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Home My WebLink About06-17-2019 BAC AgendaIma SEAT" HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — JUNE 17, 2019 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: a. Meeting of March 11, 2019 e. Review of Second Quarterly Report — FY 2019 f. Presentation of Draft Budget by Ken Killgore, Administrative Services Director/CFO and Committee discussion of the Draft Budget and Capital Improvement Plan. g. Review Budget Calendar and Discuss Next Meeting Date (Monday, July 8, 2019) h. General Discussion by Members i. Comments by Staff j. Public Comments k. Adjourn Agenda Attachments: • Minutes for Meeting of March 11, 2019 • Second Quarterly Report— FY 2019 • Power Point Presentation of Draft Budget • Draft Budget and Capital Improvement Plan — Available at the following link: httD://Dublic.citvofsebastian.ora/PDFs/BudoeVFY1920/20190610 DRAFT FY20 Budget CIP.Ddf ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING MARCH 11, 2019 I. Chairman Napier called the Citizens Budget Review Advisory Committee Meeting to order at 6:00 p.m. II. Pledge of Allegiance was recited by all. III. Roll Call Present Mr. Larry Napier Mr. Ed Herlihy Mr. Bruce Hoffman Mr. Harry Hall Ms. Amber Cerda Ms. Andrea Ring (a) Absent Ms. Nancy Veidt -- Excused Mr. Keerthi Weragoda -- Excused Mr. Michael Frank -- Excused Also Present Mr. Paul Carlisle, City Manager Mr. Ken Killgore, Administrative Services Director/CFO Ms. Cynthia Watson, Human Resources Manager Ms. Janet Graham, Technical Writer IV. Approval of Minutes A. Minutes of January 7, 2019 Mr. Napier called for any additions or corrections. Hearing none, he then called for a Motion. Motion to accept the Minutes as presented was made by Mr. Hoffman, seconded by Mr. Herlihy, and approved unanimously by voice vote. V. Review of First Quarterly Report -- Fiscal Year 2019 Mr. Ken Killgore, Administrative Services Director/CFO, reviewed the first quarterly report. This is the revised format of the reporting that was started last quarter to change the structure of some of the financial information. This is scheduled to go to City Council CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MEETING MINUTES OF MARCH 11, 2019 this Wednesday night. They will be presented with the normal Budget Resolution with an attachment showing the budget adjustments. There are still a few that need formal Council approval; the others have been approved by the City Manager or were previously approved during the quarter. The adjustments still requiring approval are an R & R fund disbursement and the purchase of a terminal that came up because of a business opportunity where one of the tenants is taking over the fueling operation at the airport. It was pointed out that the appropriation from DST reserves for the computer upgrades should have been ($30,603.00). There should have been parentheses around the $30,603.00. There is another correction in an appropriation from DST reserves which is shown as ($30,950.00), which is a negative and is correct. But the Budget After Change should have also been ($30,950.00), a negative. On the schedules which provide for the General Fund and the Enterprise Fund, beginning with the General Fund there is a high unassigned fund balance at the end of December, which is because of ad valorem taxes coming in. Expenditures are somewhat high because money was transferred to the CRA, and some of the City's insurance premiums are paid on an annual basis during that month. In the forecast for the General Fund Reserves, it is forecast that at the end of the year, there would be a total of available funds of $4,471,000.00. Regarding the hurricane reimbursements, the amounts shown are what had been received through December. There was a notice received since last week that there is another $118,000.00 that is ready to be paid, and the City is just waiting for the State to process the payment. There is still about another $140,000.00 that is due on Hurricane Matthew that has not completed the process for approval yet. He expects that figure to change somewhat because of some revisions that were necessary to be filed. Regarding the Stormwater Fund, that is now being presented separately. He expects the City to receive funds basically via the same formula as last year, so there are no particular concerns there. The Airport is doing quite well regarding revenue due to the revised lease agreements. The Airport is paying back on the old loan from the General Fund as well as paying back normal amortization amounts from the DST Fund. They ended the year with a $514,000.00 deficit, and that was because of the monies they owed back to the DST Fund for building Hangar A and Hangar B. So, from a cash-flow basis, the Airport is in a good position. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MEETING MINUTES OF MARCH 11, 2019 The Golf Course had a very good first quarter, and they are repaying the amounts that were borrowed from the Building Fund on an amortization schedule. The Building Fund reveals no issues. Permits are coming in very strongly. It shows $460,000.00 of available cash. The details of the account categories are shown on the following pages. Regarding the schedule on Capital Improvements, there are still listed several items from prior years, some of which are in the close-out status. About half the items from the prior fiscal year are either closed out or we are awaiting the final grant reports to find out what the precise balances are compared to the budget. Regarding the Quarterly Investment Report, the date of September 30th was used for the balances, but they are actually December 31 st balances. The total cash on hand is $14,756,000.00. That includes approximately $10,500.00 in a local bank account, about $3,800,000.00 at the State Board of Administration, and $511,000.00 in a special trust fund called Florida Trust. He had been a little concerned about this fund with Florida Trust, but in this quarter it increased to about .96%, and since the end of December it has even had some additional gain of return. The balance of the reports are the accomplishments by the different department heads, and there was some minor editing done on that to pull it all together. He then asked for any questions or concerns from the Committee members. Mr. Hoffman: • Referring to the first page of the First Quarter Summary, in the left-hand column, in the General Fund Summary there are listed Total Expenditures of $3,489,251.00. In the General Fund Reserve—Other Expenditures -there is a difference of $250.00, and he inquired whether those two figures should be the same. Mr. Killgore stated the bottom line is correct, but it may just be the way he presented those figures, and he will look into that. • On the next page, of the four boxes on that page, two of them list Beginning Fund Balances and two of them do not. Mr. Killgore explained that with accounting principles, there are really no beginning fund balances, and that is the reason the term "Beginning Resources" is used for those Summaries. The three enterprise funds show Beginning Resources. • According to the Building Fund Summary, it shows there is due from the Golf Course $1,200,000.00 and the expected 9-30-2019 balance for the Enterprise CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MEETING MINUTES OF MARCH 11, 2019 Fund is $1,600.000.00. He inquired, as to what sort of eligible investments could the City make out of that $1,600,000.00. Mr. Carlisle explained it is never good practice to run a Building Fund budget down to zero. He used the example of the Building Department. There always needs to be a balance available to carry you through as the permits, etc. come through. This provides a buffer against recession, and it also provides for unexpected expenses that may arise. • Regarding the Police Department, he inquired as to why first quarter expenses are so high. Mr. Killgore explained that under the Department's labor agreement there are some payouts during December that are above the normal salaries. Mr. Carlisle added that some of those numbers are for new vehicles for the four new sworn officers who were added to the Department, the new School Resource Officer, and weaponry and equipment for the added personnel. Mr. Killgore stated there were added funds for some retirements, etc. where there was leave time, etc. that needed to be paid out. Mr. Herlihy: • Regarding the Golf Course, it has really had a remarkable comeback. • Recalled that several years ago the Building Department took on software from Clear Village, and he understands that the City no longer uses that software. Mr. Carlisle stated that is correct. That software was not compatible with the City's permit software. The City cancelled the permit software from Clear Village, which was not working, and kept the business tax licensing software, which was working. The software that was just installed completely integrates with the City's system, is less expensive, and allows for more on-line access for both the Building Department and contractors, etc. who use the system. Portions of the new software are on line, and the County may also go to the same software, so it will be seamless for the contractors and residents who have to work in the County system. Mr. Hall: • As to the School Resource Officers, he inquired whether the City gets any reimbursement of those expenses from the School District. Mr. Killgore stated there is an agreement in place with the public school board as well as the charter schools for reimbursements. Mr. Carlisle stated that reimbursement is at 50% of the cost of salaries and benefits, not equipment. He added that when those personnel are not performing their duties as School Resource Officers, they are rededicated as police -oriented patrol officers, etc. The schools provide office space and the cost of the training for the School Resource Officers. The City has requested the State to look at those unfunded mandates and how they affect both the municipalities and the schools. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 5 MEETING MINUTES OF MARCH 11, 2019 Mr. Napier: • Stated he likes the new format for the quarterly reports. It is much easier for the Committee members to get through. VI. Discussion of Budget Challenges and Priorities by Members Ms. Ring: • Would like to see some funds go towards the Natural Resource Board who are making positive changes regarding replacing invasive species with native species in the City. • Suggested looking for a replacement for the Roundup weed killer that is being used which ends up in the Lagoon. • Regarding the Golf Course, the restaurant is doing a good business, and she feels it has made a very positive difference at the Golf Course. Mr. Hall: • Inquired whether the subject of improving some of the City's intersections could be brought before City Council. He cited examples of the intersections of Powerline and Barber Street, Joy Haven and Barber Street, Concha and Barber Street. There are some new homes being built in that area, which will add to the traffic. The new bridge that was put in at Joy Haven and Concha on Barber Street has a higher elevation, so it is impossible to see traffic on Barber Street approaching that bridge when you are accessing Barber from those two side streets. He added that there is a 25 -mile -per -hour sign on one end of the bridge and a 30 -mile -per -hour sign on the other end of the bridge. Mr. Carlisle stated those intersections will be looked at. He mentioned that the City has made some improvements at some intersections where concerns were brought to the City's attention. Mr. Herlihy: • Addressed the subject of revenue for the City. He stated that basic revenue generators are the Airport, the Golf Course, and the Building Department. He queried whether the City should be more proactive at the Airport in planning for leasing some of the vacant land there and made suggestions for ways to market the land. • Questioned whether there has been enough money appropriated for roads. Mr. Carlisle stated the funds to do the road work is generated by the local gas tax. He stated the staff has had a complete evaluation done of every road and street in the City, which was completed last month. He stated the City has adopted the "Progressive Pavement Management Program" that allows money to be spent on CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 6 MEETING MINUTES OF MARCH 11, 2019 good roads to keep them good and then improve the bad roads, thus not spending large sums on bad roads to be made good while the good roads begin to fail. The City's current pavement condition index is 75 out of 100, which is pretty good. Next year's paving plan is in place and is being reviewed by Stormwater and will be reviewed by the County before paving so as to point out any conditions which need to be taken into consideration before the paving is begun. Thus, the City will be able to look at the paving index as time goes on to see if the index is going up or down and react accordingly. The software costs $2,600.00 a year and is used nationwide. Mr. Herlihy suggested that it would be important that the public be informed of this plan. • Inquired whether natural gas will be installed along Roseland Road to the Airport. Mr. Carlisle stated that will depend on the uses that for gas. The utility will not run gas unless the uses warrant it. Mr. Hoffman: • Inquired if the Fire Marshal situation has been approved as it is, and will the budget be affected. Mr. Carlisle stated that the County Commission voted to end the dispute -resolution process and allow the City Council through Mr. Carlisle, the City Attorney, the County Manager, and the County Attorney to negotiate an interlocal agreement to allow the City to continue its Fire Marshal services. The money has already been budgeted. The negotiations are still being worked on, but he is confident that an agreement will be forthcoming. • Asked if the Public Works facilities are planned to be relocated to the Airport. Mr. Carlisle stated there is a design build being worked on for a Public Works building at the Airport. Several proposals have been received, and the plan is to bring the top three before City Council so that Council can make the final selection. He stated this is a complex project He has initiated talks about bringing sewer down Roseland Road, as it is preferable to have public sewage available at the Airport. This is going to be a multi-year project, so it will have to be budgeted as the phases are proposed. • Recalled that several years ago there was a plan for Waste Management to put a refueling station at the Airport. He inquired about the status of that. Mr. Carlisle stated that the City was given $40,000.00 in lieu of building the station at the Airport. Mr. Napier: • Stated his top priority is to fund the budget at rollback or less. VI I. Review Budaet Calendar and Discuss Next Meetina Date f Monday. June 10. 20191 CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 7 MEETING MINUTES OF MARCH 11, 2019 Mr. Killgore stated he would have a tentative plan, but still subject to the certified tax roll millage rate. Mr. Napier stated he thinks the proposed calendar looks fine. It was the consensus among the Committee members that the calendar is acceptable. Mr. Hall inquired of Mr. Killgore whether there would be available the budget documents at the conclusion of the June 10th meeting so that the Committee would have copies before they leave instead of having to come back the next day to obtain them to review before the following week's meeting. Mr. Killgore stated it is difficult to say, depending upon what, if any, issues there are at that point, but if they are available then, the Committee members can have them. VIII. General Discussion by Members It was the consensus of the Committee members that they like the new format for the budget presentation. Mr. Hall agreed with Mr. Napier that he would like to see the budget be at rollback, but he is not quite as rigid about that. IX. Comments by Staff Mr. Killgore stated that during March come due the state financial report, state pension report, the audit report, etc., so he has been quite busy. Staff has been very successful in meeting the deadlines. He also stated Mr. Carlisle has initiated some strategic planning efforts, and work will be begun on those efforts during this budget cycle. Mr. Carlisle followed up by describing his management style as planning before budgeting, not budgeting and then planning. It will take time to accomplish all he wants to accomplish, but he is confident that once these plans are implemented, it will make everyone's life easier when budgeting towards goals. He also mentioned that the plans are in the works for starting work on the pickle ball courts, and it will probably be six to seven months before completion of phase 1. X. Public Comment -- None XI. Adiournment There being no further business, Chairman Napier adjourned the meeting at 6:59 p.m. By: Date: A CRCF HOME OF i'a1CaH ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: June 26, 2019 AGENDA ITEM TITLE: Resolution Accepting the 2nd Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2018-2019 Annual Budget. RECOMMENDATION: Move to approve Resolution R-19-16. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by the City Council was given during the quarter for two adjustments requiring City Council action. Additionally, there are several adjustments that still require City Council formal approval. These involved the use of General Fund Renewal and Replacement Account (R&R) to replace one of the scoreboards, two air conditioners and some essential computer equipment. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments have been listed in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution No. R-19-16 and Exhibit "A" Quarterly Financial Report for the Quarter Ended March 31, 2019 City Manager Authorization: Date: RESOLUTION NO. R-19-16 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2019 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019 has been amended and adjusted as necessary within the quarter ending March 31, 2019; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councilmember Ed Dodd Councihnember Albert Iovino and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 26`h day of June 2019. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: James D. Stokes City Attorney EXHIBIT "A" OF RESOLUTION R-19-16 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2019 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Project/Account IFDOT Grant Revenues 'Fencing Improvements Appropriation from DST Reserves FDOT Grant Revenues Hangar D Construction Project Budget Before Budget Change Adjustment 0 ($8,000) $2,000 $8,000 0 ($200,000) 0 ($800,000) 0 $1,000,000 Budget After Change Reason for Adjustment ($8,000) 01/09/19 Creates Budget for replacing $10,000 Gate #3 at the Airport from grant funds. ($200,000) Adjustment ($800,000) 11 /28/19 Uses DST Reserves to match Contributions and Donations Grant funds for construction of Hanger D. $1,000,000 ($8,414) ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Contributions and Donations ($7,000) ($1,414) ($8,414) Used R&R for half the cost to replace the Appropriation from R&R Account ($45,153) ($1,414) ($46,567) Scoreboard. Little League paid General Scoreboard Replacement 0 $2,828 $2,828 Fund for other half. -Appropriation from R&R Account ($46,567) ($4,705) ($51,272) Used R&R to replace Air Conditioners at Vehicles and Equipment $28,500 $4,705 $33,205 the Tennis Office and the Old School House Museum. Appropriation from R&R Account ($51,272) ($30,775) ($82,047) Used R&R to replace the failing Vehicles and Equipment 0 $30,775 $30,775 :NetClock", "Core Cisco Switches" and Synology Device . ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Total Payroll Accounts $862,617 ($13,635) $848,982 Line item transfers within Leisure Services Vehicles 0 $13,635 $13,635 for vehicle for the new Director. ------------------------------------------------------------------------------------------- Vehicles & Equipment ($32,165) --------------------------------------------- Reduce 2018 Police Vehicles and 4 Post Lift Projects to cover overages in the Vehicles &Equipment $32,165 Police Radio Upgrades and Dump Truck Projects and place the difference in the ------------------------------------------------------------ ----------------------------- -- 2019 Police Vehicles Project-------------- ----------------------- Reimbursements ($4,500) ($2,620) ($7,120) Uses expected reimbursements to repair R&M Buildings 6------------------------------------------------------------------------------------------- $4,000 $2,620 $6,620 building overhang damaged by a vendor. --------------------------------------------- Additional Compensation $7,750 ($1,150) $6,600 Adjust Regular Salaries accounts for the Regular Salaries $7,152,300 $1,150 $7,153,450 quarterly incentive awards. -F-e--n-c---ing--I---provements--------------------------------------- m0 8-,--00------------ ($5---,-48----) ---------- 4 $-2-,---516-- --------------------------------------------- Transfer between Airport accounts for Vehicles and Equipment $24,737 $5,484 $19,253 installation of Gate #3 and a security -------------------------------------------------------------------------------------------- camera. Contributions and Donations 0 ($3,000) ($3,000) Records Clambake donation to CRA Fund Sidewalk Improvements 0 $3,000 $3,000 for Riverview Park sidewalk improvements. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER ENDING MARCH 31, 2019 SUMMARY THE SECOND QUARTER FOR GENERAL FUND ENDED WITH 61% OF BUDGETED REVENUES BEING RECEIVED, LARGELY DUE TO AD VALOREM TAX RECEIPTS. DEPARTMENTS HAVE SPENT 51% OF THE BUDGETED AMOUNTS, LARGELY DUE TO NON -DEPARTMENTAL CHARGES FOR INSURANCE AND CRA PAYMENTS. Beginning Balance Ad Valorem Taxes Franchise Fees U6lltyTaxes Hurricane Recoveries Intergovernmental ChargesforService Licenses and Other Transfers In Total Revenues From fund Balance Total Sources GENERAL FUND SUMMARY Budget $ $ 3,816,814 1,394,340 2,935,950 City Council City Manager City Clerk City Attorney Admin Services MIS Division PoliceDepartment Public Facilities Parks and Recreation Community Dev. Madhewllrma Costs Non -Departmental Total Expenditures Unappropriated Total Uses Net Unassigned Fund Balance 2,919,860 549,902 528,364 40,000 $ 12,185,230 $ 86,629 $ 12,271,859 $ 55,908 298,289 206,708 104,914 693,055 476,934 5,848,532 1,853,922 1,247,043 396,147 1,090,407 $ 12,271,859 $ $ 12,271,859 $ YTD 5,373,381 3,572,661 547,930 1,147,711 413,836 1,189,323 304,731 261,375 20,000 7,457,567 7,457,567 21,659 135,781 91,958 53,049 347,667 220,172 3,157,961 821,123 532,479 165,213 673,443 6,220,505 6,220,505 6,610,443 General Fund Revenue 40W .<I -.reel. evema0,m a 3.500 c 3,000 N 2. W 0 3.000ILL L 1$W LOCO SCO MR M _ tdc �°,o tgs* Ad �A\ tlyA� stl'oc�, �tl,r N c .Jd CURRENT RESERVES ARE $6,610,443, INCLUDING THE R&R ACCOUNT. LOANS TO THE GOLF AND AIRPORT CONSTRUCTION FUND, PLUS INVENTORY BALANCES, PREPAYMENTS AND BALANCES RESTRICTED FOR LAW ENFORCEMENT PURPOSES, ETC. RESULT IN PROJECTED NET AVAILABLE FUNDS OF $5,046,649. $2.250 Hurricane Reimbursements $z,000 $143,666 Due on Matthew $S,7SO $1,5WI �Nepuestetl •ameaetll $1,250 $1.000 5)50 SSRI $250 5 Matthew Irma_ _ Totals ■ Re quested $1,581,745 $532,619 $2,114,364 Re ceived 51.438.07 9 5532.619 51.9]0.698 ■ GENERAL FUND BALANCE FORECAST Fund Balance R&R Account % Beginning Balance 10101118 $ 51098,381 $ 275,000 Year to Date Revenue 7,457,567 Fund Balance/R&R Changes to Date: 93,6% Unfinished 2018 Projects (4,582) 39,3% Crab E. Bill's Repairs (20,457) 391% BBSC Restroom Repairs (24,696) Score Board Replacement (1,414) nla Two Air Conditioners (4,705) 40.7% Essential MIS Equipment (30,775) 55.4% Year to Date Uses $ (4,582) $ (82,047) Other Expenditures (6,220,505) 49.5% Current Reserves $ 6,330,861 $ 192,953 50.0% Expected Changes to Year End: Additional Revenue 5,317,138 - 61.2% Additional Expenditures (5,743,813) - Na Expected 9130119 Balance $ 5,904,186 $ 192,953 6°/e Adjust R&R to $275,000 (86,629) 82,047 Expected Reserves $ 5,817,557 $ 275,000 7% Assigned Funds (1,045,908) - Net Unassigned Funds $ 4,771,649 $ 275,000 45.5% Total $ 5,046,649 44.5% 50.6% 50.2% General Fund Expenditures 46.2% 6� 54.0% s.� 44.3% a '°°° 42.7% � 3.000 41.7% € zo00 1.000 � � dEr r ~ sp m air. nla da s, ca" �' p, 0 `\ 61.8% as c" o-nW40001 m e+00ai° wa` s smA' 50.7% nla 50.7% THE BELOW CHART SHOWS PAYMENTS OF ELLIGIBLE ■ FEMA AND STATE REIMBURSEMENTS. ALL IRMA CLAIMS WERE PAID. $143,666 ON MATTHEW IS UNPAID. $2.250 Hurricane Reimbursements $z,000 $143,666 Due on Matthew $S,7SO $1,5WI �Nepuestetl •ameaetll $1,250 $1.000 5)50 SSRI $250 5 Matthew Irma_ _ Totals ■ Re quested $1,581,745 $532,619 $2,114,364 Re ceived 51.438.07 9 5532.619 51.9]0.698 ■ 9 5532.619 51.9]0.698 ■ CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER ENDING MARCH 31, 2019 SUMMARY THE SECOND QUARTER FOR GENERAL FUND ENDED WITH 61% OF BUDGETED REVENUES BEING RECEIVED, LARGELY DUE TO AD VALOREM TAX RECEIPTS. DEPARTMENTS HAVE SPENT 51% OF THE BUDGETED AMOUNTS, LARGELY DUE TO NON -DEPARTMENTAL CHARGES FOR INSURANCE AND CRA PAYMENTS. GENERAL FUND SUMMARY Budget Beginning Balance Ad Valorem Taxes Franchise Fees Utility Taxes Hurricane Recoveries Intergovernmental Charges for Service Licenses and Other Transfers In From Fund Balance al Sources CIty Coundl City Manager City Clerk City Attorney Admin Services MIS Division Police Department Public Facilities Parks and Recreation Community Dev. MaOhew/Irma Costs Non -Departmental al Expenditures Unappropriated Unassigned Fund Balance 3,816,814 1,394,340 2,935,950 2,919,860 549,902 528,364 40,000 $ 12,185,230 $ 86,629 $ 12,271,859 $ 55,908 298,289 206,708 104,914 693,055 476,934 5,846,532 1,853,922 1,247,043 396,147 YTD 5,373,381 3,572,661 547,930 1,147,711 413,836 1,189,323 304,731 261,375 20,000 7,457,567 7,457,567 21,659 135,781 91,958 53,049 347,667 220,172 3,157,961 821,123 532,479 165,213 1,090,407 673,443 $ 12,271,859 $ 6,220,505 $ 12,271,859 $ 5,220,505 6,610,443 General Fund Revenue ap0p m+e�wea°px mr.,,,°mc 9 3$CO C 3K0 2 O 3=,GLU 1.5W 1,000 K0 L LJ {®"� ,➢f'g ,vM14°5 "ties 00�' tsr M4 GNN 1 d11 CURRENT RESERVES ARE $6,610,443, INCLUDING THE R&R ACCOUNT. LOANS TO THE GOLF AND AIRPORT CONSTRUCTION FUND, PLUS INVENTORY BALANCES, PREPAYMENTS AND BALANCES RESTRICTED FOR LAW ENFORCEMENT PURPOSES, ETC. RESULT IN PROJECTED NET AVAILABLE FUNDS OF $5,046,649. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account % Beginning Balance 10101118 $ 51098,381 $ 275,000 Year to Date Revenue 7,457,567 Fund Balance/R&R Changes to Date: 93.6% Unfinished 2018 Projects (4,582) 39.3% Crab E. Bill's Repairs (20,457) 391% BBSC Restroom Repairs (24,696) Score Board Replacement (1,414) n1a Two Air Conditioners (4,705) 40.7% Essential MIS Equipment (30,775) 55.4% Year to Date Uses $ (4,582) $ (82,047) Other Expenditures (6,220,505) 49.5% Current Reserves $ 6,330,861 $ 192,953 50.0% Expected Changes to Year End: Additional Revenue 5,317,138 - 61.2% Additional Expenditures (5,748,395) - n/a Expected 9130119 Balance $ 5,899,604 $ 192,953 60.8% Adjust R&R to $275,000 (82,047) 82,047 Expected Reserves $ 5,817,557 $ 275,000 387% Assigned Funds (1,045,908) - Net Unassigned Funds $ 4,771,649 $ 275,000 45.5% Total $ 5,046,649 44.5% 50.6% 50.2% General Fund Expenditures 46.2% ..4., m ....,,,°.. 6.000 54.0% „ 5.000 9 't'r 443% c n000 j 3.000 42.7% € 2A00 41.7% . gym. Or b � l` ` . L Low ,- Ida c"`d N4 `m` nw'°01 ' oa &,4 aF`°s"�'do 61.8 /0 m w w r a° ass „A° 50.7% ` n1a 50.7% THE BELOW CHART SHOWS PAYMENTS OF ELLIGIBLE FEMA AND STATE REIMBURSEMENTS. ALL IRMA CLAIMS WERE PAID. $143,666 ON MATTHEW IS UNPAID. 52.250 Hurricane Reimbursements 52,000 5143,666 Due on Matthew 51,750 51.500 I .Raq...I.d .RaeNedl 51,250 11000 5 5750 5500 5250 1 ■ CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER ENDING MARCH 31, 2019 SUMMARY EFFECTIVE WITH THE 2018-19 BUDGET, STORMWATER GOLF COURSE BALANCES ARE AFFECTED BY LOANS DIVISION OPERATIONS ARE BEING ACCOUNTED FOR FROM GENERAL FUND AND THE LOANS FROM THE WITHIN THE STORMWATER REVENUE FUND. BUILDING FUND FOR IRRIGATION/CLUBHOUSE WORK. STORMWATER FUND SUMMARY ■ REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE HANDLED IN THE AIRPORT CONSTRUCTION FUND. Beginning Resources Charges for Service Pro Shop Sales Rent Miscellaneous Total Revenues From fund Balance Total Sources GOLF FUND SUMMARY Budget YTD Budget YTD % Beginning Fund Balance $ 95,702 $ 350,464 12,347 Stormwater Fees 4,619 1,995,000 1,809,245 90.71/( Interest 19,000 16,278 85.7% Total Revenues $ 2,014,000 $ 1,825,523 90.6% Total Sources $ 2,109,702 $ 2,175,987 Rents Operating Expenditures 1,609,702 632,714 39.3% Transfer to Capital Projects YTD 500,000 32,367 6.5% Total Uses $ 2,109,702 $ 665,081 31.5% Ending Fund Balance Miscellaneous $ 1,510,906 Expected Change to Year End: 181.8% Licenses and Permits 774,700 386,430 Stormwaler Fees and Interest Total Revenues 575,795 145,155 332,070 Expenditures Charges for Service 12,800 (845,698) 44.2% Transfer to Capital Projectsf $ 575,795 $ 10,831) Net Available Funds 5,800 4,255 $ 799,532 ■ REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE HANDLED IN THE AIRPORT CONSTRUCTION FUND. Beginning Resources Charges for Service Pro Shop Sales Rent Miscellaneous Total Revenues From fund Balance Total Sources GOLF FUND SUMMARY Budget YTD $ $ (623,866) 1,221,294 814,704 70,000 57,103 30,000 12,347 11,960 4,619 1,333,254 888,773 Operating Expenses Pro Shop Purchases Cart Loan Payments Total Operating Expense Capital Expenses Building Fund Payment Total Uses Total Ending Resources Expected Change to Year End: Revenues Expenditures Expected 9130(19 Balance $ 1,333,254 $ 1,193,495 $ 45,000 56,391 1,294,886 38,368 1,333,254 $ 264,907 621,086 48,753 37,594 707,433 10,892 19,184 737,509 (472,602) 514,993 (668,335) (625,944) 66.7% 81.6% 41.2% 38.6% 66.7% Na nra 52.0% 108.3% 66.7% 54.6% nla 50.0% 55.3% ■ AIRPORT FUND SUMMARY BUILDING FUND RESOURCES REMAIN AT GOOD LEVELS, EVEN WITH THE LOANS TO THE GOLF FUND. Budget YTD % Beginning Resources $ $ (133,240) BUILDING FUND SUMMARY Rents 437,061 231,210 52.9% Budget YTD % Fuel Sales 90,000 12,278 13.6% Beginning Resources $ 13,633 $ 350,937 Miscellaneous 48,734 88,582 181.8% Licenses and Permits 774,700 386,430 49.9% Total Revenues 575,795 332,070 57.7% Charges for Service 12,800 5,662 44.2% Total Sources $ 575,795 $ 198,830 Fines and Forfeits 5,800 4,255 73.4% Miscellaneous 9,200 8,062 87.6% Operating Expenses 402,095 218,441 54.34/o Golf Fund Loan Payments 38,368 19,184 50.0% Fuel Purchases 71,200 8,945 12.6°A Total Sources 854,501 423,593 49.6% General Fund Loan 40,000 20,000 50.0% Operating Expenses 771,320 313,647 40.7% DST Fund Loan 30,500 - 0.0% Capital Outlay 19,750 - 0.0% CapitalOuOay 32,000 19,253 60.2% Transfers Out (Clear Village) 13,633 - Na Total Expenditures $ 515,795 $ 266,639 46.3% Contingency 49,798 - Na Total Ending Resources (67,809) Total Uses $ 854,501 $ 313,647 36.7% Total Ending Resources 460,883 Expected Change to Year End: Expected Change to Year End: Revenues 237,801 Revenues 412,595 Expenditures (287,684) Expenditures (376,283) Expected 9130119 Balance (117,692) Expected 9130119 Balance 497,195 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131/19 2015/2016 2016/2017 201712018 2018/2019 2018/2019 2018/2019 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERAL FUND TAXES -4,901,730.12 -5,055,773.02 -5,211,563.21 -5,268,302.59 -8,147,104.00 64.66% LICENSES & PERMITS -106,072.66 -105,825.12 -124,179.46 -108,685.36 -143,100.00 75.95% INTERGVT'L REVENUE -1,019,751.73 -1,058,067.64 -1,501,709.95 -1,603,158.38 -2,919,860.00 54.91% CHARGES FOR SERVICE -165,079.89 -150,378.66 -202,582.12 -304,731.29 -549,902.00 55.42% FINES AND FORFEITS -47,408.74 -31,899.15 -25,846.80 -19,096.37 -50,500.00 37.81% MISC. REVENUE -162,883.25 -116,066.35 -151,624.07 -214,760.50 -334,764.00 64.15% TRANSFERS IN -373,709.42 -329,999.94 -362,499.96 -19,999.98 -40,000.00 50.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -86,629.00 0.00% GENERAL FUND REVENUE -6,776,635.81 -6,848,009.88 -7,580,005.57 -7,538,734.47 -12,271,859.00 61.43% CITY COUNCIL 21,828.86 23,849.85 24,160.05 21,659.04 55,908.00 38.74% CITY MANAGER 127,190.70 124,312.83 127,809.13 135,780.94 298,289.00 45.52% CITY CLERK 161,674.74 93,779.32 117,633.57 91,957.50 206,708.00 44.49% LEGAL 33,097.50 42,710.00 47,796.77 53,049.18 104,914.00 50.56% ADMINISTRATIVE SERVICES 321,141.93 277,962.79 327,605.34 347,666.70 693,055.00 50.16% M.I.S. DIVISION 100,857.13 78,782.01 211,106.74 220,172.46 476,934.00 46.16% AUDIO VISUAL 68,754.66 51,640.98 0.00 0.00 0.00 n/a POLICE ADMINISTRATION 521,215.06 422,768.55 392,459.15 463,006.09 858,096.00 53.96% POLICE PATROL 1,295,185.96 1,366,768.31 1,219,237.28 1,909,615.48 3,314,520.00 57.61% CODE ENFORCEMENT DIVISIO 96,176.97 79,406.82 84,809.22 86,392.63 183,672.00 47.04% POLICE INVESTIGATIONS 427,271.04 363,283.10 368,119.98 413,854.32 845,971.00 48.92% POLICE COMMUNICATIONS 255,477.48 293,120.49 292,015.72 285,093.21 646,273.00 44.11% ENGINEERING 0.00 277,454.13 0.00 0.00 0.00 n/a ROADS AND DRAINAGE 513,926.41 197,348.80 433,229.85 426,486.84 965,710.00 44.16% STORMWATER UTILITY DIVIS 524,506.95 308,785.81 479,511.99 0.00 0.00 n/a CENTRAL GARAGE 106,126.35 94,396.75 102,926.68 124,363.35 248,012.00 50.14% FACILITIES MAINTENANCE 104,475.33 211,689.01 188,356.84 184,335.06 421,180.00 43.77% PARKS/RECREATION 502,591.81 433,606.53 428,493.41 532,479.17 1,247,043.00 42.70% CEMETERY 108,334.68 75,366.19 92,777.87 85,938.30 219,020.00 39.24% GROWTH MANAGEMENT 142,071.93 81,090.71 170,796.85 165,213.37 396,147.00 41.71% NON -DEPARTMENTAL 883,303.15 733,767.19 676,708.91 673,443.32 1,090,407.00 61.76% GENERAL FUND EXPENDITURES 6,315,208.64 5,631,890.17 5,785,555.35 6,220,506.96 12,271,859.00 50.69% LOCAL OPTION GAS TAX TAXES -266,281.10 -276,880.41 -302,575.50 -294,020.08 -740,300.00 39.72% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -13,295.00 0.00% MISC. REVENUE -778.66 -1,148.79 -1,563.23 -4,015.59 -3,764.00 106.68% TRANSFERS IN -200,000.00 0.00 0.00 0.00 0.00 n/a FROM FUND BALANCES 0.00 0.00 0.00 0.00 -490,675.00 0.00% LOGT FUND REVENUE -467,059.76 -278,029.20 -304,138.73 -298,035.67 -1,248,034.00 23.88% OPERATING EXPENSES 96,088.00 7,915.29 5,566.62 23,014.10 116,350.00 19.78% CAPITAL OUTLAY 0.00 9,488.00 22,839.30 0.00 3,200.00 0.00% DEBT SERVICE 121,383.30 14,336.60 121,251.10 120,126.80 243,177.00 49.40% TRANSFERS OUT 249,609.60 173.25 14,399.31 409,683.00 885,307.00 46.28% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a LOCAL OPTION GAS TAX 467,080.90 31,913.14 164,056.33 552,823.90 1,248,034.00 44.30% DISCRETIONARY SALES TAX TAXES -1,238,536.46 -1,296,316.21 -1,386,528.78 -1,438,621.77 -3,572,500.00 40.27% MISC. REVENUE -3,255.50 -7,897.16 -11,905.34 -41,334.57 -63,107.00 65.50% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,443,032.00 0.00% DST FUND REVENUE -1,241,791.96 -1,304,213.37 -1,398,434.12 -1,479,956.34 -5,078,639.00 29.14% OPERATING EXPENSES 0.00 0.00 0.00 1,500.00 30,950.00 4.85% TRANSFERS OUT 1,550,222.37 1,522,099.70 1,224,106.51 658,589.23 4,780,219.00 13.78% TO FUND BALANCES 0.00 0.00 0.00 0.00 267,470.00 0.00% DISCRETIONARY SALES TAX 1,550,222.37 1,522,099.70 1,224,106.51 660,089.23 5,078,639.00 13.00% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -19,506.33 -20,278.18 -23,352.16 -28,560.44 -49,000.00 58.29% TRANSFERS IN -349,624.18 -342,240.96 -366,531.86 -404,673.34 -406,167.00 99.63% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -303,964.00 0.00% RRD REVENUE -369,130.51 -362,519.14 -389,884.02 -433,233.78 -759,131.00 57.07% OPERATING EXPENSES 124,730.30 49,539.88 109,575.08 207,798.65 393,392.00 52.82% CAPITAL OUTLAY 11,208.90 0.00 0.00 0.00 86,000.00 0.00% GRANTS AND AIDS 25,276.25 0.00 15,000.00 0.00 55,000.00 0.00% TRANSFERS OUT 21,866.68 208,729.55 250,000.00 30,000.00 224,739.00 13.35% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a RRD EXPENDITURES 183,082.13 258,269.43 374,575.08 237,798.65 759,131.00 31.33% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131!19 RECREATION IMPACT FEE FUND MISC. REVENUE 2015/2016 2016/2017 201712018 2018/2019 201812019 201812019 FROM FUND BALANCES 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT RECREATION IMPACT FEE REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND 0.00 0.00 0.00 0.00 0.00 n/a MISC. REVENUE -17,537.65 -19,443.35 -7,233.40 -700.42 -406.00 172.52% FROM FUND BALANCE 0.00 0.00 0.00 0.00 0.00 n/a PARKING IN LIEU OF REVENUE -17,537.65 -19,443.35 -7,233.40 -700.42 -406.00 172.52% CAPITAL OUTLAY 0.00 44,703.00 0.00 0.00 0.00 n/a TRANSFERS OUT 0.00 13,792.00 0.00 0.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a PARKING IN LIEU OF EXPENDITURES 0.00 58,495.00 0.00 0.00 0.00 n/a RECREATION IMPACT FEE FUND MISC. REVENUE -91,500.25 44,427.06 -62,643.65 -57,009.25 -174,228.00 32.72% FROM FUND BALANCES 0.00 0.00 0.00 0.00 425,943.00 0.00% RECREATION IMPACT FEE REVENUE -91,500.25 -44,427.06 -62,643.65 -57,009.25 -600,171.00 9.50% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 n/a CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 n/a TRANSFERS OUT 14,269.00 5,429.25 382,950.10 158,025.18 600,171.00 26.33% RECREATION IMPACT FEE 14,269.00 5,429.25 382,950.10 158,025.18 600,171.00 26.33% STORMWATER UTILITY FUND MISC. REVENUE -887,398.71 -896,124.12 -911,405.81 -1,829,562.51 -2,014,000.00 90.84% TRANSFERS IN -100,000.00 -100,000.00 0.00 0.00 0.00 n/a FROM FUND BALANCES 0.00 0.00 0.00 0.00 -95,702.00 0.00% STORMWATER FUND REVENUE -987,398.71 -996,124.12 -911,405.81 -1,829,562.51 -2,109,702.00 86.72% PERSONAL SERVICES 0.00 0.00 0.00 395,308.96 891,152.00 44.36% OPERATING EXPENSES 44,907.93 8,184.94 73,258.65 237,405.30 702,772.00 33.78% CAPITAL OUTLAY 0.00 0.00 0.00 18,198.16 15,778.00 115.34% TRANSFERS OUT 369,658.75 630,739.04 349,999.98 14,168.50 500,000.00 2.83% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a STORMWATER FUND EXPENDITURES 414,566.68 638,923.98 423,258.63 665,080.92 2,109,702.00 31.52% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS -965.00 -25,961.00 -100.00 -150.00 -1,000.00 15.00% MISC. REVENUE -27,619.28 -258.08 -368.44 -541.74 -145.00 373.61% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a FORFEITURE REVENUE -28,584.28 -26,219.08 468.44 -691.74 -1,145.00 60.41% OPERATING EXPENSES 0.00 2,061.79 3,970.99 2,566.04 0.00 n/a CAPITAL OUTLAY 15,158.69 0.00 0.00 0.00 0.00 n/a GRANTS AND AIDS 3,000.00 3,000.00 1,500.00 2,500.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURE EXPENDITURES 18,158.69 5,061.79 5,470.99 5,066.04 1,145.00 442.45% DST DEBT SERVICE FUND MISC. REVENUE 403.96 -112.08 0.00 0.00 0.00 n/a TRANSFERS IN -433,555.98 -176,463.48 0.00 0.00 0.00 n/a FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a DST DEBT SERVICE REVENUE -433,959.94 -176,575.56 0.00 0.00 0.00 n/a OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 n/a DEBT SERVICE 1,028,624.80 354,517.90 0.00 0.00 0.00 n/a TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a DST DEBT SERVICE EXPENDITURES 1,028,624.80 354,517.90 0.00 0.00 0.00 n/a STORMWATER DEBT SERVICE FUND MISC. REVENUE -670.18 -745.83 -2,208.48 -3,533.77 -900.00 392.64% TRANSFERS IN -200,570.52 -201,481.50 -201,895.98 -201,457.02 -403,792.00 49.89% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 n/a STORMWATER DEBT SERVICE REVENUE -201,240.70 -202,227.33 -204,104.46 -204,990.79 -404,692.00 50.65% DEBT SERVICE 22,749.50 126,678.75 16,538.80 13,329.65 403,659.00 3.30% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,033.00 0.00% STORMWATER DEBT EXPENDITURES 22,749.50 126,678.75 16,538.80 13,329.65 404,692.00 3.29% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/19 201512016 2016/2017 201712018 201812019 2018/2019 2018/2019 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND INTERGOVERMENTAL REVENUE 0.00 0.00 -50,000.00 0.00 0.00 n/a CHARGES FOR SERVICE -703,203.39 -781,706.01 -765,810.90 -888,773.25 -1,291,294.00 68.83% MISC. REVENUE -19,531.20 -25,335.13 -53,841.34 -19,655.33 -44,580.00 44.09% TRANSFERS IN -599,858.00 0.00 -11,320.00 0.00 0.00 n/a GOLF COURSE FUND REVENUE -1,322,592.59 -807,041.14 -880,972.24 -908,428.58 -1,335,874.00 68.00% ADMINISTRATION 266,906.53 248,761.03 570,071.51 320,236.84 615,054.00 52.07% MAINTENANCE 1,145,933.87 350,194.28 282,849.53 284,299.83 564,635.00 50.35% GOLF COURSE CARTS 74,100.95 76,106.71 101,051.52 84,218.95 156,185.00 53.92% GOLF COURSE FUND EXPENSES 1,486,941.35 675,062.02 953,972.56 688,755.62 1,335,874.00 51.56% AIRPORT FUND CHARGES FOR SERVICE -6,906.44 -5,477.30 -10,121.85 -3,332.79 -18,800.00 17.73% MISC. REVENUE -385,480.29 -220,185.60 -257,712.63 -318,171.89 -535,371.00 59.43% TRANSFERS IN 0.00 0.00 0.00 0.00 -21,624.00 0.00% AIRPORT FUND REVENUE -392,386.73 -225,662.90 -267,834.48 -321,504.68 -575,795.00 55.84% ADMINISTRATION 234,359.17 206,657.34 207,864.99 259,025.20 575,795.00 44.99% ECONOMIC DEVELOPMENT 7,286.38 0.00 0.00 0.00 0.00 n/a AIRPORT FUND EXPENSES 241,645.55 206,657.34 207,864.99 259,025.20 575,795.00 44.99% BUILDING FUND LICENSES & PERMITS -390,156.29 -315,513.79 -419,589.85 -386,430.08 -774,700.00 49.88% CHARGES FOR SERVICE -6,432.21 -5,467.44 -6,478.83 -5,661.90 -12,800.00 44.23% FINES AND FORFEITS -1,421.00 -2,521.00 -3,111.00 -4,255.00 -5,800.00 73.36% MISC. REVENUE -8,948.64 -4,890.98 -4,650.38 -8,061.54 -9,200.00 87.63% TRANSFERS IN 0.00 -12,499.98 0.00 -19,183.98 -38,368.00 50.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING FUND REVENUES -406,958.14 -340,893.19 -433,830.06 -423,592.50 -854,501.00 49.57% PERSONAL SERVICES 198,728.59 202,284.61 239,626.83 267,170.03 656,556.00 40.69% OPERATING EXPENSES 49,313.88 47,800.15 42,641.16 46,477.24 114,764.00 40.50% CAPITAL OUTLAY 20,056.00 0.00 0.00 0.00 19,750.00 0.00% TRANSFERS OUT 52,042.60 0.00 0.00 0.00 13,633.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 49,798.00 0.00% BUILDING FUND EXPENSES 320,141.07 250,084.76 282,267.99 313,647.27 854,501.00 36.71% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2019 Project Budget Share Project Expenditures Funds Number Descrintion Budget Sources In Thousands of $1 Budget To Date Encumbrances Remaining FY2015 A1518 Clear Village Software GF/BLDG 20/41 61,012 43,729 17,283 - TOTAL S 61,012 S 43,729 S 17,283 S - FY2016 A1656 AP Master Plan Update DST/GRANT 26265 291,000 291,800 - (800) TOTAL S 291,000 S 291,800 S - S (800) FY2017 A1724 BSSC Football Field Restrooms RIF/Donation 150/1 150,910 153,697 - (2,787) A1762 Septic to Sewer Grants CRA/GRANT 305/100 405,000 165,261 - 239,739 A1764 Oyster Pointe Drainage DST 136 65,320 48,967 - 16,353 A1765 Oyster Bags Qa Working Waterfront SW/GRAM 2424 47,928 3,496 - 44,432 TOTAL S 669,158 S 371,421 S - S 297,737 FY2018 A1802 Computer Upgrades (COMPLETE) DST 34.5 $ 34,555 S 34,555 $ - $ (0) A1804 Firewall Software (COMPLETE) DST 63 $ 62,942 $ 62,942 S - S 0 A1805 Police Vehicles & Equip DST 324 S 323,699 S 273,573 S 50,476 S (350) A1810 Purchase 1215 Indian River Drive (COMPLETE) DST/CRA 508250 S 757,911 S 757,911 $ - S (0) A1811 Generators DST 40 $ 40,000 S 3,000 S 24,050 S 12,950 A1812 Security Camera & Door Access Systems-PD/City Hall DST 48 $ 48,000 S 33,556 S 14,287 S 157 A1820 Pickleball Courts (CLOSED) DST 16 S 16,062 S 16,062 S - S (0) A1822 ADA Playgound (CLOSED) RIF 0 S - S - S - $ - A1823 Cemetery Improvements DST 150 S 150,000 S - S - S 150,000 A1824 Working Waterfront Phase 3 DST 25.7 $ 25,700 S 18,345 S 7,356 S A1825 Cemetery Expansion CTF 40 S 40,000 S 41,200 $ - S (1,200) A1831 Street Milling & Repaving LOGT 481 S 481,000 $ 459,435 S - S 21,565 A1833 Public Works Compound (CLOSED) DST 19 $ 19,325 S 19,325 S - $ - A1851 Taxiway D & E Construction DST/GRANT 97/184 S 1,936,152 S 1,968,713 S - S (32,561) A1852 Construct Shade Hangars DST/GRANT 125/500 S 625,000 $ 569,571 S 42,211 S 13,218 A1854 Taxiway C Construction FAA/FDOT/DST 2,216/109.6/131.8 S 2,457,341 $ 747,899 S 1,733,841 S (24,399) A1860 Stonecrop Drainage DST/GRANT 19.1/0 S 19,145 S 10,804 S 8,341 S - A1861 Sewer Connection Grants GF/SW 47200 S 247,173 S - S - S 247,173 A1862 Stormwater Drainage Projects (COMPLETE) DST 50.7 $ 50,718 $ 50,718 $ - $ - TOTAL S 7,334,723 S 5,067,609 S 1,880,562 S 386,552 A1900 Computer Upgrades DST 33 $ 32,877 $ 32,776 S 1,600 S (1,499) A1901 Police Vehicles & Equip DST 375 S 375,446 S 14,408 S 302,857 S 58,181 A1902 Radio System Upgrades DST 64 S 64,250 S - S 64,250 S 0 A1903 Evidence Building Fixtures DST 50 $ 50,000 S - $ - $ 50,000 A1904 Brush Dump Truck DST 51.5 $ 51,469 S - S 51,342 S 127 A1920 Working Waterfront Phase 3 FIND/DST 170250 S 420,000 S 7,942 S 14,658 S 397,400 A1921 Park Ameneties DSTAUF 197213 S 409,938 S 15,240 S 290,546 S 104,152 A1922 Bark Park Shade Structures RIF 10 $ 10,000 S - S - $ 10,000 A1923 Park Improvements RIF 20 S 20,000 $ 2,827 S - S 17,173 A1924 All Inclusive Playground RIF 120 S 120,000 S - S - S 120,000 A 1925 Park Signage RIF 100 $ 100,000 S - $ - S 100,000 A1926 Coastal Resiliency Plan DEP 50 $ 50,000 S 18,700 S 31,300 S - A 1930 Indian River Drive Corridor Improvements LOGT 100 $ 100,000 $ 39,041 S 13,333 S 47,626 A1931 Street Repaving & Reconstruction LOGT 401.1 S 401,100 S 8,000 S - S 393,100 A1932 CavCorp Parking Lot DST 50 $ 50,000 S - $ - $ 50,000 A1933 Relocate Public Facilities Compound DST 1737.7 S 1,737,649 S - S - S 1,737,649 A1934 Radar Signs DST 15 $ 15,000 S - S - S 15,000 A1935 Four Post Hydraulic Lift (CLOSED) DST 11.5 $ 11,536 S 11,536 S - $ (0) A1960 Stonecrop Drainage FEMA/DST 889.6296.5 S 1,186,137 S - $ 14,500 S 1,171,637 A1961 Stormwater Improvements SW 500 S 500,000 S 14,169 S 119,590 S 366,241 A1950 Taxiway C Construction (CLOSED) FAA/FDOT/DST 0 $ - S - S - $ A1951 Airport Security Gate # 2 FDOT/AP 82 $ 10,000 $ 3,803 S 3,803 $ 2,394 A1952 Construct Hangar D FDOT/DST 800200 S 1,000,000 S 4,166 S 69,421 S 926,413 A1953 Airport Tree Removal FDOT/DST 7.2,1.8 $ 9,000 $ - S - S 9,000 S 6,724,402 $ 172,608 $ 977,200 S 5,574,594 GRAND TOTAL S 15,080,295 S 5,947,167 S 2,875,045 S 6,258,083 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH , 2019 At March 31, 2019, the total of the City's cash and investments were $14,608,559.23. Of this, $10,304,957.04 was held in an interest bearing checking account at Seacoast National Bank, $3,786,490.30 was invested with the State Board of Administration and $517,111.89 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 2.70% for the Bank and 2.58% for the State Board. Since the investment was initially made with Florida Trust, our average annualized return has been 1.32% over the 31 months it has been invested. However, the average annualized return over the last 3 months of this quarter was 2.38%, with the last month of the quarter being 7.13%! SEACOAST NATIONAL BANK CURRENT BASH BALANCE ALLOCATION BALANCE General Fund S 4,128,505.70 Local Option Gas Tax Fund 254,995.50 Discretionary Sales Tax Fund 3,09455.95 Riverfront Redevelopment Fund 516,605.35 Parting In -Lieu -Of Fund - Recreation Impact Fee Fund 418,190.62 Stormwater Utility Fund 1205,329.46 Law Enforcement Forfeiture Fund 8,978.03 Stormwater Series 2003 Debt Service Fund 364,667.08 Capital Projects Fund - Capital Improvements Fund (18,700.00) Transportation Fund (0.10) Stormwater Projects Fund 252,605.05 Golf Course Fund 252,568.26 Airport Fund 278,422.08 Airport Projects Fund (984,532.75) Building Department Fund 356,908.02 Cemetery Trust Fund 165,408.79 Performance Deposits Fund 10,750.00 Total Bank Balance S 10.304,957.04 STATE BOARD OF ADMINISTRATION (SBA) CURRENT PERCENT INVESTMENT ALLOCATION. BALANCE PERCENT 40.060/a General Fund S 1,370,679.05 33.56% 3.470/- Local Option Gas Tax Fund 53,4009 1.38% 30.03% Discretionary Sales Tax Fund 735,881.2) 19.17% 5.01% Riverfront Redevelopment Fund 101,329.45 2.67% 0.000/0 Parking In -Lieu -Of Fund 55,173.83 1.46% 4.060/a Recreation Impact Fee Fund 133,646.43 3.500.0 11.700/c Stormwater Utility Fund 307,669 28 8.13% 0.090/0 Law Enforcement Forfeiture Fund 30,680.78 0.81% 3.540/a Stormwater Series 2003 Debt Service Fund - 0.000/0 0.000/0 Capital Projects Fund - 0.001yo -0.18% Capital Improvements Fund - 0.000/0 0.000/0 Transportation Fund - 0.000/0 3.45% Stormwater Projects Fund - 0.000/0 3.45% Golf Course Fund - 0.000/0 3.70% Airport Fund - 0.000/0 -9.55% Airport Projects Fund - 0.000/0 3.46% Building Department Fund 230,446.48 5.82% 1.61% Cemetery Trust Fund 797,343.50 21.06% 0.100/0 Performance Deposits Fund 93,340.00 2.44% 100.00% Total SBA Balance S 3,786,490.30 100.00% ��M�CF A*1 s HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: June 11, 2019 Re: 2" Quarter Accomplishments Fiscal Year 2019 The following are the 2"d Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended March 31, 2019 CITY CLERK Legislative Sunnort Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Seven resolutions adopted by Council • Four ordinances adopted by Council • Eight proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, city staff and press • Four advertisements placed with TCPahn • Coordinated attendance of clergy for Council meeting invocations Records Management Program • Responded to 30 public records requests • 116 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor • Ten boxes of Personnel Files were imported into Laserfiche for permanent and long term records • Transferred and documented one bid records and twenty-two HR boxes for storage • Researched four internal records request Election Matters • Three candidates submitted TR treasurers reports; provided to press as requested • Executed one contract for 2019 Election Citv Board Matters • Noticed vacancies, prepared four board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded two CRA and one Stormwater Workshop within Council Meetings • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council • Prepared two certificate of appreciation for outgoing board member • Created Social Media Policy for Board Members — Received confumation of receipt from members Cemetery Matters • Certificates of Interment Rights issued for 17 locations for a total of $22,800. • Scanned all cemetery records as sold or amended for permanent retention • Records Clerk assisted with one funeral Personnel/Educational Matters • Records Clerk attended two project management meetings • Records Clerk attended three meetings for the Events Committee • Administered oath to one police officer • City Clerk attended Social Media Seminar • City Clerk attended Strategic Planning Seminar • City Clerk and Records Clerk attended Procurement Seminar • Records Clerk listened to MCCI video for update training Communitv Matters 0 Responded to or forwarded CITYSEB emails to appropriate departments ADMINISTRATIVE SERVICES • Worked with the State and FEMA to receive the final reimbursements due on Hurricane Irma. • Provided administrative support to the Police Pension Board. • Closed accounting records at year-end. • Responded to questions from the Auditors. • Worked with Auditors to complete the FY2018 audit and preparation of the financial statements. • Worked with Auditors to complete the Single Audit and filed it with the Federal Clearinghouse as required. • Submitted FY2018 Comprehensive Annual Financial Report to Government Finance Officers Awards Program. • Submitted Annual Police Pension Report to the State. • Developed budget calendar for events that will keep preparation of the FY 2020 budget on schedule. • Prepared 1st Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted interviews for police officer positions. • Had 2 long term police officers retire. • Attended 5 special event meetings with city staff and. participated in the Gifford Community MLK Parade, Shrimp fest and Sheriff's Youth Ranch fund raising BBQ. • Began Citizen's Academy with 22 participants. • Administration attended 4 Council meetings. • Attended over 65 Law Enforcement related meetings and 25 public meetings and/or speaking engagements. • Administrative personnel attended over 75 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 10 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. • Conducted our first "Unity With The Community" fund raiser to help us in our community outreach endeavors, netting $10,000 to offset our annual budget. Volunteers • The Community Service Volunteers worked a total of 1,978 hours during this quarter. • 58 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 161 house watches/close patrols were completed. • 24 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 95 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 69 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 56 Airport checks were made. The visibility helps to deter crime. • 73 special details were assigned. • 3 miscellaneous assists for law enforcement personnel. • 147 paper runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 0 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 9 citizen contacts. • 373 miscellaneous jobs. • 27 hours of Escorts were completed. The Community Service Volunteers worked a total of 2,671 hours during this quarter. 2 School Resource Officers F.I./TICRET/wARNING r Mentorlunches Crossing Guard contacts Reports' Callsforservice ■ GREATclassestaught^ DARE dams taught Chects/asst @ schools '■ Checks/asst.@ schools DARE classes taught ■ March GREAT classes taught ■Fehruary Calls for service •January Reports Crossing Guard contacts Mentor lunches F.L/ TICKET/WARNING 0 10 20 30 40 50 (Shop with a Cop 25 36 2 5 0 0 9 24 3 10 18 25 4 2 Road Patrol and Soecial Onerations • Officers were dispatched to 7544 calls for service, and self -initiated 4826 events. • 110 adult and 6 juvenile arrests were made. • Officers issued 176 citations, 37 parking citations, and 624 written warnings. • Officers completed 583 offense reports and 129 crash reports. Soecial Operations K-9 Unit • Arrests (Misdemeanors) 4 • Arrests (Felonies) 2 • Narcotic Searches 10 • Activity Usages 10 • K-9 Demos 4 • K-9 Training Hours 240 • Additional Training Hours Total • 48 Hours - SRT Training • 46 Hours - In -House Training • K-9 Narc. Cert. - Schools Attended 6 3 2 40 4 4 26 7 10 30 6 8 101 11 4 59 20 53 13 9 12 The first quarter of 2018 has been an extremely busy one for the Operations Division. During this period, we have experienced the retirement of one canine officer and his dog, maintained two officers on light duty due to worker's compensation injuries (including the sole traffic officer) and lost one part-time COPE officer who left our employment. We handled more than five special events in addition to numerous extra -duty details. We have also worked to recruit and select of two new replacement officers to fill vacancies. One detective who served as the primary boat patrol staff retired in February and our one volunteer who provided routine water safety patrol was unavailable during this quarter. We anticipate having more routine police patrol boat patrols starting this quarter depending on mad staffing. More than six officers have been signed off as boat operators to cover emergencies, leaving a staff of 8 personnel who are qualified to operate the boat. During this quarter we have detected and shutdown a multi jurisdictional theft ring due to discoveries by patrol officers. One was the work of quick thinking officers handling a simple shoplifting case which appears to be a criminal organization out of South Florida. Additionally, working in concert with detectives and other agencies, we recovered thousands of dollars of stolen property, including gear from one of our larger businesses in Sebastian. We experienced a small number of commercial burglaries that appear to be the work of a criminal gang that is hitting the Treasure and Space Coast region. R) Incident Citations Warnings Reports Arrests Traffic Unit (462) 0 0 0 0 K-9 Ofc's (41/38/37) 34 89 33 12 TOTALS 34 89 33 12 Incident Citations Warnings RRe orts Arrests Traffic Homicides (462) 0 0 1 0 Boat Oft: (Assigned to shift coverage). K-9 Ofc's (41/38/59/42) 25 138 28 10 TOTALS 25 138 29 10 K-9 Unit • Arrests (Misdemeanors) 4 • Arrests (Felonies) 2 • Narcotic Searches 10 • Activity Usages 10 • K-9 Demos 4 • K-9 Training Hours 240 • Additional Training Hours Total • 48 Hours - SRT Training • 46 Hours - In -House Training • K-9 Narc. Cert. - Schools Attended 6 3 2 40 4 4 26 7 10 30 6 8 101 11 4 59 20 53 13 9 12 The first quarter of 2018 has been an extremely busy one for the Operations Division. During this period, we have experienced the retirement of one canine officer and his dog, maintained two officers on light duty due to worker's compensation injuries (including the sole traffic officer) and lost one part-time COPE officer who left our employment. We handled more than five special events in addition to numerous extra -duty details. We have also worked to recruit and select of two new replacement officers to fill vacancies. One detective who served as the primary boat patrol staff retired in February and our one volunteer who provided routine water safety patrol was unavailable during this quarter. We anticipate having more routine police patrol boat patrols starting this quarter depending on mad staffing. More than six officers have been signed off as boat operators to cover emergencies, leaving a staff of 8 personnel who are qualified to operate the boat. During this quarter we have detected and shutdown a multi jurisdictional theft ring due to discoveries by patrol officers. One was the work of quick thinking officers handling a simple shoplifting case which appears to be a criminal organization out of South Florida. Additionally, working in concert with detectives and other agencies, we recovered thousands of dollars of stolen property, including gear from one of our larger businesses in Sebastian. We experienced a small number of commercial burglaries that appear to be the work of a criminal gang that is hitting the Treasure and Space Coast region. R) Our "Unity With The Community" COPE Banquet was a great success. In addition to raising over $10,000 to help fund the radKIDS program, we had the opportunity to recognize the people, businesses and organizations from the Sebastian area community for their partnership with our efforts. The three COPE officers were also been extremely active in getting out the message by attending all of the Chamber of Commerce Concerts in the Park, hosting a Movie Night and meeting the monthly quota of community outreach events with the COPE trailer. They handled numerous community education presentations and meetings. The COPE Unit was responsible for recruiting participants, organizing instructors and putting together the annual Citizens Academy which will graduate more than 20 participants the first week of April. We also supported the Florida Sheriffs Youth Ranch Fundraiser BBQ in March with a static display and participated in the demonstrations. The Division participated in annual in-service training in legal updates, defensive tactics, driving and firearms skills. The Special Response Team completed the average two days per month training regiment, plus two officers completed the two week Basic SWAT Operators Course at the Kennedy Space Center. Sebastian Police Department hosted three specialists from the Netherlands National Police for five days in February. In addition to our own Sebastian Police Crime Scene Unit, they visited more than six police agencies and labs to observe and discuss procedures and techniques common in the United States. During the last week of March we assisted the Indian River Sheriffs Office address a suicidal subject who had stolen two cars and a golf cart and fled from the police. The subject caused the crash of one of our police cars and the loss of a stolen car and another agency's police car in a fire. He was later apprehended after a massive ground and air search in western Indian River County. Communitv Policing & Crime Prevention Officer ARRESTS WARRANTS TRAINING/MEETINGS (_hours) FOLLOW-UPS ACTIVE CASES ASSIGNED CASES CLEARED CASES INACTIVE CASES SUPPLEMENTS SURVEILLANCE (hours) 2 0 2 4 2 0 0 2 0 8 8 16 6 5 7 18 2 1 4 7 4 3 4 11 2 2 0 4 0 0 0 0 6 5 5 16 1 8 1 34 COPE ODARTERLY REPORT ACTIVITY HOURS - onnp events: L.O.Y. 1'0_.t.. Fe --VENTS 67 I Bagged by Cops '_IVCs OYJI RLA(,k EVLIPIS 23 I MLKParade 4 OMM UNITY MEETINGS I 12 I noncor Fllght 2 Park 25 g '.FIOOL-RELATED EVENTS 11 I=�henHs egn lz 13LIC TRAINING CLASSES 25 I ehrlmp Fest 18 130 418 Easter Egg Hunt 2 REGIONAL OUTREACH 6 4,329 3LEM-ORIENTED POLICING 4 I Aganry Outreach: J LORER POST ACTIVITI ES 3 I Schumann Tennis Courts iAINING AND SCHOOLS 42 I 5 M..rylew Park 2 -SERVICE INSTRUCTION 14 I Santa., Ball Held$2 �r`�ffM��//��f�gM EE�ryry29 11,L E AktH� Movie Night 5 I SA'o nT OVERAGE zo 1,184 3 42 14 135 29 30 20 0 ('oninitinicatlons Invision School Related Events: Literacy Week 3 Safety Presentation (Sunshine Kid) 1 ROTC Presentaflan 1 Xindergarten Sign UP 4 Classroom Safety Assessment Public Training Classes: goy Scouts - 2 Work Place Violence - 10 Personal Safety Class .5 Business Security Assessment -2 PFnILy MeeflnBs: G.a. III ACnVITY • COMMUNITY EVENTS • AGENCY OUTREACH EVENTS • COMMUNITy MEETINGS 0 SCHOOL -RELATED EVENTS at PUBLICTRAINING CLASSES REGIONAL OUTREACH PROBLEM -ORIENTED POLICING • EXPLORER POST ACTIVITIES • TRAINING AND SCHOOLS E IN-SERVICE INSTRUCTION • SOCIAL MEDIA MANAGEMENT • ADMINISTRATION & RESEARCH ROAD PATROL COVERAGE Disp. Calls For Service 1 1,395 1,472 1,637 4,504 Officer Initiated Calls 1,618 1,523 1,786 4,927 Code Enf. Initiated Calls 616 570 776 1,962 Volunteer Initiated Calls 153 135 130 418 Calls Entered Into CAD 3,782 1 3,700 4,329 11,445 911 Calls Received 788 795 869 2,452 911 Calls Transferred Out 1 375 416 418 1,209 Admin. Calls Received e 1 5,005 1,676 1,834 8,515 Admin. Calls Transferred 1,184 1,122 1,321 3,627 Outgoing Admin.Calls 807 910 910 2,627 Training/Meeting Hours 20 38 62 120 a phone system error Disp. Calls For Service 1 1,463 1,433 1,387 4,283 Officer Initiated Calls 1,490 1,346 1,465 4,301 Code Enf. Initiated Calls 691 645 546 1,882 Volunteer Initiated Calls 449 299 260 1008 Calls Entered Into CAD 4,303 3,941 3,765 12,009 911 Calls Received ' 735 750 707 2,192 911 Calls Transferred Out a 243 248 262 753 Admin. Calls Received' 617 567 570 1,754 Admin. Calls Transferred a 0 0 0 0 Outgoing Admin. Calls e 0 0 0 0 Training/Meeting Hours 33 31 35 99 a phone system error G Regional Outreach: AtlMn&Research: Special Olympics Special Olympic Meeting Pension Board Meeting APP meeting 2 POP: Leadership Meeting Belfast Complaint- Peace Officer Week 4 Meeting Trailer Maintenance 12 Explorer Post Red Kid, Meeting w/ IRCSD Activities: 4 2 Attive Shooter Meeting w/ In -Service IRCSD 2 Instruction: Earl's LEO Day Meeting Skid Pad 6 COPE Briefing 1 Defensive Tack 8 Scall dA4 Mim g.manb 2S Facebook *twitter lnstagram Sebastian PD App Heart Beat Write Up 2 Radio Show 2 Training and Schools: Basic Crime Prevention 40 Crime Scene/Evidence Property Received ` 62 276 117 455 Property Processed 2 6 26 34 Property Sent to Lab 10 11 20 41 Property Returned 19 11 31 61 Property Disposed 407 108 236 751 Cars Impounded 1 2 2 5 Video's Burned 34 19 51 104 Supplements Written 1 6 11 18 Training Hours 24 12 12 48 Call Outs , 1 3 2 6 Cal I Outs Training Hours Supplements Written Video's Burned Cars Impounded I ■ March Property Disposed ■ February Property Returned ■January Property Sent to Lab Property Processed Property Received 0 100 200 300 400 500 Code Enforcement • Issued 359 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 126 property inspections for title companies and 130 sign violations. • 887 Code Services. • 572 re -inspections, 75 violations were not complied with, 105 were posted for abatement, 23 abated by vendors. • 369 violations complied. • 26 Liens filed, 29 liens released. • 108 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the second quarter. Alarm Assessment $540.00 in alarm permits (new and renew) $200.00 in false alarms fines • 160 alarm responses by officers, 70 of these were false. 25 New permits issued i FACILITIES MAINTENANCE DEPARTMENT Roads Division • Asphalt • 68 tons of asphalt put down across the city for various potholes, overlays, road crossings, and road repair patches. • Concrete • Dugout and formed for concrete walkways at golf course( x2) • Poured concrete walkways at golf course (x2) • Dressed out and laid sod for concrete walkways at golf course (x2) • Assisted storm water in pouring and finishing cart path on golf course • Poured sea wall comer at yacht club • Ground down trip hazards in Riverview Park and along Indian River Drive • Ground down trip hazards along city sidewalks • Miscellaneous • Repaired road behind IGM and graded driveway for equipment • Hauled dirt from west side hangers to new pickle ball court location • Removed 4 trees from cemetery • Hauled brush pile from cemetery new plot location • Dug out dirt and debris from yacht club seawall • Regraded parking lot at Storm Water Park with millings • Repaired ruts in the nature preserve parking lot in front of post office • Repaired road edge ruts with coquina rock • Helped parks with millings around the dog park • Removed 4 palms trees from overflow parking lot for additional parking • Assisted Keith with striping on Barber St. • Dug out Main St. boat ramp • Bridge repair on Fleming St. completed • Removed palm tree at Yacht Club • Cleaned curb and gutter on Powerline Road • Cleaned curb and gutters in Schumann neighborhood • Cleaned barb from Fleming to Collier Creek • Cleaned up the compound and back building • M.O.T training • Extensive CDL training and testing for Quinton and Patrick • Right of ways • Cut back R.O.W at the railroad tracks on Barber St. • Cut R.O.W back on Peterson Ave and in Stonecrop area • Cut R.O.W back between Caravan and Concha, Orange and Lake • Cut R.O.W back between Benedictine, Rolling Hill, Clearmont, Tulip, Harris,Kildare • Trained Greg and John on the John Deere sidearm tractor Sign Shop • Signage and Installation No. • Created: 464 • Signs Installed: 269 • Signs straightened 15 • Traffic Studies: 9 • Pavement Markings • Stop Bars 8 • Yellow Line Striping 4685 ft. • White Line Striping 612 ft. • Parking Lots 0 • Special Projects • Signage along river front: In Progress • ADA PDP mats installed at river front: In Progress • Laconia/Crystal Mist/Gladiola intersection resigned: Completed • Airport Shad Hangars signage and pavement markings: Final Striping needs to be done • Barber St./ Englar St. Pedestrian Crosswalk resigned: Completed • Street sign/Stop sign replacement section 1: Ongoing 90% completed • M.O.T. Special Events — 5 • School Light Issues — 15 7 Facilities Maintenance • Backflow assemblies: Test, repair as needed, and certify 30 backflows assemblies • Hangar C: Replace hot water tank • Museum: Replace mini split AC unit (Arnold) • Friendship Park Office: Replace AC wall unit (Arnold) • City Hall: Install Business hour door signage (total Print), Repair second floor north balcony floor and drain (Helping Hands) • Crab -E -Bills: Repair and resurface roof (Solar Shield) • Football field concession stand: Remodel restrooms, re -paint building • Football field restrooms: Install security door locks (B&J Locksmith) • City Hall, Police Dept., Hangars: Quarterly sprinkler test (R&B Sprinkler) • City Hall, Police Dept., Airport: Annual Fire Alarm Testing (Complete Alarm) • Perform daily maintenance, cleaning and repairs to all city buildings • Maintain city fountains, flags, monitor all lift stations • Monthly AC maintenance all city buildings and supplies of 15AED stations • Daily maintenance and monitoring Splash pad, city marqueesPerform daily maintenance, cleaning, and repairs to all City buildings Cemetery • Burials full: 10 • Cremains: 14 • Fix irrigation • Worked on survey pins • Enhancements: Plants @ gazebo • Cleaned niches • Ordered new pump • Showed prop to public • Marked out for diggers • Rain gauge for the quarter (Jan. — March 2019) 9. 10 • Sandhill, cap old well, ordered new pump • Worked on hoist for chem. Tank • Pressure wash all sidewalksRoutine Mowing, weed eating, fixing irrigation - Ongoing Parks • Special Events Prep • Delivered and retrieved carts, prepared, clean-up, open and shut stage for event • Maintenance • Trimming of palm fronds, pressure wash tables and benches, removing old fence and debris, installed mulch, pressure wash concrete at ballfield slab, worked on scoreboard, installed asphalt & millings on walking path, remove new scoreboard on baseball field, Working on scoreboard, removing broken part in playground • Installation Lpair Installed tennis net, new scoreboard, new basketball net, new bases, new base anchors for ballfield bases • Lpairs Reconditioned picnic tables, fix fence on tennis court, irrigation pump, secure tennis court windscreens • 3 • Maintenance 27 • Inspections 0 • Installation 7 • Special Event Prep 15 • Non park activity 4 • Worked Event 4 • In-house replacement 0 • Out sourced replacement 0 • Hurricane Prep/Cleanup 0 • Continue maintenance on all of the parks and medians, mowing edging, weed eating, trimming hedges, pulling weeds, emptying and picking up trash. Remove old scoreboard and install scoreboard at Barber St. Sports Complex. Recreation o * The Recreation Division — Continued city run programs. 8 Construction Saecialist • Parks • Repair and maintain electrical boxes • Blossom Lake fountain replacement • Historical Park pump replacement • Storm water Park bridge deck replacement, mowing of park • Order and install new lighting at Skate Park • Order and install lighting at football field • Tree Removal at Community Center • Dock and pier inspections • Event prep work • Airport • Replace water heater in hanger 2 • Shade Hangar lighting order and install • Repair parking lot lighting • PD • Replace water cooler • Replace bath faucet • Order and replace roof vent motors • Indian River Drive • Street light pole repair and accident replacement • Main St. ramp clearing (sand) • Yacht Club • Seawall repair work (in progress) • Pier and dock inspections • Lighting Repair • Cemetery • Cap well at sand lot • Electrical Repair & Lighting Repairs • Replace irrigation pump • Crab-E- Bills • Finalize plumbing repairs • Organize contractor repairs Fleet Management • The Fleet Management Staff completed 258 repair work orders, 57 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 26 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • (1 Big Tex 7' x 14' dump trailer • (1) Arising 7 x 12' enclosed trailer • Completed the prep (lights, rack, graphics, etc.) on the following units: • (1) Big Tex 7'x 14 ` dump trailer • (1) Arising 7' x 12' enclosed trailer • Fuel Cost as of the April 6, 2018 is as follows: • $2.08 per gallon of-gasoline, increase of1.05 % over the past 90 days • $2.26 per gallon of diesel fuel, decrease of .99% over the past 90 days • Citizen Reauest Resort • Jan. 11 Request out of 51 (22%requests were for Stormwater Issues) • Feb. 13 Request out of 49 (26% requests were for Stormwater Issues) • Mar. 14 Request out of 44 (32% requests were for Stormwater Issues) 9 STORMWATER DEPARTMENT • Quarter Round Maintenance • Units - 4and 5- 9,100 Lin. ft. cleaned • Golf Course Ditch (to prevent flooding of Fairway) • Installed 420' of pipe • Stormwater Structures Maintenance • Stormwater Park spillway excavation - 24c yds. Removed • Weir structures - Replenish 35 tons of gravel • Stonecrop Spillway • Joyhaven Spillway • Rear Ditch Excavation (units 2 -4 - 6) • Unit 6 - Evasive Removal - 2,956 cubic yards of debris • In ditches removed. • Retention area - 248 cubic yards removed • Road Crossing • 1- 40' of pipe installed • Vac Truck • Road Crossing - 89 cleaned - 19 cubic yards collected • Catch Basins - 17 cleaned - 3 cubic yards collected • Culvert Pipes - 76 cleaned - 6.5 cubic yards collected • Monitor contractor cutting ditches and right of ways • Building Inspections count by Phil and Eric • Fences 22 • Pools 20 • Home Reviews 29 GOLF COURSE • Revenue 18-19 17-18 Difference+/- • 2nd Quarter Rev. $531,743 $498,481 +$33,262 • YTD Tot. Rev. $949,501 $809,994 +$139,507 • 2nd Quarter Rounds 15,923 15,087 +836 • YTD Tot. Rds. 27,109 23,638 +3,471 • 2nd Q. Green Fee $207,985 $201,364 +$6,621 • 2nd Q. Cart Fee $253,343 $237,350 +$15,993 • 2nd Q. Annual Member $6,397 $3,365 $3,032 • YTD Ann. Mem. $95,138 $82,529 $12,609 • 2nd Q. USGA Hdcp. $560 $580 -$20 • 2nd Q. Disct. Card $6,963 $7,750 -$787 • YTD Disct. Cd. $31,870 $29,627 +$21243 • 2nd Q. Driving Range $18,920 $17,602 +$1,318 • YTD Dr. Rge. $29,650 $25,100 +$4,550 • 2nd Q. Club Rental $1,060 $754 +$306 • 2nd Q. Club Storage $197 $33 +$164 • YTD CR & CS $4,931 $4,169 +$762 • 2nd Q. Golf Shop Retail $29,870 $30,672 -$802 • YTD Shop Retail $57,103 $46,150 +$10,953 • 2 Q. PGA Pro Lesson $396 $1,284 -$888 • YTD Lesson $720 $1,745 -$1,025 • 2nd Restaurant Rent $7,500 $0 +$7,500 • YTD Rest. Rent $11,250$0 +$11,250 • Comments: Revenue continues to be strong in almost all categories; greens & cart fees, Annual Memberships, golf shop sales, restaurant rent and total rounds. • Charity, Corporate and special Golf Tournaments for the 2nd quarter included Palm Bay Golf Association (28 players), Barefoot Bay Travel Group (48 players), 2019 Hangover Open (148 players), The Orioles Lodge (68 players), The Knights of Columbus / St. Sebastian (104 players), 8th Annual Michael Nichols Memorial Golf Tournament (136 players) , MB Hall Birthday Tournament (32 players) and Sebastian Men's Golf Association President's Cup. 10 • Charity, Corporate and Special Golf Tournaments scheduled for 3rd quarter (17-18) include Friendship Christian Church, Len Eddy Memorial, Indian River Airboat, Sebastian Chamber of Commerce, T. P. Medical Benefit and LPGA Amateur Association. • Continued success with Tuesday afternoon junior golf clinics in conjunction with the Indian River Golf Foundation. SNAG (Starting New at Golf) clinics and private and group junior golf lessons are always available. • Receiving excellent reviews and comments from patrons regarding new, re -grassed greens (with Champion Ultra -Dwarf) and overall golf course conditions. • All weekly leagues, including Wcjo's Monday League, Postal League, Sebastian Men's and Women's Golf Associations, Sebastian Business League and weekend "Blitz" leagues, offering great support and repeat play. • 8th Annual Michael Nichols Memorial Golf Tournament raised $5,180 with half of the funds going toward the Alex Nichols (Michael's son) Trust Fund and the other half going to the Leukemia & Lymphoma Society of West Palm Beach. AIRPORT • Shade Hangar Completion • On- going taxiway C project — signs installed, connectors paved • AP admin. Building roof repair • North East corner of Airport cleared of trees & brush • Trees & stump removed at approach end of 23 • Pressure wash admin. Building sidewalks • Built access bridge for tree removal end of 23 • Routine mowing, spraying and maintenance • New security camera installation complete BUILDING DEPARTMENT • In the second quarter of this fiscal year, a total of 29 new single-family homes were issued building permits. New single family residence permits continues to decline. Other permits of significance include 1 new manufactured home, 0 new commercial buildings, 0 commercial additions, 4 commercial alterations, 1 commercial build out, 3 residential additions and 13 residential alterations. In all, 951 building permits were issued in the second quarter. Over all permitting has decreased by 20% over this quarter. • Total number of inspections for the second quarter was 4161 for an average of 68 inspections per working day. The number of inspections has decreased slightly as compared to the first quarter. The slight decrease is a reflection of the decrease in permitting activity. • The Fire Marshal's office has performed annual inspections on 1 adult day care facility, 1 residential board and care facility, 1 special purpose industrial occupancy and 1 assembly occupancy at the request of the owner to satisfy their state licensing requirements. A notice of non-compliance for fire code violations were written to 2 assembly / restaurant locations. Also performed 1 occupant load calculation for a restaurant owner who requested a seating capacity verification in order to satisfy DBPR Division of Hotels and Restaurants. • The number of Certificates of Occupancy issued for the second quarter included 38 new single family residences, 2 new manufactured homes, 4 commercial certificates of completion. The number of single family residence CIO's has decreased by 25%. • The following lists the Business Tax Receipt activity for the second quarter: new businesses -29, renewals -22, transfers -1, duplicates -0, home based businesses -32, commercial businesses -20, insurance companies -0 and solicitor registrations -5. In addition, there have been 46 requests for permit records on properties within the city from lien/title companies. • The building department is working diligently with the new building permit and business tax receipt software vendor to implement the new system as soon as possible. 11 2020 Budget and Capital Program Presentation on Draft Budget Budget Review Advisory Committee Meeting Monday June 17, 2019 Prepared By: Ken Killgore Administrative Services Director/CFO 1 2020 Budget and Capital Program o Changes to General Fund Budgets. o Changes to General Fund Revenues. Enterprise and Other Funds. o Other Considerations. a What's Included — General Fund Overview o Full-time Additions: $ 60,000 Senior Planner $ 103,000 Public Works Director (50% Being Charged to Stormwater Fund). o No Full-time Deletions o No Part-time Additions o Part-time Deletions: $ (20,500) Skate Park Attendants (3) $ (8,000) Gymnastic Assistants (4) 3 Draft General Fund Budget Versus Current General Fund Budget $ 795,042 Personnel Costs 119,379 Operating Expenses (137,264) Capital Spending (144,915) Transfers to Other Funds $ 632,242 Net Increase Over Current Budget m What's Included? — Personnel Cost Up $795,042 $ 223,215 (28,500) 205,000 209,305 80,854 77,918 27,250 $ 795,042 2 Additional F/T Employees. 7 Less P/T Employees. Negotiable Pay Changes. 15% Medical Premiums. Required Police Pension. Retirement Payout. Additional Compensation. Tota I What's Included — Operation Cost Up $119,379 $ 100,000 Comprehensive Plan Consultant. 40,000 Election Cost. (20,621) Net Decrease to Others. $ 119,379 Total J What's Included? — Capital Purchases Down $137,264 $ 5,000 Police Administrative Equipment. 15,000 Police Early Intervention System. 60,000 Police Road Patrol Equipment. 26,000 Police Investigative Equipment. 5,000 Roads Equipment. 10,000 Park Security Cameras. 20,400 Park Maintenance Equipment. 30,000 Friendship Tennis Courts. 31,000 Leisure Services Vehicle. 2,100 Historical Park Fountain. 10,000 Barber Street Shed. 20,000 Plotter/Scanner. (371,764) Capital Funding in FY2019. ($137,264) Total Change What's Included? — Transfers/Contingency Down $144,915 o Transfers -Out Reduced $26,894: i Approved $20,457 R&R Transfer to CRA Fund. $6,437 to Capital Funds for Items Spent that Were Budgeted the Prior Year. o Contingency Reduced $118,021: Allocated at End of Budget Process from Final Negotiated Health Insurance Rates and Set Aside for Possible Special Stormwater Projects. No Projects Were Developed. It Revenue Changes o Ad Valorem Taxes at Projected Rolled -Back, Assuming $4 Million of $89 Million is New Construction - $11,240. o Increase to Electric Franchise and Utility Taxes - $160,399. o Decrease to State Revenue Sharing — ($371794). o Increase to Half -Cent Sales Tax - $121,360. o $25,000 Final Payment on Airport Loan — ($15,000). o Additional Charges for Services - $148,964. o Final Reimbursements from Hurricane Matthew - $143,666. o Interest Income - $91,620. o All Other Revenue Types - $7,787. TOTAL $632,242 0 Enterprise Funds: Golf Course o Assuming About 2.5% More Revenue Due to Capital Improvements and Restaurant Upgrades. o $30,000 for Restaurant Lease. o $106,000 for Airport Rent. o Paying $38,368 Principal and Interest on $700,000 Building Fund Loan. o Assuming FY 2022 Replacement of Carts. o Forecasting Long-term Reduction in Deficit. 10 Enterprise Funds: Airport o Added Revenue from Rental to General Fund for Pickle Ball Site. o Operating Rentals Projected Higher Due to Income from Shade Hangars. o Repaying $25,000 of General Fund Loan. o Paying Scheduled Amortization of Loans from Discretionary Sales Taxes. o Forecasting Deficit Will Become Positive by End of 2020. 11 Enterprise Funds: Building o Operating Revenue Estimates Level. o Expecting $38,368 for Principal and Interest on Golf Course Loan. o The Full-time Building Inspector Was Not Filled. Shown as Rebudgeted in 2020 But Considering Using Funds to Reorganized Staffing. 12 Special Revenue and Other Funds: Special Revenue Funds 0 Local Option Gas Tax: Assuming 4% Annual Revenue Increase. $211,160 Allocated for Road Resurfacing Work. $106,000 Allocated for Replacement Equipment. $243,802 Allocated for Payment on Notes. 0 Parking In Lieu Of Fund: Expecting $55,908 Year End 2019 Balance. No Additional Agreements are Projected. 13 Special Revenue and Other Funds: Special Revenue Funds o Discretionary Sales Tax: Stormwater Bank Note Final Payment in 2022. Allocations for MIS Replacements & Upgrades. Annual Replacement of Police Vehicles. Work at the Police Evidence Storage Area at the Airport. Dispatch Radio System. $333,323 for Major Road Reconstruction Work. Relocation of Public Works Compound. Emergency Generator. Community Center Study. $500,000 Toward Seawall Repair/Replacement. Golf Tee Renovation and Water Hookup. Required Matching on Hangar D Construction. 14 Special Revenue and Other Funds: Special Revenue Funds o Riverfront CRA Fund: Repairs at Working Waterfront. Special Events, Sign Grant and Sewer Connection Program. Allocation of CRA Manager Cost. Landscaping Contract. o Recreation Impact Fee Fund: Completion of Pickle Ball Facility. Unspecified Improvements ($5K per Zone). Park Signage. Barber Street Bleachers, Dugouts and Fencing. Playground Improvements (Including All Inclusive Features). 15 Special Revenue and Other Funds: Special Revenue Funds o Stormwater Utility Fund: Includes Equipment Replacement. Stonecrop Project in 2020 Assuming 75% Covered by FEMA Grant. Includes Work Associated With Roadway Work. ncludes Major Projects in Future Years. 16 Special Revenue and Other Funds: Special Revenue/Trust Funds o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. Specific Items Need City Council Approval. o Cemetery Trust Fund: %2 ofSales Expendable on Expansions or Related Cost Incidental to Adding Future Sites. %2 of Sales for Operations and Maintenance. o Transferring $80,000 per Year to General Fund. o Keeping Substantial Balances in Reserve. IVA Special Revenue and Other Funds: Debt Service Funds o Stormwater Utility Debt Service: ncludes Required Bank Note Payments. Payment Covered by Discretionary Sales Tax. $1,164,000 Outstanding as of 9/30/19. Final Maturity on 5/01/22. IHI Property Values and Millage: Estimated Values/Roll-Back Rate �I o Preliminary Taxable Property Values Increased $89,193,708 or 7.1% from the Prior Year Final j Taxable Value. o For Now, Assuming All Is Increased Assessments and the DR -420 Will Add $4 Million Additions. o Additions Were $15,998,366 Last Year. o Roll -Back is Probably Close to 2.9300 Mills. 19 Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: 2019 41000,000 2015 2514921245 2018 1519981366 2014 1919141805 2017 3519511704 2013 914351090 2016 2517631700 2012 714621986 20 Other Considerations o Unsettled Personnel Issues: Labor Agreements Negotiations Not Complete. Premiums for Employee Health Insurance Have Not Been Set — 15% Allocated. o Started With Initial Difference of Over $1 Million. About One -Half Was Request For 10 New Positions. Difference Was Closed by Refining Revenue Estimates, Cutting Operating Accounts and Funding Some Capital Items in Other Funds or Deferring Them to Next Year. o Current Draft May Be Modified Should Unsettled Issues Result in Having Additional Funds Available. 21