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Home My WebLink AboutQuarterly ReportQuarterly Report:Q2 Sebastian Municipal Airport Construct Building 425720-1 Objectives Provide current status of project and detail progress for this time period. Due to the Fire Dept. review comments to add fire suppression for the hangar for permitting, the project scope was reviewed and modified to reduce the hangar size to avoid the additional fire suppression requirement. The consultant prepared several conceptual plans with the reduced hangar. The revision will not change the budget or contract amount only reduction of the hangar size. ProiectContinuation Provide any additional information about future action items, challenges, or changes to this project: Due to the reduction of the hangar building, City Council approved on December 10, 2014 the additional design contract services. The consultant is working on the reduced hangar design plans which should be completed within two months. City anticipates to advertise and award the construction of the hangar by the next quarter. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: Due to the holidays, City Council met only once in November and December 2014. The consultant was on -hold for the City Council to approve the additional design contract for the reduced hangar building. The added design contract was approved on December 10, 2014. The reduced hangar construction and added design cost is still within the project budget. Consultant will invoice the City during this third quarter. Quarterly Report:Q2 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. The Notice to Proceed was issued to the contractor on January 5, 2015. There was a delay in the construction start date due to minor revisions needed to avoid impacting the golf course. The project was modified to add the piping of the eastside drainage ditch as part of the project. No increase in construction cost, only a shift in the project to reduce the open swale and to add the piping of the drainage ditch. Construction has begun on 1/5. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: City received the approved Supplemental JPA on 10/8 and issued the new NTP to the contractor. Contractor started on 1/5/15 with mobilization, erosion control, utility markings and excavation of the drainage ditch. The project is estimated to be completed within the following quarter. The City terminated the contract with C&S on the design build of the storage building. City is currently revising the plans to advertise in-house for construction by Feb 2015 Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Quarterly Report:Q1 Sebastian Municipal Airport Construct Building 425720-1 Objectives Provide current status of project and detail progress for this time period. Design consultant submitted 95% final plans to the City and other agencies for permits. Fire permit required the need for additional cost for fire suppression which exceeds the project budget. City is redesigning the hanger size to be able to construction a new hanger within budget. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: Complete the design and permitting of the new hangar to proceed into construction. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: City received the latest invoice from the design consultant in late Sept and will submit into the JACIP system this week. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: _ Quarterly Report:Q1 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. The Notice to Proceed was issued to the Contractor for the Airport Drive Construction however there impacts to the existing airport/golf course project limits which required redesign and modification. In addition, there needs to be a supplemental JPA approved by City on 10/8 for the approved FAA funds not listed. The storage building is behind in schedule and permits. ProiectContinuation Provide any additional information about future action items, challenges, or changes to this project: City will approve the Supplemental JPA on 10/8 and issue new NTP for contractor to start on the Airport Drive Construction. Estimate the construction to be completed within the following quarter. The City has terminated the contract with C&S consultants on the Storage Building and will proceed with in-house engineering to re -advertise the construction project for Jan 2015. Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Consultant Invoices were submitted. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Please upload project schedule 4. Scroll towards the bottom - you see it shows 'Select Year', in this case you'd be selecting 2014/2015 5. Select Quarter - in this case you'd be selecting October -December (Q2) 6. Answer the 3 questions and Submit, this will automatically send a notification to me. 7. I will review and you'll receive a follow up notification, letting you know if the project is in compliance or if we're missing any documentation. Please feel free to call me if you have any questions at (954) 777-4497. Thank you, Laurie McDermott Aviation Coordinator/Office of Modal Development Florida Department of Transportation, District 4 3400 West Commercial Blvd Fort Lauderdale, FL 33309 Tel: (954)777-4497 Laurie. MCDermottOdot.state.f1.us F� Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 4 Quarter for 2013 Grant Number: AIP10 Projects: Improve Access Road — Airport Drive Nominal Airport Submission: X_ Project Status Summary (one form for each project included in the grant agreement.) _X_ Statement and Distribution of Project Costs or equivalent (cumulative) FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission _X_ Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) _ All Change Orders, Work Authorizations/Scope Changes in addition to summary Airport Sponsor Representative / , IIl�T Title Date Updated November 2006 ADO Program Manager wrt 011-V pue ZO I-V IT l$WO AD pagpOSOld S01-ILZ 319VSn N011103 Sn01AUTI rvVlia nuv tla7tl IVJO tlW UdLitl UHllitl L£ZB-BB£ (ZLL) IPIeA /louery wmmene au, )wfunV'ep0n my; 3NOH2=P1 i in. 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SWVB00Bd NO110OB1SNOO BOJ Efpt< LI L Z000'SFCO ON 1tlA0Nddtl SWO :4 ?eta 1113W35B0 BW13N BOJ 153003N ONtl 1N0d3N AV1100 Page _1 _ of _1 _ STATEMENT AND DISTRIBUTION OF PROJECT COSTS AND CREDITS Sebastian Municipal Airport City of Sebastian, Florida AIP Projects No. X26 Airport Access Road Improvements DATE PAYEE DESCRIPTION OF CHECK EXPENSES NO. TOTALS WorkltemOne WorkltemTwo WorkltemThree WorkltemFour WorkltemFive 7/26/13 AID Engineering Design 85892 $41,475.00 $41,475.00 7/26/13 AID Engineering Design 85892 $16,816.00 $16,816.00 8/30/13 AID Engineering Design 86096 $12,156.00 $12,156.00 8/30/13 AID Engineering Design 86096 $4,236.00 $4,236.00 9/06/13 Federal Ex. Shipping 86172 $37.38 $37.38 Subtotal TOTAL $74,720.38 $74,720.38 Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 1 s Quarter for 2014 Grant Number: AIP10 Projects: Improve Access Road — Airport Drive Nominal Airport Submission: _X— Project Status Summary (one form for each project included in the grant agreement.) X_ Statement and Distribution of Project Costs or equivalent (cumulative) X_ FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission X_ Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) All Change Orders, Work Authorizations/Scope Changes in addition to summary irport ponsor Representative ADO Program Manager Title Date Updated November 2006 Date Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 2" Quarter for 2014 Grant Number: AIP10 Projects: Improve Access Road —Airport Drive Nominal Airport Submission: X Project Status Summary (one form for each project included in the grant agreement.) _X_ Statement and Distribution of Project Costs or equivalent (cumulative) _X_ FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission _X_ Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) All Change Orders, Work Authorizations/Scope Changes in addition to summary Airport Spobsor Representative Title Date Updated November 2006 ADO Program Manager Date Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 3rdQuarter for 2014 Grant Number: AIP10 Projects: Improve Access Road — Airport Drive Nominal Airport Submission: _X_ Project Status Summary (one form for each project included in the grant agreement.) _X_ Statement and Distribution of Project Costs or equivalent (cumulative) _X_ FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission _X_ Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) All Change Orders, Work Authorizations/Scope Changes in addition to summary Airp Spponsor 'Representative A'"i J ,L///C/✓fC/ ' Title T Ll Date Updated November 2006 ADO Program Manager Date Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 4 Quarter for 2014 Grant Number: AIP10 Projects: Improve Access Road — Airport Drive Nominal Airport Submission: X_ Project Status Summary (one form for each project included in the grant agreement.) XStatement and Distribution of Project Costs or equivalent (cumulative) X__ FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission X_ Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) All Change Orders, Work Authorizations/Scope Changes in addition to summary Airport Sponsor epresentative �/CJZ_ l /JCIGIc/ Title Date Updated November 2006 ADO Program Manager Date OUTLAY REPORT AND REQUEST FOR REIMBURSEMENT PAGE OF FOR CONSTRUCTION PROGRAMS OMB APPROVAL NO. 0348.0082 1 1 1 PAGES I TYPE Of REQUEST 2. OASIS Of REDDEST (See Instructions on back) 0 FINAL 0 PARTIAL 0 CASH 0 ACCRUAL A FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO A FEDERAL GRANT OR OTHER 5 PARTIAL PAYMENT BEOUEST NO WHICH THIS REPORT S SUBMITTED IDENTIFYING NUMBER Federal Aviation Administration - Orlando Florida ASSIGNED BY FEDERAL AGENCY AIP-3-12-0145-010-012 Full 5 EMPLOYER IDENTIFICATION P RECIPIENTS ACCOUNT NUMBER PERIOD COVERED BY THIS REQUEST FROM IMmO, Ly. Yen) TO (MRFN, dq. 0.11 NUMBER OR IDENTIFYING NUMBER 59-6000427 05/01/2014 07/30/2014 9. RECIPIENT ORGANIZATION la PAYEE filthw nrcN re to of SenMadlermt,nen RM 31 Name: City of Sebastian Name: Same No. and Street:1225 Main Street Na. and Street: Same City. State and City. State and ZIP code: Sebastian, FL 329 ZIP Code: Same 11. STATUS OF FUNDS PROGRAMS FUNCTIONS ACTIVITIES CLASSIFICATION TOTAL (a) (b) (c) a. Administrative expense S S S S 0.00 0'00 I. Preliminary expense 0'00 c. Land, structures. right-of-way 11,187.36 11,187.36 d. Architectural engineering basic fees 0.00 e. Other architectural engineering fee 0.00 I. Project inspection fees 0.00 . Land development 0'00 I. Relocation expense I. Relocation payments to indwiduals 0.00 and businesses j. Demolition and removal 0.00 k. Construction and project improvement cast 9,720.00 9,720.00 I. Equipment 0.00 in. Miscellaneous cost 0.00 n. Total cumulative to date(sum of linesa thrum 20,907.36 0.00 0.00 20,907.36 a. Deductions for program income 0.00 F. Net cumulative to dale (line It minus line o) 20,907.36 0.00 0.00 20,907.36 q. Federal share to date 0.00 r. Rehabilitation grants (100% reimbursement) 0.00 s. Total Federal share (sum of lines q and 0 0.00 0.00 0.00 0.00 It. Federal payments previously requested 0,00 u. Amount requested for reimbursement S S $ S 0.00 v. Percentage of physical completion of project % IN, % % 12. CERTIFICATION SIGNATURE OF AUTHORIZED CERLIFYINDOFFIMAL DATE REPORT SUBMITTED a. RECIPIENT certlly that m the best Grimy knowledge and TYPED OR PRINTED NAME AND TITLE TELEPHONE!Arei few. numOn, belief the billed costs or disbursements are end ulene�om in accordance with the terms of the project City of Sebastian (772) 388-821 and that the reimbursement represents the Federal share due which has not been SIGN{rURE OF AUTHORIZED CERTIFY' D OFFICIAL i DATE SIGNED previously requested and that an inspection REPRESENTATIVE / ! <�.L 1 (.- J!� has been performed and all work Is in b. OR PmgTEp xAMe 'o irtlE TELEPHONE Wee rode. nusi accordance with the terms Of the award. CERTIFYING TO LINE ITVTYP Nancy Veldt me saiens'Pm (772) 388-8231 AUTHORIZED FOR LOCAL REPRODUCTION eRAN.ARU run. Alyn., 1-11, PREVIOUS EDITION USABLE Prescribed by OMB Circular A-102 and A-110 271-103 Page I— of —I— STATEMENT — STATEMENT AND DISTRIBUTION OF PROJECT COSTS AND CREDITS Sebastian Municipal Airport City of Sebastian, Florida AIP Projects No. x26 Airport Access Road Improvements DATE PAYEE DESCRIPTION OF EXPENSES CHECK NO. TOTALS WorkltemOne WorkltemTwo WorkltemThree WorkltemFour WorkltemFive 05/09/14 Mancil Const Airport Or Const 87776 $9,720 $9,720 06/20/14 AID Design Airport Drive 88008 $5,222.80 $5,222.80 06/20/14 AID Design Airport Drive 88008 $5,964.56 $5,964.56 Subtotal $20,907.36 $20,907.36 TOTAL Frank Watanabe From: Mark Jansen, PE <mjansen@aidinc.us> Sent: Wednesday, December 10, 2014 7:33 AM To: Frank Watanabe Cc: Joseph Griffin; Michelle Stromberg; Nancy Veidt Subject: RE: Sebastian Airport Frank, Here is my interpretation of the total budget. This basically shows 405k remaining for the building while maximizing grants and matches. Let me know if you think otherwise as this is a series of formulas. X26 Projects Summary 12/9/2014 Budget Building Design Road Design Road Construction Buildin Construction Total Remaining FAA $600,000 1 $0 $89,215 $436,218 1 $0 $525,433 $74,567 FDOT $600,000 $18,539 $2,348 $113,379 $202,810 $337,076 $262,924 City $275,000 $18,539 $2,348 $51,304 $202,810 $275,000 $0 Totals $1,475,000 $37,077 $93,910 $600,901 $405,620 $1,137,509 $337,491 Note: City portion includes 5% "Match" for design of road. FDOT Road Grant 80% 80%/ 20% FDOT Building Grant 50% 50%/ 50% FAA Percentage 95% AID Fees Road Design $87,124.48 Road Design Add 1 $6,786.00 Building Design $37,077.28 Building Amount to C&5 $5,000.00 -Mark Mark C. Jansen, P.E. (FL), LEED BD+C American Infrastructure Development, Inc. 37 N. Orange Ave., Suite 500, Orlando, Florida 32801-2459; 407.926.6611 (o), 321.695.5061 (m) From: Frank Watanabe[mailto:FWatanabe@Cityof5ebastian.org] Sent: Tuesday, December 9, 2014 1:48 PM To: Mark Jansen, PE Cc: Joseph Griffin; Michelle Stromberg; Nancy Veidt Subject: RE: Sebastian Airport Mark, Thanks for the update. Please provide me with the following additional information: • Copy of the original cost estimate by Mancil (date?) • What is the original total budget approved? • Are there differences in unit cost from the original to the Change Order No 1? Thanks Frank Watanabe Public Works Director/City Engineer City of Sebastian (772)388-8228 From: Mark Jansen, PE fmailto:mjansen(daidinc.us] Sent: Tuesday, December 09, 2014 11:46 AM To: Frank Watanabe Cc: Joseph Griffin; Michelle Stromberg; Nancy Veidt Subject: Re: Sebastian Airport Frank, In summary, the 11/17 version showed AID's estimated unit prices to get you budget numbers. I put placeholders in there while we were waiting for Mancil's to finalize the change order so we would generally know where we were. I apologize for failing to do a better job explaining that. The prices have been updated in mancil's official change order. I think that may explain the deltas in the unit prices. 11/25 is their change order 11/17 is an estimate as described above 11/3 is also an estimate as described above 8/18 base bid cost you show below did not include piping the canal. Keep in mind that on the 11/3 and 11/17, the yellow cells indicate "awaiting verification from Mancil's for unit price." Italic and items starting with 1 xx are "added" items not included in original bid. The change order bid prices are consistent with the original unit prices in the change order where applicable. AID'S add services letter for $6,786 is attached. Mark C. Jansen, P.E. (FL), LEED BD+C American Infrastructure Development, Inc. 37 N. Orange Ave., Suite 500, Orlando, Florida 32801-2459; 407.926.6611 (o), 321.695.5061 (m) From: Frank Watanabe <FWatanabe@CitvofSebastian.ore> Sent: Monday, December 08, 2014 3:05 PM To: Mark Jansen, PE Cc: Joseph Griffin; Michelle Stromberg; Nancy Veidt Subject: FW: Sebastian Airport Mark, Please review the attached spreadsheet from Mancil's dated 11/17 which I received from Jim and note my summary of past cost estimates: Date Cost Budget Total 1. 11/25/14 $620,148.00 $752,741.10 (Change Order No.1) 2. 11/17/14 $596,418.50 $833,496.10 Mancil's 3. 11/3/14 $603,330.00 $825,351.10 Mancil's 4. 8/18/14 $466,102.93 $831,701.10 Please let me know why the Change Order No.1 differs from the cost spreadsheet from Mancil dated 11/17? Why does the total budget keep changing? There are changes in unit cost items, such as: "Remove existing pipe" from Change Order No.1 dated 11/25 to the Mancil's 11/17 (which matches 11/3) "48" Optional pipe material" changes from $72 (demuck at $14.21) to $80 (which includes demuck)? Here is what I have per our approved contracts: Per our PO contracts AID= $124,201.76, Mancil's = $752,741.10 Total= $876,942.86 Add C&S contract = $512,968 + $876,942.86 = $1,389,910.86 < $1,475,000 There is still add-on for AID engineering cost ? Please email me this fee. Once we clarify these differences and make sure total cost is sound and within budget, which I now believe we are ok, I will issue the NTP Thanks Frank Watanabe Public Works Director/City Engineer City of Sebastian (772)388-8228 From: Jim [mailto:iim(c)mancils.com] Sent: Monday, December 08, 2014 10:49 AM To: Frank Watanabe Subject: RE: Sebastian Airport Frank, Please find attached bid tab of the project Jim Barbieri Mancil's Complete Sitework 0:(772)288-0951 From: Frank Watanabe(mailto:FWatanabe@CitvofSebastian.orgl Sent: Wednesday, December 03, 2014 8:09 AM To:'Rick Slone'; Mark Jansen, PE Cc: Lm@mancils.com; Michelle Stromberg; Joseph Griffin Subject: RE: Sebastian Airport Rick, Please note that we received this change order No.l. Let me review and get back with you all later this week on any comments or questions. Please provide mean updated schedule as requested in our meeting by this week. At this time, we have not released a "Notice to Proceed" on the construction. Since this has taken so long to obtain the change order and not yet a schedule, I now have concerns with this project. In addition, please copy all correspondence to Michelle Stromberg, new Airport Administrator since she will be assisting me on this project. Thank Frank Watanabe Public Works Director/City Engineer City of Sebastian (772)388-8228 From: Rick Slone [mailto:rsloneCalmancils.com] Sent: Wednesday, December 03, 2014 6:55 AM To: Frank Watanabe; Mark Jansen, PE Cc: iim(a)mancils.com Subject: Sebastian Airport Good morning Mark & Frank, I'm sending this out for Jim, He's PC is down Please find attached Change Order # 1. We are having issues with our server. Please let me know you received this email. Rick Slone Mancil's Complete Sitework 772-288-0951(Office) 772-288-0983(Fax) 772-519-0003 (Cell) rslone@mancils.com (Email) OUTLAY REPORT AND REQUEST FOR REIMBURSEMENT FOR CONSTRUCTION PROGRAMS OMB APPROVAL NO. 0343-0002 PAGE DF PAGES I TYPE OF REQUEST 2. BASIS OF REQUEST (See instructions on back) 0 FINAL 0 PARTIAL 0 CASH 0 ACCRUAL S. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO 1 FEDERAL GRANT OR OTHER 5. PARTIAL PAYMENT REQUEST NO WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED BY FEDERAL AGENCY S. EMPLOYER IDENTIFICATION 1 RECIPIENT 5 ACCOUNT NUMBER PERIOD COVERED BY THIS REQUEST NUMBER OR IDENTIFYING XUMBER FROM INenM, Ory, YNrl TO Ramm.. day par) e RECIPIENT ORGANIZATION ID, PAYEE FWAen chockis to be sent I dlf)ennt than item 91 Name: Name: No. and Street: No. and Street' City. State and City. State and ZIP Code: ZIP Code: 11. STATUS OF FUNDS PROGRAMS FUNCTIONS ACTIVITIES CLASSIFICATION TOTAL (a) (b) (c) a. Administrative expense S S S 0.00 I. Preliminary expense 0'00 c. Land. structures, right-of-way 0'00 d. Architectural engineering basic fees 0.00 e. Other architectural engineering fee 0'00 0.00 I. Project inspection lees 0.00 . Land development IT Relocation expense 0.00 1. Relocation payments 10 Individuals and businesses 0.00 j. Demolition and removal 0.00 k, Construction and project improvement cost 0.00 I. Equipment 0.00 m. Miscellaneous cast 0.00 IT Total cumulative t0 date(sum of lines a thru in 0.00 0.00 0.00 0.00 0. Deductions for program income 0.00 p. Net cumulative to date (line IT minus line o) 0.00 0.00 0.00 0.00 q. Federal share to date 0.00 r. Rehabilitation grants (100% reimbursement) 0.00 s. Total Federal share (sum of lines q and r) 0.00 0.001 0.00 0.00 I. Federal payments previously requested 0.00 u. Amount requested for reimbursement $ S $ S 0.00 v, Percentage 0f physical completion of project % % as, % 12. CERTIFICATION SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL DATE REPORT SUBMITTED a. RECIPIENT I certify thatto the best Of my knowledge and TYPED OR PRINTED NAME AND TITLE TELEPHONE Miter :006, number. belief the billed Costs at disbursements are and eannam.) in accordance with the terms DI the project and that the reimbursement represents the Federal share due which has not been SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL DATE SIGNED previously requested and that an inspection has been performed and SII work Is in accordance with the terms of the award. b. REPRESENTATIVE CERTIFYING TO LINE IIV TYPED OR PRINTED NAME AND TITLE TELEPHONE (Am rode. number. and aYrenI AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM en GUY. 7-97) PREVIOUS EDITION USABLE Prescribed by OMB Circular A-102 and A-110 271-103 11 INVOICE SUMMARY NO. I DEPARTMENT OF TRANSPORTATION, DISTRICT IV ATTN: LAURIE MCDERMOTT, AVIATION COORDINATOR IN ACCORDANCE WITH CHAPTER 332.006(6), F.S., THE JOINT PARTICIPATION AGREEMENT DATED OCTOBER 31. 2012 BETWEEN FDOT AND THE CITY OF SEBASTIAN 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 THE AGENCY INCURRED THE INDEBTEDNESS LISTED BELOW BETWEEN THE DATE OF OCTOBER 31, 2012 THROUGH AUGUST 14, 2013 THIS INVOICE IS NOT FOR COSTS INCURRED ON A PREQUALIFIED JOINT PARTICIPATION AGREEMENT TOTAL ESTIMATED PROJECT COSTS: $ 1,200,000.00 FRONT END FUNDED PROJECT: YES () NO (X) $ MAXIMUM DOT PARTICIPATION PER AGREEMENT: 50.0% $ 600,000.00 TOTAL ELIGIBLE PROJECT COST INCURRED TO DATE FDOT PARTICIPATION IN ELIGIBLE COSTS INCURRED TO DATE PREVIOUSLY BILLED: THIS BILLING: NET REQUEST FOR PAYMENT: I CERTIFY T ATTIE AFORESAID LISTING IS TRUE AND MRI .. M'FIN APPROVED: DIST. MULTI -MODAL PROG. MGR DATE APPROVED AS MEETING TERMS OF CONTRACT: DISTRICT PROJECT MANAGER DA $ 75,215.86 $ 37,607.93 $ 0.00 $ 37,607.93 $ 37,607.93 CERTIFY UNDER PENALTIES OF P URY. TNATTIIE AGENCY HAS CONIFLL D THE PROVISIONS OF THIS AGREEMENT BY:� /35l /9 FINANCE DIRECTOR J DATE FPN: 429695-1-94-01 DOT WPI NO. N/A DOT JOB NO. N/A CONTRACT NO. AQT69 INSTRUCTIONS Public reporting burden for this collection of information Is estimated to average 60 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0004), Washington, DC 20503. PLEASE 00 NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET, SENO IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Please type or print legibly. Items 3, 4, 5, 8, 9. 10, 11sand 1 l are sell explanatory; specific instructions for other items areas follows: Item Entry 1 Mark the appropriate box. If the request is final, the amounts billed should represent the final cast of the project. 2 Shaw whether amounts are computed an an accrued expenditure or cash disbursement basis. 6 Enter the Employer Identification Number (EIN) assigned by the U.S. Internal Revenue Service or F1 CE (institution) code if requested by the Federal agency. 7 This space is reserved for an account number or other identifying number that may be assigned by the recipient. 11 The purpose of vertical columns (a) through (c) is to provide space for separate cost breakdowns when a large project has been planned and budgeted by program, function or activity. If additional columns are needed, use as many additional forms as needed and Indicate page number In space provided in upper right; however. the summary totals of all programs. functions, or activities should be shown in the *total' column on the first page. All amounts are reported on a cumulative basis. lie Enter amounts expended for such Items as travel, legal fees, rental of vehicles and any other administrative expenses. Include the amount of interest expense when authorized by program legislation. Also show the amount of interest expense on a separate sheet. 11b Enter amounts pertaining to the work of locating and designing, making surveys and maps, sinking test holes, and all other work required prior to actual construction. 11c Enter all amounts directly associated with the acquisition of land, existing structures and related right-of-way. 11d Enter basic fees for services of architectural engineers. 11e Enter other architectural engineering services. Do not include any amounts shown on line J. fit Enter inspection and audit fees of construction and related programs. 11g Enter all amounts associated with the development of land where the primary purpose of the grant is land improvement, The amount pertaining to land development normally associated with major construction should be excluded from this category and entered on line k. 11h Enter the dollar amounts used to provide relocation advisory assistance and net costs of replacement housing (last resort). Do not include amounts needed for relocation administrative expenses; these amounts should be included in amounts shown on line a. ill Enter the amount of relocation payments made by the recipient to displaced persons, farms, business concerns, and nonprofit organizations. ill Enter gross salaries and wages of employees of the recipient and payments to third party contractors directly engaged in performing demolition or removal of structures from developed land. All proceeds from the sale of salvage or the removal of structures should be credited to this account; thereby reflecting net amounts if required by the Federal agency. Ilk Enter those amounts associated with the actual construction of, addition to, or restoration of a facility. Also, include in this category, the amounts for project improvements such as sewers, streets, landscaping, and lighting. 111 Enter amounts for all equipment, both fixed and movable, exclusive of equipment used for construction. For example, permanently attached laboratory tables, built-in audio visual systems, movable desks, chairs, and laboratory equipment. l l m Enter the amounts of all items not specifically mentioned above. fin Enter the total cumulative amount to date which should be the sum of lines a through on. 110 Enter the total amount of program income applied to the grant or contract agreement except Income Included on line j. Identify on a separate sheet of paper the sources and types of the Income, l l p Enter the net cumulative amount to date which should be the amount shown on line n minus the amount on line o, /1q Enter the Federal share of the amount shown on line p. 11r Enter the amount of rehabilitation grant payments made to individuals when program legislation provides 100 percent payment by the Federal agency. 11t Enter the total amount of Federal payments previously requested, if this form is used for requesting reimbursement. 11u Enter the amount now being requested for reimbursement. This amount should be the difference between the amounts shown on lines s and I. If different, explain on a separate sheet. 12a To be completed by the official recipient official who is responsible for the operation of the program, The date should be the actual date the form is submitted to the Federal agency. 12b To be completed by the official representative who is certifying to the percent of project completion as provided for in the terms of the grant or agreement. STANDARD FORM 271 (Rpv, 1-97) Back • INVOICE SUMMARY NO.2 DEPARTMENT OF TRANSPORTATION, DISTRICT IV AITN: LAURIE MCDERMOTT, AVIATION COORDINATOR IN ACCORDANCE W ITII CHAPTER 332.006(6), F.S., THE JOINT PARTICIPATION AGREEMENT DATED OCTOBER 31, 2012 BETWEEN FDOT AND THE CITY OF SEBASTIAN 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 THE AGENCY INCURRED THE INDEBTEDNESS LISTED BELOW BETWEEN THE DATE OF SEPTEMBER 29, 2013 THROUGH MARCH 25, 2014 '('HIS INVOICE IS NOT FOR COSTS INCURRED ON A PREQUALIFIED JOINT PARTICIPATION AGREEMENT TOTAL ESTIMATED PROJECT COSTS: S 1,200,000.00 FRONT END FUNDED PROJECT: YES ( ) NO (X) MAXIMUM DOT PAR FICIPATION PER AGREEMENT: 50.0% TOTAL ELIGIBLE PROJECT COST INCURRED TO DATE FDOT PARTICIPATION IN ELIGIBLE COSTS INCURRED TO DATE PREVIOUSLY BILLED: THIS BILLING: NET REQUEST FOR PAYMENT: [PXtIPYT Y THE APORESAN LI51ING ISTRUE AM1R COPP" Rnn1 APPROVED: DIST. MULTI -MODAL FROG. MGR APPROVED AS MEETING TERMS OFCONTRACT: DISTRICT PROJECT MANAGER DATE S 600,000.00 S 125,266.57 E 62,633.29 $ 37,607.93 S 25,02536 S 25,025.36 IMRTIFV UHOPRPPNALTIES OF PENURY. THAI 'I MAGESCY HAS CG WTHO THE PROVISIONS OF THIS AGREFIAEN! BY: LW FPN: DOT WPI NO. DOT JOB NO. CONTRACT NO. FINANCE DIRECTO AT_ 429695-1-94-01 N/A N/A AQT69 INVOICE SUMMARY NO.3 DEPARTMENT OF TRANSPORTATION, DISTRICT IV ATTN: LAURIE McDERMOTT, AVIATION COORDINATOR IN ACCORDANCE WITH CHAPTER 332.006(6), F.S., THE JOINT PARTICIPATION AGREEMENT DATED OCTOBER 31, 2012 BETWEEN FDOT AND THE CITY OF SEBASTIAN 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 THE AGENCY INCURRED THE INDEBTEDNESS LISTED BELOW BETWEEN THE DATE OF MARCH 26, 2014 THROUGH JULY 30, 2014 THIS INVOICE IS NOT FOR COSTS INCURRED ON A PREQUALIFIED JOINT PARTICIPATION AGREEMENT TOTAL ESTIMATED PROJECT COSTS: FRONT END FUNDED PROJECT: YES () NO (X) MAXIMUM DOT PARTICIPATION PER AGREEMENT: 50.0% TOTAL ELIGIBLE PROJECT COST INCURRED TO DATE FOOT PARTICIPATION IN ELIGIBLE COSTS INCURRED TO DATE PREVIOUSLY BILLED: THIS BILLING: NET REQUEST FOR PAYMENT: ,tmnrr nurr��Am UMNO uraWe Coa , wm, APPROVED: DIST. MULTI -MODAL PROG. MGR DATE APPROVED AS MEETING TERMS OF CONTRACT: DISTRICT PROJECT MANAGER DATE Icsnnrv,moexrv+u.nevorrFxnmv,rw,r m mo�aMSA� $ 1,200,000.00 $ 600,000.00 $ 156,922.45 $ 78,461.23 $ 62,633.29 $ 15,827.94 $ 15,827.94 BY: jpl AIRPORT MANAGER BY: $��4 ATE FPN: DOT WPI NO. DOT JOB NO. CONTRACT NO. 429695-1-94-01 N/A N/A AQT69 Quarterly Report:Q1 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. The Notice to Proceed was issued to the Contractor for the Airport Drive Construction however there impacts to the existing airporUgolf course project limits which required redesign and modification. In addition, there needs to be a supplemental JPA approved by City on 10/8 for the approved FAA funds not listed. The storage building is behind in schedule and permits. Proiect Continuation Provide any additional information about future action items, challenges, or changes to this project: City will approve the Supplemental JPA on 10/8 and issue new NTP for contractor to start on the Airport Drive Construction. Estimate the construction to be completed within the following quarter. The City has terminated the contract with C&S consultants on the Storage Building and will proceed with in-house engineering to re -advertise the construction project for Jan 2015. Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Consultant Invoices were submitted. Quarterly Report:Q1 Sebastian Municipal Airport Construct Building 425720-1 Obiectives Provide current status of project and detail progress for this time period. Design consultant submitted 95% final plans to the City and other agencies for permits. Fire permit required the need for additional cost for fire suppression which exceeds the project budget. City is redesigning the hanger size to be able to construction a new hanger within budget. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: Complete the design and permitting of the new hangar to proceed into construction. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: City received the latest invoice from the design consultant in late Sept and will submit into the JACIP system this week. NATIO NAI R AV I AT I❑ N I N 5 U R A N 0 E Confirmation of Insurance Coverage City of Sebastian 1525 Kautz Road, Suite 100 West Chicago, IL 60185 (800) 327-2222 1 fax: (866) 212-1654 www.nationair.com Thank you for allowing NationAir to continue to serve your aviation insurance needs. This will confirm that NationAir has procured coverage per your request as summarized below. Our invoice for the renewal premium is enclosed. Airport Liability Expiring Policy Number: AP023777813-04 Policy Period: October 1, 2014 to October 1, 2015 Insurance Company: AIG Annual Premium: $2,970.00+38.61 Florida Hurricane Fund = $3,008.61 Please call our office if you have any questions or if we may be of additional service. We appreciate your business and look forward to serving you. Prepared by Account Executive: Joan Perry Contact Information: jperry@nationair.com (800) 327-2222 Page 1 of I September 26, 2014 NationAir Aviation Insurance SEND ALL OTHER CORRESPONDENCE TO 1525 Kautz Road, Suite 100 West Chicago, IL 60185 Phone: (800) 327-2222 Fax: (866) 212-1654 Website: www.nationair.com Joe Griffin City of Sebastian 1255 Main Street Sebastian, FL 32958 Invoice # 53597 Page 1 of 1 Aa count Numbrf Data Cl -01 9/26/2014 Belente Due By Entered By 10/15/2014 ]HINK Ameunt Peitl Amount Due $3,008.61 PLEASE SEND PAYMENTS TO: NATIONAIR P.O. Box 843342 Kansas City, MO 64184-3342 INCLUDE THIS ACCOUNT NUMBER ON YOUR CHECK CITYOFS-01 (^ ^ " " ^AAAA ^ A" ^ Please send above porton of invoice with payment/ A A A A A A A A A A A A A ) Airport Liability PolicyNtimbec AP023777813-04 Effective: 10/1/2014 to 10/1/2015 Item # Trans Eff Date Due Date 127495 10/1/2014 10/15/2014 127496 10/1/2014 10/15/2014 9/26/2014 Trans Description - - RENB Renewal Premium - Airport Liability FHCF Florida Hurricane Catastrophe Fund Total Invoice Balance: SEND PAYMENTS TO: NATIONA/R P.O. BOX 843342 KANSAS CITY, MO 64184-3342 AND INCLUDE THIS ACCOUNT NUMBER ON YOUR CHECK CITYOFS-01 City of Sebastian 53597 Due Date: 10/15/2014 $2,970.00 $38.61 $3,008.61 -A Page 1 of 1 Frank Watanabe From: McDermott, Laurie <Laurie.McDermott@dot.state.fl.us> Sent: Friday, January 02, 2015 11:22 AM To: Fernando Blanco; Alston, Sandra; Acuna, Priscilla; Steve Rocco; Gary Sypek; Menger, Eric; John Wiatrak; Frank Watanabe Subject: FW: Second Quarter Reports Hello and Happy New Year. Just a reminder that 2ntl quarter reports are due by January 7`h on all open contracts. Thanks for your assistance. Sincerely, Laurie McDermott Aviation Coordinator/office of Modal Development Florida Department of Transportation, District 4 3400 West Commercial Blvd Fort Lauderdale, FL 33309 Tel: (954)777-4497 Laurie.McDermott@dot.state.fl.us From: McDermott, Laurie Sent: Tuesday, December 16, 2014 8:43 AM To: Clara Bennett; Fernando Blanco; Alston, Sandra; Acuna, Priscilla; Gary Sypek; Steve Rocco; Menger, Eric; estokus(amartin.fl.us; John Wiatrak Subject: Second Quarter Reports The Second quarter of fiscal year 2014/15 will end December 31, 2014. Please be sure your IPM checklist is up to date and invoicing is current. Second quarter reports should be submitted no later than January 7, 2014. You will need to submit a quarterly summary in JACIP for each of your open projects. To access the quarterly report questions: 1. Select the project from the JACIP list 2. Select the JPM Tab 3. Select the IPM Checklist Tab 1 Quarterly Report:Q1 Sebastian Municipal Airport Acquire Equipment 434545-1 Obiectives Provide current status of project and detail progress for this time period. Received all of our storm water maintenance equipment Project Continuation Provide any additional information about future action items, challenges, or changes to this project: None Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Submitted the final invoice in Sept 2014. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number 1 73500007 PUBLIC TRANSPORTATION W11 Page 10r0 Financial Project No.: Fund: DPTO FLAIR Approp.: 088719 425720-1-94-01 Function: 637 FLAIR Obj.: 750004 (item -segment -phase -sequence) Federal No.: Org. Code: 55042010429 Contract No.: AR824 DUNS No.: 80-939-7102 Vendor No.: VF596000427008 CFDA Number. CSFA Number: 55.004 THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and City of Sebastian 202 Airport Drive East Sebastian, FL 32958 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 8 th day of November . 2013 entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $ 1.220.000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended Construct Hangars RS U30.D] PUBLIC TRANSPORTATION 6/11 Page 2 013 2.00 Project Cost: Paragraph 3.00 of said Agreement is • increased O decreased by $ 650.000.00 bringing the revised total cost of the project to $ 1.525.000.00 Paragraph 4.00 of said Agreement is • increased O decreased by $ 520.000.00 bringing the Department's revised total cost of the project to $ 1.220.000.00 3.00 Amended Exhibits: Exhibit(s) B & D of said Agreement is amended by Attachment "A". 4.00 Contract Time: Paragraph 18.00 of said Agreement 12/31/2015 . 5.00 E -Verify: Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verity the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 7zsaw rR PUSDO TRANSPORTATION 6/11 Pape 3 of 3 Financial Project No. 425720-1-94-01 Contract No. AR824 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated 1 11812 01 3 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. AGENCY City of Sebastian AGENCY NAME SIGNATORY (PRINTED OR TYPED) SIGNATURE TITLE FDOT See attached Encumbrance Form for date of Funding Approval by Comptroller LEGAL REVIEW DEPARTMENT OF TRANSPORTATION Gerry O'Reilly DEPARTMENT OF TRANSPORTATION Director of Transportation Development TITLE Financial Project No. 425720-1-9401 Contract No. AR824 Agreement Date ATTACHMENT"A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment farms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian 202 Airport Drive East Sebastian, FL 32958 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Multi -Year Funding. This supplemental adds 2nd year of funding. As Approved 1. Project Cost $875,000.00 As Amended $1,525,000.00 Net Change $650,000.00 Comments: Page 1 of 2 As Approved As Amended Net It. Fund DPTO DPTO DPTO Department: $700,000.00 $1,220,000.00 $520,000.00 Agency: $175,000.00 $305,000.00 $130,000.00 Federal: $0.00 $0.00 $0.00 Total Project Cost $875,000.00 $1,525,000.00 $650,000.00 Comments: Page 1 of 2 ATTACHMENT"A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT III. MULTI-YEAR OR PREQUALIFIED PROJECT FUNDING If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are programmed in the Departments Work program in the following fiscal year(s): FY Amount 2014 $700,000.00 2015 $520,000:00 Page 2 of 2 iSupplier Portal: View Invoices CCPART Ar'.7 Jr T'ANSPORTATION einvoicing UNITED STnTLg -)F AMERICA Home Orders/Grants Invoices create Invoices View Invoices Simple Search Invoice Number Invoke Amount From Invoice Amount To 'N Navigator v� Favorites Grant Number/PO Number 3-12-0145-010-201 Due Date From Due Date To Invoice Date From Invoice Date To Invoice Number 301771 113 Invoice Date 28 -Aug -2014 20 -Aug -2014 Go .clear Grant IPO Number (Number SOG120145010012 011345- . SOG1201450103-12-0145- 010-2013 Invoice Amount 100.00 350.00 tus APPROVED. PENDING PAYMENT APPROVED. PENDING PAYMENT (Descripti)n St. johns Permit CAD Drawings - Michelle 5[ramberg Home OrdeMIGmnts Invokes Home Logout Preferences Pnvacy Statement Page I of I Home Logout Preferences Paid (Type (Due Date Date View Standard 30-NOV-2014 View Standard 30 -Nov -2014 Vg F Ex ort Oepyrwhl IG 20na Oracle All nar'u �eservetl. /nA HTML/OA.isp?page=/oracle/apps/pos/account/webui/PosA... 11/20/2014 — Access Points Access Point Type of Access Pivot Gates 1 Padlock 8,7,3 Swipe +Keypad 2 Padlock 10,20 Swipe 3 Swipe & Keypad 4,21 Keypad 4 Keypad 11 Combo GC Padlock 21 Gates Padlock 5 Padlock 2 Walk Through at Admin - unlocked APP 5 Padlock 6 Padlock 1. 31 Access Points 7 Swipe & Keypad 2. Com Airport - 12 yr 3. No fees except for Swipe cards 4. Swipe cards + keypads 5. Must have second badge 8 Swipe & Keypad 9 Padlock 10 Swipe 11 Combo 12 Padlock 12b Padlock 14 Padlock 15 Padlock 16 Padlock 17 Padlock 18 Padlock 19 Padlock 20 Swipe 21 Keypad 22 Padlock 23 Padlock APP 23 Padlock Bin Gate Padlock APP 28 Padlock Walk thru at lift station - padlock OUTLAY REPORT AND REQUEST FOR REIMBURSEMENT PAGE OF FOR CONSTRUCTION PROGRAMS OMB APPROVAL NO. 034e-0002 PAGES I TYPE OF REOUEST 2 BASIS OF REQUEST (See instructions on back) ❑ FINAL ❑ PARTIAL I] CASH ❑ ACCRUAL a. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO N. FEDERAL GRANT OR OTHER 5. PARTIAL PAYMENT REDDEST NO WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED BY FEDERAL AGENCY 6. EMPLOYER IDENTIFICATION ]. RECIPIENT S ACCOUNT NUMBER PERIOD COVERED BY THIS REQUEST NUMBER OR IDENTIFYING NUMBER FROM(MOnM, M,, yelp TO FMORA, JIg YSIq 9. RECIPIENT ORGANIZATION IT PAYEE (MFM eh KY p I* be MvII &AMANO MUN, Rem 9) Name: Name: No. and Street: No. and Street City, State and City. State and ZIP Code: ZIP Code: 11. STATUS OF FUNDS PROGRAMS FUNCTIONS - ACTIVITIES CLASSIFICATION (a) (b) (c) TOTAL a. Administrative expense S $ S S 0,00 0.00 D. Preliminary expense 0.00 C. Land, Structures, right-ol-Way 0.00 C. Architectural engineering basic fees 0.00 e. Other architectural engineering fee 0.00 f. Project inspection fees 0.00 . Land development 0.00 h. Relocation expense 1. Relocation payments to Individuals 0.00 and businesses j. Demolition and removal 0.00 R. Construction and project improvement cost 0,00 I. Equipment 0.00 m. Miscellaneous cast 0.00 0. Total Cumulative t0 date(Sum of lines a thru m 0,00 0.00 0,00 0.00 0. Deductions for program Income 0.00 G. Net cumulative to date (line n minus line o) 0.00 0.00 0.00 0.00 G. Federal share to date 0.00 I. Rehabilitation grants (100% reimbursement) 0.00 s. Total Federal share (sum of lines q and r) 0.00 0.00 0.00 0,00 L Federal payments previously requested 0.00 M Amount requested lot reimbursement $ S S $ 0.00 v. Percentage of physical completion of project % S % % 12. CERTIFICATION SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL DATE REPORT SUBMITTED a. RECIPIENT 1 cerllly that to the best of my knawied0e antl TYPED OR PRINTED NAME AND TITLE TELEPHONE (Area Fade, 1um0e1 belief the billed costs or disbursements are and e:nmmn) in accordance with the terms of the project and that the reimbursement represents the SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL DATE SIGNED Federal share due which has not been previously requested and that an inspection has been performed and all work i5 in b. REPRESENTATIVE TYPED OR PRINTED NAME AND TITLE TELEPHONE (Arca rude, numbe,. accordance with the terms DI the award. CERTIFYING TO LINE 11V are a.MT) AUTHORIZED FOR LOCAL REPRODUCTION ITANDAN. Foe. an run. r-vn PREVIOUS EDITION USABLE Prescribed by OMB Circular A-102 and A-110 271-103 INSTRUCTIONS Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing Instructions. searching existing data sources, gathering and maintaining the data needed. and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Office of Management and Budget. Paperwork Reduction Project (0348-0004). Washington, OC 20503. PLEASE 00 NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Please type or print legibly. Items 3, 4, 5, 8, 9, 10, 1 is and 1 l are self explanatory; specific instructions for other items areas follows: I Mark the appropriate box. If the request is final, the amounts billed should represent the final cost of the project. 2 Show whether amounts are computed on an accrued expenditure or ash disbursement basis. 6 Enter the Employer Identification Number (EIN) assigned by the U.S. Internal Revenue Service or FI CE (institution) code if requested by the Federal agency. 7 This space is reserved for an account number or other Identifying number that may be assigned by the recipient. 11 The purpose of vertical columns (a) through (c) is to provide space for separate cost breakdowns when a large project has been planned and budgeted by program, function or activity. If additional columns are needed, use as many additional forms as needed and indicate page number in space provided in upper right; however, the summary totals of all programs, functions, or activities should be shown in the 'total' column on the first page. All amounts are reported on a cumulative basis. 11a Enter amounts expended for such items as travel, legal fees, rental of vehicles and any other administrative expenses. Include the amount of interest expense when authorized by program legislation. Also show the amount of interest expense on a separate sheet. 11b Enter amounts pertaining to the work of locating and designing, making surveys and maps, sinking test holes, and all other work required prior to actual construction. l lc Enter all amounts directly associated with the acquisition of land, existing structures and related right-of-way. lid Enter basic fees for services of architectural engineers. 118 Enter other architectural engineering services. Do not include any amounts shown on line d. Ili Enter inspection and audit fees of construction and related programs. llg Enter all amounts associated with the development of land where the primary purpose of the grant is land improvement. The amount pertaining to land development normally associated with major construction should be excluded from this category and entered on line k. 1ih Enter the dollar amounts used to provide relocation advisory assistance and net costs of replacement housing (last resort). Do not include amounts needed for relocation administrative expenses; these amounts should be included in amounts shown on line a. Ili Enter the amount of relocation payments made by the recipient to displaced persons, farms, business concerns, and nonprofit organizations. 11j Enter gross salaries and wages of employees of the recipient and payments to third party contractors directly engaged in performing demolition or removal of structures from developed land. All proceeds from the sale of salvage or the removal of structures should be credited to this account; thereby reflecting net amounts if required by the Federal agency. 11k Enter those amounts associated with the actual construction of, addition to, or restoration of a facility. Also. include in this category, the amounts for project improvements such as sewers, streets, landscaping, and lighting. 111 Enter amounts for all equipment, both fixed and movable, exclusive of equipment used for construction. For example, permanently attached laboratory tables, built-in audio visual systems, movable desks, chairs, and laboratory equipment. 11m Enter the amounts of all items not specifically mentioned above. l In Enter the total cumulative amount to date which should be the sum of lines a through m. fill Enter the total amount of program income applied to the grant or contract agreement except income included on line j. Identify on a separate sheet of paper the sources and types of the income. 11 p Enter the net cumulative amount to date which should be the amount shown on line n minus the amount on line a. fill Enter the Federal share of the amount shown on line p. lit Enter the amount of rehabilitation grant payments made to individuals when program legislation provides 100 percent payment by the Federal agency. lit Enter the total amount of Federal payments previously requested, if this form is used for requesting reimbursement. fill Enter the amount now being requested for reimbursement. This amount should be the difference between the amounts shown on lines s and I. If different, explain on a separate sheet. 12a To Be completed by the official recipient official who is responsible for the operation of the program. The date should be the actual date the form is submitted to the Federal agency. 12b To be completed by the official representative who is certifying to the percent of project completion as provided for in the terms of the grant or agreement. BTARDMB FORM 2711Rni 7971 Balk Project Status Summary Airport Improvement Program Quarter: July — September 2013 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Completed bid documents and advertised bids for construction services. Public bid opening conducted for both roadway and storage building improvements which were rejected by the City Manager. The project is 18% design/construction and 3% total construction. Special Circumstances: New bids were published on September 29, 2013 with closing advertisement of November 15, 2013 Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Project Status Summary Airport Improvement Program Quarter: October — December 2013 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Closed the bid documents for second advertisement and held public bid opening for both the roadway and storage building improvements. City Council award contracts for both contractors and waiting return of executed contracts The project is 33% design/construction and 6% total construction. Special Circumstances: None Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. Project Status Summary Airport Improvement Program Quarter: January — March 2014 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; through the quarter; Include % of project physical end of the quarter. progress made completion at the City conducted a preconstruction meeting with both contractors for the roadway and the storage building improvements. Mancil's Contractor from Ft Pierce was selected for the roadway and C&S of Orlando for the storage building improvement. Both start dates is set for June 14, 2014, pending permit from SJRWMD. City started to clear area for the contractor to mobilize equipment and material for the construction staging. The project is 51% design/construction and 8% total construction. Special Circumstances: None Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Project Status Summary Airport Improvement Program Quarter: April — June 2014 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Revised the roadway and storage building design plans for final 100% construction documents, received the SJWRMD permit. Issued the Notice to proceed to both contractors to submit schedule and mobilize equipment. The project is 68% design/construction and 10% total construction. Special Circumstances: Permit modifications due to revisions to the final design Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. AIRPORT CAPITAL IMPROVEMENT PLAN FY 2015 - 2019 (including FY 2014 for Reference) Updated: 12/22/2014 SEBASTIAN MUNICIPAL AIRPORT (X26) Fiscal Project Total Eligible FDOT Sponsor Year Description Cost Eligible Federal Share Share (5%) Share 5%) Discretionary or FDOT Carryover Entitlements Apportionment Total $0 2014 Carryover Funds into 2014 ALP Drawing Update $0 $0 $0 $0 $0 $0 $0 Example Taxiway Construction Project (Design and Permitting) $0 $0 $0 $0 $0 $0 $0 Electrical Vehicle Charging Stations (2) 2014 Annual Total: $0 $0 $0 $0 $0 $0 $0 2015 Carryover Funds into 2015 $0 example Taxiway Construction Project (BidlConshoctioNlnspection) $0 $0 $0 $0 $0 $0 s0 2015 Annual Total: $0 50 $0 $0 $0 $0 $0 2016 Carryover Funds into 2016 SU Airport Drive West 2016 Annual Total: $0 $0 50 So $0 $0 2017 Carryover Funds into 2017 5n 2017 Annual Total: $0 So $0 $0 $U $o 2018 Carryover Funds into 2016 50 2018 Annual Total: $0 $0 $0 $0 $0 $0 2019 Carryover Funds Into 2019 So 2019 Annual Total: $0 $0 $0 $0 $0 $o Carryover Funds into 2020 $0 2014-2019 Grand Total: EO $0 $0 Sol s0 $0 $0 N.uNcc�wL.wmeoxr �nux.rinm. REVISIONS TAXIWAY D CONCEPT PLAN xxmumu 1 ( Y ba�e'1 r o y xa !¢ 6 V 1 ypLLLpr WMI i n r N 1 ONOO O AYN "I fv°jdt! SSJ»b, °� /fg,1K%P?V 'JMYYLMIiwcl wml.,ll.wv ,wonwiv�mtwnw 41 \ ^ f A+A • T I 14 Al Sebastian Municipal Airport PROJECT SUMMARY HANGAR C Sebastian, FL SE�TI�1 .b 6 MUNICIPAL AIRPORT Original Project Summary Item No. Item Description Amount 1 A/E PERMITTING SERVICES $ 15,000.00 2 A/E CONSTUCTION ADMINISTRATION $ 74,084.00 3 ENGINEERING / ARCHITECTURE (A/E) DESIGN $ 157,848.00 4 CONSTRUCTION COST ESTIMATE $ 1,289,598.00 [COSTS TO DATE] $ 1,536,530.00 Revised Project Summary Item No. Item Description Amount A/E PERMITTING SERVICES $ 15,000.00 A/E CONSTUCTION ADMINISTRATION $ 74,084.00 ENGINEERING / ARCHITECTURE (A/E) DESIGN $ 105,253.02 [COSTS TO DATE] ENGINEERING / ARCHITECTURE (A/E) DESIGN $ 33,834.00 [FINAL DOCS AND BIDDING] ADDITIONAL DESIGN SERVICES $ 72,006.50 CONSTRUCTION COST ESTIMATE $ 1,215,091.00 $ 1,515,268.52 1of1 Sebastian Municipal Airport PRELIMINARY HANGAR C Sebastian, FL OPINION OF PROBABLE COST Item Description Quantity Unit Unit Price Cost Subtotal Building Construction $ 835,462.60 Subtotal Sitework Construction $ 170,829.00 Contractor's General Conditions 1 LS 15% $ 150,940.00 Subtotal Construction: $ 1,157,231.60 Contingency 1 LS 5% $ 57,859.40 TOTAL OPINION OF PROBABLE PROJECT COST: —$ 1,215,091.00 Notes: A/E and Testing Fees are not included. FFE (Furniture, Equipment, etc.) - Not Included Does not Include Alternate Restroom Buildout & Alternate Office Buildout This Opinion of Probable cost is based on 1,937 square feet of office shell space on the east side of the hangar. Trees, mulch, shrubs, and other landscaping shown in the plans to be self -performed by City and are not included. Turf Reinforcement for Grass Parking areas is not included. The existing sliding gate will be removed and turned over the the City. No new fence is included. 1 of 1 Sebastian Municipal Airport PRELIMINARY HANGAR C Sebastian, FL OPINION OF PROBABLE COST (HANGAR) Item Description Quantity Unit Unit Price Cost 02- Site Work Landscaping, Irrigation See Sitework breakdown 03 - Concrete (Building) Slabs and footings 04 - Masonry See Special Construction "13" 05 - Metals See Special Construction "13" 06 - Wood and Plastics See Special Construction "13" 07 - Thermal and Moisture Protection See Special Construction "13" O8 - Doors and Windows Doors, Frames, Hardware Windows (No window at Hangar bay) 09 - Finishes Epoxy Flooring Paint Acoustical Ceiling (Office & Finished Spaces) Restroom Floor Tile Carpet & Vinyl Base 10 - Specialties Signage (Interior Building) Toilet Partitions Accessories Eyewash 11 - Equipment Miscellaneous (Compresssor) 15,754 SF $ 6.00 $ 94,524.00 15,754 SF $ 0.60 $ 9,452.40 15,754 SF $ 0.40 $ 6,301.60 14,014 SF $ 1.50 $ 21,021.00 15,754 SF $ 1.00 $ 15,754.00 1,740 SF $ 3.00 $ 5,220.00 290 SF $ 7.00 $ 2,030.00 1,450 SF $ 3.30 $ 4,785.00 1 LS $ 800.00 $ 800.00 1 LS $ 6,000.00 $ 6,000.00 1 LS $ 4,000.00 $ 4,000.00 1 LS $ 600.00 $ 600.00 1 LS $ 19,500.00 $ 19,500.00 1oft Sebastian Municipal Airport PRELIMINARY HANGAR C Sebastian, FL OPINION OF PROBABLE COST (HANGAR) Item Description Quantity Unit Unit Price Cost 12 - Furnishings (By Tenant/Owner) 13 - Special Construction Building shell and components, Masonry, Metals, Wds. & Plas, Therm. & Moisture Prot., etc. Building erection Hangar Door (90' wide, includes material and installation) 14 - Conveying Systems Not Used 15 - Fire Sprinkler Protection Not Used (No sprinkler system) 15 - Plumbing Plumbing pncludes rough -in for future restrooms in east lean-to) 15 - Mechanical Mechanical 16 - Electrical Electrical 15,754 SF $ 11.00 $ 173,294.00 15,754 SF $ 6.00 $ 94,524.00 1 LS $ 92,000.00 $ 92,000.00 15,754 SF $ 2.00 $ 31,508.00 1 LS $161,200.00 $ 161,200.00 15,754 SF $ 5.90 $ 92,948.60 Subtotal Building Construction: $ 835,462.60 2 of 2 Sebastian Municipal Airport PRELIMINARY HANGAR C Sebastian, FL OPINION OF PROBABLE COST (SITEWORK) Item Item Description Quantity Unit Unit Price Cost 01060 Control of Erosion, Siltation, and Pollution 1 LS $ 3,000.00 $ 3,000.00 5-140-1 Remove 8" PVC Watermain 5 LF $ 25.00 $ 125.00 5-140-2 Remove Bollard 1 EA $ 100.00 $ 100.00 5-140-3 Remove Exist. Pavement 1,585 SY $ 8.00 $ 12,680.00 Remove Exist. Gate, Key Pad, and Control Box 5-140-4 1 LS $ 500.00 $ 500.00 (turn over to City) P-152 Excavation and Embankment 1 LS $ 15,000.00 $ 15,000.00 P-211 Lime Rock Base Course 495 CY $ 80.00 $ 39,600.00 P-401 Bituminous Surface Course 270 TON $ 105.00 $ 28,350.00 P-602 Prime Coat 575 GAL $ 5.00 $ 2,875.00 D-701-1 15" RCP 160 LF $ 50.00 $ 8,000.00 D-701-2 6" HDPE 134 LF $ 10.00 $ 1,340.00 D-701-3 8" HDPE 123 LF $ 11.00 $ 1,353.00 D-701-4 10" HDPE 36 LF $ 16.00 $ 576.00 D-701-5 18" HDPE 130 LF $ 22.00 $ 2,860.00 D-751-1 Airfield Inlet, Type ll 1 EA $ 4,000.00 $ 4,000.00 T-904 Sodding 1,850 SY $ 2.50 $ 4,625.00 FDOT 425 Type "C" Inlet 4 EA $ 2,100.00 $ 8,400.00 FDOT 522 Concrete Sidewalk (4" Depth) 180 SY $ 30.00 $ 5,400.00 FDOT 700 Handicap Parking Sign 1 EA $ 250.00 $ 250.00 FDOT 700 Relocate Sign 1 EA $ 100.00 $ 100.00 FDOT 700 Stop Sign and Right Turn Sign 2 EA $ 300.00 $ 600.00 FDOT 710 Reflective Pavement Marking 250 SF $ 2.00 $ 500.00 Concrete Wheel Stop 23 EA $ 80.00 $ 1,840.00 Gate Valve 1 EA $ 300.00 $ 300.00 4" DIP Sanitary Sewer 40 LF $ 50.00 $ 2,000.00 Cleanout 2 EA $ 50.00 $ 100.00 Oil/WaterSeparator 1 EA $ 10,000.00 $ 10,000.00 6" PVC Sanitary 205 LF $ 35.00 $ 7,175.00 11/2" Schedule 80 PVC Water Service 80 LF $ 21.00 $ 1,680.00 11/2" RPZ 1 EA $ 1,500.00 $ 1,500.00 Irrigation System 1 LS $ 6,000.00 $ 6,000.00 Subtotal Sitework Construction: $ 170,829.00 1 of 1 Airport Improvement Program Orlando Airports District Office Grant Quarterly Report Checklist Airport: Sebastian Municipal Airport X26 Sponsor: City of Sebastian City, State: Sebastian, Florida Date of Quarterly Report: 1S, 2" , 3` and 4 for 2014 Grant Number: AIP10 Projects: Improve Access Road — Airport Drive Nominal Airport Submission: _X_ Project Status Summary (one form for each project included in the grant agreement.) Statement and Distribution of Project Costs or equivalent (cumulative) FAA Standard Form 271 for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations/Scope Changes Photos, if applicable (start and end of quarter) Summary of Test Results, if applicable Moderate Airport Submission: All information contained under Nominal Airport Submission Breakdown of invoices included in Statement and Distribution of Project Costs Weekly Construction Progress and Inspection Report (in lieu of monthly) All Change Orders, Work Authorizations/Scope Changes in addition to summary Airport Sponsor Representative ADO Program Manager Title Date Updated November 2006 L0l5 l`/ Date Project Status Summary Airport Improvement Program Quarter: April — June 2014 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Revised the roadway and storage building design plans for final 100% construction documents, received the SJWRMD permit. Issued the Notice to proceed to both contractors to submit schedule and mobilize equipment. The project is 68% design/construction and 10% total construction. Special Circumstances: Permit modifications due to revisions to the final design Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Project Status Summary Airport Improvement Program Quarter: January — March 2014 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. City conducted a preconstruction meeting with both contractors for the roadway and the storage building improvements. Mancil's Contractor from Ft Pierce was selected for the roadway and C&S of Orlando for the storage building improvement. Both start dates is set for June 14, 2014, pending permit from SJRWMD. City started to clear area for the contractor to mobilize equipment and material for the construction staging. The project is 51 % design/construction and 8% total construction. Special Circumstances: None Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Project Status Summary Airport Improvement Program Quarter: July — September 2013 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Completed bid documents and advertised bids for construction services. Public bid opening conducted for both roadway and storage building improvements which were rejected by the City Manager. The project is 18% design/construction and 3% total construction. Special Circumstances: New bids were published on September 29, 2013 with closing advertisement of November 15, 2013 Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Project Status Summary Airport Improvement Program Quarter: October — December 2013 Airport: Sebastian Municipal Airport x26 City, ST: Sebastian, FL Grant Number: AIP 3-12-0145-010-2012 Project Description: Improvement Access Road Quarterly Progress: Include status of project at the start of the quarter; progress made through the quarter; Include % of project physical completion at the end of the quarter. Closed the bid documents for second advertisement and held public bid opening for both the roadway and storage building improvements. City Council award contracts for both contractors and waiting return of executed contracts The project is 33% design/construction and 6% total construction. Special Circumstances: None Schedule Impacts: List any specific schedule impacts, especially if they impact project completion and final closeout with the FAA. None. Frank Watanabe From: Miguel.Martinez@faa.gov Sent: Thursday, November 06, 2014 2:47 PM To: Frank Watanabe Subject: Quarterly Report Frank, I am missing several Quarterly Reports for the two open FAA grants. Part of the City's financial obligations of accepting a grant is to provide the FAA (the Orlando ADO) with Quarterly Report. To date, the Orlando ADO has not received the following Quarterly Reports: AIP 06 —1'n, 2nd 3'a and 4`h quarter for 2013 and 2014 AIP 10 —1�, 2nd 3'a and 4th quarter of 2014 Failure to comply with the quarterly report would require that the City's Risk Assessment be elevated to moderate and require additional documentation from the Authority. Miguel A. Martinez Program Manager Orlando Airports District Office 407-812-6331, extension 123 37k 2,,)1 q5 -v16 `ZO l� Quarterly Report:Q4 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Obiectives Provide current status of project and detail progress for this time period. '4pr�Jo7 1311e-1 Revising final plans. Received SJRWMD permit. Notice to Proceed to both contractors. Currently on hold for permit mod from St. Johns ProiectContinuation Provide any additional information about future action items, challenges, or changes to this project: none Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: \ Quarterly Report:Q3 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. (, lllj%ur /3l/� Conducted pre -construction meeting with both construction firms; Mancil's of Ft. Pierce and US of Orlando. Both start dates expected in June 14. Received permits from St. Johns Proiect Continuation Provide any additional information about future action items, challenges, or changes to this project: none. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: Consultant engineering company, AID, has not submitted in this quarter. No construction by the two construction companies has been performed. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Please upload JPM documents Quarterly Report:Q1 Sebastian Municipal Airport \ • Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. Public Open Bid conducted but bids were rejected by City Manager Project Continuation Provide any additional information about future action items, challenges, or changes to this project: New bid published 29 Sep 13 with closing on 15 Nov 13 Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: N/A Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Quarterly Report:Q2 (3 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. Bids closed, City Council awarded, awaiting return of executed contracts. Proiect Continuation Provide any additional information about future action items, challenges, or changes to this project: none Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: Last submittal on 9/13/13. Reimbursement on 10/16/13. Awaiting construction startup for additional invoicing. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Please upload plans and bid documents. Quarterly Report:Q1 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 objectives Provide current status of project and detail progress for this time period. The Notice to Proceed was issued to the Contractor for the Airport Drive Construction however there impacts to the existing airport/golf course project limits which required redesign and modification. In addition, there needs to be a supplemental JPA approved by City on 10/8 for the approved FAA funds not listed. The storage building is behind in schedule and permits. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: City will approve the Supplemental JPA on 10/8 and issue new NTP for contractor to start on the Airport Drive Construction. Estimate the construction to be completed within the following quarter. The City has terminated the contract with C&S consultants on the Storage Building and will proceed with in-house engineering to re -advertise the construction project for Jan 2015. Invoices Have you submitted an invoice to FDOT in the last 90 days? Yes If no, please explain why no invoices have been submitted in the last 90 days: Consultant Invoices were submitted. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Please upload project schedule Quarterly Report:Q1 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Obiectives Provide current status of project and detail progress for this time period. JPA approved by Council on 10 October 2012. Sent to FDOT for execution. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: N/A Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: New Project Comoliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: 12#2 Quarterly Report:Q2 0 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. Received executed JPA. Consulting with engineers for production plan and bid. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: Will be submitting for FAA portion of project before 1/21/13. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: New project --have received no invoices from vendors. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Quarterly Report:Q3 Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. rT11-�� Working with consulting engineer, AID, to develop plan. Engineer has done physical inspection and provided preliminary drawings for proposal purposes. Project Continuation Provide any additional information about future action items, challenges, or changes to this project: FAA participation has not been applied for at this time. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: No invoices have been submitted for payment by vendor(s) Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: Quarterly Report:Q4 ' Sebastian Municipal Airport Improve Access Road (Capacity) 429695-1 Objectives Provide current status of project and detail progress for this time period. Notice of Invitation to Bid published. Pre -Bid conference scheduled for 6 July 13. Bid close and opening scheduled for 23 July 13. ProiectContinuation Provide any additional information about future action items, challenges, or changes to this project: Part of this project is FAA participation. Application for AIP funding will be made on 26 July 13. Anticipate Council approval of construction contract eady September 13. Invoices Have you submitted an invoice to FDOT in the last 90 days? No If no, please explain why no invoices have been submitted in the last 90 days: No invoices have been submitted as of this date by consulting engineer. Compliance Review Project is in compliance: Yes If no, describe corrective actions(s) to be taken: