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HomeMy WebLinkAbout07-18-2019 PZ MinutesCITY OF SEBASTIAN PLANNING & ZONING COMMISSION MINUTES JULY 18, 2019 1. Call to Order — Chairperson Kautenburg called the meeting to order at 6:00 p. 06 2. Pledae of Alleaiance was recited by all. C C O 3. Roll Call C Present: Mr. Roth Mr. Mauti (a) a•� O Ms. Kautenburg Mr. Hughan Mr. Carter Mr. Alvarez a E O N U N Not Present: Mr. Simmons (a) — Excused Mr. Reyes -- Excused N o Absent: Mr. Qizilbash (C C m Cd Also Present: Mr. Jim Stokes, City Attorney CO N Q Ms. Dorri Bosworth, Planner Ms. Janet Graham, Technical Writer Ms. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Aaenda Modifications Ms. Kautenburg announced that Mr. Reyes and Mr. Simmons are excused this evening, and Mr. Mauti will be voting as the alternate. 5. Aooroval of Minutes Ms. Kautenburg announced that the Minutes from the meeting of July 11, 2019 will be available at the next meeting. 6. Quasi -Judicial and Public Hearinas A. Public Hearing -- Recommendation to City Council -- Large Scale Comprehensive Plan Future Land Use Map Amendment (For a Proposed 1,118 Acre Annexation) -- Graves Brothers Company, Applicant -- Properties Located Adjacent and South of CR 510 -- A Total of 1,047 Acres, More or Less, of Subject Parcels Requesting Initial Land Uses (Less Road and Canal Right -of -Ways) -- Request is for CG (Commercial General), CL (Commercial Limited), IN (Industrial), INS (Institutional), MDR (Medium Density Residential), LDR (Low Density Residential), VLDR (Very Low M PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF JULY 18, 2019 Density Residential), and C (Conservation) Land Uses. City Attorney James Stokes read the item into the record. Ms. Kautenburg announced that, at the request of City Council, this matter will be tabled until the date certain of August 151hat6:00 p.m.. She called for a motion to that effect. A motion that Item 6(A) of tonight's agenda for recommendation to City Council of a large- scale comprehensive future land -use map amendment be tabled until August 151h at 6:00 p.m. was made by Mr. Alvarez and seconded by Mr. Hughan. Ms. Kautenburg called for a roll -call vote. Roll Call Mr. Roth -- Yes Ms. Kautenburg -- Yes Mr. Carter -- Yes Mr. Mauti (a) -- Yes Mr. Hughan — Yes Mr. Alvarez -- Yes Vote was 6-0 in favor. Motion carries. After a question was raised by Mr. Damien Gilliams as to whether the tabling of the motion could be opposed, Mr. Stokes explained that the tabling of a motion is a procedural matter within the sole discretion of the Commission. He further explained that, under Florida law, the reason an item is tabled until a date and time certain is because there will be no further advertisement. Anyone who may have gotten a notice in the mail about this hearing will not be getting a new notice. S. Quasi -Judicial Public Hearing — New Site Plan -- AT&T Retail Store -- 1,500 SF Building with Parking, Landscaping and Stormwater -- 1671 US Highway #1 - - CR (Commercial Riverfront) Zoning District Ms. Kautenburg asked if any of the Commissioners have had any ex parte communication regarding this matter. Hearing none, she opened the hearing. Mr. Stokes read the item into the record. All those who would be speaking on this matter were sworn in by Mr. Stokes. Ms. Kautenburg called upon the applicant to make his presentation. PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF JULY 18, 2019 Mr. Bill Pittsley of Vero Beach, listed as the Project Engineer for this project, stated he was available for questions, and supported the project. Ms. Kautenburg called on the staff for their presentation. Ms. Bosworth reviewed that this is an application for demolition of an existing building and construction of a new 1,500 -square -foot retail building along with parking, stormwater and landscaping site amenities that are required by the Land Development Code. The staff has provided the Commissioners with their report covering the items that are required by the Code and noted that the applicant has met all of those requirements. Based on the size of the building, they are required to have 13 parking spaces, which are being provided, and landscaping per the Riverfront Overlay District requirements. Plans are to interconnect this property with the Tire Kingdom property to the north, which will give the applicant access to Davis Street, which has the curb cut on US 1 to head north. If they were not connecting with Tire Kingdom, the applicant would only be able to do a right turn out of the property and then do a U-turn on US 1 to proceed north. Staff will require a copy of the cross -access easement document for recording before building permits will be issued. The applicant will also have to cross the rear of the Tire Kingdom property to access the utilities on Davis Street. A recorded private utility easement document will also be necessary before building permits can be issued. An initial environmental site assessment has been received by the City. There were no tortoises or any type of protected species. However, part of the property is close to a protected scrub jay area. The recommendation with the first report was that a formal scrub jay survey be conducted. Fish and Wildlife reported that the subject property was far enough away from the scrub jay habitat so that they didn't need to do a full survey. They did have a recommendation to leave the scrub -oak shrubs and the live -oak trees within the property landscape buffers undisturbed. They additionally recommended a landscape plan to utilize live- and scrub -oak species as best practical. She stated staff would like to modify Condition No. 2 in the Staff Report which she will explain when she goes through the Staff Report. She also stated that Joe Schulke, who is the City Consulting Engineer on this project, had some comments that the applicant was not able to address in order to be covered in this meeting, and that also is one of the conditions for approval. Ms. Bosworth also pointed out that on the colored elevation, the building shows canvas awnings, but the architectural drawing does show a hard metal canopy, and that is what will be used. PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF JULY 18, 2019 Staff recommends approval with the following conditions: 1. A copy of the recorded Cross -Access Agreement and Utility Easement documents will be submitted before issuance of the building permit. 2. Based on the recommendation of the revised environmental report, proposed canopy trees noted on the landscape plan should be adjusted to utilize more live - and scrub -oak species while adjusting the proposed amount of southern red cedars. 3. Acknowledgment from the Consulting City Engineer that all revision comments have been addressed. 4. After installation of utilities in the easement on the Tire Kingdom property, landscaping shall be replanted according to the approved plan for Tire Kingdom. Ms. Kautenburg called for questions/comments from the Commissioners. Mr. Carter: • Likes the architecture of the proposed building, and he would like to see more of a fishing -village theme. Ms. Bosworth stated there were items added to the architectural rendering such as the metal canopies and faux shutters for around the windows. Around the stormwater pond there will be split -rail fencing. Staff is working on getting hardscaping to get more of the old fishing -village flavor for new building sites. Mr. Hughan: • Thinks the proposed site will be a great addition to the area. Mr. Roth: • Supported Mr. Carter's comments regarding the old fishing -village theme. He questioned if the proposed building will have a metal roof. Mr. Bosworth said yes. • Regarding drawing C6 of the agenda packet, he asked about the driveway apron on the southwest corner of the lot and whether there will be a barrier or signage so that there will not be access to the property next door via that route. Ms. Bosworth called his attention to drawings C5 and C8 which describe the barrier that will be installed so that there will be no traffic across that barrier. • On drawing C6 there appears to be a small retention -type pond in front of the building with a drainage pipe leading to the main retention pond at the rear of the property. He asked if the pond at the front of the building will have water in it consistently or is it a dry basin. Ms. Bosworth stated !twill be mostly drywith grass. Some of the water from the roof drains will be directed to it, and that water will flow to the main pond at the rear of the property. PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF JULY 18, 2019 Inquired if the signage for the property falls under the Code. Ms. Bosworth stated yes, and there is a requirement for a separate permit and review. Questioned the slope of the front sidewalk area that leads out to the sidewalk along US 1. Ms. Bosworth stated that subject will be addressed so that it is in compliance with ADA regulations, and there will be a curb there so that no water drains from there onto the adjacent property. Inquired as to the actual color scheme. Ms. Bosworth stated it will be a grey building with a dark grey metal roof and black awnings. Ms. Kautenburg: • Regarding the easement that will lead to Davis Street, she asked if that will attach in perpetuity to the land. Ms. Bosworth stated it is her understanding that the cross - access easement can be rescinded with different tenants. However, the AT&T site will always have the right access in and right access out to and from US 1. • Inquired if this is an FDOT requirement. Ms. Bosworth stated it is not, but is encouraged. Staff will require a copy of the agreement before building permits are issued. • Regarding the fishing -village theme, inquired if the siding is Hardie Plank. Ms. Bosworth stated yes. There will also be a cupola and goose -neck lighting. • Asked if there could not be a whale ornament on the top of the cupola. She is not asking for that to be a requirement but only a request. Ms. Kautenburg opened the public hearing and asked for anyone wishing to speak in favor of this application. Seeing no one, she asked if anyone wished to speak in opposition to the application. Seeing no one, she asked the applicant if he wished to add anything. Mr. Pittsley addressed the sidewalk/ramp to US 1. If the slope exceeds 5%, a handrail will be required. He will see if the slope can be reduced to below 5%. If a handrail is required, they will add that. Ms. Kautenburg inquired if there is anything further from the staff. Ms. Bosworth stated there was nothing further. Hearing no further comments/questions from the Commissioners, Ms. Kautenburg called for a motion. A motion to accept the approval of the site redevelopment plan consisting of the demolition of an existing building and construction of a new 1,500 square -foot retail building along with required parking, stormwater, landscaping and site amenities with the conditions as outlined by staff in their presentation was made by Mr. Carter and seconded by Mr. Alvarez. PLANNING AND ZONING COMMISSION PAGE 6 MINUTES OF REGULAR MEETING OF JULY 18, 2019 Mr. Roth requested, before the vote, if the conditions listed by staff could be repeated. Ms. Bosworth repeated the conditions. Ms. Kautenburg called for a roll -call vote. Roll Call Mr. Hughan — Yes Mr. Mauti (a) -- Yes Ms. Kautenburg -- Yes Mr. Alvarez — Yes Mr. Roth -- Yes Mr. Carter -- Yes Vote was 6-0 in favor. Motion carries 7. Unfinished Business -- None 8. Public Input Ms. Kautenburg stated that input from the public may not address any matter that is on this evening's Agenda. Damien Gilliams, 1623 US 1, Sebastian: • Spoke regarding the annexation plan that was tabled until August 15, and he spoke regarding advertisement of that meeting. He requested in the future when there is a continuation of an item on the agenda to a date certain there be advertisement for that meeting date. Ms. Kautenburg stated the Commission is following the prescribed procedure. • Regarding the sand that was removed from the cemetery property, he questioned why there was no permit gotten for that removal. Ms. Bosworth stated that sand mining and excavation can be different. Mr. Mauti inquired whether the issue regarding the sand at the cemetery should have been brought before this Commission. Ms. Bosworth stated this issue was brought up before City Council, and City Council is addressing the issue. 9. New Business -- None 10. Commissioners Matters -- None 11. Citv Attornev Matters — None 12. Staff Matters -- None PLANNING AND ZONING COMMISSION PAGE 7 MINUTES OF REGULAR MEETING OF JULY 18, 2019 13. Adjourn — Ms. Kautenburg called for any further business. Hearing none, she adjourned the meeting at 6:41 p.m. j9