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HomeMy WebLinkAbout07-11-2019 PZ MinutesMs. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Aaenda Modifications Ms. Kautenburg announced that Mr. Reyes, Mr. Simmons, and Mr. Hughan are excused from this evening's meeting, and Mr. Mauti will be voting as the alternate member. 5, Aooroval of Minutes A. Regular Meeting of June 20, 2019 Ms. Kautenburg asked if there are any additions or corrections to the Minutes as presented. Hearing none, Ms. Kautenburg called for a motion to accept the Minutes as presented. A motion to accept the Minutes was made by Mr. Carter and seconded by Mr. Roth. Roll Call Mr. Qizilbash — Yes Ms. Kautenburg — Yes Mr. Roth — Yes Mr. Mauti (a) -- Yes Mr. Carter -- Yes Mr. Alvarez — Yes CITY OF SEBASTIAN PLANNING & ZONING COMMISSION MINUTES JULY 11, 2019 1. Call to Order -- Chairperson Kautenburg called the meeting to order at 6:00 p.m. 2. Pledge of Alleaiance was recited by all. C C p4w- 3.Roll Call Mr. Roth Mr. Mauti (a) .0NPresent: C N Ms. Kautenburg Mr. Qizilbash Oc E E Mr. Carter Mr. Alvarez a E Not Present: Mr. Simmons (a) — Excused (�0 (tic (� d N �. c Mr. Reyes -- Excused ✓� u) Mr. Hughan -- Excused C JJC °Aas CL CL Also Present: Ms. Lisa Frazier, Community Development Director CO N 4 C Mr. Jim Stokes, City Attorney Ms. Dorn Bosworth, Planner Ms. Janet Graham, Technical Writer Ms. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Aaenda Modifications Ms. Kautenburg announced that Mr. Reyes, Mr. Simmons, and Mr. Hughan are excused from this evening's meeting, and Mr. Mauti will be voting as the alternate member. 5, Aooroval of Minutes A. Regular Meeting of June 20, 2019 Ms. Kautenburg asked if there are any additions or corrections to the Minutes as presented. Hearing none, Ms. Kautenburg called for a motion to accept the Minutes as presented. A motion to accept the Minutes was made by Mr. Carter and seconded by Mr. Roth. Roll Call Mr. Qizilbash — Yes Ms. Kautenburg — Yes Mr. Roth — Yes Mr. Mauti (a) -- Yes Mr. Carter -- Yes Mr. Alvarez — Yes PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF JULY 11, 2019 Motion carries. 6. Quasi -Judicial Public Hearinas A. Quasi -Judicial Public Hearing — Site Plan Modification -- Strunk Funeral Home — Additional Parking Area -- 1623 N. Central Avenue -- Commercial Riverfront (CR) Zoning District Ms. Kautenburg asked if any member of the Committee had had any ex parte communication with any party involved. Hearing none, she asked for staff presentation. Witnesses who would be speaking at this meeting were swom in by the City Attorney. Mr. Stokes read the item into the record. Ms. Kautenburg called for the applicant to make his presentation. Mr. Todd Smith, the engineer of record for this project, spoke on behalf of the applicant. He stated that what is before the Commission this evening relates to the parcel of ground south of the Strunk Funeral Home building and on which the old Sebastian firehouse stood. That structure has been removed. The Strunk family would like to develop that parcel to utilize the existing driveway that is on US 1 as well as to provide additional parking for the Funeral Home. What is being proposed are two parking lots, 15 spaces that will be paved and will be closer to the building, and 15 spaces along the internal drive aisle that would be for overflow grass parking to the driveway that goes out onto US 1. There is no proposed expansion of the building. It is strictly pavement, drive aisle, and parking spaces. He stated all the state drainage permits have been obtained. They are still waiting for the DOT driveway permit. He stated that a letter had been received from the DOT requesting revisions to the US 1 driveway, that all of those conditions have been agreed to, and it is expected that within the next week or so the final DOT permit will be issued for the driveway. Ms. Kautenburg asked the staff for their input. Ms. Frazier reviewed the request for modification to the existing property as described by Mr. Smith. Further construction will be installation of requisite landscaping and stormwater management system in the three adjacent parcels to the south of the existing funeral home site. Ms. Frazier listed additional considerations that staff would like to bring in front of the Commission are: (1) Additional landscaping being added to the perimeter of the entire limits of development existing and proposed; and (2) Due to the existing topographic PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF JULY 11, 2019 grade adjacent to US 1, staff is now requiring a new sidewalk, curbing, and catch basins along North Central Avenue as part of the off-site improvements. She reviewed that the County has just completed installing the gravity sewer lines along North Central Avenue. At that time, the subject property was used for mobilization and storage of equipment, and a lot of the roadway was torn up. There were no existing sidewalks, so staff has requested that, in line with this new development, the applicant does those repairs along North Central and extend the sidewalk in lieu of a sidewalk on US 1. Three more parcels are being joined to the existing site and should be formally joined through a recorded unity of title. Staff is recommending approval subject to the following conditions: (1) Providing a recorded unity of title; (2) Receipt of the approved DOT driveway project permit prior to project initiation; and (3) Submittal of revised site plan sheets showing the FDOT revisions. Ms. Kautenburg asked for questions/comments from the Committee members. Mr. Roth: • Questions the sidewalk not being required along US 1. He is aware there is a drop-off of approximately three feet in the area where there is no sidewalk. Considering long-term for the City without having a structured sidewalk there, that area is going to keep developing. He has looked at the situation on both sides of US 1, and he would like to see the sidewalk continue along US 1 in front of the Strunk property. Ms. Frazier stated that, after much consideration, staff felt that getting the foot traffic away from US 1 and onto North Central Avenue might be a safer plan. She also reviewed that when the new Verizon building goes in north of the Strunk property, there will be a sidewalk installed in front of Verizon up to Davis Street. Mr. Smith described what would be needed to bring the sidewalk up even with US 1, and that it would be very costly. If it is discovered that the drop in that area is more than 30 inches, then handrails will also be necessary for safety purposes. • Is concerned about the lighting for the additional parking lot. Mr. Smith described there are four light poles along the south edge of the existing parking lot, which would put them in the center between the existing parking lot and the proposed parking area, which should be adequate for the entire parking area. PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF JULY 11, 2019 Mr. Qizilbash: • Is satisfied with the plan except for the sidewalk situation along US 1. He is of the opinion that sooner or later DOT is going to force something to be done about pedestrian traffic along US 1. He understands that it would be very expensive to install a sidewalk along this parcel. • Regarding the 15 -space parking area on the southern edge of the property, he questions if there will be curbing in that area. Mr. Smith and Ms. Frazier pointed out that there is a six-inch curb shown on the plan to direct water to the on-site stormwater track. • Inquired whether, as part of the approval for this project, wording be included that would provide for a sidewalk if and when the northern parcel of the Strunk property is sold or developed. Ms. Bosworth suggested that a condition of approval be that, when the parcel north of the Funeral Home building is either sold or developed, contingent upon the sale or development is the requirement of a sidewalk being installed along the front of the Strunk property bordering US 1. Mr. Stokes suggested that a condition requiring the installation of a sidewalk along the entire Strunk property be recorded, and that condition would be enforced upon the sale/development of the northern portion of the Strunk property or upon the expressed request by the owners that this condition be removed. Ms. Kautenburg: • Is happy with the plan except for the sidewalk issue. She is of the opinion that, as the City grows, it would be a plus to have the City require the extension of sidewalks. • Much discussion was had among the Committee members, staff, Mr. Smith, and the City Attorney about the sidewalk issue, and suggestions were made for different solutions. There being no further discussion, Ms. Kautenburg called for a motion. A motion to approve the plan for the new parking lot and development for the property at 1623 North Central Avenue as submitted with three conditions was made by Mr. Roth and seconded by Mr. Qizilbash. The three conditions are: (1) Provide a copy of the unity of title for all lots before issuance of the certificate of completion; (2) Receipt of approval by FDOT of the driveway permit prior to project initiation and the conditions of FDOT; (3) City staff to establish a developmental agreement, acceptable to the property owner, to PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF JULY 11, 2019 install a sidewalk along the US Highway 1 frontage to meet current sidewalk codes, to be enacted upon the sale or development of the northern portion of this property. Roll Call Mr. Qizilbash -- Yes Mr. Mauti (a) -- Yes Ms. Kautenburg -- Yes Mr. Alvarez -- No Mr. Roth — Yes Mr. Carter -- Yes Vote was 5-1 in favor. Motion carries 7. Unfinished Business -- None 8. Public Input — None 9. New Business — None 10. Commissioners Matters Mr. Alvarez addressed the subject of the property at 932 Barber Street which has been vacant in excess of 10 years. He inquired as to what the status is. Mr. Stokes stated he is working with Code Enforcement regarding this property, and a recommendation will be made to the City Council as to what should be done with the property. Mr. Roth raised a question regarding the Strunk property. He asked if there is anything that would prevent the current property owner from selling the northern portion of the property, and when they do, to negotiate reimbursement on that portion of the sidewalk that would be constructed. Mr. Stokes stated that staff will come up with some conditional language setting out contingencies for if and when the property is developed or sold. He explained that the document will be recorded so that anyone wanting to purchase that property would be put on notice to that effect. Ms. Kautenburg is of the opinion that the City should come up with a sidewalk plan which contains standards for sidewalks along the main arteries in the City. Ms. Frazier stated that the City does have DOT sidewalk standards. In addition, staff has just completed the US 1 corridor improvement study with DOT, and they have identified the sidewalk gaps in Sebastian. She added that there is a. possibility of getting funding from DOT to install those sidewalks. In addition, City Council has requested that the CDBG funding that may be available address the sidewalk gaps on North Central Avenue. PLANNING AND ZONING COMMISSION PAGE 6 MINUTES OF REGULAR MEETING OF JULY 11, 2019 11. Citv Attornev Matters -- None. 12. Staff Matters Ms. Frazier reviewed that, in accordance with City Council's wishes stated at their meeting last night, staff will be tabling the future land -use discussion for the proposed annexation at the Planning and Zoning meeting of July W. Ms. Frazier stated that, because this item has already been advertised as occurring next week and it is a public hearing, it has to be kept on the agenda. The public hearing will need to be opened and then tabled to a time certain. This will be placed first on the agenda for that meeting. Staff is recommending that this matter be tabled until the meeting on August 15th in order to determine when it will be heard. 13. Items for Next Aaenda 14. Adjourn -- Ms. Kautenburg called for any further business. Hearing none, she adjourned the meeting at 6:57 p.m. jg