HomeMy WebLinkAbout02-21-2019 EC MinutesEvent Committee
Meeting Minutes
2/21/2019
Attendance: Kim Maison, Angela Smith, Merbert Milon, Darin LaGesse, John Noyes,
Kathy Falzon, Cathy Testa, Cynthia Watson
Absent: Michelle Faulkner, Jean Tarbell
1. Positions on Committee
a. Chairperson – Michelle Faulkner
b. Secretary – Kim Maison
2. Annual Awards Banquet
The Awards Banquet was discussed and the following was decided:
a. Caterer – Blue Ribbon Cheryl Scranton attended meeting. The Contract
was signed and a $200.00 Deposit is needed. Cindy will give to
Accounting and email signed contract to Cheryl.
b. Meal: Three Dishes: Chicken Marsala; Mahi topped with Crabmeat; Roast
Beef; Mashed potatoes, Caesar Salad, Green Beans, Bread & Butter; 1
Sheet Cake; Water on Tables; Appetizers: Meatballs, Cheesy Stuffed
Mushrooms, Bacon Wrapped Chicken
c. Cheryl will provide Linens
d. FYI – Contract was signed with The Elks for the room. Cost is $425.00.
Deposit was $50.00. Chair covers are $1.00 each. If we want the chair
covers I have to notify the Elks. That could be $170.00 to $200.00
depending on the number of employees. Let me know at the next meeting.
Beer and Drinks are separate. Elks will be providing 2 bar tenders $50.00
each = $100.00; Beer Cost – Unknown at this time.
3. Chili Cookoff – White and Red
a. Date – Thursday, March 7, 2019 11:30 am to 1:30pm
b. Place – Sallyport – Approved
c. Food – (100 people)
i. Hot Dogs/Hamburgs, Rolls, Chips, Cheese, Onions, Relish,
Ketchup, Mustard, Sour Cream – Jean and Cathy will shop
ii. John will cook hot dogs and hamburgers. Also asking Paul.
iii. Decorations – Jean and Cathy
iv. Ice – Jim Testa
v. Cookies – Cindy will make chocolate chip cookies.
d. Grill – Using PDs
e. Paper goods: Plates, plastic ware, mini cups for Chili, little spoons for
taste testers, boxes for spoons; plastic table cloths
f. Drinks - (Soft Drinks & Water) - There is a sleeve of soda left from the
Awards Banquet.
g. Prizes – 2 - $50 and 2 - $25 from Chili’s; Cindy will make oven mitts for
each participant
h. 50/50
i. Setup for tables and chairs, ice chests, trash – Schedule Jim Testa
j. Deadline for entering is Monday, March 4, 2019.
k. Cindy will send out a reminder.
l. Setup for lunch will begin at 10:00 AM.
4. Cake Bakeoff – July 18, 2019 - 11:30 AM to 1:30 PM
a. Check with Alan to see if his friend is available to cater. Bub will check on
this.
b. Pig Roast – John will check on.
5. Next Meeting – Wednesday, March 6, 2019 – 2:00 PM – Discuss Chili Cookoff.