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Home My WebLink About09-16-2019 Special CC Minutesm. SEBASTLAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING 1sr BUDGET HEARING MINUTES FY201912020 Proposed Millage and Tentative Budget MONDAY, SEPTEMBER 16, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Vice Mayor Kinchen called the Special Meeting to order at 6:00 p.m. 2. Council Member Dodd led the Pledge of Allegiance. 3.. ROLL CALL Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Members Absent Mayor Jim Hill City Staff Present City Manager Paul Carlisle City Attorney James Stokes City Clerk Jeanette Williams Administrative Services Director Ken Kilgore Public Facilities Director/Airport Director Scott Baker Community Development Manager Dom Bosworth Leisure Services Director Brian Benton Police Chief Michelle Morris 4. PUBLIC HEARING/ADOPTION OF TENTATIVE MILLAGE AND FY2019/2020 BUDGET A. Citv Attornev Advises Citv Council on Procedure for Millage/Budget Hearing and Reads Titles of Resolutions No. R-19-23 - Tentative Millaae and R-19-24 - Tentative Budaet The City Attorney advised that F.S.200.065(7)(a)(1) requires City Council to tentatively adopt a millage rate for calendar year 2019 and budget year October 1, 2019 to September 30, 2020 at the first public hearing the budget is presented. The City Attorney read the titles of Resolution Nos. R-19-23 and R-19-24. The City Manager presented the balanced budget to Council at the rolled -back rate. B. Citv Mana/ger Announcement that the Pr000sed Millaae Rate of 2.9399 Mills is Ea ual to the "Rolled -Back Rate" The Administrative Services Director announced the proposed millage rate of 2.9399 mills which is equal to the rolled -back rate. Special City Council Meeting tat Budget Hearing September 16, 2019 Page Two C. Budaet Overview of Proposed Tentative Millaae and Tentative Budaet by CFO Ken Killaore The Administrative Services Director said the total general fund budget is increasing $597,139 and displayed a PowerPoint presentation going over the highlights. He explained after tonight's hearing, he would advertise that the final budget hearing would be held September 25' where Council will be asked to adopt the final millage, final budget, final CRA budget, capital improvement program and the workers' compensation policy renewal. D. Mavor Ooens Public Hearina on Tentative Millaae and Tentative Budaet Vice Mayor Kinchen opened the public hearing at 6:11 p.m. There was no public input. E. Resolution No. R-19-23 Tentative Millaae for Calendar Year 2019 (Transmittal.R- 19-23) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TENTATIVE MILLAGE OF 2.9399 MILLS FOR THE CALENDAR YEAR 2019; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve Resolution No. R-19-23 adopting a tentative millage for Calendar Year 2019. ROLL CALL: Vice Mayor Kinchen — aye Council Member Dodd — aye Council Memberlovino — aye Council MemberMcPartlan — aye Mayor HIII — absent Motion carried 4-0. Resolution No. R-19-24 - FY 2019/2020 — Tentative Budaet (Transmittal. R-19- 24. Schedule A PowerPoint) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS, AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Council Member Dodd and SECOND by Council Member lovino to approve Resolution No. R-19-24 adopting a tentative budget. Special City Council Meeting let Budget Hearing September 16, 2019 Page Three ROLL CALL: Council Member Dodd - aye Council Member lovino - aye Council Member McPartlan - aye Mayor Hill - absent Vice Mayor Kinchen - aye Motion carried 4-0. G. Mavor Announces that the Final Public Heahno on MillsQa and Budget is to be held on Wednesday. Seotember 25. 2019 at the Reaular City Council Meetino at 6:00 P.M. Vice Mayor Kinchen announced the second and final public hearing on the millage and budget would be held September 25, 2019 at the Regular City Council Meeting at 6:00 p.m. NEW BUSINESS A. Resolution No. R-19-25 - Adootino Amended Financial Policies for Fiscal Year 2019-2020 (Transmittal. R-19-25) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AMENDED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN ATTACHMENT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-19-25. MOTION by Council Member McPartlan and SECOND by Council Member lovino to approve Resolution No. R-19-25 adopting amended financial policies for Fiscal Year 2019-2020. Council Member Dodd said he preferred brevity and maybe it could be shorter next year. ROLL CALL: Council Member lovino -aye Council Member McPartlan - aye Mayor Hill - absent Vice Mayor Kinchen - aye Council Member Dodd - aye Motion carried 4-0. Council Member Dodd noted they have all received an e-mail from Sebastian River High School Student, Emma Yokowich, asking that they do something about plastic bags and the environment. He noted the Natural Resources Board has been working on a Sustainable Sebastian Program and asked Council if staff could have the Board bring the program to them. in October and maybe implement it after the first of the year. There was no objection finaji - < Council. - - 6. Being no further business, Vice Mayor Kinchen adjourned the Special Meetingand "- Budget Hearing at 6:16 p.m. - Approved at fh ptember 25, 2019 Regular City Council Meeting. - ATTE��S�_T,^,�e.-%��II Mayor Jim rV1 p anette Williams, MMC City Clerk 3 2020 Budget and Capital Program First Public Hearing on Budget And Capital Improvement Program Monday September 16, 2019 Prepared By: Ken Killgore Administrative Services Director/CFO 1 R S Draft 2020 General Fund Budget Versus Current 2019 Budget 752,994 126,324 Personnel Costs Operating Expenses (137,264) Capital Spending (144,915) Transfers to Other Funds 597,139 4.86% Over 2019 Budget Z Property Values and Millage: Estimated Values/Roll-Back Rate o Taxable Values Increased $113,949,483 or 9.03% from Prior Year Final Values. $23,351,814 Additions Are an Increase of 1.85% from Prior Year Final Values. (Generates $134,552 at Roll -Back Rate.) $90,597,669 Reassessments Increased 7.18% from Prior Year Final Values. (Homesteads Limited by Lesser of 1.6% CPI or 3%.) o Roll -Back is Calculated to be 2.9399 Mills. 3 3.1514 Mills in 2019 Versus 2.9399 Rolled -Back in 2020 ASSESSED VALUES TAXABLE VALUES TAXES CHANGE ASSESSED VALUES TAXABLE VALUES TAXES CHANGE ASSESSED VALUES TAXABLE VALUES TAXES CHANGE_ 1.6% On Homestead 2019 2020 $200,000 $203,200 $150,000 $153,200 $473 $450 $(23) $250,000 $254,000 $200,000 $204,000 $630 $600 $(30) $300,000 $304,800 $250,000 $254,800 $803 $749 $(54) 10% On Others: 2018 2019 $200,000 $220,000 $200,000 $220,000 $630 $647 $17 .................................................. $250,000 $275,000 $250,000 $275,000 $788 $808 $20 $300,000 $330,000 $300,000 $330,000 $945 $970 $25 il Enterprise Funds: o Golf Course: Making Payments on Building Fund Loan. Forecasting Long-term Reduction in Deficit. o Airport: Repaying Last $25,000 of General Fund Loan. Making Payments on Loans from DST Fund. Deficit Expected to be Positive by 2020. o Building: Projecting Level Revenue, Reorganizing Staff. 5 Special Revenue and Other Funds: Special Revenue Funds o Local Option Gas Tax: $211,160 Allocated for Road Resurfacing Work. o Parking In Lieu Of Fund: $55,908 At Year End - No New Agreements. o Discretionary Sales Tax: Allocations for MIS Upgrades, Police Vehicles. $333,323 for Major Road Reconstruction Work. Relocation of Public Works Compound. Required Matching on Hangar D Construction. Special Revenue and Other Funds: Special Revenue Funds o Riverfront CRA Fund: Working Waterfront, Special Events, Sign & Sewer Connection Grants. Landscaping Contract, Signage and Tree Program. o Recreation Impact Fee Fund: Complete Pickle Ball Facility, Park Signage, Barber Street Bleachers, Dugouts and Fencing. Playground Improvements (All Inclusive Features). o Stormwater Utility Fund: Stonecrop Project Assuming 75% by FEMA Grant. Work Associated With Road Reconstruction. rI Special Revenue and Other Funds: Special Revenue/Trust Funds o Law Enforcement Forfeiture Fund: Only for Unbudgeted Items Approved by Council. o Cemetery Trust Fund: %2 Expendable on Expansions or Additions. %2 for Operations and Maintenance. oTransferring $80,000 per Year to General Fund. o Keeping Substantial Balances in Reserve. N Proposed Capital Improvement Program Stormwater $6,324,000 27 P/F Compound Roads Department Police Department Parks/Recreation Computer Systems All Other Enterprise 5,025,250 3,317,613 2,765,000 1,039,500 940,000 303,000 3,526,373 22 14 12 5 4 1 15 Discretionary Sales Tax Grants Local Option Gas Tax Stormwater Fund Recreation Impact General Fund Airport Building $12,363,430 3,545,000 2,450,433 3,179,000 640,000 746,500 293,800 22,573 E Next Steps in Budget Process and Questions o State Required Newspaper Advertisement on Millage and Budget on 09/21/19. o Final Public Hearing to be Held 09/25/19 for Vote on Final Millage and Budget. o Questions? 10