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HomeMy WebLinkAbout11-28-2018 CRA MinutesRegular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Two AGENDA MODIFICATIONS Approved at t e anuary 23, 2019 CRA Meeting Chairm limi/iill ATTE �.Iteilliams, MMC-CityClerk _ _I There was no objection to Mayor Hill's request to change the dual B items on the consen_f, agenda to items B1 and B2. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS A. Certified Floodolain Manager Proclamation Presented to Michelle Faulkner, CFM Mayor Hill read and presented a proclamation to Ms. Faulkner. Brief Announcements - November 30 -Sebastian River Area Chamber of Commerce Light Up Night - 5:30 to 8 pm - at various storefronts - December 1- Christmas Parade - 6 pm - along Indian River Drive to Riverview Park - December 7 - Pearl Harbor Day Memorial Event -1:00 pm - Veterans Memorial Park - December 8 & g - Craft Club Show -10 am to 3 pm - Riverview Park Vice Mayor Kinchen announced the upcoming events. Recess Clty Council Meetino and Convene as Community, Redevelopment Agency +- A. Chairman Hill called the Community Redevelopment Agency meeting to order at 6:12 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The September 26. 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen. C. Seotic to Sewer Proaram i. Acorove Grant Award to Rer?lace Two Seotic S�(sterns for 710 Jackson Street (Transmittal. Aoolicatlon. Deed. Receiol. Plan) The City Manager stated this was for a septic to sewer conversion for two tanks on one system and one more system. He recommended a grant award in the amount of $30.000. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a grant award in the amount of $30,000 for the HALO Rescue location. Todd Smith, P.E. said he filed the application and asked the Board to consider a grant amount to cover four systems for the non-profit organization. Jackie Petrone, owner of the property, said if they are required to put more of their savings towards the sewer line connection, it will cost reduce what they have saved to put in a free or low-cost veterinary clinic next door. She requested as much help as possible. Regular City Council, CRA, 8 Board of Adjustment Meeting November 28, 2018 Page Three The City Manager stated that staff was trying to cover as many systems as possible knowing the program may not be funded next year. The Community Development Director slated the original language in the program relates to the removal of septic systems. She said the acupuncture part of the building has a tank; there are two to the east side of the building, and one closer to U.S. Highway 1. Mr. Dodd said the original program tied the award to the removal of septic systems and it sounded like there are three systems that would warrant the amount of $45,000. The Community Development Director advised if the award was increased, there would still be enough money for the remaining applicants. Chairman Hill said in moving forward, they may want to consider specifying a maximum award per property and it did seem that HALO would qualify for an additional $15.000. An AMENDED MOTION was offered by Mr. Dodd to increase the grant award amount to $45,000, Mr. McPartlan said he was sympathetic but did not second the amendment. The amendment failed. Roll Call on the original motion to grant $30,000 to the HALO Rescue location: Chairman Hill — nay Vice Chairperson Kinchen — nay Mr. Dodd — nay Mr. lovino — nay Mr. McPartlan — aye Motion failed. 4-1 MOTION by Mr. Dodd and SECOND by Chairman Hill to approve a grant award in the amount of $45,000 for the Item 7Ci - HALO Rescue location. Roll Call: Vice Chairperson Kinchen — aye Mr. Dodd —aye Mr. lovino—aye Mr. McPartlan — nay Chairman Hill - aye Motion carried. 4-1 it. ADDrove Grant Award for 698 Jackson Street (Transmittal. AODlication. Deed. Tax RecelDt. Estimated Cost) The City Manager explained the maximum grant award is up to $15,000 but in this case, the actual cost was $7,871.00 and recommended approval. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $7.871.00 for the 698 Jackson Street location. Roll Call: Mr. Dodd — aye Mr. lovino — aye Mr. McPartlan — aye Chairman Hill —aye Vice Chairperson Kinchen - aye Motion carried. 5.0 Regular City Council, CRA, & Board of Adjustment Meeting November 28, 2018 Page Four iii. A grove Grant Award for 404 Indian River Drive (Transmittal. Deed. Tax Receiot, Estimate. Plans) The City Manager recommended approval for a grant amount of $15,000 for 404 Indian River Drive. MOTION by Mr. McPartlan and SECOND by Vice Chairperson Kinchen to approve a grant award in the amount of $15,000 for the 404 Indian River Drive location. Roll Call: Mr. lovino—aye Mr. McPartlan — aye Chairman Hill — aye Vice Chairperson Kinchen — aye Mr. Dodd — aye Motion carded. 5-0 iv. A rove Extension for Previously Awarded 1327 N. Central Avenue (Transmittal. E- NI The City Manager stated this project was still under construction and requested an extension to allow time for completion. MOTION by Mr. Dodd and SECOND by Mr. McPartlan to approve a six month extension for the 1327 N. Central Avenue location. Roll Call: Mr. McPartlan — aye Chairman Hill — aye Vice Chairperson Kinchen — aye Mr. Dodd —aye Mr. lovino —aye Motion carried. 5-0 V. Discuss Future Fundi�y Allocation of Matchinq Funds for Program (Transmittal, Summarv. Accounting) The City Manager stated in 2016, the Indian River Lagoon National Estuary Program (IRLNEP) provided $100,000 towards the Septic to Sewer Program and he requested feedback on the program's future. Chairman Hill said the program has been very successful and should continue. Vice Chairperson Kinchen also supported the program and suggested the City should also pursue SJRWMD funding. Mr. Dodd noted there are 50 potential properties left; the City has projected $70.000 a year to assist and if there are state and federal grants for the remainder, the program should be extended. He said he would like to make the award "property based," for example multi -unit or multi -businesses, or the removing restaurant grease trap systems; and he would like to consider a percentage cost reimbursement as opposed to a $15,000 award. Mayor Hill said if the County bases their assessment on equivalent residential units (ERUs), could the City base their amount on the same sort of system. Regular City Council, CRA, 8 Board of Adjustment Meeting November 28, 2018 Page Five The Community Development Director said after this evening, the IRLNEP grant portion will be gone for the remainder of the year reducing the award amounts to $10,000 per system. If the City is successful in receiving another grant from the IRLNEP, the funding will not be available until fiscal year 2020. She asked what 50% match should offered in the City's RFP noting each property connecting to a gravity system would incur a cost of approximately $5,000 and to connect to a lift station with a force main, the cost would be $15,000 per property along with the ERU assessment. The County estimates the ERUs on the remaining properties to be on the low end of $170,000. She said the City's match would be approximately $420,000 leading to her request for direction. She explained other grants, such as DEP's 319 which favors 100% participation in that the whole neighborhood would be expected to convert their system. The Health Department's requirement to connect within two years after lines are installed, might be considered in soliciting 100% participation. Chairman Hill asked staff to provide information on what properties (commercial vs. residential) are remaining, what grants might be available, and their requirements so that Council may workshop this at the beginning of the December 121° meeting. The City Manager asked Council to consider approaching the Legislative Delegation in January for a legislative appropriation to assist with the conversions. D. Being no further business, Chairman Hill adjourned the Community Redevelopment meeting. 8. Adtourn Communitv Redevelooment Aaencv, Meetina and Reconvene as City Council Mayor Hill reconvened the City Council meeting and then convened the Board of Adjustment. ♦� Recess Citv Council Meetino and Convene as the Board of Adjustment A. Chairman Hill called the Board of Adjustment meeting to order at 6:48 p.m. Those present included Chairman Hill, Vice Chairperson Kinchen, Mr. Dodd, Mr. lovino and Mr. McPartlan. B. The October 10, 2018 Board of Adjustment minutes were unanimously approved by a MOTION by Mr. McPartlan and SECOND by Mr. Dodd. C. Quasi -Judicial Hearin I. DASCH RESIDENTIAL FENCE ON CORNER LOT— VARIANCE REQUESTED FROM SECTION 54-2-7.7( c)(3) OF THE SEBASTIAN LAND DEVELOPMENT CODE TO ALLOW CONSTRUCTION OF A SIX FOOT HIGH FENCE WITHIN A SECONDARY FRONT YARD SETBACK ON A CORNER LOT, SPECIFICALLY 12 FEET FROM THE PROPERTY LINE, WHEREAS THE CODE FOR THE RS-10 ZONING DISTRICT WOULD REQUIRE SUCH FENCE TO BE A MINIMUM DISTANCE OF 20 FEET FROM THE PROPERTY LINE.