The URL can be used to link to this page

Home My WebLink About2017 - SubGrant Application - FEMA E-GrantFederal Emergency Management Agency E -Grants Page I of 4 IPA-04-FL4283-PW-00495(0) P Name: Application Title: (Applicant SEBASTIAN IRGAG04 - Pier damage Period of Performance Start: Period of Performance End: 110-0&2016 04-0&2018 lBundle Reference # (Amendment #) (Date Awarded Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET IDISASTER 1PROJE4TNO. 105-1]-201] P11-D64N8205- IFEMA 14283 I IDR I-FlI 100 CATEGORY - APPLICANT: SEBASTIAN WORK COMPLETE AS OF: IJI 04-27-2017: 9 % Site 1 of 1 DAMAGED FACILITY: COUNTY: Indian River Pier damage LOCATION: LATITUDE: LONGITUDE: 27.817839 -80.475018 Cument Version: The GPS was taken at the Sebastian City Hail located at 1225 Main Street, Sebastian FI. 32958 (GPS:27A i 7839/-B0.47501 B) DAMAGE DESCRIPTION AND DIMENSIONS: Current Vemlon: During the incident peood of Monday, October 3, 2016 through Wednesday, October 19, 2016, Hurricane Matthew produced severe storms, tomadoes, high sustained winds, and prolonged Wade of rainfall, resulting in widespread goading and wind damage, power outages. and transportations difficulties affected The Applicant the City of Sebastian located m Indian River County, Florida. Damages Include me I. Crab E Bills Pier located at 1540 Indian River Drive, Sebastian FI. 32958 (GPS:27.821361-60.47000) surge titles and strong wave action damaged the pier with wood decking and limber plies 5 ft. x 146 ff. 2. Fisherman Landing Pier/Dock located at 1532 Indian River Drive, Sebastian. Ft. 329M (GPS:27.8216W-80.46972) surge tides and mr 'I a wave action damaged a section 2,193 sf. of me pier with moi decking, ember piles and a pedestrian light pale. 3. Main Street Ramp Pier located at 700 Indian River Drive, Sebastian. FI. 32958. (GPS: 27.81750/-80.46805) surge fides and strong wave action damaged a section 2,943 at. of ere pier with wood decking l ighting undemeath), joist, waterline, mil lighting, concrete piles and ladders on the Iwo ringer piers 4. Yacht Club Pier located at 820 Indian River Drive, Sebastian F1.32958 (GP5:27.8111 V-80 46416) surge tides and strong wave action damaged ate ADA accessible pier specifically; 1 section 8 8. x 3601f. of mod decking, joist and concrete piles; 1 center section 8 ft. x 120 If, of wood decking, joist and wnchate piles and a T section 10 fl. x 30 ff. of this 3601f. pier. The water lines, lighting, two (2) light poles and two (2) ladders on the finger piers were also damage. iYs.1i4wil ilila Current Version: Work Completed: The Applicant contracted the services of MBV Engineering, Inc, to perform a stmctuml engineering review at a cost of $7,500.00 and https://sso.fema.net/emmie/intemalIntegration?applicationld=910393 7/13/2017 Federal Emergency Management Agency E -Grants contracted the services of Pinson Contractor Services, I.I.C. To perform a Seagrass Survey at a coat of $2,600.00 Total Contract: $10.100.00 (Summary attached) Work Completed summary: $10,100 00 Work To Ba, Completed Page 2 of 4 To Bring beck the facilities to pre -disaster design and function the Applicant awarded the bid to Brother's Construction, Inc. the contract to rebuild the following 4 (four) piers. Site 1: Crab E Bills Pier located at 1540 Indian River Drive, Sebastian FI. 32958 (GPS:27.82138/-80.47000) the contractor will perform the following work: •DemolNon of 100% of existing pier (deck and piles) -Replace 5 ft. x 146 If. pier with timber plies, decking and railing. -Per Florida Building Cade (FBC) install electrical lighting She 1 cost breakdown (attached) Site 2: Fisherman Landing Pier located! at 1532 Indian River Drive, Sebastian FI. 32958 (GPS:27.82106/.80.46972) the contractor will perform the following work: -Demolition of W% of existing pier (deck and plies) Replace 2,193 sf. of decking, joist and rails -Replace 78 damaged piles -Per FBC install 210 electrical lighting -install a Weaken light pole Site 2 cost breakdown (attached) Site 3: Main Street Ramp Pier located at 700 Indian River, Sebastian, FI. 32958. (GPS: 27.81750/-80.46805) the contractor will perform the following work: -Demolition of 75% of existing pier (deck and piles) -Replace 2,943 an. (2 in. x 8 In) decking, joist and rails -Replace fib concrete piles -install waterline, lighting and 20 rail lights -install 2 (Me) 531f x 8 ft. (2 In, x 8 In.) deck and piles -install ladders on two finger piers Site 3 cost breakdown (attachetl) Site 4: Yacht Club Pier located at 820 Indian River Drive, Sebastian FI. 32958 (GPS:27.81111/-80.46416) Me contractor will perform the following work: -Demolition of 100% of existing pier (deck and piles) •1 (one) section 8 ft. x 3601f. of decking, joist and plies •1 (ore) center section 8 ft. x 1201f. of decking. joist and alis •1 (ore) T supper 10 ft. x W H. of Me 3601f. pier. -install water linea, lighting, 28 rails lights and 2 pole light -Replace 501f. x 8 ft. (2 in. x 61n.) southern tleck, joist and rails. -install 105 concrete piles -Install ADA rails S ladders on two finger piers Site 4 cost breakdown (attached) Total cost of contract: $1,047.488.00 —(A detail of the mobilt rtion costs attachetl) Work to be completed summary. $1,047,488.00 PW cost: $1,057,588.00 Project Nates: The Original bid submitted by Brother Construction, Inc., included rebuild to the Boudrot Pier (North Main Street Pier). The PS has deducted Me cost of repair to Boudrot Wer in the amount of $93,327.00. A PW for an alternate project will be written to capture Boudrot Pier. The public worts department is responsible for routine maintenance and deaning of the City's public docks, piers and boat ramp facilities. The department does not keep a maintenance record but has provided historical invoices for maintenance performed in line past. (Attached) Crab E Bills was constructed in 1986 Fisherman Lending Pier was constructed in 1978 The Main street pier was reconstructed in 1998 Yacht Club pier was constructed in 1969 The Applicant does not keep maintenance records; however they have provided historical Invoices for repalm FYI 1. FYI 3. FY14 and FYI (Attached) Standard Comments: DIRECT ADMINISTRATIVE COSTS: The Subgrantee chooses not to claim costs to manage and administer this project as pad of the Public Assistance program's grant award. Declining such costs does not exempt the Subgrantee from maintaining records adequately and documenting the source and application of funds as required In 2 CFR 200.413. https:Hsso.fema.net/emmie/intemallntegration?applicationld=910393 7/132017 Federal Emergency Management Agency E -Grants Page 3 of 4 HAZARD MITIGATION PROPOSAL: Hazard Miligadon under section 406 has been considered for this project and due to the type of work or project, effective mitigation is not feasible within the requirements of 44 CFR 206 226(c). PROCUREMENT: The Applicant was advised by FEMA PAC and/or Project Specialist that in the seeking of proposals and letting of contracts for eligible work, the Applicant most comply with its Local, State and/or Federal procurement laws, regulations, and procedures as required by 2 CFR 317-326. RECORD RETENTION: As described is 2 CFR 200.33 Subgrantee must maintain all work-related reports for a period of three (3) years form Subgrantee ctosure (final payment), all records relative this project worksheet are subject to examination and audit by the State, FEMA and the Comptroller General of the United States and must reflect work related to disaster specific costs. PERMITS: Federal Funding is contingent upon acquiring all necessary Fetleral, State and Local permits. Noncompliance with this requirement may jeopardize the receipt of federal funds. The applicant is responsible for obtaining all required permits prior to the commencement of work. ENVIRONMENTAL AND HISTORIC PRESERVATION Applicant must comply with all applicable environmental and historic preservation laws. Federal funding Is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliance with this requirement may jeopardize lite receipt of federal funds. CHANGES TO SCOPE OF WORK DESCRIBED IN THIS PW/SA (SUBGRANT APPLICATION): The applicant shall comply with all applicable codes and standards in the completion of eligible work to repair or replace damaged public facilities. Any change to the approved scope of work on a Project Worksheet (PW/SA) must be reported and approved before work begins. Failure to report changes may jeopardize Federal and State funding. In the case of a change In scope of work, the applicant shall notify the Florida Division of Emergency Management program representative prior to starting work. Donated Resources: Volunteer Labor Hours when provided by the applicant and determined to be eligible by FEMA to offset the 25% local match (non -Federal share) cannot exceed the maximum credit allowed for donated resources for a project. The amount of donated resources credit that can be applied to a protect is capped at the non -Federal share of emergency work so that the Federal share will not exceed the Applicant's actual out-of-pocket costs per the Public Assistance Program and Policy Guide (PAPPG), pp 3536. INSURANCE REVIEW: The applicant is aware that all projects are subject to an Insurance review as stated In 44 C.F.R. Sections 206.252 and 206.253.lf applicable, an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy which may affect the total amount of the project. Approval of this project may result in an obtar/malntaln insurance requirement. The Subgrantee must comply with Insurance reviewer terms and conditions upon receipt of sub -grant from the State. COST BASIS FOR LABOR, EQUIPMENT AND MATERIALS: Costs used to formulate this project were based on. Applicant actual or recent contract costs. AUDIT STATEMENT: All documentation related to this project worksheet is subject to audit and must reflect tlisaster — relatetl work and project— specific seat. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to be maintained is specified In FEMA policy 2 CFR Subpart F, Audit Requirements. Records must be maintained for three 3 years from the date the last project was completed or from the date final payment was received, whichever is later. 75% FEDERAL FUNDING: In accordance with 44 CFR 201 and current disaster declaration determinations. this project worksheet will be funded with the Fetleral Cost share at 75% of all eligible costs. By accepting this grant the Applicant to the best of their ability acknowledges that all damages descrbed within this Sub -grant Application and all associated costs being claimed were a direct result of the declared event. and in connection with the Incident period for DR4283 or DR4280 with the exception of requests for alternate or Improved projects. BACKUP DOCUMENTATION: Backup Documentation has been reviewed and a 100% sampling has been included with this project. WORK TO BE COMPLETED: Upon completion, this site will be returned to Its original design, function, and capacity within the anginal footprint. Acquiring all necessary Federal, State, and local permits is required for Federal Funding. Noncompliance with this requirement may jeopardize the receipt of Federal funds LARGE PROJECT ADJUSTMENT, ANY CATEGORY: When Subgranl Applications for Assistance (Project Worksheets) are written as Large Projects ($121,801 or greater) not participating in the SRIA Alternative Procedures Pilot Program for Permanent Work— fixed estimated cost, an adjustment must be made during the closeout process In order to match the actual eligible dollars spent. This will require a Change (version) to be submitted In EMMIE to capture the over-runlunder-run. Does the Scope of Work change Ne pre -disaster conditions at the site? yes s' No Stall Considerations inGutletl?'J.'Ves No Hazard Mitigation proposal included? Yes Is there Insurance coverage on this facility? J Yes No � No PROJECT COST ITEM CODE NARRATIVEI QUANTITY/UNIT UNIT PRICE COST •** Version 0 "" 1I Work Completed https://sso.fema.net/emmie/intemalIntegmtion?applicationId=916393 7/13/2017 Federal Emergency Management Agency E -Grants Page 4 of 4 1 9001 Contract 1/LS $10,100.00 $10,100.00 Work To Be Completed 2 9001 Contract 1/LS $1,047,488.00 $1,047,488.001 Direct Subgrantee Admin Cost 3 9903 I No Direct Administrative Costs 1/LS $ 0.00 $ O.00I TOTAL COST $1,057,5BB.001 PREPARED BY Enid We % / ITITLE Project Specialist SIGNATURE APPLICANT REP.FeenkiMriana ,kVreyI&If% TLE CNr�//, SIGNATURE https://sso.fema.net/emmic/internalIntegration?applicationId=910393 7/13/2017