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HomeMy WebLinkAbout04-24-2019 CRA AgendaaTy0, SE,BASTL HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY AGENDA WEDNESDAY, APRIL 24, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN. FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE — Led by Council Member Dodd 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 19.055 A. Proclamation - Lions Club 601h Anniversary Celebration Day — April 27, 2019 Lion Jeanne Diehl, Vice President, Sebastian Lions Club 19.056 B. Proclamation Arbor Day — April 26, 2019 — Kim Haigler, City of Sebastian Environmental Technician 19.057 C. Proclamation - World T'ai Chi & Qigong Day — April 27, 2019 — Kathy Falzone, City of Sebastian Recreation Supervisor 19.058 D. Presentation - Coastal Resiliency Plan - Chris Niforatos, P.E. - Kimley-Horn & pg 5 Associates Brief Announcements April 26 — Chamber Concert in Riverview Park — The Mixers (rhythm & blues, rock & roll, jazz, zydeco) - 5:30 to 8:00 pm April 27 — Natural Resources Board Earth Day in Riverview Park — 9 am — 4 pm May 11 — Craft Club of Sebastian Show in Riverview Park — 10 am — 3 pm Recess Citv Council Meeting and Convene as Communitv Redevelopment Aaencv pgs 6-7 A. Approval of Minutes — February 27, 2019 CRA Meeting pgs 8-14 B. Award Work Authorization Under the Continuing Services Agreement with GAI Consultants, Inc. in Amount of $19,960 for Riverview Park Canopy Protection Plan and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Agreement, Exhibit) 8. Adiourn Communitv Redevelopment Aaencv Meeting and Reconvene as Citv Council Regular City Council & CRA Meeting February 27, 2019 Page Two 19.026 B. Proclamation — Children's Week — March 24-29 - Marsha Powers, CEO of the Early Learninq Coalition Vice Mayor Kinchen read and presented the proclamation to Ms. Powers. She thanked the City for acknowledging the work that the Early Coalition does. 19.027 C. Proclamation - March For Meals Month - Karen Dieol. President/CEO of the Senior Resource Association Vice Mayor Kinchen read and presented the proclamation to Ms. Diegl who cited the benefits provided bX the program and invited Council Members to deliver meals during March 11`h to the 13 . Brief Announcements March 2nd - Craft Club Show —10 am — 3 pm March 9t" — Pelican Island Wildlife Festival —10 am — 4 pm March 15-17t' - ShrimpFest & Craft Brew Hullabaloo - Fri 3-9, Sat 10-9, Sun 10-5 Vice Mayor Kinchen announced the upcoming events. 7. Recess Citv Council Meetinq and Convene as Communitv Redevelopment Agencv *— A. Approval of Minutes — January 23, 2019 CRA Meeting 6:15 p.m. MOTION by Mr. McPartlan and SECOND by Mr. Dodd to approve the January 23, 2019 CRA Meeting minutes passed with a unanimous voice vote of 4-0. B. Facade. Sion and Landscaninq Proqram I. Consider Grant Request for 1004 U.S. Highway 1 —Arthur & Amy Priep (Transmittal, Summary, Application, Grant Criteria) The City Manager said the owners approached staff for relief to get the building sold or leased out. The Community Development Director said the owner is planning an extensive remodeling of the building since it has been attracting businesses that are not within the zoning code. She pointed out that staff encouraged the Prieps to submit the application for review by the CRA Board, knowing don't they didn't have an occupational license as required by the program guidelines. She said they were present should there be any questions. Mr. Dodd said it was undetermined if the building will stay there and if it did, it might be more financially encompassing to bring it up to current code. He cited one of the criteria for ranking is the removal of blight and he had a concern with investing limited CRA money on the property that probably won't be there six months from now. He said he could support the landscaping portion. Mr. lovino asked to hear from the owner as to what their plans were. Mr. Priep said he and his wife owned the property to the east where they planned to build a future residence and hoped to get a nice small business into the building to provide a small income for a while. In response to Mr. lovino, he said they don't plan to go anywhere or sell the property. Regular City Council & CRA Meeting February 27, 2019 Page Three Mr. McPartlan said the board's goal is to improve new or existing businesses and since there is no business, they are speculating on the property; and if the landscaping was approved, the people coming in might not like the landscaping. He said he would feel more comfortable if there was an occupant. Mr. Dodd noted $25,000 of the $39,000 estimate on page 11 was to put siding on the building and he was concerned with investing money on a building that might be knocked down in the end because it was too expensive to renovate. He said he was inclined to match the landscape portion but not the buildings. Mr. Priep responded there has been a lot of lessee interest in property. MOTION by Mr. lovino and SECOND by Mr. Dodd to approve the $2,348 landscaping portion of the request contingent upon the property owner returning to the board with a potential lessee to receive any additional award. ROLL CALL: Vice Chairperson Kinchen — aye Mr. Dodd — aye Mr. lovino —aye Mr. McPartlan — nay Chairman Hill — absent Motion carried. 3-1 C. Fiscal Year 2018 CRA Annual Report in Accordance with F.S.163.356(3)(c) Accent and Forward to Citv Council (Transmittal. Report) The Community Development Director stated the report was an unaudited version of the CRA's figures and activities for the past year. Motion by Mr. Dodd and SECOND by Mr. McPartlan to approve sending the Fiscal Year 2018 CRA Report to City Council for approval. ROLL CALL: Mr. Dodd — aye Mr. lovino — aye Mr. McPartlan — aye Chairman Hill — absent Vice Chairperson Kinchen — aye Motion carried. 4-0 8. Adiourn Communitv Redevelopment Auencv Meetinn and Reconvene as Citv Council +_ Vice Mayor Kinchen adjourned the CRA meeting and reconvened the City Council meeting at 6:31 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — February 13, 2019 Regular City Council Meeting K CM Lf SEBASTLAN HOME OF PELICAN ISLAND Council Meetinq Date: CRA AGENDA TRANSMITTAL April 24, 2019 Agenda Item Title: Riverview Park Canopy Protection Plan — Consultant Services Agreement (CSA) Work Authorization Recommendation: Staff recommends approval of the Work Authorization for the CSA to provide a Canopy Protection Plan and concept event plan for Riverview Park. Background: The City of Sebastian wishes to protect the existing tree canopy within the Riverview Park which is heavily utilized for many community events. GAI/Community Solutions Group, Inc. (CSG) will provide the expertise of a Certified Arborist to evaluate the condition of the trees, provide a succession plan to maintain the tree canopy, and a landscape maintenance plan that will focus on the use of Florida Friendly landscaping appropriate for the heavily used public space. A concept plan will be provided that will show how to best utilize the park for special events while maintaining and protecting the natural resources. The CRA budgeted $10,000 per year starting in FY 2017/2018 out to FY 2022/2023 for a total of $60,000. If Aqenda Item Reauires Expenditure of Funds: Total Cost: $19,960.00 Amount Budgeted in Current FY: $20,000 If Cost Requires Appropriation: No Fund to Be Utilized for Appropriation: CRA FUND /� ^ 4�� Administrative Services Department Review: �„-,.,,t.{� / 1 Attachments: 1. Consultant Services Agreement (CSA) Work Order 2. Exhibit A, CSG Scope and Fee Cityer gntion: Date: 5 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) GAI/Community Solutions Group, Inc. (CSG) Work Authorization No: CSA-#2 Project Identification: RIVERVIEW PARK CANOPY PROTECTION PLAN IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA # 2 will be performed for a fee not to exceed the amount of $19,960. PLANNING/LA CONSULTANT: CITY OF SEBASTIAN: Date: Name/Title Attest: Jeanette Williams, MMC, City Clerk Date: Paul Carlisle City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: James D. Stokes, City Attorney GAI Consultants, Inc 618 E South Street Suite 700 Orlando, Florida 32801 T 407 423.8398 garconsultants.com March 20, 2019 GAI Project No. A171354.03 Ms. Lisa Frazier Community Development Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 Scope of Services DRAFT Riverview Park Plan Sebastian, Florida Dear Ms. Frazier: Thank you for the opportunity to provide you with this proposal for a Canopy Protection Plan for Riverview Park. Work will be performed in accordance with our Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Project Understanding GAI/Community Solutions Group, Inc. (CSG) understands that City of Sebastian (Client) wishes to have an assessment of the existing canopy in Riverview Park, that includes a tree succession plan and landscape maintenance plan, and a concept plan. The purpose of the inventory is to utilize CSG's ISA Certified Arborist to evaluate the condition of the trees in Riverview Park, and provide a succession plan to maintain the tree canopy in to the future. The landscape maintenance plan will focus on the use of Florida Friendly landscaping, appropriate for the site, and its heavy public use. The concept plan will explore how to best utilize the park for special events, while maintaining and protecting natural resources. Scope of Services Based on our understanding of the project requirements/criteria provided to date by City of Sebastian, GAI will perform the following described Scope of Services: Task 1 — Tree Inventory & Assessment 1.1 CSG will conduct an inventory and assessment of the existing trees in Riverview park for the purpose of utilizing the data collected to manage these natural resources to promote their long-term health within the context of a frequently programmed public park. The City will provide one staff member to assist CSG with the inventory. The City staff member will be responsible for measuring the trees and providing other inventory assistance as directed by the CSG staff member leading the inventory. CSG staff will utilize Esri s ArcGIS Online and Collector for ArcGIS platform to perform a (1) {: 2019 GAI CONSULTANTS Ms. Lisa Frazier March 2Q 2019 GAI Project No. A171354.03 Page 2 day field inventory within the park boundaries. Data collected will include GPS location, photographs and general comments about the tree such as the condition (Good, Fair, Poor) and field observations by an ISA certified arborist and licensed landscape architect. This data will be used to assist with the formulation of the tree succession plan, landscape maintenance plan, • concept plan and event plan described in Task 3. Task 7 Deliverables: • GIS Database Inventory with Existing Conditions Assessment Data in a geodatabase format (*.gdb) • Data spreadsheet in Microsoft Excel format (*.xlsx) Task 2 — Concept Planning 2.1 CSG will prepare an Existing Conditions Exhibit on a scale aerial which will depict the locations of existing park facilities and existing tree locations based on the field data collection in Task 1, and information on facilities and utilities provided by the City. 2.2 CSG will conduct one (1) stakeholder meeting to discuss existing special event programming and uses. Stakeholder participant list and invitations to be done by the City. 2.3 CSG will develop one black and white concept plan for the park that includes the closing of Harrison in accordance with the 2010 CRA Master Plan, based on input from the stakeholders, City staff, and preservation of the natural resources of the park. The concept will include an overlay Event Placement Plan showing areas of opportunity for temporary event facilities such as tents, stages, and food trucks, taking into consideration the best place for lighting, electrical outlets, sidewalks, etc., while not compromising the event or the park's natural resources. 2.4 CSG will prepare a preliminary estimate of probable costs for the concept plan. 2.5 CSG will meet with the City via phone to review the stakeholder input, concept plan and preliminary probably costs. Task 2 Deliverables: • Existing Conditions Exhibit • (1) Stakeholder Meeting summary • Concept Plan • Probable Cost of Improvements 0 2019 GAI CONSULTANTS Ms. Lisa Frazier March 20, 2019 GAI Project No Al 71354.03 L •. Page 3 Task 3 — Tree Succession Plan and Landscape Maintenance Plan CSG will develop a report summarizing the finding of the data collected in the existing tree inventory. Areas of opportunity for future planting will be generally identified, including utilization of a Florida -Friendly palette and best management practices. A brief best practices summary of urban tree management will be developed including the prevention of root compaction, tree pruning maintenance and the prevention of mechanical damage of trunks and limb during routine park maintenance and events. Task 3 Deliverables: • Report with an educational, primarily pictorial introduction Schedule CSG will begin work upon receipt of a copy of this Proposal executed and authorized below. We will provide a project schedule with milestone dates upon notice to proceed. Project will be complete by September 1, 2019 if notice to proceed is given by May 1, 2019. Compensation Compensation for services rendered by GAI will be on a lump sum basis. The breakdown by Task is as follows below: Concept Planning 3.0 Tree Succession and Landscape Lump Sum $5,110 Maintenance Plan Total $19,960 Payment All payment terms will be in accordance with the Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Services Not Included The proposed scope of services and cost(s) assume the following items are excluded from this scope of services: • Survey • Electrical engineering plans • Structural engineering plans r 2019 GAI CONSULTANTS Ms. Lisa Frazier Page 4 March 20, 2019 GAI Project No. A171354.03 • Record Drawings based on the contractor's As-Builts Anything not specifically included in the scope of services Assumptions and Understandings GAI's Scope of Services, Schedule and Compensation as set forth above have been prepared on the basis of the following assumptions and understandings: 1. Client acknowledges and understands that Community Solutions Group is a GAI Consultants, Inc. Services Group. Any reference to Community Solutions Group or CSG in the Proposal for Professional Services and the Standard Terms and Conditions also refers to GAI Consultants, Inc. It is further acknowledged and understood that this agreement is between the Client and GAI Consultants, Inc. 2. Access to the project site(s) or other land upon which GAI is to conduct any field work will be available to GAI personnel in a timely manner. 3. Client has provided all its requirements for GAI's scope of services and all criteria and/or specifications that GAI should utilize at the time this Proposal is authorized. This includes any requirement for any statement of professional opinion or certification. 4. Client has provided all available information pertinent to GAI's scope of services, including previous reports/drawings; utility information; topo information, etc. at the time this Proposal is authorized. Unless otherwise noted, GAI may rely upon such information. S. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any development that affects the scope or timing of GAI's performance. 6. Client will examine and provide comments and/or decisions with respect to any GAI interim or final deliverables within a period mutually agreed upon. 7. Any of Client's other consultant(s)/contractor(s) will cooperate and coordinate with GAI in a timely and efficient manner. 8. GAI's proposed compensation and schedule are based on receipt of authorization to proceed within thirty (30) calendar days of the date of this Proposal. GAI reserves the right to adjust its compensation if authorization to proceed is not received within thirty (30) calendar days. C 2019 GAI CONSULTANTS ' Ms. Lisa Framer March 20, 2019 GAI Project No. A171354.03 Page 5 Please do not hesitate to contact me at 321-319-3161 if you have any questions 'L .,.' or wish to discuss this Proposal. If this Proposal is acceptable, please sign where indicated below and return one copy for our file. This also will serve as authorization for GAI to proceed. GAI's performance of the Scope of Services will be governed by our Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. REQUESTED AND AUTHORIZED BY: Sincerely, City of Sebastian Community Solutions Group, a GAI Consultants, Inc. By Service Group 040ally sgnW by Kmfin L PRINTED cebam iKnStin L. CabOm � Wbom®9alwnau0anb.asm, NAME: CN=Msnn L. CaMm Deb2019 M,2016,00A]Aa'00' Kristin Caborn, CPRE TITLE: Senior Planning Manager Francis giuDATE: Dlly sl9natl by Fnwu Ballwin Bellomo Nta 201B01E016.5o40 Afar Frank Bellomo, PLA Assistant Vice President KC/FB/cl +' 2019 GAI CONSULTANTS