive complaint calls from public and emergency 911 calls. 14.00% 14.00% Information Retrieval - Check auto tags, VINs, individuals, articles through the automated in-house records system and FCIC NCIC systems. Send and receive LETS and fax messages. 2.00% 2.001/o Code Worcement - Receive, document and dispatch code enforcement complaints. 2.00% 2.00% Trainine and Professional Dewlonment. 100.00% 100.000/. POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Police Dispatch is $643,773. This compares to the 2017-2018 projected expenditures of $597,442, an increase of $46,331 or 7.8%. Personal Services Operating Expenses Capital Outlay Total FY 14/15 Actual 503,014 $ 8,850 29,983 541,846 $ Fiscal Year 2018-19 Adopted Budget: FY 15/16 FY 16/17 Actual Actual 531,446 $ 600,680 $ 8,443 10,349 Amended Projected FY 17/18 FY 17/18 FY 18/19 Budget Expenditures Budget Difference 585,174 $ 585,550 $ 627,288 $ 41,738 14,981 11,892 16,485 4,593 539,889 $ 611,029 $ 600,155 $ 597,442 $ 643,773 $ 46,331 Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 41,738 2. Operating Expenses - Increase due primarily to UPS maintenance costs. $ 4,593 3. Capital Outlay -No capital outlay requested. $ - 54 pCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I+I PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT CAPITAL OUTLAY SCHEDULE POLICE DISPATCH UNIT,- FUNDED BY DIS CRETIONARY SALES TAX EXPEND)[TORES PER FLS CAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Hand Held Radios (2) $ 6,000 $ - $ - $ - $ - $ 6,000 Radio Console Replacement - 50,000 - - - 50,000 911 Technology Upgrades - 200,000 - - - 200,000 $ 6,000 $ 250,000 $ - $ - $ - $ 256,000 1 55 FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16-17 17-18 17-18 18-19 17-18 18-19 Communications Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 $ 68,000 $ 71,000 Communication Technicians 30,821 / 55,478 9.00 9.00 9.00 9.00 326,750 335,250 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 394,750 $ 406,250 Overtime 40,000 40,000 FICA Taxes 33,275 34,138 Deferred Compensation 39,250 40,163 Group Health Insurance Premium 77,500 105,615 Worker's Comp Insurance 775 1,122 Total Personal Services $ 585,550 $ 627,288 CAPITAL OUTLAY SCHEDULE POLICE DISPATCH UNIT,- FUNDED BY DIS CRETIONARY SALES TAX EXPEND)[TORES PER FLS CAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Hand Held Radios (2) $ 6,000 $ - $ - $ - $ - $ 6,000 Radio Console Replacement - 50,000 - - - 50,000 911 Technology Upgrades - 200,000 - - - 200,000 $ 6,000 $ 250,000 $ - $ - $ - $ 256,000 1 55 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'T1I POLICE DISPATCH UNIT Code: 010049 Account 534000 Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534115 Online Services 534420 Equipment Leases 534630 R & M -Office Equipment 534640 R & M -Operating Equipment 534650 R & M -Radios 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535270 Uniforms 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DISPATCH UNIT FY 14/15 FY 15/16 FY 16/17 Actual Actual Actual Amended FY 17/18 FY 17/18 FY 18/19 Budget Proiected Budget 343,297 360,520 379,933 385,800 394,750 406,250 38,099 43,795 74,843 45,000 40,000 40,000 27,859 29,433 33,487 32,742 33,275 34,138 33,420 35,553 39,105 38,520 39,250 40,163 48,570 51,574 54,368 81,881 77,500 105,615 10,504 9,397 17,931 0 0 0 214 228 232 158 0 0 1,051 947 782 1,073 775 1,122 503,014 531,446 600,680 585,174 585,550 627,288 874 1,244 818 1,000 720 1,000 129 400 472 480 462 480 128 433 433 435 435 435 300 0 0 0 0 0 0 1,037 1,022 966 1,005 1,005 2,252 1,428 1,302 2,300 1,000 3,200 0 0 500 1,500 1,500 1,500 0 220 88 500 0 300 218 247 217 300 300 300 962 773 2,193 1,000 700 800 18 130 0 50 70 50 0 0 0 1,000 500 1,000 0 0 0 0 0 1,000 0 0 10 200 200 200 468 468 331 1,000 1,000 1,215 0 0 0 250 0 0 3,502 2,063 2,963 4,000 4,000 4,000 8,850 8,443 10,349 14,981 11,892 16,485 29,983 0 0 0 0 0 29,983 0 0 0 0 0 541,846 539,889 611,029 600,155 597,442 643,773 56 uCITY OF SEBASTIAN} FLORIDA 2018/2019 ANNUAL BUDGE'I1I CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self- initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Proactively provided education to the community on code enforcement concerns ✓ Continually monitored the false alarm program to ensure compliance ✓ Provided professional code enforcement services FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to provide proactive and professional code enforcement services ➢ Proactively educate the community on code enforcement coeurs improving quality of life ➢ Increase efficiency in observing and responding to code complaints PERFORMANCE MEASURES PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 17/18 18119 50.00% 50.00% Citizen Comnlaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 32.00% 32.00% Re -inspections - Follow up on notices of violations to ensure corrrpliance. 0.50% 0.50% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 17.50% 17.50% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.000/0 100.00% 57 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Water Violations 2 26 174 20 50 Code Violations 1,582 1,338 1,579 1,471 1,600 Illegal Signs 450 369 456 405 450 Nuisance Abatement 172 598 527 500 550 Re -inspections 2,487 1,941 2,558 2,135 2,500 Property Inspections 504 353 336 388 350 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 17/18 18119 50.00% 50.00% Citizen Comnlaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 32.00% 32.00% Re -inspections - Follow up on notices of violations to ensure corrrpliance. 0.50% 0.50% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 17.50% 17.50% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.000/0 100.00% 57 JJCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I CODE ENFORCEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Code Enforcement is $182,872. This compares to the 2017-2018 projected expenditures of $177,820, an increase of $ 5,052 or 2.8%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenditures - Slight decrease to lower anticipated postage and fuel expenses. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE CODE INFORCFMENT DIVISION FY 18/19 FY 14/15 Amended Actual Personal Services $ 153,224 $ Operating Expenses 14,627 Capital Outlay - Total $ 167,851 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenditures - Slight decrease to lower anticipated postage and fuel expenses. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE CODE INFORCFMENT DIVISION FY 18/19 FULL TIME EQUIVALENTS Amended Projected FY 15/16 FY 16/17 FY 17/18 FY 17/18 Actual Actual Budget Expenditures 162,772 $ 149,566 $ 156,084 $ 159,845 $ 15,945 15,138 18,365 17,975 178,717 $ 164,704 $ 174,449 $ 177,820 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenditures - Slight decrease to lower anticipated postage and fuel expenses. 3. Capital Outlay - No capital outlay requested. PERSONAL SERVICES SCHEDULE CODE INFORCFMENT DIVISION FY 18/19 FULL TIME EQUIVALENTS Budget Difference 165,798 $ 5,953 17,074 (901) 182,872 $ 5,052 Difference $ 5,953 $ (901) FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18119 17/18 18/19 Code Enforcement Officer 32,698 / 45,156 2.00 2.00 2.00 2.00 $ 79,000 $ 82,250 Aiministrative Assistant 30,821/55,478 1.00 1.00 1.00 1.00 33,550 34,000 3.00 3.00 3.00 3.00 TOTAL SALARIES $ 112,550 $ 116,250 Overtime 600 100 FICA Taxes 8,750 9,002 Clothing Allowance 1,320 1,320 Deferred Compensation 10,200 10,472 Group Health Insurance Premium 24,725 26,179 Worker's Comp Insurance 1,700 2,475 Total Personal Services $ 159,845 $ 165,798 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE111 CODE ENFORCEMENT DIVISION Code: 010045 Account 222 Number Descriution PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534420 Equipment Leases 534620 R & M -Vehicles 534630 R & M - Office Equipment 534650 R & M -Radio 534910 Clerk of Court Filing Fees 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY FY 14/15 FY 15/16 FY 16/17 Actual Actual Actual Amended Projected FY 17/18 FY 17/18 FY 18/19 Budget Budget Budget 115,517 123,415 108,672 113,400 112,550 116,250 0 222 26 100 600 100 8,883 9,570 8,322 8,715 8,750 9,002 1,320 1,320 1,320 1,320 1,320 1,320 10,397 11,127 9,881 10,134 10,200 10,472 14,103 14,395 15,585 19,988 24,725 26,179 704 570 3,986 0 0 0 70 72 72 48 0 0 2,230 2,080 1,701 2,379 1,700 2,475 153,224 162,772 149,566 156,084 159,845 165,798 93 876 0 400 244 400 432 620 469 450 460 480 682 865 866 875 875 875 4,193 4,044 3,695 4,500 4,950 4,500 0 71 70 70 69 69 1,299 1,948 2,043 2,000 888 1,000 85 47 37 50 30 30 69 0 79 100 0 100 2,600 1,600 1,250 3,000 2,286 2,500 448 696 714 700 328 700 53 47 0 50 0 50 0 0 79 100 0 100 4,076 3,964 5,768 5,000 6,574 5,000 410 0 0 500 647 500 0 0 0 100 0 100 110 199 70 70 70 70 75 967 0 400 554 600 14,627 15,945 15,138 18,365 17,975 17,074 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 167,851 178,717 164,704 174,449 177,820 182,872 w This Page Intentionally Left Blank Wo ......... . W J I 'YA" PUBLIC FACILITIES DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS .. . .. ...... ...... ........ . ......... ................... . . . .... . ..... Tile Fiscal Year 2018-19 adopted budget for the Public Facilities Department as a whole is $ 1,844,917. As compared to the 2017-2018 projected expenditures of$ 2,798,643 , this is a decrease of $ 953,726 or -34.4%. Public Facilities Department Cost Allocation (;emei 120/1 U 23% 61 Roads 52% Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 1,641,,412 S 1,698,272 $ 379,293 $, 1,580,317 S 1,570,375 S 1,080,800 $ (489,575) Operating Expenses 934,353 748,870 72,500 $ 1,155,743, S 1,087,233 626,617 (460,616) Capital Outlay 198,226 71,221 3,639 $ 138,811 $ 141,035 137,500 (3,535) Total S 2,773,991 $ 2,518,363 $ 455,432 $ 2,874,871 S 2,798,643 $ 1,844,917 $ (953,726) Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: Difference 1. Personal Services - Decrease due to Stormwater expenses being moved to the Stormwater Fund. $ (489,575) 2. Operating Expenses - Decrease due to Storniwater expneses being moved to the Stormwater Fund. $ (460,616) 3. Capital Outlay - Increase due to replacement of mowers and trucks and resurfacing tennis courts in FY 19, $ (3,53,5) Public Facilities Department Cost Allocation (;emei 120/1 U 23% 61 Roads 52% 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET CONSOLIDATED PUBLIC FACILITIES DEPARTMENT TOTALS PERSONAL SERVICES $ 1,641,412 $ FY 14/15 1,133,021 $ FY 15/16 1,570,375 $ FY 16/17 OPERATING EXPENDITURES FY 17/18 748,870 FY 17/18 1,155,743 FY 18/19 626,617 CAPITAL OUTLAY Actual 71,221 Actual 138,811 Actual 137,500 13udW 2,773,991 $ Proiected 1,976,344 $ Budget ROADS & MAINTENANCE 1,844,917 PERSONAL SERVICES $ 590,309 $ 631,616 $ 379,293 $ 405,138 $ 472,815 $ 564,060 OPERATING EXPENDITURES 121,192 83,688 72,500 356,830 330,015 333,650 CAPITAL OUTLAY 134,086 29,107 3,639 7,544 7,544 66,000 TOTAL $ 845,587 $ 744,410 $ 455,432 $ 769,512 $ 810,374 $ 963,710 STORMWATER UTILITY PERSONAL SERVICES $ 565,754 $ 615,512 $ 336,195 $ 700,270 $ 639,975 $ - OPERATING EXPENDITURES 609,807 448,749 377,195 507,387 473,565 - CAPITAL OUTLAY 45,956 3,303 - 987 - - TOTAL $ 1,221,517 $ 1,067,564 $ 713,390 $ 1,208,644 $ 1,113,540 $ - FLEET MANAGEMENT PERSONAL SERVICES $ 186,514 $ 202,533 $ 184,297 $ 197,962 $ 179,095 $ 199,681 OPERATING EXPENDITURES 22,666 26,331 27,228 31,670 32,433 36,481 CAPITAL OUTLAY 2,786 28,525 2,335 - - 7,000 TOTAL $ 211,966 $ 257,389 $ 213,861 $ 229,632 $ 211,528 $ 243,162 FACILITIES MAINTENANCE PERSONAL SERVICES $ 143,606 $ 101,865 $ 92,872 $ 123,964 $ 129,125 $ 160,705 OPERATING EXPENDITURES 147,261 159,784 225,941 233,416 225,010 230,020 CAPITAL OUTLAY 15,398 6,986 108,473 121,789 125,000 28,500 TOTAL $ 306,265 $ 268,635 $ 427,285 $ 479,169 $ 479,135 $ 419,225 CEMETERY PERSONAL SERVICES $ 155,230 $ 146,747 $ 140,365 $ 152,983 $ 149,365 $ 156,354 OPERATING EXPENDITURES 33,427 30,318 26,011 26,440 26,210 26,466 CAPITAL OUTLAY - 3,300 - 8,491 8,491 36,000 TOTAL $ 188,657 $ 180,365 $ 166,376 $ 187,914 $ 184,066 $ 218,820 TOTALS PERSONAL SERVICES $ 1,641,412 $ 1,698,272 $ 1,133,021 $ 1,580,317 $ 1,570,375 $ 1,080,800 OPERATING EXPENDITURES 934,353 748,870 728,876 1,155,743 1,087,233 626,617 CAPITAL OUTLAY 198,226 71,221 114,447 138,811 141,035 137,500 TOTAL $ 2,773,991 $ 2,518,363 $ 1,976,344 $ 2,874,871 $ 2,798,643 $ 1,844,917 W CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I PUBLIC FACILITIES ROADS &MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition they provide heavy construction support to other departments as needed. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Assisted Airport with Apron Reconstruction. ✓ Demolished structures surrounding Harbor Lights Motel. ✓ Assisted Parks with rehab of Bryant Court and Creative Playgrounds. ✓ Started Hot Mix Roads Repair Program. ✓ Began Focused Sidewalk trip hazard mitigation Program. ✓ Installed curbing and stop bumps at GC parking lot. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Average 4 tons per week of asphalt towards pot hole repairs throughout the year. ➢ Inspect sidewalks and repair trip hazards for the entire City of Sebastian. ➢ Paint crosswalks and stop bars for the entire City of Sebastian. ➢ Replace 50 faded STOP signs with new. ➢ Replace 50 faded STREET name signs with new. ➢ Perform a Pavement Condition Index (PCI) assessment of City streets. ➢ Integrate PCI data into a comprehensive street maintenance and repair plan. PERFORMANCE MEASURES Actual Actual Performance Indicators 2014/2015 Miles of Paved Roads Maintained 157 Number of Parking Lots Maintained 16 Miles of Sidewalks Maintained 26 Actual Actual Projected Projected 2015/2016 2016/2017 2017/2018 2018/2019 157 157 157 157 16 16 16 16 26 26 26 26 ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 18119 30.00% 40.00% Streets and Alleyways - Maintain 157 miles of paved streets. Maintain sixteen (16) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. 20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 40.00% 30.00% Assisting other City Departments - Lift heavy material with cranes, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and ballfields. 100.00% 100.00%1 63 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Roads and Maintenance Division is $ 963,710. This compares to the 2017-2018 projected expenditures of $ 810,374 , a increase of $ 153,336 or 18.92%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures Difference 1. Personal Services - Increase due to addition of two new positions and negotiated salary and insurance increases. $ 91,245 2. Operating Expenses - Slight increase primarily due to utility costs. $ 3,635 3. Capital Outlay -Increase due to (2) new vehicles scheduled for purchase in FYI 9. $ 58,456 PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCE DMSION PAY Expenditure Budget Amended Projected POSITION RANGE 16/17 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 1.00 1.00 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 590,309 $ 631,616 $ 379,293 $ 405,138 $ 472,815 $ 564,060 $ 91,245 Operating Expenses 121,192 83,688 72,500 356,830 330,015 333,650 3,635 Capital Outlay 134,086 29,107 3,639 7,544 7,544 66,000 58,456 Total $ 845,587 $ 744,410 $ 455,432 $ 769,512 $ 810,374 $ 963,710 $ 153,336 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures Difference 1. Personal Services - Increase due to addition of two new positions and negotiated salary and insurance increases. $ 91,245 2. Operating Expenses - Slight increase primarily due to utility costs. $ 3,635 3. Capital Outlay -Increase due to (2) new vehicles scheduled for purchase in FYI 9. $ 58,456 PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCE DMSION *Traffic Technician position transferred in from Engineering during FY 18. Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Worker's Comp Insurance Total Personal Services W. Projected PAY Expenditure Budget Amended 18/19 POSITION RANGE 16/17 17/18 17/18 18/19 Public Facilities Director 72,868 / 131,163 1.00 1.00 1.00 1.00 Public Works Superintendent 50,871 / 91,568 1.00 1.00 0.00 0.00 Public Facilities Supervisor 35,730 / 64,314 0.00 0.00 1.00 1.00 Traffic Technician 29,052 / 52,293 0.00 0.00 1.00 1.00 Maintenance Worker III 29,052 / 52,293 1.00 1.00 1.00 1.00 Maintenance Worker II 27,384 / 49,291 2.00 1.00 1.00 1.00 Maintenance Worker I 25,812 / 46,462 3.00 3.00 2.00 4.00 Maintenance Worker II (Temp) $ 23.70/hr 0.00 0.50 0.00 0.00 Clerical Assistant II (Temp) $ 13.95/hr 0.00 0.50 0.00 0.00 Clerical Assistant II (P/T) 26,587 / 47,856 0.50 0.50 0.50 0.50 8.50 8.50 7.50 9.50 TOTAL SALARIES *Traffic Technician position transferred in from Engineering during FY 18. Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Worker's Comp Insurance Total Personal Services W. Projected 20,000 Expenditure Budget 17/18 18/19 $ 85,250 $ 88,500 13,900 - 32,400 41,750 31,000 33,250 31,000 33,250 28,250 30,500 59,750 108,750 8,500 - 16,200 17,000 $ 306,250 $ 353,000 16,000 20,000 24,725 28,608 840 960 28,250 32,040 67,000 96,536 29,750 32,916 $ 472,815 $ 564,060 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL 3/4 Ton Pick -Up Truck $ 36,000 $ - $ - $ - $ - $ 36,000 Pick -Up Truck (Director) 30,000 - - - - 30,000 $ 66,000 $ - $ - $ - $ - $ 66,000 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Street Repaving/Reconstruction $ 401,100 $ 430,100 $ 412,500 $ 427,460 $ 429,550 $ 2,100,710 Indian River Drive Corridor Improvements 100,000 - - - - 100,000 Concrete Dust Vacuum 3,200 - - - - 3,200 $ 504,300 $ 430,100 $ 412,500 $ 427,460 $ 429,550 $ 2,203,910 ROADS AND MAINTENANCE DMSION - TO BE FUNDED BY DISCRETIONARY SALES TAX 65 EXPENDITURES PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL CavCorp Parking Lot -Asphalt $ 50,000 $ - $ - $ - $ - $ 50,000 Working Waterfront Parking Lot 250,000 - - - - 250,000 Public Facilities Compound @ Airport 1,670,870 3,331,244 1,574,000 50,000 50,000 6,676,114 Brush Dump Truck 50,000 - - - - 50,000 Tractor w/Long Arm Mower - 75,000 - - - 75,000 Skid Steer - - - 74,000 - 74,000 $ 2,020,870 $ 3,406,244 $ 1,574,000 $ 124,000 $ 50,000 $ 7,175,114 65 (CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET PUBLIC FACILITIES DEPARTMENT ROADS & MAINTENANCE DIVISION Code: 010052 W. Amended FY 18/19 Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 Adopted Number Description Actual Actual Actual Budget Pro ected Budeet PERSONAL SERVICES 511200 Regular Salaries 418,343 483,527 252,665 225,377 297,750 353,000 511300 Temporary Salaries 0 0 847 37,312 8,500 0 511400 Overtime 6,811 8,558 10,794 10,400 16,000 20,000 512100 FICA Taxes 33,621 38,186 20,388 20,673 24,725 28,608 512215 Clothing Allowance 720 820 790 960 840 960 512225 Deferred Compensation 40,817 36,752 23,363 20,876 28,250 32,040 512301 Group Health Insurance Premium 51,637 39,600 36,054 62,539 67,000 96,536 512305 Dependant Health Ins Premium 8,557 570 13,076 0 0 0 512309 Employee Assistance Program 204 154 148 95 0 0 512400 Worker's Comp Insurance 29,599 23,449 21,167 26,906 29,750 32,916 TOTAL PERSONAL SERVICES 590,309 631,616 379,293 405,138 472,815 564,060 OPERATING EXPENDITURES 533150 Engineering Services 341 71 0 25,000 15,000 20,000 533400 Other Contractual Services 1,642 2,170 0 15,900 4,700 5,600 533420 Pest/Weed Control[Mowing 0 14 0 0 500 2,000 534000 Travel and Per Diem 316 556 0 1,500 0 1,500 534101 Telephone 1,270 1,467 0 1,116 1,800 1,860 534105 Cellular Telephone 1,595 1,255 1,210 1,588 1,905 1,920 534110 Internet Services 1,598 527 433 832 1,085 804 534120 Postage 226 298 49 300 200 200 534130 Express Mail Charges 0 0 0 400 200 200 534310 Electric 3,550 2,905 1,677 3,000 2,650 3,000 534315 Street Lighting 0 0 0 205,000 207,000 215,000 534320 Water/Sewer 280 262 266 300 275 300 534380 Trash Pickup/Hauling, Etc. 1,994 2,010 6,811 1,640 2,500 1,800 534420 Equipment Leases 2,763 1,110 731 1,070 2,300 2,036 534615 R & M - Docks & Piers 1,500 0 0 1,500 250 0 534620 R & M -Vehicles 16,182 13,391 12,199 17,000 20,000 15,000 534630 R & M -Office Equipment 1,554 1,876 2,166 2,200 2,200 2,480 534640 R & M -Operating Equipment 12,382 8,170 15,535 11,000 11,000 15,000 534683 R& M Road Maintenance 11,539 0 0 0 0 0 534830 Special Events 2,396 1,341 0 1,805 0 2,000 534920 Legal Ads 218 149 0 200 0 200 535200 Departmental Supplies 10,535 10,768 2,652 12,650 9,000 10,000 535210 Computer Supplies 349 85 20 400 500 2,500 535230 Small Tools and Equipment 2,975 1,846 984 4,700 4,700 6,000 535260 Gas and Oil 20,215 11,255 12,559 20,000 20,000 19,500 535270 Uniforms and Shoes 1,386 1,474 1,191 2,729 1,500 2,750 535275 Safety Equipment 675 1,705 1,268 2,450 750 1,000 535310 Road Materials & Supplies 16,393 9,638 10,766 15,500 15,500 16,000 535350 Cement 5,053 6,171 1,573 500 500 1,500 535410 Dues and Memberships 438 730 310 800 300 300 535420 Books and Publications 216 0 0 750 200 200 535450 Training and Education 1,611 2,447 100 5,000 3,500 3,000 TOTAL OPERATING EXPENDITURES 121,192 83,688 72,500 356,830 330,015 333,650 CAPITAL OUTLAY 606200 Buildings 4,863 0 0 0 0 0 606400 Vehicles and Equipment 129,223 29,107 3,639 7,544 7,544 66,000 TOTAL CAPITAL OUTLAY 134,086 29,107 3,639 7,544 7,544 66,000 TOTAL ROADS & MAINTENANCE 845,587 744,410 455,432 769,512 810,374 963,710 W. I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET PUBLIC FACILITIES FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 137 vehicles, 19 units of major equipment and 160 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP requirements. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Took delivery of no less than 5 new vehicles and equipment. ✓ Increased in-house repairs and preventative maintenance services to 90%. ✓ Began small tool and diagnostic instruments replacement program. ✓ Continued training for mechanics for diagnostic and repair procedures. ✓ Generated $ 47,344 in revenue through GovDeals auctions and Council approved private sales of surplus vehicles and equipment. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue training for safety, ASE and vehicle/equipment specific repair procedures. ➢ Continue to improve preventive maintenance programs. ➢ Maintain accountability for all inventory items. ➢ Continue fuel storage, maintenance, and compliance. ➢ Continue auction sales of surplus vehicles and equipment. PERFORMANCE MEASURES 67 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Number of Vehicles Maintained 103 101 104 108 140 Number of Heavy Equipment Maintained 26 26 26 27 23 Number of Light Equipment Maintained 185 198 185 185 140 Preventive Maintenance Services 150 200 135 200 200 Road Service Calls 93 100 89 100 75 Completed Service Requests 1147 1366 1529 1600 1400 67 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 17118 18119 10.00% 10.00% Administration of City Fleet Management Program -Supervise and direct employees in the implementation of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00% Emnlovee Training - Train employees in new corrective repair procedures, waste disposal, and Department of Labor Safety Requirements and Standards. 10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.00% 5.00% Administration of Citv Fuel Facility Management Program - Supervise and maintain unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00% 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement o Fleet Assets. 100.00% 100.00% FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Vehicle Maintenance is $243,162. This compares to the 2017-2018 projected expenditures of $211,528, an increase of $ 31,634 or 14.46%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 186,514 $ 202,533 $ 184,297 $ 197,962 $ 179,095 $ 199,681 $ 20,586 Operating Expenses 22,666 26,331 27,228 31,670 32,433 36,481 4,048 Capital Outlay 2,786 28,525 2,335 - - 7,000 7,000 Total $ 211,966 $ 257,389 $ 213,861 $ 229,632 $ 211,528 $ 243,162 $ 31,634 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 20,586 2. Operating Expenses - Increase due primarily to additional memberships and tools required. $ 4,048 3. Capital Outlay - Increase due to diagnostic scanner purchase scheduled for FY19. $ 7,000 •: I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET'1I PERSONAL SERVICES SCHEDULE FLEET MANAGEMENT DIVISION FLEET MANAGEMENT DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX DeseriDtion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Four Post Hydraulic Lift 15,000 - - - $ 15,000 $ - $ - $ - $ - we FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17118 18/19 Fleet Superintendant 50,871 / 91,568 1.00 1.00 1.00 1.00 $ 52,750 $ 60,000 Lead Mechanic 30,821 / 55,478 1.00 1.00 1.00 1.00 34,000 37,000 Mechanic 27,384 / 49,291 1.00 1.00 1.00 1.00 26,800 31,750 Clerical Assisstant II * 26,587 / 47,856 0.50 0.50 0.50 0.50 13,000 13,500 3.50 3.50 3.50 3.50 TOTAL SALARIES $ 126,550 $ 142,250 *Additional Compensation reflected Overtime 2,000 4,000 in the Roads & Maintenance budget. FICA Taxes 9,850 11,206 Clothing Allowance 220 240 Deferred Compensation 11,600 13,163 Group Health Insurance Premium 25,725 23,997 Worker's Comp Insurance 3,150 4,825 Total Personal Services $ 179,095 $ 199,681 i CAPITAL OUTLAY SCHEDULE FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FLUND Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Automotive Diagnostic Scanner $ 7,000 $ - $ - $ - $ - $ 7,000 1 Ton Pick -Up Truck - 36,000 - - - 36,000 $ 7,000 $ 36,000 $ - $ - $ - $ 43,000 FLEET MANAGEMENT DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX DeseriDtion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Four Post Hydraulic Lift 15,000 - - - $ 15,000 $ - $ - $ - $ - we I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI11 FLEET MANAGEMENT DIVISION Code: 010054 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533410 Environmental Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534610 R & M - Buildings 534620 R & M -Vehicles 564330 R & M - Office Equipment 534640 R & M -Operating Equipment 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Membership & Professional Dues 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FLEET MANAGEMENT DIVISION Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Bud et Proiected Budeet 141,376 151,243 132,257 137,500 126,550 142,250 1,599 4,083 4,483 4,000 2,000 4,000 11,090 11,703 10,369 10,767 9,850 11,206 240 240 320 240 220 240 12,296 13,951 11,267 12,645 11,600 13,163 14,916 16,456 18,652 28,305 25,725 23,997 49 0 3,210 0 0 0 90 92 92 63 0 0 4,858 4,765 3,647 4,442 3,150 4,825 186,514 202,533 184,297 197,962 179,095 199,681 225 388 301 750 750 2,000 205 407 471 800 800 800 1,083 867 768 1,520 150 1,520 422 600 789 720 1,000 1,200 36 0 0 0 0 0 2,711 2,714 2,949 3,000 2,500 2,900 280 262 266 300 270 300 59 966 952 900 936 936 2,494 3,339 221 0 2,600 600 1,185 2,312 1,434 2,000 2,000 2,200 1,821 1,190 1,193 2,000 2,000 2,000 3,420 5,218 5,876 9,200 9,352 9,200 150 0 0 0 0 0 3,669 3,917 3,320 3,200 3,200 3,200 63 0 20 0 500 500 1,995 1,927 4,824 3,500 2,500 3,500 1,009 855 1,735 1,200 1,200 1,500 635 803 753 780 875 775 346 105 196 400 400 400 0 0 50 50 50 1,600 193 0 0 100 100 100 666 460 1,111 1,250 1,250 1,250 22,666 26,331 27,228 31,670 32,433 36,481 2,786 28,525 2,335 0 0 7,000 2,786 28,525 2,335 0 0 7,000 211,966 257,389 213,861 229,632 211,528 243,162 70 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET PUBLIC FACILITIES FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments by providing such services as moving office equipment and furniture. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Coordinated repairs and replacements of City Hall and Police air conditioning systems. ✓ Supervised the janitorial service contractor. ✓ Performed minor electrical and plumbing work or monitored the work of contractors. ✓ Moved furniture and equipment to permit carpeting and painting of the Administrative Services Offices. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Coordinate repairs and replacements of air conditioning systems. ➢ Insure quality maintenance of City property and facilities. ➢ Supervise the janitorial service contractor. ➢ Perform minor electrical and plumbing work or monitor the work of contractors. ➢ Be available to assist with moving office equipment and furniture as needed. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016-2017 2017/2018 2018/2019 Number of facility and sites maintained 56 56 56 56 56 Total square footage maintained 161,138 161,138 161,138 161,138 161,138 Total number of work orders completed 150 150 150 Cost per square foot maintained $1.90 $1.67 $2.65 $2.97 $2.61 PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING 17/18 18/19 NATURE OF ACTIVITY 20.00% 20.00% ProDerty Maintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction, Electrical, Painting, Plumbing. Cabinetrv, Caroentrv, and General Maintenance. 20.00% 20.00% Administration - Supervise City facility contractors to ensure contractual obligations enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the nrenaration of annual division budget. 60.00% 60.00% General Services - Perform duties such as supporting community activities, moving offices furniture, and providing janitorial services for all City facilities. 100.00% 100.00%1 71 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Facilities Maintenance is $ 419,225. This compares to the 2017-2018 projected expenditures of $479,135, a decrease of $ 59,910 or - 12.50%. PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE Amended Projected Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 143,606 $ 101,865 $ 92,872 $ 123,964 $ 129,125 $ 160,705 $ 31,580 Operating Expenses 147,261 159,784 225,941 233,416 225,010 230,020 5,010 Capital Outlay 15,398 6,986 108,473 121,789 125,000 28,500 (96,500) Total $ 306,265 $ 268,635 $ 427,285 $ 479,169 $ 479,135 $ 419,225 $ (59,910) Fiscal Year 2018-2019 Adopted Budget: Custodian (Temp) 16.02/hr 0.50 0.00 0.00 0.00 Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures - Difference Specialist. J.UU $ 31,580 2. Operating Expenses - Increase due primarily to additional janitorial services and cleaning supplies. $ 88,350 $ 5,010 3. Capital Outlay - Decrease due to fewer capital purchases scheduled for FY19. Overtime $ (96,500) PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE FACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descriution 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Air Conditioning Recovery Unit $ 4,500 $ - $ - $ - $ - $ 4,500 22KW Generator 10,000 - - - - 10,000 City Hall Air Conditioner 14,000 - - - - 14,000 $ 28,500 $ - $ - $ - $ - $ 28,500 1 72 FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE FY 16/17 FY 17/18 FY 17/18 FY 18/19 FY 17-18 FY 18/19 Construction Specialist 35,730 / 64,314 0.00 0.00 1.00 1.00 $ 24,500 $ 42,250 Facilities Foreman 30,821 / 55,478 1.00 1.00 1.00 1.00 36,850 39,500 Maintenance Worker I 25,812 / 46,462 1.00 1.00 1.00 1.00 27,000 29,500 Custodian (Temp) 16.02/hr 0.50 0.00 0.00 0.00 - - 1.JU L.UU J.UU J.UU TOTAL SALARIES $ 88,350 $ 111,250 Overtime 5,250 3,000 FICA Taxes 7,250 8,768 Clothing Allowance 240 360 Deferred Compensation 8,425 10,283 Group Health Insurance Premium 17,275 21,241 Worker's Comp Insurance 2,335 5,803 Total Personal Services $ 129,125 $ 160,705 CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descriution 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Air Conditioning Recovery Unit $ 4,500 $ - $ - $ - $ - $ 4,500 22KW Generator 10,000 - - - - 10,000 City Hall Air Conditioner 14,000 - - - - 14,000 $ 28,500 $ - $ - $ - $ - $ 28,500 1 72 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I FACILITIES MAINTENANCE DIVISION Code: 010056 Account 62,496 Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533410 Environmental Services 533415 Janitorial Services 533420 Pest/Weed Control 534101 Telephone 534105 Cellular Telephone 534120 Postage 534610 R & M - Buildings 534620 R & M -Vehicles 534630 R & M - Office Equipment 534640 R & M -Operating Equipment 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535250 Building Supplies 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL FACILITIES MAINTENANCE Amended FY 14115 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 86,663 62,496 62,073 83,611 88,350 111,250 13,563 8,150 0 0 0 0 6,633 2,238 3,174 3,100 5,250 3,000 8,174 5,524 5,075 6,552 7,250 8,768 360 240 240 240 240 360 8,436 5,826 6,018 7,687 8,425 10,283 13,103 12,725 13,256 17,351 17,275 21,241 329 0 0 0 0 0 62 48 48 44 0 0 6,284 4,618 2,988 5,379 2,335 5,803 143,606 101,865 92,872 123,964 129,125 160,705 24,422 27,280 30,383 27,000 27,000 28,000 0 0 75 1,000 0 1,000 14,787 29,464 69,685 84,250 85,000 88,500 2,588 3,450 3,038 3,150 3,150 3,150 0 0 0 0 0 0 211 304 131 446 560 720 9 0 0 0 0 0 68,844 70,048 94,400 83,759 83,000 75,000 1,124 912 2,817 1,500 1,000 2,500 39 0 0 0 0 200 1,545 138 212 450 600 500 209 178 0 0 0 0 4,442 2,402 905 2,500 2,250 2,500 0 0 0 0 0 0 21,311 18,853 16,945 16,000 13,000 16,000 1,571 2,897 3,470 7,000 3,500 3,500 1,091 465 0 2,000 1,000 2,000 3,558 2,353 3,113 2,000 4,000 4,000 1,039 811 735 1,161 700 800 470 0 34 300 250 250 0 230 0 900 0 1,400 147,261 159,784 225,941 233,416 225,010 230,020 0 0 0 0 0 0 15,398 6,986 108,473 121,789 125,000 28,500 15,398 6,986 108,473 121,789 125,000 28,500 306,265 268,635 427,285 479,169 479,135 419,225 73 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET PUBLIC FACILITIES CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations ✓ Began leveling of Sand Hill area of cemetery property expansion. ✓ Completed headstone straightening project. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Complete Sand Hill expansion of cemetery. ➢ Repair and expand cemetery irrigation system. PERFORMANCE MEASURES CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 1819 70.00% 70.00% Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform beautification projects such as planting trees and 1+..�Ao hn Ant�nno a++++u.arorno 10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% 74 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Cremains, including niches 40 35 13 30 34 Burials 31 33 45 30 31 Acres of property maintained 10.34 10.34 10.34 10.34 10.34 Operating cost per acre maintained $18,245 $17,124 $16,091 $16,980 $17,863 CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 1819 70.00% 70.00% Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform beautification projects such as planting trees and 1+..�Ao hn Ant�nno a++++u.arorno 10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00% Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% 74 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETIJ CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Cemetery is $218,820. This compares to the 2017-2018 projected expenditures of $184,066, an increase of $ 34,754 or 18.9%. Amended Projected Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Expenditure Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 155,230 $ 146,747 $ 140,365 $ 152,983 $ 149,365 $ 156,354 $ 6,989 Operating Expenses 33,427 30,318 26,011 26,440 26,210 26,466 256 Capital Outlay - 3,300 - 8,491 8,491 36,000 27,509 Total $ 188,657 $ 180,365 $ 166,376 $ 187,914 $ 184,066 $ 218,820 $ 34,754 Fiscal Year 2018-19 Adopted Budget: TOTAL SALARIES Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures $ 106,750 Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. 3,000 2,000 $ 6,989 2. Operating Expenses - Slight increase due primarily to utility costs. 8,100 $ 256 3. Capital Outlay - Increase due to purchase of a replacement truck in FY19. Clothing Allowance $ 27,509 PERSONAL SERVICES SCHEDULE CEMETERY DMSION CAPITAL OUTLAY SCHEDULE CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descrintion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL 1 Ton 4WD Pick -Up Truck $ 36,000 $ - $ - $ - $ - $ 36,000 $ 36,000 $ - $ - $ - $ - $ 36,000 1 75 FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Cemetery Supervisor 35,730 164,314 1.00 1.00 1.00 1.00 $ 73,000 $ 75,000 Maintenance Worker I 25,812 / 46,462 0.50 1.00 1.00 1.00 30,600 31,750 1.50 2.00 2.00 2.00 TOTAL SALARIES $ 103,600 $ 106,750 Overtime 3,000 2,000 FICA Taxes 8,100 8,338 Clothing Allowance 240 240 Deferred Compensation 9,600 9,788 Group Health Insurance Premium 18,825 19,975 Worker's Comp Insurance 6,000 9,263 Total Personal Services $ 149,365 $ 156,354 CAPITAL OUTLAY SCHEDULE CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descrintion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL 1 Ton 4WD Pick -Up Truck $ 36,000 $ - $ - $ - $ - $ 36,000 $ 36,000 $ - $ - $ - $ - $ 36,000 1 75 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET�j CEMETERY DIVISION Code: 010059 Account 106,626 Number Descriotion PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health his Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534101 Telephone 534105 Cellular Telephones 534110 Internet Access 534310 Electric 534610 R & M - Buildings 534620 R & M -Vehicles 534640 R & M -Operating Equipment 534685 R & M - Grounds Maintenance 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CEMETERY DIVISION Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Projected Budget 111,731 106,626 99,587 106,500 103,600 106,750 978 3,308 1,520 1,500 3,000 2,000 8,264 8,075 7,422 8,204 8,100 8,338 240 240 120 240 240 240 10,144 8,292 9,284 9,630 9,600 9,788 11,901 8,648 11,748 18,963 18,825 19,975 3,823 4,068 5,043 0 0 0 47 32 44 32 0 0 8,103 7,457 5,596 7,914 6,000 9,263 155,230 146,747 140,365 152,983 149,365 156,354 8,730 7,210 8,245 7,995 7,995 7,995 1,674 1,611 1,609 1,620 1,705 1,740 60 60 150 180 180 180 606 663 743 780 820 840 2,013 2,184 2,689 2,500 1,975 2,500 5,874 6,608 373 400 400 600 697 136 125 825 825 1,000 3,668 4,282 3,698 2,800 2,800 2,800 1,327 1,418 2,938 1,345 1,345 1,500 5,251 3,195 2,627 4,285 4,285 3,000 0 71 61 200 200 200 0 0 0 200 200 200 1,099 735 329 700 870 1,000 1,821 1,482 1,747 1,760 1,760 1,936 399 431 626 600 600 575 208 224 52 250 250 200 0 10 0 0 0 200 33,427 30,318 26,011 26,440 26,210 26,466 0 3,300 0 8,491 8,491 36,000 0 3,300 0 8,491 8,491 36,000 188,657 180,365 166,376 187,914 76 184,066 218,820 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting & removal of trees, shrubs, turf and annuals at fifteen (15) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of eight (8) baseball/softball fields, four (4) football/soccer fields, ten (10) tennis courts including four (4) clay courts, four (4) basketball courts, Dog Park, Splash Pad and medians on US 1 and Schumann Drive. It maintains all of the Sebastian Blvd. intersections. Also provides, aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Parade. The Division also reserves the Yacht Club and Community Center facilities for events and meetings. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Installed (2) two new playgrounds and engineered wood surface at Riverview Park. ✓ Successfully prepared for and hosted first Shrimp Festival at Riverview Park. ✓ Established a Safety Inspection Program for all city playgrounds. ✓ Managed City -Sponsored Events and ensured efficient use of all resources. ✓ Solidified rapport with City of Sebastian residents and continued to offer quality customer service. FISCAL YEAR 2019 GOALS AND OBJECTIVES Continue quality maintenance of parks and other City properties. ➢ Continue to repair existing and/or install new irrigation. ➢ Keep all athletic facilities and playgrounds in top condition. Provide support to all City sponsored events. ➢ Coordinate with football and baseball organizations in the use of City facilities. PERFORMANCE MEASURES 77 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Large Park Areas 280 Acres 280 Acres 280 Acres 280 Acres 280 Acres Sports Complex 22 Acres 22 Acres 22 Acres 22 Acres 22 Acres City Grounds 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres Medians and Walkways 5 Miles 5 Miles 5 Miles 5 Miles 5 Miles 77 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17/18 18/19 55.00% 43.00% Parks - Mow, weed, and edge 50 acres of park land and 15 park locations. Remove trash at all parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects. 5.00% 5.00% Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community Center. 15.50% 25.00% Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these. Ensure Riverview Park and/or River&ont are prepared in a timely manner, per event demands, and maintain the health of Riverview Park. 10.00% 7.00% Playgrounds - Repair and maintain equipment at all City owned playground areas. 8.00% 14.00% Ballfelds - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities at 8 organized -play fields to maintain a safe area of play. 5.00% 4.00% Landscaaing - Trimming, removal and replacement of trees, plants and sod on all City properties. 1.50% 2.00% Structural Reuairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation systems. 100.00% 100.00% LEISURE SERVICES DEPARTMENT BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Leisure Services is $ 1,219,319. This compares to the 2017-2018 projected expenditures of $860,995 an increase of $ 358,324 or 41.62%. Amended Projected FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 660,978 $ 615,126 $ 518,371 $ 516,345 $ 489,385 $ 864,504 $ 375,119 Operating Expenses 224,215 234,661 394,206 382,734 370,260 254,815 (115,445) Capital Outlay 51,824 37,875 10,880 7,600 1,350 100,000 98,650 Total $ 937,017 $ 887,662 $ 923,457 $ 906,679 $ 860,995 $ 1,219,319 $ 358,324 Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures Difference 1. Personal Services - Increase due to addition of new positions and negotiated salary increases. $ 375,119 2. Operating Expenses - Decrease due primarily to landscaping contract being paid by CRA Fund. $ (115,445) 3. Capital Outlay - Increase due to new mowers, a truck, and resurfacing courts. $ 98,650 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 PERSONAL SERVICES SCHEDULE LEISURE SERVICES DEPARTMENT LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY RECREATION IMPACT FEES Descriotion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Park Amenities $ 213,000 $ 172,000 $ - $ - $ - $ 385,000 Bark Park Shade Structure 10,000 - - - - 10,000 All Inclusive Playground 40,000 - - - - 40,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000 Park Signage 100,000 - - - - 100,000 $ 383,000 $ 192,000 $ 20,000 $ 20,000 $ 20,000 $ 635,000 79 FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Leisure Services Director* 72,868 / 131,163 0.00 0.00 0.00 1.00 $ - $ 75,000 Recreation Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 49,500 53,250 Maintenance Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 43,500 45,500 Maintenance Worker II 27,384 / 49,291 3.00 2.00 2.00 4.00 78,000 169,250 Maintenance Worker I 25,812 / 46,462 4.00 5.00 4.00 5.00 111,000 141,000 Maintenance Worker I (P/T) 25,812 / 46,462 0.00 0.00 0.50 0.50 10,000 19,000 Recreation Attendant (P/T) $ 10.09/hr 0.00 0.00 0.00 0.50 - 15,500 Skate Park Attendants (P/T) $ 8.58/hr 1.50 1.50 1.50 1.50 17,300 18,000 Tennis Courts Attendants (P/T $ 8.58/hr 2.00 2.00 2.00 2.00 30,500 32,000 Asst Recreation Supervisor 0.50 0.50 0.50 0.50 1,200 2,000 Gymnastics Assistants 5.00 4.00 4.00 4.00 5,500 8,000 18.00 17.00 16.50 21.00 TOTAL SALARIES $ 346,500 $ 578,500 *Position transferred from Overtime 20,000 20,000 Community Development in FYI FICA Taxes 28,125 45,886 Clothing Allowance 1,010 1,320 Deferred Compensation 28,100 43,560 Group Health Insurance Premium 52,600 147,763 Worker's Comp Insurance 13,050 27,475 Total Personal Services $ 489,385 $ 864,504 (l) Asst Rec Supervisor = .5, (8) Gymnastics Assistants = 4 CAPITAL OUTLAY SCHEDULE LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY GENERAL FUND Descrimlon 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Mower (P-370) $ 13,000 $ - $ - $ - $ - $ 13,000 Mower (P-330) 13,000 - - - - 13,000 Mowers (3) - 39,000 - - - 39,000 1 Ton Crew Cab Pick -Up Truck 38,000 - - - - 38,000 1/2 Ton Extended Cab Pick -Up Trucks - - 34,000 34,000 - 68,000 Resurface Schumann Park Tennis Courts 36,000 - - - - 36,000 $ 100,000 $ 39,000 $ 34,000 $ 34,000 $ - $ 207,000 LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY RECREATION IMPACT FEES Descriotion 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Park Amenities $ 213,000 $ 172,000 $ - $ - $ - $ 385,000 Bark Park Shade Structure 10,000 - - - - 10,000 All Inclusive Playground 40,000 - - - - 40,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000 Park Signage 100,000 - - - - 100,000 $ 383,000 $ 192,000 $ 20,000 $ 20,000 $ 20,000 $ 635,000 79 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT Code: 010057 Account Number DescriDtion PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533415 Janitorial Services 533420 Pest Control 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534615 R & M - Docks & Piers 534620 R & M -Vehicles 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M - Grounds Maintenance 534686 R & M - Parks Facilities 534830 Special Event Expense 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535221 Fertilizer/Chemical Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606300 Improvements Other Than Bldgs 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS & RECREATION DIVISION :1 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual. Actual Budget Proiected Budget 416,084 419,226 312,197 317,977 292,000 568,500 61,223 53,925 51,029 60,000 54,500 10,000 16,022 7,261 23,013 6,500 20,000 20,000 36,806 36,536 30,016 29,260 28,125 45,886 960 790 1,160 960 1,010 1,320 39,090 34,803 30,421 28,937 28,100 43,560 53,579 37,150 41,616 56,704 52,600 147,763 13,380 5,640 12,788 0 0 0 251 192 216 131 0 0 23,584 19,604 15,915 15,876 13,050 27,475 660,978 615,126 518,371 516,345 489,385 864,504 1,650 14,630 162,577 156,500 156,500 10,000 1,296 2,592 2,717 0 0 0 0 0 0 5,280 2,500 4,000 1,259 559 806 1,325 450 925 3,987 4,531 4,807 3,660 5,150 5,220 637 391 625 591 600 780 410 569 550 675 660 660 43 9 11 50 10 20 78,701 73,960 68,912 71,000 77,000 80,000 24,030 13,637 15,009 14,500 12,750 14,500 1,275 285 1,291 1,800 1,200 2,500 0 0 124 0 2,000 2,500 8,905 3,214 5,433 5,000 5,000 5,000 126 6 1 50 5 50 21,197 20,606 18,268 19,000 18,000 22,000 9,076 4,867 5,793 10,000 5,000 12,000 6,859 7,063 11,229 13,250 11,000 14,000 15,576 37,570 65,081 32,808 32,000 34,000 2,953 3,474 2,964 3,500 3,500 7,000 3,818 3,221 3,477 15,250 12,500 8,000 0 82 141 150 50 250 239 0 0 0 0 0 10,477 2,127 5,630 7,000 6,000 7,500 5,153 25,970 3,413 5,650 4,000 6,000 22,304 11,397 9,792 10,000 91000 10,000 1,872 2,213 2,382 2,345 1,900 3,200 234 159 544 250 600 650 775 901 1,156 1,500 1,285 1,460 0 0 0 100 100 100 1,363 629 1,478 1,500 1,500 2,500 224,215 234,661 394,206 382,734 370,260 254,815 0 2,550 0 0 0 0 3,475 7,225 1,400 6,250 0 36,000 48,350 28,100 9,480 1,350 1,350 64,000 51,824 37,875 10,880 7,600 1,350 100,000 937,017 887,662 923,457 906,679 860,995 1,219,319 :1 11CITY OF SEBASTIAN, FLORIDA 2018!2019 ANNUAL BUDGE'I+l COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department provides constructive planning to facilitate quality development. The department provides professional guidance to the City Council, the City Manager, the Planning and Zoning Commission, as well as various boards and committees relating to planning and growth management. The Department also provides and is a resource to the public for comprehensive planning, community development, redevelopment and code compliance activities. The Department has expanded to manage Planning and Zoning, Parks and Recreation Administration, Environmental Permitting, and Grants Coordination. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Annexed approximately 262 acres into the City of Sebastian. ✓ Updated Comprehensive Plan FLUM. ✓ Completed Data & Analysis for Parks, Recreation & Open Space Element of Comprehensive Plan. ✓ Enacted two new Ordinances: Medical Marijuana and Vacation Rentals. ✓ Made application for over $1M in grant funding. ✓ Continued to administer Indian River Lagoon Council grants. ✓ Continued to administer CRA grant funds. ✓ Initiated update to the CRA Master Plan and Website. ✓ Created the Parks and Open Space Map. ✓ Initiated Living Docks at the Working Waterfront. ✓ Designed and Coordinated three major construction projects. ✓ Identified and located all trees within Riverside Park. ✓ Reorganized and expanded Department to include Parks Recreation Administration and Environmental Permitting. ✓ Provided professional training opportunities including: Parks and Recreation; Stormwater; Floodplain Management; Planning and Zoning; Growth Management. ✓ Completed 2020 Census Count. ✓ Completed CRS Annual recertification. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Complete Data & Analysis for three elements of the Comprehensive Plan. ➢ Complete updates to permit applications and policy process. ➢ Update NRB Website and CDD Web applications. ➢ Complete revisions to Airport, Signage and Landscape Ordinances. ➢ Complete revisions to the Landscape Maintenance Plan for public places. ➢ Complete renovations to the Working Waterfront and Indian River Drive Corridor improvements including landscaping and signage. ➢ Initiate the CDBG 5 -yr Consolidated Plan. ➢ Initiate a Septic to Sewer program for City of Sebastian. Continue to monitor and administer Septic to Sewer Grant for CRA. Continue to monitor and administer Fagade, Sign, and Landscape Grant for CRA. Complete CRS training in preparation for 5 -year audit. ➢ Create Greeninfrastrucure and Open Space plan. ✓ Automate the facility rental process to minimize manpower. ✓ Seek grants that will improve/enhance our parks and recreational facilities. ✓ Increase efficiency of manpower during special events, thereby hopefully reducing overtime costs. CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI�I PERFORMANCE MEASURES PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OF ACTIVITY 17/18 18/19 25.00% 25.00% Public Assistance - Provide zoning and other regulatory information to the public and work with the public to assure that development is of the highest quality and that all development proposals are consistent with City Regulations. Provide updates to applicable Department websites and online forms. 25.00% 30.00% Site Plans. Variances. Plats - Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and permitting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Environmental reviews for site development requests. Work with special contmmittees and taskforce groups that may be required from time to time. Implement policy issues that Council has recommended or mandated. 10.000/0 15.00% ComnrehensiNe Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP- projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various cormnittees and Boards such as the MPO. Provide presentations to various interest groups regarding economic developmentsa and long range plans. 15.00% 15.00% Communitv Rederelomnent - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. 15.00% 15.00% General Administrati%e - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the Planning and Zoning Commission and Parks & Recreation Advisory Committee. 10.000/0 0.001/o Economic Develogment - Provide direction and guidance for projects that have an economic development impact, including annexations. 100.00% 100.00% Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Total Maior & Minor Site Plan Reviews 6 10 11 10 10 Total Maior & Minor Site Plan Approvals 0 0 6 6 8 IPreGminary/Final Plat Approvals 2 5 3 6 4 Total Temporary Permits Issued 39 30 34 45 50 Division of a Single Lot(Release of Unity of Titles 2 3 5 3 8 Unity of Titles 0 0 26 28 30 Land Use and Zoning Change Requests 1 2 0 2 4 Annexation Requests/Approvals 0 2 0 2 2 Flood Zone Detenminations/MT-I Applications 127 75 37 50 40 Commercial Site Plan Inspections 7 15 22 20 25 Land Development Code Amendments 2 4 1 6 6 Conditional Use/Special Use/Accessory Structure Approvals 1 3 7 2 8 �Easements/Acquisitions 3 10 4 9 6 IVariances/AppeaLs/Waivers 2 5 4 5 5 Comp Plan/Element Changes 3 2 0 3 4 Stormwater Credit Program 0 0 54 54 60 Building Permits Zoning Reviews - Residential 0 0 0 86 150 Budding Permits Zoning Inspections - Environmental 0 0 0 250 350 Facade, Sign, and Landscape Grant 0 0 5 8 8 Septic to Sewer Grant 0 0 8 5 8 Application Requests Processed 149 160 160 150 0 Processing Time for Site Plans (Months) 3 2 3 3 0 PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OF ACTIVITY 17/18 18/19 25.00% 25.00% Public Assistance - Provide zoning and other regulatory information to the public and work with the public to assure that development is of the highest quality and that all development proposals are consistent with City Regulations. Provide updates to applicable Department websites and online forms. 25.00% 30.00% Site Plans. Variances. Plats - Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and permitting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Environmental reviews for site development requests. Work with special contmmittees and taskforce groups that may be required from time to time. Implement policy issues that Council has recommended or mandated. 10.000/0 15.00% ComnrehensiNe Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP- projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various cormnittees and Boards such as the MPO. Provide presentations to various interest groups regarding economic developmentsa and long range plans. 15.00% 15.00% Communitv Rederelomnent - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. 15.00% 15.00% General Administrati%e - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the Planning and Zoning Commission and Parks & Recreation Advisory Committee. 10.000/0 0.001/o Economic Develogment - Provide direction and guidance for projects that have an economic development impact, including annexations. 100.00% 100.00% I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Community Development is $394,947. This compares to the 2017-2018 projected expenditures of $ 408,586, a decrease of $13,639, or -3.34%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference Projected position to Leisure Services. $ (41,903) FY 14/15 FY 15116 FY 16(17 FY 17/18 FY 18/19 Actual Actual Actual Expenditures Budget Difference Personal Services $ 188,832 $ 235,559 $ 180,910 $ 363,420 $ 321,517 $ (41,903) Operating Expenses 24,899 17,970 33,677 45,166 73,430 28,264 Capital Outlay - - - - - - Total $ 213,731 $ 253,529 $ 214,587 $ 408,586 $ 394,947 $ (13,639) Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - Increase due to transfer of Parks Administrator position to Leisure Services. $ (41,903) 2. Operating Expenses - Increase due primarily to CDBG consultant fees added in FY19. $ 28,264 3. Capital Outlay -No capital outlay requested. $ - PERSONAL SERVICES SCHEDULE COMMUNITY DEVELOPMENT Projected PAY Amended Expenditure Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Community Development Director/CRA Manag( 72,868 / 131,163 0.00 1.00 1.00 1.00 $ 86,000 $ 91,250 Community Development Manager 50,871/91,568 1.00 1.00 1.00 1.00 69,000 72,250 Parks Administrator* 40,200 / 68,339 1.00 1.00 1.00 0.00 48,000 - Zoning Technician 35,730 / 64,314 1.00 1.00 1.00 1.00 38,500 42,000 Environmental Technician 35,730 / 64,314 0.00 1.00 1.00 1.00 36,500 39,000 3.00 5.00 5.00 4.00 TOTAL SALARIES $ 278,000 $ 244,500 *Position transferred to Leisure Services in FYI Overtime 2,100 2,500 FICA Taxes 21,428 18,905 Deferred Compensation 25,209 22,005 Clothing Allowance 100 120 Group Health Insurance Premium 36,150 32,849 Workees Comp Insurance 433 638 Total Personal Services $ 363,420 $ 321,517 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'T1I COMMUNITY DEVELOPMENT DEPARTMENT Code: 010080 Account 0 Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534130 Express Mail 534420 Equipment Leases 534620 R & M -Vehicles 534630 R & M -Office Equipment 534825 Advertising (Econ Dev) 534830 Special Events (NRB) 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms & Shoes 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES FY 14/15 FY 15/16 FY 16/17 Actual Actual Actual Amended FY17/18 FY 17/18 FY 18/19 Budget Proiected Budget 134,178 180,556 128,186 272,059 278,000 244,500 0 0 0 0 0 0 4,095 7,889 6,620 5,000 2,100 2,500 10,584 13,293 9,743 21,032 21,428 18,905 0 0 0 0 100 120 13,520 14,831 11,721 24,743 25,209 22,005 13,380 10,728 13,581 55,075 36,150 32,849 10,906 7,883 10,693 0 0 0 58 50 62 79 0 0 2,111 329 303 613 433 638 188,832 235,559 180,910 378,601 363,420 321,517 13,407 2,675 8,713 20,000 20,000 45,797 0 624 1,648 2,400 2,200 2,400 0 2,992 922 2,740 2,500 3,575 62 63 176 492 930 1,020 36 0 0 0 1,155 433 1,499 1,041 903 1,250 1,300 1,500 17 5 0 75 50 75 0 1,442 1,422 1,345 1,400 1,400 29 45 1,873 700 500 800 3,445 2,738 2,218 2,060 2,500 2,520 0 0 8,998 0 0 0 413 997 1,092 1,500 1,500 1,500 28 19 0 20 20 30 3,236 1,803 1,838 3,000 2,500 2,500 966 1,704 1,469 2,500 2,250 3,000 200 178 109 750 750 800 144 0 0 0 0 0 622 69 227 600 675 800 0 0 0 0 530 647 734 2,030 2,086 1,880 10 553 132 500 400 400 255 375 1,205 2,680 2,450 3,000 24,899 17,970 33,677 44,642 45,166 73,430 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMErq 213,731 253,529 214,587 423,243 408,586 394,947 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Non-Departmentalis $1,089,70. This compares to the 2017-2018 projected expenditures of $1,556,257 a decrease of $ 466,557, or -30.0°/x. Personal Services Operating Expenses Grants and Aids Capital Outlay Non -Operating Total FY 13114 FY 14/15 Actual Actual $ 141,821 $ 131,048 $ 557,143 625,417 FY 18/19 Budget Difference 285,577 $ (15,773) 686,102 70,710 - 349,590 Amended Projected FY 15116 FY 17118 FY 17118 Actual Budget Expenditures 230,284 $ 346,722 $ 301,350 $ 631,265 639,814 615,392 FY 18/19 Budget Difference 285,577 $ (15,773) 686,102 70,710 - 349,590 343,700 165,140 639,515 118,021 (521,494) $ 698,964 $ 1,106,055 $ 1,205,249 $ 1,151,676 $ 1,556,257 $ 1,089,700 $ (466,557) Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Expenditures: 1. Personal Services - Decrease due to reduced costs fromearly retirement program 2. Operating Expenses - Increase due primarily to new insurance policy on piers and utility increases. 3. Non -Operating Expenses - Decrease due to no transfers out scheduled. Difference $ (15,773) $ 70,710 $ (521,494) 161T''Y OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL Bt�� . .. .......... . .... ....... . . .. .............. ............ ................... . . . . . . . .......................... GENERAL FUND NON -DEPARTMENTAL Code:010099 W Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Descrintion Actual Actual Actual Bud Tet Proiected Buft;e PERSONAL SERVICES 512301 Group Health Insurance 2,942 6(1,739 95,512 105,810 9(),000 54,300 512307 1 lealth Reimbursement Account 122,539 163,956 189,297 215,000 211,250 201,077 512500 Unemployment 5,567 5,589 o') 2,000 100 200 512700 Additional Compensation 0 0 124,511 23,912 0 30,000 TOTAL PERSONAL SERVICES 131,048 230,284 409,276 346,722 301,350 285,577 OPERATING EXPENDITURES 533100 Professional Services 800 0 2,000 0 533110 Prof Services - Labor Attorney 9,572 6,359 0 4,000 0 0 533120 Consultants 0 0 2,867 0 0 0 533400 Other Contractual Set -vices 4,783 0,501 1,164 5,000 1,500 4,000 533425 Contract mowing Services 28,985 22,532 29,865 30,000 24,000 25,000 534101 Telephone 22,013 19,899 19,735 18,060 18,000 21,800 534110 Internet Services 18,130 17,904 17,721 17,100 17,685 17,700 534120 Postage 2,834 4,458 .5,220 3,275 3,000 3,275 534310 Electric 40,337 39,644 38,994 40,000 40,000 43,000 534320 Water/Sewer 3,894 4,399 4,678 4,500 4,450 4,500 534400 Rents and Leases 20 � _'. n ) 0 0 0 0 534500 Insut-ance 225,570 253,795 225,840 227,600 220,000 277,710 534501 Claims 29,567 3,281 2,911 5,()00 6,919 5,()()0 534630 R&M Office equipment (Clear Village) 0 0 9,600 9,890 9,600 5,090 534700 Printing and Binding 6,415 6,653 6,849 6,800 3,400 6,800 53,4805 4th of'July 19,500 20,000 20,000 25,083 31,250 32,690 534815 Paver BrieLq 53 72 926 - 800 1,150 1,400 534825 Advertising Expenditures 2,746 2,079 2,134 2,750 2,580 3,250 534830 Special Events Expense 1,046 1,516 824 (),()00 5,000 0 .534835 Special Employee Events 2,856 2,000 4,291 4,000 4,600 5,()()0 '534920 Legal Ads 179 343 0 0 543943 PD COPE Unit Expenses 0 0 0 I(),()0() 10,000 10,000 534944 Supplies -PS Ernpl Exp Fund 815 440 4,789 1,500 3,000 1,500 .534945 Supplics-Genet-al Empl Exp Fund 3,093 3,516 331 0 0 750 534980 Payment-Riverfront CRA Fund 158,885 181,150 181,631 179,556 181,652 183,842 535200 Departmental Supplies 50'6 1,407 1,350 1,700 1,50() 1,700 1535410 DUCS and Memberships 2,613 2,672 2,851 2,875 3,052 3,095 535454 PBA Tuition Reimb PLui 21,512 11,139 7,098 12,000 3,250 7,000 535455 PEA Tuition Reimb Plan 850 1,341 1,353 3,000 1,100 3,000 535710 Non -Ad Valorem Tax 17,845 18,185 18,322 I 18,325 18,604 19,000 !TOTAL OPERATING EXPENSES 625,417 631,265 611,345 639,814 615,392 686,102 CAPITAL OUT 606400 Vehicles and Equipment 0 0 1,765 0 TOTAL CAPITAL OUTLAY 0 0 1,765 0 0 0 NON-OPERATING 909120 Interfand Trfr to 120 LOGT 207,000 200,000 200,000 0 0 0 909131 Interfund Trfr to Fund 310 10,450 5,700 1,603,353 9,750 575,378 0 909132 Interfund Trfr to Fund 320 0 0 5,449 52,818 52,817 909133 Trfr to Transp Impr Fund 330 32,140 0 132,925 0 0 909140 Trfr to Fund 140 0 10,600 0 0 Cl 0 909145 Trfr to Fund 450 AP 0 0 28,0'40 0 0 0 909163 1 nterfund Trfr to Fund 163 100p00 100,000 100,()()0 0 909410 Intertund'I't-fr to Fund 410 0 0 78,823 11,320 11,320 0 909480 Trfr to Fund 480 Building 0 0 25,000 0 0 909541 Interfund Trfr to 415 0 24,600 1) 0 0 0 909545 Interfund Trfr to 4.55 0 2,800 0 0 0 0 909901 Unappropriated 0 0 0 91,252 0 118,021 TOTAL NON-OPERATING 349,590 343,700 2,173,590 165,140 639,515 TOTAL NON -DEPARTMENTAL 1,106,055 1,205,249 3,195,976 1,151,676 1,556,257 971,679 W CITY OF I r IM"', E112 IN �51 III 014 Uji I:I "Al in 4wi This Page Intentionally Left Blank M., CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET LOCAL OPTION GAS TAX The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan does not mature until FY22-23. Low fuel costs have continued and contributed to an increase from prior year collections, although more fuel-efficient vehicles are expected to eventually have a negative effect on collections. The 2018-2019 allocation for the City of Sebastian is estimated at $740,300. The estimate is based on trend analysis. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Number Descriution TAXES 312400 Local Option Gas Tax TOTAL TAXES MISCELLANEOUS REVENUE 334492 FDOT Lighting Agreement 361100 Interest Income TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Interfund Transfer from Fund 001 389991 Appropriation From Fund Balance TOTAL NON -REVENUE SOURCES TOTAL LOCAL OPTION GAS TAX we Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 633,096 646,132 674,778 683,001 705,100 740,300 633,096 646,132 674,778 683,001 705,100 740,300 10,050 10,352 12,532 12,908 12,908 13,295 239 1,780 948 1,182 3,000 3,764 10,289 12,132 13,480 14,090 15,908 17,059 207,000 200,000 200,000 0 0 0 0 43,308 152,896 123,955 68,110 106,468 207,000 243,308 352,896 123,955 68,110 106,468 850,385 901,572 1,041,154 821,046 789,118 863,827 we CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Descriation Actual Actual Actual Budget Proiected Budget 533300 All Aboard Florida 586 0 71,894 0 0 0 533400 Other Contractual Services 5,000 0 0 0 0 11,500 533452 Road Maintenance Service 2,472 0 1,081 20,000 5,000 15,000 534315 Public Lighting 176,795 183,067 0 0 0 0 534695 Railroad Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 64,350 535310 Road Materials and Supplies 0 44,077 23,386 40,000 5,000 5,000 535380 Signalization Supplies 30,377 26,399 21,621 35,000 18,000 20,500 TOTAL OPERATING EXPENDITURES 220,333 258,646 123,085 100,103 33,103 116,350 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 12,011 27,498 27,570 3,200 TOTAL CAPITAL OUTLAY 0 0 12,011 27,498 27,570 3,200 DEBT SERVICE 707105 Principal - Paving Loan 203,000 211,000 215,000 219,000 219,000 224,000 707205 Interest - Paving Loan 39,783 31,748 27,635 23,445 23,445 19,177 TOTAL DEBT SERVICE 242,783 242,748 242,635 242,445 242,445 243,177 NON-OPERATING 909133 Trfr to Transp Impr Fund 330 136,742 400,178 663,423 451,000 486,000 501,100 909990 Unappropriated 250,527 0 0 0 0 0 TOTAL NON-OPERATING 387,269 400,178 663,423 451,000 486,000 501,100 TOTAL LOCAL OPTION GAS TAX 850,385 901,572 1,041,154 821,046 789,118 863,827 I CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET DISCRETIONARY SALES TAX The discretionary sales tax is a seventh -cent or an additional one -cent sales tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2018-2019 allocation for the City of Sebastian is estimated at $3,517,500. The estimate is based on the trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 to December 31, 2023. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 MISCELLANEOUS REVENUE 361100 Interest Income 23,030 20,025 29,500 Amended 39,500 50,500 361105 SBA Interest Earnings FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Account Descriation Actual Actual Actual Budget Proiected Budget Number TAXES Discretionary Sales Tax 2,916,092 3,052,152 3,207,905 3,187,750 3,350,000 3,517,500 TOTAL TAXES 2,916,092 3,052,152 3,207,905 3,187,750 3,350,000 3,517,500 MISCELLANEOUS REVENUE 361100 Interest Income 23,030 20,025 29,500 24,500 39,500 50,500 361105 SBA Interest Earnings 6,834 8,424 10,463 3,208 18,000 12,607 TOTAL MISCELLANEOUS REVENUE 29,864 28,449 39,963 27,708 57,500 63,107 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 582,215 0 65,228 419,278 0 0 TOTAL NON -REVENUE SOURCES 582,215 0 65,228 419,278 0 0 TOTAL DISCRETIONARY SALES TAX 3,528,171 3,080,601 3,313,096 3,634,736 3,407,500 3,580,607 91 CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 TOTAL DISCRETIONARY SALES TAX 3,528,171 3,080,601 3,313,096 3,634,736 3,407,500 3,580,607 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Account Description Actual Actual Actual Budget Proiected Budget Number NON-OPERATING 909123 Interfund Trfr to 230 -Series 2003 DSF 1,027,126 868,342 354,854 0 0 0 909131 Trfr to Capital Projects Fund 310 737,529 389,723 643,474 1,585,179 1,428,289 439,000 909132 Trfr to CIP Fund 320 286,636 123,163 480,928 414,975 388,900 350,000 909133 Trfr to Transp Impr Fund 330 918,950 220,948 941,624 456,500 456,500 1,750,870 909136 Trfr to Stormwater Impr Fund 363 260,494 25,280 22,309 323,550 164,500 296,534 909263 Trfr to Stormwater Debt Svs 263 167,550 401,143 402,963 403,792 403,792 402,914 909410 Trfr to Golf Course Fund 410 141 599,858 59,798 138,375 138,375 0 909455 Trfr to Fund 455 AP 129,745 156,616 407,146 312,365 374,931 128,819 909990 Unappropriated 0 295,528 0 0 52,213 212,470 TOTAL NON-OPERATING 3,528,171 3,080,601 3,313,096 3,634,736 3,407,500 3,580,607 TOTAL DISCRETIONARY SALES TAX 3,528,171 3,080,601 3,313,096 3,634,736 3,407,500 3,580,607 I CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET I COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Descrintion TAXES 338200 Tax Increment Revenue - Sebastian 338200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 362100 Rents and Royalties 367000 Gain/Loss on Investments TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Projected Budget 158,885 181,150 181,631 178,556 181,652 183,842 137,535 157,874 160,610 171,433 184,879 201,868 296,420 339,024 342,241 349,989 366,531 385,710 1,255 3,019 4,702 1,878 10,000 9,500 635 0 1,056 0 700 500 36,000 36,000 36,000 36,000 36,000 36,000 0 0 0 0 0 37,890 39,019 41,758 37,878 46,700 46,000 0 0 0 0 0 0 0 0 0 398,559 363,127 70,175 0 0 0 398,559 363,127 70,175 334,310 378,043 383,999 786,426 776,358 501,885 93 CITY OF SEBASTIAN, FLORIDA 2018-2019 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account 909100 Number Descrintion OPERATING EXPENDITURES 533100 Professional Services 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 533425 Contract Mowing Services 534315 Public Lighting 534320 Water and Sewer 534400 Rents and Leases 534501 Claims 534686 R&M -Park Facilities 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535200 Departmental Supplies 535230 Small Tools and Equipment 535410 Dues & Memberships 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606400 Equipment TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON-OPERATING 909100 Interfund Trfr to General Fund 001 909131 Interfund Trfr to CIP Fund 310 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909363 Interfund Trfr to CIP Fund 363 909990 Unappropriated TOTAL NON-OPERATING TOTAL RIVERFRONT REDEVELOPMENT '', Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 5,000 5,000 5,000 5,000 5,000 5,000 13,202 13,202 13,202 87,740 87,740 90,372 0 20,398 0 53,000 50,000 156,700 0 118,370 0 0 0 0 15,944 15,579 0 0 0 0 1,231 946 0 0 0 0 4,710 3,968 4,022 4,710 648 648 18,000 0 0 0 0 0 8,688 250 0 0 0 0 17,415 23,572 6,178 24,000 24,000 25,000 37,452 37,120 39,308 42,000 42,000 45,000 1,539 1,463 1,857 1,500 5,571 2,000 0 0 0 0 0 0 8,471 0 0 0 0 0 175 175 175 175 175 175 2,568 2,033 2,067 2,067 1,990 1,990 134,395 242,076 71,808 220,192 217,124 326,885 0 11,209 0 57,000 50,000 60,000 26,096 0 0 0 0 0 26,096 11,209 0 57,000 50,000 60,000 29,218 10,196 0 70,000 70,000 40,000 500 69,500 40,766 0 0 0 29,718 79,696 40,766 70,000 70,000 40,000 60,000 21,667 0 0 0 0 0 0 0 250,000 250,000 0 900 0 0 0 0 16,527 12,070 188,730 0 0 0 0 0 0 189,234 189,234 75,000 66,674 11,325 82,695 0 0 0 144,101 45,062 271,425 439,234 439,234 75,000 334,310 378,043 383,999 786,426 776,358 501,885 '', CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET I PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Proiected Budeet MISCELLANEOUS REVENUE 361100 Interest Income 0 0 0 0 0 0 361105 SBA Interest Earnings 284 358 468 429 429 406 363400 Parking In -Lieu -Of Fee 19,730 26,130 24,945 13,775 13,775 0 389991 Appropriation from PY Fund Balance 0 0 33,082 0 29,530 0 TOTAL MISCELLANEOUS REVENUE 20,014 26,488 58,495 14,204 43,734 406 TOTAL PARKING IN -LIEU -OF FUND 20,014 26,488 58,495 14,204 43,734 406 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 95 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Proiected Budget CAPITAL OUTLAY AND PROJECTS 606908 Parking 2,800 62 58,495 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 2,800 62 58,495 0 0 0 NON-OPERATING 909990 Unappropriated 17,214 26,426 0 14,204 43,734 406 TOTAL NON-OPERATING 17,214 26,426 0 14,204 43,734 406 TOTAL PARKING IN -LIEU -OF FUND 20,014 26,488 58,495 14,204 43,734 406 95 CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363270 Recreation Impact Fee TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance TOTAL NON -REVENUE SOURCES TOTAL RECREATION IMPACT FEE Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 1,867 4,353 8,887 2,000 10,000 10,428 109 0 0 112 0 0 281,450 163,800 102,700 135,200 163,800 163,800 283,426 168,153 111,587 137,312 173,800 174,228 0 0 0 137,688 353,368 208,772 0 0 0 137,688 353,368 208,772 283,426 168,153 111,587 275,000 527,168 383,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY AND PROJECTS OPERATING EXPENDITURES 533100 Professional Services TOTAL OPERATING EXPENDITURES NON-OPERATING 909132 Transfer to CIP Fund 320 909990 Unappropriated TOTAL NON-OPERATING TOTAL RECREATION IMPACT FEE Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 4,372 0 0 0 0 0 4,372 0 0 0 0 0 8,200 0 14,774 0 19,600 0 8,200 0 14,774 0 19,600 0 97,387 32,399 46,455 275,000 507,568 383,000 173,467 135,754 50,358 0 0 0 270,854 168,153 96,813 275,000 507,568 383,000 283,426 168,153 111,587 275,000 527,168 383,000 M uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI'1I STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $10.00 per month, or $120.00 per year (Resolution R-19-19). The Stormwater Utility Staff are responsible for the control and maintenance of the City's stormwater drainage system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 310 catch basins and culvert structures. It is also their responsibility to enforce compliance with Federal NPDES regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River and Indian River Lagoon in accordance with the Master Stormwater Management Plan. Des crintion Total Revenues Total Expenses SUMMARY OF REVENUES AND EXPENDITURES Change in Unrestricted Reserves $ (666,132) $ (343,308) $ (171,341) $ (625,097) $ (397,705) $ (95,702) FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Continued road crossing pipe replacements and slip lining. ✓ Performed catch basin and baffle box maintenance. ✓ Monitored vendor providing ditch mowing services. ✓ Performed ditch excavations. ✓ Monitored vendor spraying canals for invasive plants. ✓ Assisted other departments as needed during emergencies. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue replacing failed road crossing pipes. ➢ Continue slip lining of older infrastructure. ➢ Continue catch basin and baffle box maintenance. ➢ Perform rear ditch excavation more often. ➢ Continue front swale and rear ditch mowing. ➢ Bring retention and detention ponds into compliance. ➢ Continue spraying of invasive plants in waterways. ➢ Continue with culvert pipe replacement in flood prone areas. ➢ Continue to assist other departments. ➢ Strive to provide the public with the service they want. 97 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budge Proiected Bu et $ 1,088,636 $ 1,094,455 $ 1,102,138 $ 1,001,535 $ 1,012,269 $ 3,200,137 $ 1,754,768 $ 1,437,763 $ 1,273,479 $ 1,626,632 $ 1,409,974 $ 3,295,839 Change in Unrestricted Reserves $ (666,132) $ (343,308) $ (171,341) $ (625,097) $ (397,705) $ (95,702) FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Continued road crossing pipe replacements and slip lining. ✓ Performed catch basin and baffle box maintenance. ✓ Monitored vendor providing ditch mowing services. ✓ Performed ditch excavations. ✓ Monitored vendor spraying canals for invasive plants. ✓ Assisted other departments as needed during emergencies. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue replacing failed road crossing pipes. ➢ Continue slip lining of older infrastructure. ➢ Continue catch basin and baffle box maintenance. ➢ Perform rear ditch excavation more often. ➢ Continue front swale and rear ditch mowing. ➢ Bring retention and detention ponds into compliance. ➢ Continue spraying of invasive plants in waterways. ➢ Continue with culvert pipe replacement in flood prone areas. ➢ Continue to assist other departments. ➢ Strive to provide the public with the service they want. 97 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE�J PERFORMANCE MEASURES STORMWATER UTILITY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 18119 50.00% 50.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 25.00% 25.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain 310 catch basins and large/small culverts. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee trainingand education. 5.00% 5.00% Building Det Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.001/o Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.00% 100.00% STORMWATER UTILITY DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Stormwater Utility Division is $ 3,295,839. This compares to the 2017-2018 projected expenditures of $1,409,974, an increase of $1,885,865 or 133.75%. Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Miles of swales 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 160,000 28,500 28,500 28,500 28,500 Miles of ditches maintained 80.0 80.0 80.0 80.0 80.0 Catch basin and culverts maintained 200 200 205 205 205 Linear feet Main Ditches reconstructed 8,000 1,000 1,000 1,000 1,000 Road Crossing Pipe Replacements 30 10 20 20 20 STORMWATER UTILITY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 17118 18119 50.00% 50.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 25.00% 25.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain 310 catch basins and large/small culverts. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee trainingand education. 5.00% 5.00% Building Det Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.001/o Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.00% 100.00% STORMWATER UTILITY DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Stormwater Utility Division is $ 3,295,839. This compares to the 2017-2018 projected expenditures of $1,409,974, an increase of $1,885,865 or 133.75%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - Increase due to (1) additional position, negotiated salary and insurance increases, and filling all positions. $ 251,177 2. Operating Expenses - Decrease due primarily to lower driveway/swale replacement costs. $ (75,249) 3. Capital Outlay - Increase due to new equipment needed. $ 23,800 4. Non -Operating - Increase due to transfers to capital project funds. $ 1,686,137 •• Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 565,754 $ 615,512 $ 336,195 $ 700,270 $ 639,975 $ 891,152 $ 251,177 Operating Expenses 753,021 494,679 389,210 925,375 769,999 694,750 (75,249) Capital Outlay 45,956 3,303 - 987 - 23,800 23,800 Non -Operating 390,037 324,269 548,074 0 0 1,686,137 1,686,137 Total $ 1,754,768 $ 1,437,763 $ 1,273,479 $ 1,626,632 $ 1,409,974 $ 3,295,839 $ 1,885,865 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenditures: Difference 1. Personal Services - Increase due to (1) additional position, negotiated salary and insurance increases, and filling all positions. $ 251,177 2. Operating Expenses - Decrease due primarily to lower driveway/swale replacement costs. $ (75,249) 3. Capital Outlay - Increase due to new equipment needed. $ 23,800 4. Non -Operating - Increase due to transfers to capital project funds. $ 1,686,137 •• 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 STORMWATER UTII.ITYDIVISION REVENUE Code: 163010 Account Number Description CHARGES FOR SERVICES 363630 Stormwater Utility Fee 363631 Delinquent Stormwater Fees TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 361100 Interest Income 361150 Other Interest 381001 Transfer from Fund 001 381130 Transfer from DST Fund 130 Grants TOTAL MISCELLANEOUS REVENUE TOTAL STORMWATER REVENUES USE OF UNRESTRICTED RESERVES TOTAL STORMWATER UTILITY PERSONAL SERVICES SCHEDULE STORMWATER UTILITYDTVISION FULL TRUE EQUIVALENTS PAY POSITION RANGE Stormwater Utilities Director 72,868 / 131,163 Asst Stormwater Utilities Director 52,397/ 94,315 Stormwater Superintendent 50,871/ 91,568 Maintenance Supervisor 35,730/ 64,314 Construction Inspector 35,730/ 64,314 Maintenance Worker III 29,052 / 52,293 Maintenance Worker II 27,384/ 49,291 Maintenance Worker I 25,812 / 46,462 Fhvironmental Specialist 35,730/ 64,314 Clerical Assistant II (Temp) $13.95/hour FULL TRUE EQUIVALENTS Projected Amended Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Bu et Proiected Budget 986,973 966,608 r 964,338 998,000 997,269 1,995,000 467 24,447 28,501 0 0 0 987,440 991,055 992,839 998,000 997,269 1,995,000 1,139 3,400 7,956 3,535 15,000 19,000 57 0 1,343 0 0 0 100,000 100,000 100,000 0 0 0 0 0 0 0 0 296,534 0 0 0 0 0 889,603 101,196 103,400 109,299 3,535 15,000 1,205,137 1,088,636 1,094,455 1,102,138 1,001,535 1,012,269 3,200,137 666,132 343,308 171,141 625,097 397,705 95,702 1,754,768 1,437,763 1,273,279 1,626,632 1,409,974 3,295,839 FULL TRUE EQUIVALENTS Projected Amended Expenditures Budget 16/17 17/18 17/18 18/19 17/18 18/19 0.00 0.00 1.00 1.00 87,250 89,250 0.00 0.00 1.00 1.00 72,000 76,000 0.00 0.00 1.00 1.00 61,000 63,250 1.00 1.00 0.00 0.00 - - 0.00 0.00 0.00 1.00 - 37,250 2.00 2.00 3.00 3.00 93,575 100,750 1.00 1.00 1.00 1.00 29,000 30,500 3.00 5.00 6.00 6.00 101,175 166,250 1.00 0.00 0.00 0.00 - - 0.00 0.00 0.50 0.50 9,600 18,250 8.00 9.00 13.50 14.50 TOTAL SALARIES $ 453,600 $ 581,500 Overtime 12,000 10,000 FICA Taxes 35,725 45,351 Clothing Allowance 1,100 1,320 Deferred Compensation 41,050 51,593 Group Health Insurance Premium 75,050 130,109 Worker's Comp Insurance 21,450 66,279 Additional Compensation - 5,000 Total Personal Services $ 639,975 $ 891,152 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE STORMWATER UrRXrY DMS ION -TO BE FUNDED FROM STORMWATER UnLITY FUND STORMWATER U TLITY DIVIS ION -TO BE FUNDED FROM DISCRETIONARY SALES TAX EXPENDITURES PER FLS CAL YEAR Description 2018119 2019/20 2020/21 2021/22 2022/23 TOTAL Stonecrop Drainage $ 296,534 $ - $ - $ - $ - $ 296,534 Seawall Repair or Replacement - - 1,000,000 1,000,000 1,000,000 3,000,000 $ 296,534 $ - $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 3,296,534 S TORMWATER UnLrI Y DMS ION - TO BE FUNDED BY GRANTS EXPENDITURES PER FISCAL YFAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Other Stormwater Improvements $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Plate Compactor 14,000 - - - - 14,000 Sod Cutter 6,000 - - - - 6,000 Concrete Chipping Hammer 2,000 - - - - 2,000 3" Pump 1,000 - - - - 1,000 2" Pump 800 - - - - 800 1 Ton Utility Crew Cab Truck - 48,000 - - - 48,000 (2) Pick -Up Trucks - 66,000 - - - 66,000 Transport Truck - - 145,000 - - 145,000 Bruch Truck - - 125,000 - - 125,000 Low Bed Trailer - - 70,000 - - 70,000 Water Tank and Trailer - - - 20,000 - 20,000 Track Excavator - - - - 145,000 145,000 Excavator Buckets & Mowing Heads - - - - 45,000 45,000 Pick -Up Truck - - - - 35,000 35,000 $ 273,800 $ 364,000 $ 590,000 $ 270,000 $ 475,000 $ 1,972,800 STORMWATER U TLITY DIVIS ION -TO BE FUNDED FROM DISCRETIONARY SALES TAX EXPENDITURES PER FLS CAL YEAR Description 2018119 2019/20 2020/21 2021/22 2022/23 TOTAL Stonecrop Drainage $ 296,534 $ - $ - $ - $ - $ 296,534 Seawall Repair or Replacement - - 1,000,000 1,000,000 1,000,000 3,000,000 $ 296,534 $ - $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 3,296,534 S TORMWATER UnLrI Y DMS ION - TO BE FUNDED BY GRANTS 100 EXPENDITURES PER FISCAL YEAR Description 2018-19 2019-20 2020-21 2021/22 2022-23 TOTAL Other Stormwater Improvements $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Stonecrop Drainage 889,603 - - - - 889,603 Seawall Repair or Replacement - - 1,000,000 1,000,000 1,000,000 3,000,000 $ 1,139,603 $ 250,000 $ 1,250,000 $ 1,250,000 $ 1,250,000 $ 5,139,603 100 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGED STORMWATER UTILITY DIVISION EXPENDITURES Code: 163051 (Includes prior years General Fund Stormwater Account) 101 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 400,970 423,840 208,494 461,766 444,000 563,250 511300 Temporary Salaries 0 0 0 10,463 9,600 18,250 511400 Overtime 9,377 18,240 20,501 8,000 12,000 10,000 512100 FICA Taxes 30,090 33,695 18,247 36,603 35,725 45,351 512215 Clothing Allowance 1,200 1,340 880 960 1,100 1,320 512225 Deferred Compensation 35,085 40,033 21,198 42,036 41,050 51,593 512301 Group Health Insurance Premium 55,595 63,122 43,808 95,778 75,050 130,109 512305 Dependant Health Insurance Premium 10,803 11,699 1,846 0 0 0 512309 Employee Assistance Program 238 262 170 191 0 0 512400 Worker's Comp Insurance 22,397 23,280 21,052 44,473 21,450 66,279 512700 Additional Compensation 0 0 0 0 0 5,000 TOTAL PERSONAL SERVICES 565,754 615,511 336,196 700,270 639,975 891,152 OPERATING EXPENSES 533100 Professional Services 362 148 129 0 0 0 533150 Engineering Services 45,950 900 0 0 0 0 533400 Other Contractual Services 157,077 40,606 0 255,000 171,000 60,000 533410 Environmental Services 0 499 0 0 0 0 533411 Permit Fees 0 0 500 7,988 7,988 0 533420 Pest/Weed Control 27,219 23,014 21,385 45,000 23,000 25,000 533425 Contract Mowing Services 255,204 244,500 243,012 300,000 290,000 290,000 533427 Contract Qtr Round Maintrenance 60,797 31,607 0 0 0 0 534000 Travel and Per Diem 434 0 297 0 0 0 534101 Telephone 1,257 1,467 1,585 1,116 1,750 1,860 534105 Cellular Telephone 1,746 2,422 392 1,635 1,550 2,520 534110 Internet Services 153 433 0 333 225 0 534120 Postage 14 0 6 0 11,746 0 534310 Electric 12,705 9,597 9,155 11,000 6,600 9,900 534320 Water/Sewer 600 874 557 1,250 1,425 1,350 534380 Trash Pickup/Hauling 3,233 3,237 3,100 5,000 1,500 1,500 534400 Rents and Leases 0 0 0 0 0 6,000 534420 Equipment Leases 13,440 7,569 755 10,000 1,000 5,000 534620 R & M - Vehicles 13,072 22,288 16,475 20,000 25,000 25,000 534630 R & M - Office Equipment 560 2,013 15 2,500 15 20 534640 R & M Operating Equpment 25,325 23,435 21,736 175,000 133,000 160,000 534690 Dredging 14,998 0 0 0 0 0 534920 Legal Ads 0 520 0 0 0 0 535200 Departmental Supplies 5,364 3,302 1,551 4,500 4,500 5,000 535210 Computer Supplies 455 635 377 1,100 400 400 535230 Small Tools and Equipment 2,521 2,787 1,484 1,513 2,750 3,000 535260 Gas and Oil 39,219 29,520 37,081 25,000 38,000 40,000 535270 Uniforms and Shoes 1,853 3,322 2,032 2,640 2,500 3,900 535275 Safety Equipment 4,549 745 593 2,500 1,000 2,000 535310 Road Materials & Supplies 10,323 4,744 802 10,000 5,000 7,500 535320 Sod 12,045 6,425 6,643 10,000 10,000 10,000 535350 Cement 4,081 7,592 1,868 10,000 7,500 12,500 535355 Culvert Pipes 35,955 17,783 16,383 20,000 20,000 20,000 535410 Membership & Professional Dues 296 300 310 300 300 300 535450 Training and Education 2,215 2,396 987 29000 2,250 29000 TOTAL OPERATING EXPENDITURES 753,021 494,679 389,210 925,375 769,999 694,750 CAPITAL OUTLAY 606310 IOTB - Fencing 0 2,020 0 0 0 0 606400 Vehicles and Equipment 45,956 1,283 0 987 0 23,800 TOTAL CAPITAL OUTLAY 45,956 3,303 0 987 0 23,800 NON-OPERATING 909263 Interfund Trfr to Fund 263 234,187 0 0 0 0 0 909131 Interf ind Trfr to CIP Fund 310 55,850 0 239,535 0 0 0 909363 Interfund Trfr to CIP Fund 363 100,000 324,269 308,539 0 0 19686,137 TOTAL NON-OPERATING 390,037 324,269 548,074 0 0 1,686,137 TOTAL STORMWATER UTILITY 1,754,768 1,437,762 1,273,480 1,626,632 1,409,974 3,295,839 101 -- M !!I! ...... .................. . .......... .. . -: ........... . ITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL B�UD,!�" 11111111111''..", . ,,, ........... .................... . ...................................................... .................................. ........................... . ................. ... . ..... . . ......... . ... .. . .. ..... .... . ... ........ ........... ... , , " .. .... ... .... I I . I � "I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""I'll",'ll""I"ll,'ll""I'll""I'll",'ll""I'll""I'll'I 14' 1 MOO -W 0 0 11A we] z bm re I k1l kv M, I A 011 This Page Intentionally Left Blank 102 CITY OF SEr I �BI�'um 0 d o � ;, r� INU AAWL Nil 0 10 Loll a 0 on -to] 103 This Page Intentionally Left Blank MeM. uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of pledged funds that are legally restricted to pay the city's general government bonded debt obligations. These Debt Service Funds include the following: • Discretionary Sales Surtax Revenue Bonds/Notes Debt Service Fund • Stormwater Utility Revenue Bonds/Notes Debt Service Fund The City currently has no plan for additional debt in the coming fiscal year. Detailed debt service payment schedules are located in the schedules section of this document. 105 LCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND This debt service fund is used to record debt service payments originally associated with the Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds were for fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the police department, and the friendship park. The Bonds were refinanced using Bank Notes on December 18, 2013 and the final payment was made on April 1, 2017. DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUES Code: 230010 DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES Code: 230051 Account Number Descriution DEBT SERVICE 707130 Principal 707230 Interest TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND Amended Amended FY 14/15 FY 18/19 Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 Adopted Number Descriution Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE 1,518 0 0 0 1,029,307 1,384,661 354,518 361100 Interest Income 822 914 337 0 0 0 TOTAL MISCELLANEOUS REVENUE 822 914 337 0 0 0 NON -REVENUE SOURCES 381130 Interfund Tr& from 130 DST 1,027,125 868,342 352,927 0 0 0 389991 Appropriation from PY Fund Balance 1,360 515,405 1,254 0 0 0 TOTAL NON -REVENUE SOURCES 1,028,485 1,383,747 354,181 0 0 0 TOTAL DEBT SERVICE FUND 1,029,307 1,384,661 354,518 0 0 0 DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES Code: 230051 Account Number Descriution DEBT SERVICE 707130 Principal 707230 Interest TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND 106 Amended FY 18/19 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 Adopted Actual Actual Actual Budget Proiected Budget 1,008,000 1,369,000 353,000 0 0 0 21,307 15,661 1,518 0 0 0 1,029,307 1,384,661 354,518 0 0 0 1,029,307 1,384,661 354,518 0 0 0 106 (CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'111 STORMWATER UTILITY REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE Code: 263010 TOTAL DEBT SERVICE FUND 438,809 402,059 404,279 403,132 404,078 403,814 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 352,000 355,000 363,000 Amended 371,000 377,000 Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE 0 1,561 1,921 0 0 155 361100 Interest Income 558 918 1,316 112 961 900 TOTAL MISCELLANEOUS REVENUE 558 918 1,316 112 961 900 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 167,550 401,141 402,963 402,963 402,963 402,914 381163 Interfund Trfr from 163 SUF 234,187 0 0 0 0 0 389991 Appropriation from PY Fund Balance 36,514 0 0 57 154 0 TOTAL NON -REVENUE SOURCES 438,251 401,141 402,963 403,020 403,117 402,914 TOTAL DEBT SERVICE FUND 438,809 402,059 404,279 403,132 404,078 403,814 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 352,000 355,000 363,000 363,000 371,000 377,000 707263 Interest - Stormwater Series 2003 51,589 45,498 39,358 39,358 33,078 26,659 707300 Other Debt Service Costs 35,220 0 0 774 0 0 909990 Unappropriated 0 1,561 1,921 0 0 155 TOTAL DEBT SERVICE 438,809 402,059 404,279 403,132 404,078 403,814 TOTAL DEBT SERVICE FUND 438,809 402,059 404,279 403,132 404,078 403,814 I� .. ........... ITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET Floffiffel! pow HOME OF PELICAN ISLAND This Page Intentionally Left Blank 1N CRY OF .; II . I u.................. ".6mNi�' .m��� gill �i�h��um V141 ��IV.VIIIIII ItlNI,l��mr�n�a�...... ..... .. ... . ................ .. .. ............... rtt . . . . ........................................................................................ ",-:: ........... ................. ............................................ .................. . CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET', 14M ff 6. 01 ME 161A I 901'IGT MA 011-C This Page Intentionally Left Blank 110 NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I11 CAPITAL PROJECT FUNDS INTRODUCTION Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years but lesser capital items may also be included when they are funded by Special Revenue Funds. This section of the annual budget document consists of information on all capital improvement projects that are scheduled for Fiscal Year 2018-19. The Capital Projects Funds include all of the City's "Pay as you go", grant and loan funded capital improvement projects. Funding for Fiscal Year 2018-19 projects is provided from General Fund, Local Option Gas Tax (LOGT), Discretionary Sales Tax (DST), Recreation Impact Fees, Riverfront CRA proceeds, Stormwater Fees, Airport revenues , Building Fund and Grants. Project expenditures are accounted for in Capital Project Funds and the Airport Project Fund, but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as a whole. Any projected operating costs associated with the Fiscal Year 2018-19 projects are programmed in the respected department/division's operating budget. The details of each project and projected operating costs associated with each one can be found on the pages following the summary information. For further information regarding the basis for calculating projected operating costs and for summary information by Fund is also provided. Generally, there are savings in increased efficiency, lower liability (risk) and from maintenance on the items being replaced in the years immediately following the acquisition. Then as the savings decline and additional maintenance is required on the new items, the net impact on operating cost significantly escalates. 111 �ITY OF SEBASTIAN, FLORIDA * ANNUAL .BUDGE CAPITAL IMPROVEMENT M SOURCESAND USES OF FUNDS FOR�FISCAL R Ni REVENUES BY SOURCE Buil'd"rngFund General Fund R.9g 3.7% Airport Fund Local Caption Gas 0.4% Tax 6.4% Grants °°° Iul i^' imlYlivl' Il �rfIIIV"C Pili I lllllllillljp I l � hl lulu gal I d ^ll��lh 1111 1111 II� II wuivll VII I ' illl I V'lvifi6 III i puu 44.5 °Y I���l l{IIIVII�IVIN�'h��I 15,1 4 mN�IoliWil�olllVll „, I�YIiNiYl�wllii u I �� �I �Illiull �i ��1u I� III' �I II I IIpI� �141J�� N �o°N CIII IW' Vy' vl� Illillll!PI iVu�irIIIIIVUIdI'IIVAjJ ug11�' w' '�I� faiscretaonary Sales Tax Fund 36.11% St.."', er Recreation RiverfrontCRA Revenue Fund Impact Fee Fund 0,7'%a 3.3% 4.7% USES OF FUNDS General Goaernment 8.2% Pbyslca{ Public8afety n*onment 7.3% r�uuuuu Culture and „uiiiiiuinniioRn'd���mum0i0ulliiiiiiinm'���ONIIIIIC Recreation 11.0% III Transportation 69.6% 112 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I CAPITAL IMPROVEMENT FUNDING SOURCES AND EXPENDITURES FOR FISCAL YEAR 2018 - 2019 113 Local Community Recreation General Option Redevelopment Impact Stormwater Grantsl Golf Airport Fund Gas Tax DST Anen Fees Fund Bank Not Fund Fund Building Total FISCAL YEAR 20182019 General Government Plans Scanner 15,000 15,000 Computer Upgrades 30,000 30,000 Community Development Street Signage 50,000 50,000 Indian River Drive 100,000 100,000 Tree Protec0on Plan 10,000 10,000 Police Department Police Vehicles 345,000 345,000 Police Operations Equipment 21,000 21,000 Radar SlgnslSpeed Trailers 15,000 15,000 Investigative Equipment 28,000 28,000 Radio System Upgrades 64,000 64,000 Evidence Building Fixtures 50,000 50,000 Public Facilities Department Street Repaving/Reconstruction 420,200 420,200 CavCorp Parking Lot 50.000 50.000 Working Waterfront Parking Lot 250,000 250,000 500,000 Roads Division Equipment 3,200 3,200 Roads Division Vehicles 66,000 66,000 Roads Division Heavy Equipment 50,000 50,000 Public Facilities Compound 1,670,870 1,670,870 Parks Division Mowers 26,000 26,000 Parks Division Vehicles 38,000 38,000 Schumann Tennis Courts 36,000 36,000 Park Amenities 213,000 213,000 Bark Park Shade Structure 10,000 10,000 Park Improvements 20,000 20,000 All -Inclusive Playground 40.000 40,000 Park Signage 100.000 100,000 Fleet Division Equipment 7,000 7,000 Four Post Hydraulic Lift 15.000 15,000 Cemetery Division Vehicle 36.000 36,000 Facilities Malntenanoe Equipment 28.500 28,500 Stormwater Other Storrnwater Improvements 250,000 250,000 500,000 Stonecrop Drainage 296,534 889,603 1,186,137 Stormwater Equipment 23,800 23,800 Airport Airport Gate 3 8,000 8,000 Paint Airport Terminal 24,000 24,000 Taxiways "C" Construction 128,819 2,262,317 2,391,136 Building Building Department Vehicles 19,750 19.750 Total FY 20182019 $ 301,500 $ 523,400 $ 2,965,223 $ 60,000 $ 383,000 $ 273,800 $ 3,651,920 $ $ 32,000 $ 19,750 $ 8,210,593 113 NCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE�I CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FOR FISCAL YEAR 2018 — 2019 Project Name: IPlans Scanner Project Description: Funding Source: General Fund Provide a scanner for the City Clerk's Office. Justification: This equipment would avoid waiting to use the Building Department's scanner and allow the City Clerk's office to assist with scanning older dcuments when time is available. It would also be a back-up if the Building Department's scanner was out -of -service for any reason. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ (2,700) $ (600) $ 1,500 $ 3,300 $ 4,500 $ 6,000 Project Name: Computer Upgrades Project Description: Funding Source: Discretionary Sales Tax Computer equipment and software upgrades and phased replacement of all desktop and laptop employee computers. Justifecation: This helps in staying up-to-date with technology and covers implementation of new software releases. A City wide replacement of all desktops and laptops was done in July 2014. It is anticipated that a complete change out of these computers should be completed every five years to keep up-to-date with technology and maintain reliability and performance. To reduce the magnitude of such an effort, beginning this year we will begin phasing in the later models. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 30,000 $ 80,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 350,000 Operating Impact (Savings): $ - $ (5,400) $ (15,600) $ (11,000) $ 1,400 $ 19,400 $ (11,200) Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 18/19 345K 6 vehicles w/equipment. 19/20 350K 6 vehicles w/equipment. 20/21 355K 6 vehicles w/equipment. 21/22 360K 6 vehicles w/equipment. 22/23 365K 6 vehicles w/equipment. 23/24 370K 6 vehicles w/equipment. Justification: Replacement of hirgher milage vehicles and associated vehicle equipment, including body cameras. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 345,000 $ 350,000 $ 355,000 $ 360,000 $ 365,000 $ 370,000 $ 2,145,000 Operating Impact: $ - $ (75,900) $ (118,400) $ (127,000) $ (101,200) $ (61,200) $ (483,700) 114 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 Project Name: Police Operations Equipment Project Description: Funding Source: General Fund 18/19 8K 10 rifles, 5K 4 T-3 Batteries, 6K 5 Tasers, 2K Eticket Printers. 19/20 4K 5 rifles, 6K 5 Tasers, 2K Eticket Printers. 20/214K 5 rifles, 6K 5 Tasers, 2K Eticket Printers. 21/22 5K T-3 Batteries. 4K Eticket Printers. Justification: Replacement of necessary personal equipment for Police Officers, except for hand held radio upgrades. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 21,000 $ 12,000 $ 12,000 $ 9,000 $ - $ - $ 54,000 Operating Impact: $ - $ (4,620) $ (5,160) $ (4,500) $ (1,980) $ 2,160 $ (14,100) Project Name: Radar Si Speed Trailers Project Description: Funding Source: Discretionary Sales Tax 18/19 15K Pole Mounted Radar Signs. 19/20 30K 2 Speed Trailers. Justification: JIbese units will be used for traffic enforcement. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ 30,000 $ - $ - $ - $ - $ 45,000 Operating Impact: $ - $ (3,300) $ (8,400) $ (3,900) $ 600 $ 4,200 $ (10,800) Project Name: Investigative Equipment Project Description: Funding Source: General Fund 18/19 17K Situational Awareness System, 6K 2 way remote speaker/microphone, 5K CVSA Machine. 19/20 1 O Early Warning System. Justification: �To add new technology to enhance analusis procedures and improve on the preparation of evidence. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 28,000 S 10,000 $ - $ - $ - $ - $ 38,000 Operating Impact: $ - $ (6,160) $ (5,560) $ (1,760) $ 2,040 $ 4,160 $ (7,280) Project Name: Radio System Upgrades Project Description: Funding Source: Discretionary Sales Tax 18/19 58K 20 Hand-held radios for Officers, 6K 2 Hand-helds for Dispatch. 19-20 58K 20 Hand-helds for Officers, 50K Radio Console for new system, 7K EOC Hand-helds, 20K 3 Backup Hand-helds. 20/21 58K 20 Hand-helds. Justification: Due to 2020 deadline, these are radio replacements for Police Officers and Dispatch personnel, plus back-up� radios and a radio console for the new system. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 64,000 $ 135,000 $ 58,000 $ - $ - $ - $ 257,000 Operating Impact: $ - $ (14,080) $ (37,380) $ (30,240) $ (4,540) $ 17,320 $ (68,920) 115 +CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 Evidence Building Fixtures Project Description: Funding Source: Discretionary Sales Tax 18/19 50K Shelving. 19/20 20K Equipment. 20/2120K Equipment. Justification: ' Additonal costs provided for growth and improved utilization of evidence storage. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 20,000 $ 20,000 $ - $ - $ - $ 90,000 Operating Impact: $ - $ (13,500) $ (15,900) $ (17,100) $ (11,700) $ (6,300) $ (64,500) Project Name: Street Signage Project Description: Funding Source: Riverfront Community Purchase and install decorative street and directional signage. Redevelopment Agency Justification: Most street signs, stop signs and directional signage post and frames would be replaced with materials o similar design to the wayfmding signage. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 50,000 $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (11,000) $ (17,000) $ (7,000) $ 3,000 $ 10,000 $ (22,000) Project Name: Tree Protection Plan Proiect Description: Funding Source: Riverfront Community Provide for tree plantings that will ensure a future tree canopy at Redevelopment Agency Riverview Park. Justification: Concerns have been expressed regarding the tree canopy at Riverview Park. A landscape maintenance plan is being developed, including measures to provide additional training to ensure the existing trees are properly maintained. These funds will provide for planting of new trees. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 60,000 Operating Impact (Savings): $ - $ (1,700) $ (3,000) $ (3,900) $ (4,400) $ (4,500) $ (17,500) Project Name: Indian River Drive Project Description: Funding Source: Local Option Gas Tax (Make improvements to the Indian River Drive corridor. Justification: Improvements would be implemented to include crosswalks, signage, and offsite parking. These improvements were not included in the resurfacing project but are needed to meet ADA compliance for pedestrian safety and provide context design and safety elements to this priority corridor. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 100,000 $ - $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (38,000) $ (35,000) $ (32,000) $ (29,000) $ (26,000) $ (160,000) 116 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET1I Project Name: (Street Repaving/Reconstruction (Project Description: Funding Source: Local Option Gas Tax Resurfacing of roadways. Justification: lNecessary to keep streets in good condition. Repaving reduces pot -hole repairs and claims for damages. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 3,200 $ - $ - $ - $ - $ - $ 3,200 Operating Impact (Savings): S - Timely repaving can avoid a more costly reconstruction. $ (480) $ (288) $ (96) $ Project Costs: Project Name: Roads Division Vehicles FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 401,100 $ 430,100 $ 412,500 $ 427,460 $ 429,550 $ 462,000 $ 2,562,710 Operating Impact (Savings): (The 3/4 Ton Pickup replaces a Pickup that was moved to the Stormwater Department. $ - $ (68,187) $ (125,260) $ (162,137) $ (185,057) $ (191,234) $ (731,876) Project Name: Parking Lot Project Description: lApplication FY 19-20 FY 20-21 Funding Source: lCavCorp Discretionary Sales Tax of Second Coat of Asphalt. $ - $ - Justification: This completes the project that applied on one coat of asphalt. Includes necessary striping and signage. Operating Impact (Savings): Project Costs: $ - FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 S - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (8,500) $ (6,500) $ (4,500) $ (2,500) $ (500) $ (22,500) Project Name: Working Waterfront Parking Lot Project Description: Funding Source: Discretionary Sales Tax - 50% Construct Working Waterfront Parking Lot. FIND Grant -50% Justification: This will improve the Working Waterfront by construction of a parking lot. Construction includes drainage,) landscaping and signage. The City's matching is from discretionary sales taxes for $250,000. II Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Operating Impact (Savings): $ - $ (85,000) $ (65,000) $ (45,000) $ (25,000) $ (5,000) $ (225,000) Project Name: Roads Division Equipment Project Description: Funding Source: Local Option Gas Tax 118/19 3.2K Concrete Dust Vacuum. Justification: The concrete dust vacuum is used with the sidewalk concrete grinder purchased in FYI 7-18 and keeps the (work area clean and allowing safer breathing by the workers. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 3,200 $ - $ - $ - $ - $ - $ 3,200 Operating Impact (Savings): S - $ (864) $ (672) $ (480) $ (288) $ (96) $ (2,400) Project Name: Roads Division Vehicles Description: Funding Source: (Project General Fund 18-19 36K 3/4 Ton Crew -Cab Pickup, 30K Directors Pick-up Justification: (The 3/4 Ton Pickup replaces a Pickup that was moved to the Stormwater Department. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total S 66,000 $ - $ - $ - $ - $ - $ 66,000 Operating Impact (Savings): $ - S (14,520) $ (7,920) $ (1,320) $ 5,280 $ 7,920 $ (10,560) 117 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETl Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 18-19 50K Brush Dump Truck. 19-20 75K Tractor with Long Arm Mower. 21-22 74K Skid Steer. Justification: The Brush Dump Truck replaces one with similar capacity and will have containment sides to collect brush and chips. The Tractor is used to clear rights-of-way. The Skid Steer will be a tracked unit and replace a wheeled unit that has mechanical issues. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 75,000 $ - $ 74,000 $ - $ - $ 199,000 Operating Impact (Savings): $ - $ (13,500) $ (30,750) $ (23,250) $ (35,730) $ (23,790) $ (127,020) Project Name: Public Facilities Compound Project Description: Funding Source: Discretionary Sales Tax. Complete design and construct new City Garage and Public Works Compound to be located at the Sebastian Municipal Airport. Justification: The Garage and Public Works Compound is reaching its capacity to park and service vehicles and equipment and is on commercially valuable property. Relocating will provide for growth and allow the sale of the existing property. Airport benefits by rent on the land used by the Garage. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 1,670,870 $ 3,331,244 $ 1,574,000 $ 50,000 $ 50,000 $ - $ 6,676,114 Operating Impact: $ - $ (150,378) $ (429,126) $ (501,535) $ (406,341) $ 438,414 $ (1,048,965) Project Name: Parks Division Mowers I Project Description: Funding Source: General Fund 18/19 26K to Replace Mowers P-370-2010 and P-330-2010. 19/20 39K for 3 Mowers. Justification: These are scheduled replacements of the mowers used in the Parks Division. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 26,000 $ 39,000 $ - $ - $ - $ - $ 65,000 Operating Impact (Savings): $ - $ (4,680) $ (8,060) $ 1,040 $ 9,620 $ 16,380 $ 14,300 Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund 18/19 38K 1 Ton Crew Cab Pickup. 20/2134K 1/2 Ton Extended Cab Pickup. 21/22 34K 1/2 Ton Extended Cab Pickup. Justification: The 1 Ton Crew Cab Pickup will be used to pull a mower trailer and transport crews to worksites. The others are scheduled replacements due to age and expected maintenance expenditures. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 38,000 $ - $ 34,000 $ 34,000 $ - $ - $ 106,000 Operating Impact (Savings): $ - $ (8,360) $ (4,560) $ (8,240) $ (8,520) $ (200) $ (29,880) 118 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 Project Name: Schumann Tennis Courts Project Description: I Funding Source: General Fund Resurface the Schumann Park Tennis Courts. Justification: These six tennis courts were last resurfaced in 2009. They are highly utilized by both tennis players and pickle ball players on a daily basis and are in need of resurfacing. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 36,000 $ - $ - $ - $ - $ - $ 36,000 Operating Impact (Savings): $ - $ (2,600) $ (5,460) $ (2,860) $ (780) $ - $ (11,700) Project Name: Park Amenities Project Description:Funding Source: Recreation Im act Fees 1Provide additional amenities. II Justification: This sets aside funding for previously designated amenities that are being reevaluated. Staff wants to be� assured these monies will best serve the residents. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 213,000 $ 172,000 $ - $ - $ - $ - $ 385,000 Operating Impact (Savings): $ - $ (59,640) $ (103,540) $ (95,840) $ (88,140) $ (80,440) $ (427,600) Project Name: 1Bark Park Shade Structure Project Description: Funding Source: Recreation Impact Fees I Provide a shaded sitting area at the Bark Park. Justification: The Bark Park lacks adequate shade for dog owners. A shade pavilion will provide relief from the sun and summer heat. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact (Savings): $ - $ (1,800) $ (400) $ 1,000 $ 2,200 $ 3,000 $ 4,000 Project Name: Park Improvements Project Description: Funding Source: Recreation Impact Fees As needed improvements to Parks. Justification: These allocations will provide funds on an annual basis toward addressing improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. $5,000 will be apportioned to each Zone, so that concerns can be addressed without delay. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact (Savings): $ - $ (5,600) $ (10,800) $ (15,600) $ (20,000) $ (24,000) $ (76,000) Project Name: Playground Project Description: I Funding Source: JAll-Inclusive Recreation Impact Fees Additional funding for a pour-in-place surface. Ij Justification: This was scheduled in FY 17-18 for $80,000 but deferred. To better address the needs of children with disabilities, particularly those with wheelchairs, it is advisable to increase the amount allocated to include a pour-in-place surface. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 40,000 $ - $ - $ - $ - $ - $ 40,000 Operating Impact (Savings): $ - $ (11,200) $ (10,400) $ (9,600) $ (8,800) $ (8,000) $ (48,000) 119 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET/ Project Name: I Park Signage Project Description: Funding Source: Recreation Impact Fees I Establish a Uniform and Consistent theme for Park Signage. Justification: The Parks Map which delineates the 4 Recreational Impact Fee Zones is outdated and needs to be upgraded with geographic information system mapping technology. A signage study should also be undertaken to establish park signage standards, so signs are updated in a uniform and consistently-themed manner. This addresses one of the goals of the latest Park Element of the Comprehensive Plan. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 100,000 $ - $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (22,000) $ (12,000) $ (2,000) $ 8,000 $ 12,000 $ (16,000) Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 18/19 7K Automotive Diagnostic Scanner. 19/20 36K 1 Ton Pickup. Justification: A diagnostic scanner would allow diagnostics on modem, computer controlled vehicles. The 1 ton Pickup I will replace another vehicle nearing the end of is useful service life. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 7,000 $ 36,000 $ - $ - $ - $ - $ 43,000 Operating Impact (Savings): $ - S (1,890) $ (11,190) $ (8,610) $ (6,030) $ (3,450) $ (31,170) Project Name: Four Post Hydraulic Lift Project Description: Funding Source: Discretionary Sales Tax I Purchase Four Post Hydraulic Lift. Justification: The existing medium duty lift is not rated to lift the weight of many City vehicles. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ (4,050) $ (3,150) $ (2,250) $ (1,350) $ (450) $ (11,250) Project Name: Cemetery Division Vehicle Project Description: 118/19 Funding Source: General Fund 36K 1 Ton 4WD Pickup. Justification: heavier truck is needed for the trailer used to move grave dirt. The replaced vehicle will be transferred tol �A the Parks Division. +I Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 36,000 $ - $ - $ - $ - $ - $ 36,000 Operating Impact (Savings): $ - $ (7,920) $ (4,320) $ (720) $ 2,880 $ 4,320 $ (29,880) 120 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETll Project Name: Facilities Maintenance Equipment Project Description: Funding Source: General Fund 18/19 4.5K Air Conditioning Recovery Unit; l OK 22KW Generator; 14K City Hall Air Conditioner. Justification: The Air Conditioning Recovery Unit will allow the servicing of air conditioning issues, rather than having this done by vendors. The generator will be used to power MIS equipment and relieve the Police generator from those electrical loads. The City Hall Air Conditioning Unit #1 will have the refrigerant lines replaced and convert the refrigerant used from R22 to R41OA. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 28,500 $ - $ - $ - $ - $ - $ 28,500 Operating Impact (Savings): $ - $ (7,695) $ (5,985) $ (4,275) $ (2,565) $ (855) $ (21,375) Project Name: Stonecrop Drainage Project Description: Funding Source: Discretionary Sales Tax Make Improvements to Stonecrop Drainage Area. Justification: Due to erosion of the side slopes, this ditch is difficult to maintain and therefore the system needs to be improved. The system drains the entire central section of the City and therefore critical to maintain flow to avoid any flooding. Funds were allocated in FY17-18 assuming a 25% FEMA Hazard Mitigation grant matching requirement of $187,500. That project total was estimated to be $750,000 to install dual 60" pipes. The cost was updated to be $1,186,137, which would require a 25% grant match of $296,534. Other possible solutions are currently being considered, so the $750,000 appropriation is being cancelled and the amount of $296,534 is being allocated from Discretionary Sales Taxes in FYI 8-19. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 1,186,137 $ - $ - $ - $ - $ 1,186,137 Operating Impact (Savings): $ - $ (462,593) $ (462,593) $ (450,732) $ (450,732) $ (438,871) $ (2,265,522) Project Name: Other Stormwater Improvements Project Description: Funding Source: 50% Grants Utilize a substantial portion of the recently approved Stormwater Fee 50% Stormwater Fund increase toward major improvements, supplemented by Grants. Justification: This would earmark funds that may be required after reevaluating priority areas and developing systematic) plans to most effectively resolve some of the drainage issues. +I Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,000,000 Operating Impact (Savings): $ - $ (195,000) $ (390,000) $ (580,000) $ (770,000) $ (955,000) $ (2,890,000) Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Fund 18-19 2K Concrete Chipping Hammer, 1K 3' Pump; .8K 2' Pump; 14K Plate Compactor, 6K Sod Cutter. 21/22 20K Water Tank and Trailer. 22/23 45K Excavator Buckets & Mowing Heads. Justification: Scheduled replacement of equipment for the stormwater maintenance program. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 23,800 $ - $ - $ 20,000 $ 45,000 $ - $ 88,800 Operating Impact (Savings): $ - $ (6,426) $ (4,998) $ (3,570) $ (7,542) $ (17,064) $ (39,600) 121 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 Project Name: I Paint Airport Terminal Project Description: Funding Source: Airport Revenue Fund Paint the exterior of the Airport Administration Building. I Justification: The Airport Terminal has the original paint, which is fading and failing in some areas. Fresh paint will help protect it from the elements and enhance the look of the building. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 24,000 $ - $ - $ - $ - $ - $ 24,000 Operating Impact: Project Name: Taxiways "C" Construction Project Description: Funding Source: 90% FAA Grant. 5% FDOT Grant. Construction of Airport Taxiway "C". 5% City Matching Requirements from Discretionary Sales Tax Justification: This will complete the new taxiway construction and will improve safety by eliminating the current need to cross the intersection of two runways to reach runway thresholds. City matching requirement will be from discretionary sales taxes and are projected to be $128,819. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 2,391,136 $ - $ - $ - $ - $ - $ 2,391,136 Operating Impact (Savings): $ - $ (215,202) $ (191,291) $ (143,468) $ (119,557) $ (71,734) $ (741,252) Project Name: Airport Gate 3 Description: Funding Source: Airport Revenue Fund (Project Replace Airport Gate 3 Justification: Gate 3 at the Airport is a "hatchet" style automated gate that has major maintenance issues and mechanical problems. A sliding style replacement gate is planned. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 8,000 $ - $ - $ - $ - $ - $ 8,000 Operating Impact (Savings): $ - $ (1,440) $ (320) $ 800 $ 1,760 $ 2,400 $ 3,200 Project Name: Building Department VehiclesProject Description: I Funding Source: Building Fund Pickup for New Building Inspector. II Justification: This Pickup will provide a vehicle for the use of the additional Building Inspector. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 19,750 $ - $ - $ - $ - $ - $ 19,750 Operating Impact (Savings): $ - $ (5,333) $ (4,148) $ (2,963) $ (1,778) $ (593) $ (14,813) 122 CITY OF SEBASTIAN., FLORIDA ANNUALBUDGET FISCAL 2018-2019 r r 123 �I .............. ... ................ .. ............ ... ................. ..... ........... ... . . . ................ ', .. . . . ...... aw"', ��1111111111 I , " .- "' ",- : , .-1-1 1.11- -1111-111-111 ,CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE This Page Intentionally Left Blank 124 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18 -hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18119 DescriaBion Actual Actual Actual Budge Protected Bu et Total Revenues $ 1,297,919 $ 1,445,348 $ 1,267,335 $ 1,359,218 $ 1,456,051 $ 1,333,254 Total GC Administration Division 621,131 1,003,840 724,432 682,302 909,789 611,434 Total GC Greens Division 570,774 585,518 572,529 585,129 564,520 566,135 Total GC Carts Division 106,650 104,474 408,500 158,647 151,288 155,685 Total Expenses 1,298,554 1,693,832 1,705,460 1,426,078 1,625,597 1,333,254 Change in Unrestricted Reserves $ (635) $ (248,484) $ (438,125) $ (66,860) $ (169,546) $ - Code: 410010 The Fiscal Year 2018-2019 adopted budget for Golf Course fund revenue is $ 1,333254. This compares to the 2017-2018 projected revenue of $ 1,456,051, a decrease of $122,797 or -8.43%. FY 14/15 Descrintion Actual Charges forservices $ 1,297,772 $ Non-operating revenues 147 Total revenues $ 1,297,919 $ 1,445,348 $ 1,267,335 $ 059218 $ 1,456,051 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from 2017-18 Projected Revenue 1. Charges for senices - Increase due to anticipated increase in rounds played and membership fees. 2. Non-operating revenues - Decrease due to no anticipated transfers in from other departments or grant funds. 125 FY 18/19 Amended Difference FY 15/16 FY 16/17 FY 17/18 FY 17/18 Actual Actual Budget )erected 1,086,503 $ 1,026,616 $ 1,347,898 $ 1,209,251 $ 358,846 240,719 11,320 246,800 1,445,348 $ 1,267,335 $ 059218 $ 1,456,051 $ Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from 2017-18 Projected Revenue 1. Charges for senices - Increase due to anticipated increase in rounds played and membership fees. 2. Non-operating revenues - Decrease due to no anticipated transfers in from other departments or grant funds. 125 FY 18/19 Budget Difference 1,333,254 $ 124,003 - (246,800) 1,333,254 $ (122,797) Difference $ 124,003 $ (246,800) I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET GOLF COURSE REVENUE Code: 410010 Account Number Description CHARGES FOR SERVICES 347501 Green Fees 347502 Cart Rentals 347510 Driving Range Fees 347512 Club Storage Fees 347513 Club Rentals Fees 347520 Initiation Fees 347521 Membership Fees 347522 Handicap Fees 347523 Resident Card Fees 347530 Non -Taxable Sales 347540 Pro Shop Sales 347541 Cost of Sales -Pro Shop 362100 Rents and Royalties 366000 Contributions & Donations 369400 Reimbursements 369900 Other Miscellaneous Revenues 369941 Sales Tax Commissions 369945 Pro Lesson Fees 369995 Cash Over/Short TOTAL CHARGES FOR SERVICES NON-OPERATING REVENUE 334451 FDOT JPA Revenue 361100 Interest Earnings 364100 Sale of Fixed Assets 381001 Interfund Transfer from 001 GF 381130 Interfund Transfer from Fund 130 381148 Interfund Transfer from Fund 480 TOTAL NON-OPERATING REVENUE TOTAL GOLF COURSE REVENUES USE OF UNRESTRICTED RESERVES TOTAL GOLF COURSE SOURCES 1,298,554 1,693,832 126 1,705,460 1,426,078 1,625,597 1,333,254 Amender! FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 443,871 333,370 321,373 450,000 400,000 444,000 640,631 543,370 497,137 650,000 600,000 644,000 39,511 34,410 34,653 42,000 41,000 42,000 2,441 2,687 2,674 3,084 2,710 2,972 2,296 2,444 1,844 2,500 2,500 2,800 3,500 0 0 0 0 0 64,281 83,207 84,412 93,000 84,500 93,000 4,760 4,760 4,380 4,800 4,440 4,500 30,538 26,498 27,633 29,000 29,721 32,972 44 48 29 50 40 50 60,704 58,461 43,930 55,000 76,000 70,000 (35,419) (44,954) (32,320) (35,000) (50,000) (45,000) 29,139 28,473 26,999 42,000 7,000 30,000 6,304 9,143 9,090 7,004 3,575 3,000 0 0 0 0 3,305 4,500 1,435 1,524 1,732 1,000 1,000 1,000 360 360 360 360 360 360 3,218 2,535 2,476 3,000 3,000 3,000 158 167 216 100 100 100 1,297,772 1,086,503 1,026,616 1,347,898 1,209,251 1,333,254 0 0 0 0 50,000 0 (77) (1,754) (1,573) 0 (1,500) 0 224 3,900 111,652 0 48,605 0 0 0 78,823 11,320 11,320 0 0 0 51,816 0 138,375 0 0 356,700 0 0 0 0 147 358,846 240,719 1020 246,800 0 1,297,919 1,445,348 1,267,335 1,359,218 1,456,051 033,254 635 248,484 438,125 66,860 169,546 0 1,298,554 1,693,832 126 1,705,460 1,426,078 1,625,597 1,333,254 IICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ The Clubhouse was renovated and the following improvements were made: metal roof installed, hurricane shutters installed, restrooms and clubhouse hallway upgraded, parking lot lighting installed, new parking lot landscaping installed. ✓ A complete restaurant upgrade was completed including new flooring, all new appliances and range hood in the kitchen, air conditioners replaced, and other cosmetic improvements. ✓ The Golf Course is on track for over $ 1.2 million in revenue and 54,250 rounds played. ✓ The Pro Shop is on track for over $ 70,000 in sales. I y 611OF411b Ilk"M ➢ Strive to offer quality and unsurpassed customer service. ➢ Continually look for ways to increase rounds and revenue with the goal of 55,000 rounds and $ 1.4 million in revenue. ➢ Continue to offer a fully -stocked golf shop, complete with quality merchandise and competitive prices while fulfilling the needs of golf course customers. ➢ Continue to offer a variety of weekly leagues and events, thus insuring repeat play. ➢ Strive to introduce the game of golf (through a variety of clinics, lessons and other special functions) to juniors, retirees and others in the community to ensure future and present growth of the game of golf. ➢ Strive to place constant attention on all facilities and grounds, to help ensure that all areas are well-maintained and presentable to the public. PERFORMANCE MEASUREMENT 127 Actual Actual Actual Projected Projected SERVICEPROGRAM 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Number of Annual Fees Sold 93 125 119 140 136 Single Resident 38 0 69 80 72 Single Non -Resident 9 0 0 0 0 Family Resident 42 0 50 60 64 Family Non -Resident 4 0 0 0 0 Resident/Discount Cards 663 700 657 700 700 TOTAL ANNUAL FEES SOLD 756 825 776 840 836 Annual Fee Rounds 7,919 8,800 8,067 9,250 9,500 Daily Fee Rounds 41,492 44,000 29,243 45,000 45,000 TOTAL NUMBER OF ROUNDS PLAYED 49,411 52,800 37,310 54,250 54,500 127 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 17/18 18119 20.00% 30.00% General Supervision - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 20.00% 10.00% Pro Shop - Provide friendly, consistent quality service to the public. The result of this direct contact combined with the amenities offered, produces customer satisfaction. 20.00% 20.009/6 Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the gam as well as promoting return play. 20.001/o 30.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 20.001/6 10.001/6 Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, spealdng engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course 100.000/0 100.000/0 GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Golf Course Administration is $ 611,434. This compares to the 2017-2018 projected expenses of $ 909,789, a decrease of $ 298,355 or -32.79% Amended FY 16/17 FY 17/18 FY 17/18 FY 18/ 19 Actual FY 14/15 FY 15/16 Budget Actual Actual Personal Services $ 249,566 $ 273,207 $ Operating Expenses 305,854 320,269 Capital Outlay 5,618 2,000 Transfers 60,094 408,364 Total $ 621,131 $ 1,003,840 $ Amended FY 16/17 FY 17/18 FY 17/18 FY 18/ 19 Actual Budget Projected Budget Difference 272,260 $ 282,992 $ 263,185 $ 281,822 $ 18,637 310,879 289,386 323,951 291,244 (32,707) 75,018 78,180 290,909 - (290,909) 66,275 31,744 31,744 38,368 6,624 724,432 $ 682,302 $ 909,789 $ 611,434 $ (298,355) Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses: 1. Personal Services - Increase due to negotiated salary and insurance costs. 2. Operating Expenses - Decrease due to lower projected expenses for building maint & repairs in FY19. 3. Capital Outlay - Decrease due to no planned capital projects or improvements in FY19. 4. Transfers - Increase due to higher loan payment to Building Department. 5. Contingency- No change. 128 Difference $ 18,637 $ (32,707) $ (290,909) $ 6,624 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 PERSONAL SERVICES SCHEDULE GOLF COURSEADM NISTRATION FULL TIME EQUIVAL)HTTTS Projected PAY Amended Expense Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Golf Course Director 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 94,175 $ 98,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 56,000 58,000 Cashier (P/T) 20„988 / 37,778 1.00 1.00 1.00 0.50 19,425 13,250 Assistant Golf Pro (P/T) 22,282/ 40,107 0.50 0.50 0.50 0.50 15,750 16,000 Cashier(Temp) 8.25/hr 1.50 1.50 1.50 1.00 13,250 16,350 5.00 5.00 5.00 4.00 TOTAL SALARIES $ 198,600 $ 201,600 Overtime 1,600 1,000 Lesson Bonus 1,400 3,000 FICA Taxes 15,425 15,499 Deferred Compensation 13,600 14,040 Croup Health Insurance Premium 22,000 29,306 Health Reimbursement Account 7,000 8,000 Worker's Comp Insurance 3,560 4,897 Additional Compensation - 4,480 Total Personal Services $ 263,185 $ 281,822 ICIT"''Y'OF SEBASTIAN 9 FLORIDA 2018/2019 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Descriotlon PERSONAL SERVICES: 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 511500 Lesson Bonus 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES: 533100 Professional Services 533200 Audit Fees 533201 Admin Services provided by GF 533400 Other Contractual Services 533420 Pest/Weed Control 533440 Electronic Security Services 534101 Telephone 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534445 Airport Property Lease 534500 Insurance 534501 Claims 534610 R & M - Buildings 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 534685 R & M - Grounds Maintenance 534845 Golf Course Promotions 534846 Golf Course Advertising 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535270 Uniforms and Shoes 535410 Dues and Memberships 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES CAPITAL OUTLAY: 606220 Building Improvements 606400 Vehicles and Equipment 606900 Infrastructure TOTAL CAPITAL OUTLAY NON-OPERATING EXPENSES 909480 Interfund Trfr to 480 Bldg 909541 Intrafund Trfr to GC Capital TOTAL NON-OPERATING EXPENSES TOTAL GOLF COURSE ADMINISTRATION FY 14/15 FY 15/16 Actual Actual Amended Proposed FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Budeet Projected Budget 171,185 194,988 191,322 192,050 185,350 185,250 18,048 13,395 12,002 16,000 13,250 16,350 746 830 937 1,000 1,600 1,000 1,774 833 1,133 2,250 1,400 3,000 13,340 14,444 14,606 16,134 15,425 15,499 12,341 13,231 13,597 13,806 13,600 14,040 11,968 13,023 13,557 27,792 22,000 29,306 9,950 10,579 13,066 0 0 0 5,627 7,741 8,169 8,000 7,000 8,000 93 118 110 79 0 0 4,433 4,026 3,668 5,040 3,560 4,897 61 0 55 0 0 0 0 0 39 841 0 4,480 249,566 273407 272,260 282,992 263,185 281,822 1,972 2,262 2,543 2,455 2,420 2,420 3,133 3,274 3,040 3,446 3,350 3,298 94,539 100,791 96,000 93,000 93,000 88,350 50 4,186 7,996 3,975 8,831 4,000 413 496 450 480 1,998 1,410 511 520 658 400 365 365 2,921 3,338 3,551 2,640 3,850 3,960 180 322 303 350 325 360 789 789 789 790 790 790 61 80 68 100 100 100 35,221 32,406 26,945 10,000 17,000 8,000 13,457 12,029 8,849 1,000 15,000 12,000 0 966 952 1,032 936 936 100,000 100,000 100,000 106,000 106,000 106,000 7,900 8,544 6,835 8,217 8,500 8,200 0 0 5,058 0 0 0 1,384 7,396 3,388 4,000 7,250 4,000 1,234 559 465 500 550 565 0 0 0 0 461 500 0 0 0 0 3,986 0 6,354 4,566 4,412 4,000 200 0 2,637 6,917 4,996 6,000 3,000 4,000 2,989 2,999 2,708 3,600 2,800 2,800 24,048 19,879 22,106 24,000 32,000 27,500 0 0 25 100 0 0 2,264 4,118 3,775 3,200 2,300 2,300 0 0 149 100 0 0 0 0 987 1,000 0 500 510 510 510 510 565 515 3,287 3,322 3,322 8,491 8,374 8,375 305,854 320,269 310,879 289,386 323,951 291,244 0 0 45,463 31,117 236,366 0 5,618 2,000 7,857 0 7,480 0 0 0 21,697 47,063 47,063 0 5,618 2,000 75,018 78,180 290,909 0 0 0 4,544 31,744 31,744 38,368 60,094 408,364 61,731 0 0 0 60,094 408,364 66,275 31,744 31,744 38,368 621,131 19003,840 724,432 682,302 909,789 6119434 13u I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI'11 GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ All greens re -grassed with Champion Ultra -Dwarf G-12. ✓ Numerous landscape improvements and plantings. ✓ Over 2,000 linear feet of cart path improvements completed. ✓ Constant monitoring and assessments of all golf course turf and grounds. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to constantly monitor golf course grounds and surrounding areas. ➢ Strive for golf course grounds to be visually appealing. ➢ Strive to ensure putting greens are in the best possible condition, including green -speed, smoothness, and playability. ➢ Monitor all equipment, ensuring all equipment is more than adequate to help complete tasks effectively and efficiently. ➢ Continue to meet with Golf Course Superintendent daily, and express issues and concerns, always keeping lines of communication open with all golf course maintenance staff. PERFORMANCE MEASURES 131 Actual Actual Actual Projected Projected Performance Indicators 20142015 20152016 20162017 20172018 20182019 Greens (Acres) 4 4 2.5 2.5 4 Tees (Acres) 5 5 4 4 4 Fairways (Acres) 35 35 22 22 22 Rough (Acres) 60 60 60 50 65 Sand Bunkers (Acres) 5 5 4 4 4 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 Non -Play Area (Acres) 18 18 20 20 30 Holes Maintained 18 18 18 18 18 Practice areas (acres total) 5 5 5 2 5 131 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 17/18 18/19 95.00% 95.001/6 Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 5.00% 5.00% Fauimnent Maintenance - Continue tracldng equipment use and repair to insure proper maintenance and availability of equipment. 100.000/0 100.000/0 GOLF COURSE GREENS DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Golf Course Greens Division is $ 566,135. This compares to the 2017-2018 projected expenses of $ 564,520, an increase of $1,615 or .29%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes fromFiscal Year 2017-18 Projected Expenses: 1. Operating Expenses - Slight increase due to utility costs. 2. Capital Outlay - No capital outlay requested. 3. Non -Operating - No change. 132 Difference $ 1,615 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Projected Budget Difference Operating Expenses $ 570,898 $ 578,950 $ 572,529 $ 585,129 $ 564,520 $ 566,135 $ 1,615 Capital Outlay - 6,568 - - - - - Non -Operating (124) - - - - - - Total $ 570,774 $ 585,518 $ 572,529 $ 585,129 $ 564,520 $ 566,135 $ 1,615 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes fromFiscal Year 2017-18 Projected Expenses: 1. Operating Expenses - Slight increase due to utility costs. 2. Capital Outlay - No capital outlay requested. 3. Non -Operating - No change. 132 Difference $ 1,615 ICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET .. . .... . . .... ... . ............... ... ........ . ... . ........ . . : � .. .. .. ... .. . ......... . ....... ... .................. ......... . .............. . .. . ... . ... ... ........... .. ...... .......... ....... . ........ ... ...................................... . . . . . . .. . . .. . . . . . . . . . . . . .. ............................ GOLF COURSE GREENS DIVISION f -'ode: 41012111 CAPITAL OUTLAY 606300 IOTB 0 6,568 0 0 Amended 0 TOTAL CAPITAL OUTLAY Account 6,568 FY 14/15, FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budget Projected Budge OPERATING EXPENSES 0 0 0 TOTAL NON-OPERATING EXPENSES 0 2, 41), 0 533400 Other Contractual Services 229 0 0 0 0 0 533420 'Pest/Weed Control 440 200 0 0 0 0 533445 Groundskeeping Service 535,632 535,632 535,632 546,385 546,385 546,385 534310 Electric 14,829 11,692 12,211 11,500 10,285 12,000 534610 R & M - Buildings 0 306 731 500 500 0 53,4640 R & M -Operating Equipment 948 1,202 617 500 100 0 534680 R & M - Irrigation Systems 16,389 5,255 10,096 2,000 2,000 2,500 534685 R & M - Grounds Maintenance 201 24,135 12,998 23,444 5,000 5,000 535200 Departmental Supplies 1,533 520 220 250 250 250 535220 Cleaning Supplies 101 6 25 50 0 01 535230 Small Tools and Equipment 596 0 0 0 0 0 535250 Building Supplies 0 0 0 500 0 0 TOTAL OPERATING EXPENSES 570,898 578,950 572,529 585,129 564,,520 566,135 CAPITAL OUTLAY 606300 IOTB 0 6,568 0 0 0 0 TOTAL CAPITAL OUTLAY 0 6,568 0 0 0 0 NON-OPERATING EXPENSES 707245 'Interest - Go I f Course Loan G 2,1) 0 0 0 0 0 TOTAL NON-OPERATING EXPENSES 0 2, 41), 0 0 0 0 0 TOTAL, GREENS DIVISION 570,774 585,518 572,529 585,129 564,520 566,135 133 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, service driving range and water station, maintain and clean all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Received new Club Car golf cart fleet. ✓ Cart barn, beverage shack, and starter station upgraded with new vinyl siding. ✓ Over 6,000 new range balls added. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to offer quality, unsurpassed customer service. ➢ Continue to maintain golf cart fleet, with special attention to batteries, tires, and overall cleanliness. ➢ Continue to maintain beverage cart, ranger and range carts, range picker, range dispenser, and range ball washer. ➢ Continue to maintain ice and water station, making sure it is always presentable to the public. ➢ Continue to maintain all surrounding facilities including golf cart barn, starter station, cart staging area, driving range, and parking area. ➢ Provide more ranger contact and visibility for golf course patrons. PERFORMANCE MEASURES GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVrFY 17/18 18/19 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area 40.00% 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.000/0 100.00% 134 Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Electric Golf Carts 86 86 86 80 80 Tires Maintained 352 356 356 332 332 Grease Fittings Maintained 356 356 356 332 332 Range Carts 1 1 1 1 1 Ranger Carts 1 1 1 1 1 Batteries Maintained 524 524 524 483 483 Beverage Carts 1 1 1 1 1 GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVrFY 17/18 18/19 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area 40.00% 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.000/0 100.00% 134 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I GOLF COURSE CARTS DIVISION BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for Golf Course Carts Division is $155,685. This compares to the 2017-2018 projected expenses of $151,288, an increase of $ 4,397 or 2.91%. PERSONAL SERVICES SCHEDULE GOLF COURSE CARTS DIVISION FULL TIM EQUIVALENTS Amended PAY Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 18/19 17/18 Actual Actual Actual Budget Projected Budget $ 43,450 Difference Personal Services $ 95,327 $ 92,369 $ 85,297 $ 92,841 $ 92,675 $ 97,744 $ 5,069 Operating Expenses 2,025 4,833 4,681 8,400 2,222 1,550 'DOTAL SALARIFS (672) Capital Outlay - - 313,152 - - - - Debt Service 9,298 7,272 5,370 57,406 56,391 56,391 - Total $ 106,650 $ 104,474 $ 408,500 $ 158,647 $ 151,288 $ 155,685 $ 4,397 Fiscal Year 2018-19 Adopted Budget: $ 92,675 $ 97,744 (l) For P/T Cart Attendants, 2 equals 4 temporary part-time positions. Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses: For Temporary Cart Attendants, 5 equals 10 temporary part-time positions. Difference 1. Personal Services - Increase due to more projected work hours in FY19. $ 5,069 2. Operating Expenses - Slight decrease due to lower projected maintenance costs. $ (672) 3. Capital Outlay - No capital outlay requested. $ - 4. Debt Service - No change. $ - PERSONAL SERVICES SCHEDULE GOLF COURSE CARTS DIVISION FULL TIM EQUIVALENTS Projected PAY Amended lkpense Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Cart Attendants (P/T) 8.25/14.49 2.00 2.00 2.00 2.00 $ 43,450 $ 45,000 Cart Attendants (Temp) 8.25/hr 6.00 6.00 6.00 5.00 39,500 43,000 8.00 8.00 8.00 7.00 'DOTAL SALARIFS $ 82,950 $ 88,000 Overtime 1,800 800 FICA Taxes 6,500 6,793 Worker's Compensation 1,425 2,151 Total Personal Services $ 92,675 $ 97,744 (l) For P/T Cart Attendants, 2 equals 4 temporary part-time positions. For Temporary Cart Attendants, 5 equals 10 temporary part-time positions. 135 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'I1I GOLFCOURSECAR'IS DMSION 534320 Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Description 2018/19 2019/20 2020/21 2021/22 2022/23 Employee Assistance Program TOTAL Range Dispenser $ - $ 4,195 $ - $ - $ - $ 4,195 Range Picker/ 3 Gang Unit $ - $ - $ 2,495 $ - $ - $ 2,495 Ball Washer $ - $ - $ - $ 2,295 $ - $ 2,295 6,500 $ - $ 4,195 $ 2,495 $ 2,295 $ - $ 8,985 GOLF COURSE CARTS DIVISION Code: 410130 Account 534320 Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENSES 534320 Water 534610 R & M - Buildings 534640 R & M -Operating Equipment 535200 Departmental Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON-OPERATING EXPENSES 707145 Principal - Golf Course Loan 707245 Interest - Golf Course Loan 707300 Other Debt Service Costs TOTAL NON-OPERATING EXPENSE TOTAL CARTS DIVISION 136 Amended FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Actual Actual Budget Proiected Budget 36,527 43,095 40,736 43,550 43,450 45,000 49,802 39,262 35,131 40,000 39,500 43,000 1,566 1,753 1,759 800 1,800 800 6,701 6,458 5,910 6,411 6,500 6,817 76 96 96 63 0 0 655 1,705 1,665 2,017 1,425 2,127 95,327 92,369 85,297 92,841 92,675 97,744 0 0 0 4,000 0 0 1,400 3,452 4,052 3,000 750 0 517 1,094 538 1,000 1,000 1,000 30 281 79 250 383 400 14 6 0 50 50 50 64 0 12 100 39 100 2,025 4,833 4,681 8,400 211222 1,550 0 0 313,152 0 0 0 0 0 313,152 0 0 0 0 0 0 52,000 48,286 49,997 9,298 7,272 5,370 5,406 8,105 6,394 0 0 0 0 0 0 9,298 7,272 5,370 57,406 56,391 56,391 106,650 104,474 408,500 158,647 151,288 155,685 136 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. FY 14/15 FY 15/16 FY 16/17 Descrintion Actual Actual Actual Amended FY 17/18 Bu et FY 17/18 FY 18/19 Proiected Bu et Total Revenues $ 415,239 $ 637,924 $ 528,952 $ 497,456 $ 514,066 $ 550,676 Total Airport Administration $ 311,885 $ 626,054 $ 459,366 $ 497,456 $ 411,486 $ 494,854 Total Economic Development 10,035 13,585 - - - - Change in Unrestricted Reserves $ 93,318 $ (1,715) $ 69,586 $ - $ 102,580 $ 55,822 AIRPORT FUND REVENUE Code: 450010 The Fiscal Year 2018-2019 adopted budget for Airport fund revenue is $ 550,676. This compares to the 2017-2018 projected Airport fund revenue of $ 514,066, an increase of $ 36,610 or 7.1%. Amended FY 14115 FY 15/16 FY 16/17 FY 1.7/18 FY 17/18 FY 1.8/19 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 383,698 $ 412,528 $ 422,585 $ 483,156 $ 486,066 $ 516,201 $ 30,135 Non-operating revenues 31,541 225,396 106,367 14,300 28,000 34,475 6,475 Total revenues and other sources $ 415,239 $ 637,924 $ 528,952 $ 497,456 $ 514,066 $ 550,676 $ 36,610 Fiscal Year 2018-19 Adopted Budget: Major Current level Changes from Fiscal Year 2017-18 Projected Revenue: Difference 1. Operating revenue - Increase due to anticipated revenue from new shade hangars. $ 30,135 2. Non-operating revenues - Increase due to higher projected sales of fixed assets. $ 6,475 137 �JcITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BL DGETJ� AIRPORT REVENUE Code: 450010 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Buri yet Prqiected Budge OPERATING REVENUE 344100 Fuel Sales 71,366 1 78,095 77,327 74,000 88,000 90,000 347541 Cost of Sales (62,452): (57,919) (59,025) (56,000)! (68,000) (7 00) 362150, Nontaxable Rents 391 391 391 391 391 0 362100 Rents and Royalties 313,585 331,848 343,256 404,625 4105,575 437,061 369900, Other Miscellaneous Revenues 60,547 59,859 60,363 59,840 59,800 60,040 369941 Sales Tax Commission 261 25�4 273 300 300 300 TOTAL OPERATING REVENUE 383,698 412,528 422,585 483,156 486,066 516,201 NON-OPERATING REVENUE: OTHER NON-OPERATING REVENUE: 361100, Interest Earnings (230) 939 1,284 600 500 60'0 364100 Sale of Fixed Assets 20,602 140 4,403 0 15,000 20,000 365000 Sale of Surplus Materials/Scrap 0 0 0 500 0 0 366000 Contributions & Donations 0 178,500 0 0 0 0 369400 Reimbursements 11,169 45,817 17,712 13,200 12,500 13,875 381001 Transfer from Fund 001 GF 0 0 28,040 0 0 0 381455 Transfer from Fund 455 0 0 54,927 0 0 0 TOTAL OTHER NON-OPERATING REVENUE 31,541 225,396 106,367 14,300 28,000 34,475 TOTAL AIRPORT REVENUES 415,239 637,924 528,952 497,456 514,066 550,676 USE OF UNRESTRICTED RESERVES 0 1,715 0 0 0 0 TOTAL AIRPORT SOURCES 415,239 639,639 528,952 497,456 514,066 550,676 lw.'� UCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI'11 AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Completed installation of new Automated Weather Observation System ✓ Completed design and construction of new Taxiways D and E ✓ Completed design of new Taxiway C ✓ Installed updated Airport Camera Security System and Gate access ✓ Completed remodeling of Airport/GC Restaurant and Restrooms ✓ Obtained State FDOT funding for the construction of Shade Hangars ✓ Completed Airport Master Plan Update and Airport Environmental Studies FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Obtain FAA funding for construction of new Taxiway "C" ➢ Construct Taxiway "C" ➢ Construct Shade Hangars ➢ Complete preliminary design and planning of new Hangar "D" PERFORMANCE MEASURES AIIMPORT PROGRAM BUDGET DESCRIPTION STAFFING 17/18 18/19 NATURE OF ACTIVITY 25.001/o 25.00% Comnliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 25.00% 25.00% Capital 1I pro%ement Project arecution MW Nfonitorine - Execute and monitor Capital Improvement Projects. Prepare and subrnit a Five -Year Capital In provement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects and equipment. 15.00% 10.00% Tenan and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 35.00% 40.00% AIrMr Maintenance - Mow Airport, herbicide runways and ta)dways, maintain runway lighting system Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.000/0 100.000/0 W, Actual Actual Actual Projected Projected Performance Indicators 2014/2015 2015/2016 2016(2017 2017/2018 2018/2019 Acres Available for Development 108 108 105 105 105 Airport Leasehold Revenues $313,976 $331,848 $343,256 $404,625 $439,100 AIIMPORT PROGRAM BUDGET DESCRIPTION STAFFING 17/18 18/19 NATURE OF ACTIVITY 25.001/o 25.00% Comnliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 25.00% 25.00% Capital 1I pro%ement Project arecution MW Nfonitorine - Execute and monitor Capital Improvement Projects. Prepare and subrnit a Five -Year Capital In provement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects and equipment. 15.00% 10.00% Tenan and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 35.00% 40.00% AIrMr Maintenance - Mow Airport, herbicide runways and ta)dways, maintain runway lighting system Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.000/0 100.000/0 W, uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI'IJ AIMRT BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Municipal Airport Administration is $494,854. This compares to the 2017-2018 projected expenses of $ 411,486, an increase of $ 83,368, or 19.5%. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses: Difference 1. Personal Services - Decrease due to deletion of Airport Director position. $ (8,513) 2. Operating Eapenses - Increase due to new maint agreement for cameras and runway maintenance. $ 40,066 3. Capital Outlay - Increase due to scheduled painting of admin building and gate replacement. $ 30,815 4. Debt Service - Increase due to higher scheduled DST loan payment. $ 21,000 PERSONAL SERVICES SCHEDULE AIRPORT ADMINISTRATION FULLTIlVIEEQUIVALENTS Amended PAY FY 14115 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 RANGE 16/17 17/18 17/18 18/19 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 117,124 $ 141,689 $ 216,084 $ 228,229 $ 144,915 $ 136,402 $ (8,513) Operating Expenses 173,283 222,553 181,442 212,887 215,886 255,952 40,066 Capital Outlay 2,078 242,436 27,340 6,840 1,185 32,000 30,815 Debt Service 19,401 19,376 34,500 49,500 49,500 70,500 21,000 Contingency - - - - - - - Total $ 311,885 $ 626,054 $ 459,366 $ 497,456 $ 411,486 $ 494,854 $ 83,368 Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses: Difference 1. Personal Services - Decrease due to deletion of Airport Director position. $ (8,513) 2. Operating Eapenses - Increase due to new maint agreement for cameras and runway maintenance. $ 40,066 3. Capital Outlay - Increase due to scheduled painting of admin building and gate replacement. $ 30,815 4. Debt Service - Increase due to higher scheduled DST loan payment. $ 21,000 PERSONAL SERVICES SCHEDULE AIRPORT ADMINISTRATION 'e, FULLTIlVIEEQUIVALENTS Projected PAY Amended Expense Budget POSMON RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Airport Director 64,487 / 116,076 0.00 1.00 1.00 0.00 $ 15,020 $ - Airport Operations Specialist III 29,538 57,350 1.00 1.00 1.00 1.00 56,500 58,500 Airport Maintenance Worker I 25,812 /46,462 1.00 1.00 1.00 1.00 $ 27,000 $ 29,500 3.00 3.00 3.00 3.00 TOTAL SALARIES $ 98,520 $ 88,000 Overtime 1,000 1,500 FICA Taxes 7,650 6,865 Clothing Allowance 240 240 Deferred Compensation 9,000 8,055 Group Health Insurance Premium 20,600 19,961 Health Reimbursement Account 8,700 6,000 Worker's Comp Insurance 3,405 4,281 Additional Compensation - 1,500 Total Personal Services $ 149,115 $ 136,402 i 'e, 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETIJ AIRPORT ADMINISTRATION Code: 450110 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Aescriotion Actual Actual Actual Budget Protected Budget PERSONAL SERVICES 511200 Regular Salaries 94,353 107,621 153,766 159,125 98,520 88,000 511400 Overtime 609 727 726 2,000 1,000 1,500 512100 FICA Taxes 3,778 5,973 11,070 12,306 7,650 6,865 512215 Clothing Allowance 120 120 120 240 240 240 512225 Deferred Compensation 4,843 6,609 13,413 14,478 9,000 8,055 512301 Group Health Insurance Premium 5,948 8,549 18,877 25,743 20,600 19,961 512305 Dependant Health Ins Premium 3,823 4,068 5,043 0 0 0 512307 Health Reimbursement Account 894 2,881 5,029 8,000 4,500 6,000 512309 Employee Assistance Program 23 34 68 48 0 0 512400 Worker's Comp Insurance 2,701 5,023 4,821 4,820 3,405 4,281 512600 OPEB Accrued Expense 32 84 29 0 0 0 512700 Additional Compensation 0 0 3,123 1,469 0 1,500 TOTAL PERSONAL SERVICES 117,124 141,689 216,084 228,229 144,915 136,402 OPERATING EXPENSES 533100 Professional Services 0 750 0 0 0 0 533200 Audit Fees 1,264 1,201 1,140 1,264 1,229 1,002 533201 Admin Services provided by GF 49,180 47,762 45,500 55,000 55,000 72,425 533400 Other Contractual Services 4,002 3,542 5,898 6,410 5,500 13,325 533420 Pest/Weed Control/Mowing 825 1,457 900 3,086 1,000 1,000 534000 Travel and Per Diem 1,749 1,016 1,335 2,500 1,000 3,000 534101 Telephone 3,598 3,943 4,159 3,288 4,650 4,500 534105 Cellular Phone 415 411 598 840 325 625 534110 Internet Access 536 500 729 1,000 740 760 534120 Postage 47 81 75 250 20 100 534130 Express Mail I 1 18 60 178 150 100 534310 Electric 25,554 25,185 26,342 26,000 26,000 26,000 534320 Water/Sewer 2,855 2,207 2,910 3,000 2,950 3,000 534420 Equipment Leases 0 0 0 400 250 500 534500 Insurance 26,624 27,694 24,821 24,800 38,325 39,000 534610 R & M Buildings 6,676 21,882 3,581 10,446 7,000 13,565 534620 R & M -Vehicles 2,698 2,582 1,711 3,000 5,000 2,500 534625 R & M - Lighting 0 0 309 4,000 4,000 4,000 534630 R& M -Office Equipment 0 0 25 900 100 0 534635 R & M - Security Systems 0 0 0 2,000 2,000 1,500 534640 R & M -Operating Equipment 15,338 21,983 17,198 15,000 15,000 15,000 534681 R & M -Fencing 634 30,303 7,772 3,000 500 1,500 534685 R & M -Grounds Maintenance 2,307 2,563 1,973 3,000 2,800 2,000 534687 R& M -Runways and Taxiways 0 0 0 0 0 5,000 534700 Printing and Binding 139 0 118 250 250 1,000 534800 Promotional Activities 108 87 365 1,000 500 3,750 534825 Advertising Expenditures 0 0 0 10,800 10,800 10,750 534920 Legal Ads 294 0 284 0 0 0 _ Continued - 141 UCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I CAPITAL OUTLAY SCHEDULE AIRPORT -TO BEFUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2018/2019 2019/2020 2020/2021 2021/22 2022/23 TOTAL Taxiway C Construction $ 128,819 $ - $ - $ - $ - $ 128,819 Engineer & Construct Hangar - 225,000 225,000 - - 450,000 Construct Access Road West - - - 100,000 - 100,000 $ 128,819 $ 225,000 $ 225,000 $ 100,000 $ - $ 128,819 AIRPORT - TO BE FUNDED BY AIRPORT FUND EXPENDITURES PER FISCAL YEAR Description 2018/2019 2019/2020 2020/2021 2021/22 Cate 3 Replacement $ 8,000 $ Paint Airport Terminal 24,000 - IT Mower - 17,000 Airport Tenant Signage - 8,000 - $ 32,000 $ 25,000 $ - $ 142 2022/23 TOTAL $ - $ 8,000 24,000 8,000 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Description Actual Actual Actual Budaet Proiected Budget 535200 Departmental Supplies 2,524 2,359 2,151 2,575 2,575 2,000 535205 Bank Charges 2,133 2,404 2,481 2,000 2,500 2,400 535210 Computer Supplies 69 748 1,560 1,900 2,000 650 535230 Small Tools and Equipment 1,675 178 4,063 2,000 1,500 1,500 535260 Gas and Oil 7,303 6,508 7,696 6,500 6,500 6,500 535270 Uniforms & Shoes 185 306 520 650 525 500 535275 Safety Equipment 0 0 0 250 50 500 535410 Dues and Memberships 330 429 330 600 500 1,000 535420 Books and Publications 0 0 0 100 0 0 535450 Training and Education 440 540 925 1,000 500 1,000 535710 Non -Ad Valorem Tax 13,769 13,911 13,911 13,900 14,147 14,000 TOTAL OPERATING EXPENSES: 173,283 222,553 181,442 212,887 215,886 255,952 CAPITAL OUTLAY: 606200 Buildings 0 178,500 0 0 0 24,000 606300 IOTB 0 6,020 4,826 5,655 0 0 606310 IOTB - Fencing 0 12,000 0 0 0 8,000 606400 Vehicles and Equipment 2,078 45,916 22,514 1,185 1,185 0 TOTAL CAPITAL OUTLAY: 2,078 242,436 27,340 6,840 1,185 32,000 NON-OPERATING EXPENSES 707246 Interest - DST Fund Advance 19,401 19,376 24,500 24,500 24,500 30,500 909101 tnterfund Trfr to General Fund 0 0 10,000 25,000 25,000 40,000 TOTAL NON-OPERATING EXPENSES 19,401 19,376 34,500 49,500 49,500 70,500 TOTAL AIRPORT ADMINISTRATION 311,885 626,054 459,366 497,456 411,486 494,854 CAPITAL OUTLAY SCHEDULE AIRPORT -TO BEFUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2018/2019 2019/2020 2020/2021 2021/22 2022/23 TOTAL Taxiway C Construction $ 128,819 $ - $ - $ - $ - $ 128,819 Engineer & Construct Hangar - 225,000 225,000 - - 450,000 Construct Access Road West - - - 100,000 - 100,000 $ 128,819 $ 225,000 $ 225,000 $ 100,000 $ - $ 128,819 AIRPORT - TO BE FUNDED BY AIRPORT FUND EXPENDITURES PER FISCAL YEAR Description 2018/2019 2019/2020 2020/2021 2021/22 Cate 3 Replacement $ 8,000 $ Paint Airport Terminal 24,000 - IT Mower - 17,000 Airport Tenant Signage - 8,000 - $ 32,000 $ 25,000 $ - $ 142 2022/23 TOTAL $ - $ 8,000 24,000 8,000 I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGE'Td BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Descriution Total Revenues and Transfers Total Expenses FY 14/15 FY 15/16 FY 16/17 Actual Actual Actual Amended FY 17/18 FY 17/18 FY 18/19 Bu et Proiected Bu et $ 717,270 $ 815,300 $ 786,994 $ 690,844 $ 832,444 $ 840,868 691,195 1,059,427 915,153 621,356 656,128 Change in Unrestricted Reserves $ 26,075 $ (244,127) $ (128,159) $ 69,488 $ 176,316 $ BUILDING DEPARTMENT REVENUE Code: 480010 791,070 49,798 The Fiscal Year 2018-2019 adopted budget for the Building Department fund revenue is $ 840,868. This compares to the 2017-2018 projected Building Department fund revenue of $ 832,444, an increase of $8,424 or 1.21/o. Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Revenue: 1. Operating revenue - Slight increase due to additional construction permits. 2. Non-operating revenues - Increase in Golf Course loan payment. 143 Difference $ 1,800 $ 6,624 Amended FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 17-18 FY 18-19 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 710,622 $ 801,640 $ 740,564 $ 652,400 $ 791,500 $ 793,300 $ 1,800 Non-operating revenues 6,648 13,660 46,431 38,444 40,944 47,568 6,624 Total revenues and other sources $ 717,270 $ 815,300 $ 786,994 $ 690,844 $ 832,444 $ 840,868 $ 8,424 Fiscal Year 2018-2019 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-2018 Projected Revenue: 1. Operating revenue - Slight increase due to additional construction permits. 2. Non-operating revenues - Increase in Golf Course loan payment. 143 Difference $ 1,800 $ 6,624 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI11 BUILDING DEPARTMENT REVENUE Code: 480010 Account 2,114 1,380 3,797 1,200 Amended 5,000 361105 SBA Interest Earnings Number Description FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 OPERATING REVENUE Actual Actual Actual Budget Projected Budget 321050 Contractor License 13,133 12,083 12,275 13,000 12,400 13,000 321150 Contractor License - Penalties 3,635 2,661 2,895 2,500 2,600 2,600 322050 Building Permits 358,845 422,335 365,792 310,000 380,000 400,000 322055 Roofing Permits 42,148 55,634 65,737 60,000 90,000 67,000 322065 Alumimum Structure 21,450 20,875 23,350 22,000 17,000 20,000 322070 Shed Permits 5,925 6,525 8,475 7,500 9,000 8,600 322075 Reinspection Fees 12,670 24,000 14,280 12,500 24,000 20,000 322100 Land Clearing Permits 13,250 14,300 11,550 12,000 12,600 13,000 322200 Electrical Permits 29,999 32,457 30,095 28,500 29,000 30,000 322225 Plumbing Permits 28,564 27,485 25,449 23,000 34,000 32,000 322230 Pool Permits 18,225 15,945 18,645 18,000 19,000 19,500 322240 Solar Permits 4,575 3,900 4,054 4,000 4,500 4,500 322250 Mechanical Permits 60,597 70,928 69,333 52,000 63,000 65,000 322300 Fencing Permits 17,700 19,200 21,825 18,000 18,500 18,500 322500 Sign Permits 2,955 2,610 2,595 2,800 2,600 2,500 322600 Expired Permit Fee 15,300 7,800 8,400 8,500 10,000 9,000 329400 Plan Checking Fees 42,112 43,765 39,625 41,000 42,500 43,500 329410 Fire Plan Review Fee 0 0 0 0 2,500 6,000 341920 Cert. Copying/Record Research 776 757 908 600 800 800 347556 County Facility Admin Fee 12,288 11,879 10,415 12,000 12,000 12,000 359000 Other Fines and Forfeitures 6,475 6,502 4,866 4,500 5,500 5,800 TOTAL OPERATING REVENUE 710,622 801,640 740,564 652,400 791,500 793,300 OTHER NON-OPERATING REVENUE: 361100 Interest Income 2,114 1,380 3,797 1,200 5,200 5,000 361105 SBA Interest Earnings 2,535 3,852 5,704 3,000 1,800 2,000 364100 Sale of Fixed Assets 0 5,501 0 0 0 0 369400 Reimbursements 0 0 5,200 0 0 0 369900 Other Miscellaneous Revenue 1,998 2,927 2,186 2,500 2,200 2,200 381001 Transfer from General Fund 0 0 25,000 0 0 0 381410 Interfund Transfer from 410 GC 0 0 4,544 31,744 31,744 38,368 TOTAL OTHER NON-OPERATING REVENUE 6,648 13,660 46,431 38,444 40,944 47,568 TOTAL BUILDING DEPARTMENT REVENUES 717,270 815,300 786,994 690,844 832,444 840,868 USE OF UNRESTRICTED RESERVES 0 244,127 128,159 0 0 0 TOTAL BUILDING DEPARTMENT SOURCES 717,270 1,059,427 915,153 690,844 832,444 840,868 '', I1CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGED BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry including Fire Prevention and Protection. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2018 ACCOMPLISHMENTS ✓ Maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most permits. ✓ Provided continuing education to employees to meet minimum state licensing requirements. Customer service training is ongoing. ✓ An Ordinance to revise and modify Chapter 42 of the City Code of Ordinances, Fire Prevention and Protection, establishing a City Fire Marshal's office, was approved by City Council. ✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code violations. ✓ Continue to follow up on expired permits and open inspections. ✓ Continue to scan permits, business tax receipts and contractor licensing documents into laser -fiche for permanent record keeping. FISCAL YEAR 2019 GOALS AND OBJECTIVES ➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most reviews. ➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements. Provide ongoing customer service training Establish policies and procedures to effectively execute the duties and responsibilities of the newly established City Fire Marshal's office. Challenges in installing a computer program to enhance customer service and provide on-line permit access under the current contract with Clear Village have thus far proven to be insurmountable. We may need to seek out better and cheaper alternatives. Continue to enforce state laws and city ordinances related to construction industry and unlicensed contractor activity. ➢ Continue to follow up on expired permits and inspections. ➢ Continue to scan completed permits, business tax receipts and contractor licensing documents into laserfiche for safe record keeping. 145 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII PERFORMANCE MEASURES Performance Indicators Residential permits issued Commercial permits issued Other permits issued (Total number of inspections Total number of reinspections INumberofProfessional licenses processed IExpired permits processed (Business TaxReciepts processed and issued I Building permits turn around time (working days) Actual Actual Actual Projected Projected 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 220 268 196 210 230 40 34 55 38 40 3,262 3,612 3,718 4,300 4,500 10,916 14,313 13,223 17,200 17,400 968 2,100 1,781 2,200 2,300 383 368 340 370 360 206 105 114 120 120 1156 932 1113 1200 1150 10 10 10 10 10 BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING 17118 18119 NATURE OFACTIVITY Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City 8.000/0 8.00% and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing 25.00% 25.00% out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning building permits. Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including 16.00% 16.00% structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building applications. Answers code questions for builders and general public related to plan review. Buildin and Alteration Inspection - On-site inspections for commercial and residential, including structural, 38.00% 38.00% electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for builders and general public related to inspections. Contractor licensing - Accepts contractor license application for registration and calculates fees. Review applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual 3.00% 3.00% re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews 5.00% 5.00% applications for acceptance. Verify professional licenses and ficit ious/corp oration names. Process annual re-newal notices and issues new Business Tax Reciepts. 2.00% 3.00% Safe - Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe structures. 3.00% 2.00% Records Retention - Scanningplans to laserfiche for permanent record keeping 100.00% 100.00% 146 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2018-2019 adopted budget for the Building Department, excluding budgeted contingency is $ 791,070. This compares to the projected FY 2017-2018 expenses of $ 832,444, an decrease of $ 41,373 or -6.71/6. Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses Difference Amended $ 133,164 2. Operating Fipenses -Increase due to full year costs of permit software. FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 4. Transfers -Decrease due to no transfers for projects projected for FYI 9. Actual Actual Actual Budget Projected Budget BUILDING DEPARTM©VT Difference Personal Services $ 428,466 $ 428,764 $ 454,375 $ 503,260 $ 526,092 $ 659,256 $ 133,164 Operating Expenses 100,488 104,141 117,477 104,463 96,653 112,064 $ 15,411 Capital Outlay 29,368 65,736 - - 19,750 19,750 $ - Transfers 27,579 104,086 343,300 13,633 189,949 - $ (189,949) Contingency 26,075 - - 69,488 176,316 49,798 $ (126,518) Total $ 611,976 $ 702,727 $ 915,153 $ 690,844 $ 1,008,760 $ 840,868 $ (167,892) Fiscal Year 2018-19 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-18 Projected Expenses Difference 1. Personal Services - Increase due to addition of two new positions and negotiated salary and insurance increases. $ 133,164 2. Operating Fipenses -Increase due to full year costs of permit software. $ 15,411 3. Capital Outlays - No changes. $ - 4. Transfers -Decrease due to no transfers for projects projected for FYI 9. $ (189,949) PERSONAL SERVICES SCHEDULE BUILDING DEPARTM©VT FULL TIME EQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 16/17 17/18 17/18 18/19 17/18 18/19 Building Official 64,487 116,076 1.00 1.00 1.00 1.00 $ 112,000 $ 118,250 Plans Examiner 48,439 / 87,190 1.00 1.00 1.00 1.00 73,000 76,000 Chief Building Inspector 47,028 / 84,651 1.00 1.00 1.00 1.00 67,000 69,250 Building Inspector I 35,730 / 64,314 0.00 0.50 1.00 2.00 44,000 100,000 Local Business Tax Specialist 29,052 / 52,293 1.00 1.00 1.00 1.00 60,250 63,000 Permitting Technician 29,052 / 52,293 1.00 1.00 1.00 1.00 30,250 32,500 Clerical Assistant I (Temp) $ 12.05/hr 0.00 0.00 0.00 0.50 - 12,750 5.00 5.50 6.00 7.50 TOTAL SALARIFS $ 386,500 $ 471,750 Overtime 3,500 2,500 FICA Taxes 29,875 36,317 Clothing Allowance 350 480 Deferred Compensation 35,100 41,535 Group Health Insurance Premium 47,700 69,555 Health Reimbursement Account 15,500 20,000 Worker's Comp Insurance 7,015 10,879 Additional Compensation 552 6,240 Total Personal Services $ 526,092 $ 659,256 CAPITAL OUTLAY S CULE BUILDING DEPARTMENT EXPEND]I URFS PER FISCAL YEAR Description 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Pick -Up Truck $ 19,750 $ - $ - $ - $ - $ 19,750 $ 19,750 $ - $ - $ - $ - $ 19,750 1 147 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET11 BUILDING DEPARTMENT Code: 480110 Amended Account FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Number Descriation Actual Actual Actual Budeet Proiected Budeet PERSONAL SERVICES 511200 Regular Salaries 326,403 327,183 332,340 341,361 386,500 459,000 512XXX Early Retirement 511300 Temporary Salaries 0 0 4,600 31,200 0 12,750 511400 Overtime 1,381 3,099 8,993 2,500 3,500 2,500 512100 FICA Taxes 26,143 23,493 25,271 28,539 29,875 36,317 512215 Clothing Allowance 310 240 240 360 350 480 512225 Deferred Compensation 30,509 28,643 29,676 30,735 35,100 41,535 512301 Group Health Insurance Premium 23,264 24,556 25,394 44,008 47,700 69,555 512305 Dependant Health Ins Premium 7,088 8,717 13,264 0 0 0 512307 Health Reimbursement Account 5,553 6,262 8,178 14,000 15,500 20,000 512309 Employee Assistance Program 111 120 116 79 0 0 512400 Worker's Comp Insurance 7,596 6,355 6,139 9,926 7,015 10,879 512600 OPEB Accrued Expense 108 97 97 0 0 0 512700 Additional Compensation 0 0 67 552 552 6,240 TOTAL PERSONAL SERVICES 428,466 428,764 454,375 503,260 526,092 659,256 OPERATING EXPENSES 533200 Audit Fees 862 0 760 948 948 1,554 533201 Administrative Services Provided by GF 62,158 68,374 65,000 43,000 43,000 45,150 533400 Other Contractual Services 9,203 4,694 7,250 4,000 2,500 7,000 534000 Travel and Per Diem 654 1,171 775 700 700 750 534101 Telephone 408 403 373 420 390 420 534105 Cellular Telephone 814 934 1,757 2,400 2,200 2,400 534110 Internet Services 1,511 1,403 1,918 2,705 2,705 2,710 534120 Postage 1,532 1,340 1,135 800 1,100 1,000 534310 Electric 3,197 3,054 3,049 3,000 3,075 3,200 534320 Water / Sewer 266 277 275 300 285 300 534420 Equipment Leases 0 1,449 1,429 1,500 1,405 1,405 534500 Insurance 5,018 6,948 6,743 7,000 7,250 7,300 534620 R & M -Vehicles 1,554 1,975 1,002 800 1,500 1,100 534630 R & M - Office Equipment 4,425 2,987 15,079 26,500 17,000 26,500 534910 Clerk of Court Filing Fees 27 0 63 50 120 60 534920 Legal Ads 231 0 0 0 0 0 535200 Departmental Supplies 1,191 1,593 1,610 1,150 1,300 1,200 535210 Computer Supplies 60 1,394 2,357 1,500 1,500 1,500 535230 Small Tools and Equipment 280 0 363 200 200 200 535260 Gas and Oil 3,459 3,208 3,426 3,500 4,600 4,600 535270 Uniforms and Shoes 275 287 574 365 350 365 535275 Safety Equpment 0 148 0 50 50 50 535410 Dues and Memberships 585 620 1,103 775 775 1,100 535420 Books and Publications 1,431 524 271 1,600 2,400 600 535450 Training and Education 1,348 1,359 1,167 1,200 1,300 1,600 TOTAL OPERATING EXPENSES 100,488 104,141 117,477 104,463 96,653 112,064 CAPITAL OUTLAY 606100 Land 10,376 0 0 0 0 0 606400 Vehicles and Equipment 18,993 65,736 0 0 19,750 19,750 TOTAL CAPITAL OUTLAY 29,368 65,736 0 0 19,750 19,750 NON-OPERATING EXPENSES 132947 Advance to GC Fund 0 356,700 343,300 0 0 0 909101 Transfer to General Fund 105,294 104,086 0 0 0 0 909131 Transfer to Fund 310 27,579 0 0 13,633 13,633 0 909901 Contingency 26,075 0 0 69,488 176,316 49,798 TOTAL NON-OPERATING EXPENSES 158,948 460,786 343,300 83,121 189,949 49,798 TOTAL BUILDING DEPARTMENT 717,270 1,059,427 915,153 690,844 832,444 840,868 """ .ice . . . . ... . ............. . ....... . ..... .. .... . . .... .. .... . . . . . ...... .... .................A . . . . . ..................... . . . ................. . . . . . . .... . .... . . .... . . . . . . ... . . . �: ITY OF SEBSTIAN, FLORIDA 2018/2019 ANNUAL, ............ ............... ............... ................ This Page Intentionally Left Blank 150 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Protects FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 General Government Plans Scanner Computer Upgrades Network Infrastructure Upgrades Police Server UPS Community Development Street Signage Indian River Drive Tree Protection Plan Police Department Police Vehicles Police Operations Equipment Radar Signs/Speed Trailers Investigative Equipment Crime Report Analysis Software Radio System Upgrades Evidence Building Fixtures 911 Technology Upgrades Public Facilities Department Street Repaving/Reconstruction CavCorp Parking Lot Working Waterfront Parking Lot Roads Division Equipment Roads Division Vehicles Roads Division Heavy Equipment Public Facilities Compound Parks Division Mowers Parks Division Vehicles Schumann Tennis Courts Park Amenities Bark Park Shade Structure Park improvements All -Inclusive Playground Park Signage Fleet Division Equipment Four Post Hydraulic Lift Cemetery Division Vehicle Facilities Maintenance Equipment Stormwater Department Stonecrop Drainage Seawall Repair or Replacement Other Stormwater Improvements Stonnwater Heavy Equipment Stonnwater Equipment Stormwater Vehicles Golf Course Golf Course Equipment Airport Airport Tenant Signage Paint Airport Terminal Taximays "C" Construction Construct Access Road West Engineer and Construct Hangar Airport Gate 3 Airport Equipment Building Building Department Vehicles Totals FY 2023-24 Totals 15,000 - - - - - 15,000 30,000 80,000 60,000 60,000 60,000 60,000 350,000 - 45,000 10,000 10,000 10,000 10,000 85,000 - 15,000 - - - - 15,000 50,000 50,000 - - - - 100,000 100,000 - - - - - 100,000 10,000 10,000 10,000 10,000 10,000 10,000 60,000 345,000 350,000 355,000 360,000 365,000 370,000 2,145,000 21,000 12,000 12,000 9,000 - - 54,000 15,000 30,000 - - - - 45,000 28,000 10,000 - - - - 38,000 - 10,000 - - - - 10,000 64,000 135,000 58,000 - - - 257,000 50,000 20,000 20,000 - - - 90,000 - 200,000 - - - - 200,000 401,100 430,100 412,500 427,460 429,550 462,000 2,562,710 50,000 - - - - - 50,000 500,000 - - - - - 500,000 3,200 - - - - 3,200 66,000 - - - - - 66,000 50,000 75,000 - 74,000 - - 199,000 1,670,870 3,331,244 1,574,000 50,000 50,000 - 6,676,114 26,000 39,000 - - - - 65,000 38,000 - 34,000 34,000 - - 106,000 36,000 - - - - - 36,000 213,000 172,000 - - - - 385,000 10,000 - - - - - 10,000 20,000 20,000 20,000 20,000 20,000 20,000 120,000 40,000 - - - - - 40,000 100,000 - - - - - 100,000 7,000 36,000 - - - - 43,000 15,000 - - - - - 15,000 36,000 - - - - - 36,000 28,500 - - - - - 28,500 1,186,137 - - - - - 1,186,137 - 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 - - 340,000 - 145,000 - 485,000 23,800 - - 20,000 45,000 - 88,800 - 114,000 - - 35,000 35,000 184,000 - 4,195 2,495 2,295 - - 8,985 - 8,000 - - - - 8,000 24,000 - - - - - 24,000 2,391,136 - - - - 2,391,136 - - - 2,000,000 - - 2,000,000 - 1,125,000 1,125,000 - - - 2,250,000 8,000 - - - - - 8,000 - 17,000 - - - - 17,000 19,750 - - - - - 19,750 $ 8,191,493 $ 6,838,539 $ 6,532,995 $ 5,576,755 $ 3,669,550 $ 3,467,000 $ 34,276,332 151 Grouped by Department General Government Police Department Community Development Public Facilities Department: Street Reconstruction/Paving Road Operation/Maintenance Public Facilities Compound Parks & Recreation Fleet Management Cemetery Facilities Maintenance Stormwater Golf Course Airport Building Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Funding Source CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total $ 45,000 $ 140,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 465,000 523,000 767,000 445,000 369,000 365,000 370,000 2,839,000 160,000 60,000 10,000 10,000 10,000 10,000 260,000 401,100 430,100 412,500 427,460 429,550 462,000 2,562,710 669,200 75,000 - 74,000 - - 818,200 1,670,870 3,331,244 1,574,000 50,000 50,000 - 6,676,114 483,000 231,000 54,000 54,000 20,000 20,000 862,000 22,000 36,000 - - - - 58,000 36,000 - - - - - 36,000 28,500 - - - - - 28,500 1,709,937 614,000 2,840,000 2,520,000 2,725,000 2,535,000 12,943,937 - 4,195 2,495 2,295 - - 8,985 2,423,136 1,150,000 1,125,000 2,000,000 - - 6,698,136 19,750 - - - - - 19,750 $ 8,191,493 $ 6,838,539 $ 6,532,995 $ 5,576,755 $ 3,669,550 $ 3,467,000 $ 34,276,332 $ 269,500 $ 200,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 789,500 542,750 767,000 445,000 369,000 365,000 370,000 2,858,750 5,186,306 5,022,344 3,111,500 2,551,460 479,550 462,000 16,813,160 483,000 235,195 56,495 56,295 20,000 20,000 870,985 1,709,937 614,000 2,840,000 2,520,000 2,725,000 2,535,000 12,943,937 $ 8,191,493 $ 6,838,539 $ 6,532,995 $ 5,576,755 $ 3,669,550 $ 3,467,000 $ 34,276,332 General Fund $ 301,500 $ 107,000 $ 46,000 $ 43,000 $ - $ - $ 497,500 DST 2,965,223 4,506,244 3,302,000 1,654,000 1,485,000 1,440,000 15,352,467 LOGT 504,300 430,100 412,500 427,460 429,550 462,000 2,665,910 Recreation Impact Fees 383,000 192,000 20,000 20,000 20,000 20,000 655,000 Riverfront CRA 60,000 60,000 10,000 10,000 10,000 10,000 160,000 Stormwater Fund 273,800 364,000 590,000 270,000 475,000 285,000 2,257,800 Golf Course - 4,195 2,495 2,295 - - 8,985 Airport 32,000 25,000 - - - - 57,000 Building Fund 19,750 - - - - - 19,750 Grants/Loans 3,651,920 1,150,000 2,150,000 3,150,000 1,250,000 1,250,000 12,601,920 Total Funding Sources $ 8,191,493 $ 6,838,539 $ 6,532,995 $ 5,576,755 $ 3,669,550 $ 3,467,000 $34,276,332 152 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 153 Local Community Recreation General Option Redevelopment Impact Stormwater Grants/ Golf Airport Fund Gas Ta z DST Anency Fees Fund Bank Note Fund Fund Building Total FISCAL YEAR 201812019 General Government Plans Starner 15,000 15,000 Computer Upgrades 30,000 30,000 Community Development Street Signage 50,000 50,000 Indian River Drive 100,000 100,000 Tree Protection Plan 10,000 10,000 Police Department Police Vehicles 345,000 345,000 Police Operations Equipment 21,000 21,000 Radar Signs/Speed Trailers 15,000 15,000 Investigative Equipment 28,000 28,000 Radio System Upgrades 64,000 64.000 Evidence Building Flztures 50,000 50,000 Public Facilities Department Street Repaving/Reconstruction 401,100 401,100 CavCorp Parking Lot 50,000 50,E Working Waterfront Parking Lot 250,000 250,000 500,000 Roads Division Equipment 3,200 3,200 Roads Division Vehicles 66,000 66,000 Roads Division Heavy Equipment 50,000 50,000 Public Facilities Compound 1,670,870 1,670,870 Parks Division Mowers 26,000 20,000 Parks Div€sion Vehicles 38,000 38.000 Schumann Tennis Courts 36,000 36,000 Park Amenities 213,000 213,000 Bark Park Shade Structure 10,000 10,000 Park Improvements 20.000 20.000 All -Inclusive Playground 40,000 40,000 Park Signage 100,000 100,000 Fleet Division Equipment 7,000 7.000 Four Post Hydraulic Lift 15,000 15.000 Cemetery Division Vehicle 36,000 36.E Facilities Maintenance Equipment 28,500 28.500 Stormwater Other Stormwater Improvements 250.000 250.000 500.000 Stonecrop Drainage 296,534 889,003 1,186,137 Stormwater Equipment 23,800 23.800 Airport Airport Gate 3 8.000 8,000 Paint Airport Terminal 24,000 24,000 Taxiways 'C' Construction 128,819 2,262,317 2,391,136 Building Building Department Vehicles 19,750 19,750 Total FY 201812019 $ 301,500 $ 504,300 $ 2,965,223 $ 60,000 $ 383,000 $ 273,800 $ 3,651,920 S - $ 32,000 $19,750 $ 8,191,493 153 FISCAL YEAR 2019/2020 General Government Computer Upgrades Network Infmstnuture Upgrades Police Server UPS Community Development Street Signage Tree Protection Pian Pollee Department Police Vehicles Police Operations Equipment Radar Sigas/Speed Trailers Investigative Equipment Crime Report Analysis Software Radio System Upgrades Evidence Building Fixtures 911 Technology Upgrades Public Facilities Department Sato Repaving/Reconstruction Roads Division Heavy Equipment Public Facilities Compound Parks Division Mowers Park Amenities Park Improvements Floes Division Equipment Stormwater Other Stormwater Improvements Stormwater Vehicles Golf Course Golf Course Equipment Airport Airport Tenant Signage Engineer and Construct Hangar Airport Equipment Total FY 2019/2020 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 154 Local Community Recreation General Option Redevelopment Impact Stormwater Grants/ Golf Airport Fund Gas Tax OUT Amen Fees Fund Bank Note Course Fund Building Total 80,000 80,000 45,000 45,000 15,000 15,000 50,000 50,000 10,000 10,000 350,000 350,000 12,000 12,000 30,000 30,000 10,000 10,000 10,000 10,000 135,000 135,000 20,000 20,000 200,000 200,000 430,100 430,100 75.00 75,000 3,331,244 3,331,244 39,000 39,000 172,000 172,000 20,000 20,000 36,000 36,000 250,000 250,000 500,000 114,000 114,000 4,195 4,195 8,000 81000 225,000 900,000 1,125,000 17,000 17,000 S 107,000 S 430,100 S 4,506,244 S 60,000 S 192,000 S 364,000 S 1,150,000 S 4,195 S 25,000 S S 6,838539 154 FISCAL YEAR 2020/2021 General Government Computer Upgrades Network Infrastructure Upgrades Community Development Tree Protection Plan Police Department Police Vehicles Police Operations Equipment Radio System Upgrades Evidence Building Fixtures Public Facilities Department Street Repaving/Reconstruction Public Facilities Compound Parks Division Vehicles Park Improvements Stormwater Seawall Repair or Replacement Other SlOrntwaler Improvements Stormwater Heavy Equipment Golf Course GolfCourse Equipment Airport Engineer and Construct Hangar CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Grants/ Golf Airport Fund Gas Tax DST Acency Fees Fund Bank Note Fund Fund Building Total 60.000 10,000 10.000 355,000 12,000 58,000 20,000 412,500 1,574,000 34,000 20,000 1,000,000 1,000,000 250,000 250,000 340,000 2,495 225,000 900.000 S 46,000 S 412300 S 3302,000 S 10.000 S 20,000 S 590,000 S 2,150,000 S 2,495 S 155 60,000 10,000 10,000 355,000 12,000 58,000 20,000 412,500 1574,000 34,000 20,000 2,000,000 500,000 340,000 2,495 1,125,000 - S 6332994 FISCAL YEAR 2021/2022 General Government Computer Upgrades Network Infrastructure Upgrades Community Development Tree ProtectW Plan Police Department Police Vehicles Police Operations Equipment Public Facilities Department Succi Repaving/Reconstruction Roads Division Heavy Equipment Public Facilities Compound Parks Division Vehicles Park Improvements Stormwater Seawall Repair or Replacement Other Stonnwater Improvements Stormwater Equipment Golf Course GolfCourse Equipment Airport Construct Access Road West Total FY 2021/2022 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Grants/ Golf Airport Fund Gas Tax DST Agency Fees Fund Bank Note Fund Fund Sulldlna Total 60,000 10,000 10,000 360,000 9,000 427,460 74,000 50,000 34,000 20,000 1,000,000 1,000,000 250,000 250,000 20,000 2,295 100,000 1,900,000 S 43,000 S 427,460 S 1,654,000 S 10,000 S 20,000 S 270,000 S 3,150,000 S 2,295 S 156 60,000 10,000 10,000 360,000 9,000 427,460 74,000 50,000 34,000 20,000 2,000,000 500,000 20,000 2,295 2.000,000 - S - $ 5,576,755 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Grantst Golf Airport Fund Gas Tax Anon Fees Fund Bank Note Fund Fund Building Total FISCAL YEAR 202212023 General Government Computer Upgrades 60,000 Network Inftasuucture Upgrades 10,000 Community Development Tree Protection Plan Police Department Police Vehicles 365,000 Public Facilities Department Street Repaving/Rccoasnuction 429,550 Public Facilities Compound 50,000 Park Improvements Stormwater Seawall Repair or Replacement 11000,000 Other Stormwater Improvements Stormwater Heavy Equipment Stormwater Equipment Stonnwater Vehicles Total FY 2022/2023 S - S 429,550 $ 1,485,000 S 60,000 10,000 101000 10,000 365,000 429,550 50,000 20,000 20,000 11000,000 2,000,000 250,000 250,000 500,000 145,400 145,000 45,000 45,000 35,000 35,000 10,000 5 20,000 S 475,000 S 1,250,000 S S S - S 3,669,550 157 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-24 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopment Impact Stormwater Grants/ Golf Airport Fund Gas Tax DST Anancv Fees Fund Bank Note Fund Fund Building Total FISCAL YEAR 202312024 General Government Computer Upgrades 60,000 Network Inftstructure Upgrades 10,000 Community Development Tree Protection Plan Police Department Police Vehicles 370,000 Public Facilities Department Street Repaving/Reconstruction 462,000 Park Improvements Stormwater Seawall Repair or Replacement 11000,000 Other Stormwater Improvements Stormwater Vehicles Total FY 101311024 S - S 462,000 S 1,440,000 S Grand Total S 497,500 S 2,665,910 $ 15,352,467 S 60,000 10,000 10,000 10,000 370,000 462,000 20,000 20,000 1,000,000 2,000,000 250000 250,000 500,000 35AM 35,000 10,000 S 20,000 S 285,000 S 1,250,000 S - S - S - S 3,467,000 160,000 S 655,000 S 1,257,800 S 11,601,910 S 085 S 57,000 S 19,750 S 34,276,332 158 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT Project Name: Plans Scanner Project Description: Funding Source: General Fund I Provide a scanner for the City Clerk's Office. Justification: This equipment would avoid waiting to use the Building Department's scanner and allow the City Clerk's office to assist with scanning older dcuments when time is available. It would also be a back-up if the Building Department's scanner was out -of -service for any reason. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ (2,700) $ (600) $ 1,500 $ 3,300 $ 4,500 $ 6,000 Project Name: Computer Upgrades Project Description: Funding Source: Discretionary Sales Tax Computer equipment and software upgrades and phased replacement of all desktop and laptop employee computers. Justification: This helps in staying up-to-date with technology and covers implementation of new software releases. A City wide replacement of all desktops and laptops was done in July 2014. It is anticipated that a complete change out of these computers should be completed every five years to keep up-to-date with technology and maintain reliability and performance. To reduce the magnitude of such an effort, beginning this year we will begin phasing in the later models. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 30,000 $ 80,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 350,000 Operating Impact (Savings): $ - $ (5,400) $ (15,600) $ (11,000) $ 1,400 $ 19,400 $ (11,200) Project Name: lNetwork Infrastructure Upgrades Description: Funding Source: Discretionary Sales Tax (Project Update City Hall, Police Department and Airport connections. Justification: Upgrades are needed to support faster speeds. New Airport security camera system demands will push thel connections to the point of saturation. Projects will include failure protections and disaster recovery. II Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 45,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 85,000 Operating Impact (Savings): $ - $ - $ (8,100) $ (3,600) $ 2,300 $ 8,700 $ - Project Name: Police Server UPS Project Description: Funding Source: Discretionary Sales Tax I Replace Police Server Room UPS. Justification: The Police Department's uninteruptable power supply needs to be replaced with enough capacity to handle the demands of this room's activities. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 15,000 $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ - $ (2,700) $ (600) $ 1,500 $ 3,300 $ 1,500 159 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC SAFETY Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 18/19 345K 6 vehicles w/equipment. 19/20 350K 6 vehicles w/equipment. 20/21 355K 6 vehicles w/equipment. 21/22 360K 6 vehicles w/equipment. 22/23 365K 6 vehicles w/equipment. 23/24 370K 6 vehicles w/equipment. Justification: Replacement of hirgher milage vehicles and associated vehicle equipment, including body cameras. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 345,000 $ 350,000 $ 355,000 $ 360,000 $ 365,000 $ 370,000 $ 2,145,000 Operating Impact: $ 54,000 Operating Impact: $ - $ (75,900) $ (118,400) $ (127,000) $ (101,200) $ (61,200) $ (483,700) Project Name: Police Operations Equipment Project Description: (14,100) Funding Source: General Fund 18/19 8K 10 rifles, 5K 4 T-3 Batteries, 6K 5 Tasers, 2K Eticket Printers. Discretionary Sales Tax 18/19 15K Pole Mounted Radar Signs. 19/20 4K 5 rifles, 6K 5 Tasers, 2K Eticket Printers. 19/20 30K 2 Speed Trailers. 20/214K 5 rifles, 6K 5 Tasers, 2K Eticket Printers. Justification: (These units will be used for traffic enforcement. 21/22 5K T-3 Batteries, 4K Eticket Printers. Justification: I Replacement of necessary personal equipment for Police Officers, except for hand held radio upgrades. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 21,000 $ 12,000 $ 12,000 $ 9,000 $ - $ - $ 54,000 Operating Impact: $ - $ (4,620) $ (5,160) $ (4,500) $ (1,980) $ 2,160 $ (14,100) Project Name: Radar Signs/Speed Trailers Project Description: Funding Source: Discretionary Sales Tax 18/19 15K Pole Mounted Radar Signs. 19/20 30K 2 Speed Trailers. Justification: (These units will be used for traffic enforcement. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ 30,000 $ - $ - $ - $ - $ 45,000 Operating Impact: $ - $ (3,300) $ (8,400) $ (3,900) $ 600 $ 4,200 $ (10,800) Project Name: Investigative Equipment Project Description: Funding Source: General Fund 18/19 17K Situational Awareness System, 6K 2 way remote speaker/microphone, 5K CVSA Machine. 19/20 l OK Early Warning System. Justification: �To add new technology to enhance analusis procedures and improve on the preparation of evidence. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 28,000 $ 10,000 $ - $ - $ - $ - $ 38,000 Operating Impact: $ - $ (6,160) $ (5,560) $ (1,760) $ 160 2,040 $ 4,160 $ (7,280) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC SAFETY (CONTINUED) Project Name:Crime Report Analysis Software 119/20 Project Description: Funding Source: General Fund 1 O Crime report analysis software. Justification: This is technology software that can assist with analysis of crime reports. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 10,000 $ - $ - $ - $ - $ 10,000 Operating Impact: $ - $ - $ (1,800) $ (400) $ 1,000 $ 2,200 $ 1,000 Project Name: Radio System Upgrades Project Description: Funding Source: Discretionary Sales Tax 18/19 58K 20 Hand-held radios for Officers, 6K 2 Hand-helds for Dispatch. 19-20 58K 20 Hand-helds for Officers, 50K Radio Console for new system, 7K EOC Hand-helds, 20K 3 Backup Hand -hells. 20/21 58K 20 Hand-helds. Justification: Due to 2020 deadline, these are radio replacements for Police Officers and Dispatch personnel, plus back-up� Iradios and a radio console for the new system. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 64,000 $ 135,000 $ 58,000 $ - $ - $ - $ 257,000 Operating Impact: $ - $ (14,080) $ (37,380) $ (30,240) $ (4,540) $ 17,320 $ (68,920) Evidence Building Fixtures Project Description: Funding Source: Discretionary Sales Tax 18/19 50K Shelving. 19/20 20K Equipment. 20/2120K Equipment. Justification: Additonal costs provided for growth and improved utilization of evidence storage. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 20,000 $ 20,000 $ - $ - $ - $ 90,000 Operating Impact: $ - $ (13,500) $ (15,900) $ (17,100) $ (11,700) $ (6,300) $ (64,500) Project Name:911 Technology Upgrades Project Description: Funding Source: Discretionary Sales Tax I Upgrades of technology associated with Radio System Upgrades. Justification: Replacement of the technology that will be required for the 911 system. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 200,000 $ - $ - $ - $ - $ 200,000 Operating Impact: $ - $ - $ (54,000) $ (42,000) $ (30,000) $ (18,000) $ (144,000) 161 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT Project Name: Street Signage Project Description: Funding Source: Riverfront Community Purchase and install decorative street and directional signage. Redevelopment Agency Justification: Most street signs, stop signs and directional signage post and frames would be replaced with materials o 'similar design to the wayfmding signage. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 50,000 $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (11,000) $ (17,000) $ (7,000) $ 3,000 $ 10,000 $ (22,000) Project Name: Tree Protection Plan Project Description: Funding Source: Riverfront Community Provide for tree plantings that will ensure a future tree canopy at Redevelopment Agency Riverview Park. Justification: Concerns have been expressed regarding the tree canopy at Riverview Park. A landscape maintenance plan is being developed, including measures to provide additional training to ensure the existing trees are properly maintained. These funds will provide for planting of new trees. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 60,000 Operating Impact (Savings): $ - $ (1,700) $ (3,000) $ (3,900) $ (4,400) $ (4,500) $ (17,500) Project Name: Indian River Drive (Project Description: Funding Source: Local Option Gas Tax Make improvements to the Indian River Drive corridor. Justification: Improvements would be implemented to include crosswalks, signage, and offsite parking. These improvements were not included in the resurfacing project but are needed to meet ADA compliance for pedestrian safety and provide context design and safety elements to this priority corridor. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 100,000 $ - $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (38,000) $ (35,000) $ (32,000) $ (29,000) $ (26,000) $ (160,000) PUBLIC FACILITIES DEPARTMENT Project Name: Street Repaving/Reconstruction Project Description: Funding Source: Local Option Gas Tax I Resurfacing of roadways. Justification: (Necessary to keep streets in good condition. Repaving reduces pot -hole repairs and claims for damages. Timely repaving can avoid a more costly reconstruction. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 401,100 $ 430,100 $ 412,500 $ 427,460 $ 429,550 $ 462,000 $ 2,562,710 Operating Impact (Savings): $ - $ (68,187) $ (125,260) $ (162,137) $ (185,057) $ (191,234) $ (731,876) Project Name: ICavCorp Parking Lot (Project Description: Funding Source: 113iscretionary Sales Tax Application of Second Coat of Asphalt. Justification: This completes the project that applied on one coat of asphalt. Includes necessary striping and signage. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (8,500) $ (6,500) $ (4,500) $ (2,500) $ (500) $ (22,500) 162 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT (CONTINUED) Project Name: I Working Waterfront Parking Lot (Project Description: Funding Source: Discretionary Sales Tax - 50% Construct Working Waterfront Parking Lot. 163 FIND Grant -50% 1 Justification: This will improve the Working Waterfront by construction of a parking lot. Construction includes drainage, landscaping and signage. The City's matching is from discretionary sales taxes for $250,000. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Operating Impact (Savings): $ - $ (85,000) $ (65,000) $ (45,000) $ (25,000) $ (5,000) $ (225,000) Project Name: JRoads Division Equipment Project Description: Funding Source: Local Option Gas Tax 118/19 3.2K Concrete Dust Vacuum. Justification: The concrete dust vacuum is used with the sidewalk concrete grinder purchased in FY17-18 and keeps the work area clean and allowing safer breathing by the workers. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 3,200 $ - $ - $ - $ - $ - $ 3,200 Operating Impact (Savings): $ - $ (864) $ (672) $ (480) $ (288) $ (96) $ (2,400) Project Name:Roads Division Vehicles Description: Funding Source: (General Fund (Project 18-19 36K 3/4 Ton Crew -Cab Pickup, 30K Directors Pick -Up I I� Justification: (The 3/4 Ton Pickup replaces a Pickup that was moved to the Stormwater Department. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 66,000 $ - $ - $ - $ - $ - $ 66,000 Operating Impact (Savings): $ - $ (14,520) $ (7,920) $ (1,320) $ 5,280 $ 7,920 $ (10,560) Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 18-19 50K Brush Dump Truck. 19-20 75K Tractor with Long Arm Mower. 21-22 74K Skid Steer. Justification: The Brush Dump Truck replaces one with similar capacity and will have containment sides to collect brush and chips. The Tractor is used to clear rights-of-way. The Skid Steer will be a tracked unit and replace a wheeled unit that has mechanical issues. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 50,000 $ 75,000 $ - $ 74,000 $ - $ - $ 199,000 Operating Impact (Savings): $ - $ (13,500) $ (30,750) $ (23,250) $ (35,730) $ (23,790) $ (127,020) 163 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT (CONTINUED) Project Name: Public Facilities Compound Project Description: Funding Source: Discretionary Sales Tax. Complete design and construct new City Garage and Public Works Compound to be located at the Sebastian Municipal Airport. Justification: The Garage and Public Works Compound is reaching its capacity to park and service vehicles and equipment and is on commercially valuable property. Relocating will provide for growth and allow the sale of the existing property. Airport benefits by rent on the land used by the Garage. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 1,670,870 $ 3,331,244 $ 1,574,000 $ 50,000 S 50,000 $ - $ 6,676,114 Operating Impact: $ - $ (150,378) $ (429,126) $ (501,535) S (406,341) $ 438,414 $ (1,048,965) Project Name: Parks Division Mowers Project Description: Funding Source: General Fund 18/19 26K to Replace Mowers P-370-2010 and P-330-2010. 19/20 39K for 3 Mowers. Justification: These are scheduled replacements of the mowers used in the Parks Division. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 26,000 S 39,000 S - $ - $ - $ - $ 65,000 Operating Impact (Savings): $ - $ (4,680) $ (8,060) $ 1,040 $ 9,620 S 16,380 $ 14,300 Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund 18/19 38K 1 Ton Crew Cab Pickup. 20/21. 34K 1/2 Ton Extended Cab Pickup. 21/22 34K 1/2 Ton Extended Cab Pickup. Justification: The 1 Ton Crew Cab Pickup will be used to pull a mower trailer and transport crews to worksites. The others I are scheduled replacements due to age and expected maintenance expenditures. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 38,000 $ - $ 34,000 $ 34,000 $ - $ - $ 106,000 Operating Impact (Savings): $ - $ (8,360) S (4,560) $ (8,240) $ (8,520) $ (200) $ (29,880) Project Name: Schumann Tennis Courts (Project Description: Funding Source: General Fund Resurface the Schumann Park Tennis Courts. Justification: These six tennis courts were last resurfaced in 2009. They are highly utilized by both tennis players andl pickle ball players on a daily basis and are in need of resurfacing. +I Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 36,000 $ - $ - $ - $ - $ - $ 36,000 Operating Impact (Savings): $ - $ (2,600) $ (5,460) $ (2,860) $ (780) $ - $ (11,700) Project Name: Park Amenities (Project Description: Funding Source: Recreation Impact Fees Provide additional amenities. Justification: This sets aside funding for previously designated amenities that are being reevaluated. Staff wants to be� assured these monies will best serve the residents. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 213,000 S 172,000 $ - $ - $ - $ - $ 385,000 Operating Impact (Savings): $ - $ (59,640) $ (103,540) $ (95,840) $ (88,140) $ (80,440) $ (427,600) 'md CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT (CONTINUED) Project Name: Bark Park Shade Structure Project Description: Funding Source: Recreation Impact Fees I Provide a shaded sitting area at the Bark Park. Justification: The Bark Park lacks adequate shade for dog owners. A shade pavilion will provide relief from the sun and summer heat. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact (Savings): $ - $ (1,800) $ (400) $ 1,000 $ 2,200 $ 3,000 $ 4,000 Project Name: Park Improvements Project Description: Funding Source: Recreation Impact Fees IAs needed improvements to Parks. Justification: These allocations will provide funds on an annual basis toward addressing improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. $5,000 will be apportioned to each Zone, so that concerns can be addressed without delay. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact (Savings): $ - $ (5,600) $ (10,800) $ (15,600) $ (20,000) $ (24,000) $ (76,000) Project Name: All -Inclusive Playground (Project Description: I Funding Source: Recreation Impact Fees Additional funding for a pour -in-place surface. Ij Justification: This was scheduled in FY 17-18 for $80,000 but deferred. To better address the needs of children with disabilities, particularly those with wheelchairs, it is advisable to increase the amount allocated to include a pour -in-place surface. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 40,000 $ - $ - $ - $ - $ - $ 40,000 Operating Impact (Savings): $ - $ (11,200) $ (10,400) $ (9,600) $ (8,800) $ (8,000) $ (48,000) Project Name: Park Signage Project Description: Funding Source: Recreation Impact Fees Establish a Uniform and Consistent theme for Park Signage. Justification: The Parks Map which delineates the 4 Recreational Impact Fee Zones is outdated and needs to be upgraded with geographic information system mapping technology. A signage study should also be undertaken to establish park signage standards, so signs are updated in a uniform and consistently -themed manner. This addresses one of the goals of the latest Park Element of the Comprehensive Plan. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 100,000 $ - $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (22,000) $ (12,000) $ (2,000) $ 8,000 $ 12,000 $ (16,000) 165 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT (CONTINUED) Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 18/19 7K Automotive Diagnostic Scanner. 19/20 36K 1 Ton Pickup. Justification: A diagnostic scanner would allow diagnostics on modern, computer controlled vehicles. The 1 ton Pickup) Iwill replace another vehicle nearing the end of is useful service life. II Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 7,000 $ 36,000 $ - $ - $ - $ - $ 43,000 Operating Impact (Savings): $ - $ (1,890) $ (11,190) $ (8,610) $ (6,030) $ (3,450) $ (31,170) Project Name: Four Post Hydraulic Lift Project Description: Funding Source: Discretionary Sales Tax (Purchase Four Post Hydraulic Lift. Justification: The existing medium duty lift is not rated to lift the weight of many City vehicles. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ (4,050) $ (3,150) $ (2,250) $ (1,350) $ (450) $ (11,250) Project Name: Cemetery Division Vehicle Project Description: Funding Source: General Fund 118/19 36K 1 Ton 4WD Pickup. Justification: heavier truck is needed for the trailer used to move grave dirt. The replaced vehicle will be transferred toI �A the Parks Division. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 36,000 $ - $ - $ - $ - $ - $ 36,000 Operating Impact (Savings): $ - $ (7,920) $ (4,320) $ (720) $ 2,880 $ 4,320 $ (29,880) Project Name: Facilities Maintenance Equipment Project Description: Funding Source: General Fund 18/19 4.5K Air Conditioning Recovery Unit; l OK 22KW Generator; 14K City Hall Air Conditioner. Justification: The Air Conditioning Recovery Unit will allow the servicing of air conditioning issues, rather than having this done by vendors. The generator will be used to power MIS equipment and relieve the Police generator from those electrical loads. The City Hall Air Conditioning Unit #1 will have the refrigerant lines replaced and convert the refrigerant used from R22 to R410A. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 28,500 $ - $ - $ - $ - $ - $ 28,500 Operating Impact (Savings): $ - $ (7,695) $ (5,985) $ (4,275) $ (2,565) $ (855) $ (21,375) 166 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER UTILITY Project Name: Stonecrop Drainage Project Description: Funding Source: Discretionary Sales Tax Make Improvements to Stonecrop Drainage Area. Justification: Due to erosion of the side slopes, this ditch is difficult to maintain and therefore the system needs to be improved. The system drains the entire central section of the City and therefore critical to maintain flow to avoid any flooding. Funds were allocated in FY17-18 assuming a 25% FEMA Hazard Mitigation grant matching requirement of $187,500. That project total was estimated to be $750,000 to install dual 60" pipes. The cost was updated to be $1,186,137, which would require a 25% grant match of $296,534. Other possible solutions are currently being considered, so the $750,000 appropriation is being cancelled and the amount of $296,534 is being allocated from Discretionary Sales Taxes in FY 18-19. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 1,186,137 $ - $ - $ - $ - $ 1,186,137 Operating Impact (Savings): $ - $ (462,593) $ (462,593) $ (450,732) $ (450,732) $ (438,871) $ (2,265,522) Project Name: Seawall Repair or Replacement Project Description: Funding Source: 50% Grant Funds Repair or Replace Elkcam/George/Schumann Seawalls. 50% Discretionary Sales Tax Justification: This project would address the repair or replacement of seawall structures. The total cost is projected to exceed $16 mullion dollars. Financing over 30 years would result in repayments of principal and interest of about double that amount. Over 15 years may be about one -and -one-half that. One option is to set aside sizable amounts each year, such that perhaps a portion of the project could be initiated. There may also be grant funds available, so this is being assumed for one-half the allocated amounts. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ - $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 S 8,000,000 Operating Impact (Savings): $ - $ - $ - $ (780,000) $ (1,560,000) $ (2,320,000) S (4,660,000) Project Name: Other Stormwater Improvements Project Description: Funding Source: 50% Grants Utilize a substantial portion of the recently approved Stormwater Fee 50% Stormwater Fund increase toward major improvements, supplemented by Grants. Justification: This would earmark funds that may be required after reevaluating priority areas and developing systematic) I plans to most effectively resolve some of the drainage issues. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 500,000 S 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,000,000 Operating Impact (Savings): $ - $ (195,000) $ (390,000) $ (580,000) $ (770,000) $ (955,000) $ (2,890,000) Project Name: Stormwater Heavy Equipment Project Description: Funding Source: Stormwater Fund 20/21 145K Transport Truck, 125K Brush Truck, 70K Lowbed Trailer. 22/23 145K 2011 Track Excavator. Justification: Scheduled replacements including a Transport Truck, 8 yd Brush Truck and 35 Ton Lowbed Trailer that will all be over 15 years old when replaced, plus a 2011 Track Excavator. II Project Costs: FY 18-19 FY 19-20 $ - $ Operating Impact (Savings): $ - $ FY 20-21 - $ 340,000 S FY 21-22 FY 22-23 - $ 145,000 $ (91,800) $ (71,400) $ 167 FY 23-24 Total - $ 485,000 (90,150) $ (253,350) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER UTILITY (CONTINUED) Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Fund 18-19 2K Concrete Chipping Hammer, lK 3' Pump; .8K 2' Pump; 14K Plate Compactor; 6K Sod Cutter. 21/22 20K Water Tank and Trailer. 22/23 45K Excavator Buckets & Mowing Heads. Justification: Scheduled replacement of equipment for the stormwater maintenance program. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 23,800 $ - $ - $ 20,000 $ 45,000 $ - $ 88,800 Operating Impact (Savings): $ - $ (6,426) $ (4,998) $ (3,570) $ (7,542) $ (17,064) $ (39,600) Project Name: Stormwater Vehicles Project Description: Funding Source: Stormwater Fund 19-20 66K for two 1/2 Ton Pickups; 48K 1 Ton Utility Crew Cab. 22/23 35K Pickup Truck. 23/24 35K Pickup Truck. Justification: /New vehicles and replacements for the stormwater maintenance program. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 114,000 $ - $ - $ 35,000 $ 35,000 $ 184,000 Operating Impact (Savings): $ - $ - $ (25,080) $ (13,680) $ (2,280) $ 1,420 $ (39,620) GOLF COURSE FUND Project Name: JGolf Course Equipment Project Description: Funding Source: Golf Course Fund I Range Dispenser/Picker/Ball Washer. Justification: These are items that may be expected to need replacement. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 4,195 $ 2,495 $ 2,295 $ - $ - $ 8,985 Operating Impact: $ - $ - $ (1,133) $ (1,555) $ (1,773) $ (1,234) $ (5,694) AIRPORT FUND Project Name: IAirport Tenant Signage (Project Description: I Funding Source: (`Airport Revenue Fund +Add directional signage to major tenants on the East Side. li Justification: tenant directory signs are outdated and faded. This will enhance the sign quality and include the (Existing names of all the East Side tenants. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 8,000 $ - $ - $ - $ - $ 8,000 Operating Impact: $ - $ - $ (400) $ 240 S 880 S 1,520 $ 2,240 •: CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Paint Airport Terminal Description: Funding Source: Airport Revenue Fund (Project Paint the exterior of the Airport Administration Building. Justification: The Airport Terminal has the original paint, which is fading and failing in some areas. Fresh paint will help protect it from the elements and enhance the look of the building. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 24,000 $ - $ - $ - $ - $ - $ 24,000 Operating Impact: Project Name: Taxiways "C" Construction Project Description: Funding Source: 90% FAA Grant. 5% FDOT Grant. Construction of Airport Taxiway "C". 5% City Matching Requirements from Discretionary Sales Tax Justification: This will complete the new taxiway construction and will improve safety by eliminating the current need to cross the intersection of two runways to reach runway thresholds. City matching requirement will be from discretionary sales taxes and are projected to be $128,819. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 2,391,136 $ - $ - $ - $ - $ - $ 2,391,136 Operating Impact (Savings): $ - $ (215,202) $ (191,291) $ (143,468) $ (119,557) $ (71,734) $ (741,252) Project Name: Construct Access Road West Project Description: Funding Source: 90% FAA Grant. 5% FDOT Grant. Design and Contruct Access Road on west side of airport from Roseland 5% City Matching Requirements Road to open new areas of development on the airport. from Discretionary Sales Tax Justification: Land on the West side of the Airport that is available for future economic development requires an access road. In addition to construction of the new access road, the project will require the security fence to be relocated. $100,000 is estimated to be needed as City matching funds. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ - $ - $ 2,000,000 $ - $ - $ 2,000,000 Operating Impact (Savings): $ - $ - $ - $ - $ 20,000 $ 40,000 $ 60,000 Project Name: Engineer and Construct Hangar Project Description: Funding Source: 80% FDOT Grants. City Matching Engineer and construct a hangar capable of housing (3) corporate Requirements at 20% from aircraft owners or to configure as a large business hangar. Discretionary Sales Tax funds. Justification: New hangar to meet the growing need for corporate hangar(s) capable of housing large twin engine aircraft, with the option of configuring the building for a future business tenant. Airport benefits from rents paid by tenant(s). City matching requirement will be from discretionary sales taxes and are projected to be $225,000 for FY 19-20 and FY20-21. Project Costs: Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 1,125,000 $ 1,125,000 $ - $ - $ - $ 2,250,000 Operating Impact: $ - $ - $ 11,250 $ 33,750 $ 56,250 $ 78,750 $ 180,000 W. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2019-2024 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: lAirport Gate 3 Project Description: Funding Source: Airport Revenue Fund Replace Airport Gate 3 Justification: Gate 3 at the Airport is a "hatchet" style automated gate that has major maintenance issues and mechanical problems. A sliding style replacement gate is planned. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 8,000 $ - $ - $ - $ - $ - $ 8,000 Operating Impact (Savings): $ - $ (1,440) $ (320) $ 800 $ 1,760 $ 2,400 $ 3,200 Project Name: Airport Equipment Project Description: Funding Source: Airport Revenue Fund 119/20 12 Foot Wide Batwing Mowing Deck. Justification: The pickup will be for the use of the new Airport Manager. The Airport will benefit by having a new batwing mower to cut the infield. The wider mowing deck will allow the operator to mow more area, more quickly. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ - $ 17,000 $ - $ - $ - $ - $ 17,000 Operating Impact (Savings): $ - $ - $ (3,060) $ (680) $ 1,700 $ 3,740 $ 1,700 BUILDING FUND Project Name: IBuilding Department Vehicles Project Description: I Funding Source: Building Fund IPickup for New Building Inspector. Ij Justification: This Pickup will provide a vehicle for the use of the additional Building Inspector. Project Costs: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total $ 19,750 $ - $ - $ - $ - $ - $ 19,750 Operating Impact (Savings): $ - $ (5,333) $ (4,148) $ (2,963) $ (1,778) $ (593) $ (14,813) 170 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement. if applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. Year of 1 Year 2 Years 3 Years 4 Years Purchase Atter After After After 5 Years After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100% 30+ Year Useful Life 0% 1% 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21% 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years. 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% 4% -1% 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive. 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8•/ -7% -6% 10 Year Useful life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound. 30+ Year Useful Life 0% -30% -31% -32% -33% -34% 20 Year Useful Life 0% -20% -21% -22% -23% -24% 10 Year Useful Life 0% -10% -11% -12% -13% -14% 7 Year Useful Life 0% -7% -8% -9% -10% -11% 5 Year Useful Life 0% -5% -6% -7% -8% -9% 3 Year Useful Life 0% -3% -4% -5% -6% -7% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case-by-case basis. 171 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT List of Protects General Government Plans Scanner Maintenance Efficiency Risk Replacement Total Computer Upgrades Maintenance Efficiency Risk Replacement Total Network Infrastructure Upgrades Maintenance Efficiency Risk Replacement Total Police Server UPS Maintenance Efficiency Risk Replacement Total Police Department Police Vehicles Maintenance Efficiency Risk Replacement Total Police Operations Equipment Maintenance Efficiency Risk Replacement Total Radar Signs/Speed Trailers Maintenance Efflclency Risk Replacement Total Investigative Equipment Maintenance Efficiency Risk Replacement Total Life Years FY 2018.19 5 15,000 5 5 61 7 7 VA 7 30,000 345,000 21,000 15,000 28,000 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 1,050 2,100 3,150 4,200 5,250 (1,500) (900) (300) 300 600 (1,500) (900) (300) - - (750) (900) (1,050) (1,200) (1,350) (2,700) (600) 1,500 3,300 4,500 80,000 60,000 60,000 60,000 60,000 2,100 9,800 21,700 37,800 58,100 (3,000) (9,800) (11,400) (10,600) (8,000) (3,000) (9,800) (11,400) (11,200) (10,800) (1,500) (5,800) (9,900) (14,600) (19,900) (5,400) (15,600) (11,000) 1,400 19,400 45,000 10,000 10,000 10,000 10,000 - 3,150 7,000 11,550 16,800 - (4,500) (3,700) (2,500) (900) - (4,500) (3,700) (2,500) (1,800) - (2,250) (3,200) (4,250) (5,400) - (8,100) (3,600) 2,300 8,700 15,000 - - - - - 1,050 2,100 3,150 4,200 - (1,500) (900) (300) 300 - (1,500) (900) (300) - - (750) (900) (1,050) (1,200) - (2,700) (600) 1,500 3,300 350,000 355,000 360,000 365,000 370,000 17,250 52,000 104,500 175,000 263,750 (34,500) (59,150) (73,800) (78,300) (86,300) (34,500) (59,150) (73,800) (78,300) (79,400) (24,150) (52,100) (83,900) (119,600) (159,250) (75,900) (118,400) (127,000) (101,200) (61,200) 12,000 12,000 9,000 - - 1,050 2,700 4,950 7,650 10,350 (2,100) (2,670) (2,880) (2,430) (1,650) (2,100) (2,670) (2,880) (2,430) (1,230) (1,470) (2,520) (3,690) (4,770) (5,310) (4,620) (5,160) (4,500) (1,980) 2,160 30,000 - - - - 750 3,000 5,250 7,500 9,750 (1,500) (4,050) (2,700) (1,350) (600) (1,500) (4,050) (2,700) (1,350) (300) (1,050) (3,300) (3,750) (4,200) (4,650) (3,300) (8,400) (3,900) 600 4,200 10,000 - - - - 1,400 3,300 5,200 7,100 9,000 (2,800) (2,960) (1,820) (680) (660) (2,800) (2,960) (1,820) (680) (100) (1,960) (2,940) (3,320) (3,700) (4,080) (6,160) (5,560) (1,760) 2,040 4,160 172 Capital Totals 15,000 350,000 85,000 15,000 2,145,000 54,000 45,000 38,000 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) 173 Life Capital List of Protects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023.24 Totals Police Department (Continued) Crime Report Analysis Software 5 - 10,000 - - - - 10,000 Maintenance - - 700 1,400 2,100 2,800 Efficlency - - (1,000) (600) (200) 200 Risk - - (1,000) (600) (200) - Replacement - - (500) (600) (700) (800) Total - - (1,800) (400) 1,000 2,200 Radio System Upgrades 7 64,000 135,000 58,000 - - - 257,000 Maintenance - 3,200 13,150 26,000 38,850 51,700 Efficiency - (6,400) (17,980) (17,810) (10,100) (4,950) Risk - (6,400) (17,980) (17,810) (10,100) (3,670) Replacement - (4,480) (14,570) (20,620) (23,190) (25,760) Total - (14,080) (37,380) (30,240) (4,540) 17,320 Evidence Building Fixtures 10 50,000 20,000 20,000 - - - 90,000 Maintenance - 1,500 3,600 6,300 9,000 11,700 Efficiency - (5,000) (6,000) (6,600) (4,800) (3,000) Risk - (5,000) (6,000) (6,600) (4,800) (3,000) Replacement - (5,000) (7,500) (10,200) (11,100) (12,000) Total - (13,500) (15,900) (17,100) (11,700) (6,300) 911 Technology Upgrades 10 - 200,000 - - - - 200,000 Maintenance - - 6,000 12,000 18,000 24,000 Efficiency - (20,000) (16,000) (12,000) (8,000) Risk - (20,000) (16,000) (12,000) (8,000) Replacement - (20,000) (22,000) (24,000) (26,000) Total - - (54,000) (42,000) (30,000) (18,000) Community Development Department Street Signage 7 50,000 50,000 - - - - 100,000 Maintenance - 2,500 7,500 12,500 17,500 22,500 Efficiency - (5,000) (8,500) (5,500) (2,500) (1,500) Risk - (5,000) (8,500) (5,500) (2,500) (500) Replacement - (3,500) (7,500) (8,500) (9,500) (10,500) Total - (11,000) (17,000) (7,000) 3,000 10,000 Indian River Drive 20 100,000 - - - - - 100,000 Maintenance - 2,000 4,000 6,000 8,000 10,000 Efficiency - (10,000) (9,000) (8,000) (7,000) (6,000) Risk - (10,000) (9,000) (8,000) (7,000) (6,000) Replacement - (20,000) (21,000) (22,000) (23,000) (24,000) Total - (38,000) (35,000) (32,000) (29,000) (26,000) Tree Protection Plan 10 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Maintenance - 300 900 1,800 3,000 4,500 Risk - (1,000) (1,800) (2,400) (2,800) (3,000) Replacement - (1,000) (2,100) (3,300) (4,600) (6,000) Total - (1,700) (3,000) (3,900) (4,400) (4,500) Public Facilities Department Street Repaying/Reconstruction 10 401,100 430,100 412,500 427,460 429,550 462,000 2,562,710 Maintenance - 12,033 36,969 74,280 124,415 187,436 Risk - (40,110) (75,098) (99,724) (117,596) (127,128) Replacement - (40,110) (87,131) (136,693) (191,876) (251,543) Total - (68,187) (125,260) (162,137) (185,057) (191,234) CavCorp Parking Lot 10 50,000 - - - - - 50,000 Maintenance - 1,500 3,000 4,500 6,000 7,500 Risk - (5,000) (4,000) (3,000) (2,000) (1,000) Replacement - (5,000) (5,500) (6,000) (6,500) (7,000) Total - (8,500) (6,500) (4,500) (2,500) (500) Working Waterfront Parking Lot 10 500,000 - - - - - 500,000 Maintenance - 15,000 30,000 45,000 60,000 75,000 Risk - (50,000) (40,000) (30,000) (20,000) (10,000) Replacement - (50,000) (55,000) (60,000) (65,000) (70,000) Total - (85,000) (65,000) (45,000) (25,000) (5,000) 173 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) 174 Life Capital List of Protects Years FY 2018.19 FY 2019-20 FY 2020.21 FY 2021-22 FY 2022-23 FY 2023-24 Totals Public Facilities Department (Continued) Roads Division Equipment 10 3,200 - - - - - 3,200 Maintenance - 96 192 288 384 480 Efficiency - (320) (256) (192) (128) (64) Risk - (320) (256) (192) (128) (64) Replacement - (320) (352) (384) (416) (448) Total - (864) (672) (480) (288) (96) Roads Division Vehicles 7 66,000 - - - - - 66,000 Maintenance - 3,300 6,600 91900 13,200 16,500 Efficiency - (6,600) (4,620) (2,640) (660) (1,320) Risk - (6,600) (4,620) (2,640) (660) - Replacement - (4,620) (5,280) (5,940) (6,600) (7,260) Total - (14,520) (7,920) (1,320) 5,280 7,920 Roads Division Heavy Equipment 10 50,000 75,000 - 74,000 - - 199,000 Maintenance - 1,500 5,250 9,000 14,970 20,940 Efficiency - (5,000) (11,500) (9,000) (13,900) (9,920) Risk - (5,000) (11,500) (9,000) (13,900) (9,920) Replacement - (5,000) (13,000) (14,250) (22,900) (24,890) Total - (13,500) (30,750) (23,250) (35,730) (23,790) Public Facilities Compound 30+ 1,670,870 3,331,244 1,574,000 50,000 50,000 - 6,676,114 Maintenance - 16,709 66,730 132,491 198,752 1,017,405 Efficiency - (167,087) (500,211) (640,903) (612,590) (585,142) Replacement - - 4,356 6,877 7,498 6,151 Total - (150,378) (429,126) (501,535) (406,341) 438,414 Parks Division Mowers 5 26,000 39,000 - - - - 65,000 Maintenance - 1,820 6,370 10,920 15,470 20,020 ENiclency - (2,600) (5,460) (2,860) (260) 1,820 Risk - (2,600) (5,460) (2,860) (780) - Replacement - (1,300) (3,510) (4,160) (4,810) (5,460) Total - (4,680) (8,060) 1,040 9,620 16,380 Parks Division Vehicles 7 38,000 - 34,000 34,000 - - 106,000 Maintenance - 1,900 3,800 7,400 12,700 18,000 Efficiency - (3,800) (2,660) (4,920) (6,160) (4,500) Risk (3,800) (2,660) (4,920) (6,160) (3,740) Replacement (2,660) (3,040) (5,800) (8,900) (9,960) Total - (8,360) (4,560) (8,240) (8,520) (200) Schumann Tennis Courts 20 36,000 - - - - - 36,000 Maintenance - 720 1,440 2,160 2,880 3,600 Risk - (3,600) (3,240) (2,880) (2,520) (2,160) Replacement - (7,200) (7,560) (7,920) (8,280) (8,640) Total - (2,600) (5,460) (2,860) (780) - Park Amenities 20 213,000 172,000 - - - - 385,000 Maintenance - 4,260 11,960 19,660 27,360 35,060 Risk - (21,300) (36,370) (32,520) (28,670) (24,820) Replacement - (42,600) (79,130) (82,980) (86,830) (90,680) Total - (59,640) (103,540) (95,840) (88,140) (80,440) Bark Park Shade Structure 5 10,000 - - - - - 10,000 Maintenance - 700 1,400 2,100 2,800 3,500 Efficiency - (1,000) (600) (200) 200 400 Risk - (1,000) (600) (200) - - Replacement - (500) (600) (700) (800) (900) Total - (1,800) (400) 1,000 2,200 3,000 Park Improvements 20 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Maintenance - 400 1,200 2,400 4,000 6,000 Risk - (2,000) (3,800) (5,400) (6,800) (8,000) Replacement - (4,000) (8,200) (12,600) (17,200) (22,000) Total - (5,600) (10,800) (15,600) (20,000) (24,000) 174 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) 175 Life Capital List of Protects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023.24 Totals Public Facilities Department (Continued) Ali -Inclusive Playground 20 40,000 - - - - - 40,000 Maintenance - 800 1,600 2,400 3,200 4,000 Risk - (4,000) (3,600) (3,200) (2,800) (2,400) Replacement - (8,000) (8,400) (8,800) (9,200) (9,600) Total - (11,200) (10,400) (9,600) (8,800) (8,000) Park Signage 5 100,000 - - - - - 100,000 Maintenance - 5,000 10,000 15,000 20,000 25,000 Efficiency - (10,000) (7,000) (4,000) (1,000) (2,000) Risk - (10,000) (7,000) (4,000) (1,000) - Replacement - (7,000) (8,000) (9,000) (10,000) (11,000) Total - (22,000) (12,000) (2,000) 8,000 12,000 Fleet Division Equipment 10 7,000 36,000 - - - - 43,000 Maintenance - 210 1,500 2,790 4,080 5,370 Efficiency - (700) (4,160) (3,300) (2,440) (1,580) Risk - (700) (4,160) (3,300) (2,440) (1,580) Replacement - (700) (4,370) (4,800) (5,230) (5,660) Total - (1,890) (11,190) (8,610) (6,030) (3,450) Four Post Hydraulic Lift 10 15,000 - - - - - 15,000 Maintenance - 450 900 1,350 11800 2,250 ERlclency - (1,500) (1,200) (900) (600) (300) Risk - (1,500) (1,200) (900) (600) (300) Replacement - (1,500) (1,650) (1,800) (1,950) (2,100) Total - (4,050) (3,150) (2,250) (1,350) (450) Cemetery Division Vehicle 7 36,000 - - - - - 36,000 Maintenance - 1,800 3,600 5,400 7,200 9,000 Efficiency - (3,600) (2,520) (1,440) (360) (720) Risk - (3,600) (2,520) (1,440) (360) - Replacement - (2,520) (2,880) (3,240) (3,600) (3,960) Total - (7,920) (4,320) (720) 2,880 4,320 Facilities Maintenance Equipment 10 28,500 - - - - - 28,500 Maintenance - 855 1,710 2,565 3,420 4,275 Efficiency - (2,850) (2,280) (1,710) (1,140) (570) Risk - (2,850) (2,280) (1,710) (1,140) (570) Replacement - (2,850) (3,135) (3,420) (3,705) (3,990) Total - (7,695) (5,985) (4,275) (2,565) (855) Stonmwater Department Stonecrop Drainage 30+ 1,186,137 - - - - - 1,186,137 Maintenance - 11,861 23,723 35,584 47,445 59,307 Risk - (118,614) (118,614) (106,752) (106,752) (94,891) Replacement - (355,841) (367,702) (379,564) (391,425) (403,287) Total - (462,593) (462,593) (450,732) (450,732) (438,871) Seawall Repair or Replacement 30+ - - 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 Maintenance - - - 20,000 60,000 120,000 Risk - - - (200,000) (400,000) (580,000) Replacement - - - (600,000) (1,220,000) (1,860,000) Total - - - (780,000) (1,560,000) (2,320,000) Other Stonnwater Improvements 30+ 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 Maintenance - 5,000 15,000 30,000 50,000 75,000 Risk - (50,000) (100,000) (145,000) (190,000) (230,000) Replacement - (150,000) (305,000) (465,000) (630,000) (800,000) Total - (195,000) (390,000) (580,000) (770,000) (955,000) Stormwater Heavy Equipment 10 - - 340,000 - 145,000 - 485,000 Maintenance - - - 10,200 20,400 34,950 Efficiency - - - (34,000) (27,200) (34,900) Risk - - - (34,000) (27,200) (34,900) Replacement - - - (34,000) (37,400) (55,300) Total - - - (91,800) (71,400) (90,150) 175 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) 176 Life Capital List of Protects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals Stormwater Department (Continued) Stormwater Equipment 10 23,800 - - 20,000 45,000 - 88,800 Maintenance - 714 1,428 2,142 3,456 6,120 Efficiency - (2,380) (1,904) (1,428) (2,952) (6,576) Risk - (2,380) (1,904) (1,428) (2,952) (6,576) Replacement - (2,380) (2,618) (2,856) (5,094) (10,032) Total - (6,426) (4,998) (3,570) (7,542) (17,064) Stormwater Vehicles 7 - 114,000 - - 35,000 35,000 184,000 Maintenance - - 5,700 11,400 17,100 24,550 Efficiency - - (11,400) (7,980) (4,560) (4,640) Risk - - (11,400) (7,980) (4,560) (4,640) Replacement - - (7,980) (9,120) (10,260) (13,850) Total - - (25,080) (13,680) (2,280) 1,420 Golf Course Golf Course Equipment 10 - 4,195 2,495 2,295 - - 8,985 Maintenance - - 126 327 596 866 Efficiency - - (420) (585) (681) (501) Risk - - (420) (585) (681) (501) Replacement - - (420) (711) (1,007) (1,097) Total - - (1,133) (1,555) (1,773) (1,234) Airport Airport Tenant Signage 7 - 8,000 - - - - 8,000 Maintenance - - 400 800 1,200 1,600 Risk - - (800) (560) (320) (80) Total - - (400) 240 880 1,520 Paint Airport Terminal 5 24,000 - - - - - 24,000 Normal Operations and Maintenance Taxiways "C" Construction 30+ 2,391,136 - - - - - 2,391,136 Maintenance - 23,911 47,823 71,734 95,645 119,557 Risk - (239,114) (239,114) (215,202) (215,202) (191,291) Total - (215,202) (191,291) (143,468) (119,557) (71,734) Construct Access Road West 30+ - - - 2,000,000 - - 2,000,000 Maintenance - - - - 20,000 40,000 Total - - - - 20,000 40,000 Engineer and Construct Hangar 30+ - 1,125,000 1,125,000 - - - 2,250,000 Maintenance - - 11,250 33,750 56,250 78,750 Total - - 11,250 33,750 56,250 78,750 Airport Gate 3 5 8,000 - - - - - 8,000 Maintenance - 560 1,120 1,680 2,240 2,800 Elficlency - (800) (480) (160) 160 320 Risk - (800) (480) (160) - - Replacement - (400) (480) (560) (640) (720) Total - (1,440) (320) 800 1,760 2,400 Airport Equipment 5 - 17,000 - - - - 17,000 Maintenance - - 1,190 2,380 3,570 4,760 Efflclency - - (1,700) (1,020) (340) 340 Risk - - (1,700) (1,020) (340) - Replacement - - (850) (1,020) (1,190) (1,360) Total - - (3,060) (680) 1,700 3,740 Building Department Vehicles 10 19,750 - - - - - 19,750 Maintenance - 593 1,185 1,778 2,370 2,963 Efficiency - (1,975) (1,580) (1,185) (790) (395) Risk - (1,975) (1,580) (1,185) (790) (395) Replacement - (1,975) (2,173) (2,370) (2,568) (2,765) Total - (5,333) (4,148) (2,963) (1,778) (593) Totals $ - $ (1,535,406) $ (2,241,318) $ (3,200,371) $ (3,833,494) $ (3,662,263) $ 34,276,332 176 LAINOLIM Maill 177 OLIN'r r I me aI I I This Page Intentionally Left Blank 178 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGETII SCHEDULE ONE SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS Fiscal Year Millase Rate Tax Collection 1998 6.9000 $2,810,622 1999 6.5000 $2,729,769 2000 5.0000 $2,323,566 2001 5.0000 $2,514,960 2002 4.5904 $2,526,276 2003 4.5904 $2,752,423 2004 4.5904 $3,169,977 2005 4.5904 $3,729,917 2006 3.9325 $4,306,213 2007 3.0519 $4,537,100 2008 2.9917 $4,645,663 2009 3.3456 $4,276,800 2010 3.3456 $3,716,797 2011 3.3041 $3,144,864 2012 3.3041 $2,799,146 2013 3.7166 $2,947,248 2014 3.7166 $2,975,299 2015 3.8556 $3,295,549 2016 3.8556 $3,530,235 2017 3.8000 $3,726,976 2018 3.4000 $3,797,124 2019 3.1514 $3,814,314 Mw Estimated UCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET SCHEDULE TWO LONG TERM DEBT SERVICE DETAIL Description Notes Payable Outstanding as of 09/30/18: $2,630,000 Stormwater Utility Bank Notes $1,689,000 Paving Improvements Bank Notes Total Debt Service Payments FY 2018-19 Date of Total Issue Principal Interest Debt Service 12/18/2013 377,000 26,659 403,659 05/11/2012 224.000 19.177 243.177 1:C (ICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE $5,630,000 Stormwater Utility Bank Notes Date Principal Interest Total Fiscal Year Total 11/01/2018 $0 $13,329.65 $13,329.65 $56,390.40 05/01/2019 $377,000.00 $13,329.65 $390,329.65 $403,659.30 11/01/2019 $0 $10,068.60 $10,068.60 $56,390.40 05/01/2020 $382,000.00 $10,068.60 $392,068.60 $402,137.20 11/01/2020 $0 $6,764.30 $6,764.30 $220,862.40 05/01/2021 $387,000.00 $6,764.30 $393,764.30 $400,528.60 11/01/2021 $0 $3,416.75 $3,416.75 05/01/2022 $395,000.00 $3,416.75 $398,416.75 $401,833.50 Total $1,541,000.00 $67,158.60 $1,608,158.60 $1,608,158.60 $2,296,000 Paving Improvements Promissory Notes Date Principal Interest Total Fiscal Year Total 12/01/2018 $111,000.00 $10,126.80 $121,126.80 $56,390.40 06/01/2019 $113,000.00 $9,050.10 $122,050.10 $243,176.90 12/01/2019 $114,000.00 $7,954.00 $121,954.00 $56,390.40 06/01/2020 $115,000.00 $6,848.20 $121,848.20 $243,802.20 12/01/2020 $116,000.00 $5,732.70 $121,732.70 $220,862.40 06/01/2021 $117,000.00 $4,607.50 $121,607.50 $243,340.20 12/01/2021 $118,000.00 $3,472.60 $121,472.60 06/01/2022 $119,000.00 $2,328.00 $121,328.00 $242,800.60 02/01/2022 $121,000.00 $1,173.70 $122,173.70 $122,173.70 Total $1,044,000.00 $51,293.60 $1,095,293.60 $1,095,293.60 $299,050 Golf Cart 60 Month Lease Purchase Date Principal Interest Total Fiscal Year Total 12 Months of 2019 $49,996.43 $6,393.97 $56,390.40 $56,390.40 12 Months of 2020 $51,767.64 $4,622.76 $56,390.40 $56,390.40 12 Months of 2021 $53,601.60 $2,788.80 $56,390.40 $56,390.40 11 Months of 2022 $50,801.33 $889.87 $51,691.20 $51,691.20 Total $206,167.00 $14,695.40 $220,862.40 $220,862.40 181 uCITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGET SCHEDULE FOUR LEASE PAYMENTS SCHEDULE Lease Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Governmental Funds: Stormwater Compound $ 6.000 6,000 6,000 $ 6.000 6,00 Total Governmental Activities Lease Payments $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Business -type Activities: Airport Land Lease by Golf Course $ 106.000 $106.000 106 000 $ 106.000 $106.000 Total Business -type Activities Lease Payments $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 GENERAL FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 183 FY 16-17 FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Property Taxes (No Growth) $ 3.804,874 $ 3.799,624 $ 3,816,814 $ 3,816,814 $ 3.816.814 $ 3,816,814 $ 3,816,814 $ 3,816,814 Franchise Fees (4% Growth) 1,271,403 1,340,006 1,394,340 1,450,114 1,508,118 1,568,443 1,631,181 1,696,428 Utility Service Tax (4% Growth) 2,708,980 2.824,380 2,935,950 3,053,388 3,175,524 3,302,544 3,434,646 3,572,032 Intergovernmental (4.0% Growth) 2,807,989 3,124,537 2,919,860 3,036,654 3,158,121 3,284,445 3,415.823 3,552,456 Investment Income 59,845 73,850 80,650 45,395 80,126 82,592 85,224 87,656 Other Revenue 772,285 847,340 929,202 929,202 929,202 929,202 929,202 929,202 Transfers In (Airport, Cemetery) 663,569 729,638 95,000 95,000 95.000 95,000 95,000 95,000 FEMA and Slate Reimbursements - 1,774,517 - - - - - GENERAL FUND REVENUE $ 12,088,945 $ 14,513.892 $12,171,816 $12,426,567 $12,762.904 $13,079,040 $13,407,890 $13,749,588 Personnel Cost (1M Insurance Q 10%, Other @ 3%) $ 8.175.533 $ 8,918.954 $ 9,106,967 $ 9,450,176 $ 9,803,681 $ 10,167,792 $ 10.542,825 $ 10,929,110 Operating Expenditures (No Growth) 2,823,480 3,134,215 2,645.328 2,645,328 2,645.328 2,645.328 2.645,328 2,645,328 Total Operation and Maintenance $ 10,999,013 $ 12,053,169 $ 11,752,295 $ 12,095,504 $ 12,449,009 $ 12,813.120 $ 13,188,153 $ 13,574,438 Transfers to Other Funds 570,237 73,887 - - - - - - Capital Replacements or Additions 220,624 TOTAL FY 13 City Clerk Equipment 15,000 Police Personnel Equipment 20,000 49,000 32,000 12,000 9,000 Engineering Equipment 7,544 - Public Works Roads Vehicles 66,000 Public Works Stormwater Equipment Public Works Parks Mowers - 26,000 39,000 Public Works Parks Pickup Trucks - 74,000 34,000 34,000 Public Works Parks Replace Playground Components 1,350 Public Works Cemetery Commerdal Mower 8,491 Public Works Cemetery Commercial Pickup Truck 36,000 Public Works Facilites Maintenance 125.000 28,500 Public Works Fleet Equipment - 7,000 36,000 Hurricane Matthew 8 Irma Expenditures 1,603,353 565,628 TOTAL FY 17 $ 13,393,227 TOTAL FY 18 $ 12,855,069 TOTAL FY 19 $ 12,053,795 TOTAL FY 20 $ 12,202,504 TOTAL FY 21 $ 12,495.009 TOTAL FY 22 $ 12,856,120 TOTAL FY 23 $ 13,188,153 TOTAL FY 24 $ 13.574,438 BEGINNING UNRESTRICTED RESERVE BALANCE $ 5.811,428 $ 4,507,146 $ 6,165,969 $ 6,283,990 $ 6,508.053 $ 6,775.948 $ 6,998,868 $ 7,218,605 TOTAL REVENUES 12.088,945 14,513,892 12,171,816 12,426,567 12,762.904 13,079,040 13,407,890 13,749,588 TOTAL EXPENDITURES 13.393.227 12.855.069 12,053,795 12,202,504 12,495,009 12,856,120 13,188,153 13,574,438 UNRESTRICTED RESERVE BALANCE PER CAFR $ 4.507,146 $ 6,165.969 $ 6,283,990 $ 6,508,053 $ 6,775,948 $ 6,998,868 $ 7,218,605 $ 7,393,755 Renewal and Replacement Reserve 275,000 275,000 275,000 275,000 275,000 275.000 275.000 275,000 Restricted Funds, Inventory, Prepaids and Advances 417,871 417,871 417,871 417.871 417.871 417.871 417,871 417,871 Available for Emergencies 3,814,275 5,473,098 5,591,119 5,815,182 6,083,077 6,305,997 6,525,734 6,700,884 183 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 W, FY 16.17 FY 17-18 FY 18.19 FY 19-20 FY 20.21 FY 21.22 FY 22-23 FY 23-24 Local Option Gas Taxes $ 674,778 $ 705.100 $ 740,300 $ 777,315 $ 816,181 $ 856,990 $ 899.839 $ 944,831 FOOT Lighting Agreement 12,532 12,908 13,295 13.295 13,295 13,295 13,295 13,295 Transfer from General Fund (AAF+Streets) 200,000 - - Investment income 948 3,000 3,764 3,185 3,434 4,076 4,908 6,843 Total Revenues $ 888,258 $ 721,008 $ 757,359 $ 793,795 $ 832,910 $ 874,360 $ 918,042 $ 964.969 RIR Crossing Maintenance 5,103 5,103 64,350 64,350 64,350 64,350 64,350 64,350 AN Aboard Florida 71,894 Road Condition Assessment 11,500 Road Striping 1,081 5.000 15,000 15.000 15,000 15,000 15,000 15,000 Road Signs and Markings 21,621 18,000 20.500 20.500 20,500 20.500 20,500 20,500 Sidewalk Construction and Repair 23,388 51000 5.000 5,000 5,000 5,000 51000 51000 Total Operational and Maintenance $ 123,085 $ 33,103 $ 116,350 $ 104,850 $ 104,650 $ 104,850 $ 104,850 $ 104,850 Debt Payment - Final FY22-23 242,635 242,445 243,177 243,802 243,340 242,801 122,174 School Crossing Beseons 9,488 Solar Pedestrian Sign 2,523 Paint Striping MachlnefTmiler 22,839 Concrete Planer/DustVacuum 4,731 3.200 Catch-up Street Repaving 663,423 TOTAL $ 1,041,154 Street Repaving/Indian River Drive 486.000 100,000 TOTAL $ 789,118 Street Repaving (with Inspection + Sod + 5%) 401,100 430,100 412.500 427,460 429,550 462,000 TOTAL $ 863,827 TOTAL $ 778,752 TOTAL $ 760,690 TOTAL $ 775,111 TOTAL $ 658,574 TOTAL $ 566,850 BEGINNING FUND BALANCE $ 363,900 $ 211,004 $ 142,894 36,427 51,470 123,689 222,939 484,407 BUDGET RESERVE -15%TO 5% OF EXPENSES 119,778 82,001 31,033 26,748 25.868 26.616 26,720 28,343 UNRESTRICTED RESERVE BALANCE $ 244,123 $ 129,003 $ 111,862 $ 9,679 $ 25.602 $ 97,074 $ 198,219 $ 456,064 TOTAL REVENUES 888,258 721,008 757,359 793,795 832,910 874,360 918,042 964,969 TOTAL EXPENDITURES+TRANSFERS 1,041,154 789,118 863,827 778,752 760.690 775.111 658,574 566,850 ENDING FUND BALANCE $ 91,227 $ 60,893 $ 5.394 $ 24,722 $ 97.822 $ 198,323 $ 457,687 $ 854,183 W, DST Revenue Grants Principal from $285,000 Airport Advance 09/29!08 Interest from $285,000 Airport Advance Principal from $267,511 Airport Advance 01/05/11 Interest from $267,511 Airport Advance Investment Income DST PROJECT REVENUE City Hall Debt (Retires 2018) Stor mvater Debt (Retires 5101/22) Computer Upgrades Network Upgrades MIS Servers Police Server UPS Firewall Software Audio Visual Equipment Laserflche Software Upgrade Wireless Capability at City Hall and Police Station Police Vehicles and Equipment Emergency Generators Diesel Fuel Tank and Software Presidential Streets Construct Hangar 'C" Airport Drive East Tulip Drive CavCor Boat Parking Paving Completion Roof Repairs (City Hail and PD) Painting City Hall Police - Public Parking Patch Truck Police Evidence GaragefFixtures Dispatch Consoles Upgrade Working Waterfront Phase 2A Enhancements Working Waterfront Phase 3 Parking Lot Street Reconstruction Automated Weather Observation System Street Reconstruction Backhoe Purchase 190 Sebastian Blvd. Airport Master Plan Design/Environmental Study Taxiway 'C','D' and 'E* Design Dump Truck ( Split with Stor mrater/General Fund) Golf Course Parking Lights Golf Clubhouse Reconstruction Dispatch Console and Radio System Upgrades Dispatch Power Source/Generator Roads 8 Maintenance Heavy Equipment Public Works Garage Compound Purchase Indian River Drive Property Oyster Pointe Drainage Stommvater Heavy Equipment Airport Shade Hangers Taxiway 'C'; D' and "E' Construction Security Cameras Construct Access Road West Airport Entrance Sign Cemetery Intgation System RadarSigns/Speed Trailers Four Post Hydraulic Lift Seawall Repair or Replacement Transfer to Stormwater for Stonecrop Drainage TOTAL FY 17 Engineering and Construction of Hangar 'D' TOTAL FY 18 TOTAL FY 19 TOTAL IFY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 TOTAL FY 24 BEGINNING FUND BALANCE BUDGET RESERVE -10% TO 5%OF EXPENSES RESERVE FOR ADVANCES UNRESTRICTED RESERVE BALANCE TOTAL REVENUES TOTAL EXPENDITURES+DEBT+TRANSFERS ENDING FUND BALANCE Cash on Hand Advances to Other Funds - 1381ance After FY 23.24: DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2019-2024 FY 16-17 FY 17-19 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 $ 3,207,905 $ 3,350,000 $ 3,517,500 $ 3,693,375 $ 3,878,044 $ 4,071,946 $ 4,275,543 $ 4,489,320 1,000,000 1, 000, 000 1.000.000 1, 000, 000 675 702 6,730 6,999 7,279 7,570 7,873 10,188 11,325 11,298 11,270 11,001 10,721 10,430 10,127 9,812 1,800 1,872 1,946 2,024 2,105 8,189 8,517 8,858 10,700 10,628 10,554 10,476 10,395 10,311 9,983 9,642 15,463 33,000 32,607 33,648 35,905 31,730 34,275 51,938 $ 3,247,868 $ 3,407,500 $ 3,580,607 $ 3,757,523 $ 4,944,449 $ 5,140,176 $ 5,346,319 $ 5,579,758 354.854 402,963 403,792 402,914 401,355 400,961 234,292 27,494 30,000 30,000 80.000 60.000 60,000 601000 60,000 - 45,000 10.000 10,000 10,000 10,000 19,998 35,000 15.000 75,650 41,464 30,000 50,000 5,000 314,000 425,527 345,000 350,000 355,000 360,000 365,000 370,000 4,000 24,887 (3,542) 283,335 96,273 179,324 41,915 50,000 32,517 38,932 29.335 156,252 203,112 223,112 50,000 20,000 20.000 63,390 37,500 164,900 30,477 250,000 479,045 356,500 21,200 130,545 84,169 71,462 14,265 11,535 13,273 60,000 7,982 51,816 138,375 57,000 64,000 135,000 58,000 17,000 200,000 50,000 75,000 74,000 3.750 100,000 1,670,870 3,331,244 1,574,000 50,000 50,000 550.000 164,500 125,000 96,785 128,819 100.000 100,000 20,411 150,000 15.000 30.000 15,000 2,000,000 2,000,000 2,000,000 2,000,000 22,309 296,534 $ 3,313,096 225,000 225,000 a s,�bu,1a/ 4, /U[,`Jb1 c.00d,evk 2,4110,000 L,44U,UUU $ 2,709.105 $ 2,643,877 $ 2,696,089 $ 2,908,560 $ 1,758,483 $ 1,999,971 $ 4,251,856 $ 7,113,175 331,310 335,529 168,407 245,380 235,148 144,415 124,250 - 525.674 523.160 514,424 505,401 496,017 480,258 463,868 444,822 $ 1,852,121 5 1,785,247 $ 2,013,259 $ 2,157,779 $ 1,027,318 $ 1,375,299 $ 3,663.738 $ 6,668,353 3,247,868 3,407,500 3,580,607 3.757,523 4,944,449 5,140,176 5,346,319 5.579,758 3,313,096 3,355,287 3.368.137 4,907,599 4,702,961 2,888,292 2,485,000 - $ 1,786.893 $ 1,837,461 $ 2,225.729 $ 1,007,702 $ 1,268.806 $ 3,627,183 $ 6,525.057 $ 12,248,111 $ 2,118,203 $ 2,172,989 $ 2,394,136 $ 1,253,082 $ 1,503,954 $ 3,771,598 $ 6,649,307 $ 12,248,111 Principal from $285,000 Airport Advance 09/29108 235,111 Principal from $267,511 Airport Advance 01/05111 209,711 S 444,1f'l'L 185 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2019-2024 FY 16.17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Recreation Impact Fees $ 102,700 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 Investment Income $ 8,887 10,000 $ 10,428 7,244 6,924 9,223 11,556 13,926 PROJECTED REVENUE $ 111,587 $ 173,800 $ 174,228 $ 171,044 $ 170,724 $ 173,023 $ 175,356 $ 177,726 Community Center (Paving/Drainage/Lighting) 9,233 44,618 65,881 30,421 5,631 23,384 41,445 59,802 Pickle Ball (See DST) - 357,116 212,543 108,776 106,580 147,363 188,762 230,790 Parks & Recreation Comprehensive Plan $ - 19,600 $ 601,883 $ 393,111 $ 372,155 $ 522,879 $ 675,902 $ 831,258 Parks Inspection/Engineering 14,774 Football Field Restrooms $ 4,500 5,312 $ 70,576 $ 70,576 $ 70,576 $ 70,576 $ 70,576 $ 70,576 Friendship Park Improvements 17,231 26,776 26,776 26,776 26,776 26,776 26,776 26,776 CavCorp Boat Parking Landscaping 15,491 22,649 22,649 22,649 22,649 22,649 22,649 22,649 Barber Street Ballfield Lighting 29,343 377,638 43,800 43,800 43,800 43,800 43,800 43,800 TOTAL FY 17 $ 61,229 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 Friendship All Inclusive Playground 80,000 40,000 TOTAL FY 18 $ 3,683 $ 527,168 $ 4,972 $ 4,432 $ 4,657 $ 5,654 $ 6,698 $ 7,774 Park Amenities 1,335 1,466 213,000 172,000 179 557 922 1,284 Bark Park Shade Structure 469 563 10,000 561 105 412 709 1,002 Park Improvements 3,400 3,738 20,000 20,000 20,000 20,000 20,000 20,000 Park Signage $ 8,887 $ 10,000 $ 100,000 $ 7,244 $ 6,924 $ 9,223 $ 11,556 $ 13,926 TOTAL FY 19 $ 383,000 TOTAL FY 20 $ 21,807 $ 192,111 $ 122,050 $ 192,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 TOTAL FY 21 15,307 131,792 50,450 30,800 $ 20,000 5,000 5,000 5,000 TOTAL FY 22 2,308 11,155 59,250 48,000 5,000 $ 20,000 5,000 5,000 TOTAL FY 23 21,807 192,111 151,250 48,000 5,000 5,000 $ 20,000 5,000 All Zones $ 61,229 $ 527,168 $ 383,000 $ 192,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 BEGINNING FUND BALANCE $ 904,893 $ 955,251 $ 601,883 $ 393,111 $ 372,155 $ 522,879 $ 675,902 $ 831,258 TOTAL REVENUES $ 111,587 173,800 $ 174,228 171,044 170,724 173,023 175,356 177,726 TOTAL EXPENDITURES 61,229 527,168 383,000 192,000 20,000 20,000 20,000 20,000 ENDING FUND BALANCE $ 955,251 $ 601,883 $ 393,111 $ 372,155 $ 522,879 $ 675,902 $ 831,258 $ 988,984 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 BEGINNING FUND BALANCE: Zone A $ 375,035 $ 404,296 $ 286,993 $ 240,491 $ 250,298 $ 320,531 $ 391,761 $ 464,035 Zone B 135,946 140,016 36,465 13,423 9,646 31,601 53,934 76,632 Zone C 47,733 53,824 65,881 30,421 5,631 23,384 41,445 59,802 Zone D 346,180 357,116 212,543 108,776 106,580 147,363 188,762 230,790 All Zones $ 904,893 $ 955,251 $ 601,883 $ 393,111 $ 372,155 $ 522,879 $ 675,902 $ 831,258 Recreation Impact Fees Zone A $ 47,385 $ 70,576 $ 70,576 $ 70,576 $ 70,576 $ 70,576 $ 70,576 $ 70,576 Zone B 18,042 26,776 26,776 26,776 26,776 26,776 26,776 26,776 Zone C 7,931 22,649 22,649 22,649 22,649 22,649 22,649 22,649 Zone D 29,343 43,800 43,800 43,800 43,800 43,800 43,800 43,800 All Zones $ 102,700 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 Investment Income Zone A $ 3,683 $ 4,232 $ 4,972 $ 4,432 $ 4,657 $ 5,654 $ 6,698 $ 7,774 Zone B 1,335 1,466 632 247 179 557 922 1,284 Zone C 469 563 1,141 561 105 412 709 1,002 Zone D 3,400 3,738 3,682 2,004 1,983 2,599 3,227 3,866 All Zones $ 8,887 $ 10,000 $ 10,428 $ 7,244 $ 6,924 $ 9,223 $ 11,556 $ 13,926 Transfers: Zone A $ 21,807 $ 192,111 $ 122,050 $ 65,200 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Zone B 15,307 131,792 50,450 30,800 5,000 5,000 5,000 5,000 Zone C 2,308 11,155 59,250 48,000 5,000 5,000 5,000 5,000 Zone D 21,807 192,111 151,250 48,000 5,000 5,000 5,000 5,000 All Zones $ 61,229 $ 527,168 $ 383,000 $ 192,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Ending Balances: Zone $ 404,296 $ 286,993 $ 240,491 $ 250,298 $ 320,531 $ 391,761 $ 464,035 $ 537,384 Zone B 140,016 36,465 13,423 9,646 31,601 53,934 76,632 99,691 Zone C 53,824 65,881 30,421 5,631 23,384 41,445 59,802 78,453 Zone D 357,116 212,543 108,776 106,580 147,363 188,762 230,790 273,456 AEI Zones $ 955,251 $ 601,883 $ 393,111 $ 372,155 $ 522,879 $ 675,902 $ 831,258 $ 988,984 7 Yr. Income Ending 7 Yr. Income Ending Thru FY18 Balances Thru FY19 Balances Zone A 486,869 286,993 546,395 240,491 Zone B 225,412 36,465 215,138 13,423 Zone C 89,986 65,881 110,685 30,421 Zone D 305,332 212,543 340,682 108,776 • N RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 187 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22.23 FY 23-24 Tax Increment from City $ 181,631 $ 181,652 $ 183,842 $ 193,034 $ 202,686 $ 212,820 $ 223.461 $ 234,634 Tax Increment from County 160,610 184,879 201,868 211,961 222,559 233,687 245,372 257,640 Rents 36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000 Irwestment Income 5,758 10,700 10,000 4,731 604 1,265 3,024 6,326 PROJECTED REVENUE $ 383,999 $ 413,231 $ 431,710 $ 445,727 $ 461,849 $ 463,773 $ 507,857 $ 534,600 Waterfront Renovations/Expenses (Crabby Bills) 6,177 24,000 25,000 25,000 25,000 25,000 25,000 25,000 Fagade/Sign Improvement Program - 70,000 40,000 40,000 40,000 40,000 40,000 40,000 Sewer Connection Program ' 40,766 189,234 75,000 75,000 75,000 75,000 75,000 75,000 Special Events 39.308 42,000 45,000 45,000 45,000 45,000 45,000 45,000 Operating Expenditures 26,323 101,124 256,885 259,596 262,389 265,265 268,228 271,279 Update CRA Master Plan - 50,000 Signage for Chamber of Commerce - Veteran's Memorial Speed Cushions on Indian River Drive CavCorp Enhancements 188,730 Purchase Indian River Drive Property 250,000 Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY16 TOTAL RIVERFRONT CRA FY17 $ 301,304 Wayruding Signage 50,000 TOTAL RIVERFRONT CRA FY18 $ 776,358 Street Signage 50,000 50,000 Riverview Park Tree Protection 10,000 10,000 10,DD0 10,000 10,000 10,000 TOTAL RIVERFRONT CRA FY19 $ 501,885 TOTAL RIVERFRONT CRA FY20 $ 504,596 TOTAL RIVERFRONT CRA FY21 $ 457,389 TOTAL RIVERFRONT CRA FY22 $ 460,265 TOTAL RIVERFRONT CRA FY23 $ 463,228 TOTAL RIVERFRONT CRA FY24 $ 466,279 BEGINNING FUND BALANCE $ 458,053 $ 540,748 $ 177,621 $ 107,446 $ 48,576 $ 53,037 $ 78,544 $ 121,174 ANNUAL REVENUES 383,999 413,231 431,710 445,727 461,849 463,773 507,857 534,600 ANNUAL EXPENDITURES 301,304 776,358 501,885 504,596 457,389 460,265 463,228 466,279 ENDING FUND BALANCE $ 540,748 $ 177,621 $ 107,446 $ 48,576 $ 53,037 $ 76,544 $ 121,174 $ 189,495 • Note: $247,000 Is also currently available out of the Stormwater Fund. Detail on Ooeratina Exnenditures: Indian River County Tax Assessor $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 City of Sebastian Administration 13,202 87,740 90,372 93,083 95,876 98,752 101,715 104,766 Landscaping - - 156,700 156,700 156,700 156,700 156,700 156,700 Submerged Land Lease 4,022 648 648 648 648 648 648 648 Legal Advertisements 1,857 5,571 2,000 2,000 2,000 2,000 2,000 2,000 CRA Association 175 175 175 175 175 175 175 175 Ad Valorem Taxes 2,067 1,990 1,990 1,990 1,990 1,990 1,990 1,990 Total Operating Expenditures $ 26,323 $ 101,124 $ 256,885 $ 259,596 $ 262,389 $ 265,265 $ 268,228 $ 271,279 187 STORMWATER UTILITY FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 Permit NPDES 5 Year Permit Stormwater Park Maintenance Road Crossings/Sideyard Pipes Pipe Sliplining Driveway Pipe Replacement Program Garden/Easy Street Fountain Total Operational and Maintenance $ Lagoon Improvements (25K Oyster Mats,lf3rd Intedoc. Armadillo SW -628 Tandum Dump Truck Seawall Engineering Proposal SW -6061 Ton Crew Cab Pickup Replacement SW -616 4X4 2006 Pickup Replacement Pickup for Construction Inspector Replacement Concrete Chipping Hammer Pumps, Sod Cutter and Compactor Transport Truck 8 Yard Brush Truck Low Bed Trailer Track Excavator 500 FY 16.17 FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 FY 22-23 FY 23.24 Stormwater Fees $ 992,839 $ 997,269 $ 1,995,000 $ 1,995,000 $ 1,995,000 $ 1,995,000 $ 1,995,000 $ 1,995,000 Transfer from General Fund 100,000 - 7,500 - - - - - Transfer from DST for Stonecrop Project 80,000 - 296,534 80,000 108,540 30,000 50,000 50,000 Grants 50,000 50,000 889,603 250,000 250,000 250,000 250,000 250,000 Investment Income 9,299 18,000 19,000 57,023 48,613 43,099 46,000 38,852 SW PROJECTED REVENUE $ 1,102,138 $ 1,015,269 $ 3,200,137 $ 2,302,023 $ 2,293,813 $ 2,288,099 $ 2,291,000 $ 2,283,852 Personnel 200,000 $ 65,725 891,152 917,887 945,423 973,786 1,002,999 1,033,089 Operating Accounts 497,250 497,250 497,250 497,250 497,250 497,250 Professional Services 129 - - - - - - Permit NPDES 5 Year Permit Stormwater Park Maintenance Road Crossings/Sideyard Pipes Pipe Sliplining Driveway Pipe Replacement Program Garden/Easy Street Fountain Total Operational and Maintenance $ Lagoon Improvements (25K Oyster Mats,lf3rd Intedoc. Armadillo SW -628 Tandum Dump Truck Seawall Engineering Proposal SW -6061 Ton Crew Cab Pickup Replacement SW -616 4X4 2006 Pickup Replacement Pickup for Construction Inspector Replacement Concrete Chipping Hammer Pumps, Sod Cutter and Compactor Transport Truck 8 Yard Brush Truck Low Bed Trailer Track Excavator 500 $ 7,988 BEGINNING FUND BALANCE $ 374,556 $ 266,603 $ 396,409 7,988 $ 376,094 8,244 7,500 7,500 7,500 7,500 7,500 7,500 7,500 - 30,000 80,000 80,000 80,000 80,000 80,000 80,000 108,540 30,000 50,000 50,000 50,000 50,000 50,000 50,000 ANNUAL REVENUES 90,000 60,000 60,000 60,000 60,000 60,000 60,000 3,143 2,283,852 ANNUAL EXPENDITURES 1,210,091 885,463 3,295,839 2,226,637 2,480,173 120,556 $ 165,488 $ 1,585,902 $ 1,612,637 $ 1,640,173 $ 1,668,536 $ 1,705,737 $ 1,727,839 200,000 $ 65,725 $ 179,870 $ 28,023 $ 57,431 90,027 149,508 19,975 - - - 48,000 - - - 33,000 - 33,000 2,000 21,800 - 145,000 125,000 70,000 - 145,000 Transfer to General Fund for Swale Maintenance 650,000 TOTAL STORMWATER FY17 $ 1,210,091 Stonecrop Drainage - 1,186,137 Transfer to General Fund for Operation 8 Maintenance 700,000 TOTAL STORMWATER FY18 $ 885,463 Other Stor water Improvements 500,000 TOTAL STORMWATER FY19 $ 3,295,839 Water Tank and Trailer TOTAL STORMWATER FY20 TOTAL STORMWATER FY21 Excavator Buckets, Mowing Heads Pickup Truk Replacement TOTAL STORMWATER FY22 Pickup Truk Replacement TOTAL STORMWATER FY23 500,000 500,000 500,000 500,000 500,000 $ 2,226,637 - 20,000 $ 2,480,173 45,000 35,000 $ 2,188,536 - 35,000 $ 2,430,737 TOTAL STORMWATER FY23 $ 2,262,839 BEGINNING FUND BALANCE $ 374,556 $ 266,603 $ 396,409 $ 300,707 $ 376,094 $ 189,734 $ 289,297 $ 149,560 BUDGET RESERVE -15%TO5%OFEXPENSES 181,514 132,819 164,792 111,332 124,009 109,427 121,537 113,142 UNRESTRICTED RESERVE BALANCE $ 193,043 $ 133,784 $ 231,617 $ 189,375 $ 252,085 $ 80,307 $ 167,760 $ 36,418 ANNUAL REVENUES 1,102,138 1,015,269 3,200,137 2,302,023 2,293,813 2,288,099 2,291,000 2,283,852 ANNUAL EXPENDITURES 1,210,091 885,463 3,295,839 2,226,637 2,480,173 2,188,536 2,430,737 2,262,839 ENDING FUND BALANCE $ 85,090 $ 263,590 $ 135,915 $ 264,762 $ 65,725 $ 179,870 $ 28,023 $ 57,431 .qr.. Lei e PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Payments in Lieu of Parking $ 24,945 $ 13,775 $ - $ - $ - $ - $ - $ - Investment Income 468 429 406 409 412 415 502 506 PROJECTED REVENUE 25,413 14,204 406 409 412 415 502 506 Expenditures: Parking on Indian River Drive 44,703 CavCor Boat Parking Lot 13,792 PROJECTED DISBURSEMENTS 58,495 - - - - - - - NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE $ 72,975 $ 39,893 $ 54,097 $ 54,503 $ 54,911 $ 55,323 $ 55,738 $ 56,240 REVENUES 25,413 14,204 406 409 412 415 502 506 EXPENDITURES 58,495 - - - - - - - ENDING FUND BALANCE $ 39,893 $ 54,097 $ 54,503 $ 54,911 $ 55,323 $ 55,738 $ 56,240 $ 56,746 WIN CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 TOTAL ENDING BALANCE OF TRUST FUND $ 941,061 $ 950,273 $ 975,726 $ 1,001,459 $ 1,027,475 $ 1,053,777 $ 1,080,368 $ 1,107,253 190 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Lot Sales $ 47,410 $ 75,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 Non -Endowed Trust Interest/Surplus Sale 8,894 10,352 10,453 10,733 11,016 11,302 11,592 11,884 PROJECTED REVENUE 56,304 85,352 80,453 80,733 81,016 81,302 81,592 81,884 Expended from Permanent Endowment: General Fund Transfer for Operations 3.569 4,638 55,000 55,000 55,000 55,000 55,000 55,000 TOTAL OPERATIONAL TRANSFERS 3,569 4,638 55,000 55,000 55,000 55,000 55,000 55,000 Expended from Non -Endowed (Capital): Columbarlums (Excess from DST) 108,451 Headstone Straightening Project 24,503 Trader for Escavated Dirt 6,999 Improvements to Sand Hill Section 40,000 PROJECTED CAPITAL DISBURSEMENTS 108,451 71,502 - - - - - - TOTAL PROJECTED DISBURSEMENTS 112,020 76,140 55,000 55,000 55,000 55,000 55,000 55,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE 662,351.00 682,487.00 715,349.00 695,349.00 675,349.00 655,349.00 635,349.00 615,349.00 ANNUAL REVENUES 23,705.00 37,500.00 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 ANNUAL TRANSFERS 53,569.00) 54,638.00) (55,000.00) (55,000.00) 055.000.00) (55,000.00) (55,000.00) (55,000.00) ENDING FUND BALANCE 682,487.00 • 715,349.00 695,349.00 675,349.00 655,349.00 635,349.00 615,349.00 595,349.00 NON -ENDOWED (Capital) BEGINNING FUND BALANCE 334,426.00 258,574.00 234,923.67 280,376.67 326,109.65 372,125.70 418,427.92 465,019.47 ANNUAL REVENUES 32,599.00 47,851.67 45,453.00 45,732.98 46,016.05 46,302.22 46,591.55 46,884.05 ANNUAL EXPENDITURES (108,451.00) (71,502.00) - - - - - - ENDING FUND BALANCE 258,574.00 234,923.67 280,376.67 326,109.65 372,125.70 418,427.92 465,019.47 511,903.52 TOTAL ENDING BALANCE OF TRUST FUND $ 941,061 $ 950,273 $ 975,726 $ 1,001,459 $ 1,027,475 $ 1,053,777 $ 1,080,368 $ 1,107,253 190 Charges for Services Proshop Sales Rents Other Revenue Contributions Sale of Carts or Equipment Transfer from General Fund - R&R Transfer from General Fund - Restaurant Transfer from DST Fund - Restaurant FDOT Grant - Restaurant Net Investments in Capital Assets PROJECTED REVENUE Personnel Operating Costs Proshop Cost of Sales Capital Lease - Golf Carts Parking Lot Curbing Cart Path Replacements Range Dispenser/ Picker/Ball Washer Restaurant Improvements TOTAL FY 16 Interest Payment to Building Fund Principal Payment to Building Fund TOTAL FY 17 TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 TOTAL FY 24 BEGINNING FUND BALANCE TOTALREVENUES EXPENDITURES ENDING FUND BALANCE FY 20-21 FY 21-22 FY 22-23 FY 23-24 $ 1,278,989 $ 1,285,384 $ 1,291,810 $ 1,298,270 70,000 70,000 70,000 70,000 30,000 30,000 30,000 30,000 8,960 8,960 8,960 8,960 3,000 3,000 3,000 3,000 111,652 48,605 105,410 $ 1,406,640 $ 1,506,051 $ 1,378,254 $ 1,384,585 $ 1,390,949 $ 1,508,996 $ 1,452,375 $ 1,410,230 $ 357,557 $ 355,860 $ 379,566 $ 384,380 $ 389,339 $ 394,447 $ 399,708 $ 405,126 986,845 890,693 858,929 858,929 858,929 858,929 858,929 858,929 32,320 50,000 45,000 45,000 45,000 45,000 45,000 45,000 167,534 56,391 56,391 56,391 56,391 56,391 56,391 56,391 11,320 35,743 4,195 2,495 2,295 53,740 258,034 4,544 7,118 8,604 8,213 7,819 7,421 7,015 6,605 24,626 29,764 30,154 30,547 30,947 31,352 31,762 $ 1,602,540 $ 1,689,785 $ 1,378,254 $ 1,387,262 $ 1,390,520 $ 1,395,430 GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 FY 16-17 FY 17-18 FY 18-19 FY 19-20 $ 974,135 $ 1,164,911 $ 1,266,294 $ 1,272,625 43,930 76,000 70,000 70,000 26,999 7,000 30,000 30,000 4,785 6,265 8,960 8,960 9,090 3,575 3,000 3,000 111,652 48,605 7,240 11,320 71,583 $ (463,477) 51,816 138,375 1,378,254 50,000 FY 20-21 FY 21-22 FY 22-23 FY 23-24 $ 1,278,989 $ 1,285,384 $ 1,291,810 $ 1,298,270 70,000 70,000 70,000 70,000 30,000 30,000 30,000 30,000 8,960 8,960 8,960 8,960 3,000 3,000 3,000 3,000 111,652 48,605 105,410 $ 1,406,640 $ 1,506,051 $ 1,378,254 $ 1,384,585 $ 1,390,949 $ 1,508,996 $ 1,452,375 $ 1,410,230 $ 357,557 $ 355,860 $ 379,566 $ 384,380 $ 389,339 $ 394,447 $ 399,708 $ 405,126 986,845 890,693 858,929 858,929 858,929 858,929 858,929 858,929 32,320 50,000 45,000 45,000 45,000 45,000 45,000 45,000 167,534 56,391 56,391 56,391 56,391 56,391 56,391 56,391 11,320 35,743 4,195 2,495 2,295 53,740 258,034 4,544 7,118 8,604 8,213 7,819 7,421 7,015 6,605 24,626 29,764 30,154 30,547 30,947 31,352 31,762 $ 1,602,540 $ 1,689,785 $ 1,378,254 $ 1,387,262 $ 1,390,520 $ 1,395,430 191 $ 1,398,395 $ 1,403,813 $ (215,160) $ (411,060) $ (594,794) $ (594,794) $ (597,471) $ (597,042) $ (597,042) $ (463,477) 1,406,640 1,506,051 1,378,254 1,384,585 1,390,949 1,508,996 1,452,375 1,410,230 1,602,540 1,689,785 1,378,254 1,387,262 1,390,520 1,395,430 1,398,395 1,403,813 $ (411,060) $ (594,794) $ (594,794) $ (597,471) $ (597,042) $ (483,477) $ (543,061) $ (477,060) 191 AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 192 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 OPERATING FUND: Fuel Sales Revenue (2.50/6 Increase) $ 77,327 $ 88,000 $ 90,000 $ 92,250 $ 94,556 $ 96,920 $ 99,343 $ 101,827 Non-taxable Rents 391 391 - - - - - - Golf Course Rents 106,000 106,000 106,000 106,000 106,000 106,000 106,000 106,000 Stormwater Rents - - 6,000 6,000 6,000 6,000 6,000 6,000 Taxable Rents 343,256 299,575 325,061 327,081 327,081 327,081 327,081 327,081 Other Revenue 82,751 72,600 94,215 94,215 94,215 94,215 94,215 94,215 Transfer from General Fund 28,040 Investment Income 1,284 500 600 1,830 2,460 2,837 2,765 2,784 PROJECTED REVENUE $ 639,049 $ 567,066 $ 621,876 $ 627,376 $ 630,313 $ 633,053 $ 635,404 $ 637,907 Personnel 141,689 216,084 136,402 140,494 144,709 149,050 153,522 158,127 Operating Costs 445,274 144,717 255,952 255,952 255,952 255,952 255,952 255,952 Fuel Purchases for Resale 59,025 68,000 71,200 72,980 74,805 76,675 78,591 80,556 Vehicle Purchase 22,514 Wind Sock and Pole 4,826 Paint Airport Terminal 24,000 Replace Gate 3 8,000 12' Mower 17,000 Airport Tenant Signage 8,000 Repayment of General Fund Advance 10,000 25,000 40,000 10,000 10,000 5,000 - Repayment of DST Advances and Interest 24,500 24,500 30,500 30,500 30,500 36,500 36,500 38,500 TOTAL FY 1T $ 707,828 TOTAL FY 18 $ 478,301 TOTAL FY 19 $ 566,054 TOTAL FY 20 $ 534,926 TOTAL FY 21 $ 515,965 TOTAL FY 22 $ 523,177 TOTAL FY 23 $ 524,565 TOTAL FY 24 $ 533,136 BEGINNING FUND BALANCE $ (58,097) $ (126,876) $ (38,111) $ 17,711 $ 110,161 $ 224,508 $ 334,384 $ 445,223 TOTAL REVENUES 639,049 567,066 621,876 627,376 630,313 633,053 635,404 637,907 TOTAL EXPENDITURES+DEBT+TRANSFERS 707,828 478,301 566,054 534,926 515,965 523,177 524,565 533,136 ENDING FUND BALANCE $ (126,876) $ (38,111) $ 17,711 $ 110,161 $ 224,508 $ 334,384 $ 445,223 $ 549,994 CAPITAL FUND: BEGINNING FUND BALANCE $ - $ 134,991 $ - $ - $ - $ - $ - $ - Grants 416,957 2,389,463 2,262,317 900,000 900,000 1,900,000 - - Transfers from General Fund Transfers from DST 415,130 334,195 128,819 225,000 225,000 100,000 - - Total Expended 697,096 2,858,649 2,391,136 1,125,000 1,125,000 2,000,000 - - ENDING FUND BALANCE $ 134,991 $ - $ - $ - $ - $ - $ - $ - TOTAL OPERATING AND CAPITAL $ 8,115 $ (38,111) $ 17,711 $ 110,161 $ 224,508 $ 334,384 $ 445,223 $ 549,994 General Fund Advance Balance (90,000) (65,000) (25,000) (15,000) (5,000) - - - DST Fund Advance Balance (548,163) (545,589) (536,913) (527,890) (518,506) (502,747) (486,357) (467,311) CAFR Unrestricted Balance $ (630,048) $ (648,700) $ (544,202) $ (432,729) $ (298,998) $ (168,363) $ (41,134) $ 82,683 Due to General Fund - Cash Flow $ 290,000 $200,000 Advance in 2007 from General Fund 90,000 65,000 25,000 15,000 5,000 - - - Hangar A $285K Advance in 2008 from DST Fu $ 283,676 $ 282,974 $ 276,244 $ 269,245 $ 261,966 $ 254,396 $ 246,523 $ 236,335 Hangar B $290K Advance 512011 from DST Fu $ 265,711 $ 263,839 $ 261,893 $ 259,869 $ 257,764 $ 249,575 $ 241,058 $ 232,200 192 193 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2019-2024 FY 16-17 FY 17-18 FY 18.19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Operating Revenue $ 747,950 $ 791,500 $ 793,300 $ 817,099 $ 841,612 $ 866,860 $ 892,866 $ 919,652 Other Revenue 2,000 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Transfer from General Fund 25,000 - - - - - - - Principal on Golf Course Loan - 24,626 29,764 30,154 30,547 30,947 31,762 - Interest on Golf Course Loan 4,544 7,118 8,604 8,213 7,819 7,421 6,605 - Investment Income 7,503 7,000 7,000 4,777 5,100 5,165 5,508 5,595 PROJECTED REVENUE $ 786,997 $ 832,444 $ 840,868 $ 862,443 $ 887,278 $ 912,594 $ 938,941 $ 927,447 Clear Village Software 13,633 Compact Pickup 19,750 19,750 Loan to Golf Course 343,300 Personnel 454,375 Operating Costs 117,480 TOTAL FY 17 $ 915,155 Personnel 526,092 Operating Costs 96,653 TOTAL FY 18 $ 656,128 Personnel 659,256 Operating Costs 112,064 TOTAL FY 19 $ 791,070 Personnel 679,034 Operating Costs 112,064 TOTAL FY 20 $ 791,098 Personnel $ 699,405 Operating Costs 112,064 TOTAL FY 21 $ 811,469 Personnel $ 720,387 Operating Costs 112,064 TOTAL FY 22 $ 832,451 Personnel 741,998 Operating Costs 112,064 TOTAL FY 23 $ 854,062 Personnel $ 764,258 Operating Costs 112,064 TOTAL FY 24 $ 876,322 BEGINNING FUND BALANCE $ 730,908 $ 602,750 $ 779,066 $ 828,864 $ 828,864 $ 900,209 $ 904,673 $ 980,352 TOTAL REVENUES 786,997 832,444 840,868 862,443 887,278 912,594 938,941 927,447 EXPENDITURES+DEBT+TRANSFERS 915,155 656,128 791,070 791,098 811,469 832,451 854,062 876,322 ENDING FUND BALANCE $ 602,750 $ 779,066 $ 828,864 $ 900,209 $ 904,673 $ 980,352 $ 989,551 $ 1,031,477 193 FMKT-fW1 11 =��Mmmml This Page Intentionally Left Blank 194 CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGED SCHEDULE SIX GLOSSARY This is a glossary of terms commonly used at public meetings at which financial matters are discussed: Accrual — Recognition of changes in economic resources as soon as the underlying event or transaction occurs, as opposed to when cash is received or spent. Ad Valorem Taxes — A tax levied on the assessed value (net of any exemptions) of real or personal property. This is commonly referred to as "property tax". Anticipated (revenue. deficit. expenses. etc.) — Estimates used in analyzing and preparing budgets. Anticipated figures are the equivalent of educated guesses. They are based on experience and information from a variety of sources that help government officials determine what they think the income or expenses will be. Appropriation from Prior Year Fund Balance (Retained Earnings) — Money not spent in one fiscal year but carried forward to the next year. Cash carried forward is used to supplement revenues required to pay all expenses. Budget — A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Florida law requires that governments have a balanced budget, with expenses not exceeding revenues. CAFR — Comprehensive Annual Financial Report Capital Improvement Program — Governmental agencies set up five-year programs for major costs such as the construction of buildings, land acquisition, road improvements and heavy equipment. Capital expenses are listed separately from operating expenses within the budget. Capital Outlav — Fixed assets which have a value of $750 or more have a useful economic lifetime of more than one year, or assets of any value if the nature of the item is such that it must be controlled for custody purposes. Capital Project — A project to acquire or improve an asset with costs more than $50,000 and last more than five years. Capital project includes land acquisition, construction, repair or structural improvement of a facility, engineering and design for a facility, and acquisition or repair of equipment. Detailed information on a capital improvement including the time frame for completion, the location, description, the estimated total expenditure, impact on operating cost and the proposed method of financing. Capital Proiect Fund — A governmental Fund used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds. Citv of Sebastian Cemetery Trust Fund — The City of Sebastian Cemetery Trust Fund is used to account for principal trust amounts received, sale of cemetery lots and related interest income. One-half of the cemetery lot sales and the interest portion of the trust can be used to maintain the community cemetery. Contingencv Account — Money set-aside for emergencies or unexpected expenses. Each City fund usually has such an account to cover higher-than-expected costs or purchases that were not anticipated when the budget was being prepared. Debt Service Fund — A governmental accounting fund used to account for the accumulation of pledged funds that are legally restricted to pay debts. Deficit — A term generally applied to the budget as a whole, reflecting real or projected shortages in revenue. It means there is not enough revenue to cover expenses. Enterprises — Activities of government, which are operated and accounted for as businesses. Enterprises rely principally on user fees earned by the business to fund operations. In Coty of Sebastian, the Golf Course, Airport, and the Building Department are enterprises. Expenditures/Expenses — Cost of goods or services used. FAA — Federal Aviation Administration FDOT — Florida Department of Transportation FEMA — Federal Emergency Management Agency Fiscal vear — A 12 -month period of time to which the annual operating budget applies and at the end of which, a government determines its financial position and the results of its operations. In Florida, the fiscal year for all local governments extends from October 1 to September 30. Franchise Fees — Money collected, usually from a private utility, in exchange for use of a governmental agency's easements and rights-of-way. Cities authorize the use these facilities and collect a fee in return. Franchise fees also are collected from garbage and trash services allowed to operate with a government's boundaries. IICITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I Fund – A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations of that fund. Fund Balance – A term used to express the equity (assets minus liabilities) of governmental funds and trust funds. GAAP-Generallv Accepted Accountine Principles – Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompasses the conventions, and procedures necessary to define accepted accounting practices at a particular time. They include not only broad guidelines of general applications, but also detailed practices and procedures. GAAP provides a standard by which to measure financial presentations. The primary authoritative statement on the application of GAAP to state and local governments are National Committee on Governmental Accounting (NCGA) pronouncements. Every government should prepare and publish financial statements in conformity with GAAP. The objective of government GAAP financial reports are different from, and much broader than, the objectives of business GAAP financial reports. General Fund – The main operating fund for the city, which is used to account for all financial resources, except those required to be accounted for in another fund. All city's departments/divisions except the enterprise fund departments/divisions are funded by the general fund. Ad valorem taxes make up the largest percentage of the general fund revenues. Governmental Funds – These funds account for general governmental activities, such as law enforcement, which are largely supported by taxes and fees. They are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Interfund Transfer – Budgeted amounts transferred from one governmental accounting fund to another for work or services provided. Mill – A tax rate set on the basis of the valuation of properties. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Millate Rate – A rate expressed in thousands. As used with ad valorem (property) taxes, the rate expresses the dollar of tax per one thousand dollars of taxable valuation. 196 Over Budset – Over budget in revenue means there is more income than expected. Over budget in expenses means actual costs exceed the budget and funds must be transferred to provide for the additional expenses by a budget adjustment. Permanent Fund – Permanent Funds are used to report resources that are legally restricted to the extent that only earnings, not principal, may be used for purposes that support the reporting government's programs. Projected Deficit – A projection that, based on the current rate of spending, expenses will be greater than anticipated revenue. A projected deficit during a budget year usually necessitates an adjustment in the spending pattern–delaying purchases or eliminating planned expenses—to stay within the budgeted figures. Reserved Fund Balance – Portion of a fund balance that is not available for appropriation. This usually is due to statutory authority and/or internal policies. Revenue – Revenues may be operationally defined in governmental fund accounting as "all increases in fund net assets except those arising from interfund reimbursements, interfund operating and residual equity transfers, or long term debt issues". Rolled Back MillaLye Rate – The tax rate necessary to pay a governmental agency the same amount of property tax dollars received during the previous budget year, excluding changes in taxable valuation resulting from new construction, annexation or de -annexation. Shortfall – A term generally synonymous with deficit but applied to individual revenue accounts instead of to the budget of a fund or the whole City. A City might have a shortfall in a particular account, but a shortfall in the total budget is called a deficit. SPD – Sebastian Police Department Special Revenue Fund – A governmental accounting fund used to account for special revenues that are legally restricted to expenditures for particular purposes. State -Shared Revenue – Revenues collected by the state and proportionately shared with counties and/or municipalities on the basis of specific formulas. Such revenues include: local share of cigarette taxes, fuel taxes, mobile home license taxes, liquor license taxes, and half -cent sales taxes. Taxable Valuation – The value of property after all allowable exemptions have been subtracted; the values on which the millage rate is applied and taxes are computed. 11CITY OF SEBASTIAN, FLORIDA 2018/2019 ANNUAL BUDGEI1I TRIM Bill — Florida's Truth in Millage Law that requires cities to calculate next year's property taxes based on the same tax dollars they received during the current fiscal year. Trust Fund — A Fund used to account for assets held in a trustee capacity or as an agent for individuals, private organizations or other governmental units. Under Budget — Under budget in revenue means that money being collected from taxes and other sources is not as much as was anticipated. It might necessitate spending adjustments to prevent a deficit. Under budget in expenses means that actual expenses are less than the budget. Unreserved Fund Balance — Portion of a fund balance that is available for appropriation. User Fee — A fee charged to the party that directly receives a public service. Utility Service Taxes — Taxes paid to municipalities by users of electricity, telephones, cellular phones, beepers, natural gas, bottled gas, and fuel oil. Valuation — The dollar value of property that has been assigned by the County Property Appraiser. Working Capital — Excess of current assets including cash - on -hand equivalents over current liabilities that can be used to satisfy cash flow needs. 197 CROEM= MI This Page Intentionally Left Blank im-11