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Home My WebLink About12-12-2018 CRA Agenda WkshpLnOF SE HOME OF PELICAN ISLAND SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY WORKSHOP & REGULAR CITY COUNCIL MEETING AGENDA WEDNESDAY, DECEMBER 12, 2018 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION — Pastor Karen Leedahl, Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE — Led by Vice Mayor Kinchen 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 18.080 A. Presentation to Beth Mitchell, President/CEO Sebastian River Area Chamber of Commerce Brief Announcements Sebastian River Art Club Show in Riverview Park — Dec. 15 from 10 am to 4 pm Recess Citv Council Meetina and Convene Communitv Redevelopment Aaencv Workshop A. Call Workshop to Order B. Septic to Sewer Program (Summary, Accounting, Boundary Map, F.S.381.00655) i. Discuss Future Funding Allocation of Matching Funds for Program C. Adjourn 8. Adiourn Communitv Redevelopment Aaencv Workshop and Reconvene as Citv Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — November 28, 2018 Regular City Council Meeting 18.164 B. Approve Alcoholic Beverages at Yacht Club for Kinney Event on October 6, 2019 from 11:30 am to 3:30 pm - DOB Verified (Transmittal, Application, Receipt) m., SEBASTLAN HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY WORKSHOP TRANSMITTAL CRA WORKSHOP DATE: December 12, 2018 AGENDA ITEM TITLE: Septic -to -Sewer Program Grant Program Workshop BACKGROUND: The Cost -Share Agreement between the Indian River Lagoon Council (IRL Council) and the City of Sebastian for the Septic to Sewer Grant Incentive Program within the CPA district is coming to the end of its two year term December 31, 2018. The IRL Council agreed in December 2016 to provide funding in the amount of $100,000 to reduce the pollutant loading from existing septic systems which may be leaching into the Indian River Lagoon. As good environmental stewards, the City had implemented prior to 2016 a waste water sewer hook- up incentive program offering property owners $5000 to remove an existing septic tank and hook-up to the existing sewer line within the City's Community Redevelopment Area (CRA). Due to the high cost for the connection into the existing sewer force main along Indian River Drive, the numbers of applications were low. The City increased this incentive program in 2016 by leveraging the IRL Council grant funds. Since its inception, the Sebastian CRA has allocated $375,000 and, leveraging $100,000 from the IRLC Grant, funded a total of $475,000 for the Septic to Sewer Grant Program (SSP). Applicants were eligible to receive up to $15,000 for costs incurred to remove septic systems and connect to the Indian River Countv wastewater treatment system. Grant funds were disbursed on a reimbursement basis after providing receipts, documentation and inspection of improvements by authorized government officials. Grants provided fundine for septic system closure. connection fees to sewer system. nermittine costs. and design and construction costs. The SSP provided up to $10,000 from City CRA funds and up to $5,000 from the Indian River Lagoon Council Grant to qualified projects. Over a two year period, 21 septic systems were removed at an average cost of $15,677 per tank. Staff has requested a No Cost Extension of one year (December 2019) to the IRL Council for the SSP Grant. This request will allow the distribution of the awarded, yet still pending, recipients to receive their funding in accordance with the Grant. Attached please find the SSP Account Summary to Date as well as the Septic to Sewer Grant program accounting to date. A sewer connection map of properties within the Sebastian CRA Boundary, IRC utilities 2017, has been provided for your information. For your consideration: 1. The Indian River County Utility Department has confirmed that the North Sebastian Sewer project has been completed within the City limits. Property owners within this area are now eligible for hook up to the gravity sewer line. In July of 2017, the CRA Board agreed that the SSP Grant would cover the costs of septic tank closure, design and permitting, construction costs, and connection fees to the new waste water treatment system. The CRA Board agreed that grant funding would not be provided to cover the assessment costs to Indian River County. There are approximately 50 properties eligible for hook up to this new gravitation system. In accordance with information received by IRC, connection fees for the approximately 50 parcels are estimated to exceed $170,000. In addition, the median cost for tank closure and construction costs is approximately $5000 per system. Total costs to the City in accordance with current SSP Grant could exceed $420,000. 2. There are over 100 parcels remaining within the CRA that are eligible to convert from Septic to Sewer but must connect to a Force Main. Average costs for tank closure and construction costs for a lift station have been $15,000. In accordance with the current SSP Grant, the cost to the City could exceed $1,000,000 (City=$10,000; IRLC = $5000). 3. There is currently $247,173 allocated to City-wide septic to sewer conversion projects in the FY 2018/2019 budget. 4. Florida Statute 381.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system; (attached) states that that an owner of a property must connect the system or the buildings plumbing to an available publicly owned or investor -owned sewerage system within 365 days after written notification by the owner of the publicly owned or investor -owned sewerage system that the system is available for connection. 5. For FY 2018/2019, there is $99,631.58 remaining within the CRA funds allocated for the Septic to Sewer program. 6. The IRL Council will be announcing their next round of grant RFP's by the end of this year. Grants require 50:50 match of funds. Grant funds would become eligible FY 2019/2020. 7. Additional funding options: a) Clean Water State Revolving Fund: The Clean Water State Revolving Fund (CWSRF) Program provides low -interest loans to local governments to plan, design, and build or upgrade wastewater, stormwater, and nonpoint source pollution prevention projects. Interest rates on loans are below market rates and vary based on the economic wherewithal of the community. b) Septic to sewer projects ("319 Grant"): Section 319(h) of the Clean Water Act provides federal funding to address nonpoint source pollution. Projects or programs must benefit Florida's priority watersheds ("impaired waters"), and local sponsors must provide at least a 40 percent match or in -kind contribution (with the exception that a State Revolving Fund loan, although federal, can be used as nonfederal match). Eligible activities include demonstration and evaluation of urban and agricultural stormwater best management practices, stormwater retrofits and public education. Examples include laying the lateral for the residence/business to the sewer main, the connection to the sewer, installing a grinder pump/station on resident's property, and abandonment of the septic system if the septic tank would be a continued source of pollution. Approximately $5 to $6 million is available each year depending on federal appropriations. If Agenda Item Reauires Expenditure of Funds: Total Cost: Amount Available: ($99,631.58 CRA) If Cost Requires Appropriation: Administrative Services Department/CFO Review: �� <-e-� .�.�/►�'�N . l ATTACHMENTS: 1. Septic to Sewer Grant Program accounting 2. Sebastian CRA Boundary map 4. Florida Statute 381.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system City Manager Authorization: Date: 1; /%19 SEPTIC TO SEWER GRANTS PROGRAM DESIGNATED ONLY FOR APPLICANTS WITHIN THE CRA AREA BUDGETED PAID OR COMMITTED 70,000 CRA Fund Direct Expenditures in FY2016 70,000.00 Charges Directly to CRA Fund in FY2016 230.000 CRA Fund Transfers to Project in FY2017IFY2018 205,368.42 Charges to Project Fund After FY2016 75.000 CRA Fund Transfers to Project in Current Year) - City Match Committed But Not Paid 100,000 Indian River Lagoon Council Grants in FY2017IFY2018 100,000.00 IRLC Grants Paid or Committed $ 475,000 Total Allocated $ 375,368.42 Total Charges and Commitments to Date $ 99,631.58 Balances Currently Available FY16 FY17 FY18 FY19 CITY OF DATE CHECK# RECIPIENT NAME ADDRESS AMOUNT AMOUNT AMOUNT AMOUNT TOTALS IRLC SEBASTIAN 01/21/16 91671 AMur Pnep 5,00000 5,000.00 51000.00 06101116 Various American Legion 50,000.00 50,000.00 50,000.00 06122/16 92663 River Oaks Townhome Association 10,000.00 10,000.00 lo,0oom 0810af16 92976 RMA o1 Sebastian 5,000oo S000.00 5,000.00 03/24/17 94393 Teddy's Cleaning & Janitorial Services 916 U.S. Highway 1 15,000.00 15,000.00 5,000.00 IO,W0.00 03/31/17 94426 O'Ouist Services 1413 N. Central Ave 15,000.00 15,000.00 S,000.0o 10100o0o 04/07/17 VISA 100 Save Our Lag000n - Connect to Sewer Signs Signs on the Cheap 441.02 441.02 441.02 0411&r17 94661 DwIgNPdnl Inserts for Mailouts and Yard Signs Creative Farce Design Group 325.00 325.00 325.00 05112/17 94703 Thomas Haynes 712 Cleveland Sveel 15.000.00 151000.00 5,000Ao 10,00o.0o 08/11/17 95238 Sebastian Center, LTD 1627 U.S. Highway 1 - 15,000.00 15,000.00 S,o00.o0 lo'coo.00 05/07118 96955 Sebastian Animal Hospital 948 U.S. Highway 1 16.000.00 16,000.00 S,000.00 to coom 0923/18 97054 Made Terranova 1016Indian River Or 14.494.90 14,494.90 5'ocaod 9,494.90 05/30118 97086 Marine Bank & Trust 1020 U.S. Highway 1 15.000.00 15,000.00 5,000.00 Io,000.o0 07/25/18 97405 Thomas Haynes 705 Cleveland Street isp0000 16,000.D0 5,000.o0 lo,0oe.00 11/30/18 98159 Titers Properties 1763 N. Indian River or 15.000.00 15,000.00 S'000.w Io,o00.0o 11130/18 98111 936 Building LLC 936 US Highway 1 15.000,00 15.000.00 S,oaoAO 10,0o0.00 TOTALS PAID TO DATE $ 70,000.00 $ 60,766.02 $ 59,494.90 $ 30,000.00 $ 220,260.92 $ 50.000.00 $ 170,260.92 Sebastian Oaks 1327 N Central Ave 30,000.00 3D,000.00 10,000.00 20.00D.00 Paul Kelley a21 US Highway 1 15.000.00 16,000.00 5,000.00 10.000.00 Robert & Ronne Greason 12D6 US Highway 42.236.50 42,236.50 ISOD0.00 27.236.50 Jerry & Marsha Hall 698 Jackson St 7,871.00 7.871.00 3,935.50 3.935.50 Halo Rescue 710 Jackson St 45.000.00 45.000,00 15,000.00 30,000.00 Jon & Hardel Balme 4041R Drive 15,000.00 15,000.00 1.064.50 13.935.50 ADDITIONAL COMMITMENTS TO PAY $ 155,107.50 $ 155,107.50 $ 50,000.00 $ 105,107.50 SEWER GRANTS PROGRAM TOTAL PAYMENTS AND COMMITMENTS $ 70,000.00 $ 60,766.02 $ 59,494.90 $ 185,107.50 $ 375,368.42 $ 100,000.00 $ 275,368.42 SEPTIC TO SEWER GRANTS PROGRAM GENERAL FUND MONIES DESIGNATED FOR APPLICANTS CITY-WIDE BUDGETED PAID 100,000 General Funds Transferred for Protecting the Lagoon FY2015 52,827.00 Paid IRLC Membership and Oyster Bag Expenditures 100,000 General Funds to Stormwater Then to the Project Fund FY2016 - No Charges 100,000 General Funds to Stormwater Then to the Project Fund FY2017 - Redesignated for Septic to Sewer Grants Project in FY2018 $ 300,000 Total Allocated $ 52,827.00 Total Charges to Date $ 247,173.00 Balances Currently Available 9/27/2017 Statutes & Constitution :View Statutes : Online Sunshine The 2017 Florida Statutes Select Year: ' 2017 • Go Title XXIX Chapter 381 View Entire Chanter PUBLIC HEALTH PUBLIC HEALTH: GENERAL PROVISIONS 381.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system; requirements.— (1)(a) The owner of a properly functioning onsite sewage treatment and disposal system, excluding an approved onsite graywater system, must connect the system or the building's plumbing to an available publicly owned or investor -owned sewerage system within 365 days after written notification by the owner of the publicly owned or investor -owned sewerage system that the system is available for connection. The publicly owned or investor -owned sewerage system must notify the owner of the onsite sewage treatment and disposal system of the availability of the central sewerage system. No less than 1 year prior to the date the sewerage system will become available, the publicly owned or investor -owned sewerage system shall notify the affected owner of the onsite sewage treatment and disposal system of the anticipated availability of the sewerage system and shall also notify the owner that the owner will be required to connect to the sewerage system within 1 year of the actual availability. The owner shall have the option of prepaying the amortized value of required connection charges in equal monthly installments over a period not to exceed 2 years from the date of the initial notification of anticipated availability. Nothing in this section shall operate to impair contracts or other binding obligations relating to payment schedules in existence as of October 1, 1993. Nothing in this paragraph limits the power of a municipality or county to enforce other laws for the protection of the public health and safety. (b) The owner of an onsite sewage treatment and disposal system that needs repair or modification to function in a sanitary manner or to comply with the requirements of ss. 381.0065-381.0067 or rules adopted under those sections must connect to an available publicly owned or investor -owned sewerage system within 90 days after written notification from the department. In hardship cases, upon request of the owner, the department may approve an extension of not more than 90 days for sewerage connection. The department may approve only one extension. This paragraph does not authorize the owner of the onsite sewage treatment and disposal system to create or maintain a sanitary nuisance. (2) The provisions of subsection (1) or any other provision of law to the contrary notwithstanding: (a) The local governing body of the jurisdiction in which the owner of the onsite sewage treatment and disposal system resides may provide that any connection fee charged under this section by an investor -owned sewerage system may be paid without interest in monthly installments, over a period of time not to exceed 5 years from the date the sewerage system becomes available if it determines that the owner has demonstrated a financial hardship. The local governing body shall establish criteria for making this determination which take into account the owner's net worth, income, and financial needs. (b) A publicly owned or investor -owned sewerage system may, with the approval of the department, waive the requirement of mandatory onsite sewage disposal connection if it determines that such connection is not required in the public interest due to public health considerations. (c) A local government or water and sewer district responsible for the operation of a centralized sewer system under s. 153.62 may grant a variance to an owner of a performance -based onsite sewage treatment and disposal system permitted by the department as long as the onsite system is functioning properly and satisfying the conditions of the operating permit. Nothing in this paragraph shall be construed to require a local government or water and sewer district to issue a variance under any circumstance. Nothing in this paragraph shall be construed http:/lwww.leg.state.fl.us/Statutesfindex.cfm?App_mode=Display_Statute&URL=0300-0399/0381/Sections/0381.00655.html 112 9/27/2017 Statutes & Constitution :View Statutes : Online Sunshine as limiting local government authority to enact ordinances under s. 4, chapter 99-395, Laws of Florida. A local government or water and sewer district located in any of the following areas shall not be required to issue a variance under any circumstance: 1. An area of critical state concern. 2. An area that was designated as an area of critical state concern for at least 20 consecutive years prior to removal of the designation. 3. An area in the South Florida Water Management District west C-11 basin that discharges through the S-9 pump into the Everglades. 4. An area designated by the Lake Okeechobee Protection Act. History.—s. 2, ch. 93-151; s. 5, ch. 2006-252. Copyright ® 1995-2017 The Florida Legislature • Privacv Statement • Contact Us http://www.leg.state.fl.us/Statuteslindex.cfm?App_mode=Display_Statute&URL=0300.0399I0381/Sections/0381.00655.html 212