Loading...
HomeMy WebLinkAbout01-23-2019 CRA AgendaSEBASTV HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING STORMWATER UTILITY FEE CREDIT POLICY WORKSHOP COMMUNITY REDEVELOPMENT AGENCY AGENDA WEDNESDAY, JANUARY 23, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WESSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION - Deacon John Dunlop, St. Sebastian Catholic Church 3. PLEDGE OF ALLEGIANCE - Led by Vice Mayor Kinchen 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 19.010 A. Presentation of Sebastian Clambake Foundation Proceeds to 2018 Beneficiaries by Anjani Cirillo, Foundation President 19.011 B. Proclamation 211 Awareness Week - February 11 -17, 2019 - Karen Bailey, Help Me Grow Coordinator 19.012 C. Public Arts Program Presentation by Kimball Stadler & Amanda Smalley, Sebastian River Area Chamber of Commerce Public Arts Program Committee Brief Announcements 1/25 — Chamber Concert in the Park — Wit's End — 5:30 to 8 pm 1126 — Sebastian River Art Club Show in the Park — 10 am to 4 pm 1/27 — Four Chaplains Commemoration — Veterans Memorial Park — 2 pm 2/8 — Chamber Concert in the Park — Southern Vine Band — 5:30 to 8 pm 2/9 & 2/10 — Craft Club Show in the Park — 10 am to 3 pm Recess Citv Council Meetina and Convene Stormwater Utilitv Fee Credit Policv Workshon 18.048/19.013 A. Review and Consider Recommended Changes to the Stormwater Utility Fee Credit pgs 6-19 Program (Transmittal, Proposed 0-19-02, Proposed R-19-03, Policy, Application) 8. Adiourn Stormwater Workshop and Reconvene as Communitv Redevelopment Agency A. Approval of Minutes pgs 20-23 i. Nov. 28, 2018 CRA Meeting pgs 24-25 ii. Dec. 12, 2018 CRA Workshop B. Septic to Sewer Prooram Grant pgs 26-27 i. Consider Changes to Grant Program (Transmittal, SSP Jan 2019) 9. Adiourn Community Redevelopment Aqencv and Convene Citv Council Meetinq 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 28-33 A. Approval of Minutes — January 9, 2019 Regular City Council Meeting 19.014 B . Authorize Mayor to Execute Sovereign Submerged Lands Lease Renewal for Yacht pgs 34-47 Club Ramp and Piers (Transmittal, Lease) 19.015 C. Authorize the Purchase of One (1) 2019 Ford Explorer 42 SUV from Bartow Ford pgs48-75 Company in the Amount of $28,132.95 for the Leisure Services Director Under Charlotte County's Bid No. 2018000509 (Transmittal, Quote, Bid) 19.016 D. Approve Alcoholic Beverages at Yacht Club for Blanchette Event on February 2, pgs 76-78 2019 from 12:00 pm to 4:00 pm - DOB Verified (Transmittal, Application, Receipt) 11. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 19.017 A. Parks and Recreation Advisory Committee (Transmittal, Application, Ad, List) pgs 79-83 i. Interview, Unless Waived, Submit Nominations for One Alternate Member Position — Term to Expire May 31, 2021 19.018 B. Natural Resources Board (Transmittal, Applications, R- Ad, List) pgs 84-100 i. Interview, Unless Waived, Submit Nominations for One Regular Member Position 12. PUBLIC HEARINGS Procedures for legislative public hearings: • Mayor opens hearing • Attorney reads ordinance or resolution • Staff presentation • Public input • Staff summation • Mayor closes hearing • Council deliberation and action 18.160/19.o19 A. Second Readino and Public Hearing of Ordinance No. 0-18-10 — Amendina Land pgs 101-118 Development Code Section 54-2-7.7 Reaardina Walls and Fences (Transmittal, 0-18-10. P & Z Commission Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT CODE SECTION 54-2-7.7 REGARDING WALLS AND FENCES; PROVIDING FOR SEVERABILITY AND REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad 1/6/19) 13. UNFINISHED BUSINESS 14. PUBLIC INPUT The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. CityCouncil will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 15. NEW BUSINESS 18.048/19.013 A. First Readina Ordinance No. 0-19-02 Stormwater Credit — Set Public Hearing for pgs 119-124 February 27. 2019 (Transmittal, 0-19-02) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 102, ARTICLE V OF THE CODE OF ORDINANCES, PROVIDING FOR CLARIFICATION, UTILITY FEE CREDITS AND ESTABLISHMENT OF FEES; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 18.002/19.014 B. City of Sebastian Fire Marshal (Transmittal, March 14, 2018 Transmittal, 0-18-02, pgs 125-135 Inspection Log) 19.015 C. Award Continuing Professional Airport Engineering Services Contracts to pgs 136-162 Infrastructure Consulting & Engineering, American Infrastructure Development, Inc., Gale Associates, Inc., and Amherst Consulting for Three Years with Optional Two Year Extensions (Transmittal, RFQ, Bid Tab, Score Sheet, Agreement) 16. CITY ATTORNEY MATTERS 17. CITY MANAGER MATTERS 18. CITY CLERK MATTERS 19. CITY COUNCIL MATTERS A. Council Member McPartlan B. Mayor Hill C. Vice Mayor Kinchen D. Council Member Dodd E. Council Member lovino 20. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetings Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinas. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Aooealina Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headina on Agenda The heading on Regular Meeting agendas "Public Input' provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Two 5. AGENDA MODIFICATIONS There was no objection to Mayor Hill's request to change the dual B items on the consent agenda to items B1 and B2. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS 18.151 A. Certified Floodolain Manaaer Proclamation Presented to Michelle Faulkner, CFM Mayor Hill read and presented a proclamation to Ms. Faulkner. Brief Announcements - November 30 - Sebastian River Area Chamber of Commerce Light Up Night - 5:30 to 8 pm - at various storefronts December 1 - Christmas Parade - 6 pm - along Indian River Drive to Riverview Park December 7 - Pearl Harbor Day Memorial Event - 1:00 pm - Veterans Memorial Park December 8 & 9 - Craft Club Show - 10 am to 3 pm - Riverview Park Vice Mayor Kinchen announced the upcoming events. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv A. Chairman Hill called the Community Redevelopment Agency meeting to order at 6:12 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The September 26, 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen. C. Seotic to Sewer Prooram ADprove Grant Award to Replace Two Seotic Svstems for 710 Jackson Street (Transmittal. Application, Deed. Receipt. Plan) The City Manager stated this was for a septic to sewer conversion for two tanks on one system and one more system. He recommended a grant award in the amount of $30,000. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a grant award in the amount of $30,000 for the HALO Rescue location. Todd Smith, P.E. said he filed the application and asked the Board to consider a grant amount to cover four systems for the non-profit organization. Jackie Petrone, owner of the property, said if they are required to put more of their savings towards the sewer line connection, it will cost reduce what they have saved to put in a free or low-cost veterinary clinic next door. She requested as much help as possible. Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Three The City Manager stated that staff was trying to cover as many systems as possible knowing the program may not be funded next year. The Community Development Director stated the original language in the program relates to the removal of septic systems. She said the acupuncture part of the building has a tank; there are two to the east side of the building, and one closer to U.S. Highway 1. Mr. Dodd said the original program tied the award to the removal of septic systems and it sounded like there are three systems that would warrant the amount of $45,000. The Community Development Director advised if the award was increased, there would still be enough money for the remaining applicants. Chairman Hill said in moving forward, they may want to consider specifying a maximum award per property and it did seem that HALO would qualify for an additional $15,000. An AMENDED MOTION was offered by Mr. Dodd to increase the grant award amount to $45,000. Mr. McPartlan said he was sympathetic but did not second the amendment. The amendment failed. Roll Call on the original motion to grant $30,000 to the HALO Rescue location: Chairman Hill — nay Vice Chairperson Kinchen — nay Mr. Dodd — nay Mr. lovino — nay Mr. McPartlan — aye Motion failed. 4-1 MOTION by Mr. Dodd and SECOND by Chairman Hill to approve a grant award in the amount of $45,000 for the Item 70 - HALO Rescue location. Roll Call: Vice Chairperson Kinchen — aye Mr. Dodd — aye Mr. lovino — aye Mr. McPartlan —nay Chairman Hill - aye Motion carried. 4-1 ii. ADorove Grant Award for 698 Jackson Street (Transmittal. ADDlication. Deed. Tax Receiot. Estimated Cost) The City Manager explained the maximum grant award is up to $15,000 but in this case, the actual cost was $7,871.00 and recommended approval. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $7.871.00 for the 698 Jackson Street location. Roll Call: Mr. Dodd — aye Mr. lovino —aye Mr. McPartlan —aye Chairman Hill — aye Vice Chairperson Kinchen - aye Motion carried. 5-0 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Four iii. Approve Grant Award for 404 Indian River Drive (Transmittal. Deed. Tax Receipt, Estimate. Plans) The City Manager recommended approval for a grant amount of $15,000 for 404 Indian River Drive. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $15,000 for the 404 Indian River Drive location. Roll Call: Mr. lovino —aye Mr. McPartlan — aye Chairman Hill — aye Vice Chairperson Kinchen — aye Mr. Dodd — aye Motion carried. 5-0 iv. Approve Extension for Previouslv Awarded 1327 N. Central Avenue (Transmittal. E- Mail) The City Manager stated this project was still under construction and requested an extension to allow time for completion. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a six month extension for the 1327 N. Central Avenue location. Roll Call: Mr. McPartlan — aye Chairman Hill —aye Vice Chairperson Kinchen — aye Mr. Dodd — aye Mr. lovino —aye Motion carried. 5-0 Discuss Future Fundina Allocation of Matchina Funds for Program (Transmittal, Summary. Accountina) The City Manager stated in 2016, the Indian River Lagoon National Estuary Program (IRLNEP) provided $100,000 towards the Septic to Sewer Program and he requested feedback on the program's future. Chairman Hill said the program has been very successful and should continue. Vice Chairperson Kinchen also supported the program and suggested the City should also pursue SJRWMD funding. Mr. Dodd noted there are 50 potential properties left; the City has projected $70,000 a year to assist and if there are state and federal grants for the remainder, the program should be extended. He said he would like to make the award "property based," for example multi -unit or multi -businesses, or the removing restaurant grease trap systems; and he would like to consider a percentage cost reimbursement as opposed to a $15,000 award. Mayor Hill said if the County bases their assessment on equivalent residential units (ERUs), could the City base their amount on the same sort of system. 4 Regular City Council, CRA, 8 Board of Adjustment Meeting November 28, 2018 Page Five The Community Development Director said after this evening, the IRLNEP grant portion will be gone for the remainder of the year reducing the award amounts to $10,000 per system. If the City is successful in receiving another grant from the IRLNEP, the funding will not be available until fiscal year 2020. She asked what 50% match should offered in the City's RFP noting each property connecting to a gravity system would incur a cost of approximately $5,000 and to connect to a lift station with a force main, the cost would be $15,000 per property along with the ERU assessment. The County estimates the ERUs on the remaining properties to be on the low end of $170,000. She said the City's match would be approximately $420,000 leading to her request for direction. She explained other grants, such as DEP's 319 which favors 100% participation in that the whole neighborhood would be expected to convert their system. The Health Department's requirement to connect within two years after lines are installed, might be considered in soliciting 100% participation. Chairman Hill asked staff to provide information on what properties (commercial vs. residential) are remaining, what grants might be available, and their requirements so that Council may workshop this at the beginning of the December 12'h meeting. The City Manager asked Council to consider approaching the Legislative Delegation in January for a legislative appropriation to assist with the conversions. D. Being no further business, Chairman Hill adjoumed the Community Redevelopment meeting. 8. Adiourn Communitv Redevelooment Aoencv Meetina and Reconvene as Citv Council Mayor Hill reconvened the City Council meeting and then convened the Board of Adjustment. 4- 9. Recess Citv Council Meetino and Convene as the Board of Adiustment A. Chairman Hill called the Board of Adjustment meeting to order at 6:48 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The October 10, 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Mr. Dodd. C. Quasi -Judicial Hearina i. DASCH RESIDENTIAL FENCE ON CORNER LOT — VARIANCE REQUESTED FROM SECTION 54-2-7.7( c)(3) OF THE SEBASTIAN LAND DEVELOPMENT CODE TO ALLOW CONSTRUCTION OF A SIX FOOT HIGH FENCE WITHIN A SECONDARY FRONT YARD SETBACK ON A CORNER LOT, SPECIFICALLY 12 FEET FROM THE PROPERTY LINE, WHEREAS THE CODE FOR THE RS-10 ZONING DISTRICT WOULD REQUIRE SUCH FENCE TO BE A MINIMUM DISTANCE OF 20 FEET FROM THE PROPERTY LINE. Regular City Council & CRA Workshop December 12, 2018 Page Two Brief Announcements Sebastian River Art Club Show in Riverview Park — Dec. 15 from 10 am to 4 pm In addition to the Art Club Show, Vice Mayor Kinchen announced that the Sebastian Police Department would be hosting Family Movie Night at Riverview Park on Friday, December 14 from 6:00 pm to 8:00 pm 7. Recess Citv Council Meetina and Convene Communitv Redevelopment Aoencv Workshop t _. A. Chairman Hill called the workshop to order at 6:08 p.m. Members present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino, and Mr. McPartlan. B. Septic to Sewer Proaram (Transmittal, Accounting, Boundary Map, F.S.381.00655) i. Discuss Future Funding Allocation of Matching Funds for Program The City Manager introduced the Community Redevelopment Agency (CRA) Manager and requested how the Board would like to proceed to make the most use of the dollars to remove septic systems. The CRA Manager explained there are enough dollars remaining to fund what has been allocated for the remainder of the year, and when the City pursues the Indian River Lagoon National Estuary Program RFP, those funds would not be available until the fall of 2019. Mr. Dodd asked if the $247,173 allocation, in consideration point #3, was actually set aside to administer a study to determine if the sewer system could expand into the highlands. The City Manager said staff was looking for direction if that should be set aside for citywide consideration or allocated to the CRA district; as well as if grants should be administered as on a percentage base, total cost or one system per property or building. Mr. Dodd said there were two issues they were grappling with —the grant program and sewer expansion to entire city; the $247,173 was aimed to the expansion throughout the City. The CRA Manager stated staff has reached out to the County to let them know the City is interested in partnering with them. Mr. Dodd noted there are about 3,520 homes on the County's top list that will require about $44M which is something the City can't do on its own. Mr. Dodd asked if there were gravity system properties outside the CRA district but inside the City of Sebastian. The CRA Manager said there was not. Mr. Dodd said he preferred a sharing program something like 75/25 and two different grant amounts —for example, one for gravity ($7,500 cap) and one for a lift station ($51K from the City and $1OK from available grants). As far as properties are concerned, Mr. Dodd said they might have to go back to active operating systems with multi -buildings or multi -tenants or use the ERU assigned by the County. He said he did not think it would be fair to say one grant per property because they may have four systems; the number of grant awards would have to be specifically spelled out. Chairman Hill said they should look at ERUs since there can be three buildings on a property but very little use; that way the grant dollars would be eliminating the most waste. Regular City Council & CRA Workshop December 12, 2018 Page Three The City Manager noted it would be difficult to look at applicant's ability to pay in that regard. For example a hotel can pay more than a non-profit such as recent recipient, HALO Rescue. Chairman Hill said the tax dollars should go toward eliminating septic tanks; the ERUs could dictate the maximum amount given to a property. The CRA Manager said ERUs rate water usage which is not equitable to the waste drain and asked if a property with four ERUs should get four times the grant amount. Chairman Hill said the maximum allocated, for example for HALO on an ERU basis, they would be given the amount of ERUs. The CRA Manager described that the County only gave HALO Rescue one ERU which may not be an equitable standard to go by. She asked if the Board wanted to get away from the permitting, design and construction costs to cover more system closures. Chairman Hill said he would be comfortable with staff forwarding to the Board what they determine is the most fair and equitable but didn't think per tank was the best way to go. Vice Chairperson Kinchen said an award per tank is the way to go as staff has disputed the number of ERUs the County has assigned to City properties in the past. Mr. Dodd said some equitable cost sharing method with the property owners with different award ceilings for gravity systems and lift systems should be considered. Mr. Dodd suggested using the money allocated in consideration point #3 to hire grant people to independently or in unison with the County, pursue federal and state grant money. The CRA Manager noted the Florida Department of Environmental Protection is interested in helping the City and described the 319 grant process which they may consider for the gravity systems. She also explained that along the riverfront there is only a force main that requires property owners to purchase the more expensive lift station so they would remove more systems by taking dare of the gravity systems first. Chairman Hill noted that property owners can pay the County low interest loans attached to their utility bill payments to cover the assessment part of connecting to the sewer. The CRA Manager suggested asking the Indian River Lagoon National Estuary Program for a match to remove approximately 21 more tanks at the average cost of $15K each. Damien Gilliams, 1623 US Highway 1, suggested using the occupational license fund to remove the CRA septic tanks or the County's escrow fund. He also suggested using businesses' tax id number and whether a force main or gravity system is needed as variables to allocate grant awards. The City Manager thanked the Board for their input and assured them that staff would come up with ideas for final adoption. C. Chairman Hill adjourned the CRA Workshop at 6:41 p.m. lm SERAST HOME OF PEIICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL FORM CRA MEETING DATE: January23, 2019 AGENDA ITEM TITLE: Septic -to -Sewer Program Grant revisions RECOMMENDATION: Approve recommended changes to Grant program BACKGROUND: The Cost -Share Agreement between the Indian River Lagoon Council (IRL Council) and the City of Sebastian for the Septic to Sewer Grant Incentive Program within the CRA district has ended as of December 31, 2018. Staff received a No Cost Extension of one year (December 2019) from the IRL Council for the SSP Grant. This request will allow the distribution of the awarded, yet still pending, recipients to receive their funding in accordance with the Grant. In accordance with the CRA Board directive from December 12, 2018, staff has made changes to the existing grant program that address the equitable distribution of remaining funds. The City of Sebastian seeks to promote, preserve and protect Sebastian's waterfront heritage through Indian River Lagoon preservation efforts. With the sunset of the Cost -Share Agreement between the Indian River Lagoon Council (IRL Council) and the City of Sebastian for the Septic to Sewer Grant Incentive Program within the CRA district, the City Council has established criteria for moving forward with the remaining funds. The City may be able to increase this incentive program in 2019 by leveraging future grant funds when they become available. If Agenda Item Requires Expenditure of Funds: Total Cost: Amount Available: $99,631.58 If Cost Requires Appropriation: Administrative Services Department/CFO Review: l ATTACHMENTS: 1. COS SSP Jan 2019 City Manager Autho'zation: Date: / / � // �j CITY OF SEBASTIAN 11 INDIAN RIVER LAGOON COUNCIL cm OF SET HOME OF PELICAN ISLAND The City of Sebastian seeks to promote, preserve and protect Sebastian's waterfront heritage through Indian River Lagoon preservation efforts. With the sunset of the Cost -Share Aareement between the Indian River La000n Council (IRL Council) and the Citv of Sebastian for the Septic to Sewer Grant Incentive Program within the CRA district, the Citv Council has established criteria for movina forward with the remainina funds. The Citv may be able to increase this incentive oroaram in 2019 by leveraainc future arant funds when thev become available. The Sebastian Septic -to -Sewer Grant Program (hereinafter referred to as SSP) is designed to provide individual grants to qualified property owners for costs incurred to remove an operational septic tank system that serves an occupied facilitv or buildinc and connects to the Indian River County sanitary sewer system. The SSP is available to businesses or residences located within the CRA District currently utilizing septic systems. In order to Drovide an eauitable Droaram. the Citv will provide award amounts based on connection tvDes at a 25/75% cost share. Hereinafter. properties with septic systems with connection to available aravitv main sanitary sewer will receive award amounts not to exceed $5000. Properties with septic systems with connection to available Dressurized main sanitary sewer will receive award amounts not to exceed $10.000. Properties with more than one operational septic system may receive uD to $5000 Der tank in addition to the connection amount. Grant funds will be disbursed as a reimbursement after receipts and documentation are submitted and inspection of improvements occur. Grants from this program will not be awarded for sanitary improvements made prior to filing a completed application. Grants shall be awarded at the sole discretion of the CRA Board. 1. The application package includes: A. Completed application (provided by the City of Sebastian, see attached); B. Proof of ownership of the property; C. Proof of paid taxes and certification that owner is current on any payment obligations to the City of Sebastian; D. Proof of Utility Permit submittal to Indian River County with copy of plan. E. Current copy of vendor bid/quote. 2. Upon completion of the improvements, the applicant shall submit a "reimbursement package" to the City which includes: A. Completed Reimbursement Form (provided by the City of Sebastian, see attached); B. Copies of applicable invoices, receipts, and/or cancelled checks. C. Proof that the septic tank has been taken out of service, pursuant to State regulations. D. Copies of records which indicate that the improvements have been appropriately inspected and are in operation; E. Copy of W-9 Form for grant fund reimbursement. 3. If the project is not commenced (with a filed Application for a Building Permit or Utility Permit) within six (6) months of grant award or is not completed (with the final inspection) within one (1) year of the grant award, the award shall expire. The applicant may request a six (6) month extension from the CRA Board.