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Home My WebLink About12-12-2018 CC Agenda w CRAli rnY4-f 5JEBASTL.4kN Qnsz�i; HOME OF PELICAN ISLAND SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY WORKSHOP & REGULAR CITY COUNCIL MEETING AGENDA WEDNESDAY, DECEMBER 12, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION — Pastor Karen Leedahl, Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE — Led by Vice Mayor Kinchen 4. ROLL CALL 5. F pgs 5-11 AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Presentation to Beth Mitchell, President/CEO Sebastian River Area Chamber of Commerce Brief Announcements Sebastian River Art Club Show in Riverview Park — Dec. 15 from 10 am to 4 pm Recess Citv Council Meetina and Convene Communitv Redevelopment Aqencv Workshop A. Call Workshop to Order B. Septic to Sewer Proqram (Transmittal, Accounting, Boundary Map, F.S.381.00655) i. Discuss Future Funding Allocation of Matching Funds for Program C. Adjourn 8. Adiourn Communitv Redevelopment Aqencv Workshop and Reconvene as Citv Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 11-23 A. Approval of Minutes — November 28, 2018 Regular City Council Meeting 18.164 B. Approve Alcoholic Beverages at Yacht Club for Kinney Event on October 6, 2019 pgs 24-26 from 11:30 am to 3:30 pm - DOB Verified (Transmittal, Application, Receipt) 1 of 106 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS - None 13. PUBLIC INPUT The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 14. NEW BUSINESS 18.167 A. Discuss 2019 Legislative Priorities for Submission to the Indian River County pgs 27-32 Legislative Delegation (Transmittal, Draft, Notice, Form) 18.137 B. Approve Site Plan Design and Location at Sebastian Municipal Airport as Submitted pgs 33-34 for the Pickleball Courts by Continuing Engineering Consultant, Schulke, Bittle & Stoddard LLC (Transmittal, Proposed Site Plan) 18.137 C. Approve the Purchase ADA Modular Bathroom from CXT, Inc. (an L.B. Foster pgs 35-51 Company) for the Pickleball Courts in the Amount of $60,896.79 Through the Government Cooperative Pricing Agreement with Sourcewell (formally NJPA) and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Quote, Specs, Photo, Layout, Info) 18.161 D. Approve Work Authorization #5 with Infrastructure Consulting and Engineering (ICE) pgs 52-74 for the Design and Engineering of Hangar "D" at the Sebastian Municipal Airport in the Amount of $73,587.00 and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Exhibits, WA#5, Certification) 18.165 E. Approve Bid Waiver and Piggy Back Collier County Contract to Authorize pgs 75-90 Shenandoah Construction to Slip Line the Schumann and Kildare Intersection Pipe in the Amount of $103,290 (Transmittal, Proposal, Collier County Agreement) 18.166 F. Approve Bid Waiver and Piggy Back Collier County Contract to Authorize pgs 91-106 Shenandoah Construction to Slip Line the Caprona and Empress Intersection Pipe in the Amount of $16,300.25 (Transmittal, Proposal, Collier County Agreement) 15. CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 2 of 106 18. CITY COUNCIL MATTERS A. Council Member Dodd B. Council Member lovino C. Council Member McPartlan D. Mayor Hill E. Vice Mayor Kinchen 19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING LOOP INSTALLED. SWITCH HEARING AID TO T -COIL. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS 1S MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL 1S TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: January 9, 2019 Regular City Council Meeting — 6 pm January 23, 2019 Regular City Council Meeting — 6 pm February 13, 2019 Regular City Council Meeting — 6 pm February 27, 2019 Regular City Council Meeting — 6 pm March 13, 2019 Regular City Council Meeting — 6 pm March 27, 2019 Regular City Council & CRA Meeting — 6 pm 3 of 106 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetings Public input is ALLOWED under the headincis: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headinq on Aqenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 106 LMLT SEBASTIAN HOME OFPELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY WORKSHOP TRANSMITTAL CRA WORKSHOP DATE: December 12, 2018 AGENDA ITEM TITLE: Septic -to -Sewer Program Grant Program Workshop BACKGROUND: The Cost -Share Agreement between the Indian River Lagoon Council (IRL Council) and the City of Sebastian for the Septic to Sewer Grant Incentive Program within the CRA district is coming to the end of its two year term December 31, 2018. The IRL Council agreed in December 2016 to provide funding in the amount of $100,000 to reduce the pollutant loading from existing septic systems which may be leaching into the Indian River Lagoon. As good environmental stewards, the City had implemented prior to 2016 a waste water sewer hook- up incentive program offering property owners $5000 to remove an existing septic tank and hook-up to the existing sewer line within the City's Community Redevelopment Area (CRA), Due to the high cost for the connection into the existing sewer force main along Indian River Drive, the numbers of applications were low. The City increased this incentive program in 2016 by leveraging the IRL Council grant funds. Since its inception, the Sebastian CRA has allocated $375,000 and, leveraging $100,000 from the IRLC Grant, funded a total of $475,000 for the Septic to Sewer Grant Program (SSP). Applicants were eligible to receive up to $15,000 for costs incurred to remove septic systems and connect to the Indian River County wastewater treatment system. Grant funds were disbursed on a reimbursement basis after providing receipts, documentation and inspection of improvements by authorized government officials. Grants provided funding for septic system closure, connection fees to sewer system, permitting costs, and design and construction costs. The SSP provided up to $10,000 from City CRA funds and up to $5,000 from the Indian River Lagoon Council Grant to qualified projects. Over a two year period, 21 septic systems were removed at an average cost of $15,677 per tank. Staff has requested a No Cost Extension of one year (December 2019) to the IRL Council for the SSP Grant. This request will allow the distribution of the awarded, yet still pending, recipients to receive their funding in accordance with the Grant. Attached please find the SSP Account Summary to Date as well as the Septic to Sewer Grant program accounting to date. A sewer connection map of properties within the Sebastian CRA Boundary, IRC utilities 2017, has been provided for your information. For your consideration: 1. The Indian River County Utility Department has confirmed that the North Sebastian Sewer project has been completed within the City limits. Property owners within this area are now eligible for hook up to the gravity sewer line. In July of 2017, the CRA Board agreed that the SSP Grant would cover the costs of septic tank closure, design and permitting, construction costs, and connection fees to the new waste water treatment system. The GRA Board agreed that grant funding would not be provided to cover the assessment costs to Indian River County. There are approximately 50 properties eligible for hook up to this new gravitation system. In accordance with information received by IRC, connection fees for the approximately 50 parcels are estimated to exceed $170,000. In addition, the median cost for tank closure and construction costs is approximately 5 of 106 $5000 per system. Total costs to the City in accordance with current SSP Grant could exceed $420,000. 2. There are over 100 parcels remaining within the CRA that are eligible to convert from Septic to Sewer but must connect to a Force Main. Average costs for tank closure and construction costs for a Iift station have been $15,000. In accordance with the current SSP Grant, the cost to the City could exceed $1,000,000 (City =$10,000; IRLC = $5000). 3. There is currently $247,173 allocated to City-wide septic to sewer conversion projects in the FY 2018/2019 budget. 4. Florida Statute 351.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system; (attached) states that that an owner of a property must connect the system or the buildings plumbing to an available publicly owned or investor-owned sewerage system within 365 days after written notification by the owner of the publicly owned or investor-owned sewerage system that the system is available for connection. 5. For FY 201812019, there is $99,631.58 remaining within the CRA funds allocated for the Septic to Sewer program. 6. The IRL Council will be announcing their next round of grant RFP's by the end of this year. Grants require 50:50 match of funds. Grant funds would become eligible FY 201912020. 7. Additional funding options: a) Clean Water State Revolving Fund: The Clean Water State Revolving Fund (CWSRF) Program provides low-interest loans to local governments to plan, design, and build or upgrade wastewater, stormwater, and nonpoint source pollution prevention projects. Interest rates on loans are below market rates and vary based on the economic wherewithal of the community. b) Septic to sewer projects ("319 Grant"): Section 319(h) of the Clean Water Act provides federal funding to address nonpoint source pollution. Projects or programs must benefit Florida's priority watersheds ("impaired waters"), and local sponsors must provide at least a 40 percent match or in-kind contribution (with the exception that a State Revolving Fund loan, although federal, can be used as nonfederal match). Eligible activities include demonstration and evaluation of urban and agricultural stormwater best management practices, stormwater retrofits and public education. Examples include laying the lateral for the residence/business to the sewer main, the connection to the sewer, installing a grinder pump/station on resident's property, and abandonment of the septic system if the septic tank would be a continued source of pollution. Approximately $5 to $6 million is available each year depending on federal appropriations. 6 of 106 If Agenda Item Requires Exuenditure of Funds: Total Cost: Amount Available: ($99,631.58 CRA) If Cost Requires Appropriation: Administrative Services Department/CFO Review: " l l �—J t :�• ATTACHMENTS: 1. Septic to Sewer Grant Program accounting 2. Sebastian CRA Boundary map 4. Florida Statute 381.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system City Manager Authorization: U Date: f L711 i 7 of 106 SEPTIC TO SEWER GRANTS PROGRAM DESIGNATED ONLY FOR APPLICANTS WITHIN THE CRA AREA O h O O') SEPTIC TO SEWER GRANTS PROGRAM GENERAL FUND MONIES DESIGNATED FOR APPLICANTS CITY-WIDE BUDGETED 100,000 General Funds Transferred for Protecting the Lagoon FY2015 100,000 General Funds to Stormwater Then to the Project Fund FY2016 100,000 General Funds to Stormwater Then to the Project Fund FY2017 $ 300,000 Total Allocated PAI D 52,827.00 Paid IRLC Membership and Oyster Bag Expenditures - No Charges - Redesignated for Septic to Sewer Grants Project in FY2018 $ 52,827.00 Total Charges to Date $ 247,173.00 Balances Currently Available BUDGETED PAID OR COMMITTED 70,000 CRA Fund Direct Expenditures in FY2016 70,000.00 Charges Directly to CRA Fund in FY2016 230,000 CRR Fund Transfers to Project in FY2017IFY2018 205,368.42 Charges to Project Fund After FY2016 75,000 CRA Fund Transfers to Project in Current Year) - City Match Committed But Not Paid 100,000 Indian River Lagoon Council Grants in FY2017IFY2018 100,000.00 IRLC Grants Paid or Committed $ 475,000 Total Allocated $ 375,368.42 Total Charges and Commitments to Date $ 99,631.58 Balances Currently Available FY16 FY17 FY18 FY19 CITY OF DATE CHECK N RECIPIENT NAME ADDRESS AMOUNT AMOUNT AMOUNT AMOUNT TOTALS IRLC SEBASTIAN 01121/16 91671 Arthur Priep 5,000.00 5,000.00 5,000.00 06/01/16 Various American Legion 50,000.00 50,000.00 50,000.00 06/22/16 92663 River Oaks Townhome Association 10,000.00 10,000.00 10,000.00 08/08116 92976 RMA of Sebastian 5,000.00 5,000.00 5,000.00 03124117 94393 Teddys Cleaning & Janitorial Services 916 U.S. Highway 1 15,000.00 15,000.00 5,000.00 10,000.00 03131117 94426 O'Ouist Services 1413 N. Central Ave 15,000.00 15,000.00 5,000.00 10,000.00 04107111 VISA 100 Save Our Lag000n - Conned to Sewer Signs Signs on the Cheap 441.02 441.02 441.02 04116117 94661 DeslgnlPrinl Inserts for Mailauts and Yard Signs Creative Force Design Group 325,00 325,00 325.00 05112117 94703 Thomas Haynes 712 Cleveland Street 15,000.00 15,000.00 5,000.00 10,000.00 D8111117 95238 Sebastian Center, LTD 1627 U.S. Highway 1 15,000.00 15,000.00 5,000.00 10,000.00 05107118 96955 Sebastian Animal Hospital 948 U.S. Highway 1 15,000.00 15,000.00 5,000.00 10,000.00 05123/18 97054 Marie Terranova 1016 Indian River Dr 14,494.90 14,494.90 5,000.00 9,494.90 05130/18 97086 Marine Bank & Trust 1020 U.S. Highway 1 15,000.00 15,000.00 5,000.00 1G,000.00 07125/18 97405 Thomas Haynes 705 Cleveland Street 15,000.00 15,000.00 5,000.00 10,000.00 11130/18 98159 Titone Properties 1753 N. Indian River Dr 15,000.00 15,000.00 5,000.00 10,000.00 11130118 98111 936 Building LLC 936 US }Highway 1 15,000.00 15,000.00 5,000.00 10,000.00 TOTALS PAID TO DATE $ 70,006.00 $ 60,766.62 $ 59,494.90 $ 30,000.00 $ 220,260.92 $ 50,000.00 $ 170,260.92 Sebastian Oaks 1327 N Central Ave 30,000.00 30,000.00 10,000.00 20,000.00 Paul Kelley 821 US Highway 1 15,000.00 15,000.00 5,000.00 10,000.00 Robert & Ronna Greason 1206 US Highway 42,236.50 42,236.50 15,000.00 27,236.50 Jerry & Marsha Hall 698 Jackson St 7,871.00 7,871.00 3,935.50 3,935.50 Halo Rescue 710 Jackson St 45.000.00 45,000.00 15,000.00 30,000.00 Jon & Harriet Balme 404 IR Drive 15,000.00 15.000.00 1.064.50 13.935.50 ADDITIONAL COMMITMENTS TO PAY $ 155,107.50 $ 155,107.50 $ 50,000.00 $ 105,107.50 SEWER GRANTS PROGRAM TOTAL PAYMENTS AND COMMITMENTS $ 70,000.00 $ 60,766-02 $ 59,494.90 $ 185,107.50 $ 375,368.42 $ 100,000.00 $ 275,368.42 O h O O') SEPTIC TO SEWER GRANTS PROGRAM GENERAL FUND MONIES DESIGNATED FOR APPLICANTS CITY-WIDE BUDGETED 100,000 General Funds Transferred for Protecting the Lagoon FY2015 100,000 General Funds to Stormwater Then to the Project Fund FY2016 100,000 General Funds to Stormwater Then to the Project Fund FY2017 $ 300,000 Total Allocated PAI D 52,827.00 Paid IRLC Membership and Oyster Bag Expenditures - No Charges - Redesignated for Septic to Sewer Grants Project in FY2018 $ 52,827.00 Total Charges to Date $ 247,173.00 Balances Currently Available CRA BOUNDARY r f r� . ■ ■ Legend ExportUtilityAccounts_CRA_Boundary_03_01_2017 Services • Wairr Weser. Sewer Sewer Reserve Wale,. SO.V1 NC �,,�, ExponCRAWaierSrwerAc:Doors ® ExpanCRA_Parceis_Snwerpniy ® ExpcnCRA WaierSewerN! C IMF 9 of 106 9/27/2017 The 2017 Florida Statutes Statutes & Constitution :View Statutes : Online Sunshine Select Year: 2017 • Go Title XXIX Chapter 381 View Entire Chanter PUBLIC HEALTH PUBLIC HEALTH: GENERAL PROVISIONS 381.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system; requirements.— (1)(a) The owner of a properly functioning onsite sewage treatment and disposal system, excluding an approved onsite graywater system, must connect the system or the building's plumbing to an available publicly owned or investor-owned sewerage system within 365 days after written notification by the owner of the publicly owned or investor-owned sewerage system that the system is available for connection. The publicly owned or investor-owned sewerage system must notify the owner of the onsite sewage treatment and disposal system of the availability of the central sewerage system. No less than 1 year prior to the date the sewerage system will become available, the publicly owned or investor-owned sewerage system shall notify the affected owner of the onsite sewage treatment and disposal system of the anticipated availability of the sewerage system and shall also notify the owner that the owner will be required to connect to the sewerage system within 1 year of the actual availability. The owner shall have the option of prepaying the amortized value of required connection charges in equal monthly installments over a period not to exceed 2 years from the date of the initial notification of anticipated availability. Nothing in this section shall operate to impair contracts or other binding obligations relating to payment schedules in existence as of October 1, 1993. Nothing in this paragraph limits the power of a municipality or county to enforce other laws for the protection of the public health and safety. (b) The owner of an onsite sewage treatment and disposal system that needs repair or modification to function in a sanitary manner or to comply with the requirements of ss. 381.0065-381.0067 or rules adopted under those sections must connect to an available publicly owned or investor-owned sewerage system within 90 days after written notification from the department. In hardship cases, upon request of the owner, the department may approve an extension of not more than 90 days for sewerage connection. The department may approve only one extension. This paragraph does not authorize the owner of the onsite sewage treatment and disposal system to create or maintain a sanitary nuisance. (2) The provisions of subsection (1) or any other provision of law to the contrary notwithstanding: (a) The local governing body of the jurisdiction in which the owner of the onsite sewage treatment and disposal system resides may provide that any connection fee charged under this section by an investor-owned sewerage system may be paid without interest in monthly installments, over a period of time not to exceed 5 years from the date the sewerage system becomes available if it determines that the owner has demonstrated a financial hardship. The local governing body shall establish criteria for making this determination which take into account the owner's net worth, income, and financial needs. (b) A publicly owned or investor-owned sewerage system may, with the approval of the department, waive the requirement of mandatory onsite sewage disposal connection if it determines that such connection is not required in the public interest due to public health considerations. (c) A local government or water and sewer district responsible for the operation of a centralized sewer system under s. 153.62 may grant a variance to an owner of a performance-based onsite sewage treatment and disposal system permitted by the department as long as the onsite system is functioning properly and satisfying the conditions of the operating permit. Nothing in this paragraph shall be construed to require a locaL government or water and sewer district to issue a variance under any circumstance. Nothing in this paragraph shat �bl-'OT7M,6'1 http:llwww,leg.state.fl.usIStatutestindex.cfm?App_mode=Display_Statute&URL=0300-0399103811Sectionsl0381.00655.html 112 9127/2017 Statutes & Constitution :View Statutes : Online Sunshine as limiting local government authority to enact ordinances under s. 4, chapter 99-395, Laws of Florida. A local government or water and sewer district located in any of the following areas shall not be required to issue a variance under any circumstance: 1. An area of critical state concern. 2. An area that was designated as an area of critical state concern for at least 20 consecutive years prior to removal of the designation. 3. An area in the South Florida Water Management District west C-11 basin that discharges through the S-9 pump into the Everglades. 4. An area designated by the Lake Okeechobee Protection Act. History.—s. 2, ch. 93-151; s. 5, ch. 2006-252. Copyright © 1995-2017 The Florida Legislature • Privacv Statement • Contact Us 11 of 106 http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0340-039910381/Ser,tionsl0381.00655.htm1 212 01) Lf SEBAST" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING, COMMUNITY REDEVELOPMENT AGENCY (CRA) & BOARD OF ADJUSTMENT MINUTES WEDNESDAY, NOVEMBER 28, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Administration of Oath of Office to Newly Elected City Council Members Ed Dodd, Jim Hill 1. Incumbent Mayor Hill called the meeting to order at 6:00 p.m. 2. Father Dave Newhart of St. Elizabeth's Episcopal Church gave the invocation. 3. Council Member lovino led the Pledge of Allegiance. The City Clerk administered the Oath of Office to Council Members -Elect Ed Dodd and Jim Hill. 4. ROLL CALL Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Citv Staff Present: City Manager Paul Carlisle City Attorney James Stokes City Clerk Jeanette Williams Recording Clerk Cathy Testa Public Facilities Director Scott Baker Community Development Director Lisa Frazier Community Development Manager Dorri Bosworth Police Commander Dan Acosta Police Lieutenant Tim Wood 5. ELECTION MATTERS (Transmittal, Certificate) 18.011 A. Readino of Certificate of Canvassing Board Returns Read by the Citv Attornev The City Attorney read the November 6, 2018 election results. (See attached) B. Call for Nominations for Mavor by Incumbent Mavor — Clerk calls roll if more than one nomination Council Member lovino nominated Council Member Jim Hill. There were no further nominations. Council Member Hill will serve as Mayor for the upcoming year. C. Call for Nominations for Vice Mavor by Newly_ Appointed Mavor — Clerks calls roll if more than one nomination Mayor Hill nominated Council Member Linda Kinchen. There were no further nominations. Council Member Kinchen will serve as Vice Mayor for the upcoming year. 12 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Two 5. AGENDA MODIFICATIONS There was no objection to Mayor Hill's request to change the dual B items on the consent agenda to items B1 and B2. 6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS 18.151 A. Certified Floodplain Manager Proclamation Presented to Michelle Faulkner, CFM Mayor Hill read and presented a proclamation to Ms. Faulkner. Brief Announcements - November 30 -Sebastian River Area Chamber of Commerce Light Up Night - 5:30 to 8 pm - at various storefronts - December 1 - Christmas Parade — 6 pm — along Indian River Drive to Riverview Park - December 7 - Pearl Harbor Day Memorial Event — 1:00 pm - Veterans Memorial Park - December 8 & 9 - Craft Club Show — 10 am to 3 pm — Riverview Park Vice Mayor Kinchen announced the upcoming events. 7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Aqencv A. Chairman Hill called the Community Redevelopment Agency meeting to order at 6:12 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The September 26, 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen, C. Septic to Sewer Proaram Approve Grant Award to Replace Two Septic Svstems for 710 Jackson Street (Transmittal. Application, Deed, Receipt, Plan) The City Manager stated this was for a septic to sewer conversion for two tanks on one system and one more system. He recommended a grant award in the amount of $30,000. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a grant award in the amount of $30,000 for the HALO Rescue location. Todd Smith, P.E. said he filed the application and asked the Board to consider a grant amount to cover four systems for the non-profit organization. Jackie Petrone, owner of the property, said if they are required to put more of their savings towards the sewer line connection, it will cost reduce what they have saved to put in a free or low-cost veterinary clinic next door. She requested as much help as possible. 13 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Three The City Manager stated that staff was trying to cover as many systems as possible knowing the program may not be funded next year. The Community Development Director stated the original language in the program relates to the removal of septic systems. She said the acupuncture part of the building has a tank; there are two to the east side of the building, and one closer to U.S. Highway 1. Mr. Dodd said the original program tied the award to the removal of septic systems and it sounded like there are three systems that would warrant the amount of $45,000. The Community Development Director advised if the award was increased, there would still be enough money for the remaining applicants. Chairman Hill said in moving forward, they may want to consider specifying a maximum award per property and it did seem that HALO would qualify for an additional $15,000. An AMENDED MOTION was offered by Mr. Dodd to increase the grant award amount to $45,000. Mr. McPartlan said he was sympathetic but did not second the amendment. The amendment failed. Roll Call on the original motion to grant $30,000 to the HALO Rescue location: Chairman Hill — nay Vice Chairperson Kinchen — nay Mr. Dodd — nay Mr. lovino — nay Mr. McPartlan — aye Motion failed. 4-1 MOTION by Mr. Dodd and SECOND by Chairman Hill to approve a grant award in the amount of $45,000 for the Item 7Ci - HALO Rescue location. Roll Call: Vice Chairperson Kinchen — aye Mr. Dodd — aye Mr. lovino — aye Mr. McPartlan — nay Chairman Hili - aye Motion carried. 4-1 ii. Approve Grant Award for 698 Jackson Street (Transmittal. Application, Deed, Tax Receipt. Estimated Cost) The City Manager explained the maximum grant award is up to $15,000 but in this case, the actual cost was $7,871.00 and recommended approval. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $7.871.00 for the 698 Jackson Street location. Roll Call: Mr. Dodd —aye Mr. lovino — aye Mr. McPartlan — aye Chairman Hill — aye Vice Chairperson Kinchen - aye Motion carried. 5-0 14 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Four iii. Approve Grant Award for 404 Indian River Drive (Transmittal, Deed, Tax Receipt, Estimate, Plans) The City Manager recommended approval for a grant amount of $15,000 for 404 Indian River Drive. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $15,000 for the 404 Indian River Drive location. Roll Call: Mr. lovino — aye Chairman Hill — aye Mr. Dodd — aye Motion carried. 5-0 Mr. McPartlan —aye Vice Chairperson Kinchen — aye iv. Approve Extension for Previouslv Awarded 1327 N. Central Avenue (Transmittal, E - Mail) The City Manager stated this project was still under construction and requested an extension to allow time for completion. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a six month extension for the 1327 N. Central Avenue location. Roll Call: Mr. McPartlan — aye Chairman Hill — aye Vice Chairperson Kinchen — aye Mr. Dodd — aye Mr. lovino —aye Motion carried. 5-0 V. Discuss Future Fundinq Allocation of Matchinq Funds for Program (Transmittal, Summarv, Accountinq.) The City Manager stated in 2016, the Indian River Lagoon National Estuary Program (IRLNEP) provided $100,000 towards the Septic to Sewer Program and he requested feedback on the program's future. Chairman Hill said the program has been very successful and should continue. Vice Chairperson Kinchen also supported the program and suggested the City should also pursue SJRWMD funding. Mr. Dodd noted there are 50 potential properties left; the City has projected $70,000 a year to assist and if there are state and federal grants for the remainder, the program should be extended. He said he would like to make the award "property based," for example multi -unit or multi -businesses, or the removing restaurant grease trap systems; and he would like to consider a percentage cost reimbursement as opposed to a $15,000 award. Mayor Hill said if the County bases their assessment on equivalent residential units (ERUs), could the City base their amount on the same sort of system. 15 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Five The Community Development Director said after this evening, the IRLNEP grant portion will be gone for the remainder of the year reducing the award amounts to $10,000 per system. If the City is successful in receiving another grant from the IRLNEP, the funding will not be available until fiscal year 2020. She asked what 50% match should offered in the City's RFP noting each property connecting to a gravity system would incur a cost of approximately $5,000 and to connect to a lift station with a force main, the cost would be $15,000 per property along with the ERU assessment. The County estimates the ERUs on the remaining properties to be on the low end of $170,000. She said the City's match would be approximately $420,000 leading to her request for direction. She explained other grants, such as DEP's 319 which favors 100% participation in that the whole neighborhood would be expected to convert their system. The Health Department's requirement to connect within two years after lines are installed, might be considered in soliciting 100% participation. Chairman Hill asked staff to provide information on what properties (commercial vs. residential) are remaining, what grants might be available, and their requirements so that Council may workshop this at the beginning of the December 12"' meeting. The City Manager asked Council to consider approaching the Legislative Delegation in January for a legislative appropriation to assist with the conversions. D. Being no further business, Chairman Hill adjourned the Community Redevelopment meeting. 8. Adiourn Communitv Redevelopment Aqencv Meetinq and Reconvene as Citv Council Mayor Hill reconvened the City Council meeting and then convened the Board of Adjustment. 9. Recess Citv Council Meeting and Convene as the Board of Ad'lustment A. Chairman Hill called the Board of Adjustment meeting to order at 6:48 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The October 10, 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Mr. Dodd. C. Quasi -Judicial Hearing i. DASCH RESIDENTIAL FENCE ON CORNER LOT — VARIANCE REQUESTED FROM SECTION 54-2-7.7( c)(3) OF THE SEBASTIAN LAND DEVELOPMENT CODE TO ALLOW CONSTRUCTION OF A SIX FOOT HIGH FENCE WITHIN A SECONDARY FRONT YARD SETBACK ON A CORNER LOT, SPECIFICALLY 12 FEET FROM THE PROPERTY LINE, WHEREAS THE CODE FOR THE RS -10 ZONING DISTRICT WOULD REQUIRE SUCH FENCE TO BE A MINIMUM DISTANCE OF 20 FEET FROM THE PROPERTY LINE. 16 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Six The City Attorney read the applicant's request. There was no ex -parte communication to disclose by the Board Members. The City Clerk swore in those who were to provide testimony. Philip Dasch, 909 Landsdowne Drive, said he was looking for a variance from the code to allow a 6 foot fence to be constructed 12 feet from the property line. The Community Development Manager stated Exhibit B explains what Mr. Dasch is requesting and the City's main concern on a corner lot is the visibility from the intersection and from other driveways when backing out. She said staff did review the criteria and feels this is a special condition since it is on a collector street. She said since the property abuts the rear drainage ditch, it would provide for a 30 foot visibility triangle from the main intersection and visibility triangle from other driveways. She said Mr. Dasch's request came right when the fence and wall code revision began; at which time, the Planning and Zoning Commission determined this portion of the code should remain unchanged and each case be reviewed however Council may want to consider the merits of this section during the later code revision discussion. Chairman Hill noted the line of sight could change if Barber ever became a boulevard or four-laned. The City Manager said it appears that that the road would have to expand to the west. In response to Mr. lovino, Mr. Dasch said he had a dog and planned to have children. As allowed by Code, the fence could only come out an additional 1.3 feet. There was no one to speak in favor or against the request. The Community Development Manager asked that the finished side of the fence face Barber Street. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve the variance request from Mr. Dasch. Roll Call: Chairman HIII — aye Mr. Dodd — aye Mr. McPartlan — aye Motion carried. 5-0 Vice Chairperson Kinchen -- aye Mr. lovino —aye D. Being no further business, Chairman Hill adjourned the Board of Adjustment meeting at 6:58 p.m. 10. Adiourn the Board of Adiustment and Reconvene as Citv Council Mayor Hill reconvened the City Council meeting at 6:58 p.m. All members were present. 11. CONSENT AGENDA A. Approval of Minutes — October 10, 2018 Regular City Council Meeting 17 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Seven 18.009 B1. Approve Addendum 1 to City Manager's Contract (Transmittal, Amendment) 18.040 B2. Approve Single Source Request for Purchase of Twenty -Two (22) XL -185P Portable Radios for the Sebastian Police Department (Transmittal, Quote, Report, Findings, Spec Sheet) 18.152 C. Authorize Emergency Multi -Year Agreement with Connection for Anti-SpamNirus E-mail Protection and Backup Appliance with Storage and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Agreement, Procurement Code) 18.153 D. Approve the Purchase of One 2019 Ford Super Duty DRW XL 4WD Crew Cab/Dump Truck in the Amount of $51,342.10 for the Public Facilities Department from Garber Ford, Inc. Under the Florida Department of Management Services Bid Award #25100000-18-1 (Transmittal, Quote, Contract) 18.154 E. Approve the Purchase of Two John Deere Z950 ZTrak Zero Turn Mowers in the Amount of $22,413.94 for the Parks and Recreation Division from Deere & Co./Everglades Equipment Group Under the FL Ag and Lawn Equipment Contract #21100000-15-1 (PG F2 CG 22) (Transmittal, Quote, Contract) 18.155 F. Approve the Purchase of One 2019 Ford F-250 4WD Truck in the Amount of $26,823.00 for the Parks and Recreation Division from Duval Ford Fleet Sales Under the Florida Sheriff's Association Bid Award #FSA18-VEL26.0/FSA18- VEL16.0 (Transmittal, Quote, Contract) 18.156 G. Approve the Purchase of One 2019 Ford F-350 SRW 4Door Crew Cab 4WD Pick -Up in the Amount of $32,775.00 for the Public Facilities Department from Duval Ford Fleet Sales Under the Florida Sheriff's Association Bid Award #FSA18-VEL26.0 Chassis/FSA18-VEH16.0 (Transmittal, Quote, Contract) 18.157 H. Approve the Purchase of One 2019 Ford F-350 4WD Truck in the Amount of $29,269.60 for the Cemetery Division from Garber Ford, Inc. Under the Florida Department of Management Services Bid Award #25100000-18-1 (Transmittal, Quote, Contract) 18.158 I. Approve Alcoholic Beverages at Community Center for Maldonado Event on December 22, 2018 from 10:00 am to 10:00 pm - DOB Verified (Transmittal, Application, Receipt) Vice Mayor Kinchen requested to pull item B1. MOTION by Council Member Dodd and SECOND by Council Member lovino to approve consent agenda items A and B2 through I. ROLL CALL: Vice Mayor Kinchen — aye Council Member lovino — aye Mayor Hill — aye Motion carried 5-0. Council Member Dodd — aye Council Member McPartlan — aye Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Eight Item B1 Vice Mayor Kinchen said based on what the City Manager supplied, he was asking Council to live outside the City's limits. The City Manager said he was under contract on a home within the City's limits and intends to live within the City of Sebastian. Vice Mayor Kinchen asked that the residence requirement be changed to provide an additional six month to allow the completion of his move. MOTION by Vice Mayor Kinchen and SECOND by Mayor Hill to approved the addendum to the City Manager's contract to allow him an additional six months to maintain a Sebastian residence and the use of a City vehicle within the State of Florida. ROLL CALL: Council Member Dodd — aye Council Member lovino — aye Council Member McPartlan — aye Mayor Hill — aye Vice Mayor Kinchen — aye Motion carried 5-0. 12. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 18.039 A. Natural Resources Board (Transmittal, Applications, Advertisement, List) Interview, Unless Waived, Appoint One Alternate Member Position — Term to Expire 712021 Mayor Hill nominated Ms. Callaghan to the alternate member position. There were no other nominations. Ruth Callaghan was appointed to the Natural Resources Board with a term to expire July 1, 2021. ii. Interview, Unless Waived, Appoint One Alternate Member Position — Term to Expired 712020 Mayor Hill nominated Mr. Moga to the alternate member position. There were no other nominations. Charles Moga was appointed to the Natural Resources Board with a term to expire July 1, 2020. 18.095 B. Citizens Budoet Review Advisory Board (Transmittal, Application, Advertisement, List) Council confirmed the following appointees: Mayor Hill — Michael Frank Vice Mayor Kinchen — Nancy Veidt Council Member McPartlan — Ed Herlihy Council Member Dodd — Larry Napier Council Member lovino — Bruce Hoffman 19 of 1A Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Nine Nominate Two At -Larger Members — Terms to Expire November 2019 Mayor Hill nominated Ms. Cerda and Mr. Hall to the at -large positions. There were no other nominations. Amber Cerda and Harry Hall were appointed to the Citizens Budget Review Advisory Board with terms to expire November 2019. 18.159 C. Indian River County and Reqional Boards/Committee Assiqnments (Transmittal, List) Upon review of the list, Council Members indicated they would remain on their currently assigned boards and committees. (See list attached) 18.159 D. Indian River Countv Commission Monthlv Meeting Monitorinq (Transmittal, 2018/2019 Schedule) Council Member McPartlan agreed to take December 2018 and the Council Members agreed to monitor the County Commission meetings by left-to-right order of their seat on the dais. (See list attached) 13. PUBLIC HEARINGS - None 14. UNFINISHED BUSINESS - None 15. PUBLIC INPUT Ward Freese, Harp Terrace, thanked Council and the Public Facilities Department for taking care of the lighting on Easy Street. William Buck said he would like to open an art gallery/tattoo shop within the City but it is prohibited by the current zoning code. He noted that tattoos are no longer considered "rough -neck." He requested Council to consider a zoning change so that he can open and operate a business where he lives and has a family. The Community Development Manager stated a tattoo parlor is considered as adult entertainment, as an adult personal service, and only allowed as a conditional use in industrial so even if he requested a special exception in another zoning district, he would still need to meet special use criteria. She said the current conditions were set when tattoo parlors were looked at a little differently and she suggested that Mr. Buck ask Council if they would staff to look into a change. Mayor Hill asked if the definition could be changed. The Community Development Manager said a definition could be developed and then the permitted zoning districts could be determined. Council Member Dodd and Vice Mayor Kinchen said they would support a change to the Land Development Code. 20 of 106 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Ten 16. NEW BUSINESS 18.160 A. Ordinance No. 0-18-10 -- Amending Land Development Code Section 54-2-7.7 Reaardina Walls and Fences — Set Public Hearina for December 12, 2018 (Transmittal, 0-18-10, P&Z Minutes Excerpts) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT CODE SECTION 54-2-7.7 REGARDING WALLS AND FENCES; PROVIDING FOR SEVERABILITY AND REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-18-10. The City Manager said staff has been working on this to handle some of the variances administratively. Council Member Dodd noted the non-residential height is considered with the site plan and asked if the Planning and Zoning Commission would approve a request to go inside the twenty feet of a secondary side yard. The Community Development Director said his interpretation was correct. MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve Ordinance No. 0-18-10 on first reading with the public hearing to be held January 9, 2019. ROLL CALL: Council Member lovino — aye Council Member McPartlan -- aye Council Member Dodd — aye Mayor Hill — aye Vice Mayor Kinchen — aye Motion carried 5-0. 18.161 B. Resolution No. R-18-36 FDOT Public Transaortation Grant Aareement — Design and Construction of Hangar `D' (Transmittal, R-18-36. Aareement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING ACCEPTANCE OF A FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) PUBLIC TRANSPORTATION GRANT AGREEMENT, PROVIDING $1,000,000 FUNDING TOWARDS THE DESIGN AND CONSTRUCTION OF HANGAR `D' AT SEBASTIAN MUNICIPAL AIRPORT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE AND SUBMIT APPROPRIATE DOCUMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-18-36. The Airport Director said this was the first of two grants that will granted by Florida for the construction of Hangar "D." MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to approve Resolution No. R-18-36. ROLL CALL: Council Member McPartlan — aye Council Member Dodd — aye Mayor Hill — aye Vice Mayor Kinchen — aye Council Member lovino — aye Motion carried 5-0. 21 of 100 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Eleven 18.162 C. Review and Consider 2019 Council Meeting Dates (Transmittal, Dates) It was the consensus of City Council to cancel the November 27, December 25 meetings and move the November 13 meeting to the 20, 2019. Mayor Hill noted if a special meeting could be called at any time. 18.163 D. Review Citv Council Procedures Resolution R-15-10 (Transmittal. R-15-10) It was the consensus of City Council to have the whole paragraph regarding "public input," from the resolution, printed under the heading on the agenda. 17. CITY ATTORNEY MATTERS The City Attorney said he would like to step up the magistrate hearings for code enforcement issues and requested a second master to be on rotation or for backup. Council Member Dodd asked what is the City's experience is in using a code board versus a special master. The City Manager stated sometimes a board puts neighbors against neighbors and the magistrate knows more of the legal aspects. The City Attorney said magistrates tend to be a little more efficient and there wouldn't be a cost savings as statute provides a board would need their own attorney. Council Member Dodd said there have been fines levied, but he didn't know if there was any follow-up. He requested a quarterly report on what kind of fines have been levied, why they were levied, how much they are, and the action on it. In addition how we intend to collect the money and the action we intend to take if we cannot collect the money. The City Attorney said that was part of the process he was revamping and could provide a report. He noted that the City has a number of homes that have been abandoned, there is no bank lien, or the bank has lost interest in them because of the low dollar value; he would like to get those homes back into good condition. He would like to research who is interested in these homes since they are not going to tax sales. Council Member Dodd asked if the nuisance grass could be cut through an assessment rather than a lien that just increases and then requests to be forgiven. The City Attorney said the assessment process does work if the City expends money on a home; an ordinance and contract with the Tax Collector would be required. The City Attorney said he would work on a more comprehensive plan and bring it back to Council for approval. 18. CITY MANAGER MATTERS The City Manager congratulated Mayor Hill and Council Member Dodd on their re-election. He announced that he has been working on a strategic plan that will be workshopped with Council in the near future. 19. CITY CLERK MATTERS - None 22 of 101611 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Twelve 20. CITY COUNCIL MATTERS A. Council Member Kinchen stated there are six light pole Christmas decorations that are out between Main Street and Jackson Street on U.S. 1. The City Manager said the outage had been reported to the decoration company and FPL. B. Council Member Dodd thanked everyone that voted for him and said he looked forward to working with staff. C. Council Member lovino - None. D. Council Member McPartlan said the grand opening of the Trans Florida Central Railroad Trail was tremendous. E. Council Member Hill thanked the residents that voted for him and Council Member Dodd. He reminded everyone of the upcoming Light -Up Night and parade. 21. Being no further business, Mayor Hill adjourned the Regular City Council meeting at 7:35 p.m. Approved at the December 12, 2018 Regular City Council Meeting. Mayor Jim Hill A TTES T.- Jeanette . Jeanette Williams, MMC — City Clerk 23 of 1 d6 «L'* SEAT." HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: December 12, 2018 AGENDA ITEM TITLE,: AIcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Kinney Luncheon at the Yacht Club, BACKGROUND: Doug Kinney is seeking Council approval to serve alcoholic beverages at the Yacht Club on Sunday, October 6, 2019 from 11:30AM to 03:30PM. Staff has verified Applicant's date of birth. They are expecting approximately 30 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review: L C� l j ATTACILNIENTS: City Manager Authorization: Date: l d �� hir I. Facility Rental Permit Application 2. Receipt(s) 24 of 106 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION 11MY SIEBAn 1V ROME OF PELICAN ISLAND 12.25 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 mhernandez@cityof�sebastian.org U X'_+ f Sn It:3v--3'.3b Office Use Only: $250 Security Pd: Date Inillals Rental Fee 6.8% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials City Council Approval: Data (if appilcable) Police Hire Verilicaiien: (if applicable) Initials. Date: 1�`-Z�--/,? ❑ Community Center 0 Yacht Club Name of Permittee (permits may only be issued to an adult) Name of organization (if applicable) Physical Address City State Reason for dental — Type of Function Mailing Address (if different) -53-5�TzS` ��ivvU�CC^rt/f�C, Phone E -Mail --7)v '- Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) Requested Date Please answer the following yes or no: 1) Are you a resident of Sebastian? 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? If yes, please provide govt. issued ID proof of age Time: From To yes' Date of Birth Verified by I, 0/)Z) s`— A/l N/1/`y , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged_ , however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part or fall, of the security deposit. Signatur�6f Applicant 25 of 106 CITY OF SEBASTIAN 1286 PARKS & RECREATION RECEIPT Name �ULL� i`� t (l ti e"I j Cash Date 11 x1 I 1 9, (Check # :j Credit (.,2 0 2-c 19 l - a - 3 ;30 , Amount Paid 001001 208001 Sales Tax �e � a 001001 220000 Security Deposit a�Cs • °� 001501 362100 Taxable Rent $ L b 0. ° 001501 362150 Non -Taxable Ment 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services �—� Total Paid initials White - Dept. of Origin Yellow - Admin. Svcs. • Pink - Applicant 26 of 106 LM LN SEBAsT I HOME OF PELICAN ISLAND COUNCIL MEETING DATE AGENDA ITEM TITLE RECOMMENDATION BACKGROUND: CITY COUNCIL AGENDA TRANSMITTAL December 12, 2018 2019 Legislative Priorities City Council adopt the Cities Legislative Priorities for 2019 Senator Debbie Mayfield will be hosting this year's Indian River County Legislative Delegation meeting on Wednesday, January 16th, 2019 between 9:00am and 12:00pm. Staff is seeking the Councils priorities for the 2019 Legislative Session and submit them to the Legislative Delegation. Staff also is seeking direction on who the Council would delegate to give the presentation of the priorities to the Delegation. In order to participate in the delegation meeting a request form and corresponding materials must be delivered to Senator Debbie Mayfield's office no later than January 9, 2019. If Agenda Item Reauires Expenditure of Funds: Total Cost: $ 0 If Cost Requires Appropriation: Amount of Appropriation Required: NIA Administrative Services Department Review: ATTACHMENTS: City Manager Authorization: Date: 1,21 ��/)' Draft Legislative Priorities Senator Mayfield's Notice Presentation request Form 111-i-�Z--- // 27 of 106 Water Management The City of Sebastian SUPPORTS legislation that provides a recurring source of funding for local government programs and projects that protect water resources, improves water quality and quantity, mitigates pollution and stormwater runoff, and expands the use of alternative water resources. Sebastian also SUPPORTS State initiatives to boost funding for flood mitigation and stormwater management programs at all local levels including funding for the Indian River Lagoon. The legislatures continued support and funding of projects to reduce pollutant loads and prioritize the funding for the regions Basin Management Action Plan (BMAP). Sea Level Rise Recognizing the impacts sustained by cities statewide related to sea -level rise, changing precipitation patterns and increasing storm severity, the City of Sebastian SUPPORTS legislation that encourages vulnerability assessments, coordinates resources and supports the efforts of local governments to mitigate and adapt to these dynamic environmental conditions. Septic to Sewer There are still many residents and businesses in the City of Sebastian and surrounding Indian River County which have not converted from septic to sewer and who may have old and failing septic systems. The City of Sebastian requests funding initiatives by the State to incentivize and assist residents with converting to sewer or any conversion program that will expand the rate at which septic users convert to sewer. Sebastian has dedicated funds every year to help fund the conversions. Over the last three years the City has provided grants to residents and business to convert from septic to sewer, to date the City has paid approximately $775,000.00 in these grants. Though these programs have been successful, areas designated as critical by the County will cost approximately $800,000.00 to convert septic to sewer. In an effort to complete the area along the Indian River Lagoon the City would like the State to consider the funds expended to date for conversion as a match to the funds requested. Capital Projects The City of Sebastian SUPPORTS legislation that would dramatically improve funding for water projects throughout the State. Every year, more than $1 billion in funding requests are submitted to the Florida Legislature for consideration and typically less than $50 million will ever see funding; a portion of which will be vetoed by the Governor. Utility systems have key components with an average lifespan of 30 years and for many, these systems are past their life expectancy. Funding for capital infrastructure should be the highest priority moving forward. Vacation Rentals The City of Sebastian SUPPORTS amending legislation that will return home rule over snort -term (vacation) rentals entirely back to municipalities, particularly including the ability to limit the duration of rentals. Currently in law, there is a prohibition of local ordinances that regulate such duration of stay. Unfunded Mandates The City of Sebastian OPPOSES any legislation that is not funded or requires a local government to fund through ad -valorem taxes or assessments. Protection of Community Redevelopment Agencies (CRAB) The City of Sebastian has used the CRA funding to successfully improve the designated area and have the desired result of increasing the taxable values of those properties. We also note that improving the commercial enterprises can be expected to have the added advantage of increasing sales tax collections. 28 of 106 The City would strongly support legislation to protect our use of the CRA funding method and continue these efforts to revitalize the area. School Resource Officers The City of Sebastian had to hire additional Police Officers due to the State mandate to have School Resource Officers at each of our local schools. Some financial support was provided from the additional revenues that were provided to the Schools but this only covers a portion of the additional expenditures. The City of Sebastian has concerns that our taxpayers who pay taxes for City services and these funds are being used in support of a different governmental body. The City would support legislation to fund the schools for this requirement and alleviate the burden on our budget to furnish these Police Officers. 29 of 106 Senator Debbie Mayfield The Florida Senate District 17 Indian River County Office: Tallahassee Office: 1801 27th Street 402 South Monroe Street Vero Beach, Florida 32960 'Tallahassee, Florida 32399 (772)226-1970 November 15, 2018 Email: Mayfield -Debbie,web®ftsenate.gov PRESS RELEASE Indian River County Delegation CONTACT: Margaret Mitchell (772) 226– 1970 INDIAN RIVER COUNTY, FL—Senator Debbie Mayfield will be hosting this year's Indian River County Legislative Delegation meeting on Wednesday, January 16th, 2019 between 9:00am and 12:00pm. In order to participate in the delegation meeting a request form and corresponding materials must be delivered to Senator Debbie Mayfield's office no later than January 9, 2019. To recieve a copy of the request form please contact Margaret Mitchell at Mitchel I.Margaret@flsenate.gov. flsenate.gov. Public comment cards will be available to anyone who wishes to speak at this meeting. Indian River County Delegation Meeting January 16, 2019 9:00am - 12:00pm Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 For more information please contact the Indian River County office of Senator Debbie Mayfield at (772) 226-1970. 30 of 106 INDIAN RIVER COUNTY LEGISLATIVE DELEGATION 2019 LEGISLATIVE SESSION Hearing: Wednesday, January 16 In order to be placed on the agenda, all presenters must complete and return the attached Participation Request Form no later than Wednesday. January_ 9th. If you would like this document emailed to you, please contact our office. In order to have additional information included in the members' notebooks, please provide 2 copies to the address below no later than Wednesday. January 9th. It is suggested that the information be presented on organization letterhead and that it include any of the following information that is available: + Legislative topic • Brief statement of the issue • Existing legislation by statute number • Any necessary changes to existing legislation or proposed language if the issue calls for new legislation • Supporting statistical information (state and local, as applicable) • Project costs associated with the issue • Names of any Legislators that are already supporting this issue • List of known groups, coalitions, associations, lobbyists, etc. that support or oppose the issue Please limit responses to two pages. If you have questions or need additional information, please call or email the contact below. To be placed on the agenda, please return the attached form by Wednesdav, January 9th. Contact: Margaret Mitchell 1801 27a' Street, Bldg. B Vero Beach, Florida 32960 Mitchell.Magaret@flscnate.gov 772-226-1970 31 of 106 INDIAN RIVER COUNTY LEGISLATIVE DELEGATION 2019 LEGISLATIVE SESSION Hearing: Wednesday, January 16 ** MUST BE TYPED OR PRINTED** Name of Organization: Contact Person: Address: City: I State: I Zip: Phone: Email: Name of person speaking: Is this a funding request? Yes , No Is this a legislative proposal? Yes _ No Plan/Objective: Requested Delegation action: Mobile: Have you met with a State Legislator regarding this issue? Yes 1 No If yes — Who have you met with: Will you be distributing materials at the hearing? Yes , No Please return this forth by Wednesday, January 9th to: Margaret Mitchell 1801 27th Street, Bldg. B Vero Beach, Florida 32960 Mitchell.Magaret@flsenate.gov 772-226-1970 32 of 106 LM LT SEAT -N HOME OF PELICAN ISLAND COUNCIL MEETING DATE: /_[e`I4 kq117-111=I iii 1111 lug RECOMMENDATION BACKGROUND: CITY COUNCIL AGENDA TRANSMITTAL December 12, 2018 Proposed Pickle Ball Court Site plan City Council to approve the proposed site plan for the Pickle Ball Courts Staff has been working to develop the new site plan for the Pickle Ball Courts. City Council approved a Work Authorization for Schulke, Bittle & Stoddard LLC one of the Cities CCNA engineering companies to design the courts at the Sebastian Airport. In order to proceed, City Staff is seeking approval of the proposed site plan so that we can move forward to final plans and construction. If Aqenda Item Requires Expenditure of Funds: Total Cost: $ 0 If Cost Requires Appropriation: Amount of Appropriation Required: N/A �j Administrative Services Department Review: I 1 �--- ATTACHMENTS: Proposed site plan City Manager /Authorization: - �_f Date: 1�4 ! e // K 33 of 106 //Xx, /I / ;jj/ ♦♦,, y r ♦ // �� i�/ /:. fr v� r n ° ° Cos AIRPORT PIdCLEHAu SCHULKE. 7 L., j S,TQDDARD, L.L.C. ? AIRPORT ORIVE EAST CN[ t S�gC7lw4 LQP RAYL • �t pE7pol11nr, ^^Sss� a CONCEPTUAL PLAN 8 SEBASTIAN, U vir FWN RrvE�n �+9.•»um got vertu earn. r�atia5 a»so -r j - 11 n 11 �INDIAN RIVER COUNTY I I MLmITraeex� MIDMITm— Ewu�wopw.m..«,.w• �---= ,-M C4 SEBASTIAN HOME Of PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetine Date: December 12, 2018 Agenda Item Title: Purchase of a Modular Bathroom for the Pickleball Courts on Sebastian Airport Property. Recommendation. Approval to authorize the City Manager to purchase an ADA Modular Bathroom from CXT, Inc. ( an L.B. Foster Company) for the pickleball courts to be constructed on Sebastian Airport property through the Government Cooperative Pricing Agreement with Sourcewell (formally NJPA). Background: At the September 26, 2018 City Council meeting engineering services to construct pickleball courts on Sebastian Airport Property was approved. With an approximate three month lead time staff needs to have the bathroom installed prior to completion of the facility. If Agenda Item Requires Expenditure of Funds: Total Cost: $ 60,896.79 Amount Budgeted in Current FY $ 196,000 Amount Budgeted In FY 19-20 N/A Source of funds: Discretionary Sales Tax Administrative Services Department/CFO Review:' 4 Attachments:. 1. Price Quote from CXT 2. Building Specifications 3. Sample Building Photo 4. Proposed site layout 5. Sourcewell Contract Members City Manager Authorization: Date: December 12, 2018 35 of 106 Quote #: JCHASO47JO-1 Inc. an L.B. Foster Company To: City of Sebastian 1225 Main Street Sebastian, FL 32958 Attention: Randy Moyer Phone: (772) 388-8231 Fax: (772) 228-7077 Our quotation for the Cortez Flush Building building is as follows: Cortez double flush toilet building with standard simulated metal or cedar shake roof and split face block or barnwood wall texture, two tone color, marine package, three 16-guage galvanized steel doors and frames with programmable electronic door lock system, stainless steel plumbing fixtures (2 -lavatories, 2 -water closets), soap dispensers, two Saniflow hand dryers, two 3 -roll toilet paper holders, two exhaust fans, three GFI outlets, three floor drains, two sls mirrors, ADA grab bars, ADA signs, one hose bib in chase area, ADA frost free drinking fountain, motion controlled interior lights and photo cell controlled exterior lights. PE Stamped drawings and FL DCA Approvals included. Mailing Address: CXT Incorporated, an LBFoster Co. 3808 North Sullivan Road Bldg. #7 Spokane Valley, WA 99216 Phone: (800) 696-5766 Fax: (509)928-8220 Date: 11/20/2018 Re: FOB: Freight FOB: Destination. Price includes delivery, off-loading and setting the building on a customer prepared pad and utility stub in the Sebastian, FL area. Final connection of utilities included. Terms: Net 30 with Credit Approval. Shipment: Within 90 days ARO after receipt of an approved MI (Manufacturing Insurrections) and State approvals. Notes: Sales tax not included Number of Units: Important: Tractor trailer and crane must have access to site and literally set up next to utility pad for off loading of the building. If drop deck trailer cannot get next to the site then a $3000 short trailer transfer or hydraulic trailer fee will be incurred. Road must allow standard 120' truck and trailer or short trailer transfer clear passage to site. It is the customer's responsibility to address any encumbrances to site access. This quotation is subject to the conditions on the attached sheet and the L.B. FOSTER COMPANY terms hereof shall constitute the exclusive agreement of the parties and all conflicting or additional terms in Buyer's purchase order or any other such documents of Buyer shall have no force or effect. By Jeff Chambers Accepted this day of 20 JChambers@lbfoster.com By: (Customer blame) (Signed) Page 1 of 3 Per Buildina $60,896.79 $60,896.79 36 of 106 Quote #: JCHA5047JU-1 Page 2 of 3 CONDITIONS OF SALE 1 Taxes: Prices exclude all FederallStatell-ocal taxes. Tax will be charged where applicable if customer is unable to provide proof of exemption . 2. Payment Terms Payment to CXT by the purchaser shall be made net 30 days after the submission of the invoice to the purchaser. Interest at a rate equal to the lower of (i) the highest rate permitted by law; or (ii) 1.5% per month will be charged monthly on all unpaid invoices beginning the 35th day (includes 5 day grace period) from the date of the invoice. Under no circumstances can a retention be taken and purchaser shall pay the full invoiced amount without offset or reduction These terms are available upon approval of credit. if CXT initiates legal proceeding to collect any unpaid amount or other dispute arising cut of or relating to this Quote , purchaser shall be liable for all of CXT's costs. expenses and attorneys fees associated with such litigation, including the fees and costs of any appeal. 3. Quotation Term: This offer is subject to acceptance within 60 days from the date of this quotation, After that lime, prices are subject to change without notice. 4. Drawings Prices do not include any documentation other than standard drawings, packing lists, and invoices, unless otherwise stated in quote. Special documentation, reports, or submittals can be supplied at an additional cost. If additional engineering, engineering seals, state approvals, drawings, or insignias are required additional charges may incur. 5. Defivery Delivery will be scheduled immediately upon receipt of written customer approval of all building submittals, building worksheet(s) and signed contract/purchase order. In the event delivery of the buildings ordered istare not completed within 30 days of the agreed to schedule through no fault of CXT, an invoice for the full contract value (excluding shipping and installation costs) will be submitted for payment, the terms of which will be as per item 2 in our quotation. Delivery and installation charges will be invoiced at the time of delivery and installation. Should the delivery and installation costs increase due to changes in the delivery period, this increase in cost will be added to the price originally quoted, and will be subject to the contract payment terms. In the event that the delivery is delayed more than 45 days after the agreed to schedule and through no fault of CXT, then in addition to the remedies above, a storage fee of 1 112% of contract price per month or part of any month will be charged. S. Fuel Costs Fuel costs for crane and freight have been quoted at fuel prices furnished at the time of quotation. If at the time of delivery and installation these costs have risen, CXT reserves the right to adjust the freight and crane costs to reflect the fuel costs furnished at the time of delivery. 7. Resnonsibilities of the Customer A. Stake exact location building is to be set, including orientation. B. Provide dear and level site, free of overhead andlor underground obstructions. C. Provide site accessible to normal highway trucks and sufficient area for the crane to install and other equipment to perform the contract requirements. D. Customer shall provide notice in writing of low bridges, roadway width or grade, unimproved roads or any other possible obstacles from State highway andlor main county road to site. CXT reserves the right to charge the customer for additional costs incurred for special equipment required to perform delivery and installation. E. Customer is responsible for all permits required. F. Completing and complying with Pre -Order Information Worksheet that is incorporated herein by this reference. Access to Site For Installation methods described below in paragraph 9 A & B, delivery will be made in normal highway trucks and trailers. If at the time of delivery conditions of access are hazardous or unsuitable for truck equipment for any reason. CXT shall be entitled to payment for extra costs to ensure a safe and quality installation to the chosen site or will agree to an alternative site with better access. To safely offload the facility referred to within this quotation. CXT must have clear and unobstructed access next to the gravel pad or hole where the facility will be placed . CXT is not responsible for cracked or damaged roads, driveways, sidewalks or aprons that are in the path of the delivery trucks or cranes at the final offloading site . Should CXT be required to obtain a larger crane than quoted due to site amenities or hardscapes , CXT will charge the customer the difference between the crane originally quoted, and the one that was hired to successfully offload the facility safely and efficiently. 9. Installation A. Full Install. If the customer opts to have full installation of their new building, CXT will provide a backhoe tratered into the site, and prepare the customer site at the marked hole/pad area. The crane will arrive and set up next to the holelpad. Any requirements to lift the building over obstacles or not having the ability of the crane to be right next to the hole could incur additional charges. The size of the crane varies however most cranes require an area of 18'x18' for their outriggers. Truck(s) carrying the vaults and the building systematically pull up right next to the crane and are offloaded onto the site . Any requirements to lift the building over obstacles or not having the ability of the truck to be right next to the crane could incur additional charges. Installation crew then performs all necessary excavation, backfill, compaction, site grading, and connection of utilities (if applicable). Please note: additional time and any special equipment needed by the installation crew for unscheduled site work will be billed to the customer. B. Set -Only Install. If the customer opts to prepare the hole, and do earthwork preparation for the site, the customer will move all excess dirt to allow access by the crane and semi -truck. The crane will arrive and set up next to the holelpad. Any requirements to lift the building over obstacles or not having the ability of the crane to be right next to the hole could incur additional charges. The size of the crane varies however most cranes require an area of 18'x18' for their outriggers. Truck(s) carrying the vaults and the building systematically pull up right next to the crane and are offloaded onto the site Any requirements to lift the building over obstacles or not having the ability of the truck to be right next to the crane could incur additional charges. Customer performs ail necessary excavation, backfill, compaction, site grading, connection of utilities (if applicable). If the pad for a flush building, or a customer prepared excavation) hole prep Is not to CXT specifications, and results in extra costs the customer will be responsible for these extra costs. C. Ship -Only. If customer opts to self -install their building CXT can provide a drawing of the recommended lifting /rigging arrangement plus the four special lifting plates for the buildings itself with a refundable deposit of $1,000.00 payable by credit card only. The customer must return lifting plates and hardware to CXT (at customers cost) within 2 weeks (14) days or a $1,000.00 fee will be charged to the customer credit card. Please note: It is highly recommended that you use our lihinglrigging arrangements. The CXT arrangements will help prevent damage to the building. CXT will not take responsibility for any damage/accidents to the building or workers during the use or non-use of our recommended lifting/rigging arrangements. D. CXT shall be entitled to reimbursement from customer for any expenses that are the result of conditions encountered at the site which are (1) subsurface or otherwise concealed physical conditions which differ materially from those indicated by the customer or (2) unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities at the customer 's location. E. Should customer request additions or changes to the work. CXT shall be entitled to payment for additional or changed work. Any request for additions or changed work shall be in writing executed by Customer Field Representative by signing the additional work required section of the Building Acceptance Form . incorporated herein by this reference. 10. Transoortation Your building(s) will be transported from our plant to your installation site via semi -truck with trailer. The length and clearance vary with the style of trailer used to accommodate your building model(s) and must be taken into consideration when determining access to site. If you ordered a(n),.., 37 Of 106 CascadianlRocky Mountain - Requires 1 truck. When shipped in 2 -pieces (standard) the building will) vault is shipped on a flatbed trailer. The length of the Quote #: JCHA5047JU-1 Page 3 of 3 tractor -trailer can be up to 75' long. Must have a 14' height clearance to access site. Gunnison - Requires 1 truck: Shipped with its vault, this building is typically shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height clearance to access site. Toga Special " Requires 2 trucks: 1 to transport the building and 1 to transport vaults. The building is typically shipped on a step -deck trailer and 2 vaults are typically transported an a flatbed trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height and 14' width clearance to access site. Dbl CascadianlDbl Rocky Mountain • Requires 2 trucks: 1 to transport the building and 1 to transport the vaults. The building is typically shipped on a dbl-drop or low boy trailer (approximate ground clearance of 4 to 6') and the 2 vaults are typically transported on a flatbed trailer. The length of the tractor -trailer tan range from 75' to 80'. Must have 14' height and 14' width clearance to access site. Cortez/Ozark UTetonlPioneer - Requires 1 truck: Generally shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have a 14' height and 14' width clearance to access site. Large Flush, Sectional, or Custom Bldgs - (Arapa hoelOzarklllCheyennelMontrose/Taos/Rain ier/PomonayNavajo/Mal€bu/Kodiak/FontanayDiablo/Denali ) Requires 2-4 trucks, depending on size of building. Each section will be shipped on an RGN trailer (approximate ground clearance of 4 to 6"). The length of the tractor -trailer can range from 80' to 115'. Must have 14' height and 14' width clearance to access site. The Denali model could ship on either an RGN trailer or a dbl-drop. SchweltzerlMendocino - Requires 1-2 trucks, depending on size of building. Generally shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height and 14' width clearance to access site. 11 CXT Warranty CXT warrants that all structures sold pursuant hereto will. when delivered, conform to specifications of the building listed on the quote. Structures shall be deemed accepted and meeting specifications unless notice identifying the nature of any non- conformity is provided to CXT in writing within one (1) year of delivery. It is specifically understood that CXT's obligation hereunder is for credit or repair only. CXT will repair structural defects against materials and workmanship for one (1) year from date of delivery provided CXT is first given the opportunity to inspect said structure . CXT warranties all components sold within all structures pursuant here to when delivered within structures. Components deemed accepted and meeting specifications shall be warranted for a period of one (1) year against defects in the materials and/or workmanship from said date of delivery. CXT is not responsible for components that are damaged due to misuse, acts of violence, negligence, acts of God, or accidents. Shipping, handling, installation or other incidental or consequential costs, unless otherwise agreed to in writing by CXT, are not included. This warranty shalt not aoolv to: Any goods which have been repaired or altered without CXT's express written consent, in such a way as in the reasonable judgment of CXT, to adversely effect the stability or reliability thereof; To any goods which have been subject to misuse, negligence, acts of God, or accidents; To any goods which have not been installed to manufacturer's specifications and guidelines, improperly maintained, or used outside of the specifications for which such goods were designed. 12. Disclaimer of Other Warranties THE WARRANTY SET FORTH ABOVE IS IN LIEU OF ALL OTHER WARRANT€ES, EXPRESS OR IMPLIED. ALL OTHER WARRANTIES ARE HEREBY DISCLAIMED. CXT MAKES NO OTHER WARRANTY EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE. 13. Limitation of Remedies In the event of any breach of any obligations hereunder; breach of any warranty regarding the goods, or any negligent act or omission of any party, the parties agree to submit all claims to binding arbitration. Any settlement reached shall include all reasonable costs including attorney fees. In no event shall CXT be subject to or liable for any incidental or consequential damages. Without limitation on the foregoing, in no event shall CXT be liable for damages in excess of the purchase price of the goods herein offered. 14. Acceptance The foregoing terms will be deemed accepted in full by signature and return of one copy to CXT, subject to customer credit approval. A copy of any applicable form of payment security device (i.e. payment bonds) available to CXT shall be included with the signed copy of this agreement. 15. Timing of Billina to Buver Seller will invoice Buyer upon shipment from its supplier or facility, unless otherwise indicated on the face of this document. 16. Storaae of Material For Buver If, at Buyer's request, goods covered by this document are held at Seller's facility or service provider for more than 21 days after they are available for shipment, Buyer shall accept Seller's invoice and pay said invoice based on payment terms set forth herein. 17. Material Reservation Seller will only reserve material for 30 days with receipt of an executed purchase order, quote or order acknowledgement acceptable to Seiler. After that time, material availability, price and shipment date may be adjusted, at Seller's option. 38 of 106 CXT "0 SPECIFICATIONS CORTEZ BUILDING STYLE 1.0 SCOPE This specification covers the construction and placing of the Cortez flush precast concrete toilet building as produced by CXT Incorporated. 2.0 SPECIFICATIONS ASTM C33 Concrete Aggregates ASTM C39 Method of Test for Compressive Strength of Cylindrical Concrete Specimens ASTM C94 Standard Specification for Ready -Mixed Concrete ASTM C143 Method of Test for Slump of Concrete ASTM C150 Standard Specification for Portland Cement ASTM C172 Standard Practice for Sampling Freshly Mixed Concrete ASTM A185 Standard Specification for Steel Welded Wire Reinforcement, Plain, or Concrete ASTM C192 Method of Making and Curing Test Specimens in the Laboratory ASTM C231 Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method ASTM C309 Standard Specifications for Liquid Membrane -Forming Compounds for Curing Concrete ASTM C494 Standard Specification for Chemical Admixtures for Concrete ASTM A61 S Standard Specification for Deformed and Plain Carbon -Steel Bar for Concrete Reinforcement ASTM C618 Standard Specification for Coal Fly Ash and Raw or Calcine Natural Pozzolan for Use in Concrete ASTM C979 Standard Specification for Pigments for Integrally Colored Concrete ASTM D1557 Standard Test Methods for Laboratory Compaction Characteristics of Soil Using Modified Effort ACI 211.1 Standard Practice for Selecting Proportions for Normal, Heavyweight, and Mass Concrete ACI 306 Cold Weather Concreting AC1318 Building Code Requirements Structural Concrete and Commentary (includes Errata) PCI MNL 116 Quality Control for Plants and Production of Precast Prestressed Concrete Products 3.0 MANUFACTURER CRITERIA The manufacturer supplying the requested precast concrete flush facility must meet the following: A. Manufacturer must be ISO 9001 certified at the time of bid. B. Manufacturing plant must be PCI certified at the time of bid. C. Manufacturer must not have defaulted on any contract within the last five (5) years. D. Manufacturer must provide stamped, engineered drawings prior to acceptance. E. Manufacturer must be pre -approved prior to bidding. CXT Incorporated, Spokane, Washington (p��g�f g Cortez Flush Building Specifications QVfqC� Se'G 1 17 F. Manufacturer must show four (4) examples of precast concrete flush facilities produced, installed and in use as an example of their ability to perform this contract. G. Manufacturer (CXT) shall provide a warranty against defects in material and workmanship for a period of twenty (20) years on all concrete components. The warranty is valid only when concrete is used within the specified loadings. Furthermore, said warranty includes only the related material necessary for the construction and fabrication of said concrete components. H. UL 752 Bullet Resistance on 4" thick concrete samples. Manufacturer meeting these criteria is: CXT Incorporated Spokane Industrial Park 3808 North Sullivan Road, Building 7 Spokane, WA 99216 Phone 800-696-5766 4.0 DESIGN CRITERIA The flush building has been designed to individually meet the following criteria. Calculations and engineer's stamped drawings are available, for standard buildings, upon request by the customer and are for their sole and specific use only. The design criteria are to ensure that the flush building not only will withstand the forces of nature listed below, but to provide protection from vandalism and other unforeseen hazards. Building's structural and foundation design will be relevant to the region and properties associated with its final placement. Design will also meet all applicable accessibility and building code requirements. Buildings will also meet various structural loads such as below, but not limited to/or restricted by them. A. Roof Snow Load 1. The flush building is designed to withstand a 250 PSF snow load. B. Floor Load 1. The flush building is designed to withstand 400 PSF floor load. C. Wind Load 1. The flush building will withstand the effects of ISO miles per hour (3 -second gust) wind exposure C. D. Earthquake 1. The flush building will withstand the effects of a seismic group 1 design category E earthquake. E. Additional Design Standards 1. The flush building is designed to meet the accessibility requirements put forth by federal, state, and local statutes. 2. The flush building is an all concrete design with a minimum 3/12 roof pitch. The flush building shall have a minimum 4" wall, 41/2" roof, and S" floor thickness. 3. All wall to floor interior surface seams shall have a minimum 1 " radius coving made of high strength grout. + Recycled Material • LED Lighting CXT Incorporated, Spokane, Washington 40 PQ�� 0 , Cortez Flush Building Specifications PeY;sc ,July i; 5.0 MATERIALS A. Concrete — General 1. The concrete mix design is designed to ACI 211.1 to produce concrete of good workability. 2. Concrete will contain a minimum of 675 pounds of cementitious material per yard. Cement is a low alkali type 1/11 or III conforming to ASTM C-150. 3. Coarse aggregates used in the concrete mix design will conform to ASTM C33 with the designated size of coarse aggregate #67. 4. Maximum water/cement ratio will not exceed .45. 5. Air -entraining admixtures will conform to ASTM C260. Water reducing admixtures will conform to ASTM C494, Type A. 6. If Self Compacting Concrete (SCC) is used, it must conform to ASTM C1611. B. Colored Concrete 1. Calor additives will conform to ASTM C979. A 12" x 12" x 1" color sample is available for customer approval. 2. The following will contain colored concrete: a. Toilet building roof panels. b. Building walls. c. Screen panels. 3. The same brand and type of color additive are used throughout the manufacturing process. 4. All ingredients are weighed and the mixing operation are adequate to ensure uniform dispersion of the color. C. Concrete Reinforcement 1. All reinforcing steel will conform to ASTM A615. All welded wire fabric will conform to ASTM A185. 2. All reinforcement is new, free of dirt, oil, paint, grease, loose mill scale and loose or thick rust when placed. 3. Details not shown on drawings or specified are to AC1318. 4. Steel reinforcement is centered in the cross-sectional area of the walls and will have at least 1'/a" of cover on the under surface of the floor. 5. The maximum allowable variation for center -center spacing of reinforcing steel is 1/2". 6. Full lengths of reinforcing steel are used when possible. When splices are necessary on long runs, splices are alternated from opposite sides of the components for adjacent steel bars. 7. Lap bars under #4 a minimum of 12" bar diameters. 8. Lap bars larger than #4 a minimum of 24" bar diameters. 9. Reinforcing bars are bent cold. No bars partially embedded in concrete are field bent unless approved by the customer, D. Caulking, Grout, Adhesive and Sealer 1. Caulking service temperatures from -40°F to + 194°F. CXT Incorporated, Spokane, Washington 41'P l -I Uqf 9 Cortez Flush Building Specifications R, V . July 017 2. Interior and exterior joints are caulked with a paintable polyurethane sealant. 3. Grout is a non -shrink type and are painted to match the color of surrounding concrete as nearly as possible. 4. Cement base coating is formulated with a very fine aggregate system and is a built-in bonding agent. E. Paint 1. All paints and materials will conform to all federal specifications or be similar "top -of -the - line -components." 2. Type of paints for toilets. a. Inside concrete surfaces. i. Interior floors will be a chemical resistant urethane. The color will be gray. ii. Interior walls and ceilings will be a modified acrylic, water repellent penetrating stain. The color will be white followed by a clear acrylic anti -graffiti sealer. b. Metal surfaces both inside and out. i_ DTM ALKYD. c. Exterior concrete surfaces. i. Exterior slab will be clear sealer. ii. Exterior walls and roof will be a water repellent penetrating stain in the same color as the walls or roof followed by a clear acrylic anti -graffiti sealer. F. Grab Bars 1. Grab bars will be 18 -gauge, type 304 stainless steel with 11/2" clearance. Grab bars will each be able to withstand 300 -pound top loading. G. Toilet Paper Dispenser 1. Dispenser will be constructed of 1/4" thick, type 304 stainless steel. Dispenser will be capable of holding three (3) standard rolls of toilet paper. Toilet paper holder fastening system will be able to withstand 300 -pound top loading. H. Steel Doors 1. Doors will be flush panel type 13/4" thick, minimum 16 -gauge galvanized steel, top painted with DTM ALKYD. 2. Door frames will be knockdown or welded type, single rabbet, minimum 16 -gauge prime coated steel top painted with DTM ALKYD, width to suit wall thickness. Three (3) rubber door silencers will be provided on latch side of frame. I. Door Hinges 1. Door hinges will be three (3) per door with dull chrome plating 4'/a" x 41/2", adjustable tension, and automatic closing for each door. J. Lockset 1. Lockset will meet ANSI A156.2 Series 4000, Grade 1 cylindrical lockset for exterior door. 2. Lever handle both inside and out. 3. Either handle operates latch unless outside handle is locked by inside push-button. 4. Push-button will automatically release when inside lever handle is turned or door is closed. S. Emergency slot on exterior so door can be unlocked from the outside with a coin, screwdriver, etc. CxT Incorporated, Spokane, Washingtona2 �p�Ju g,�3 f 9 Cortez Flush Building Specifications Pts 017 6. Inside lever always active. 7. U.S. 26D finish. K. Dead Bolt 1. Certified ANSI/BHMA A156.5-2001 Grade 1, 2. Heavy duty tamper resistant. 3. 23/4" backset. 4. U.S. 26D finish. L. Doorstop 1. Doorstop will be a dome style stop meeting ANSI 156.16. M. Double Coat Hook 1. Coat hook will be 304 stainless steel 16 -gauge (1.Smm), formed construction with a satin finish and have 3.56" x 7/a" nail in anchor. Upper hook will extend at least 2'/2" from the wall. Lower hook will extend at least 1'/4" from the wall. N. Door Sweep 1. Door sweep will be provided at the bottom of door and will be an adjustable brush type. O. Wall Vent 1. Wall vent will be crank operated allowing the unit to be opened or closed. Crank will be removable. Vent cover will be 14 -gauge 304 stainless steel and anchored into the concrete wall with high strength anti -rust tap con fasteners. Vent to come with insect screen. Cover to be recessed a minimum 3/a" on exterior walls with a 45 -degree bevel. Interior to be flush mounted. Wall vent will not protrude from the wall. P. Signs 1. Signs to have raised pictograms, letters, and braille to meet ADA. Q. Windows 1. Window frames will be constructed from steel. 2. Window glazing will be 3.16" thick translucent pebble finished mar -resistant Lexan. 3. Windows to have 3/4" recess with 45 -degree bevel. 4. Window frames to have vandal resistant fasteners. R. Mirrors 1. Mirror to be 18" x 36" frameless 430 18 -gauge stainless steel with #8 bright polish. S. Plumbing 1. All fixtures to meet ANSI Al 12.19.2. 2. Plumbing will be concealed in the service area. 3. Flush valve — Concealed closet flush -o -meter constructed of rough brass. Furnish valve with integral vacuum breaker and wall mounted push button. Valve will be of a water saver type with a flow of 1.6 gallons per flush. 4. Hammer arrester — Installed on water line. 5. Hose bib — Available in the chase area. CXT Incorporated, Spokane, Washington 43 8191661 9 Cortez Flush Building Specifications Revised July 2017 6. Lavatory — Vitreous china with back splashguard, front overflow opening, equipped with brass trap and drainpipe without stopper. Sink will be 20" wide x 18" front to back x 53/4" deep with ADA trap cover. Optional stainless steel fixtures available. 7. Main shut-off valve and drain. 8. Toilet — Constructed of vitreous china, wall hung, with siphon jet action. Toilet will have a back spud for a concealed flush valve connection and will be mounted with the top of the seat 18" above the finished floor. Seat will be heavy duty solid plastic with an open front. Optional stainless steel fixtures available. 9. Trap primer distribution unit. 10. Waste and vent material — ABS or PVC plastic and will be plumbed to meet Uniform Building Codes. 11. Water material — Copper tubing Type L, hard drawn. A gate valve will be provided at the inlet end of the water line. All water lines will be of a size to provide proper flushing action based on a nominal water pressure of 40 psi. 12. Water valve — Self-closing water set with indexed push button. 13. Optional 4 -gallon mini tank water heater available. T. Electrical 1. All components are UL listed. 2. Breaker panel — 100 amps, mounted to meet electrical code. 3. Interior lighting — Vandal resistant fixtures with built-in occupancy sensor, energy efficient LED lights, and lifetime warranty. 4. Exterior lighting — Vandal resistant fixtures with built-in photoelectric switch, energy efficient LED lights. 5. Exhaust fans —All wet location motion activated with speed control in chase area to control CFM. 6. Wiring — Conduit, surface mounted in the service area and concealed in the user compartments. All wire will be copper. 7. Optional warm air, ADA compliant, vandal resistant hand dryers available. 6.0 MANUFACTURE A. Finishing Concrete 1. All exterior building walls and exterior screen walls will be anyone of the available textures. 2. All exterior surfaces of the roof panels will be cast to simulate any one of the available textures. The underside of the overhang will have a smooth finish. B. Cracks and Patching 1. Cracks in concrete components which are judged to affect the structural integrity of the building will be rejected. 2. Small holes, depressions, and air voids will be patched with a suitable material. The patch will match the finish and texture of the surrounding surface. CXT Incorporated, Spokane, Washington 44 %il 06' 9 Cortez Flush Building Specifications Pe;i,1-_rJ July 2017 3. Patching will not be allowed on defective areas if the structural integrity of the building is affected. 7.0 FINISHING AND FABRICATION A. Structural Joints 1. Wall components will be joined together with two (2) welded plate pairs at each joint. Each weld plate will be 6" long and located one (1) pair in the top quarter and one (1) pair in the bottom quarter of the seam. Weld plates will be anchored into the concrete panel and welded together with a continuous weld. 2. The inside seams will be a paintable caulk. The outside seams will use a caulk in a coordinating building color or clear. 3. Walls and roof will be joined with weld plates, 3" x 6" at each building corner. 4. The joint between the floor slab and walls will be joined with a grout mixture on the inside, a matching colored caulk on the outside and two (2) weld plates 6" long per wall. B. Painting/Staining 1. An appropriate curing time will be allowed before paint is applied to concrete. 2. Schedule of finishes. a. Inside concrete surfaces. i. Inside floors will be one (1) coat of 1 -part water based chemical resistant urethane. ii. Interior walls and ceilings will be two (2) coats of a modified acrylic, water repellent penetrating stain, followed by one (1) coat of clear sealer. b. Metal surfaces both inside and out. i. Two (2) coats of DTM ALKYD. c. Exterior concrete surfaces. i. Exterior walls will be two (2) coats of water repellent ,penetrating stain in the same color as the walls or roof followed by one (1) coat of clear acrylic anti -graffiti sealer. 8.0 TESTING The following tests will be performed on concrete used in the manufacture of toilets. All testing will be performed in the CXT (PCI certified) laboratories. Testing will only be performed by qualified individuals who have been certified ACI Technician Grade 1. Sampling will be in accordance with ASTM C172. A. The air content of the concrete will be checked per ASTM C231 on the first batch of concrete. The air content will be in the range of 5.0% +/- 2.0%. B. The compressive strength of the cylinders will be tested to ASTM C39. We will make one (1) cylinder for release, one (1) for seven (7) days and one (1) for 28 days. The release must be a minimum strength of 2500 psi, the 7 -day must be a minimum of 4500 psi and the 28 -day must be a minimum of 5000 psi. C. A copy of all test reports will be available to the customer as soon as 28 -day test results are available. CXT Incorporated, Spokane, Washington 45 bJ16619 Cortez Flush Building Specifications Rev,sed J.ay 2017 P) `� wno • r. r. .,' ;• j � � MSM 4::}�'l!;j �' _'� 1 !t//fI♦ r,,f/ fi of j ' f w ° COS uRPORT PICKLE"LL I SCHULKE• BITTLE & STODDARD L, L.C. .0 uRPORT ORrvE EAST I m, smawu mvms� wn n.wk z:. ;•� Ij CONCEPTUAL PLAN StSAWIAN• FL I �•�• a •awn• .o: aaxwL. r INDIAN RIVER COUNTY 1717 MAN w k ELM- cuh mi vE AFAcm FLOs iEL�2/T W2 FMMIJ%WFE Enl9LL°ka.0wmmm.00m -� Welcome to Sourcewell SoGrcev:,el[ is governed by an eight -member boar] of We want our relationship with you to last. We are committed to understanding publicly elected officals your needs and providing the comprehensive selection of solutions that wiII make _ you successful today and long into the future. Sourcewell Forr4$104@6 We understand the value of cooperative purchasing, as well as the importance of providing the best solutions for our we are a government agency powered by state statute to serve our public -sector members. membership. Our employees are passionate about service and committed to helping our members succeed so they can fulfill their own public service As a service cooperative,' Sourcewell missions. We invest in regional programs and national partnerships benefiting our holds competitively solicited members. cooperative contracts ready for use by governmental, educational, and nonprofit entities. Cooperative As a self-supporting government agency, we, with oversight from our board of purchasing bringing buyers and publicly elected officials, are able to develop timely, market-driven solutions for suppliers together for efficiency and members. Not beholden to shareholders, we move decisively to serve members. �i' 'I savings. , ._ We are a market leaderwith a track record of innovation and growth across all •sourcewelfs creation was authorized by Minnesota services. Our strong buying power and solid reputation help us bring world-class la:w as an Educational service cooperative unit to serve education, government, and nonprofit entities with brands, and well-regarded programs to our membership, solutions, asoucinFd in Minr-Stat. 123A.21, subd.7, which are mare efficiently delivered cooperatively than ' by each entity individually. As a service cooperative, We have standardized our processes and technology around best practices and source,,vellisagovernmental unit ofthe State of Minnesota, all Sourcewell employees are ga�ernment value the same high procurement standards you have for our team. 0 p Y Y employees, SoGrcev:,el[ is governed by an eight -member boar] of We want our relationship with you to last. We are committed to understanding publicly elected officals your needs and providing the comprehensive selection of solutions that wiII make _ you successful today and long into the future. Sourcewell Forr4$104@6 Awarded Contracts Nation aIly awarded contracts offer efficiency, transparency, and opportunity for local purchasing. A d n I i l l l,,t ra t lve Services Playworld Polaris Industries, Inc. CDW Government, LLC Poligon by PorterCorp R.L. Parsons and Sons FIS Precor Sul[air, LLC FuelEducation R.L. Parsons and Son Equipment Terex - Cranes GIANT Worldwide Rain Drop Products Toro Gov Deals, Inc. Rhino AG United Rentals Intebra[ed Business Solutions RoadHog, Inc Vermeer Iron Pianet RubbeRecycle LLC Volvo Construction Equipment National Cooperative Leasing SofSurfaces Weiler Neopost Soft Play Wirtgen America, Inc. PropertyRoom.com Spohn Ranch, Inc. Woods Equipment Ritchie Bros. 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BOMAG Integrated Business Solutions Grainger - Facilities Maintenance Caterpillar Inc. - Heavy Equipment Johnson Controls - Security Grainger- Public Safety Equipment CNH - Case Construction Johnson Controls - HVAC Hellas Construction, Inc. Cummins Inc. Kardex Remstar Hussey SeatingCompany Ditch Witch Kohler Power Stystems Hustler Turf Equipment Doosan Portable Power Equipment Marathon Landscape Structure Finn Motion Industries, Inc. Life Fitness Gradall Industries, Inc. Orkin Little Tikes Commercial Henderson Products Inc. PPG Architectural Finishes Miracle Recreation Company JCB RAM -USA Mondo USA, Inc. John Deere - Construction Retail Siemens - HVAC Musco Sporting Lighting, LLC Kenworth Truck Company Siemens - Building Technologies Nevco, Inc. Kubota Staples Advantage- Facilities No Fault Sport Group, LLC Manitowoc North West Rubber Multiquip 49 Of 106 I Mohawk Resources AeroVironment NAPA Auto Parts Muiti-Unit Group Agile Access National Auto Fleet Group - Chassis Strategic Equipment & Supply Co. Assetworks. Inc. National Auto Fleet Group - Vehicles US Foods, Inc. Auto Plus Pep Boys National Cooperative Leasing Autocar Navistar, Inc. Bandit industries Networkfleet Ariens Blue Bird New Way Bandit Industries BiueIUSA NiteHawk Sweepers Bandit Industries - Wood-Processing BOMAG O'Reilly Auto Parts Boss CalAmp Corp. Old Dominion Caterpillar Inc. - Heavy Equipment Cascade Pac-Mac ClearSpan Fabric Structures Int'€, Inc. ChargePoi nt Palfi nger Deere & Company - Mowers Chevin Peterbilt Deere & Company -Ag Tractors Cummins Inc, Petersen Industries Diamond Mowers, Inc. DATTCO Sales and Service Polaris Industries, Inc. Exmark Doosan Forklifts Power Distributors Finn E.J. Ward PreCise MRM Grainger- Facilities Maintenance Elgin Sweeper Company PropertyRoom.com Grainger - Public Safety Equipment Ennis Paint R.L. Parsons and Sons Henderson Envirosight RapidView Hustler Felling Trailers RAVO Integrated Business Solutions Ford Motor Company ReCoilect Ironhawk GapVax Ritchie Bros. Kennametal, Inc. Geotab Rotary Lift Kubota - Ag Tractors Gilbarco Veeder-Root Rush Trucks Kubota -Landscape & Grounds Goodyear Schaefer Systems Land Pride Gov Deads, Inc. Sewer Equipment Morbark GPS 1 nsight Siemens - EVSE NAPA Auto Parts Grainger- Facilities Maintenance Stertil-Koni New Deal Deicing Grainger- Public Safety Equipment Synovia Solutions, LLC Polaris Industries, Inc- Greenlots Syn-tech Systems R.L. Parsons and Sons Hackney Terex - Genie RhinoAG Hankook Terex - Utilities RoadHog, Inc Henderson The Heil Co. Schulte Industries Hi-Vac Trail King Terrain King Hoglund Bus TYMCO Toro Hyundai Forklifts United Rentals United Rentals Integrated Business Solutions Vac-Con Ventrac by Venture Products, Inc. Iron Planet Vactor Vermeer JCB Vector Wausau-Everest Johnston North America Vermeer - Utility Woods Equipment Kenworth Truck Company Versalift Kohler Poorer Systems Volvo - Chassis �I ` i' and ,r i= Kubota Wastequip Carolina Biological Labrie Enviroquip Wausau-Everest CVS Pharmacy Inc. LilyPad WEX Grainger - Facilities Maintenance Lytx WEX - Telematics Grainger - Public Safety Equipment Manitou Yamaha Moore Medical Marathon Yancey Bus Precor Inc. McNeilus Truck and Manufacturing Zenith Motors Redwood Toxicoloy School Health 50 of 106 f f e I 1l I t. 2 j I, I I( I ; 11 I - I APi Audio Enhancement Cascade CDW Government, LLC Computer Aid, Inc. CORT Business Services Cummins Inc. DeBourgh Grainger - Facilities Maintenance Grainger- Public Safety Equipment Integrated Business Solutions Kardex Remstar Konica Minolta Krueger International (KI) Lightspeed Technologies, Inc. Mite[ Business Systems, Inc. Neopost Palmer Hamilton Pitney Bowes RISO, Inc. School Specialty, Inc. Sharp Electronics Spacesaver Staples - Office Supplies Staples - Furniture Steelcase, Inc. Supportive Hearing Systems Teknion Tyler Technologies Vaco Risk Solutions Xerox Corporation Zones, Inc. Public Safety Braun Industries Cummins Inc. E -ONE Grainger - Facilities Maintenance Grainger - Public Safety Equipment Hackney Integrated Business Solutions Maxi -Metal Motion Industries, Inc. NAPA Auto Parts P.L. Custom Petersen Industries Pierce Polaris Industries, Inc. Recollect RESCUE 1 Road Rescue Vehicles Rosen bauer America Smeal Fire Apparatus Spartan Motors Sutphen Toyne NI:,_f1_1_- ,al r_I -ii€ i ,l )i 11, Airplaca Ariens Bergkamp BOMAG Boss Cargill Caterpillar Inc. - Heavy Equipment Cemen Tech ClearSpan Fabric Structures Int'I, Inc. Crafco Cummins Inc. Diamond Mowers, Inc. Ditch Witch Elgin Sweeper Company Elliott Equipment Ennis Paint, Inc. Envirosight Epoke Evergreen Solutions Exmark EZ Liner Industries Falcon Finn GapVax Global Environmental Products Grainger - Facilities Maintenance Grainger - Public Safety Equipment Henderson Hi -Lite Airfield Services Hi -Vac Ironhawk J.A. Larue Jacobsen Johnston North America Kennametal Inc. Kubota M -B Companies Monroe Truck NAPA Auto Parts New Deal Deicing NiteHawk Sweepers Old Dominion Pac-Mac PB Loader Corporation Petersen Industries R.L. Parsons and Sons RapiclVieuv RAVO RhinoAG RoadHog, Inc. RPM Tech, Inc. Schulte industries Schwarze Industries Sevier Equipment T2 Systems, Inc. Tenco Terrain King Tiger Corporation Toro TYMCO United Rentals, Inc. Vacall Vac -Con Vactor Vector Vermeer- Utility Viking Cives Volvo Construction Equipment Waterblasting Wausau -Everest Weiler Winter Equipment Wirtgen America, Inc. Sourceweli ,:mt rl,NIPA 877-585-9706 1 51 of 106 CHW, BASTLA HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinp- Date: 12 December, 2018 Agenda Item Title: Design / Engineer Hangar `D' at Sebastian Municipal Airport Recommendation: Approve Infrastructure Consulting & Engineering (ICE) Work Authorization #05 in the amount of $73,586; authorize City Manager to execute appropriate documents. Back,around: On 28 November, 2018 City Council authorized acceptance of a FDOT Public Transportation Grant Agreement providing funds for the design and construction of a new multipurpose hangar and office building at Sebastian Municipal Airport (aka Hangar `D'). This Agenda Transmittal speaks to the design and engineering portion of this project. ICE is an approved CCNA airport Planning and Engineering agency for Sebastian Municipal Airport. Ap-enda Item Involves the following Expenditure and Source of Funds: FDOT Grant (80%) $ 58,868.80 Local/Airport Match (20%) $ 14,717.20 <DST Funds Design Project Total $ 73,587.00 Administrative Services Department/CFO Review:` �) + Attachments: 1. ICE Scope, Exhibit `A' 2. ICE Fee Summary, Exhibit `B' 3. ICE Work Authorization #05 4. CCNA Certification City Manager Authorization: / f r Date: 12 December, 2018 4�- 52 of 106 EXHIBIT A HANGAR "D" SCOPE OF WORK PROJECT DESCRIPTION �� MUNICIPAL AIRPORT The City of Sebastian and the Sebastian Municipal Airport (CITY) have requested Infrastructure Consulting and Engineering (ICE) to assist them with the development of hangars and office space on the south end of the airport. The hangars will consist of 3 box style units- each approximately 3,300 s.f. (10,000 s.f. total). Office space shall be attached to the east and west sides, totaling approximately 5,000 s.f. The site work will include a parking lot, utilities, storm water, sidewalks, and taxilanes to the units. No architectural services shall be included as a part of this design. Instead, ICE will develop floor plans and performance specifications for a pre-engineered metal building. Scope of Professional Services includes design, permitting, and bidding. Survey, Geotechnical Investigation, and Utility Locates are also included as part of the scope of work. ICE will perform the Professional Services for this Project, producing a Construction Documents package for use in biding and permitting of the Project. Compensation for this work will be a Lump Sum Fee, as described in Exhibit B attached to this document. Sebastian Hangar D Page 1 of 4 Exhibit A - Scope 1/06/2018 53 of 106 IE The project will include the following civil engineering design services: General • Project Management • Project Coordination • Client Meetings • Site Investigation • Quality Control Design • Demolition • Parking Lot Design • Horizontal and Vertical Geometry • Drainage • Site Grading • Utilities (Water, Sewer, Electric, Data) • Fire Protection System Connection • ADA Accessibility • City of Sebastian Design Requirements • Landscape and Irrigation Documentation • Plans • Quantity Calculations • Cost Estimates • Engineer's Report • Front end bidding • Specifications • Permitting ZE0 MUNICIPAL AIRPORT Permitting: • St. Johns River Water Management District (SJRWMD) Environmental Resource Permit (ERP) for Drainage • FDEP Water & Sewer • City of Sebastian Land Development • FAA Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) • Building Department preliminary review Phase Z — Initial Investigation and 45% Design Phase 1 services will involve inventory, preliminary design and the production of 45% plans. ICE will acquire any existing Record Drawings or Construction Plans and will perform a visual evaluation of the site. ICE will also review and evaluate the pavement and soils data in the project area. Topographic surveys, utility locates, and geotechnical investigation to determine the project site conditions will be performed, The design effort and generation of plans shall be as identified in exhibit "B". Sebastian Hangar D Page 2 of 4 1/06/2018 Exhibit A - Scope 54 of 106 1E ZW 1"f1 imf It M1 MUNICIPAL AIRPORT ICE will develop a performance specification for the hangar design requirements. These specifications will outline city requirements, code summary, basic engineering, requirements (Structural, Electrical, Mechanical and Plumbing). Plan sheets shall depict basic city requirements for the contractor's pre- engineered manufacturer. These plan sheets shall include: 1. Interior wails/ floor plan 2. Exterior elevations 3. Door type: bi-fold, sliding or hydraulic 4. Window and door locations 5. Code summary, egress 6. Exterior lighting requirements 7. Fire rated walls, requirements for sprinklers 8. Basic electrical requirements- 120V, motion sensors, metering, outlet locations, ceiling fixtures 9. Roof type, ventilation, insulation 10. Restroom location and fixture types Deliverables: ICE will provide three (3) copies of the 45% Design package for review and approval, which would include Plans, Engineers Report, and Probable Construction Cost Estimate. Phase 2A — 90% Design Documents Upon authorization by the Airport, ICE will proceed with Phase 2A - 90% Design Documents. During this Phase permit applications listed herein will be applied for. A set will be given to the City of Sebastian building for review and comment. Contractor will need to submit his signed pre-engineered drawings upon contract award for approval. See Exhibit B for a detailed list of tasks to be performed under this phase. Deliverables: ICE will provide a total of three (3) copies of the 90% Design package for review and approval, which would include Plans, Engineers Report, Probable Construction Cost Estimate, and Technical Specifications. Provide sets of Final Signed and Sealed Construction Documents for Bidding, Permitting and Approval by authorities having jurisdiction. Phase 28 —Final Contract Bid Documents Upon authorization by the Airport, ICE will proceed with the Final Contract Documents. See Exhibit B for a list of tasks to be performed under this phase. Deliverables: Sebastian Hangar D Page 3 of 4 Exhibit A - Scope 1/06/2018 55 of 106 .. SE _T" 1%FRWRlf f! W! ICE will provide three (3) copies of the Final (100%) Plans, Project Manual, Engineers Report, and Probable Cost Estimate. Phase 3 — Bidding See Exhibit B for a list of tasks to be performed under this phase. PERMITTING Permitting services include meeting with agencies, application preparation & submission, preparation of exhibits, and addressing comments. The following permit approvals will be obtained: • SJRWMD Environmental Resource Permit (ERP) for Drainage • FDEP Water & Sewer • Indian River county water and sewer • City of Sebastian Land Development and Building Plans Review • FAA Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) and Shadow Study • FAA Categorical Exclusion F��;1�►I►1�1� Estimated Notice -To -Proceed Date: XXXX The total duration for design is 150 days. Sebastian Hangar a Page 4 of 4 Exhibit A - Scope 1/06/2018 56 of 106 EXHIBIT B HANGAR "D" FEE SUMMARY Task 1 - Initial Investigation and 45% Design $20,037.00 Task 2 - 90% Design $18,153.00 Task 3 - Final Documents $6,568.00 Phase 4 - Bidding $5,328.00 subtotal: S50,086.00 Subconsultants KSM Geotechnical $11,000.00 Velcon Group Inc.- Survey $4,000.00 TOTAL (Lump Sum): $65,086.00 PERMITTING SERVICES; I Permitting (Land Development, Utilities, FDEP Water $8,500.00 and Sewer, OE/AAA, SJRWMD, (Lump Sum) TOTAL FEE (LUMP SUM): $73,586.00 1 57 of 106 Sebastian Hangar D B-1 of 5 Exhibit B - Fee Summary 58 of 106 Sebastian Hangar D B-2 of 5 Exhibit B - Fee Summary EXHIBIT B HANGAR "D" FEE SUMMARY Task 1 - Initial Investigation and 45% Design Sr. Project Project Project Item/Task Description Manager Manager Engineer Designer Technician Clerical Totals General: Project Management 1 2 2 5 _ Project Coordination with Airport 2 1 3 Subconsultant Coordination 2 4 6 Process Survey 6 2 8 Field Survey Verification 4 _ 4 Quality Control 4_ 3 7 45% Review Meeting _ 3 3 3 _ 9 45% Review Meeting Minutes 2 4 6 45% Design: Parking Lot Pavement Design 1 3 4 Code Research 1 4 5 Buidfing Interior Requirements 1 2 4 1 2 10 Preliminary Drainage Investigation 1 2 4 7 Preliminary Utility Design 1 2 4 _ 7 45% Plans: Cover Sheet 1 1 Project Layout & Safety Plan 1 1 General Notes 1 1 Typical Section _ 1 2 3 Staking Plan 3 12 1S Existing Information and Demolition Plan 1 4 5 Existing Utility Pian 1 3 4 Utility Layout Plan 1 4 5 Drainage Pipe Layout Plan 1 _ 4 5 Building Floor Plan 1 1 3 1 2 8 _ Building Life Safety and Code Summary 1 1 2 1 2 7 Building Performance Specification 6 1 10 2 1 Draft Technical Specifications 2 4 6 45% Documentation: Quantities 2 2 4 Cost Estimate a _ 4 Total: 12 22 47 29 43 7 160 Rate/Hour: 5200.85 5180.25 $154.50 $92.70 $77.10 $56.65 Total Labor. S2,410.20 $3,965.50 $7,261.50 $2,688.30 $3,315.30 $396.55 $20,037.00 JTotal Phase 1 (Civil) (Lump Sum): $20,037.00 58 of 106 Sebastian Hangar D B-2 of 5 Exhibit B - Fee Summary EXHIBIT B HANGAR "D" FEE SUMMARY Task 2 - 90% Design Sr. Project Project Project ItemtTask Description Manager Manager Engineer Designer Technician Clerical Total General: Project Management 1 2 _ 4 7 Project Coordination with Airport _ 4 1 5 Quality Control 2 2 90% Review Meeting 4 4 1 1 Building Floor Plan 901/o Review Meeting Minutes 1 Building Life Safety and Code Summary 4 90% Design: New 90% Sheets Requirements) Finalize Parking trot Pavement Design _ 1 _ 3 Pavement Marking Plans Finalize Horizontal Geometry (Parking 1 1 3 Lot) Building Interior Details $92.70 6 6 Site Grading 1 4 Water and Sewer Details Drainage Basin Delineation 4 ADA Details 2 Drainage Pond Sizing _ 2 4 Drainage Pipe Sizing T 4 4 Water & Sewer Design _ 2 10 6 _ Sidewalk 1 2 _ Finalize Utility Design 90% Plans: Update from 30%: Cover Sheet 0.5 _ Project Layout & Safety Plan 1 General Notes 1 _ Typical Section 2 Existing Information and Demolition Plan 2 Staking Plan 2 3 Existing Utility Plan 0.5 Utility Layout Plan 2 2 8 5 0 1 5 . 6 6 _ 8 18 r 0.5 1 1 2 5 0.5 4 Drainage Pipe Layout Plan 1 1 Building Floor Plan 1 2 3 6 Building Life Safety and Code Summary 1 1 2 New 90% Sheets Requirements) Grading Plan 3 _ 3 Pavement Marking Plans 1 1 Building Elevations 3 8 11 Building Interior Details $92.70 6 6 Drainage Details 2 1 4 7 Water and Sewer Details 2 _ 2 4 ADA Details 1 1 90% Documentation: Quantities 2 2 4 Cost Estimate 1 2 1 4 Technical Specifications 12 5 17 _ Project Manual (Front End & General 1 2 5 4 12 Requirements) Total: 1 16 36 56 42 19 170 RatelHour: $200.85 $180.25 $154.50 $92.70 577.10 $56.65 Total Labor: $200.85 $2,884.00 $5,562.00 $5,191.20 $3,238.20 $1,076.35 $18,153.00 Total Phase 2A (Lump Sum): $18,153.00 59 of 106 Sebastian Hangar D B-3 of 5 Exhibit 6 - Fee Summary EXHIBIT B HANGAR "D" FEE SUMMARY Phase 3 - Final Documents Sr. Project Project Project Item/Task Description Manager Manager Engineer Designer Technician Clerical Total Project Management 3 2 5 Project Coordination with Airport 1 1 2 Subconsultant Coordination 2 2 Incorporate 90% Review Comments 1 8 9 Address Permitting comments and revise plans Prepare Final Drawings 2 8 10 Prepare Final Project Manual 2 4 6 Prepare Final Engineer's Report _ 2 2 4 Prepare Final Quantities & Cost Estimate 2 4 6 Quality Control 8 1 2 11 Total: 8 5 13 0 20 9 55 RatelHour: $200.85 $180.25 5154.50 $92.70 $77.10 $56.65 Total Labor: $1,606.80 $901.25 $2,008.50 $0.00 $1,542.00 $509.85 $6,568.00 ITotat Phase 26 (Lump Sum): $6,568.00 60 of 106 Sebastian Hangar D 13-4 of 5 Exhibit B - Fee Summary EXHIBIT B HANGAR "D" FEE SUMMARY Phase 4 - Biddinq Total Direct Costs Total Phase 3 (Lump Sum): Totals 6 5 11 2 8 32 $4,578.00 $750.00 $5,328.00 61 of 106 Sebastian Hangar D B-5 of 5 Exhibit B - Fee Summary Sr. Project Project Project Item/Task Description Manager Manager Engineer Designer Technician Clerical Project Management and Coordination 1 5 Attend Pre -Bid 1 2 2 _ Answers to Bidders Questions/Civil Addenda Items 3 2 2 2 2 Attend Bid Opening 2 Recommendation of Award/Contracts 2 4 2 Total: 1 10 13 2 2 4 Rate/Hour: $200.85 $180.25 $154.50 $92.70 $77.10 $56.65 Total Labor; $200.85 $1.802.50 $2,008.50 $185.40 $154.20 $226.60 Total Direct Costs Total Phase 3 (Lump Sum): Totals 6 5 11 2 8 32 $4,578.00 $750.00 $5,328.00 61 of 106 Sebastian Hangar D B-5 of 5 Exhibit B - Fee Summary November 16, 2018 Infrastructure Consulting & Engineering 5550 West Idlewild Avenue, Suite 102 Tampa, FL 33634 Attn: Mr. Jim Goodwin, P.E. — Senior Aviation Project Manager P: (813) 330-2703 E: jim.goodwin@ice-eng.com Re: Proposal for Geotechnical Engineering Services Sebastian Municipal Airport — Hangar D 202 Airport Drive Sebastian, Florida Terracon Proposal No. PHB185038 Dear Mr. Goodwin: Irerracon We appreciate the opportunity to submit this proposal to Infrastructure Consulting & Engineering (ICE) to provide Geotechnical Engineering services for the above referenced project. The following are exhibits to the attached Agreement for Services. Exhibit A Project Understanding Exhibit B Scope of Services Exhibit C Compensation and Project Schedule Exhibit D Site Location Exhibit E Proposed Exploration Plan (Provided by ICE) Our base fee to perform the Scope of Services described in this proposal is $11,000. See Exhibit C for more details of our fees and consideration of additional services. Your authorization for Terracon to proceed in accordance with this proposal can be issued by signing and returning a copy of the attached Agreement for Services to our office. Sincerely, Terracon Consultants, Inc. Brent M. Langlois, P.E. Project Engineer Douglas S. Dunkelberger, P.E. Principal Terracon Consultants, Inc 645 NW Enterprise Drive, Suite 107 Port St Lucie, FL 34986 P (772) 343-9787 F {772) 343-9404 terracon.com Proposal for Geotechnical Engineering Services rerracon Sebastian Municipal Airport — Hangar D Sebastian, Florida November 16, 2018 z Terracon Proposal No. PHB185038 EXHIBIT A - PROJECT UNDERSTANDING Our Scope of Services is based on our understanding of the project as described by ICE and the expected subsurface conditions as described below. We have not visited the project site to confirm the information provided. We request the design team verify all information prior to our initiation of field exploration activities. Site Location and Anticipated Conditions Item Description The project is located at 202 Airport Drive in Sebastian, Florida. The proposed Hangar D footprint is approximately 12,000 square feet Parcel Information Latitude: 27.812152' Longitude: 80.4934860 (See Exhibit D) No existing improvements in proposed Hangar D areas aside from adjacent Existing airport buildings and asphalt pavement associated with airport runways, Improvements taxiways, driveways, and parking areas. Current Ground Cover Short grasses and asphalt pavements According to the USGS Topographic Survey, the site ground elevation is at Existing Topography about +20 feet with respect to the National Geodetic Vertical Datum of 1929 (NGVD) We expect the site, and all exploration locations, are accessible with our Site Access truck -mounted drilling equipment. Planned Construction Item Information Provided Project Description Building Construction Grading/Slopes Pavements Description Soil Borings Map by ICE, dated November 2018 The project will include construction of a new aircraft hangar which will consist of aircraft housing, office space, and a parking lot. We anticipate a steel -framed structure with a slab -on -grade floor Assumed up to 2 feet of fill Cuts not anticipated Flexible (asphalt) pavement sections are proposed for the new parking lot Responsive ■ Resourceful a Reliable EXHIBIT A - PROJECT UNUERSnQ6n1(%1 Proposal for Geotechnical Engineering Services 1rerracon Sebastian Municipal Airport — Hangar D R Sebastian, Florida November 16, 2018 9 Terracon Proposal No. PHB185038 EXHIBIT B - SCOPE OF SERVICES Our proposed Scope of Services consists of field exploration, laboratory testing, and engineering/project delivery. These services are described in the following sections. Field Exploration ICE prescribed the following boring locations and depths: Number of Tests Test Method Planned Depth (feet) Standard Penetration Test 5 15 (SPT) Standard Penetration Test 1 (SPT) 15 2 Pavement cores 2 Field Constant Head 2 2 Permeability Test Below ground surface. Planned Location Proposed hangar footprint Proposed parking lot Existing Taxiway F and driveway TBD by ICE Boring Layout and Elevations: We will use field measurements from existing site features. If available, approximate ground surface elevations will be obtained by interpolation from a site specific, surveyed topographic map. Subsurface Exploration Procedures: We will advance soil borings with a truck -mounted drill rig using the Standard Penetration Test (SPT) method. Samples will be obtained continuously in the upper 10 feet of each boring and at intervals of 5 feet thereafter. In the SPT sampling procedure, a standard 2 -inch outer diameter split barrel sampling spoon is driven into the ground by a 140 - pound automatic hammer falling a distance of 30 inches_ The number of blows required to advance the sampling spoon the middle 12 inches of a 24 -inch penetration or the last 12 inches of an 18 -inch penetration is recorded as the Standard Penetration Test (SPT) resistance value. The SPT resistance values, also referred to as N -values, are indicated on the boring logs at the test depths. The samples will be placed in appropriate containers, taken to our soil laboratory for testing, and classified by a geotechnical engineer. In addition, we observe and record groundwater levels during drilling and sampling. Our exploration team will prepare field boring logs as part of standard drilling operations including sampling depths, penetration distances, and other relevant sampling information. Field logs include visual classifications of materials encountered during drilling, and our interpretation of subsurface conditions between samples. Final boring logs, prepared from field logs, represent the Responsive ■ Resourceful m Reliable EXHIBIT C - COMPENSATION AND PROJECT s%WV1®65 Proposal for Geotechnical Engineering Services 1rerracon Sebastian Municipal Airport — Hangar D a Sebastian, Florida November 16, 2018 m Terracon Proposal No. PHB185038 geotechnical engineer's interpretation, and include modifications based on observations and laboratory tests. Property Disturbance: We will backfill borings with bentonite chips after completion. Pavements will be patched with cold -mix asphalt. Our services do not include repair of the site beyond backfilling our boreholes and patching existing pavements. Excess auger cuttings are dispersed in the general vicinity of the borehole. Because backfill material often settles below the surface after a period, we recommend boreholes are checked periodically and backfilled, if necessary. We can provide this service for additional fees, at your request. Field Permeability Test: We will perform two (2) constant head field permeability tests at the subject site. The tests will be performed in boreholes drilled by a truck -mounted drill ng which are stabilized with PVC well screen. The well screen interval will be placed at depths between approximately 1 and 4 feet and 7 and 9 feet for the tests. Laboratory Testing The project engineer will review field data and assign laboratory tests to understand the engineering properties of various soil strata. Exact types and number of tests cannot be defined until completion of field work. The anticipated laboratory testing may include the following: Moisture (water) content Organic content Fines content (percent passing the U.S. No. 200 Sieve) Grain size analysis Specific gravity Limerock Bearing Ratio (LBR) Our laboratory testing program includes examination of soil samples by an engineer. Based on the material's texture and plasticity, we will describe and classify soil samples in accordance with the Unified Soil Classification System (USCS). Laboratory tests are performed in general accordance with ASTM standards. Safety Terracon is not aware of environmental concerns at this project site that would create health or safety hazards associated with our exploration program; thus, our Scope considers standard OSHA Level D Personal Protection Equipment (PPE) appropriate. Our Scope of Services does not include environmental site assessment services, but identification of unusual or unnatural materials encountered while drilling will be noted on our logs and discussed in our report. Exploration efforts require borings (and possibly excavations) into the subsurface, therefore Terracon complies with local regulations to request utility location through Sunshine State One Responsive n Resourceful ■ Reliable EXHIBIT C -COMPENSATION AND PROJECT SCW&JOU Proposal for Geotechnical Engineering Services Irerracon Sebastian Municipal Airport — Hangar D ; Sebastian, Florida November 16, 2018 ■ Terracon Proposal No. PHB185038 Call of Florida (SSOCOF). We consult with the owner/client regarding potential utilities, or other unmarked underground hazards. Based upon the results of this consultation, we consider the need for alternative subsurface exploration methods, as the safety of our field crew is a priority. Private utilities should be marked by the owner/client prior to commencement of field exploration. Terracon will not be responsible for damage to private utilities not disclosed to us. If the owner/client is unable to accurately locate private utilities, Terracon can assist the owner/client by coordinating or subcontracting with a private utility locating services. Fees associated with the additional services are not included in our current Scope of Services and will be forwarded to our client for approval prior to initiating. The detection of underground utilities is dependent upon the composition and construction of the utility line; some utilities are comprised of non -electrically conductive materials and may not be readily detected. The use of a private utility locate service would not relieve the owner of their responsibilities in identifying private underground utilities. Site Access: Terracon must be granted access to the site by the property owner. By acceptance of this proposal, without information to the contrary, we consider this as authorization to access the property for conducting field exploration in accordance with the Scope of Services. Engineering and Project Delivery Results of our field and laboratory programs will be evaluated by a professional engineer. The engineer will develop a geotechnical site characterization, perform the engineering calculations necessary to evaluate foundation alternatives, and develop appropriate geotechnical engineering design criteria for earth -related phases of the project. Your project will be delivered using our GeoReport'3 system. Upon initiation, we provide you and your design team the necessary link and password to access the website (if not previously registered). Each project includes a calendar to track the schedule, an interactive site map, a listing of team members, access to the project documents as they are uploaded to the site, and a collaboration portal. The typical delivery process includes the following: Project Planning — Proposal information, schedule and anticipated exploration plan will be posted for review and verification Site Characterization — Findings of the site exploration X Geotechnical Engineering — Recommendations and geotechnical engineering report When utilized, our collaboration portal documents communication, eliminating the need for long email threads. This collaborative effort allows prompt evaluation and discussion of options related to the design and associated benefits and risks of each option. With the ability to inform all parties as the work progresses, decisions and consensus can be reached faster. In some cases, only minimal uploads and collaboration will be required, because options for design and construction are limited or unnecessary. This is typically the case for uncomplicated projects with no anomalies found at the site. Responsive ■ Resourceful ■ Reliable EXHIBIT C - COMPENSATION AND PROJECT S%W)bfE de Proposal for Geotechnical Engineering Services 1 rerracon Sebastian Municipal Airport — Hangar D Sebastian, Florida November 16, 2018 ■ Terracon Proposal No. PHB185038 When services are complete, we upload a printable version of our completed geotechnical engineering report, including the professional engineer's seal and signature, which documents our services. Previous submittals, collaboration and the report are maintained in our system. This allows future reference and integration into subsequent aspects of our services as the project goes through final design and construction. The geotechnical engineering report will provide the following: Boring logs with field and laboratory data Ll Stratification based on visual soil classification • Groundwater levels observed during drilling • Site Location and Exploration Plans IN Subsurface exploration procedures Description of subsurface conditions Recommended foundation options and engineering design parameters A Estimated settlement of foundations Recommendations for design and construction of interior floor slabs Subgrade preparation/earthwork recommendations Recommendations regarding subgrade suitability and related earthwork considerations during construction for pavement areas Field permeability test results (horizontal and vertical k -values) Laboratory gradation curves and specific gravity for soils within the field permeability test depths Limerock Bearing Ratio (LBR) laboratory test results with correlated California Bearing Ratio (CBR) value Estimated seasonal high, low, and median groundwater elevation at field permeability test locations based on the NRCS/SCS Soil Survey EXHIBIT C - COMPENSATION AND PROJECT SCHEDULE Compensation Based upon our understanding of the site, the project as summarized in Exhibit A, and our planned Scope of Services outlined in Exhibit B, our base fee is shown in the following table: Task Subsurface Exploration, Laboratory Testing, Geotechnical Consulting & Reporting Lump Sum Fee $11,000 Our Scope of Services does not include services associated with site clearing, wet ground conditions, tree or shrub clearing, or repair of/damage to existing landscape. If such services are desired by the owner/client, we should be notified so we can adjust our Scope of Services. Responsive ■ Resourceful ■ Reliable EXHIBIT C - COMPENSATION AND PROJECT SC6/ ffd Proposal for Geotechnical Engineering Services 1 rerracon Sebastian Municipal Airport — Hangar D - Sebastian, Florida November 16, 2018 a Terracon Proposal No. PHB185038 Unless instructed otherwise, we will submit our invoice(s) to the address shown at the beginning of this proposal. If conditions are encountered that require Scope of Services revisions and/or result in higher fees, we will contact you for approval, prior to initiating services. A supplemental proposal stating the modified Scope of Services as well as its effect on our fee will be prepared. We will not proceed without your authorization. Project Schedule We developed a schedule to complete the Scope of Services based upon our existing availability and understanding of your project schedule. However, this does not account for delays in field exploration beyond our control, such as weather conditions, permit delays, or lack of permission to access the boring locations. In the event the schedule provided is inconsistent with your needs, please contact us so we may consider alternatives. GeoReporte Delivery Project Planning Site Characterization Geotechnical Engineering and Report Delivery Posting Date from Notice to Proceed 3 days 15 days 25 days Upon receipt of your notice to proceed we will activatethe schedule component of our GeoReport'' website with specific, anticipated calendar days for the three delivery points noted above as well as other pertinent events such as field exploration crews on-site, etc. L We will maintain a current calendar of activities within our GeoReporf® website. In the event of a need to modify the schedule, the schedule will be updated to maintain a current awareness of our plans for delivery. Responsive ■ Resourceful ■ Reliable EXHIBIT C -COMPENSATION AND PROJECT SCW&f 666 EXHIBIT D — SITE LOCATION Sebastian Municipal Airport — Hangar D w Sebastian, Florida November 16, 2018 W Terracon Proposal No. PHB185038 1rerracon EXHIBIT E - PROPOSED EXPLORATION PLAN Sebastian Municipal Airport -- Hangar D . Sebastian, Florida November 16, 2018 d Terracon Proposal No. PHB185038 T 4 O O 11_ O r rn DIAGR)W IS FUfi GENERAL LOCATION ONLY. AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES 1rerracon ►e _ 1-kiE6!:tap, "d:f7fi � �4I� G'I�IJl5:1s� MAP PROVIDED BY MICROSOFT GING MAPS VELCON Via email to Jim.000dwin2ice-enQ.com November 16, 2018 Infrastructure Consulting & Engineering 5550 W. Idlewild Avenue, Suite 102 Tampa, FL 33634 Attn: Jim Goodwin, P.E, Senior Aviation Project Manager Re: Sebastian Municipal Airport—"Hangar D" Dear Mr. Goodwin: Thank you for giving us the opportunity to bid on the above-mentioned office. Velcon Engineering & Surveying, LLC. is pleased to provide you with the following proposal pursuant to your request. Scope of Work: 1. Elevation grid maximum of 50'x50', except pavement areas (decrease grid to 25x25 and at all grade breaks and elevation changes, including top of bank and toe of slope of both sides of all ditches and swales. 2. All above -ground site features with descriptions including but not limited to pavement edges (PC, PT, and approx. midpoint on curves), driveways, sidewalks, walls, fences, signs (include sign message), buildings, pavement markings, and any other visible physical improvement. 3. All underground site features and utilities with descriptions including but not limited to water, sewer, storm sewer, power, communications/cable, and gas. Obtain utility locate from Sunshine State One Call and survey painted locate lines. Obtain data from any valve, clean out, manhole, junction box, meter, etc. encountered on site. Include pipe inverts /conduit size and type for all underground utility or drainage. Include upstream and downstream location and inverts of storm or sanitary sewer pipes coming into or out of the site, regardless of location. 4. Locations and elevations of all soil borings. 5. Control points (minimum 2) for contractor's future use. Make sure they are in a location where they will not be disturbed. 6. NAD 83 State Plane, Florida East Zone (1990 adjustment) for Horizontal control datum. 7. NAVD 88 for vertical control datum. S. Provide deliverables: a. In AutoCAD 2017 format complete with contours, breaklines, features, callouts, spot elevations, symbols, and control points. b. Signed and sealed hard copy matching the provided Gadd file. C. ASCII point file in .txt or .csv format including Northing, Easting, Elevation, and Description. Include a text or pdf file with a list of the meaning of all abbreviations used. The Topographic Survey must be prepared in accordance with the State of Florida Minimum Technical Standards Chapter 53-17 Florida Administrative Code, and as set forth by the Board of Professional Surveyors and Mappers, pursuant to Section 472.027, Florida Statutes. Price: $4,000.00 The above scope is our interpretation of the services that will need to be performed in order to complete the project. If certain line items are not required they will be deducted from the contract price. If additional work is required, the following rate schedule shall apply unless a pre -determined price has been agreed upon (work to be approved before being performed). Field Crew: $ 135.00/hour Auto Cad Technician: $ 75.00 The Velcon Engineering & Surveying, LLC. schedules its field crews 2 days in advance. A 48-hour notice is required for scheduling of field crews. 71 of 106 590 NW Peacock Blvd, Suite ##8. Port St. Lucie, FL 34986 . Phone (772) 879-0477 VELCON Other items that are not included in the above are as follows: Blueprints Mylars Plots Photocopies (letter/legal) Photocopies (ledger) Postage and Delivery Fees Facsimile Charges $ 2.00 $20.00 $ 5.00 $ .25 $ .50 $ At Cost $ At Cost for Long Distance Only PURSUTANT TO FLORIDA STATUE 558.00351, A DESIGN PROFESSIONAL, AS DEFINED BY FLORIDA STATUE 558.002, ACTING AS AN INDIVIDUAL EMPLOYEE OR AGENT OF VELCON ENGINEERING & SURVEYING, LLC. MAY NOT BE HELD INDIVIDUALY LIABLE FOR NEGLIGENCE. Thank you for providing our firm with the opportunity to submit this proposal for professional surveying and mapping services. Please contact our office should you have any questions or require additional clarification. Respectfully submitted for your further consideration. Robert Kemerson, P.S.M Velcon Engineering & Surveying, LLC. 72 of 106 590 NW Peacock Blvd. Sukte #8 . Port St. Lucie, FL 34986 . Phone (772) 879-0477 �BAsT'gN Q=1 ;; MUNICIPAL AIRPORT WORK AUTHORIZATION FORM Work Authorization #45 — Sebastian Municipal Airport For the Design and Engineer Hangar 'D' City Project #A19XX FDOT 442004-1 The City of Sebastian hereby assigns to Infrastructure Consulting & Engineering (ICE), a Sebastian Municipal Airport commissioned consultant, approval to perform the work outlined in the attached Hangar'D' Scope of Work (Exhibit A) and Fee Summary (Exhibit B) dated 1/06/2018 with respect to the Design/Engineering; bidding; and permitting of the Hangar 'D' project at Sebastian Municipal Airport. Description of Assignment: See attached Scope of Work Basis of Completion 1 Period of Services: • Service shall be provided for a Lump Sum payment of $73,586.00. • Work will commence upon execution of this Work Authorization by the parties and continue in accordance with Exhibit "A" provided in the Scope of Work. Services shall be completed before April 30, 2019. AGREED as to Scope of Services, time schedule and budget this 12th day of December, 2018. By: City of Sebastian A Florida Municipal Corporation Paul Carlisle, City Manager (seal) Attest: Jeanette Williams, MMC, City Clerk Staff Approvals: Administrative Services Kenneth Killgore Infrastructure Consulting & Engineering, Inc. B : 12. 4l -!g, Doug ambrecht, P.E. Vice -President Approved as to Form and Content for Relaince by the City of Sebastian only: James Stokes, City Attorney as to budget. 73 of 106 CITY OF 510ESIAISTt,AN HOME OF PELICAN ISLAND OFFICE OF THE CITY ATTORNEY 1225 Main Street SEBASTIAN, FL 32958 PHONE 772-388-8201 —FAX 772-388-4420 rainsburs(c-t,citvofsebastian,or_ — w ww.cimfsebastian.or+, C C N A CERTIFICATION The undersigned, James D. Stokes, City Attorney, City of Sebastian, a political subdivision of the State of Florida do hereby certify that the Construction Engineering & Inspection Services Contract (Work Authorization #05) between the Sebastian Municipal Airport/City Of Sebastian and Infrastructure Consulting & Engineering was entered into with full compliance as described by F.S. 287.055, also known as the Consultants' Competitive Negotiation Act (CCNA). Jame . Stokes City Attorney, City Of Sebastian Date: December 12, 2018 74 of 106 L'M Lf SEBASTIAN ;iM&;i; HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetinq Date: December 12, 2018 Aqenda Item Title: Slip -Lining Recommendation: Approve slip -lining of road crossing pipe. Due to the depth and fragile condition of the existing pipe, slip -lining is the best method. Background: These are twin 32"x50" pipes installed approximately 50 years ago by General Development. They are corrugated metal and severely rusted with holes. They are connected to curb inlets and catch basins that are just as old. They empty into Kildare Lake. Have monitored this for the last 6 years and is now at a critical stage. If Agenda Item Reauires Expenditure of Funds: Total Cost: $ 103„290.00 Amount Budgeted in Current FY: $500,000 Amount of Appropriation Required: $103,290.00 Fund to Be Utilized for Appropriation: Stormwat r fun A63151 -606920 -Al Administrative Services Department Review: Date:al/' Attachments: Proposal #12467 (Shenandoah Construction) Piggyback- Collier County Storm Drain Maintenance Agreement 15-6363 City Manager Authorization Date: /./ A 9/ 9 75 of 106 SHENANDOAH Page Io`1 CONSTRUCTION 1888 N.W. 22"d Street • Pompano Beach. FL 33069 (772) 467-8861 Fax: (772) 467-8863 DATE: November 06, 2018 PROPOSAL #P12466 SUBMITTED TO: Sebastian Public Works. City of STREET: 1225 Main Street CITY, STATE & ZIP: Sebastian, FI 32958 PHONE: (772) 228-7056 FAX: (772) 228-7077 E11AIL: twalkerncityotsebastian.org JOB NAME: Schumann and Kildare Double Barrel ATTENTION: Tim Walker We propose to furnish a crew and all necessary equipment to clean. televise, and install CIPP in 32X50" CMP and 15X22" CtiIP at the above mentioned job location. This work will be performed at our following hourly and'or unit prices:This proposal is based ofTof a piggyback of Shenandoah Construction's Collier County Stonn Drain Maintenance Agreement 15-6363. Mobilization (at $300.00 Each) I Each $300.00 Medium Clean 42" (at $5.50 Per L.F.) 380 L.F. $2,090.00 Medium Clean 18" (at S1.00 Per L.F.) 160 L.F. $160.00 Storm Drain Video inspection 0 - 48" (at 56.00 Per L.F.) 540 L.F. $3,240.00 Install 42" CIPP (at 5225.00 Per L.F.) 380 L.F. 585,500.00 Install 18" CIPP (at $75.00 Per L.F.) 160 L.F. $12,000.00 Estimated Total: $103,290.00 MOTE: Due to the fragile condition of the existing pipe(s), the possibility of the pipe collapsing exists during the construction phase. If this unlikely event occurs, we will provide you with an additional estimate for a necessary point repair to complete the lining process. Due to the poor condition of the original host pipe, residual settling may appear at the surface grade, post lining. This condition is not covered under warrantee. This proposal may be withdrawn if not accepted within 30 days. Payment terms net 30 days. (if we encounter an Insurance compliance fee requirement, this fee will be invoiced in addition to the above rates.) All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Price above is only an estimate of foreseen conditions. Unforeseen conditions can affect the amount of time to complete the work, therefore increasing or decreasing estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Unless noted above engineering, permits. testing and bonds are not included in the pricing. Owner is to carry tire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Parties to this proposalicontract expressly waive all tort claims against each other and limit their remedies to breach of contract. SIGNATURE: SHENANDOAH GENERAL CONSTRUCTION CO. Louis Woska TITLE DATE Estimator 11/06/2018 ACCEPTANCE OF PROPOSAL / SIGN & RETURN The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. SIGNATURE: COMPANY NAME: REPRESENTATIVE: DATE: TITLE: 76 of 106 -111I ,/e iit agrsament 1 5-6363 2=3M H E N A N D 0 A H Vn xf Q,r T) r i or i nm T — — . I - I . I - t.. - . - I I I SSS N.W. 22""' SLrcet a Pompano Beach, FL 33069 ( 9 -5 4 ) 975-0098 Fax: (954 ) 9 75 -97 1 8 h I ' L 77f 106 Il w raa Lb -111I ,/e iit agrsament 1 5-6363 2=3M H E N A N D 0 A H Vn xf Q,r T) r i or i nm T — — . I - I . I - t.. - . - I I I SSS N.W. 22""' SLrcet a Pompano Beach, FL 33069 ( 9 -5 4 ) 975-0098 Fax: (954 ) 9 75 -97 1 8 h I ' L 77f 106 Il /kdministrative Ser\,ices Department PfDCUrernent Services Division ; loves )b-�r 3, 2016 Mr. Daniel DiNlura, Vice President Shenandoah General Construction Co. FKK., 954-975-9718 Email: Margaret. Lai y@ shenandooliconstruction.corn RE: Contract Renewal for # 15.6363 "Storm Drain Maintenance" Dear Mr. DiMura: Collier County would like to renew the above contract under the same [arms and conditions for one (1) additional year in accordance with the renewal clause in the contract. This renevial is contingent upon Project Manager approval. If you are agreeable please indicate your intentions by providing the information requested below and executing the acceptance section: x I am agreeable to reneviing the above referenced contract under the same terms, conditions, and pricing as the existing contract. The folloWing attached documentation must be provided with your response. I t am net agreeable to the renewal of this contract. By executing the section beloa,v, this contract will be in effect from February 24, 2017 until February 23, 2013 Acceptance of Contract Rene'rrnl Company Name i _SISI:`a�iyjcal1GanefalCan.�nrliunCu:��iny Company Signature Print lienee G.::��IQ.Mv:1.'hceP/e Si�natura Date, rr��,•:,,n•:r a. ria-----.� --. – -- _------•- —_ is 78 of 106 fas�� iln:un:rrr I `tr.icr G,;rcn- 3327 iaroixns )r-:il East - i lap'ei, Flo Oda 3.111? -4-+" 1 27'252, i*97 - ,tasty cero:r)av ne.Iprotvv mcnhCrk-i ;,t•,t rr ty Administrative Sen/;caps Deperf dent Proct_lrement Se vices Division December 7, 20.15 Mr. Daniel Diblura, Vice President Shenandoah General Construr_lion Co 1888 NW 22"' St. Pompano Bench, FL 33069 FAX: 954-975.9718 Entail: h/largaret.lary@shenandoaliconstructiori.com RE: Contract Renewal for;.' 15-6363 "Storm Drain rAiintenance" Dear Mr. DiNlura: Collier County Wauld live to renes/ the above agreement under the same terms and conditions for onp (1 ) additional year in accordance +,vita the rerle'Nal clause in the agreement. This renewal is contingent upon Project Manager approval. If you are agreeable: please indicale your intentions by providing the information as requested b-lorr x 1 am agreeable to reneviinrd the above referenced contract under the sante terms, conditions, and pricing as the existing contract. The Following atlachod documentation must be provided with response. • Provide updaled and current insurance, certificate I am not agreeabfz to renewal of this contracl, By signature this conlracl telll be in effect from February 24, 2016 until February 23. 2017. Please take a moment to review the Collier County C7nlin,a Bidding System and refresh jour business profile inform -Ilion. Log into lire County's site at: IIIIo://:tid.coNerr ov.net/bid1 . select My Profile and rbly Commodities, and revi-evi inforwat+on and cortifnud!lies to ensure they accuralely reflect your business. 79 of 106 i':.?zrr::j, .'',rs,f4's..i�•S?'TZ:r;:r,a !rsa i'rr.;..iln+:la°f+t; 1;'0 2:',:�;-.':1%•.•.a,r,,::,+;,rci'ra: AGRF_EMENT15-6363 for Storm Drain Maintenance THIS AGREEMENT is made and entered into this day of .,,,1�,, , , 2015, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "County" or "O,rvner") and Shenandoah General Construction Company, as Secondary Contractor, authorized to do business in the State of Florida, whose business address is 1888 NW 22"`r Street, Pompano.Beach, Florida 33069 (hereinafter referred to as the "Contractor"). WITNESSETH: 1. COMMENCEMENT. The Contractor shall commence the assigned work upon issuance of a Notice to ProceLed (NTP). The contract shall be for a one (1) year period, commencing on Board a+ward, or until such time as all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed to the satisfaction of the County or terminated. This contract shall have three (3) additional, one (1) year renewals, renewable annually. The County rNIanager, or his designee, may, at his discretion, extend the Agreement under all of'the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) clays prior to the end of the Agreement term then in eFect. . 2. STATEMENT OF WORK. The Contractor shall provide Storm Drain Maintenance for the Road Nlaintenance Department on an on-call basis in accordance with the term and conditions of ITS # 15-6363 "Storm Drain Maintenance" and Exhibit A, "Scope of Work", hereby attached and incorporated by reference and made an integral part of this Agreement. The execution of this Agreement shall not be a commitment to the Contractor that any �Pjork will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work outlined in the next paragraphs and all Work undertaken by Contractor for Owner pursuant to this Agreement during the terns and an/ extension of the term of this Agreement. Although the prirnary user of this Contract is the Road Nlaintenance Departm-ent, any County Department may use this contract provided SuffiCrerlt funds are included in its budget. The process for obtaining services under this Contract is as follovis: Prior to. the start of each individual job or group of jobs, the user department shall provide a description of Work to be performed to the Primary Contractor. The Primary Contractor shall have five (5) business days to respond indicating they are willing and able to complete the job(s) in the required time frame, The user department will than issue a Notice to Proc-zid ("NTP"), provided that there has been a Purchase Order established for the viork. if til Primary Contractor camiul. provide HMILIeSled services within the timeframe see �I�{ �r t 111-2 user department, then the Secondary Contracto, %rill there he contacted. The proCJY@1� o�for n-- - A 5. NO PARTNIERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 6. PERMITS: LICENSES: TAXES, in compliance with Section 218.80, Florida Statules, all permits necess@ry for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. Contractor is not responsible for paying for permits issued by Collier County, but is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier county agencies when the Contractor is acquiring permits. All permits, fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. Owner will not be obligated to pay for any permits obtained by Subcontractors. Contractor shall pay all safes, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Wort;. 7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Contract of the Contractor. Should the Contractor rail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to Ii+e County and requirements of this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. 9. NO DISCRIMINATION. The Contractor agrees that there slhall be no discrimination as to race, sex, color, creed or national origin. 10. INSURANCE. The Contractor shall provide insurance as follo,/s: A. Comrn`rcial General Liabilitv: Coverage shall have minimum limits of $1,000,000 Single Limit Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent contractors; Products and Completed Operations and Contractual Liability. "aoo106133. Busi�^ss Auto Li^h �rt�' Coverage- ageSltll lu4: hllrl17U177 II11iS of $1,000, Ur Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage balanco of the Contract AniC unt; (a) reasonabla irrCllcatlon that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or {g) any other material breach of the Contract Documents. If any conditions described abode are not remedied or removed, Ov:rner may, after three (3) clays written notice, rectify the same at Contractor's expense. '13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be apprcvad in writing by Owner in advance. 14. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an itemized estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by Owner, and Owner shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any modifications to this Contract shall be in compliance with the County Purchasing Ordinance and Procedures in effect at the time such modifications are authorized. 15. ADDITiONAL ITENIS/SERVICES. Additional items and/or services may be added to this contract in accordance with the Purchasing Ordinance and Purchasing Procedures. 16. COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the Project, including but not limited to those dealing with taxation, workers, compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements in F.S. § 119.0701(2) as follows; (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public_ agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Owner in writing. 82 of 106 requirr-.d certlflc-ites of inspection, testing or approval. All intspactions, tests or approvals shall be performed in a manner and by organizations acceptable to the Owner. 23. PROTECTION OF WORK.. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legaily liable is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the Owner with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith, 24, EMERGENCIES. In the event of any ernergency'affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, without special instruction or authorization from Owner is obligated to act to prevent threatened damage, injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after the occurrence of the emergency, if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby. If the Owner determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a written Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight (48) hour written notice noted above, the Contractor shall be deemed to have waived any right it othen-vise ma*y have had to seek an adjustment to the Contract Amount or an extension to the Contract Time, 25. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Collier County Road Maintenance Department. 26. COMPONENT PARTS OF THIS CONTRACT. This Conlract consists of the attached or referenced component parts, all of which are as fully a part of the Agreement as if herein set out verbatim, including: Contractor's Proposal, Insurance Certificate(s), ITB 9 15-6363 "Storm Drain Maintenance" any addenda, etc, made or issued pursuant to this Agreement. 27. PROHIBITION OF GiFTS TO COUNTY EMPLOYEES. No organization or individual shali offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of valu:: to any County employee, as set forth in Chapter 112, Part 111, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative F rocOCIW63 11106 Violation Of this prc!'ision may result in one or more of the follo+,-Jno consequences: a, Prohibition by the individual, firm, and/or any employee of the firm from contact with County between the parties arising out of this Agreement, the partics shall attempt to resolve: the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with fUll decision -mak=ing authority and by County's staff person who would make the presentation of any settlement reached at mediation to Counly's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla, Stat, 36. SAFETY. All contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right -of -gray for the purpose of inspection of any Contractor's work operations. This provision is non-negotiable by any department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. HOWever, this decision shall only be made by Collier County's Risk Management Department Safety Manager and/or Safety Engineer. **k**'k**'k sk*ekk<*****k*•k**kk k***k* Remainder of page intentionally laft blank *kk*kkxk*:1k*kt***i tkk*k#t*ri•*tr♦ 84 of 106 1r15-6363 "Storni Drain Pilnintenanco" Exhibit A "Scope of Work" OVERVIEW: The Contractor will provide Storm Drain Maintenance services typically consisting of small projects on an as. needed basis. Such work is conducted in support of the Collier County Road Maintenance Department, including but not limited to: • The cleaning/flushing of the storm drain pipe, which may include temporary plugging and dewatering of individual storm drain segments; Vacuuming of the storm drain pipe and appurtenances (inlet boxes); • Vacuuming of Continuous Deflection Separation (CDS) Systems; • Videotaping in DVD format of the segment cleaned when authorized; Providing a written report of the condition of the facilities to the County; • Furnishing all of the associated equipment, labor, and materials required to meet the work objectives. • This is an on-call annual contract — projects are small and can be located anywhere in Collier County. DEFINITIONS: Cleaninq refers to the removal of enouah material to ensure that at least nine-ty-five (95%) of the pipe or basin capacity is restored. Llaht Cleanina refers to the removal of % diameter of the pipe/basin or less of sediment or debris from a section of the pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe capacity is restored, Video inspection may be requested by Project Manager. Medium Cleaninq refers to the removal of between % to 1/2 diameter of the pipe/basin of sediment or debris from a section cf pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mired with other types of cleaning. The Contractor vAN provide certification that at least ninety-five percent (95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager. Heavy Cleaninq, refers to the removal of greater than '/ diameter of the pipe/basin of sediment or debris from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager, Specialty Cleaninq such as the removal of masonnj plugs, calcite/concrete deposits, roots or the use of special equipment such as bucket machines will be priced in addition to Light, Medium or Heavy Cleaning as described above. This item will be billed, at a minimum of a 10 foot increment and' may be mixed with other types of cleaning. Specialty Cleaning will only be charged for the footage for which the service was required ^pith a '10 foot minimum for which the service was required and has authorization and written approval by the Project rNlanager. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe or basin capacity is restored, Video inspact�on may be requested by Project Manager. SCOPE: The vlork typically consists of, bul not limited to, the following: 85 of 106 c -lean vJ atar i",cto rtila mild regulaiions must bG :)dhered, Jet rodding and vacuum cleaning of the storm drain pipes in preparation for videotaping of the cleaned storm facilities will be required. Storm drain pipe sizes and segments will vary. Collier County reserves the right to specify actual footages andlor cubic feet of boxes or CDS system(s) as may be required during this contract period, but does no; guarantee any minimurn or maximum to be ordered during the period specified, GENERAL REQUIREMENTS: The Contractor shall clean the storm drain pipe, catch basin, inlet box, box culvert or CDS system so that the drainage capacity is one hundred percent (100%) of the existing capacity of the pipe, box culvert or CDS system. All activities shall be performed meeting the requirements of Federal, State and local environmental standards and laws. Erosion and water pollution control shall be accomplished, meeting the requirements of Section 104 of the Standard Specifications for Road and Bridge Construction and revisions thereto (current at the time of Contract award). When water is present, the storm drain pipe or box culvert shall be de -watered to facilitate cleaning. Cleaning shall be clone in a manner not to damage the storm drain pipe, inlet boxes, box culvert, CDS system or surrounding area. Access to the storm drain pipe, inlet box or box culvert may require temporary removal of fence, signs, guardrail, grates or manhole covers. They shall be replaced according to Collier County standards at the completion of the cleaning operation or each day, as appropriate for safety. No undermined areas shall be allowed at in fall or outfall ends of the pipe or box culvert. Any disturbed areas shall be re -sodded after regraded at no additional cost to the county. Needed repairs to the storm drain pipes or box culverts identified during the cleaning operation shall be brought to the attention of the Project Manager. All sediment, sill, and debris removed in the clearing operations shall be disposed of by the Contractor in areas meeting Federal, State and local rules and regulations. Contaminated soils (sewage, solvents, etc.) or suspected contaminated soils shall be reported to the County Project Manager immediately for investigation. Quotes for repair work may be requested and shall be submitted within five (5) working days, DE -WATERING: When de -watering, other than associated with an item with a linear foot unit price is required, the costs will be based on an hourly fee as shown in the Unit Price. Time log of time start and time completed Of the de-vratering shall be kept and submitted as back-up viith the invoicing. DOCUMENTS AND REPORTS: All video tapes/discs shall be of the t%,vo (2) hour DVD/WindO,,vs/Word format with each being professionally labeled showing the Collier County's name, the lines recorded on the tape/disc, the date of viewing, and the name of the Contractor, Detailed one (1) page summaries with a sketch or map drawn to scale shall also be prepared for each storm drain pipe line segment observed during the data review, presenting the Project Manager with a synopsis of the genera1 line segment condition and the relative severity of observed defects. The reports shall also document any cross -connects with sanitary sewer lines and any contaminated soils or hazardous substances encountered. These summaries shall also be included in all field report topics immediately before each associated report to further assist Collier County in understanding and using the results of the viewed project. Direct submittal of copies of the superintendent's logs Without his secondary review and summary pages shall not be acceptable. Photographs taken from the video monitor for remote TV observations shall also be presented in the same manner as described in above. Collier County desires photos of all significant defects observed during remote observation task; however, it is understood that it may not be possible to obtain clear, still photos from the monitor for inspections in large - diameter lines where manual observations are not performed. Original video tapes/discs for the project shall be forwarded to Collier County with final report submittals and shall become the property of Collier County. Additional copies of the video tapes/discs, if required, shall be made by the Contractor on professional duplication equipment. 86 of 106 METHOD OF 01PERATION FOR VIDEO T PIIJG: All videotaping observation will be, done on clean, dry lines when authorized The storm drain pipes are to be checked for cleanliness by the Project Manager and the Contractor before the start of videotaping observation procedures. Dirty lines or structures identified after craning by the Contractor determined to be unacceptable by the Project Manager shall be re -cleaned to the satisfaction of the Project Manager, within the time specified at no additional cost to Collier County and re -Inspected by the Project Manager and Contractor, before the start of the videotaping observation. De -watering as required will be done by the Contractor and will be paid in accordance with the contract. Temporary plugs used to block the storm sewer for dewatering purposes must be removed prior to rainfall events at no additional cost to the County. The Contractor will be held accountable for any and all damages due to flooding caused by blocking of the storm drain pipe system if not removed in a timely manner. The video equipment used for the observation shall be specifically designed and constructed for such task. Lighting for the camera shall be suitable to allow for a clear picture of the entire periphery of the storm drain pipe. The camera shall be operative in one hundred percent (100%) humidity conditions. The cameras, monitors, and other components of the video system shall be capable of producing picture quality to the satisfaction of the Project !`Manager, and if unsatisfactory, equipment will be removed, with no payment being made for an unsatisfactory product result. The camera shall be moved through the line in either direction at a moderate rate, stopping when necessary to permit proper documentation of the pipe's condition. In no case should the camera be pulled at a speed greater than thirty feet (30') per minute. Manual winches, power winches, TV cable, and powered rewinds, or other devices that do not obstruct the camera view or Interfere with proper documentation of the pipe conditions shall be used to move the camera through the storm drain. If during the operation the camera will not pass through the entire manhole section or drain pipe segment, the Contractor shall set up the equipment so that the viewing can be performed from the opposite manhole. If the camera fails to pass through the entire manhole section or drain pipe segment a second time, [lie task shall be considered complete and no additional viewing will be required, When manually operated winches are being used to pull the camera through the line, telephones or other suitable means of communication shall be set up between the two manholes or inlet boxes of the section being viewed, to insure good communications between members of the crew. MISCELLANEOUS RESPONSIBILITIES: The Contractor shall make every effort to protect existing facilities. It shall be the Contractor's responsibility to notify in writing the Project Manager of any construction problems or additional project needs. Should additional costs be involved which are not covered within the Contract Unit Costs, a Unit Cos( shall be agreed upon, a Modification to the Purchase Order completed by the Contractor and Project Manager prior to performing additional services. The Contractor shall communicate frequently with the Project Manager and provide a working schedule after the NTP has been issued. The written schedule is required to be kept current with the progress of the work. Should the schedule be changed, it shall be immediately up -dated. The Contractor shall provide all materials, labor, equipment, mobilization/ demobilization, any other necessary effort, element and/or component(s) needed to complete the work in its entirely per plans and/or as instructed by the Project Manager and at the Unit Pricing submitted. PLUG INSTALLATION AND REi'AOVAL: When a plug is required the costs shall ineluda a weekly rental, all materials and labor to install and remove the plug for the various pipe sizes, 87 of 106 Collier County to determine whether the sediments can be reused or should be dlsposed in the appropriate landfill. There shall be no additional costs for this testing. S1TE.MAINTENANCE: The work site areas shall be kept clean and neatly maintained during the progression of the work. Any debris on tiie roadway shall be swept daily or as directed by the Project Manager. The disposal of all debris and project litter must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be Included in the Bid Schedule Unit Price. Upon completion, leftover materials are to be collected, hauled away, and disposed of by the Contractor leaving the work site in a restored order. SiTE PROTECTION: Improved landscape areas containing landscaping, irrigation systems and mailboxes shall be noted and maintained wherever possible. If removed or destroyed during the accomplishment of the work, the Contractor shall replace or restore to the original condition or better as part of Project completion. The cost of these items shall be considered incidental to the Project unless discussed and addressed with the Project Manager prior to Project commencement. The Contractor shall make every effort to preserve stakes/laths, monuments, bench marks, and other control points. A Florida Registered P.S.M. is responsible for the replacement of any and all survey control or boundary corners damaged or destroyed during construction at the Contractor's expense. STORM DRAIN PIPE SIZES: Indicated in Bid Schedule are expected storm drain pipe sizes and are for the purpose of Bid Unit Price submission. Collier County reserves the right to adjust/utilize such sizing as may be required for the various anticipated sites during this Contract. UTILITY CONFLICTS: • Utility locales may be conducted prior to commencement of work. Soft digging, pot holing and/or any commonly approved method at the Contractor's discretion may be used to locate existing utilities. In the event that utility conflict(s) arise, the Contractor will be principally responsible for coordinating with the pertinenl utility company/companies in order to resolve such conflict(s). Any and all costs associated with utility conflict(s) would be incidental and should be included in the pricing provided in the Bid Response Form. The Project Manager may make exceptions pending justifications by the Contractor. VIDEO TAPE RECORDINGS: Video tape recordings will be selective and therefore not all storm drain pipe segments will be required to be videotaped, When authorized, the purpose of tape recording shall be to supply a visual and audio record of the storm drains problem area segment(s). Videotaped recording playbacks shall be In the same speed that it was recorded. Slow motion or stop-motion playback features may be supplied at the option of the Contractor. Title to the tape shall become the property of Collier County, The Contractor shall have all video tapes for each storm drain segment accessible for revie i by the Project Manager. The cleaned storm drain pipes will be videotaped in DVD format to document and enable evaluation of the existing storm drain conditions. Two -(2) copies of the video tape along with written observation reports will be provided to the County. If pipe damage is significant, the pipe cleaning will have to be terminated at the heavily damaged area to avoid casing further damage by additional soil settlement into the storm drain system. WATER SUPPLY: The Contractor shall supply their own water for cleaning/flushing of the storm drain pipe and or box culvert. It may be necessary to have an account with the Collier County Public Utilities Division for a temporary 2" water meter with an approved and Inspected RPZ devise as a source for the storm drain pipe cleaning process. MAINTENANCE OF TRAFFIC (MOT): For all projects that are conducted within a Collier County Right-of• Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices ((viUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation's Design Standards (DS) on state roadlr.ays. These projects shall Aso comply vJilh Colfier County's Mlainlenance of Traffic Policy, 451107, incorporated herein by ?04, nW,_6 Copies are available through the Risk Management and/or Purchasing Departments and are available on-line at colliergov.net/purchasing. #15-6363 "Storm Drain Maintenance" Exhibit Q "Brice Schedule" (folloWil?g this page) 89 of 106 Line I Doscrlptlan I ttn11 O:y u,.;, rice I TWA I Curad•ht •Placo Plps (^:PPI or Ew.ivilint cIII ptl•: t1 COCL+nIN P111.i I82ICIPP 15' Plae 15 x 6.7 mm (Deriat Death Is 0.9'1 Linear FI 1 5 05.00 S 05.do 15 CIPP I5" Pino 15 x 8.2 mm (9urtal Death Is 0.12') Linear FI I S 70.00 S 70,00 1 3I ICIPP 10' Pine x 8.1 mn (Burial Dooth Is 0-0'1 Lnear Ft t S 75.00 I S 75.00 1 o4ICIPP 19' Ploo x 9,7 mm rnvrial Depth Is 6.1211 LlnenrA I S 8000 I S 00.00 _ la5,CIPP 24"Pipe x t0_I man (OudalDCpill 16O -V) UnearFl l II S 00.001 5 00.00 I { 861CIPP 24" Plao x 12.4 mm (Burt3l Onpth Is 0.12'1 I.hlear FII 1 S 95.00) S D5 nD mm 107 CIPP 30' Finn x 13.5 (Burial Death Is 04) Llncar FII 1 5 110.00 13 110.CO 1001riPP 30' Phis x 15.4 mm (DLrdat Oap01 Is 0-12) Llncar FI I 1 S 115.00 I S 115.00 1011+CIPP 36' Ploa x 17.2 mm (oudot Depth Is 0.01 Llncar FII i S 125.00 I[ S 115.00 1001 CIPP 30" Pina x 18.1 mm (Buda) 00011113 0.12'1 Llnear FI 1 1 S 140.00 I S 140.00 191 CIPP 42' Pioo x 20,9 mm (Burial Death In 0.61 I Linear FII 1 I S 225.00 I S 225.00 1021CIPP 42" Plpo x 20.0 mm (Oudal Depth Is 6-12') I Linear FII 1 S 205.00 15 205.00 1 1031 CIPP 48" Pipe x 25.2 mm (Ourial Dooth Is 041 Llnear FI + 1 S 240.00 1 S 240.00 1 t941(CiPP 4G"P!o9 x 22.6 mm (Burial Death Is 6.12.1 Lind arFl I 1 S 225.00 1 S 225.00 195 CIPP 5•I" Plns x 20.2 mm Dudal Oaplh Is 04)Llncar FI t S 400 -Cf) S 400.00 100 CIPP 54" Pipe x24.7 mm J9uria1 Depth is 6-12') _ I Llnear Fl l 1' S 355.00 $ + 365.00 1 197 CIPP 00' Pipe x 30,3 mm (Ourial Depth Is 0.0'1 1 1 Linear FI 1 S 035.00 S 635,00 I 190 CIPP CO' Pipe x 27.3 mm (Burial Depth Is 6-12'1 I Lncar FI 1I 5 515.00 S 515.00 I 109 CIPP 60" P1pe x 31.6 mm (Oudnt Declh is o -0'I Llnear FI I 1 S 030.03 S 630.00 200 GIPP GG" P!oe x 29.1 mm (Sud3l Ceo511S 6-12'1' L- FII 1 S 520.C4 S 020.00 I 201ICIPP 72° Plao x 30.4 mM Llnearrt 1 11 1 750.00 S 750.CO 202 CIPP B4' Pipe I Llnear Fl 1 5 850.001 S 85a.C'0I 203ICIPP 95• Pipe x 40.6 mm Lnear Ft I S 950.00 S 050.00 I lop on Cut1Haadwall Repalra L Other sarvica. I I 405 Conslrvcllon Foramen I Hr 8 S 55.00 $ 44O.o0 I I 205 Eaulameatoperator + lir B S 120,001 S 960.00 1 I 200 Lahernr I Hr 1 B 5 40.00) S 320.00 1 I 207IPine Laver ! Hr 1 a S 30.001 $_ 2.1200 I 208 Weklino ( Abova L 89!aw slater) Hr a S AS.00 S 680.b0 1 I 200 Divine Crew (3 Man Teaml Certified Hr 8 S 210.00 1 S 1.840.00 I 210 Crana 100 Ton L Be3wHr 8 $ BS.gO S 520.00 I 211 Trick or NModed Excavalar J Hr a S 20.00 I S 100.00 212 Lane Stick Tracked L•xcavalor (00' or Greater) Hr I 8 S 30.001$ 240.00 I 213'WhealLoader • Hr 8 S 10.0015 80.00I 2t4 Backhoe Loader + Hr 8 S 10.00 I S 80,00 I 215 9undozer 4 (Ir a S 10.001 $ 86.00 1 210 Double Drum Comp3clar j lir 8 5 20.00 S t00.60 I I 217 vibralary Plata Comoacice I Hr a S 10.00 S 80.00 I 1 210 100 CNA Kr ComnrssmorwIn Hammer I Hr 8 S 15 -CO S 120_CO 1 1 219 Oo-Waleent; I Hr 8 5 80.00 S O40.CO I 220Asahalt Pavement Redlicement _ Taas 1 S 150.89 S 150.00 I 221 Llmerock ions 1 S 50.00 S 50.00 122 [ILI Tans 11 $ 25.00 I S 25.00 1 I 223 Orlvewav Reslcre6cnSY I S I 59.00 S zo.co 224 �:Ilered Ends SY t S 150,00 S 1511.00 I 115 Pros sura Groutlnlec!t.n Joists 1� S 175.09 S 115.00 I 220 Bahla Sod Sq FI .Sao S G.45 S 100.Ca I 227FlorMan Sod I So FI 400 5 0.50 S 2W.00 I 220 Ria Ran Robbie 6' - 12' ! Tons 1 S 50.00 S 50.00 1 229 [?In Rao Baa Ma Ib 801191 Ea S 5 8.00 S 8.00 I I 230 Ca Cr'19 PEO'r1 Blnn4cl sloaa orotechon SY 1 S 55.00 1 S 55.00 I 231 S91 Saman Insfa.'alinn A Ramovnr perloo n Ea 1 S 500.04 $ 504,00 2321 Maintenance or Tratde _ I Ea 1 ! S 250.00 S 250.00 1 233 1Jobilizalfon Fee - E3 1 1 I S_ 309.00 $ 300.Oo 23.1IMalerlalMarkUp4S I :i I 1044 „1?ESPO�IS; T1M1lES : 0n a l;lvriFj-too 124) hour 6j s)s, loo Confraclei minae 2qulred to (r5:•ef to the s4e ehzRAthoP+v/cctldanTger,lawonfcre3manfaruoergen:ypsronna(oractvead" J • emarg_n./ (S.a ps;e J, of SoE (JZ+¢, if eaanlef' 90 of 106 km, $EST - Q __ " HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetinq Date: December 12, 2018 Aqenda Item Title: Slip -Lining Recommendation: Approve slip -lining of road crossing pipe. Due to the depth and fragile condition of the existing pipe, slip -lining is the best method. Backqround: This is a road crossing pipe with curb inlet and catch basins on both sides, drains into a 50" ft, right of way ditch. The pipe and structures are approx. 50 years old. The structures are in good condition and not needing replacement. This area is all Miami curb and curb inlets. Have monitored this area for the last 6 to 7 years, and needs to be addressed at this time. If Aqenda Item Requires Expenditure of Funds: Total Cost: $ 16,300.25 Amount Budgeted in Current FY: $500,000 Amount of Appropriation Required: $16,300.25 Fund to Be Utilized for Appropriation: Stormwatfr fu , 3151-616920- 1961 Administrative Services Department Review: ' �( Date: Attachments: Proposal #12467 (Shenandoah Construction) Piggyback- Collier County Storm Drain Maintenance Agreement 15-6363 City Manager Authorization: Date: //47/a 91 of 106 SHENANDOAH Page IofI CONSTRUCTION 1888 N.W. 22ru1 Street • Pompano Beach. FL 33069 (772) 467-8861 Fax: (772) 467-8863 DATE: November 06, 2018 PROPOSAL #P12467 SUBMITTED TO: Sebastian Public Works, City of STREET: 1225 Main Street CITY, STATE & ZIP: Sebastian, FI 32958 PHONE: (772) 228-7056 FAX: (772) 228-7077 EMAIL: twalker@cityofsebastian.org JOB NAME: Caprona and Empress ATTENTION: Tim Walker We propose to furnish a crew and all necessary equipment to clean, televise, and install 1.3X 17" CIPP at the above mentioned job location. This work will be performed at our following hourly and/or unit prices:This proposal is based off of a piggyback of Shenandoah Construction's Collier County Storm Drain Maintenance Agreement 15-6363. .Mobilization (at $300.00 Each) I Each $300.00 Medium Clean 15" (at $0.75 Per L.F.) 223 L.F. $167,25 Storm Drain Video inspection 0 - 48" (at $6.00 Per L.F.) 223 L.F. $1,338.00 Install 15" CIPP (at $65.00 Per L.F.) 223 L.F. $14,495.00 Estimated Total: $16,300.25 NOTE: Due to the fragile condition of the existing pipe(s). the possibility of the pipe collapsing exists during the construction phase. If this unlikely event occurs, we will provide you with an additional estimate for a necessary point repair to complete the lining process. Due to the poor condition of the original host pipe, residual settling may appear at the surface grade, post lining. This condition is not covered under warrantee. This proposal may be withdrawn if not accepted within 30 days. Payment terms net 30 days. (If we encounter an Insurance compliance fee requirement. this fee will be invoiced in addition to the above rates.) All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Price above is only an estimate of foreseen conditions. Unforeseen conditions can affect the amount of time to complete the work. therefore increasing or decreasing estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Unless noted above engineering, permits, testing and bonds are not included in the pricing. Owner is to cavy fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Parties to this proposal/contract expressly waive all tort claims against each other and limit their remedies to breach of contract. SIGNATURE: SHENANDOAH GENERAL CONSTRUCTION CO. Louis Woska TITLE DATE Estimator 11'06!20 18 ACCEPTANCE OF PROPOSAL / SIGN & RETURN The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. SIGNATURE: COMPANY NAME: REPRESENTATIVE: DATE: TITLE: 92 of 106 -W.UZZ 11 Y (il, M ia In Ma-'.te--n-a-i-ice n Agreement 15-6363 EN N D 0 A H A' �i�isi:t�1'^r'3nsn:�,rfiir�rt;�rfa,�•,v.�'.�".�s_:..r'�'".�1�`•`��5] /� !l A I C'� m Ti r 1 n �r r n �. , s � v 1ti L] I it V L 1 I U 1V [ 888 N M 22`"I Street a Pompano Beach, FL 33069 (954) 97i-0098 Fax: (95=1) 975-9718 r�sssssr�zcsu:�-�za_�,.:nmr.�r.�srrrrr�,,;,�sr�rur� gllemndn.il, CrIlIT�:irlt• 93 of 106 Administr-ative SeNces Department Procurement Services Division rlpverllber 2616 Pair. Daniel DiMlura, Vice President Shenandoah General Construction Co. FAX: 954-975-9718 Email: Margaret. Lary@shenandoaliconstruclion.corn RE: Cori tract Renewal for: 15-6363 "Storm Drain Pr9ainbananca" Dear Mr. DiMlura: Collier County would like to renevi the above contract under the same terms and conditions for one (1) additional year in accordance with the renewal clause in the contract. This renewal is contingent upon Prof act Manager approval. If you are agreeable please indicate your intentions by providing the information requested below and executing the acceplance section: X jf—a m agreeable to renevil ncg the above r -a f a r a nce d contract under rile i same terms, conditions, and pricing as the existing contract. The following attached documentation must be provided with Your response. I ! r — I I am not agreeable to the renewal of [his contract. 8y executing the sect -son below, thi; contract will be in effect from February 24, 2017 until February 23, 2018 Acceptance of Contract Renesial Company r`Jams Sl:nnn�jc7l�Gena(atCvnsrurcrinnCcngany Company Signature Print Name U tarl[}Slrua.'lrctPtesn!�ZI- Signature Date rra,•a,Fr:r 3. �� —_ --- !r'iAri�, Ncurem_ul Srri" piiTbi- 3327 bruiamr Tail cast - Nip'u% Florida 3.11124M - 23`.<252 3-11N-w.,va Cermupv net1procurrmcritserrirc; 94 of 106 j Administrative SenAces Deparbiienf R'OCLlrement Services Division December 7, 2015 Mr. Daniel DiNlura, Vice President Shenandoah General Construction Co. 1888 NW 22"' St. Pompano Beach, FL 33069 FAX. 954-975.9718 Email: Prlarcdaret.lary a sf)enandoafticonslruclion.com RE: Contract Renewal for #'15-6363 "Storm Drain Maintenance" Dear Petr. DiNlura: Collier County Would five to renew the above agreement under the same terms and conditions for one (1) additional year in accordance with the ren?viaf clause in the agreement. This renewal is contingent upon Project Nlanager approval. if you are agreeable please indicate yoL:r intentions by providing the information as requested bL,I o'ri: X t am agreeable to renewing the above referenced contract under the same terms, conditions, and pricing as the existing contract. The follo:ving attached documentation must be provided with response. Provide updaled and current insurance certificate I an) not agreeable to renevial of this contract By signature this contract L-vill be in effect from February 24, 2016 until February 23, 2017. 'lease lake a moment to review the Collier County Online Bidding System and refresh your business profile information. Log into the County's site at: sato:l/I icl.collie[go,/.nel/bidi. select rNly Profile and My Commodities, and review information and coinniodities to ensure they accurately reflect your business r)•..:r rr; ."�.-r I.' ';n l ?: T'.l•`rr,: fiUri:!:I i, ,::) .•.7, r.4!I,:r^r., r:•Ir;: n;rrr,: _ 95 of 106 A G R E E M E N T 15-6363 for Storm Drain Maintenance THIS AGREEMENT is made and entered into this ?LTk day of � ,-� 2015, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as [lie "County" or "O,,vner") and Shenandoah General Construction Company, as Secondary Contractor, authorized to do business in the State of Florida,whose business address is 1888 NW 22nd Street, Pompano Beach, Florida 33069 (hereinafter referred to as the "Contractor"). VVITNESSETI-t: COMMENCEMENT. The Contractor shall commence the assigned work upon issuance of a Notice to Proceed (NTP). The contract shall be for a one (1) year period, commencing on Board award, or until such time as all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed to the satisfaction of the County or terminated. This contract shall have three (3) additional, one (1) year renewals. renewable annually. The County Manager, or his designee, may, at his discretion, extend the Agreement tinder all of the terms and conditions contained in this Agreement for up to one hUndred eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Contractor shall provide Storm Drain Maintenance for the Road Maintenance Department on an on-call basis in accordance with the terms and conditions of ITB # 15-6363 "Storm Drain Maintenance" and Exhibit A, "Scope of Wort;", hereby attached and incorporated by reference and made an integral part of this Agreement. The execution of this Agreement shall not be a commitment to the Contractor that any Work will be a+,varded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work outlined in the next paragraphs and all Work undertaken by Contractor for Owner pursuant to this Agreement during the term and any extension of the term of this Agreement. Although the primary user of this Contract is the Road Maintenance Department, any County Department may use this contract provided sufficient funds are included in its budget. The process for obtaining services under this Contract is as follows: Prior to. the start of each individual job or group of jobs, the user department shall provide a description of Work to be performed to the Primary Contractor. The Prlmary Contractor shall have five (5) business days to respond indicating they are willing and able to complete the job(s) in the required time frame. The user department will then issue a Notice to Proceed ("NTP"), provided that there has been a Purchase Order established for the +work. tf tttie Primary Conlractur cariflut provide kacluesled SeNices within Ili timeframe specified by [lie user department, then the Secondan/ Contractor will then be contacted. The procedure for 96 of 106 Page -1- 5. NO PARTNERSHIP. Nothing herein container) shall create or be construed as creating a partnership between the County anti the Contractor or to constitute the Contractor as an agent of the County. G. PERMITS: LICENSES: TAXES,, In compliance with Section 218.80, Florida Statutes, all permits necessary for the prosecution of the Work shall be obtained by the Contractor, Payment for all such permits issued by the County shall be processed internally by the County. Contractor is not responsible for paying for permits issued by Collier County, but is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier county agencies when the Contractor is acquiring permits. All permits, fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. Owner will not be obligated to pay for any permits obtained by Subcontractors. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 7. NO IMPROPER USE, The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County and requirements of this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. 9. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 10. INSURANCE. The Contractor shall provide insurance as follows: A. Cornmarcial General Liabilitv: Coverage shall have minimum limits of $1,000,000 Single Limit Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent contractors; Products and Completed Operations and Contractual Liability. f?. fiusinoss Auto Liability;: Coverage shall have mi;limum limit of ;1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage 97 of 106 balance of the Contract Amaunt; (a) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of Ilse Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, Owner may, after three (3) days written notice, rectify the same at Contractor's expense. '13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by Owner in advance, 1=t. CHANGES IN THE WORK. O:vner shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor Shall submit an itemized estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by Owner, and Owner shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any modifications to this Contract shall be in compliance with the County Purchasing Ordinance and Procedures in effect at the time such modifications are authorized. 15. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in accordance with the Purchasing Ordinance and Purchasing Procedures. 16, COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the Project, including but not limited to those dealing with taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements in F.S. § 119.0701(2) as follows: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Owner in writing. 98 of 106 Dnrin F required cartificates of inspection, testing or approval. All Inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the Owner. 23. PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the Owner with respect to the Project. if Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith. 24. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, %,vithout special instruction or authorization from Oviner is obligated to act to prevent threatened damage, injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after the occurrence of the emergency, if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby, If the Owner determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a written Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight (46) hour written notice noted above, the Contractor shall be deemed to have waived any right it otherwise may have had to seek an adjustment to the Contract Amount or an extension to the Contract Time, 25. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Collier County Road Maintenance Department. 26. COMPONENT PARTS OF THiS CONTRACT. This Contract consists of the attached or referenced component parts, all of which are as fully a part of the Agreement as if herein set out verbatim, including: Contractor's Proposal, insurance Certificate(s), ITB 9 15-6363 "Storm Drain Maintenance" any addenda, etc, made or issued pursuant to this Agreement. 27. PROHIBITION OF GiFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value io any County employee, as set forth in Chapter 112, Part ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administralive Procedure ;;3'11. Violation of this provision may result in one or more of the follovring consequences: a. Prohibition by [lie individual, firm, and/or any employee of the firm from contact * @oi'06 npr,:m -7- beNveen the parties arising out of this /Agreement, the partias shaC altenipt to resolve thy: dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. i -lie mediation shall be attended by representatives of Contractor with full decision -malting authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44,102, Fla. Stat, 36. SAFETY. All contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non-negotiable by any department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Department Safety Manager and/or Safely Engineer. kkk*k#kk####vr#!r*##*#k*#•*#kk####k'k Remainder of page intentionally left blank *#A-k*#kkk#k*kkkk k#kk#k##tf**kkkr 100 of 106 PAnn -Q- /415-6363_"Siorm Drain Nlnintenanre" Exhibit A "Scope of Work" OVERVIEW: The Contractor will provide Storm Drain Maintenance services typically consisting of small projects on an as - needed basis. Such work is conducted in support of the Collier County Road Maintenance Department, including but not limited to: • The cleaning/flushing of the storm drain pipe, which may include temporary plugging and dewatering of individual storm drain segments; Vacuuming of the storm drain pipe and appurtenances (inlet boxes); • Vacuuming of Continuous Deflection Separation (CDS) Systems; • Videotaping in DVD format of the segment cleaned when authorized; Providing a written report of the condition of the facilities to the County; • Furnishing all of the associated equipment, labor, and materials required to meet the work objectives. This is an on-call annual contract — projects are small and can be located anywhere in Collier County. DEFINiTIONS: Cleaninq refers to the removal of enough material to ensure that at least ninety-five (95%) of the pipe or basin capacity is restored. Light Cleanina refers to the removal of Y+ diameter of the pipe/basin or less of sediment or debris from a section of the pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be [nixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager. Medium Cleaninq refers to the removal of between X to Y diameter of the pipe/basin of sediment or debris from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other types of cleaning. 'The Contractor will provide certification that at least ninety-five percent (95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager. Heavv Cleanina, refers to the removal of greater than Yz diameter of the pipelbasin of sediment or debris from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager. Specialty Cleanina'such as the removal of masonry plugs, calcite/concrete deposits, roots or the use of special equipment such as bucket machines will be priced in addition to Light, Medium or Heavy Cleaning as described above. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other types of cleaning. Specialty Cleaning will only be charged for the footage for which the service was required with a '10 foot minimum for which the service was required and has authorization and written approval by the Project Manager. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe or basin capacity is restored. Video inspection may be requested by Project Manager, SCOPE: The wort: typically consists of, but not limited to, the folloINing: 101 of 106 Page -11- I 'U) �f�uicr "Cta rules iii}d regU131tiOns must be adhered. ,let rodding and vacuum cleaning of the storm drain pipes in preparation for videotaping of the cleaned storm facilities will be required. Storm drain pipe sizes and segments will vary, Collier County reserves the right to specify actual footages and/or cubic feel of boxes or CDS system(s) as may be required during this contract period, but does no1, guarantee any minimum or maximum to be ordered during the period specified. GENERAL REQUIREMENTS: The Contractor shall clean the storm drain pipe, catch basin, inlet box, box culvert or CDS system so that the drainage capacity is one hundred percent (100%) of the existing capacity of the pipe, box culvert or CDS system. All activities shall be performed meeting the requirements of Federal, State and local environmental standards and laws. Erosion and water pollution control shall be accomplished, meeting the requirements of Section 104 of the Standard Specifications for Road and Bridge Construction and revisions thereto (current at the time of Contract award). When water is present, the storm drain pipe or box culvert shall be de -watered to facilitate cleaning. Cleaning shall be done in a manner not to damage the storm drain pipe, inlet boxes, box culvert, CDS system or surrounding area. Access to the storm drain pipe, inlet box or box culvert may require temporary removal of fence, signs, guardrail, grates or manhole covers. They shalt be replaced according to Collier County standards at the completion of the cleaning operation or each day, as appropriate for safety. No undermined areas shall be allowed at in fall or outfall ends of the pipe or box culvert, Any disturbed areas shall be re -sodded after regraded at no additional cost to the county. Needed repairs to the storm drain pipes or box culverts identified during the cleaning operation shall be brought to the attention of the Project Manager, All sediment, silt, and debris removed in the cleaning operations shall be disposed of by the Contractor in areas meeting Federal, State and IOG2I rules and regulations. Contaminated soils (sewage, solvents, etc.) or suspected contaminated soils shall be reported to the County Project Manager immediately for investigation, Quotes for repair work may be requested and shall be submitted within five (5) working days. DE -WATERING, When de -watering, other than associated with an item with a linear foot unit price is required, the costs will be based on an hourly fee as shown in the Unit Price, rime log of time start and time completed of the de -watering shall be kept and submitted as back-up with the invoicing. DOCUMENTS AND REPORTS: All video tapes/discs shall be of the two (2) hour DVD/Windows/Word format with each being professionally labeled showing the Collier County's name, the lines recorded on the tape/disc, the date of viewing, and the name of the Contractor, Detailed one (1) page summaries with a sketch or map drawn to scale shall also be prepared for each storm drain pipe line segment observed during the data review, presenting the Project Manager with a synopsis of the general line segment condition and the relative severity of observed defects. The reports shall also document any cross -connects with sanitary sewer lines and any contaminated soils or hazardous substances encountered. These summaries shall also be included in all field report copies immediately before each associated report to further assist Collier County in understanding and using the results of the viewed project. Direct submittal of copies of the superintendent's logs without his secondary review and summary pages shall not be acceptable. Photographs taken from the video monitor for remote TV observations shall also be presented in the same manner as described in above. Collier County desires photos of all significant defects observed during remote observation task; however, it is understood that it may not be possible to obtain clear, still photos from the monitor for inspections in large - diameter lines where manual observations are not performed. Original video tapes/discs for the project shall be forwarded to Collier County with final report submittals and shall become the property of Collier County. Additional copies of the video tapes/discs, if required, shall be made by the Contractor on professional duplication equipment, 102 of 106 hAETI-iDD OF OPLZP ATIOhd FO1? V117E0 Tr% 114 :ill videotaping observation will be done on clean, dry line; when authorized, The storm drain pipes are to be checked for cleanliness by the Project Manager and the Contractor before the start of videotaping observation procedures. Dirty lines or structures identified after cleaning by the Contractor determined to be unacceptable by the Project Manager shall be re -cleaned to the satisfaction of the Project Manager, within the time specified at no additional cost to Collier County and re -inspected by (lie Project Manager and Contractor, before the slant of the videotaping observation. De -watering as required will be done by the Contractor and will be paid in accordance with the contract. Temporary plugs used to block the storm sexier for dewatering p=urposes must be removed prior to rainfall events at no additional cost to the County. Tile Contractor will be held accountable for any and all damages due to flooding caused by blocking of the storm drain pipe system if not removed in a timely manner. The video equipment used for the observation shall be specifically designed and constructed for such task. Lighting for the camera shall be suitable to allow for a clear picture of the entire periphery of the storm drain Pipe. The camera shall be operative in one hundred percent (100%) humidity conditions. The cameras, monitors, and other components of the video systern shall be capable of producing picture quality to the satisfaction of the Project Manager, and if unsatisfactory, ectuipment will be removed, with no payment being made for an unsatisfactory product result. The camera shall be moved through the line in either direction at a moderate rate, stopping when necessary to permit proper documentation of the pipe's condition. In no case should the camera be pulled at a speed greater than thirty feet (30') per minute. Manual winches, power winches, TV cable, and powered rewinds, or other devices that do not obstruct the camera view or interfere with proper documentation of the pipe conditions shall be used to move the camera through the storm drain. If during the operation the camera will not pass through the entire manhole section or drain pipe segment, the Contractor shall set up the equipment so that the viewing can be performed from the opposite manhole. If the camera fails to pass through the entire manhole section or drain pipe segment a second time, the task shall be considered complete and no additional viewing will be required. When manually operated winches are being used to pull the camera through the line, telephones or other suitable means of communication shall be set up between the two manholes or inlet boxes of the section being viewed, to insure good communications between members of the crew. MISCELLA14EOUS RESPONSIBILITIES: The Contractor shall make every effort to protect existing facilities. It shall be the Contractor's responsibility to notify in writing the Project Manager of any construction problems or additional project needs. Should additional costs be involved which are not covered within the Contract Unit Costs, a Unit Cos( shall be agreed upon, a Modification to the Purchase Order completed by the Contractor and Project Manager prior to performing additional services, The Contractor shall communicate frequently with the Project Manager and provide a working schedule after the NTP has been issued. The written schedule is required to be kept current with the progress of the work. Should the schedule be changed, it shall be immediately up -dated, The Contractor shall provide all materials, labor, equipment, mobilization/ demobilization, any other necessary effort, element and/or component(s) needed to complete the work in its entirety per plans and/or as instructed by the Project Manager and at the Unit Pricing submitted. PLUG INSTALLATION AND REMOVAL: When a plug is required the costs shall include a weakly rental; all nalerials and labor to install and remove the plug for the various pipe sizes. 103 of 106 Collier County to determine whether the sediments can be reused cr Should be disp=)d in the appropriate landfill. There shall be no additional costs for this testing. SITE.MAINTENANCE; The work site areas shall be kept clean and neatly maintained during the progression of the work. Any debris on the roadway shall be swept daily or as directed by the Project Manager. The disposal of all debris and project litter must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be included in the Bid Schedule Unit Price. Upon completion, leftover materials are to be collected, hauled away, and disposed of by the Contractor leaving the work site in a restored order. SITE PROTECTION: Improved landscape areas containing landscaping, irrigation systems and mailboxes shall be noted and maintained wherever possible. If removed or destroyed during the accomplishment of the work, the Contractor shall replace or restore to the original condition or better as part of Project completion. The cost of these items shall be considered incidental to the Project unless discussed and addressed with the Project Manager prior to Project commencement. The Contractor shall make every effort to preserve stakes/laths, monuments, bench marks, and other control points. A Florida Registered P.S.M, is responsible for the replacement of any and all survey control or boundary corners damaged or destroyed during construction at the Contractor's expense. STORM DRAIN PIPE SIZES: Indicated in Bid Schedule are expected storm drain pipe sizes and are for the purpose of Bid Unit Price submission. Collier County reserves the right to adjust/utilize such sizing as may be required for the various anticipated sites during this Contract. UTILITY CONFLICTS: - Utility locates may be conducted prior to commencement of work. Soft digging, pot holing and/or any commonly approved method at the Contractor's discretion may be used to locate existing utilities. In the event that utility conflict(s) arise, the Contractor will be principally responsible for coordinating with the pertinent utility company/companies in order to resolve such conflict(s), Any and all costs associated With utility conflict(s) would be incidental and should be included in the pricing provided in the Bid Response Form. The Project Manager may make exceptions pending justifications by the Contractor. VIDEO TAPE RECORDINGS: Video tape recordings will be selective and therefore not all storm drain pipe segments will be required to be videotaped. When authorized, the purpose of tape recording shall be to supply a visual and audio record of the storm drains problem area segment(s), Videotaped recording playbacks shall be in the same speed that it was recorded. Slow motion or stop -motion playback features may be supplied at the option of the Contractor. Title to the tape shall become the property of Collier County. The Contractor shall have all video tapes for each storm drain segment accessible for review by the Project Manager. The cleaned storm drain pipes will be videotaped in DVD format to document and enable evaluation of the existing storm drain conditions. Two (2) copies o; the video tape along with written observation reports awiil be provided to the County. If pipe damage is significant, the pipe cleaning will have to be terminated at the heavily damaged area to avoid casino further damage by additional soil settlement into the storm drain system. WATER SUPPLY; The Contractor shall supply their own water for cleaning/flushing of the storm drain pipe and or box culvert. It may be necessary to have an account with the Collier County Public Utilities Division for a temporary 2" water meter with an approved and inspected RPZ devise as a source for the storm drain pipe cleaning process. MAiNTENANCE OF TRAFFIC (MOT): For all projects that are conducted within a Collier County Right -of - Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation's Design Standards (DS) on state road,{;ays. These projects shall Aso comely v./ith Collier Cnunly's M�iintenance of Traffic Policy, 45307, incorporated herein by reference. Copies are available through the Risk Management and/or Purchasing Departments and are available on-line at colliergov.net/purchasing. 104 of 106 pone -17- #15-6363 "Storm Drain Maintenance" Exhibit 6 "Price Schedule" (followir7g this page) 105 of 106 Pana A Q- Line I I Doscripllen Unit 0:1 Unit Price ' Total ICurb4•Ip•Plaoe Pipe ICIPPI or CgUiYAlallt clliatie.d Cfreunitervncu j • -� I B2 CIPP 15" Plae 15 x 8.7 mm (Oudal Death Is 0.0'1 I Linear FI 15 05.00 S 05.00 1 1 BI CIPP 15" Pico 15 x 8.2 mm (Burial Dcoth Is 6.12'1 Linear FI 1 $ 70.00 I S 10.00 I 31 CIPP 1 B' Pion x 6.1 mm (Buda) Depth Is D-61 Uneor FI 1 I S 75.00 I S 75.00 841 CIPP I S' Ploa x 9.7 mm (Ourial Moth Is 6-I 2'I Lnenr Ft I I S 80.Co I S 80.00 185 CIPP 24' Pipe x 10.1 mm (Burial Dooth Is O•G') Linear A I I S DD•00 I S 60.00 106 C1PP 24" Plno x 12.4 mm (Ourial Depth Is 0-12'1 1 I.blear FI 1 S 95.00 I S 95.00 I 107 CIPP 30"Pino x 53.5 mm (Duda, Deplh Is 0-17 I UnearF1 1 S 11D.00 S IIO.CO 161) CIPP 30' Plpe x 15.4.1 @udal -1Y) Depth Is 0 Lhaor FI 1 $ 115.00 S 115.00 109 CIPP 3G' Plpe x 17.2 mm Muriel Deplh Is 0.61 I LinearFl I 1 S 125.00 S 125.00 . 190CIPP 30- Pine x td,l mm (Ouda1 Danih Is 8-12'1 Linear FII I S 140.00 S 140.00 191 CIPP 42" flea x 20.6 nim (8taial Denilt Is 0.6') I Linear FII 11 $ 225.00 S 225.00 1 192 CIPP 42' Pipe x 20.6 mm (Oudal Depth Is 0-121) Linear FII 1 I S 205.00 1 205.00 I 103 CIPP 40" Pfpe x 25.2 mm (Buda( Depth Is 0.6') I+ Llnenr FI + IIS 240.00 S 240.00 I 194CIPP 4G' Paps x 22.6 mm (Burial Death Is 6-12'1 I Un or FII I I S 2?5.00 S 225.001 195 1 CIPP 54" Pipe x 28.2 mm (Budal Depth Is 0.01 Lhaar FI I 1 S 400.00 S 400.DO tooCIPP 54` Pine x 24.7 mm (Burial Deolh Is 6-12'1 1 Llneor Ft 1 1 S 385.00 S ILII 305.00 1 197 -IPP DO" Plpe x 30.3 mm (Oude1 Depth Is 0.01) Unear FI 1 S 1 635.00 S 635.00 i IOO.CIPP CO' Pipe x 27.3 mm (Buda) Depih Is 6-I2') LlnaarFI I S 515.00 S 515.00 I 100 CIPP 66" Piae x 31.6 mm (Buda) Depth IS 0.0'1 Linear FI 1 S 630.00 S 630.00 200 CIPP 60" Pio! x 29.1 mm lOud31 Depth Is 6.12'1 linear Fl 1 S 620.00 S 620.00 I! 201 CIPP 72' Pine x 30.4 mm Llnear Ff I 1 S 750.60 S 750.00 I 202 CIPP 84' Pips s 35.5 mm , Linear FI 1 S 85D.00 S 850.00 I 203 CIPP 96" Pipe x 40.6 mm Lhear FI I S 050.00 S 950.00 IDpon Cut! andwallRepalro 6 Other aarvlcas I 204 Construction Foreman Hr 8 5 55.OD S 440,00 I I 205 Eoui;menl operator I lir I B 3 120.00 S 060,00 I I 26fl�Lahorer Hr I a $ 40.00 S 320.001 I 207 Pic Laver I Hr I B S 30.00 S 240.001 I 206 Weldna ( Above 8 Wow''Naler) J Hr 81 S 85.00 I S 680.60 I _ 200 Dlvnri Crew (3 Man Team, Certified _ I Hr el S 210.00 S 1.690.00 f I 210 Crane IOD Ton a Be'ow Hr S 65.00 S 520.00 211 Track or Wltocled Excavator Hr 01 S :1 20.00 $ 180.00 I 212 Kann Slick Tracked Excavator MD'of Greater) Hr B 15 30.00 S 240.00 2I31`Mteel Loader 14.1 81 3 10.00 S 80.00 I 214 Backhoe Loader Hr 81 S 10.00 S ' 80.00 1 21519u0dozor W OS 10.03 1 5 80.00 21 D Double Drum Compactor Hr I B S 20-00,f S 160.60 I 217 Vibralory Phrle Camoaelor Hr 8 S 10.00. S eD.BO I I 2115 100 CFM Air Comnressorw3h Hammer hlr BIS 15.00 S • 120 CO 1 219 Do-Waterno Ht ul SB0.0o S 640.00 220 Asphalt Pavem"-nl Redlaeement Tans 11 S ISB.00 S 150.00 I 221 Llmerock Tons 11 $ 50.00 S 50.00 I 222 Dirt Tons I S 25,00 S 2s,00 I I 223 DrivewayReslorafcn I SY I S 50.00 I S 50.00 j I 224 1,41ered Ends 1 SYi S 150.06 5 150.CO l I 225 Pressure Gtoul Inlecian I Jo'nls I S 175.09 S 1 175.CO I I 22GIBahla Sod Se FI 490 S 0.45 S 1021(1-I 1 2?7 Floralan Sod Se FI 1 400 S 0.50 $ 1 200.00 I 228 Rio Ran Ruhbfe 0' - 12' I Tons 1 I S 50.00 1 S 60.00 229 filo Rai) Baa 1801h Bags) I Ea 1 S 8.01) 1 5 8.00 230 Cont,^le Mow Blankel sfopa prole,lk n SY 11 S 55.00 I S 56.00 731 SMScreen Insla'apnn 8 Removaf ocr100 6 Ea 1S 500.00 I S 500.00 231 6latntenaneeorTraffc Ea 1l 5 250.00 1 S 250.00 233 IAablSialfon Foo E3 1 1 1 S 300.00 I S 300.00 I 23.11Malerial Mark Up 4: '/� I t046 T(M1.'ESi, On a laarily Alar (2lJ hour bds!t, 1112 Conleh61rrntu16e requhid to Pavel la the sde' jjIIliESP01JS: .�ort+ed'st fytomeet iv(fhlho'Projec(?,fMoa o Mvbnkromaa:oramervencyp rsarmarloresc/•rein': ••�� I •: emarpency(Seepa,a95o1„c' da59nJ. 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