HomeMy WebLinkAboutRFP City SignageREQUEST FOR PROPOSAL
RFP #19-10
CITY SIGNAGE
CONSTRUCTION & INSTALLATION
City of Sebastian
1225 Main Street
Sebastian, FL 32958
COMMUNITY DEVELOPMENT & LEISURE SERVICES DEPARTMENT
EVENT DATE TIME
RELEASE DATE:
MONDAY, SEPTEMBER 30, 2019
-
QUESTION/ANSWER DEADLINE DATE:
THURSDAY, OCTOBER 24, 2019
-
RFP DUE DATE:
FRIDAY, NOVEMBER 1, 2019
2:00 PM EST
POINT OF CONTACT:
Ann-Marie Fraser, CPPB, MBA
Procurement/Contracts Manager
Phone: (772) 388 – 8231
Email: afraser@cityofsebastian.org
PROPOSAL DELIVERY & OPENING
LOCATION:
City of Sebastian City Hall
1225 Main Street
Sebastian, Florida 32958
*Dates in this schedule occurring after the release date may be amended by the City.
It is the Proposer’s responsibility to check for addenda amending any changes to this RFP.
RFP #19-10
CITY SIGNAGE
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REQUEST FOR PROPOSAL
The City of Sebastian is requesting sealed proposals for the construction and installation of wayfinding,
gateway and park signage throughout the City, in accordance with the attached plans and specificat ions.
All signage must comply with MUTCD standards as well as be ADA complaint, where applicable.
Proposed pricing should include design review, materials, shop time, delivery, installation with traffic
control and warranty. Pricing for removal of existing signage is requested but will not be used to evaluate
pricing as this is an optional service that will be determined by the City at the time of construction.
Sealed proposals, including one (1) clearly marked original, three (3) copies and an electronic copy,
marked with the Proposer’s name and address, RFP number and title with Bid Opening date and time
(lower left corner of envelope) will be accepted until 2:00 PM EST, Friday, November 1, 2019.
All sealed proposals must be delivered or mailed to:
City of Sebastian
ATTN: Procurement Division
1225 Main Street
Sebastian, Florida 32958
RFP documents and any addenda may be obtained from the City’s website (www.cityofsebastian.org) or
DemandStar (www.demandstar.com). It will be the sole responsibility of the Proposer to determine if any
addenda have been issued prior to submitting a proposal.
A Pre-Bid Conference will not be held for this solicitation.
Questions concerning this RFP should be emailed to the Procurem ent/Contracts Manager at
afraser@cityofsebastian.org no later than Thursday, October 24, 2019. All communication regarding this
RFP shall be directed to the same point of contact. Contact by a Proposer (or anyone representing a
Proposer) regarding this RFP with the City Council or a City employee/representative other than the point
of contact listed above, is grounds for disqualification.
Proposals duly submitted will be publicly announced at the Bid Opening date and time specified above.
The City reserves the right to reject any and all proposals, or to accept any proposal or portion thereof
deemed to be in the best interest of the City, and to waive any non-substantial irregularities.
Late proposals will not be opened. Proposers have the option of picking up or paying for the mailed return
of the unopened proposal. If this option is not exercised within five (5) days of the Bid Opening, the late
unopened proposal will be disposed.
By: Ann-Marie Fraser, CPPB, MBA
Procurement/Contracts Manager
Publish: Publication in the Indian River Press Journal
Date: Sunday, September 29, 2019
The City of Sebastian supports Equal Opportunity Employment, Fair Housing, Drug Free
Workplace and Providing Handicapped Access.
RFP #19-10
CITY SIGNAGE
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TABLE OF CONTENTS
REQUEST FOR PROPOSAL ....................................................................................................................... 2
TABLE OF CONTENTS ............................................................................................................................... 3
DEFINTIONS ................................................................................................................................................ 3
SECTION 1 – GENERAL INFORMATION ................................................................................................... 4
SECTION 2 – PROPOSAL REQUIREMENTS ............................................................................................. 6
SECTION 3 – EVALUATION CRITERIA ...................................................................................................... 8
SECTION 4 - INSTRUCTIONS TO PROPOSERS ....................................................................................... 9
SECTION 5 – GENERAL CONDITIONS .................................................................................................... 12
SECTION 6 – FORMS ................................................................................................................................ 18
STATEMENT OF NO RESPONSE......................................................................................................... 19
SOLICIATION INFORMATION FORM ................................................................................................... 20
PROPOSAL CHECKLIST ....................................................................................................................... 21
CONTACT INFORMATION SHEET ....................................................................................................... 23
REFERENCE LIST ................................................................................................................................. 24
REFERENCE CHECK SURVEY ............................................................................................................ 26
PROPOSER’S DISCLOSURE QUESTIONNAIRE ................................................................................. 27
VENDOR PERFORMANCE ACKNOWLEDGEMENT ............................................................................ 28
DRUG-FREE WORKPLACE FORM ....................................................................................................... 29
PUBLIC ENTITY CRIMES FORM .......................................................................................................... 30
SCRUTINIZED VENDOR CERTIFICATION .......................................................................................... 34
SUB-CONTRACTORS LISTING FORM ................................................................................................. 37
PRICING .................................................................................................................................. EXCEL FILE
DESIGN INTENT DOCUMENT .............................................................................................. APPENDIX A
DEFINTIONS
Request for Proposal: this Solicitation document, including any and all addenda.
Proposal: submission in response to this Request for Proposal.
Proposer: person or firm submitting a proposal in response to this Request for Proposal, “pre-award”.
Consultant or Contractor: selected Proposer that is awarded a contract to provide the goods or services
to the City, “post-award”.
City: refers to the City of Sebastian.
Contract or Agreement: Request for Proposal, all addenda issued thereto, all affidavits, the signed
agreement, and all related documents that comprise the totality of the contract or agreement between the
City and the awarded Proposer.
Engineer: project designed by GAI Consultants, who is to act on behalf of the City, assumes all duties and
responsibilities and have the rights and assigned authority in the Contract Documents in connection with
completion of the work described herein.
Responsible Proposer: Proposer that has the integrity, reliability and capability in all respects to perform
in full the contract requirement as stated in the RFP.
Responsive Proposer: Proposer who’s proposal fully conforms in all material respects to the RFP and its
entire requirement, including form and substance.
Days: refers to calendar days, unless otherwise stated.
Shall, Must & Will: Interpreted as mandatory language.
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1. SECTION 1 – GENERAL INFORMATION
1.1 SCOPE OF SERVICES
The City of Sebastian is requesting sealed proposals for the construction and installation of
wayfinding, gateway and park signage throughout the City, in accordance with the attached plans
and specifications (Appendix A). All signage must comply with MUTCD standards as well as be
ADA complaint, where applicable. Proposed pricing should include design review, materials, shop
time, delivery, installation with traffic control and warranty. Pricing for removal of existing signage
is requested but will not be used to evaluate pricing as this is an optional service that will be
determined by the City at the time of construction.
1.2 MINIMUM QUALIFICATION REQUIREMENTS
1.2.1. The Proposer shall currently be legal to p erform services within the State of Florida. This
requirement shall be based on the RFP due date. Documentation meeting this requirement
shall be submitted with the proposal.
1.2.2. Proposer shall meet all of the following experience requirements:
1. Been in business for a minimum of three (3) years
2. Experience with projects involving public entities
3. Experience developing wayfinding and/or gateway signage similar in size, scope and
complexity as to those required under this RFP.
A letter confirming this experience or documented comments in the references is required to
confirm experience.
1.3 ESTIMATED BUDGET
For the completion of this project, it is anticipated not to exceed $250,000. This is the estimated
budget for the entire project and will be over a span of 3-5 years.
1.4 INITIAL CONTRACT TERM AND RENEWALS
The City intends for the initial contract term to be for three (3) years, with the option to extend for
two (2) one (1) year terms. Contingent upon budget approval and Contractor’s performance, the
City reserves the right, but not an obligation, to exercise this extension option.
THIS SPACE INTENTIONALLY LEFT BLANK
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1.5 ANTICIPATED TIMELINE
Proposals shall include a timeline for each sign outlined in the attached design plans . The
timeline provided shall be realistic and should consider material delivery, sign construction and
installation. The City intends to complete signage based on the anticipated 3-year plan listed
below. NOTE: The City reserves the right to modify the anticipated timeline dependent on
budget and/or preference.
LOCATION PAGE # OF APPENDIX A
YEAR 1
FISHERMAN’S LANDING 17
PICKLEBALL COURTS 16
EASY STREET PARK 16
US1 GATEWAY (2) 14
CR512 GATEWAY 14
INDIAN RIVER DRIVE GATEWAY (2) 14
RV PARK (MARQUEE) (2) 14
SCHUMANN DRIVE PARK 16
DOG PARK - BARK PARK 16
STORMWATER PARK 16
HARDEE PARK 16
BARBER STREET SPORTS COMPLEX 16
BRYANT STREET PARK 16
FILBERT STREET PARK 16
PERIWINKLE PARK 16
PARKING SIGNS (14) 15
YEAR 2
HISTORIC SCHOOL (MARQUEE) 14
ART & SENIOR CENTER 16
MAIN STREET PARK 15
BLOSSOM STREET PARK 16
CITY HALL (MARQUEE) 14
KILDAIRE PARK 16
GEORGE STREET PARK 16
COWNIE/CHELTENHAN PARK 16
COMMUNITY CENTER 15
YEAR 3
FRIENDSHIP PARK 16
YACHT CLUB 15
HISTORICAL PARK 16
END OF SECTION
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2. SECTION 2 – PROPOSAL REQUIREMENTS
2.1 TITLE PAGE
Title page showing the RFP number and title, Proposer’s name and address and contact person
and telephone number.
2.2 TABLE OF CONTENTS
Include a clear identification of information included in the proposal with corresponding page
numbers.
TAB #1 – BACKGROUND & TECHNICAL QUALIFICATIONS
2.3 BACKGROUND
Proposers shall provide details of the firm and staff:
location of all offices, specifically indicating the principal place of business
a brief history of the firm
services offered
2.4 TECHNICAL QUALIFICATIONS
Proposers shall state the experience of the firm within the last 5 years that are similar t o the
scope of services herein. It is recommended that examples of the Proposers workmanship be
included in the proposal.
Include:
the education, training, experience, licensing and qualifications of designers/staff
the firm’s technical capability and ability to timely perform the services as reflected by the
firm’s current and projected workload and having adequate personnel, equipment and
facilities
TAB #2 – PROJECT APPROACH
2.5 PROJECT APPROACH
Proposers shall identifying the firm’s understanding of the project and scope of work along with
the proposed approach to be undertaken as addressed in the RFP documents . Identify the
proposed Project Manager and other key members of the project team. The role of any
subcontracted firm in the proposal should be clearly identified. Unique experience and
exceptional qualifications may be considered with emphasis on understanding of the project.
TAB #3 – PRICING
2.6 PRICING
Line item pricing shall include all costs, both direct and indirect to perform the Work, including but
not limited to designing, construction of the signage, delivery, and installation. Consider incidental
costs for installation including, but not limited to equipment, tools, concrete for footers, bracing,
etc.
The Bid Form contains line item s and the Bidder is required to bid on all line items. Should a
Bidder fail to provide a line item price for all line items, the City reserves the right to reject the Bid
as non-responsive.
Points will be awarded in using the following formula (rounded to the nearest whole number):
Lowest Price ($225,000.00) X Possible Points for Price (10) = Score for Proposal Pricing (9) Proposer’s Price ($240,000.00)
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TAB #4 – INSURANCE & BONDING
2.7 INSURANCE
Certificate of Insurance: A copy of the Certificate of Insurance proving the types of Insurance and
coverage is required in the proposal. Once resulting agreement is executed, it is t he Contractor’s
responsibility to ensure that the City is provided a current Insurance Certificate at all times.
The following insurance should be obtain and maintain, during the term of the Services, and all
applicable statutes of limitation periods:
General Liability Insurance
an amount not less than:
$500,000 Combined Single Limit per each occurrence
$500,000 aggregate, including personal injury and property
damage
Shall not exclude or limit Product/Completed Operations, Contractual
or Cross Liability
Automobile Liability
an amount not less than:
$300,000 per occurrence, combined single limit
Worker’s Compensation
The Proposer shall submit and maintain worker’s compensation
insurance to the extent required by law for all their employees to be
engaged in work under this contract, in accordance with Florida
Statutes 440.
Additional Insured: All liability insurance policies shall name and endorse the following as additional
insured(s): the City of Sebastian and its City Council members, officers, employees and agents.
2.8 BONDING
A 5% Bid Bond for the amount of the base bid must be included with the Bid submittal, as a
guarantee that the Bidder will enter into an agreement with the City if the bid is accepted.
TAB #5 – REFERENCES
2.9 REFERENCES
A minimum of three (3) client references within the last five (5) years is required to be submitted
with the proposal. Failure to submit a list of client references with valid contact information may
result in the proposal being deemed non-responsive and may not be considered for award.
References from public sector clients are preferred.
TAB #6 – FORMS
2.10 FORMS
All Forms required by the RFP shall be fully execute d by the Proposer and submitted. Failure to
submit all forms completed and signed may result in the proposal being deemed non-responsive
and may not be considered for award. Refer to Section 6.
END OF SECTION
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3. SECTION 3 – EVALUATION CRITERIA
3.1 EVALUATION OF PROPOSALS
An evaluation committee, selected by the City Manager with at least three (3) members, will
evaluate the proposals. As agreed upon by the Evaluation Committee, either a recommendation
for award will be made or a request for the top ranked firms to give oral presentations may be
made. Initial ranking will be made based solely on the information included in the proposal.
3.1.1 Each proposal will first be evaluated for responsiveness by the Procurement/Contracts
Manager (i.e. meets the minimum of the published requirements). The City reserves the
right to reject any proposals deemed as not minimally responsive. The City reserves the
right to waive immaterial irregularities in proposals if in the best interest of the City.
Proposers should provide all information outlined herein to be considered responsive.
3.1.2 Failure to respond to all the questions in the proposal package may result in the submittal
being considered non-responsive. In order for the City to make a determination of
qualifications, a complete package must be submitted.
3.1.3 The following evaluation criteria will be used as a general guide for e valuating the
proposals. The Evaluation Committee will independently review and evaluate all
responsive proposals received. Members may choose not to award any points, should
they feel a proposal is undeserving or does not sufficiently address criteria.
CRITERIA _ POINTS
Years of experience constructing and installing wayfinding, gateway and
municipal park signs
30
Technical Qualifications/ Ability of Designer & Staff 30
Timeline for completion of Signs 15
References
15
Pricing 10
MAXIMUM POSSIBLE POINTS 100
3.2 EVALUATION OF ORAL PRESENTATION, if applicable
As determined by the Evaluation Committee, A shortlist may be made for top-ranked Proposers
to be invited to give an oral presentation to staff. This will provide an opportunity for the
Proposer to clarify or elaborate on the submitted proposal. The oral presentation will be worth
50 points. Specific criteria will be provided to the shortlisted Proposer’s based on the
information of interest by the evaluation committee. The scores from the evaluation of the
proposals and oral presentations will be totaled to determine the Proposer with the highest
number of points.
This RFP will generally be awarded to the Proposer who scores the highest number of points on
the criteria; however, the City reserves the right to accept or reject any or all proposals
submitted in whole or in part, and to cancel this RFP and re-solicit or not re-solicit as determined
to be in the City’s best interests. The City also reserves the right to select a Proposer without
shortlisting or requesting oral presentation. The establishment, application and interpretation of
the evaluation criteria above shall be solely within the discretion of the City.
END OF SECTION
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4. SECTION 4 - INSTRUCTIONS TO PROPOSERS
4.1 CONE OF SILENCE
Potential proposals shall not communicate in any way with City staff or the City Council other than
the primary contact listed herein. This restriction shall be effective from the time of bid
advertisement until an award is made by the City Council. Such communication may result in
disqualification.
4.2 REQUIRED COPIES
One (1) clearly marked original, three (3) copies and one (1) electronic copy of the proposal shall
be submitted. Please refer to the Proposal Checklist for guidance on all requirements.
4.3 SEALED PROPOSALS
Proposals shall be enclosed in a sealed envelope which shall show (lower left corner) the
Proposer’s name and address, RFP number and title, along with the due date and time. The
proposal shall be submitted no later than the due date and time mentioned on the Request for
Proposal. The City will not be responsible for opening any proposals that are not clearly marked.
4.4 PROPOSALS NOT CONSIDERED
Proposals not considered are late submissions, telegraphed, emailed or faxed proposals and
proposals which do not conform to the instructions contained in the Request for Proposal.
Proposals may be withdrawn by fax or email, provided that such notices are received prior to the
due date and time and confirmed by a telephone call to the City’s primary contact.
4.5 ACCEPTABLE BIDS
Proposals shall be typed or handwritten with (black or blue) ink. Any erasures or corrections must
be initialed by the Proposer in ink. Handwritten submissions must be legible.
4.6 LATE PROPOSALS
Late proposals will not be opened. Proposers have the option of picking up or paying for the
mailed return of the unopened proposal. If this option is not exercised within five (5) days of the
Bid Opening, the late unopened proposal will be disposed of.
4.7 BID OPENING
Proposers are welcome to attend the bid opening; however, attendance is not mandatory.
Proposals shall be opened and publicly announced at City of Sebastian Council Chambers, on
the date and time specified on the Request for Proposal, unless otherwise stated in the form of an
addendum.
4.8 REQUIRED INFORMATION
Proposers shall follow all instructions and provide all required information and forms to be
considered for award. Proposers wishing to qualify for consideration of exc eption for all or any
portion of the RFP shall provide a hand printed or typed explanation attachment to be submitted
with the Proposal.
4.9 PROPOSAL EXAMINATION
In accordance with Chapter 119, Florida Statutes, bid files will be made available for public
inspection at the time the City posts notice of its decision or intended decision concerning
contract awards, or thirty (30) days after the bid opening, whichever is earlier. Bid files may be
examined during normal working hours, by appointment only, by contacting the City Clerk’s office
at 772-589-5330.
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4.10 CONFIDENTIAL INFORMATION
Pursuant to section 119.071, Florida Statutes, any financial statement s that the City requires to
be submitted may be exempt from the Public Records Law. Therefore, any submitted financial
statements that the Proposer wishes to remain confidential shall be submitted in a sealed opaque
envelope and marked “Confidential Financial Statement Enclosed.” B y submission of a response
to this RFP the proposer agrees to indemnify and hold the City harmless should any information
marked as confidential knowingly or unknowingly be released as the result of a public records
request.
4.11 ADDENDA
Addenda may be issued in response to any inquiry received by the Question/Answer deadline
date and time specified herein. The revisions, additions, deletions, clarification, etc. shall become
part of and have precedence over anything shown or described otherwise. If not mentioned in the
addenda, all other documents, specifications, drawings, terms and conditions remain the same.
The Proposer should not rely on any representation, statement or explanation, whether written or
verbal, other than those made in the Solicitation documents or in the addenda issued. It is the
Proposer’s responsibility to ensure receipt of all addenda and any accompanying attachments
before submitting proposal. The Proposer is required to submit with its proposal, all addenda
signed. Where there appears to be a conflict between Solicitation and any addenda, the last
addendum issued shall prevail.
4.12 SCRUTINIZED VENDOR CERTIFICATION
Proposer certifies that it is not listed on (a) the Scrutinized Companies that Boycott Israel List,
created pursuant to Section 215.4725, Florida Statues, or is engaged in a boycott of Israel;
(b) the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473, Florida
Statutes; or (c) is engaged in business operations in Cuba or Syria. Proposer further
understands and accepts that any contract issued as a result of this bid shall be subject to
Section 287.135, Florida Statutes, and subject to immediate termination by the City in the event
there is any misrepresentation or false certification on the part of Proposer.
4.13 CORRECTIONS, CANCELLATION, & WITHDRAWAL
PROPOSERs may be asked to provide further information after bid opening to determine the
responsibility of the vendor.
4.13.1. Waiver of Technicality: Information shall not be considered after the bid opening if it has
been specifically requested to be provided with the proposal as this becomes a matter of
responsiveness. The proposal shall be considered responsive if it substantially conforms
to the requirements of the RFP. The City may waive any informality, technicality, or
irregularity on any bid. A minor or non-substantive lack of conformity may be considered
a technicality or irregularity which may be waived by the City.
4.13.2. Mathematical Errors: Errors in extension of unit prices or in mathematical calculations
may be corrected. In cases of errors in mathematical computations, the unit prices shall
not be changed.
4.13.3. Cancellation or Postponement: The City may cancel or postpose the bid opening or
cancel the RFP in its entirety.
4.13.4. Withdrawal: Prior to any published bid opening date and time, a Proposer may withdraw
his or her proposal in writing. A fax or email is permitted for this purpose, provided a
confirming telephone call is made.
4.13.5. Amendments: Prior to the published bid opening date and time, a Proposer may amend
the proposal provided that it is in writing, in a sealed envelope, and identified.
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4.14 PRICE GUARANTEE
The Proposer warrants that the unit prices, terms, and conditions quoted in the proposal will be
firm for acceptance for a period of not less than sixty (60) days from the due date. Such unit
prices, terms and conditions will remain firm for the contract period.
4.15 BID AWARD
The contract/agreement will be awarded to the most responsive and responsible Proposer who’s
proposal, conforming to the specifications and terms the City considers be most advantageous.
The Procurement/Contracts Manager shall issue a Notice of Award to the successful Proposer
and post the results on the City’s website and DemandStar.
4.16 REJECTION OF BIDS
The City reserves the right to reject any and all Bids, to waive any and all informalities not
involving price, time, or changes in the work, and to negotiate contract terms with the top ranked
Proposer, and the right to disregard all non-conforming, non-responsive, imbalanced, or
conditional proposals. More than one proposal from an individual, firm or association under same
or different names, will not be considered. Any or all proposals will be rejected if there is reason
to believe that collusion exists among the Proposers, and no participants in such collusion will be
considered in future proposals for the same work.
END OF SECTION
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5. SECTION 5 – GENERAL CONDITIONS
5.1. SUSPENSION AND DEBARMENT
City of Sebastian will not make award to parties listed on the government-wide exclusions in the
System for Award Management (SAM). The bidder/proposer agrees to comply with the
requirements of 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C while this offer is
valid and throughout the period of any contract that may arise from this offer. The bidder/proposer
further agrees to include a provision requiring such compliance in its lower tier covered
transactions.
5.2. DELETION OR MODIFICATION OF SERVICES
The City reserves the right to delete or modify any portion of the contracted services at any time
without cause, and if such right is exercised by the City, the total costs shall be reduced at the
same ratio as the estimated costs of the Services.
5.3. COUNCIL MEETING
The awarded Proposer must be available to attend City Council m eetings when required. The
awarded Proposer must be prepared to answer any questions and/or provide a presentation if
requested by Council and/or authorized by City representative(s). The awarded Proposer is not
required to attend the City Council meeting for approval of award, but attendance is welcome.
The date and time of the meeting will be publicly noticed.
5.4. CONFLICT OF INTEREST
Contract Award is subject to provisions of State Statutes and City Ordinances. All Proposers must
disclose with their proposal the name of any officer, director, or agent who is also an employee of the
City of Sebastian, City Council members included; further, all proposals must disclose the name of
any City employee or Council member, who owns, directly or indirectly, an intere st of ten percent
(10%) or more in the PROPOSER’s firm or any of its branches.
Should the successful Proposer permanently or temporarily hire any City employee or Council
member, who is, or has been, directly involved with the Proposer prior to or during performance of the
resulting contract, the Agreement shall be subject to immediate termination by the City.
5.5. NOTICE TO PROCEED
The Contractor shall not commence any Work, nor enter a Worksite, until a written Notice to
Proceed (NTP) directing the awarded Proposer to proceed with the Work has been issued by the
City; provided, however, that such notification shall be superseded by any emergency work that
may be required in accordance with the provisions included elsewhere in this RFP and resulting
Contract.
5.6. METHOD OF PAYMENT
5.6.1. Florida Prompt Payment Act
Payment shall be made in accordance with Section 218, Part VII of the Florida Statutes.
5.7. SALES TAX
Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Contractors or
Vendors doing business with the City are not exempted from paying said taxes to their supplier for
goods or services purchased to fulfill the contractual obligations with the City, nor shall any Contractor
or Vendor be authorized to use the City’s Tax Exemption Num ber in securing such materials.
5.8. AVAILABILITY OF FUNDS
The obligations of the City of Sebastian under this award are subject to the availability of funds
lawfully appropriated for its purpose by the City Council of the City of Sebastian.
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5.9. EXCEPTIONS TO SPECIFICATIONS
Exceptions to the specifications shall be listed in the proposal and shall reference the section.
Any exceptions to the General or Special Conditions may be cause for the bid to be considered
non-responsive.
5.10. SUBCONTRACTORS AND EMPLOYEES
The Proposer is required to identify any and all Subcontractors and/or suppliers that will be used
in the performance of the proposed Contract and to clearly identify in their proposal the
percentages of Work to be performed by their Subcontractors.
5.11. WAIVER OF IRREGULARITIES
The City may waive minor informalities or irregularities in proposals received where such is
merely a matter of form and not substance, and the correction or waiver of which is not prejudicial
to other Proposers. Minor irregularities are defined as those that will not have an adverse effect
on the City's interest and will not affect the price of the Bids by giving a Proposer an advantage or
benefit not enjoyed by other Proposers.
5.11.1. In no event will any such elections by the City be deemed to be a waiving of the required
criteria for the requested services.
5.11.2. The Contractor who is selected for the Project will be required to fully comply with the
Project criteria for the Price Bid, regardless that the Solicitation may have been based on a
variation from the Project criteria.
5.11.3. Proposers shall identify separately all innovative aspects as such in the technical
Solicitation. Innovation should be limited to Proposers means and methods, approach to
Project, use of new products, and new uses for establ ished products.
5.12. TERMINATION OF CONTRACT
The City reserves the right to terminate the contract, with or without cause, in a minimum thirty
(30) days by written notice. Such written notice will state the termination date upon which
Contractor must cease all work under the contract. Upon such termination for convenience,
successful Contractor shall be entitled to payment, in accordance with the payment provisions,
for services rendered up to the termination date and the City shall have no other obligation to
the successful Contractor. Successful Contractor shall be obligated to continue performance of
contract services, in accordance with this contract, until termination date and shall have no
further obligation to perform services after the termination date.
5.13. QUESTIONS AND/OR REQUESTS FOR CLARIFICATION
Any questions and/or requests for clarification regarding this Solicitation shall be submitted in
writing to the Procurement/Contracts Manager via email at afraser@cityofsebastian.org.
Proposers must clearly understand that the only official answer or position of the City will be the
one issued by the Procurement/Contracts Manager via an Addendum.
The Solicitation number and title shall be referenced on all correspondence, be sure to include
the page and paragraph number for each question in order to ensure that questions asked are
responded to correctly. All questions must be received no later than the time and date specified in
the Request for Proposal and At-A-Glance timetable. All responses to questions/clarifications will
be published in the form of an Addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY
OR AFTER SAID DEADLINE. Addendum(s) will be made available on the City’s website
(www.cityofsebastian.org) and DemandStar (www.demandstar.com) and it is the Proposer’s sole
responsibility to assure receipt of all (if any) Addenda(s).
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5.14. CO-OPERATIVE PURCHASING
It is the intent of the Request for Proposal to secure goods or services to be used by the City of
Sebastian. However, by virtue of bidding, the Proposer accepts the right of other Government
Entities to “piggyback” purchase from this proposal by mutual consent and where applicable by
law. Any such purchase shall be separate and apart from the City of Sebastian, and said City
assumes no liability for such action.
5.15. DISCRIMINATION
The Proposer shall not practice or condone personnel or supplier discrimination of any nature
whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations. The
City of Sebastian will not knowingly do business with vendors, proposers, or contractors who
discriminate on those protected by state and federal law. Through the course of providing
services to the City, Contractors shall affirmatively comply with all applicable provisions of Title VI
of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and the Florida Civil
Rights Act of 1992, as well as all other applicable regulations, guidelines and standards. Any
person who believes their rights have been violated should report such discrimination to the City.
5.16. PUBLIC RECORDS
Section 119.01 F.S., The Public Records Law, provides that municipal records shall at all times
be open for personal inspection by any person. Information and materials received by the City in
connection with all PROPOSER's responses shall be deemed to be public records subject to
public inspection upon award, recommendation for award, or thirty (30) days after the bid
opening, whichever occurs first. However, certain exemptions to the public records law are
statutorily provided for in Section 119.07, F.S. Therefore, if the Proposer believes any of the
information contained in his or her response is exempt from the Public Records Law, the
Proposer must in his or her response specifically identify the material which is deemed to be
exempt and cite the legal authority for the exemption, otherwise, the City will treat all materials
received as public records.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT JEANETTE WILLIAMS, THE CUSTODIAN OF PUBLIC RECORDS
AT 772-388-8215 / EMAIL jwilliams@cityofsebastian.org CITY OF SEBASTAIN,
1225 MAIN STREET, SEBASTIAN, FLORIDA 32958.
5.17. E-VERIFY
In accordance with State of Florida, Office of the Governor, Executive Order 11-116 (superseding
Executive Order 11-02; Certification of Employment Status), in the event performance of this
Agreement is ow will be funded using state or federal funds, the Contractor must comply with the
Employment Eligibility Verification Program developed by the federal government to verify the
eligibility of individuals to work in the United States and 48 CFR 52.222 -54 (as amended) is
incorporated herein by reference. The Consultant shall (1) enroll in the U.S. Department of
Homeland Security’s E-Verify system, (2) utilize E-Verify to verify the employment eligibility of all
new employees hired during the term of the Contract (3) utilize E-Verify to verify the employment
eligibility of all employees assigned to the Contract; and (4) shall expressly require any
subcontractors performing work or providing services pursuant to the Co ntract to likewise utilize
E-Verify to verify the employment eligibility of all new employees hired by the subcontra ctor
during the Contract term. Information on registration for and use of the E-Verify system can be
obtained at the U.S. Department of Homeland Security website: http://www/dhs.gov/E-Verify.
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5.18. PROTEST PROCEDURE
Any actual or prospective bidder or proposer who is aggrieved in connection with a competitive
selection process may protest to the Procurement/Contracts Manager. The protest shall be
submitted in writing within seven (7) calendar days after the bidder or proposer knows or should
have known of the facts giving rise to the protest.
5.31.1. Decision - If the protest is not resolved by mutual agreement, the Procurement/Contracts
Manager shall promptly investigate the basis of the protest and, after consultation with the
City Manager, originating department, the City Attorney and any other person or entity
deemed necessary by the Procurement/Contracts Manager, shall issue a decision in
writing. A copy of the decision shall be furnished immediately to the protestor and any other
party determined by the Procurement/Contracts Manager to be directly affected by the
decision. The decision shall:
A. State the decision and the basis for the decision, and
B. Set forth the protestor’s right to administrative review.
5.31.2. Administrative Review – If the protestor disagrees with the decision of the
Procurement/Contracts Manager, the protestor may appeal the decision to the City
Manager and/or City Council, provided written notice of such appeal shall be submitted by
the protestor to the Procurement/Contracts Manager within seven (7) calendar days of
receipt of the decision.
5.31.3. Stay of Procurement – In the event of a timely and properly filed protest, the
Procurement/Contracts Manager shall not proceed further with the solicitation or award until
all administrative remedies have been exhausted, or until the City Manager or City Council,
as appropriate, makes a determination on the record that the award of a contract is
necessary to protect substantial interests of the City.
5.19. LOCAL VENDOR PREFERENCE POLICY
Effective October 14, 2009, City of Sebastian adopted a local vendor preference reference,
Ordinance No. 09-13 as set forth below:
Sec. 2-11. Local Vendor Preference Policy
(a). Definitions.
(1) Local business means the vendor has:
a) A valid business tax receipt issued by the City of Sebastian, Indian River County, St.
Lucie County, Martin County, Okeechobee County, Osceola County, or Brevard
County at the time a bid or proposal is submitted, and
b) A physical address located within the local area, in an area zoned for the conduct of
such business, from which the vendor is operating a significant portion of its
business, and at which it maintains full-time employees.
(2) Nonlocal business means any vendor that does not meet the definition of a business
within the local area.
(b) Establishment as local area business. To establish that a vendor is a local area business a
vendor shall provide written documentation of compliance with the definitions for each such
local business as defined in subsection (1) herein, at the time of submitting a bid or proposal.
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Post office boxes are not verifiable and shall not be used for the purpose of establishi ng the
required physical business address. A vendor that misrepresents the local area status of its
firm in a proposal or bid submittal to the city will lose the privilege to claim local preference
status for a period of two years.
(c) Local preference in purchasing and contracting. The City of Sebastian shall give preference
to local area businesses in the purchase of commodities, person property, gener al services,
personal property, professional services, and the purchase of or contract for construction or
renovation of public works or other public improvements by means of competitive bid. The
city shall give such preference to local area businesses in the following manner:
(1) Competitive bid. Each formal competitive bid solicitation shall clearly identify h ow the
price order of the bids received will be evaluated and determined.
When a qualified and responsive nonlocal business submits the lowest price bid, and the
lowest bid submitted by a qualified and responsive local area business is within five
percent of the lowest bid, then the lowest bidding local area business shall have the
opportunity to submit an offer to match the price submitted by the lowest nonlocal area
business PROPOSER.
Within five working days after the posting of the qualified and resp onsive bids, any local
area business that has submitted a bid within five percent of the lowest bid by a nonlocal
area business, and that wants the opportunity to match the lowest bid, shall submit a
written offer to match the lowest bid. If the lowest loc al area business submits an offer
that matches the lowest bid submitted, then the award shall be made to such local
business.
If the lowest local area business PROPOSER declines or is unable to match the lowest
bids, then the option to do so moves to the next local area business if its bid is within five
percent of the lowest bids, and it is a qualified and responsive PROPOSER.
If the lowest bid is submitted by a qualified and responsive local area business, there is
no local vendor preference.
If a local area business accepts the opportunity to match the lowest bid of a nonlocal area
business and that bid is based on unit price bid items and estimated quantities, then the
unit prices for all bid items shall be reduced in proportion to the reduction in th e local area
business’s total bid amount required to match the lowest total bid.
(2) Ties. In the event of any tie in the final bid price between a local area business, and a
nonlocal area business, a contract award, or the first opportunity to negotiate, as
applicable, shall be made to the local area business. In the event of any two businesses
located within the City of Sebastian, or two businesses located within the greater local
area, the local vendor with the greatest number of full-time employees working in the City
of Sebastian or the greater local area respectively shall be awarded the contract or
receive the first opportunity to negotiate as applicable.
(d) Exception to local vendor preference policy . The local preference policy set forth herein shall
not apply to any of the following purchases or contracts:
(1) Goods or services provided under a cooperative purchasing agreement or piggyback
agreement; or
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(2) Purchases or contract which are funded, in whole or part, by a governmental entity and
the laws, regulations, or policies governing such funding prohibit application of that
preference; or
(3) Purchases made or contracts let under emergency or noncompetitive situations, or for
litigation related legal services, as described in the
City’s purchasing policies; or
(4) Purchases or contracts with an estimated cost of $5,000.00 or less; or
(5) Purchases or contracts where the difference between the amount of the low bid
submitted by a qualified and responsive nonlocal area business and the lowest bid
submitted by a qualified and responsive local area business is greater than $25,000.00;
or
(6) Where all bids are rejected.
(e) Waiver of the application for local vendor preference policy. Any request for the waiver of
local preference to any particular purchase or contract must be heard by the City Council
prior to advertising the bid. The city council, as the awarding authority, may approve the
waiver of local preference upon review and at its discretion.
(f) Comparison and review of qualifications. The preferences established herein no way prohibit
the right of the City of Sebastian to compare and review the quality of materials proposed for
purchase, and to compare and review the qualifications, character, responsibility and fitness
of all persons, firms or corporations submitting bids or proposals. Furthermore, the local
preference established herein shall not prohibit the city from giving any other preference
permitted by law in addition to the local preference contained herein.
(g) Administration of local preference policy. This policy shall apply to all departments, functions
and funds under the governance of the City of Sebastian, unless subsection (d) applies.
(h) Dispute resolution. Any dispute arising under the provision of this section shall first be
presented to the City Manager for determination. The decision of the City M anager shall be
appealable to the City Council, and the decision of the City Council shall be final and binding
on all parties.
END OF SECTION
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6. SECTION 6 – FORMS
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STATEMENT OF NO RESPONSE
If your firm is unable to submit a proposal, please complete and return this form prior to the Bid
Opening date shown herein. Return by email (afraser@cityofsebastian.org) or by mail to:
CITY OF SEBASTIAN
ATTN: PROCUREMENT
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
Company’s Name:
Company Address:
Phone No:
We have declined to propose on RFP #19-10 City Signage, Construction & Installation, for
the following reason(s) (mark all that applies):
Do not offer the good(s) or service(s) required
Our schedule would not permit us to perform responsibly
Unable to meet specifications
Unable to meet insurance/eligibility requirements
Specifications unclear (please explain below)
Other (please specify below)
REMARKS
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_____________________________
Signature
_____________________________
Print Name / Title
_____________________________
Date
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SOLICIATION INFORMATION FORM
Please submit this form to assist us in learning more about how our solicitation opportunities are most
often found.
Company’s Name:
Company Address:
Phone No:
Please tell us how you found out this Request for Proposal was released/available (mark all that applies):
Indian River Press Journal (TCPalm)
DemandStar/Onvia
City of Sebastian Web Site
Other (please specify below)
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PROPOSAL CHECKLIST
Please use the following checklist as a reference document to confirm all requirements are met in your
RFP submission. This checklist must be submitted as part of the proposal. Please be advised that
this checklist should not be interpreted as a comprehensive list of all information required by this
Solicitation from prospective Proposers. It simply serves as a guide for the most significant documents to
be included in the proposal and should be enhanced as deemed necessary. It is solely the Proposer’s
responsibility to read and understand all requirements and adhere to all issued Addenda.
Requirements OFFICE USE ONLY
One (1) original copy of proposal (bearing original signatures)
Three (3) copies of proposal
One (1) electronic copy of proposal (USB)
Title Page
Table of Contents
Proposal Checklist – FORM A
Signed Addenda, if applicable
TAB #1 – BACKGROUND INFORMATION
Firm Background
TAB #2 – EXPERIENCE
Experience
Technical Capability
Proof of License(s)
TAB #3 – PRICING
Excel File
TAB #4 – INSURANCE & BONDING
Proof of Insurance
Bid Bond – 5%
TAB #5 – REFERENCES
Reference List
TAB #6 – FORMS
Contact Information Sheet – FORM B
Reference List & Instructions – FORM C
Proposer’s Disclosure Questionnaire – FORM D
Vendor Performance Acknowledgement – FORM E
Drug-Free Workplace Form – FORM F
Public Entity Crimes Form (4 pages) – FORM G
Non-Collusive Affidavit – FORM H
Scrutinized Vendor Certification (2 pages) – FORM I
E-Verify Acknowledgement Statement - FORM J
Subcontractor Listing Form – FORM K
IMPORTANT: Failure to submit the requested copies or complete and submit the required
forms may result in submittal being deemed non-responsive and removed from consideration.
FORM
A
FORM
E
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Clearly mark the outside of the sealed bid (on lower left corner of envelope):
Proposer’s Name:
Proposer’s
Address:
Solicitation #:
RFP #19-10
Solicitation Title:
City Signage; Construction & Installation
Bid Opening: Friday, November 1, 2019 @ 2:00 PM EST
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CONTACT INFORMATION SHEET
Failure to fully complete and submit this Information Sheet may result in rejection of the proposal
DUE DATE: Proposals due on or before 2:00 PM EST at
City of Sebastian
ATTN: Procurement
1225 Main Street
Sebastian, Florida 32958
Friday, November 1, 2019
Check Addenda for any revised opening dates before
submitting your proposal. Proposal(s) received, after
the date and time stated above, shall not be
considered for award. Faxed bids are not allowed and
will not be considered for award.
RFP NO.:
#19-10
RELEASE DATE:
09/30/2019
CONTACT:
Ann-Marie Fraser, CPPB, MBA
Procurement/Contracts Manager
(772) 388-8231
afraser@cityofsebastian.org
RFP TITLE:
CITY SIGNAGE
CONSTRUCTION & INSTALLTION
Proposer’s Name and “Doing Business As”, if applicable:
Address: “REMIT TO” ADDRESS FOR PAYMENT: If payment(s) is/are to be
mailed to address other than as stated on left, please complete
section below.
Check this box if address is the same as stated on the left. City: Address:
State: Zip Code: City:
Telephone Number: State: Zip Code:
Fax Number: Contact:
E-Mail Address of Authorized Representative: Telephone Number:
Federal Tax Identification Number: Fax Number:
Signature of Authorized Representative (Manual)
Name of Authorized Representative (Typed or Printed)
Title
FORM
B
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REFERENCE LIST
Proposer’s Name:
Proposer must provide the contact information for a minimum of three (3) references in which similar work
was performed within the last five (5) years, public sector entities preferred.
Proposer is responsible for providing accurate contact information.
Reference #1
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #2
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #3
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Failure to fully complete and submit this List may result in rejection of the proposal
FORM
C
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INSTRUCTIONS TO PREPARE SURVEY AND SEND TO REFERENCES
The objective of this process is to identify the past performance of the firm submitting a response to
the RFP. This is accomplished by sending the Reference Check Survey to past clients. The client
should return the Survey directly to the email address indicated at the top of the Reference Check
Survey (references@cityofsebastian.org).
The surveys shall be sent to all references that the firm has identified on Form C. If additional
surveys are included in the RFP response, the City will only consider those identified on Form C.
It is the Proposer’s responsibility to ensure that the City has received all references prior to the
due date of the RFP.
1. Surveys should be completed by different clients. Do not have multiple people evaluating
the same project or have multiple projects evaluated by the same person.
2. Projects can be either completed or ongoing.
FORM
C
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REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
DATE: _______________________________
FIRM BEING SURVEYED: ___________________________________________________
1. Describe the scope of work performed by this firm for your organization or Provide Project Name.
2. Rate each of the criteria on a scale of 1-5, 5 being very satisfied and 1 being very unsatisfied. Please
rate each criterion to the best of your knowledge.
If you do not have sufficient knowledge of past performance in a particular area, please say N/A.
ITEM CRITERIA SCORE
1 Provided services in a timely manner
2 Professionalism of Firm
3 Customer Service and Response Time to Client Inquiries
4 Quality of Work Performed
5 Ability to Maintain Accurate Documentation - Invoices
6 Overall Client Satisfaction
3. Were there any problems encountered with this firm during performance of the project? If so, how were
they resolved?
4. Would you re-hire this firm?
Yes:
No:
Maybe:
PERSON COMPLETING THE SURVEY
COMPANY NAME: ________________________________________
NAME: __________________________________________________
CONTACT INFORMATION: _________________________________
SIGNATURE: ________________________________________________
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PROPOSER’S DISCLOSURE QUESTIONNAIRE
The undersigned certifies under oath the truth and correctness of all statements and all answer s to
questions made hereinafter. Additional sheets may be attached if required.
Proposer’s Name:
Address:
Contact Person:
Title:
Phone No.:
Email Address:
Federal Identification No.:
This Business is: ( ) An Individual ( ) A Partnership ( ) A Corporation
Proposer’s License No., if applicable:
*Attach certificate of status, competency, and/or state registration
(1) Has your firm or any of its officers, received a reprimand of any nature or been suspended
by the Department of Professional Regulations or any other regulatory agency or
professional association within the last five (5) years? YES NO
(2) Has your firm, or any member of your firm, been declared in default, terminated or
removed from a contract or job related to the services your firm provides in the regular
course of business within the last five (5) years? YES NO
(3) Has your firm had against it or filed any request for equitable adjustment, contract claims,
bid protest, or litigation in the past five (5) years that is related to the services your firm
provides in the regular course of business? YES NO
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or
protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts or extended contract time involved.
*************************************************************************************************************
I hereby certify that all statements made are true and I agree and understand that any misstatement or
misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of
this proposal for the City of Sebastian.
Signature Date
Failure to fully complete, sign and submit this Questionnaire may result in rejection of the proposal
FORM
D
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VENDOR PERFORMANCE ACKNOWLEDGEMENT
Proposer’s Name:
A City designee will evaluate the services provided under RFP #19-10 City Signage Construction & Installation,
noting the overall service performance of the Contractor.
Performance ratings are intended to assess the Contractor’s conformance to contract requirements, spec ifications
and standards of good workmanship. The rating scale intended to be used is as follows:
Rating
Poor
1
Below
Average
2
Average
3
Good
4
Excellent
5
1. Provide Services in a Timely Manner
2. Professionalism of Firm
3. Customer Service and Response Time to City’s Requests and Inquiries
4. Firm’s Understanding of Design Plans
5. Quality of Sign Construction
6. Quality of Sign Installation
7. Remain on Schedule Based on Timeline
8. Maintain Accurate Documentation - Invoices
Note: The above list is not a complete list of tasks required to administer the services. During the term of the contract additional performance measures
may be added or modified, as needed to provide an accurate assessment.
I acknowledge the standards of performance identified in this performance report will be used to evaluate the firm ’s
performance at a minimum of once quarterly.
Proposed Vendor Signature
Failure to sign and submit this Acknowledgement may result in rejection of the proposal
Rating Criteria
5 – Excellent Performance exceeds requirements with no/few minor problems for which corrective actions were highly effective.
4 – Good Performance meets requirements with some minor problems for which corrective actions were highly effective.
3 – Average Performance meets requirements with some minor problems for which corrective actions were satisfactory.
2 – Below Average Performance does not meet some requirements with problems for which corrective actions appear only marginally
effective or have not been fully implemented.
1 - Poor Performance does not meet most contractual requirements with problems for which corrective actions appear ineffective
and/or have not been identified or implemented.
FORM
E
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DRUG-FREE WORKPLACE FORM
The undersigned Proposer, in accordance with Florida Statute 287.087 hereby certifies
that ____________________________________________________ does:
Proposer’s Name
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business'
policy of maintaining a drug free workplace, any available drug counseling, rehabilitation,
employee assistance programs and the penalties that may be imposed upon employees
for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in Paragraph 1.
4. In the statement specified in Paragraph 1, notify the employees that, as a condition of
working on the commodities or contractual services that the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to any violation of Chapter 1893 or of any controlled substance law of
the United States or any state, for a violation occurring in the workplace no later than five
(5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community, by any
employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug free workplace through
implementation of Paragraph 1 through 5.
As the person authorized to sign this statement, I certify that this firm complies fully with
the above requirements.
_____________________________
Signature
_____________________________
Print Name
_____________________________
Date
Failure to sign and submit this Form may result in rejection of the proposal
FORM
F
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PUBLIC ENTITY CRIMES FORM
Page 1 of 3
Any person submitting a quote, bid, or proposal in response to this invitati on or Agreement, must
execute the enclosed form sworn statement under section 287.133(3)(a), FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose it with his
quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers
who will ship commodities and receive payment from the resulting Agreement, it is your responsibility to
see that copy(ies) of the form are executed by them and are included with your quote, bid, or proposal.
Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date.
Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in
immediate disqualification of your bid or proposal.
The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 - 133, Florida
Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida Department
of General Services to maintain and make available to other political entities a "convicted vendor" list
consisting of persons and affiliates who are disqualified from public and purchasing process because they
have been found guilty of a public entity crime. A public entity crime is described by Section 287.133,
Florida Statutes, as a violation of any State or Federal law by a person with respect to and directly related
to the transaction of business with any public entity in Florida or with an agency or political subdivision of
any other state or with the United States, including, but not limited to, any bid or Agreement for goods or
services to be provided to any public entity or with an agency or political subdivision and involving
antitrust, fraud, theft, bribery, collusion, rack eteering, conspiracy, or material misrepresentation.
By law no public entity shall accept any bid from, award any Agreement to, or transact any
business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category
two (currently $10,000) with any person or affiliate on the convicted vendor list for a period of 36 months
from the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate
has been removed from the list pursuant to Section 287.133(3)(f), Florida Statutes.
Therefore, effective October 1, 1990, prior to entering into an Agreement (formal Agreement or
purchase order) in excess of the threshold amount of $10,000 to provide goods or services to THE CITY
OF SEBASTIAN, a person shall file a sworn statement with the Contract/Agreement officer or Purchasing
Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be
properly signed in the presence of a notary public or other offic er authorized to administer oaths and
properly executed.
THE INCLUSION OF THE SWORN STATEMENT OR AFFIDAVIT SHALL BE SUBMITTED
CONCURRENTLY WITH YOUR QUOTE OR BID DOCUMENTS. NON-INCLUSION OF THIS
DOCUMENT MAY NECESSITATE REJECTION OF YOUR QUOTE OR BID.
SWORN STATEMENT UNDER SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
FORM
G
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PUBLIC ENTITY CRIMES FORM
Page 2 of 3
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Agreement No. RFP #19-10 for
City Signage, Construction & Installation to CITY OF SEBASTIAN.
2. This sworn statement is submitted by
(name of entity submitting sworn statement) whose business address is
and (if applicable) its Federal Employer Identification (FEIN) is
(If the entity has no FEIN, include the Social Security
Number of the individual signing this sworn statement:
3. My name is _________________________________________ (please print name of individual
signing) and my relationship to the entity named above is
___________________________________________________________________.
4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any bid or Agreement for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeeri ng,
conspiracy, or material misrepresentation.
5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a
plea of guilty or nolo contendere.
6. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
(1) A predecessor or successor of a person convicted of a public entity crime; or
(2) An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in the management of an affiliate. The
ownership by one person of shares constituting a controlling interest in another person, or a
pooling of equipment or income among persons when not for fair market value under an arm's
length agreement, shall be a prima facie case that one person controls another person. A pers on
who knowingly enters into a joint venture with a person who has been convicted of a public entity
crime in Florida during the preceding 36 months shall be considered an affiliate.
7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Agreement and which bids or applies to bid on Agreements for
the provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
FORM
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RFP #19-10
CITY SIGNAGE
Page 32 of 37
PUBLIC ENTITY CRIMES FORM
Page 3 of 3
8. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Please indicate which statement applies.)
_____ Neither the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in management of the
entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
_____ The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members or agents who are active in
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement
applies.)
_____ There has been a proceeding concerning the conviction before a hearing officer of the
State of Florida, Division of Administrative Hearings. The final order entered by the hearing
officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of
the final order.)
_____ The person or affiliate was placed on the convicted vendor list. There has been a
subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative
Hearings. The final order entered by the hearing officer determined that it was in the public
interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of
the final order.)
_____ The person or affiliate has not been placed on the convicted vendor list. (Please describe
any action taken by or pending with the Department of General Services.)
Sign: _________________________________
Print Name: ___________________________
Date: ________________________________
STATE OF FLORIDA
COUNTY OF __________________
The foregoing instrument was acknowledged before me this _____ day of __________, 2019 by
__________________________________, _________________________ (title) on behalf of
____________________ (name of partnership), and a partnership. He/she is personally known to me or
has produced _____________________ as identification and did ( ) did not ( ) take an oath.
Name:
My Commission Expires:
Commission Number:
Failure to fully complete, sign and submit this Form may result in rejection of the proposal
FORM
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RFP #19-10
CITY SIGNAGE
Page 33 of 37
NON-COLLUSIVE AFFIDAVIT
STATE OF ____________________
COUNTY OF __________________
_______________________________________ being first duly sworn, deposes and says that:
PROPOSER is the ____________________________________________________________,
(Owner, Partner, Officer, Representative or Agent)
PROPOSER is fully informed respecting the preparation and contents of the attached proposal
and of all pertinent circumstances respecting such proposal;
Such proposal is genuine and is not a collusive or sham proposal;
Neither the said PROPOSER nor any of its officers, partners, owners, agents, representative,
employees or parties in interest, including this affidavit, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPOSER, firm or person to submit a
collusive or sham proposal in connection with the Contract for which the attached proposal has
been submitted; or to refrain from bidding in connection with such Contract; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communications, or
conference with any PROPOSER, firm, or person to fix the price or prices in the attached
proposal or any other PROPOSER, or to fix any overhead, profit, or cost element of the
proposal price or the proposal price of any other PROPOSER, or to secure through any
collusion conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or
any person interested in the proposed Contract;
The price of items quoted in the attached proposal are fair and proper and are not tainted by
collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPOSER or any
other of its agents, representatives, owners, employees or parties in interest, including this
affidavit.
Subscribed and sworn to before me this _____ day of _________________________, 2019.
Notary Public Name:
Notary Public Signature:
My Commission Expires: ___________________
Failure to fully complete, sign and submit this Affidavit may result in rejection of the proposal
FORM
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RFP #19-10
CITY SIGNAGE
Page 34 of 37
SCRUTINIZED VENDOR CERTIFICATION
Page 1 of 2
CERTIFICATION PURSUANT TO FLORIDA STATUTE § 287.135
I, on behalf of ,
(Printed Name) (Company Name)
certify that, does not:
(Company Name)
1. Participate in a boycott of Israel; and
2. Is not on the Scrutinized Companies that Boycott Israel List; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List; and
5. Has not engaged in business operations in Syria.
Submitting a false certification shall be deemed a material breach of contract. The City of
Sebastian shall provide notice, in writing, to the Contractor of the City’s determination
concerning the false certification. The Contractor shall have ninety (90) days following the
receipt of the notice to respond in writing and demonstrate that the determination of false
certification was made in error. If the Contractor does not demonstrate that the City’s
determination of false certification was made in error then the City shall have the right to
terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135.
Section 287.135, Florida Statutes, prohibits state agencies and departments, and local
government entities from: 1) Contracting with companies for goods or services in any amount if
at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the
company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section
215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for
goods or services over $1,000,000.00 that are on either the Scrutinized Companies with
activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are
engaged in business operations in Syria.
Failure to fully complete, sign and submit this Certification may result in rejection of the proposal
FORM
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RFP #19-10
CITY SIGNAGE
Page 35 of 37
SCRUTINIZED VENDOR CERTIFICATION
Page 2 of 2
As the person authorized to sign on behalf of the Proposer, I hereby certify that the company
identified above in the section entitled "Contractor Name" does not participate in any boycott of
Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either
the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not
engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida
Statutes, the submission of a false certification may subject the company to civil penalties,
attorney's fees, and/or costs. I further understand that any contract with the Council for goods or
services may be terminated at the option of the Council if the company is found to have
submitted a false certification or has been placed on the Scrutinized Companies with Activities
in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List.
Company name
Signature
Print name
Title
Date
Failure to fully complete, sign and submit this Certification may result in rejection of the proposal
FORM
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RFP #19-10
CITY SIGNAGE
Page 36 of 37
E-VERIFY ACKNOWLEDGEMENT STATEMENT
Proposer acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify
system to do the following:
(1) enroll in the U.S. Department of Homeland Security’s E-Verify system;
(2) utilize E-Verify to verify the employment eligibility of all new employees hired during the term of
the Contract;
(3) utilize E-Verify to verify the employment eligibility of all employees assigned to the Contract; and
(4) expressly require any subcontractors performing work or providing services pursuant to the
Contract to likewise utilize E-Verify to verify the employment eligibility of all new employees hired
by the subcontractor during the Contract term.
Company name
Authorized Representative’s Signature
Print name
Title
Date
Failure to fully complete, sign and submit this Statement may result in rejection of the proposal
FORM
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RFP #19-10
CITY SIGNAGE
Page 37 of 37
SUB-CONTRACTORS LISTING FORM
Proposer’s Name: Phone #:
RFP Title:
City Signage Construction & Installation
RFP #:
19-10
NOTE: List all subcontractors you invited to bid on this project, whether they were selected or not.
If subcontractors will not be used on this agreement, check the box below. Form must be submitted
with your proposal. Use additional sheets if necessary.
The City reserves the right to reject any proposals if the Proposer names a subcontractor who has
previously failed in the proper performance of an award, or failed to deliver on time contracts of a
similar nature, or who is not in a position to perform under this award. The City reserves the right to
inspect all facilities of any subcontractor in order to make a determination as to the foregoing.
Company
Name Work To Be
Performed
Contact
Person
Telephone
Number
1.
2.
3.
4.
5.
6.
I affirm that Subcontractors will not be used to complete projects under this
agreement.
Print Preparer’s Name: Title:
Signature:
Date:
Failure to fully complete, sign and submit this Form may result in rejection of the proposal
FORM
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