HomeMy WebLinkAboutCSA #2CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
KIRILEY-HORN AND ASSOCIATES, INC.
Work Authorization No: CSA-# 2
Project Identification: COMPREHENSIVE PLAN AMENDMENT
IT IS AGREED to undertake the following work in accordance with the provisions of the KHA, INC.
MASTER AGREEMENT ENTITLED NON-EXCLUSIVE CONTINUING PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR PLANNING AND LANDSCAPE ARCHITECT
DATED JANUARY 25, 201 S.
Description of Assignment: EXHIBIT A - SCOPE OF SERVICES
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA #2 will be performed for a fee not to
exceed the amount of $99,100.00.
AGREED:
ENGINEERING CONSULTANT:
Date:
Name \
Attest:&
ynette Williams, MM Cay Clerk
CI YOFSEP4STl
. Date:�f
aul Carlisle
City Manager =
Approved as to Form and Content for
Reliance by the City of Sebastiah Only.- = _
Ja. Stokes, City Attorney
EXI fIBIT A
TASK ASSIGNMENT NO. 02
TO THE CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
FOR PROFESSIONAL PLANNING CONSULTING SERVICES
BETWEEN THE CITY OF SEBASTIAN
AND KIMLEY-HORN AND ASSOCIATES, INC.
August 20, 2019, Revised September 16, 2019
SCOPE OF SERVICES -PROJECT UNDERSTANDING
The project requires professional planning services for completion of the City of Sebastian's amendments
per statutory changes since the last comprehensive plan was adopted (collectively, "amendments") limited
to the Future Land Use, Transportation/Mobility, Housing, Public Facilities, Recreation/Open Space and
Coastal/Conservation Elements. It is understood the City has previously undertaken and completed the
Data Inventory and Analysis specific to the Recreationi Space Element and only minimal analysis and
updates are assumed to be prepared by Kimley-Hom. It is also understood, the City will provide the most
recent 5 -year capital improvement schedule for inclusion in the Capital Improvements Element Kimley-
Hom will work with the City to define the project objectives and prepare the finalized schedule. As part of
this Scope of Services, Kimley-Horn will also restructure the current comprehensive plan format to better
serve as a long-range planning document allowing for increased ease of use. Services shall include the
following tasks (it should be noted that these tasks are not strictly sequential and there is overlap in tasks as
described in the tasks below).
It is understood this Scope of Services addresses those services identified in Phase 1; Phase II is
understood to be a future phase and is not included In this agreement Based on the City's transmittal of
Its evaluation letter to DEC, transmittal to DEO is scheduled to be completed by September 3, 2020.
PHASE
Task 1 — Project Kick -Off and Coordination Procedures
A. Kimley-Hom will meet with City staff and key officials one (1) time as a Project Kick -Off and also to
conduct initial field observations and secure readily available data. At this meeting, project
organization and staff coordination guidelinestprocedures will be established. It is understood,
Kimley-Horn will facilitate a project progress call every two weeks with City staff to review the work
assignments, project status, data/analysis needs, and similar, through the end of this assignment, It is
assumed up to two (2) Kimley-Hom team members will participate in each progress call.
Tasks to be completed/Deliverable:
• Project Kick -Off meeting
• Bi -weekly project calls; summary review memorandum/email
Task 2 — Data Collection
A. Kimley-Horn will collect data for the amendments specific to the Elements identified in the Scope of
Services — Project Understanding; and assess changesto the comprehensive plan since the City's
last comprehensive plan update (assumed to be 2012 per the posted Florida Department of
Economic Opportunity Evaluation and Appraisal Notification Schedule). Kimley-Horn will rely on
Information provided by the City / City Departments in the evaluation of the plan (including adopted
master plans). Kimley-Horn will also utilize readily available data from the DEO, Florida Department
of Transportation (FOOT), Regional Planning Council, and the Office of Economic and Demographic
Research.
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Tasks to be compleled,iDeliverable:
• Initial assessment matrix of the Comprehensive Plan and Growth Management Statutory changes
since the last comprehensive plan update.
Task 1—Current Plan Analysis & Data Inventory and Analysis (DIA)
Kimley-Horn will assess the Information and data collected in the previous tasks as it relates to each of
the City's comprehensive plan elements listed in the Scope of Services -Project Understanding.
Specifically, the following actions will occur.
A. Review the Plan for consistency with adopted State and regional requirements, since the adoption of
the last comprehensive plan. We will also identify language of the current Plan that is regulatory in
nature and more appropriate to the Land Development Code.
B. Develop a draft review 'MatrV of recommended GOPs for amendment including justifcation(s).
C. As part of Task 3, Based on the recommended amendments from the initial assessment, our team
would analyze and prepare the necessary Data Inventory and Analysis (DIAs) for each Chapter
(Element) of the Comprehensive Plan as follows:
a. Future Land Use
Kimley-Horn will identify the City's existing land use and development totals utilizing
information from the City (i.e., development review approvals, site and building permits, and
similar) along with the latest information from the Property Appraiser's office and any
relevant studies completed since the adoption of the last plan update. This will provide a
snapshot of the current development and impacts as compared to the City's current
carrying capacity per the adopted Comprehensive Development Plan/Future Land Use
designations. Kimley-Hom will also compare the Cilys population projections based on
available information including the State Bureau of Economic and Business Research
(SEBR) with future lend use analysis for the planning horizon.
b. Trensportation/Mobility,
I. See Task 3.D. for specific analysis and information.
c. Housing
I. Includes principles, guidelines and strategies for the creation and preservation of affordable
housing for residents of the City. Also includes strategies aimed at stabilizing residential
neighborhoods while creating housing diversity. Kimley-Hom will also ublize readily
available data Including the property appraiser in the Identification of housing types, age of
construction, and general condition.
d. Recrertion/Open Space
1. Utilizing information and analysis previously prepared by the City, Kimley-Horn will utilize
this information as the basis for the GOPs developed as part of Task 4. It is understood no
new analysis is proposed and only minor updates are assumed.
e. Conservation! Coastal Management
1. Kimley-Horn previously updated these Elements specific to sea -level riselresiliency.
Kimley-Hom will update the remaining portions of the City's Conservation and Coastal
Management Element including wetland protections, water quality, protected habitats and
vegetative communities protections.
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I. Public Facilities (potable water, wastewater, solid waste, groundwater recharge, drainage).
Consistent with Task 4.A., Kimley-Horn will not undertake or update the City's respective utility
plans, stormwater master plans, water supply facilities plan, etc. Kimley-Hom will utilize the data
and plans provided by the City with respect to each of these items for inclusion in the DIA and the
subsequent GOPs.
I. Intergovernmental Coordination and Monitoring (it is understood the City will assist Kimley-Hom
in the research, analysis and development of the Intergovernmental Coordination and Monitoring
components of the Comprehensive Plan. It is understood that specific monitoring requirements
will be included in the respective Element.
h. Public Schools (it Is understood the City will prepare the necessary updates to this Element)
I. Capital Improvements (it is understood the City will provide the City's adopted 5 -year CIP for use
by Kimley-Hom in the preparation of this Element). Consistent with F.S. Chapter 163.3177(3)(b),
The capital improvements element must be reviewed by the local government on an annual
basis. Modifications to update the 5 -year capital Improvement schedule may be accomplished by
ordinance and may not be deemed to be amendments to the local comprehensive plan.
This information further serves as the foundation for the update to the specific GOPS. During this
time, Kimley-Horn would coordinate with the various City departments along with applicable County
and Regional agencies to obtain the necessary information for the analysis; this digital data will be
used not only for the analysis but also In the preparation of the map series. We would also prepare
the baseline population projection estimates for the City using readily available Information from the
Office of Economic and Demographic Research and Indian River County. This analysis will also result
in a physical existing conditions analysis of land uses, focal points, infrastructure, environmental
features and resources, traffic patterns and bike/ped facilities.
D. Specific to the Mobility Element, Data, Inventory, and Analysis (DIA) will be conducted for input into
the Transportation Element Update by evaluating existing, 5 -year horizon, and the long term planning
horizon for the City's Comprehensive Plan. The end results of analyzing future transportation needs
will be the development of a coordinated Mobility Plan which addresses all modes of travel.
a. Existing Conditions — Kimley-Horn will use available traffic counts to identify existing LOS for
roadways within the City. Klmley-Hom will also evaluate transit, bicycle, and pedestrian facilities,
and identify existing LOS for each of these modes. Maps and tables of transportation
infrastructure and operating conditions will be developed, including the identification of existing
needs for all modes.
b. 2025 Conditions (i.e., 5 -year horizon)— Kimley-Horn will use historic trends to project 2025 traffic
volumes and will identify the 2025 LOS for roadways within the City. Maps and tables of
transportation Infrastructure and operating conditions will be developed, including the
identification of 2025 system needs for all modes.
c. 2040 Conditions (i.e., long term horizon)— Kimley-Hom will use the available transportation
model, along with the consideration of historic trends, to project 2040 traffic volumes and will
identity the 2040 LOS for roadways with the City. Maps and tables of transportation infrastructure
and operating conditions will be developed, including the identification of 2040 system needs for
aI[ modes.
d. If needed, Kimley-Hom will update the model to include key roads and accessibility to Traffic
Analysis Zones (TAZs) within the CITY to more accurately represent the network within and
adjacent to the City. These minor model edits does not include a sub -area recalibration.
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e. Land Use Densities and Intensifies — As required by FS 163.3177(6)(b)2.e., Kimley-Hom will work
with the City to identify land use densities and intensities within the CIN along transit routes and
corridors for existing, 2025 and 2040 conditions. This information will be used to assess transit
service options.
f. Mobility Plan — Kimley-Horn will update the City's Transportation Element to include identification
of improvements by mode (roadway, transit, bicycle and pedestrian) to address future needs.
Improvements will be identified for each planning period (2025 and 2040).
E. Revise the draft review "Matrix" of recommended GOPs for amendment Including jusdfication(s)
based on the additional DIA conducted in support of the amendments. Kimley-Ham will review the
Matrix developed as part of Task 2 and this Task with staff prior to amending the Comprehensive
Plan Elements in Task 4,
F. Kimley-Hom will prepare an existing conditions analysis which will include a preliminary review of
existing City land use, infrastructure and public facilities, and initial LOS analysis of items identified
within the Capital Improvements.
Tasks to be completed/Deliverable:
Prepare a (finalized) review matrix of the existing Comprehensive Plan including
recommendations for amendments to the City's Plan.
Prepare an existing conditions analysis including preliminary Data Inventory and Analysis.
Task 4 - Update Goals, Objectives and Policies (GOPs)
A Based on the findings of Task 3, Kimley-Hom will update the GOPs for each of the comprehensive
plan elements specific to the findings identified in 3C. It is understood Kimley-Hom will not undertake
an update to the City's Water Supply Facilities Master Plan, sanitary sewer master plan, community
redevelopment agency master plan or similar studies as part of this assignment but will incorporate
those studies by reference.
B. Draft GOPs will be presented to City staff for review and comment. Kimley-Hom will respond to up to
two (2) rounds of revisions to the draft GOPs based upon staff review and one (1) round of revisions
from the Planning & Zoning Commission. City staff will be responsible for compiling and submitting
one set of review comments to Kimley-Horn.
C. Kimlay-Hom will conduct up to three (3) public outreach meetings in conjunction with the Planning &
Zoning Commission regularly scheduled meetings Including a review of the Matrix prepared in
previous Tasks. These progress meetings will be a hands-on session intended to keep the
Commission and City staff aware of the project process, outcomes, and anticipated
recommendations. It is assumed up to two (2) team members will be present for the workshops.
Tasks to be completed/Deliverable:
Preparation of draft Goals, Objectives, and Policies and Standards.
• Present at up to three (3) progress meetings Including up to two (2) team members to review
respective Elements. Kimley-Hom will coordinate with the City on the date of these progress
meefings,
• Two (2) rounds of revisions from staff and one (1) round of revisions to staff directed comments
based on comments received from the Planning & Zoning Commission.
• Compiled GOPs and DIAs including Maps/ Map Series in hard copy (5) and digital format.
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Task 5 - Local Planning Agency (LPA) Hearing, City Council Hearing—Transmittal to DEO
Kimley-Horn will present the DIAs and GOPs in cooperation with City staff to the Planning and Zoning
Board one (1) time sitting as the Local Planning Board (LPA) for review and comment at a publicly
noticed hearing. The City will be responsible for providing the meeting place and meeting
advertisement/public notices.
Kimley-Hom will revise the draft DIA and GOPs one (1) time per City directed comments based on City
Council review and comment. Upon completion of the revisions as directed, Kimley-Hom will present the
revised DIA and GOPs to the City Council for transmittal to the DEO.
Tasks to be completed/Deliverable:
One presentation to the Planning and Zoning Commission and one presentation to the City
Council for transmittal of the draft DIA and GOPS to DEO,
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PHASE II
Task 6 - Response to ORC Report
Following transmittal of the comprehensive plan amendments and per the State Coordinated Review
process, the City transmits the amendments to the state land planning agency and review agencies.
Upon receipt of comments from the respective agencies, Kimley-Horn will assist the City to respond to
one (1) set of comments through the objections, recommendations and comments (ORC) report
Tasks to be completed/Deliverable:
Response to one set of comments through the ORC Report
• Revisions to the GOPs per ORC Report. Compiled GOPs and DIAS including Maps / Map Series
in hard copy (5) and digital format.
Task 7 - City Council Hearing — Adoption
Klmley-Horn will present the final DIAs and GOPs in cooperation with City staff to the City Council for
review and adoption of the Comprehensive Plan amendments including revisions per the ORC at a
publicly noticed hearing. The City will be responsible for providing the meeting place and meeting
adverfisementlpublic notices.
Tasks to be completed/Deliverable:
One presentation to the City Council for adoption of the amendments post ORC Report and
responses.
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II. ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services and
can be performed at our then current hourly rates. Additional services we can provide include, but are not
limited to, the following:
• Additional revisions beyond those referenced in the above scope of services.
• Any additional community planning, urban design, economic and engineering studies and plans
other than prescribed in this scope.
• Market Study, Fiscal Analysis.
• Development review of individual sites.
• Development of design and or engineering standards.
• Meetings, workshops, charrettes and public hearings not specifically referenced in the above
scope of services.
• Additional reproduction needs for draft/final documents referenced in the above scope of
services.
INFORMATION PROVIDED BY CLIENT
The Consultant shall be entitled to rely on the completeness and accuracy of all information provided by
the Client or the Client's consultants or representatives. The Client shall provide all information requested
by Kimley-Horn during the project as necessary and in support of the project.
IV. FEE AND BILLING
Kimley-Horn will perform the services in PHASE I: Tasks 1 - 5 for the total lump sum fee below. Individual
task amounts are informational only; amounts may be reallocated between Tasks. PHASE II: Tasks 6 — 7
are understood to be future phases and not included in this contract. All permitting, application, and
similar project fees will be pald directly by the Client.
PHASE
TASK 1 PROJECT KICK-OFF/COORDINATION PROCEDURES $ 3,400
TASK2 DATACOLLECTION $ 22,000
TASKS CURRENT PLAN ANALYSIS/DIA $ 23,500
TASK4 UPDATE GOALS, OBJECTIVES AND POLICIES (GOPS) S 43,000
TASK5 LPA&CITY COUNCIL HEARING(TRANSMITTAL TO DEO) S 7.200
Total Fees & Expenses $ 99,100
PHASE II
TASK 6 RESPONSE TO ORC REPORT $ TBO
TASK7 CITY COUNCIL HEARING—ADOPTION $ TBD