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HomeMy WebLinkAbout06-12-2019 CC AgendaM Of SE _ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, JUNE 12, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE — Led by Boy Scouts of America, Troop 555 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications for additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 19.076 A. Sebastian Police Denartment Commendations i. Presentation of Lifesaving Medals to Sergeant Steve Marcinik, Corporal Ritchie Revis, and Officer Thomas Quinn ii. Presentation of Citizens Certificate of Appreciation to Debbie Hovasse Brief Announcements 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 5-10 A. Approval of Minutes — May 22, 2019 Regular Meeting 19.084 B. Authorize the Exterior Painting of the Sebastian Municipal Airport Terminal Building pgs 11-17 by Ford Painting, Inc. in the amount of $17,950.00 and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Quotes) 19.085 C. Approve Change Order #1 Under Work Authorization #2 Under the Continuing pgs 18-32 Infrastructure Consulting & Engineering Agreement in the Amount of $10,690 for Required Fire Hydrant Design, Construction, Oversight, and Inspection at the Sebastian Municipal Airport Shade Hangars and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Work Authorization #2, Change Order #1) 1 of 96 19.086 D. Authorize the Mayor to Sign and Accept the City's Edward Byrne Justice Assistance pgs 33-50 Grant (JAG) Allocation in the Amount of $11,780 and Utilize the Funds to Purchase Two Tag Readers from Platesmart in the Amount of $16,150 with the Remainder Coming from the Law Enforcement Trust Fund (Transmittal, Letter, Quotes, Quote Letter, F.S.932.7055, Letter) 19.087 E, Resolution No. R-19-15 — Adopting a Revised City of Sebastian Public Broadcast pgs 51-60 Policy & Use of City Facilities (Transmittal, R-19-15, Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A REVISED CITY OF SEBASTIAN PUBLIC BROADCAST & USE OF CITY FACILITIES POLICY, PROVIDING FOR LIVE BROADCASTS OF CITY BOARD AND COMMITTEE MEETINGS; PROVIDING FOR PARAMETERS FOR USAGE OF CITY FACILITIES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 19.088 F. Approve Alcoholic Beverages at Community Center for Reyes Event on June 22, pgs 61-63 2019 from 4:00 pm to 11:00 pm - DOB Verified (Transmittal, Application, Receipt) 19.089 G. Approve Alcoholic Beverages at Community Center for Cano Event on July 20, 2019 pgs 64-66 from 2:00 pm to 11:00 pm - DOB Verified (Transmittal, Application, Receipt) 19.090 H. Approve Alcoholic Beverages at Yacht Club for Blankenship Event on August 10, pgs 67-69 2019 from 7;00 pm to 11:00 pm - DOB Verified (Transmittal, Application, Receipt) 8, COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 19.017 A. Parks and Recreation Advisory Committee pgs 70-82 (Transmittal, Applications, Ad, List) i. Interview, Unless Waived, Submit Nominations for One Expired Regular Member Position — Term to Expire May 31, 2022 ii. Interview, Unless Waived, Submit Nominations for One Unexpired Regular Member Position — Term to Expire May 31, 2020 iii. Interview, Unless Waived, Submit Nominations for One Unexpired Alternate Member Position - Term to Expire May 31, 2020 19.018 B. Natural Resources Board pgs 83-88 (Transmittal, Application, Ad, List) i. Interview, Unless Waived, Submit Nominations for One Unexpired Alternate Member Position — Term to Expire July 1, 2020 PUBLIC HEARINGS - None 10, UNFINISHED BUSINESS 11, PUBLIC INPUT The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 2 of 96 12. NEW BUSINESS 19.091 A. Authorize a Budget Adjustment to Appropriate General Fund Reserves in the pgs 89-91 Amount of $55,500 to Execute an Agreement with the Baldridge Group, LLC to Assist with the Development of a Strategic Plan and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Agreement) 19.016 B. Florida League of Cities Items (Transmittal, FLC Info) pgs 92-94 i. Council Delegate to FLC Annual Conference Business Meeting fl. Consider Resolutions to be Submitted to FLC 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15, CITY CLERK MATTERS 16. CITY COUNCIL MATTERS 19.092 A. Charter Officer Evaluations in Accordance with Resolution No. R-12-08 (Transmittal, R-12-08) pgs 95-96 B. Council Member Dodd C. Council Member lovino D. Council Member McPartlan E. Mayor Hill F. Vice Mayor Kinchen 17. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) Fb HEARING LOOP INSTALLED. SWITCH HEARING AID TO T COIL. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: June 26, 2019 — Regular City Council & CRA Meeting July 10, 2019 — Regular City Council Meeting July 24, 2019 — Regular City Council & CRR Meeting August 14, 2019 — Regular City Council Meeting August 28, 2019 — Regular City Council & CRA Meeting September 11, 2019 — Regular City Council Meeting September 16, 2019 — First Public Hearing on Millage and Budget/CIP/Financial Policies September 25, 2019 — Regular City CounciliFinal Millage, Budget, CIP, Financial Policies Tearing & CRA Budget Meeting 3of96 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetinas Public input is ALLOWED under the headinas: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headinas: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinqs. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealinq Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Aqenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 96 c!h Cf SET__" __- HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MAY 22, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Hill called the Regular Meeting to order at 6:00 p.m. 2. A Moment of Silence was held. 3. Council Member McPartlan led the Pledge of Allegiance. 4. ROLL CALL Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Citv Staff Present City Manager Paul Carlisle City Attorney James Stokes City Clerk Jeanette Williams Administrative Services Director Ken Killgore Asst. Administrative Services Director Cindy Watson Public Facilities Director/Airport Director Scott Baker Community Development Director/CRA Manager Lisa Frazier Leisure Services Director Brian Benton Police Chief Michelle Morris Police Lieutenant Tim Wood 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection to the Mayor's request to pull New Business Item 12c. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS 19.075 A. Proclamation — Code Enforcement Officers Appreciation Week - June 3 — 7, 2019 Mayor Hill read and presented the proclamation to Code Enforcement Officer Rich lachini and Code Enforcement Administrative Assistant Janickie Smith. 19.017 B. Certificate of Appreciation to Jim Sunnvcalb for Parks and Recreation Advisory Committee Service Mr. Sunnycalb was not in attendance. 5 of 96 Regular City Council Meeting May 22, 2019 Page Two Brief Announcements 5/27/19 - City Hall Closed on Memorial Day 5/27/19 - Memorial Day Observance in Riverview Park — 11 am Vice Mayor Kinchen announced the upcoming event. 7. CONSENT AGENDA A. Approval of Minutes — May 8, 2019 Regular City Council Meeting 19.078 B. Prior Authorization for Council Travel to Florida League of Cities Annual Conference, August 15-17, 2019, Orlando World Center Marriott (Transmittal, Announcement) 19.079 C. Approve Lease Amendment #6: Airport Terminal Building North Wing Between the City of Sebastian and Whelen Aerospace Technologies (WAT) formerly known as LoPresti Aviation) and Authorize the City Manager and City Attorney to Execute the Appropriate Documents (Transmittal, Amendment, Sched D) 19.024 D. Authorize the Purchase and Installation of Underground Utilities with Switch Cabinet from FPL in the Amount of $36,624.73 for Pickleball Complex and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Design, Quote) 19.080 E. Approve Change Order #3 to Dickerson Florida, Inc. in the Amount of $29,400 for the Base Reconstruction of Taxiway `C' at the Sebastian Municipal Airport and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, CO#3, Proposal) Mayor Hill asked to pull item B. MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve consent agenda items A, C -E. Roll Call: Vice Mayor Kinchen - aye Council Member Dodd - aye Council Member lovino - aye Council Member McPartlan - aye Mayor Hill - aye Motion Carried. 5-0 Item B The City Clerk noted there will be a Council Meeting the week of the Florida League of Cities conference and asked Council to move the meeting to Tuesday to allow their participation in research symposium scheduled for Wednesday morning, the day of the Council meeting. MOTION by Mayor Hill and SECOND by Council Member lovino to move the 14th Regular Meeting to August 13th at 5:01 p.m. passed with a voice vote of 5-0. 6 of 96 Regular City Council Meeting May 22, 2019 Page Three MOTION by Vice Mayor Kinchen and SECOND by Council Member Dodd to approve consent agenda item B passed with a voice vote of 5-0. 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Council Member Dodd reported that Treasure Coast Regional Planning Council voted to send a letter to the Governor requesting the veto of HB7103 which mandates that the losing party would pay the prevailing party's legal fees which would deter municipalities from challenging local decisions on development projects. He asked that Council consider sending a similar letter to the Governor. There was no objection from Council to have the City Attorney send a letter as soon as possible. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT Neve Hall thanked Council for approving Indian River Shores First Annual Fire Truck pull on June 8 and invited the public to come out and join them from 9 a.m. to 4 p.m. to benefit the Special Olympics. Diana Bolton, George Street, requested the immediate suspension of using any glyphosate products; a moratorium on spraying the waterways; and the inclusion of pesticides in the fertilizer ordinance. Mayor Hill noted the City is required to keep the waterways and canals vegetation -free and her request would prevent the City from meeting that requirement; he asked what would be the alternative to maintaining the vegetation. Ms. Bolton stated other communities are removing vegetation manually or with bio filters; there is no law that all vegetation must be removed. Mayor Hill asked the City Manager if he has looked into the manual removal of the vegetation. The City Manager said to do the initial clearing on the Elkham and Concha dam up to the Stormwater Park, he received one quote of $1.1M and another for just over $500,000. The aquatic applicator vendor said manual labor would be $2,000 a day but until the canals were cleared, it would be hard to guess a maintenance number. He noted there wasn't enough water depth to use a mechanical harvester. The City Manager stated the cost of the current Applied Aquatic contract is $27,000 a year using a non-toxic chemical, only on areas as needed. Mayor Hill pointed out it would initially cost $1 M to clear the waterways and approximately $400,000 a year to maintain the waterways which are only $27,000 a year right now. Council Member Dodd said he just heard an argument not to finish the herbicide spraying report and requested an option to clear the waterway that does not include the use of a glyphosate -based herbicide. He said did not want to jump the cause and define the problem to fit the solution; he would like to see a complete report. 7 of 96 Regular City Council Meeting May 22, 2019 Page Four Mayor Hill said he wanted to let the public know a moratorium as requested by the previous speaker would cost the City a tremendous amount of money. The City Manager said he is still compiling information as to what other communities are doing for the report. Council Member Dodd stated it is no longer a scientific problem because enough scientific information can be gathered for both sides; it is political. He said they will have to look at the information when it is ready and make a decision. Charles Stadelman said although he is a Natural Resources Board member, he was speaking as a citizen; the use of glyphosate is a political issue; and offered to ask the Board to lend assistance to help form opinion or develop strategy. Mayor Hill stated Council has directed the City Manager to provide a report to make sure the City is doing what is in the best interest of the community. Council Member McPartlan said they have gotten e-mails about increased cancer rates and wanted the public to know that anytime someone is identified with cancer that the Health Department is notified so they can determine if there is a cancer cluster or irregularity. He encouraged the public to retrieve their information from the governmental agencies as opposed to listening to misinformation. Council Member lovino asked that the Natural Resources Board be directed to help provide information. Mayor Hill stated Council has directed the City Manager, who has been gathering info, to provide the report that they will analyze and make a decision on. Russell Herrmann, 1s' Vice President of the Friends of St. Sebastian River, said the rainy season will begin and more nitrates, herbicides and pet waste will be washed into the lagoon and cited the fertilizer ordinance regulations that will be in effect June 1St. He encouraged the public to obtain information to do their part in helping the lagoon. Andrea Ring, past chair of the Natural Resources Board, said for the three years she was on the Board they were ignored by the staff liaison and asked to give the Board more patience. Damien Gilliams said the recent removal of the excess sand at the Cemetery expansion was not done in accordance with the proper procedures. He asked that an explanation be given. Mr. Gilliams said people don't want chemicals sprayed into the canals. Mayor Hill asked him if he had an alternative and Mr. Gilliams replied that signs should be posted if the City is going to spray. 12. NEW BUSINESS 19.081 A. Approve Second Amendment to Lease Aqreement with New Cinqular Wireless PCS, LLC (Transmittal, Amendments, Offer, Lease) The City Manager said this is an agreement with Crown Castle to extend their lease until year 2045 and requested approval. MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve the second amendment to the Lease Agreement with New Cingular Wireless. Regular City Council Meeting May 22, 2019 Page Five Roll Call: Council Member lovino — aye Mayor Hill — aye Council Member Dodd — aye Motion Carried. 5-0 Council Member McPartlan — aye Vice Mayor Kinchen — aye 19.082 B. Resolution No. R-19-13 Authorizinq the Citv Manager to Accept and Execute Documents Relatinq to FDOT Public Transportation Grant Agreement to Desiqn and Construct Hangar D at Sebastian Municipal Airport (Transmittal, R-19-13, Contract, 2018 Transmittal) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING ACCEPTANCE OF AN AMENDED FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) PUBLIC TRANSPORTATION GRANT AGREEMENT (PTCA), PROVIDING $1,000,000 ADDITIONAL FUNDING FOR THE DESIGN AND CONSTRUCTION OF A 16,516 SF MULTIPURPOSE HANGAR FACILITY AT SEBASTIAN MUNICIPAL AIRPORT, AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT APPROPRIATE DOCUMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the title to Resolution to R-19-13. The City Manager said the Airport Director deserved the credit for obtaining substantial amounts of funding for all of the recent Airport improvements. The Airport Director said this is a follow-up grant to complete the building and will bring good opportunities to the City. Mayor Hill noted the improvements are visible as you play Hole #8 on the Golf Course. MOTION by Council Member lovino and SECOND by Vice Mayor Kinchen to approve Resolution No. R-19-13. Roll Call: Council Member McPartlan — aye Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino — aye Motion Carried. 5-0 19.083 C. Authorize the Purchase and Installation of Irrigation Equipment for the Sebastian Municipal Cemetery in the Amount of $18,500 throuqh Jordan Sprinkler and Authorize the Citv Manaqer to Execute the Appropriate Documents (Transmittal, Quote, Schematic) This item was pulled from consideration. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS - None 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mayor Kinchen invited the public out to the Memorial Day service at Riverview Park. 9 of 96 Regular City Council Meeting May 22, 2019 Page Six B. Council Member Dodd said just before the meeting that the City Manager informed him that the permits have been issued for the pickleball courts after a difficult delay and it appears there will be courts this year. C. Council Member lovino — None D. Council Member McPartlan - None E. Mayor Hill - None 17. Being no further business, Mayor Hill adjourned the Regular City Council Meeting at 6:47 p.m. Approved at the June 12, 2019 Regular City Council Meeting. Mayor Jim Hill ATTEST: Jeanette Williams, MMC — City Clerk 10 of 96 Cm ix SE�T��1V HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinp- Date: June 12, 2019 Agenda Item Title: Airport Terminal Building: Exterior Painting Recommendation: Authorize Ford Painting, Inc. to paint the exterior of the Airport Terminal Building at Sebastian Municipal Airport for the amount of $17,950.00. Authorize City Manager to execute appropriate documents. Background: The Terminal Building at Sebastian Municipal Airport, in addition to serving visiting pilots and guests, is host to tenants Whelen Aerospace Technologies (WAT) and Pilot's Paradise. The exterior of the building was last painted during its construction in 2003. The exterior paint has suffered after 16 -years of exposure to the elements and staff now recommends the building be painted to bring it back to top condition. Ford Painting, Inc. submitted the lowest of 3 quotes for this job. This Agenda Item Reouires the Exaenditure of the followine Funds: FYI 8/19 Paint Airport Terminal Budget $24,000.00 Ford Painting, Inc. Quote $17,950.00 Source: Airport Funds Administrative Services Department/CFO Review: Attachments: 1. Quotes from: V • Ford Painting, Inc. • Faulkner Painting, LLC • Mark's Painting, Inc. City Manager Authorization: Date: June 12, 2019 11 of 96 PROPOSAL SUBMITTED TO Scott Baker STREET 202 Airport Drive CITY, STATE AND ZIP CODE Sebastian, Fl. Proposal Ford Painting, Inc. 8576 100°' Court Vero Beach, FL 32967 (772) 633-0253 Phone 772-633-0897 JOB NAME JOB LOCATION DATE 1-30-2018 We hereby submit proposal for repainting of the exterior of the Sebastian Airport Terminal Exterior walls and cupola • Pressure clean to remove mold, mildew, dirt and caulk • Caulk, sand and prime areas that are needed (windows, doors and siding etc.) • Seal walls with acrylic sealer • Apply 2 coats of Super Paint Sealer • Doors that are rusted will be prepped as stated above, sealed with oil based primer and finished with 2 coats semi -gloss • Remove all shutters and paint with semi -gloss paint Labor and material: $15,700.00 Soffits, facia, porch ceilings and gutters • Seal with a acrylic sealer • Prime soffits with extreme bonding primer for the corrosion • Finish with 2 coats semi -gloss paint • Painting of soffits is a temporary fix due to the corrosion Labor and material: $2,250.00 Total if all work is completed as specified above: $ I7,950.00 25% down and remainder upon completion 12 of 96 All material is guaranteed as specified. All work to be completed Authorized in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra Signature costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes. accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Acceptance of Proposal- The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the Signature following work as specified. Payment will be made as outlines above. Date of Acceptance: Signature 13 of 96 PROPOSAL SUBMITTED TO Scott Baker STREET 202 Airport Drive CITY, STATE AND ZIP CODE Sebastian, Fl. Proposal Ford Painting, Inc. 8576 100'x' Court Vero Beach, FL 32967 (772) 633-0253 Phone 772-633-0897 JOB NAME JOB LOCATION DATE 1-30-2018 We hereby submit proposal for repainting of the exterior of the Sebastian Airport Terminal Exterior walls and cupola • Pressure clean to remove mold, mildew, dirt and caulk • Caulk, sand and prime areas that are needed (windows, doors and siding etc.) • Seal walls with acrylic sealer • Apply 2 coats of Super Paint Sealer • Doors that are rusted will be prepped as stated above, sealed with oil based primer and finished with 2 coats semi -gloss • Remove all shutters and paint with semi -gloss paint Labor and material: $15,700.00 Soffits, facia, porch ceilings and gutters • Seal with a acrylic sealer • Prime soffits with extreme bonding primer for the corrosion • Finish with 2 coats semi -gloss paint • Painting of soffits is a temporary fix due to the corrosion Labor and material: $2,250.00 Total if all work is completed as specified above: $17,950,00 25% down and remainder upon completion 14 of 96 All material is guaranteed as specified. All work to be completed Authorized in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra Signature costs will be executed only upon written orders, and wilt become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Acceptance of Proposal- The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the Signature following work as specified. Payment will be made as outlines above. Date of Acceptance: Signature 15 of 96 Faulkner Painting LLC 8366 99th CT Vero Beach, FL 32967 Todd 772-473-4361 Ken 561-723-3330 Payment Method Make checks payable toFaulkner PaInfiing UC i Scott Baker Description Pressure wash exterior Mask and protect areas to be pointed Prep and apply 2 coats paint to all wails and trim Paint exterior doors and shutters Colors to be matched/chosen by owner Any questions please call Todd or Ken Thank you for your business! Date: May 19, 2019 Job Airport Admin Office - Exterior Labor and materials Total $18.000.00 16 of 96 MARK'S PAINTING, INC. 8616 99TH COURT VERO BEACH, FL 32967 City of Sebastian 1225 Main Street Sebastian. Fl. 32598 Description Re: Sebastian Airport Terminal I hereby propose to furnish all labor, materials and equipment for the above referenced project according to PDCA standards. Pressure wash exterior of building walls. Caulk, patch and spot prime exterior walls, doors and trim where needed. Apply one scaler and one finish coat or satin acrylic paint to siding, whndow trim and stucco walls. Remove shutters and apply two spray coats of satin acrylic paint to shutters and rehang after cured. Apply two coals of DTM paint to painted metal doors. Price includes painting dormer on roof and tower. Not included are metal soffit and porch ceilings. Price based on using Sherwin Williams super paint and matching existing colors. Total Bid: $27.931.00 Acceptance signature Workman compensation and public liability insurance to be taken out by Mark's Painting. [nc. 772-589-7210 �I 772-589-0661 I I Phone # I Fax # markspaintinginc@gmail.cont I E-mail Total Estimate Date Estimate # 5/23/'019 1 122 Total 27,931.00 $27,931.00 17 of 96 SZI}if SEBAS HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: June 12, 2019 Agenda Item Title: Infrastructure Consulting & Engineering (ICE) Shade Hangar Engineering Change Order #1 Recommendation: Authorize Change Order #1 to Infrastructure Consulting & Engineering Work Authorization #02 relating to Shade Hangar engineering at Sebastian Municipal Airport in the amount of $10,690. Authorize City Manager to execute appropriate documents. Backzround: Construction of the Shade Hangar project went through several design variations due to supplier issues and the need for value engineering. Infrastructure Consulting and Engineering developed a first set of engineering documents which was set aside when the project was not advanced. Changing to an all -metal building structure lowered the cost of materials and assembly, allowing the project to be built within budget. Changes to the building's design and the inclusion of a fire hydrant installation required additional engineering work on the part of ICE. The original Work Authorization with ICE did not include construction inspections and project oversight. The $10,690 amount of Change Order #1 represents a 40.5% increase to the original Work Authorization, thus calling for City Council approval. The overall cost of the project, including this Change Order, remains within the original budget. No additional Citv svendine is required. This Agenda Item involves the following breakdown of Funds for Engineering: ICE Work Authorization #2 $26,385.00 ICE Change Order # 1 $10,690.00 Revised Engineering Amount $37,075.00 (+40.5%) $29,660 FDOT (80%) $ 7,415 City/Airport (20%) Administrative Services Department/CFO Review': f 'Wl J Attachments: 1. ICE Work Authorization #2 2. ICE Change Order #I City Manager Authorization: bate: June 12, 2019 18 of 96 �_ N wm {ALNIC PAL MRPORT WORK AUTHORIZATION FORM Work Authorization #02 — Sebastian Municipal Airport Shade Hangar Project Engineering and Consulting Ciiy Project r, FDflT 441615-1 The City of Sebastian hereby assigns to infrastructure Consulting & Engineering (ICE), a Sebastian Municipal Airport commissioned consul:ant. approval to perform the work outlined in Me atiacned Scope of Ojork, Ex^ibits 'A' and 'S' dated 910512017 with respect to the Enalneer and Construct Shade Hangars project at Sebastian Municipal Airport. Description of Assigninnant: Sae Attached Scone of Work Basis of Complation 1 Period of Services: Services shall be prolided for a payment of: $fie 385.00 Ofo€`t AMU comr-lEnce uccn aY?GL`Jon of this V11crk Authorization by file partied and confim,.'e in %vi,,"n Exl' ibis "A* ¢rov'ded m til?. Scope c -f �ll.� r` a rte. la {{,,r, ¢ R t. S2rV{c s she] be .. ..p. ie,~'�`ri�rs- 12L^Ga r= of the "^s;(ecrusdw J- t'liz 1j1Px'.i J` ,_th ,,r!zac. n Form AGREED'as to scope of time schedule and budget this 11'h day of October, 2017 CITY Or SEBASTIAN A Rorida Municioai Cafrcrat:an ��f1,rJ Jg5?t7il'ViifI;i' 1;v k.itan--20ale 1, dras}rLcturs Coisull!nQ Engiri8erf g .7� Doug Hambrecht, P.E. %,1ce Prasidarii ;Sea]; =:t- A.:)Droved as to Foil l and ' Co7t5,ii icr i91i_nc'e Sy he Chi;,• of Sebastian only- z-1 yulie L61014- Ja m to V�!#1[;ams, NIMC, City C#er< C'n l."it V L]_il], Ini.arirri Ciiy r.r o:oey Staf , AdmiZtrativa Services ,� ` • __ L= _ .��(��� `. J t0 budget 19 of 96 ® EXHIBIT „A" ���� Ylr„' `-t Y SCOPE OF WORK; SHADE HANGARS :MUNIZIPAI AIRPORT I\FRASTRMTURF Sebastian Municipal Airport Project Description The City of Sebastian and the Sebastian Municipal Airport (CITY) desire shade hangars for the west ` side of the airport. These hangars shall consist of } Pact column(s) support to a roof truss system which I stretches and supports a type of polypropylene fabric covering. Infrastructure Consulting and _ Engineering will provide performance specifications for a system meeting the airport's desires to be competitively bid. Site work includes re -using much of the existing base material for the new pavements and a milling and J -#`.r resurfacing of the existing where it can be re- used. An in depth design for the grading and drainage and permitting of the site will be �•- lr required as well as obtaining water management permits. ICE will also administer the bidding. The total number of shade hangars desired is 14 units; 12 units for single engine type aircraft, and two larger units for twin engines. The actual number will depend on cost. The budget for this project is based on an 80/20 FDOT grant for a total project amount of $625,000. See the conceptual layout shown in the attached sketch labeled Exhibit "C`. The current condition of the asphalt in this area is severely cracked and cannot be salvaged. Instead, this asphalt shall be removed and the surface re-applied to the current grades. Limerock base material will be re -used in areas of asphalt apron to be converted to grass. A new asphalt pavement section consisting of 2" of Bituminous Material will be incorporated for the taxilane, taxidrives, and the area under the shade structure. Electrical improvements shall be basic and include only a general description of what shall be required by the contractor. It is assumed the contractor shall investigate the meter housing on the T -Hangar and provide an underground feed to the project area for installation of several roof mounted exterior LED lights. Since this electrical work is minor, it is assumed the contractor can pull Shade Hangars 9/5/2017 Page A-1 of A-5 20 of 96 his own permit and no engineering seal will be required. Preliminary conversations with the City of Sebastian building department and Community Development have assured us the projectwill not require any parking areas for vehicles. Therefore, landscaping, access roads, and parking lot design are not included in this scope. Other design items of consideration for this Project Scope: • Performance specifications and guidelines for a pre-engineered shade structure. • Site Geometric Design to meet criteria of various structure widths and lengths and aircraft Object Free Area. • Removal of taxiway pavement • Apron Pavement and Taxiway Layout and Design • Stormwater pond and site drainage • Environmental Resource Permit from SJRWMD • Construction Safety and Phasing Plan The design and production of bid documents will consist of the following items: Grading and Drainage Plans Retention Pond Design Earthwork calculations Technical Specifications FDEP/ SJRWMD Permit Survey Pavement Marking Quantity Calculations FDOT coordination Coordination with CITY Stormwater Pollution Prevention Plans (required for permit) No site survey shall be performed. ICE will utilize points provided by the City Surveyor already in hand. No geotechnical investigation will be performed. Instead, ICE shall utilize information obtain in past reports within the vicinity of the project and information based on hand digging performed by the airport staff. Review meetings shall be held via conference call. Compensation' for the above mentioned work will be based on the Manhour and Fee Estimate provided in Exhibit B. Design deliverables shall be broken up into three phases Phasel - 30% Design, Phase 2- 60% Design, and Phase 3- 100% Design. Phases 4 shall include bidding services. Phase 1- 3096 Design Phase 1 services will involve preliminary design and the production of 30% Plans. The design considerations shall include: Shade Hangars 9/5/2017 Page A-2 of A-5 21 of 96 • Draft hangar technical specification and requirements, • General Coordination with Airport Staff, • Drainage Evaluation, • Horizontal and Vertical Geometrics, • St. John's River Water Management District (SJRWMD) Pre -Application Meeting, * Preliminary Cost Estimates, and • Preliminary Construction Schedule. The Consultant will prepare a revised Construction Cost Estimate and the Preliminary Plans, which will include: Cover Sheet Typical Sections Project Layout Plan Staking and Demolition Plan Deliverables- Three (3)copies ofthe PreliminaryPlans in II 'x17"pdfforrnat will be submitted to the CITY for distribution to airport staff Phase 2 — 60% Design The Consultant shall address any changes requested by the airport at the 30% Review Meeting in this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 60% Plans to include the following: • Final hangar -technical specification and requirements, • Preliminary Drainage Design, • General Coordination, • Preliminary Grading, • OE/AAA submittal • Construction Safety and Phasing Plan, • Updated Cost Estimates, and • SJRWMD Permit submittal The Consultant will prepare a revised Construction Cost Estimate and the 60% Plans, which will include: Cover Sheet Typical Sections General Notes Preliminary Grading Plans Project layout Pian Safety Plan Staking and Demolition Plan Marking Plan The Consultant will meet with the CITY to review the Plans and Specifications to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding with 90% Construction Documents. Shade Hangars 9/5/2017 Page A-3 of A -S 22 of 96 Deliverables Three (3) copies of the 60:6 Plans in 11 )d 7'pdf format will be submitted to the CITY for distribution to airport stafr`. Phase .3 —100% Design The Consultant shall address any changes requested by the airport at the 60% Review Meeting in this Phase. Upon issuance of the Notice to Proceed, the Consultant will proceed with the 100% Plans to include the following: • Front End Documents, • Technical Specifications, • Responses to SJRWMD Permit Application, • Final Grading Plans, • Construction notes, and • Final Cost Estimates/ Bid Schedule. The Consultant will prepare a final Construction Cost Estimate and the 100% Plans, which will include: Cover Sheet Typical Sections General Notes Profile Sheets Drainage Details Erosion Control Plans Project Layout Plan Construction Safety and Phasing Plan Staking and Demolition Plan Grading and Drainage Plans Signing and Marking Plans Miscellaneous Details The Consultant will meet with the CRY to reviewu the Plans and Specifications to verify that all concerns, issues, and potential conflicts are addressed prior to proceeding with Final Construction Documents. Deliverables Three (3) copies of the 10096 Plans in 11 'x17" pdf format, a set of specifications and front end documents will be submitted to the CITY for distribution to airport staff. Two sets of signed and sealed plans will be submitted for CITYrecords. A copy will also be sent to the FAA, and FDOT for their /files. Phase 4 — Bidding Services The Consultant shall perform general coordination with the City and Bidders and will: o Maintain project FTP site. Distribute plans and specifications to potential bidders. o Pre -Bid Conference (by telephone); o Prepare and distribute addenda as necessary; o Assist the CITY in tabulating and evaluating bids; and Shade Hangars 9/5/2017 Page A-4 of A•5 23 of 96 Assist the CITY for the re -bid of the project if the CIN rejects the bids for any reason. This work will be performed as an additional service requiring a negotiated contract; and Assist in the contract award and preparation of construction contract documents. Other Provisions a) The CITY will pay all costs associated with any permit application and/or impact fees. b) No construction services are included at this time. c) No attendance at the pre-bid conference will be included at this time. Schedule: I.-- _ - 1 I I I I V (Total design duration= 95 days, contingent on owners review time) Shade Hangars 9/5/2017 Page A-5 of A -S 24 of 96 3E INFRASTRUCTURE CLASSIFICATION Principal Project Manager Senior Engineer Engineer Designer Technidan Administrative Assist. TOTAL HOURS TASK COST L7IR:cT E.xPE;'4 Reproduction Postage TOTAL EXPENSES TOTAL COSTS Method of Payment MMM S225.00 $175.00 S175.00 S150.00 590.00 575.00 555.00 EXHIBIT "B" tilanruur and re -a Est:mdte Shade Hangar S?ha5tian Municipal Airport PHASE 1 30% Plans HOURS 3 39 S4,515.00 PHASE 2 PHASE 3 60% Plans 100':b Plans HOURS HOURS .. a 'ERASTIAN ..r-- •�+ Ems- ✓�Q Summarf PHASE4 TOTAL Bidding HOURS a 1 8 72 16 31 64 29 107 32 35 213 513,300.00 53.725.00 54.020.00 $25,560.00 i2� 0 i_G ;+i i -'If, ." snla]C+? S73A)l S r5.ch] S 75 M, 3__2S S825.00 54.790.00 $13,575.00 54,000.00 54,030.00 526,385.00 Lump Sum Lump Sum Lump Sun Lump Sum Lump Sum I',i s [325 pf 96 EXHIBIT "B" Sebastian Municipal Airport Item/Task Description MANHOUR AND FEE ESTIMATE Project Senior Principal Manaqer Engineer Engineer Shade Flangar Phase 1 - 30% Design Plans Administrative Total Designer Technician Assistant Hours Coordinationwith_Airport Staff_ - 1 2 _-------------------------------------------- -------------------------------------------------------------------------------------------- Coordination with Subconsultants1 3 -- ---------------------------------------------------------------------------------------- ----- --------------------- ---------------------------------------------------------------- Horizontal Design __________ s 7 Construction Cost Estimate _ ------------------------------------ ---------------------------------------------------------------------------------------------------- ----------_—_-------------------------------- --- 5 ------- Prepare 30% Plans ---------------. ----------------- ----------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------ --------------------------------------------------------------- --------------- ' 1 -------------------------------------- ----_Prectlay_otrt Alan_ ___ 2 ------------------------------------------- ------------------------------------------------------------------------------------------------------ ----.Pical Stio ---------------- ------------- ---- ----------------------- -------------------------------------------------------------------------------------------- ----- ---- 4 ------------------------------------------------------------------------------------- Assemble Preliminary Shade Hangar performance 10 specification 4 ------------------------------ -------------------------------------—--------- ----------------------------------------------------------------------- QualityControlReview -------------------- -------------------------------------------------------------------------------- --- --- __.--- --- -- --pies-------------------------------------------- Plot 30;5 11"x17 plans (3 Copies) t 1 Total Hours 0 2 9 7 3 14 4 39 Hage 13-2 or 13-5 N 4 O --h Cfl CD EXHIBCT "©" Sebastian Municipal Airport Shade Hangar Phase 2 - 60`i<. Design Plans N16C 13.1411' 11-5 MANHOUR AND FEE ESTIMATE Project Senior Technical Total Item/Task Description Principal Manager Engineer Engineer Designer Technician Assistant Hours Coordination with Airport _.-----------^----------^.----------------------------------------- 1 -------- ----------- -^------------------ ------------------------ 1 Construction Safety and Phasing Plan --------------------------------------------------- + 13 Final Drainage Design Drainar�e Desist n-- 2 9 --------------------------------------•- --- —Pond Design ------------------ ----- --- -- - - ---- - ----------------- -------------___--- ------------------------ ---- 18 Geometry -------------------------- - Finalize Pavement Geometiy------------------------------------------------------------------------------------------------------------------------------------------- GradinDesign ------ ---------------------------------------------------------------------------------------------------------------------------------------- - Estimate Cost 2 Stormwater Permitting Prepare and Submit SJRWMD Permit Application 1}t i h 27 Prepare 60% Plans General Notes 1 ------------------I----------------------_---------------------------------------------------------------------------------------------------------------------------------------- Stakinand Demolition Plan ------- --- --------------------------------------------------------------------------------------------------------------------------------�------- ---- jymal Section--------------------------------------------------------------------------------------------------- I------- PreliminaGradin Plans ----------------- ----------------- ------ 2------- Preliminarx SWPP plans--- -----------------------------_—--------------------------------------------------- _ 2 ---� ------ -------- -- - -------------------•--------------------------------------------------------------------------------------------------------------- MarkinPlan ---------- --- ty Review Q-------------------------------------------------------------------------- -----------------------------------------------------------------------1------- -- t --- ----------------------------- _ 1- Plot 601, 11"x17" Plans — 1— --------------------- ----- 1 Total Hours: 0 1 48 0 25 33 0 107 N16C 13.1411' 11-5 N GD O O') EXHIBIT "13" Sebastian Municipal Airport Shade Hangar Phase 3 - 100% Design Pldns Pugc D -a ul'11-i MANHOUR AND FEE ESTIMATE Project Senior Technical Total ltemlTask Description Principal Manager Engineer Engineer Designer Technician Assistant Hours --Coordination with Airport ---- ---------------------------------------------------------------------- ------- ----------- - +------------------------------------------------------------------------ --2 ----- Final Fronl End Documeents I 3 Final Technical Specifications 4 -_ ------ ----•----- -----------------------------------------------------.....--------------------------------------------------------------------------------------------------- Prepare and submit OE/AAA 7 Prepare 100% Plans -_--Gradinq and Drainage Plans ----------------------------------------------------------------------------------------------- 5 Draina a Details ! — Erosion Control Plans3 -------------------------------------------------------------------------------------------------------------------1-1--------------------------------------------------------------------- ns MarkingPlans----- ---------------------------------------------------------------------- --- -- +-------------------------.__------------------------------------------ - _ ---.. Miscellaneous Details 2 Quality Review1 -- Plot 10045 11"x17" Plans ! 1 Total Flours' l 1 9 3 2 12 4 32 Pugc D -a ul'11-i EXHIBIT "B" Sebastian Municipal Airport hem/Task Description Principal General Coordination/ FTP Site Answers to Bidders/Issue Addenda Review Bids for Responsiveness Certified Bid Tabs N CO O QO Total hours. 0 Shade Hangar Phase 4 - Bidding Services Project Senior Technical Manager Engineer Engineer Designer Technician Assistant Totals 1 2 4 4 14 ---------------------- ----------------------------------------------- -------------------- -------- '-___. 6 -------------2---------------� ------?w-' 1 6 8 1 5 11 35 Page 13-5 of I3-3 Project Titfe: Project Description: SEBASTIAN MUNICIPAL AIRPORT CITY OF SEBASTIAN, FLORIDA 202 AIRPORT DRIVE E. SEBASTIAN, FLORIDA 32958 CHANGE ORDER Shade Hangars Design Services for the 14 shade hangar units MUNICIPAL AIRPORT Date Prepared Original Contract Date FAA AIP No. May 23, 2019 October 11, 2017 n/a Consultant: Infrastructure Consulting and Engineering FDOT Fin. Proj No. 441615-1-9401 Address: 5550 W Idlewild Avenue, Suite 102 Tampa, Florida 33634 Change Order # 001 'SL'f]L•'Ri.Sl11m7E:7.RC{'.4WfA.T.1us1-.�liitSlTiITLSS".."1L'e r,•m• :S a__-. •,.r•: nY' .LYS. ,:.dWf.l ltu. .1•-- �•s1,1-. .,!.ur:7 .lflt/:L TJM'-" r•.rr.•-FT .l' ".{-;•1T:i•.l ORIGINAL CONTRACT AMOUNT: $ $26,385.00 ; AMOUNT OF PREVIOUS CHANGE ORDERS: $ 0.00 COST OF THIS CHANGE ORDER: $ $10,690 REVISED CONTRACT AMOUNT: $_ $37,075.00 . -r�vr �[r. wrr JI •IfwMYI.• ar'o •••! 'a' V•n.}. ', G6 - s" .•...-v _ R .lprt' :IIYra C3f! �nrr-r: o -•a as..... r• rv:--.nr: : r•. v ,. us DESCRIPTION OF CHANGE QUANTITY'I UNIT PRICE TOTAL AMOUNT Design changes to include additional bidding services, waterline and hydrant design and permitting, foundation design, and redesign of $10,690 ; structure. See attached backup I Reason for Change Order- Additional Work (see attached backup) Subject to the conditions set forth below, an equitable adjustment is established as follows: The contract price is ... The contract time to complete work is ... x Inot changed. xnot changed. increased $ 10,690 , increased/decreased 0 days. The foregoing is in accordance with your contract dated I October 117 2017 Jand as listed below: A. The aforementioned change and work affected thereby are subject to all contract stipulations and covenants. B. The rights of the Owner are not prejudiced; and C. All claims against the Owner which are incidental to or as a consequence of the aforementioned change are satisfied. Owner Representative: Consultant Representative FAA: (if applicable) FDOT (if applicable) SIGNATURE DISTRIBUTION: Each Signatory Party ATTACHMENTS: Exhibit "A" Change Order justification TITLE Vice President 5-23-19 DATE 30 of 96 Exhibit "A" Change Order Justification The project was originally intended to be a structural column with tight fabric pulled between "Y" shaped arms (see below). Cost escalation and problems with the manufacturer forced the City to re -design the project with a rigid, structural steel covering. A breakdown of the design cost effects incurred by the ICE are summarized below. Additional bidding services: Due to high costs associated with the Aeroport USA original bid, the City was forced to re -bid the project. The original bid (17-23) opening was February 8, 2018. New bid (18-04) was opened May 11, 2018. This required ICE to modify the plans, modify front ends, re -assembled bid docs, attend an additional pre-bid meeting, generated minutes to meeting, and preparation of addenda. Cost = $4,000 Added hvdrant: The City building official required a hydrant be placed within 400' of every corner of the building structure. This required design calculations for flow and Indian River County Utilities coordination. Changes to our plan set to incorporate a new waterline tie in to the main, plan view, and details were needed. Also, IRCU and DER permit applications. Cost = $1,500 Structure chances: The original design involved a fabric covered type of structure manufactured by Aeroport. These bids came in too high and there was uncertainty about the manufacturer to deliver. ICE revised the Aeroport design with the re -bid (18-04)at project completion to move away from fabric covering with cantilever support poles to a pre-engineered steel building. Details of the Aeroport design was re -drawn along with new specifications for a Dean steel building or approved equal. Cost = $3,000 Original Design. December 2017 1= I EL--V0.MN. FRcM NEw New Design — April 2018 I 'Ill !!III II I IIII II II �I I I If I III I �'� I I � I I I k I I I I I I _ 1 SWC ELEVATION- FRONT VIEW HIGH SIDE J k �Iajiffllil t.l l- IIj +r• �.•� � SCVi:I EL$YATgN 't., 31 oOT Foundation calculations and plans: Originally, the responsibility for the foundation design was to be part of the Aeroport product. When problems with Aeroport surfaced, forcing the City to change products, the responsibility was put on the bidder. However, this was changed due to backlash from bidders not wanting the responsibility. ICE designed foundations for the rigid steel building that were 3' diameter by 8' deep concrete. Cost= $1,800 Construction Administration and Closeout: ICE was retained to perform engineering construction administration which included: • Review pay applications • Engineer Site Visits • Review of contractor submittals • Review of testing reports • Coordination with contractor, City, utilities, inspector Cost =$3,200 Pond/ Drainaqe Desiqn From the original contract, ICE is offering a credit for a scaled back drainage design. Although culverts, inlets and pipes were in early phases of the design, they were removed due to cost and the site adjusted for sheet flow only. No pond design was ever performed. Therefore, we are offering a credit of the following: 14 hours senior engineer = $2,450 4 hours designer = $ 360 Cost = (52,810) Total Change Order #1 = $10,690 32 of 96 Omit SERASTLA HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetinq Date: 12 June 2019 Aqenda Item Title: FFY 2017Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Recommendation: Move to accept the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) -Countywide State Solicitation in the amount of $11,780.00. with the Mayor's signature on the acceptance letter. Then approve the purchase of two tag readers from Platesmart for $16,150 utilizing the grant funds and approve supplementing the remainder with Law Enforcement Trust Fund monies. Backqround: On May 30, 2019 we received notice of approval of grant funds available to Indian River County as part of the Florida Department of Law Enforcement (FDLE) United States Department of Justice (USDOJ) for FY 2017 JAG funds. FDLE has allocated $58,902.00 to Indian River County, in accordance with the Florida JAG Direct distribution provision of Chapter 11 D-9, Florida Administrative Code. The Sebastian Police Department will receive $11,780. And plan to purchase 2 tag readers. If Agenda Item Requires Expenditure of Funds: Total Cost: $16,150.00 -$11,780.00 will be covered under the grant and $4,370.00 covered with LETF. Amount Budgeted in Current FY: 0 If Cost Requires Appropriation: $16,150.00. Amount of Appropriation Required: $4,370.00. Fund to Be Utilized for Appropriation: Law Enforcem nt T and Administrative Services Department/CFO Review: ,� Z1 Attachments City Manager ulhization: Date: A//� 1. Grant Approval letter 2. 3 quotes 3. Written quote sheet 4. Florida State Statute 932.7055 5. Letter from Chief Morris 33 of 96 Michelle Morris From: Blankenship, Beverly<BeverlyBlankenship@fdle.state.fl.us> Sent: Thursday, May 30, 2019 2:51 PM To: Kenneth Killgore; Michelle Morris Cc: Smith, Clyde Subject: Subaward #- 2019-JAGC-INRI-2-N2-135 Dear Project Director and Chief Financial Officer (CFO): We are pleased to inform you that your application for the 2017 Justice Assistance Grant — County -wide (JAGC) is approved, You should receive a copy of your new award from the Florida Department of Law Enforcement, Office of Criminal Justice Grants (OCJG) via post -mail in the next few days. Within 30 days of your receipt of the award documents, the Chief Official for the Subgrantee Agency (i.e. unit of government) must sign and submit the Certificate of Acceptance to the Office of Criminal Justice Grants. A properly executed copy of the Certificate of Acceptance may be submitted electronically to criminaliustice(@fdle.state.fl.us, or by post mail to P.O. Box 1489, Tallahassee, FL 32302- 1489. Additionally, the conditions of this subaward state, "All subgrant recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs Financial Guide and the JAGD program guidance as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations." This email serves as notice that the conditions for this year's program have been revised. To assure continued compliance, please review the conditions thoroughly and share with all appropriate grant personnel before beginning your project, including any procurement processes. Failure to comply with the requirements outlined in the conditions may result in withholding of funds and/or unallowable costs. If you have any questions, please contact the Office of Criminal Justice Grants at (850) 617-1250. Sincerely, Office of Criminal Justice Grants Florida Department of Law Enforcement (850) 517-1250 L�eue�� BGG�'�cd�s�rp 34 of 96 I!) Mobile -Vision, Inc. 400 Commons Way Rockaway NJ 07,366 T 973-453-8562 F 973-262-3024 Sold To Sebastian Police Department Gregory Witt 1201 Main Street Sebastian, FL 32958 Phone 772-589-5233 Fax — Salesperson David Valdez Line Qty SKU 1 1 LASWRBOFSVRVM 2 1 LPRKMB1F18 3 2 MVD-TRAN-OPS 4 1 MVD-DES-BTO-CPI2 QUOTE Number 211257409 Date October 26, 2018 Ship To Sebastian Police Department Gregory Witt 1201 Main Street Sebastian, FL 32958 Phone 772-589-5233 Fax -- P.O. Number Ship Via None Description Unit Price Ext.Price Software, AlertVU Back Office VM Image $2,500.00 $2,500.00 Mobile LPR Rev. B - 1 Camera (1 Front $5,950.00 $6.950.00 1 Sx) Kit. System includes EPC, Cameras, Cables, Mounts and Software On site professional services $2,125.00 $4.250.00 Installation of Operating System and $750.00 $750.00 DES Application on Customer Provided Equipment Terms Comments Quotation is vaLi for oC days From aal-: issued The .echrolog, re%umed here,r. s. onlrctl?d orfjor the F,pw A fmimsvation Regulxicn I FAR7 and may rut be exported ve.thout prover authonzahor br the U S Departmen! of Cmnmerca StateiLccal Fees and Taxes are not ncluded_ 10126/2018 11:42 am 35 CffaQ61 of 2 ID Mobile -Vision, Inc. QUOTE 400 Commons Way, Rockaway rI,! .-? Number 211257409 T 973-453-8562 F. 973-257-1,; Date October 26, 2018 Cellular communications between MDC and Back Office Server to be provided by the City of Sabastian. Hardware installation to be provided by the City of Sabastian. Physical Server Requirements Linux Minimum o Server: single 2.4 GHz dual -core Intel processor, 4 GB RAM, 50OGB OS partition, RAID 6 storage disk configuration, dual 1000BaseT NICs, o OS: Red Hat Linux ES 6. Linux Recommended o Server: dual Intel® XeonO Silver 4110 processors, 8 GB RAM, 50OGB OS partition. RAID 6 storage disk configuration, dual 1000BaseT NICs, o OS: Red Hat Linux ES 6. Windows Minimum o Single Intel 2.8 GHz dual core processor, 4 GB RAM, 50OGB OS partition, RAID 6 storage disk configuration, dual 1000BaseT NICs, o OS: Windows 2008 R2 SP1 server. Windows Recommended o Server: dual Intel® Xeone Silver 4110 processors, 16 GB RAM, 500GB OS partition, RAID 6 storage disk configuration, dual 10006aseT NICs o OS: Windows 2012 server. Virtual Machine Requirements Below is a list of technical assumptions that the VM will need to provide. 1. MVI recommends VMWare's ESXi virtualization product on both DES and AlertVu server products. 2. MVI recommends HyperV virtualization product on DES only. 3. Each VM processor needs to be equivalent to a core from an Intel® Xeon® Silver 4110, If processors are of less than specified, more processors will need to be allocated to meet the total aggregate requirements below. 4. Virtual NIC Adapter Type recommended being VMXNET 3. 5. The boot drive will need to be a minimum of 50OGB. 6. MVI will provide a standard Kick Start configuration to install Linux partitioned based on application needs. 7. Video Storage is preferred to be a block device that can be mounted on boot partition. The device will be formatted as ext3 file system. 8. Altemately, the second choice for video storage is a NAS. On a NAS, the preferred file system is NPS. CIFS is not supported. A SAN is also supported. It needs to be either NFS or iSCSL In either case, the NAS/SAN documentation must explicitly state it supports the version of Linux installed on the server. 9. No matter the file storage choice above, there must be a minimum of two file systems (discs/mount points) for load balancing and maintenance. 10. File System performance can have significant effect on the speed of the downloading video from the vehicles. We recommend as fast as possible sustained write throughput as this is the most important feature. A minimum access speed would be 4Gbps. No additional resources can overcome slow disk writes. Minimum Configurations Less than 20 Vehicles 1, Standard boot image 2. 6 VM Processors. 3 Reserved 3. 8GB of RAM. 4G6 Reserved 4. Storage to meet needs Signing below is in lieu of a formal Purchase Order. SubTotal 14,450.00 Your signature will authorize acceptance of both pricing and product: Tax TBD Signed: Dated: S&H 200.00 Total 14,650.00 L-3 Shipping Terms are FOB Rockaway, NJ. By signing below you agree to waive your shipping terms and ship this order FOB 'Rockaway, NJ. Signed: Dated: 36 of 96 Vendor Business Name: Vendor Contact Person: Address: Phone Number Date&Time: Delivery Date: CITY Of SEBASTIAN PURCHASING WRITTEN PRICE OUOTATIONS VENDOR #I VENDOR #2 Platesmart L3 Dale Ilempel David Valdez 610 Brooker Creel: 400 Commons Way Blvd. Suite 465 Rockway, NJ. 07566 Oldsmar, FL. 34677 Item Description & Comments Tag Readers (813) 749.0802 (973) 257-3024 5/21/18 10/26/18 8 weeks 8 weeks Price Comments Price Comments Price $ I6,150 For 2 that are $14,650 For 1 $15,580 currently compatible with ottr ecluipnte11t COUNCIL APPROVAL REOUIRED FOR ITEMS OVER $15,000 SIGNATURE: DATE: 4 EPARTMENT HEAD 0 rn SIGNATURE: DATE: PROCUIZENI ENT MANAGER VENDOR #3 Vetted Security Solutions LLC 621 Monte Cristo Blvd St. Petersburg, FL. 33715 (901) 545-9825 10/26/18 8 weeks Comments For 2 Vetted Security Solutions LLC 621 Monte Cristo Blvd St. Petersburg, FL 33715 (901)545-9825 rbarnettCa)vettedsolution.com vettedsolution.com ESTIMATE ADDRESS Sebastian Police Department ACTIVITY Vigilant ALPR:Two Camera Mobile LPR lit Mobile LPR 2 -Camera System w/ Integrated Processor (Expandable to 4 Cams) Hardware: • Qty=1 Combination IR / Color LPR Camera - 35mm lens package • Qty=1 Combination IR / Color LPR Camera - 50mm lens package • Cameras wl integrated solid state DSPs (No moving parts) & high contrast 740nm lenses • Wiring harness wl ignition control (Direct to Battery) o Single point power connection • Field installed GPS receiver for MDC (USB Connect) Software: • CarDetector Mobile LPR software application for MDC unit o LPR vehicle license plate scanning / real time alerting • o Full suite of LPR tools including video tool set Vigilant ALPR:Vigilant Universal Vehicle Mount Universal High Speed Vehicle Mount Magnet for Vigilant Camera's Vigilant ALPR:Vigilant Services:Vigilant SSU&C of Field Equipment Vigilant System Start Up & Commissioning of'ln Field' LPR system • Vigilant certified technician to visit customer site • Includes system start up, configuration and commissioning of LPR system • Applies to 1 Mobile System or 1 Fixed Camera Vigilant ALPR:Vigilant Services:Vigilant SSU&C of LEARN Account ESTIMATE # 1375 DATE 10/26/2018 QTY RATE AMOUNT 1 11,500.00 11,500.00 2 210.00 420.00 1 875.00 875.00 1 1,275.00 1,275.00 38 of 96 ACTIVITY QTY RATE AMOUNT Vigilant Start Up & Configuration of Hosted/Managed LEARN Server Account • New client account setup via national LPR server • Required for all hosted/managed LEARN client accounts Vigilant ALPR:Vlgilant Installation Services:Mobile 1 750.00 750.00 Vehicle Instaillafilon Installation of Vigilant Mobile ALPR (applies per system) Vigilant ALPR:Vigilant Services:Vigilant Training 1 860.00 860.00 Vigilant End User Training for LPR Systems • End user training for Vigilant products o Covers all client purchased applications o Includes classroom and field operation training • Vigilant certified technician to visit site and perform one training class Complete system includes 1 year parts and labor warranty. TOTAL $1 500.00 Extended warranty options available through year 5. 4�� ��++ Accepted By Accepted Date 39 of 96 PLATESMART Al -Powered Security Solutions %0 813-749-0892 X< dhempel@platesmart.com www.platesmart.com/ 9 640 Brooker Creek Blvd Suite #465 City of Sebastian Police Department - (2) Mobile 1 Camera Each Quote # 001484 Version 1 Prepared for: City of Sebastian Police Department Prepared by: Dale Hempel 40 of 96 PLATESMART AI -Powered Security Solutions 813-749-0892 ® dhempel@plalesmart.com 4 www.pialesmart.com/ 0 640 Brooker Creek Blvd Suite #465 08/21/2018 City of Sebastian Police Department Ryan Matthews 1201 Main Street Sebastian, FL 32958 RMatthews@CityofSebastian.org Dear Ryan, Camera Calibration: PlateSmart requires calibration to be completed during the day and at night to ensure optimal performance. This will require during installation that the Integrator calibrate the system for both day and night LPR reads. The integrator will need to have access to a license plate or vehicle to present to the system during the calibration process. If you have any questions please free to contact your PlateSmart Regional Sales Manager. installation Requirements: Specifications: 1. Windows 7, 10, Server 2012 R2 (Windows Embedded is not supported) 2. Windows needs to be Installed in English (Not just a changed language package) 3. Window needs to be FULLY updated, with all Windows service packs and updates 4. Software needs to be downloaded to the machine we plan on installing on 5. Machine needs Internet access to validate the terms and license Cameras to be used must be IP under the following characteristics: 1. Varifocal Lenses 2. Capable of Controlling the Shutter speed 3. Capable of eliminating Wide Dynamic Range - etc. Requirements: 1. Processor must be i7-6700 or similar 2. ARES cannot be installed on NVR 3. ARES cannot be installed on a VMS appliance or alongside a VMS software package 4. VMS versions we integrate with must be stable and approved by PlateSmart Engineers 5. Keep in mind that HD requires significantly higher hardware requirements 6. Cameras that a client plans to use for project must be approved by PlateSmart before final order is placed. 7. Good rule to keep in mind for camera positioning: 1 foot to target plate per MM of camera lens Please note 1. (1) Camera daylight only 2. Customer is to supply the back end server for the software 3. Customer is to supply laptop 4. Customer is to supply POE Switch that meets their IT requirements. (All we need is a 2 port switch) Dale Hempel HQ 41 of 96 PLATESMART AI-Pozvered Security Solutions 813-749.0$92 ® dhempel@platesmart.com Software Qty Description 2 PS -CLIENT PlateSmart Mobile Client Software PlateSmart Mobile Client Software 2 PS -SERVER Back End Server Software PlateSmart Back End Server Software (Per Unit Connection; installed on customer provided server) MaintenanceNVarranty www.platesmart.com/ 0 646 Brooker Greek Blvd Suite #465 MSRP Discount Price Disc. Final Price $3,600.00 $3,550.00 1% $7,100.00 $1,000.00 Qty Description 1 * PS-CLIENT-MAINT Annual Renewable Updates, 1 st Year Incl. Annual Renewable Software Updates and Maintenance for PlateSmart Mobile Client, 1 st Year included. 1* PS-SERVER-MAINT Annual Renewable Server Updates - 1 st year incl. Annual Renewable Server Software Updates and Maintenance (Per Unit Connection), 1st year incl. * Optional Subtotal Hardware Qty Description 2 IP CAMERA -INT -S Internal Mounted Camera Internal Mounted Network Camera Qualified by PlateSmart Samsung Camera #SNB 6004 with IR Lens 2 PS -CAM MOUNT -EI PlateSmart Internal Camera Mount PlateSmart Internal Camera Mount 2 PS -GPS RECIEVER GPS RECIEVER USB -Based GPS Receiver $500.00 50% Subtotal MSRP $600.00 $200.00 MSRP $1,420.00 $90.00 $80.00 42 of 96 $1,000.00 $8,100.00 Final Price $600.00 $200.00 $800.00 Final Price $2,840.00 $180.00 $160.00 3 PLATESMAAPT.-. AI -Powered Security Solutions 813-749-0892 ® dhempel@platesmart.cem Hardware Qty Description 2 PS -Shutdown Timer Shutdown Timer Shutdown Timer 2 PS -WK Cabling & hardware for Installation Cabling & hardware for Installation Professional Service Qty Description 2 PS -MOBILE -SETUP Configuration of Mobile Software Configuration of Mobile Software 2 PS -MOBILE -INSTALL Remote Remote Installation of Mobile Equipment Remote Installation of Mobile Equipment 2 PS -TRAINING Per Session, per PlateSmart engineer. Remote connection Remote connection, front-end training designed to give the end-user practical insights on how to use Mobile for their specific project needs. End user will learn how to use the system and all its components. Training is tailored to end-user vertical with time alloted for Q&A. Training is per session, per day, per PlateSmart engineer. 4 www.platesmartcoml 0 640 Brooker Creek Blvd Suite #465 MSRP Final Price $260.00 $520.00 $100.00 $200.00 Subtotal $3,900.00 MSRP Discount Price Disc. Final Price $1,000.00 $750.00 25% $1,500.00 $750.00 $250.00 67% $500.00 $1,000.00 $1,000.00 $2,000.00 Subtotal $4,000.00 43 of 96 4 PLATESMANT AI -Powered Sectcrity Solutions ` 813-749-0892 ®dhempel@platesmart.com 4 vrNw.ptatesmart.com! 0 640 Brooker Creek Blvd Suite #465 City of Sebastian Police Department - (2) Mobile 1 Camera Each Quote Information Quote #: 001484 Version: 1 Delivery Date: 08/21/2018 Expiration Date: 08/26/2018 Quote Summary Description Software Hardware Professional Service `Optional Expenses Description MaintenancelWarranty Terms & Conditions Prepared for: City of Sebastian Police Department 1201 Main Street Sebastian, FL 32958 Ryan Matthews (772) 589-5233 RMatthews@CityofSebastian.org Prepared by.- Quote y: HQ Dale Hempel (813)749-0892 dhempel@platesmart.com Amount $8,100.00 $3,900.00 $4,000.00 Subtotal: $16,000.00 Shipping: $150.00 Total: $16,150.00 One -Time $800.00 Optional Subtotal: $800.00 0 Upon acceptance by signature, purchase order, or first payment, this Quote shall be referred to as the Software License Purchase Agreement. This transaction is also governed by the Software End User License Agreement. Quote Pricing: Quote pricing expires after 30 days from delivery. Pricing is subject to change and a suggested 10% increase to quoted price should be used when forecasting ahead for future budgetary considerations to take in account future price increases. Self -Install Policy: If the Installation option for a project is declined in favor of a self -install*, any PlateSmart support required for the installation by the integrator or the end user will be counted against the 30 annual support hours that come with the software purchased. *ARES Insights is not applicable for self -install. Remote or onsite installation must be purchased. 44 of 96 5 PLATEASMARPT AI -Powered Security Solutions 813-749-0892 ® dhempel@platesmart.com 4 www.platesmart.corry O 640 Brooker Creek Blvd Suite #465 PlateSmart Billing Policy: Billing terms are COD. Software and/or hardware will be invoiced when order is placed or a PO received and payment must be made before licenses are released via email or hardware shipped. Install and training will be invoiced separately once service is performed and payment is due upon receipt. If terms are desired, this may be applied for by filling out our Credit Application. Once approved, terms are Net 30 Days upon delivery. All hardware purchases require 50% payment due when order is placed. Sales tax will be charged unless a State Sales Tax Certificate/Form is provided, where applicable. PlateSmart Late -Fee Policy: Accounts not paid within 10 days of the due date of the invoice are subject to a 1.5% monthly finance charge. Payment Terms: Licensee agrees and hereby undertakes to pay Cyclops on or before the Effective Date and on or before the first day of each month thereafter the license and maintenance fees set forth on this Software License Purchase Agreement (such fees are together referred to as the "License Fee") in return for the License Granted by the End User License Agreement. Monthly payments of the License Fee shall be deemed to be advance payments for that month's use of the PlateSmart Software. All payments under this Agreement shall be made in United States dollars by wire transfer of immediately available funds as directed by Cyclops, Credit card, ACH, or by Licensee's check which shall be drawn in United States dollars upon a United States bank and delivered to Cyclops. If any payment due Cyclops pursuant to this Software License Purchase Agreement is not made within thirty (30) days of the due date, Licensee shall pay interest with respect to such past due payment at the lesser of twelve percent (12%) per year or the maximum rate permitted by the law of the state of Florida. Furthermore, if any payment due Cyclops pursuant to this Agreement is not made within ten (10 days of the due date, Licensee shall pay a late fee equal to Thirty -Five and No/100 Dollars ($35.00). Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. HQ City of Sebastian Police Department Signature: Signature: Name: Dale Hempel Name: Ryan Matthews Title: Date: Date: 08/21/2018 45 of 96 Statutes & COIIStitution :View Statutes : Online Sunshine Select Year: 2018 v Go The 2o18 Florida Statutes PasUe l cif 4 Title XLViI Chapter 932 View Entire CRIMINAL PROCEDURE AND PROVISIONS SUPPLEMENTAL TO CRIMINAL Chapter CORRECTIONS PROCEDURE LAW 932.7055 Disposition of liens and forfeited property.— (1) When a seizing agency obtains a final judgment granting forfeiture of real property or personal property, it may elect to: (a) Retain the property for the agency's use; (b) Sell the property at public auction or by sealed bid to the highest bidder, except for real property which should be sold in a commercially reasonable manner after appraisal by listing on the market; or (c) Salvage, trade, or transfer the property to any public or nonprofit organization. (2) Notwithstanding subsection (1), a seizing agency must destroy any image and the medium on which the image is recorded, including, but not limited to, a photograph, video tape, diskette, compact disc, or fixed disk made in violation of s. 810.145 when the image and the medium on which it is recorded is no longer needed for an official purpose. The agency may not sell or retain any image. (3) If the forfeited property is subject to a lien preserved by the court as provided in s. 932.703(7) (b), the agency shall: (a) Set[ the property with the proceeds being used towards satisfaction of any liens; or (b) Have the lien satisfied prior to taking any action authorized by subsection (1). (4) The proceeds from the sate of forfeited property shall be disbursed in the following priority: (a) Payment of the balance due on any lien preserved by the court in the forfeiture proceedings. (b) Payment of the cost incurred by the seizing agency in connection with the storage, maintenance, security, and forfeiture of such property. (c) Payment of court costs incurred in the forfeiture proceeding. (d) Notwithstanding any other provision of this subsection, and for the 2017-2018 fiscal year only, the funds in a special law enforcement trust fund established by the governing body of a municipality may be expended to reimburse the general fund of the municipality for moneys advanced from the general fund to the special law enforcement trust fund before October 1, 2001. This paragraph expires July 1, 2018. (5)(a) If the seizing agency is a county or municipal agency, the remaining proceeds shalt be deposited in a special law enforcement trust fund estabtished by the board of county commissioners or the governing body of the municipality. Such proceeds and interest earned therefrom shall be used for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators for use in law enforcement vehicles, and providing matching funds to obtain federal 46 of 96 http://wWW.le(l.State,11.us/STATUTES/index.clin?App mode=Display Statute&Search ... 12/31/2018 StatUte5 & Const[luli011 Niew Statutes : 01111110 SUIIShlne Pa -e 2 of grants. The proceeds and interest may not be used to meet normal operating expenses of the law enforcement agency. (b) These funds may be expended upon request by the sheriff to the board of county commissioners or by the chief of police to the governing body of the municipality, accompanied by a written certification that the request complies with the provisions of this subsection, and only upon appropriation to the sheriff's office or police department by the board of county commissioners or the governing body of the municipality. (c) An agency or organization, other than the seizing agency, that wishes to receive such funds shall apply to the sheriff or chief of police for an appropriation and its application shall be accompanied by a written certification that the moneys will be used for an authorized purpose. Such requests for expenditures shall include a statement describing anticipated recurring costs for the agency for subsequent fiscal years. An agency or organization that receives money pursuant to this subsection shall provide an accounting for such moneys and shall furnish the same reports as an agency of the county or municipality that receives public funds. Such funds may be expended in accordance with the following procedures: 1. Such funds may be used only for school resource officer, crime prevention, safe neighborhood, drug abuse education, or drug prevention programs or such other law enforcement purposes as the board of county commissioners or governing body of the municipality deems appropriate. 2. Such funds shall not be a source of revenue to meet normal operating needs of the taw enforcement agency. 3. Any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 25 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program or programs. The local law enforcement agency has the discretion to determine which program or programs will receive the designated proceeds. Notwithstanding the drug, abuse education, drug treatment, drug prevention, crime prevention, safe neighborhood, or school resource officer minimum expenditures or donations, the sheriff and the board of county commissioners or the chief of police and the governing body of the municipality may agree to expend or donate such funds over a period of years if the expenditure or donation of such minimum amount in any given fiscal year would exceed the needs of the county or municipality for such program or programs. The minimum requirement for expenditure or donation of forfeiture proceeds established in subparagraph 3. does not preclude expenditures or donations in excess of that amount. (6) If the seizing agency is a state agency, all remaining proceeds shalt be deposited into the General Revenue Fund. However, if the seizing agency is. (a) The Department of Law Enforcement, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into the Forfeiture and Investigative Support Trust Fund as provided in s. 943.362 or into the department's Federal Law Enforcement Trust Fund as provided in s. 943.365, as applicable. (b) The Division of Alcoholic Beverages and Tobacco, the proceeds accrued pursuant to the Florida Contraband Forfeiture Act shall be deposited into the Alcoholic Beverage and Tobacco Trust Fund or into the department's Federal Law Enforcement Trust Fund as provided in s. 561.027, as applicable. (c) The Department of Highway Safety and Motor Vehicles, the proceeds accrued pursuant to the 47 of 96 http://w,.kw.le-.state.tl.us/STA-ruTES/index.cfin`?App mode=Display Statute;&Search ... 12/31/2018 Statutes & C011SUliition :View Statutes : Online Sunshine Page ') of=t Florida Contraband Forfeiture Act shall be deposited into the Department of Highway Safety and Motor Vehicles Law Enforcement Trust Fund as provided in s. 932.705(1)(a) or into the department's Federal Law Enforcement Trust Fund as provided in s. 932.705(1)(b), as applicable. (d) The Fish and Wildlife Conservation Commission, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into the State Game Trust Fund as provided in ss. 379.338, 379.339, and 379.3395 or into the Marine Resources Conservation Trust Fund as provided in s. 379.337. (e) A state attorney's office acting within its judicial circuit, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into the State Attorney's Forfeiture and Investigative Support Trust Fund to be used for the investigation of crime and prosecution of criminals within the judicial circuit. (f) A school board security agency employing law enforcement officers, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into the School Board Law Enforcement Trust Fund. (g) One of the State University System police departments actin; within the jurisdiction of its employing state university, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into that state university's appropriate local account. (h) The Department of Agriculture and Consumer Services, the proceeds accrued pursuant to the Florida Contraband Forfeiture Act shall be deposited into the General Inspection Trust Fund or into the department's Federal Law Enforcement Trust Fund as provided in s. 570.205, as applicable. (i) The Department of Military Affairs, the proceeds accrued from federal forfeiture sharing pursuant to 21 U.S.C. ss. 881(e)(1)(A) and (3), 18 U.S.C. s. 981(e)(2), and 19 U.S.C. s. 1616a shall be deposited into the Armory Board Trust Fund and used for purposes authorized by such federal provisions based on the department's budgetary authority or into the department's Federal Law Enforcement Trust Fund as provided in s. 250.175, as applicable. (j) The Medicaid Fraud Control Unit of the Department of Legal Affairs, the proceeds accrued pursuant to the provisions of the Florida Contraband Forfeiture Act shall be deposited into the Department of Legal Affairs Grants and Donations Trust Fund to be used for investigation and prosecution of Medicaid fraud, abuse, neglect, and other related cases by the Medicaid Fraud Control Unit. (k) The Division of Investigative and Forensic Services in the Department of Financial Services, the proceeds accrued under the Florida Contraband Forfeiture Act shall be deposited into the Insurance Regulatory Trust Fund to be used for the purposes of arson suppression, arson investigation, and the funding of anti -arson rewards. (l) The Division of Investigative and Forensic Services of the Department of Financial Services, the proceeds accrued pursuant to the Florida Contraband Forfeiture Act shall be deposited into the Insurance Regulatory Trust Fund as provided in s. 626.9893 or into the Department of Financial Services' Federal Law Enforcement Trust Fund as provided in s. 17.43, as applicable. (7) If more than one law enforcement agency is acting substantially to effect the forfeiture, the court having jurisdiction over the forfeiture proceedings shall, upon motion, equitably distribute all proceeds and other property among the seizing agencies. (8) Upon the sale of any motor vehicle, vessel, aircraft, real property, or other property requiring a title, the appropriate agency shall issue a title certificate to the purchaser-. Upon the request of any law enforcement agency which elects to retain titled property after forfeiture, the appropriate state agency http:/!w�N-%,v.let,. state. tl.usiSTATUTESlindex.cfm'?App_mode=Display Statute&Search ... 12/31/2018 Statutes & Constitution :View Statutes : Online Sunshine Page 4 of 4 shalt issue a title certificate for such property to said law enforcement agency. (9) Neither the taw enforcement agency nor the entity having budgetary control over the law enforcement agency shall anticipate future forfeitures or proceeds therefrom in the adoption and approval of the budget for the law enforcement agency. History. -s. 5, ch. 92-54; s. 2, ch. 92-290; s. 21, ch. 94-265; s. 479, ch. 94-356; s. 5, ch. 95-265; s. 72, ch. 96.321; s. 41, ch. 96.418; s. 2, ch. 98-387; s. 3, ch. 98-389; s. 4, ch. 98.390; s. 5, ch. 98-391; s. 2, ch. 98-392; s. 2, ch. 98.393; s. 2, ch. 98- 394; s. 61, ch. 99-245; s. 2, ch. 2000-147; ss. 26, 79, ch. 2002.402; s. 1923, ch. 2003.261; s. 37, ch. 2003.399; s. 3, ch. 2004- 39; s. 38, ch. 2004.234; s. 16, ch. 2004-344; s. 23, ch. 2005-3; s. 19, ch. 2005.71; s. 2, ch. 2005-109; s. 5, ch. 2005-117; s. 11, ch. 2006-26; s. 20, ch. 2006.176; s. 21, ch. 2006-305; s. 7, ch. 2007-14; s. 10, ch. 2007-73; s. 10, ch. 2008-153; s. 207, ch. 2008.247; s. 7, ch. 2009-82; s. 8, ch. 2010.153; s. 18, ch. 2011.47; s. 31, ch. 2012.88; s. 15, ch. 2012.119; s. 4, ch, 2013-5; s. 12, ch. 2013.41; S. 13, ch. 2014.43; s. 22, ch. 2014.53; s. 2, ch. 2015.7; s. 35, ch. 2015-222; s. 58, ch. 2016-62; s. 45, ch. 2016-165; s. 4, ch. 2016.179, s. 51, ch. 2017-3; s. 19, ch. 2017-71. Copyright Q 1995-2018 The Florida Legislature • Privacv Statement • Contact Us 49 of 96 http://www.leg.state.tl.us/STATtJTES/index.ctin?App mode=Display_Statute&Search ... 12/31/2018 VEPARTMENr � a r ��o Sebastian Police Department 1201 Main Street Sebastian, Florida, 32958 772-589-5333 Fax 7 2-388-1872 a -mail mmorris ,'citvofsebastian.org 1. Michelle Morris, Chief June 4, 2019 Council Members, I certify per Florida State Statute 932.7055 5(a)(b) the attached item does comply with the provisions of this statute. Sincerely, Michelle Morris Chief of Police 50 of 96 rnn� SEAT -N HOME OF PEUCAN ISIAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: June 12, 2419 Agenda Item Title: Resolution No. R-19-15 — Revised City of Sebastian Broadcast Policy & Use of City Facilities Recommendation: Approve Resolution No. R-19-15 Backaround: A revised policy is needed to establish parameters for the use of City facilities. Attachments: R-19-15 51 of 96 RESOLUTION NO. R-19-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A REVISED CITY OF SEBASTIAN PUBLIC BROADCAST & USE OF CITY FACILITIES POLICY, PROVIDING FOR LIVE BROADCASTS OF CITY BOARD AND COMMITTEE MEETINGS; PROVIDING FOR PARAMETERS FOR USAGE OF CITY FACILITIES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council, in 2005 by adoption of Resolution No. R-05-09, approved a "City of Sebastian Public Broadcast Policy" governing the use of the audio-visual equipment, government access channel (COS -TV), and the City website; WHEREAS, a revised policy is needed in order to establish the parameters for usage of the City facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA as follows: SECTION 1. ADOPTION OF REVISED CITY OF SEBASTIAN PUBLIC BROADCAST AND USE OF CITY FACILITIES POLICY. The City Council hereby adopts a new "Sebastian Public Broadcast & Use of City Facilities Policy" as attached hereto as Exhibit "A". SECTION 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed, including Resolution No, R-19-06. SECTION 3. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was moved for adoption by , seconded by and upon, being put to a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan 52 of 96 The Mayor thereupon declared this Resolution duly passed and adopted this day of 2019. CITY OF SEBASTIAN, FLORIDA By: Jim Hill, Mayor ATTEST: Jeanette Williams, MMC City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: Jim Stokes, City Attorney 53 of 96 SEBAST EXHIBIT A HOME OF PELICAN ISLAND City of Sebastian Public Broadcast Policy City of Sebastian Television (COSty) Government Access Channels City Websites Audio/Visual System Equipment Usage CITY OF SEBASTIAN TELEVISION (COSM GOVERNMENT ACCESS CHANNELS MISSION COSty is a government access cable television facility owned and operated by the City of Sebastian. COSty programming is broadcast over the Comcast cable system operating within the City limits of Sebastian which provide "government access" channels for the City's use. We also strive to make its programming available for other citizens that do not have access to the Comcast cable system via on-line streaming. The mission of COSty is to provide an informative, appealing, and mutually beneficial link between the City and its residents. The goal of the channel is to connect the people to their local government more directly, expand access to government information, and provide an additional medium for the City to respond to the needs and concerns of its residents. From gavel to gavel coverage of City Council and most City Board and Committee meetings to special events programming and staff information updates, COSty is a medium used by the City to focus on issues affecting the residents of Sebastian. It is the City's goal to utilize COSty as a medium to provide information about City government and activities, to help residents make informed decisions about the community in which they live, to encourage residents to participate in the political process, and become active citizens in the City of Sebastian. POLICY The MIS Division manages the all Audio -Visual functions which administers all COSty broadcasts and the City website via the MIS Manager. All requests for programming on the COSty "government access channel" must be submitted to the City Clerk, must be City related and provide useful and timely information to the residents of the City of Sebastian. Programs may include meetings, activities, programs, events or services of City departments or other governmental agencies, or local non-profit organizations which adhere to the regulations outlined herein and are available to and of interest to the general public and are not exclusionary. Requests for COSty programming will be evaluated by the City Manager, the City Clerk, and the MIS Manager and final decisions will be made by the City Manager and City Clerk in consultation with the City Attorney. Denial of local nonprofit organization material can be appealed to Council. The following is a list of general priorities that will apply to the City's government access channel: Programming of an emergency nature involving public safety or health • Programming of or about meetings of City Council and other City policy-making and most advisory boards and committees • Programming and updates from City departments 54. Fagg 1 • General programming of the City produced on location or in the production studio of COSty Programming of county, state, federal or other quasi -governmental agencies • Programming provided by local, charitable and community service non-profit organizations that are of interest to the general public and not exclusionary, as approved by the City Manager, the City Clerk and the MIS Manager. PERMITTED PROGRAMMING: Live Proqrams Live coverage will be provided of all meetings of the Sebastian City Council and most other City Boards and Committees as determined by City Manager and the City Clerk, which take place in the City Council Chambers. All live meeting coverage will be from gavel to gavel. Live coveraqe stipulations: • Live coverage of all City Council meetings will take precedence over all other programming on COSty, except in the case of an emergency. • All City Council meetings and workshops will be aired live as scheduled and rebroadcast on a fixed schedule as determined by the MIS Manager. City Council workshops will be broadcast live as determined by City Council in the call of the workshop. ■ Most City Boards and Committees will be aired live as scheduled or as determined by City Staff from time to time and rebroadcast on a fixed schedule as determined by the MIS Manager. Any City Boards and Committees that are not aired live will have an audio recording available for the public upon request. • Any city government meetings held in any location other than the City Council Chambers may be taped on-site and rebroadcast at a later date on a fixed schedule as determined by the city staff. • Other governmental agencies may request and be approved for live coverage of their meetings in the Council Chambers if they meet the following conditions: 1) the meetings take place during City Hall open hours of 8:00 am to 4:30 p.m., 2) the production is deemed to be of importance to the Sebastian general public, and 3) a fee determined by the City Manager and City Clerk to be sufficient to cover the cost of production of the broadcast, is paid. ■ Political debates and candidate forums conducted by local charitable and community service non-profit organizations will be shown live when scheduled as approved by the Sebastian City Council. Such organizations, when requesting to host a political debate and/or candidate forum, shall provide the City Council with verifiable information establishing their competence and experience in hosting at least one prior political debate or candidate forum in accordance with the requirements of this paragraph. City shall not air political programming or campaigning by or on behalf of any candidate for public office. Use of the channel by elected officials seeking re-election or candidates seeking election is prohibited except in balanced non-partisan open forum programming formats or regularly scheduled government meetings. Current elected officials seeking re-election may be shown in the performance of their official duties at regularly scheduled meetings or incidental appearances in other programming but may not use the format to further their individual campaigns. Delayed Proqramminq o Citv Programs Programs by the City, including City meeting rebroadcasts, programs for City departments, issues related to City government or with groups/ committees/ boards that are affiliated with City government, may be rebroadcast on COSty. o Citv Sponsored Special Events City sponsored or hosted special events may be rebroadcast on COSty. o Other Governmental Agencv Programs Programs produced by municipal, state, federal, and/or quasi -governmental agencies that can be purchased, rented or borrowed are permitted for rebroadcast on COSty, if they are deemed to be of interest to and beneficial to the general public. o Non -Profit Organization Proqrams Programs not otherwise orohibited by this policv, produced by local, charitable and community service non-profit organizations, may be rebroadcast upon review and approval by the City Manager and City Clerk, The City may choose to broadcast externally -prepared programs if they meet policy and quality requirements and are not in violation of copyright law. o Emerqencv Programminq Emergency programming in conjunction with Indian River County Emergency Management or other state or federal agencies will take precedence over all other programming. Citv of Sebastian Bulletin Board (Slides) Whenever there is no other City meeting being broadcast live or in delayed rebroadcast, or any special programming scheduled for COSty, a City bulletin board to be known as "COSty Information Slides" will be broadcast. All requests for posting on "COSfv Information Slides" by the public must go thru the City Clerk's office. Once the content has been approved, the information request shall be submitted to the MIS Division, via a workorder, with beginning and ending dates, will be scheduled to run on a random basis within the COSty schedule and then be automatically eliminated at the specified end date. Information submitted for programming should be brief and to the point and use fonts of at [east 24 or higher. Permitted Postinas • City meeting agendas and notices • City Job listings • City contact information • Law Enforcement information ■ City sponsored activities/programs/special events/recreation ■ City board vacancies • Election Information • Notices of other governmental agencies, i.e., county, school, library ■ Emergency information (which takes precedence over all programming) ■ Athletic, recreation and special activities available in the non-profit community for the general public at the discretion of the City Manager and City Clerk Prohibitions for All Proarammina on COSty (Live, Delaved and Bulletin Board) ■ Commercial programs and messages ■ Programming that does not include copyright clearances • Endorsements of political issues or proposed ballot items (general election information, precincts and ballot information provided by elections officials is permitted) • Information concerning any lottery, gift enterprise, or similar promotion ■ Direct solicitation of funds • Material that would violate any federal, state, county or city statute or law ■ Material that promotes a particular religious belief or philosophy • Obscene, indecent or defamatory material as defined by City ordinance or community standards ■ Programming that discriminates or fosters discrimination on the basis of race, color, religion, national origin, family status, age, disability, sexual orientation, veteran status, or any other status or condition protected by applicable state or federal laws ■ Any material inappropriate to the mandate, mission, goals, and priorities of the City of Sebastian ■ The City reserves the right to reject and/or edit programs submitted for broadcast and/or to display disclaimers Proqram Editina Policv Live coverage of City meetings and delayed programming of other governmental meetings shall not be edited or subjected to editorial comment. Meeting coverage will be from gavel to gavel in accordance with Florida public records law. The City reserves the right to reject and/or edit recorded special events programs, including both those recorded by the City and those provided to the City by outside sources, for time and content. Liabilitv The City will not be responsible for the accuracy of any information broadcast over its government -access channel for programming provided by outside sources. PROCEDURES Management of Citv of Sebastian Government Access COSty COSty will be administered by the MIS Division under the direction of the Office of the Admin Services Department, and in coordination and cooperation with the City Manager's Office, and consultation with the City Attorney. Requests for Programming Requests for broadcast of programming from outside sources on COSty must be submitted to the City Clerk's Office at least 30 days prior to the anticipated start. COSty is not a public access channel and submittal of a request does not in any way guarantee approval of the request. City departments and divisions requesting programming must be willing to assist in the production. Individuals requesting programming must obtain all on-site approvals and off-site legal permits and permissions in writing for taping from property owners, business owners, performers, event coordinators, etc. prior to submitting request forms. The preferred method of delivery for programming is DVD. Other methods of delivery may be available but are not always guaranteed to be available. If a DVD is not available, Videos need to be in AVI, MPEG, MP4 or other formatting that a windows machine can open without additional software. Programming must be 720p (1280x720) or better. If outside programming must be converted to a format that will operate on the COSty system, there may be a facilities' charge for such conversion. Determination of such charge will be made at the time the material is submitted. The City of Sebastian reserves the right to refuse items if these requirements are not met as well. If possible, recordings shall have at least thirty (30) seconds of color bars and tone at the head of the program and at least five (5) seconds of black at the breaks and end of the program. All material submitted for broadcast from an outside source producer will be previewed by MIS Division for the following technical criteria: (a) Technical quality — Video and audio quality must be at acceptable levels as determined by staff. (b) Relevance of Subject Matter Content— subject matter must be of interest to the general audience and serve a governmental purpose and must not be exclusionary or discriminatory. (c) Relevance and Appeal— program must be relevant to the needs and interests of Sebastian residents and its visitors. (d) Absence of Defamatory Material— subject matter that slanders or libels individuals or organizations will NOT be broadcast. Requests for copies of meetings/programs aired on COSty will be charged in accordance with the current fee set out in the City's Records Management Policy for DVDs. The copy shall include the entire program. City 57 OQ% 4 staff will not custom -edit portions of any program. If DVDs are mailed, postage and handling will be charged prior to mailing. Retention of Broadcasts Content of meetings/programs produced or created by any other entity remain property of that entity, but the copied medium will be kept on file with the City for at least two years in accordance with Florida records law. Content of meetings/programs produced or created by the City remain property of the City for at least two years in accordance with Florida records law, and may be retained indefinitely by the City for historical purposes. Broadcast Schedules The MIS Division in coordination with the City Manager shall approve a complete broadcast schedule 24 hours per day, seven days per week. This schedule, with updates made on a regular basis, shall be placed on the City website and may be transmitted to each cable system that carries COSty programming for publication on their program guide channel. All material that is submitted for airing on COSty shall include start and end dates. Material will be scheduled to run at the times specified with the COSty schedule and will be automatically eliminated from the schedule at the specified time end date. CITY OF SEBASTIAN WEBSITE MISSION The City website www.citvofsebastian.orq and its subsidiary websites (see below) are provided to communicate up-to-date information to the residents of the City of Sebastian on City Council, City Boards/Committees, City departments, agenda packets and minutes, legal notices, meeting calendar, employment, licensing and permitting, City codes, bids, public records, elections, municipal services such as the police department, municipal cemetery, golf course, airport, parks, public works, and economic development. The City website provides public access to most permanent and long term City public records via Laserfiche Weblink. Websites include (but are not limited to): • sebastianbusiness.com • Sebastianretirement.com • Sebastianpd.org • Cityofsebastian.org • Sebastianairport.org • Sebastiangolfcourse.org • Parks. cityofsebastian.org • Commctr.cityofsebastian.org • Stormwater.cityofsebastian.org • Cra.cityofsebastian.org • Weblink.cityofsebastian.org • and any other websites established by the City. POLICY The City of Sebastian website is limited to: • Information about departments, programs and services of the City government • Information or links for other governmental units; or • Information or links for City -sponsored events or tenants/partners in City enterprises • Access to all City records that have been digitally imaged • Links to the Municipal Golf Course, Municipal Airport, Economic Development, CRA and Retirement websites At its discretion the City may provide links to external websites of educational and other governmental agencies and organizations, organizations that provide government related information and/or services not available on an official government website such as Code of Ordinances, elections information, etc., information of relevance to the general public relative to recreation programs offered, and services that support the strategic and operational goals of the City. The City reserves the right to determine how and where external links will appear on its web site. The City Manager, the City Clerk, and the MIS Manager will make the final determination on requests for placement of information on the website. The City Websites will not provide links to sites that promote or exhibit bias, discrimination, pornography, libelous or otherwise defamatory content. The information posted on the City Websites includes links to information created and maintained by other public and/or private organizations. The City provides these links solely for the information and convenience of users of the City Website. When users select a link to an outside website, they are leaving the City of Sebastian Website and are subject to the privacy and security policies of the owners/sponsors of the external website. PROCEDURE All City websites are managed by the MIS Division. Each department of the City is responsible for providing the MIS Division with up-to-date information. Departments are responsible for posting and removing the information by written work order. Information for posting must be received by MIS at least four (4) business days prior to desired posting, with some exceptions for time constraints such as agendas, meeting notices and emergency notices. Messages should be brief and to the point and special elements (photos, logos, artwork) must be provided at time of submission and are subject to editing. AUDIO VISUAL SYSTEM MISSION It is the intent of the City of Sebastian to provide state-of-the-art technology for the purpose of disseminating up-to-date information to the residents of the City of Sebastian as quickly and efficiently as is possible, and to provide user-friendly technology for meetings of boards, committees and staff of the City. POLICY AND PROCEDURE The AV Division, under the direction of the Office of the MIS division, will administer use of the City's Audio/Visual studio, located in the City Council Chambers and AV offices to provide the following: • Live broadcasts of City government meetings on COSty • Audio/visual training for City staff to conduct programs not broadcast live • Ability to provide other live programming and recorded in-house training programs • 24 hour bulletin board "COSty Information Slides" for notices and information • Rebroadcasts of meetings, special events and other programming as set out in the COSty Section of this policy • City Website to provide up-to-date information to the residents of Sebastian In addition to fixed equipment within the AN studio, additional equipment is available for use by City staff or meeting attendees/presenters: • Laptop • Document Camera • TVs and DVD recorders/players • Portable TV Camera with recorder and associated portable/wireless audio • Complete video -audio editing system • Audio record facilities including a sound booth and editing Use of Equipment and Facilities Use of City -owned equipment and facilities is restricted to authorized City activities and may be operated only by authorized personnel. Council Chambers may only be used by aovernment entities for official business, or for an activity or event sponsored by a aovernment entitv for official business related to that entitv and with the approval of the Citv Council in its sole discretion. A fee for such non -City usaae will be established by Resolution. Requests to utilize City equipment, set out above, for presentations at meetings and other programs must be received by MIS Division at least two days prior to the requested date of the presentation to allow time for viewing of the material to ensure that it meets the criteria set out in this policy. Presenters are asked to utilize City equipment and to ensure that their presentation media is compatible with our equipment by making sure that the presentation is received as soon as it can be done, or at least a minimum of 24 hours in advance. If there is any question as to content of the program, a final decision will be made by the City Clerk and City Manager. Loaning of equipment for personal or outside use is strictly prohibited The MIS Division will maintain a comprehensive list of all audio/visual equipment currently owned and operated by the City for uses set out in this manual. A user manual shall be provided, and training sessions completed before use of the equipment by any City employee for purposes of conducting meetings, trainings, etc. MCI 5E� HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE.: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Reyes Birthday Party at the Community Center. BACKGROUND: Rocio Reyes is seeking Council approval to serve alcoholic beverages at the Community Center on Saturday, June 22, 2019 from 4:00 PM to 11:00PM. Staff has verified Applicant's date of birth. They are expecting approximately 55-75 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: ATTACHMENTS.: 1. Facility Rental Permit Application 2. Receipt(s) City Marra uthoriz / � n - Date, Date: S 4--) //9 61 of 96 CITY OF SEBASTIAN FACILITY 2019 RENTAL PERMIT APPLICATION Im SEAT -N HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 'For emergency purposes ONLY, please dial 772.473.0454 Date:bl --27-1 q CJCommunity Center '-kry . k Name of Permittee (permits may only b issued to an adult) Ian '�r Physical Address -v� City State Office Use Only: $250 Security Pd: Date Initials Rental Fee 6.7% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: (If applicable) Initials ❑ Yacht Club Name of Organization (if applicable) ►+�t G 17 -1 kh 04, Te il� cam; Mailing Address (if different) Phone E -Mai -A5' V)'I r � Me � Reason for Rental – Type of Functio ` —11� Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) Requested Date Time: From To Please answer the following yes or no: 1) Are you a resident of Sebastian? 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? If yes, please provide govt. issued ID proof of age Date of Birth Verified by I}�l 1� , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced rd ganization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to cle the kcilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part Tthe ecurity deposit. Signature of Applicant 62 of 96 CITY OF SEBASTIAN 1458 PARKS & RECREATION RECEIPT Name �ZOGI o Q Cash Date Sl �� 1� )Eheck # i ;2. Credit c[ g� 'd b�aM,1 P `�f' Amours 001001 208001 Sales Tax l + 001001 220000 Security Deposit 2S(3 06 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services 3 a&&rr\XCy)aA %�Nf5 - 43a re,IV�V �lF C�v a 6 Lr Initials Total Paid 5 t White - dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 63 of 96 MOF 5 N HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Cana Wedding at the Community Center. BACKGROUND: Elizabeth Cano is seeking Council approval to serve alcoholic beverages at the Community Center on Saturday, July 20th, 2019 from 2:00 PM to 11:00PM. Staff has verified Applicant's date of birth. They are expecting approximately 75 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: -1 ATTACHMENTS: City Manager Autho 'zation: Date: S 16�11-1 ? 1. Facility Rental Permit Application 2. Receipt(s) 64 of 96 CITY OF SEBASTIAN FACILITY 2019 RENTAL PERMIT APPLICATION Office Use Only: CEBAST A 1� t 7 "�+ $250 Security Pd; Date Initials _ Rental Fee HOME OF PELICAN ISLAND 6.7% Tax 1225 Main Street Total Rental Pd: Sebastian, FL 32958 Date Initials Parks Phone: (772) 228-7054 FAX: (772) 388-8248 "For emergency purposes ONLY, please dial 772.473X454 City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: c Date:"�1�;` j j 1 Community Center l Name of Permittee (permits may only be issued to an adult) - � I lr (_'Mc e_U S Physical Address CityState Phone �_r,inG Reason for Rental —Type of Functii (If applicable) Initials ❑ Yacht Club Name of Organization (if applicable) Mailing Address (if different) _7Z-Pg3-032— f ctcr>s�,13z�� �).Ccrn E -Mail Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) ZcClC1°gym 1' Ob—l?YYl Requested Da)e Time: From To Please answer the following yes or no 1) Are you a resident of Sebastian? 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? If yes, please provide govt. issued ID proof of age Date of Birth Verified by II { 'S ja�� f t,e) 1, f',!iV(' h �� , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part or � of the security depo Signature j'f pplicant 65 of 96 CITY OF SEBASTIAN 1339 PARKS & RECREATION RECEIPT I. f sc�be� �L C Name Z! Cash Date Check # j OZ( SLC ��.flDI Nt;� -XI % ,� ZO, 2 -CA �{ ❑ Credit 2; 00 — 1 I, L -ND P (f) Amount Paid 001001 208001 Sales Tax 001001 220000 Security Deposit�0� cab 001501 362100 Taxable Rent Z) jD. D(7 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services SO aj6 0 Total PaidS—,3(O,'5 Initials White - Dept, of Origin • Yellow - Admin. Svcs. • Pink - Applicant 66 of 96 sill �f SEELAST_N HOME OF PELICAJN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Blankenship Birthday Party at the Yacht Club BACKGROUND: William Blankenship is seeking Council approval to serve alcoholic beverages at the Yacht Club on Saturday, August 10th, 2019 from 7:00 PM to 11:00PM. Staff has verified Applicant's date of birth. They are expecting approximately 20 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA 1 J-1 Administrative Services Department/CFO Review:�� 4 ? ATTACILMENTS: City Man r Auth zation: i Date: z29/ 9 ,r 1. Facility Rental Permit Application 2. Receipt(s) 67 of 96 CITY OF SEBASTIAN FACILITY 2019 RENTAL PERMIT APPLICATION an Lf SET" � V ;i HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 FAX: (772) 388-8248 "For emergency purposes ONLY, please dial 772.473.0454 Date:.5b1 19 ❑ Community Center Name of Permittee (permits may only be issued to an adult) 5-25— L6LC0.-JlCX_ fi Physical Address ;f-�A$TbtA� F�' L City State � I Ct- j caa'� Reason for Rent"at- Type of Fdas tion Office Use Only: 6250 Security Pd: Date Initials Rental Fee 6.7% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: (If applicable) Initials Q Yacht Club Name of Organization (if applicable) Mailing Address (if different) "11 8sr s r5"� acyl e--15k�fZ4 IrP ���hc z 7 o Phone E -Mail Sb Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) $1 I v J i S 7 P. I " /l Z) rS'� Requested Date Time: From To Please answer the following yes or no: 1) Are you a resident of Sebastian? 2) Will there be an admission charge or door charge? /� O 3) Will alcoholic beverages be served? If yes, please provide govt. issued ID proof of age Date of Birth Verified by the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organiza ion, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in /part /oar full, of the security deposit. Signature of Applicant 68 of 96 CITY OF SEBASTIAN 1364 PARKS & RECREATION RECEIPT Name �,��.I�lt;a� •91c�nn5h�p ❑Cash Date �� 1 I C� Check #1 2— *V\ct 0 1 c.' i0 ;L C ICA I Credit "1 M— i 1 P n Amount Paid 001001 208001 Sales Tax L • '� C 001001 220000 Security Deposit -,450 O C 001501 362100 Taxable Rent C' ' C� C 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services Ae—T--� _ Total Paid Initials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 69 of 96 cmor SEBASTLNN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: Parks & Recreation Advisory Committee - Fill three positions RECOMMENDATION: 1) Interview, unless waived, submit nominations for one, expired, regular member position for a term until May 31, 2022 2} Interview, unless waived, submit nominations for one, unexpired, regular member position for a term until May 31, 2020 3} Interview, unless waived, submit nominations for one, unexpired, alternate member position for a term until May 31, 2020 BACKGROUND: In response to my advertisement, I have been notified that the following would like to be considered: Dante Renzi — Current Alternate Louis Agudelo -- New Applicant John Danise — New Applicant ATTACHMENTS: Applications, Ad, List Clerk Authorization:. J1A4 Date: 9 - 70 of 96 CI IY OF SEB^S-TtAN Y HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. � r Name: r /�/�% %� �e� � / Address: �9 !N• L-K�G1/ Cld /DApty:;�ASI�iOQMtate: Zip: Telephone: (77) ) r -S < E -Mail Address: jl cl 04't- )"e 4e) C0/99 Employer: City: State: Zip: Business Telephone: ( I am interested in serving on the following boards)/committee(s): J5' Choice: 40' C�aRA11, 2nd Choice: 14,z(kwl �C �•— CHARTER REVIEW COMMITTEE (serves only six months, every five years — next meeting in 2021) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) SEBASTIAN YOUTH ADVISORY COUNCIL (temporary) VETERANS' ADVISORY BOARD (temporary) *Filing of financial disclosure is required following appointment "Must be resident one year prior to application. 71 of 96 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) Why do you want to serve on this board? ry A! Do you presently serve on another City Board or Committee? If yes, please list: Have you previously served on any other City Board or Committee? If yes, please list: I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. http://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part Il/).and Florida Sunshine Law (Florida Statutes, Chapter 286) Statutes may be reviewed at http://www.fIsenate.gov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false staff ents or.oWissionom this application may be cause for my application not to be considered. / 1 Signature of Applicant: /�C�� % Date: % )1 Date Received by City Clerks Office bytJ , 72 of 96 J- iiTYCIF SEFLAST-N HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution, Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name: ()\A% 4\)&QV� Address: Zip: 20 JVD Telephone: ( 772 } 0 E -Mail Address: J Employer: bl EVA� S 1ZZ0- City: \� 0_0 �Sew� State: Business Telephone: City: S�ul� lltw� _ 5630 I am interested in serving on the following boards)/committee(s): State: P�_ �— Zip: 3-2% I" Choice: �0 C�S��P(,CCA��bC1 `��vl5ucy� ���'Cee2�d CInoice: s Y,Re(Re6dc\ CHARTER REVIEW COMMITTEE (serves only six months, every five years —next meeting in 2021) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) SEBASTIAN YOUTH ADVISORY COUNCIL (temporary) VETERANS' ADVISORY BOARD (temporary) *Filing of financial disclosure is required following appointment "Must be resident one year prior to application. 73 of 96 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) Why do you want to serve on this board? �s �3 q enc ok •�� mx\lt� \ o -e (i� & ode Se�pb �o.� •.t*\ to f�ri �W •1 Q � C'h�t �4ime , \ GeS�d CA \\\"W i Zlf�e G��pp `t`0 2 1h o", NMiv I of C�i<'t1�9( LXi'f�(�Qc1C�S ���1C - 1 1 (:AZk \a b G't�Rx 1pc tl- C`Vacr .�AJCAO,�tm . Do you presently serve on another City Board or Committee? N 0 If yes, please list: n Have you previously served on any other City Board or Committee? 1 i) If yes, please list: I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). if required for this board, l consent to the annual filing of the Statement of Financial Interests. httr)://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part 11/) and Florida Sunshine Law (Florida Statutes, Chapter286) Statutes may be reviewed at htto://www.flsenate.gov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. understand that any false statements or omissions from this application may be cause for my application not to be considered. Signature of Applicant: —�)�RECEIVED Date: C 42 �44 I Date Received by City Clerk's Office MAY 2 2 Mg* A) 74 of 96 Cay of Sebastian City C"crk's Office ce LOUIS OBJECTIVE My objective is to pursue a career in sports in the managerial field, Joseph or as a director. I have a passion to give back to the people around me who have helped to build not only me, but others in my Ag u d e I o community. It is an often overlooked, and undervalued department, but I believe that with enough hard work, and my willingness to make this difference, Parks and Recreation will be appreciated for 1533 Barber Street what it really is and does. Sebastian, FL 32958 772 646 5630 SKILLS lagud009@fiu.edu • CPR Certified • Photoshop Certified • Adobe Illustrator Certified • Experience hosting sports talk radio • Experience writing sports articles • Bilingual CURRENT OBLIGATIONS • Enrolled at Florida International University. I am majoring in Recreation and Sports Management, specifically the sports management track, completing my final year for a bachelor's degree. • In addition to coaching baseball at Sebastian River High School as an assistant, I umpire for Indian River County recreation. I have worked as a referee for basketball, and volunteered as a coach. • I work part-time at Dominos Pizza as a delivery driver. It's a mostly stressless job and gives me time to focus on other priorities. EXPERIENCE Listed below are jobs related to this field of work, although I can present detail and contact for other jobs I have previously held. Intern for the City of Vero Beach Recreation Department Vero Beach, FL -- Summer 2018 • Assisted in event planning for the recreation. Events included 4th of July Celebration held at Riverside Park, and the annual Aerial Antics Circus held at St. Edwards. • Worked at Aerial Antics summer camp as a sports counselor. 75 of 96 Staff writer and radio show host at FIU Student Media Sweetwater, FL -- 2014-2016 • Fl Swimming and Diving beat writer for Fl U's "The Beacon" • Have hosted multiple shows for FlU's WRGP After School Counselor at The Miami Beach Jewish Community Center Miami Beach, FL -- 2015-2016 • Responsible for picking up elementary school students and bringing them back to the MBJCC • Helped with homework for anyone who needs it after school during the week • Responsible for overseeing sports activities that the children participate in, and teaching them how to play those sports Lifeguard at North County Aquatic Center Sebastian, FL-- 2014-2014 • I was to attend to distressed patrons • Make sure patrons were following the rules • I was to protect the lives of each person who walked through the gate, and to be attentive, and prepared at any moment to provide immediate medical care, and/or rescue EDUCATION Sebastian River High School Diploma - 2010-2014 Florida International University Recreation and Sports Management Bachelor's (2020) REFERENCES Available upon request. Carlin Parker - 772-473-9989 Latisha Butler-McCants - 772-480-6820 76 of 96 cm or SEBAS_TtAV HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. in accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name: Address: /6' City:c q � 7, 1,, 5'//State: 2z Zip: /, �f� Telephone: E-mail Address: /c,10/T, _rc "" �,l Employer: lee//�L/ City: Business Telephone: ( State: Zip: I am interested in serving on the following boards)/committee(s): lst Choice: %��:�oC /,�:�2 2nd Choice: Aarlee-55$ CHARTER REVIEW COMMITTEE (serves only six months, every five years — next meeting in 2021) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) SEBASTIAN YOUTH ADVISORY COUNCIL (temporary) VETERANS' ADVISORY BOARD (temporary) *Filing of financial disclosure is required following appointment **Must be resident one year prior to application. 77 of 96 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) Why do you want to serve on this board? Do you presently serve on another City Board or Committee? If yes, please list: Have you previously served on any other City Board or Committee?C,/ 6�7' 4 . J If yes, please list: �u> /C�c— Ice v/Ze`-I') C -,e `� �v — lree v I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. http://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part ll!) and Florida Sunshine Law (Florida Statutes, Chapter285) Statutes may be reviewed at http://www.flsenate-gov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. understand that any false statements or omissi ns from this application may cause for my application not to be considered. Signature of Appli Date Received by M 78 of 96 Who is Coach Danise? Past Florida High School Tennis Coaches Association President and Training Coordinator, John L Danise Jr. is blessed to be the husband of Barbara (Bobbie) Danise and proud father of their five children, nine Grandchildren and two Great Grandsons. John has been blessed to be coaching for the past 50+ years; first as a basketball coach and then when he started using tennis as cross training for his basketball teams, he started volunteering in tennis and became a teaching tennis instructor. Coach Danise is in his 30t'h year as a Professional Tennis Registry Pro. Coach Danise was the second USPTR/Florida President and in 2002 became one of those teaching Professionals who had successfully completed the USTA High -Performance Coaching program. Recognized Nationally & Internationally, he has been a previous speaker at the Florida Athletic Coaches Association, the National High School Coaches Association, The Professional Tennis Registry International Symposium, and numerous other events and business groups. Coach Danise entered the third face of coaching, marrying individual tennis coaching as well as Mental and Business coaching. As director of the former John Danise School of Tennis, his Business and Personal Development Plans have proven to be successful locally and as far away as India. Coaching the Sebastian River High School Tennis team for twenty years, (Scripps News Paper, 112004 Tennis Coach of the Year" for the Treasure Coast); brought him into being part of a group of tennis coaches who formed the Florida High School Tennis Coaches Association. Coach Danise became the associations first President and upon registering as a not for profit organization, became its Executive Director. He partnered with Human Kinetics and formed the Nation's first high school tennis coach's team certification program, "FHSTCA Team Tennis Coach Certification". Coach Danise is one of the inaugural members of two high school hall of fames, (2016 FHSTCA Hall of Fame and in 2017 the National High School Tennis Coaches Association Hall of Fame), he and his wife has also taken eight teams to the AAU Junior Olympic Games, coached at the Team Florida Challenge and was blessed to coached at the World Scholar- Athlete Games, and four years later returned as the Tennis coordinator for the 2006 Games at the University of Rhode Island. He also serves as the Tennis Director for District 15 NJTL Association. John still found time to serve on Sebastian's Recreation Board and most recently on the Charter Review board. 79 of 96 Coach Danise served eight years as a Board member of the United States Tennis Association / Florida Section; he was Tennis Chairman of the Florida Athletic Coaches Association, the first President of the Florida High School Tennis Coaches Association and the immediate past Executive Director of the Florida High School Tennis Coaches Association; since 2012 John's articles can be read in each issue of Florida Tennis Magazine, He can be heard weekly on Blog Talk Radio network, hosting, "Coach Danise Exploring Tennis Blessings And Its Effects On Life's Journey". PARKS & RECREATION ADVISORY COMMITTEE Ordinance No. 0-07-07 MEMBER NAME /ADDRESS TERMS Vacant Term to expire 5/31/2022 Matthew Sims - Chair Term to expire 5/31/2021 103 Bellamy Trail Appointed 9124108 Sebastian, FL 32958 Reapptd 519112 538-4369 Reapptd 5127115 OneStooCellular5(a)aol.com Reappted 6113118 Vacant Term to expire 5/31/2020 JoAnn Webster Term to expire 5/31/2020 765 Wentworth Street Apptd 11/28/12 Sebastian, FL 32958 Reapptd 5128114 633-8502 Reapptd 5128117 webstersnorth(-).aol.com ------------------------ Apptd ALT 8111110 Reapptd ALT 519112 JoAnne White Term to expire 5/31/2021 449 Easy Street Appointed 6/27107 Sebastian, FL 32958 Reapptd 519112 766-2501 Reapptd 5127/15 mvfloridateam )amail.com Reapptd 6113118 Vacant — Alt Member Term to expire 5/31/2020 Dante Renzi — Alt Member Term to expire 5/31/2021 1149 W. Lakeview Drive Apptd 1123119 Sebastian, FL 32958 571-5891 WackvsruIe1 cDao1.com 3 regular members are needed to make a quorum. In the event a regular member cannot make the meeting, an alternate steps in. 81 of 96 tin ar SIEBASTLkN ;;i HOME OF PELICAN ISLAND May 13, 2019 Contact: City Clerk's Office 388-8215 PRESS RELEASE PARKS AND RECREATION ADVISORY COMMITTEE The City of Sebastian is seeking applicants to fill the following positions on the Parks and Recreation Advisory Committee: Unexpired, Regular Member Position — Term to Expire 5/31/2020 Unexpired, Alternate Member Position —Term to Expire 5/31/2020 Expired, Regular Member Position — Term to Expire 5/31/2022 These are volunteer positions and applicants must be City residents. The Committee makes recommendations to City Council as to the development of the park system, and recreational programs and facilities. If Council fills a regular member position with an alternate member, Council reserves the right to fill the alternate position with remaining applicants. This Committee meets on the fourth Monday of each month at 6:00 p.m. in the Council Chambers, 1225 Main Street, Sebastian. Applications are available in the City Clerk's office, City Hall, 1225 Main Street, Sebastian, between the hours of 8:00 a.m. to 4:30 p.m. or at www.citvofsebastian.orq and will be accepted until May 31, 2019. 82 of 96 M Of SETIAtV HOME OF PELICAN ISLAND COUNCIL MEETING DATE AGENDA ITEM TITLE RECOMMENDATION: CITY COUNCIL AGENDA TRANSMITTAL June 12, 2019 Natural Resources Board Interview, unless waived, and nominate one alternate member - term to expire 7/1/2020 BACKGROUND: In response to my advertisement, I have been notified that Susan Olson would like to return to the Board. There were no other applicants. ATTACHMENTS: Application, Ad, List City Clerk Authorriization: (� j4j {.�6- —ml Date: (o- i l v cm or SIE HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted_ Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name: �V 5Ci v) Di sin Address: 'I (p C) e r e-1 City: �� t!r$ Ec.i�i State: Zip: _3zjr_;t5g Telephone: ( ) - E -Mail Address: re aA Sue ( ct �, �30_d soo4k - �e-+ Employer: e o City:wwII State: Zip: sini Telephone: ( �72 j (9Y —� b&S'- p� ^ - l % C4 -,3 C).3 - 3G Oz i am interested in serving oonthe following boa rds)/committee(s): 1" Choice: n04W4j VeS S DurC6 2"d Choice: CHARTER REVIEW COMMITTEE (serves only six months, everyfive years -next meeting in 2021) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) SEBASTIAN YOUTH ADVISORY COUNCIL (temporary) VETERANS' ADVISORY BOARD (temporary) 'Filing of financial disclosure is required following appointment "Must be resident one year prior to application. Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached_) Why do you want to serve on this board? Do you presently serve on another City Board or Committee?� If yes, please list: t� Have you previously served on any other City Board or Committee? Y1 0+ 101 If yes, please list: �_ ! 'f � (,� vie—i 9 9 6 3 - Lv ! L?a n rna.& will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. http://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part 111) and Florida Sunshine Law (Florida Statutes, Chapter 285) Statutes maybe reviewed at http:/(www.flsenate.eov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions from this application may be cause for my application not to be considered. p Signature of Applicant: Date: ` Date Received by City Clerk's Office by4w 85 of 96 Attachment to application Natural Resources Board Susan Olson Please summarize special skills, qualifications, or education you have acquired for the appointment: (Your resume, professional certifications or designations may be attached.) My last employment was with the Broward County Commission (1998-2008) as Chief of Staff to then District 2 County Commissioner and Mayor Kristin Jacobs. Mayor Jacobs (now State Representative) was instrumental in the creation of the NatureScape Broward initiative. The program successfully joins the best practice principles already established within various State and community environmental programs into the county wide NatureScape program. The program provides instruction and demonstration of: water conservation, storm water retention needs and quality, best use of native plants, right tree — right place, and creation of wildlife habitat. Website: www.Broward.orq/naturescaee By implementing either of the already existing Florida Friendly Yards Program or the National Wildlife Federation's Backyard Habitat certification programs - - residents, businesses, schools, churches and multi -family residents achieved a designation as a NatureScape Broward property. As a result of cooperative efforts between State and local governments, as well as schools, businesses, and residents - - 10% of Broward's properties were certified, and Broward County received the National Wildlife Federation's Community Wildlife Habitat certification. As Commissioner Jacob's Chief of Staff, I assisted with coordinating and establishing the still important NatureScape Broward program. Additionally, I am versed in government processes and procedures. Why do you want to serve on this board? While I lived in Broward County most of my adult life, l grew up in Jensen Beach, Florida and attended public schools in Martin County and graduated from what was then, Indian River Community College. I watched the Natural Resource Board struggle with amending the current landscape ordinance and the further discussion concerning damaging changes businesses and residents often make to their landscape and properties. As was repeated — Sebastian's residents and businesses are in need of education about the fragile environment we call home. I believe I have the background and skills to assist the Natural Resources Board with creating and amending new ordinances, while also using existing resources to better maintain our unique and critical Sebastian natural surroundings. I want to help. inn OF !SEBASMAN HOME OF PELICAN ISLAND May 1, 2019 Contact: Jeanette Williams 388-8215 PRESS RELEASE NATURAL RESOURCES BOARD VACANCY The City of Sebastian is seeking applicants to fill an unexpired term on the Natural Resources Board. The term will expire .July 2020. This board holds the City's annual Earth Day event and advises City Council on environmental issues with a three -pronged focus on preservation, regulatory programs and asset management. This is a volunteer position and applicants must be a City resident. The Board meets on the first Tuesday of each month at 6:00 p.m. in the Council Chambers, 1225 Main Street, Sebastian. If Council fills a regular member position with an alternate member, Council reserves the right to fill the alternate position with remaining applicants. Applications are available in the City Clerk's office, City Hall, 1225 Main Street, Sebastian, between the hours of 8:00 am and 4:30 pm or at www.citvofsebastian.orq, and will be accepted until May 20, 2019. 87 of 96 NATURAL RESOURCES BOARD Nicole Mosblech Apptd reg member 5124117 Term expires 873 Gilbert Street 7/1/2020 Sebastian, FL 32958 Nikki. mosblechl@.gmail.com (484) 269-7017 Robert Howland Apptd reg member 2113119 Term expires 1323 Cownie Lane 7/1/2022 Sebastian, FL 32958 Howiar1955a.cimail.com (352) 262-3199 Jon Wolfe Apptd 10/10/18 Term expires 536 Cross Creek Circle 7/1/2021 Sebastian, FL 32958 itbwolfe(a7gmail. corn (561)252-5329 Ruth Callaghan Apptd reg member 1123/19 Term expires 202 Barbossa Drive 7/1/2022 Sebastian, FL 32958 Rforman32(aD,amail.com (610) 304-9973 Donna Ware Apptd 4110119 Term expires 781 Tuxedo Terrace 7/1/2022 Sebastian, FL 32958 diwares(o-.omail.com (757) 999-0331 Brian O'Neill Apptd-W113/1 7 Term expires 790 Beard Avenue 7/1/2020 Sebastian, FL 32958 sdbfoa,vahoo.com (310) 403-1675 Charles Stadelman Apptd 9113117 Term expires 146 Mabry Street 7/1/2020 Sebastian, FL 32958 stadelman(abeilsouth.net (772) 584-5522 Gerald Rosebery — Alternate Apptd 1123119 Term expires 1343 Thornhill Lane 7/1/2022 Sebastian, FL 32958 aeraldrosebervnvahoo.com (772) 913-1749 vacant — Alternate Term expires 7/1/2020 Revised 4.10.19 4 regular members are needed to make a quorum. In the event a regular member cannot make the meeting, an alternate steps in. MCF SEBAST�1V HOW ofPWCWMMD CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: Approve the Use of General Fund Reserves and Authorize the City Manager to Execute an Agreement with Baldrige Group, LLC for Assistance with Developing and Executing a Strategic Plan. RECOMMENDATION: Approve a Budget Adjustment Appropriating General Fund Reserves and Authorizing the City Manager to Execute an Agreement with Baldrige Group, LLC for Professional Services. Several Key Staff Members attended a one day training session offered by the Baldrige Group which was very informative regarding our efforts to proceed with developing a Strategic Plan for the City. The Company's President, Mr. David Harrawood, gave a very good outline at that session of the extensive effort that is required to develop a Strategic Plan that is meaningful and relevant and constructed such that the most critical strategic outcomes can be measured and achieved. It has become apparent that professional guidance is the best approach to keep our efforts on track. Mr. Harrawood has offered to personally guide us through this process and we believe his assistance is essential to getting this accomplished in a reasonable period of time. His proposal is to work with Staff on site in individual department and group meetings over a period as long as twelve months. The total cost could amount to $55,500. We feel that this is the best way to proceed and request that General Fund Reserves be used to fund this expenditure. Attached is the recommended Agreement. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Appropriation Required: $55,500 from General Fund Reserves. / � Administrative Services Department Review: - 1 -1-J . I 1 -,-- ATTACHMENTS: • Recommended Agreement With Baldrige Group, LLC. City Manager Authorization: Date: L %y/ y v i Baldrige Group Tr-,, Pu;;;.,n(j1_Pu,u) of Ex�efl�t��t May 7, 2019 Paul Carlise, City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Carlisle, Thank you for the opportunity to submit a proposal to work with you and your team in the development and execution of your strategic plan. Baldrige Group, LLC, is a national consulting firm located in Florida that specializes in assisting organizations achieve their strategic goals through cutting edge performance excellence best practices. Our services include strategic planning & execution, Balanced Scorecard implementation, community engagement and customer satisfaction surveys, team and employee engagement strategies, and implementing the Baldrige Criteria for Performance Excellence. Using our 5 Disciplines of Strategic Planning and Execution and Strategy Flywheel system, we have assisted over 200 organizations successfully develop and execute their strategic plan to achieve their most critical strategic outcomes. Over 50 organizations have been recognized as role model organizations winning state, national, and international awards. And, two clients have won the International Palladium Award that honors organizations that have achieved excellence in strategy execution through the use of the Balanced Scorecard, the world's preeminent strategy management system. Attached is a proposal for services and professional fees. Please send me some dates and times you are available to review and answer any questions you may have. Sincerely, David Harrawood, President Baldrige Group, LLC 5020 Clark Road, Suite 503 • Sarasota Florida 34233 • 1.888.351.7778 • david@baldrigegroup.com 90 of 96 BaldrigeGroup The Passionaie Pursuit of Excellence Agreement for Professional Services This agreement is for services is between the City of Sebastian and Baldrige Group, LLC or the following professional services. • Develop organizational wide strategic plan and department level business plans. • Identification of performance measures and targets for each. • Assist in process improvement activities to close performance gaps. • Participate in strategic plan performance reviews. • Conference calls between site visits to assist leaders as necessary. Additional services, such as community engagement and resident transactional satisfaction surveys, and team and employee engagement surveys can be provided in a separate agreement upon request. Professional Services Fees • One Day On -Site - $3,500 (Complete within 45 days) • Two to Nine Days On -Site - $3,000 (Complete within 9 months) • Ten or more Days On -Site - $2,500 (Complete within 12 months) All professional fees quoted above include all travel related expenses and unlimited conference calls in pre and post on-site meetings. Professional services will be invoiced after each day on-site with terms of net 30. Agreement for Services This proposal for professional services is good for 30 days. Signature:D�� Harr�-vvz7oo� Name. David Harrawood Title: President & CEO Organization: Baldrige Group, LLC Date. May 7, 2019 5020 Clark Road, Suite 503 • Sarasota Florida 34233 - 1.888.351.7778 • david@baldrq_3,LRkom anc* SE = N HOME OF PEUCAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: 93d Annual FLC Conference Items August 15-17, 2019 — Orlando, FL RECOMMENDATION: 1) Appoint Voting Delegate to Attend Annual Business Meeting at Conference 2) Consider Resolutions to Submit BACKGROUND: 1) Each year Florida League of Cities requests that each municipality appoint one voting delegate for election of league leadership and adoption of resolutions at the annual business meeting held at the annual conference on Saturday. 2) FLC also requests municipalities to submit resolutions for consideration which "fake a position on commemorative, constitutional or federal issues". Deadline for resolutions to FLC is July 10tH ATTACHMENTS: FLC Information City Clerk: , �VC-CtA�Yl1� Date: & —I c1 92 of 96 93rd Annual Conference Florida League of Cities, Inc. August 15-17, 2019 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Title Eryn Russell Florida League of Cities, Inc, Post Office Box 1757 Tallahassee, FL 32302-1757 Fax to Eryn Russell at (850) 222-3806 or email erussell2ilcities.com 93 of 96 Important Dates May 2019 Notice to Local and Regional League Presidents and Municipal Associations regarding the Legislative Committee and Resolutions Committee June 2019 Appointment of Legislative Committee and Resolutions Committee Members July 10th Deadline for Submitting Resolutions to the League office August 15th Legislative Policy Committee Meetings Voting Delegates Registration August 16th Legislative Committee and Resolutions Committee Meetings August 17th Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session 94 of 96 nrvLY SE13AST_N HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: June 12, 2019 AGENDA ITEM TITLE: Charter Officer Evaluations in Accordance with R-12-08 BACKGROUND: In accordance with R-12-08, "City Council shall at a meeting in June of each year, publicly evaluate and act upon any merit increases for the City Manager, City Attorney, and City Clerk under City Council matters." ATTACHMENTS: R-12-08 City Clerk Authorization:(jd—Li&' AV✓- Date: Iq 95 of 96 RESOLUTION NO. R-12-08 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING RESOLUTION NO. R-10-05, PROVIDING FORAN ANNUAL GOAL SETTING WORKSHOP AND PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to conduct an annual workshop with the Charter Officers following the general election and prior to the annual budget process to memorialize the goals and objectives of City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows - Section 1. GOAL SETTING WORKSHOP. City Council shall annually conduct a workshop following the general election and prior to the start of the budget preparation process to discuss and review goals and objectives for the City and convey those goals to the Charter Officers. Section 2. CHARTER OFFICER EVALUATION PROCEDURES. The City Council shall receive evaluation forms for the City Manager, City Attorney and City Clerk as well as the current cost of living adjustment percentage being provided to the Coastal Florida Public Employees Association (PEA) from Human Resources staff by May 1St of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attorney and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interview with each of the Charter Officers on an individual basis. City Council, at a Regular Meeting in June of each year, shall publicly evaluate and act upon any merit increases for the City Manager, City Attorney, and City Clerk under City Council Matters, Section 3. CONFLICTS. All other resolutions or parts of resolutions in conflict herewith are hereby repealed, including R-10-05. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon adoption. The foregoing Resolution was moved for adoption by c i l l m o r . The motion was seconded by Wright and, upon being put into a vote, the vote was as follows: Mayor Jim Hill Vice Mayor Don Wright Council Member Andrea Coy Council Member Richard Gillmor Council Member Bob McPartlan The Mayor thereupon declared this Resolution duly passed, and adopted this; "` day of ,�i�.,a., 2Q12. CITY F SEB STIAN Hill, Mayor ATTEST: Sally A. Maio, C , City Clerk Approy s to form and legality for r i nc f of ¢astiano ly: Robert A. Ginsburg, ,Ciity�Attdf�ey 96 of 96