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HomeMy WebLinkAbout03-11-2019 BAC AgendaCDOF SEEN HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — MARCH 11, 2019 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: a. Meeting of January 7, 2019 e. Review of First Quarterly Report — FY 2019 f. Discussion of Budget Challenges and Priorities by Members g. Review Budget Calendar and Discuss Next Meeting Date (Monday, June 10, 2019) h. General Discussion by Members i. Comments by Staff j. Public Comments k. Adjourn Agenda Attachments: Minutes for Meeting of January 7, 2019 First Quarterly Report — FY 2019 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JANUARY 7, 2019 I. Chairman Napier called the Citizens Budget Review Advisory Committee Meeting to order at 6:00 p.m. IL Pledae of Alleaiance was recited by all. III. Roll Call Present Mr. Larry Napier Ms. Nancy Veidt Mr. Ed Herlihy Mr. Bruce Hoffman Mr. Harry Hall Ms. Amber Cerda Ms. Andrea Ring (a) Absent Mr. Keerthi Weragoda Mr. Michael Frank Also Present Mr. Paul Carlisle, City Manager Mr. Ken Killgore, Administrative Services Director/CFO Ms. Cynthia Watson, Human Resources Manager Ms. Janet Graham, Technical Writer IV. Introduction of Members Mr. Napier introduced Ms. Amber Cerda as a new regular member and welcomed her as a new member of the Committee. V. Selection of Chairperson and Vice -Chairperson Mr. Napier asked for motions. Mr. Hall made a motion to retain the current slate of officers, that being Mr. Larry Napier as Chairperson and Mr. Ed Herlihy as Vice - Chairperson. Ms. Veidt seconded the motion. Motion was approved unanimously by voice vote. VI. ADDroval of Minutes CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MEETING MINUTES OF JANUARY 7, 2019 A. Minutes of August 6, 2018 Mr. Napier called for any additions or corrections. Hearing none, he then called for a Motion. Motion to accept the Minutes as presented was made by Mr. Hoffman, seconded by Mr. Herlihy, and approved unanimously by voice vote. VII. Review of Fourth Quarterly Reoort -- Fiscal Year 2018 Mr. Ken Killgore, Administrative Services Director/CFO, reviewed the fourth quarter report. He first stated that for the next fiscal year there will be changes to the format of this report, and he demonstrated in the report for the fourth quarter of this fiscal year what the changes are going to look like going forward. He discussed Resolution R-19-01, which is the agenda item that will be presented to City Council. In this quarter there were no additional adjustments that needed action by City Council. He reviewed the new format showing the budget changes. He described a change that needs to be made to the Oyster Pointe Drainage where it is states the Budget Adjustment is now listed as $50,718; that figure should be $6,950, leaving a budget after the change of $129,100. He reviewed the executive summary that he provides showing the status of the major funds. He stated the auditors are still working on the audit and as of now they have not advised Mr. Killgore of any adjustments to these numbers. Regarding the Hurricane Reimbursements graph, as of the end of the fourth quarter there have not been any reimbursements received from Hurricane Irma, but in November $356,000 was received, and just last week another $50,000 was received. That leaves about $400,000 due from both Hurricanes Irma and Matthew. Regarding the Stormwater Fund, he reviewed that in last year's budget the costs for stormwater were included in the General Fund. Going forward, all the costs for the stormwater system will be shown in the Stormwater Fund. He also reviewed the Golf Course Fund, the Airport Fund, and the Building Fund. The remainder of the report is basically set forth as in past reports. Regarding the Activity Reports, Mr. Killgore stated that Mr. Carlisle has initiated work towards implementing a strategic plan showing operating objectives and showing performance measures, which should provide more useful information as to whether the proposed objectives are being accomplished. He then asked for questions from the Committee. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MEETING MINUTES OF JANUARY 7, 2019 Mr. Napier: • Inquired if Mr. Killgore anticipates that the auditors will come up with any adjustments. Mr. Killgore stated that at this point he would probably be aware of it if they had any changes. • Asked if Mr. Killgore has looked at setting up the reimbursements from FEMA for each of the hurricanes as a special revenue fund. Mr. Killgore stated that was considered, but after looking at everything involved, it was felt to handle those funds as set forth in the report, and the auditors are satisfied with that approach. Mr. Herlihy: • Regarding hurricane reimbursements from FEMA, he inquired whether those funds when they are received go into the General Fund Reserve. Mr. Killgore stated that so far, those funds have been put in the General Fund. • Regarding the Golf Course, he inquired whether the new restaurant lessee is living up to their contract. Mr. Carlisle stated they pay their rent on time, and participation at the restaurant is "standing room only" so far. Mr. Hoffman: • Asked for clarification regarding the General Fund Summary and whether "unappropriated" means "unbudgeted." Mr. Killgore explained the $91,000 was set aside, not allocated in any department, so part of the total revenues were reserved so as to replenish the fund balance for the early retirement program. • Asked what Receivables and Inventory are under the year-to-date column in the General Fund Reserves Forecast. Mr. Killgore stated that on balance sheets, an entity's equity includes inventory, receivables, etc. less any payables against assets. The $410,000 is what was present from the previous year —meaning the net between receivables and payables was the $410,000. • Regarding the Stormwater Fund Summary, the beginning balance is as of what date. Mr. Killgore replied that is as of October 1, 2017, and the ending balance is of September 30, 2018. • Indicated under the General Fund Reserve Forecast it lists grants due from the Airport of $210,000, and on the next page it states due to the General Fund from the Airport $65,000. Mr. Killgore explained that there is an Airport Operations fund and an Airport Construction Fund. The $210,000 represents what the shortfall of the Airport Construction Fund was at the end of the fiscal year because those projects had not yet been billed. The $65,000 represents the shortfall at the end of the fiscal year September 30, 2017. • In another question regarding the Golf Fund Resources, he asked whether there was a state grant available. Mr. Killgore stated yes, that was in conjunction with the renovations at the restaurant. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MEETING MINUTES OF JANUARY 7, 2019 • Regarding Beginning Resources in the Golf Fund report, he asked if that is the Airport's portion of the General Fund. Mr. Killgore stated that is just the Golf Course's portion. • Also, regarding the Golf Course, he had questions about some of the figures that don't seem to match, and Mr. Killgore stated that depreciation and other non -cash items have to be included in these reports, and these different figures represent the differences between the budget presentation and the capital presentation. Ms. Veidt: • Stated it appears that the numbers for the Golf Course reports need to be reviewed. Mr. Carlisle agreed. Mr. Hall: • Regarding the General Fund Balance, he asked if the fund balance shown on this report is totally unappropriated or totally unreserved. Mr. Killgore stated that is correct, and the terminology he used is "unassigned balance." • Inquired as to the figure A 4,700,000, how much of that is not committed for other purposes. Mr. Killgore stated the total amount. Mr. Carlisle stated that going forward the new format will become easier to understand, and it provides much more transparency regarding where funds go and how the funds are balanced. It was the consensus of the Committee that they like the new format. A motion that Resolution R-19-01 be recommended by the Budget Committee to City Council was made by Mr. Herlihy, seconded by Mr. Hoffman, and approved by a vote of 6-1. VIII. Review Budaet Calendar and Discuss Next Meetina Date (Monday. January 14. 2019) Mr. Killgore stated he has compiled a draft of the 2019 Budget Review Committee calendar which will be presented to City Council, which basically follows the pattern from last year. He did allow for a meeting on January 14, 2019 in the event the Committee wants to discuss what are considered budget challenges and priorities. However, he stated since it is so early in the budget cycle, any input/discussion could be deferred until the March 11, 2019 meeting. After discussion among the members of the Committee and Mr. Killgore, it was the consensus that there be no meeting on January 14 and any discussion or input on the proposed budget be held at the March 11, 2019 meeting. IX. General Discussion by Members CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 5 MEETING MINUTES OF JANUARY 7, 2019 Regarding discussion at the March 11d' meeting, Mr. Hoffman inquired whether there are any budget plans for the property the City purchased from Ms. Sullivan along Indian River Drive. Mr. Carlisle stated there are no dedicated plans at present. He has shown it to one developer, and he has also been approached by a real estate agent who has a prospective buyer for the property who stated they would get back to Mr. Carlisle after the first of the year. He further stated that the City will retain the portion of the property along the River as a cleared lot, thus maintaining the view of the River. Mr. Hoffman inquired whether the City has any interest in removing the sailboat that has been in the River east of the Tiki Bar. Mr. Carlisle stated that is under the State's purview; the City will not get involved, and that is not something that should be considered as a budget issue. Mr. Herlihy asked if it is to be assumed that the fire marshal position is part of the City's responsibility. Mr. Carlisle stated as of today that is the case, and there will be a meeting with City Council on the 23rd to see if Council wants to continue that. He stated that the position as it is now is part of the Building Department, and there are minimal additional expenses incurred with that arrangement. Ms. Ring addressed the subject of pesticides used that bleed into the Lagoon and asked if the City is going to try to do something to try and help with this problem. Mr. Carlisle stated the City follows what is dictated by the Environmental Protection Agency and other relevant agencies, and anyone with whom the City contracts in that regard has to follow those same guidelines. X. Public Comments -- None. XI. Adiourn There being no further business, Chairman Napier adjourned the meeting at 6:56 p.m. M 19 Date: GROF HOMEOFP IKMISLOID CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: March 13, 2019 AGENDA ITEM TITLE: Resolution Accepting the 1s` Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2018-2019 Annual Budget. RECOMMENDATION: Move to approve Resolution R-19-07. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by the City Council was given during the quarter for several adjustments requiring City Council action. Additionally, there are a couple of adjustments that still require City Council formal approval. One of these was to use the R&R Account to immediately proceed to roof and hot water line repairs at Crab E. Bill's. The second was to use Airport Reserves in order immediately proceed with transferring the fuel sales operation to Sebastian Aero Services. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments have been listed in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: NIA Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: Administrative Services Department Review: ATTACHMENTS: Resolution No. R-19-07 and Exhibit "A" Quarterly Financial Report for the Quarter Ended December 31, 2018 City Manager Authorization: Date: RESOLUTION NO. R-19-07 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2018 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019 has been amended and adjusted as necessary within the quarter ending December 31, 2018; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councilmember Ed Dodd Councibnember Albert Iovino and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 13a' day of March 2019. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA L-M Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: James D. Stokes City Attorney EXHIBIT "A" OF RESOLUTION R-19-07 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED DECEMBER 31, 2018 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Project/Account Change Adjustment DEP Grant Revenues 0 ($50,000) Consultant Expenditures 0 Appropriation from DST Reserves 0 4,50,000 ( 0,950) Engineering Services 0 $30,950 Roads Vehicles and Equipment $66,000 ($12,500) Roads Engineering Services Appropriation from Recreation Impact Fee Reserves Project A1724 BSSC Restroom Renovations Find Grant Revenues Project A1920 Parking Lot Project rpa propriation from R&R Account rks Buildings 0 $12,500 ($197,261) ($19,910) $114,213 $19,910 ($250,000) $80,000 $500,000 ($80,000) ($275,000) ($24,696) 0 $24,696 Budget After Chan �e ($S, 00) Reason for Adjustment 09/12/18 Creates Budget for preparing $50,000 Coastal Resiliency Plan with Grant funds. $30,950 10/10/18 Uses DST Reserves for design $30,950 _ and en,Qjneering of Yacht Club Pier. $53,500 10/10/18 Uses Roads Division Vehicle $12,500 budget savings to fund the Pavement Manaqement Proqram. ($217,171) 09/26/18 Uses Recreation Impact Fee Reserves to increase funding of budget $134,123 for Barber Street Restrooms Project. ($170,000) 10/10/18 Reduction of projected FIND $420,000 Grant proceeds to amounts actually awarded for Working Waterfront Project. ($250,304) 08/08/18 To provide R&R funds to $23,696 replace the failing roof at the Barber Rtreet Rnnrte Cmm�lcv ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Appropriation from R&R Account ($250,304 ($20,457) ($229,847) To provide R&R funds to repair roof and Crab E. Bill's Maintenance/Repairs _ $25,000 $20,457 $45,457 re -pipe the hot water lines. Appropriation from Airport Reserves 0 ($11,795) ($11,795) City needed to replace the credit card terminal in order to transfer the fuel sales Airport Vehicles and Equipment 0 $11,795 $11,795 operation to Sebastian Aero Services. Tenant is repaying a portion. PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Police Departmental Supplies $45,000 ($4,000) $41,000 Line item transfer within Police Police Contractual Services 0 $4,000 $4,000 Operations Division to cover cost of -- ------------------------------------------------------------- --- __ ___ relocating boatlift-------------------------- Golf R&M Grounds $5,000 ($2,000) $3,000 Golf R&M Irri ation ---------------g ----------------------------- $2�500----------$2,000--------- $4,500 Covers irrigation meter and pump repairs. Facilities R&M Buildings $75,000 ($23600) - - $72,400 ---------------------------------------------- Adds to Janitorial Services Contract for Facilities Janitor-ial - - Services -- --ropri------ ----- ---- ---- $88,500 - $2,600 $91,100 cleaning softball field restrooms Appation from DST Reserves ($30,950) $347 $30,603 - - - - ---------- Closes Project and returns remaining Al802_Computer Upgrades _ $1,733 ($347) $1,386 funds to DST Reserves. Additional Compensation $46,070 ($28,850) $17,220 ------- -- ------------------------ Adjust Regular Salaries accounts for the Regular Salaries $7,181,150 $28,850 $73152,300 Holiday Bonuses paid to all employees. Airport Contributions 0 ($3,495 --- - $3,495 ---------- -- - ---- - ----- --- -- ------ Adjustment -ustment to reflect the trade-in value on Airport Equipment _ $16,987 $3,495 - -------- $20,482 - ---- the old credit card terminal. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER ENDING DECEMBER 31, 2018 SUMMARY THE FIRST QUARTER FOR GENERAL FUND ENDED WITH CURRENT RESERVES ARE $6,792,334, INCLUDING THE 43% OF BUDGETED REVENUES BEING RECEIVED, R&R ACCOUNT. CASH FLOW LOANS FOR THE GOLF LARGELY DUE TO AD VALOREM TAX RECEIPTS. FUND AND THE AIRPORT CONSTRUCTION FUND DEPARTMENTS HAVE SPENT 29% OF THE BUDGETED RESULT IN PROJECTED NET AVAILABLE FUNDS OF AMOUNTS, LARGELY DUE TO NON -DEPARTMENTAL $4,471,369. CHARGES FOR INSURANCE AND CRA PAYMENTS. GENERAL FUND SUMMARY Beginning Fund Balance Ad Valorem Taxes Franchise Fees Utility Taxes Hurricane Recoveries Intergovernmental Charges for Service Licenses and Other Transfers In Total Revenues From Fund Balance Total Sources City Council City Manager City Clerk City Attorney Admin Services MIS Division Police Department Public Facilities Parks and Recreation Community Dev. Matthew/Irma Costs Non -Departmental Total Expenditures Unappropriated Total Uses Net Unassigned Fund Balance $ Budget 3,816,814 1,394,340 2,935,950 2,919,860 549,902 514,950 40,000 12,171,816 49,735 12,221,551 55,908 298,139 206,558 104,914 692,855 446,159 5,836,432 1,849,117 1,244,015 395,897 YTD $ 5,047,473 3,258,771 249,432 512,498 413,836 394,251 158,876 206,448 10,000 $ 5,204,112 $ 5,204,112 10,808 68,365 51,516 29,083 144,032 120,476 1,877,683 385,253 242,108 82,413 1,091,557 477,514 12,221,551 $ 3,489,251 12,221,551 $ 3,489,251 6,762,334 General Fund Revenue 4,000 - 11A4Wea Budget Ivearmoa@ D 3,500 m 3,000 3 2,500 0 2,000 H 1,500 1,000 500 L L 1 ..S�os (oas t�es a6v5 0e t45M �J9\d� i`5o0�a1 �p� ��61 �gdq 5$`d t, do ,o`d C\0A Udh° GENERAL FUND RESERVES FORECAST Fund Balance R&R Account % Fund Balance 10/01/18 $ 4,772,473 $ 275,000 Year to Date Revenue 5,204,112 85.4% 17.9% 17.5% n/a 13.5% 28.9% 40.1 % 25.0% 42.8% n/a 42.6% 19.3% 22.9% - 24.9% 27.7% 20.8% 27.0% 32.2% 20.8% 19.5% 20.8% n/a 43.7% 28.5% n/a ■ Fund Balance/R&R Changes to Date: Unfinished 2018 Projects Crab E. Bill's Repairs BBSC Restroom Repairs Year to Date Uses $ Other Expenditures Current Reserves $ Expected Changes to Year End: Additional Revenue Additional Expenditures Expected 9130119 Balance $ Adjust R&R to $275,000 Expected Reserves $ Due from Golf Fund Due from Airport Fund Due from Airport Grants Net Available Funds $ General Fund Expenditures (4,582) (4,582) $ (3,439,516) 6,532,487 $ 6,967,704 (8,487,869) 5,012,322 $ (45,153) 4,967,169 $ (535,800) (25,000) (210,000) 4,196,369 $ (20,457) (24,696) (45,153) 229,847 229,847 45,153 275,000 275,000 6,000 ondlwted 3w9e ore:,t, Wt, - 5,000 - a n 41000 j 3,U°0 0 € 2,000 1,000 G1q ON��,9f GHG`LN PvleEpo OSN�s ao of �� 6a, 000 0 �p �e� PD P°ro govysk CFO 000 Os THE BELOW CHART SHOWS PAYMENTS OF ELLIGIBLE FEMA AND STATE REIMBURSEMENTS. $413,835 WAS RECEIVED ON IRMA FOR THE FIRST QUARTER. $z,zso Hurricane Reimbursements $z,000 $1,750 $1,50o •Re nested .":Received) $1,250 9 $1,000 $750 $500 $250 -_ $_ Matthew Irma Totals ■ Requested $1,581,745 $532,619 $2,114,364 ■ Received $1,438,079 $413,835 $1,851,914 0 1 11 1111 1 IIIIIII III I I11 111111 I 111 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER ENDING DECEMBER 31, 2018 SUMMARY EFFECTIVE WITH THE 2018-19 BUDGET, STORMWATER GOLF COURSE RESOURCES ARE AFFECTED BY LOANS DIVISION OPERATIONS IS BEING ACCOUNTED FOR FROM GENERAL FUND AND THE LOANS FROM THE WITHIN THE STORMWATER REVENUE FUND. BUILDING FUND FOR IRRIGATION/CLUBHOUSE WORK. STORMWATER FUND SUMMARY Budget Beginning Fund Balance $ 95,702 $ Stormwater Fees 1,995,000 Interest 19,000 Total Revenues $ 2,014,000 $ Total Sources $ 2,109,702 $ Operating Expenditures 1,609,702 Transfer to Capital Projects 500,000 Total Uses $ 2,109,702 $ Ending Fund Balance Expected Change to Year End: Stormwater Fees and Interest Expenditures Transfer to Capital Projects Net Available Funds YTD % 350,464 1,626,107 81.5% 7,904 41.6% 1,634,011 81.1% 1,984,475 297,473 18.5% 5,544 1.1% 303,017 14.4% 1,681,458 368,893 (1,280,035) (494,456) $ 275,860 REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE NOT BEING MATCHED WITH AIRPORT FUNDS. AIRPORT FUND SUMMARY Budget Resources les Ineous nues ,as 1g Expenses rchases Fund Loan id Loan Dutlay lditures Ig Resources :hange to Year End: as lures 130119 Balance 437,061 90,000 48,734 575,795 $ 575,795 $ YTD (514,253) 92,586 12,278 56,872 161,736 (352,517) 402,095 113,155 71,200 8,945 40,000 10,000 30,500 7,625 32,000 - $ 575,795 $ 139,725 (492,242) 414,059 (436,070) (514,253) GOLF FUND SUMMARY Budget YTD % Beginning Resources $ - $ (1,859,752) Charges for Service 1,221,294 365,711 29.9% Pro Shop Sales 70,000 27,233 38.9% Rent 30,000 4,847 16.2% Miscellaneous 11,960 4,590 38.4% Total Revenues 1,333,254 402,381 30.2% From Fund Balance - - n/a Total Sources $ 1,333,254 $ (1,457,371) n/a Operating Expenses $ 1,193,495 $ 280,164 23.5% Pro Shop Purchases 45,000 19,164 42.6% Cart Loan Payments 56,391 28,196 50.0% Total Operating Expense 1,294,886 327,524 25.3% Capital Expenses - - n/a Building Fund Payment 38,368 19,184 50.0% Total Uses $ 1,333,254 $ 346,708 26.0% Total Ending Resources $ - $ (1,804,079) Expected Change to Year End: Revenues 930,873 Expenditures (986,546) Expected 9130119 Balance (1,859,752) BUILDING FUND RESOURCES REMAIN AT GOOD LEVELS, EVEN WITH THE LOANS TO THE GOLF FUND. BUILDING FUND SUMMARY 21.2% Budget YTD Beginning Resources $ 13,633 $ 1,596,583 13.6% Licenses and Permits 774,700 222,011 116.7% Charges for Service 12,800 3,334 281% Fines and Forfeits 5,800 1,450 Miscellaneous 9,200 3,800 Golf Fund Loan Payments 38,368 9,592 281% Total Sources 864,501 240,187 126% Operating Expenses 771,320 167,761 25.0% Capital Outlay 19,750 - Transfers Out (Clear Village) 13,633 - 25.0% Contingency 49,798 - 0.0% Total Uses $ 854,501 $ 167,761 24.3% Total Ending Resources 1,669,009 Expected Change to Year End: Revenues 614,314 Expenditures (617,192) Expected 9/30/19 Balance 1,666,131 Due from Golf Fund (1,205,294) Net Available Funds $ 460,837 28.7% 26.0% 25.0 % 41.3% 25.0% 28.1% 21.7% 0.0% n/a n/a 19.6% 01 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/18 2015/2016 2016/2017 2017/2018 201812019 2018/2019 2018/2019 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERALFUND TAXES -3,630,269.13 -3,869,494.99 -3,944,677.20 -4,020,700.39 -8,147,104.00 49.35% LICENSES & PERMITS -87,442.66 -86,469.07 -95,691.26 -90,431.31 -143,100.00 63.19% INTERGVT'L REVENUE -382,453.53 -383,571.79 -418,393.84 -808,087.08 -2,919,860.00 27.68% CHARGES FOR SERVICE -77,074.34 -71,147.58 -91,873.43 -103,876.29 -649,902.00 18.89% FINES AND FORFEITS -33,899,20 -12,041.99 -11,563.44 -10,288.48 -50,500.00 20.37% MISC. REVENUE -77,181.96 -33,093.19 -49,200.57 -105,728.54 -321,350.00 32.90% TRANSFERS IN -192,271.38 -164,999.97 -181,249.98 -64,999.99 -40,000.00 162.50% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -49,735.00 0.00% GENERAL FUND REVENUE -4,480,592.20 -4,620,818.58 -4,792,649.72 -5,204,112.08 -12,221,551.00 42.58% CITY COUNCIL 10,782.38 11,994.41 11,619,31 10,808.30 55,908.00 19.33% CITY MANAGER 63,764.18 62,061.58 63,570.89 68,365.42 298,139.00 22.93% CITY CLERK 103,385.84 56,767.85 78,713.84 51,516.65 206,558.00 24.94% LEGAL 13,028.00 16,234.00 8,087.14 29,083.29 104,914.00 27.72% ADMINISTRATIVE SERVICES 102,148.85 101,979.62 134,481.91 144,032.43 692,855.00 20.79% M.I.S. DIVISION 49,840.14 44,585.56 101,612.47 120,476.16 446,159.00 27.00% AUDIO VISUAL/BROADCAST 24,571.60 28,260.13 24,935.79 0.00 0.00 n/a POLICE DEPARTMENT 1,431,318.26 1,391,701.53 1,163,627.48 1,877,682.65 5,836,432.00 32.17% ENGINEERING 0.00 126,137.61 93,791.85 0.00 0.00 n/a ROADS AND DRAINAGE 181,527.48 96,359.00 137,502.86 193,464.49 965,710.00 20.03% STORMWATER UTILITY DIVIS 278,266.73 142,163.14 183,245.55 0.00 0.00 n/a CENTRAL GARAGE 53,772.18 44,781.73 48,420.31 63,809.73 244,262.00 26.12% FACILITIES MAINTENANCE 46,011.56 95,193.03 60,082.32 83,415.98 420,125.00 19.86% PARKS/RECREATION 206,554.56 209,621.35 206,882.41 242,107.86 1,244,015.00 19.46% CEMETERY 51,714.17 32,484.78 49,327.25 44,562.59 219,020.00 20.35% COMMUNITY DEVELOPMENT 45,504.92 36,364.27 78,914.56 82,412.79 395,897.00 20.82% NON -DEPARTMENTAL 425,725.66 378,786.18 394,648.88 477,513.59 1,091,557.00 43.75% GENERAL FUND EXPENDITURES 3,087,916.51 2,875,475.77 2,839,364.82 3,489,251.92 12,221,551.00 28.55% LOCAL OPTION GAS TAX TAXES -108,172.47 -113,744.04 -121,634.57 -115,619.10 -740,300.00 15.62% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -13,295.00 0.00% MISC. REVENUE -321.30 -306.46 -749.36 -2,335.30 -3,764.00 62.04% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -490,675.00 0.00% LOGT FUND REVENUE -108,493.77 -114,050.50 -122,383.93 -117,964,40 -1,248,034,00 9.45% OPERATING EXPENSES 51,040.72 3,760.25 1,349.24 4,051.51 116,350.00 3.48% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 3,200.00 0.00% DEBT SERVICE 121,383.30 14,336.60 121,251.10 120,126.80 243,177.00 49.40% TRANSFERS OUT 0.00 0.00 195.00 409,683.00 885,307.00 46.28% LOGT FUND EXPENDITURES 172,424.02 18,096.85 122,795.34 533.861.31 1,248,034.00 42.78% DISCRETIONARY SALES TAX TAXES -410,403.45 -418,337.50 -447,555.75 -480,026.51 -3,572,500.00 13.44% MISC. REVENUE -1,276.00 -2,472.91 -5,343.76 -18,110.00 -63,107.00 28.70% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,243,032.00 0.00% DST FUND REVENUE -411,679.45 -420,810.41 -452,899.51 -498,136.51 -4,878,639.00 10.21% OPERATING EXPENSES 0 0 0 1,500.00 30,950.00 4.85°% TRANSFERS OUT 993,140.78 231,343.71 306,170.97 372,187.35 4,580,219.00 8.13% TO FUND BALANCES 0.00 0.00 0.00 0.00 267,470.00 0.00% DST FUND EXPENDITURES 993,140.78 231,343.71 306,170.97 373,687.35 4,878,639.00 7.66% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -6,560.06 -9,472.71 -11,146.62 -12,217.67 -46,000.00 26.56% TRANSFERS IN -349,624.18 -342,240.96 -366,531.86 -404,673.34 -406,167.00 99.63% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -303,964.00 0.00% RRD REVENUE -356,184.24 -351,713.67 -377,678.48 -416,891.01 -756,131.00 55.13% OPERATING EXPENSES 61,373.28 34,833.81 68,087.10 86,757.74 393,392.00 22.05% CAPITAL OUTLAY 11,208.90 0.00 0.00 0.00 83,000.00 0.00% GRANTS AND AIDS 3,791.25 0.00 15,000.00 0.00 130,000.00 0.00% TRANSFERS OUT 16,250.01 0.00 0.00 0.00 149,739.00 0.00% RRD EXPENDITURES 92,623.44 34,833.81 83,087.10 86,757.74 756,131.00 11.47% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/18 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 1 st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND MISC. REVENUE -12,523.21 -5,538.10 4,741.08 -338.84 -406.00 83.46% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a PARKING IN LIEU REVENUE -12,523.21 -5,538.10 -4,741.08 -338.84 -406.00 83.46% CAPITAL OUTLAY 0.00 0.00 0.60 0.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 406.00 0.00% PARKING IN LIEU EXPENDITURES 0.00 0.00 0.00 0.00 406.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE -51,957.06 -22,691.03 -25,787.50 -32,192.39 -174,228.00 18.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -425,943.00 0.00% REC. IMPACT FEE REVENUE -51,957.06 -22,691.03 -25,787.50 -32,192.39 -600,171.00 5.36% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 n/a TRANSFERS OUT 0.00 0.00 0.00 37,636.00 600,171.00 6.27% REC. IMPACT FEE EXPENDITURES 0.00 0.00 0.00 37,636.00 600,171.00 6.27% STORMWATER UTILITY FUND MISC. REVENUE -773,193.53 -800,062.44 -814,958.01 -1,634,010.74 -2,014,000.00 81.13% TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 n/a FROM FUND BALANCES 0.00 0.00 0.00 0.00 -95,702.00 0.00% STORMWATER FUND REVENUE -773,193.53 -800,062.44 -814,968.01 -1,634,010.74 -2,109,702.00 77.450% PERSONAL SERVICES 0 0 0 203,097.95 891,152.00 22.79% OPERATING EXPENSES -11,929.60 3,461.84 679.28 78,596.70 694,750.00 11.31% CAPITAL OUTLAY 0.00 0.00 0.00 15,778.00 23,800.00 66.29% TRANSFERS OUT 199,076.88 252,526.56 174,999.99 5,544.00 500,000.00 1.11% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a STORMWATER EXPENDITURES 187,147.28 255,988.40 175,679.27 303,016.65 2,109,702.00 14.36% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS 0.00 -25,911.00 -25.00 -100.00 -1,000.00 10.00% MISC. REVENUE -27,562.36 -76.18 -166.85 -271.68 -145.00 187.37% FORFEITURES FUND REVENUE -27,562.36 -25,987.18 -191.85 -371.68 -1,145.00 32.46% OPERATING EXPENSES 0.00 1,101.04 409.62 0.00 0.00 n/a CAPITAL OUTLAY 15,158.69 0.00 0.00 0.00 0.00 n/a GRANTS AND AIDS 0.00 0.00 1,500.00 0.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURES EXPENDITURES 15,158.69 1,101.04 1,909.62 0.00 1,145.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -207.54 -184.82 -753.59 -1,380.44 -900.00 153.38% TRANSFERS IN -100,286.26 -100,740.75 -100,947.99 -100,728.51 -403,792.00 24.95% STORMWATER DEBT REVENUE -100,492.80 -100,925.57 -101,701.58 -102,108.95 -404,692.00 25.23% DEBT SERVICE 22,749.50 126,678.75 16,538.80 13,329.65 403,659.00 3.30% TO FUND BALANCE 0.00 0.00 0.00 0.00 1,033.00 0.00% STORMWATER DEBT EXPENDITURES 22,749.50 126,678.75 16,538.80 13,329.65 404,692.00 3.29% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/18 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 1 st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -348,366.38 -335,953.14 -308,860.05 -393,052.92 -1,291,294.00 30.44% MISC. REVENUE -7,348.42 -2,400.15 -50,970.76 -9,328.04 -41,960.00 0.00% TRANSFERS IN 0.00 0.00 -248,260,79 0.00 0.00 n/a GOLF COURSE FUND REVENUE -355,714.80 -338,353.29 -608,091.60 -402,380.96 -1,333,254.00 30.18% PERSONAL SERVICES 62,577.93 62,102.76 61,750.41 66,702.50 281,322.00 23.71% OPERATING EXPENSES 78,883.27 73,990.56 88,077.29 80,872.60 291,244.00 27.77% CAPITAL OUTLAY 50,681.62 0.00 248,260.79 0.00 0.00 n/a TRANSFERS OUT 0.00 0.00 0.00 9,591.99 38,368.00 25.00% TOTAL ADMINISTRATION 192,142.82 136,093.32 398,088.49 157,167.09 610,934.00 25.73% OPERATING EXPENSES 143,229.14 178,370.29 140,207.70 143,458.38 566,135.00 25.34% TOTAL MAINTENANCE 143,229.14 178,370.29 140,207.70 143,458.38 566,135.00 25.34% PERSONAL SERVICES 22,347.19 20,081 A5 7,523.56 22,237.28 98,244.00 22,63% OPERATING EXPENSES 645.48 862.94 157.37 348.93 1,550.00 22.51% CAPITAL OUTLAY 0.00 0.00 19,536.40 0.00 0.00 n/a DEBT SERVICE 14,351.61 14,351.61 4,699.20 23,496.00 56,391.00 41.67% TOTAL GOLF COURSE CARTS 37,344.28 35,296.00 31,916.53 46,082.21 156,185.00 29.50% GOLF COURSE FUND EXPENDITURES 372,716.24 349,159.61 570,212.72 1461,707.68 1,333,254.00 26,00% AIRPORT FUND CHARGES FOR SERVICE -2,569.01 -2,295.53 -4,311.89 -3,332.79 -18,800.00 17.73% MISC. REVENUE -286,267.55 -110,219.39 -124,588.56 -158,403.44 -536,371.00 29.59% TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 n/a FROM FUND BALANCE 0.00 0.00 0.00 0.00 -21,624.00 0.00% AIRPORT REVENUE -288,836.56 -112,514.92 -128,900.45 -161,736.23 -575,795.00 28.09% PERSONAL SERVICES 30,462.19 46,184.07 48,312.15 33,735.29 136,402.00 24.73% OPERATING EXPENSES 61,722.97 53,583.00 58,902.48 92,495.10 264,552.00 34.96% CAPITAL OUTLAY 183,390.00 0.00 0.00 3,495.00 48,519.00 7.20% DEBT SERVICE 0.00 0.00 0.00 0.00 30,500.00 0.00% TRANSFERS OUT 12,499.89 2,499.99 6,249.99 9,999.99 40,000.00 25.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 55,822.00 0,00% AIRPORT ADMINISTRATION 288,075.05 102,267.06 113,464.62 139,725.38 575,795.00 24.270/6 OPERATING EXPENSES 1,126.98 0.00 0.00 0.00 0.00 n/a CAPITAL OUTLAY 6,019.90 0.00 0.00 0.00 0.00 n/a ECONOMIC DEVELOPMENT 7,146.88 0.00 0.00 0.00 0.00 n/a AIRPORT EXPENDITURES 295,221.93 1M'267.06 113,464.62 139,725.38 575,795.00 24.27% BUILDING FUND LICENSES & PERMITS -212,078.27 -148,786.40 -179,414.57 -222,011.63 -774,700.00 28.66% CHARGES FOR SERVICE -3,240.61 -2,617.89 -3,048.45 -3,333.50 -12,800.00 26.04% FINES AND FORFEITS 0.00 -900.00 -1,041.00 -1,450.00 -5,800.00 25.00% MISC. REVENUE -1,477.16 -1,742.83 -1,957.52 -3,799.87 -9,200.00 41.30% TRANSFERS IN 0.00 -6,249.99 0.00 -9,591.99 -38,368.00 25.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING REVENUES -216,796.04 -160,297.11 -185,461.54 -240,186.99 -854,601.00 28.11% PERSONAL SERVICES 101,864.76 104,065.58 116,909.66 133,829.76 659,256.00 20.30% OPERATING EXPENSES 24,343.07 22,639.69 19,774.40 33,930.74 112,064.00 30.28% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 19,750.00 0.00% TRANSFERS OUT 26,021.49 17,839.91 0.00 0.00 13,633.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 49,798.00 0.00% BUILDING EXPENDITURES 152,229.32 144,545.18 136,684.06 167,760.50 854,501.00 19.63% CITY COUNCIL PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY MANAGER PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY CLERK PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL LEGAL OPERATING EXPENSES TOTAL ADMINISTRATIVE SERVICES PERSONAL SERVICES OPERATING EXPENSES TOTAL M.I.S. DIVISION PERSONAL SERVICES QPT"TING EXPENSES AUDIO VISUAL/BROADCAST PERSONAL SERVICES OPERATING EXPENSES TOTAL POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE PATROL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CODE ENFORCEMENT DIVISION PERSONAL SERVICES OPERATING EXPENSES TOTAL POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/18 2015/2016 201612017 2017/2018 2018/2019 2018/2019 1 st QTR 1st QTR 1st QTR 1st QTR ANNUAL ACTUALS ACTUALS ACTUALS ACTUALS BUDGET 5,697.44 5,687.45 5,690.58 5,696.63 22,743.00 5,084.94 6,303.96 5,928.73 5,111.67 33,165.00 10,782.38 11,991.41 11,619.31 10,808.30 55,908.00 61,848.28 60,556.24 62,170.73 65,421.71 278,909.00 1,915.90 1,505.34 1,400.16 2,943.71 19,230.00 63,764.18 62,061.58 63,570.89 68,365.42 298,139.00 50,902.31 34,300.55 37,822.00 39,101.39 167,045.00 52,483.53 22,467.30 40,891.84 12,415.26 24,513.00 0.00 0.00 0.00 0.00 15,000.00 103,385.84 56,767.85 789713.84 61,516.65 206,568.00 13,028.00 16,234.00 8,087.14 29,083.29 104,914.00 13,028.00 16,234.00 8,087.14 29,083.29 104,914.00 94,366.91 93,830.35 123,916.65 134,311.06 558,419.00 7,781.94 8,149.27 10,565.26 9,721.37 134,436.00 102,148.85 101,979.62 134,481.91 144,032.43 692,855.00 32,087.30 19,258.19 61,965.28 63,551.48 330,872.00 17,752.84 25,327.37 49,547.19 56,924.67 115,287.00 49,840.14 44,686.56 101,612.47 120,476.15 446,159.00 19,850.64 23,549.37 18,597.32 0.00 0.00 4,720.96 4,710.76 6,338.47 0.00 0.00 24,671.60 28,260.13 24,936.79 0.00 0.00 196,448.59 196,145.21 158,317.50 232,644.13 724,881.00 27,954.18 23,632.22 27,877.16 26,978.23 125,115.00 11,765.00 0.00 0.00 0.00 0.00 236,167.77 219,777.43 186,194.66 259,622.36 849,996.00 716,489.45 719,366.36 541,208A6 1,094,096.31 2,993,250.00 42,844.42 49,496.08 56,536.04 78,845.21 302,439.00 5,104.00 0.00 6,144.99 5,999.00 18,831.00 764,437.87 768,862.44 603,889.49 1,178,940.52 3,314,520.00 38,832.86 35,993.67 39,094.18 40,543.85 166,598.00 3,115.53 3,642.68 4,848.90 4,121.34 17,074.00 41,948.39 39,636.36 43,943.08 44,665.19 183,672.00 213,238.50 188,811.56 158,401.86 221,897,65 699,164.00 34,866.66 25,728.00 25,134.39 29,935.33 114,807.00 6,062.88 0.00 0.00 0.00 28,000.00 264,168.04 214,539.56 183,636.25 251,832.98 841,971.00 132, 344.36 144,759.13 143,420.98 139,955.61 629,788.00 2,251.83 4,126.42 2,643.02 2,665.99 16,485.00 134,596.19 148,886.55 146,064.00 142,621.60 646,273.00 2018/2019 PERCENT OF BUDGET 25.05% 15,41 % 19.33 % 23.46% 15.31% 22.93% 23.41 % 50.65% 0.00 % 24.94 % 27.72 % 27.72 % 24.05% 7.23 % 20.79% 19.21 % 49.38% 27.00% n/a n/a n/a 32.09 % 21.56% n/a 30.54 % 36.55% 26.07 % 31.86% 36.57% 24.34% 24.14% 24.32 % 31.74% 26.07% 0.00 % 29.91 % 22.22% 16.17% 22.07% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/18 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ENGINEERING PERSONAL SERVICES 0.00 73,213.49 34,597.59 0.00 0.00 n/a OPERATING EXPENSES 0.00 52,924.12 59,194.26 0.00 0.00 n/a TOTAL 0.00 126,137.61 93,791.85 0.00 0.00 n/a ROADS AND DRAINAGE PERSONAL SERVICES 155,803.50 86,884.54 114,470.29 115,593.25 546,060.00 21.17% OPERATING EXPENSES 21,933.05 9,474.46 23,032.57 76,286.24 366,150.00 20.83% CAPITAL OUTLAY 3,790.93 0.00 0.00 1,686.00 53,500.00 2.96% TOTAL 181,627.48 96,359.00 137,502.86 193,464.49 966,710.00 20.03% STORMWATER UTILITY DIVISION PERSONAL SERVICES 152,781.50 93,631.24 104,205.45 0.00 0.00 n/a OPERATING EXPENSES 122,182.33 48,531.90 79,040.10 0.00 0.00 n/a CAPITAL OUTLAY 3,302.90 0.00 0.00 0.00 0.00 n/a TOTAL 278,266.73 142,163.14 183,245.55 0.00 0.00 n/a CENTRAL GARAGE PERSONAL SERVICES 50,763.92 39,864.32 42,994.05 52,188.66 200,781.00 25.99% OPERATING EXPENSES 3,008.26 4,917.41 5,426.26 5,776.06 36,481.00 15.83% CAPITAL OUTLAY 0.00 0.00 0.00 5,845.01 7,000.00 83.50% TOTAL 53,772.18 44,781.73 48,420.31 63,809.73 244,262.00 26.12% FACILITIES MAINTENANCE PERSONAL SERVICES 26,695.58 24,952.00 24,821.44 41,459.65 161,605.00 25.65% OPERATING EXPENSES 19,315.98 67,441.03 34,815.00 41,956.33 230,020.00 18.24% CAPITAL OUTLAY 0.00 2,800.00 445.88 0.00 28,500.00 0.00% TOTAL 46,011.56 95,193.03 60,082.32 83,415.98 420,125.00 19.86% PARKS/RECREATION PERSONAL SERVICES 153,540.65 130,075.91 130,189.59 166,199.94 864,504.00 19.22% OPERATING EXPENSES 53,013.91 79,545.44 76,692.82 51,211.92 254,815.00 20.10% CAPITAL OUTLAY 0.00 0.00 0.00 24,696.00 124,696.00 19.80% TOTAL 206,654.56 209,621.35 206,882.41 242,107.86 1,244,016.00 19.46% CEMETERY PERSONAL SERVICES 40,347.87 27,900.74 37,343.22 39,865.32 156,554.00 25.46% OPERATING EXPENSES 11,366.30 4,584.04 3,493.07 4,697.27 26,466.00 17.75% CAPITAL OUTLAY 0.00 0.00 8,490.96 0.00 36,000.00 0.00% CEMETERY 51,714.17 32,484.78 49,327.25 44,662.69 219,020.00 20.36 COMMUNITY DEVELOPMENT PERSONAL SERVICES 43,447.05 32,818.91 74,252.07 78,331.57 322,467.00 24.29% OPERATING EXPENSES 2,057.87 3,545.36 4,662.49 4,081.22 73,430.00 5.56% TOTAL 45,504.92 36,364.27 78,914.66 82,412.79 395,897.00 20.82% NON -DEPARTMENTAL PERSONAL SERVICES 39,881.37 66,727.80 42,198.09 51,375.35 263,327.00 19.51 % OPERATING EXPENSES 375,244.29 305,808.39 299,469.77 405,681.24 686,102.00 59.13% TRANSFERS OUT 10,600.00 6,249.99 52,981.02 20,457.00 24,107.00 84.86% TO FUND BALANCE 0.00 0.00 0.00 0.00 118,021.00 0.00% NON -DEPARTMENTAL 425,725.66 378,786.18 394,648.88 477,513.69 1,091,557.00 43.76 ALL DEPARTMENTS PERSONAL SERVICES 2,225,368.08 2,098,327.03 1,945,677.33 2,582,233,56 9,086,967.00 28.42% OPERATING EXPENSES 821,922.72 768,095.55 825,624.64 848,436.35 2,680,929.00 31.65% CAPITAL OUTLAY 30,025.71 2,800.00 15,081.83 38,125.01 311,527.00 12.24% TRANSFERS OUT 10,600.00 6,249.99 52,981.02 20,457.00 24,107.00 84.86% TO FUND BALANCE 0.00 0.00 0.00 0.00 118,021.00 0.00% TOTAL GENERAL FUND 3,087,916.51 2,875,472.57 2,839,364.82 3,489,251.92 12,221,551.00 28.55% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2018 Project Budget Share Project Expenditures Funds Number Description Budget Sources fin Thousands of Sl Budeet To Date Encumbrances Remaining FY2015 A1519 Clear Village Software GFBLDG 20/41 61,012 43,729 17,283 - TOTAL $ 61,012 S 43,729 S 17,283 S - FY2016 A1656 AP Master Plan Update DST/GRANT 26265 291,000 291,800 - (800) TOTAL $ 291,000 $ 291,800 $ - $ (800) FY2017 A1724 BSSC Football Field Restrooms RIF/Dunabor 15011 150,910 49,242 103,455 (1,787) A1762 Septic to Sewer Grants CRA/GRANT 230/100 330,000 150,261 - 179,739 A1764 Oyster Prime Drainage DST 136 65,320 47,767 1,200 16,353 A1765 Oyster Bags @ Working Waterfront SW/GRANT 2424 47,928 3,496 - 44,432 TOTAL $ 594,158 S 250,766 $ 104,655 $ 238,737 FY2018 A1802 Computer Upgrades (COMPLETE) DST 34.5 $ 34,555 $ 34,555 S - $ - A1804 Firewall Software (COMPLETE) DST 63 62,942 62,942 - - A1805 Police Vehicles & Equip DST 3524 352,400 177,359 146,341 29,701 A1810 Purchase 1215 Indian River Drive (COMPLETE) DST/CRA 508/250 757,911 757,911 - - A1811 Generators DST 40 40,000 3,000 24,050 12,950 A1812 Security Camera & Door Access Systems-PD/City Hall DST 48 48,000 - 47,843 157 A1820 Pickleball Courts (CLOSED) DST 16 16,062 16,062 - - A1822 ADA Playgound(CLOSED) RIF 0 - - - - A1823 Cemetery Imgation System DST 150 150,000 31,850 - 118,150 A1824 Working Waterfront Phase 3 DST 25.7 25,700 13,556 12,145 - A1825 Cemetery Expansion CTF 40 40,000 5,150 4,200 30,650 A1831 Street Milling & Repaving LOGT 481 481,000 459,435 1,903 19,662 A1833 Public Works Compound (CLOSED) DST 19 19,325 19,325 - - A1851 Taxiway D & E Construction DST/GRANT 97/184 1,936,152 1,968,713 - (32,561) A1852 Construct Shade Hangars DST/GRANT 1251500 625,000 228,856 378,025 18,119 A1854 Taxiway C Construction FAA/FDOT/DST 2,216/109.6/131.8 2,457,341 205,672 2,273,679 (22,010) A1860 Stonecrop Drainage DST/GRANT 19110 19,145 10,804 8,341 - A1861 Sewer Connection Grants GF/SW 47200 247,173 - - 247,173 A1862 Stormwater Drainage Projects(COMPLETE) DST 50.7 50,718 50,718 - - TOTAL $ 7,363,424 $ 4,045,908 $ 2,896,527 $ 410,990 A1900 Computer Upgrades DST 33 $ 32,877 $ 29,258 $ - $ 3,619 A1901 Police Vehicles & Equip DST 345 345,000 14,408 302,857 27,735 A1902 Radio System Upgrades DST 64 64,000 - 64,250 (250) A1903 Evidence Building Fixtures DST 50 50,000 - - 50,000 A1904 Brush Dump Truck DST 50 50,000 - 51,342 (1,342) A1920 Working Waterfront Phase 3 FIND/DST 170250 420,000 - - 420,000 A1921 Park Ameneties DST/RIF 197/213 409,938 2,133 35,767 372,038 A1922 Hark Park Shade Structures RIF 10 10,000 - - 10,000 A1923 Park Improvements RIF 20 20,000 - - 20,000 A1924 All Inclusive Playground RIF 120 120,000 - _ 0,000 A1925 Park Signage RIF 100 100,000 - - 1000,000 A1926 Cowls] Resiliency Plan DEP 50 50,000 5,000 45,000 - A1930 Indian River Drive Corridor Improvements LOGT 100 100,000 39,041 - 60,959 A1931 Street Repaving & Reconstruction LOOT 401.1 401,100 8,000 - 393,100 A1932 CavCorp Parking Lot DST 50 50,000 - - 50,000 A1933 Relocate Public Facilities Compound DST 1737.7 1,737,649 - - 1,737,649 A1934 Radar Signs DST 15 15,000 - - 15,000 A1935 Four Post Hydraulic Lift DST 15 15,000 11,536 - 3,464 A1960 Stonecrop Drainage FEMA/DST 889.6296.5 1,186,137 - - 1,186,137 A1961 Stormwater Improvements SW 500 500,000 5,544 130,902 363,554 A1951 Airport Security Gate H 2 FDOT/AP 82 10,000 - - 10,000 A1952 Construct Hangar D FDOT/DST 800200 1,000,000 - - 1,000,000. $ 69686,701 $ 114,921 $ 630,118 $ 5,941,663 GRAND TOTAL $ 14,996,295 $ 4,747,123 S 3,648,582 $ 6,600,589 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2018 At September 30, 2018, the total of the City's cash and investments were $10,483,576.72. Of this, $10,483,576.72 was held in an interest bearing checking account at Seacoast National Bank, $3,762,017.78 was invested with the State Board of Administration and $511,203.21 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 2.70% and 2.56% for the Bank and State Board. Since the investment was initially made with Florida Trust, our average annualized return has been .96% over the 28 months it has been invested. The large increases in the value of Florida Trust has been encouraging over the past several quarters. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT CURRENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 4,590,958.32 43.79% Local Option Gas Tax Fund 53,423.17 051°0 moral Fund S 1,261,440.77 33.53% Discretionary Sales Tax Fund 2,405,121.70 22.94% Local Option Gas Tax Fund 1.38 % Riverfront Redevelopment Fund 651,642.20 6.22% Discretionary Sales Tax Fund 21,189. 72 LI89.77 77 I9.17 Riverfront Redevelopment Fund 100,575.19 2.67% Parkmg In-Lmu-Of Fund - 0.00% Parkin In -Lieu -Of Fund 8 1.46% Recreation Impact Fee Fund 514,368.5I 4.91 % Recreation Impact Fee Fund l3 L789.10 31,789.10 ; 50% Stormwater Utility Fund 1,368,086.25 13.05% Stormwater UtilityFund 335,460.42 Law Enforcement Forfeiture Fund 8,936.19 0.09°A Law Enforcement Forfeiture Fund 35,460.42 0.94 0.94% Stonnwater Series 2003 Debt Service Fond 262,014.93 2.50% Stommater Series 2003 Debt Service Fund - 0.00% Capital Projects Food - 0.00% Capital Projects Fund - 000% Capital Improvements Fund (5,000.00) -0.05% Capital Improvements Fund - 0.00% Transportation Fond 31,641.30 0.30% Transportation Fund (0.10) 0.00% Storecomer Projects Fund 237,605.05 2.27% Stomnwater Projects Fund - 0.00% Golf Course Fund 74,052.51 0.71% Golf Course Fund - 0.00% Airport Fond 234,005.38 2.23% Airport Fond - 0.00% Airport Projects Fund (457,064.43) 4.36% Auport Projects Fund - 0.00% Budding Department Fund 421,988.51 4.03% Building Department Fund 119,668.02 3.18% Cemetery Trust Fund 80,047.23 0.76% Cemetery Trust Fond 891,972.82 23,71% Performance Deposits Fund 11,750.00 0.11 % Performance Deposits Fund 92,340.00 2.45 % Total Bank Balance $ 10,483,576.72 100.00% Total SBA Balance S 3,762,017.78 100.00% nna SEBASTLAN HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: March 5, 2010 Re: t" Quarter Accomplishments Fiscal Year 2019 Enclosed please find the I' Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended December 31, 2018. CITY CLERK Leeislative SUDDort Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings • Records Clerk attended one Regular City Council meeting • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Three resolutions adopted by Council • One ordinance passed on first reading • Three proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, city staff and press • Three advertisements placed with TCPalm • Coordinated attendance of clergy for Council meeting invocations • Notified regional boards of Council membership Records Management Program • Responded to 25 public records requests • 118 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor • Eight boxes of Personnel Files and two boxes of Capital Improvement Projects were imported into Laserfiche • for permanent and long term records • Transferred and documented three bid records and five Finance boxes for storage • Documented and destroyed three months of customer complaint electronic records • Prepared four payment and performance bonds for release Election Matters • Three candidates submitted M9, GI, G2, G3 treasurers reports; provided to press as requested • Administered oath for two Council Members • Coordinated Early Voting with Supervisor of Elections Citv Board Matters • Noticed vacancies, prepared seven board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded two CRA and two BOA meetings within Council Meetings • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council • Prepared one certificate of appreciation for outgoing board member Cemetery Matters • Certificates of Interment Rights issued for 18 locations for a total of $27,600. • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • Records Clerk attended three project management meetings • Records Clerk attended four meetings for the Events Committee • Administered oath to four Police Officers • City Clerk attended three Strategic Planning Sessions Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • City Clerk volunteered for the Pack a Thon at the TC Food Bank ADMINISTRATIVE SERVICES • Worked with the State and FEMA to pursue remaining reimbursements due on Hurricane Matthew and Irma. • Provided administrative support to the Police Pension Board. • Closed accounting records at year-end. • Responded to questions from the Auditors. • Prepared 4t' Quarter Budget Amendment and made presentation to Budget Committee and City Council.. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Recruited, interviewed and hired replacements for vacant positions. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for police officer and 911 operator positions. • Hired 1 police officer and 2 recruits completed police academy and began full time as police officers. • Attended 4 special event meetings with city staff and participated in several events to include Clam Bake, Light Up Night, Christmas Parade, Shop with a Cop and Bell Ringing for the Salvation Army. • Began complete auditing and inspection of entire police building and equipment for transparency and accountability. • Administration attended 3 Council meetings. • Attended over 85 Law Enforcement related meetings and 12 public meetings and/or speaking engagements. • Administrative personnel attended over 100 hours of training to enhance professional development, 1 attended a 12 week leadership course. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 9 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. Volunteers • The Community Service Volunteers worked a total of 2,671 hours during this quarter. • 47 bank deposit details were made. This service is done for City Hall so employees do not have to leave assigned duties. • 5 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 640 house watches/close patrols were completed. • 22 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 201 business checks were made. These help keep an eye on the business community and help reduce crime. • 95 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 57 Airport checks were made. The visibility helps to deter crime. • 121 special details were assigned. • 0 miscellaneous assists for law enforcement personnel. • 131 paper runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The volunteers pickup and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 22 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 9 citizen contacts. • 498 miscellaneous jobs. 66 hours of Escorts were completed. School Resource Officers Patrol hours Mentor lunches Crossing Guard... Reports GREAT classes... Life Skills... Area/school... 0 100 200 (Area/school checks ■ Dec. (Life Skills classes taught ■Nov. - IGREATclasses taught IN Oct. IRePOrts Crossing Guard contacts Mentor lunches IPatrol hours (Community event hours) 159 114 114 387 207 12 12 44 0 0 0 o 4 5 4 13 13 13 21 47 62 50 50 162 0 0 0 0 0 0 2 2 Road Patrol and Special Ooerations • Officers were dispatched to 12,009 calls for service, and self -initiated 7,285 events. • 136 adult and 4 juvenile arrests were made. • Officers issued 248 citations, 5 parking citations, and 778 written warnings. • Officers completed 545 offense reports and 95 crash reports. Special Operations Incident Citations Warnings Reports Arrests Traffic Homicides (462) 0 0 1 0 Boat Ofc (Assigned to shift coverage). K-9 Ofc's (41/38/59/42) 25 138 28 10 TOTALS 25 138 29 10 K-9 Unit • K-9 Training Hours: 240 • Misdemeanor Arrests: 3 • Felony Arrests: 7 • Narcotic Searches: 20 • Activity Reports: 7 • K-9 Demonstrations: 4 • Additional Training Hours: SRT, In-house, New Hires and K-9 School — 960 • Agency Assisted: Fellsmere PD, and Indian River County Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Communitv Policing & Crime Prevention Officer WARRANTS TRAINING/MEETINGS (hours) FOLLOW-UPS ACTIVE CASES ASSISGNED CASES CLEARED CASES INACTIVE CASES SUPPLEMENTS SURVEILLANCE (HOURS) 8 8 8 3 2 I 3 3 3 3 5 3 5 1 3 1 0 0 0 3 2 1 20 40 20 24 8 9 13 2 1 6 80 3 ACTIVITY COMMUNITY EVENTS AGENCY OUTREACH EVENTS COMMUNITY MEETINGS PUBLIC TRAINING CLASSES REGIONAL OUTREACH SRO Coverage EXPLORER POST ACTIVITIES TRAINING AND SCHOOLS IN-SERVICE INSTRUCTION SOCIAL MEDIA MANAGEMENT ADMINISTRATION & RESEARCH ROAD PATROL COVERAGE Communications Division HOURS community Events: Agency Outmach:7Rod/Court:-18 Honor Flight-12 Comm.Night Out-4Coffee 89oP- w a C 15 Movie Night - 25 tight Up Night-9 Trailer Outreach-673 Veteran's Day-2 Shopw/ACop-2o Christmas Parade-6 Turkey Drive-4 28 Hdloween Contest-2 Toy Drive-4 HonorGuard-30 14Clam Bake-23 _ Fellsmere Night Out-4 36 Sheriff's Night Out .4 POP: Sig 20-2 Park Place EMS Meeting-2 Exchange Club10 12 SOIRCSessions-6 Rotary dub-S Explorer Post 53 Pearl Harhor Day-2 EOC-8 Activities:38 Salvation Army-2 Banking-3 38 Chamber-2 Training and Schools: 82 icTraining Gasses: Crime Prevention -40 F.E. Women.20 School Related Events: In -Service 40 18 den -10 Pelican Island-4 Honor Guard-2 33 Nome School Tour-2 15 HolidaySafery 4 -4 18 .ArnMTv . COMMUNITYEVENTS • AGENCY OUTREACH EVENTS .COMMUNTYMEETINGS 82 a SCHOOL -RELATED EVENTS • PUBLIC TRAINING CLASSES 1 ■ REGIONAL OUTREACH 166 18 . SRO Coverage 33 •E%PLgtER POST ACTIVITIES • TRAINING AND SCHOOLS IS ■IN,SERVICE INSTRUCTION • SOCIAL MEDIA MANAGEMENT D •ADMINISTRATION &RESEARCH x ROAD PATROL COVERAGE October, November, December 2018 Disp. Calls For Service 1,463 1,433 1,387 4,283 Officer Initiated Calls 1,490 1,346 1,465 4,301 1 Code Enf. Initiated Calls 691 1 645 546 1,882 Volunteer Initiated Calls 449 299 260 1008 Calls Entered Into CAD 4,303 3,941 3,765 12,009 911 Calls Received * 735 750 707 2,192 911 Calls Transferred Out * 243 248 262 753 Admin. Calls Received * 617 567 570 1,754 Admin. Calls Transferred * 0 0 0 0 Outgoing Admin. Calls * 0 0 0 0 Training/Meeting Hours 33 31 35 99 * phone system error 4 Training/Meeting Hours Outgoing Admin. Calls • Admin. Calls Transferred Admin. Calls Received ' - 911 Calls Transferred Out' 911 Calls Received • t Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service O 1,000 2,000 3,000 4,000 5,000 Crime Scene/Evidence Property Received Property Processed Property Sent to Lab Property Returned Cars Impounded Video's Burned Supplements Written Training Hours Call Outs Call Outs Tra ining Hours Supplements Written r Video's Burned Cars Impounded Property Disposed Property Returned Property Sent to Lab Property Processed Property Received 0 20 ■ Month 3 ■ Month 2 ■ Month 1 40 68 91 199 23 16 24 63 5 9 25 39 24 1 18 43 94 0 14 108 2 0 0 2 25 25 41 91 8 6 9 23 18 11 4 33 2 3 3 8 40 60 80 100 ■ Dec. ■ Nov. ■ October 5 Code Enforcement • Of the 2,113 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 384 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 94 property inspections for title companies and 191 sign violations. • 680 Code Services. • 705 re -inspections, 91 violations were not complied with, 108 were posted for abatement, 20 abated by vendors. • 492 violations complied. • 34 Liens filed, 11 liens released. • 94 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the fast quarter. Alarm Assessment • $670.00 in alarm permits (new and renew) • $200.00 in false alarms fines • 137 alarm responses by officers, 71 of these were false. • 42 New permits issued. FACILITIES MAINTENANCE DEPARTMENT Roads Division • 32 tons of asphalt form preferred material used primarily for road crossings replaced by Stormwater Division, overlays on old road crossings that are slowly sinking over time, smaller pothole/road damage complaints • Right of Ways - Most addresses are reference points for surround lots o 820 Vocelle, 821 Foster,136 Connie, 1350 Starboard 0 602 Ervin, 113 Glencove,1682 Whitmore,120 Melton o 401 Kumquat, 794 Vocelle,1690 Seahouse,1664 Stonecrop o Futch/Sloane street sign o Tree hanging low on Gerald St. o Two major hanging limbs on Jay St. o 373 Durant St, 581 Durant. o .Stop sign blocked at Blossom / Riveria, 120 Columbus o Tree hanging over road at 1369 Dewitt o Low hanging limb at 602 Rolling Hill o 626 Belfast, 517 Breakwater,519 Benedictine, 626 Belfast o 444 Rolling Hill lot blocking street sign o 513 Carnival, 813 Cody, 897 Lorca, 1026 Guava o Low hanging limb at 602 Rolling Hill, 245 Zane, 334 Watercrest o 755 Bayharbor, 809 Cain,742 Hall, 811 Wasena, 758 Barker, 858 Beard, 812 Mulberry o Fire Hydrant covered at 638 Rolling Hill o 686 Rolling Hill, 868 Vocelle, 774 Foster,734 Foster, 725 Jordan, 774 Jordan o Low hanging limb at the corner of Ocean Cove, Carnival, 428 Mark St.,952 Senca o 722 Cavem,374 Mango, 291 Poinciana, 221 Dugan o 699 Crystal Mist/Periwinkle, Watercrest/Autumn, 1718 Mainsail, 686 Vickers, 361 Faith o Low hanging limb at 110 Landover o 450 Midvale, 619 Ellingsen, 698 Rolling Hill,757 Surrey, 315 Perch, 701 Rose, 781 Beard o Street sign blocked at 789 Vocelle, 589 Breakwater, Banyan/Hibicus o Tree hanging in road at 692 Lawson, Lighthouse o Lots cut back down Englar Dr. off sidewalk o Cut back bushes along Powerline Rd. • Concrete slab on Indian River Dr. at Riverview Park, Splash Pad, bike rack at Golf Course • Cut old lights & installed new Lights at Easy St. Park • Bike rack installed at Golf Course • Removed broken concrete corners at splash pad for new pavers • Dug out boat ramp at Main St. x2 • Continued cleaning curb and gutter in the Schumann area • Grinded sidewalks in Riverview Park for Clambake • Filled in milling parking lot at Fisherman's Landing • Started removing and repairing seawall at Yacht Club • Trimmed hedges at the cemetery • Trained John and Marco for class B CDL extensively Sign Shop • Signage and Installation o Sign Creation o Decals created o Pavement markings o Signs Installed o Signs straightened Daily as needed o Stop bars o Traffic data/studies • Special Projects o Inspections o MOT Special Events o Maintain shop/suppliers On -going o Speed • New Assignment- Special Project o Replacing Outdated signage Ongoing o Parking lot Restriping Ongoing Facilities Maintenance • Perform daily maintenance, cleaning, and repairs to all City buildings • Maintain City fountains • Maintain City flags • Maintain & monitor lift stations • Monthly AC maintenance all City buildings • Daily maintenance and monitoring of splash pad • Daily monitoring of City marquees • Monthly monitoring and supplies of 15 AED station • City Hall Police Dept. Quarterly Sprinkler test R & B Sprinklers • City Hall/Old School: Elevator Inspections, Thyssenlaupp • Splash Pad: Replace water filtration system CES • Splash Pad: Rebuild Vortex controller • Splash Pad: Prep and installation of paver, Hardscape Pavers • City Hall: Installation of gutter/downspout Council Chambers • City Hall: Community Development carpet cleaning • Concession Stand: Football field install new roof Leeward Roofing • Main Street Boat Launch Restrooms: Install security door locks, B&J Locksmith Cemetery • Routine Mowing, weed eating, fixing irrigation - Ongoing • Fixed Facet at pump house • Put new compressor together • Meet with Jordan Sprinkler • Burials (12) • Cremains (5) • Pick up items not allowed — Ongoing • Rain Gauge- 2.9 Parks • Remove old scoreboard and install scoreboard at Barber St. Sports Complex • Removing trees and stumps, garden club • Cleaning out debris, garden club • Pressure wash stage • Repair irrigation at dog park, Barber St. sports complex, Chamber of Commerce, Friendship Park, skate park • Install new lights and brackets at Hardy Park, Schumann Park • Cutting and trimming palm fronds • Work event at Memorial Park • Repaired fence and fountain • Repair and paint handrail at Community Center • Delivered carts for event at Riverview Park • Installed and constructed new spreader and sprayer at Sports Complex • Installed new irrigation pump at City Hall • Install volleyball new at Riverview Park • Installed light fuses at Schumann Park • Set up, broke down and worked the event at Memorial Park • Repair components on the splash pad • Installed new parking curb at Riverview Park • Install basketball goal at Barber St. Sports Complex • Repairs: 20 Maintenance: 12 Inspections, 1 Installation 15, Special Event Prep 21 • Non park activities 7, worked event 7, In house replacement.0 Out sourced replacement 0 • Hurricane pre/cleanup Recreation c The Recreation Division — Continued city run programs. Construction Specialist • Parks: o Stormwater Park grass cutting o Ballpark security lighting installed o Install new lighting Easy St. Park o Move stage for events o Over flow parking set-up o Splash Pad set-up for Solar Lighting o Riverside set up for events • Indian River Drive: o Pier inspections o Pier repairs o Yacht Seawall Repairs o Light Pole Repairs o Emergency callouts for accident clean-up • Golf Course: o Install bathroom vending (Both) o Ice machine repairs o Carport accident repair estimate o Electrical issues a/c units o Parking lot lighting • Airport o EOC building light repair o Fuel station replacement o Right away cut back • Boys Club o Install lighting timer switch • Police Department: o Electrical board install new Evidence Building o Lighting repairs • Garage: o Install new water heater • Roads o Right away cut backs o Concrete Repairs • Misc. o Estimate for lighting repairs and new installs D Fleet Management • The Fleet Management Staff completed 295 repair work orders, 50 preventive maintenance services 7 service calls and 9 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 19 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: 0 (3) Ford Explorer Admin cars, unit #'s PD86, 87 and 88 0 (1) 15,000 lb. truck lift 0 (1) Snap-On Diagnostic scanner and re -programmer 0(1) Wacker Nueson vibratory compactor 0 (1) Bluebird sod cutter • Completed the prep (lights, rack, graphics, etc.) on the following units 0 (3) Ford Explorer Admin. cars. PD 86, 87 and 88 0 (1) 15,0001b. 4 post truck lift 0 (1) Wacker Nueson vibratory compactor 0 (1) Bluebird sod cutter • Completed the sale of equipment: (5) equipment /items/vehicles through Gov. Deals 0 $32,336.01 net. (1) Item through finance department approved private sale 0 $6,000.00 net, after (3) unsuccessful attempts on Gov. Deals • Fuel Cost as of the Jan. 8, 2019 is as follows: 0 $1.53 per gallon of gasoline decrease 33.47% over the past 90 days o $1.94 per gallon of diesel fuel decrease of 26.51% over the past 90 days STORMWATER DEPARTMENT • Road Crossings - 3 • 150' LF - pipe installed • Vac- Truck 0 Road Crossings - 24 o Catch Basins - 6 0 Total debris collected — 146.5c.y o Rear ditch excavation (units 1-3-6) • Stormwater Park 0 Pump operation (pumps 1-2-3) 0 Weir structures (112 tons of gravel added ) 0 7c.y of dirt to repair levee @ pond 1 • Indian River Drive 0 Swale work due to paving 0 Regrade swale — 52c.y removed • Stormwater Inspections 0 269 inspections — 5 right of way permits ( $500 collect) 0 2,160 Lin. ft. cleaned out. • Citizen Complaints 171 Requests — 42 stormwater related AIRPORT • Restructured LoPresti Aircraft Lease, adding 1,350sf of office space & increasing rental revenue by $12,573 per annum. • Construction started on Taxiway "C"- a parallel taxiway serving Runway 05-23 • Airport entered into a lease agreement with Pilot's Paradise for the City owned avgas self -serve fuel facility • Airport property on Airport Drive East is identified as the new location for the City Pickle Ball courts. GOLF COURSE • Revenue 18-19 17-18 Difference+/- 0 1st Quarter Rev. $417,758 $311,514 +$106,244 o YTD Tot. Rev. same 0 1 st Quarter Rounds 11,186 8,551 +2,635 o YTD Tot. Rds. same o Green Fee- IatQ. $101,101 $70,170 +$30,931 o Cart Fee -1st Q. $151,571 $107,579 +$43,992 o Annual Member 1st Q. $88,742 $79,164 $9,578 o YTD Ann. Mem. same o USGAHdcp. IstQ. $4,260 $3,660 $600 o Disct. Card 1st Q. $24,908 $22,057 +$2,851 o YTD Disct. Cd. same o Driving Range 1stQ. $10,730 $7,498 +$3,232 o YTD Dr. Rge. same o Club Rental 1st Q $696 $704 -$8 o Club Storage 1st Q. $2,979 $2,678 +$301 o YTD CR & CS $3,675 $3,382 +$293 o Golf Shop Retail IstQ. $27,233 $15,478 +$11,755 o YTD Shop Retail same o PGA Pro Lesson 1st Q $325 $460 -$135 o YTD Lesson same o Restaurant Rent 1st Q. $3,750 $0 +$3,750 o YTD Rest. Rent same • Comments: Simply stated; revenue is up in all categories. SMGC is now benefiting from the golf course construction, which was fairly constant over the last 3-4 years. Golf Course conditions have been viewed with very favorable comments from customers. The new greens and new irrigation system are certainly important factors toward overall course conditions. Improved facilities and a well -operated dining established have also helped revenue numbers increase. An increase in revenue obviously also means an increase in golf rounds. With more traffic walking through the golf shop & restaurant, golf shop sales have increased as well, with a strong emphasis on clubs & Sebastian -logo hats, shirts, etc. • Charity, Corporate and special Golf Tournaments for the 1st quarter included Central Baptist (48 players), The Italian - American Club (144 players), The 2018 Sebastian Amateur (40 players), The Sebastian Rotary (68 players), Palm Bay Golf Association (28 players), Barefoot Bay Travel Group (44 players). • Charity, Corporate and Special Golf Tournaments scheduled for 2nd quarter (17-18) include Palm Bay Golf Association, Barefoot Bay Travel Group, 2019 Hangover Open, The Orioles Lodge, The Knights of Columbus / St. Sebastian, 8th Annual Michael Nichols Memorial Golf Tournament. • Continued success with Tuesday afternoon junior golf clinics in conjunction with the Indian River Golf Foundation. SNAG (Starting New at Golf) clinics and private and group junior golf lessons are always available. • Receiving excellent reviews and comments from patrons regarding new, re -grassed greens (with Champion Ultra -Dwarf) and overall golf course conditions. • All weekly leagues, including Wojo's Monday League, Postal League, Sebastian Men's and Women's Golf Associations, Sebastian Business League and weekend "Blitz" leagues, offering great support and repeat play. • Pelican Diner, new on -site restaurant in the clubhouse officially opened October 3, 2018. 10 BUILDING DEPARTMENT • In the first quarter of this fiscal year, a total of 38 new single-family homes were issued building permits. New single family residence permits continues to decrease but still shows solid growth. Other permits of significance include 2 new manufactured homes, 1 new commercial building, 0 commercial additions, 12 commercial alteration, 0 commercial build outs, 4 residential additions and 14 residential alterations. In all, 1190 building permits were issued in the first quarter. Over all pemutting has roughly remained the same as the fourth quarter of last fiscal year. • Total number of inspections for the first quarter was 4409 for an average of 72 inspections per working day. The number of inspections has decreased by roughly 10 inspections per day as compared to the fourth quarter of last fiscal year. Decrease can be attributed to a decrease in permitting and the holiday season. • The Fire Marshal's office has performed annual inspections on 3 day care facilities, 1 residential board and care facility and 1 business at the request of the owners of the businesses to satisfy their state licensing requirements. Also performed 2 occupant load calculations for restaurant owners who requested a seating capacity verification in order to satisfy DBPR Division of Hotels and Restaurants. • The number of Certificates of Occupancy issued for the fourth quarter included 51 new single family residences, 11 new manufactured homes, 1 commercial certificate of occupancy. • The following lists the Business Tax Receipt activity for the first quarter: new businesses-69, renewals -171, transfers-2, duplicates-0, home based businesses-80, commercial businesses-52, insurance companies-108 and solicitor registrations-7. In addition, there have been 33 requests for permit records on properties within the city from lien/title companies. • The building department finalized an inter -local agreement approved by City Council with South Central Planning & Development Commission to provide a building department software system. The department is working diligently with the vendor to provide the needed information to build the system.