HomeMy WebLinkAbout2019 - AC Extended Warranty PO# 8799-----------------------
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CITY OF SEBASTIAN Purchase
ATTN: ADMINISTRATIVE SERVICES Order 00008799-00 FY 2019
1225 MAIN STREET Acct No: 410110-533400
SEBASTIAN, FL The Above Purchase Order Number Must Appear
32958 On All Correspondence - Packing Sheets And
Bills Of Lading
Mail Invoices In Duplicate To
Above Address Page 1
--Vendor------------------------------------------Ship-To-----------------------
Jimmy's Air Conditioning & Refrigeration, Inc. City of Sebastian
46 43rd Court
100 Veterans Memorial Way
Vero Beach, FL Sebastian, FL
32968-2372 32958
Requisition
00005796
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Date Vendor Date Ship
Ordered (Number Required IVia (Terms (Department
--------------------------------------------------------------------------------
07/10/19 1000629 1 1 lBuilding Maintenance
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LN Description / Account -Unit Qty Unit Price Net Price
001 EACH 1.00 4300.00000 4300.00
extended warranty towards (4) air
conditioners at the gofl course
restaurant. The warranty will last till
Nov. 2027.
PO Total 4300.00
***** General Ledger Summary Section *****
Account Amount
410110-533400 4300.00
-- --- --- ,1 -------- ZZA�72--------------
C of Procurement Officer
0 1P
Bill To Requisition 00005796-00 FY 2019
CITY OF SEBASTIAN
ATTN: ADMINISTRATIVE SERVICES Acct No:
1225 MAIN STREET 010056-533400
SEBASTIAN, FL Review:
32958 Buyer:
Status: Released Page 1
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Vendor Ship To
Jimmy's Air Conditioning & RefrigeratioCity of Sebastian
46 43rd Court
100 Veterans Memorial Way
Sebastian, FL 32958
Vero Beach, FL 32968-2372
Indian River
--------------------------------------------------------- _______________________
Date Vendor Date Ship
Ordered (Number (Required (Via (Terms Department
--------------------------------------------------------------------------------
06/27/19 1000629 1 1 IBuilding Maintenance
--------------------------- ------------------------------------------
LN Description / Account Qty Unit Price Net Price
001 extended warranty towards (4) air 1.00 4300.00000 4300.00
conditioners at the gofl course EACH
restaurant. The warranty will
last till Nov. 2027.
1 010056-533400 4300.00
Ship To
City of Sebastian
100 Veterans Memorial Way
Sebastian, FL 32958
Requisition Total
4300.00
***** General Ledger Summary Section *****
Account Amount Remaining Budget
010056-533400 4300.00 2109.82
FACILITIES MAINTENANCE OTHER CONTRACTUAL SERVICES
***** Approval/Conversion Info *****
Activity Date Clerk Comment
Queued 07/02/19 Margarita Hernandez
Pending Jennifer Smith
Authorized By: S Date: ?�2'• �t°�
Signature
CITY OF SEBASTIAN
EXTRAORDINARY PROCUREMENT CERTIFICATE
DATE: _2 July 2019
TO: Anne Marie Fraser
FROM: Debbie Abreu
DEPARTMENT: Public Facilities DIVISION:
TYPE OF PROCUREMENT: SINGLE SOURCE x EMERGENCY 0
ITEMS OR SERVICES REQUIRED: Extended Warranty
PROPOSED VENDOR: Jimmy's Air Conditioning & Refrigeration
JUSTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE:
The (4) units at the golf course restaurant had a warranty with Jimmy's Air Conditioning & Refrigeration.
An extended warranty is added to keep the warranty in effect till Nov. 2027.
CER TIFI CA TION OFA VAILABILITYINVECESSITY
I hereby certify that I have thoroughly reviewed the facts and circumstances of this requested purchase
and that (1) the supplier of the goods/services requested is the sole source supplier, or (2) the Department
has an urgent need, on an emergency basis, for the purchase of the goods/services and the emergency is
such that a delay through the use of normal competitive procurement methods to acquire such good
/services would not be in the public's best interest and would be detrimental to the City.
S ° �'
Date: ?
S
2-0-19
Department Head Signature
Month
Day
Year
Approved:
*curem�ent
Date 07
O 3
i
Manager
Month
Day
Year
Approved:
Date:
City Manager
Month
Day
Year
Jimmy's Air Conditioning & Refrigeration
46 43rd Court
Vero Beach, FL 32968-2372
Name 1 Address
100 Brush Foot Drive
Sebastian, FL 32958
Description
Extended Warranty for
4 Trane 4TTR406OL1000A 5 Ton Condensers;
Serial# 173547DC4F
Serial# 17392MFS5F
Serial# 17392MM75F
Serial# 17404PNB5F
4 Trane TEM4AOC6OS5I SA 5 Ton Air Handlers;
Serial# 173814Y13V
Serial# 17381LIJN3V
Serial# 17382KRA3V
Serial# 17382KRC3V
Qty
Estimate
Date Estimate #
6/25/2019 2019-296
Project
Rate Total
4,300.00 4,300.00
Total
$4,300.00
Debbie,
Please issue a PO Requisition in favor of Jimmy's Air Conditioning & Refrigeration in the
amount of $4,300 to cover the cost of an extended warranty towards four (4) air conditioning
units at the golf course restaurant. Please make a note that the warranty will then last until
November 2027.
Transfer money out of 010056 Facilities Maintenance account # 534610 R&M Buildings and
enter it into 010056-533400 Contractual Services.
Present the signed docs to Ann Marie for further processing. Include a copy of the estimate.
Thank you.
Scott