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Home My WebLink About08-19-2019 BAC AgendaMJ S WT'S HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY —AUGUST 19, 2019 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: a. Meeting of July 8, 2019 e. Review of Third Quarterly Report — FY 2019 f. Update on FY 2020 Draft Budget by Ken Killgore, Administrative Services Director/CFO g. General Discussion by Members h. Comments by Staff i. Public Comments j. Adjourn Agenda Attachments • Minutes for Meeting of July 8, 2019 • Third Quarterly Report — FY 2019 • Most Recent Draft Budget and Capital Improvement Plan — Available at the following link: httr)://Dublic.citvofsebastian.ora/PDFs/Budaet/FY1920/20190808 DRAFT FY20 Budaet CIP.Ddf ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S. 286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 8, 2019 I. Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. II. Pledoe of Alleaiance was recited by all. III. Roll Call Present Mr. Larry Napier Mr. Ed Herlihy Mr. Bruce Hoffman Mr. Harry Hall Ms. Amber Cerda Ms. Nancy Veidt Mr. Keerthi Weragoda (a) Ms. Andrea Ring (a) Also Present Mr. Paul Carlisle, City Manager Mr. Ken Killgore, Administrative Services Director/CFO Ms. Janet Graham, Technical Writer IV. ADDroval of Minutes A. Minutes of June 17, 2019 Mr. Napier called for any additions or corrections to the Minutes. Mr. Hoffman called the Board's attention to page 3, the third paragraph where it states "...which basically cover what are required by 'the County standard..."' He questioned if that wording should read "...which basically cover what are required by'accounting standard..."' Mr. Hoffman also called attention to wording on page 5, the fifth paragraph, where it states, "insurance premiums." He questioned if that should be changed to "health insurance premiums." After general discussion among the Committee, it was decided that this item should remain as is. A motion to accept the Minutes with the aforementioned correction was then made by Mr. Herlihy, seconded by Ms. Veidt, and approved unanimously by voice vote. V. Discussion of the Draft Budget and Capital Improvement Plan A. DR -420 Millage Certification and Rolled -Back Rate CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MEETING MINUTES OF JULY 8. 2019 Mr. Killgore made a PowerPoint presentation (SEE ATTACHED). He reviewed that this is an update to the original presentation that was made at the meeting on June 17, 2019. The DR -420 has been received, which added $75,897.00 of revenue, which will be added to the recommended budget for the coming fiscal year. It also reflects a roll -back budget of 2.9400 opposed to 3.1514 for this past year. It also shows changes in the budget for the Riverfront CRA and insurance renewal premiums. Mr. Hoffman questioned the figure for reassessments of $90,597.669.00. Mr. Carlisle and Mr. Killgore explained how that figure was arrived at. Ms. Ring asked what the percentage is of houses that are homesteaded. Mr. Killgore said he does not get those numbers from the property appraiser. Mr. Hall inquired whether the item listed as insurance is for property and employee insurance. Mr. Killgore stated that figure is only for the employee group insurance. Ms. Veidt asked if there were any changes made to the health insurance coverage. Mr. Killgore stated this rate is based on continuing with the same coverage provisions. She had a question regarding the amounts shown for the DROP program and the difference of $20,000.00 between the two reports. Mr. Killgore stated the $75,000.00 includes the benefits associated with that item. Mr. Killgore reviewed other changes which added $66,599.00 to the proposed budget. Reductions to revenue accounts were reviewed which totaled $105,000.00. Ms. Ring inquired where will the $75,897.00 go. Mr. Carlisle explained that that money will be divided among the departments that had cuts to their budgets. Mr. Killgore explained that this meeting is being held for the purpose of having the Committee agree on a proposed millage that is presented to them at this time, and that will allow City Council to consider its recommendation at their July 24th meeting. It is proposed for City Council to vote on the proposed millage of 3.1514 on July 24tH VI. Discussion by Members Mr. Hall: • Under the Community Development section, he questioned the increase in the consultant fees. Mr. Carlisle stated the increase is for the update of the Comprehensive Plan. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MEETING MINUTES OF JULY 8, 2019 • Under Capital Improvements, he inquired whether what is in the proposed budget is pretty well settled. Mr. Killgore stated that, to his knowledge, what is in the proposed budget for Capital Improvements is pretty solid. Mr. Hoffman: • Inquired what the $40,000.00 for contractual services for the MIS department represents. Mr. Killgore stated that is for a consultant to redesign the websites. • Queried how the pickle ball courts are going to generate revenue. Mr. Killgore stated the facilities such as the golf course and the pickle ball courts pay rent to the Airport Fund. Ms. Veidt: • Asked regarding the skate park, since there will not be attendants on duty, who is going to monitor that the people attending the skate park have signed the waiver of liability. Mr. Carlisle stated the staff who works at the fields. • Asked, if someone gets hurt at the skate park and they haven't signed a waiver, does the City have any liability. Mr. Carlisle stated not according to the City Attorney. • Regarding the per diem travel for the Council, she inquired if that has been increased for local travel. Mr. Killgore stated it has not been changed. Mr. Weragoda: • Regarding the draft budget, where it lists Establish Vegetation Maintenance Policy for City Waterways, he inquired if that is a policy that is already in effect, or is there a plan to call for input from the public. Mr. Carlisle stated he has been directed to establish a policy on this subject, and he has been doing research and working on developing that policy. He reiterated that, if anyone has any specific alternatives, please provide them to him so that those alternatives can be researched. When the research has been completed, that information will be presented to City Council, and the public will have an opportunity for input. Mr. Napier: • Is happy with the roll -back budget, and he is anxiously awaiting the Capital Improvements budget. VIII. Discuss Next Meetina Date: Monday. July 15. if Needed Mr. Napier suggested the July 1511 and August 5th meetings will not be necessary, and the August 19th date will allow enough time to study it and have it done in time for the City CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MEETING MINUTES OF JULY 8, 2019 Council meeting on August 28th. It was the consensus of the Committee that the next meeting will be August 19th. IX. Comments by Staff Mr. Killgore stated it would be appropriate for the Committee to entertain a motion regarding a recommendation to City Council for the proposed millage. Mr. Napier called for a motion approving the proposed millage rate of 3.1514 for trim purposes, with the budget being funded at 2.9400. Motion calling for a recommendation to Council approving the proposed millage rate of 3.1514 for trim purposes, with the budget being funded at 2.9400 was made by Mr. Hall, seconded by Ms. Cerda, and approved unanimously by voice vote. X. Public Comments -- None XI. Adiournment There being no further business, Chairman Napier adjourned the meeting at 6:40 p.m. 23 j9 Date: MU SEBASTIW HOME OF FEUCAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 28, 2019 AGENDA ITEM TITLE: Resolution Accepting the 3`d Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2018-2019 Annual Budget. RECOMMENDATION: Move to approve Resolution R-19-18. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by the City Council was given during the quarter for an adjustment to use General Fund Reserves to have a consultant help us develop a Strategic Plan. Additionally, there is an adjustment for using the General Fund Renewal and Replacement Account (R&R) for emergency repairs to the lenses of the lights at Friendship Park that requires City Council's formal approval. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are listed in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution No. R-19-18 and Exhibit "A" Quarterly Financial Report for the Quarter Ended June 30, 2019 City Manager Authorization: Date: RESOLUTION NO. R-19-18 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2019 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019 has been amended and adjusted as necessary within the quarter ending June 30, 2019; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Jim Hill Vice Mayor Linda Kinchen Councilmember Bob McPartlan Councilmember Ed Dodd Councilmember Albert Iovino and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 28`' day of August 2019. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN. FLORIDA 10 Mayor Jim Hill Approved as to form and content for reliance by the City of Sebastian only: James D. Stokes City Attorney EXHIBIT "A" OF RESOLUTION R-19-16 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 309 2019 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Unappropriated Fund Balance $5,093,799 ($55,500) $5,038,299 06/12/19 Using General Fund Reserves for Professional Services 0 $55,500 $55,500 development of a Strategic Plan. - --------- --- ------ ---------------------------------------------------------------------------------------------------- ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Appropriation from R&R Account ($82,047) ($3,384) ($85,431) R&M Park Facilities$34,000 $1,366 $35,366 Used R&R for emergency repair of light lenses at Friendship Park. Equipment Leases $2,500 $2,018 $4,518 ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Sale of Fixed Assets ($20,000) ($9,000) ($29,000) Adjustment to use additional Airport Asset R&M of Grounds ------------------------ $2,000 ------------------------------------------------------ $9,000 $11,000 Sale revenue on Ground Maintenance. Code Enforcement Fines ($35,000) ($78) ($35,078) -------------- -------------------- Offsetting City Clerk Court filing expenses Clerk of Court Filing Fees ---------------------------------------------------------------- $300 $78 - - ------ $378 with Code Enforcement Fines revenue. Airport FDOT Revenue 0 ($7,200) -------------------------------------- ($7,200) --- Using Grant revenue and the Airport's R&M Grounds $2,000 ($1,800) $200 Ground Maintenance budget to fund a Tree Removal Project -------------------------------- 0 $9,000 $9,000 Project to remove trees. Additional Compensation -------- $6,600 ------------ ($2,750) - $3,850 ---------------------------------------------- Adjust Regular Salaries accounts for the Regular Salaries --------------------------------------------- $7,153,450 ---------------------- $2,750 - ----- - ----- $7.156,200 -- quarterly incentive awards. Appropriations from Prior Year ($490,665) $21,565 ($469,100) -------------------------------------------- Adjustment to close the 2018 Local Option Street Repaving 2018 Project ---------------------------------------------------------- $384,207 ($21,565) $362,642 Gas Tax Fund Repaving Project. Regular Salaries $562,900 -------------------------------------- ($2,787) $560,113 Adjustment ------------------- to use Leisure Services Barber Street Restrooms Project $134,123 $2,787 $136,910 Salaries account to close Project. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2019 SUMMARY THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 81% OF BUDGETED REVENUES BEING RECEIVED. COLLECTIONS FOR THE YEAR SHOULD WELL EXCEED PROJECTIONS. DEPARTMENTS HAVE SPENT 74% OF THE BUDGETED AMOUNTS AND CAN BE EXPECTED TO STAY WITHIN BUDGET FOR THE YEAR. $145,513 HAS BEEN USED FROM PRIOR YEAR FUND BALANCE AND THE R&R ACCOUNT. GENERAL FUND SUMMARY T Budget YTD °% Beginning Balance $ $ 5,373,381 Ad Valorem Taxes 3,816,814 3,758,059 98.5% Franchise Fees 1,394,340 829,160 59.5% Utility Taxes 2,935,950 1,827,213 62.2% Hurricane Recoveries - 532,620 n/a Intergovernmental 2,919,860 1,929,106 66.1% Charges for Service 549,902 444,951 80.9% Licenses and Other 528,442 492,243 93.1% Transfers In 40,000 30,000 75.0% Total Revenues $ 12,185,308 $ 9,843,351 80.8% From Fund Balance 145,513 (145,513) -100.0% Total Sources $ 12,330,821 $ 9,697,838 78.6% City Council 55,908 35,276 63.1% City Manager 298,289 217,785 73.0% City Clerk 207,036 154,639 74.7% City Attorney 104,914 81,062 77.3% Admin Services 693,455 507,183 73.1% MIS Division 476,934 348,211 73.0% Police Department 5,849,182 4,513,304 77.2% Public Facilities 1,854,372 1,263,876 68.2% Parks and Recreation 1,248,340 875,286 70.1% Community Dev. 396,147 257,128 64.9% Matthew/Irma Casts n/a Non -Departmental 1,146,244 864,791 75.4% Total Expenditures $ 12,330,821 $ 9,118,541 73.9% Unappropriated - n/a Total Uses $ 12,330,821 $ 9,118,541 73.9% Net Unassigned Fund Balance $ 5,952,678 General Fund Revenue 4,000 iadi¢ted BWga unarm mm O 3,500 c 3,000 N 2$00 O 2,000 9 1,500 1,000 500 o e'dgOtDds �t;5°�a� J�,iit'e"° ��d°ud�s �,g�,a°s2`d0� t,4 `45 f y2 $ C N V N RESERVES NOW TOTAL $5,952,678. LOANS TO THE GOLF COURSE AND FOR AIRPORT PROJECTS, INVENTORIES, PREPAYMENTS AND RESTRICTED LAW ENFORCEMENT FUNDS RESULT IN PROJECTED RESERVES OF $4,917,728. GENERAL FUND BALANCE FORECAST Fund Balance Beginning Balance 10/01118 $ 5,098,381 Year to Date Revenue 9,843,351 Fund Balance/R&R Changes to Date: Unfinished 2018 Projects Allocated for Strategic Plan 5143,666 Du¢ on MatM¢w Crab E. Bill's Repairs 51,75a BBSC Restroom Repairs Score Board Replacement .aeo uessea .aee. a Two Air Conditioners 51.zso Essential MIS Equipment Lights for Friendship Park Year to Date Uses $ Other Expenditures Current Reserves $ ' Expected Changes to Year End: Additional Revenue Additional Expenditures Expected 9130119 Balance $ Adjust R&R to $275,000 Expected Reserves $ Assigned Funds -.W Net Unassigned Funds $ Total $'1,581,74581,745 $532,619 6,000 s,000 9 c 4,000 0 3Aoo 0 € 2A°0 1,000 (4,582) (55,500) R&R Account $ 275,000 (60,082) $ (9,118,541) 5,763,109 $ 2,984,664 (2,973,706) 5,774,067 $ (85,431) 5,688,636 $ (1,045,908) 4,642,728 $ General Fund Expenditures (20,457) (24,696) (1,414) (4,705) (30,775) (3,384) (85,431) 189,569 189,559 85,431 275,000 275,000 4,917,728 5 GNo� OP GN�G,Nv 's, O000 �dC�` F,yS Pad°gym" �pn^9�s p �b3 ,p Jo'v W "P Gs, � sgr gyp° ALL HURRICANE IRMA CLAIMS WERE PAID BUT $143,666 ON MATTHEW IS STILL UNPAID. sz,zso - Hurricane Reimbursements $3,Om 5143,666 Du¢ on MatM¢w 51,75a 51sao -� .aeo uessea .aee. a 51.zso 51,om 51w - r 5zso -.W 5IrTa '.orals i- Requested) $'1,581,74581,745 $532,619 $2,114,364 R- ved 1 $1,438,079 $532,619 $1,970,698 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING NNE 30, 2019 SUMMARY OPERATING EXPENDITURES FOR THE STORMWATER DIVISION ARE WELL WITHIN BUDGET AND REVENUES ARE ABOVE AMOUNTS PROJECTED. Beginning Resources $ - $ STORMINATER FUND SUMMARY 431,061 YTD Budget Fuel Sales YTD % Beginning Fund Balance $ 95,702 $ 350,464 121,731 Stormwater Fees 1,995,000 76,186 1,996,571 100.1% Interest 19,000 308,881 30,728 161.7% Total Revenues $ 2,014,000 $ 2,027,299 100.7% From Fund Balance 95,702 40,000 - 0.0% Total Sources $ 2,109,702 $ 2,377,763 112.7% Operating Expenditures 1,609,702 26,988 1,048,414 65.1% Transfer to Capital Projects 500,000 Total Expenditures 32,367 6.5% Total Uses $ 2,109,702 $ 1,080,781 51.2% Ending Fund Balance End: $ 1,296,982 Revenues Expected Change to Year End: 28,776 127,750 Expenditures $ 1,335,874 $ Stormwater Fees and Interest (161,483) Expected 9130119 Balance 50,000 $ Expenditures Expected Change to Year End: (429,998) 154,443 Transfer to Capital Projects Expenditures 215,076 Expenditures Net Available Funds (654,337) $ 916,984 $ REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE HANDLED IN THE AIRPORT CONSTRUCTION FUND. GOLF COURSE BALANCES ARE AFFECTED BY LOANS AIRPORT FUND SUMMARY AND THE LOANS FROM Budget BUILDING FUND FOR IRRIGATION/CLUBHOUSE WORK. YTD Beginning Resources $ - $ (133,240) Rents 431,061 YTD 308,112 Fuel Sales 90,000 (623,866) 12,278 Miscellaneous 113,310 1,083,802 121,731 Total Revenues 634,371 76,186 442,121 Total Sources $ 634,371 $ 308,881 Operating Expenses 408,154 8,780 326,907 Fuel Purchases 71,200 1,188,690 8,945 General Fund Loan 40,000 - 30,000 DST Fund Loan 30,500 564,824 - Capital Outlay 50,319 597,397 26,988 Contingency 34,198 62,751 - Total Expenditures $ 634,371 $ 392,840 Total Ending Resources 1,297,506 $ (83,959) Expected Change to Year End: 10,892 nla Revenues 38,368 28,776 127,750 Expenditures $ 1,335,874 $ 751,507 (161,483) Expected 9130119 Balance $ $ $ (117,692) GOLF COURSE BALANCES ARE AFFECTED BY LOANS FROM GENERAL FUND AND THE LOANS FROM THE BUILDING FUND FOR IRRIGATION/CLUBHOUSE WORK. YTD GOLF FUND SUMMARY Beginning Resources $ 13,633 $ Budget YTD % Beginning Resources $ - $ (623,866) 69.7% Charges for Service 1,227,094 1,083,802 88.3% r Pro Shop Sales 70,000 76,186 108.8% Rent 30,000 19,922 66.4% Miscellaneous 8,780 8,780 100.0% Total Revenues 1,335,874 1,188,690 89.0% From Fund Balance - - n1a Total Sources $ 1,335,874 $ 564,824 n1a Operating Expenses $ 1,196,115 $ 597,397 49.9% Pro Shop Purchases 45,000 62,751 139.4°7° Cad Loan Payments 56,391 51,691 91.7% Total Operating Expense 1,297,506 711,839 54.9% Capital Expenses - 10,892 nla Building Fund Payment 38,368 28,776 75.0% Total Uses $ 1,335,874 $ 751,507 56.3% Total Ending Resources $ $ (186,683) Expected Change to Year End: 154,443 Revenues Expenditures 215,076 Expenditures (654,337) Expected 9130119 Balance $ (625,944) BUILDING FUND RESOURCES REMAIN AT GOOD LEVELS, EVEN WITH THE LOANS TO THE GOLF FUND. 80.5% 81.1% 102.3% 1377% 75.0% 79.8% 63.5% 0.0% Na Na 57.3% BUILDING FUND SUMMARY 71.5% Budget YTD 13.6% Beginning Resources $ 13,633 $ 350,937 107.4% Licenses and Permits 774,700 623,986 69.7% Charges for Service 12,800 10,385 Fines and Forfeits 5,800 5,934 Miscellaneous I 9,200 12,664 80.1% Golf Fund Loan Payments 38,368 28,776 12.6% Total Sources 854,501 681,745 75.0% Operating Expenses 771,320 489,507 0.0% Capital Outlay 19,750 - 53.6% Transfers Out (Clear Village) 13,633 - 0.0% i Contingency 49,798 ' 61.9% 'Total Uses $ 854,501 $ 489,507 Total Ending Resources $ 543,175 Expected Change to Year End: Revenues 154,443 Expenditures (200,423) Expected 9130119 Balance $ 497,195 80.5% 81.1% 102.3% 1377% 75.0% 79.8% 63.5% 0.0% Na Na 57.3% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/19 Y 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERAL FUND TAXES -6,090,319.79 -6,247,654.62 -6,443,086.70 -6,414,431.78 -8,147,104.00 78.73% LICENSES & PERMITS -126,130.66 -124,481.87 -148,557.23 -129,646.66 -143,100.00 90.60% INTERGVT'L REVENUE -1,665,905.48 -1,731,592.45 -3,290,626.32 -2,461,725.97 -2,919,860.00 84.31% CHARGES FOR SERVICE -246,813.56 -231,325.27 -303,708.80 -444,951.03 -549,902.00 80.91% FINES AND FORFEITS -66,023.33 -40,082.53 -33,063.77 -45,155.16 -50,578.00 89.28% MISC. REVENUE -230,870.29 -205,116.52 -253,287.11 -317,441.11 -334,764.00 94.83% TRANSFERS IN -549,730.79 -494,999.91 -543,749.94 -29,999.97 -40,000.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -145,513.00 0.00% GENERAL FUND REVENUE -8,975,793.90 -9,075,253.17 -11,016,079.87 -9,843,351.68 -12,330,821.00 79.83% CITY COUNCIL 32,741.23 36,222.30 37,146.78 35,275.53 55,908.00 63.10% CITY MANAGER 189,575.05 195,881.30 351,925.97 217,785.09 298,289.00 73.01% CITY CLERK 301,513.42 137,714.27 162,181.66 154,638.56 207,036.00 74.69% LEGAL 57,907.50 56,559.23 75,298.77 81,062.20 104,914.00 77.27% ADMINISTRATIVE SERVICES 414,094.57 414,998.25 483,082.19 507,182.85 693,455.00 73.14% M.I.S. DIVISION 144,239.41 124,416.50 290,236.70 348,210.72 476,934.00 73.01% AUDIO VISUAL 124,015.97 78,204.03 0.00 0.00 0.00 0.00% POLICE ADMINISTRATION 671,402.15 631,102.59 683,916.92 655,353.84 858,496.00 76.34% POLICE PATROL 1,824,076.20 1,979,766.22 2,269,535.03 2,657,802.75 3,313,817.00 80.20% CODE ENFORCEMENT DIVISION 133,663.98 123,238.85 131,501.55 135,246.63 183,672.00 73.63% POLICE INVESTIGATIONS 596,843.65 523,686.37 591,453.81 617,566.22 846,924.00 72.92% POLICE COMMUNICATIONS 372,108.34 443,876.44 447,006.72 447,334.90 646,273.00 69.22% ENGINEERING 0.00 427,361.56 0.00 0.00 0.00 0.00% ROADS AND DRAINAGE 625,587.05 336,319.62 627,652.30 679,794.88 998,760.00 68.06% STORMWATER UTILITY DIVISION 778,488.46 507,741.01 791,738.67 0.00 0.00 0.00% CENTRAL GARAGE 166,207.36 154,203.48 160,714.22 176,708.99 248,212.00 71.19% FACILITIES MAINTENANCE 166,375.70 323,337.53 302,592.86 273,340.82 421,180.00 64.90% PARKS/RECREATION 699,064.09 688,675.89 651,203.41 875,285.56 1,248,340.00 70.12% CEMETERY 142,234.22 121,174.69 140,255.83 134,031.65 186,220.00 71.97% COMMUNITY DEVELOPMENT 190,556.02 137,293.84 275,703.41 257,128.01 396,147.00 64.91% NON -DEPARTMENTAL 1,056,769.89 1,248,363.97 872,708.89 864,791.20 1,146,244.00 75.45% GENERAL FUND EXPENDITURES 8,687,464.26 8,690,137.94 9,345,855.69 9,118,540.40 12,330,821.00 73.95% Y CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/19 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 3rd Qtr 3rd Qtr 3rd qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -423,747.72 -437,541.84 -468,071.00 -463,994.87 -740,300.00 62.68% INTERGVT'L REVENUE 0.00 -12,532.00 -12,908.00 0.00 -13,295.00 0.00% MISC. REVENUE -1,345.53 -602.17 -4,120.77 -6,388.71 -3,764.00 169.73% TRANSFERS IN -200,000.00 -200,000.00 0.00 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -469,110.00 0.00% LOGT FUND REVENUE -625,093.25 -650,676.01 -485,099.77 -470,383.58 -1,226,469.00 38.35% OPERATING EXPENSES 155,393.88 22,716.63 13,834.70 29,384.24 116,350.00 25.26% CAPITAL OUTLAY 0.00 12,010.50 27,570.45 0.00 3,200.00 0.00% DEBTSERVICE 242,748.10 242,635.30 242,444.90 239,186.60 243,177.00 98.36% TRANSFERS OUT 249,922.20 597,098.25 74,456.36 424,060.55 863,742.00 49.10% LOGT EXPENDITURES 648,064.18 851,744.05 358,306.41 692,631.39 1,226,469.00 56.47% DISCRETIONARY SALES TAX TAXES -2,060,578.50 -2,154,327.21 -2,305,098.74 -2,379,465.56 -3,572,500.00 66.61% MISC. REVENUE -5,781.35 -11,922.38 -23,354.22 -68,482.78 -63,107.00 108.52% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,293,032.00 0.00% DST FUND REVENUE -2,066,359.85 -2,166,249.59 -2,328,452.96 -2,447,948.34 -4,928,639.00 49.67% OPERATING EXPENSES 0.00 0.00 0.00 1,500.00 30,950.00 4.85% TRANSFERS OUT 2,033,757.78 2,301,839.71 1,904,517.84 1,193,106.26 4,630,219.00 25.77% TO FUND BALANCES 0.00 0.00 0.00 0.00 267,470.00 0.00% DST FUND EXPENDITURES 2,033,757.78 2,301,839.71 1,904,517.84 1,194,606.26 4,928,639.00 24.24% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -29,273.56 -30,905.70 -34,943.41 -41,331.60 -49,000.00 84.35% TRANSFERS IN -349,624.18 -342,240.96 -366,531.86 -404,673.34 -406,167.00 99.63% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -303,964.00 0.00% RRD REVENUE -378,897.74 -373,146.66 -401,475.27 -446,004.94 -759,131.00 58.75% OPERATING EXPENSES 191,360.34 62,002.55 141,469.51 292,627.74 413,392.00 70.79% CAPITAL OUTLAY 15,083.90 0.00 0.00 0.00 66,000.00 0.00% GRANTS AND AIDS 72,000.00 0.00 34,676.03 0.00 55,000.00 0.00% TRANSFERS OUT 29,685.28 219,495.57 279,494.90 30,000.00 224,739.00 13.35% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% RRD EXPENDITURES 308,129.52 281,498.12 455,640.44 322,627.74 759,131.00 42.50% PARKING IN LIEU OF FUND MISC. REVENUE -22,573.63 -21,839.60 -10,930.79 -1,057.12 -406.00 260.37% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU OF REVENUE -22,573.63 -21,839.60 -10,930.79 -1,057.12 -406.00 260.37% CAPITAL OUTLAY 61.60 44,703.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 13,792.00 0.00 0.D0 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 406.00 0.00% PARKING IN LIEU OF EXPENDITURES 61.60 58,495.00 0.00 0.00 406.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE FROM FUND BALANCES REC. IMPACT FEE REVENUE OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCE REC. IMPACT FEE EXPENDITURES STORMWATER UTILITY FUND MISC. REVENUE TRANSFERS IN FROM FUND BALANCES STORMWATER REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCE STORMWATER EXPENDITURES LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS MISC. REVENUE FORFEITURES FUND REVENUES OPERATING EXPENSES CAPITAL OUTLAY GRANTS AND AIDS TO FUND BALANCES FORFEITURE FUND EXPENDITURES DST DEBT SERVICE FUND MISC. REVENUE TRANSFERS IN FROM FUND BALANCES DST DEBT SERVICE REVENUE OPERATING EXPENSES DEBT SERVICE TO FUND BALANCES DST DEBT SERVICE EXPENDITURES STORMWATER DEBT SERVICE FUND MISC. REVENUE TRANSFERS IN FROM FUND BALANCES STORMWATER DEBT REVENUE DEBT SERVICE TO FUND BALANCES STORMWATER DEBT EXPENDITURES CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/19 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget -132,346.06 -74,543.44 -116,126.68 -101,692.72 -174,228.00 58.37% 0.00 0.00 0.00 0.00 -425,943.00 0.00% -132,346.06 -74,543.44 -116,126.68 -101,692.72 -600,171.00 16.94% 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00% 19,463.60 35,621.84 440,096.10 212,663.94 600,171.00 35.43% 0.00 0.00 0.00 0.00 0.00 0.00% 19,463.60 35,621.84 440,096.10 212,663.94 600,171.00 35.43% -981,080.81 -987,521.11 -999,784.57 -1,958,411.29 -2,014,000.00 97.24% -100,000.00 -100,000.D0 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 -95,702.00 0.00% -1,081,080.81 -1,087,521.11 -999,784.57 -1,958,411.29 -2,109,702.00 92.83% 0.00 0.00 0.00 661,094.89 891,152.00 74.18% 46,819.82 10,248.15 139,990.31 387,319.09 700,351.00 55.30% 0.00 0.00 0.00 18,198.16 18,199.00 100.00% 508,312.10 942,747.32 524,999.97 14,168.50 500,000.00 2.83% 0.00 0.00 0.00 0.00 0.00 0.00% 555,131.92 952,995.47 664,990.28 1,080,780.64 2,109,702.00 51.23% -965.00 -26,061.00 -100.00 -150.00 -11000.00 15.00% -27,676.81 -405.64 -587.41 -2,310.50 -145.00 1593.45% -28,641.81 -26,466.64 -687.41 -2,460.50 -1,145.00 214.89% 3,759.86 2,475.61 5,007.03 2,566.04 0.00 0.00% 15,158.69 9,293.50 0.00 0.00 0.00 0.00% 3,000.00 3,000.00 1,500.00 2,500.00 0.00 0.00% 0.00 0.00 0.00 0.00 1,145.00 0.00% 21,918.55 14,769.11 6,507.03 5,066.04 1,145.00 442.45% -491.79 236.28 0.00 0.00 0.00 0.00% -650,333.97 -264,695.22 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00% -650,825.76 -264,458.94 0.00 0.00 0.00 0.00% O.DO 0.00 0.00 0.00 0.00 0.00% 1,028,624.80 354,517.90 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00% 1,028,624.80 354,517.90 0.00 0.00 0.00 0.00% -716.48 -847.76 -2,971.97 -4,663.92 -900.00 518.21% -300,855.78 -302,222.25 -302,843.97 -302,185.53 -403,792.00 74.84% 0.00 0.00 0.00 0.00 0.00 0.00% -301,572.26 -303,070.01 -305,815.94 -306,849.45 -404,692.00 75.82% 400,499.00 402,357.50 404,077.60 403,659.30 403,659.00 100.00% 0.00 0.00 0.00 0.00 1,033.00 0.00% 400,499.00 402,357.50 404,077.60 403,659.30 404,692.00 99.74% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/19 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019 2018/2019 3rd Qtr 3rd Qtr 3rd Qtr 3rd qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND INTERGOVERNMENTAL REVENUE 0.00 0.00 -50,000.00 0.00 0.00 0.00% CHARGES FOR SERVICE -913,211.26 -925,120.86 -1,002,571.94 -1,157,913.35 -1,291,294.00 89.67% MISC. REVENUE -33,023.04 -44,554.94 -67,488.66 -30,776.74 -44,580.00 69.04% TRANSFERS IN 0.00 -96,075.00 -11,320.00 0.00 0.00 0.00% GOLF COURSE FUND REVENUE -946,234.30 -1,065,750.80 -1,131,380.60 -1,188,690.09 -1,335,874.00 88.98% ADMINISTRATION 453,514.52 532,117.16 753,455.38 476,527.82 613,742.00 77.64% MAINTENANCE 431,828.46 464,286.76 424,469.51 426,640.39 567,335.00 75.20% GOLF COURSE CARTS 110,189.15 114,574.96 138,513.71 123,437.10 154,797.00 79.74% GOLF COURSE FUND EXPENSE 995,532.13 1,110,978.88 1,316,438.60 1,026,605.31 1,335,874.00 76.85% AIRPORT CHARGES FOR SERVICE -14,248.40 -12,293.71 -12,963.03 -3,332.79 -18,800.00 17.73% MISC. REVENUE -521,849.16 -317,381.05 -376,978.83 -429,843.41 -544,371.00 78.96% TRANSFERS IN 0.00 -5,526.00 0.00 0.00 0.00 0.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -21,624.00 0.00% AIRPORT REVENUE -536,097.56 -335,200.76 -389,941.86 -433,176.20 -584,795.00 74.07% ADMINISTRATION 199,271.56 300,279.61 299,134.44 379,306.97 584,795.00 64.86% ECONOMIC DEVELOPMENT 1,266.48 0.00 0.00 0.00 0.00 0.00% AIRPORT EXPENSE 200,538.04 300,279.61 299,134.44 379,306.97 584,795.00 64.86% BUILDING FUND LICENSES & PERMITS -593,898.20 -534,545.90 -683,716.05 -623,986.52 -774,700.00 80.55% CHARGES FOR SERVICE -10,145.96 -9,061.34 -10,908.43 -10,384.94 -12,800.00 81.13% FINES AND FORFEITS -3,727.35 -3,721.00 -4,786.00 -5,933.50 -5,800.00 102.30% MISC. REVENUE -11,445.69 -8,053.99 -8,386.45 -12,664.42 -9,200.00 137.66% TRANSFERS IN 0.00 -23,293.97 -31,744.00 -28,775.97 -38,368.00 75.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -13,633.00 0.00% BUILDING REVENUES -619,217.20 -578,676.20 -739,540.93 -681,745.35 -854,501.00 79.78% PERSONAL SERVICES 293,558.49 318,234.17 382,717.49 416,741.07 656,556.00 63.47% OPERATING EXPENSES 75,999.11 86,374.80 80,200.36 72,766.39 128,397.00 56.67% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 19,750.00 0.00% TRANSFERS OUT 334,440.91 119,187.02 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 49,798.00 0.00% BUILDING EXPENSE 703,998.51 523,795.99 462,917.85 489,507.46 854,501.00 57.29% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2019 Project Budget Share Project Expenditures Foods Number Description Budget Sources (in Thousands of $1 Budget To Date Encumbrances Remaining FY2017 A1762 Septic to Sewer Grants (Kept available for Grants) CRA/GRANT 305/100 405,000 237,497 - 167,503 A1765 Oyster Bags Q Working Waterfront (To end 9/30/19) SW/GRANT 2424 47,928 3,860 - 44,068 TOTAL $ 452,928 $ 241,358 $ - $ 211,570 FY2018 A1811 Generators (Design/build underway, adding 80K in 2020) DST 40 40,000 27,050 - 12,950 A1823 Cemetery Improvements (Road designed, plans underway) CTF 150 150,000 1,098 4,215 144,687 A1824 Working Waterfront Phase 3 (Pending FIND approval) DST 25.7 25,700 18,345 7,356 - A1854 Taxiway C Construction(Complete, pending budget transfer) FAA/FDOT/DST 2,216/109.6/150.4 2,475,946 1,881,359 636,713 (42,127) A1860 Stonecrop Drainage(Pending FEMA Giant approval) DST/GRANT 19.1/0 19,145 10,956 8,189 - TOTAL $ 2,7109791 S 1,938,809 S 6569473 $ 115,510 A1901 Police Vehicles &Equip (Items received, will be closed) DST 375 375,446 216,821 100,952 57,673 A1903 Evidence Building Fixtures (Completed, will be closed) DST 50 50,000 - 49,904 96 A1904 Brush Dump Truck (Order not yet received) DST 51.5 51,469 - 51,342 127 A1920 Working Waterfront Phase 3 (Pending FIND approval) FIND/DST 170250 420,000 15,936 6,664 397,400 A1921 Prokleball (Construction has started in August) DST/RIF 197283 479,762 70,065 358,766 50,930 AI922 Bark Park Shade Structures (Working with venders) RIF 14 14,000 - - 14,000 A1923 Park Improvement (Being used for Ballfield Scoreboards) RIF 20 20,000 2,827 - 17,173 A1925 Park Signage (Council has approved concept) RIF 100 100,000 2,601 20,390 77,010 A1926 Coastal Resiliency Plan (Plan completed in 4th quarter) DEP 50 50,000 41,000 9,000 - A1927 Community Center Curbing(Completed in 4th quarter) RIF 6.1 6,176 - 6,160 16 A1928 Yacht Club Pier (Determining design) RIF 40 40,000 - - 40,000 A1930 Indian River Drive Corridor (Using rest for lights or paving) LOGT 100 100,000 53,419 - 46,581 A1931 Street Repaving (Work being scheduled with Contractor) LOOT 4011 401,100 8,000 - 393,100 A1932 CavCorp Parking Lot (Getting another price quote) DST 50 50,000 - - 50,000 A1933 Relocate Public Facilities Compound(Design/build underway) DST 1737.7 1,737,649 - - 1,737,649 AI934 Radar Signs (Completed in 4th quarter) DST 15 15,000 - 13,530 1,470 A1960 Stonecrop Drainage(Pending FEMA Grant approval) FEMA/DST 889.6296.5 1,186,137 8,850 5,650 1,171,637 A1961 Stomwater Improvements (Flaming additional projects) SW 500 500,000 14,169 119,590 366,241 A1952 Construct Hangar D (Evaluating contractor bids) FDOT/DST 800200 1,000,000 35,037 38,550 926,413 $ 6,596,739 5 4689724 $ 780,498 $ 5,347,517 GRAND TOTAL $ 9,7609458 $ 2,648,890 $ 1,4369971 S 5,674,597 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED NNE 30, 2019 At June 30, 2019, the total of the City's cash and investments were $13,804,121.64. Of this, $9,467,954.80 was held in an interest bearing checking account at Seacoast National Bank, $3,811,516.28 was invested with the State Board of Administration and $524,650.56 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 2.51% for the Bank and 2.52% for the State Board. Since the investment was initially made with Florida Trust, our average annualized return has been 3.16% over the 34 months it has been invested. However, the average annualized return over the last 3 months of this quarter was 5.83%, with the last month of the quarter being 6.09%! SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE AI.I.00ATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund 5 3,762,631.93 39.74% General Fund S 1,080,126.12 2834% Local Option Gas Tax Fund 277,59554 293% Local Option Ga+ Tax Fund 52,74662 138% Discretionary Sales Tax Fund 3,722,374.96 39.32% Discretionary Sales Tax Fund 530,240.29 1391% 10verfront Redevelopment Fund 213,92836 258% Riverfiont Redevelopment Fwd 302,113.77 793% Parking la-Lieu43fFund - 000°/ Parking ln-Lieu-Of Fund 5553849 146% Recreation Impact Fee Fund 407,44568 430% Recreation Impact Fee Fund 133,52311 350°/ Stormwater Utility Fund 608,15231 6.42% Stormwater Utility Fund 609,92199 16 W% Law Enforcement Forfeiture Fund 10,54461 0.11% Law Enforcement Forfeiture Fund 30,88356 081% Stormwater Series 2003 Debt Service Fund 76,85487 081% Stortnwater Series 2003 Debt Service Fwd - 000°/a Capital Projects Fund - 0.00% Capital Protects Fund - 000% Capital Mprovements Fund (4100000) -043% Capital Improvements Fund - 000% Transportation Fund (0.10) 000°/ Transportation Fund - 000% Stormwster Protists Fund 180,00476 19M Stormwater Pro,ects Fund - 0.00°0 Golf Course Fund 178,54675 189% Golf Course Fund - OW% Anpon Fund 260,88562 2.76% Airport Fund - 000% Airport Projects Fund (965,73050) -1020% Airport Protects Fund - 0W/. Building Department Fund 439,583.80 4.64% Building Department Fund 221,90347 582% Cemetery Trust Fund 295,38621 3.12% Cemetery Trust Fund 702,17886 1842% Performance Deposits Fund 10,75000 011% Performance Deposits Fond 92,340W 142% Total Bank Balance S 9,467.954.80 100.00% Total SBA Balance S 3.811516.28 100.00% mor SEBASTIAN HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: August 14, 2019 Re: 3rtl Quarter Accomplishments Fiscal Year 2019 The following are the 3`' Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2019. CITY CLERK Lesislative Su000rt Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings, one public hearing. • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed. • Nine resolutions adopted by Council. • One ordinance passed on first reading. • Eleven proclamations prepared for presentation by Mayor. • Provided monthly City calendars and revisions to Council, City staff and press. • One advertisement placed with TCPalm. • Coordinated attendance of clergy for Council meeting invocations. • Distributed one Code and one LDC supplement. Records Manaaement Proeram • Responded to 58 public records requests. • 117 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Twelve boxes of Personnel Files were imported into Laserfiche for permanent and long term records. • Transferred and documented five bid records and twenty-one Finance boxes for storage. Election Matters • Pre -qualified one candidate to 2019 Election. • Accepted one campaign treasurer's report. Citv Board Matters • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated. • Board Handbook and distributed pages. • City Clerk prepared agenda, attended/recorded one CRA, one BOA within Council Meetings. • Records clerk attended one Council Meeting and one Public Hearing. • Records Clerk published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council. • Prepared two certificates of appreciation for outgoing board members. Cemetery Matters • Certificates of Interment Rights issued for 23 locations for a total of $23,750. • Scanned all cemetery records as sold or amended for permanent retention. • Set up cremains lots for Unit 3, Blocks 49 & 50. Personnel/Educational Matters • Records Clerk attended two project management meetings. • Records Clerk attended three meetings for the Events Committee. • City Clerk and Records Clerk attended CPR & First Aid Training. • Records Clerk attended FRMA Conference and received recertification in Records Management. • City Clerk and Records Clerk attended a Webinar on Social Media. • City Clerk attended Seminar on Negative Attitudes. • City Clerk and Records Clerk assisted with retirement party for Tarbell, Nicholas and Curry. Communitv Matters 0 Responded to or forwarded CITYSEB emails to appropriate departments. ADMINISTRATIVE SERVICES • Monitored FEMA website for activity on the final reimbursements due on Hurricane Matthew. • Provided administrative support to the Police Pension Board. • Prepared 2nd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Prepared Drafts of FY2020 Budget and Capital Program. • Presented Recommended FY2020 Budget and Capital Program to the Budget Committee. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions, including Procurement/Contracts Manager. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted interviews for police officer and 911 operator positions. • Hired 3 police officers, 2 police recruits and 1911 operator. • Attended 6 special event meetings with city staff and participated in 2 fundraising events. • Completed our I 1 th Citizen's Academy with 22 participants graduating. • Administration attended 5 Council meetings. • Attended over 100 Law Enforcement related meetings and 21 public meetings and/or speaking engagements. • Administrative personnel attended over 60 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Responded to 15 public records requests. • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting events. • 2018/2019 Budget submissions. Continued review of agency policies as per accreditation standards. Volunteers • The Community Service Volunteers worked a total of 1,980.5 hours during this quarter. • 56 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 2 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 912 house watches/close patrols were completed. 63 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 147 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 67 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 74 Airport checks were made. The visibility helps to deter crime. • 58 special details were assigned. • 0 miscellaneous assists for law enforcement personnel. • 129 paper runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 13 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 39 citizen contacts. 326 miscellaneous jobs. 0 56 hours of Escorts were completed. School Resource Officers Patrol hours Mentor lunches 4= Crossing Guard contacts f Reports Mr - GREAT classes taught DARE classes taught Area/school checks 0 10 20 30 40 50 Area/school checks DARE classes taught GREAT classes taught Reports Crossing Guard contacts Mentor lunches Patrol hours Community event hours_ Full time Classes Complete 6 5 25 5 In school 0 Hours Christmas in July 8 ■June ■ May ■ April Full time 10 10 Classes Complete School out 0 Classes Complete School out 6 8 4 17 32 3 I 60 5 0 10 In school 40 40 0 2 I 2 10 50 68 Road Patrol and Soecial Operations • Officers were dispatched to 7059 calls for service, and self -initiated 4431 events. • 109 adult and 8 juvenile arrests were made. • Officers issued 172 citations, 1 parking citations, and 638 written warnings. • Officers completed 625 offense reports and 86 crash reports. Special Operations K-9 Unit • Arrests (Misdemeanors) 0 • Arrests (Felonies) 0 • Narcotic Searches 3 • Activity Reports 4 • K-9 Demos 3 • K-9 Training Hours 260 • Schools attended: ETOA SWAT Leadership and Officer Involved Shooting. • Additional Training (SRT, In-house, New Hire, K-9 School, etc.): 568. • Agency Assisted: Fellsmere PD and Indian River County. Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. F3 Incident Citations Warnings Reports Arrests Traffic Unit (462) 0 0 0 0 K-9 Ofc's (41/38/37) 34 89 33 12 TOTALS 34 89 33 12 Incident Citations Warnings Reports Arrests Traffic Homicides (462) 0 0 0 0 Boat Ofc (Assigned to shift coverage). K-9 Ofc's (41/38/59/42) 18 51 17 8 TOTALS 18 51 17 8 K-9 Unit • Arrests (Misdemeanors) 0 • Arrests (Felonies) 0 • Narcotic Searches 3 • Activity Reports 4 • K-9 Demos 3 • K-9 Training Hours 260 • Schools attended: ETOA SWAT Leadership and Officer Involved Shooting. • Additional Training (SRT, In-house, New Hire, K-9 School, etc.): 568. • Agency Assisted: Fellsmere PD and Indian River County. Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. F3 Detectives Subpoenas Hours Follow -Ups Active Cases Assigned Cases Cleared Cases Inactive Cases Surveillance (hours) 1 7 4 12 3 6 1 I 10 2 I 1 1 I 4 106.5 130 I 68 304.5 9 19 21 I 49 13 I 8 8 I 29 16 12 I 8 I 36 2 3 1 I 6 2 I 4 I 4 I 10 4 5 I 4 I 13 23 I 15 I 35 I 73 Surveillance (hours) Supplements = Inactive Cases Cleared Cases Assigned Cases 11116 ■ June Active Cases ■ May Follow -Ups ■ Training/Meeting Hours April Warrants Arrests Subpoenas r' 0 20 40 60 80 100 120 140 4 Communitv Policing & Crime Prevention Officer ARRESTS 2 2 I 0 WARRANTS 2 0 2 STRAINING/MEETINGS (hours) 8 10 8 FOLLOW-UPS 4 5 5 JACTIVE CASES 0 I 4 3 JASSISGNED CASES 4 5 5 CLEARED CASES 4 4 2 INACTIVE CASES 0 0 0 ISUPPLEMENTS I 7 10 I 9 SURVEILLANCE (HOURS) 1 15 I 15 20 COPE OUARTERLY REPORT 4 4 26 14 7 14 10 0 26 50 J ACTIVITY HOURS Community Events: Aganry R¢ COMMUNITY EVENTS 74 Honor Flight -12 outreach: outrea' Adminn outreach: Pension Board -2 C°ncertin the k-10 Traller3 5 IEventa Meetln AGENCY OUTREACH EVENTS 3 roan Run -4 as splash Pad mast 2pac;a g - COMMUNITY MEETINGS 26 IRSOpen House -14 c POP: MonthlychiePs Brief -4 SCHOOL -RELATED EVENTS 4 LE/Earl's Dayno North community Meetings: Leadersh;pMeetng-1 Depo PUBLIC TRAINING CLASSES 20 Home Depot Day -i6 Exch. nge 0 0-6 SR04Fl rst Rez d r 4 NO Li bra 4 Rota th lace P°^ e REGIONAL OUTREAG: 2 rv- Ex orer Poat pE r Wre ath Pla<ementr4 PI PROBLE-#JT�1Pp Nd 0 Eoa2 Attiviroes: 3a "411 TT HonorGuard-o MaSocinagement: Media E?U1.0 (_h $ I 30 Training aM Shcools: Management: TRAINING AND SCHOOLS 98 ftadkids Instructor- Faceb.Fk School RNa[etl Events: 40 Twitter IN-SERVICE INSTRUCTION 18 Peli®nlslane Elerlv4 Game prevention -40 Instagram ISOCIAL MEDIA MANAGEMENT( 24 Sehntian RDApp k.DMINISTRATION&RESEARCH 19 1Public Training tlasses: rNI ervice his, ROAD PATROL COVERAGE Full Time AR ve Thontaraiolence-4 SAFE.Wome Class -12 arms -8 ical WWI ■ ACTIVITY ZD ■ COMM UNITY EVENTS 30 ■ AGENCY OUTREACH EVENTS 4 ZO` ■ COMMUNITY UkTEMEETINGS E ■SCHOOL -RELATED EVENTS 98 ■ PUBUC TRAINING CIASSES ■ REG I ON A L OUTREACH 59 3 • PROBLEM -ORIENTED POLICING 18 • EXPLOR E R POST ACTT VITI ES 24 • TRAINING AND SCHOOLS 19 SIN -S E RVI CE I NSTRUCTI ON - 0 ^- SOCIA L ME DIA MANAG EM ENT ADMINISTRATION & RESEARCH 0 ROAD PATROL COVERAGE COPE UNIT ACTIVITY CHART 5 Communications Division April, May & June 2018 3 r Quarter Month 1 Month 2 Month 3 Totals Disp. Calls For Service 1,492 1,444 1,485 4,421 Officer Initiated Calls 1,371 1,587 1,482 4,927 Code Enf. Initiated Calls 544 702 772 2,018 Volunteer Initiated Calls 138 388 413 939 Calls Entered Into CAD 3,654 4,228 4,279 12,161 911 Calls Received 772 725 768 2,265 911 Calls Transferred Ou 382 346 376 1,104 Admin. Calls Received 2,120 2,020 2,205 6,345 Admin. Calls Transferred 1,473 1,274 1,473 4,220 Outgoing Admin. Calls 794 896 1,048 2,738 Training/Meeting Hours 27 27 24 78 Crime Scene/Evidence 3rd Quarter April May June Property Received 1 115 113 43 271 Property Processed 30 49 15 94 Property Sent to Lab I 20 16 22 58 Property Returned 6 10 10 22 Property Disposed I 0 5 52 57 Cars Impounded 0 0 1 1 Video's Burned 24 51 15 90 '.Supplements Written I 1 10 4 1 15 Training Hours 0 1 40 1 56 1 96 Call Outs 1 0 3 4 Call Outs Training Hours Supplements Written Video's Burned Cars Impounded ■June Property Disposed ■ May Property Returned ■ April Property Sent to Lab Property Processed Property Received 0 50 100 150 200 250 Code Enforcement • Issued 459 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 124 property inspections for title companies and 152 sign violations. • 696 Code Services. • 651 re -inspections, 77 violations were not complied with, 136 were posted for abatement, 44 abated by vendors. • 404 violations complied. • 10 Liens filed, 5 liens released. • 143 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the 3rd quarter. Alarm Assessment • $580.00 in alarm permits (new and renew). • $50.00 in false alarms fines. • 125 alarm responses by officers, 53 of these were false. • 33 New permits issued. • $540.00 in alarm permits (new and renew). • $200.00 in false alarms fines. • 160 alarm responses by officers, 70 of these were false. • 25 New permits issued. FACILITIES MAINTENANCE DEPARTMENT Citizen Reauest • 176 request 58 stormwater related Roads Division • Asphalt • Put down 52 tons between potholes, overlays and repairs including: • Schumann walkways, Collier Creek large double repair, Gardenia patch. • Cemetery driveway in front of Kip's office garage door (involved removal of old milling driveway). • North Central/Jackson intersection, Cross St. & Main St. apron, T -hanger pipe repair area. • Concrete • Removed lifted sidewalk, cut roots, formed & repoured two flags on Laconia by Tulip. • Removed and repoured two spots on Indian River Drive, one by Mulligans &one by Oyster Point for sign shop to install approach warning plates. • Dug out, formed and poured a 121x8 slab for Kip at Cemetery. • Dug out, formed and poured 8x8 slab for bike repair station on Riverfront. • Rented core drill and prepped area by Capt. Butchers for crosswalk sign relocation. • Core drilled concrete, set poles and hung chain link fencing for roads lock up area in TAJ. • Dug out, formed and poured 6x4 pad and assembled and mounted memorial bench at Golf Course. Miscellaneous • Cut and removed tree/stumps along property line/block retaining wall at Cemetery. • Dug down sand on Cemetery side to homeowners land grade and hauled sand away. • Repaired washout on Cemetery roadway with millings. • Dug up concrete pipe at T -Hangars, found and repaired joint separation then backfilled & compacted area. • Filled in sink hole on Azine Terr. Until -SW crew could repair pipe separation. • Land clearing and removal behind Harbor Lights property, also removal of the contractors debris. • Assisted Paul Chapline with Airport office demolition /removal project. • Removed pavilion from Yacht Club work area. • Started edging back Schumann Dr. asphalt walkways. • Spread Millings, regraded and rolled overflow parking lot. • Replaced broken plank on Periwinkle walk over bridge. • Put down millings around two bathrooms on Golf Course where rain water was washing out the ground. • Swapped out 2 bench seats for Greg Gardner at Golf Course. • Refurbished old roads equipment trailer with new wiring, tires, etc. • Installed new battery kill switch on roads skid steer. • Cleaned the gutters & curbs of weeds and debris on Powerline Rd. and also started trimming over grown hedges/trees on entire road. • Used Rental stump grinder to remove stump from City Hall property. • Moved and weed eated all bridges. • Mowed City lot on Periwinkle and Caravan. • Moved spillways at Concha and Joyhaven, and interior/exterior of PW Compound. • Started edging sidewalks and cleaned gutters on Fleming by Wave St. • Attended CPR training class, attended Stormwater Erosion class 2 days. Right of ways • Cit all lots in unit 5, cut south half of unit 1. • Cut lots on all of Laconia from 512 to Periwinkle. • Cut lots on Robin Lane. • Misc. problem lots around town for quarter round maintenance. & traffic view construction. • Also cleaned quarter round on all lots that had it installed. Grinding • Ground down all trip hazards at City Hall property. • Started grinding in the Concord/Schumann area and marked out all trip hazards with white paint in the area to warn pedestrians until repairs are completed. • Ground down all trip hazards at Sembler property on North Central. • Ground down trip hazards at Cemetery niche, pavilion area. • Airport Land Clearing Project • Removed trees that were cut by contractor. • Rented stump grinder for select stump removal. • Cleared trees around entire drainage ditch. Dug out drainage ditch. • Brought in fresh dirt and regraded entire area and gave roads staff practice time on the equipment in the process. • Installed 187' of single rail wood fencing to comer off freshly cleared area. Siem Shoo • Signage and Installation: • Created: 167 • Signs Installed: 68 • Signs straightened 7 • Decals: 37 Pavement Markings • Stop Bars 101 • Yellow Line Striping 150 Ln. ft. • White Line Striping 7,103 Ln. ft. • Parking Lots 120 Ln. ft. (Crab -E -Bills) • Crosswalks 14 • Special Projects: • Signage along river front: Completed. ADA PDP mats installed at river front: Completed. • Laconia/Crystal Mist/Gladiola intersection resigned: Completed. Airport Shad Hangars signage and pavement markings: Complete. • Barber St./ Englar St. Pedestrian Crosswalk resigned: Completed. • Street sign/Stop sign replacement section 1: Completed. • M.O.T. Special Events. • School Light Issues — 5. • Citizen Request — 16 (all addressed and closed). • Created Signs: • Street signs : 156 • Regulatory: 3 Warning: 23 • Guide: 0 • Wayfind: 6 • Wildlife: 8 • Misc. 4 Facilities Maintenance • Maintain City Flags. • Maintain & monitor all lift stations. • Monthly AC maintenance all City Buildings. • Assist with Splash Pad Operations. • Daily monitoring of City Marquees. • Monthly monitoring and supplies for 15 AED Stations. • Perform daily maintenance and repairs to all City Buildings. • Monitor daily activity Nash Janitorial. • Sign Shop: Replace AC. • Cemetery: Replace AC. • Art Club: Replace AC unit #2. • Old School: Replace AC unit #5. • City Hall: Install white boards at MIS and City Attorney's office. • Airport Admin: Paint East and North short wings (Nash). • Airport Admin: Carpet cleaning East and North short wings (Faulkner). • Community Center: Replace sink and faucet assembly. • Backflow: Complete backflow device testing. • Police Dept.: TLC Engineering HVAC systems review/inspection. Cemetery Routine mowing, weed eating, & edging • Burials full: 9. • Cremains: 10. • Fix irrigation u -1-z-6. • Dug cremains holes. • Fisher graded expansion flat. • Enhancements: True Green & plants. • Monthly gauge of rain: 20.20 Inches. • Parts run. • Showed public cemetery property. • " Markers installed. • Took office chairs to landfill, added red mulch. • Fisher/Sandhill/dirt ongoing. • Cleaned culver/r/w north Central Avenue. Construction Specialist • Parks • Repair lighting Twin Piers. • Secure pricing for new lighting Twin Piers. • Install new lighting skate park. • Install new timer at historical park. • Grass maintenance at Stormwater park. • Install new pump splash pad. • Airport • Remove closet walls in vacant office area. • Close off doorway and window area. • Seal and paint walls. • PD • Replace exhaust vent motors roof top. • Replace faulty breakers electrical room. • Install new LED lighting in lobby. • Community Development • Pricing and estimates for lighting Indian River Dr. • Security door reception area. 0 • Cemetery • Install new lighting. • Install new irrigation pump. • Repair wiring @ pump house. • Crab -E- Bills • Repair walkway deck surface. • Estimates for roof repair. • Golf Course • Replace photo cell parking lot. • Install fencing back 9 bathroom areas. • Repair waterline at front 9 bathrooms. • Install water shut off valves. • General research for lighting and pricing on upcoming projects and repairs to older facilities and Parks. Fleet Management • The Fleet Management Staff completed 258 repair work orders, 57 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 26 vehicle and equipment repairs were scheduled and completed by outside vendors. The Fleet Management Staff completed 258 repair work orders, 57 preventive maintenance services 14 service calls and 5 road trips to pick up parts. • In addition to in-house vehicle/equipment work orders, 26 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • (113ig Tex 7' x 14' dump trailer. • (1) Arising 7 x 12' enclosed trailer. • Completed the prep (lights, rack, graphics, etc.) on the following units: • (1) Big Tex 7'x 14 'dump trailer. • (1) Arising 7' x 12' enclosed trailer. • Fuel Cost as of the April 6, 2018 is as follows: • $2.08 per gallon of gasoline, increase ofl.05 % over the past 90 days. • $2.26 per gallon of diesel fuel, decrease of .99% over the past 90 days. LEISURE SERVICES • Special Events Prep • Delivered and retrieved carts, prepared, clean-up, open and shut stage for event. • Maintenance • Debris cleanup, pressure wash fence, tree trimming, replacing stones in front of splash pad and clock tower, Barbed wire fence removal Filbert park, Apply asphalt millings to parking lot Hardee Park, apply mulch Riverview Park, Aging scoreboard panel removal BSSC. • Installation • New bench Stormwaterpark, Doggie bag station Stormwater Park, install bench Hardee Park, Install new irrigation pump at Chamber of Commerce. • Repair • Irrigation line and head repair Chamber of Commerce, Irrigation line and head repair at medians Schumann Dr. , Irrigation line repair dog park, water leak at the Police Dept., Netting repair & multi-purpose field BSSC, Broken fence Riverview Park, Irrigation line and head repair Friendship Park. • Total of 12 repairs. • Maintenance 32 • Installation 11 • Special Event Prep 11 • Worked Event 11 • Continued maintenance on all of the parks and medians, mowing, edging, weed eating, trimming hedges, pulling weeds, and picking up trash. 10 STORMWATER DEPARTMENT • Quarter Round Maintenance • Cleaned 3,040 Liner ft. • Stormwater Park • Pumps 1-2-3 ubsoect wre structures and weed eat. • Rear Ditch Excavation (units 2 -4 - 6) • Units 1-17 1,479 cubic yards of vegetation removed. • Stormwater Inspections • 332 Inspections. • Road Crossing • 3 140 ft, installed. • Vac Track • 6 Baffleboxes Indian River Dr. 7 cubic yards removed. • Monitor contractor cutting ditches and right of ways. • On going mowing & clearing up Stormwater detention ponds in unit 17 Day Dr. Area. • Missing month of April information. GOLF COURSE • Revenue 1818=19 1717=18 Difference+/- • 3rd Quarter Rev. $291,499 $248,101 +$43,398 • YTD Tot. Rev. $1,242,096 $1,058,095 +$184,001 • 3rd Quarter Rounds 11,602 10,104 +1,498 • YTD Tot. Rds. 38,711 33742 +4,969 • 3rd Q. Green Fee $98,277 $86,070 +$12,207 • 3rd Q. Cart Fee $152,394 $127,855 +$24,539 • 3rd Q. Annual Member $1,169 $2,349 -$1,180 • YTD Ann. Mem. $96,306 $84,877 +$11,429 • 3rd Q. USGA Hdcp. $120 $240 -$120 • 3rd Q. Discount Card $281 $374 -$93 • YTD Discount. Cd. $32,151 $30,001 +$2,150 • 3rd Q. Driving Range $11,066 $9,337 +$1,729 • YTD Dr. Range. $40,715 $34,437 +$6,278 • 3rd Q. Club Rental $777 $690 +$87 • 3rd Q. Club Storage $0 $62 +$62 • YTD CR & CS $5,707 $4,920 +$787 • 3rd Q. Golf Shop Retail $19,084 $20,953 -$1,869 • YTD Shop Retail $76,186 $67,102 +$9,084 • 3rd Q. PGA Pro Lesson $740 $168 +$572 • YTD Lesson $1,460 $1,912 -$452 • 3rd Restaurant Rent $7,575 $0 +$7,575 • YTD Rest. Rent $19,922$0 $0 +$19,922 • Comments: Revenue continues to be strong in greens, cart fees & rounds played. This is due, in part, to the excellent condition of the golf course (greens and fairways in very good condition). Golf shop sales continue to be very good and the driving range is having one of its best years revenue -wise. • Charity, Corporate and Special Golf Tournaments for the 3rd quarter included Friendship Christian Church (48 players), Len Eddy 3 -Day Invitational Memorial (16 players), Spanish Lakes Rovers League (20 players), Indian River Airboat (132 players), Sebastian Chamber of Commerce (116 players), T. P. Medical Benefit (144 players), Habitat Golf League (20 players) and LPGA Amateur Association 24 players). • Charity, Corporate and Special Golf Tournaments scheduled for 4th quarter include Piper Aircraft, Sebastian River High School Rugby and Sebastian River High School Football Boosters Touchdown Club. • Continued success with junior golf clinics in conjunction with the Indian River Golf Foundation. SNAG (Starting New at Golf) clinics and private and group junior golf lessons are always available. • All weekly leagues, including Wojo's Monday League, Postal League, Sebastian Men's and Women's Golf Associations, Sebastian Business League and weekend "Blitz" leagues, offering great support and repeat play. 11 AIRPORT • Removed trees that were cut by contractor • Rented stump grinder for select stump removal • Cleared trees around entire drainage ditch • Dug out drainage ditch • Brought in fresh dirt and regraded entire area and gave roads staff practioc time on the equipment in the process • installed 187' of single rail wood fencing to comer off freshly cleared area BUILDING DEPARTMENT • In the third quarter of this fiscal year, a total of 51 new single-family homes were issued building permits. New single family residence permits have increased significantly after falling off for two quarters. Other permits of significance include 1 new manufactured home, 0 new commercial buildings, 0 commercial additions, 6 commercial alterations, 1 commercial build out, 2 residential additions, 3 new multi -family and 17 residential alterations. In all, 1,216 building permits were issued in the third quarter. Over all permitting has now increased by 22% over this quarter. This has been the most permitting activity we have seen in a year. • Total number of inspections for the third quarter was 4020 for an average of 63 inspections per working day. The number of inspections has remained about the same as the second quarter. This is likely to increase as permitting activity increased. • The Fire Marshal's office has continued to conduct annual inspections as requested from businesses that need annual inspections for their licensure requirements. • The number of Certificates of Occupancy issued for the third quarter included 36 new single family residences, 4 commercial certificates of occupancy, 2 commercial temporary certificates of occupancy, 1 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: new businesses -14, renewals -7, transfers -0, duplicates -0, home based businesses -16, commercial businesses -5, insurance companies -0 and solicitor registrations -12. In addition, there have been 42 requests for permit records on properties within the city from lien/title companies. • The Building Department has successfully implemented the new building department computer program. This program has many benefits to the customer. Customers who create an account get instant notification on any updates to the status of their permits. They also get real time notification of inspection results. The customer receives an e-mail with the printed copy of the permit and approved documents for all the smaller permits that are approved. On-line permitting for smaller permits will be available in the near future. 12 ana SEEAS,T�A1V HOME OF PELICAN ISLAND UPDATE ON FY 2020 DRAFT BUDGET AS OF AUGUST 15, 2019 KEN KILLGORE, ADMINISTRATIVE SERVICES DIRECTOR/CFO ➢ DRAFT BUDGET AND CAPITAL IMPROVEMENT PROGRAM ON WEBSITE ➢ AS ANTICIPATED, STAFF IS RECOMMENDING ROLLED -BACK RATE OF 2.9399. ➢ EMPLOYEE GROUP INSURANCE APPROVED AT 3% INCREASE. ➢ LABOR NEGOTIATIONS ARE STILL PENDING NO CHANGES TO INITIAL DRAFT OF CAPITAL IMPROVEMENT PROGRAM o FAVORABLY REVIEWED BY PARKS AND RECREATION COMMITTEE o SCHEDULED FOR AUGUST 15T" BY PLANNING AND ZONING COMMISSION PRESENTATION TO CITY COUNCIL IS SCHEDULED FOR THEIR AUGUST 28T" MEETING. PUBLIC HEARINGS ON SEPTEMBER 16T" AND 25T" ➢ THANK YOU TO THE COMMITTEE FOR YOUR PARTICIPATION THIS YEAR!