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HomeMy WebLinkAbout02-07-2019 EC MinutesEvent Committee Meeting Minutes 2/7/2019 Attendance: Angela Smith, Kim Maison, Jean Tarbell, Kathy Falzon, Merbert Milon, Michelle Faulkner, Cathy Testa, Mari Ogimachi, Cynthia Watson Absent: New: Darin LaGesse 1. Positions on Committee a. It was decided to wait until the next meeting to decide on a Chairperson and Secretary 2. Annual Awards Banquet The Awards Banquet was discussed and the following was decided: a. Date December 14, 2019 b. Place – Elks Club – Cindy will reserve. c. Entertainment – DJ – Angie will check on the DJ. d. Awards e. Caterer – Blue Ribbon – Cindy will schedule. f. Prizes g. 50/50 3. Budget a. Budgeted Account - $1,027.00 (Use First) b. Employee Trust Fund Account - $1,549.00 (This carries from one year to next) 4. Chili Cookoff – Two Events – White Chili and Red Chili – Two Awards a. Date – Thursday, March 7, 2019 11:30 am to 1:30pm b. Place – Sallyport – Angie will check if available. c. Food – Hot Dogs/Hamburgs (100 people) i. Rolls, Chips, Cheese, Onions, Relish, Ketchup, Mustard, Sour Cream – Jean and Michelle will shop ii. Ice iii. Cookies – Cindy will make chocolate chip cookies. d. Paper goods: Plates, plastic ware, mini cups for Chili, little spoons for taste testers, boxes for spoons e. Drinks (Soft Drinks & Water) - There is a sleeve of soda left from the Awards Banquet. f. Prizes – Kim will check on gift cards. Amounts for the cards were undetermined. Cindy will make oven mitts for those that participate. g. 50/50 h. Deadline for entering is Monday, March 4, 2019. i. Posters – Mari will create a poster to send out to employees. Cindy will send her a copy from a previous year. j. Miscellaneous – Setup for tables and chairs, ice chests, trash – Schedule Jim Testa k. Grill – PD – Angie will check on using PD’s grill. 5. Cake Bakeoff – July 18, 2019 - 11:30 AM to 1:30 PM a. Woody’s for food. b. Check with TAC to see if his friend is available to cater. Bub will check on this. 6. Next Meeting – Thursday, February 21, 2019 @ 2:00 PM