HomeMy WebLinkAboutCSA-2CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
GAI/Community Solutions Group, Inc. (CSG)
Work Authorization No: CSA-#2 .
Project Identification: RIVERVIEW PARK CANOPY PROTECTION PLAN
IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG
MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT
DATED JANUARY 25, 2018.
Description of Assignment: EXHIBIT A - SCOPE OF SERVICES
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA # 2 will be performed for a fee not to
exceed the amount of $19,960.
AGREED:
PLANNING/LA CONSULTANT: CITY OF SEBASTIAN:
Attest:
Je tte Williams, MMC, City Clerk
�Iis��Z
Date:aul Caz
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
James .Stokes, City Attorney
March 20, 2019
GAI Project No. Al713S4.03
Ms. Lisa Frazier
Community Development Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Scope of Services DRAFT
Riverview Park Plan
Sebastian, Florida
Dear Ms. Frazier.
Thank you for the opportunity to provide you with this proposal for a Canopy
Protection Plan for Riverview Park. Work will be performed in accordance with
our Continuing Professional Planning and Landscape Architecture Consulting
Services contract dated January 25, 2018.
Project Understanding
GAI/Community Solutions Group, Inc. (CSG) understands that City of Sebastian
(Client) wishes to have an assessment of the existing canopy in Riverview Park,
that includes a tree succession plan and landscape maintenance plan, and a
concept plan. The purpose of the inventory is to utilize CSG's ISA Certified
Arborist to evaluate the condition of the trees in Riverview Park, and provide a
succession plan to maintain the tree canopy in to the future. The landscape
maintenance plan will focus on the use of Florida Friendly landscaping,
appropriate for the site, and its heavy public use. The concept plan will explore
how to best utilize the park for special events, while maintaining and protecting
natural resources.
Scope of Services
Based on our understanding of the project requirements/criteria provided to date
by City of Sebastian, GAI will perform the following described Scope of Services:
Task 1 — Tree Inventory & Assessment
1.1 CSG will conduct an inventory and assessment of the existing trees in
Riverview park for the purpose of utilizing the data collected to manage
GAI consultants, Inc. these natural resources to promote their long-term health within the context
618 E South street of a frequently programmed public park. The City will provide one staff
Su¢e ]oo member to assist CSG with the inventory. The City staff member will be
Orlando, porch 32801 responsible for measuring the trees and providing other inventory assistance
T Sm 473 s398 as directed by the CSG staff member leading the inventory. CSG staff will
gamonsunantsmm utilize Esri's ArcGIS Online and Collector for ArcGIS platform to perform a (1)
& 2019 GM CONNLTANTS
Ms Lisa Facer Page 2
March 20, 2019
GAI Project No. A171354.03
day field inventory within the park boundaries. Data collected will include
GPS location, photographs and general comments about the tree such as the
condition (Good, Fair, Poor) and field observations by an ISA certified arborist
and licensed landscape architect. This data will be used to assist with the
formulation of the tree succession plan, landscape maintenance plan,
concept plan and event plan described in Task 3.
Task 1 Deliverables:
GIS Database Inventory with Existing Conditions Assessment Data in a
geodatabase format ('.gdb)
Data spreadsheet in Microsoft Excel format ('.xlsx)
Task 2 —Concept Planning
2.1 CSG will prepare an Existing Conditions Exhibit on a scale aerial which will
depict the locations of existing park facilities and existing tree locations
based on the field data collection in Task 1, and information on facilities and
utilities provided by the City.
2.2 CSG will conduct one (1) stakeholder meeting to discuss existing special
event programming and uses. Stakeholder participant list and invitations to
be done by the City.
2.3 CSG will develop one black and white concept plan for the park that includes
the closing of Harrison in accordance with the 2010 CRA Master Plan, based
on input from the stakeholders, City staff, and preservation of the natural
resources of the park.
The concept will include an overlay Event Placement Plan showing areas of
opportunity for temporary event facilities such as tents, stages, and food
trucks, taking into consideration the best place for lighting, electrical outlets,
sidewalks, etc., while not compromising the event or the park's natural
resources.
2.4 CSG will prepare a preliminary estimate of probable costs for the concept
plan.
2.5 CSG will meet with the City via phone to review the stakeholder input,
concept plan and preliminary probably costs.
Task 2 Deliverables:
• Existing Conditions Exhibit
• (1) Stakeholder Meeting summary
• Concept Plan
Probable Cost of Improvements
2011GAI COMVLTAMS '
Ms Lisa Frazier
March 20, 2019
GAIProject No A111354.03
Page 3
Task 3 — Tree Succession Plan and Landscape Maintenance Plan
CSG will develop a report summarizing the fording of the data collected in the
existing tree inventory. Areas of opportunity for future planting will be generally
identified, including utilization of a Florida -Friendly palette and best management
practices. A brief best practices summary of urban tree management will be
developed including the prevention of root compaction, tree pruning
maintenance and the prevention of mechanical damage of trunks and limb
during routine park maintenance and events.
Task 3 Deliverables:
• Report with an educational, primarily pictorial introduction
Schedule
CSG will begin work upon receipt of a copy of this Proposal executed and
authorized below. We will provide a project schedule with milestone dates upon
notice to proceed. Project will be complete by September 1, 2019 if notice to
proceed is given by May 1, 2019,
Compensation
Compensation for services rendered by GAI will be on a lump sum basis. The
breakdown by Task is as follows below:
Task Description
Payment
1.0 Tree Inventory & Assessment Lump Sum $5,020
2.0 Concept Planning Lump Sum $9,830
3,0 Tree Succession and Landscape Lump Sum $5,110
Maintenance Plan
Total $19,960
Payment
All payment terms will be in accordance with the Continuing Professional
Planning and Landscape Architecture Consulting Services contract dated January
25, 2018.
Services Not Included
The proposed scope of services and cost(s) assume the following items are
excluded from this scope of services:
• Survey
• Electrical engineering plans
• Structural engineering plans
C Zr194AI CONSULTANT$
Ms. Lisa Frazier Page
March 20, 2019
GAI Projea No. A171354.03
• Record Drawings based on the contractors As-Builts
L Anything not specifically included in the scope of services
Assumptions and Understandings
GAI's Scope of Services, Schedule and Compensation as set forth above have
been prepared on the basis of the following assumptions and understandings:
1. Client acknowledges and understands that Community Solutions Group
is a GAI Consultants, Inc. Services Group. Any reference to Community
Solutions Group or CSG in the Proposal for Professional Services and the
Standard Terms and Conditions also refers to GAI Consultants, Inc. It is
further acknowledged and understood that this agreement is between
the Client and GAI Consultants, Inc.
2. Access to the project sites) or other land upon which GAI is to conduct
any field work will be available to GAI personnel in a timely manner.
3. Client has provided all its requirements for GAI's scope of services and all
criteria and/or specifications that GAI should utilize at the time this
Proposal is authorized. This includes any requirement for any statement
of professional opinion or certification.
4. Client has provided all available information pertinent to GAI's scope of
services, including previous reports/drawings; utility information; topo
information, etc. at the time this Proposal is authorized. Unless otherwise
noted, GAI may rely upon such information.
5. Client will give GAI prompt notice whenever it observes or otherwise
becomes aware of any development that affects the scope or timing of
GAI's performance.
6. Client will examine and provide comments and/or decisions with respect
to any GAI interim or final deliverables within a period mutually agreed
upon.
7. Any of Client's other consultant(s)/contractor(s) will cooperate and
coordinate with GAI in a timely and efficient manner.
8. GAI's proposed compensation and schedule are based on receipt of
authorization to proceed within thirty (30) calendar days of the date of
this Proposal, GAI reserves the right to adjust its compensation if
authorization to proceed is not received within thirty (30) calendar days.
c 2019 WI CONSULTAMS
Ms. use Frazier
March 2112019
GAI Projea No. A17135403
Page 5
Please do not hesitate to contact me at 321-319-3161 if you have any questions
-�� or wish to discuss this Proposal. If this Proposal is acceptable, please sign where
indicated below and return one copy for our file. This also will serve as
authorization for GAI to proceed. GAI's performance of the Scope of Services will
be governed by our Continuing Professional Planning and Landscape
Architecture Consulting Services contract dated January 25, 2018,
REQUESTED AND AUTHORIZED BY:
Sincerely,
City of Sebastian
Community Solutions Group,
a GAI Consultants, Inc.
BY:
Service Group
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PRINTED
Kristin L. Qaborn
NAME: Paul E. Carlisle
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Kristin Caborn, CPRE TITLE City Manager
Senior Planning Manager
Francis DATE 4_24-19
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Bellomo
Frank Bellomo, PLA
Assistant Vice President
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C 2034 GAI CONSUUJNTT '
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
GAUCommunity Solutions Group, Inc. (CSG)
Work Authorization No: CSA-#2
Project Identification: RIVERVIEW PARK CANOPY PROTECTION PLAN
IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG
MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT
DATED JANUARY 25, 2018.
Description of Assignment: EXHIBIT A - SCOPE OF SERVICES
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA # 2 will be performed fora fee not to
exceed the amount of $19,960.
AGREED:
PLANNING/LA CONSULTANT:
Date:
Name/Title
Attest:
J ette 1 ams;_MMC, City Clerk
CITY OF SEBASTIAN:
XaularfiDate:.S/�sle
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Jam . Stokes, Attorney
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
GAI/Community Solutions Group, Inc. (CSG)
Work Authorization No: CSA-#2
Project Identification: RIVERVIEW PARK CANOPY PROTECTION PLAN
IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG
MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT
DATED JANUARY 25, 2018.
Description of Assignment: EXHIBIT A - SCOPE OF SERVICES
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA # 2 will be performed for a fee not to
exceed the amount of $19,960.
AGREED:
PLANNING/LA CONSULTANT: CITY OF SEBASTIAN:
44z�
Date:
.�''"IUGcG Date:
Name/title �f,� �,.(�� V ,G Paul Carlisle
City Manager
Attest:
Jeanette Williams, MMC, City Clerk
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
James D. Stokes, City Attorney