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Home My WebLink AboutCSA-3CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) GAI/Community Solutions Group, Inc. (CSG) Work Authorization No: CSA-# Project Identification: PARK IDENTIFICATION SIGNAGE MASTER PLAN PROJECT IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA # 3 will be performed for a fee not to exceed the amount of $22,990. AGREED: CONSULTANT: Date: 4 • -49orl Attest: Je ette Williams, MMC, City Clerk CITY OF SEBASTIAN: Date: C // Carlisle ity Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: Jamesy. tokes, City Attorney • March 2S, 2019 • GAI Project No. A171354.02 • Mr. Brian Benton Leisure Services Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 Scope of Services Park Identification Signage Master Plan Update Sebastian, Florida Dear Mr. Benton: Thank you for the opportunity to provide you with this proposal for a Parks Identification Plan for your City parks. Work will be performed in accordance with our Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Project Understanding GAI/Community Solutions Group, Inc (CSG) understands the City of Sebastian (Client) wishes to have an inventory of entrance and park identification signs in existing parks. CSG will modify 3 types of different signs developed under a separately contracted project for use in parks: entrance sign with marquee, entrance sign without marquee, and acknowledgement sign, as well as a program for the cost and order that the signs will be replaced will also be provided. Support services will include creation of a usable Static Quick Response Code (Static OR Code) to direct to the City's website or other link as desired, as well as a digital version of the existing "Pelican Paths" map. Scope of Services Based on our understanding of the project requirements/criteria provided to date by City of Sebastian, CSG will perform the following described Scope of Services: Task 1 -Inventory 1.1 CSG will have a luck off meeting for the project with the client the same day as the inventory. 1.2 CSG will conduct an inventory of existing entrance, Identification, and G41 C,,-ftan, In acknowledgement signs in all the city parks. Each sign will be located e18 r ,o„m s„«, using GIS and photographed to document its condition. An evaluation of S„ - rim the placement and orientation of existing signs will be conducted, with ons„u„ FI,,,,da y,p„ 1 the purpose of recommending changes to placement and/or orientation r 1117.123 8398 in Task 3. The. City will provide CSG with a planned route to efficiently Qd1[pONld1, 141',Tn visit all parks. c 2019 "1 ONSOLLN6 Mr. sraa Benton March 2S. 2019 GAI Project No. A171354n2 Page 2 ".; g Lei° c"" 1.3 CSG will conduct a call with the City to discuss the transfer of the GIS database. TASK 1 Deliverable.. GIS Database and photo inventory of current signage. Task 2 — Park Signage 2.1 Upon completion of Task,1 and finalization of the separately contracted Working Waterfront signs, CSG will utilize the designs created for the Working Waterfront, restudy the signs colors for use in parks, and add an option with a marquee for the entrance sign. Content of the acknowledgment sign or marquee are not included. CSG will facilitate a call with the City to review the addition to the option for an entrance sign with the marquee and make one set of changes before moving to subtask 2.2. 2.2 CSG will prepare a bid ready document for the marquee addition to the entrance sign that will give enough information to a fabricator to create construction documents. Attachment methods, sign structure, etc is the responsibility of the fabricator. 2.3 CSG will provide conceptual cost estimates for each sign type, including an implementation plan. The implementation will plan for sign replacement scheduling based on the existing signage condition and needs identified in Task 1. The City will provide CSG with budget information for CI phasing purposes. TASK 2 Deliverables: PDF of conceptual design, schematic designs, bid ready document, cost estimate and implementation plan. Task 3 — Park Graphic and QR Code 3.1 CSG will update and digitize the existing "Pelican Paths' map currently in use. A PDF will be provided for review and comment. CSG will provide one set of revisions prior to finalizing the map. When updating the map, CSG will consider screen formats to make the map phone compatible. 3.2 CSG will generate a Static CIR Code that links to the City website for use as necessary. TASK 3 Deliverables: PDF and native Adobe -based design document of map, appropriate digital file for Static CIR Code. Schedule CSG will begin work upon receipt of a copy of this Proposal executed and authorized below. We will provide a project schedule with milestone dates upon notice to proceed. If notice to proceed is given by May 1, 2019, project will be complete by September 1, 2019, assuming the separately contracted signs for the working waterfront are finalized and ready to use for Task 2 of this project by June 1. 2019. b' eae GN<ONSVLTLNR Mc Brian Benton March 25, 2019 GAI Pro; Kt No. A171354.02 Page 3 Compensation Compensation for services rendered by GAI will be in accordance with the rates agreed to and incorporated into the Agreement between GAI and the Client. The total estimated cost of GAI's services under this Proposal is $22,9% DescriptionTask 1 Inventory & Assessment Lump Sum $7,090 2 Park Signage Lump Sum $9,770 3 Park Graphic and QR Code Lump Sum $6,130 Total $22,990 Payment All payment terms will be in accordance with the Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. Services Not Included The proposed scope of services and costs) assume the following items are excluded from this scope of services: • Construction plans • Structural engineering plans • Anything not specifically included in the scope of services Assumptions and Understandings GAI's Scope of Services, Schedule and Compensation as set forth above have been prepared on the basis of the following assumptions and understandings: 1. Client acknowledges and understands that Community Solutions Group is a GAI Consultants, Inc. Services Group. Any reference to Community Solutions Group or CSG in the Proposal for Professional Services and the Standard Terms and Conditions also refers to GAI Consultants, Inc. It is further acknowledged and understood that this agreement is between the CLIENT and GAI Consultants, Inc. 2. Access to the project site(s) or other land upon which GAI is to conduct any field work will be available to GAI personnel in a timely manner. 3. Client has provided all its requirements for GAI's scope of services and all criteria and/or specifications that GAI should utilize at the time this Proposal is authorized. This includes any requirement for any statement of professional opinion or certification. 1.11 ca..IULrlNrs Mr Brian Benton March 25, 2019 GAI Project No. Al 71354.02 s�ao,scu mHseuum'�•,, ,• ,• Page 4 4. Client has provided all available information pertinent to GAI's scope of services, including previous reports/drawings: utility information; topic, information, etc. at the time this Proposal is authorized. Unless otherwise noted, GAI may rely upon such information. 5. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any development that affects the scope or timing of GAI's performance. 6 Client will examine and provide comments and/or decisions with respect to any GAI interim or final deliverables within a period mutually agreed upon. 7. Any of Client's other consultant(s)/contractor(s) will cooperate and coordinate with GAI in a timely and efficient manner. 8. GAI's proposed compensation and schedule are based on receipt of authorization to proceed within thirty (30) calendar days of the date of this Proposal. GAI reserves the right to adjust its compensation if authorization to proceed is not received within thirty (30) calendar days. Please do not hesitate to contact me at (321) 319-3161 if you have any questions or wish to discuss this Proposal. If this Proposal is acceptable, please sign where indicated below and return one copy for our file. This also will serve as authorization for GAI to proceed. GAI's performance of the Scope of Services will be performed in accordance with our Continuing Professional Planning and Landscape Architecture Consulting Services contract dated January 25, 2018. REQUESTED AND AUTHORIZED BY -- Sincerely, City of Sebastian Community Solutions Group, a GAI Consultants, Inc. air:/j/ Service Group oew�w^wu... c.e.,, PRINTED � Kristin L. Cabo. ON NAME' Paul E. Carlisle Kristin Caborn, CPRE TITLE: City u'__r3� Senior Planning Manager Francis ue'wrya .!:,r,eoa+ DATE: 4-24-19 e o Bellomo Das 2019,0 2' Frank Bellomo, PLA Senior Director KC/FB/cl/bry CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) GAUCommunity Solutions Group, Inc. (CSG) Work Authorization No: CSA-9 _3_ Project Identification: PARK IDENTIFICATION SIGNAGE MASTER PLAN PROJECT IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA # 3 will be performed for a fee not to exceed the amount of $22,990. AGREED: PLANNING/LA CONSULTANT: CITY OF SEBASTIAN: Date: d-'Z3' j Date: N e/Title Paul Carlisle �YQ/c � S 1 • I � 1 City Manager Attest: Jeanette Williams, MMC, City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: James D. Stokes, City Attorney CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) GAI/Community Solutions Group, Inc. (CSG) Work Authorization No: CSA-# ID_3_ Project Identification: PARK ENTIFICATION SIGNAGE MASTER PLAN PROJECT IT IS AGREED to undertake the following work in accordance with the provisions of the GAI/CSG MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT DATED JANUARY 25, 2018. Description of Assignment: EXHIBIT A - SCOPE OF SERVICES Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA # 3 will be performed for a fee not to exceed the amount of $22,990. AGREED: PLANNING/LA CONSULTANT: CITY OF SEBASTIAN: Date: Date: Name/Title kPaul Carlisle City Manager Attest: Approved as to Form and Content for �) Reliance by the City of Sebastian Only: ette Williams, MMC, City Clerk r� Jmo, a 5,Stokes, City Attorney