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Home My WebLink About2019 - WWF Parking Lot - Award Schulkem. SES HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM uncil Meeting Date: January 9, 2019 Agenda Item Title: Working Waterfront Park Improvements — CSA #6 Recommendation: Staff recommends approval of CSA #6 Fisherman's Landing Pervious Parking Lot Construction documents Background: The City submitted a grant application to the Florida Inland Navigation District Waterways Assistance Program 2018-2019 in March 2018. The requested assistance applied to the Working Waterfront Park: Phase 3 projects consisting of Shoreline Protection and Parking Improvement. On September 2018 the City received word that the FIND Board approved the recommended funding and in October 2018 a contract was executed with the FIND Board to receive this funding. The City has until September of 2020 to complete the construction of these improvements and request the reimbursable funds. CWT Engineering, Inc. was awarded a contract to provide preliminary design and permitting services for the Parking Lot improvement portion of the grant request in April 2018 for $5950.00. These services did not cover the construction documentation, electrical engineering and geotechnical engineering requirements for construction of the pervious parking lot. The City now wishes to secure these services with the City's continuing services engineer Schulke, Bittle & Stoddard, LLC to provide final construction plans for the site development improvements including pervious parking area, stormwater retention areas, and modifications to existing facilities as needed. If Agenda Item Requires Expenditure of Funds: Total Cost: $21,100.00 Amount Budgeted in Current FY: $500,000.00 If Cost Requires Appropriation: Amount of Appropriation Required: Fund to Be Utilized for Appropriation: Administrative Services Department Review: Attachments: 1. CSA #6, Schulke, Bittle & Stoddard, LLC City Mp.0ger Auorizatio Date: > i CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Work Authorization No: #CSA -6 Project Identification: City of Sebastian — Fisherman's Landing Pervious Parking Description of Assignment: Schulke, Bittle & Stoddard, LLC will provide final construction plans for the site development of improvements to the existing Fisherman's Landing site (1532 Indian River Drive) including pervious parking area, stormwater retention areas, drainage infrastructure, sidewalks, and necessary modifications to existing pavement and drainage facilities. See detailed Scope of Work (Exhibit A). Deliverable and Fee: The project plans and documents will be delivered in three phases: Phase I Preliminary Engineering and Design Development $ 8,400.00 (L.S.) (including geotechnical engineering and electrical engineering (lighting) Phase II Final Design, Construction Documents and Permitting $ 6,500.00 (L.S.) (including electrical construction documents - lighting) Phase III Construction Contract Procurement, Inspections and Construction Administration $ 5,700.00 (T.M.) Reimbursables (Application fees, prints, copies, etc.) $ 500.00 (Estimate) See detailed Fee Schedule (Exhibit B) Period of Services: Phase 1 60 days Phase II 60 to 90 days Phase III 90 days AGREED: Engine ng Co ant: Date: l�l chulke, ' le & Stoddard, LLC Attest Jeanette Williams, MMC, City Clerk City of Sebastian: Date: Paul Carlisle, City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: James Stokes, City Attorney SCOPE OF WORK— EXHIBIT General Descriation Schulke, Bittle & Stoddard, LLC will provide final construction plans for the site development of improvements to the existing Fisherman's Landing site (1532 Indian River Drive) including pervious parking area, stormwater retention areas, drainage infrastructure, sidewalks, and necessary modifications to existing pavement and drainage facilities. 1.0 Preliminary Engineering 1.1 Existing site conditions: SBS will prepare an existing site conditions base plan. The plan will be prepared by referencing surveys, as-builts, and other documents of record provided by the City, and prepare a plan depicting information that can be referenced by SBS for preparation of final construction plans and can also be incorporated in bid documents for contractors to reference to understand on-site conditions. A survey will not be provided by SBS. 1.2 Review existing plans, permits and documents 1.3 Environmental Site Review: N/A (not necessary) 1.4 Preliminary Plan Preparation: a. Prepare a preliminary construction plan of the new facilities, incorporating the survey, existing site conditions, and preliminary site plan (Preliminary site plan provided by City, prepared CWT and H, T). The plan will include existing and proposed paving / access / parking lot configuration, building locations, utilities and drainage, and other proposed on-site improvements. b. Coordinate with the City of Sebastian Public Works departments to confirm roadway and drainage infrastructure improvements and determine necessary construction required. C. Submit plans to staff for review and comment. 1.5 Soils Testing: a. Perform two (2) soil borings landward to depths of 20 feet within the limits of the proposed project in accordance with ASTM Standards described in ASTM D1586, known as the Standard Penetration Test (SPT). It is our understanding that the site may not be accessible to our drill rig in some locations. In that case, a portable dynamic cone penetrometer would be used in lieu of the drill rig. If the portable machine is used, the depth and location of the exploration may vary. The locations of the test borings to be determined by the client/Engineer. b. Provide a report covering the investigation including the boring logs illustrating the soil classification, thickness of each layer, number of blows per foot (N Value), groundwater depth, high season water table and recommendations for site preparation. The report will also include the active pressure coefficient, the passive pressure coefficient, bulk density, submerged density, coefficient of earth pressure at rest and the soil friction angle for the soil layers. Laboratory testing shall include grain size analysis, organic content and Atterburg Limits of select samples, on samples required. C. Perform three (3) profiles to a depth of 6' in order to provide pavement specifications. 1.6 Lighting plan: Prepare schematic design layouts for the electrical and lighting equipment, including photometrics for lighting. Phase II — Final Design, Construction Documents, and Permitting 2.0 Final Engineering 2.1 Final Site Construction Plan: Based on the approved preliminary plan, formal site construction plans will be prepared. The plans will include the following required elements: Page 1 of 3 a. An engineering site development plan depicting in more detail, features as developed on the preliminary plan, incorporating all existing information readily available, including surveys, record drawings, aerials, maps and documents, etc., and on-site observations. The plan will include proposed and existing site data and conditions, including dimensional lay -out, signage/ striping, parking/ pavement / grading, access, appropriate details and cross sections of the site, site data / area calculations, etc. b. A landscape plan: N/A — by others. C. Stormwater Grading and Drainage Plan in conformance with existing ERP permit (31- 0246999 -006 -EM). d. Utility Plan: N/A. e. Plan Take Off: Prepare engineer's estimate of quantities of construction to be used by City for a unit price bid. 2.2 Electrical Construction Documents: Provide electrical engineers plan for new site lighting (street lights). Electrical construction documents to include: a. Locate all electrical (i.e. receptacles, switches, transformers, motors, and panels) and lighting (i.e. specify fixtures and lighting controls) components. b. Circuit and homerun all components, creating appropriate panel schedules. c. Create a one -line riser diagram showing all major equipment with feeder schedule. d. Design a lighting control system that meets Florida Energy Code with detail drawings. 3.0 Permitting 3.1 Construction plans, engineering calculations and reports, and supporting documentation will be submitted to the appropriate agencies for the following construction permits: a. City of Sebastian Building Department — Plan Review b. City of Sebastian Driveway/ROW C. FDEP NOI d. FDEP Compliance Determination 3.2 Follow up with permitting agencies via telephone, e-mail or written correspondence. Review and address and review comments and revise the plans accordingly. Resubmit as required. 3.3 Upon issuance of the above permits, the site plan shall be released and construction may commence with site work. Phase III — Construction Contract Procurement. Inspections and Construction Administration 4.0 Contract Administration and Inspections 4.1 Bidding and Procurement documents: assist COS in the preparation of bidding and procurement documentation by providing the following services: A. Construction plans: SBS will coordinate with City's "bid document preparation and instructions to bidders," and add notes, construction specifications, and written conditions at City's request so SBS site construction plans are consistent with City's bid documents. B. Typewritten description of time, place and conditions of bidding C. Conditions of the Contract — provide typewritten supplementary, and other special conditions that may be incorporated in the bid documents. D. Construction plans will include at a minimum: • Cover sheet with instructions to contractor • Existing site conditions sheet • SWPPP plan • Site Plan — dimensional plan with signs and pavement markings • Drainage, grading and paving plan • Electrical site plan and electrical plan with schedules, risers, panels, details Page 2 of 3 • Site construction details and specifications Note: Bid doc forms by others. SBS will assist City with development of project specific information to be provided on the forms related to SBS design work. 4.2 Construction Procurement services: assist COS in construction procurement A. Attend Pre-bid meeting, Respond to RFI's sent by bidders (includes electrical engineer) B. Bid validation — portions of bid related to SBS work 4.3 Contract Administration and Inspections: managed and coordinated by others. SBS will assist the City with the following: 1. Attend pre -construction meeting (1) 2. Attend one (1) meeting during work (includes electrical engineer) 3. Review shop drawings (includes electrical engineer) 4. Inspections/Field observations: As requested by City of Sebastian 5. Changes to Work: Prepare any necessary minor plan changes 6. Final inspection (includes electrical engineer) Note: Final certifications are required by condition of issuance of most permits. Certifications will be prepared by others. SBS will assist as follows: A. Construction documents will specify as -built plans will be prepared by the contractor and the contractor's surveyor. B. The field information provided by surveyor and contractor is not included in the proposal and will be included in the construction specifications as a requirement of the contractor to provide surveyed as-buifts in accordance with applicable agency requirements and permit conditions. Page 3 of 3 FEE SCHEDULE — EXHIBIT B Preliminary Engineering 1.1/1.4 Existing Conditions/ Consultant Coordination 1.5 Soils Testing 1.6 Lighting Plan Amount Lump Sum $ 3,000.00 Lump Sum $ 4,400.00 Lump Sum $ 1,000.00 PHASE II - Final Desian, Construction Documents. and Permitting 2.0 Final Engineering 2.1 Final Site Construction Plan Lump Sum $ 3,500.00 2.2 Electrical Construction Documents $ 1,500.00 3.0 Permitting Lump Sum $ 1,500.00 4.1/4.2 Bidding/Procurement Documents/ Procurement Services 4.4-4.5 Inspections/Contract Administration/ Final Certifications Reimbursables Lump Sum $ 2,700.00 Time & Material $ 3,000.00 (Estimate) $ 500.00* *Reimbursables will be billed direct to the client at cost or paid direct by the client, and include permit application fees, prints, copies, mailings/ FedEx, mileage, etc. Prints - $2.00/sheet Xerox Copies - $0.15/page Mileage - $0.54/mile Application Fees — at cost Other Reimbursables — at cost The following consultants will be retained by SBS to provide other necessary services. The consultant fee is included in SBS cost above: • Electrical Engineer— KAMM Consulting $2,500.00 (1 & II) and $1,450.00 (III) • Geotechnical Engineer $3,800.00 (Task 1.5 a, b) $600.00 (Task 1.5 c) Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of the Scope of Work complete. All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments received after said date will be subject to a late interest fee of one and one half percent (1-1/2%) per month. The client shall be responsible for all attorney's fees, court costs, and related expenses incurred in the event that payment is not timely made and proceedings are brought by the Engineer to collect sums owed. Page 1 of 1