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HomeMy WebLinkAbout01-28-2019 PR AgendaClay a SE�TIAN HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN PARKS & RECREATION ADVISORY COMMITTEE Monday, JANUARY 28, 2019 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3)ROLL CALL 4) COMMITTEE MEMBERS PRESENT SELECT AN ACTING CHAIR FOR MEETING 5) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 6) APPROVAL OF MINUTES: July 23, 2018 Meeting Minutes 7) UNFINISHED BUSINESS: Item A: Pickle Ball Complex Update Item B: Scoreboards for Barber Street Sports Complex Baseball Fields Update 8) PUBLIC INPUT 9) NEW BUSINESS: Item A: Committee Member Discussion about Adopt -A -Park Item B: Review and Consider 2019 Committee Meeting Calendar 10) STAFF MATTERS Item A: Current Project(s) Update Item B: Upcoming Special Events and Committee involvement 11) BOARD OR COMMITTEE MEMBER MATTERS 12) ITEMS FOR THE NEXT AGENDA AND DATE: February 25, 2019 13) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE W ITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE W HO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE QWs ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. MY OF SEBASTIAN HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: January 28, 2019 Agenda Item Title: Meeting Minutes from July 23, 2018 Recommendation: Backaround: If Aaenda Item Reauires Expenditure of Funds: Total Cost: n/a Attachments: Parks & Recreation Advisory Committee, Minutes of Regular Meeting, July 23, 2018 CITY OF SEBASTIAN PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 23, 2018 1. Call to Order -- Chairman Sims called the meeting to order at 6:00 p.m. 2. Pledae of Allegiance was recited by all. 3. Roll Call Present: Mr. Matthew Sims Mr. Jay McKinniss Mr. Jim Sunnycalb (a) Not Present: Ms. JoAnn Webster -- Excused Mr. Greg Paschall -- Excused Ms. JoAnne White -- Excused Also Present: Mr. Paul Carlisle, City Manager Mr. Ken Killgore, Administrative Services Director/CFO Ms. Margarita Hernandez, Parks Administrator Ms. Janet Graham, Technical Writer 4. Announcements and/or Agenda Modifications A. Chairman Sims introduced the new City Manager, Mr. Paul Carlisle. 5. Approval of Minutes -- Regular Meeting of June 25, 2018 A motion to approve the June 25, 2018 Minutes as written was made by Mr. Sunnycalb, seconded by Mr. McKinniss, and passed unanimously by voice vote. 6. Unfinished Business A. Pickle Ball Courts Update PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF JULY 23, 2018 Ms. Hernandez reviewed that at the last meeting staff was requested to go back and look at other options for the pickle ball courts, including possibly converting some of the Schumann Drive tennis courts, rebidding, etc. The latest update is that staff is looking at other contractual avenues without necessarily going through the whole bidding process again. Those options include possibly making some site modifications to bring costs down. Conversion of the courts at Schumann is not going to take place. Staff was also asked to look into resurfacing of the tennis courts at Schumann, and these are being requested to be resurfaced during the next fiscal year. 7. Public Input as to Item A: • Ben Hocker, 124 Larchmont Terrace, Sebastian. He commented on the funding for pickle ball courts, describing the manner in which money is to be distributed throughout the parks in the City. He read from an article described as a copy of the City ordinance which states funds may not be used on a neighboring park facility located in a different recreation zone than the one containing the original development. He read from another document that stated funds were taken from certain zones and put into park facilities in other zones, which he is of the opinion is in violation of the City ordinance. • Eileen Hanley, 656 S. Easy Street, Sebastian. She stated that in December 2016 it was reported by TC Palm that the City had approved hiring an engineer to develop three designs for expansion at Friendship Park, including dedicated pickle ball courts. She described that pickle ball players now share the tennis courts at Schumann Drive by adding new boundary lines on the tennis courts for pickle ball. Because of pickle ball's growing popularity, it is getting more and more difficult for their players to get court time at Schumann, and there is now friction between the tennis players and the pickle ball players. Her group is requesting that the City move forward with having dedicated pickle ball courts at Schumann Park at the earliest possible date. • Mary Leahy, 9540 Sea Grape Drive, Vero Beach. She inquired what the reason is for the City completely ruling out conversion of courts at Schumann Drive. • Rosemarie Tiernan, 104 Elena Court, Sebastian. She mentioned a sign at Schumann Park regarding 2-hour play, and she would like some clarification as to what that sign means. She also mentioned that the situation is becoming very tense at Schumann. • Hank Gurczynski, Sebastian. He applauded the City for building the Schumann Park tennis courts. He stated the tennis courts are very heavily used, and the PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF JULY 23, 2018 tennis courts should not have to be converted to accommodate pickle ball. • Tony Ona, 873 Clearmont Street, Sebastian. He queried why the idea of the tennis courts being converted to pickle ball courts was denied without any further discussion. Mr. Sims replied that City staff gave an explanation tonight of what is going to happen going forward, and his question would be better raised to City Council. • Tim Jobe, 13570 Westport Drive, Sebastian. He questioned, if the pickle ball group organizes an association like the tennis group has, will the pickle ball association be given the same rights as the tennis group to reserve the courts. Mr. Sims stated this is not the forum to discuss that issue, but if he goes to the City's website there is contact information there so that he can contact the right department in order to get that question answered. • Kim O'Connell, 1231 Iroquois Drive, Barefoot Bay. She is the Secretary of the tennis club, and she is the person who reserves the courts. She feels there may be a misunderstanding about this issue which may be part of the problem. She explained how often, how long and how many of the courts are reserved by the tennis club. Two of the courts are not reserved by the tennis club, and whoever shows up first has the right to play on those two courts. • Craig Hanley, 656 S. Easy Street, Sebastian. He also believes that there is a lot of misinformation and misunderstanding about the use of the courts. He also questions why it was decided not to convert some of the tennis courts at Schumann to pickle ball courts. • Patricia Reinbacher, 208 Calico Court, Barefoot Bay. She is the Vice President of the tennis club. She stated the tennis club supports the pickle ball group's efforts to secure their own courts and believes the two groups should be able to share what they already have until the finances, etc. are available to construct dedicated pickle ball courts. She explained that when there is a tennis tournament, all six courts are needed, but out of consideration for the pickle ball group, her group is considering reducing the number of monthly tennis tournaments from two to one. • Bart Allen, 6279 Mirror Lake Drive, Sebastian. He is of the opinion that the tennis courts should be left to tennis and pickle ball courts should be built for and dedicated to pickle ball. Mr. Carlisle emphasized that the City is committed to building pickle ball courts, but he does not want to overspend for those courts in the interests of expediency. He stated the City is determined to do it the right way, as there have to be considerations for parking, lighting, etc., and they are looking to get the most courts possible for the money that has been budgeted. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF JULY 23, 2018 • Sharon Mills, 5165 Wilden Road, Micco. She does not play pickle ball in Sebastian because it is too confusing, which is because there are not dedicated pickle ball courts. She believes if they had their own courts, pickle ball would be even more popular in Sebastian. • Ron Van Kamp, 768 Periwinkle Drive. He asked if pickle ball lines are going to be maintained on the surface even after the tennis courts have been resurfaced. Mr. Carlisle stated the striping will be maintained on courts 5 and 6. Mr. Van Kamp asked if there is a target date for the pickle ball courts, and Mr. Sims stated the project is going forward, but these things take time, and for the pickle ball group to continue to be patient. • Will Gaudreau, Vero Beach. He stated the friction that has been mentioned is a fact, as other communities are wrestling with this as well since pickle ball has become so popular. He addressed the double striping on the courts and how confusing the pickle ball lines are for tennis players, but that he prefers to play tennis in Sebastian. Mr. Sunnycalb complimented the City for their progress in creating the recreation areas that are in place now, some of which took years to get completed, and he asked for everyone to be patient, as he feels certain that the pickle ball courts will be something to be proud of. Mr. Sims agreed with Mr. Carlisle's and Mr. Sunnycalb's statements and thinks there should be dedicated courts for both sports. He stated because this is a small community, it takes time for these projects to be completed, and he also asked for the public to be patient. He suggested that, since there are representatives from the two groups here tonight, they come together and discuss their differences, and maybe they can work some of the problems out. He acknowledged that he has received and read many emails from members of both groups. He reiterated what Mr. Sunnycalb said about this being an advisory committee only, for the purpose of getting ideas from the public, experts, staff, etc. about different projects. B. Scoreboards for Barber Street Sports Complex Baseball Fields Update Ms. Hernandez reviewed that the condition of the scoreboards was discussed at the June meeting, and staff committed to evaluating them and reporting back to the Committee their findings. After an assessment by staff, it was found that three of the four scoreboards are working. It is only the one in field 2 that needs to be completely PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF JULY 23, 2018 replaced. In reviewing the contract with staff, it appears the City gave up the concession rights to the Sebastian Area Little League so that the funds generated by these concession stand rights would be used towards replacements such as this. She also clarified that the City has been grooming and striping the fields, and that will continue; however, this is being done as a courtesy to the Little League. Staff suggests that, if the Little League decides there is a need for replacement of the fourth scoreboard, they reach out to obtain corporate sponsorship in order to replace the scoreboard. There was also a question as to the home plate in field 4, and this was replaced by staff. She also clarified that there is only one permanent employee at the complex, and not two as was stated at the last meeting. Public Inout as to Item B • Ben Hocker, 124 Larchmont Terrace, Sebastian. He brought up the subject of the Yacht Club. There is a flood light at the site the purpose of which is to light up the boat ramp. This light is being obscured by a tree that has grown up, and he is inquiring about having that situation rectified. During the hurricane the handicapped access was destroyed. He asked who should be contacted about the situations at the Yacht Club. Mr. Sims stated that he would find out. Mr. Carlisle stated he and Mayor Hill went to the site, and he has talked to staff about investigating having a floating dock installed. 8. New Business: A. Guest Speaker: Beth Powell, County Conservation Lands Manager Ms. Hernandez introduced Ms. Powell who talked about county conservation lands and also about the boardwalk behind the Senior Center. Ms. Powell made a Power Point presentation which reviewed the conservation areas that are already open to the public in the City and the areas that are planned to be opened in the near future, as well as the primary purposes of establishing conservation areas. She presented an overview of the conservation program beginning in 1990. She showed the map of the conservation areas that are available to the public. She described the management activities that are being undertaken in the County and the volunteer opportunities that are available. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF JULY 23, 2018 Mr. McKinniss requested information on the subjects she spoke about this evening. She said the Power Point presentation is available, and she will be happy to return to talk about anything else regarding conservation that the Committee would like to cover and if anyone would like more information, they can contact her and she will be happy to speak with them. Ms. Powell spoke regarding issues about the boardwalk behind the Senior Center not looking clean. She explained that the material that was used to construct the boardwalk was a recycled composite material, and, even though the deck might look dirty, it is just the way the grain and texture of that material appears. She stated that it is not possible to use chemicals over the lake to clean the boardwalk, and also getting the equipment to these remote areas is difficult. Mr. Sims asked regarding the footbridge over 195 and where the access is to that part of the trail. Ms. Powell stated that the trail information is on their website in the section on Greenway Corridors. Mr. Sunnycalb stated regarding the boardwalk behind the Senior Center, when it was cleaned sometime ago it made a big difference. Ms. Powell stated it was cleaned again immediately after the complaint was made, a few weeks ago. Mr. Sunnycalb also asked if there is some way the public can be alerted to the fact that the trail is there. Ms. Powell said there is a brochure available to the public that shows all the different trails and also contains a trail map. Ms. Powell also addressed the problem of the public feeding the scrub jays and how detrimental it is to their successful reproduction cycle. Mr. Sunnycalb inquired as to when the Sebastian Harbor area will be completed. Ms. Powell stated the goal is to have the trails completed within a year and the parking area and pavilion completed within two years. 9. Staff Matters A. Summary of Staff's Recommended Recreational CIP Improvements Ms. Hernandez stated staff is sharing what they are recommending as capital improvement projects for City Council's consideration, and she clarified that these have PARKS AND RECREATION ADVISORY COMMITTEE PAGE 7 MINUTES OF REGULAR MEETING OF JULY 23, 2018 not yet been approved by City Council; they are recommendations made by staff. On September 17th there will be a special meeting at which time these recommendations as well as the millage will be considered by City Council. Mr. Sunnycalb mentioned the fact that at the last meeting he proposed a gazebo at Riverview Park. He suggested that since Lisa Monier -Robinson has passed away and she was behind the arts festival, a gazebo honoring her might be constructed. Mr. Sims asked if any of the Committee members need to be present at the meeting on September 17th. Mr. Carlisle stated they are welcome to attend and make any comments they feel appropriate, and there will be a workshop on the budget in August. He said there will be two public hearings in September on the budget and where the millage will be set, and if the Committee has any questions, they should contact Ms. Hernandez or Mr. Carlisle. 10 Board or Committee Member Matters Mr. Sims thanked the staff for all the work they have done and also thanked the audience for how they comported themselves during the meeting. 11. Items for the Next Aoenda and Date: August 27, 2018 12. Adjourn -- Chairman Sims called for any further business. Hearing none, he adjourned the meeting at 7:35 p.m. By Matthew Sims, Chairman Parks and Recreation Committee jg CRY OF SE LAv -= HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: January 28, 2019 Aaenda Item Title: UNFINISHED BUSINESS; Pickle Ball Complex Update Recommendation: Backaround: The City Council has approved the restroom facility and approved the purchase price of $60,896.79 from CXT Inc. The City is currently working with the project engineer and contractor to get the final proposal for construction of the courts. Once we receive this information the City plans to include this on the next City Council agenda if all stays on schedule. If Aaenda Item Reauires Expenditure of Funds: Total Budgeted for Project: $ Attachments: N/A My OF HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: January 28, 2019 Aaenda Item Title: UNFINISHED BUSINESS; Scoreboards for Barber Street Sports Complex Baseball Fields Update Recommendation: Backaround: The Sebastian Little League program approached the City in regards to the scoreboards at Barber Street not working. City staff tried to get parts to fix the scoreboards, however ran into issues with the age of the existing scoreboards. The Little League program purchased a new scoreboard for Field 2; City staff was able to get Field 1 scoreboard working. Fields 3 & 4 currently do not work. The City and the Little League program have split the cost for an additional new scoreboard which should arrive this week. If Agenda Item Reauires Expenditure of Funds: Total Expense for Project: $1,413.50 City's portion of 1 new scoreboard Attachments: N/A CITY OF S BAS"Iw'" HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: January 28, 2019 Agenda Item Title: Committee Member discussion about implementing Adopt -A -Park program for members. Recommendation: Staff would like to see the Adopt -A -Park program implemented with each Committee member having a few parks to report on each month. The idea is to not make this a formal process, however to just allow the Committee members a chance to bring to the City their ideas or concerns within specific parks. Background: The idea behind the Adopt -A -Park program for Committee members would include the following: 1) Each committee member would take on the responsibility of checking a few parks monthly. 2) At each committee meeting the member would provide a report (if any) to the committee with any items they recognized or heard from park patrons. These items can be maintenance related, budget related, suggestions, or positive input from the condition of the facility. This program would provide an outside perspective of the parks to City staff. If Aaenda Item Reauires Exaenditure of Funds: Total Cost: n/a Attachments: N/A cnycf SE�l," HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meeting Date: January 28, 2019 Agenda Item Title: Review and Consider 2019 Committee Meeting Calendar Recommendation: Recommend approval of the presented 2019 Meeting Calendar for the Parks & Recreation Advisory Committee Background: The City of Sebastian Parks & Recreation Advisory Committee has historically met the 4th Monday of each month. Attached is a list of meeting dates for 2019 that accommodates holidays and schedule conflicts. If Agenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: 2019 Meeting Dates CITY of SE HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE PROPOSED 2019 MEETING CALENDAR Committee Members, Below is a list of proposed 2019 meeting dates for your consideration. The Committee has historically met on the 4th Monday of the month, however due to some holiday conflicts I have adjusted the calendar to include a monthly meeting each month: • January 28th • February 25th • March 25th • April 22rd • May 201h • June 24th • July 22nd • August 261h • September 23'd • October 28th • November 25th • December 16th